The URL can be used to link to this page

Home My WebLink About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e Agree To Internal Council Relations – Norms for 2021 – Practiced for next 90 days •Seek to not repeat or re-iterate points that were already shared •Engage in discussion and sharing alternate perspectives without weaponizing other people’s words •Recognize others with “What I heard you say is _____, with your permission, I’d like to move forward now.” •Call for consensus when it’s time to make a dĞĐŝƐŝŽŶ͘ •Allow new solutions in a time of dynamic change, process: (1) name the problem (2) findthe process to resolve (3) have the discussion (4) make a decision. •After open discussion, close down the chat during council chamber discussion (*need to vote on it). ! "#$" % &' &() ! * )#&+ ,,-. / 0 ))112!03 .45 4 (4 ,,-(0- ( % % % ! ,56 ""#$" ,5 #, , )) 78 19 &*, ) (78 &*, 5/9/22 -1- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 9, 2022 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Mike Elliott at 6:10 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Reggie Edwards, City Attorney Jason Hill, and City Clerk Barb Suciu. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Lawrence-Anderson noted an individual had a concern about 5421 Twin Lake Boulevard initial rental license. She asked if the Council could look into the concern further. Dr. Edwards stated Staff does not have a specific policy, but they can address the matter. Mayor Elliott stated the item will be added to the regular agenda as Council Consideration Item 10a. MISCELLANEOUS IN-PERSON MEETINGS City Manager Reggie Edwards asked if someone were to address the Council remotely, would they need to be in a location that is accessible to the public. They need to consider the consistency across the various boards and commissions if they are to meet in person as well. He asked for direction from the Council. Mayor Elliott stated all meetings are currently in-person, but a person may choose to meet remotely if need be. Dr. Edwards stated at least one person has to be at the meeting in person. It is difficult to manage commissions if Staff doesn’t know who will be in person and who will be remote. Therefore, the Staff would like direction from the Council regarding a policy to address the matter. (10:00) Mayor Elliott asked City Attorney Jason Hill what the Statute allows for in terms of hybrid meetings. Mr. Hill stated the audio was poor and was unable to hear the question. Councilmember Graves asked if this statute applies to all commissions and committees 5/9/22 -2- Mr. Hill stated the question falls under the way the governing body is defined by the City Council. With the City Council following the hybrid model, the commissions and committees need to follow the statute. Mayor Elliott asked when the open meeting law applies to a group. He asked if the City can have a meeting with a group of people where the open meeting law does not apply. Mr. Hill stated if there is a meeting with a quorum of a body and they are discussing or considering any City business, then the open meeting law applies. Two Councilmembers speaking about an issue does not require an open meeting. There may be a quorum of the City Council at another meeting where City business is discussed, for example, a County meeting, that must be noticed to the public. Mayor Elliott asked if the ability to be remote for a meeting is within Statute and if the Council can provide further direction on the issue. Mr. Hill stated the City could have a process in place if someone is going to be remote. Then the remote attendance can be properly noticed and the audio component can be handled in advance. The notice needs to be sent out a certain amount of days in advance. This is the general policy information and couldn’t be notified the day before the meeting. Mayor Elliott asked if there are any exceptions for a situation where a Councilmember may be injured at the last minute. Mr. Hill stated the Statute does not allow for any exceptions to M.S. § 13D. subd.02. Mayor Elliott asked if a member participates remotely but is not properly noticed, and what are the limitations to their participation. Mr. Hill recommended the person not participate at all because the open meeting law is very broad in defining participation. The member certainly cannot vote and should not partake in a discussion of any item. The city is back to meetings before March 2020. Dr. Edwards asked if the Council has the authority to say there is the expectation for all members to be present at the meeting with a few exceptions. Mr. Hill stated the Council has the authority to set expectations, but it doesn’t have the authority to require attendance in person. Dr. Edwards asked for the Council to set some expectations for the commissions and committees which would allow Staff to better manage the commissions with a sense of efficiency, accountability, and consistency. Councilmember Graves suggested that staff prepared some guidelines for the council to review. Mayor Elliott added it would be beneficial to have guidelines for commissions and committees. COMMISSION APPOINTMENTS Mayor Elliott stated the commission appointments will be on the next agenda. ALTERNATIVE WORK SESSION DATE 5/9/22 -3- A member of the public stated he was unable to hear the audio. Mayor Elliott stated they would take a five-minute recess to resolve the issue with the audio. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Elliott adjourned the Study Session at 6:50 p.m. STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on May 9, 2022. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its May 23, 2022, Regular Session. City Clerk Mayor 5/9/22 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 9, 2022 CITY HALL – COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Mike Elliott at 6:51 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Reggie Edwards, Community Development Director Meg McMahon, City Clerk Barb Suciu, and City Attorney Jason Hill. Mayor Mike Elliott opened the meeting for Informal Open Forum. Lori B. noted the last meeting she brought up the issue of basketball hoops at the park, and her son was able to enjoy the basketball hoops recently. Lori B. stated the response by Officer Lindstrom on Hwy. 252 was very unprofessional, and he violated many basic rights. Additionally, the Police Union President’s statement was untrue. The public has the right to film police and stick up for people in the community. The following day’s press conference included less than 10 people across from the Police Department. The police officers responded by sending out several officers with large guns. She noted her son is across the street from the Police Department. Their response shows they did not learn anything from April 2021. She noted some officers are on the meeting call, and there should be a meeting to address the issue. Jean La Fontaine echoed the comments by Lori B. It is important for City Staff with hiring and firing power to step up. Systemic complacency is not beneficial to the community. The Council has done the right thing to pass reforms and fund reforms, and they need to continue that effort. AJ Bilek asked if the family of Earle Brown was contacted regarding the name change. The City shouldn’t strip his name from places without due diligence in speaking to the family. Mark Allen. stated there is a property at 5421 Twin Lake Boulevard East that is requesting a rental license. He has learned that the property has advertised itself as an Airbnb and rented itself to two different families over the weekend. The property continues to rent the property without the proper licenses in place. 5/9/22 -2- DRAFT Mark Allen added another neighbor stated there were 14 or 16 people at the rental property one evening. The Council needs to consider the policies and procedures for Airbnbs within the City. Also, the neighbors should be notified of Airbnb’s location and happenings. Mayor Elliott noted the Informal Open Forum started about five minutes late and encouraged the public to keep their comments to less than one minute. Chaz Neal stated Brooklyn Center has come a long way in the last year. However, the former Police Chief continues to represent the Police Department and makes comments to the public about the professionalism of the officers. Eboni stated the audio keeps going in and out. She noted a lot of the community wants Officer Lindstrom to be fired. However, she believes a policy could be put into place. Officers could receive a mental health evaluation instead of losing their job. The officers have gone through a lot, especially with the pandemic. Eboni suggested Katie W. meet with the Police Chief to come to a resolution. The whole situation is being blown out of proportion. Action has not taken place. There are a lot of meetings and a lot of talk without action. She added Katie W. and her son seem like a target. Tanya stated the incident that happened between Officer Lindstrom and Katie W. was inappropriate. The media has turned Katie W. into a villain. The public has the right to police the police. She was across the highway inside of her car. The police are targeting the Wright family. The officers need to maintain people’s Constitutional rights. The police need to be abolished. Samie Burnett explained she is a resident of Brooklyn Center and is concerned about the police’s response to Katie W. It is not illegal for the public to film the police. The Council needs to hold law enforcement accountable. Law enforcement is a job and they know the rules of their job. Elected officials need to do the right thing regardless of what people think. Samie B. noted she is a Black woman. She asked if something worse would have happened to her if she would have been in the same situation as Katie W. The Council needs to do the right thing. Gentlemen stated he has concerns about Airbnb, as mentioned by an earlier commenter. He explained he lives in the neighborhood. The owner had four families in the house last weekend. There should be a limit to how many people can be in a residence. It is essentially a hotel in a residential neighborhood. He added the consideration of the rental license should be moved to a later date so the neighbors of the property can be notified. A hotel would have an impact on the neighborhood. He stated cops are people too. They make mistakes just like everyone else. Any cops he has spoken to are very nice people. Julie Bourque pointed out issues about the audio earlier. She asked if there could be decisions made about exceptions for commissions. Committees have looked a certain way for a long time due to barriers to access, whether it was a lack of childcare or lack of transportation. Also, COVID- 19 is still around and immunocompromised people need to be considered. 5/9/22 -3- DRAFT Julie Bourque stated she was at the press conference when she shared what happened to her, and it was disheartening to see the police response. The police came out in large groups with batons or other weapons, and it was very antagonizing. She counted at least 20 officers, more than even those present for the media and the press conference. The Department needs to own its mistakes and apologize because it will build community. Mearra Wright asked for the Council to host a community gathering to unpack the situation with law enforcement and Katie W. She explained she is concerned with the systemic complacency that allows officers to respond to community members with force and intimidation. Their job is to deescalate situations, but they almost always do the opposite. Diane Sannes asked if her audio was on Zoom or CCX. Mayor Elliott confirmed her audio was on Zoom. Diane S. stated it is good to be back in Chambers after two years and she appreciates the work on the parks and trails. Randy Christensen stated he drove to the meeting because he couldn’t hear it online at his house. He explained a lot of things are happening in the community. The Council needs to spur on the conversations and the progress that is happening. Mayor Elliott thanked everyone for their comments. Councilmember Elliott moved and Councilmember Ryan seconded to close the Informal Open Forum at 7:15 p.m. Motion passed unanimously. 2. INVOCATION Councilmember Ryan stated John Robert Lewis served in the House of Representatives and led several nonviolent protests during his time. He read a quote by John Robert Lewis, “Release the need to hate, to harbor division, and the enticement of revenge. Release all bitterness. Hold only love, only peace in your heart, knowing that the battle of good to overcome evil is already won.” 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in a Regular Session called to order by Mayor Mike Elliott at 7:26 p.m. 4. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Reggie Edwards, Community Development Director Meg McMahon, City Clerk Barb Suciu, and City Attorney Jason Hill. 5. PLEDGE OF ALLEGIANCE 5/9/22 -4- DRAFT The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved and Councilmember Butler seconded to approve the Agenda and Consent Agenda, with an amendment for item Approval of Agenda and Consent Agenda 6b. Licenses to become Council Consideration Item 10a. Licenses and the following consent items were approved: Councilmember Ryan amended the motion to approve the Agenda and Consent Agenda, with the property 5421 Twin Lake Boulevard East being moved to become Council Consideration Item 10a. 5421 Twin Lake Boulevard East and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. April 11, 2022 – Study Session 2. April 11, 2022 – Regular Session 3. April 11, 2022 – Work Session 6b. LICENSES AMUSEMENT DEVICES LICENSE Mendota Valley Amusements 390 Richmond Street East South St. Paul, MN 55075 Duoos Bros American Legion 6110 Brooklyn Boulevard Brooklyn Center, MN 55430 Theisen Vending Company 2335 Nevada Avenue North Golden Valley, MN 55427 Jammin' Wings 2590 Freeway Boulevard Brooklyn Center, MN 55430 GARBAGE HAULER LICENSE Darling Ingredients, Inc 9000 382nd Avenue Blue Earth, MN 56301 HOSPITALITY ACCOMMODATIONS LICENSE Brooklyn Center Hospitality LLC 2741 Freeway Boulevard dba Motel 6 Brooklyn Center Brooklyn Center, MN 55430 Country Inn & Suites 2550 Freeway Boulevard Brooklyn Center, MN 55430 Faraz Enterprises Inc. 6415 James Circle North dba Travelodge By Wyndham Brooklyn Center, MN 55430 5/9/22 -5- DRAFT American Hotels LLC 1600 James Circle North dba Quality Inn Brooklyn Center, MN 55430 MECHANICAL LICENSES Aairgate Htg & Air Inc PO Box 1649 Maple Grove, MN 55311 Ace Heating & Air Conditioning Inc. 7174 Hwy 95 NW Princeton, MN 55371 Admiral Radon Mechanical Services LLC 13816 Utah Avenue Savage, MN 55378 BWS Plumbing, Heating & Air Conditioning 7251 Washington Avenue South Edina, MN 55439 Bettin Inc., Ecowater Systems 3208 1st Street South Waite Park, MN 56387 Beyond Heating and Air LLC 22544 Hayward Avenue Forest Lake, MN 55025 Boys Electric LLC & Boys Mechanical 490 Villaume Avenue South St. Paul, MN 55075 Centerpoint Energy 6161 Golden Valley Road Golden Valley, MN 55422 Deans Home Services 6701 Parkway Circle, Suite 600 Brooklyn Center, MN 55430 GR Mechanical 12401 Ironwood Circle Rogers, MN 55374 Goss Plumbing 8105 Cedar Street Rockford, MN 55373 Hearth & Home Technologies LLC 7571 215th Street West Lakeville, MN 55044 Heating & Cooling Two Inc. 18550 County Road 81 Maple Grove, MN 55369 Hertz Mechanical Inc. 19561 Vernon Street Elk River, MN 55303 5/9/22 -6- DRAFT Home Energy Center 2415 Annapolis Lane North #170 Plymouth, MN 55441 Homeworks Services LLC 915 Blue Gentian Road, Suite 100 Eagan, MN 55121 Major Mechanical LLC 7601 Northland Drive North #110 Brooklyn Park, MN 55428 Metro Heating and Cooling 1220 Cope Avenue East Maplewood, MN 55109 Midwest Maintenance & Mechanical 750 Pennsylvania Avenue South Golden Valley, MN 55426 Nasseff Mechanical Cont 122 South Wabasha Suite 101 St. Paul, MN 55107 Owens Companies Inc. 930 E 80th Street Bloomington, MN 55420 Ray Welter Heating Co. 4637 Chicago Avenue South Minneapolis, MN 55407 Regency Plumbing Inc. 3414 Louisiana Avenue North Golden Valley, MN 55427 South-Town Refrigeration 6325 Welcome Ave N Ste. #200 Brooklyn Park, MN 55429 RENTAL INITIAL (TYPE IV – six-month license) 5324 Boulder Lane Real Assets LLC | Gulzar Real Estates, LLC 5333 Bryant Avenue North Badikambudi Helene Kazadi 5421 Twin Lake Boulevard East Sogdiana, LLC This item was considered as Agenda Item 10a. INITIAL (TYPE III – one-year license) 5401 63rd Avenue North Ayodeji Gbayisomore INITIAL (TYPE II – two-year license) 3812 58th Avenue North M Y Issa/f Abdullahi/m Issa 5/9/22 -7- DRAFT 5327 Colfax Avenue North Pensco Trust Co. | G. Johnson 7124 Fremont Avenue North T J Agene & O Agene 7215 Fremont Avenue North C Okonkwo & I Dijeh INITIAL (TYPE I – three-year license) 1215 54th Avenue North Ahmed S Ali 3812 France Place SFR Acquisitions 2 LLC 6628 Camden Drive Wells Bovard 7001 Perry Avenue North Fred Hanus RENEWAL (TYPE IV – six-month license) 3501 62nd Avenue North Doreen Kalema 3501 63rd Avenue North Oyejola Azum 5308 Lilac Drive North Dani Araya 5925 Washburn Avenue North Cheng S Lor 6106 Aldrich Avenue North Home Sfr Borrower LLC 6337 Bryant Avenue North Park Ave Homes LLC 6424 Girard Avenue North LIVEWELL HOME CARE LLC RENEWAL (TYPE III – one-year license) 7015 Brooklyn Boulevard Willow Lane Estates LLC | Nicollet Flats, LLC 2406 Ericon Drive G B Homes LLC | Crystal Clear Investment, LLC | C/O Brummer Realty | Crystal Brummer 2806 65th Avenue North A-jelil Abdella & N Said 2913 Nash Road Godiva Properties LLC 5715 Emerson Avenue North J And M Homes Ii LLC 5755 Humboldt Avenue North Toan Thanh Truong 5/9/22 -8- DRAFT 6131 Bryant Avenue North Jun Wang & Jinxiu Wang 7024 Morgan Avenue North Mcclure Properties LLC RENEWAL (TYPE II – two-year license) 1612 69th Avenue North Prosperous Property LLC 4522 Kathrene Drive Ejimadu Properties LLC 4912 Zenith Avenue North Ez-2013a LLC 5306 Penn Avenue North Sweet Home LLC 6014 Girard Avenue North Rifive Investments LLC | Maurice & Danielle McCarter 6230 Quail Avenue North Kurt Templin & Mary Templin 6718 Colfax Avenue North Fyr Sfr Borrower LLC RENEWAL (TYPE I – three-year license) 1425 55th Avenue North Trung C Duong 6615 Camden Drive Johnson Organization Inc. SIGNHANGERS LICENSE Imaginality Designs LLC 822 Decatur Avenue North Golden Valley, MN 55427 Indigo Signworks, Inc 4133 Iowa Street, Suite 100 Alexandria, MN 56308 SPECIAL EVENTS LICENSE National MS Society East Palmer Lake Park 2022 Bike MS: Twin Cities Ride 2800 69th Avenue North Brooklyn Center, MN 55430 6c. RESOLUTION NO. 2022-54; APPROVING THE PARTICIPATION OF THE HENNEPIN COUNTY HOUSING AND REDEVELOPMENT AUTHORITY IN AN AFFORDABLE HOUSING PROJECT 6d. RESOLUTION NO. 2022-55; RECOGNIZING MAY 15 THROUGH May 21, 2022, AS POLICE WEEK AND PEACE OFFICER MEMORIAL DAY Motion passed unanimously. 5/9/22 -9- DRAFT 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. PRESENTATION ON THREE RIVER'S PARK DISTRICT'S PARKS TO PEOPLE MASTER PLAN Jonathan Fleming, Associate Superintendent for Planning and Design with Three Rivers Park District, explained he was there to discuss the Parks to People Master Plan and gauge the Council’s support of the plans. Mr. Fleming explained the Three Rivers District was created in 1957 and concludes various parts of Hennepin County. 