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HomeMy WebLinkAbout1997-203 CCRMember Robert Peppe introduced the following resolution and moved its adoption: RESOLUTION NO. 97-203 RESOLUTION AUTHORIZING ENGAGEMENT OF ARCHITECTS FOR POLICE AND FIRE BUILDING PROJECTS WHEREAS, bonds have been authorized through a referendum for police and fire construction projects; and WHEREAS, the architects who performed the initial concept design and cost estimate work had submitted proposals to perform design work for the actual construction projects through the construction of the building projects; and WHEREAS, both architectural firms are experienced in their respective areas of police and fire building construction; and WHEREAS, both architectural firms have provided satisfactory services and are familiar with the projects being planned. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Manager be and hereby is authorized to engage the services of: 1) Boarm an, Kroos, Pfister, Vogel & Associates to perform required architectural, engineering, and design services for the police building construction project; and 2) Mjorud Architecture to perform required architectural, engineering, and design services for the fire station construction project. BE IT FURTHER RESOLVED that the Mayor and City Manager be and hereby are authorized to execute contracts with Boarman, Kroos, Pfister, Vogel & Associates for architectural services related to the police building project and with Mjorud Architecture for architectural services related to the fire building project upon terms and conditions as set forth in the proposals submitted by the respective architectural firms as set forth in the attachment to this resolution. November 10, 1997 Date ATTEST: ' -1GMV City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and upon vote being taken thereon, the followin voted in favor thereof: Mayor / g Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 6123396212 BKFU & RSSOCIRTES RESOLUTION N0. 97-203 BKPG j November 5, 1997 Mr. Mike McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mike, 762 P02 NOU 05 °97 16:51 Architecture As an addendum to our fee proposal of October 15, 1997 for the new Brooklyn Center Police Facility, the following breakdown serves to clarify rRterfor nA.t F, the not-to-exceed fee maximum. Eogmer.rfng Basic Services The Architect's fee for basic services for the construction of the new Brooklyn Center Police Station'will be based on 7.5% of the cost of construction. Compensation is on an hourly basis with a not-to- exceed fixed fee maximum of: $263,500 Furniture and Equipment as included in the Architect's workscope would be based on 8.5% of the cost of furniture and equipment with a Iiut-to-exceed fee maximum of $21,500 TOTAL NOT TO EXCEED FEE MAXIMUM $285,000 Thank you for the opportunity to be of service to you. If you have any questions, please do not hesitate to call. Sincerely, 222 N. 20 Streat Minncupol~s M1rmzsom S~gUI *Davi.s sl2.ss9,~?sz Principal Fax; 612,119.6212 t Owen 13.,..m~n. AIA Urnd R. Kwu, AIA peter 1 ritscrr, AIA Gayy f Vo{; h AIA I )x,id T tLmrui. AIA Eyoai OprWtumuly tm&Arvr 8 0 A R M A N K R 0 0 S r P F I S T E R V O G E L & A S S O C I A T E RESOLUTION NO. 97-203 B(PV October 15, 1997 Mr. Michael McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mike: Thank you for the opportunity to serve the City of Brooklyn Center for the proposed new Police Station. We are pleased and honored by your consideration to serve as Architects and Engineers for this important public chi[ec ure project. In response to your request, we submit this proposal to meet the design interior Des+pn needs for this project. C_~;:nee++n Architectural Design Services for Implementation 1. Schematic Design 2. Design Development 3. Construction Documents 4. Bidding Phase 5, Construction Administration Phase Basic Services: The Architect's fee for basic services for the construction of the new Brooklyn Center Police Station will be based on 7.5% of the cost of construction. Compensation is on an hourly basis with a not-to-exceed fixed fee maximum. Basic services are to include architectural design, structural, mechanical and electrical engineering services, as well as interior design, landscape architecture, and civil engineering. Optional: Furniture and Equipment as included in the Architect's workscope would be based on 8.5% of the cost of furniture and equipment. Reimbursable Expenses: Expenses of prints, mylars, reproductions, postage and travel shall be billed at cost to the client without markup. N 2nd Street Additional Expenses: rlinneapohs Additional services, if requested, will be billed at our standard hourly rates. Mmne_oti. 55401, Compensation can be based on a percentage of the cost of construction of the workscope change, or hourly, with a not-to-exceed amount, whichever e ~.33~ 372 is appropriate. 