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HomeMy WebLinkAbout1966-095 CCR Member john Leary introduced the following resolution and moved its adoption: RESOLUTION NO. 66 -95 RESOLUTION CREATING A CAPITAL IMPROVEMENTS REVIEW BOARD, DEFINING DUTIES AND RESPONSIBILITIES, AND ESTABLISHING BY -LAWS THEREFOR WHEREAS, the Village of Brooklyn Center has experienced a period of extensive growth and development, and it is anticipated that such growth will continue for an indeterminate period into the future; and WHEREAS, such growth and development imposes a substantial service burden on the Village government and requires the expenditure of public funds for the acquisition and development of major facilities for the provision of such municipal services to an expanding urban population; and WHEREAS, the financial capacity of the Village government to meet the needs of the community is limited, and the public demand for such major acquisitions is substantial, it is thus imperative that such major acquisitions be studied and evaluated and their acquisition and development be programmed on a priority basis, thus ensuring that major community needs will be met in a logical and economic manner; and WHEREAS, the performance of such review and priority rating by a group of independent citizens will help to ensure that the desires of the community's residents are accurately reflected; and Y Y WHEREAS, broad citizen participation in the affairs of the community is actively sought and promoted by the Village Council on the premise that such participation promotes a better community: NOW, THEREFORE, BE IT RESOLVED by the Village Council of the Village of Brooklyn Center that an independent citizen's Capital Improvement Review Board is hereby created. BE IT FURTHER RESOLVED that the following by -laws shall govern all activities related to said Board, and that all proposals for capital improvements to be implemented by the Village of Brooklyn Center shall be referred to this Board for study and recommendation: CAPITAL IMPROVEMENT REVIEW BOARD ORGANIZATION AND BY -LAWS Section 1. TITLE: This organization shall be known as the Village of Brooklyn Center Capital Improvement Review Board (C. I. R. B.) r Resolution No. 66-95 Section 2. DEFINITIONS: For the purpose of these by -laws, the following words and their derivations shall have the meanings as set forth below: (a) "Board" is the Capital Improvements Review Board, as created by these by -laws and Village Council resolution. (b) "Council" or "Village Council" is the Village Council of the Village of Brooklyn Center. (c) "Chairman" is the Chairman of the Capital Improvements Review Board, as provided for hereunder. Section 3. DUTIES AND RESPONSIBILITIES: The Board shall review all proposals of the Village Council for capital improvement projects, and shall study and evaluate the justification and need for each project. Such review shall include, but not be limited to, consideration of community needs, financial impact, economic value to the community, operating costs and community attitudes. The Board shall evaluate each project in accordance with a standard- ized priority rating system and develop a long term priority schedule for recommendation to the Council. The Board shall be responsible for the preparation of a long term Capital Improvements Program and a recommended 5 7 year capital budget, which shall comprehend both recommended expenditures and recommended methods of financing. Section 4. COMPOSITION: The Board shall be comprised of a Chairman and fourteen (14) Directors, all of whom shall be appointed and serve as set forth in Section 5 of these by-laws. Section 5. METHOD OF SELECTION TERM OF OFFICE REMOVAL: Chairman: The Chairman shall be appointed by the Mayor, with majority consent of the Council, and shall serve for an indeterminate term. The Chairman may be removed upon recommendation of the Mayor and approval by a majority vote of the Council. Directors: Initial appointment of Directors shall be made by members of the Council in accordance with the schedule set forth below, with due regard being given by the appointing official for geographical distribution within the Village and the affiliation of appointees with various community wide organizations: Each Trustee shall appoint three (3) Directors. The Village Clerk shall appoint three (3) Directors. The Mayor shall appoint two (2) Directors. Directors shall serve for indeterminate terms, and may be removed only for: 1. cause, upon a two thirds (2/3) vote of the entire Board in favor thereof; or Resolution No. 66 -95 Section 5. Directors(Cont'd) 2. failure to attend fifty percent (50 of the scheduled regular and special meetings of the Board within a period of six (6) consecutive months; provided, however, that the Chairman may excuse absences at his discretion. Removal of Directors for insufficient attendance shall be accomplished at the discretion of the Chairman. Vacancies on the Board created by resignation or removal shall be filled by the Mayor with the consent of the Council upon the receipt of formal notice from the Chairman as to the existence of said vacancy. Directors appointed pursuant to this provision shall serve for indeterminate terms Persons Excluded from Board Membership: In order to promote