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Home My WebLink About2021 09-01 FCAC IT Y C O UNC I L/F INANC I AL C O M M IS S IO N M E E T I NG V I RT UA L meeting being conducted by electronic means in accordance with Minnesota S tatutes, section 13D.021 P ublic portion available for connection via telephone Dial: 1-312-626- 6799 Meeting I D: 236 554 2887# P asscode: 04152021# S eptember 1, 2021 AGE NDA 1.Call to Order - 6:30 p.m. The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City C ounc il packet is available to the public . The packet ring binder is loc ated at the entrance of the council chambers. 2.Roll Call 3.2022 General Fund Department Budget Request a.F ire & E mergency M anagement b.Police c.Recreation 4.2022 Budget Overview - Follow Up 5.Future Budget Discussions a.September 13 - Recommended Preliminary L evy & Budget 6.Adjournment 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change 42210 - FIRE 1,461,593$ 1,592,343$ 872,048$ 1,638,897$ 1,854,128$ 13.13% 42510 - EMERGENCY PREPAREDNESS 4,995 47,801 8,746 26,600 34,000 27.82% TOTAL FIRE 1,466,588 1,640,144 880,794 1,665,497 1,888,128 13.37% 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change PERSONAL SERVICES 988,360$ 1,075,414$ 570,263$ 1,078,920$ 1,107,824$ 2.68% SUPPLIES 45,506 104,377 28,615 99,800 125,600 25.85% SERVICES & OTHER CHARGES 153,251 158,852 104,086 149,750 186,650 24.64% CENTRAL GARAGE CHARGES 279,471 301,501 177,830 337,027 468,054 38.88% TOTAL 1,466,588 1,640,144 880,794 1,665,497 1,888,128 13.37% Fire Department - Expenditures by Object Code Fire Department - Expenditures by Business Unit 9/1/2021 1 Fire Department Mission ‐ 1 The mission of the Brooklyn Center Fire Department is to protect lives and property from the adverse effects of fire and other dangerous conditions, whether manmade or acts of nature. This will be accomplished through public education and a commitment to excellence in training and superior customer service. Department Functions by Divisions •Administration Division This division is responsible for the management of the department. Functions in this division include budgeting, implementation and development of policies and procedures and ensuring that all records are maintained and updated. •Fire Prevention Division This division offers a variety of public education opportunities which focus on fire prevention so people have the knowledge and skills they need to lead safer lives. Additionally the fire department conducts building inspections within the community making the community a safer place. •Operations Division This division provides fire suppression, emergency medical services, mitigation of hazardous materials spills and leaks, and other rescue services to the citizens and visitors whom transverse our community. •Training Division This division is responsible for making sure all firefighters are trained to the appropriate certification level by offering weekly, monthly and yearly training opportunities •Emergency Management Helps identify and mitigate risks within the community through individual and organizational preparedness. This is accomplished through planning, training, conducting emergency management drills and coordination of the city’s response to disasters. 2 9/1/2021 2 Department 2021 3 Promoted 4 probationary firefighters to regular firefighters with the potential to promote 3 additional yet this year. COVID PPE preparedness through EM Responded to 1,062 calls for service so far Structure fires ‐18 Civil unrest – 3 Arson fires and task force response lined up if needed. POC Staff time – 12,591 hours Department 2022 Goals 4 Continue EMT training for all staff Continue active recruiting process Promote MNFIRE cancer, cardiac and wellness procedures Prepare for our annual Fire Prevention Week in Schools this year Continue to implement our new pre‐planning software Migrate all of our fire reporting to a new software ‐ESO. Keep pushing COVID information to our community and employees. 9/1/2021 3 Department Staffing 5 Department Budget Highlights 6 $25,800 in 6214 the Clothing and personal equipment code. This is for 7 sets of turnout gear that are expiring in 2021 and 22 body armor vests. $25,000 increase to our training budget. Remainder of staff to finish EMT training and first year of State budget for training funds is budgeted at $140 per firefighter. $136,000 vehicle replacement fund through the central garage. $8,200 Emergency preparedness budget for Code Red (ARP eligible) 9/1/2021 4 Department Budget by Program and Object Code 7 8 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change 42110 - ADMINISTRATION 357,017$ 350,654$ 229,820$ 367,024$ 404,852$ 10.31% 42120 - INVESTIGATION 1,042,233 1,410,237 797,051 1,259,646 1,266,522 0.55% 42123 - PATROL 6,288,958 6,247,001 3,884,727 6,891,044 6,906,178 0.22% 42151 - SUPPORT SERVICES 1,001,612 949,295 529,184 1,042,998 1,040,013 -0.29% 42170 - STATIONS AND BLDGS 289,463 181,152 262,919 233,250 237,750 1.93% TOTAL POLICE 8,979,283 9,138,339 5,703,701 9,793,962 9,855,315 0.63% 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change PERSONAL SERVICES 7,447,056$ 7,851,520$ 4,753,026$ 8,264,858$ 8,222,845$ -0.51% SUPPLIES 235,944 175,274 201,892 162,150 187,650 15.73% SERVICES & OTHER CHARGES 849,551 704,944 536,883 876,907 914,960 4.34% CENTRAL GARAGE CHARGES 400,395 406,601 211,900 490,047 529,860 8.12% CAPITAL OUTLAY 46,337 - - - - 0.00% TOTAL 8,979,283 9,138,339 5,703,701 9,793,962 9,855,315 0.63% Police Department - Expenditures by Business Unit Police Department - Expenditures by Object Code 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change 42010 - OFFICE OF PREVENTION, SAFETY AND HEALTH -$ -$ -$ -$ 154,850$ 100.00% 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change PERSONAL SERVICES -$ -$ -$ -$ 104,850$ 100.00% SUPPLIES - - - - 3,500 100.00% SERVICES & OTHER CHARGES - - - - 46,500 100.00% TOTAL - - - - 154,850 100.00% Office of Prevention, Safety and Health Department - Expenditures by Business Unit Office of Prevention, Safety and Health Department - Expenditures by Object Code 8/31/2021 1 Police Department Mission – To protect and serve in a manner that preserves the public trust. 1 Department Functions by Divisions Administration Division •Providesthe overall leadershipand management oversight of the police department. •Ensures that proper funds and resources are allocated as efficiently as possible to aid in the reduction of crime and life‐ safety issues. Investigative Division •Handles approximately 1,000 felony‐level cases that are in need of an advanced level of police investigation beyond field‐ level information gathering. Our work includes advanced‐level evidence recovery and applying those results to aid in suspect identification, such as DNA and physical property evidence. Moves the investigation from probable cause to beyond a reasonable doubt. •Works in direct partnership with Hennepin County Attorney’s Office, Hennepin County Child Protection Services, Hennepin County Adult Protection, and CornerHouse Child Advocacy and InterviewServices. Patrol Division •The primary responder to 911 and emergency calls for service. Each year, the police department handles nearly 37,000 public safety incidents, which amounts to about 100 calls in a 24‐hour period. •The Patrol Division has three part‐time units that work together with the patrol officers to ensure that the best quality of service is delivered for each call: Domestic Abuse Response Team (DART), the Emergency Operations Unit (EOU), and Hostage NegotiationTeam (HNT). 2 8/31/2021 2 Department Functions by Divisions Community Services Division The Community Service Division has seven primary approaches to building partnerships within the community and promoting a city‐wide collaborative approach to eliminating crime. •Crime Prevention Program •Multicultural Community Liaison and Joint Community Police Partnership (JCPP) •Embedded Social Worker (from Hennepin County) •Commercial Area Street Crimes Unit •Police Cadet Program •Crime Analysis Support Services Division Prepares all police reports in a format that can be used for review and dissemination of crime information. Reports accurate crime data to the state of Minnesota from the records that are generated by our agency. Each year, the police department processes nearly 5,000 detailed reports. Fulfills all data requests made by the public, media, or other public safety partners. 3 Positions 2020 2021 2022 Chief 1 1 1 Division Commanders 3 3 3 Support Services Manager 1 1 1 Sergeants 7 7 7 Detectives 5 5 5 School Resource Officer 1 1 1 Juvenile Officer 111 Auto Theft Officer (Largely Grant funded thru 2023) 1* 1* 1* Violent Offenders Task Force Officer 1 1 1 Detective Trainee 1 1 1 Patrol Officers 28 28 28 Crime Analyst 1 1 1 Crime Prevention Specialist 1 1 1 Administrative Assistant 1 1 1 Records Technicians 8 8 8 Community Service Officers (FTE) 4.64 4.64 4.64 Total Number of Personnel 65.64 65.64* 65.64* Police Department Staffing Levels 8/31/2021 3 Department Budget Highlights for 2021 a) Benchmark Analytics software has been setup to streamline the process of reporting and sharing use of force, pursuit, and complaint information. This will allow us to be more efficient and transparent in those areas. b) Ensure training mandates are met and officers receive training as required by the MN POST Board. This is traditionally not a very difficult task, but with COVID and staffing levels it’s become a challenge. We are forced to be more creative with our processes. c) Forensic Experiential Trauma Interview (FETI) interview training for detectives. 5 Department Budget Highlights for 2021 d) Implement officer wellness plan, with yearly check‐ins and up to three free visits for officers for continued officer mental health wellness e) Embedded social worker was established in May of 2021 f) New Multi‐cultural Liaison in the third quarter of 2020 g) We proactively reached out to the Department of Justice (DOJ) and Collaborative Reform Initiative Technical Assistance Center (CRI‐TAC) to work on three categories •Community Trust •Data Analysis •Recruitment and Retention to include diversity. 6 8/31/2021 4 Department Goals for 2022 Goal 1: Stabilize department staffing levels and address diversity and equity in hiring Action Steps Continue lateral officer hiring and residency incentive program Develop department recruitment committee Review department application and background process to ensure applicants meet desired qualities Expedite the hiring process due to surrounding agencies doing the same and lack of qualified candidates Goal 2: Increase Staff training in Crisis Intervention Training‐an additional from of De‐escalation Action Steps 45% have attended some type of Crisis Intervention training, 2 trainings in 2020 were cancelled and rescheduled to early 2021 due to COVID Contracting with a Mental Health worker to respond to Critical incidents with our Crisis Negotiation Team. 7 Department Goals for 2022 Goal 3: Increased Neighborhood Engagement Action StepsDevelop crime prevention workshopsEngage with local watch captains to address neighborhood issues and promote city resources Develop and implement neighborhood response plans with assistance from other departments. Work collaboratively with the City community engagement team to host small “neighborhood area meetings” with the assistance of City funds Goal 4: Increased Department Transparency Action StepsExpand Benchmark Analytics for electronic tracking of use of force, complaints, pursuit and community engagement data Target (All modules implemented with prior 5 years data incorporated)Implement a department data dashboard on City websiteReinitiate and possibly expand department social media accounts 8 8/31/2021 5 Department Budget by Program and Object Code 9 9/1/2021 1 2022 ANNUAL BUDGET PRESENTATION City Council Meeting, 9.1.2021 By Dr. Reggie Edwards, City Manager Meeting Agenda •Introduction and Meeting Purpose •Recreation Department •Fire Department •Office of Community Prevention, Health and Safety •Police Department 2 9/1/2021 2 Presentation Purpose •Provide base department description and budget information •Provide proposed base budget •Provide description of budget highlights 3 4 City Manager City Council Police Department Residents Office of Inclusion, Equity and Diversity Fire Department Department of Administration Public Works Department Department of Community Development Office of Prevention, Health & Safety Department of Financial Services e Advisory Committee 9/1/2021 3 Office of Community Prevention, Health and Safety Mission –To provide leadership, programming, coordination and evaluation of prevention, health and safety across the enterprise and in the community. Coordination of efforts within the enterprise shall focus principally on all public safety related departments. 5 Functions •Prevention, Health and Community Safety Program management and coordination •Civilian Traffic Enforcement Division –Unarmed civilian personnel response to non‐moving (motor not running) traffic violations. •Community Response Division ‐Community mental health 911 and community health response . 6 9/1/2021 4 Department Budget Highlights •Initial start with coordination across the enterprise •Pilot civilian traffic response grant funded for two years •Pilot mental health 911 calls and community response grant funded for two years •Initiate data analysis and communication 7 Department Budget by Program and Object Code 8 9/1/2021 5 Department Budget by Program 9 Function 2022 2023 Office Manager and operations $154,850 $154,850 Pilot civilian traffic response grant funded $250,000 $250,000 Pilot mental health 911 calls and community response grant funded $250,000 $250,000 Total $654,850 $654,850 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change 45010 - ADMINISTRATION 260,088$ 274,317$ 120,011$ 267,263$ 261,276$ -2.24% 45110 - REC ADMINISTRATION 487,132 415,460 410,086 562,663 652,227 15.92% 45111 - ADULT RECREATION 136,469 53,035 43,656 147,912 121,058 -18.16% 45112 - TEEN PROGRAMS - - - 10,343 10,941 5.78% 45113 - YOUTH PROGRAMS 113,894 20,679 45,205 147,488 187,603 27.20% 45119 - GENERAL REC 62,122 32,037 36,805 65,557 22,127 -66.25% 45122 - COMMUNITY CENTER 240,214 190,983 122,019 244,740 358,647 46.54% 45124 - POOL 342,265 204,142 254,134 385,732 477,632 23.82% 45218 - HEALTH AND SOCIAL ENVIRONMENT - - - - 286,176 100.00% TOTAL CARS 1,642,184 1,190,653 1,031,916 1,831,698 2,377,687 29.81% 2021 2019 2020 August 2021 2022 Object Code / Description Actual Actual YTD Budget Budget Change PERSONAL SERVICES 1,167,091$ 873,199$ 727,066$ 1,325,794$ 1,701,607$ 28.35% SUPPLIES 82,435 54,632 55,930 87,000 125,150 43.85% SERVICES & OTHER CHARGES 387,056 244,268 244,937 412,100 543,290 31.83% CENTRAL GARAGE CHARGES 5,602 5,264 3,983 6,804 7,640 12.29% CAPITAL OUTLAY - 13,290 - - - 0.00% TOTAL 1,642,184 1,190,653 1,031,916 1,831,698 2,377,687 29.81% Recreation Department - Expenditures by Object Code Recreation Department - Expenditures by Business Unit 9/1/2021 1 2022 ANNUAL BUDGET PRESENTATION City Council Meeting, 9.1.2021 By Dr. Reggie Edwards, City Manager Meeting Agenda •Introduction and Meeting Purpose •Recreation Department •Fire Department •Office of Community Prevention, Health and Safety •Police Department 2 9/1/2021 2 Presentation Purpose •Provide base department description and budget information •Provide proposed base budget •Provide description of budget highlights 3 Public City Council City Manager Pool & Swimming Recreation Administration Public Health Parks Coordination With Public Works Community Recreation Services Special Events Recreation Program Services Recreation Facility and Property Program Services Adult Program Trails Coordination with Public Works & Partners Beauty & Public Art Youth Program Park & Recreation Commission Fitness Center Membership Dev. and Relations Community Center Building BC Food Collective Senior Program Cultural Public Art Commission Recreational Facilities Maintenance Family ProgramCenterbrook Golf Course Special Enterprises Brooklyn Center Heritage Center (BCHC) Director Brooklyn Center Recreation Department “At the Center of Community Well‐Being” Organizational Chart Community Events Community Center Services Marketing & Outreach Shelter Rentals & Permits Department Evaluation & Data Analysis Front Desk & Customer Service Tournaments & Leagues Youth Development 9/1/2021 3 Department of Recreation Mission –To foster a safe and healthy community and enrich the quality of life for all. Values •Inclusion (All People) •Equity •Quality •Innovativeness •Adaptability 5 Department Divisions •Community Recreation Services –This division includes the programs of public health, Beautification and Public Art, Brooklyn Center Food Collective, Community Events (Citywide focused events), and Youth Development •Special Enterprises –This division includes the Brooklyn Center Heritage Center and Centerbrook Golf Course •Community Center Services –This division includes pool and swimming, fitness center, and membership development and relations •Recreation Program Services –This division includes family programs, adult programs, youth programs, senior programs, and special events (department focused events) •Recreation Administration –This division includes front desk and customer service, department evaluation and data analysis, shelter/room rentals and permits and marketing/outreach •Recreation Facility and Property Program Services –This division include parks coordination with public works, trail coordination, tournament and leagues and recreational facilities maintenance 6 9/1/2021 4 Department Functions •Recreation Programs ‐The department provides for the development and implementation of organized recreational activities for preschoolers, grade school age children, teens, adults, and seniors. o Adult Programs‐Recreation programs and activities for adults including basketball, volleyball and softball leagues and tournaments (Dudley Classic), exercise classes, pottery, dance and specialty classes. Typically, more than 2,500 adults participate each year. o Youth/Teen Programs‐Activities include dance, several summer camps, soccer and various classes such as after school, holiday and specialty. More than 3,000 young people participate in these activities per year. This year we will expand efforts to include youth empowerment. o General Recreation‐Programs include concerts & movies in the park, special events (Brooklyn Center Community Celebration Days, Halloween Party, Holly Sunday) tennis, adaptive recreation, ice rinks and supervision costs associated with the use of elementary schools and Northview Jr. High School. 7 Department Functions •Community Center Services ‐This division is responsible for the operation of the Brooklyn Center Community Center, including the swimming pool and waterslide, fitness center, art and programming rooms. More than 100,000 people visit the Community Center annually. •Health and Social Development ‐This is a newly formed division, which includes health programs, community events, youth engagement and empowerment, beautification and public art program, BC Community Food Collective, and multi‐cultural programming. •Property and Environmental Stewardship ‐This activity programming and tournaments on City fields and parks. Program setup and coordination within the Community Center and Parks (shared with Public Works). This also involves planning for citywide green spaces and corridors. 8 9/1/2021 5 Department Staffing 9 Department Budget Highlights 1. Increase resident utilization of the community center (i.e. hours of operations, membership cost, cultural competence customer service, and marketing/relationship building) 2. Health and Social Development ‐This is a newly formed division, which includes health programs, youth engagement and empowerment, beautification and public art program, BC Community Food Collective, and multi‐cultural programming. 3. Department Program Evaluation Development 10 9/1/2021 6 Department Budget by Program and Object Code 11 Questions 12