HomeMy WebLinkAbout1994 02-23 CHCABROOKLYN CEITER CHARTER COMMISSION
COUNCIL 0AMBERS
CITY HALL
FEF?UARY 23, 1994
7:00 p.m,
AGENDA
1, Call to Order
2. Roll Call
3. Approval of Annual Minutes of Tanuary 26, 1994
4. Correspondence/Communications
A. Letter to Chief Judge with Annual Report
B. Letter to Sunpost regardin& tonight's meeting
C. Letter to Terri Swanson regarding Newsletter item on
vacancies/availabi!07 of minutes and agendas
D. 1994 Meeting Dates
5. Did Pusine5s-
A. Report from Sub Committee on Appointment Process
B. Status of Membership
7. Yew Businesf::i
A. Report from Gerald Splinter, City Manager
B. Service Above Self Award lomination information
Next Meeting Date
9. Adjournment
30TE: IF YOU CANNOT MAKE THIS MERTTIA. PLEASE CONTACT CAROLE BLOWERS AT
560-0421 OR EILEEN OSLUND. CRAIRFERSON. AT 537 THANK YOU,
BROOKLYN CENTER CHARTER COMMISSION
SUBCOMMITTEE ON
COUNCILMEMBER APPOINTMENT PROCESS
FEBRUARY 19, 1994
MEETING AGENDA
Determine feelings of the Sub Committee Members on:
a. Do we consider the appointment process for councilmembers, as Charter
Commission business?
b. If yes, is the Charter the appropriate document in which to address this issue?
2. Review of reference material:
Minutes of 2/12/94 Subcommittee meeting
Minutes of 1/26/94 Charter Commission meeting
Letters drafted by previous subcommittee for Charter Commission Chairperson
Al Anderson signature, dated 1 /4 /92,and 3/16/92, which apparently were never
approved by the Charter Commission, and therefore not sent to the Mayor
Council Members
Selection process procedure process defined in Deputy City Clerk's memo of
1/10/91
3. Define what we see as the key issues /concerns, that should be addressed on behalf
of the general public, regarding the Appointment of Councilmember Process.
4. Check for concensus of the Sub Committee.
Formulate the basis for our report back to the Charter Commission.
6. Other Business.
7. Adjourn.
BROOKLYN CENTER CHARTER COMMISSION
SUBCOMMITTEE ON
COUNCILMEMBER APPOINTMENT PROCESS
FEBRUARY 19, 1994
MEETING RECAP
1. Concensus was that we consider the appointment process of councilmembers, as
Charter Commission business.
2. Concensus was that the Charter itself is the appropriate document in which to address
this issue, as opposed to a resolution, letter to Mayor Council, etc;.
3. We identified the following key issues /concerns, that should be addressed on behalf
of the general public, regarding the Appointment of Councilmember Process.
a. Timing:
Council shall publicly declare a vacancy within 10 days of its occurence.
Applications received with 21 days of declaration of a vacancy, are to be
considered.
Interview date(s) are to be posted in City Hall by the 25th day following
declaration of a vacancy.
Interviews to begin not earlier than the 28th day following declaration of
a vacancy.
Appointment shall be made by the 45th day following declaration of a
vacancy. NOTE: Net effect from present is 30 becomes 45.
b. A uniform application resume form (in accordance with statutory
requirements) ought to be provided to interested parties, and all applicants are to include
all such information in their application for appointment. The 'Conflict of interest'
issue is to be addressed in the uniform application.
c. A uniform list of questions shall be asked of all applicants during the interviews.
However, this is not intended to prohibit additional follow -up questions, based on
an applicants' response to one of the uniform questions.
d. All deliberations on the appointments ought to be in accordance with the 'open
meeting law'.
e. Individual Councilmember voting on appointees ought to be made part of the
public record.
BCCHARTR. WP S;tk ;2/23/94
4. Subcommittee member Tim Willson has accepted the challenge of drafting an initial
version of the language and proposing its placement into the charter,
5. Subcommittee is scheduled to meet again on Saturday, March 12th to review, discuss
and finalize Tim's draft and prepare it for presentation back to the full Charter
Commission. Also, to define the process which will best accomplish our mission.