1957 was the beginning of the first epoch, which included securing land for large park reserves for about 20 years. In the 1970s, the agency realized there was great land around them, and they developed a solid system of regional parks. From there, Three Rivers made an effort to create the Regional Trail Network. Mr. Fleming stated the fourth epoch is the Parks to People movement. Three Rivers want to focus on BIPOC communities, low-income families, new immigrants, people over age 75, and people with disabilities. The first ring of suburbs has low access to regional parks. Mr. Fleming noted Three Rivers will lead a Master Plan process to identify and implement desired facilities, programs, mini-parks, and other projects that best meet the needs of the residents and the cities. Planning will involve robust community engagement efforts to identify needs. The Master Plan allows state and regional funding for implementation. Mr. Fleming added Three Rivers Park wants the assistance of the City. They are not looking for a financial commitment, but they would like a Staff member to be designated as part of the Master planning team. There will likely be six or so team meetings and assistance needed to help coordinate outreach with community members. Mr. Fleming introduced Dan Freeman, the Parks Commissioner for District Three which includes Brooklyn Center. Mayor Elliott noted there are about $1 million in funds set aside. He asked if the plan includes compensation for participants. Mr. Fleming stated they would consider compensation if that gets more participation. Mayor Elliott stated it is very advised to compensate participants. There are many valuable opinions on Brooklyn Center, and they should be compensated for their expertise. Councilmember Lawrence-Anderson noted the City recently took a Monarch Pledge. She asked if Three Rivers Park has a similar program and if butterfly-friendly gardens are incorporated. Mr. Fleming stated they have a natural resources department, and they have experts on monarchs and other bugs. They would be glad to share that knowledge with the City. Councilmember Ryan stated he is excited about being engaged in the Master Plan process. He noted Three Rivers has done a lot of work in habitat preservation. Councilmember Graves thanked Mr. Fleming for the presentation. She noted her appreciation of the public exercise equipment. She stated she recently attended a northwest tourism meeting, and that would be a good group to connect with. She added the City has a Hmong farmer’s market 5/9/22 -10- DRAFT and community garden that could be utilized in the plan. They could work with the Youth Council to include young voices in the process. 8. PUBLIC HEARINGS None. 9. PLANNING COMMISSION ITEMS None. 10. COUNCIL CONSIDERATION ITEMS 10a. 5421 TWIN LAKE BOULEVARD EAST RENTAL LICENSE City Manager Reggie Edwards introduced the topic and invited Community Development Director Meg Beekman to present. Mayor Elliott asked if the owner of the property was in attendance and if the owner of the property has been engaged. Ms. Beekman stated the property owner has been spoken with as Staff was informed of the item late in the day. Ms. Beekman stated the property in question was notified on March 2, 2022, about a rental license. A rental license is not specifically needed for Airbnbs, but properties that have people staying in them other than the owner require a rental license when there is compensation. Brooklyn Center’s policy is very similar to Minneapolis’ in terms of rentals and Airbnbs. Ms. Beekman stated the applicant submitted a rental application on March 8, 2022. The application is being processed by Staff. The property does meet all current ordinances. City Attorney Jason Hill stated there is not a specific ordinance regarding Airbnbs, but the Council can direct Staff to develop policy in the future. However, the property is currently in compliance with all ordinances. Councilmember Graves asked what their Ordinances may be missing that could apply to short- term rentals. Ms. Beekman stated Staff would need to do more research on the legal nuances of treating different rental properties differently. The current Ordinance does not limit family size or address occupancy. Family size is very nuanced. Councilmember Graves noted the current property is in compliance with the Ordinance, and they should be able to go through the same application and consideration process. Mr. Hill noted the audio was in and out again. Councilmember Ryan stated rental licenses have been up for a vote in the past, but his understanding is the Council does not have the authority to refuse a rental license if they comply 5/9/22 -11- DRAFT with the Ordinance. Mr. Hill confirmed that was correct. Councilmember Ryan stated the Council cannot vote against their Ordinance. Councilmember Lawrence-Anderson agreed they need to approve the license as it complies with their Ordinance. The property owner applied for a six-month license, so the Council and Staff have six months to confer with the property owner. She noted it would be important to know if the property owner has communicated the presence Airbnb with the neighbors. Also, they should ensure there are proper egress windows. Councilmember Graves stated they don’t need to necessarily make another Ordinance. However, Staff should review the Ordinance to see if they are lacking anything to address Airbnbs or short- term rentals. There shouldn’t be a prohibition on how people choose to use their properties. The Council had a previous conversation about rentals in single-family homes and she doesn’t want to have that discussion again. Mayor Elliott asked if the current policy aligns with Minneapolis’ policy. Ms. Beekman confirmed Brooklyn Center’s Ordinance is in line with Minneapolis. If someone does not live in a property and allows someone else to stay there, there is a requirement for a rental license. Councilmember Ryan stated Airbnbs could result in nuisances and a policy to address Airbnbs specifically could be important for the Council to consider. Mayor Elliott agreed. Councilmember Ryan moved and Councilmember Graves seconded to approve the Type 4 Rental license at 5421 Twin Lake Boulevard East. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Graves stated there was a request by the Council during the retreat to allow time for Council Report. She noted she went to the Northwest Tourism meeting and saw many community members present. They are doing a good job engaging the community in the process. Councilmember Ryan noted he attended a meeting with Northwest Tourism. They are trying to create a cooperative arrangement with Brooklyn Park. He is awaiting recommendations from the Staff, but it seems like a constructive move on their part. Councilmember Graves added the Council attended a retreat that past weekend. Mayor Elliott noted he led a meeting for the Implementation Committee that weekend. 12. ADJOURNMENT (36:00 CCX) President Elliott moved and Councilmember Graves seconded the adjournment of the City Council meeting at 8:09 p.m. 5/9/22 -12- DRAFT Motion passed unanimously. ! "#$" % &' (&!) * +#&, ))-./ 0. 1 ) 0-)) . 01 ) 0 .203 4 .0 - )5- ! 14 6))) )) 5 !) )). )) . 4) 00)7 .0 . ! 44 10)) 060 ) 8 5"597:;< = +) /*>*= - "59 ?? 77 @ := &>41 9"5A7:? &-% " ; ,B"5 //C7@ 01-% &*= D0 //?: 7%0 -%<77 &*>*=; 0"59:=;/*-% &*>*=; 3 & >19"7?77" 0 : )7 C 0 7? "4/* = > >41 !A7= +% + 0 ?: >. 0 +- 7C:= 0-%@!+ C & /* C +1>41 !"597 >40==? >41 "59 7==;>E > == # "59A>&(7? "4 = 0)+ 4* !AC:77,4 -+ &4 = 7 !" ! # )5( $$%&$ )5 #) ) 7: 7 &*) Page 2 of 2 b. Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are “Family or household members” as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of “Domestic Abuse” as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I – 3 Year 1-2 units 0-2 3+ units 0-0.75 Type II – 2 Year 1-2 units Greater than 2 but not more than 5 3+ units Greater than 0.75 but not more than 1.5 Type III – 1 Year 1-2 units Greater than 5 but not more than 9 3+ units Greater than 1.5 but not more than 3 Type IV – 6 Months 1-2 units Greater than 9 3+ units Greater than 3 ! "#$" % &' () ! (#&* +)+,, - . (+/-&0 /. /# /,$ /., (1- 2 ,)# /,$ )2 3- 4 5 6+ -- 4 7 - 28 - /-2 , ) ) - ) 8- ) /., - - ,),-/)- ) - -/ 9 + /, :)- ;3<! 3<! / + 36-2 &=,3 - +3 /- -) 3 3 ., / ,)- ; -<7>! : (?@>7 @=! - - 9+ , 33 /,9,3/ ., ,3 3 -3, - ) 3; - 3 = ., ,3,)++2)) , -2 2- ) .,,3:,)++2)) ;2=,3 //-/ )) =- , 2 3/, ! 3=,A =-A) - B :,)++2)) ! =,)++ 9C + 22 %!)) A) / ! , (3 !)+A ""#$" )+ #) ) +)+# /,$ ., 7D +EF # /,$ /., . 7D A- 3 Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ADOPTING AMENDMENTS TO THE FINANCIAL POLICIES SECTION OF THE BROOKLYN CENTER CITY COUNCIL CODE OF POLICIES FOR FEDERAL UNIFORM GUIDANCE WHEREAS, the City’s auditors, MMKR, have provided sample uniform guidance for inclusion in our Financial Policies and; WHEREAS, revisions to the City’s Financial Policies have been reviewed by staff and City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the Uniform Guidance for Federal Programs hereto as Exhibit 1 be incorporated into the Code of Policies and hereby adopted. May 23, 2022 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. OVERVIEW Purpose – This manual has been prepared to document the policies and procedures for the administration of federal awards of the City of Brooklyn Center (“City”). The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) requires all recipients and sub-recipients of federal funds to establish and maintain internal controls designed to reasonable ensure compliance with Federal laws, regulations and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit Federal or State laws or regulations, or the provisions of individual grant agreements. Hierarchy of Authority – In the event that conflicting guidance on the administration of federal awards is available, the City has deemed federal guidance to be most authoritative, followed by other state or local agencies. Revisions – Guidance provided by the Federal government through the OMB UG Compliance Supplement are expected to be updated each year. Such updates are considered by the City as they become available and policies and procedures will be revised accordingly. Compliance Failures – Compliances failures, whether noted internally by management or through the external audit process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising an improved process to encourage compliance in the future. General Accounting and Financial Management It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the City will be maintained subject to the following provisions: 1. The City will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government. 2. The City will comply with the Super Circular issued by the Office of Management and Budget (OMB), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200). 3. The City will comply with all contractual requirements detailed in its duly executed grant agreements with awarding agencies. 4. The City will contract annually with an independent CPA firm for the purposes of conducting the City’s external financial audit. To the extent that the City has expended federal awards in excess of the applicable single audit limit (currently 750,000), the City will have a single audit performed in accordance with OMB UG. 5. To ensure continuing compliance with all applicable accounting requirements, the City may, at its discretion, contract with a CPA firm to provide internal auditing and/or consulting services. 6. The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The City has adopted the state’s records retention schedule as its official guide for records storage, filing and destruction. 7. The City and employees are required to comply with the City’s conflict of interest procedures and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such violations may result in appropriate discipline. 8. The City will request prior approval from Federal agencies or pass-through entities for program or budget changes. 9. The City has implemented the new federal purchasing procedures which follow: acquisitions for micro-purchases (below $25,000 or below $2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be reasonable. Procurements for small purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources. Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest bidder). Procurements made by competitive proposal must have standards to evaluate the selected recipient. Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies a) the item is available from a single source, b) an emergency exists c) the Federal agency expressly authorizes non-competitive proposals, or d) competition is seen as inadequate after solicitation to several vendors. 10. Other procurement procedures include: contractors who develop or draft specifications for bids are precluded from bidding on them. The City must maintain oversight so that contractors perform work as bid. Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines of super circular procedures). The City must verify to http://www.sam.gov/ if contract is $25,000 or more to review if on the suspended and debarred list for federal grants. 11. Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the Engineer, and all items will be tracked annually. See Equipment and Real Property Management for further procedures. 12. The Finance Director (or designee) or the City Administrator are required to certify expenditures. Purchasing and Procurement It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state and local laws. In order to meet these objectives, all disbursements of City funds shall be subject to the following provisions, to the extent that they do not conflict with or contradict with any specific federal, state or local law or council policies (the most specific or restrictive law, policy or procedure will be followed): 1. Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is the intent of the City for all employees, officers or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any of these requirements. 2. The City avoids the acquisition of unnecessary or duplicative items. Additionally, the City considers consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3. To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, the City may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Manager will make this determination. 4. The City awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor’s financial and technical resources. 5. The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the City as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6. Debarment and Suspension: The City will not subcontract with or award subgrants to any person orcompany who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/. 7. All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. In accordance with 2 CFR 200.322, preference is given for goods, products and materials produced in the United States. 8. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals RFPs) are excluded from competing for such procurements. The City does not engage in the following situations that may restrict full and open competition, including but not limited to: a. Placing unreasonable requirements on firms for them to qualify to do business. b. Requiring unnecessary experience and excessive bonding. c. Noncompetitive pricing practices between firms or between affiliated companies. d. Noncompetitive contracts to consultants that are on retainer contracts. e. Organizational conflicts of interest. f. Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement. g. Any arbitrary action in the procurement process. h. The City conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. 9. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if possible. 10. The City will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $175000. 11. The City takes all necessary affirmative steps to assure that minority businesses and women’s business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps: a. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. b. Assuring that small and minoritybusiness, and women’s business enterprises are solicited whenever they are potential sources. c. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises. d. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises. e. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. f. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12. Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $25,000. The micro-purchase method is used in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 13. Small purchase procedures may be used in those relatively simple and informal procurement methodsfor securing nonprofessional services, supplies, or other property that do not cost more than $175,000. 14. Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealed bids: a. The invitation for bids will be publicly advertised and bids must be selected from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond. c. All bids will be publicly opened at the time and place prescribed in the invitation for bid. d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. e. Any or all bids may be rejected if there is a sound documented reason. f. Competitive proposal (> $175,000, fixed price or cost reimbursement, request for proposal (RFP) with evaluation methods). Requirement for competitive proposal procedures: g. Requests for proposals must be publicized requests and identify all evaluation factors and their relative importance. h. Proposals must be solicited from an adequate number of qualified sources. i. The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. j. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. k. The organization may only use qualification-based methods, whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 15. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: a. The item is available only from a single source. This must be documented. b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. c. Any Federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the City. d. After solicitation of several sources, competition is determined inadequate. 16. Time and materials type contract means a contract whose cost to the City is the sum of: the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses and profit. a. The City may use a time and materials type contract paid with federal funds in accordance with the above only (1) after a determination that no other contract is suitable; and (2) if the contract includes a ceiling price that the contractor exceeds at its own risk. 17. The City ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The City accomplishes this by conducting internet searches, including using vendor searches and by using other less technologically-advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bids required. 18. The City requires that construction or facility improvement contracts, or subcontracts exceeding $175,000, include a bid guarantee equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: The City’s purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeeping The following provisions apply to the payment of employees and recording of time and effort (as required) in accordance with OMB UG: 1. The payroll records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated including: a. The total number of hours worked each day. b. The use of any holiday, personal, vacation, sick or other approved time off with pay. c. The total number of hours to be paid. d. The allocation of those hours to each program or department for which work was performed, when necessary. e. The dated signature or electronic signature of the employee and supervisor for each payroll period. 2. Be incorporated into the City’s official records. 3. Reasonably reflect the total activity for which the employee is compensated. 4. Encompass federally-assisted and all other compensated activities by the City on an integrated basis but may use subsidiary records. 5. Support the distribution of the employee’s salary or wages among specific activities if the employee works in more than one area. 6. Budget estimates are not an allowable form of allocation, but may be used in the interim if: a. The system for establishing estimates provides reasonable approximations. b. Significant work changes are entered into the system in a timely manner. c. The City’s internal controls include review of after-the-fact interim charges. 7. Salaried employees charged to a federal grant will document time and effort as outlined in paragraph 1 above. The time must also be supported by records indicating the total number of hours worked each day. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the City Manager or Finance Director and provide appropriate documentation to the Payroll Specialist as it becomes available. The employee should retain a copy of the documentation for his/her personal records. If an after-the-fact correction is necessary to an employee’s timesheet due to errors in the allocation of time worked, such corrections must be submitted to the Finance Director and approved in writing by both the employee and his/her supervisor. Certifications should never be signed prior to the end date of the payroll period being certified. Each certification should be provided to the Finance Department when available. Employees should retain a copy of the certifications for his/her personal records. Grant Administration The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: Grant Development, Application, and Approval 1. Legislative Approval – The point at which legislative approval is required is determined by the requirements of the grant program. If the grant must be submitted by “an individual authorized by the legislative body”, then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Manager or designee may, at his or her discretion, approve grant applications. 2. Matching Funds – Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implications that will bear discussion. For example, will the grant establish a level of service that cannot be sustained once the grant funds are depleted. In all cases involving matching funds, the grant applicant should contact the Finance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled “Matching, Level of Effort and Earmarking” for additional information on compliance with the provisions of the OMB UG Compliance Supplement. 3. Grant Budgets – Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. Frequently, a technical review will discover inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware—particularly in the area of indirect costs. Grant Program Implementation 1. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a funding agency to the program director and/or other official designated in the original grant proposal. However, the authorization to spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. 2. Establishment of Accounts – The department that obtained the grant will provide the Finance Director with information needed to establish revenue and expense accounts for the project, as well as a project code for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full project budget. 3. Purchasing Guidelines – All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the program director should contact the Finance Director for further assistance. Financial and Budgetary Compliance 1. Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance, at the grant level. The Finance Director maintains all this information in financial software system as well; this is considered to be the City’s “official” accounting system by the granting agencies. Program Directors are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking. If any “off-system” accounting records are maintained, it is the responsibility of the Program Director to ensure that the program’s internal records agree to the City’s accounting system. 2. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s fiscal year. This may require adjustments to the City’s internal budget accounts and interim financial reports as well as special handling during fiscal year-end close. It is the responsibility of the Program Director to bring such discrepancies to the attention of the Finance Department at the time the grant accounts are established. 3. Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. Carry-forwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG Compliance Supplement. 4. Capital Assets – The City is responsible for maintaining an inventory of assets purchased with grant funds. The City is accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the City’s capital assets procedures and the section of this manual titled Equipment and Real Property Management for additional information. Record Keeping 1. Audit Work-papers – The City’s external auditors audit all grants at the end of each fiscal year. The Finance Director will prepare the required audit work papers. Program Directors may be asked to assist in this process, if necessary. 2. Record Keeping Requirements – Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The Program Director should maintain all other records. Other Guidelines Specific information on policies and procedures related to compliance with the provisions of the OMB UG Compliance Supplement have been addressed later in this manual and should be considered along with the information in this section. The following provisions will govern the year-end close-out process of the City for purposes of external financial reporting: 1. To the extent that the City is required to have a single audit completed in accordance with OMB UG, the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal Awards (“SEFA”) in accordance with federal and state requirements. This schedule will be characterized as follows: a. The schedule will include all federal financial assistance, including: grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance or directappropriations. Amounts will be reported whether received directly from the Federal government or via a passthrough entity (in the event that the City is determined to be a subrecipient and not a vendor). b. The schedule will be prepared on the same basis of accounting as the related financial statements. c. Federal awards will be grouped based on Federal awarding agency. Each federal award with current expenditures will be listed along with its Assistance Listing Number, pass-through grantor name (if applicable) and award/pass-through grantor number (if applicable). Such information will agree to the award documentation. d. If the Assistance Listing Number of a federal award cannot be reasonably determined, it shall be reported in the schedule using the two-digit prefix for the related Federal agency, followed by “UNKNOWN”. e. To the extent that amounts are passed-through to sub-recipients, a schedule of federal awards provided to sub-recipients will be prepared. f. In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current year actual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in the prior year(s), this amount should be disclosed as memorandum- only. g. Any adjustments to prior year awards, expenditures, and balances including transfersbetween grants) will be disclosed in the footnotes to the schedule. h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded asreceivable/deferrals in the related financial statements. i. To the extent that a separate line item is included in the financial statements for federal revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the footnotes to the schedule. Year-end Closing and Reporting Additional Federal Awards Compliance Requirements A number of the federal awards received by the City are passed-through the State of Minnesota. Management will consider both the OMB UG Compliance Supplement and any applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information – Each year the Federal government (Office of Management and Budget) issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program-specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the City related to compliance with such procedures, as applicable. In each year that the City is subject to a single audit, applicable compliance requirements are expected to be tested in detail by the City’s independent auditors. Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the City have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intention of the City that all federal awards are subject to the following policies and procedures. Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of federal awards, the City has implemented internal controls over such compliance, generally in the form of administrative oversight and/or independent review and approval. In order to document these control activities, all independent reviews must be signed/initialed and dated. Documentation – The City will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the City’s independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits. Source of Governing Requirements – The requirements for activities allowed or unallowed are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. All grant expenditures will follow 2 CFR 200 Subpart E, State law, city policy, and the provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by department heads/program managers initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by approval via the City’s accounting software. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section of this manual titled Payroll and Timekeeping. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the City. Source of Governing Requirements – The requirements for cash management are contained in OMB UG 2 CFR 200.302 & 305, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Substantially all the City’s grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Finance Director or City Manager who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. Activities Allowed/Un-allowed and Allowable Costs/Cost Principles Cash Management 3. The physical draw of cash will be processed through SWIFT (Minnesota’s Statewide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. 5. When cash is received in advance or drawn, the City will work to minimize time lapse between transfer of funds and disbursement by the City. Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. Source of Governing Requirements – The requirements for equipment are contained in OMB UG 2 CFR 200.310-316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other federal programs. 2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The Finance Director, or designee, will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Equipment records will be maintained, and an appropriate system shall be used to safeguard equipment. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the City’s capital assets records. 4. When equipment is no longer needed for a federal program, it may be retained or sold with the Federal agency having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. 1. The City will keep, sell or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. Procedures for Disposition of Equipment Eligibility Equipment and Real Property Management 2. A record of the date, reason and method of disposal or sale will be maintained with the equipment inventory. Equipment purchased will be identified and kept in a capital asset listing. An equipment listing shall be maintained that includes the following: a. Asset number and description of the equipment b. Location of the equipment c. Depreciation method & years of expected life d. Acquisition date e. Cost of the equipment f. Equipment classification (land, building, equipment, etc.) g. Make, Model, & Serial number or other identification number h. Vendor and invoice number to purchase equipment i. Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition. Source of Governing Requirements – The requirements for matching are contained in OMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB UG Compliance Supplement: Matching or cost sharing includes requirements to provide contributions ( usually nonfederal) or a specified amount or percentage of match federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third-party inkind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-federal or federal sources for specified activities to be maintained from period to period, and (c) federal funds to supplement and not supplant non-federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s funding that must/may be used for specified activities, including funds provided to sub-recipients. Earmarking may also be specified in relation to the types of participants covered. Matching, Level of Effort and Earmarking In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort and earmarking requirements will be the responsibility of the Finance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to city administration, auditors, and pass-through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determined at the State level. Source of Governing Requirements – The requirements for period of performance of federal funds are contained in OMB UG 2 CFR 200.308-309 & 344, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre-approved by the Federal awarding agency or passthrough grantor agency). 2. All obligations will be liquidated not later than 120 days after the end of the funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Source of Governing Requirements – The requirements for procurement are contained in OMB UG and 2 CFR 180, program legislation, Federal awarding agency regulations and the terms and conditions of the award. The requirements for suspension and debarment are contained in OMB UG and 2 CFR 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; program legislation; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to federal grants will be subject to the general policies and procedures of the City (described in the section of this manual titled Purchasing and Procurement). Period of Performance Procurement, Suspension and Debarment 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection and the basis of contract price. 3. The Finance Director will be responsible for determining whether the City is entering into a transaction that may be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website: http://www.sam.gov/. Source of Governing Requirements – The requirements for program income are found in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements 3. In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 4. Program income, when applicable, will be accounted for as a revenue source in the same project code as the federal grant. Program Income The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if any of these data elements change, include the changes in subsequent subaward modification. Required information includes: 1. Federal Award Identification. a. Subrecipient name (which must match the name associated with its unique entity identifier); b. Subrecipient' s unique entity identifier; c. Federal Award Identification Number (FAIN); d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency; e. Subaward Period of Performance Start and End Date; f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient; g. Total Amount of Federal Funds Obligated to the subrecipient by the passthrough entity including the current obligation; h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity; i. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); j. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; k. Assistance Listing Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the Assistance Listing Number at time of disbursement; l. Identification of whether the award is R&D; and m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414 Indirect (F&A) costs). The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring described in 2 CFR 200.332. The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. The City will verify that every subrecipient is audited as required by OMB UG 2 CFR 200 Subpart F when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold. Sub-recipient Monitoring In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. The Finance Director will be assigned the responsibility for identifying financial related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program-related compliance requirements will be the responsibility of the department administering the grant. Special Tests and Provisions ! "#$" %&'"(! )*& +, -. ,& !*! /#-0 1223 * ' 2-' 2( ) 21' )-, ! " 4 56!' 73 * ' 2( '' '& )' , '&2)(&)' ' (82 0 ! !( 1 9 3 '2 3 &' : 21 ( 1 2/ 12; ' 3 1 22 ' 9 ( < , ' & & ( 3 &'( &2 )':! 2/ 3 2 4(23(*; = = ! > 2143 ( ""#$" 21 #2 2 1 5? 3( * ' 2 5? 3( Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION APPROVING A MASTER PARTNERSHIP CONTRACT BETWEEN THE MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF BROOKLYN CENTER WHEREAS, the Minnesota Department of Transportation (MnDOT) wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02 and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a Master Partnership Contract with MnDOT in the name of Brooklyn Center. 2. The proper Mayor and City Manager are authorized to execute such contract and any amendments thereto. 3. That the City Manager and/or the Director of Public Works/City Engineer are authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Manager and/or Director of Public Works/City Engineer may execute such work order contracts on behalf of the City of Brooklyn Center without further approval by this City Council within the limits of the City’s purchase policy. May 23, 2022 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MnDOTContractNumber:1050130 MasterPartnershipContractTemplate1 Updated02/09/2022 STATEOFMINNESOTA MASTERPARTNERSHIPCONTRACT ThismastercontractisbetweentheStateofMinnesota,actingthroughitsCommissionerofTransportationinthis contractreferredtoasthe“State”andtheBrooklynCenterCity,actingthroughitsCityCouncil,inthiscontractreferred toasthe“OtherParty.” Recitals 1. ThepartiesareauthorizedtoenterintothiscontractpursuanttoMinnesotaStatutes,§§15.061,471.59and174.02. 