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HomeMy WebLinkAbout2021-10-19 PRAAGENDA Brooklyn Center Park and Recreation Commission Tuesday, October 19th, 2021 6:30 - 8pm - Zoom 1. Call to Order 6:30 p.m. 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes- September 2021 S. City Council Liaison Report 6. Unfinished Business • Commission Memorials or Service Recognition Recommendation • Commission Appointments Schedule • 2021 Playground Replacement Update • Bike Skills Course Update 7. New Business • 2022 Marlin, Kylawn, West Palmer and West Centennial Playground Equipment Feedback • Lions Park Playground Equipment Replacement 8. Set Next Meeting Date and Agenda November 16th, 2021 9. Adjournment MINUTES OF THE PROCEEDINGS OF THE PARK AND RECREATION COMMISSION FOR THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION SEPTEMBER 27, 2021 WEB -EX MEETING CALL TO ORDER Chair Sorenson called the meeting to order at 6:30 pm. ROLL CALL Chair Sorenson and Commissioners Sanchez -Lopez, Ebert, Lungelow and Carey were present. Commissioner Bonovsky and Branch were unable to attend. Also present were Recreation Director Cordell Wiseman, Recreation Program Supervisors Joe Ericksen, Carissa Goebel, Interim Director of Public Works Mike Marsh, and Supervisor of Streets and Parks Pete Moen. Councilmember Graves was unable to attend. APPROVAL OF AGENDA There were no additions and the agenda was approved. INTRODUCTIONS Introductions were done for new commissioners on the meeting. APPROVAL OF MINUTES The minutes were approved for March, April, and June meetings. PLAYGROUND EQUIPMENT PRESENTATION Program Supervisor Carissa Goebel introduced Bret from Flagship Recreation who will help Brooklyn Center replace five playgrounds in the upcoming year. Bret gave a presentation on current playground trends. These parks were installed at Maple Grove, Crystal and New Hope. Commissioner Carey brought up safety, sightlines and what type of equipment would fit our community's needs. Carissa informed everyone that she will be going to the community to ask for feedback on designs. BIKE SKILL COURSE Program Supervisor Joe Ericksen informed the meeting that equipment has been ordered. We are currently waiting for signage. Staff has taken a bike safety course. There is no date on when this will be completed at this time. COMMISSION MEMORIALS or SERVICE RECOGNITION Commissioner Ebert suggested a plaque and is waiting to hear back on the status of this suggestion. Chair Sorenson also brought up the idea of the plaque. Joe Ericksen and Mike Marsh will sit down at a later date and discuss this. COMMISSION APPOINTMENTS Chair Sorenson brought up that two new commissioners, Sanchez -Lopez and Carey have joined the commission and brought up that Councilmember Graves would hopefully address adding more at the next Council meeting. PLAYGROUND REPLACEMENT SCHEDULE Program Supervisor Carissa Goebel reported that playgrounds at West Palmer, Riverdale, Centennial West, Marlin, and Kylawn are scheduled to be replaced in 2022. Grandview, East Palmer, Twin Lake, Wangstad, Willow Lane and Happy Hallow are schedule for replacement in 2023. Lions Park may also make it on the 2023 schedule depending on the driving range. Freeway Park is still up in the air. The city of Brooklyn Center is in talks with the BC School District about collaboration on Grandview Park playground equipment replacement. It was brought up to add a parks tour for next June. FUTURE MEETING October 19th meeting will meet over zoom. MEETING ADJOURNED A motion was made to adjourn the meeting. The motion passed unanimously. a p p K l Y 4 �R AT THE CENTER CITY OF BROOKLYN CENTER MEMORIAL POLICY Purpose The purpose of this Memorial Policy is to establish guidelines, standards and procedures for the installation and care of dedicatory donations to the City of Brooklyn Center. The City of Brooklyn Center will consider donations, from both individuals and groups, both public and private, while at the same time manage the aesthetic impacts and mitigate on -going maintenancecosts. Donations are not intended to be an avenue for commercial advertising or promotion. Guidelines established by this policy shall apply to all donations. The Public Works Department will manage memorial donations on City property. These donations can include benches and public art. Other donations may be considered on an individual basis by the City Manager, Public Works Director, and Parks Supervisor. • Bench memorials will be of the bench style that are currently installed throughout City property. • Acknowledgments and Memorials may include a plaque with the name of the person the memorial is dedicated to, dates of significance (birth date, date of death), and a generic saying such as "In Recognition of or "In Memory Of'. The City Manager, Public Works Director, and Parks Supervisor reserve the right of full editorial over content, wording andappearance of memorials and plaques. Standards for Donations Acquisition or Purchase: The City has an interest in ensuring that donations purchased and installed be high quality related to style, appearance, durability and ease of maintenance. The Public Works Department will provide information for the purchase and will oversee the installation of the donation. Appearance and Aesthetics: The City has an interest in ensuring the best appearance and aesthetic quality of public spaces and City property. Donations and/or their associated donation acknowledgement should reflect the character of the property. All donations will be installed in such a manner that will not substantially change the character of the property. Maintenance: All donations become City property. Accordingly, the City has the duty to maintain the donation for the expected life cycle of the donation. The City Manager, Public Works Director, and Parks Supervisor, at their discretion, will recommend replacement or removal the donated item. MEMORIAL POLICY Page I 1 a p p K l Y 44 AT THE CENTER Repair: The City has an interest in ensuring that all memorial donations remain in good repair. In addition, the City has an interest in ensuring that the short and long-term repair costs are reasonable. Memorials must be of a high quality to ensure long life, be resistant to the elements, wear and tear, and to acts of vandalism. Due to factors beyond the City's control, it cannot guaranty the longevity of the donation. Cost: The donor will cover the full cost for the purchase, installation and routine maintenance, if applicable, during the expected life cycle of the memorial. The donation cost shall include the cost of the memorial acknowledgement and memorial plaque. The donation cost shall also include three (3) years of maintenance for the memorial, unless the memorial should become damaged, is vandalized or becomes hazardous. The City will keep a record of donors, memorial costs, installation and maintenance. Procedure for Abblvingy for a Memorial Annlication: The donor must contact the Public Works Department or Parks Department to determine whether a donation may be accepted based upon the criteria contained in this policy. If a donation can be accepted, the donor will complete an application form. Applications are available through in -person or via e-mail. Completed applications and payment will be made to the City for review and processing. Applications may be mailed to the City of Brooklyn Center, 6844 Shingle Creek Parkway, Brooklyn Center, MN 55430, delivered toBrooklyn Center City Hall or emailed to cmajors@ci.brooklyn-center.mn.us. For additional information contact the Public Works Department at 763-585-7100. Apbroval: The Public Works Director and Parks Supervisor, upon determining that the donation request meets the criteria provide in the policy, will make a recommendation to the City Manager. The City Manager must approve all memorial requests prior to the City accepting the donations. Criteria for Acceptance Acceptance: To accept a memorial for a specific location, the memorial must: 1. Not interfere with the intended current or future use of the property. 2. Not require the relocation of other equipment or infrastructure to accommodate the donation. 3. Not be in poor taste, vulgar or disparaging in any fashion. In the opinion of the City, some City property may be determined to be fully developed and therefore the opportunity for memorials would not be available. MEMORIAL POLICY Page 1 2 a p p K l Y 44 AT THE CENTER Other Donations There may be the possibility of other memorial donations, other than those contained within this policy. The Public Works Director and Parks Supervisor will review and make a recommendation to the City Manager for other such donations prior to approval. The City may accept those donations subject to approval by the City Manager. Conditions Location: Suggestions will be considered for a particular location but placement of all donations will be at the discretion of the Public Works Director and Parks Supervisor upon approval of City Manager. Installation: Installation of memorial donations, including the donor acknowledgement/memorial plaques, will be completed by the Public Works Department or a third party approved by the Public Works Director. The installation will be scheduled at a time and date as determined by the Public Works Director and Parks Supervisor so as to not unnecessarily interfere with routine maintenance or other public activities. Removal and/or Relocation: The City reserves the right to remove and/or relocate memorial donations and their associated acknowledgments/memorial plaques, when they interfere with site safety, maintenance, construction activities, are vandalized beyond repair or if damaged in any way beyond repair. Once the Public Works Director and Parks Supervisor determines the memorial has exceeded its service life, the Public Works Department, upon approval by the City Manager, mayreplace or remove the memorial with no guarantee of continued recognition for the memorial. In accordance with the stated procedures in the policy, the Public Works Department will send notification to each identifiable memorial informing the donor of any action related to the disposition of the memorial. In certain situations, such as safety or emergency situations, the notification may be made after the action is taken. In the event a memorial must be permanently removed, the Public Works Director and Parks Supervisor will, when feasible, seek an alternative location consistent with this policy. If no alternative can be found, the memorial, acknowledgment and memorial plaque, at the donor's request, may be given to the donor. END OF MEMORIAL POLICY MEMORIAL POLICY Page 1 3 p p O K L V m� 4- AT THE CENTER Memorial and Donation Application Name of Donor: Address of Donor: Public Works Department 6844 Shingle Creek Parkway Brooklyn Center, MN 55430 (763) 585-7100 Contact Number: E-Mail: Proposed Location: Description of Donation: Wording on Memorial Acknowledgement: My signature below indicates that I have received a copy of the City of Brooklyn Center Memorial and Donations policy and agree to all provisions and procedures as outlined. Signature of Donor: Date: Printed Name of Donor: Complete applications shall be mailed or emailed to: City of Brooklyn Center, Attn: Public Works Department 6844 Shingle Creek Parkway Brooklyn Center, MN 55430 cmajors@ci.brooklyn-center.mn.us STAFF USE ONLY Date Received: Council Review Date: Order Date: Date Family Notified: Staff Recommendation to City Council: Approve Deny Council Action: Installation Date::