6. Also, pending your acceptance of our work todate, Chairperson Oslund and I will co-
sign and send a letter to the Mayor Council explaining what we are up to and offer to
sit down with them in one of their working sessions or with them individually to explain
our recommendations, answer their questions, and receive their input. Idea here is to
make this a cooperative effort between the Charter Commission City Council, if
possible, thereby, hopefully enabling passage via a vote of the City Council and also
avoiding the more costly route of a Referendum Vote.
BCCHARTR. WP S;tk;2 /23/94
BROOKLYN CENTER CHARTER COMMISSION
February 23, 1994
Mayor City Councilmembers
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
The purpose of this letter is to inform you that the Charter Commission is working on an
amendment to our City Charter, which will add some specificity to the section on
Appointments to the City Council. The existing charter appears to be lacking in setting an
expectation on behalf of the City Council, the general public, and interested applicants, as
to how the appointment process is to be carried out.
Before we get too far into the process, we would like to meet with you, to explain our
intent, show you our progress todate, get your feedback and input, and to enlist your
cooperation and support in addressing this issue. This could be done in one of your
Working Council Meetings and/or in a meeting with you each individually, whichever you
prefer.
We will be following up with you, in the near future, to set up such a meeting or meetings
in line with your preferences.
We thank you in advance for your consideration and look forward to your cooperation
and support in addressing this issue in a timely manner.
Respectfully,
4
Eileen Oslund, Chairperson
Brooklyn Center Charter Commission
(537 -2858)
Tony Kueflef, Chairp rson L
Sub Committee on
Appointments to the City Council
(561 -3251)
BCCHARTR. WP S,tk;2 /21 /94
j- ctiord()5, VACANCIES 1N THE COUNCIL. When, for any reason, a vacancy
should occur in the City Council or office of the Mayor, the City council must
publicly declare such vacancy within ten (10) days of its occurrence. Notice of
vacancy shall be posted at City Hall, sent to the local print media for
publishing, and prepared for the Radio and T. V. media on the next
business day. The mayor or Council member shall forfeit the office for (1) lack
at any time during the term of office of any qualification for the office
prescribed by this charter or by law, (2) violation of any express prohibition of
this charter, (3) conviction of a crime involving moral turpitude, (4) failure to
attend three (3) consecutive regular meetings of the Council without being
excused by the Council, or (5) departure of residence from the City.
SP( t DD 051 PRO-CEO URF TO FILL COUNCIL VACANCIE COUNCIL
APPOINTMENT. if the unexpired term of the council vacancy is less than one
year, the Council by a majority vote of all its remaining members shall appoint a
qualified person to fill the vacancy. If the unexpired term of the council
vacancy is one year or longer, a special election shall be called by the
Council.
Notice of Vacancy shall include the following information.
1. A Brooklyn Center City Standard Application with resume
must be received by the City Clerk, no later than twenty one (21) days
from the date of the declared vacancy. City standard application forms
submitted by the applicants are public documents and shall request
Information required in accordance with the Minnesota State Statutory
Requirements to hold public office and in accordance with the
Minnesota Data Practices Act. Additional standard information forms
may be adopted by the City Council and shall be required of each
applicant uniformly. The applicant shall submit a resume in addition to
the standard application forms.
2. interview Scheduling shall be completed, posted at City
Hall, and prepared for the radio and T. V. media no later than 25 days
from the declared vacancy.
J. interview Process shall consist of:
3a. Applicants shall be interviewed by the council, in
accordance with the State of Minnesota open meeting laws, at open
meetings where the public may attend.
3b. A public minimum uniform standard list of questions
shall be asked of each applicant. Additional questions may be asked
during the interview by the council members which the applicant may
choose to answer.
