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HomeMy WebLinkAbout2021 11-01 CCP WorksessionCouncil Worksession V I RT UA L meeting being conducted by electronic means in accordance with Minnesota S tatutes, section 13D.021 P ublic portion available for connection via telephone Dial: 1-312-626- 6799 Meeting I D: 86285974671# Passcode: 833915# November 1, 2021 AGE NDA The City C ounc il requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public at http://cityofbrooklyncenter.org/. 1.Call to Order - 6:30 p.m. 2.Roll Call 3.Brief overview of Resolution 2021-73 4.What's Been Done a.Townhall b.Cite and Summons c.* W hat's new in the updated policy d.Capacity B uilding e.1. P artnerships f.- F US E Fellows g.- L E A P 5.What's being worked on a.- P roject Manager hiring b.- Committee F ormation 6.What's coming up a.Community Outreach Session b.Data Analysis c.I mplementation Committee Work d.Project Timeline 7.Communication (how we are continuing to update the community) a.How to be communicate with the community 8.Adjourn C ouncil Worksession DAT E:11/1/2021 TO :C ity C ouncil F R O M:D r. Reggie Edwards, A c!ng City Manager T H R O U G H :N/A BY: S U B J E C T:W hat's new in updated policy B ackground: Supplemental Information FUSE Executive Fellow | Data Strategist Using Data to Enhance Transformative Public Safety Reforms FUSE Corps - Brooklyn Center, MN The City of Brooklyn Center is committed to reshaping the city’s public safety and justice systems, utilizing data to drive decisions about policy, programs, and investments in public safety. The Mayor’s Office will partner with a FUSE Corps Executive Fellow for one year to serve as a quasi-Chief Data Officer for this public safety information, effectively harnessing this data in a data storytelling model. This fellowship project begins on October 25, 2021, and ends on October 23, 2022. The fellowship begins with a multi-day virtual orientation the week of October 25, 2021. The selected Executive Fellow will begin their first day of providing services to the host agency on November 1, 2021. PROJECT CONTEXT During the summer of 2020, the murders of George Floyd, Breonna Taylor, and too many other Black Americans sparked a national dialogue around the failings of the US criminal justice system. People nationwide joined together to protest police violence, emphatically demanding local governments across the county to examine police operations and to examine new approaches to public safety and justice. In the City of Brooklyn Center, a small, working-class city just outside of Minneapolis, this activism and civic engagement came to a head this spring. During the midst of the trial of Derek Chauvin, one of the four officers charged in George Floyd’s death, Daunte Wright, a 20-year-old Black man, was fatally shot during a traffic stop in the suburb, sparking successive days of protest. In the following weeks, leaders in Brooklyn Center have responded in varying ways to reassure the community they are committed to holding police officers accountable and are dedicated to reshaping its public safety systems. Namely, in May, the City Council passed the Daunte Wright and Kobe Dimock-Heisler Community Safety and Violence Prevention Resolution, named for Wright and Kobe Dimock-Heisler, a 21-year-old man with autism and mental illness who was fatally shot by officers in August 2019. The resolution puts the city on track to make significant changes to its policing practices, creating diverse approaches to improve overall public safety. This will include establishing a new division of unarmed civilian employees to handle non-moving traffic violations and mental health crises and forming a Department of Community Safety and Violence Prevention to oversee community health and public safety efforts. By prioritizing this diversity of responses, instead of solely relying on armed law enforcement, the City looks to improve overall public safety, address the root causes of many issues, promote racial justice, protect vulnerable community members, and allocate public resources more efficiently. Since the passage of the resolution, City leaders have conducted listening sessions with the community and established an Implementation Committee to make recommendations for appropriate changes to public safety ordinances, practices, or policies. The Implementation Committee is now tasked with reviewing traffic enforcement data and assessing similar civilian-based public safety programs around the county. With this context in mind, the City of Brooklyn Center will partner with FUSE Corps to host an Executive Fellow for one year to serve as a quasi-Chief Data Officer for this public safety information. The Executive Fellow will make recommendations on how to best collect, analyze, and transparently share this data, ultimately building a model, equipped with data storytelling features, that ensures the Implementation Committee can make data- driven and equity-based decisions about policy, programs, and investments in public safety. Harnessing this data will facilitate transformative change in Brooklyn Center’s public safety systems, creating a safer, healthier, more just, and more thriving community. PROJECT SUMMARY & POTENTIAL DELIVERABLES The following provides a general overview of the proposed fellowship project. This project summary and the potential deliverables that follow will be collaboratively revisited by the host agency, the Executive Fellow, and FUSE staff during the first few months of the fellowship, after which a revised scope of work will be developed and agreed upon by the FUSE Executive Fellow and the host agency. Starting in November 2021, the FUSE Executive Fellow will work quickly to build deep relationships with a wide range of critical stakeholders, including City staff in the Mayor’s Office, City Manager’s Office, and Police Department; those involved in the Community Safety and Violence Prevention Implementation Committee, City Council members, and community-based organizations at the forefront of public safety reform in Brooklyn Center. The Executive Fellow will utilize this initial listening tour to become acquainted with current data sets, data collection systems, and data analysis and storytelling efforts, specifically focusing on data from 9/11 calls, traffic stops, and non-violent arrest records. The Executive Fellow will conduct research and familiarize themselves with comparable public safety data analytics programs in similarly sized jurisdictions nationally, assessing best practices and applicability locally. The Executive Fellow will produce a situational analysis report on these current data pools, highlighting gaps and identifying possible new data sources based on the granular information desired by various stakeholders. The Executive Fellow will then make recommendations on how to best collect, analyze and transparently share this public safety data. The Executive Fellow will design and iterate a model for capturing and presenting this information. This will include exploring open-source data modeling and visualization software, determining which data sets to incorporate, what predictive analyses the model should offer, and algorithm integrations around equity and the socioeconomic determinants of crime (economic stability and education level, neighborhood and physical environment, food security, physical and mental health, etc.). The Executive Fellow will then input easily accessible data into the system to determine the City’s baseline across Key Performance Indicators. These KPIs should be designed in concert with the Implementation Committee. In the next phase, the Executive Fellow will begin to track data trends and ensure the long-term deployment and usage of the model. The Executive Fellow will train staff on the model and establish processes to ensure the model will be continuously improved. The Executive Fellow will also develop a data storytelling framework for the model, guiding how departments present the information on the public interface and ensuring staff can utilize and transform their data to create effective policy, programs, and budgets. The framework will include probing questions, a template, and direction on communicating insights, combining data, visuals, infographics, and a narrative, to various audiences. The work of the Executive Fellow will also accumulate in an annual evaluation of the model and baseline data. This report-out will include an extensive explanation of the methodology used in the build-out of the system, review of the baseline data, short-term case studies on policy or program changes, and projections for impact and improvements in the public safety system. This evaluation report should be easily accessible online, detailing best practices and implications with this type of data modeling, supporting information exchange with peer cities, and the state conversation around police reform. By October 2022, the Executive Fellow will have overseen the following: Conduct a thorough review of the current landscape – Conduct a situational analysis of the City’s use of public safety data; identify data needs of various workgroups on the Implementation Committee; understand community view of potential data; map gaps in data and determine missing data sources; pinpoint internal/external sources or partnerships to gather more granular information; survey best practices in other jurisdictions, and private-sector companies nationwide for ways to innovate Form recommendations and design data model – Design information system model that incorporates data in real-time from multiple sources, contains predictive analysis, and can integrate information around equity and the socioeconomic determinants of crime; the model is easily accessible across teams and can be manipulated based on the specific uses of each group; determine how the platform can be viewed both internally, for quick visualization of information, and externally on a public- facing website/interface Design city-wide data storytelling framework – Form a template to guide teams, including probing questions and direction on how to communicate insights, combining data, visuals, and a narrative, for different audiences (the public, City Council, other internal departments, and external non- governmental partners); ensure template enables staff to make compelling arguments for data-driven decisions around policy and programming Engage stakeholders and catalyze buy-in – Facilitate communication, information exchange, and cross-functional work; solicit feedback from major stakeholders on the system and framework; identify barriers to implementing any recommendations; incorporate input from stakeholders to build consensus and ensure that the system is utilized effectively; establish a data exchange agreement and process that allows the City to tap into the wealth of potential online data related to public safety trends in their community Support implementation and review progress – Input initial data sets in the system, set KPIs and begin to track progress; train staff to use model and storytelling framework; establish processes to ensure the model will be continuously improved, garner community feedback on the publicly available data and if additional context or information is needed; publish a ‘one-year ’report, explaining the design process, reviewing initial data trends, collecting case studies, and developing best practices to share across jurisdictions KEY STAKEHOLDERS Executive Sponsor – Mayor Mike Elliott, City of Brooklyn Center Project Supervisor – TBD, Project Manager/Mayor, City of Brooklyn Center Troy Gilchrist, City Attorney, City of Brooklyn Center QUALIFICATIONS Approximately 15 years of professional experience in a relevant field, particularly with a strong background in data collection, analysis, and systems building Experience with information technology architecture implementation, data visualization and management platforms, and UX/UI design preferred Ability to translate data sets into resources and reports targeted at various audiences, crafting data narratives to support a business case Political astuteness, understanding the functionality of City, county, and state in criminal justice or public safety reform, and political sensitiveness around navigating each entity Self-starter with the ability to lead with minimal direction and oversight Superior critical thinking, analytical and research skills with the keen ability to synthesize both qualitative and quantitative information Exceptional written and verbal communication skills, easily able to make a research-based business and policy case Level-headed and strategic decision-maker who is effective at mapping out program and policy impacts Personable with proven ability to create and deliver powerful presentations; comfortable with public speaking A self-motivated and goal-oriented leader who can also be an independent worker Cross-cultural agility, relating to a wide variety of diverse audiences Strong emotional intelligence and empathy Strong cross-team collaborator Capacity to sustain progress within potentially ambiguous environments Ability to synthesize complex information into clear and concise recommendations Understands the need for solutions to support all people in a community regardless of race, religion, gender, immigration status, or ethnicity FUSE Corps is an equal opportunity employer with a core value of incorporating diverse perspectives into our work at every level. We encourage candidates from all backgrounds to apply for this position. FUSE Executive Fellow | Community Engagement Program Administrator Building an Equity-Driven and Culturally Responsive Government Through Authentic Community EngagementFUSE Corps - Brooklyn Center, MN Brooklyn Center leaders are focused on building trust and partnerships with residents across all spectrums of diversity, ensuring they are viewed as decision-makers in co-designing city processes and policies. To support this work, the Mayor’s Office will partner with a FUSE Corps Executive Fellow for one year to design and implement a community engagement action plan focused on advancing racial equity. This fellowship project begins on October 25, 2021, and ends on October 23, 2022. The fellowship begins with a multi-day virtual orientation the week of October 25, 2021. The selected Executive Fellow will begin their first day of providing services to the host agency on November 1, 2021. PROJECT CONTEXT Brooklyn Center, Minnesota moved to the national spotlight as city leaders responded to the fatal shooting of Daunte Wright, a 20-year-old Black man who was fatally shot during a traffic stop at the height of the Derek Chauvin trial, sparking successive days of protests earlier this year. City leaders have responded in several ways with passing the Daunte Wright and Kobe Dimock-Heisler Community Safety and Violence Prevention Resolution, which was named for Wright and Kobe Dimock-Heisler, a 21-year-old man with autism and mental illness who was fatally shot by officers in August 2019, and through partnering with FUSE Corps to bring in an Executive Fellow to support its public safety reform. These recent events have galvanized leaders to evaluate their internal processes and to establish policies and priorities that are informed by strategic community engagement and aligned with the needs of Brooklyn Center residents. The city aims to work better for all people. In light of the tragedies the community has experienced, Brooklyn Center leaders have focused their efforts on building trust and creating a partnership where residents across all spectrums of diversity are viewed as decision-makers in co-designing city processes and policies. Brooklyn Center hopes to reimagine public safety through cultivating a more equitable relationship with its historically underrepresented communities. Leaders at Brooklyn Center want to normalize conversations about race through a shared language, provide staff resources to organize its operations for racial equity and community engagement, and design a community engagement action plan focused on advancing racial equity in the city. To support this work, the City of Brooklyn Center has partnered with FUSE Corps to bring in an Executive Fellow to examine the internal capacity and infrastructure of the city, design a framework for an equity-driven government, and liaise between both the internal work to build administrative capacity and the public safety project sponsored by FUSE Corps. Ultimately, the FUSE Executive Fellow leading the city’s community engagement strategy will ensure that the internal administrative work and external, community-facing initiatives align, complement, and engage one another when appropriate. PROJECT SUMMARY & POTENTIAL DELIVERABLES The following provides a general overview of the proposed fellowship project. This project summary and the potential deliverables that follow will be collaboratively revisited by the host agency, the Executive Fellow, and FUSE staff during the first few months of the fellowship, after which a revised scope of work will be developed and agreed upon by the FUSE Executive Fellow and the host agency. Starting in November 2021, the FUSE Executive Fellowship will begin with building an understanding of the Brooklyn Center community. The review will focus on understanding who are the residents as human beings (beyond demographic data)—what assets they bring to the city as partners and what motivates and inspires them— and review the historical inequities or exclusion that have been perpetuated against the community. The Fellow will also orient on the history of the city with an emphasis on the perspective of historically marginalized residents, review the city’s policies and procedures to identify barriers to advance residents of color steeped in racism from the past, the city’s work that has been (and is being) done to advance racial equity and authentically engage the community. The Fellow will facilitate a listening tour with city leaders, community members, including underrepresented community members, community-based organizations, and other identified stakeholders, to understand the current state of racial equity and the relationship of the city and its residents. The Executive Fellow will review the current guidelines for engaging the community and evaluate what data is collected to assess community engagement and understand how community engagement is evaluated. The Executive Fellow will also research equity-centered frameworks for community engagement in other cities and counties, determine a set of best practices, and assess their applicability to Brooklyn Center. Utilizing this initial listening tour with key stakeholders and the review of information gathered, the Executive Fellow will analyze gaps in policy and administrative procedures and devise solutions to mitigate gaps and will also determine barriers to implementing any strategies. The Executive Fellow will also create a strategy and holistic implementation plan with clearly defined roles and responsibilities for internal and external stakeholders. The plan should have a clear, unified vision for the future of the work, emphasizing actionable solutions that create equitable environments and engaged communities by leveling the playing field and enhancing opportunities for traditionally underserved communities. In addition, the plan should include specific recommendation on how to leverage all available partnerships, resources, and the current public safety project for maximum support will also be developed. The plan should include strategies to build internal capacity for the city to support and sustain authentic community engagement in additional to community-facing strategies focused on the development of a more equitable and inclusive Brooklyn Center. Throughout the process, the FUSE Fellow will incorporate community feedback and identify ways for the community engaged in informing the strategies. By the end of second phase, the FUSE Executive Fellow will create a framework for the city to use to guide the development of policies, procedures, and an approach to engage the community in service of ensuring equity. Working closely with the FUSE Executive Fellow leading the public safety project, the FUSE Executive Fellow leading the community engagement project will pilot recommendations included in the newly developed community engagement strategic plan. The Executive Fellow will then work to initiate recommendations and activities that are most urgent and can be implemented quickly. By October 2022, the Executive Fellow will have overseen the initial implementation of the strategic plan and decisions on recommended programs and partnerships as outlined in the plan. This will include the following: • Conduct a thorough review of the current landscape and engage stakeholders– Conduct