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HomeMy WebLinkAbout1995 03-21 PRMMINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION FOR THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MARCH 21, 1995 CITY HALL CALL TO ORDER Chairperson Sorenson called the meeting to order at 6:30 p.m. ROLL CALL Chairperson Sorenson, Commissioners Peterson, Lasman, Russell, Mead, Shinnick, and Schendel were present. Also in attendance were Council Liaison, Kristen Mann; Director of Recreation, Arnie Mavis; and Public Services Coordinator, Jim Glasoe. APPROVAL OF MINUTES - February 21, 1995 There was a motion by Commissioner Russell, seconded by Commissioner Peterson to approve the minutes. The motion passed. COUNCIL LIAISON REPORT Council Liaison, Mann reported that work on the new Comfort Inn should begin soon. It • will be located in back of Hardee's. She also indicated that City Council handbooks had been revised, that the Council is considering street improvements in the Woodbine neighborhood and on Humboldt Avenue, and that Council had made revisions in the appointment process for advisory commissions. Lastly, she reported that the image campaign is moving along, with the committee considering "Community Nights" and that Council approved plans for the North Mississippi Regional Trail, pending appropriate easements and maintenance agreement. ADOPT-A-PARK/TRAIL/STREET UPDATE Public Services Coordinator Glasoe presented a written update on the Adopt-A-Park, Street, Trail program provided by Joyce Gulseth, who coordinates the program. It included all areas that are currently adopted or in need of adoption. He also indicated that a "Kick-off" breakfast was scheduled for April 22, from 8:30 -9:30 a.m in Constitution Hall. All individuals and/or groups involved in the program are invited. After some discussion, the Commission, by consensus decided to adopt Marlin and Lakeside Parks. It was agreed that Art Mead will serve as contact person. STATUS REPORT, PARK & RIDE/ BOND REFERENDUM Public Services Coordinator Glasoe provided an update on the Park and Ride, park and pond. He shared potential designs for the Park and Ride shelters. He indicated that the park is not scheduled for any amenities other than a walking trail. Construction should begin late this summer and be fully completed in the summer of 1996. Glasoe also indicated that the commission still needed to come up with a name for the park. Lastly, Glasoe also updated the Commission on the potential bond referendum. He indicated that citizens were being sought to sit on a citizens bond referendum advisory committee, but as of tonight have had no applicants. Council is hoping each commission will provide a liaison for this committee. A citizen survey is currently being developed and will be conducted in May, with a referendum vote late Summer or early Fall. OTHER BUSINESS Recreation Director Mavis indicated the golf course was now open. SET MEETING DATE The next meeting will be April 18, 1995, 6:30 p.m. in Conference Room A of City Hall. MEETING ADJOURNED Commissioner Peterson made a motion, seconded by Commissioner Russell to adjourn the meeting at 7:50 p.m. The motion passed. • 0 Member introduced the following resolution and moved its adoption: RESOLUTION NO. 95-105 RESOLUTION ESTABLISHING THE COMMUNITY IMPROVEMENT TASK FORCE AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council has authorized the creation of an ad hoc committee for the express purpose of evaluating issues related to possible government building, park, and recreation capital improvements, and assisting the City Council in formulating priorities related to proposed improvements and the potential for a referendum on the question of whether to finance those improvements all or in part from general obligation bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that there is hereby established within the City of Brooklyn Center an advisory ad hoc Task Force as follows: Subdivision I. TITLE: This organization shall be known as the Community Improvement Task Force. Subdivision 2. SCOPE: The scope of activity of this Task Force shall consist of advising the • City Council regarding matters relevant to proposed government building, park, and recreation capital improvements and financing. Subdivision 3. PURPOSE: The general purpose of this Task Force shall be to review capital improvement needs; evaluate taxpayer attitudes and opinions regarding improvements; evaluate financing options regarding such improvements; prioritize improvements; and make recommendations regarding the scope of improvements to be considered, preferred financing methods, and priorities for implementation. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Task Force shall be to: Report to the City Council by Ju1v 15. 1995 with a specific set of government building, park, and recreation improvements that merit further consideration, and a recommended implementation and financing plan. Conduct public informational meetings as necessary. Other duties as requested by the City Council. Subdivision 5. COMPOSITION: The Task Force shall be composed of up to fourteen (j_4) members, all of whom shall be appointed and serve as set forth in Subdivision 6. 0 Resolution No. 95-105 Subdivision 6. MEMBERS METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chaimerson: The Chairperson shall be appointed by the Task Force from its membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Task Force; 2. Appear or appoint a representative to appear, as necessary, before the City Council to present the viewpoint of the Task Force in matters relevant to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Task Force of matters relevant to its charge. Vice Chaimerson: A Vice Chairperson shall be appointed by the Task Force from its membership. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Representation: The Task Force shall be comprised of the following members: 1. One (1) representative from each of the following Commissions: Financial, Planning, Park and Recreation, Housing, and Human Rights and Resources. Each Commission shall designate a representative from its membership. 2. Up to nine (_q) community members at large, including representatives from both the residential and business communities. Members' Term of Office: Members of the Task Force shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be for the life of the Task Force as set forth in Subdivision 11. In the event an appointed member suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Task Force, the member may be temporarily replaced during the temporary leave by an interim member. Interim members of the Task Force shall be appointed by the Mayor with majority consent of the City Council. Conflict of Interest: Members of the Task Force shall comply with provisions of the City of Brooklyn Center's business ethics policy. • Resolution No. 95-105 Resignations-Removal from Office-Vacancies: Members of the Task Force may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive absences from duly called Task Force meetings or absences from a majority of duly called Task Force meetings within one calendar year shall constitute automatic resignation from office. The City Manager shall inform the Mayor of such automatic resignations. Vacancies in the Task Force shall be filled by Mayoral appointment with majority consent of the City Council. Compensation: Members shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Task Force shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Task Force shall be convened within thirty (30) days after establishment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Task Force. Special meetings may be called by the chairperson. Subdivision 9. STAFF: The Mayor with majority consent of the Council shall assign one member of the City's staff to serve as staff to the Task Force. The staff member assigned shall • perform such clerical and research duties on behalf of the Task Force as may be assigned by the chairperson. Subdivision 10. EX OFFICIO MEMBERS: A representative of the City Council and the City Manager shall serve as ex officio members of the Task Force, privileged to speak on any matter but without a vote, and shall provide a liaison between the Task Force and the Council. Subdivision 11. TASK FORCE TERM: The provisions of this resolution shall expire upon Council acceptance of the Task Force's final report, unless specifically extended by the City Council on or before said date. April 10, 1995 Date M or ATTEST: J;IOMA -k/{'~liW- Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kristen Mann, Debra Hilstrom, and Kathleen Carmody; and the following voted against the same: none, • whereupon said resolution was declared duly passed and adopted.