2. Minn.Stat.§161.20,subd.2,authorizestheCommissionerofTransportationtomakearrangementswithand cooperatewithanygovernmentalauthorityforthepurposesofconstructing,maintainingandimprovingthetrunk highwaysystem. 3. Eachpartytothiscontractisa“roadauthority”asdefinedbyMinn.Stat.§160.02,subd.25. 4. Minn.Stat.§161.39,subd.1,authorizesaroadauthoritytoperformworkforanotherroadauthority.Suchwork mayincludeprovidingtechnicalandengineeringadvice,assistanceandsupervision,surveying,preparingplansfor theconstructionorreconstructionofroadways,andperformingroadwaymaintenance. 5. Minn.Stat.§174.02,subd.6,authorizestheCommissionerofTransportationtoenterintocontractswithother governmentalentitiesforresearchandexperimentation;forsharingfacilities,equipment,staff,data,orother meansofprovidingtransportationͲrelatedservices;orforothercooperativeprogramsthatpromoteefficienciesin providinggovernmentalservices,orthatfurtherdevelopmentofinnovationintransportationforthebenefitofthe citizensofMinnesota. 6. Eachpartywishestooccasionallypurchaseservicesfromtheotherparty,whichthepartiesagreewillenhancethe efficiencyofdeliveringgovernmentalservicesatalllevels.ThisMasterPartnershipContract(MPC)providesa frameworkfortheefficienthandlingofsuchrequests.ThisMPCcontainstermsgenerallygoverningtherelationship betweentheparties.Whenspecificservicesarerequested,thepartieswill(unlessotherwisespecified)enterintoa “WorkOrder”contracts. 7. AftertheexecutionofthisMPC,thepartiesmay(butarenotrequiredto)enterinto“WorkOrder”contracts.These WorkOrderswillspecifytheworktobedone,timelinesforcompletion,andcompensationtobepaidforthespecific work. 8. ThepartiesareenteringintothisMPCtoestablishtermsthatwillgovernalloftheWorkOrderssubsequentlyissued undertheauthorityofthisContract. Contract 1. TermofMasterPartnershipContract;UseofWorkOrderContracts;SurvivalofTerms 1.1. EffectiveDate:ThiscontractwillbeeffectiveonJuly1st,2022,oruponthedatelastsignedbyallState officialsasrequiredunderMinn.Stat.§16C.05,subd.2,whicheveroccurslast.TheOtherPartymustnot beginworkunderthisContractuntilALLrequiredsignatureshavebeenobtainedandtheOtherPartyhas beennotifiedinwritingtobeginsuchworkbytheState’sAuthorizedRepresentative. 1.2. ExpirationDate.ThisContractwillexpireonJune30,2027. 1.3. Exhibits.ExhibitAisattachedandincorporatedintothisagreement. 1.4. WorkOrderContracts.Aworkordercontractmustbenegotiatedandexecuted(byboththeStateandthe OtherParty)foreachparticularengagement,exceptforTechnicalServicesprovidedbytheStatetothe OtherPartyasspecifiedinArticle2.Theworkordercontractmustspecifythedetailedscopeofworkand deliverablesforthatproject.Apartymustnotbeginworkunderaworkorderuntiltheworkorderisfully MnDOTContractNumber:1050130 2 executed.ThetermsofthisMPCwillapplytoallworkorderscontractsissued,unlessspecificallyvariedin theworkorder.TheOtherPartyunderstandsthatthisMPCisnotaguaranteeofanypaymentsorwork orderassignments,andthatpaymentswillonlybeissuedforworkactuallyperformedunderfullyͲexecuted workorders. 1.5. SurvivalofTerms.Thefollowingclausessurvivetheexpirationorcancellationofthismastercontractandall workordercontracts:12.Liability;13.StateAudits;14.GovernmentDataPracticesandIntellectual Property;17.Publicity;18.GoverningLaw,Jurisdiction,andVenue;and22.DataDisclosure.Alltermsofthis MPCwillsurvivewithrespecttoanyworkordercontractissuedpriortotheexpirationdateoftheMPC. 1.6. SampleWorkOrder.AsampleworkordercontractisavailableuponrequestfromtheState. 1.7. Definitionof“ProvidingParty”and“RequestingParty”.Forthepurposeofassigningcertaindutiesand obligationsintheMPCtoworkordercontracts,thefollowingdefinitionswillapplythroughouttheMPC. “RequestingParty”isdefinedasthepartyrequestingtheotherpartytoperformworkunderaworkorder contract.“ProvidingParty”isdefinedasthepartyperformingthescopeofworkunderaworkorder contract. 2. TechnicalServices 2.1. TechnicalServicesincluderepetitivelowͲcostservicesroutinelyperformedbytheStatefortheOtherParty. IfrequestedandauthorizedbytheOtherParty,theseservicesmaybeperformedbytheStatefortheOther Partywithouttheexecutionofaworkorder,astheseservicesareprovidedinaccordancewithstandardized practicesandprocessesanddonotrequireadetailedscopeofwork.ExhibitA–TableofTechnicalServices isattached. 2.1.1. EveryotherservicenotfallingundertheserviceslistedinExhibitAwillrequireaworkordercontract (Ifyouhavequestionsregardingwhetheraserviceiscoveredunder2.1.1,pleasecontactContract Management). 2.2. TheOtherPartymayrequesttheStatetoperformTechnicalServicesinaninformalmanner,suchasbythe useofemail,apurchaseorder,orbydeliveringmaterialstoaStatelabandrequestingtesting.Arequest maybemadeviatelephone,butwillnotbeconsideredacceptedunlessacknowledgedinwritingbythe State. 2.3. TheStatewillpromptlyinformtheOtherPartyiftheStatewillbeunabletoperformtherequestedTechnical Services.Otherwise,theStatewillperformtheTechnicalServicesinaccordancewiththeState’snormal processesandpractices,includingschedulingpracticestakingintoaccounttheavailabilityofStatestaffand equipment. 2.4. PaymentBasis.Unlessotherwiseagreedtobythepartiespriortoperformanceoftheservices,theStatewill chargetheOtherPartytheState’sthenͲcurrentrateforperformingtheTechnicalServices.ThethenͲcurrent ratemayincludetheState’snormalandcustomaryadditives.TheStatewillinvoicetheOtherPartyupon completionoftheservices,oratregularintervalsnotmorethanoncemonthlyasagreeduponbythe parties.TheinvoicewillprovideasummaryoftheTechnicalServicesprovidedbytheStateduringthe invoiceperiod. 3. ServicesRequiringaWorkOrderContract 3.1. WorkOrderContracts:Apartymayrequesttheotherpartytoperformanyofthefollowingservicesunder individualworkordercontracts. 3.2. ProfessionalandTechnicalServices.Apartymayprovideprofessionalandtechnicalservicesuponthe requestoftheotherparty.AsdefinedbyMinn.Stat.§16C.08,subd.1,professional/technicalservices “meansservicesthatareintellectualincharacter,includingconsultation,analysis,evaluation,prediction, planning,programming,orrecommendation;andresultintheproductionofareportorcompletionofa task.”Professionalandtechnicalservicesdonotincludeprovidingsuppliesormaterialsexceptasincidental toperformingsuchservices.Professionalandtechnicalservicesinclude(bywayofexampleandwithout limitation)culturalresources,engineeringservices,surveying,foundationrecommendationsandreports, environmentaldocumentation,rightͲofͲwayassistance(suchasperformingappraisalsorproviding MnDOTContractNumber:1050130 3 relocationassistance,butexcludingtheexerciseofthepowerofeminentdomain),geometriclayouts,final constructionplans,graphicpresentations,publicrelations,andfacilitatingopenhouses.Apartywill normallyprovidesuchserviceswithitsownpersonnel;however,aparty’sprofessional/technicalservices mayalsoincludehiringandmanagingoutsideconsultantstoperformworkprovidedthatapartyitself providesactiveprojectmanagementfortheuseofsuchoutsideconsultants. 3.3. RoadwayMaintenance.Apartymayprovideroadwaymaintenanceupontherequestoftheotherparty. Roadwaymaintenancedoesnotincluderoadwayreconstruction.Thisworkmayincludebutisnotlimitedto snowremoval,ditchspraying,roadsidemowing,bituminousmillandoverlay(onlysmallprojects),sealcoat, bridgehits,majorretainingwallfailures,majordrainagefailures,andmessagepainting.Allservicesmustbe performedbyanemployeewithsufficientskills,training,expertiseorcertificationtoperformsuchwork, andworkmustbesupervisedbyaqualifiedemployeeofthepartyperformingthework. 3.4. ConstructionAdministration.Apartymayadministerroadwayconstructionprojectsupontherequestof theotherparty.Roadwayconstructionincludes(bywayofexampleandwithoutlimitation)the construction,reconstruction,orrehabilitationofmainline,shoulder,median,pedestrianorbicyclepathway, lightingandsignalsystems,pavementmillandoverlays,sealcoating,guardrailinstallation,and channelization.TheseservicesmaybeperformedbytheProvidingParty’sownforces,ortheProvidingParty mayadministeroutsidecontractsforsuchwork.Constructionadministrationmayincludelettingand awardingconstructioncontractsforsuchwork(includingstateprojectstobecompletedinconjunctionwith localprojects).Allcontractadministrationservicesmustbeperformedbyanemployeewithsufficientskills, training,expertiseorcertificationtoperformsuchwork. 3.5. EmergencyServices.ApartymayprovideaiduponrequestoftheotherpartyintheeventofamanͲmade disaster,naturaldisasterorotheractofGod.Emergencyservicesincludesallthoseservicesastheparties mutuallyagreearenecessarytoplanfor,preparefor,dealwith,andrecoverfromemergencysituations. Theseservicesinclude,withoutlimitation,planning,engineering,construction,maintenance,andremoval anddisposalservicesrelatedtothingssuchasroadclosures,trafficcontrol,debrisremoval,floodprotection andmitigation,signrepair,sandbagactivitiesandgeneralcleanup.Workwillbeperformedbyanemployee withsufficientskills,training,expertiseorcertificationtoperformsuchwork,andworkmustbesupervised byaqualifiedemployeeofthepartyperformingthework.Ifitisnotfeasibletohaveanexecutedwork orderpriortoperformanceofthework,thepartieswillpromptlyconfertodeterminewhetherworkmaybe commencedwithoutafullyͲexecutedworkorderinplace.IfworkcommenceswithoutafullyͲexecutedwork order,thepartieswillfollowupwithexecutionofaworkorderassoonasfeasible. 3.6. Whenaneedisidentified,theStateandtheOtherPartywilldiscusstheproposedworkandtheresources neededtoperformthework.Ifapartydesirestoperformsuchwork,thepartieswillnegotiatethespecific anddetailedworktasksandcost.TheStatewillthenprepareaworkordercontract.Generally,aworkorder contractwillbelimitedtoonespecificproject/engagement,although“oncall”workordersmaybeprepared forcertaintypesofservices,especiallyfor“TechnicalServices”itemsasidentifiedsection2.1..Thework orderwillalsoidentifyspecificdeliverablesrequired,andtimeframesforcompletingwork.Aworkorder mustbefullyexecutedbythepartiespriortoworkbeingcommenced.TheOtherPartywillnotbepaidfor workperformedpriortoexecutionofaworkordercontractandauthorizationbytheState. 4. ResponsibilitiesoftheProvidingParty 4.1. TermsApplicabletoALLWorkOrderContracts.Thetermsinthissection4.1willapplytoALLworkorder contracts. 4.1.1. EachworkorderwillidentifyanAuthorizedRepresentativeforeachparty.Eachparty’sauthorized representativeisresponsibleforadministeringtheworkorder,andhastheauthoritytomakeany decisionsregardingthework,andtogiveandreceiveanynoticesrequiredorpermittedunderthis MPCortheworkorder. 4.1.2. TheProvidingPartywillfurnishandassignapubliclyemployedlicensedengineer(ProjectEngineer), tobeinresponsiblechargeoftheproject(s)andtosuperviseanddirecttheworktobeperformed undereachworkordercontract.Forservicesnotrequiringanengineer,theProvidingPartywill MnDOTContractNumber:1050130 4 furnishandassignanotherresponsibleemployeetobeinchargeoftheproject.Theservicesofthe ProvidingPartyunderaworkordercontractmaynotbeotherwiseassigned,sublet,ortransferred unlessapprovedinwritingbytheRequestingParty’sauthorizedrepresentative.Thiswrittenconsent willinnowayrelievetheProvidingPartyfromitsprimaryresponsibilityforthework. 4.1.3. IftheOtherPartyistheProvidingParty,theProjectEngineermayrequestinwritingspecific engineeringand/ortechnicalservicesfromtheState,pursuanttoMinn.Stat.Section161.39.The workorderContractwillrequiretheOtherPartytodepositpaymentinadvance.Thecostsand expenseswillincludethecurrentStateadditivesandoverheadrates,subjecttoadjustmentbased onactualdirectcoststhathavebeenverifiedbyaudit. 4.1.4. OnlythereceiptofafullyexecutedworkordercontractauthorizestheProvidingPartytobeginwork onaproject.Anyandalleffort,expenses,oractionstakenbytheProvidingPartybeforethework ordercontractisfullyexecutedareconsideredunauthorizedandundertakenattheriskofnonͲ payment. 4.1.5. Inconnectionwiththeperformanceofthiscontractandanyworkordersissued,theProviding AgencywillcomplywithallapplicableFederalandStatelawsandregulations.WhentheProviding Partyisauthorizedorpermittedtoawardcontractsinconnectionwithanyworkorder,the ProvidingPartywillrequireandcauseitscontractorsandsubcontractorstocomplywithallFederal andStatelawsandregulations. 4.2. AdditionalTermsforRoadwayMaintenance.Thetermsofsection4.1andthissection4.2willapplytoall workordersforRoadwayMaintenance. 4.2.1. Unlessotherwiseprovidedforbycontractorworkorder,theProvidingPartymustobtainallpermits andsanctionsthatmayberequiredfortheproperandlawfulperformanceofthework. 4.2.2. TheProvidingPartymustperformmaintenanceinaccordancewithMnDOTmaintenancemanuals, policiesandoperations. 4.2.3. TheProvidingPartymustuseStateͲapprovedmaterials,including(bywayofexampleandwithout limitation),signposts,signsheeting,anddeͲicingandantiͲicingchemicals. 4.3. AdditionalTermsforConstructionAdministration.Thetermsofsection4.1andthissection4.3willapplyto allworkordercontractsforconstructionadministration. 4.3.1. Contract(s)mustbeawardedtothelowestresponsiblebidderorbestvalueproposerinaccordance withstatelaw. 4.3.2. Contractor(s)mustberequiredtopostpaymentandperformancebondsinanamountequaltothe contractamount.TheProvidingPartywilltakeallnecessaryactiontomakeclaimsagainstsuch bondsintheeventofanydefaultbythecontractor. 4.3.3. Contractor(s)mustberequiredtoperformworkinaccordancewiththelatesteditionofthe MinnesotaDepartmentofTransportationStandardSpecificationsforConstruction. 4.3.4. ForworkperformedonStaterightͲofͲway,contractor(s)mustberequiredtoindemnifyandholdthe Stateharmlessagainstanylossincurredwithrespecttotheperformanceofthecontractedwork, andmustberequiredtoprovideevidenceofinsurancecoveragecommensuratewithprojectrisk. 4.3.5. Contractor(s)mustpayprevailingwagespursuanttoapplicablestateandfederallaw. 4.3.6. Contractor(s)mustcomplywithallapplicableFederal,andStatelaws,ordinancesandregulations, includingbutnotlimitedtoapplicablehumanrights/antiͲdiscriminationlawsandlawsconcerning theparticipationofDisadvantagedBusinessEnterprisesinfederallyͲassistedcontracts. 4.3.7. Unlessotherwiseagreedinaworkordercontract,eachpartywillberesponsibleforprovidingrights ofway,easement,andconstructionpermitsforitsportionoftheimprovements.Eachpartywill, upontheother’srequest,furnishcopiesofrightofwaycertificates,easements,andconstruction permits. MnDOTContractNumber:1050130 5 4.3.8. TheProvidingPartymayapproveminorchangestotheRequestingParty’sportionoftheproject workifsuchchangesdonotincreasetheRequestingParty’scostobligationundertheapplicable workordercontract. 4.3.9. TheProvidingPartywillnotapproveanycontractorclaimsforadditionalcompensationwithoutthe RequestingParty’swrittenapproval,andtheexecutionofaproperamendmenttotheapplicable workordercontractwhennecessary.TheOtherPartywilltendertheprocessinganddefenseofany suchclaimstotheStateupontheState’srequest. 4.3.10. TheOtherPartymustcoordinatealltrunkhighwayworkaffectinganyutilitieswiththeState’s UtilitiesOffice. 4.3.11. TheProvidingPartymustcoordinateallnecessarydetourswiththeRequestingParty. 4.3.12. IftheOtherPartyistheProvidingParty,andthereisworkperformedonthetrunkhighwayrightͲofͲ way,thefollowingwillapply: a. TheOtherPartywillhaveapermittoperformtheworkonthetrunkhighway.TheStatemay revokethispermitiftheworkisnotbeingperformedinasafe,properandskillfulmanner,orif thecontractorisviolatingthetermsofanylaw,regulation,orpermitapplicabletothework.The StatewillhavenoliabilitytotheOtherParty,oritscontractor,ifworkissuspendedorstopped duetoanysuchconditionorconcern. b. TheOtherPartywillrequireitscontractortoconductalltrafficcontrolinaccordancewiththe MinnesotaManualonUniformTrafficControlDevices. c. TheOtherPartywillrequireitscontractortocomplywiththetermsofallpermitsissuedforthe projectincluding,butnotlimitedto,NationalPollutantDischargeEliminationSystem(NPDES) andotherenvironmentalpermits. d. AllimprovementsconstructedontheState’srightͲofͲwaywillbecomethepropertyoftheState. 5. ResponsibilitiesoftheRequestingParty 5.1. AfterauthorizingtheProvidingPartytobeginwork,theRequestingPartywillfurnishanydataormaterialin itspossessionrelatingtotheprojectthatmaybeofusetotheProvidingPartyinperformingthework. 5.2. AllsuchdatafurnishedtotheProvidingPartywillremainthepropertyoftheRequestingPartyandwillbe promptlyreturnedupontheRequestingParty’srequestorupontheexpirationorterminationofthis contract(subjecttodataretentionrequirementsoftheMinnesotaGovernmentDataPracticesActandother applicablelaw). 5.3. TheProvidingPartywillanalyzeallsuchdatafurnishedbytheRequestingParty.IftheProvidingPartyfinds anysuchdatatobeincorrectorincomplete,theProvidingPartywillbringthefactstotheattentionofthe RequestingPartybeforeproceedingwiththepartoftheprojectaffected.TheProvidingPartywill investigatethematter,andifitfindsthatsuchdataisincorrectorincomplete,itwillpromptlydeterminea methodforfurnishingcorrecteddata.Delayinfurnishingdatawillnotbeconsideredjustificationforan adjustmentincompensation. 5.4. TheStatewillprovidetotheOtherPartycopiesofanyTrunkHighwayfundclausestobeincludedinthebid solicitationandwillprovideanyrequiredTrunkHighwayfundprovisionstobeincludedintheProposalfor HighwayConstruction,thataredifferentfromthoserequiredforStateAidconstruction. 5.5. TheRequestingPartywillperformfinalreviewsandinspectionsofitsportionoftheprojectwork.Ifthe workisfoundtohavebeencompletedinaccordancewiththeworkordercontract,theRequestingPartywill promptlyreleaseanyremainingfundsduetheProvidingPartyfortheProject(s). 5.6. TheworkordercontractsmayincludeadditionalresponsibilitiestobecompletedbytheRequestingParty. 6. Time 6.1. Intheperformanceofprojectworkunderaworkordercontract,timeisoftheessence. 7. ConsiderationandPayment MnDOTContractNumber:1050130 6 7.1. Consideration.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheworkorder.TheState’s normalandcustomaryadditiveswillapplytoworkperformedbytheState,unlessotherwisespecifiedinthe workorder.TheState’snormalandcustomaryadditiveswillnotapplyifthepartiesagreetoa“lumpsum” or“unitrate”payment. 7.2. State’sMaximumObligation.ThetotalcompensationtobepaidbytheStatetotheOtherPartyunderall workordercontractsissuedpursuanttothisMPCwillnotexceed$500,000.00. 7.3. TravelExpenses.ItisanticipatedthatalltravelexpenseswillbeincludedinthebasecostoftheProviding Party’sservices,andunlessotherwisespecificallysetforthinanapplicableworkordercontract,the ProvidingPartywillnotbeseparatelyreimbursedfortravelandsubsistenceexpensesincurredbythe ProvidingPartyinperforminganyworkordercontract.InthosecaseswheretheStateagreestoreimburse travelexpenses,suchexpenseswillbereimbursedinthesamemannerandinnogreateramountthan providedinthecurrent"MnDOTTravelRegulations”acopyofwhichisonfilewithandavailablefromthe MnDOTDistrictOffice.TheOtherPartywillnotbereimbursedfortravelandsubsistenceexpensesincurred outsideofMinnesotaunlessithasreceivedtheState’spriorwrittenapprovalforsuchtravel. 7.4. Payment 7.4.1. Generally.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheapplicablework order,andwillmakepromptpaymentinaccordancewithMinnesotalaw. 7.4.2. PaymentbytheOtherParty. a. TheOtherPartywillmakepaymenttotheorderoftheCommissionerofTransportation. b. IMPORTANTNOTE:PAYMENTMUSTREFERENCETHE“MNDOTCONTRACTNUMBER”SHOWNON THEFACEPAGEOFTHISCONTRACTANDTHE“INVOICENUMBER”ONTHEINVOICERECEIVED FROMMNDOT. c. Remitpaymenttotheaddressbelow: MnDOT Attn:CashAccounting RE:MnDOTContractNumber1050130W[XX]andInvoiceNumber:00000[#####] (seenoteabove) MailStop215 395JohnIrelandBlvd St.Paul,MN55155 7.4.3. PaymentbytheState. a. Generally.TheStatewillpromptlypaytheOtherPartyaftertheOtherPartypresentsanitemized invoicefortheservicesactuallyperformedandtheState'sAuthorizedRepresentativeacceptsthe invoicedservices.Invoicesmustbesubmittedasspecifiedintheapplicableworkorder,butno morefrequentlythanmonthly. b. RetainageforProfessionalandTechnicalServices.Forworkordersforprofessionalandtechnical services,asrequiredbyMinn.Stat.