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1995 09-27 CHCA
City of Brooklyn Center A great place to start. A great place to stay. **NOTE: MEET IN CONFERENCE ROOM B BROOKLYN CENTER CHARTED COMMISSION AGENDA SEPTEMBER 27,-1995 7 P.M. 1. Call to Order 2. Roll Call/Introduction of new member Eric Marquardt 3. Approval of Minutes of August 23, 1995 4. Correspondence A. Letter from Mayor Kragness B. Thank you letters sent to last meeting's guests C. Letters from Chief Judge Burke appointing new member 5. Recess for Information Session A. Former Councilmember Celia Scott Svardal (7:15 p.m.) B. Acting City Manager Cam Andre (7:40 p.m.) 6. Old Business A. Adopt -A -Park 7. New Business A. Further Discussion on City Manager -City Council Relationship 8. Next Meeting Date A. Possible Conflict with next regular meeting date for October 9. Adjournment IF YOU CANNOT ATTEND THIS MEETING, PLEASE CONTACT CAROLE BLOWERS AT 560.0421 OR CHAIR EILEEN OSLUND AT 537 -2858 PRIOR TO THE MEETING. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 City Hall TDD Number (612) 569 -3300 Recreation and Community Center Phone TDD Number (612) 569 -3400 FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer August 30, 1995 Mayor Kragness Councilmember Carmody Coun ilmember Hilstrom Councilmember Kalligher Councilmembes Mann City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Centex, MN 55430 Dear Mayor and Council Members: At a recent meeting of the Brooklyn Center City Council, the question of what is an excused absence for council members was referred to the Charter Commission. Although no action was taken by the City Council, Charter Commissioners present as well as minutes from the Council meeting brought this matter to discussion at the August meeting of the Charter Commission. The action of the Charter Commission is the following: I. The Commission did not foresee any change in the City Charter. 7. The Commission would urge the City Council to set up its own regulations on what constitutes an excused absen©e. See Wooki er Ci Ch arter, Section 2.05 "...The Mayor or Council member shall forfeit the office for ...(4) failure to attend three consecutive regular meetings of the Council without being excused by the Council...." 3. The Commission further noted that the latest edition of the Xpdel QW—Da ter, 1992, p. I I Section 2.06 shows no change in the wording on this particular point. Sincerely, Eileen Oslund, Chair ]BROOKLYN CENTER CHARTER COMMISSION TOTAL P.03 u1� S TO: Cam Andre, Interim City Manager FROM: Eileen Oslund, Charter Commission Chair DATE: August 29, 1995 SUBJECT: Questions for Candidates for Brooklyn Center City Manager In response to your recent memo aslang for input from the Charter Commission to assist in recruiting a new City Manager, the Commission recommends the following as major considerations for the position: A. Experience in: 1. managing a first ring suburb 2. guiding a community through redevelopment 3. developing annual goals with the City Council and with the city staff 4. evaluating performarice in terms of set goals on a professional basis B. History of successful completion of tasks C. Communication skills 1. as a leader in managing dit city staff 2. as a listener and source of valid informations in serving the City Council As the Council interviews the candidates for City Manager we advise the Council to keep in mind the Brooklyn Center City Charter provisions for the distinctive role of the City Manager in our form of government. cc: Mayor Kragness Councilmember Carmody Councilmember Hilstrom Councilmember Kalligher Councilmember Mann BROOKLYN CENTER CHARTER COMMISSION SUB COMMITTEE MEETING AUGUST 23,1995 7:50 P.M. q esent: Ulyssess Boyd, Byron Brekke, Sy Knapp, Tony Kuefler, Eileen Oslund, Todd Paulson, Rodney Snyder (Chair), Janice Thielsen, Tim Willson, Carl Wolter Also Present: Myrna Kragness, Mayor; Cam Andre, Acting City Manager; Barb Kalligher, City Councihnember; Lorraine Blarney, Hostess; Deb litistrom, City Councihnember Rodney Snyder, Chair of the Sub Committee presented an outline format which will be used to direct questions of the invited past City Council members tonight who will be interviewed individually in 15 minute intervals tonight. At 7:50 p.m, the first guest was Dean Nyquist, who served on the Council for 1978 -1990. He cited the Year 2000 Report which was comprised of comments from citizens, staff, and commissions. He remembered annual planning, which was probably done in the spring where the Council, division heads, and commission members were involved; brainstorming with a professional facilitator; and forming short and long term goals. He thought the City Manager's raise was part of the yearly budget process. At 8 :10 pan, Bill Hawes was interviewed, who served on the Council from 1982 -1988. Mr. Hawes most outstanding recollection was the input from neighborhood groups and thought they should be re- instated. At 8:35 p.m., Rich Theis was interviewed, who served on the Council in the early 1980's for seven years (1981 1988 He recalled prioritizing goals. He felt the City needs a seasoned individual who is a leader and a good listener. At 8:52 p.m Dave Roseen, who served on the Council from 1991 -1995 was interviewed. He stated that goals were determined through work session meetings, the five year capital improvement plan, and also retreats. He stated that a formal evaluation of the City Manager was done in December of 1994. Otherwise, informal discussions at contract time were done prior to that yearly. Roseen felt that many goals were staff driven. At 9:22 pan, Jerry Pedlar, who served on the Council from 1988 -1991 was interviewed. He also recalled the Year 2000 Report and recalled planning sessions with a facilitator, although goals /ideas were not always followed up on. He felt the planning sessions should have involved more people. He stated there was no formal process for evaluating the City Manager. He stated the City Manager position is a tough position -the person has to be a politician and needs to keep a delicate balance between the citizens and the Council. At 9:41 p.m., Phil Cohen, who served on the Council from 1965 -1977 and 1986 -1990 was interviewed. Mr. Cohen felt that the City Council, by resolution, should state that the City Manager should be evaluated, and wording should NOT be placed in the City Charter. At 10:00 p.m., Todd Paulson, who served on the Council from 1988 -1990 and 1990 -1994 stated the city had citizen town meetings for input on the goals. He also formulated a mission statement to state common elements of agreement. Task forces, retreats, work session groups all were used to formulate goals, as well as a formal facilitator. Goals were set and then prioritized yearly, and then evaluated. He felt the goals needed to be kept in sight always. All guests were thanked individually for their attendance and comments to the group. The sub committee felt that Cam Andre should be invited to our next Charter Commission meeting on September 27th, 1995. Motion by Byron Brekke, seconded by Sy Knapp, to adjourn the sub committee meeting at 10:18 p.m. Respectfiilly submitted, ole Blowers Administrative Assistant