Loading...
HomeMy WebLinkAbout2023.11.27 CCM STUDY SESSION11/27/23 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 27, 2023 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in a Study Session called to order by Mayor Pro Tem Marquita Butler at 6:04 p.m. ROLL CALL Mayor Pro Tem Marquita Butler and Councilmembers Dan Jerzak and Teneshia Kragness. Mayor April Graves and Councilmember Lawrence-Anderson were absent and excused. Also present were City Manager Reggie Edwards, Director of Public Works Elizabeth Heyman, Assistant City Manager/City Clerk Barb Suciu, and City Attorney Jason Hill. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Jerzak pointed out that Councilmember Lawrence-Anderson previously requested edits to minutes, which are set to be approved on the Regular Session Consent Agenda Item 6a. Approval of Minutes. He suggested the item be tabled until Councilmember Lawrence- Anderson is present to vote on them. Mayor Pro Tem Butler stated that she was comfortable pulling the October 23 minutes to be reviewed at the next meeting. Councilmember Jerzak pointed out that Regular Session Public Hearing Item 8a., Charter Amendment, requires a unanimous vote. He suggested tabling this until the meeting in January to allow for a full Council. City Attorney Jason Hill stated there is a strict statutory timeline for Charter amendments, so it cannot be pushed back. He advised this item is just for a first reading and doesn't require a unanimous vote. The second reading is scheduled for the first December meeting, where all Council will be present. Mayor Pro Tem Butler noted the applicant is present for Regular Session Consent Agenda Item 6g. Resolution Denying Planning Commission Application No. 2023-007 Regarding a Site and Building Plan At 7100 Brooklyn Boulevard. She suggested the item be moved to allow the applicant to speak. 11/27/23 -2- DRAFT City Manager Dr. Edwards added the owner of Phu Bia also requested to speak to the Council, referring to item Regular Session Council Consideration Item 10a. Resolution Approving a Payment Plan and an Amendment to the Commercial Lease Agreement with Phu Bia Limited Liability Company for Property Located At 1350 Shingle Creek Crossing. Mayor Pro Tem Butler requested Regular Session Consent Agenda Item 6g. Resolution Denying Planning Commission Application No. 2023-007 Regarding a Site and Building Plan At 7100 Brooklyn Boulevard become Regular Session Council Consideration Item 10b. Resolution Denying Planning Commission Application No. 2023-007 Regarding a Site and Building Plan At 7100 Brooklyn Boulevard to allow the applicant to speak to the Council. She added the comments should have a time limit. Councilmember Kragness stated she would be okay with receiving comments from the applicant on the item. Councilmember Jerzak stated he doesn't want the Council to have to defend every one of their decisions on an appeal basis. However, he believes the two items have some unique circumstances. It was the consensus of the Council to allow the two individuals to speak for a limited time on their respective items. MISCELLANEOUS Councilmember Jerzak referenced Regular Session Consent Agenda Item 6f. Resolution Accepting Work Performed and Authorizing Final Payment, Connections II Shingle Creek, Project No. 2021- 22 came in under budget. He thanked the Staff for their work on the item. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS DRAFT ADJUSTED CAPITAL IMPROVEMENT PLAN 2024 – 2038 City Manager Reggie Edwards introduced the item and explained that the draft has been adjusted in response to the City's Capital Building Maintenance Program study findings. It also has been adjusted to reflect where the City will apply for Metropolitan Council Regional Solicitation grant projects. He invited Public Works Director Elizabeth Heyman to continue the Staff presentation. Public Works Director Elizabeth Heyman explained that Staff received project recommendations for 2024 and 2025 regarding the Capital Maintenance Building Plan Study. There is a solid direction on transportation grant opportunities. The goal of the presentation is to receive feedback from the Council on the adjusted Capital Improvement Plan (CIP) so it can be included in the recommended budget. Ms. Heyman stated the CIP is a plan for significant capital investments over the next 15 years. It was developed by prioritizing a list of capital projects based on anticipated year needed and anticipated funding opportunities. Fluidity is expected. The focus is on the first few years. 