3c. Selection Process shall consist of:
Upon completion of the interview process the Council may call for a
vote to appoint an applicant. Each vote taken shall be in accordance
with the primary process with applicants receiving votes continueing
in the process. Each vote taken shall be recorded in the minutes by each
council persons voted choice. Each council person may cast one vote
only for a prefered applicant on each called for vote to appoint. A
simple majority of the council votes, on a called for vote to aDDOint.
shall appoint that applicant to the city council.
4. I f the Council fails to fill a vacancy within
forty -five (45) days, the City Clerk shall call a special election to fill
the vacancy.
�1 I t ';t 1 t t aft
ELECTION If the unexpired term of the council vacancy is one year or
longer, a special election shall be called by the council or by the city
clerk if the Council fails to act within forty -five (45) days. The election
will be held not sooner than ninty (90) days and not later than one hundred twenty
(120) days following the occurrence of a called special election to fill a
council vacancy and to be otherwise governed by the provisions of Section 4.03,
Special Elections. If more than two candidates file for the unexpired term, a
primary election shall be held. The quorum of the Council consists of three (3)
members; if at any time the membership of the Councll is reduced to less than
three (3) members, the remaining members may by unanimous action appoint
additional members to raise the membership to three (3).
M
CHARTER AMENDMENT ON APPOINTMENT OF COUNCILMEMBERS
CITY COUNCIL FEEDBACK INPUT
>approve of our silence on the subject of whether an appointee can or cannot run for
election when his/her appointed term expires
>asked us to run some best case /worst case time lines
>relative to the language which states: the Council must publicly declare a vacancy with
ten (10) days of its occurence get an answer to the question of When does a vacancy
occur?
effective date of the resignation?
-date when Council officially receives the resignation?
-date when Council has the first opportunity to publicly declare the vacancy?
-etc;?
SCENARIO: The Council receives a letter of resignation from one of its
members on March 1st. The letter states the Councilmember is resigning effective
May 31 st, due to the Councilmembers moving to another community on June 1st.
Question then is what is the date when the Council may-or muA publicly declare a
vacancy.
>define what adequate public notice means:
official newspaper
notice on City Hall Bulletin Board
notification procedure used for City Commission vacancies
>remove resume form from the language regarding use of a standard application form.
would like more latitude in questioning of interviewees ie; would like to ask another
question that came to mind during the interview, without it having to be a follow -up
question to a response to one of the standard interview questions.
Issue here then is how this can be made equitable for all other interviewees (ie;
those already interviewed and those yet to be interviewed)
>paragraph (d) add Council in front of the word deliberations
Public notice of vacany should should cite what the Charter states as who is qualified to
serve on the City Council
>would like the Charter Commission to reseach other appointment processes, such as:
Senate Metro Affairs Committee/Commission Ted Mondale, Chair
Secretary of State's Uniform Application form
-City of Brooklyn Center City Staff Application form
-City of Brooklyn Center Commission Application form
B C CHARTR. WP S;tk; 3 11 /94
MINUTES OF THE BROOKLYN CFNTER CHARTER COMMISSION
APPOINTMFNT PROCF SUB-COMMITTEE MEETIRG
FFBRUAN 1994
10 A,&
COVERFNCE ROOM A
Present: Tony K(uefier (Chair), Eileen Oslund -.,x'- officio) Myrna Kragness,
Robert Miakelson, Tim Willson, Fev:rly Wolfe
Absent: None
The meeting was called to order by Chairperson Tony Kuefler at 1005 a.m. Chair Kuefler
passed out an agenda for today's meeting,
First hand, a poll of the sub-committee mEmb
appointment process for filling vacancies on
business, and the Charter is the appropriate
ara indic
the city
document
at a consensus that the
council IS Charter Commission
in wh.ich to address this issue
The items discussed in past minutes of 2-12-94 and 1-26-94 were reviewed. The two draft
letters dated 1-4-92 and 3-16-92 were also reviewed, as well as the Deputy City Clerk'
memo of 1-10-91,
From these discussions, it was decided the following key items should be addressed:
1. There should be adequate public notice of a vacancy on the council.
2. All interviews/meetings related tn fill
Q3 a council vacancy should all be open,
whether it's a committee or ful l council meeting,
3, The City Council must clearly state how and by when applicants should apply,
4, The application form prepared by the council must include statuatory requirement
questions (including conflict of interest question), and must be uniform for all
applicants,
5, The City Council should have a list of standard questions asked uniformly of all
applicants during the interview.
V The voting procedure used by the City Coon:ij should be public and open,
Further discussion on the above points concluded with the following statements:
HOW VACANCY IS DECLARED:
1. The it Council must publicly declare a council vacancy within 10 days of knowledge
of a vacancy,
APPLICATION PROCESS:
1, A standard application and resume form Odeveloped by the City Council containing
information required by state statutes, conflict of interest question, and other
standard questions the council may require) will be available to all applicants,
2. Applications will be accepted by the City Clerk up to 21 days from the date the
vacancy was declared.
3. Al_ applications shall be on file, acceosible to the public.
INTERVIEW PROCESS:
1, interview dates will be scheduled and poTted at City Hall by the 25th day after a
vacancy is declared,
2. interviews shall begin no earlier than the 28th day after the vacancy has been
declared,
3. interviews shall end no later than the 45th day after the vacancy has been declared,
or the matter will be resolved by special election.
4, All meetings regarding the interview/appointment process will follow the guideliae
of the Open Meeting Law,
5. The council will have a uniform list of questions to be asked of each applicant,
6. The council may ask for additional information beyond the "uniform list of
questioLs" as deemed necessary, as long as tle additional information is requested of
all applicants.
7 The voting on the applicants during thi interview process will be open and shall be
recorded in the council minutes for accass by the public.
Sub committee members felt it was imperative to inform the Mayor and City Council that
we are discuasing this issue and that we wish to work with them, getting their input and
recomnendations.
Sub committee members will also need to review the section in the existing charter
regarding council vacancies to see if anything there would need to be changed.
Tim Willson will put some draft language tcgether incorporating the above ideas.
it was the consensus of the sub-committee to -et again on Saturday, March 12, 1994, at
1 P, M,
The meeting ended at 11:35 a.m.
Rayeatfully submitted,
Carole 1. 21owers
Administrative Assistant
Page 2 of 2 Pages
2-19-04
MINUTES OF THE FROOKLYN _E TER CHARTER COMMISSION
APPOINTMENT PROCESS SUP-COMMITTEE MEETING
D o 0
SATURDAY, FFIFUAPY 12, 1994
10 A,M,
CONFERRVE ROOM A
Present: Tony Kuefler (Chairs, Eileen Osiunc
Absent: Beverly Wolfe (Excused), Myrna Kragness, and Tim Willson
Also Present: Carole Blowers, Administrative Assistant
As there was not a quorum of this sub-committee present, discussion only on
the following was held
L 7hs Administrative Assistant panEed out draft letters *L and #2 and the
minutes of the last meeting of this sub-committee dated 3-16-92. Note:
Draft letters #I and #2 were never seQ to the Mayor and City Council.
2. The Administrative Assistant reported to Tony Kuefler that in reviewing
copies of the municipal charters that we have in cur library, no other
charter includes narrative on the actual appointment process itself in the
is charter.
3. At the next 'ill committee meeting, it will need to be determined if
this item should be in the charter or nct.
4, Tony Kuefler will contact Tim WiliGon, Myrna Kragness, and Bev Wolfe
regarding the possibility of meeting on Saturday, February 19, 1994, at 10
a.m. at Cit7 Hall and will advise the Administrative Assistant when to set
up the next meeting.
Pespectfully su-b-itled,
I'SZ
Carole K Blow2
Administrative Assistant
11
February 4, 1992 DRAFT LETTER i
Mayor Todd Paulson
Councilmember Phil Cohen
Councilmember Gerald Pedlar
Councilmember David Roseen
Councilmember Celia Scott
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Mayor Paulson and City Councilmembers:
The Charter Commission's sub committee on the appointment process for council vacancies
met on February 4, 1992. Their main concern is that all candidates have a sensible
deadline to apply for a vacated position, that all candidates fill out a uniform
application form, and that all candidates have the same questions asked of each of them
in an open, public setting. They have the following recommendations and questions for
the City Council:
1. When a vacancy occurs, the notice of vacancy should be published immediately in the
city's official newspaper, as well as the closing date for applications, and the date and
D ime of the interviews so the public has the opportunity to attend them.
2. All interested candidates should fill out a uniform application form &Ud, submit a
esume as well. This uniform application form should request if they are a U.S. citizen,
they are a resident of Brooklyn Center, and if they are a registered voter, as well as
other pertinent information needed. Also, if a conflict of interest exists, it should be
noted on this form. If any lobbying has been done by the candidate, this information
should also be listed.
3. The City Council should develop and use a standard list of questions to be asked of
the candidates, so that all candidates are questioned equally. For example, if the
question is asked of one candidate, "Are you planning to run in the next election for
this position then all candidates should be asked this question.
4. The Charter Commission would like to know if the City Council feels they need more
than 30 days to fill a vacancy, i.e., would 45 days be better?
5. The Charter Commission feels that if someone is appointed to fill a vacancy on the
City Council, there should be at least one year between the next time that person can be
appointed to fill another vacancy on the City Council.
We would appreciate your comments on our suggestions and questions by our next meeting,
which will probably be March 25, 1992. Thank you.
Sincerely,
0
Allen Anderson,Chairperson
Brooklyn Center Charter Commission
BROOKLYN CENTER CHARTER COMMISSION
SUB COMMITTEE ON APPOINTMENT PROCESS
MONDAY, MARCH 16, 1992
7 P.M.
CONFERENCE ROOM B
Present: Dennis Snook (Chair), Ulyssess Boyd
Absent: Bev Wolfe, Don Gilbert, Myrna Kragness
As only two members of this sub committee could make this meeting, a second
draft of the letter to the Mayor and City Council as prepared by the
Administrative Assistant for this committee prior to this date was
reviewed. The second draft of this letter was printed with the suggestions
as discussed by the entire commission on February 26, 1992.
Item #2, last sentence regarding lobbying by the candidate, was discussed.
It was decided by the sub committee that the full commission should make
the decision on whether this sentence should be left in the letter or not.
Item #6, regarding a formalized voting process was reviewed, and it was
decided by the sub- committee to go with the presented wording.
Respectfully submitted,
Dennis Snook
Chair
Sub Committee /Appointment Process
cb
Attachment Second Draft of Letter to Mayor and City Council
�r
W
March 16, 1992
Mayor Todd Paulson
Councilmember Phil Cohen
Councilmember David Roseen
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, AIR 55430
D R A F T L E T T E R
Councilmember Gerald Pedlar
Councilmember Celia Scott
Dear Mayor Paulson and City Councilmembers:
In the past several weeks, our sub committee on the appointment process for council
vacancies has met. Their main concern is that all candidates have a sensible deadline to
apply for a vacated position, that all candidates fill out a uniform application form,
and that all candidates have the same questions asked of each of them in an open, public
setting. This committee has reviewed their concerns with the full commission, and we
concur with their suggestions.
Therefore, we have the following recommendations and questions for the City Council:
1. When a vacancy occurs, the notice of vacancy should be published immediately in the
city's official newspaper, as well as the closing date for applications, and the date and
time of the interviews so the public has the opportunity to attend them.
2. All interested candidates should fill out a uniform application form and, submit a
resume as well. This uniform application form should request if they are a U.S, citizen,
if they are a resident of Brooklyn Center, and if they are a registered voter, as well as
other pertinent information needed. Also, if a conflict of interest exists, it should be
noted on this form. If any lobbying has been done by the candidate, this information
should also be listed.
3. The City Council should develop and use a standard list of questions to be asked of
the candidates, so that all candidates are questioned equally. For example, if the
question is asked of one candidate, "Are you planning to run in the next election for
this position then dJJ candidates should be asked this question.
4. The Charter Commission would like to know if the City Council feels they need more
than 30 days to fill a vacancy, i.e., would 45 days be better?
5. The Charter Commission feels that if someone is appointed to fill a vacancy on the
City Council, there should be at least one year between the next time that person can be
appointed to fill another vacancy on the City Council.
6. The City Council should develop a formalized voting process in the selection of a
candidate, with a written ballot monitored by an election judge appointed by the Mayor,
with the final tally made public.
We would appreciate your comments on our suggestions and questions by our next meeting,
which will probably be April 22, 1992. Thank you.
0 Sincerely,
Allen Anderson, Chairperson /Brooklyn Center Charter Commission
L--A
M E M 0 R A R D U M
TO:
Charter Commission Members
FROM:
Carole Blowers
Administrative Assistant
DATE:
February 12, 1994
RE:
Requested Items from January, 1994, Meeting
Attached per your request is a copy of "Parliamentary Procedures at a
Glance" for your information.
I have also been asked to enclose page 2 and 3 of the Charter's Rules of
Procedure. Please refer especially to page 2, item F, (3) and also page 3,
item G.
I am also attaching a new membership list as of February 1, 1994.
Per the Commission's request, the following dates have been set up for our
1994 meetings: February 23, March 23, April 27, May 25, June 22, September
28, October 26, November 16, and December 28. The Council Chambers have
been reserved for all the above mentioned dates for our meetings.
Attachments
e lamentary Procedures at a Glant e
sideration of some-
No
may You
Must You
Is The
is The
End debate
1 move the previous
No
Interrupt
as
Motion
Motion
What Vote Is
To Do This:
You Say This:
Speaker?
$waded?
0*atable?
Amendable?
Required?
Adjourn the meeting
i move that we
No
Yes
No
No
Majority
I move that this
adjourn.
No
motion be amended
by...
Recess the meeting
I move that we
No
Yes
No
Yes
Majority
Object to procedure
recess until...
Yes
or personal affront
No
Majority
Request information
Complain about
Point of privilege
Yes
No
No
No
No Vote
noise, room temp. etc.
actual count to
division of the
verify voice vote
house
Supend further con-
I move we table it
No
Yes
No
No
Majority
sideration of some-
No
No
thing
Yes
Yes
End debate
1 move the previous
No
Yes
question
Majority
Postpone considera-
I move we postpone
No
tion of something
this matter until...
Yes
Have something
1 move we refer
No
studied further
this matter to a
No Vote
No
committee
No
Amend a motion
I move that this
No
No
motion be amended
by...
someone objects)
Introduce business
i move that...
No
(a primary motion)
Yes
No
Object to procedure
Point of order
Yes
or personal affront
No
Majority
Request information
Point of
Yes, if
Two thirds
Information
urgent
Request vote by
i call for a
No
actual count to
division of the
verify voice vote
house
Object to consid-
I object to consid-
Yes
ering undiplomatic
eration of this
or improper matter
question
Take up a matter
I move we take from
No
previously tabled
the table
Reconsider something
1 move we now (or
Yes
already disposed of
.later) reconsider
our action to...
r:onsider something
1 move we suspend
No
it of its scheduled
the rules and consider'
order
Vote on a ruling
I appeal the
Yes
by the chair
chair's decision
Yes
No
No
Two thirds
Yes
Yes
Yes
Majority
Yes
Yes
Yes
Majority
Yes
Yes
Yes
Majority
Yes
Yes
Yes
Majority
No
No
No
No Vote
No
No
No
No Vote
No
No
No
No Vote (unless
someone objects)
NA
No
No
Two- thirds
Yes
No
No
Majority
Yes
Yes
No
Majority
Yes
No
No
Two thirds
Yes Yes No Majority
x
P;
B. Application to the Brooklyn Center Charter Commission may be made
directly to the Chief Judge of Hennepin County District Court or to the
Chairperson of the Brooklyn Center Charter Commission.
C. Notification of an existing or pending vacancy shall be made by the
Public Relations Chairperson in (or through) the official city newspaper.
Publication shall be made within a period of two weeks prior to or two
weeks after the effective date of resignation or expiration of a term(s).
D. The Chairperson shall, within two weeks after receiving a resignation,
notify the Chief Judge of Hennepin County District court in writing that
a vacancy exists.
E. The Chairperson shall, 30 days before the expiration date of a term(s),
notify the Chief Judge of Hennepin County District Court in writing, of
the affected commissioner(s) intentions. If the commissioner(s) chores
not to continue, the Chairperson shall direct the Public Relations Chair-
person to effect public notice within the conditions established in Sec.
III, C.
F. Vacancies may occur by:
1. Resignation
a. Resignations shall be delivered to the Chairperson in writing.
In the absence of a written resignation, the Chairperson/ Vice
Chairperson shall present to the Brooklyn Center Charter
Commission at it's next meeting, notification of an oral
resignation. The Chairperson or Vice Chairperson shall, upon
receipt of a resignation, submit written notification to the
Chief Judge of Hennepin County District Court (with copies to the
resignee and the City Council) within two weeks and to notify the
Commission members.
b. An appoi who negl ects to f je with. the clexk within :30 days a_
Wrj tten, acce aad oat of off 17e sha1J- ne deemed to Dave
declined theappointment a nd his /her place shall be filled as
though he /she had resigned (M.S.A. 410.05 Subd. 2)
2. Expiration of term
3. Removal
Any member may be removed at auv t ime from offic by written order
of the distri court, t he reason for such removal being s in
the order Vhen any member h as failed t o perform the duties of his
gffice a nd has failed to att end four consecuti meetings without
being excused by t he commission t he secretar of the c harter
commission shall fil a c ertific ate wi th the court setting forth
ttg� fac an th distri cwt sh all thereupon make i ts order of
removal an tie c hief Ludga shall fill th va(iapcy c reate d t hereby
(N. S. A. 410.05 Subd. 2
Revised 11 -18 -87 Page 2 of 8 Pages
iv. MEFTTHGS
A. The annual Meeting of the Brooklyn Center Charter Commission shall be
held in January.
1. The annual report, audit report, election of officers, appointment c
Audit and Public Relations Chairperson, and salary adjustment for th
Administrative Assistant are agenda items for this meeting.
B. Additional meetings may be called by the Chairperson; or any four
commissioners may petition the Chairperson to call a special meeting; or
as required in Minnesota Statutes 410.105, Subd. 2.
C. A majority of the actual membership of the commission shall constitute 2
quorum to do business.
D. A simple majority of those voting on the question shall rule. When fins
votes on the charter are considered, a two thirds affirmative vote of tl
actual membership with never less than 8 affirmative votes shall be
required for passage.
E. Parliamentary authority shall be these rules of procedure or Roberts
Rules of Order.
1. These rules and procedures can be changed at any time by a majority
vote of the commission, after a 20 day prior written notice to all
commission members outlining the proposed changes.
2. These rules or any portion may be waived only by a 2/3 affirmative
vote of the actual membership with never less than 8 affirmative
votes.
3. Waiving or setting aside these rules of procedure may be done only
with a proper motion and second.
4. The motion to waive or set aside these rules of procedure or any
portion shall be specifically recorded in the minutes.
F. Notice of all meetings shall be in writing to the members 7 days prior
the meeting and shall contain a written agenda.
G, Commission members are expected to attend all meetings. Members shall
give notice to the chairperson or another member in the event of an
absence. Failure to notify the commission of an absence results in an
unexcused absence.
H. Non- commission members wishing to address the commission will have an
40 opportunity by registering with the Chairperson at the beginning of the
meeting. No public testimony will be received by the commission after
formal motion has been made and is being discussed by the commission.
Revised 11 -18 -87 Page 3 of 8 Pages