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Home My WebLink About1992 02-26 CHCABROOKLYN CENTER CHARTER COMMISSION FEBRUARY 26, 1992, AGENDA 7 P.M. C BARN, HERITAGE CENTER NOTE: SEE ATTACHED NAP FOR MEETING LOCATION AT EARLE BROVN HERITAGE CENTER 1. Call to Order 2. Roll Call 3. Approval of Annual Meeting Minutes of 1 -22 -92 4. Correspondence A. 1 -23 -92 letter to Judge Levy with annual report B. 1 -23 -92 letter to Northwest News regarding preamble C. 1 -23 -92 letter to SunPost News regarding preamble D. 1 -23 -92 letter to SunPost News regarding sub committee meetings held in February (NorthWest News received same request by phone) E. 1 -23 -92 memo to City Hall for preamble item in February Newsletter F. 2 -5 -92 letter to SunPost News regarding tonight's meeting G. 2 -11 -92 letter to Northwest News regarding tonight's meeting 5. Old Business A. Report from Sub Committee On Council Vacancies -Ed Commers 1. Revised Intent -see sub committee minutes dated 2 -1 -92 2. Letter from Ted Willard dated 1 -15 -92 B. Report from Sub Committee on Appointment Process Dennis Snook 1. Draft Letter to Mayor and City Council Members dated 2 -4 -92 C. Report from Sub Committee on Preamble- -Bev Wolfe 6. New Business A. Nominations for Brooklyn Center Volunteer of the Year Award and Brooklyn Center Lifetime Achievement Award 7, Next Meeting Date 8. Adjournment BROOKLYN CENTER CHARTER COMMISSION SUB COMMITTEE COUNCIL VACANCIES SATURDAY, FEBRUARY 1, 1992 9 a.m. CONFERENCE ROOM A Present: Edward Commers (Chair), David Hildebrandt, Eileen Oslund Absent: Tony Kuefler The meeting began at 9:17 a.m. Members reviewed the comments in Charles L. LeFevere's (City Attorney) letter dated November 15, 1991, to which he was replying to our October 15th letter. After considerable discussion, it was decided that the commissioners agreed on the following amended wording of the third sentence in Section 2.05 of the City Charter as follows: A vacancy in the Council shall be filled temporarily by the Council and then by the voters at tite ftext reguiar eleetio a regu ar or election to be head on the first Tuesday afte the XojLday of November which follo tb_e occurrence of the vacancy ua l-esra tkka% eleetieRL--Rrovided. b.owever. that i_f such date_ occurs within one hundred (100) days from the occurrence of the vacancy, this period being necessary to allow time for candidates to file. the election shal be h nn_ the -first T-Vesdav aft-g-M the first XQpdav of floe followin"nvpmher. TI-wre than two jaeuple tilp- fgr a vacant council position in a sp-ecial election. a qjj=ry s4d.11 b_p, r_e_p i r e d� In essence, this paragraph was taken from page one of Mr. LeFevere's November 15th letter, and the sub committee added the last sentence regarding a primary, as it was omitted in the city attorney's suggestions. The sub commission decided to present the above wording to the full Charter Commission on Wednesday, February 26, 1992, at 7 p.m. If the full commission agrees with this wording, it will then be referred back to the City Attorney. The meeting concluded at 9:45 a.m. Respe,ctfully submitted, Carole J. owers, C.P.S. Administrative Assistant Ll 0 BROOKLYN CENTER CHARTER COMMISSION SUB COMMITTEE APPOINTMENT PROCESS FOR COUNCIL VACANCIES TUESDAY, FEBRUARY 4, 1992 7 P.M. CONFERENCE ROOM A Present: Dennis Snook (Chair), Ulyssess Boyd, Donald Gilbert, Myrna Kragness, and.Beverly Wolfe The meeting began at 7:05 p.m. Ulyssess Boyd and Beverly Wolfe reviewed the appointment process, as they experienced it as an applicant for a vacated council position, the last time the City Council had a vacancy. It was quickly determined that there was not a uniform application form submitted by interested persons; not everyone was asked the same questions at the interview; and the interviews were not public (some were on the phone; others in person). Commissioners discussed the fact that perhaps the City Council need more time than 30 days to fill a vacancy, i.e., 45 days may be needed. It was felt that official notice of the vacancy needed more timely exposure to the public in general. The method of voting and the ballots used by council members was also reviewed. The issued of someone filling an appointed council position more than once was pursued, and members felt that there should be a one year time span between appointments made to the same person for a council vacancy. After discussion of all of the above Administrative Assistant should type stating our suggestions /questions on letter will be reviewed and approved at our February 26, 1992, meeting. points, it was agreed upon that the up a draft letter to the City Council the appointment process. This draft by the Charter Commission as a whole The final letter will then be sent on to the City Council for their comments /actions. The meeting concluded at 8:00 p.m. Respectfully submitted, Carole S. Blo rs, C.P.S. Administrative Assistant February 4, 1992 DRAFT LETTER Mayor Todd Paulson Councilmember Phil Cohen Councilmember Gerald Pedlar Councilmember David Roseen Councilmember Celia Scott City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, ITT 55430 Dear Mayor Paulson and City Councilmembers: TO: Dennis Snook Donald Gilbert Ulyssess Boyd Myrna Kragness Beverly Wolfe PLEASE DIRECT QQMMERTSIADDITIOKS!_ QQIRRFCTIORS Y TtjfiG. FEE, 11 TO Dennis Snook *533 -9100 5836 Halifax Ave. H. Brooklyn Center, MN 55429 The Charter Commission's sub committee on the appointment process for council vacancies met on February 4, 1992. Their main concern is that all candidates have a sensible deadline to apply for a vacated position, that all candidates fill out a uniform application form, and that all candidates have the same questions asked of each of them in an open, public setting. They have the following recommendations and questions for the City Council: 1. When a vacancy occurs, the notice of vacancy should be published immediately in the city's official newspaper, as well as the closing date for applications, and the date and time of the interviews so the public has the opportunity to attend them. 2. All interested candidates should fill out a uniform application form jugi submit a resume as well. This uniform application form should request if they are a U.S. citizen, if they are a resident of Brooklyn Center, and if they are a registered voter, as well as other pertinent information needed. Also, if a conflict of interest exists, it should be noted on this form. If any lobbying has been done by the candidate, this information should also be listed. 3. The City Council should develop and use a standard list of questions to be asked of the candidates, so that all candidates are questioned equally. For example, if the question is asked of one candidate, "Are you planning to run in the next election for this position then &U candidates should be asked this question. 4. The Charter Commission would like to know if the City Council feels they need more than 30 days to fill a vacancy, i.e., would 45 days be better? 5. The Charter Commission feels that if someone is appointed to fill a vacancy on the City Council, there should be at least one year between the next time that person can be appointed to fill another vacancy on the City Council. We would appreciate your comments on our suggestions and questions by our next meeting, which will probably be March 25, 1992. Thank you. Sincerely, Allen Anderson,Chairperson Brooklyn Center Charter Commission 4807 Azelia Ave. Brooklyn Center.Mno February 20.1992 Carole J. Blowers,C.P.S. Administrative Assistant Brooklyn Center Charter Commission 8624 Riverview Lane No. Brooklyn Park. Mn,55444 Dear Commissioner Blowers: A news item in the Brooklyn Center/Brooklyn Park Sun-Post.Feb.12. 1992 concerning input on wording of the charter preamble for the city of Brooklyn Center. The only change on modification that should be considered is the restructure of paragraphs number four(4) and five(5)as follows: 4. Develop a resDonsibility of and participation in all phases of community affairs, 5. Encourage communication between the people and all phases of city government. Sincerely Yours. 4 -yss ess Boyd