§16C.08,subd.2(10),nomorethan90percentofthe amountdueunderanyworkordercontractmaybepaiduntilthefinalproductoftheworkorder contracthasbeenreviewedbytheState’sauthorizedrepresentative.Thebalanceduewillbe paidwhentheState’sauthorizedrepresentativedeterminesthattheOtherPartyhas satisfactorilyfulfilledallthetermsoftheworkordercontract. 8. ConditionsofPayment 8.1. AllworkperformedbytheProvidingPartyunderaworkordercontractmustbeperformedtothe RequestingParty’ssatisfaction,asdeterminedatthesoleandreasonablediscretionoftheRequesting Party’sAuthorizedRepresentativeandinaccordancewithallapplicablefederalandstatelaws,rules,and MnDOTContractNumber:1050130 7 regulations.TheProvidingPartywillnotreceivepaymentforworkfoundbytheRequestingPartytobe unsatisfactoryorperformedinviolationoffederalorstatelaw. 9. State’sAuthorizedRepresentativeandProjectManager 9.1. TheState'sAuthorizedRepresentativeforthismastercontractistheDistrictStateAidEngineer,whohasthe responsibilitytomonitortheState’sperformance. 9.2. TheState’sProjectManagerwillbeidentifiedineachworkordercontract. 10. OtherParty’sAuthorizedRepresentativeandProjectManager 10.1. TheOtherParty’sAuthorizedRepresentativeforadministeringthismastercontractistheOtherParty’s Engineer,andtheEngineerhastheresponsibilitytomonitortheOtherParty’sperformance.TheOther Party’sAuthorizedRepresentativeisalsoauthorizedtoexecuteworkordercontractsonbehalfoftheOther Partywithoutapprovalofeachproposedworkordercontractbyitsgoverningbody. 10.2. TheOtherParty’sProjectManagerwillbeidentifiedineachworkordercontract. 11. Assignment,Amendments,Waiver,andContractComplete 11.1. Assignment.NeitherpartymayassignortransferanyrightsorobligationsunderthisMPCoranyworkorder contractwithoutthepriorconsentoftheotherandafullyexecutedAssignmentContract,executedand approvedbythesamepartieswhoexecutedandapprovedthisMPC,ortheirsuccessorsinoffice. 11.2. Amendments.Anyamendmenttothismastercontractoranyworkordercontractmustbeinwritingand willnotbeeffectiveuntilithasbeenexecutedandapprovedbythesamepartieswhoexecutedand approvedtheoriginalcontract,ortheirsuccessorsinoffice. 11.3. Waiver.Ifapartyfailstoenforceanyprovisionofthismastercontractoranyworkordercontract,that failuredoesnotwaivetheprovisionortheparty’srighttosubsequentlyenforceit. 11.4. ContractComplete.Thismastercontractandanyworkordercontractcontainallnegotiationsandcontracts betweentheStateandtheOtherParty.Nootherunderstandingregardingthismastercontractoranywork ordercontractissuedhereunder,whetherwrittenororalmaybeusedtobindeitherparty. 12. Liability 12.1. Eachpartywillberesponsibleforitsownactsandomissionstotheextentprovidedbylaw.TheOther Party’sliabilityisgovernedbyMinn.Stat.chapter466andotherapplicablelaw.TheState’sliabilityis governedbyMinn.Stat.section3.736andotherapplicablelaw.Thisclausewillnotbeconstruedtobarany legalremediesapartymayhavefortheotherparty’sfailuretofulfillitsobligationsunderthismaster contractoranyworkordercontract.Neitherpartyagreestoassumeanyenvironmentalliabilityonbehalfof theotherparty.AProvidingPartyunderanyworkorderisactingonlyasa“Contractor”totheRequesting Party,astheterm“Contractor”isdefinedinMinn.Stat.§115B.03(subd.10),andisentitledtothe protectionsaffordedtoa“Contractor”bytheMinnesotaEnvironmentalResponseandLiabilityAct.The partiesspecificallyintendthatMinn.Stat.§471.59subd.1awillapplytoanyworkundertakenunderthis MPCandanyworkorderissuedhereunder. 13. StateAudits 13.1. UnderMinn.Stat.§16C.05,subd.5,theparty’sbooks,records,documents,andaccountingproceduresand practicesrelevanttoanyworkordercontractaresubjecttoexaminationbythepartiesandbytheState AuditororLegislativeAuditor,asappropriate,foraminimumofsixyearsfromtheendofthisMPC. 14. GovernmentDataPracticesandIntellectualProperty 14.1. GovernmentDataPractices.TheOtherPartyandStatemustcomplywiththeMinnesotaGovernmentData PracticesAct,Minn.Stat.Ch.13,asitappliestoalldataprovidedbytheStateunderthisMPCandanywork ordercontract,andasitappliestoalldatacreated,collected,received,stored,used,maintained,or disseminatedbytheOtherPartyunderthisMPCandanyworkordercontract.ThecivilremediesofMinn. Stat.§13.08applytothereleaseofthedatareferredtointhisclausebyeithertheOtherPartyortheState. 14.2. IntellectualPropertyRights MnDOTContractNumber:1050130 8 14.2.1. IntellectualPropertyRights.TheRequestingPartywillownallrights,title,andinterestinallofthe intellectualpropertyrights,includingcopyrights,patents,tradesecrets,trademarks,andservice marksintheWorksandDocumentscreatedandpaidforunderworkordercontracts.Worksmeans allinventions,improvements,discoveries(whetherornotpatentable),databases,computer programs,reports,notes,studies,photographs,negatives,designs,drawings,specifications, materials,tapes,anddisksconceived,reducedtopractice,createdororiginatedbytheProviding Party,itsemployees,agents,andsubcontractors,eitherindividuallyorjointlywithothersinthe performanceofthismastercontractoranyworkordercontract.Worksincludes“Documents.” Documentsaretheoriginalsofanydatabases,computerprograms,reports,notes,studies, photographs,negatives,designs,drawings,specifications,materials,tapes,disks,orothermaterials, whetherintangibleorelectronicforms,preparedbytheProvidingParty,itsemployees,agents,or contractors,intheperformanceofaworkordercontract.TheDocumentswillbetheexclusive propertyoftheRequestingPartyandallsuchDocumentsmustbeimmediatelyreturnedtothe RequestingPartybytheProvidingPartyuponcompletionorcancellationoftheworkordercontract. Totheextentpossible,thoseWorkseligibleforcopyrightprotectionundertheUnitedStates CopyrightActwillbedeemedtobe“worksmadeforhire.”TheProvidingPartyGovernmentassigns allright,title,andinterestitmayhaveintheWorksandtheDocumentstotheRequestingParty.The ProvidingPartymust,attherequestoftheRequestingParty,executeallpapersandperformall otheractsnecessarytotransferorrecordtheRequestingParty’sownershipinterestintheWorks andDocuments.Notwithstandingtheforegoing,theRequestingPartygrantstheProvidingPartyan irrevocableandroyaltyͲfreelicensetousesuchintellectualpropertyforitsownnonͲcommercial purposes,includingdisseminationtopoliticalsubdivisionsofthestateofMinnesotaandto transportationͲrelatedagenciessuchastheAmericanAssociationofStateHighwayand TransportationOfficials. 14.2.2. ObligationswithRespecttoIntellectualProperty. a. Notification.Wheneveranyinvention,improvement,ordiscovery(whetherornotpatentable)is madeorconceivedforthefirsttimeoractuallyorconstructivelyreducedtopracticebythe ProvidingParty,includingitsemployeesandsubcontractors,intheperformanceofthework ordercontract,theProvidingPartywillimmediatelygivetheRequestingParty’sAuthorized Representativewrittennoticethereof,andmustpromptlyfurnishtheAuthorizedRepresentative withcompleteinformationand/ordisclosurethereon. b. Representation.TheProvidingPartymustperformallacts,andtakeallstepsnecessarytoensure thatallintellectualpropertyrightsintheWorksandDocumentsarethesolepropertyofthe RequestingParty,andthatneitherProvidingPartynoritsemployees,agentsorcontractorsretain anyinterestinandtotheWorksandDocuments. 15. AffirmativeAction 15.1. TheStateintendstocarryoutitsresponsibilityforrequiringaffirmativeactionbyitsContractors,pursuant toMinn.Stat.§363A.36.PursuanttothatStatute,theOtherPartyisencouragedtoprepareandimplement anaffirmativeactionplanfortheemploymentofminoritypersons,women,andthequalifieddisabled,and submitsuchplantotheCommissioneroftheMinnesotaDepartmentofHumanRights.Inaddition,whenthe OtherPartyletsacontractfortheperformanceofworkunderaworkorderissuedpursuanttothisMPC,it mustincludethefollowinginthebidorproposalsolicitationandanycontractsawardedasaresultthereof: 15.2. CoveredContractsandContractors.IftheContractexceeds$100,000andtheContractoremployedmore than40fullͲtimeemployeesonasingleworkingdayduringtheprevious12monthsinMinnesotaorinthe statewhereithasitsprincipleplaceofbusiness,thentheContractormustcomplywiththerequirementsof Minn.Stat.§363A.36andMinn.R.Parts5000.3400Ͳ5000.3600.AContractorcoveredbyMinn.Stat.§ 363A.36becauseitemployedmorethan40fullͲtimeemployeesinanotherstateanddoesnothavea certificateofcompliance,mustcertifythatitisincompliancewithfederalaffirmativeactionrequirements. MnDOTContractNumber:1050130 9 15.3. Minn.Stat.§363A.36.Minn.Stat.§363A.36requirestheContractortohaveanaffirmativeactionplanfor theemploymentofminoritypersons,women,andqualifieddisabledindividualsapprovedbytheMinnesota CommissionerofHumanRights(“Commissioner”)asindicatedbyacertificateofcompliance.Thelaw addressessuspensionorrevocationofacertificateofcomplianceandcontractconsequencesinthatevent. Acontractawardedwithoutacertificateofcompliancemaybevoided. 15.4. Minn.R.Parts5000.3400Ͳ5000.3600. 15.4.1. General.Minn.R.Parts5000.3400Ͳ5000.3600implementMinn.Stat.§363A.36.Theserulesinclude, butarenotlimitedto,criteriaforcontents,approval,andimplementationofaffirmativeaction plans;proceduresforissuingcertificatesofcomplianceandcriteriafordeterminingacontractor’s compliancestatus;proceduresforaddressingdeficiencies,sanctions,andnoticeandhearing;annual compliancereports;proceduresforcompliancereview;andcontractconsequencesfornonͲ compliance.Thespecificcriteriaforapprovalorrejectionofanaffirmativeactionplanarecontained invariousprovisionsofMinn.R.Parts5000.3400Ͳ5000.3600including,butnotlimitedto,parts 5000.3420Ͳ5000.3500and5000.3552Ͳ5000.3559. 15.4.2. DisabledWorkers.TheContractormustcomplywiththefollowingaffirmativeactionrequirements fordisabledworkers: a. TheContractormustnotdiscriminateagainstanyemployeeorapplicantforemployment becauseofphysicalormentaldisabilityinregardtoanypositionforwhichtheemployeeor applicantforemploymentisqualified.TheContractoragreestotakeaffirmativeactionto employ,advanceinemployment,andotherwisetreatqualifieddisabledpersonswithout discriminationbasedupontheirphysicalormentaldisabilityinallemploymentpracticessuchas thefollowing:employment,upgrading,demotionortransfer,recruitment,advertising,layoffor termination,ratesofpayorotherformsofcompensation,andselectionfortraining,including apprenticeship. b. TheContractoragreestocomplywiththerulesandrelevantordersoftheMinnesota DepartmentofHumanRightsissuedpursuanttotheMinnesotaHumanRightsAct. c. IntheeventoftheContractor'snoncompliancewiththerequirementsofthisclause,actionsfor noncompliancemaybetakeninaccordancewithMinn.Stat.Section363A.36,andtherulesand relevantordersoftheMinnesotaDepartmentofHumanRightsissuedpursuanttotheMinnesota HumanRightsAct. d. TheContractoragreestopostinconspicuousplaces,availabletoemployeesandapplicantsfor employment,noticesinaformtobeprescribedbythecommissioneroftheMinnesota DepartmentofHumanRights.SuchnoticesmuststatetheContractor'sobligationunderthelaw totakeaffirmativeactiontoemployandadvanceinemploymentqualifieddisabledemployees andapplicantsforemployment,andtherightsofapplicantsandemployees. e. TheContractormustnotifyeachlaborunionorrepresentativeofworkerswithwhichithasa collectivebargainingagreementorothercontractunderstanding,thattheContractorisboundby thetermsofMinn.Stat.Section363A.36,oftheMinnesotaHumanRightsActandiscommitted totakeaffirmativeactiontoemployandadvanceinemploymentphysicallyandmentally disabledpersons. 15.4.3. Consequences.TheconsequencesfortheContractor’sfailuretoimplementitsaffirmativeaction planormakeagoodfaithefforttodosoinclude,butarenotlimitedto,suspensionorrevocationof acertificateofcompliancebytheCommissioner,refusalbytheCommissionertoapprove subsequentplans,andterminationofallorpartofthiscontractbytheCommissionerortheState. 15.4.4. Certification.TheContractorherebycertifiesthatitisincompliancewiththerequirementsofMinn. Stat.§363A.36andMinn.R.Parts5000.3400Ͳ5000.3600andisawareoftheconsequencesfor noncompliance. 16. Workers’Compensation MnDOTContractNumber:1050130 10 16.1. Eachpartywillberesponsibleforitsownemployeesforanyworkerscompensationclaims.ThisMPC,and anyworkordercontractsissuedhereunder,arenotintendedtoconstituteaninterchangeofgovernment employeesunderMinn.Stat.§15.53.TotheextentthatthisMPC,oranyworkorderissuedhereunder,is determinedtobesubjecttoMinn.Stat.§15.53,suchstatutewillcontroltotheextentofanyconflict betweenthecontractandthestatute. 17. Publicity 17.1. Publicity.AnypublicityregardingthesubjectmatterofaworkordercontractwheretheStateisthe RequestingPartymustidentifytheStateasthesponsoringagencyandmustnotbereleasedwithoutprior writtenapprovalfromtheState’sAuthorizedRepresentative.Forpurposesofthisprovision,publicity includesnotices,informationalpamphlets,pressreleases,research,reports,signs,andsimilarpublicnotices preparedbyorfortheOtherPartyindividuallyorjointlywithothers,oranysubcontractors,withrespectto theprogram,publications,orservicesprovidedresultingfromaworkordercontract. 17.2. DataPracticesAct.Section17.1isnotintendedtooverridetheOtherParty’sresponsibilitiesunderthe MinnesotaGovernmentDataPracticesAct. 18. GoverningLaw,Jurisdiction,andVenue 18.1. Minnesotalaw,withoutregardtoitschoiceͲofͲlawprovisions,governsthismastercontractandallwork ordercontracts.Venueforalllegalproceedingsoutofthismastercontractoranyworkordercontracts,or thebreachofanysuchcontracts,mustbeintheappropriatestateorfederalcourtwithcompetent jurisdictioninRamseyCounty,Minnesota. 19. PromptPayment;PaymenttoSubcontractors 19.1. Thepartiesmustmakepromptpaymentoftheirobligationsinaccordancewithapplicablelaw.Asrequired byMinn.Stat.§16A.1245,whentheOtherPartyletsacontractforworkpursuanttoanyworkorder,the OtherPartymustrequireitscontractortopayallsubcontractors,lessanyretainage,within10calendardays oftheprimecontractor'sreceiptofpaymentfromtheOtherPartyforundisputedservicesprovidedbythe subcontractor(s)andmustpayinterestattherateofoneandoneͲhalfpercentpermonthoranypartofa monthtothesubcontractor(s)onanyundisputedamountnotpaidontimetothesubcontractor(s). 20. Minn.Stat.§181.59. 20.1. TheOtherPartywillcomplywiththeprovisionsofMinn.Stat.§181.59whichrequires:Everycontractforor onbehalfofthestateofMinnesota,oranycounty,city,town,township,school,schooldistrict,oranyother districtinthestate,formaterials,supplies,orconstructionshallcontainprovisionsbywhichtheContractor agrees:(1)That,inthehiringofcommonorskilledlaborfortheperformanceofanyworkunderany contract,oranysubcontract,nocontractor,materialsupplier,orvendor,shall,byreasonofrace,creed,or color,discriminateagainstthepersonorpersonswhoarecitizensoftheUnitedStatesorresidentaliens whoarequalifiedandavailabletoperformtheworktowhichtheemploymentrelates;(2)Thatno contractor,materialsupplier,orvendor,shall,inanymanner,discriminateagainst,orintimidate,orprevent theemploymentofanypersonorpersonsidentifiedinclause(1)ofthissection,oronbeinghired,prevent, orconspiretoprevent,thepersonorpersonsfromtheperformanceofworkunderanycontractonaccount ofrace,creed,orcolor;(3)Thataviolationofthissectionisamisdemeanor;and(4)Thatthiscontractmay becanceledorterminatedbythestate,county,city,town,schoolboard,oranyotherpersonauthorizedto grantthecontractsforemployment,andallmoneydue,ortobecomedueunderthecontract,maybe forfeitedforasecondoranysubsequentviolationofthetermsorconditionsofthiscontract. 21. Termination;Suspension 21.1. TerminationbytheStateforConvenience.TheStateorcommissionerofAdministrationmaycancelthis MPCandanyworkordercontractsatanytime,withorwithoutcause,upon30dayswrittennoticetothe OtherParty.Upontermination,theOtherPartyandtheStatewillbeentitledtopayment,determinedona proratabasis,forservicessatisfactorilyperformed. 21.2. TerminationbytheOtherPartyforConvenience.TheOtherPartymaycancelthisMPCandanyworkorder contractsatanytime,withorwithoutcause,upon30dayswrittennoticetotheState.Upontermination, MnDOTContractNumber:1050130 11 theOtherPartyandtheStatewillbeentitledtopayment,determinedonaproratabasis,forservices satisfactorilyperformed. 21.3. TerminationforInsufficientFunding.TheStatemayimmediatelyterminateorsuspendthisMPCandany workordercontractifitdoesnotobtainfundingfromtheMinnesotalegislatureorotherfundingsource;or iffundingcannotbecontinuedatalevelsufficienttoallowforthepaymentoftheservicescoveredhere. TerminationorsuspensionmustbebywrittenorfaxnoticetotheOtherParty.TheStateisnotobligatedto payforanyservicesthatareprovidedafternoticeandeffectivedateofterminationorsuspension. However,theOtherPartywillbeentitledtopayment,determinedonaproratabasis,forservices satisfactorilyperformedtotheextentthatfundsareavailable.TheStatewillnotbeassessedanypenaltyif themastercontractorworkorderisterminatedbecauseofthedecisionoftheMinnesotalegislatureor otherfundingsource,nottoappropriatefunds.TheStatemustprovidetheOtherPartynoticeofthelackof fundingwithinareasonabletimeoftheState’sreceivingthatnotice. 22. DataDisclosure 22.1. UnderMinn.Stat.§270C.65,subd.3,andotherapplicablelaw,theOtherPartyconsentstodisclosureofits federalemployertaxidentificationnumber,and/orMinnesotataxidentificationnumber,alreadyprovided totheState,tofederalandstatetaxagenciesandstatepersonnelinvolvedinthepaymentofstate obligations.Theseidentificationnumbersmaybeusedintheenforcementoffederalandstatetaxlaws whichcouldresultinactionrequiringtheOtherPartytofilestatetaxreturnsandpaydelinquentstatetax liabilities,ifany. 23. DefenseofClaimsandLawsuits 23.1. Ifanylawsuitorclaimisfiledbyathirdparty(includingbutnotlimitedtotheOtherParty’scontractorsand subcontractors),arisingoutoftrunkhighwayworkperformedpursuanttoavalidworkorderissuedunder thisMPC,theOtherPartywill,atthediscretionofandupontherequestoftheState,tenderthedefenseof suchclaimstotheStateorallowtheStatetoparticipateinthedefenseofsuchclaims.TheOtherPartywill, however,besolelyresponsiblefordefendinganylawsuitorclaim,oranyportionthereof,whentheclaimor causeofactionassertedisbasedonitsownactsoromissionsinperformingorsupervisingthework.The OtherPartywillnotpurporttorepresenttheStateinanylitigation,settlement,oralternativedispute resolutionprocess.TheStatewillnotberesponsibleforanyjudgmententeredagainsttheOtherParty,and willnotbeboundbythetermsofanysettlemententeredintobytheOtherPartyexceptwiththewritten approvaloftheAttorneyGeneralandtheCommissionerofTransportationandpursuanttoapplicablelaw. 24. AdditionalProvisions 24.1. NONE [THEBALANCEOFTHISPAGEHASINTENTIONALLYBEENLEFTBLANK] MnDOTContractNumber:1050130 12 OTHERPARTY TheOtherPartycertifiesthattheappropriateperson(s) haveexecutedthecontractonbehalfoftheOtherParty asrequiredbyapplicablearticles,bylaws,resolutionsor ordinances. By: Title: Date: By: Title: Date: COMMISSIONEROFTRANSPORTATION By: Date: Title: COMMISSIONEROFADMINISTRATION By: Date: Ma s t e r Pa r t n e r s h i p Co n t r a c t Pr o g r a m FY 20 2 3 2 0 2 7 Ti t l e D e s c r i p t i o n Bi t u m i n o u s P l a n t I n s p e c t i o n Pe r f o r m i n g Q A / Q C p h y s i c a l t e s t i n g a t t h e p l a n t ; s a m p l i n g a n d tr a n s p o r t i n g o f m a t e r i a l s f r o m t h e p l a n t t o t h e l a b f o r l a b t e s pl a n t r e v i e w s , a n d o p e r a t i o n s ; i n v e s t i g a t i n g p l a n t d i s c r e p a n c i e s ; a n d o t h e r t e c h n i c a l s e r v i c e s i n t h e p l a n t o r o f f i c e a s s o c i a t e bi t u m i n o u s p l a n t i n s p e c t i o n . Br i d g e B e a r i n g A s s e m b l i e s A l l t a s k s r e l a t e d t o t h e r e p a i r a n d m a i n te n a n c e o f f i x e d o r e x p a n s i o n - b e a r i n g a s s e m b l i e s o n b r i d g e s . I nc l u d e s r e l a t e d t r a f f i c Br i d g e C u r b , W a l k A n d R a i l i n g Re p a i r i n g a n d m a i n t a i n i n g b r i d g e c u r b , w a l k , r a i l , c o p i n g , a n d fe n c i n g c o n n e c t e d t o t h e r a i l . I n c l u d e s g l a r e s c r e e n a n d m e d i ba r r i e r s o n b r i d g e s . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Br i d g e D e c k Wo r k a s s o c i a t e d w i t h b r i d g e d e c k a n d s l a b r e p a i r r e g a r d l e s s o f r e m o v a l d e p t h o r t y p e o f m a t e r i a l u s e d f o r p a t c h i n g . I n c l u d or s l a b o v e r l a y s a n d r e p l a c e m e n t s a n d u n d e r s i d e d e c k d e l a m i n a t i o n . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Br i d g e D e c k C r a c k S e a l i n g A l l t a s k s r e l a t e d t o d e c k c r a c k s e a l i n g . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Br i d g e E x p a n s i o n , R e l i e f J o i n t s Al l m a i n t e n a n c e t a s k s a s s o c i a t e d w i t h b r i d g e e x p a n s i o n j o i n t s , e x c e p t j o i n t r e e s t a b l i s h m e n t . I n c l u d e s t i g h t e n i n g e x p a n s i o n bo l t s a n d r e p l a c i n g s e a l g l a n d s . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Br i d g e I n s p e c t i o n D i r e c t S u p p o r t A c t i v i t i e s t h a t s u p p o r t b r i d g e i n s p e c t i o n , b u t a r e n o t d i r e c t p r o d u c t i o n ( i . e . , l e a d e r s h i p , t e c hn i c a l , a d m i n i s t r a t i v e a s s i s t a n c e Br i d g e I n s p e c t i o n - F e d e r a l F u n d Al l b r i d g e i n s p e c t i o n t a s k s f o r n o n - M n D O T b r i d g e s f u n d e d b y th e f e d e r a l F r a c t u r e - C r i t i c a l B r i d g e P r o g r a m ( P r o j e c t C o d e w i wi t h T S L a n d w i t h t h e l o c a l b r i d g e n u m b e r ) . I n c l u d e s r e l a t e d i n s p e c t i o n r e p o r t s . F o r M n D O T T r u n k H i g h w a y b r i d g e s ( P r o j e c be g i n s w i t h T S O f o l l o w e d b y t h e b r i d g e n u m b e r ) a n d l o c a l a n d D e p a r t m e n t o f N a t u r a l R e s o u r c e s ( D N R ) ( b r i d g e n u m b e r b e g wi t h 9 A f o l l o w b y b r i d g e n u m b e r ) b r i d g e i n s p e c t i o n s t o b e b i l l e d t o t h e l o c a l g o v e r n m e n t o r D e p a r t m e n t o f N a t u r a l R e s o u r (D N R ) u s e S o u r c e C o d e 2 8 2 4 . Br i d g e I n s p e c t i o n - N o n - F e d e r a l Al l t a s k s r e l a t e d t o i n v e n t o r y , i n s p e c t i o n , a n d l o a d c a p a c i t y r a t i n g w o r k d o n e o n t r u n k h i g h w a y b r i d g e s t o m e e t t h e r e q u i r e of t h e N a t i o n a l B r i d g e I n s p e c t i o n S y s t e m a n d / o r M i n n e s o t a B r i d g e S a f e t y I n s p e c t i o n P r o g r a m o r f o r b i l l i n g t o l o c a l g o v e r n m In c l u d e s r e l a t e d i n s p e c t i o n r e p o r t s a n d d e c k c o n d i t i o n s u r v e y s . Br i d g e M a n a g e m e n t S y s t e m Op e r a t i o n / A d m i n i s t r a t i o n / D a t a Us e f o r t a s k s r e l a t e d t o t h e B r i d g e M a n a g e m e n t S y s t e m , i n c l u d i n g o p e r a t i o n s , a d m i n i s t r a t i o n , o r d a t a e n t r y . Br i d g e P o u r e d / R e l i e f J o i n t S e a l Al l t a s k s a s s o c i a t e d w i t h r e s e a l i n g b r i d g e co n s t r u c t i o n j o i n t s . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . R e l a t e d s o u r c e t y p e c o d e s : A c th a t s u p p o r t b r i d g e i n s p e c t i o n , b u t a r e n o t d i r e c t p r o d u c t i o n ( i . e . , l e a d e r s h i p , t e c h n i c a l , a d m i n i s t r a t i v e a s s i s t a n c e ) . Br i d g e S u p e r s t r u c t u r e Al l t a s k s t o r e p a i r a n y b r i d g e c o m p o n e n t a b o v e t h e b r i d g e s e a t t h a t i s n o t i n c l u d e d i n o t h e r s o u r c e c o d e s . I n c l u d e s r e p a i r s ty p e s o f b r i d g e s u p e r s t r u c t u r e e l e m e n t s s u c h a s g i r d e r s , b e a m s, f l o o r b e a m s , t r u s s e s , s t r i n g er s , t - b e a m s , p r e c a s t c h a n n e l s , bo x g i r d e r s . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Br u s h & T r e e R e m o v a l Ma i n t a i n i n g , w a t e r i n g , t r i m m i n g , a n d r e m o v i n g h i g h w a y r i g h t o f w a y t r e e a n d b r u s h . I n c l u d e s c h i p p i n g o f t r e e l i m b s a n d s t re m o v a l / g r i n d i n g . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . Bu s i n e s s U n i t M a n a g e m e n t Al l e x p e n s e s o f b u s i n e s s / o f f i c e m a n a g e r s f o r g e n e r a l m a n a g e m e n t a n d a d m i n i s t r a t i o n o f s u p p o r t f u n c t i o n s . i n c l u d e s ad m i n i s t e r i n g c e n t r a l f a c i l i t i e s m a i n t e n a n c e a n d f a c i l i t i e s c a p i t a l b u d g e t s . Cl a s s O f F r e q u e n c y C o o r d i n a t i o n U s e f o r f r e q u e n c y c o o r d i n a t i o n d o n e w i t h A P C O , A A S H T O o r F C C A . Ti t l e D e s c r i p t i o n Co n c r e t e P l a n t I n s p e c t i o n s Pe r f o r m i n g Q A / Q C p h y s i c a l t e s t i n g a t t h e p l a n t ; s a m p l i n g a n d tr a n s p o r t i n g o f m a t e r i a l s f r o m t h e p l a n t t o t h e l a b f o r l a b t e s pl a n t r e v i e w s , a n d o p e r a t i o n s ; i n v e s t i g a t i n g p l a n t d i s c r e p a n c i e s ; a n d o t h e r t e c h n i c a l s e r v i c e s i n t h e p l a n t o r o f f i c e a s s o c i a t e st a t i o n a r y c o n c r e t e p l a n t s o r m o b i l e c o n c r e t e p a v i n g p l a n t i n s p e c t i o n . Co n s t r u c t i o n M a t e r i a l s I n s p e c t i o n s Pe r f o r m i n g c o n s t r u c t i o n p h a s e m a t e r i a l i n s p e c t i o n a n d e n g i n e e r i n g , f o r s t r u c t u r a l s t e e l , p r e c a s t a n d p r e - s t r e s s e d c o n c r e t e re i n f o r c e m e n t s t e e l , a n d e l e c t r i c a l p r o d u c t s a n d r e l a t e d t e c h n i c a l s e r v i c e s i n t h e f i e l d a n d o f f i c e f o r m a t e r i a l s t o b e u s e d i n mu l t i p l e p r o j e c t s . I n c l u d e s t r a v e l t i m e , s a m p l i n g , a n d s a m p l e d e l i v e r y . I n c l u d e s t a s k s r e l a t e d t o r e v i e w i n g s h o p d r a w i n g s f u by s u p p l i e r s o r f a b r i c a t o r s a n d c o n t r a c t o r w o r k i n g d r a w i n g s o r c a l c u l a t i o n s , a n d f o r t a s k s r e l a te d t o s t r u c t u r a l m e t a l s i n s p e (m a t e r i a l s s u r v e y s , p h y s i c a l a n d c h e m i c a l la b o r a t o r y t e s t i n g , m a t e r i a l i n s p e c t i o n a n d e n g i n e e r i n g , a n d t e c h n i c a l s e r v i c e s i n fi e l d a n d o f f i c e s ) . Co n s t r u c t i o n S u r v e y i n g U s e f o r s u r v e y s t o p r o v i d e s t a k i n g f o r t h e c o n t r a c t o r ' s o p e r a t i o n s a n d f o r a n y o t h e r c o n s t r u c t i o n p h a s e s ur v e y i n g Cr a c k S e a l i n g Al l s u r f a c e c r a c k s e a l i n g , c r a c k f i l l i n g , o r r o u t a n d s e a l o p e r a t i o n s . I n c l u d e s r e l a t e d m a t e r i a l s , h a u l i n g , s t o c k p i l i n g , a n d t r af f i co n t r o l . El e c C o m m E q R e p - M i l e s Eq u i p m e n t C a l i b r a t i o n - M a t I n s p U s e w h e n p e r f o r m i n g p e r i o d i c e q u i p m e n t c a l i b r a t i o n f o r e q u i p m e n t u s e d i n t h e m a t e r i a l s l a b o r o n co n s t r u c t i o n p r o j e c t s . Fi e l d I n s p e c t i o n Al l c o n s t r u c t i o n p r o j e c t f i e l d i n s p e c t i o n ( n o t c y c l i c a l i n s p e c ti o n o f a s s e t s ) , i n c l u d i n g p r ep a r a t o r y p l a n s & s p e c r e v i e w , me a s u r e m e n t , a n d v e r i f i c a t i o n o t h e r t h a n e n v i r o n m e n t a l m o n i t o r i n g . I n c l u d e s f i e l d i n s p e c t i o n o f m a t e r i a l s s u c h a s g r a d a t i o de n s i t i e s / D C P , p r o c t o r s , c o m p a c t i o n , s l u m p t e s t s , a n d f i e l d a i r t e s t s . W i t n e s s i n g c l a i m s , d e t e r m i n a t i o n a n d c o m p u t a t i o n o f qu a n t i t i e s , m a t e r i a l s c o n t r o l a n d c e r t i f i c a t i o n f o r p r o g r e s s v o u c h e r s , b u t n o t f o r f i n a l p a y m e n t s . I n c l u d e s c o l l e c t i n g a n d tr a n s p o r t i n g s a m p l e s f o r l a b t e s t s , b u t n o t t h e a c t u a l l a b o r a t o r y v e r i f i c a t i o n s . I n c l u d e s a l l c o n s t r u c t i o n p h a s e p r o j e c t r e l a t e ac t i v i t i e s f o r p r o j e c t a n d r e s i d e n t e n g i n e e r s s u c h a s p r o b l e m r e s o l u t i o n , g u i d a n c e a n d d i r e c t i o n t o f i e l d t e c h n i c i a n s . I n c l u d e mi s c e l l a n e o u s f i e l d e n g i n e e r i n g e x p e n s e s u s e d b y d i s t r i c t o f f i c e s s u c h a s s p a c e r e n t a l , u t i l i t i e s , o r o t h e r c o s t s c h a r g e d t o t h co n s t r u c t i o n p r o j e c t I n c l u d e s a l l w o r k a s s o c i a t e d w i t h e v a l u a ti o n o f i m p l e m e n t a t i o n o f i n t e l l i g e n t c o m p a c t i o n d e v i c e s t o de t e r m i n e i f c o n s t r u c t i o n c o n t r a c t t e r m s h a v e b e e n m e t . Fi n a l D e s i g n S u r v e y s Al l d i s t r i c t f i e l d a n d o f f i c e t a s k s n e e d e d t o r e s p o n d t o s u p p l e m e n t a l " R e q u e s t s f o r S u r v e y D a t a " a n d a d d t h e d a t a t o t h e s u ba s e m a p o r D T M . Ge n T r a i n i n g P r e p a r a t i o n - D e l i v e r y Us e f o r t i m e , m a t e r i a l s , a n d t r a v e l e x p e n s e s w h e n d e v e l o p i n g o r d e l i v e r i n g t r a i n i n g . i n c l u d e s c o u r s e p r e p a r a t i o n , d e s i g n i n g ma t e r i a l s , a n d m a n a g i n g t r a i n i n g r e c o r d s . Gu a r d r a i l - I n s t a l l / R e pa i r / M a i n t e n a n c e In s t a l l , r e p a i r , o r m a i n t a i n l o w t e n s i o n c a b l e , p l a t e b e a m s , a n d e n d t r e a t m e n t s ; c a b l e t e n s i o n a d j u s t m e n t s ; a n d r e f l e c t o r re p l a c e m e n t . i n c l u d e s r e l a t e d t r a f f i c c o n t r o l . In d i r e c t E x p e n s e I n d i r e c t s h o p e x p e n s e s a n d s h o p e q u i p m e n t . A l l o c a t e t o m o b i l e e q u i p m e n t . Li g h t i n g M a i n t e n a n c e & U t i l i t i e s Al l w o r k r e l a t e d t o i n s t a l l i n g , m a i n t a i n i n g , r e s t o r i n g , o r r e m o vi n g h i g h w a y l i g h t i n g s y s t e m s a n d f i x t u r e s . I n c l u d e s r e p a i r i n g , ma i n t a i n i n g , o r r e p l a c i n g s u p p o r t s n e c e s s a r y f o r r o a d w a y l i g h t i n g l u m i n a r i e s . I n c l u d e s p a t r o l h i g h w a y l i g h t i n g , i n s p e c t l i g h t st r u c t u r e s , e l e c t r i c a l s e r v i c e f o r h i g h w a y l i g h t i n g , r e - l a m p i n g , pu m p s t a t i o n s , a n t i - i c i n g s y s t e m s, t r u c k r o l l - o v e r w a r n i n g s y s an d e l e c t r i c a l r e p a i r s . I n c l u d e s t r a f f i c c o n t r o l i n s u p p o r t o f r o a d w a y l i g h t i n g a c t i v i t i e s . U s e f o r t a s k s r e l a t e d t o p u b l i c in q u i r i e s / c o m p l a i n t s , r e v i e w u t i l i t y b i l l i n g s , p r o v i d e d a t a , a n d c o n d u c t f i e l d r e v i e w s . Ti t l e D e s c r i p t i o n Lo c a t e O n e C a l l Fi n d i n g a n d m a r k i n g l o c a t i o n s o f b u r i e d c o n d u i t , c a b l e s , h a n d h o l e s , l o o p s , e t c . i n o r d e r t o m a i n t a i n o r r e p a i r t h e t r a f f i c ma n a g e m e n t s y s t e m , s i g n a l s y s t e m s, o r r o a d w a y l i g h t i n g s y s t e m s . Ma t e r i a l T e s t i n g & I n s p e c t i o n Pe r f o r m i n g c o n s t r u c t i o n p h a s e a n d r e s e a r c h p h y s i c a l a n d c h e m i c a l l a b o r a t o r y t e s t i n g , a n d r e l a t e d t e c h n i c a l s e r v i c e s i n t h e di s t r i c t s a n d c e n t r a l l a b s , a n d f o r p e r f o r m i n g r e s e a r c h a n d c o n s t r u c t i o n p h a s e n o n - d e s t r u c t i v e t e s t i n g m a t e r i a l s s u r v e y s , a n re l a t e d t e c h n i c a l s e r v i c e s i n t h e f i e l d a n d o f f i c e s . I n c l u d e s d e to u r s u r v e y s . N o n - d e s t r u c t i v e t e st s i n c l u d e , s k i d r e s i s t a n c e a n d we i g h t d e f l e c t o m e t e r ( F W D ) t e s t i n g . Mi s c R e v e n u e Us e d o n l y b y O f f i c e o f F i n a n c i a l M a n a g e m e n t f o r b i l l i n g a n d de p o s i t t r a n s a c t i o n s a n d t o r e c o r d p a y m e n t s t o t h e d e p a r t m e n gr a v e l s o l d t o c o n t r a c t o r s a n d o t h e r s . Mi s c e l l a n e o u s B r i d g e M a i n t e n a n c e Mi s c e l l a n e o u s m a i n t e n a n c e t a s k s p e r f o r m e d o n a s p e c i f i c b r i d g e o r s t r u c t u r e n o t c o v e r e d b y o t h e r s o u r c e c o d e s . I n c l u d e s on i t e m s s u c h a s s t a i r w a y s , d r a i n s , f e n c i n g, l i g h t b a s e s , t r a n s i e n t g u a r d s , a n d a c c e ss d o o r s . I n c l u d e s t r a n s i e n t r e m o v a l , o r d ma t e r i a l s , a n d p i c k i n g u p e q u i p m e n t . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l . On C a l l E l e c t r o n i c C o m m u n i c a t i o n s I n f r a s t r u c t u r e Ma i n t e n a n c e To b e u s e d b y S t a t e w i d e R a d i o C o m m u n i c a t i o n s p e r s o n n e l t o r e c o r d o n - c a l l t i m e . Ov e r h e a d S i g n P a n e l M a i n t e n a n c e Wo r k r e l a t e d t o t h e r e p a i r a n d r e p l a c e m e n t o f o v e r h e a d s i g n p a n e l s , e x t r u d e d s i g n p a n e l s m o u n t e d o n I - b e a m s , a n d o v e r h si g n s t r u c t u r e s . I n c l u d e s r e l a t e d c a b l e l o c a t e s a n d t r a f f i c c o n t r o l . D o e s n o t i n c l u d e s t r u c t u r a l w o r k . Pa t c h i n g R e l a t e d s o u r c e t y p e c o d e s : 2 1 0 3 - H e a v y p a tc h i n g , 2 1 0 4 - B i t u m i n o u s p a v i n g , 2 1 0 5 - B l o w p a t c h i n g Pa v e m e n t M a n a g e m e n t S y s t e m Fo r t a s k s r e l a t e d t o t h e o p e r a t i o n o f t h e p a v e m e n t m a n a g e m e n t s y s t e m , i n c l u d i n g d e v e l o p m e n t a n d m a i n t e n a n c e / t e c h n i c su p p o r t . I n c l u d e s t a s k s t o m e e t n e e d s e x t e r n a l t o M n D O T . Pl o w i n g & M a t e r i a l A p p l i c a t i o n Sh o u l d e r t o s h o u l d e r s n o w r e m o v a l o p e r a t i o n , w i n g i n g b a c k , s n o w b l o w i n g d r i f t s , a n d t h e a p p l i c a t i o n o f d e - i c i n g c h e m i c a l s mo b i l e e q u i p m e n t . I n c l u d e s c h a n g i n g c u t t i n g e d g e s d u r i n g e v e n t a n d r e l a t e d t r a f f i c c o n t r o l . Ra d i o - M o b i l e E q u i p m e n t Us e f o r t h e r e p a i r a n d p r e v e n t a t i v e m a i n t e n a n c e o f a l l e q u i p m e n t a s s o c i a t e d w i t h w i r e l e s s t w o - w a y r a d i o c o m m u n i c a t i o n s sy s t e m s ( i n c l u d e s m o b i l e r a d i o s , p o r t a b l e r a d i o s , b a s e s t a t i o n s , c o n s o l e w o r k s t a t i o n s , r e c o r d e r s , e t c . ) . N o n - M n D O T e q u i p m Mu s t u s e P r o j e c t n u m b e r a s s i g n e d t o r e q u e s t i n g a g e n c y ( S t a t e P a t r o l , D N R , B C A , F i r e M a r s h a l l ) . S e e O S R C P r o j e c t C o d e l i s t Ra d i o P r o g r a m m i n g Cr e a t i n g o r m o d i f y i n g r a d i o f r e q u e n c y p r o g r a m s a n d p r o g r a m m i n g m o b i l e a n d p o r t a b l e r a d i o s . D o e s n o t i n c l u d e m o b i l e r a us e d a s f i x e d b a s e r a d i o s a s p a r t o f t h e I n t e r - O P S y s t e m ( U s e 3 0 0 9 ) . Ra d i o / E l e c t r o n i c I n f r a s t r u c t u r e Us e f o r t h e r e p a i r a n d p r e v e n t a t i v e m a i n t e n a n c e o f a l l e q u i p m e n t a s s o c i a t e d w i t h w i r e l e s s t w o - w a y r a d i o c o m m u n i c a t i o n s sy s t e m s ( i n c l u d e s m o b i l e r a d i o s , p o r t a b l e r a d i o s , b a s e s t a t i o n s , c o n s o l e w o r k s t a t i o n s , r e c o r d e r s , e t c . ) . N o n - M n D O T e q u i p m Mu s t u s e P r o j e c t n u m b e r a s s i g n e d t o r e q u e s t i n g a g e n c y ; D e p a r t me n t o f P u b l i c S a f e t y ( D P S ) i n c l u d e s S t a t e P a t r o l ( S P ) B u r e a Cr i m i n a l A p p r e h e n s i o n ( B C A ) , F i r e M a r s h a l l ) ; d o e s n o t i n c l ud e D e p a r t m e n t o f N a t u r a l R e s o u r c e s ( D N R ) . S e e O S R C P r o j e c t Ra d i o / E l e c t r o n i c S y s t e m E n g i n e e r i n g U se f o r d e s i g n o f m i c r o w a v e , r a d i o an d m i s c e l l a n e o u s e l e c t r o n i c s y s t e m s . Ra d i o / E l e c t r o n i c S y s t e m U p g r a d e & I n s t a l l a t i o n Us e f o r t h e i n s t a l l a t i o n a n d o t h e r s e r v i c e s n e e d e d t o p r o v i d e m a j o r s y s t e m u p g r a d e s o r i m p r o v e m e n t s t o w i r e l e s s o r e l e c t r sy s t e m s . U s e f o r a l l w o r k p e r f o r m e d t o c o r r e c t o r r e p a i r d e f i c i e n c i e s f o u n d i n a n e w i n s t a l l a t i o n . Re c o r d S a m p l i n g Us e d b y M a t e r i a l s a n d R e s e a r c h S e c t i o n a n d d i s t r i c t m a t e r i a l s s t a f f t o v e r i f y i n s p ec t o r " s a m p l i n g a n d t e s t i n g p r o c e d u r e s a n ch e c k i n g i n s p e c t o r s ' e q u i p m e n t d u r i n g p r o j e c t c o n s t r u c t i o n a s r e q u i r e d b y F H W A . U s e w h e n p e r f o r m i n g f i e l d t e s t s o n s p l i t sa m p l e . Ti t l e D e s c r i p t i o n Si g n / D e l i n e a t i o n / M a r k e r R e p a i r Re p l a c i n g , r e p a i r i n g , a n d w a s h in g s i g n s ( i n c l u d i n g t e mp o r a r y s t o p s i g n s ) . I n cl u d e s r e - s e q u e n c i n g i n t e r s e c t i o n s i g n i n g a n d re p a i r / r e p l a c e o v e r h e a d a n d e x t r u d e s i g n s m o u n t e d o n I - b e a m s . I n c l u d e s r e l a t e d c a b l e l o c a t e s a n d t r a f f i c c o n t r o l . So i l s / F o u n d a t i o n F i e l d / L a b o r a t o r y T e s t s Al l l a b o r a t o r y t e s t i n g n e c e s s a r y t o p r o v i d e g e o t e c h n i c a l i n fo r m a t i o n t o c o m p l e t e r o a d w a y so i l s r e c o m m e n d a t i o n s a n d a p p fo r u s e i n t h e d e v e l o p m e n t o f F i n a l D e s i g n P l a n s a n d S p e c i a l P r o v i s i o n s . L a b w o r k i n c l u d e s R - v a l u e , r e s i l i e n t m o d u l u s , s o i l cl a s s i f i c a t i o n , g r a d a t i o n , p r o c t o r t e s t i n g , u n c o n f i n e d c o m p r e s s i o n , c o n s o l i d a t i o n , d i r e c t s i m p l e s h e a r , d i r e c t s h e e r , p e r m e a an d t r i a x i a l t e s t s . St a t e F u r n i s h e d M a t e r i a l s Us e t o r e c o r d l a b o r h o u r s , e q u i p m e n t u s a g e , a n d m a t e r i a l c o s t s t o s u p p l y s t a t e f u r n i s h e d m a t e r i a l s t o a s t a t e r o a d c o n s t r u pr o j e c t w i t h f e d e r a l p a r t i c i p a t i o n . St a t e P r o j e c t - S p e c i f i c M a t e r i a l s I n s p e c t i o n Pe r f o r m i n g m a t e r i a l i n s p e c t i o n a n d e n g i n e e r i n g f o r m a t e r i a l s d e s i g n a t e d f o r a s p e c i f i c c o n s t r u c t i o n p r o j e c t ( S P ) . G e n e r a l l y to i n s p e c t i o n o f s u c h t h i n g s a s s t r u c t u r al s t e e l , p r e s t r e s s e d c o n c r e t e i t e m s , a n d m o s t p r e c a s t c o n c r e t e i t e m s a n d r e l a t e d t e se r v i c e s i n t h e f i e l d a n d o f f i c e s w h e n r e l a t e d t o a p a r t i c u l a r S P . U s e f o r S P s p e c i f i c t a s k s r e l a t e d t o p e r f o r m i n g t h e r e v i e w o f dr a w i n g s f u r n i s h e d b y s u p p l i e r s o r f a b r i c a t o r s a n d c o n t r a c t o r wo r k i n g d r a w i n g s o r c a l c u l a t i o n s , a n d f o r t a s k s r e l a t e d t o s t r me t a l s i n s p e c t i o n ( m a t e r i a l s s u r v e y s , p h y s i c a l a n d c h e m i c a l l a b o r a t o r y t e s t i n g , m a t e r i a l i n s p e c t i o n a n d e n g i n e e r i n g a n d t e c se r v i c e s i n t h e f i e l d a n d o f f i c e s ) . St r u c t u r a l M e t a l s I n s p e c t i o n - N o n D O T Re v i e w i n g s h o p d r a w i n g s f u r n i s h e d b y s u p p l i e r s , f a b r i c a t o r s , an d c o n t r a c t o r s ( w o r k i n g d r a w i n g o r c a l c u l a t i o n s ) , a n d f o r t a s re l a t e d t o s t r u c t u r a l m e t a l s i n s p e c t i o n ( m a t e r i a l s s u r v e y s , p h ys i c a l a n d c h e m i c a l l a b o r a t o r y te s t i n g , m a t e r i a l i n s p e c t i o n a n d en g i n e e r i n g , a n d t e c h n i c a l s e r v i c e s i n t h e f i e l d a n d o f f i c e s ) f o r l o c a l a g e n c y p r o j e c t s . Su p p l i e s & S m a l l T o o l s S h o p t o o l s , s m a l l e q u i p m e n t , a n d s u p p l i e s t h a t c a n n o t b e d i r e c t l y c h a r g e d t o a m o b i l e e q u i p m e n t u n i t . Su p p o r t S e r v i c e s Wo r k t h a t s u p p o r t s g e n e r a l o f f i c e m a n a g e m e n t , s y s t e m m a n a g e me n t s u c h a s e n t e r i n g d a t a i n t o S W I F T , P P M S , P U M A a n d Mn D O T s y s t e m s , a t t e n d i n g s t a f f m e e t i n g s a n d o t h e r i n d i r e c t s u p p o r t a c t i v i t i e s . Te c h A s s i s t - O u t s i d e M n D O T U s e w h e n p r o v i d i n g t e c h n i c a l a s s i s t a n c e t o a n o r g a n i z a t i o n e x t e r n a l t o M n D O T . To w e r / B u i l d i n g M a i n t e n a n c e Us e f o r a l l t a s k s r e l a t e d t o t h e m a i n t e n a n c e o f a t o w e r b u i l d i n g o r s i t e . I n c l u d e s t o w e r s , b u i l d i n g s , g e n e r a t o r s , L P s y s t e m , f e la n d s c a p i n g , g r o u n d i n g , i c e b r i d g e , c a b l e m a n a g e m e n t , c l i m b i n g l a d d e r s , c a r d k e y s y s t e m s , a n d H V A C . Tr a f f i c C o u n t i n g Us e t o r e c o r d l a b o r , e q u i p m e n t u s a g e , a n d m a t e r i a l c o s t s f o r a c t i v i t i e s r e l a t e d t o t r a f f i c c o u n t s m a d e f o r s t a t e w i d e t r a f f i c mo n i t o r i n g o r t r a f f i c o p e r a t i o n s . I n c l u d e s a l l a c t i v i t i e s r e l a t e d t o t r a f f i c c o u n t i n g , s u c h a s t a k i n g r e q u e s t s , a s s i g n i n g p r i o r it i e co l l e c t i n g f i e l d d a t a , p r o c e s s i n g d a t a , a n d d e v e l o p i n g n e w t e c h n i q u e s f o r c o l l e c t i o n . Tr a f f i c M a n a g e m e n t S y s t e m ( T M S ) Us e d b y t r a f f i c o p e r a t i o n s s t a f f f o r a l l t a s k s t h a t s u p p o r t t h e R T M C ' s o p e r a t i o n s c e n t e r ( o r T O C C ) p r o v i d i n g t r a v e l e r i n f o r m a ma n a g i n g i n c i d e n t s a n d m o n i t o r i n g t h e F M S . I n c l u d e s d y n a m i c m e s s a g e s i g n m a i n t e n a n c e , r a m p m e t e r m a i n t e n a n c e , c a m e ma i n t e n a n c e , a n d l o o p d e t e c t i o n a c t i v i t i e s . I n c l u d e s m a i n t e n a n c e a c t i v i t i e s r e l a t e d t o a n y I T S o r T M S d e v i c e s u c h a s R T M C mo n i t o r w a l l , s w i t c h e r s , r o u t e r s , o r m o d e m s . U s e t o r e c o r d a l l c o s t s f o r m a i n t e n a n c e a c t i v i t i e s r e l a t e d t o t r a f f i c m a n a g e m e op t i c s . U s e f o r t a s k s r e l a t e d t o m a i n t a i n i n g t r a f f i c o p e r a t i o n s s o f t w a r e i n c l u d i n g m i n o r s o f t w a r e e n h a n c e m e n t s a n d f i x e s . U wh e n p r o v i d i n g t r a f f i c o p e r a t i o n s t e c h n i c a l a s s i s t a n c e e x t e r n a l t o M n D O T . U s e w i t h Ti t l e D e s c r i p t i o n Tr a f f i c M a n a g e m e n t S y s t e m ( T M S ) I n t e g r a t i o n Fo r t a s k s a s s o c i a t e d w i t h t h e i n c o r p o r a t i o n o f n e w a n d e x i s t i ng T M S d e v i c e s ( c a m e r a s , l o o p s , D M S , a n d o t h e r I T S d e v i c e s ) i ex i s t i n g i n f r a s t r u c t u r e t o e n s u r e p r o p e r o p e r a t i o n . U s e w i t h t h e C o n s t r u c t i o n / P r o g r a m D e l i v e r y A p p r o p r i a t i o n . Tr a f f i c M g t S y s t e m M a i n t e n a n c e Us e d b y s t a f f t o m a i n t a i n v a r i o u s I n t e l li g e n t T r a n s p o r t a t i o n S y s t e m ( I T S ) d e v i c e s su c h a s d y n a m i c m e s s a g e s i g n s , r a m p m e t ca m e r a s , d e t e c t i o n , c a b l e s , R I C W S , v i d e o w a l l m o n i t o r s , s w i t c h e s , r o u t e r s o r m o d e m s . U s e d t o r e c o r d a l l c o s t s f o r m a i n t e n ac t i v i t i e s r e l a t e d t o t r a f f i c m a n a g e m e n t f i b e r o p t i c s . N o t t o b e u s e d f o r L i g h t i n g o r T r a f f i c S i g n a l m a i n t e n a n c e . Tr a f f i c S i g n W o r k O r d e r s U s e f o r w o r k i n v o l v e d i n p r e p a r i n g w o r k or d e r s f o r t r a f f i c s i g n s . U s e o n l y w i t h M a i n t e n a n c e O p e r a t i o n s ap p r o p r i a t i o n ( T 7 9 Tr a f f i c S i g n a l I n s p e c t i o n Wo r k r e l a t e d t o c y c l i c a l s t r u c t u r a l a n d e l e c t r i c a l i n s p e c t i o n a n d p r e v e n t i v e m a i n t e n a n c e c h e c k s o f t r a f f i c s i g n a l sy s t e m s / s t r u c t u r e s . I n c l u d e s l a b o r , e q u i pm e n t , m a t e r i a l s , a n d t r a f f i c c o n t r o l . Tr a f f i c S i g n a l M a i n t e n a n c e Wo r k r e l a t e d t o t h e s t r u c t u r a l r e p a i r a n d r e p l a c e m e n t o f t r a f f i c s i g n a l s y s t e m s t r u c t u r e s a n d a l l e l e c t r i c a l m a i n t e n a n c e f o r t si g n a l s y s t e m s i n c l u d in g e l e c t r i c a l p o w e r , l a b o r , e q u i p m e n t m a t e r i a l s , G S O C l o c a t e s , t r a f f i c c o n t r o l a n d r e s p o n s e s t o p u b l i c in q u i r i e s . Wa t e r w a y M a i n t e n a n c e Al l t a s k s r e l a t e d t o w a t e r w a y m a i n t e n a n c e f o r d e c k b r i d g e s . I n c l u d e s d e b r i s r e m o v a l , w a t e r w a y c l e a n u p , c h a n n e l r e p a i r , a n ch a n n e l p r o t e c t i o n r e p a i r t h a t i s n o t p a r t o f s l o p e p r o t e c t i o n . I n c l u d e s r e l a t e d t r a f f i c c o n t r o l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ember introduced the following resolution and moved its adoption: RESOLUTION NO._______________ RESOLUTION APPROVING CHANGE ORDER NOS. 8-12, IMPROVEMENT PROJECT NO. 2021-05, BROOKLYN BOULEVARD CORRIDOR PROJECT PHASE 2 IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Park Construction Company of Minneapolis, Minnesota, was instructed to complete additional work as itemized on Change Order Nos. 8-12 for Improvement Project No. 2021-05, Brooklyn Boulevard Corridor Project Phase 2 Improvements; and WHEREAS, Change Order 8 in the amount of $3,366.24 is for field adjustments to the proposed storm and watermain lines near the intersection of Brooklyn Blvd and 63rd Ave due to unidentified and unmarked utility lines that were encountered during construction; and WHEREAS, Change Order 9 in the amount of $1,369.24 is for additional grading work and turf establishment in the northeast corner of Brooklyn Blvd and 63th Ave due to the slopes being steeper than 1:3; and WHEREAS, Change Order 10 in the amount of $4,565.73 is for additional pavement messages (directional arrows, stop bars, and crosswalks) that were installed for the winter 2021-22 traffic configuration; and WHEREAS, Change Order 11 in the amount of -$2,000 (deduct) is for reducing the size of the City gateway monument sign at the SE corner of I-694 and Brooklyn Blvd due to FHWA sign size restriction; and WHEREAS, Change Order 12 in the amount of $6,710 is for relocating the temporary security fence outside of the Brooklyn Boulevard construction limits for the active development site at 6000 Brooklyn Blvd (Tri-Plex Development); and WHEREAS, said additional work was not included in the original contract, but was deemed necessary to properly complete the improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Change Order Nos. 1 through 7 in the amount of $48,117.21 for Improvement No. 2021-05 is hereby approved. The revised contract amount is as follows: Original Contract Amount $12,222,880.30 Change Order Nos. 1-7 $ 48,117.21 Change Order Nos. 8-12 $ 14,011.21 Revised Contract Amount $12,285,008.72 RESOLUTION NO. _______________ May 23, 2022 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BROOKLYN CENTER HOME RULE CHARTER COMMISSION May 15th, 2022 Dr. Reggie Edwards City Manager City of Brooklyn Center 6301 Shingle Creek Pkwy. Brooklyn Center, MN 55430 Re: Transmittal of Recommended Amendments to the City Charter Dear Dr. Edwards: The purpose of this letter is to transmit to the Brooklyn Center City Council two proposed amendments to the Brooklyn Center City Charter. The enclosed recommended amendments are being forwarded for consideration for adoption by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7 and Section VIII(B)(3)(a) of the Charter Commission’s Rules of Procedures (“Rules”). The recommended amendments were accepted by a 2/3 affirmative vote of the actual membership (with never less than eight affirmative votes) of the Charter Commission as required by Section VIII(B)(1) of the Rules and are being transmitted as separate recommendations the City Council may act on individually or jointly. The Charter Commission understands the City will draft one or more ordinances as needed to address the recommended amendments and will act on them within the timelines established in Minnesota Statutes, section 410.12, subdivision 7. Both amendments were the result of recommendations by city staff to streamline city processes and procedures. Please feel free to contact me if there are any questions or if you would like me to provide additional information regarding the Charter Commission’s reasons behind the recommended amendments. Sincerely, Mark Goodell Chairperson Enclosure – Recommended Amendment #1, Recommended Amendment #2 BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENT1 The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendment to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. Recommended Amendment #1 Chapter 6, Section 6.05, of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 6.05. PURCHASES AND CONTRACTS. The City Council shall by resolution establish and maintain a purchasing policy for the City of Brooklyn Center. All contracts, bonds, and instruments of any kind to which the City is a party shall be signed by the Mayor and the City Manager in accordance with the purchasing policy on behalf of the City and shall be executed in the name of the City. Submitted to the City this 15th day of May 2022. BY THE CHARTER COMMISSION __________________________________ Mark Goodell, Chairperson ______________________________ Kathryn Ellgren, Secretary BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENT The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendment to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. Recommended Amendment #2 Chapter 3, Section 3.08, of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 3.08. SIGNING AND PUBLICATION OF ORDINANCES AND RESOLUTIONS. Every ordinance or resolution passed by the Council shall be signed by the Mayor, or Acting Mayor, attested by the City Clerk, within 48 hours, and filed and preserved. Every ordinance shall be published at least once in the official newspaper. Submitted to the City this 15th day of May 2022. BY THE CHARTER COMMISSION __________________________________ Mark Goodell, Chairperson ______________________________ Kathryn Ellgren, Secretary BROOKLYN CENTER HOME RULE CHARTER COMMISSION May 15th, 2022 Dr. Reggie Edwards City Manager City of Brooklyn Center 6301 Shingle Creek Pkwy. Brooklyn Center, MN 55430 Re: Transmittal of Recommended Amendments to the City Charter Dear Dr. Edwards: The purpose of this letter is to transmit to the Brooklyn Center City Council two proposed amendments to the Brooklyn Center City Charter. The enclosed recommended amendments are being forwarded for consideration for adoption by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7 and Section VIII(B)(3)(a) of the Charter Commission’s Rules of Procedures (“Rules”). The recommended amendments were accepted by a 2/3 affirmative vote of the actual membership (with never less than eight affirmative votes) of the Charter Commission as required by Section VIII(B)(1) of the Rules and are being transmitted as separate recommendations the City Council may act on individually or jointly. The Charter Commission understands the City will draft one or more ordinances as needed to address the recommended amendments and will act on them within the timelines established in Minnesota Statutes, section 410.12, subdivision 7. Both amendments were the result of recommendations by city staff to streamline city processes and procedures. Please feel free to contact me if there are any questions or if you would like me to provide additional information regarding the Charter Commission’s reasons behind the recommended amendments. Sincerely, Mark Goodell Chairperson Enclosure – Recommended Amendment #1, Recommended Amendment #2 BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENT1 The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendment to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. Recommended Amendment #1 Chapter 6, Section 6.05, of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 6.05. PURCHASES AND CONTRACTS. The City Council shall by resolution establish and maintain a purchasing policy for the City of Brooklyn Center. All contracts, bonds, and instruments of any kind to which the City is a party shall be signed by the Mayor and the City Manager in accordance with the purchasing policy on behalf of the City and shall be executed in the name of the City. Submitted to the City this 15th day of May 2022. BY THE CHARTER COMMISSION __________________________________ Mark Goodell, Chairperson ______________________________ Kathryn Ellgren, Secretary BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENT The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendment to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. Recommended Amendment #2 Chapter 3, Section 3.08, of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 3.08. SIGNING AND PUBLICATION OF ORDINANCES AND RESOLUTIONS. Every ordinance or resolution passed by the Council shall be signed by the Mayor, or Acting Mayor, attested by the City Clerk, within 48 hours, and filed and preserved. Every ordinance shall be published at least once in the official newspaper. Submitted to the City this 15th day of May 2022. BY THE CHARTER COMMISSION __________________________________ Mark Goodell, Chairperson ______________________________ Kathryn Ellgren, Secretary 5/25/2022 1 Brooklyn Center Crime Statistics CouncilPresentationMay23rd 2022 Tony GruenigActingChief Hennepin County – Homicides Since 2018 2 5/25/2022 2 Hennepin County – Other Violent Crime Since 2018 3 Significant Takeaways •Murderhasincreasedby171%since2018 •Robberyhasincreasedby102%since2018 •MotorVehicle Thefthasincreasedby86%since2018 Increasedfirepower– fullyautomaticconversions withextendedmagazines. 4 5/25/2022 3 Minneapolis Shooting Victims 5 Hennepin County – Juvenile Crime •Lessjuvenileoffendersarebeing bookedandhousedinthe HennepinCountyJuvenile DetentionCenter. •Offendersarefrequentlybeing releasedonhomemonitoring, diversionprogramsorreleased totheirparent/guardian. 