the independence of the Board, persons serving on other Council advisory boards and commissions and employees of the Village government shall be excluded from membership on the Board. Nothing in this section, however, shall be construed as prohibiting the aforementioned persons from serving as members of the several task forces. Section 6. VICE CHAIRMAN: The Chairman shall, within thirty days following the initial meeting of the Board, appoint a Vice Chairman who shall hold said position at the pleasure of the Chairman. The Vice Chairman shall perform such duties as may be assigned by the Chairman, and shall assume the chair in the absence of the Chairman. The Vice- Chairman may be removed from said office with or without cause, at the discretion of the Chairman. Section 7. RULES AND PROCEDURES: The Board shall adopt such rules and procedures not inconsistent with these by -laws, as may be necessary for the proper execution and conduct of business, provided that in the absence of special rules, the provisions of Robert's Rules of Order shall apply. A quorum of members shall be present for the transaction of official business, and shall be defined as three- fifths (3/5) of the members of the Board; provided however, that a lesser number of members may meet from time to time for the purpose of study and review of proposals before the Board. Section 8. AMENDMENT OF BY -LAWS: The Board shall be authorized to recommend amendments to these by -laws to the Village Council. All proposed amendments shall be distributed in writing to all members of the Board at least 30 days prior to the meeting of the Board at which said amendments shall be considered. Adoption of amendments to be recommended to the Council shall require the affirmative vote of two thirds (2/3) of the total membership of the Board. Upon such an affirmative vote, the Chairman shall submit the recommended amend- ments to the Village Council together with such supporting data as the Chairman shall deem necessary. All proposals for amendment initiated by the Village Council shall be submitted to the Board for review and comment at least thirty days prior to the meeting at which the Council proposes to adopt such amendments. The Chairman shall present the comments of the Board to the Council prior to final Council action on the amendments. Resolution No. 66-95 Section 9. MEETINGS: The initial meeting of the Board shall be convened at the call of the Chairman within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held once each month, with date and time to be determined by the Board. Special meetings may be called by the Chairman as necessary, provided, however, that written notice of all regular and special meetings of the Board shall be mailed to all members at least seventy -two (72) hours prior to the time of meeting. All Board meetings shall be open to the public. Section 10. STANDING COMMITTEES: The Chairman shall appoint Directors to serve on such standing committees as may be determined necessary by the Board for the proper conduct of business. Section 11. TASK FORCES AUTHORIZATION FOR; STATEMENT OF DUTIES: In order to facilitate the study and review of proposed capital projects, the Chairman is authorized to appoint supplementary task forces to assist the Board. The task force shall be assigned a specific area of study and shall report its findings to the Board in a form prescribed by the Board, and in accordance with a time schedule to be established by the Chairman. Section 12. TASK FORCE COMPOSITION AND METHOD OF APPOINTMENT: The task forces shall be chaired by members of the Board appointed by the Chairman. The Chairman and the Task Force Chairman shall determine the number of task force members required to perform the assigned study, and shall jointly select and appoint said members supplied from a list developed by the members of the Board. Selection and appointment shall, to a reasonable extent, be based upon the expressed interests of the appointee. Section 13. TASK FORCES DURATION: MEETINGS: Task Forces shall be appointed for the study of a single project or improvement, and the prepara- tion and submission of a report thereon. Upon completion of the assigned duties, the task force shall be disbanded, and the membership thereof shall revert to the personnel pool created in Section 12. The task forces shall meet as required for the proper conduct of business, and such meetings shall be at the call of the Task Force Chairman. Section 14. RECOMMENDATION OF PROJECTS FOR STUDY: The Board shall act upon all capital projects referred by the Village Council, provided however, that the members of the Board may recommend projects to the Council for referral to the entire Board. Section 15. EXECUTIVE SECRETARY: The Administrator shall assign one member of the administrative staff to serve as Executive Secretary to the Board. The Secretary shall perform such duties on behalf of the Board as may be assigned by the Chairman. Resolution No. 66 -95 s May 2, 1966 X14 Date Mayor c ATTE �j�%wu�,d Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Howard Heck and upon vote being taken thereon, the following voted in favor thereof: Philip Cohen, Earl Simons, john Leary, Howard Heck and Theodore Willard, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted.