HomeMy WebLinkAbout2008 05-01 FCA•
AGENDA
Brooklyn Center Financial Commission
Monday - 1 May 2008 - 6:30 PM
Palmer Lake Conference Room (Upper Level of City Hall)
I. Call to Order
II. Approval of Agenda
III. Meeting Minutes
a.
01 b:
d.
e.
f.
9•
4 June 2007 Joint Work Session
4 June 2007 Regular Meeting
18 June 2007 Joint Work Session
30 July 2007 Joint Work Session
20 August 2007 Joint Work Session
19 November 2007 Joint Work Session
6 December 2007 Regular Meeting
IV. City Council Compensation for 2009-2010
V. RFP for Banking Services
VI. Other Business
VII. Adjournment
•
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
JUNE 4, 2007
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and
was called to order by Mayor Pro Tern Kay Lasman at 6:30 p.m.
ROLL CALL
Mayor Pro Tem Kay Lasman and Councilmembers Mary O'Connor, Dan Ryan, and Mark Yelich.
Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and
Deputy City Clerk Camille Worley.
Mayor Tim Willson was absent and excused.
Others present were Financial Commissioners Philip Berglin, Todd Boster, Mark Nemec, Jessica
Roerick, Susan Shogren Smith, and Rex Newman.
Financial Commissioner Gene Maze was absent and unexcused.
COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR 2006
AUDITOR'S OPINION AND AUDIT COMMITTEE LETTER
- HLB TAUTGES REDPATH
Andy Hering, HLB Tautges Redpath presented a PowerPoint presentation that summarized the
following information:
Reports Issued
o Opinion on Financial Statements
o Audit Committee Letter
o Report on Internal Control
o Report on Compliance with Minnesota Statutes
• Annual Financial Report
o The financial statements are the responsibility of management
o The role of the Independent Auditor is to report on the fair presentation of the
financial statements
o Audit standards followed:
06/04/07
. GAAS
■ GAGAS
o "Clean opinion" on the 2006 financial statements
• Financial Results
• Budget Performance
o Favorable General Fund budget variances
• Audit Committee Letter
o
Audit firm responsibility under U.S.-audit standard.
o
Significant accounting policies
■ GASB 44
o
Accounting estimates
■ Depreciation expense
■ Health insurance liability
■ MCES liability
■ Land held for resale (LHFR)
o
Audit Adjustments
■ Additional receivable ($93,811)
■ Adjustment to LHFR ($208,000)
■ Payable for unbilled MCES flows ($580,465)
■ Grant receivable ($39,784)
o
Disagreements with management
o
Consultations with other auditors
o
Issues discussed prior to retention of auditor
o
Difficulties encountered in performing the audit
• Report on Internal Control
o The 2006 Report is based on new standard (SAS 112)
o SAS 112 lowered the threshold for reporting of internal control matters and
established new definitions
• Report on Internal Control
o Significant Deficiency defined as "a control deficiency that adversely affects the
entity's ability to initiate, authorize, record, process, or report financial data reliably
in accordance with GAAP, such that there is more than a remote likelihood that a
misstatement to an entity's financial statements that is more than inconsequential will
not be prevented or detected"
o Six deficiencies noted:
• Approval of journal entries
• Approval of utility billing adjustments
+ Determination of water consumption
• Liquor inventory adjustments
• Financial statement corrections
06/04/07
• • Approval for use of paid time off
There was discussion regarding security of the Liquor Stores including methods to prevent
shoplifting.
• State Compliance Report
o Required by Minnesota Statute Section 6.65
o OSA established a task force to develop audit guide for legal compliance
o Audit guide covers seven categories
1. Contracting and bidding
2. Deposits and investments
3. Conflicts of interest
4. Public indebtedness
5. Claims and disbursements
6. Other miscellaneous provisions
7. Tax increment provisions
o No findings of noncompliance for 2006
• Recent Standards
o Audit standards
■ SAS 103 Audit Documentation
■ SAS 104 to 111 Risk Assessment
■ SAS 112 Reporting on Internal Control
■ SAS 113 Omnibus.2006
■ SAS 114 Auditor Communication to those Charged with Governance
o Accounting standards
■ GASB 44 Statistical Section
■ GASB 45 Other Post Employment Benefits
SUMMARY OF FINANCIAL STATEMENTS INFORMATION - STAFF
Fiscal and Support Services Director Dan Jordet presented a PowerPoint presentation that included
the following information on the Comprehensive Annual Financial Report for the year ended
December 31, 2006:
Anatomy of the CAFR
• Introductory Section
o Transmittal Letter
o List of Officers
o Organizational Chart
• Financial Section
o Independent Auditor's Report (opinion)
o Management's Discussion and Analysis (MD &A)
• Government Wide Financial Statements
Fund Financial Statements
06/04/07
3
• o Major funds
o Governmental Funds
o Proprietary Funds
• Notes to the Financial Statements
• Required Supplementary Information
• Combining & Individual Fund Statements
o All non-major funds
• Statistical Section
• Supplemental Materials
o Report on Legal Compliance
o Report on Internal Control
o Audit Committee Letter
Government Wide Statements
• Two Statements
o Statement of Net Assets
o Statement of Activities
• Interfund Activity Removed
• Total Assets $140,811,395
• Total Liabilities 34,705.598
• Total Net Assets $106,105,797
• Notes to the Financial Statements
• Note 1-Summary of Accounting Policies (Pages 41-48)
o Description of the significant accounting polices and procedures of the City
• Note 3-Stewardship, Compliance and Accountability (pages 50-52)
o Excess of Expenditure over Appropriation
o Deficit Fund Equities
• Note 4-Capital Assets (page 55)
o Streets, Mains & Lines growing with the reconstruction projects every year
• Note 4-Long Term Debt (pages 59-62)
o Issued $1,460,000 (GO Improvement)
o Paid $2,875,000
General Fund
• Designated Fund Balance $7,508,690
o Is 51.62% of 2007 General Fund Budget
• Revenues exceeded Expenditures by $284,239
• Details in Statement 9 of the Required Supplementary Information
There was discussion on the vacant and City acquired properties and potential developments of
such.
•
06/04/07 4
Tax Increment District #3
• • Lower than Expected Revenues
o Rebate to Brookdale in Tax court case
o About $400,000 taxes plus interest
• Olive Garden & Cracker Barrel Acquisitions
o $2,949,642
• Additional relocation at 57th & Logan
o $513,271
• Beginnings of the Days Inn acquisition
o $7,966
Utility Funds
Enterprise Funds
Other Funds
• TIF #1 & TIF #2 = Earle-Brown TIF District
o Still calculate and reported to State as separate districts
o Closing of TIF #1 in 2008
o Closing of TIF #2 in 2010
• Capital Improvements Fund
o Park maintenance and improvements
• o Golf Course Loan
• Central Garage
o Owns and maintains all vehicles of the City
o Holds reserves for vehicle replacements
2008 BUDGET OVERVIEW
City Manager Curt Boganey presented a calendar of budget events which was discussed by the City
Council and Financial Commission. It was indicated that meetings involving the Financial
Commission should begin at 6:30 p.m. and those involving only the City Council should begin at the
regular time of 6:00 p.m.
OTHER BUSINESS
There was no Other Business discussed.
ADJOURNMENT
Councilmember Yelich moved and Councilmember Ryan seconded to adjourn the Work Session at
8:50 p.m.
• Motion passed unanimously.
06/04/07
5
0 X
Financial Commission
Regular Meeting Minutes
4 June 2007
1. Call to Order
The meeting was called to order by Mr. Nemec at 8:53 PM
2. Roll Call
Members Present: Commissioners Nemec, Shogren-Smith, Roerick, Newman, Berglin and
Boster and Council Member Yellich. Staff present were City Manger Boganey and Director
of Fiscal & Support Services Jordet.
3. Adoption of the Aoenda
Mr. Berglin proposed and Ms. Shogren-Smith seconded a motion to adopt the agenda as
presented. With all voting in favor, the motion was adopted.
4. Minutes
. Ms. Shogren-Smith proposed and Mr. Berglin seconded a motion to adopt the minutes of the
19 September 2006 meeting as presented. With two voting in favor, none voting against
and four abstentions the motion was adopted.
5. Introduction and Orientation of New Commission Members
Mr. Nemec welcomed the new members; Ms. Roerick, Mr. Berglin, Mr. Boster and Mr.
Newman. He invited all Commissioners and staff to introduce themselves. He and Mr.
Jordet gave some brief historical information about the background of the Commission.
6. 2007 Work Proaram
Mr. Jordet introduced and briefly explained the items on the Commission's 2007 work
schedule. These included Requests for Proposals (RFP's) for Investment Securities
Custodian and Auditing Services. The Commission was made familiar with the budget
information and proposed timetable at the Joint Work Session with the City Council
immediately prior to the Commission meeting.
7. Other Business
No other business was brought before the Commission.
8. Mournment
With no other business to transact, the meeting was adjourned at 9:16 PM.
6
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION/SPECIAL CITY COUNCIL
MEETING
JUNE 18, 2007
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and
was called to order by Mayor Tim Willson at 6:30 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet,
and Deputy City Clerk Camille Worley.
Others present were Financial Commission Chairperson Mark Nemec and Commissioners Philip
Berglin, Todd Boster, Jessica Roerick, Susan Shogren Smith, and Rex Newman.
Financial Commissioner Gene Maze was absent and unexcused.
RESOLUTION NO. 2007-88 IN SUPPORT OF A 2007 SPECIAL LEGISLATIVE
SESSION TO CONSIDER THE OMNIBUS TAX BILL (CITY COUNCIL ONLY)
An opinion was expressed that cities should not receive aid and therefore should take care of
themselves.
Councilmember Lasman moved, Councilmember Ryan seconded to approve Resolution No. 2007-88
in Support of a 2007 Special Legislative Session to Consider the Omnibus Tax Bill.
Councilmember O'Connor voted against the same. Motion passed.
BUDGETING FOR OUTCOME DISCUSSION
a. GENERAL OVERVIEW
b. SET THE PRICE OF GOVERNMENT
C. ESTABLISHING THE PRIORITIES OF GOVERNMENT
•
06/18/07
7
City Manager Curt Boganey referenced: Your Budget: From Axe to Aim and discussed the following
first two steps adopted by The Government Finance Officers Association as a "recommended
practice:"
1: Determine how much money is available.
2. Prioritize the results desired.
He discussed setting the Price of Government, how much citizens are willing to spend and how it
relates to the City of Brooklyn Center. He distributed and discussed the revenues collected by the
City and the 2008 forecast of such. He also discussed Tax Increment Revenues, Franchising Fees,
Lodging Fees, Unrestricted Investment Income, Charges for Service, Grants and Contributions, and
Utilities. He asked the City Council and Financial Commission what they thought was acceptable
for the citizens of Brooklyn Center and if the current taxation is too low, about right, or too high.
There was discussion on the current taxation of Brooklyn Center and an opinion was expressed that
the housing market may affect the amount citizens are able to pay. An opinion was also expressed
regarding the loss of businesses in the City and its effects on the distribution of taxes throughout the
City.
Fiscal and Support Services Director Dan Jordet explained the effects of Tax Increment Financing
and vacant businesses on the amount paid by tax payers.
Mr. Boganey discussed the Price of Government being all things considered including property
taxes, utility rates, and charges for services. He opened the discussion of what Price of Government
increase, if any would be acceptable to Brooklyn Center residents.
There were several opinions expressed regarding the appropriate Price of Government.
It was the majority consensus of the City Council and the Financial Commission to use an increase of
2% in the Price of Government over the current year's budget as a maximum budget target.
Each member of the City Council and Financial Commission indicated three ways success will be
measured in regard to the eight goals set by the City Council. Following are the results of the
exercise:
#1 Changing Demograuhics and Increasing Diversitv will be a Communitv Asset
1. Neighborhoods/Businesses
2. Representation of Government and Staff
3. Civic and Recreation Community Events
• #2 Enforcement of Neighborhood Citv Codes will Improve
1. Violation and Complaints Resolved Promptly
06/18/07 8
2. Residential and Commercial Neighborhoods Look Better
3. Housing Values Improve
4. Rental Properties Properly Licensed
#3 Citv Infrastructure will be Maintained and Ungraded as Needed
1. Reduce/Improve Average Age of Infrastructure
2. Reduce Cost of Operations
3. Fewer System Failures
4. Increase in Property Values
#4 Communitv Members will Feel Safe and Secure as Crime is Being Reduced
1. Reduced Crimes in Targeted (problem) Areas/Properties
2. Citizen Feedback/Perception
3. Reduced Crime Rates in all Classes of Crimes
#5 Citv Redeveloament Plans will Proceed Aggressively
1. Tax Base Growth
2. Completion of Current Projects
3. Reduced Need for Tax Increment
4. Reduction/Eliminate of Budgeted Properties
#6 Financial Stabilitv of the Citv Government will be Ensured
1. Bond Rating Maintained
2. Favorable Debt Ratio/Less Debt
3. Stability of Revenue Resources
4. Sufficient/Adequate Reserves
#7 The Oualitv of the Existing Housinu Stock will Imorove
1. Decrease Single Family Rental Property/Increase Owner Occupied Housing
2. Increase Remodeling Permits
3. Increase Median Income of Households
4. Reduced Housing Maintenance Violations
#8 Pronertv Taxes will be Lowered or Maintained
I . Eliminate/Reduce Captured Tax Capacity
2. Citizen Feedback Perception
3. More LGA
4. Increased Tax Base
5. No Increase in Tax Levy
6. Improved Comparative Ranking
06/18/07
9
Mr. Boganey indicated that he would condense the results to the top three per goal and return the
information to the City Council and Financial Commission.
OTHER BUSINESS
There was no Other Business discussed.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at
10:50 p.m.
Motion passed unanimously.
•
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06/18107 10
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
JULY 30, 2007
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called
to order by Mayor Tim Willson at 6:30 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Mary O'Connor, Dan Ryan, and Mark Yelich. Also
present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Deputy
City Clerk Camille Worley.
Councilmember Kay Lasman was absent and excused.
Others present were Financial Commission Chairperson Mark Nemec and Commissioners Todd
Boster, Jessica Roerick, and Rex Newman.
Financial Commissioners Susan Shogren Smith and Philip Berglin were absent and excused.
Financial Commissioner Gene Maze was absent and unexcused.
REVIEW BUDGET OUTCOMES DRAFT #1
City Manager Curt Boganey discussed the eight budget outcomes set by the City Council and
discussed at the June 18, 2007, Joint Work Session with the Financial Commission. The following
comments and amendments were made to the eight budget outcomes:
#1 Chanzine Demoeranhics and IncreasinV- Diversitv will be a Communitv Asset
1. Neighborhoods/Businesses will reflect the diversity of the community
2. Representation of Government and staff will reflect the diversity of the community
3. Civic, Recreational and Community event participation will reflect the diversity of the
community
#2 Enforcement of NeiLyhborhood Citv Codes will Improve
1. Ordinance Violations and Complaints of Violations Regarding Neighbor Conditions will
be Resolved Promptly
07/30/07
11
2. Residential and commercial neighborhoods will be more attractive
3. Housing values will Improve
4. Rental properties will be properly licensed
There was discussion on neighborhood groups and associations as an approach to assist with the
enforcement of City Codes.
There was discussion on the efforts by the two new Code Enforcement Inspectors who are
identifying areas within neighborhoods that need improvement.
#3 Citv Infrastructure will be Maintained and Upgraded as Needed
1. We will extend the average useful life of City Infrastructure
2. Cost of infrastructure maintenance and operations will be reduced
3. There will be fewer system failures
4. Property values will increase
#4 Communitv Members will Feel Safe and Secure as Crime is Beim Reduced
1. Crimes in targeted (problem) areas/properties will be reduced
2. Citizen feedback/perception regarding safety, security and crime will improve
. 3. Crime rates in all classes of crimes will be reduced
4. The rate of Part 1 and Part 2 crimes will improve relative to comparable communities
There was discussion on how the outcome would be measured regarding Crime Rate reduction.
#5 City Redevelopment Plans will Proceed Agsressively
1. The City tax base will grow
2. Current redevelopment projects will be completed
3. The need for tax increment financial assistance will be reduced
4. Blighted properties will be reduced~
#6 Financial Stabilitv of the ON Government will be Ensured
1. The current investment grade bond rating will be maintained or improved
2. The City will maintain a favorable debt ratio and/or reduce outstanding debt
3. The City will rely upon stable revenue sources
4. The City will maintain su€€eierA~adequate reserves
#7 The Oualitv of the Existine Housing Stock will Improve
1. Single family homes converted to rental use will decrease and owner occupied housing
will increase as a proportionate share of the housing stock
2. Remodeling permits will increase
3. Median income of households will increase
07/30/07 12
4. Housing maintenance code violations will be reduced
#8 Property Taxes will be Lowered or Maintained
1. Captured tax capacity will be eliminated or reduced
2. Citizens will perceive and provide feedback that the level of City property taxation is
reasonable
3. The State will provide more Local Government Aid
4. The City tax base will increase
5. There will be no Increase in the tax levy
6. The comparative ranking of City property taxes will improve
There was discussion on the unpredictability of Local Government Aid (LGA) and whether the goal
regarding LGA is realistic.
REVIEW REVENUE FORECAST BASED ON 2% INCREASE IN "PRICE OF
GOVERNMENT"
Mr. Boganey discussed the projected increase in the price of government and indicated that a 2%
increase would generate approximately $677,972. He explained that the majority of the increase
would be reflected in General Revenue and Charges for Service. He discussed the effect on Taxable
Market Value of residential properties. He discussed an increase in the property tax levy and what an
• increase would raise for the City and cost individual taxpayers.
REVIEW PRELIMINARY GENERAL FUND EXPENDITURE ESTIMATES
Mr. Boganey discussed the following 2008 General Fund Requested Expenditures Estimates:
Base Budget Expenditures $14,279,004
• Current Staffing, programs and funding levels
Wage and Fringe Benefits $539.121
3% wage increase and benefits increases
Total Base Costs
Change in Supplies and Contract Expenses
$14,818,125
$660,681
• Inflation and expanded/new services levels
Added Employees to expand/improve services $296,342
• Net 3.5 additional FT employees: 2 Police, 1 Fire, .5 Community Development
Employee upgrades $14,366
Other money to support expanded/improved services $62,023
General Fund Increase over base $1,033,412
Grant funded improvements $246,282
• Auto Theft Officer
07/30/07
13
• (2) COPS Grant Officers
There was discussion on the following elements of the proposed estimated General Fund
expenditures:
• Elimination of the proposed 3% wage increase and benefit increase. Concerns for employee
morale and conflicts with union regulations were discussed.
• Additional employees, particularly in the Police Department. Mr. Boganey discussed the
purpose of the proposed Police Department additions.
• Distribution of tasks among existing employees and reconfiguring job descriptions when the
opportunity arises in order to maximize personnel costs.
• Generating additional revenue through Administrative Fees.
• Percentage of Levy increase to cover proposed costs.
It was the majority consensus of the City Council and Financial Commission to consider a 4%
increase in Levy.
Mr. Boganey stated the 2008 Budget would be prepared based on not exceeding a 4% increase in
the Property Tax Levy.
REVIEW BUDGET MEETING SCHEDULE
It was the majority consensus of the City Council and Financial Commission to accept the proposed
Budget Meeting Schedule.
OTHER BUSINESS
There was no Other Business discussed.
ADJOURNMENT
Councilmember Ryan moved and Councilmember Yelich seconded to adjourn the Work Session at
9:11 P.M.
Motion passed unanimously.
0
07/30/07
14
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
AUGUST 20, 2007
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called
to order by Mayor Tim Willson at 6:30 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet,
Lieutenant Kevin Benner, and Deputy City Clerk Camille Worley.
Others present were Financial Commission Chairperson Mark Nemec and Commissioners Todd
Boster, Jessica Roerick, Philip Berglin, and Rex Newman.
0 Financial Commissioner Susan Shogren Smith was absent and excused.
Financial Commissioner Gene Maze was absent and unexcused.
REVIEW GENERAL FUND DRAFT PRELIMINARY BUDGET AND MAXIMUM TAX
CAPACITY LEVY
The City Council and Financial Commission discussed the following:
• Revenues including liquor licenses and rental licenses.
• The use of the fund balance and transferring $40,000 into 2008 to fund the completion of the
Comprehensive Plan as anticipated in 2007.
• Expenditures of the 2008 General Fund Balance.
City Manager Curt Boganey discussed various aspects of the Police Department specifically new
positions including two Code Enforcement Officers. He discussed the transition from previous
positions in the Police Department to the Code Enforcement Officer position. Mr. Boganey
introduced a proposed program to assist with the prevention of crime by working with at-risk youth.
Lieutenant Kevin Benner discussed training to assist officers in dealing with youth. He stated the
proposed program would be similar to the Peacemakers Program, however handled within the Police
Department. There was discussion on a fee per service. There was a discussion on proactive
approaches to address youth concerns such as safety camp and programs and methods to determine
08/20/07
15
• trouble children through the school system and school liaison officers.
There was discussion on the PERF study and the resources available if there were a need to
implement response to items identified in the study.
There was discussion on the reduction of crime that appears to be coming from Minneapolis.
Lieutenant Benner discussed types of anticipated crimes and groups of offenders. He discussed the
shortage of officers to dispatch to special task forces. He discussed how such offenders are able to
rent property in Brooklyn Center and explained that in many cases a girlfriend or other friend will
rent the residence while the offender resides there. He discussed continued efforts to require
landlords to know who is living on their property. He discussed preventative measures to identify
problem youth and invite them to discussions regarding their particular criminal nature.
There was discussion on amending the ordinance to allow a penalty for those property owners who
are found to be renting their property without a rental license.
There was discussion on the Auto Theft Prevention Grant and what the funding will be used for. Mr.
Boganey stated there is one new patrol officer proposed in the budget which will be an additional
officer.
The need for a Commercial Fire Inspector was discussed where the possibility of a Volunteer
Firefighter or a Code Enforcement Officer taking responsibility for the Commercial Fire Inspection
• duties was indicated.
The City Council and Financial Commission discussed the following:
• The Liquor Fund.
• Funding the Capital Replacement Plan by allotting funds each year, over the next five years
until the fund is fully funded. It was indicated that the first 115 is included in the 2008
budget.
• Emergency Sirens being funded one per year for the next four years out of the Liquor Fund.
• Work with the Charter Commission to pass the Administrative Fines as a source of revenue
which will also reduce prosecution cost.
• Staffing levels where it was indicated that there are 10 less total positions from 2001.
• Increases in Law Enforcement pension contribution that increased the personnel costs.
REVIEW DEBT SERVICE FUND AND MARKET VALUE TAX LEVY
There was discussion on the 2008 Debt Service Budget for 2004A Building Bonds.
REVIEW HOUSING AND REDEVELOPMENT AUTHORITY BUDGET AND TAX
CAPACITY LEVY
There was discussion on the 2008 Housing and Redevelopment Authority (HRA) Budget.
• There was discussion on the Proposed Property Tax Levy where an opinion was expressed that taxes
should not be increased for Code Enforcement and that with the additional Local Government Aid,
08/20/07 16
the tax levy should not be increased by 4%.
0 REVIEW BUDGET MEETING SCHEDULE
The City Council and Financial Commission discussed the Budget Meeting Schedule.
OTHER BUSINESS
Mr. Boganey discussed the Early Budget Estimates for Nearby Cities.
The Financial Commission was asked to share their thoughts on the proposed 4% increase in Tax
Levy. The following opinions were expressed:
• Would rather not see an increase in property taxes; however find the increase acceptable due
to the circumstances and goals set forth.
• Salary increases should be less than proposed in order to reduce the tax levy increase.
• The City Council does not have a choice but to increase the tax levy in order to provide the
level of expected service.
• Code Enforcement efforts could be reduced in order to reduce the tax levy increase.
• Tax levy increase of 4% is reasonable and allows for a workable budget, however would like
to see more money set aside for contingency.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at
8:41 p.m.
Motion passed unanimously.
•
08120/07
17
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
NOVEMBER 19, 2007
CITY HALL - COUNCIL/COMMISSION CONFERENCE ROOM
CALL TO ORDER
The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called
to order by Mayor Tim Willson at 6:33 p.m.
ROLL CALL
Mayor Willson and Councilmembers Lasman, Mary O'Connor (arrived at 6:34 p.m.), Dan Ryan, and
Mark Yelich (arrived at 6:35 p.m.). Also present: City Manager Curt Boganey, Fiscal and Support
Services Director Dan Jordet, Public Works Director/City Engineer Todd Blomstrom, and Deputy
City Clerk Camille Worley.
Others present were Financial Commissioners Jessica Roerick, Susan Shogren Smith, and Rex
Newman.
is Financial Commissioners Philip Berglin, Mark Nemec, Todd Boster, and Gene Maze were absent
and unexcused.
AGENDA APPROVAL
Councilmember Lasman moved and Councilmember Ryan seconded to approve the Agenda.
Motion passed unanimously.
1. BUDGET REVIEW
a. Capital Improvement Program
b. Capital Funds
C. Internal Service Funds
City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Public Works
Director/City Engineer Todd Biomstrom discussed details of the Capital Improvement Progr m,
explained each fund, and responded to inquiries from the City Council and Financial Commission.
There was discussion on the Capital Funds including: Capital Improvement Fund, MSA Fund,
Infrastructure Construction Fund, Street Reconstruction Fund, Earle Brown Heritage Center Capital
0 Fund, and Technology Capital Fund.
11/19/07
18
There was discussion on the Internal Service Funds including: Post Employment Retirement Benefit
Fund, and Employee Compensated Absences Fund.
2. OVERVIEW OF 2008 BUDGET
a. General Fund
b. Property Tax Levy
C. Public Utility Rates
d. Staffing Review
Staff reviewed the General Fund, Property Tax Levy, Public Utilities Rates, and Staffing and
responded to inquiries of the City Council and Financial Commission. The City Council and
Financial Commission discussed the General Fund, Property Tax Levy, Public Utilities Rates, and
Staffing.
3. CAPITAL MAINTENANCE PLAN FOR PUBLIC BUILDINGS
Mr. Boganey discussed and explained the purpose of the Capital Maintenance Plan for Public
Buildings.
It was the majority consensus of the City Council and Financial Commission to begin using the plan,
however reviewing the plan for effectiveness, modify the Capital Improvement Plan to include the
Capital Maintenance Public Buildings items for next year, and budget the Capital Maintenance Plan
with Liquor Fund resources. It was also indicated that the proposed improvements would not
commence without further City Council direction.
4. FUTURE BUDGET ACTIONS
a. December 3, 2007 - Initial Truth in Taxation
b. December 10, 2007 - Continuation Truth in Taxation and Budget Adoption
C. Other Budget Discussion Items
There was a brief discussion on the Truth in Taxation Hearing scheduled for December 3, 2007.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at
9:01 P.M.
Motion passed unanimously.
•
11/19/07 19
•
X
Financial Commission
Regular Meeting Minutes
6 December 2007
•
•
1. Call to Order
The meeting was called to order at 6:35 PM
2. Roll Call
Members Present: Commissioners Roerick, Newman, Berglin and Boster and Council
Member Yellich. Staff present was Director of Fiscal & Support Services Jordet.
3. Review of Proposed Request for Prooosals (RFP) for Auditina Services
Mr. Jordet introduced and reviewed the contents of the proposed document to be distributed
to various Certified Public Accounting firms for auditing services. The term of the
engagement would be a total of six years. AT that time another RFP would be issued in
accordance with the City Council's adopted Code of Policies.
Mr. Newman moved and Mr. Berglin seconded a motion to accept the format of the Request
for Proposals for Auditing Services. With all present voting in favor the motion was adopted.
5. Other Business
No other business was brought before the Commission.
6. Adioumment
With no other business to transact, the meeting was adjourned at 7:23 PM.
20
i
Memorandum
Date: 25 April 2008
To: Financial Commission
From: Curt Boganey, City Manad$v-:~)
Daniel Jordet, Director of. Fiscal & Support Services
Re: City Council Compensation for 2009 and 2010
Every other year it is the responsibility of the Financial Commission to review the
City Council's compensation and recommend a compensation level for the
ensuing two years. This was last done in 2006. The Commission must present a
recommendation to the City Manager
In the City Council Code of Policies, section 2.05 deals with City Council
compensation (copy attached). Staff has compiled the comparative
compensation numbers for the Councils in the cities named in the policy.
Graphic comparisons of the 2008 compensation numbers are also included.
In earlier Commission reviews of Council compensation the goal of the
recommendation has been to keep Brooklyn Center's City Council compensation
at or above the median of the comparison cities. The comparison chart indicates
the mean and median levels for both Mayor and Council Members for the past
four years.
In the past, the Chair of the Financial Commission has seen flit to appoint a
subcommittee of the Commission to review these materials and make a
recommendation to the full Commission before passing the recommendation on
to the City Council for its consideration. There is, however, no requirement that
a subcommittee meet to discuss the matter before it is considered by the full
Commission.
•
21
•
SECTION II - GENERAL POLICIES -
City Council Code of Policies
2.05 Policy and Procedure on Mayor and Council Member Total Compensation
1. Need far Policy
The community is entitled to a clearly articulated, written description of the policy and
procedure for establishing the total compensation of local elected officials.
2. Policy
A. Service on the City Council is a civic obligation and an honor. The total
compensation of the Mayor and Council Members should, therefore, not
encourage candidacies based on monetary rather than public service objectives.
However, the compensation of Brooklyn Center elected officials shall be fair and
equitable in order to attract qualified candidates for local elective office.
B. The propriety of the compensation levels of the Mayor and Council Members
shall be evaluated through comparisons with compensation paid to similar
officials within the seven county metropolitan area.
•
C. The compensation levels of elected officials should be regularly reviewed and
adjusted to ensure compliance with the objectives of this policy and to avoid the
need for drastic or sudden compensation adjustments.
D. Compensation set pursuant to this policy and procedureshall be deemed to be the
total compensation for elected officials of the City with the exception of expense
reimbursement which shall be the same as provided all other City employees.
3. Procedure
A. The City Manager shall biennially prepare a compensation report that contains an
analysis of the compensation paid to elected officials of Minneapolis-St. Paul
Area Metropolitan cities having a population within 10,000 of the City of
Brooklyn Center that are generally fully developed {Such grouping shall include
the cities of Richfield, Roseville, Maplewood, Fridley, Shoreview, White Bear
Lake, Crystal, New Hope, and Golden Valley, in addition to the City of Brooklyn
Center.) The report shall compute the average and median amounts paid to
Mayors and Council Members and correlate survey results to the current
compensation of Brooklyn Center elected City officials. The City Manager shall
assemble such additional information on compensation of City elected officials as
may be requested to assist the Commission and Council in their review of elected
official's compensation.
•
B. The City Manager shall submit the compensation report to the City Council and
the Financial Commission prior to June 1, for information pertaining to the
applicable calendar year.
City of Brooklpi Cemer-
228/14,'06 Page 207
SECTION H - GENERAL POLICIES
City Council Code of Policies
C. The Financial Commission shall biennially review the City Manager's
compensation report and discuss possible budgetary and public perception
impacts of the indicated changes. Prior to July 1 of the same year, the
Commission shall recommend to the City Council that the compensation of the
Mayor and Council Members either remain the same or be changed to some
specific amount in the manner prescribed by law.
D. Consistent with the City Charter, Section 2.07, the Mayor and Council Members
may, after conducting public hearings, set their compensation by ordinance. No
change in compensation shall be in effect until January 1, following the next
succeeding general election.
4. Authority
The authority for establishing compensation for the Mayor and Council Members is
found in Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section
2.07.
Reference: City Council Resolution No. 98-91; City Council Minutes 1/10/94
•
40
City of Brooklyn Center 248;14116 Page 208
N
•
X
City
Golden Valley
Maplewood
Fridley
Richfield
New Hope
Roseville
Crystal
White Bear Lake
Brooklyn Center
Shoreview
Average
Median
•
City of Brooklyn Center
Comparative Mayor and Council Wages
Fiscal Years 2005 through 2008
2007
Population
20,510
36,279
26,679
33,667
20,747
33,882
22,595
24,927
28,137
25,964
2005
Mayor Council
$ 11,619 $ 8,696
$ 10,983 $ 9,666
$ 9,893 $ 8,074
$ 9,042 $ 7,019
$ 10,672 $ 7,553
$ 9,300 $ 7,020
$ 9,410 $ 7,239
$ 7,680 $ 5,400
$ 10,522 $ 8,056
$ 8,376 $ 6,204
2006
Mayor Council
$ 11,619 $ 8,696
$ 11,752 $ 10,343
$ 9,926 $ 8,153
$ 9,313 $ 7,230
$ 10,672 $ 7,553
$ 9,300 $ 7,020
$ 9,410 $ 7,239
$ 7,680 $ 5,400
$ 10,732 $ 8,217
$ 8,376 $ 6,204
2007
Mayor F Council
$ 11,619 $ 8,696
$ 11,752 $ 10,343
$ 10,213 $ 8,382
$ 9,360 $ 7,266
$ 10,672 $ 7,553
$ 9,300 $ 7,020
$ 9,692 $ 7,456
$ 7,680 $ 5,400
$ 10,732 $ 8,217
$ 8,712 $ 6,456
2008
Mayor I Council
$ 11,619 $ 8,696
$ 12,302 $ 10,827
$ 10,213 $ 8,382
$ 9,360 $ 7,266
$ 10,672 $ 7,553
$ 9,300 $ 7,020
$ 9,983 $ 7,680
$ 7,680 $ 5,400
$ 10,947 $ 8,381
$ 8,712 $ 6,456
Brooklyn Center as a % of:
Average
Median
Notes:
$ 9,750 $ 7,493 $ 9,878 $ 7,606 $ 9,973 $ 7,679 $ 10,079 $ 7,766
$ 9,652 $ 7,396 $ 9,668 $ 7,396 $ 9,952 $ 7,504 $ 10,098 $ 7,617
107.92% 107.52% 108.65% 108.04% 107.61% 107.01% 108.61% 107.92%
109.01% 108.92% 111.01% 111.10% 107.84% 109.50% 108.41% 110.03%
Fridlev_ Payment amount is for Councilmember-at-Large. Ward Councilmember receives $ 7,426. City provides laptop computers.
Golden Vallev: pays per diem of $ 50 per extra meeting to a maximum of $ 150 per month.
New Hooe: pays per diem of $ 25 per EDA meeting, provides laptop computer and DSL service at residence.
Brooklvn Center: Rolled technology reimbursement into base wage in 2000.
Population statistics from LMC 2007 Directory of City Officials
councilwagecomp.xis
•
4/25/2008
0
$12,000
$10,000
$8,000
$6,000
cn
$4,000
$2,000
White Bear Shoreview Roseville
Lake
•
Mayor Compensation
Richfield New Hope Crystal
r,
•
Brooklyn Fridley Golden Valley Maplewood
Cent
•
0
Council Member Compensation
$14,000
$12,000
$10,000
$8,000
N
$6,000
$4,000
$2,000
White Bear Shoreview
Lake
Roseville Richfield Crystal Fridley New Hope
•
Brooklyn Golden Valley Maplewood
Center
• Memorandum 3
Date 28 April 2008
To: Financial Commission
From: Daniel Jordet, Director of Fiscal & Support Services
Re: RFP for Banking Services
The City Council Code of Policies requires that various financial professional services purchased
by the City be subjected to a proposal solicitation process. Each service comes up for review
every six years. For 2008, banking services will be the subject of the Request for Proposal (RFP)
process.
The RFP will include the following services:
•
Business checking
•
ACH transfers in and out of account
Wire transfers in and out of account
•
Interest rates credited for funds on deposit
•
Charges for currency services
•
Crediting of Deposits
•
Variations on deposit procedures
•
Payroll checking
o Sweep to Business checking
o ACH to employee accounts anywhere
•
Electronic access to account information
•
Electronic access to statements
•
ACH for utility accounts
•
Returned item procedures and charges
•
Monthly maintenance fees
•
Branch locations
•
Credit card transaction fees (merchant services)
•
Availability of Business Banker
•
Experience in managing governmental funds
The timeline for writing, reviewing, issuing, receiving proposals, analysis, recommendation and
implementation is as follows:
20 May 2008
First Draft of RFP written
29 May 2008
Financial Commission Review and Recommendation
2 June 2008
Issue RFP to financial institutions
7 July 2008
Deadline for submission of Proposals
17 July 2008
Review of Proposals by Joint Committee
28 July 2008
Recommendation Presented to City Council
25 August 2008 Implementation Date
27
•
BROOKLYN CENTER FINANCIAL COMMISSION
Chairperson and six members
(revised April 2008)
Mark Nemec (Chairperson)
5538 Camden Avenue North
Brooklyn Center, MN 55430
Mark.Nemec(alState. MN. US
(763) 566-1415 (h); (651) 556-6788 (w)
Appointed: 6/14/1999
Term expires: 12/31/2009
Rex Newman
3107 61st Avenue North
Brooklyn Center, MN 55429
RexNewma n (abcomcast. net
(763) 561-2760 (h); (763) 391-4921 (w)
Appointed: 1/8/2007
Term expires: 12/31/2008
Susan Shogren Smith (Vice Chairperson)
600 62nd Avenue North
Brooklyn Center, MN 55430
sssmith2(a)stthomas.edu
(612) 812-8160
Appointed: 1/26/2004
Term expires: 12/31/2009
Todd Boster
7105 Riverdale Road
Brooklyn Center, MN 55430
• toddboster(a)olaaarish.ora
(612) 644-0053 (h); (952) 929-3317 (w)
Appointed: 4/9/2007
Term expires: 12/31/2008
Gene Maze
3000 Thurber Road
Brooklyn Center, MN 55429
sandamaz(fteooler)c.com
(763) 503-7194 (h); (612) 669-3555 (w)
Appointed: 4/9/2007
Term expires: 12/31/2008
Philip Berglin
601 Belivue Avenue
Brooklyn Center, MN 5430
pberalin(a)mninter.net
(763) 549-5542 (h); (763) 862-7300 (w)
Appointed: 4/23/2007
Term expires: 12/31/2010
Jessica Roerick
6119 Emerson Avenue North
Brooklyn Center, MN 55430
roerii(aloarknicollet. com
(763) 561-7143 (h); (952) 993-5066 (w)
Appointed: 4/23/2007
Term expires: 12/31/2010
2008 City Council Liaison:
Dan Ryan
(h) (763) 535-4177
councilmemberrvan(I)ci.brookivn-center.mn.us
City Manager: Curt Boganey
(w) (763) 569-3303
cboaanev(@ci.brookivn-center.mn.us
Director of Fiscal & Support Services: Daniel Jordet
(w) (763) 569-3345
diordet(@ci.brooklvn-center. mn. us
[April 29, 20081
0 Memorandum
Date: 6 May 2008
To: Mayor Tim Willson
From: Mark Nemec, Chair, Financial Commission
Re: Mayor and City Council wages for 2009 and 2010
3
The Financial Commission met on Thursday, May 1, 2008 to discuss the compensation for
the Mayor and City Council Members of Brooklyn Center. The Commission is required to
consider the compensation levels for the Mayor and Council every two years under City
Council Code of Policies Section 2.05(3)(C).
The attached chart was presented giving comparable wages for the Comparison Cities
named in the Council's policy. These showed the Mayor and Council currently above the
average and median in comparison to others.
The Commission also discussed the time and effort put into the jobs of being Mayor or being
a Council Member. It was pointed out that besides the 24 semi-monthly meetings of the
Council there are also 12 special session of the Council called for studying various issues on
the Council's Meeting Schedule. Each Council member is also assigned to one or more
Commissions as a liaison member which requires additional monthly or quarterly meetings.
In addition, Council members must prepare for meetings by reviewing materials.
There are also community events and civic functions attended by Brooklyn Center's elected
officials. While the number and type of events varies from member to member, all members
participate in public functions as visible representatives of the City's government.
Finally, the Mayor and Council Members are available to the public through telephone and e-
mail contact. Each month the members of the governing body spend time reading, listening
to, and responding to ideas, concerns and feedback from citizens of the community. All of
these activities together take a significant amount of time, in the opinion of the Commission,
and should be compensated accordingly.
It is recommended, therefore, by unanimous vote of the Financial Commission that the
Mayor and City Council members receive an increase of 2% on their base wage for 2009 and
an additional 2% raise for 2010. The resulting wages would be as follows:
2009
Mayor
City Council Member
$ 11,166 per year
$ 8,549 per year
2010
$ 11,389 per year
$ 8,720 per year
These increases would add a total of $ 891 to the 2009 budget and an additional $ 907
beyond the 2009 amount to the 2010 budget.
•
Financial Commission
Regular Meeting Minutes
1 May 2008
1. Call to Order
The meeting was called to order by Mr. Nemec at 6:30 PM
Members Present: Commissioners Nemec, Shogren-Smith, Berglin and Boster and Council
Member Ryan. Commissioners Newman and Roerick were excused. Commissioner Maze
was unexcused. Staff present were City Manger Boganey and Director of Fiscal & Support
Services Jordet.
2. Adoption of the Agenda
Mr. Berglin proposed and Mr. Boster seconded a motion to adopt the agenda as amended to
Thursday, 1 May 2008. With all voting in favor, the motion was adopted.
3. Minutes
• Mr. Berglin proposed and Mr. Boster seconded a motion to adopt the minutes of the 4 June
2007 (2), 18 June 2007, 30 July 2007, 20 August 2007, 19 September 2007, and 6
December 2007 meetings as presented. With all voting in favor, the motion was adopted.
4. Review of City Council Compensation for 2009 & 2010
Mr. Jordet introduced the Commission to the topic and described recent history and actions.
Mr. Boganey indicated to the Commission that they need not be bound by past process. He
explained that the Commission performs this duty because the Council is not able to set its
Own compensation amount. Questions were raised during discussion about what meetings
Council Members were required to attend, what costs they incurred, what costs were
reimbursed above and beyond the compensation being discussed. It was pointed out during
the discussion that besides the official Council, EDA and Commission meetings attended by
Council Members, there was study time required to review packets of materials before each
meeting and various functions attended as representatives of the City. Laptop computers
were discussed as a piece of equipment that might be provided to Council Members.
Upon completion of the discussion, Mr. Boster moved and Mr. Berglin seconded a motion to
recommend a 2% per year increase to the Mayor's compensation and to the City Council
Members'compensation for the next two years. With all members voting in favor the
motion was adopted.
• 5. RFP for Banking Services
Mr. Jordet introduced and briefly explained the process of assembling, disseminating and
reviewing a Request for Proposals for Banking Services. The process differs from the Audit
RFP and Financial Advisor RFP in that neither the Commission nor the Council is required to
adopt any of the specifications prior to the processing of the RFP information. During
discussion of the elements of the RFP a question was raised about the ability of credit unions
to propose these services to the City. Mr. Jordet did not know but will check and report
back to the Commission.
6. Other Business
The Commissioners were made aware of a section in the enabling resolution for the
Commission indicating the circumstances under which an "automatic resignation"from the
Commission would occur. Gene Maze, appointed to the Commission in 2006, has
automatically resigned according to the criteria in the enabling resolution.
Mr. Berglin moved and Ms. Shogren-Smith seconded a motion asking the Council Liaison, Mr.
Ryan, to report to the Mayor and Council that Mr. Maze had not attended any meetings in
2007 and therefore, under the terms of the resolution establishing the Financial Commission,
has automatically resigned.
A sheet detailing the rest of the meetings scheduled so far for 2008 was distributed.
. A question was raised about the status of the Wal-Mart project. Mr. Boganey explained the
most recent developments in the project to the Commission
7. Adjournment
With no other business to transact, the meeting was adjourned at 7:58 PM.
•