6!2.339.0; _ Gwyn Boar~ian, Ai%- 3'.. Kroot, NA RESOLUTION NO. 97-203 Page 2 Michael McCauley City Manager City of Brooklyn Center Billing Rates Project Principal $97-$128 Project Manager $66-$76 Project Architect $42-$70 Construction Administrator $78 Structural Engineer $49-$83 Mechanical Engineer $40-$113 Electrical Engineer $46-$88 Interior Designer $36-$80 If the project proceeds and our proposal is accepted, we will prepare a Standard AIAB141 Contract for your approval and signature. Again, thanks for the opportunity. Please call if there are any questions. Sincer ly, David R. Kroos Principal File Name: p:\busdev\ltr\drk\bcpltr RESOLUTION NO. 97-203 MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441-4612 612/544-3871 October 29, 1997 Mr. Michael I McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 Regarding a Fee Proposal for Two Fire Stations: Fire Station No. 1 West Fire Station and Pump House No. 2 63rd and Brooklyn Boulevard Brooklyn Center, MN Fire Station No. 2 Remodeling for East Fire Station 65th and Dupont Avenue North Brooklyn Center, MN Dear Mr. McCauley, Having received your letter requesting a fee proposal for architectural, engineering, and landscape design for the above-referenced projects, Mjorud Architecture and the members of our professional team appreciate this opportunity to send you this information. Mjorud Architecture is supported by professional consultants who are chosen specifically for their experience with projects similar to the two fire station remodeling projects, as well as the pump house design. For the basic services on this project, we have selected: ❑ Ellerbe Becket for structural engineering and special inspection services ❑ Follestad & Barrett for mechanical and electrical engineering ❑ Melchert/Block Associates for civil and landscape design. This team of professionals has worked together on many projects and is very experienced with the special needs of municipal fire stations. We have also included costs for other work that you may need for both projects. RESOLUTION NO. 97-203 Mr. Michael J. McCauley, City Manager Brooklyn Center Fee Proposal October 29, 1997 Page No. 2 We perceive the scope of work to include the following: Scope of Work--Fire Station No. 1 and Well House No. 2 The City of Brooklyn Center intends to construct an all-new West Fire Station approximately 16,000 sf in size. A new Well House No. 2 would be an additional 800 sf and made part of the fire station building. ❑ The existing 3,600 sf Liquor Store may be demolished and portions of the existing 5,400 sf Fire Station may have to be removed to allow space for new construction. All smaller buildings on this site would also be demolished and removed. The existing Apparatus Room and Watch Room would remain to allow continuity in fire protection of the community. Substantial completion would be declared when the firefighters can move into the new building to use the new facility for its intended purpose. ❑ Then the existing Apparatus Room and Watch Room would also be demolished. ❑ The construction materials will include a colored CMU exterior skin, and masonry bearing walls throughout. If two-story, there may be a need for a column line with steel beams to support a precast floor with concrete topping. We expect the entire roof structure(s) to consist of steel joists and metal deck. Some interior non-bearing walls in the non-wet areas will be light gauge metal studs and gypsum board. ❑ The hose tower must have a 30' clear height inside, matching East Fire Station No. 2. ❑ Most mechanical units will be located on the roof, requiring higher roof parapets for screening. ❑ Provide a convenient means to access this roof to service equipment. ❑ Three contractors were contacted to determine construction time. Adolfson & Peterson, Inc., M.A. Mortenson, and Kraus Anderson Building Division all stated that this type of project could be constructed in five to six months. This may require preordering certain items, placing the project "on hold" until material arrives. ❑ The new West Fire Station may be one-story or two depending on the outcome of the Liquor Store market study. ❑ If a new Liquor Store were attached to the project, this may require an additional 5,000 to 6,000 sf, bringing this building size to the 22,000 to 23,000 sf range. The Liquor Store portion of the complex must occupy a lower level space and no design fees are included in this proposal for the Liquor Store. RESOLUTION NO. 97-203 Mr. Michael J. McCauley, City Manager Brooklyn Center Fee Proposal October 29, 1997 Page No. 3 ❑ The disciplines required for this project include: Architecture, Structural Engineering, Structural Special Inspections, Mechanical Engineering, Electrical Engineering and Landscape Architecture. Depending on work provided by the City of Brooklyn Center, other services could include Civil Engineering for site utilities, site grading, and a hydrological design for a NURP pond. For example, the City may want to provide revisions and connections to the water main without assistance from an outside Civil Engineer. A comprehensive topographical land survey should be provided, as will soil testing before and during construction of the building. Scope of Work--Remodeling to Fire Station No. 2 The City of Brooklyn Center intends to remodel the interior of fire Station No. 2, as the overall outside dimensions will remain. ❑ The major remodeling work involves the removal and replacement of interior partitions. The diagonal non-bearing walls running into the building will be removed to gain better use of the interior, as most of the inside rooms will be removed and re-designed. ❑ New windows will replace the windows in the Watch Room. New windows in other new rooms will be cut into the existing exterior masonry walls. ❑ A new generator set will be added on a concrete pad at the exterior of the building. A Self-Contained Breathing Apparatus Room (SCBA) will be constructed within the present Apparatus Room, requiring new footings and foundations to support masonry walls and a precast Mezzanine Floor above. Presently, the mechanical equipment is located on a Mezzanine above the existing Toilet Rooms. A new catwalk will be constructed to join the existing Mezzanine to the new Mezzanine. ❑ The entire building will be re-roofed-new roof insulation will be added. ❑ The building exterior will be painted. ❑ The interior face of the exterior walls will be insulated. A new roof access will be included with a ship's ladder and roof hatch. ❑ The new rooms to be created and finished are identified as: Kitchen, Recreation Room, Watch Room / Company Room, SCBA, Storage, Conference / Meeting Room, District Chief's Office, General Open Office, Men's Locker Room, Women's Locker Room, and a Unisex Toilet. ❑ Cabinetry with the remodeled Watch Room will be replaced. RESOLUTION NO. 97-203 Mr. Michael J. McCauley, City Manager Brooklyn Center Fee Proposal October 29, 1997 Page No. 4 ❑ Equipment includes: generator set, washer and dryer, DeBourgh lockers refrigerator, stove, microwave and dishwasher. New cabinets will be provided in the SCBA Room, Watch Room and Kitchen. ❑ On an alternate bid, the deteriorating, exterior apparatus slab will be replaced. ❑ On another alternate bid, the existing trench drains within the Apparatus Room will be replaced with new Poly Drains approximately twice the length of those existing. ❑ There will be no changes to the landscaping, existing ground cover, curbs, driveways and sidewalks, except to accommodate the generator set on the Base Bid and a new concrete apron, bid as an alternate. FEES Determining Fee The method of charging for basic services is normally tailored to meet the Client's specific requirements. The fee may be determined as: ❑ A percentage of construction costs ❑ Hourly fee ❑ Hourly rates with a fixed limit ❑ A fixed fee We prefer the fourth alternative, a fixed fee, whenever possible. This gives you a clear statement of anticipated costs, establishes a budget for the work, and eliminates fee surprises late in the project. In the very early phases of some projects, where the scope of work is not sufficiently determined to allow a development of a fixed fee, we would propose the use of hourly rates with a fixed limit. This can later be translated to a fixed fee at the earliest practical point of the project. The range of our fees is dependent on three factors: the size of the project, its complexity, and the extent of services to be provided. Small projects often necessitate higher fees relative to square footage or construction costs than will large projects. As projects increase in size, they usually have sufficient repetition in both plan and detail to increase efficiency and reduce the fee rates. The complexity of a facility also affects the fees. Our preference on agreement forms leans towards standard agreements published by the American Institute of Architects (specifically Document B141 for this project). We feel these documents clearly define the basic services requested. RESOLUTION NO. 97-203 Mr. Michael J. McCauley, City Manager Brooklyn Center Fee Proposal October 29, 1997 Page No. 5 BASIC SERVICES FOR DESIGN AND CONSTRUCTION ADMINISTRATION 1 DISCIPLINE Architecture Credit on work completed to date Landscape Architecture Structural Engineering Special Inspections Mechanical / Electrical Engineering Firm, Not-to-Exceed Design Cost Estimated design percentage of cost Percentage based on estimated total project cost at IEST FIRE STATION NO. 1 REMODELING TO AND WELL HOUSE NO. 2 EAST FIRE STATION NO.2 $ 89,000 $ 49,000 (4,300) (1,200) 1,500 -0- 10,500 5,100 1,000 900 25,000 13,000 $ 122,700 6.7% $ 1 million 5.1% $ 2.4 million $ 66,800 OPTIONAL SERVICES OR ADDITIONAL EXPENSES ANTICIPATED WEST FIRE STATION NO.1 REMODELING TO DISCIPLINE AND WELL HOUSE NO. 2 EAST FIRE STATION NO.2 Civil Engineering a) Grading and Hydrological Study $ 2,500 $ -0- b) Water main revisions 1,000 -0- Topographical Land Survey 1,900 -0- Anticipated Soil Investigations 5,500 500 Anticipated Reimbursable Expenses 7,300 5,000 Total Additional Expenses $ 18,200 $ 5,500 Note that the additional expenses are not included above RESOLUTION NO. 97-203 Mr. Michael J. McCauley, City Manager Brooklyn Center Fee Proposal October 29, 1997 Page No. 6 COMMENTARY ON ANTICIPATED REIMBURSABLE EXPENSES ESTIMATED DESCRIPTION COST There is no charge for computer time, city mileage (local $ -0- transportation), local phone calls, postage, or copies of any documents made within the Architect's or Consultant's offices. Estimated cost of printing schematic design plans for Owner's review and coordination 500 Estimated cost of printing mylars and composites for construction documents 1,900 Estimated cost of deliveries and miscellaneous expenses in support of the project 300 Estimated cost of printing construction documents (plans and specifications) for bidding and permanent record: 9,000 ❑ 30 estimated sheets of drawings for each station x 50 sets ❑ 350 estimated sheets of specifications x 50 sets for each station ❑ Minnesota State Tax Subtotal $ 11,700 A Multiplier of 1.1 times amount billed to the Architect is added to each Invoice. Anticipated Reimbursable Expenses $ 12,320 If you have any questions regarding any item in this proposal, please call me so we can address them. We look forward to working with you on this project. Sincerely, MJORUD ARCHITECTURE A, Al M'1~d IA 1