11/27/23 -3- DRAFT Ms. Heyman noted that the Capital Maintenance Building Plan (CMBP) projects presented to the Council in the summer are considered placeholder projects. They received recommendations for critical 2024 and 2025 projects. Staff is still digging into a highly comprehensive dataset and can return to present a full report in early 2024. Ms. Heyman stated that the Staff is attempting to rightsize projects to available funds. There are no transfers from liquor stores or operating funds; the final numbers are from 2022 capital projects. The CIP presented in June was for $2.1 million in 2024 CMBP and $637,000 in 2025 CBMP. However, the adjusted CIP is for $1.6 million in the 2024 CBMP and $2.4 million in the 2025 CBMP, including the Public Works Garage roof. She showed a table representing a detailed draft of the adjusted CIP. Ms. Heyman explained that a Regional Solicitation Grant Program supports significant transportation. The City was part of a Pedestrian Safety Application in collaboration with Brooklyn Center High School. This would replace the Safe Routes to School placeholder in 2027 and request $2 million in grant funding. The "unique project" listed for 2027 would be removed as the City didn't fit the category well. She showed a map of pedestrian facility project locations. Ms. Heyman added there is a dog park anticipated for 2026. The concept level estimates are $120,000 to $140,000 for a one-quarter acre park or $340,000 to $360,000 for a three-quarter acre park. Size is the most significant cost driver, and the City needs community input to help make decisions. Staff plans to run community engagement concurrent with Park Capital Investment Plan community engagement events. Moving the project to 2025 during next year's budget process is flexible. Councilmember Jerzak asked why nearly $2 million would be spent on the roof of a facility built in the 1960s. The building is dangerous and due for a complete upgrade. He asked if there had been any research into the feasibility of a new Public Works building. If not, he would like Staff to look into the option as it is a need for the community. He added that getting information on bonding related to the plan for the next five years of capital projects would be helpful. Councilmember Jerzak noted that $276,000 was allotted for a community development project in 2026. There doesn't seem to be high enthusiasm for the project, so he asked if the project is still a priority. Ms. Heyman stated that Staff received the first draft of research into the feasibility of a new Public Works building. The cost is in the range of $35 to $40 million. Staff asked the consultant for more details on a risk analysis. As for financing, the City is in a good spot regarding utilities and is looking toward prioritizing resurfacing. However, Staff needs to consider financing options beyond that to allow for larger projects. Ms. Heyman added she has been working with the Community Development Director regarding a future project, and the conversations are still underway. 11/27/23 -4- DRAFT Ms. Heyman noted it is unlikely the City will be able to get two projects out of a local sales tax option, referring to the Community Center project. Councilmember Jerzak pointed out the Community Center has a similar, if not higher, price tag than the Public Works Facility. However, the Community Center is currently functional and wants an update. However, the Public Works Facility is a need. He cited a conversation with Representative Vang where the sales tax money could be reallotted for a different project. Councilmember Kragness asked about the decision process to put the Community Center project four years out. She asked what the City is doing with the $5 million. Ms. Heyman explained that the $5 million question would be more appropriate for the finance director regarding investments. The placeholder was put in 2028, as that is the final year, and the City has to have its ducks in a row by then. Also, a 2028 construction year is a reasonable timeline for a 2024 ballot item. Mayor Pro Tem Butler pointed out a few roof replacements are listed beyond the one Councilmember Jerzak mentioned. She asked how the roof replacement schedule is determined. Ms. Heyman stated the timeline is based on advice received from consultants. Councilmember Butler asked if the City always uses the same contractors for the roofs or if the City receives bids for the process. Ms. Heyman stated Staff follows the purchasing policy for roofing contractors. Councilmember Jerzak asked if the City could not get the grants, if the projects would fall out of the CIP. Ms. Heyman stated that Staff would determine how the City could layer in capital and other projects without the grant funding and present it to the Council. The original CIP doesn't include details of the project that the grant would allow. Councilmember Jerzak asked if the Parks and Recreation Commission would be included in the community engagement efforts regarding the dog park. The Commission had previously worked on the idea. Ms. Heyman confirmed the Commission would be included in the process. Councilmember Jerzak suggested that staff consider the target site as a location option for future projects. PENDING LIST FOR FUTURE WORK SESSIONS • Liquor Store 2 • Memorial Policy • Special Assessment Policy/Franchise Fees (referred to Financial Commission) • Beautification and Public Art Commission • Organizational Chart-Budget work sessions • New and Repeat Type IV Rental License Review (referred to Housing Commission) 11/27/23 -5- DRAFT • Food Truck Ordinance/License • Emerald Ash Borer Policy Review (referred to Park & Rec Commission November) • Opioid Settlement • ARPA Funds • Grants: Revenues & Expenses • Purchasing Policy • Interveners Impact • Revisit Resolution 2021-73 • Planning Application Process • Level IV Rentals ADJOURNMENT Mayor Pro Tem Butler adjourned the Study Session at 6:41 p.m.