a landscape analysis, collating all relevant programming, policies, and processes and identify cross-cutting themes; research city history; facilitate focus groups, round tables, listening tours and other mediums of outreach to engage the community and gather information; solicit and incorporate input from stakeholders to build consensus; facilitate ongoing community participation; build new/strengthen existing lines of communication between stakeholders. • Research community-based racial equity systems across the country and identify best practices to inform recommendations for the framework- Identify community-based equity-centered frameworks in other cities and counties, determine a set of research-based best practices, and assess their applicability to the Brooklyn Center context; collate relevant information, identify themes and make recommendations for the framework to ensure racial equity progress. • Develop recommendations and form a comprehensive strategic plan – Identify a shared vision with the community, the city and other identified key stakeholders and build an actionable plan to implement recommendations that strengthen and improve the quality of life for Brooklyn Center residents; including establishment of a timeline for implementation aligned with the city priorities. • Develop implementation framework and roll out recommendations – Establish framework outlining short and long-term goals; timelines; priority areas; clear roles of internal and external stakeholders; coordinate and leverage all resources for maximum impact; oversee implementation of strategies. • Support long-term implementation – Identify relevant success metrics, setting benchmarks for tracking progress; support capacity building, creating internal infrastructure and systems; work with leadership across Departments to effectively advance recommendations; measure and broadly share progress towards goals; and integrate accountability mechanisms for long-term deployment and continual evaluation of the framework, ensuring community needs and racial equity are centered in all strategies. KEY STAKEHOLDERS • Executive Sponsor – Mayor Mike Elliott, City of Brooklyn Center • Project Supervisor – TBD, Project Manager/Mayor, City of Brooklyn Center • Troy Gilchrist, City Attorney, City of Brooklyn Center QUALIFICATIONS • Approximately 15 years of professional experience in a relevant field, particularly with a strong background in community engagement, particularly with diverse, historically marginalized populations • Superior critical thinking, analytical and market research skills with the keen ability to synthesize both qualitative and quantitative information to make a case • Deep knowledge and expertise in leading organizational change around diversity, equity and inclusion • Track record of success in organizing and increasing community engagement in service of ensuring equity • Robust experience in full life cycle project management with a successful track record of taking projects from initiation, planning, execution to closure • Exceptional written and verbal communication skills, easily able to make a business and policy case • Cross-cultural agility, relating to a wide variety of diverse audiences • Political astuteness, understanding the functionality of City, county, and state in criminal justice or public safety reform, and political sensitiveness around navigating each entity • Self-starter with the ability to lead with minimal direction and oversight • Superior critical thinking, analytical and research skills with the keen ability to synthesize both qualitative and quantitative information • Exceptional written and verbal communication skills, easily able to make a research-based business and policy case • Level-headed and strategic decision-maker who is effective at mapping out program and policy impacts • Personable with proven ability to create and deliver powerful presentations; comfortable with public speaking • A self-motivated and goal-oriented leader who can also be an independent worker • Cross-cultural agility, relating to a wide variety of diverse audiences • Strong emotional intelligence and empathy • Strong cross-team collaborator • Capacity to sustain progress within potentially ambiguous environments • Ability to synthesize complex information into clear and concise recommendations • Understands the need for solutions to support all people in a community regardless of race, religion, gender, immigration status, or ethnicity FUSE Corps is an equal opportunity employer with a core value of incorporating diverse perspectives into our work at every level. We encourage candidates from all backgrounds to apply for this position. C ouncil Worksession DAT E:11/1/2021 TO :C ity C ouncil F R O M:D r. Reggie Edwards, A c!ng City Manager T H R O U G H :N/A BY: S U B J E C T:- C ommi,ee Forma!on B ackground: C ouncil Worksession DAT E:11/1/2021 TO :C ity C ouncil F R O M:D r. Reggie Edwards, A c!ng City Manager T H R O U G H :N/A BY: S U B J E C T:D ata A nalys is B ackground: C ouncil Worksession DAT E:11/1/2021 TO :C ity C ouncil F R O M:D r. Reggie Edwards, A c!ng City Manager T H R O U G H :N/A BY: S U B J E C T:I mplementa!on Commi-ee Work B ackground: