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HomeMy WebLinkAbout1993 01-19 PRM0 MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION FOR THE CITY OF BROOKLYN CENTER IN THE COUNTY 'OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 19, 1993 CALL TO ORDER Chairperson Sorenson called the meeting of the parks and recreation commission to order at 7:35 p.m. ROLL CALL Present for the meeting were chairperson Sorenson, Commissioners Mead, Pollock Russell, Peterson, Shinnick and Rickart. Also present was Director of Recreation Mavis. In addition, the following were present: Gil Sundeen, Wayne Finley, Mary Ronnebaum, Jenny Dobratz, Christy Riess, Megan Barker, Judy Riess, Rita Barker, Cindi Riess, Terri Dobratz, Erika Dobratz, Caren Larson, Chuck Larson, Bob Dobratz, Dan Aulwes, and Ernie Erickson. APPROVAL OF MINUTES, DEC. 15, 1993 Chairperson Sorenson asked for a motion to approve the minutes of Dec. 15, 1992. A motion was made by commissioner Russell and seconded by commissioner Peterson to approve the minutes. The motion passed. DELIVERY OF NEWSLETTER Director of Recreation Mavis stated the parks and recreation commission needed to come up with a plan to see who should deliver the Brooklyn Center City Newsletter. He suggested that there be several requirements in this plan. First; the group would need a Federal ID number; second, the group should have a certain percentage of Brooklyn Center residents; third, there should be a bidding process. Commissioner Russell stated he liked the idea of bidding, and commissioner Peterson said he felt this was the only fair way of determining which group did the delivery of the newsletter. Ernie Erickson, a representative of Brooklyn Swim Club, gave a brief background of the swim club. He mentioned that there were 78 swimmers from 56 families in the swim club at the present time. He said that the $6,600 the swim club got from the delivery of the newsletter was a very important part of their budget. Commissioner Russell questioned how many members were Brooklyn Center residents, Mr. Erickson replied, around 350. Mr. Erickson went on to explain why more Brooklyn Center residents were not swim club participants with the main reason being Brooklyn Center High School does not have a swim team; thus, there is not a lot of interest in being part of a swim club. -1- Commissioner Shinnick questioned the number of Brooklyn Center residents and their budget. 0 Commissioner Rickart asked about other fund raisers the club had. Mr. Erickson said the budget was $40,000 with most of it being for coaches' salaries. He went on to say that the swim club had two swim meets; one in fall at NVJH, and the one in spring at the Brooklyn Center Community Center to raise money. They also have a "swim along" to raise extra funds. Commissioner Shinnick asked what part of the budget was, for coaches' salaries. Mr. Erickson replied it was over $30,000. Commissioner Mead asked about the budget year. Mr. Erickson said it ran from October 1 through September 30. Commissioner Mead asked how much the city paid the swim club for the delivery of the newsletter. Director of Recreation Mavis answered $6,600 per year, and that the club would deliver the newsletter three times in the swim club's current budget year. Commissioner Pollock asked if the coaches worked full or part time. Mr. Erickson replied they worked part time. He went on to explain that the coaches were all certified, and that you need professional coaches in order to run a good swim program. Chairperson Sorenson asked about practice and how it is paid for. The Director of Recreation replied either the daily admission fee or the swimmer would have a Brooklyn Center Community Center membership. There was brief discussion about the practice schedule. Councilperson Mann asked if there was a written contract with the swim club in regards to the delivery of the newsletter. Director of Recreation Mavis answered, no. Mrs. Ronnebaum, a representative of the Brooklyn Center Hockey Boosters, gave brief history of the hockey program. She mentioned that the coaches and helpers were all volunteers with 84 players in the current year's program. She further explained that 770 of their budget went for ice time, mainly at Osseo Arena. There are three different age groups with a budget of $25,000 for 1992-93 with $19,000 of this going for ice time. The rest is for equipment, MAHA registration fee and insurance. Money is raised with individual registration fee; fund raisers with ads from a program book the biggest fund raiser. Ms. Ronnebaum felt that having the hockey players deliver the newsletter would make them more aware of their community. This year all of the hockey players are from Brooklyn Center except two. She also mentioned that the younger age youth play in Brooklyn Park, and that they are charged a non-resident fee. Mr. Dan Aulwes, a representative of the Boy Scouts, gave a brief report. He said the scouts are an all volunteer group with the ages between 7 and 17. The scouts are always looking for fund raisers. There is no working budget, but they need money to pay for equipment, and rental space. He mentioned 800 of boys in the troops are from Brooklyn Center. Mr. Aulwes said he liked the idea of biddings to see who would deliver the newsletter. Commissioner Mead stated that it was really necessary that whichever group got the job, would do a good job. Chairperson Sorenson said he did not like the bidding process, and that there should be another way to see who got the job. The Director of Recreation said as far as he knew, the low bid process is the way the city needs to go, and that it is the only fair way. Commissioner Russell said that all groups needed to have a chance. Mr. Sundeen questioned why it was not bid out in the first place. Director of Recreation Mavis then gave a brief history of the delivery of newsletter with the reason being no one thought of this thirteen years ago. Councilperson Mann asked if any other groups had asked about delivering the newsletter. The Director of Recreation replied, no. Mr. Erickson asked if the parks and recreation commission was going to wait to see if any more groups were interested because swim club needed to know what was going to happen, so the club could make their financial plans for this year. Mr. Sundeen said the hockey boosters would like an answer as soon as possible. After some discussion, it was thought that maybe the three groups could get together to deliver the newsletter. Commissioner Mead said this sounded like a good idea; and the groups should work on this, and report back to the parks and recreation commissioner at their next meeting. Commissioner Shinnick made a motion that was seconded by Commissioner Mead that the three groups should work together on delivering the last five newsletters in 1993. The motion passed. RECESS Commissioner Russell made a motion which was seconded by Commissioner Peterson to recess. The motion passed. The Park and Recreation Commission recessed at 8:50 p.m. The Parks and Recreation Commission reconvened at 9 p.m. RECONSIDERATION OF MINUTES Chairperson Sorenson said that he had a request from the swim club to reconsider the minutes of Dec. 15, 1992 meeting. -3- The part that they wanted reconsidered was on page two starting with: Commissioner Pollock made a motion that was seconded by Commissioner Mead that the swim club could continue to have their meet, but the club would then pay the community center a minimum of $800 or 20% of the net income; or whichever is larger. Ms. Riess, a representative of the swim club, said that the people from the swim club who were at the meeting thought the $800 figure was removed, and that the club would pay only 200 of the net income. Commissioner Pollock who made the motion, wasn't sure exactly what she had said; but felt the motion read was what she had in mind. Commissioner Mead said he agreed with the motion as printed. Chairperson Sorenson said he wasn't sure of the exact wording, but remembered something about the $800 being taken out. A brief discussion took place after which Commissioner Russell made a motion which was seconded by Commissioner Mead to approve the minutes. The motion passed. There was a general discussion about the swim meet. Ms. Riess said that having only five lanes is a problem with the number of swimmers down from previous years. Commissioner Peterson stated that both sides were taking a risk with holding the swim meet at the Brooklyn Center Community Center. EVERGREEN PARK PROJECT The Director of Recreation gave a brief report on what the project was about, and that the project was on a temporary hold. He will keep the parks and recreation commission updated on this project. HUMAN RIGHTS COMMISSION PRIORITIZATION SYSTEM The Parks & Recreation Commission then worked on the revised HRCRS making several minor changes. Chairperson Sorenson said he felt that this plan should make sure low income people were helped. Commissioner Pollock said she felt the same way. Commissioner Rickart said he would like to know more about how an organization got a state non-profit certification. Chairperson Sorenson questioned who would make the recommendation as to who got what. Councilperson Mann and Director of Recreation Mavis both responded that the commission would make the recommendation to the city council who would make the final decision. SHINGLE CREEK CLEAN UP There was a discussion about the Shingle Creek Cleanup with the Director of Recreation wondering if we need such a program with the Adopt-A-Park Program doing well. Commissioner Mead asked if we could get someone to come to the next meeting to give us an update on that program. The Director of Recreation said he would ask Diane Spector, who is in charge of the Adopt-A-Park Program, to come to the next meeting. -4- 0 I SET NEXT MEETING DATE AND AGENDA Chairperson Sorenson suggested that the next meeting be moved forward one week to Feb. 9, 1993. His reason for this idea was to be able to help Vice Chairperson Peterson prepare for the Feb. 10 joint meeting with the city council as the chairperson will be out of town. It was moved by Commissioner Shinnick and seconded by Commissioner Pollock to have the next parks and receation commission meeting on Feb. 9, 1993 start at 7:30 p.m. The following items would be included in this meeting: Delivery of Newsletter, Shingle Creek Clean Up and Adopt-A-Park Program, Swim Meet, Human Rights Commission Prioritization System Plan and Evergreen Park Project. ADJOURNMENT Chairperson Sorenson asked if there was any other business to discuss. After no comments were made, the chairperson asked for a motion to adjourn. Commissioner Russell made a motion to adjourn which was seconded by Commissioner Shinnick. The parks and recreation commission meeting adjourned at 10:10 p.m. • • -5-