6 5/25/2022 4 Hennepin County – Felony Filings per Year by Felony Type 7 2021 Hennepin County Part I Crime 4Q2021(10/1/21– 12/31/21comparedto10/1/20– 12/31/20) •ViolentCrimeSummary 22%Increase •PropertyCrimeSummary 7%Reduction •PartICrimeSummary 6%Increase Year ͲEnd(1/1/21– 12/31/21comparedto1/1/20– 12/31/20) •ViolentCrimeSummary 10%Increase •PropertyCrimeSummary 7%Reduction •Part1CrimeSummary 4%Reduction •(24font Sizeminimum) •(24FontSizeminimum)8 5/25/2022 5 Hennepin Co. Murder Rate Per 100k Residents •19959.98 •20054.35 •20154.50 •20219.52 •Beliefthatthereweresignificantly more shootingsin2021comparedto1995(Data notavailable) •Manyadvancesinlifesavingemergency medicinefrom1995to2021 •MinneapolisCensuspopulation2000 (382K)2020(429K)+47Kresidents •HennepinCountyCensuspopulation2000 (1.118M)2020(1.281M)+101Kresidents 9 Brooklyn Center Police Department 10 PoliceChief(1) PatrolCommander(1) Sergeants(6) PatrolOfficers(26) CommunityServiceOfficers CSOsPartͲTimeNonͲSworn Staff(10) CommunityServicesCommander(1) Sergeant(1) StreetCrimesUnit(2) Liaisonswith Businesses JuvenileOfficer(1) SRO(1) InvestigationsCommander(1) Detectives(5) VOTF(1) ATO (1) DetectiveTrainee (1) 49SwornPeaceOfficers 5/25/2022 6 Current Staffing Level and Location 11 Asof5/17/22 36ActiveSwornPeaceOfficers (19) (3) Brooklyn Center – Homicides Since 2017 12 0 222 7 0 1 2 3 4 5 6 7 8 2017 2018 2019 2020 2021 5/25/2022 7 Brooklyn Center – Other Violent Crime Since 2017 13 2017 2018 2019 2020 2021 Rape 20 29 21 23 20 Robbery 61 50 45 44 67 AggravatedAssault 44 37 41 74 91 0 10 20 30 40 50 60 70 80 90 100 Brooklyn Center – Carjacking Since 2017 14 2%oftotal robberies 4%oftotal robberies 7%oftotal robberies 11%oftotal robberies 15%oftotal robberies 0 2 4 6 8 10 12 2017 2018 2019 2020 2021 5/25/2022 8 Brooklyn Center – Fleeing Police in a Motor Vehicle Since 2017 15 7 13 13 22 28 0 5 10 15 20 25 30 2017 2018 2019 2020 2021 Brooklyn Center – Shots Heard Calls Since 2017 16 83 44 78 110 180 0 20 40 60 80 100 120 140 160 180 200 2017 2018 2019 2020 2021 5/25/2022 9 Brooklyn Center – Weapons Recovered* Since 2017 17 *IncludesFacsimileFirearms 42 42 43 41 54 0 10 20 30 40 50 60 2017 2018 2019 2020 2021 Brooklyn Center – YTD Comparison & Projected 2022 Totals (2021, 2020 & 2019) 18 1/1/22Ͳ 5/1/22 1/1/21Ͳ 5/1/21 %Change 1/1/22Ͳ 5/1/22 1/1/20Ͳ 5/1/20 %Change 1/1/22Ͳ 5/1/22 1/1/19Ͳ 5/1/19 %Change Projected 2022Total Homicide 0 3 Ͳ100% 0 0 N/A 0 1 Ͳ100% 0 Rape 12 4 200%12 8 50%12 3 300%36 Robbery 25 20 25%25 13 92%25 12 108%75 AggravatedAssault 27 26 4%27 17 59%27 20 35%81 Carjackings 3 3 0% 3 1 200%31200%9 FleeinginaMotorVehicle 10 15 Ͳ33% 10 10 0% 10 6 67%30 ShotsHeardCalls 46 40 15%46 13 254%46 20 130%138 WeaponsRecovered 30 18 67%30 9 233%30 10 200%90 5/25/2022 10 Current Challenges with 34 Officers •NoStreetCrimesunit(proactive) •3Detectivesinsteadof5 •NoViolentOffenderTask Force Officer(VOTF) •NoAutoTheftOfficer(ATO) •StaffMINIMUMfor patrolhasbeen reducedto4duringshifts(was5) •Crimeratenationallyandregionally ontherise •Difficultyinvestigatingcrimewith currentstafflevels •Violentcrimestakemoretime,effort andenergytoinvestigate •Currentclimatecallsfor ahighdegree ofdeͲescalationwhichtakelongerand usesmoreresources 19 Current Initiatives •Decreasedthehiringtimelines •Focusedmoreonlateralhiring •AddedaLateralHiringIncentives •IncreasedpartnershipswithcommunitystakeholderssuchasWe PushforPeace and WWProtectionandFreedomFighters •CurrentlyhaveagrantthruHennepinCountywithWe PushForPeacetocombat violentcrime •PartneredwithHCSOtoaddadditionalPatrolshifts 20 5/25/2022 11 Current Initiatives •WorkingonaCameraRegistrationProgramforcitizensandcommunitymemberto registertheircamerawiththeCity. •WorkingtowardsacitizenreportingwebͲbasedsystem (inthefinalstagesof implementation). •Needtobestrategicinwhatcrimesweinvestigateandhowweutilizeourresources •SinceSeptemberof2020,28policeofficershaveleftemploymentwiththeCity,which isa57%lossofstaff(originaltotalof49). •SinceFebruaryof2020,wehavehired16policeofficersandcontinuallytrytobolster andstreamlineourhiringprocesswhilestillincorporatingdiversityandinclusion. 21 ! "#$" % &' ! ( )*!+,"-. -#&/ , 0+1 &*11 /21+33 &*411 ! 5 67 18*9:+ ;33 &*11 4 <5 + 73 6 +17 +&* 11 5303 +199798 + 7 3 +03 8+17 11 = 03+ 9 0 7 + 1 193 +! ! 748 1&*!5 !,9+2&5,> 39 901 1+ 33 & 904 01+11 ? !11 9 ! 3 98 4 1 1 1@ 0 !7 0307711 + 99+ 30 7 7 +&* 711 7+40 +103 0 7 + 6! 777,70& &-7 ! 0 99: A33 &*11 4 <233 &> +7*19 +33 & 0 B 7 ;11 4 0< 9 7+1*+7 9 1+11 1!9 !77 81 11 , 711 4 09 8 801 1 97! + 771 !077! 7 1! 3 C13 73 703 0 7 *78+18*7 .* 7 199+750+1* 7 ,? !- ! 779 +4- !4, !40779 8 17;7#, <9 -7+ + 7 +10+7 9 0 +97 7 78 7 *73 +79 D7 2197* >7+ 1 +7) / 3 07 0 773E9 1 1 * 7711 F 477 ! +10 77 +7 9 9+7 *7!G *79 7D 7 DH3 6 +111 90 9 7) / 299 711 > I7 7 7 7 9 45 79 7 1 7E9 !8E9 711 5 7139? + 8 9!1! 1 7 1 +17 7 1 I57!4799+711 * * +74 49 *7799 + 99 1 17 11 E97+8 799* +79 9+;+ @ *<2 51> 7 +&*J 30 ;11 4 < 6K4 179 99 11 9 79 331743 + 6 :. 11 9 ! D !9D 99 !30 7 D 2 33 791 &5,11 118 L03+7197 1*9+&*6 :. 11 9 !7 33 3 11 0 7730E9 1 1 4 !5!2H1 0>!% 2 >!&01!2 $>!7 !-7 277-70>!9 77 + 1 97+ 7 D 3 9+74 49 9 +79 17 7E9 !90 +7 101 79F99 9D 79 +1 19871!3 0! 3 B0 !31 7 11 0 & 7 7 4079 99 E98 +9D 7 8 399 + 7 +, +11 77! +! + 0 !8 79 73 L7+777 7 17999D 79? +873 ! ! 1 011 48 9 12 4 !?&7!7 !+ ! :I )*! !+ 9 D-7D,70&*" ! & &-7 0>738 79 +* 97 8 9+-!/ 3 90 9 7 8/4= 799 +79 0 +79 1 7 77 7 9 01 !" #"!!"$ % 711 51 &&'"(& 90 #9 9 , 0 , 0 5/25/2022 1 EmergingBrooklynCenter CommunityJourney Evolving BrooklynCenter 1CityCouncilMeetingͲ 3.22.2021 InMay2021theCityembarkeduponaneffortreferencedas“EvolvingBrooklynCenter:ACommunityͲ CenteredCity”. Vision •Transform theCityofBrooklynCenterintoaCommunityCityCenter •Innovativelytransformourapproachtopublicsafety •Reducetheoccurrenceandseverityofnegativeencountersbetweenlawenforcementandthe community •ActivelyconfrontracialdisparitiesandourhistoryofracisminourCitytoimprovesafety,trust,andthe greaterwellͲbeingamongBlack,Indigenous,andPeopleofColor(BIPOC) DevelopingDescriptionandMissionStatement •DescriptionͲ Aconsortiumofcommittedresidents,communitypartners,andcivicandpublicagencies. •MissionͲ To dismantlesystemicracismandequities,whilecultivatingahealthycommunityforallpeople forsevengenerationswithintheCityofBrooklynCenter 2 EmergingBrooklynCenterCommunityJourney 5/25/2022 2 EvolvingBrooklynCenterͲ Participants •Residents–MattBranch,AlfredaDaniels,John Solomon,RandyChristensen,BarbJensen,Julie Bourque,MelissaCarey,Tray Pollard,WillDinga, JudeNadi •CommunityPartners– BCCS,CEAP,ACER,CAPI, 2ndChance,OurSister’sKeeper,OLM,BlueEarth County,CommissionerJeffLunde •StaffDepartments– Administration,Community Development,Police,Recreation,andFire •Foundations– BlueCrossBlueShield,McKnight, Pohlad,Minneapolis,andSt.Paul/Minnesota EmergingBrooklynCenterCommunity Journey– PlanningTeam •MelissaCarey,Resident •MattBranch,Resident •RandyChristensen,Resident •AlfredaDaniels,Resident •LatoyaTurk,BCStaff •ReggieEdwards,BCStaff •RajSethuraju,Pohlad FoundationTA •BukataHayes,BlueCrossBlue ShieldFoundation3 EmergingBrooklynCenterCommunityJourney 4 EmergingBrooklynCenterCommunityJourney 5/25/2022 3 Flashpoints are symptoms ofabroaderand deeperreality Clarityin Crisis 6 EmergingBrooklynCenterCommunityJourney RecognizingAssets&HonoringWisdom ActingasOneCommunityͲ Shifting fromtransactionaltorelational SystemAbilitytoAdaptandPivot SevenGenerationsͲ Sustainability 5/25/2022 4 FOURCOMMUNITYPILLARS HEALTH SAFETY BUSINESS LIFEESSENTIAL RESOURCES EmergingBrooklynCenterCommunityJourney ThePlan:CommunityͲCenteredIdeation TraditionalProcess CoͲpresence CoͲCreating CoͲSensing VS. EmergingBrooklynCenterCommunityJourney CoͲPresencing 5/25/2022 5 9 EmergingBrooklynCenterCommunityJourneyEmergingBrooklynCenterCommunityJourney CommunityResidents CommunityPartner Organizations/Businesses CommunityCityStaffandElected Officials CommunityFundingPartners Whowasatthetable? 5/25/2022 6 LONG ͲTERMSUSTAINEDPROCESSwith ACTIONABLESTEPS •9MonthlyDayLearningSessions •4ThreeͲDayRetreats •2LearningJourneys40 Participants/23Residents(1st Cohort) •FlintMichigan– PublicHealth Disaster •Charleston,SouthCarolina– MassChurchShooting •NewOrleans–Katrina Disaster •HarlemͲ Gentrification •Prototyping LONG ͲTERMSUSTAINEDPROCESSwith ACTIONABLESTEPS •LearningEducationalElements •LargeSocialChange,Empathy, •RacismConstruct, •CommunityAction,Innovations, •Listening •ConflictResolution •RelationshipBuilding •EmergingInnovativeStrategies •ScenarioBuilding •Prototyping 5/25/2022 7 SystemsChangeFramework Structure Patterns ofBehavior Event Mindset 14 EmergingBrooklynCenterCommunityJourney 5/25/2022 8 Questions? 15 ! "#$" % &' &()** +#&, * )-+. /0)&( ) ! +0!+!+1** !-.2 ""#$" -. #- - 340*)** 55 &(- 2-0* 0*)** . 55 &(- 67 081 . 55 &(- BROOKLYN CENTER HOME RULE CHARTER COMMISSION April 3rd, 2022 Dr. Reggie Edwards City Manager City of Brooklyn Center 6301 Shingle Creek Pkwy. Brooklyn Center, MN 55430 Re: Transmittal of Recommended Amendment to the City Charter Dear Dr. Edwards: The purpose of this letter is to transmit to the Brooklyn Center City Council a proposed amendment to the Brooklyn Center City Charter. The enclosed recommended amendment is being forwarded for consideration for adoption by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7 and Section VIII(B)(3)(a) of the Charter Commission’s Rules of Procedures (“Rules”). The recommended amendment was accepted by a 2/3 affirmative vote of the actual membership (with never less than eight affirmative votes) of the Charter Commission as required by Section VIII(B)(1) of the Rules and are being transmitted as separate recommendations the City Council may act on individually or jointly. The Charter Commission understands the City will draft one or more ordinances as needed to address the recommended amendment and will act on them within the timelines established in Minnesota Statutes, section 410.12, subdivision 7. Please feel free to contact me if there are any questions or if you would like me to provide additional information regarding the Charter Commission’s reasons behind the recommended amendment. Sincerely, Mark Goodell Chairperson Enclosure – Recommended Amendment #1 BROOKLYN CENTER HOME RULE CHARTER COMMISSION RECOMMENDED CHARTER AMENDMENT The Brooklyn Center Home Rule Charter Commission hereby transmits the following recommended amendment to the City Charter for consideration and action by the City Council by ordinance pursuant to Minnesota Statutes, section 410.12, subdivision 7. Recommended Amendment #1 Chapter 2, Section 2.06, of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 2.06. THE MAYOR. The Mayor shall be the presiding officer of the Council, except that the Council shall choose from its members a president pro tem who shall hold office at the pleasure of the Council and shall serve as president in the Mayor's absence and as Mayor in case of the Mayor's disability or absence from the City. The Mayor shall have a vote as a member of the Council and shall exercise all powers and perform all duties conferred and imposed upon the Mayor by this charter, the ordinances of the City, and the laws of the State. The Mayor shall be recognized as the official head of the City for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the Governor for the purposes of martial law. The Mayor shall study the operations of the City government and shall report to the Council any neglect, dereliction of duty, or waste on the part of any officer or department of the City. In time of public danger or emergency the Mayor may, with the consent of the Council, take command of the police, maintain order and enforce the law. In time of public danger or emergency the Mayor may coordinate with the City Manager, Police Chief, Fire Chief, and other municipal resources as part of the emergency response system to communicate with the public and to aid in identifying resources to assist the response effort, to maintain public safety and to respond to the emergency including, but not limited to, requesting assistance from local, state, and federal agencies as may be needed. Submitted to the City this 3rd day of April 2022. BY THE CHARTER COMMISSION __________________________________ Mark Goodell, Chairperson ______________________________ Kathryn Ellgren, Secretary Minutes Excerpt from March 31, 2022 Charter Commission Meeting Regarding Chapter 2 Section 2.06 of the City Charter a) Review charter amendment on mayoral emergency powers: Commissioner Leino explained how the subcommittee came to their decision on the wording for this amendment. Commissioner Jerzak thanked Leino and the subcommittee for their best efforts and attempts to draft language neutrally. Commissioner Ryan pointed out that Fire Chief should be changed to Emergency Manager because that title might not always be the Fire Chief. Commissioner Jerzak was asked to clarify on his proposal-he clarified that this was merely a starting point and that he likes the current proposed language. Commissioner Shold proposed that we might need to check with the City Manager on Commissioner Ryan’s proposal. Chairman Goodell spoke to the fact that this language would have to go through the city manager any way but stated that we might want to add Emergency Manager and keep Fire Chief in the text. Discussion was held. Commissioner Ebert asked to put “as part of the response system” in. Commissioner Ebert made a motion to add “as part of the emergency response system” to the language. She then withdrew her changes. Commissioner Jerzak moved to submit the language as written as a charter amendment. Commissioner Ryan seconded. Discussion was held. Commissioner Landis restated that the reason behind the change was not about a certain mayor or person but about a specific mishandling of a whole situation. Commissioner Ellgren made a motion to end discussion. Motion was seconded. Motion passed, 10 for 4 against. Commissioner Jerzak clarified that this should go to the city council first with the possibility to move to referendum as needed. Vote was called by division. Motion passed by a vote of 12 to 2 against. This language will be sent to the city manager for the consideration of the city council. CITY OF BROOKLYN CENTER Notice is hereby given that a Public Hearing will be held on the 23rd day of May at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an ordinance amending Chapter 2 of the Brooklyn Center City Charter; Section 2.06. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. 2022-01 AN ORDINANCE AMENDING CHAPTER 2 SECTION 2.06 OF THE BROOKLYN CENTER CITY CHARTER THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 2, Section 2.06 of the City Charter of the City of Brooklyn Center is hereby amended by deleting the stricken material and adding the double underlined material as follows: Section 2.06. THE MAYOR. The Mayor shall be the presiding officer of the Council, except that the Council shall choose from its members a president pro tem who shall hold office at the pleasure of the Council and shall serve as president in the Mayor's absence and as Mayor in case of the Mayor's disability or absence from the City. The Mayor shall have a vote as a member of the Council and shall exercise all powers and perform all duties conferred and imposed upon the Mayor by this charter, the ordinances of the City, and the laws of the State. The Mayor shall be recognized as the official head of the City for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the Governor for the purposes of martial law. The Mayor shall study the operations of the City government and shall report to the Council any neglect, dereliction of duty, or waste on the part of any officer or department of the City. In time of public danger or emergency the Mayor may, with the consent of the Council, take command of the police, maintain order and enforce the law. In time of public danger or emergency the Mayor may coordinate with the City Manager, Police Chief, Fire Chief, and other municipal resources as part of the emergency response system to communicate with the public and to aid in identifying resources to assist the response effort, to maintain public safety and to respond to the emergency including, but not limited to, requesting assistance from local, state, and federal agencies as may be needed. Section 2. This ordinance shall be effective after adoption and ninety (90) days following its legal publication. Adopted this________ day of ______________, 2022. Mayor ATTEST: City Clerk ORDINANCE NO. 2022-01 Date of Publication: Effective Date: (Strikeout indicates matter to be deleted, double underline indicates new matter.) !" # $ %!"% &' ()%) *+&", -%, . *+ )/%& , *0 0 0 , %*0 )12 5/18/2022 1 BrooklynCenterOvernight Parking Discussion BrooklynCenterCityCouncil,May23,2022 Tony Gruenig,ChiefofPolice CurrentOrdinance 27Ͳ120,Subd.1 Nopersoninchargeofanyvehicleshallparkorpermitsuchvehicleto standupontheroadwayofanyhighwayorstreetintheCityof BrooklynCenterbetweenthehoursof2a.m.and6a.m.,norformore thansixconsecutivehoursatanyothertime.Nopersoninchargeof anyvehicleshallparkorpermitsuchvehicletostanduponanyalleyin theCityofBrooklynCenteratanytime. Established1992 2 5/18/2022 2 Other Ordinances MapleGrove(32Ͳ67)&NewHope(11Ͳ2)NoParking 2:00a.m.–6:00a.m. Plymouth&Crystal NoParking 2:00a.m.–5:00a.m. Robbinsdale No Parking12:00a.m.–8:00a.m. GoldenValley(26Ͳ46c)NoParking11/1–3/312:00a.m.–6:00a.m. BrooklynParkNoParking11/1–3/312:00a.m.–5:00a.m. Minneapolis NoOrdinance St.LouisParkNoParkingmorethan48hours 3 Towing Statute •MNStateStatute168B.011,Subd.2“AbandonedVehicle”isavehicle thathadremainedillegallyforaperiodofmorethan48hoursonany propertyownedorcontrolledbyaunitofgovernment,ormorethan four hoursonthatpropertywhenproperlyposted. •MNStateStatute168B.011,Subd.3“JunkVehicle”isavehiclethatis olderthan3years,isextensivelydamaged,isapparentlyinoperable, doesnothavecurrentregistration,hasafairmarketvalueequalonly totheapproximatevalueofthescrap. •MNStateStatute168B.04,Subd.1“AbandonedorJunkVehicle”– unitsofgovernmentandpeaceofficersmaytakeintocustodyand impoundanyabandonedorjunkvehicle. 4 5/18/2022 3 Reporting and Enforcement •Reportingvia911,previouswebsite,emailandphonecallstoPolice, CommunityDevelopmentandPublicWorks.Additionalphonecallsto Engineeringregardingrequestsfor“NoParking”zones. •Enforcement–complaintbasedandrandompatrols. •Majorityofparkingregulationsenforcedbyunarmed,nonͲsworn CommunityServiceOfficers(CSOs). •Parking permitsavailable(nocost)byrequestinpersonatpolice department(funerals,drivewaysetc.) 5 Statistics We areunabletoretrieveonlinereportingnumbersduetowebsite changeoverandactualphonecallsarenotlogged. 6 Year ParkingCitations 911ParkingComplaintCalls 2021 1,061 167 2020 2,636 211 2019 1,884 226 2018 2,966 442 2017 3,247 493 5/18/2022 4 Fees Feefor aParkingCitationis$42 •$30Fine •$12Parkingsurcharge •Addedfee of$5after25days,ifnotpaidandalettersenttotheowner. •Added$25iffee isnotpaidafteranadditional25days. •Theregisteredvehicleownerorresponsiblepartycanspeakwithacourt hearingofficeraboutthecitationandpaymentoptions. •Ifavehiclehasbeensoldtheregisteredownercanspeakwithahearing officeraswell. •Citationmaybetakentotrial,ifrequested. 7 Parking Ordinance Option I LeaveOrdinanceAsͲis Statusquo–leftwiththesamebenefitsandchallenges. •MultiͲvehicleresidencesandmultiͲunitresidentialcomplexesmay haveissueswithdriveway/parkingavailability. •Enforcementmaynotreachalevelofcommunitysatisfactionor enforcementmaybeupsettingtoresidents. •Roadsaregenerallyopenforfreeflowingvehicletrafficand maintenance. 8 5/18/2022 5 Parking Ordinance Option II ConsiderSeasonalOption(BrooklynPark&GoldenValley) •Ordinancetailoredtopotentialsnowseason. •Needfor anincreasededucationandawarenessas“noparking” seasonapproaches. •Mayneedtoassessstreetswhereovernightparkingwouldnotbe applicable. 9 Parking Ordinance Option III Eliminate2:00a.m.–6:00a.m.portionofordinance(Minneapolis andSt.LouisPark)withpossiblestatutoryexceptions. •Minimalrestrictionsforresidents. •Abandonedvehiclesmaybehardertodetectandtherewouldbeanincreasedneedfor citizenreporting. •Potentialforincreaseinvehicletheftandtheftfromvehicles. •Potentialformorevehicleaccidentsifvehiclesareleftontheroadway. •Potentialissueswithfallstreetmaintenanceandstreetsweeping. •Potentialtoseeincreaseinrequestsfor“NoParkingZones.” •PotentialdecreaseincompliancewithSnowEventifpeopleleavevehiclesonthestreet. •Potentialforroadwaydeteriorationshouldvehiclesleakfluidontostreetforextendedperiods oftime. •Two ͲwayvehicletrafficmaybeimpacteddependingonvolumeofonͲstreetparking. 10 5/18/2022 6 Whatisthepurposeandfunctionofthe publicrightofwayorroadway? 11 Public Right of Way/Roadway ! "#$" % &' ! (#&) #*+ ,+ - #* ( . / 012 02 3 (* +. + 4&. 3 ++ 25 (3 6.. 4 .. + . 278