Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2001 Budget
1 1 ANNUAL BUDGET r OF THE r CITY OF BROOKLYN CENTER r FOR THE FISCAL YEAR BEGINNING JANUARY 1 2001 1 CITY COUNCIL Myrna Kragness r Mayor Kay Lasman Ed Nelson Bob Peppe Councilmember Councilmember Councilmember r Michael J. McCauley City Manager 1 Bob Sundberg Assistant Finance Director 1 1 1 1 TABLE OF CONTENTS Organizational Chart ..............................i Summary of Full Time Employee Positions u City Manager's Budget Message 1 BudgetSummary Budget Tax Levy Resolutions 64 FundCodes I General Fund Revenues ...................89 BUDGET BY FUNDS r GENERAL FUND City Council ......93 Administration 97 Human Resources/Purchasing 101 CityClerk Elections.. Finance............ Data Processing Legal.... Patrol................ ............................120 Detective Support Services Office of the Chief of Police 1 3 8 Fire...... Emergency Preparedness Inspections.................. ......148 Planning and Zoning Assessing. Convention and Tourism .......160 Social Services .....................162 Police Station Maintenance 164 Custodial Services 168 t Building Maintenance 171 Government Buildings Ground Maintenance 175 Engineering Services Public Works Administration 181 Streets Maintenance 184 Traffic Control 188 Snow and Ice Control 191 Street Lighting ............................1 Park Grounds Maintenance 195 Parks Facility Maintenance 199 Maintenance for Recreation Programs 202 Forestry.................. ............................204 Ice and Hockey Rinks ............................207 TABLE OF CONTENTS GENERAL FUND (continued) Community Activities, Recreation and Services Administration 209 Recreation Administration 212 Adult Recreation 216 Teen Programs ..........220 Youth Recreation .222 General Recreation ......224 Communit ty .226 Pool ............................228 Risk Management t g ............................232 Central Supplies and Support 234 Civic Events ............................238 Reimbursement from Other Funds 240 Transfers. ............................242 SPECL4L REVENUE FUNDS 53rd Avenue Project ............................245 City Initiatives Grant Fund 248 HRAFund ............................252 EDA #1 Fund .255 EDA Bond Proceeds 260 EDA CDBG Programs. ............................262 Earle Brown Tax Increment Financing District 264 Tax Increment District No. 3 267 Tax Increment District No. 4 270 CDBGFund 273 Police Drug Forfeiture Fund 276 CAPITAL AND BOND Capital Improvements Fund 279 Capital Reserve Emergency Fund 284 MSA Fund ............................286 Special Assessment Construction Fund 290 G. O. State Aid Road Bonds, Series 1991B 294 G. O. Tax Increment Bonds, Series 1999A 297 G. O. Improvement Street Bonds, Series 2000A 300 G. O. Tax Increment Bonds, Series 1991A 303 G. O. Tax Increment Bonds, Series 1992A 306 G. O. Improvement Bonds, Series 1994B 309 G. O. Improvement Bonds, Series 1995B 312 G. O. Tax Increment Bonds, Series 1995A 315 G. O. Improvement Street Bonds, Series 1996A 318 G. O. Improvement Street Bonds, Series 1997A 321 G. O. Police Fire Building Bonds, Series 1997B 324 G. O. State Aid Road Refunding Bonds, Series 1998B 327 G. O. Improvement Street Bonds, Series 1998A 330 TABLE OF CONTENTS ENTERPRISE FUNDS Liquor Stores Overview 333 Humboldt Liquor ............................336 BoulevardLiquor .I..... ............................34 Northbrook Liquor ..........346 Cub Foods Liquor ............................351 Centerbrook Golf Course 356 Earle Brown Heritage Center 364 Convention Center ............................36 Catering Operations 373 Office Rentals ............................37 Innon the Farm ............................383 Earle Brown Heritage Center Administration 388 UTILITIES RecyclingFund Water Utility Fund 397 Water Facility Maintenance 399 Water Operations 403 Water Construction Projects 408 Sanitary Sewer Fund Sewer Facilities Maintenance 412 Sewer Operations Sewer Construction Projects 420 Storm Drainage Fund .................422 Storm Sewer Operations 424 Storm Sewer Construction Projects 427 CENTRAL GARAGEIPENSION CentralGarage Employee Retirement Fund 436 SUPPLEMENTAL DATA CAPITAL IMPROVEMENT PROGRAM CENTERBROOK GOLF COURSE FINANCIAL PLAN FINANCIAL MANAGEMENT POLICIES ADMINISTRATIVE SERVICE COSTS 60 IM grQOk Yn dente r organ ization of C; ,ty 200 ELECTORA 4 \d ASVY Commission City Council purcha ADMINISTRpT1ON Human Resources 1 11 o=unications ,punt. Info. Systems City Manager Liquor Stores 1 Elections City AltomeY _Licenses City Clerk COMMUNITY ENTERPRISE DEVELOPM Liquor ge Center TIV1 COMMUNI RAND SERVICES Inspections TION, RECREA .EDAIHRp` SUPPOR ERV SICES Zoning P TMENT community Programs 1 POLICE DE AR ,R�reatior+ 4rogr Planning 1 ticOunting unity Center f lRE DEPARTMENT p Patrol t Btdgs A st' atio it PUBLIG WORKS Irweg Utility Billing urs Prevention Golf Co Fire Prevent on .Cri me Risk Management Senior Tren Enginee .Ernie {Q Preparedness gu°mCP° nServicesre� Assessing Street Mainl 1 Dispatch Sanitary gewer .Central Garage 1 Storm Sewer -Park t)e CITY OF BROOKLYN CENTER SUMMARY OF FULL -THHE EMPLOYEE POSITIONS 2001 BUDGET DIVISION LM 122 M 1222c Q 1 Administration 2.4 2.4 2.4 2.4 2.4 2.4 Human Resources/Purchasing 2.0 2.0 2.0 2.0 2.0 2.0 City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 Elections 1.0 1.0 1.0 1.0 1.0 1.0 Finance 8.0 7.0 7.0 7.0 7.0 7.0 Data Processing 1.0 1.0 1.0 1.0 1.0 1.0 Patrol 34.0 34.0 33.0 33.0 33.0 33.0 Investigation 9.0 9.0 9.0 9.0 9.0 9.0 Support Services 14.0 14.0 15.0 15.0 15.0 14.0 Office of the Chief 2.0 2.0 2.0 2.0 2.0 2.0 Fire 1.0 1.0 1.0 1.0 1.0 1.0 Inspections 4.0 4.0 4.0 4.0 5.0 5.0 .Planning and Zoning 1.0 2.0 2.0 2.0 2.0 2.0 Assessing 4.0 4.0 4.0 4.0 4.0 4.0 Police Station Maintenance 1.0 1.0 1.0 Custodial Services 1.0 1.0 1.0 1.0 1.0 1.0 Building Maintenance 2.0 2.0 2.0 2.0 2.0 2.0 Grounds Maintenance 1.0 1.0 1.0 1.0 1.0 1.0 Engineering Services 6.0 6.0 6.0 7.0 7.0 7.0 Public Services Administration 3.0 3.0 3.0 3.0 3.0 3.0 Streets Maintenance 5.0 5.9 5.9 5.9 5.9 5.9 Traffic Control 2.0 2.0 2.0 2.0 2.0 2.0 Snow and Ice Control 3.0 3.0 3.0 3.0 3.0 3.0 Parks Grounds Maintenance 2.0 2.0 2.0 2.0 2.0 2.0 Parks Facilities Maintenance 3.0 3.0 3.0 3.0 3.0 3.0 Maint. For Recreation Programs 1.0 1.0 1.0 1.0 1.0 1.0 Forestry 2.0 2.0 2.0 2.0 2.0 2.0 Ice/Hockey Rinks 2.0 2.0 2.0 2.0 2.0 2.0 CARS Administration 2.0 2.0 2.0 2.0 Recreation Administration 5.0 5.0 3.0 4.0 4.0 4.0 Community Center 4.0 4.0 4.0 4.0 4.5 4.5 Pool 1.0 1.0 1.0 1.0 0.5 0.5 Central Supplies and Support 1.0 1.0 1.0 TOTAL GENERAL FUND 127.4 128.3 128.3 132.3 133.3 132.3 Economic Development Authority 2.6 2.6 2.6 2.6 2.6 2.6 Liquor Stores 3.0 3.0 3.0 3.0 4.0 4.0 Centerbrook Golf Course 1.0 1.0 1.0 1.0 1.0 1.0 Earle Brown Heritage Center (EBHC) Administration 3.0 3.0 3.0 3.0 3.0 3.0 Convention Center 5.8 5.8 8.0 8.0 8.0 8.0 Inn on the Farm 2.2 2.2 2.0 2,0 2.0 2.0 TOTAL EBHC 11.0 11.0 13.0 13.0 13.0 13.0 Water Utility Fund 4.0 4.0 4.0 5.0 5.0 5.0 Sanitary Sewer Fund 3.0 3.0 3.0 2.0 2.0 2.0 Central Garage Fund 6.0 5.1 5.1 5.1 5.1 5.1 TOTAL FULL -TIME EMPLOYEES 158.0 158.0 160.0 164.0 166.0 165.0 -ii- 1 City of Brooklyn Center A Millennium Community To: Mayor Kragness and Council Members Hilstrom, Lasman, Nelson, and Peppe From: Michael J. McCauley City Manager Date: December 5, 2000 Re: 2001 General Fund Budget OVERVIEW: On September 11th, the City Council adopted the preliminary 2001 budget and preliminary tax levy. The final levies proposed for 2001 are: 2000 2001 1 ifference yo HRA $149,516 $154,835 $5,319 EDA $208,495 $216,731 $8,236 Gen. Fund &debt) $7,744,568 $8,048,732 $304,164 TOTAL TAX LEVY $8,102,579 $8,420,298 $317,719 3.92%) 1 The 2001 General Fund budget has been modified from the August 21 st draft in a number of areas. The budget has been balanced. Provision has been made to reflect increased gasoline and natural gas prices. We anticipate that the Community Center will be substantially closed for 4 or 5 months of construction activity. Revenues and expenses have been reduced to reflect estimates of revenue losses and decreased costs. A few initiatives have been identified in the 2001 budget, such as funding to consider using sentence to serve on a more regular basis and budgeting for a web site. These will be described in more detail in the specific sections following this overview. The 2001 budget continues several changes in presentation and substance implemented in 1997. The budget has been developed, consistent with City Council direction, on the premise that bonds will not be issued in 2001 for street projects or in the future, where such projects represent a continuing replacement effort, as opposed to buildings or other major capital projects that are not an annual effort. (This policy eliminates substantial extra costs that would be incurred for interest and issuance costs over the life of the bonds.) The 2001 proposed budget places all City General Fund and Debt Service real estate taxes in the General Fund, with a corresponding transfer out for the payment of the city's portion of debt service. This allows for a clearer picture of the total city real estate tax levy. The real estate taxes levied by the separate legal entities of the HRA and EDA are set forth in their respective budgets. 6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 P The budget provides for 165 full time positions in all funds, a decrease of one position from the 2000 budget. A full -time Community Service Officer position is eliminated and the funding used for part- time CSO hours. Two new full time positions were added in 2000. A temporary full time inspector was added and paid for through building permit fees and an additional full time position was budgeted in the Liquor Fund to implement the opening of a 6,300 square foot store in the Cub Foods development. The budget reflects a general 3% increase in wages. Administrative service charges allocate $335,526 of personnel costs from the General Fund to various enterprise funds for management, engineering, and financial services. The breakdown of those charges is set forth in the narrative for Budget Code 474. The administrative service charges are at roughly the same level as in past years. $335,181 is budgeted for engineering reimbursement for construction project work charged against construction projects. The difference in presentation from the pre -1997 budget is that these reimbursements and administrative service charges are set forth in a separate division (474 Reimbursement from Other Funds), rather than as a contra charge within the various departments. The goal of this presentation shift is to more easily understand the personnel costs in each department and the charging out of services. REVENUE OVERVIEW For 2001, the General Fund budget proposes an overall increase of $407,913 or 2.91 %0. The major sources of additional revenue are: Tax levy increase: $305,844 Misc. Tax (lodging) $70,000 (note: '/Z goes to Convention Visitors Bureau) State Aid Increases $81,481 t State aids are only increased 2% in 2001 over the 2000 aids. State aid was 29% of the 2000 budget. An increase of 2% does not reflect the rate of inflation, especially in the area of wages and health insurance. Another major influence on revenue is a reduction in budgeted revenues from recreation and the community center. These have been budgeted at or below actual receipts in 1999. We have been adjusting the revenues in the budget to reflect actual performance in this area. In 2001 we anticipate revenues at the Community Center to be below 1999 levels due to construction. Lodging tax revenues are increased in the 2001 budget, but those revenues are budgeted below 1999 actual revenues and below projected 2000 receipts. The 2001 budget reflects approximately 90% of 1999 actual lodging tax receipts. This approach is similar to the budget line for uncollectible taxes. If lodging occupancy dropped, those revenues would correspondingly drop. -2- The following chart shows the General Fund 2001 budget revenue changes: Revenues Taxes $7,374,544 $7,563,304 $7,742,888 $8,048,732 $305,844 3.95% Est. Uncollectable ($247,971) ($253,371) ($258,235) ($210,057) $48,178 18.66% Miscellaneous Taxes $461,000 $551,000 $650,000 $720,000 $70,000 10.77% Licenses Permits $364,585 $414,270 $512,050 $551,165 $39,115 7.64% Intergovernmental Rev. $3,848,814 $3,889,507 $4,067,577 $4,149,058 $81,481 2.00% Charge for Service $21,900 $23,000 $23,600 $30,000 $6,400 27.12% Public Safety Charges $23,700 $23,050 $31,000 $37,000 $6,000 19.35% Recreation $425,794 $428,056 $381,750 $330,045 ($51,705) 13.54% Community Center Fees $411,200 $388,100 $343,400 $225,000 ($118,400) 34.48% Court Fines $192,000 $186,000 $200,000 $185,000 ($15,000) -7.50% Misc. Revenue $12,000 $12,000 $12,000 $12,000 $0 0.00% Interest $300,000 $280,000 $324,000 $360,000 $36,000 11.11% TOTAL $13,187,566 $13,504,916 $14,030.030 $14,437,943 $407.913 2.91% (Included in Total above) 1994 Bonds $66,457 $70,165 $68,193 $66,176 ($2,017) 2.87% 1995 Bonds $72,482 $70,844 $69,126 $72,579 $3,453 4.87% 1996 Bonds $120,145 $123,006 $120,242 $122,581 $2,339 1.90 Police Fire Bonds $783,146 $784,692 $783,012 $785,492 $2,480 0.32% $1,042,230 $1,048,707 $1,040,573 $1,046,828 $6,255 0.60% o both operating increase includes bo e The overall General Fund levy increase proposed is 3.95 /o. This P g revenues and debt service for Special Assessment Bonds 1994 -1996 and the Police Fire Building Bonds of 1997. Court Fines were reduced in the 2001 budget to reflect actual receipts to date. EXPENDITURE OVERVIEW Personnel, equipment, and computer technology are the driving forces behind increased costs in the General Fund budget. The 2001 budget reflects the 3rd year of increased payment for fire drills, technology purchases in the Police Department, reclassification of several positions, increased social service costs, and an additional pick -up truck for park maintenance. As discussed in the Council budget work sessions, the priorities for expenditures are: 1) Maintaining current staffing and service levels 2) Maintaining the existing infrastructure 3) Neighborhood street program 4) Completion of building issues -3- police fire completion civic center accessibility, HVAC, roof, etc. park storage issues central garage access and storage 5) Enhancements While the overall General Fund Budget is increased 2.91% above 2000 levels, operating costs in the 2001 budget are approximately 2.11% higher than in the 2000 budget. Some of the reductions are due to the reductions in Community Center operations. The following demonstrates the increase in operations for 2001: o General Fund Budget: 2000 2001 Change /o Total Budget: $14,030,030 $14,437,943 $407,913 2.91% Conv. do Visit. $308,750 $384,750 76,000 24.62% Street Bonds $237,681 $261,336 23,655 9.95% Police/Fire bonds $745.726 $785.492 39.766 5.33% Operations (net of above) $12,737,873 $13,006,365 $268,492 2.11% CITY COUNCIL GOALS Goal 1: Support Brookdale Redevelopment By: use of tax increment assistance review and evaluation of land use applications prompt construction and plan review /inspection monitoring developer performance Goal 2: Continue and Improve Code Enforcement and Compliance Activities By: coordinated efforts of the police and community development departments increased effort and focus on high density areas, while continuing neighborhood enforcement continuing to evaluate additional approaches to achieving improved compliance Goal 3: Increased Proactivity Towards Fighting Crime By: increased visibility of police in neighborhoods and apartment complexes continuing and expanding the participation rate in Neighborhood Watch programs including public safety information in all City newsletters -4- Goal 4: Actively Support Northeast Corner of 69th Avenue and Brooklyn Boulevard Redevelopment By: exploring responsible and credibly- financed development proposals ensuring that plans support the long -term goals of the City's Comprehensive Plan Goal 5: Continue Planning For and Beginning Construction of Community Center and City Hall Work By: developing final designs and cost estimates for the project moving towards substantial construction of the project in 2001 Goal 6: Continue and Implement Long -Term Financial Planning By: continued five -year planning for utilities and capital improvements continuing /expanding five -year planning for other funds reviewing and developing contingency planning moving toward development of two to three year budget projections for the City t continuing to evaluate City priorities Goal 7: Support and Promote Major Road and Street Improvement Projects By: starting the Brooklyn Boulevard project with the county in the year 2001 (completion in the year 2002) Highway 100: continuing to support and participate in the North Metro Mayor's Highway 100 Council keeping project schedule with Mn/DOT supporting and participating in the Highway 694 widening project, with improved sound walls, by Mn/DOT supporting other arterial enhancements as opportunities arise Goal 8: Plan for Destination Parks By: development of a specific financial plan for destination park improvements 1 in the Capital Improvement Plan p P Goal 9: Support and Expand Joslyn Site Development By: working with the developer to complete phases II and III measuring compatibility of the proposed France Avenue routing with i neighborhood/development Goal 10: Continue Traffic Calming Efforts and Expand Information Available to the Public By: continuing enforcement efforts through multiple resources continuing and expanding information to the public on traffic safety and calming efforts -5- Goal 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's Vision For the Future and Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life By: undertaking accomplishment of this goal in the Central Business District with the use of consultants who would facilitate public meetings and perform studies that would assist the City Council in developing a framework Some specific ways the budget supports those goals are as follows: Goals 1,4,6,8 and 9 are supported by personnel levels to undertake the projects and provide support to the City Council in achieving the goals, as well as Economic Development Authority operations. Goal 2 is supported by continued funding of code enforcement. The full -time liaison position is in the budget. The police budget reflects funding for temporary support for the annual code enforcement sweep. Goal 3 is supported by continued funding of police positions and the newsletter publication. Goal 5 is supported by personnel funding in Administration and CARS and in the Capital Projects P J Fund. Goal 6 is supported with the administrative assistant position that provides greater capacity PP P P g P tY to undertake projects and research. That position was vacated in early August. With additional challenges in 2001 associated with computer conversion and the need to address upcoming changes in accounting standards, this goal may require some adjustments in the budget allocations and staffing during 2001. Goal 7 is supported by funding for the Public Works Department, the Economic Development Authority and the Capital Projects Fund. Goal 10 is supported by funds in Central Supplies and Services for professional services and the police department's commitment to increased and systematic traffic enforcement. SPECIFIC BUDGET ISSUES 1. CITY COUNCIL The annual audit and all commission related expenses are combined in the City Council budget. The amount of money included for conferences and training allows for facilitated council work/goal setting sessions and the implementation of the council policy on training. The budget supports each council member having the ability to attend state conferences such as the League of Minnesota Cities Annual conference and provides funding for the Mayor and 2 Council Members on a rotating basis to attend 1 national conference. -6- 1 2. SOCIAL SERVICES The budget reflects the allocation of resources for joint powers agreements and purchased services. As determined by the City Council, the total allocation contained in the budget for social services is $106,035. 3. PERSONNEL As indicated above, there are pressures on wages and benefits that are affecting cities. The robust economy has started to push wage increases above 3% in the private sector. Some cities are also settling contracts and providing wage increases above 3 The budget contains a general 3% increase in wages. Several clerical reclassifications are funded. The final amounts for these reclassifications will be made in the context of comparable worth evaluation. Also putting pressure on personnel costs is the rising cost of health insurance. Some cities are dealing with these costs by increasing wages and others are increasing their health insurance contributions. The 2001 budget incorporates an increase in the City's contribution to health insurance from $395 in 2000 to $450 in 2001. In 2002, additional pressures on wages and benefits are likely to occur and will have a substantial potential impact operating costs. Wages and benefits account for 61.72% of the 2001 budget, as compared to the 62.49% of the 2000 budget. The slight decrease in percentage is due to reductions in the 2001 budget for construction closure of the Community Center. The additional building inspector position in 2000 is continued in 2001 to reflect the high level of building activity. Brookdale could trigger additional needs that would be offset by revenues. An amended contract coverin g P 2001 is in lace for the public works union. This amended contract contains a 3% increase in wages and the $450.00 per month City contribution to the costs of health insurance to the cafeteria plan. A very similar contract has been negotiated with the police sergeant's union. Negotiations have just started with the patrol /detective's union. Negotiations with the Teamster's Union have not commenced. 2001 will be the 3rd year of a 3 year planned increase in drill pay for fire fighters of $10,000 (total Y Y p cost) per year. The request for a part-time MIS employee is not included in the budget. Additional MIS support will be provided by better utilization of the payroll clerk position, incorporating those MIS support duties with the payroll duties. Contingency may be utilized for additional salary adjustments and organizational adjustments as evaluations may warrant. 4. CAPITAL PROJECTS FUND and SPECIAL ASSESSMENT CONSTRUCTION FUND TRANSFER Capital Projects Fund Transfer is increased $25,000 above the 2000 level. A transfer of $100,000 -7- was created in the 2000 budget. The transfer to the Special Assessment Construction Fund (which is used for the neighborhood street program) is increased to $409,044 in 2001 from $394,197 in 2000. 5. COMPUTERS/LOGIS/WEB SITE Costs in this area continue to rise. Central Supplies, other contractual services (4400) has been increased to provide $15,000 for web site development and operation. (Other increases in this line item have been made for additional use of the Sentence to Serve Program as described later in this memorandum.) 6. LEGAL The budget reflects an increased cost of criminal prosecution proposed by Mr. Clelland. 7. POLICE Chief Downer reviewed the initial budget submission and we have identified changes from the original that will seek grant funding, rather than General Fund sources for some of the capital items that were requested. Monies in the 2001 budget are allocated to purchase booking station equipment and other capital items. This has increased the capital expenditure line item in patrol from $22,400 in 2000 to $60,850 in 2001. In reviewing the detail work for the 2000 budget, Mr. Hansen has identified that the personnel budget for 2000 included 44 sworn officers, rather than the 43 sworn officers that was contemplated. When the sergeants were re- classified into true supervisory positions, one sworn position was replaced with a civilian dispatch coordinator position. Since the eliminated sergeant position was administrative, this did not impact the number of officers actually available for service provision. Other changes have occurred in the non -sworn staffing that have reduced costs. We are working to implement the Council authorization to exceed the budgeted number of officers to have better staffing and use of eligibility lists due to additional retirements and exhaustion of previous lists. We have hired 3 new officers from the latest testing process in addition to the 2 officers hired at the beginning of 2000. Our 2 cadets will become officers in the first quarter of 2001 upon successful completion of their skills training and the licensing exam. This will allow us to test the thesis proposed to better utilize resources by not having to test as often and consequently have better coverage in the face of retirements etc. The police budget will fund 8 weeks of temporary clerical assistance and an intern for the Code Enforcement Sweep. 8. FIRE The fire budget includes increasing the drill pay by $10,000, as the 3rd year of a 3 year planned increase. -8- 9. YEAR 2000 CELEBRATION /CIVIC EVENTS The budget contains some monies for the 2001 closure of this celebration. 10. LITTER CLEAN -UP AND OTHER COMMUNITY IMPROVEMENT As indicated, $14,000 of the increased allocation to Central Supplies line item 4400, Other Contractual Services, is for Sentence to Serve. We are still exploring our capacity to use Sentence to Serve on a scheduled basis. The budget does not contain an additional park maintenance person. The use of Sentence to Serve, if feasible, would allow us to have a full crew of persons once a week to perform tasks in the parks, boulevards, and parkways such as litter removal or other work. Especially during Spring and Fall, our crews are very busy with getting facilities ready for use or ready for winter. Having greater access to the use of Sentence to Serve would have the potential to keep areas cleaner. 11. SPECIAL ASSESSMENTS The special assessments in the August draft budget have been removed from the General Fund. In the past, minor special assessments for street projects have been made against the General Fund. The next few years of street projects will have substantial city owned frontage. This is more properly seen as a capital cost, rather than an operating cost in the General Fund. These costs have been shifted to the Capital Improvement Fund. 12. MISCELLANEOUS An additional pick -up truck is included for park maintenance to address the need for an adequate number of vehicles. We have previously retained vehicles over the summer to have the requisite fleet to support the use of seasonal workers. The next several years will not see the retirement of vehicles. The old vehicles are being auctioned as they would not be cost effective to retain. While gasoline and natural gas costs have been increased in the budget, these increases are estimates t of an unknown future for pricing these materials. Conversion to a new financial, payroll, and personnel system with Logis has been moved from 2000 into 2001. This suggests that a review of staffing may need to be undertaken to have the appropriate configuration to make these transitions and capitalize on the opportunity to make the most efficient and effective use of the new technology, while have the ability to continue the necessary routine tasks. A plan for Tax Increment Financing must also be finalized in 2001 to avoid losing he ability y to make choices before expiration of the authority to incur obligations. 13. COUNCIL ITEMS At the study session, the City Council wanted information on several issues: The cost of equipping intersections and vehicles with signal override systems would be in the $400,000 to $500,000+ range. No provision is made in the Capital Improvement Plan for such a -9- system. However, new signals are being wired to accept such a system. This can be accomplished at a nominal cost, while retrofitting is ver expensive. The watershed is pursuing grants to clean up the wetland north of Twin Lake and other water quality improvements for Twin Lake. The Capital Improvement Plan does contain monies for the relocation of water and sewer lines under Highway 100 for the reconstruction of Highway 100. Those amounts are rough estimates at this time. Public Works has provided residents in street projects with brochures about sod maintenance and watering following a street reconstruction this year and will continue to do so in the future. Monies are included in the budget for teen activities. The specific use of those monies is open for allocation based on input from teens such as the Leo's Club. 14. COMMUNICATIONS Newsletters will be mailed 6 times in 2001 pursuant to the City Council's directive a few years ago to increase the frequency of these communications to residents. CENTRAL GARAGE Central Garage charges are slightly lower than in 2000. However, fuel prices remain uncertain and have the potential to impact the charges made against other funds by the Central Garage. While not part of the General Fund, Central Garage charges have a profound impact on the General Fund. When the Central Garage was instituted full replacement of equipment was not funded, since charges for depreciation had not accumulated for equipment being replaced prior to full accumulation of depreciation charges necessary for replacement. The goal is to have replacement fully funded in order to fully implement the central garage concept. As part of the implementation, several changes were incorporated into the General Fund budget in 1997: 1) interest earned in the fund has been spread out against the individual pieces of equipment 2) items having a value below $5,000 have been removed from the central garage fund replacement schedule (items below $5,000 for garage use, as opposed to other departments, will still be budgeted, but not on a depreciation schedule) 3) police vehicles are sold rather than recycled in the fleet; this reduces the cost of squads to the police by giving them credit for the sale proceeds and eliminating charges previously levied against them to refurbish squads for use in the fleet; maintenance costs and fuel costs for other divisions should decrease; initial results indicate that the projected benefits are occurring: sale of used squads is at anticipated levels; anticipated reduced operating costs from this shift will have to be monitored over time as recently purchased new vehicles used in departments (rather than using old squads) have little or no repair costs -10- BUILDINGS The cost of building maintenance is rising. Equipment, supplies, and utilities account for the largest part of the increase for existing buildings. In 1999, the new police station was added to the budget for a partial year at a cost of $57,348. The 2001 budget allocates $106,665 for the operation of the new police station. PARKS The Capital Improvement Plan provides a five year plan for park improvements. The five year plan finished the replacement of playground equipment and inventoried the life expectancy of the major components of the park facilities and improvements. The Park Recreation Commission recently completed a series of meetings in areas of the City seeking input on park planning. The Capital Improvement Plan incorporates the work of the Park Recreation Commission to fund destination park improvements that would serve the entire city, along with the neighborhood parks. FIVE YEAR PROJECTIONS Most departments have projected p p o�ected minor fluctuations in expenditure requests that would need to be accounted for only in inflationary changes in the budget. Public Safety continues to make rather substantial projections for major personnel and equipment additions. Of concern also is the need to adjust our capital transfers for street construction etc. to provide for real growth. Revenues will need to increase to keep up with current programs, fund future capital projects, and to the extent justified to or desired by the Council, expand service provision. In the Enterprise Funds, 5 year plans are in place for Water, Sanitary Sewer, and Storm Sewer. A 5 year capital improvement plan is also in place. II. ENTERPRISE AND OTHER FUNDS EARLE BROWN HERITAGE E C NTER The 2001 budget for operations projects operational self sufficiency and some capital investment. Funding for trade shows and directed sales for conferences is continued. Those goals were met in the 2000 budget year. The Inn on the Farm continues to be a financial drag on the operations. Staffing was reconfigured with the departure of the Inn Keeper. Overall staffing at the Inn has been reduced. As indicated in the budget review, the EBHC must achieve its operational sufficiency goals. Those goals were met in 1996 and 1997. In 1998, water issues resulted in a loss due to large capital needs to deal with the water problems. In 1999 the Center was in transition to new caterers and the construction of additional facilities. -11- WATER, SEWER AND STORM SEWER FUNDS These enterprise funds, pursuant to the 5 year plans, are anticipated to cash flow operations and capital needs with rate increases. The 2001 budget includes the adopted increases in sewer and storm sewer rates. Increases were adopted to maintain the fiscal health of these funds and to reflect the changed methodology of estimating utility replacement needs in connection with neighborhood street reconstruction projects. Estimates now assume replacement of all water and sewer lines in a neighborhood street reconstruction project area based on recent experience where the amounts of line replacement have been higher than previous estimates. GOLF FUND The olf course budget continues providing sufficient funds for its operations from operating g g P g P P g revenues. The plan adopted by the City Council in 1998 is continued with its scheduled repayment of the principal on the construction loans. This 20 year plan creates sufficient capital reserves to address equipment replacement issues and pay down the principal on the original construction loan. When the Golf Fund achieves the target fund balance goal, we hope to be able to transfer an additional modest principal repayment amount as available from surplus. LIQUOR FUND The budget implements the new leased facility at the Cub Foods development. The leased facility on Brooklyn Boulevard was closed, as was the Humboldt store. The Humboldt facility was leased to Independent School District ##286 on a lease /purchase agreement. The Northbrook store is continued in the 2001 budget on the assumption that an appropriate lease renewal can be negotiated. In the short term, the fund is projected to at least perform at current levels. In the long term, the re- configuration is projected to increase net revenues. ECONOMIC DEVELOPMENT AUTHORITY AND HOUSING REDEVELOPMENT AUTHORITY The revenues from the Housing Redevelopment Authority are transferred to the Economic Development Authority to carry out redevelopment and housing purposes. The operating budget for the Economic Development Authority is increased at the rate of increased operating costs. Capital projects are not budgeted in the fund, since the revenues and expenditures are dependent on many variables affecting amounts and timing. FUTURE ISSUES/PROJECTIONS An issue facing the organization is creating a workforce that reflects the diversity of the community. We have been working on this, especially through minority hiring fairs and the cadet program. The work plan for COOP Northwest will work on joint efforts in this area beyond the police component. We are also reviewing the impacts of increased health insurance costs on the fundin for retiree P g benefits. A transfer to address a deficit may be needed in the overall finalization of the entire budget -12- for all funds. The rising cost of health insurance and the rate of wage increases, as discussed previously, are also significant future issues. SUMMARY The budget reflects a serious effort on the part of the department heads to operate within the fiscal constraints facing the City. The predictablibity of the City's revenue stream in the future continues to be uncertain. The Governor's Big Plan and the Legislature's reaction to it are all unknowns that could have substantial impacts on the City's revenue stability and growth. The proposed budget continues a return to a format that states expenditures in a fashion that is P g p easier to track, places all general fund tax revenues in the General Fund, allocates most full -time employees as full persons within departments, reduces the number of divisions greatly, uses line item detail, and provides more information regarding the planned use of monies than the previous budget. The budget reflects City Council goals and direction. I would like to thank the many staff members who participated in the revision of the budget presentation and process. -13- General Fund 12/04/2000 Code 1996 1997 1998 1999 2000 2001 IYR Change GENERAL City council $127,800 $126,089 $123,711 $120,603 $120.247 $124,267, 3.34% $4,020 Administration $243,065 $198,283 $200,219 $191,415 $181,432 $187,817 3.52% $6385 Human Resources $109,036 $166,728 $165,069 $166,239 $183,967 $192,376 4.57 $8,409'; City Clerk $47,508 $48,397 $69,279 $70,855 $76,024 $77,2041 1.55 $1,180; Elections $47,508 $48,397 $69,088 $57,166 $82,373 $81,0571 1.60% ($1,316) Finance $182,678 $384,563 $412,411 $414,774 $417,768 $437,113'; 4.63% $19,345 t Data Processing $354,348 $241,451 $222,719 $228,006 $248,069 $275,260'1 10.96 $27,191 Legal $199,700 $201,400 $198,400 $197,900 $220,000 $240,0001 9.09%; $20,000 TOTAL: $1,311,643 $1,415,308 $1,460,896 $1,446,958 $1,529,880 $1,615,094, 5.57% $85,214 POLICE Patrol $2,647,340 $2,653,301 $2,709,132 $2,796,754 $2,806,718 $2,891,231 3.01 %i $84,513 Investigation $540,915 $588,580 $579,855 $544,099 $623,404 $607,461' 2.56% ($15,943; Support Services 418 $715,851 $821,989 $840,719 $937,341 $970,636 $976,461 0.60% $5,825 Police Station Maint. $57,348 $109,168 $106,665 2.29% ($2,503) Chief 419 $137,127 $157,295 $146,786 $131,966 $133,287 $143,630 7.76% $10,343 TOTAL: $4,041,233 $4,221,165 $4,276,492 $4,467,508 $4,643,213 $4 1.77 %1 $82,2351 FIRE Fire 425 $651.896 $603,820 $594,271 $592,737 $649,273 $657,472 1.26% $8,199 Emergency Prep. 426 $38,792 $51,871 $47,849 $47,184 $47,815 $44,757; 6.40% ($3,058) TOTAL: $690,688 $655,691 $642,120 $639,921 $697,088 $702,229 0,74% $5,1411 COMMUNITY DEV. Inspections 430 $317,258 $229,633 $261,724 $268,174 $309,956 $328,521 5.99% $18,565 Planning Zoning 431 $116,180 $111,107 $110,712 $114,539 $119,898! 4.68% $5.359 Assessing 432 $214,847 $247,358 $261,592 $262,620 $268,498 $287,756!, 7.17% $19,258 TOTAL: $532,105 $593,171 $634,423 $641.506 $692,993 $736,175' 6.23% $43.182 Conv. Tourism 433 $228,000 $206,570 $218,500 $261,250 $308,750 $342,000 10.77% $33.250 Social Sevices $78,547 $80,000 $80,104 $79,860 $95 $106,035 1I,SR'% $11.005 BUILDINGS Custodial Services 440 $67,124 $49,964 $55,041 $60,329 $60,719 $61,440, 1.19 $721 Bldg. Maint. 441 $267,064 $297,469 $371,502 $398,616 $372,963 $384,564 3.11 $11,601 0 Govt. Bldg ground 442 $42,952 $65,364 $60,902 $61,252 $65,152', 6.37% $3,900' TOTAL: $334,188 $390,385 $491,907 $519,847 $494,934 $511 3.28 %1 $16,2221 i PUBLIC WORKS Engineering 443 $134,560 $369,546 $380,104 $429,363 $442,215 $442,658 0.10% $443 Pub. Works Admin 444 $218,477 $194,025 $195,329 $204,434 $210,085 $218,250 3.89 $8,165 Street Maint. 445 $568,094 $919,751 $941,086 $897,028 $854,483 $857,5701 0.36%1 $3,087 Traffic control 446 $174,948 $168,747 $174,555 $181,746 $198,111 $209,2061 5.60% $11,095' Snow &Ice 447 $291,938 $183,161 $191,092 $200,403 $203,642 $222,168 9,10 $18,526' 0 Street Lighting 448 $147,301 $139,000 $134,000 $134,500 $138,500 $142,500 2.89%1 1 $4,000 Parks Maint 449 $426,560 $348,290 $302,388 $311,393 $368,996 $361,906 1.92% i i ($7,090) I Park Fac. Maint 450 $221,342 $267,630 $275,881 $276,930 $271,623 $283,553 4.39 $11,930' Maint. Rec. Prog 451 $100,695 $53,026 $61,209 $64,195 $70,254 $68,458 2,56 ($1,796) Forestry 452 $109,611 $103,866 $106,829 $109,419 $122,312 $126,025 3.04% $3,713 Ice Hockey 454 $62,966 $90,777 $93,765 $102,541 $100,839 $107,831 6.93% $6,992 $2,456,492 $2,837,819 $2,856,238 $2,911,952 $2,981,060 $3,040,1251 1.98% $59,065 CARS CARS Admin $135,786 $141,066 $146,027 3.52%1 $4,961 Rec. Admin 460 $400,701 $433,630 $322,080 $330,933 $328,871 -0.62%; ($2,0621 Adult Rec 461 $459,426 $273,683 $249,490 $234,223 $224 $206,522 -8.00% ($17,961) Teen Programs 462 $24,203 $12,892 $12,966 $18,077 $15,318 $9,290: 39,35 ($6.028) Youth Rec. 463 $165,190 $109,644 $109,942 $108,092 $110 $122,4991 11.16% $12,301 General Rec. 464 $114,859 $56,813 $53,924 $55.088 $56,294 $59,497 5.69% $3,203 Community Cen. 465 $427,732 $275,162 $225,580 $244,418 $246 $227,329' -7,80% ($19,237) Pool 466 $342,183 $332,259 $239,673 $249,848 $255,159 $225,056; 11.80% ($30,103) $1,533,593 $1,461,154 $1,325,205 $1,367612 $1380017 $1,325,(191 3.98/0 ($54.926) MISCELLANEOUS Risk Mgmt. 470 $160,725 $167,000 $157,000 $152,500 $152,700 $169,400 10.94 $16,700', Central Supplies/ 471 $283,961 $251,200 $375,369 $362,059 $312,376 $345,648 10,65% $33,272 Civic Events 472 $10,851 $1,500 $6,425 $6,459 $13,767 $9,387 31.82% ($4,380) Reimbursement Other Funds 1 474 ($699,141) ($715,538) ($737,487) ($749,233) ($770,707 2.87% ($21,474) Transfers (debt)& C 475 $244,281 $1,378,425 $1,384,971 $1,477,604 $1,580,8721 6.99% $103,268 -14- I Approximate Impacts on Cash Balances of Selected Major Funds: Fund: General HRA EDA Capital Improvements* Revenue $14,437,943 $164,166 $649,714 $374,640 Expenditures $14,437,943 $164,166 $649,714 $3,426,200. $0 $0 $0 ($3,051,560) Fund: Water Sanitary Sewer Storm Central Garage Revenue $1,413,200 $2,472,036 $1,068,859 $1,860,944 Expenditures $1,791,510 $2,721,067 $1,300,768 $1,249,703 Depreciation $372,042 $213,024 $108,868 $609,227 ($6,268) ($36,007) ($123,041) $1,220,468 Fund: Liquor Golf T.I. F Dist. #3 MSA Construction Fund Revenue $3,603,200 $366,141 $2,047,255 $546,524 Expenditures $3,554,544 $337,806 $769,801 $2,131,655 Depreciation $38,541 $14,567 $87,197 $42,902 $1,277,454 ($1,585,131) Fund: E. B. Farm Tax Incr. Special Assessment Construction Revenue $1,218,500 $1,821,352 Expenditures $1,364,000 $1,810,899 ($145,500) $10,453 Fund: EBHC Revenue $3,547,337 Expenditures $3,517,072 $30,265 Capital Improvements* Capital Improvements reflect 2001 construction of Civic Center improvements MSA Construction Fund Special Assessment Construction Revenues do not include the planned transfer of unspent money from 2000 budget. -15- so No No city of Brooklyn Center All Fund Types COMBINED STATEM EN opted 2 RE V EN UES AND EXPENDITURES Totals Totals Capital Enterprise Internal 2001 2000 Special Debt d Funs Service Revenue Service Projects $g 199,094 $7,831,375 General 4,003,661 3,225,755 $�Y�nues $7,838,675 $360,419 1,164,826 1,138,849 Property taxes 4,003,66 $108,000 $291,473 720,000 650,000 Tax Increments $765,353 12,421,072 12,614,035 512,050 Special Assessments 720,000 12,614,03 551,165 Lodging taxes 5,359,704 5,218,569 Sales and user fees 551,165 495 504,255 $1 193,853 1,824,896 2,329 894 296 Licenses and permits 4,149,058 409,896 185,000 200,000 Intergovernmenta 622,045 9,000 185,0 1,396,211 1,353,354 00 61,000 425,630 195,581 291,000 Charges for services 51,500 63,500 94,800 Court fines 360,000 63,000 Investment earnings 12,000 13,101,089 1,536,353 36,082,094 34,975,718 Miscellaneous 4 1,122,848 1,037,885 14,437,943 r„t venue 1,615,094 1,529,880 E wdw-elres 5,371,012 5,281,133 Current: 1,615,094 7 36 175 692,844 General government 5,321,012 50,000 342,000 308,750 Public safety 736,175 106,035 95,030 Community development 342,000 2,7 1 163 2,651,138 Convention tourism 106,035 2 2,434,041 Social services 2,71Q,163 1,015,009 860,597 Public works 2,272,864 124,970 84,00 608,435 548,843 Parks and recreation 1,015,009 10,611,312 10,427,390 Economic development 524,435 10,611,312 1 140,870 1,140,870 1,189,977 Nondepartmental 412,295 725,750 44 operations 113,850 298,5 9 Enterprise op 8,955,97 Central garage operations 6,168,641 2,787,330 Capital outlay 2,995,00 4,150,00 190,000 1,238,495 1,378,996 Contruction 2,805,000 74,550 Debt service: 1,163, 945 42,135,162 Principal retirement 042 1,523,315 40,255,700 Interest and fiscal charges 3,968,945 6,168,641 7,159,444), 13,627,778 1,189,979 13 777 13,038 (4,173,60 Y�F i GYnPnd gyres 2,846,097) (5,130,756), (675,953), 810,165 3,655,997 oaC Oi D °fi i n -v( -1 4,425,958 5,428,078 999,044 1,650,000 993,912 410,086 3,0`16,828 1 650,000 0 0 Operating transfers in (4,035,95 3 (335,181) (419,381) (13,038) 5428,078) Bond Sales 770,707 ,107) 107) (75 000) 993'912 Admin Service Reimbursement (1,580,872). (2,380, (494 381) {13,038} 2040,000, Operating transfers out 3,016,828 2,313 ($6,165,532) (810,1651 1 gT3,107} $0 ($2,133,60 $0 $1,682,890 $170,731 ($2,816,893} t$1,170,3341 City of Brooklyn Center Special Revenue Funds COMBINED STATEMENT OF REVENUES AND EXPENDITURES Adopted 2001 Budget Police City Earle Drug Initiatives Brown T.I.F. T.I.F. T.I.F. Forfieture C.D.B.G. Grant Totals )Reve H.R.A. E.D.A. District District #3 District #4 Fund Fund Fund Property taxes $150,190 $210,229 $360,419 Tax Increments $1,171,554 $2,614,327 $217,780 4,003,661 Intergovernmental 19,684 240,212 150,000 409,896 Charges for services 9,000 9,000 Investment earnings 30,000 3,000 25,000 5,000 63,000 Miscellaneous 20,000 4,970 24,970 Total Revenues 169,874 249,229 1,174,554 2,639,327 222,780 20,000 240,212 154,970 4,870,946 Expenditures Current: Public safety 20,000 30,000 50,000 Parks and recreation 124,970 124,970 Economic development 656,208 4,000 142,801 212,000 1,015,009 Total Expenditures 0 656,208 4,000 142,801 212,000 20,000 0 154,970 1,189,979 Excess or Deficiency( 169,874 (406,979) 1,170,554 2,496,526 10,780 0 240,212 0 3,680,967 Other Financing Sou rces or Uses( Operating transfers in 410,086 410,086 Admin Service Reimbursement (3,107) (3,107) Operating transfers out (169,874) (1,390,000) (580,000) (240,212) (2,380,086) Total Other Financing Sources or Uses( (169,874) 406,979 (1,390,000) (580,000) 0 0 (240,212) 0 (1,973,107) Surplus or Deficit( $0 $0 ($219,446) $1,916,526 $10,780 $0 $0 $0 $1,707,860 City of Brooklyn Center Captial Projects Funds COMBINED STATEMENT OF REVENUES AND EXPENDITURES Adopted 2001 Budget Special Capital Capital M.S.A. Assessment Totals Revenues Reserve Improv Construction Construction Special Assessments $108,000 108,000 Intergovernmental 504,255 504,255 Investment earnings 70,000 237,840 38,200 79,590 425,630 i Total Reve 70,000 237,840 542,455 187,590 1,037,885 Expenditures Current: Capital outlay 3,612,495 705,606 1,850,540 6,168,641 I Total Expenditures 0 3,612,495 705,606 1,850,540 6,168,641 Excess or Deficiency(-) 70,000 (3,374,655) (163,151) (1,662,950) (5,130,756) Qlber Financing Sour or Uses(; Operating transfers in 365,000 634,044 999,044 Bond Sales 1,000,000 650,000 1,650,000 Admin Service Reimbursement (196,000) (37,181) (102,000) (335,181) Total Other Financing Sources or Uses( 0 169,000 962,819 1,182,044 2,313,863 Surplus or Deficit( $70,000 ($3,205,655) $799,668 ($480,906) ($2,816,893) City of Brooklyn Center Debt Service Funds COMBINED STATEMENT OF REVENUES AND EXPENDITURES Adopted 2001 Budget M.S.A. T.I.F. T.I.F. Street Street T.I.F. Street Street Police Refunding Street Street Street Bonds Bonds Bonds Bonds Bonds Bonds Bonds Fire Bonds Bonds Bonds Bonds Totals Revenues of 1991 of 1992 of 1994 of 1995 of 1995 of 1996 of 1997 of 1997 of 1998 of 1998 of 1999 of 2000 Special Assessments 15,023 $21,391 106,100 107,067. 142,047 244,488 129,237 765,353 Intergovernmental 298,495 296,495 Investment earnings 5,000 10,000 6,000 3,000 5,000 5,000 14,000 5,000 4,000 4,000 01,060 Total Revenues 5,000 10,000 21,023 24.391 5,000 111,100 121,067 5,000 296.495 146.047 248,488 129,237 1.122,848 Expenditures �O Debt service: Principal retirement 425,000 695,000 85,000 75,000 330,000 140,000 115,000 415,000 240,000 120,000 165,000 2,805,000 Interest and fiscal charges 157,287 103.474 22.089 22.525 260,397 49.293 36.772 322.906 58,895 37,210 70,922 24,375 1,163,945 Total Expenditures 582.287 798.474 107,089 97,525 590,397 189,293 151,772 737.906 296,895 157,210 235,922 24,375 3.968,945 Excess or Deficia=( -1 (577.287) (788,474) (88.088) (73,134) (585,397) (78.193) (30,705) (732.906) (200) (11.163) 12,566 104,862 (2,840,097) Other Financing Sources or Uses( -1 Transfers from General Fund 66,176 72,579 122,581 785,492 1,046,828 Transfers from T.I.F. Fund 560,000 830,000 580,000 1,970,000 I Total Other Financing Sources or Uses(_I 560.000 830,000 66.176 72.579 580,000 122.581 0 785,492 0 0 0 0 3,016.828 Surplus orDeficit( -1 ($17,287) $41,528 ($t9,890) ($555) ($5,397) $44.388 ;30,705) $52,586 ($200) ($11,163) $12.566 $704.862 $170,731 r rr r r r r r� r■� r r r rr rr r� rr r r r r City of Brooklyn Center Enterprise Funds COMBINED STATEMENT OF REVENUES AND EXPENDITURES Adopted 2001 Budget Sanitary Golf Water Sewer Storm Totals Reve Liquor Course E.B.H.C. Recycling Fund Fund Drainage Special Assessments $20,000 $1,000 $270,473 291,473 Charges for services 3,347,000 376,609 3,719,525 211,000 1,331,000 2,510,901 1,118,000 12,614,035 Investment earnings 15,000 6,406 4,000 122,500 42,009 5,666 195,581 Total Revenues 3,362,000 383,015 3,719,525 215,000 1,473,500 2,553,910 1,394,139 13,101,089 Expenditures Current: Enterprise operations 3,241,651 280,448 3,529,632 215,000 1,174,546 1,944,554 225,481 10,611,312 c Capital outlay 13,800 100,050 113,850 Construction 1,153,340 789,100 844,890 2,787,330 Debt service: Principal retirement 190,000 190,000 23,700 50,850 74,550 Interest and fiscal charges Total Expenditures nditures 3,241,651 294,248 3,653,382 215,000 2,327,886 2,733,654 1,311,221 13,777,042 Excess or Deficiency( 120,349 88,767 66,143 0 (854,386) (179,744) 82,918 (675,953) Other Financing Sour or Uses( Admin Service Reimbursement (26,761) (5,496) (59,035) (136,853) (91,236) (100,000) (419,381) (75,000) Operating transfers out (75,000) Total Other Financing Sour or Uses( (101,761) (5,496) (59,035) 0 (136,853) (91,236) (100,000) (494,381) S urplus or r Deficit( $18,588 $83,271 $7,108 $0 ($991,239) ($270,980) ($17,082) ($1,170,334) Summary f 2 y 001 General Fund Revenue by Source General Fund Revenues 2000 2001 Change Increase 1 Taxes $7,742,888 $8,048,732 SW,844 3.95% Estimated Uncollectible Taxes ($258,235) ($210 $48,178 18.66% Miscellaneous Taxes $650,000 $720,000 $70 10.77% Licenses Permits $512,050 $551,165 $39,115 7.64% Intergovernmental Rev. $4,067,577 $4,149,058 $81,481 2.00% Charge for Service $23,600 $30,000 $6,400 27.12% Public Safety Charges $31,000 $37,000 $6,000 19.35% Recreation $381,750 $330,045 ($51,705) 13.54% Community enter Fees e 343 400 Z 34.48% ZS 000 11 4 8 00 Y Court Fines $200,000 $185,000 ($15,000) 7.50% Misc. Revenue $12,000 $12,000 $0 0.00% Interest $324,000 $360,000 $36,000 11.11% TOTAL $14,030,030 $14,437,943 $407,913 2.91% 1 General Fund Revenues Real Estate Taxes 53.5% Interest 2.5% Public Safety Charges 0.3% Court Fines 2.8% Misc. Taxes Comm. Center Fees 4.9% Rec. 1 3.8 0 Misc. Revenue 0.1. Charge for Service Licenses Permits 0 3.8% State Aids 28.3% I I -22- Summa of 2001 General Fund Expenditures t`Y P 1 Types of Expenditures 2000 2001 Per Cent Change Salaries $7,068,283 $7,141,101 1.03% $72,818 Fringe Benefits $1,698,438 $1,770,038 4.22% $71,600 Supplies $552,706 $550,845 0.34% ($1,861) Purchased Services $461,387 $472,054 2.31% $10,667 0 Communications $264,779 $277,481 4.80% $12,702 Repair, rental $453,259 $488,591 7.80% $35,332 Other Contractual $853,101 $931,308 9.17% $78,207 Central Garage $890,036 $891,212 0.13% $1,176 Insurance $126,350 $145,150 14.88% $18,800 Utilities $518,190 $536,085 3.45% $17,895 Capital Outlay $307,162 $326,445 6.28% $19,283 Debt Service NSP 1 0 6,660 $16,660 0.00 /o $0 Transfers to other funds $1,477,604 $1,580,872 6.99% $103,268 t Administrative Service ($317,233) ($335,526) 5.77% ($18 Reimbursement ($432,000) ($435,181) 0.74% ($3,181) Cost of Sales $33,500 $23,000 31.34% ($10,500) Contingency $57,808 $57,808 0.00% $0 TOTAL $14,030,030 $14,437,943 2.91% $407,913 -23- General Fund Expenditures 2001 Public Safety 35.0% General Government 10.6% Police Fire Bonds 5.2% Transfers to Debt Service 1.7/0 Community Development 4.8% Transfers to Capital Projects afn 3.5% Unallocated Dept. 2.3% Risk Management 1.1% Convention Tourism Public Works 2.2% 17.8% Parks Recreation Social Services 14.9% 0.7% -24- 3 General Fund Expenditures 1997 -2001 General Government Public Safety Police Fire Bonds I Community Y i- Public Works l� j 3L,m' Social Services M Parks Recreation i Convention Tourism Risk Management 1997 Unallocated Dept. 1998 1999 El Reimbursement from Other Fu 2000 2001 Transfers to Capital Projects Transfers to Debt Service I I I I I -2 -1 0 1 2 3 4 5 6 Millions -25- Summary of 2001 General Fund Expenditures (by Object Classification) Types of Expenditures 2000 2001 Per Cent Change Salaries $7,068,283 $7,141,101 1.03% $72,818 Fringe Benefits $1,698,438 $1,770,038 4.22% $71,600 Supplies $552,706 $550,845 -0.34% ($1,861) Purchased Services $461,387 $472,054 2.31% $10,667 Communications $264,779 $277,481 4.80% $12,702 Repair, rental $453,259 $488,591 7.80% $35,332 Other Contractual $853,101 $931,308 9.17% $78,207 Central Garage $890,036 $891,212 0.13% $1,176 Insurance $126,350 $145,150 14.88% $18,800 Utilities $518,190 $536,085 3.45% $17,895 Capital Outlay $307,162 $326,445 6.28% $19,283 Debt Service NSP $16,660 $16,660 0.00% $0 Transfers to other funds $1,477,604 $1,580,872 6.99% $103,268 Administrative Service ($317,233) ($335,526) 5.77% ($18,293) Reimbursement ($432,000) ($435,181) 0.74% ($3,181) Cost of Sales $33,500 $23,000 31.34% ($10,500) Contingency $57,808 $57,808 0.00% $0 TOTAL $14,030,030 $14,437,943 2.91% $407,913 1 -26 i General Fund Expenditures by Type i Personnel Costs 59.3% Capital Outlay 2.1% Capital Proj. Fund 0.7% Police Fire Bonds 5.0% Debt Service Supplies 1.7% 3.7% Street Construction 2.7% Services Contingency 3.1% 0.4 Utilities Communications 3.5% 1.8% Insurance Repair, rental 0.9% 3.1 Cen"I Garage Other Contractual 6.0% 5.8% Cost of Sales 0.2% -27- CITY OF BROOKLYN CENTER GENERAL FUND 1 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Adopted Estimated Adopted 2000 2000 2001 Budget Budget Fund Balance January 1 $7,770,509 $7,770,509 $8,320,603 Revenues Property taxes $7,484,653 $7,857,321 $7,838,675 Special assessments Lodging taxes 650,000 800,000 720,000 Licenses and permits 512,050 632,491 551,165 Intergovernmental 4,067,577 4,074,328 4,149,058 Charges for services 779,750 778,322 622,045 Court fines 200,000 180,675 185,000 Investment earnings 324,000 0 360,000 Miscellaneous 12,000 9,713 12,000 1 Total Revenues 14,030,030 14,332,850 14,437,943 Expenditures General government 1,529,880 1,518,815 1,615,094 Public safety 5,231,133 5,004,428 5,321,012 Community Development 692,844 677,460 736,175 Social services 95,030 95,148 106,035 Public works 2,651,138 2,373,131 2,710,163 Parks 934,024 869,698 947,773 Recreation 1,380,017 1,357,758 1,325,091 Economic development 308,750 374,936 342,000 Risk management 152,700 160,752 169,400 Contingency 57,808 0 57,808 Nondepartmental 254,568 230,681 287,840 Civic events 13,767 11,078 9,387 Reimbursements other funds (749,233) (417,233) (770,707) Total Expenditures 12,552,426 12,256,652 12,857,071 Excess or Deficiency 1,477,604 2,076,198 1,580,872 Other Financina Sources or Uses Capital projects transfer out (100,000) (100,000) (925,000) Street const transfers out (394,197) (394,197) (409,044) Debt Service transfers out (237,681) (257,328) (261,336) Police Fire debt transfer out (745,726) (774,579) (785,492) TQtai Other Financina Sources or Uses(. (1,477,604) (1,526,104) (1,580,872) Surplus or Deficit( 0 550,094 0 Fund Balance December 31 $7,770,509 $8,320,603 $8,320,603 -28- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GENERAL 001 400 CITY COUNCIL 109,457 114,732 120,247 124,267 401 ADMINISTRATION 163,976 186,743 181,432 187,817 402 HUMAN RESOURCES /PURCH 173,388 164,379 183,967 192,376 403 CITY CLERK 74,001 69,851 76,024 77,204 404 ELECTIONS 53,620 44,894 82,373 81,057 410 FINANCE 398,786 386,275 417,768 437,113 411 DATA PROCESSING 217,297 211,440 248,069 275,260 415 LEGAL 188,756 268,388 220,000 240 416 PATROL 2,696,494 2,736,071 2,806,718 2,891,231 417 DETECTIVES 506,135 611,015 623,404 607,461 418 SUPPORT SERVICES 770,923 864,919 970,636 976,461 419 OFFICE OF THE CHIEF 157,547 113,715 133,287 143,630 425 FIRE 615,220 596,821 649,273 657,472 426 EMERGENCY PREPAREDNESS 44,143 42,511 47,815 44,757 430 INSPECTIONS 238,073 265,032 309,956 328,521 431 PLANNING ZONING 108,533 106,537 114,539 119,898 432 ASSESSING 242,010 248,347 268,349 287 433 CONVENTION TOURISM 313,792 383,927 308,750 342,000 435 SOCIAL SERVICES 73,066 83,295 95,030 106,035 439 POLICE STATION MAINT 0 52,171 109,168 106,655 440 CUSTODIAL SERVICES 55,878 41,555 60,719 61,440 441 BUILDING MAINTENANCE 389,697 409,380 372,963 384,564 442 GOVT BLDG GROUND MAINT 66,963 59,801 61,252 65,152 443 ENGINEERING SERVICES 445,681 434,806 442,215 442,658 444 PUBLIC WORKS ADMIN 141,959 187,465 210,085 218,250 445 STREETS MAINTENANCE 918,051 823,622 854,483 857,570 446 TRAFFIC CONTROL 176,763 185,062 198,111 209,206 447 SNOW ICE CONTROL 120,961 133,014 203,642 222,168 448 STREET LIGHTING 136,831 140,237 138,500 142,500 449 PARKS GROUND MAINT 333,052 391,593 368,996 361,906 450 PARKS FACILITY MAINT 199,479 177,763 271,623 283,553 451 MAINT RECREATION PROGS 76,251 104,180 70,254 68,458 -29- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET 452 FORESTRY 111,779 83,808 122,312 126,025 454 ICE HOCKEY RINKS 77,839 71,962 100,839 107,831 459 CARS ADMINISTRATION 0 147,992 141,066 146,027 460 RECREATION ADMIN 437,340 302,436 330,933 328,871 461 ADULT RECREATION 226,130 209,390 224,483 206,522 462 TEEN PROGRAMS 9,790 4,343 15,318 9,290 463 YOUTH RECREATION 102,148 101,857 110,198 122,499 464 GENERAL RECREATION 50,636 54,199 56 59,497 465 COMMUNITY CENTER 225,365 238,210 246,566 227,329 466 POOL 240,234 244,722 255,159 225,056 470 RISK MANAGEMENT 130,732 128,433 152,700 169,400 471 CENTRAL SUPPLIES 177,134 208,982 312,376 345,648 472 CIVIC EVENTS 4,800 6,565 13,767 9,387 474 REIMB FROM OTHER FUNDS 731,737 670,390 749,233 770,707 475 TRANSFERS 1,427,001 1,591,039 1,477,604 1,580,872 GENERAL TOTAL 12,695,972 13,363,089 14,030,030 14,437,943 -30- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND HOUSING AND REDEVELOPMENT 011 620 H.R.A. FUND 122,624 156,015 164,166 169,874 HOUSING AND REDEVELOPMENT TOTAL 122,624 156_015 164,166 169,874 -31- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND ECONOMIC DEVELOPMENT #1 012 618 53RD AVE PROJECT 329,869 2,189,593 0 5,000 621 E. D. A. #1 FUND 372,189 3,318,027 408,406 414,103 622 EDA BOND PROCEEDS 501,837 0 0 0 623 EDA CDBG PROGRAMS 0 0 241,308 240,212 ECONOMIC DEVELOPMENT #1 TOTAL 1,203,895 5,507,620 649,714 659,315 t -32- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND TAX INCREMENT DISTRICT #4 013 626 TAX INCREMENT DISTRICT #4 0 17,462 0 212,000 TAX INCREMENT DISTRICT #4 TOTAL 0 17,462 0 212,000 -33- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EARLE BROWN FARM TIF DIST 014 624 E.B.TAX INCREMENT DIST 1,283,183 1,331,898 1,364,000 1,394,000 EARLE BROWN FARM TIF DIST TOTAL 1,283,183 1_331,898 1,364,000 1_394,000 1 1 -34- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND TAX INCREMENT DIST #3 015 625 TAX INCREMENT DIST #3 709,270 816,950 769,801 722,801 TAX INCREMENT DIST #3 TOTAL 709,270 816,950 769,801 722,801 -35- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND POLICE DRUG FORFEITURE FUND 018 629 POLICE DRUG FORFEITURE FUND 0 20,558 20,000 20,000 POLICE DRUG FORFEITURE FUND TOTAL 0 20,558 20,000 20,000 1 t -36- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND COMMUNITY DEV BLOCK GRANT 019 628 CDBG FUND 171,573 77,736 241,308 240,212 COMMUNITY DEV BLOCK GRANT TOTAL 171,573 77,736 241,308 240,212 -37- r CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND CITY INITIATIVES GRANT FUND 020 619 CITY INITIATIVES GRANT FUND 176,684 109,841 150,000 154,970 CITY INITIATIVES GRANT FUND TOTAL 176,684 109,841 150,000 154,970 r r r r r r r r r r r r r r r -38- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND CAPITAL IMPROVEMENTS FUND 025 6:30 CAPITAL IMPROVEMENT FD 3,658,506 7,718,494 3,426,200 3,808,495 CAPITAL IMPROVEMENTS FUND TOTAL _3_658,506 _7,718,494 _3,426,200 _3,808,495 -39- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND MUNICIPAL STATE AID CONST 026 631 MSA FUND 585,526 504,405 2,131,655 742,787 MUNICIPAL STATE AID CONST TOTAL 585,526 504,405 2,131,655 742,787 1 -40- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND SPECIAL ASSESSMENT CONSTR 027 632 SPECIAL ASSMNTS CONST 1,924,167 2,093,655 1,810,899 1,952,540 SOCIAL ASSESSMENT CONSTR TOTAL _1,924,167 2,093,655 1,810,899 _1_952,540 1 -41- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1999 031 634 STREET BONDS OF 1999 0 0 50,257 235,922 GO STREET IMPR BONDS 1999 TOTAL 0 0 50,257 235,922 1 -42- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND M.S.A. BONDS 032 633 MSA BONDS DEBT SERVICE 308,878 308,310 1,811,704 0 M.S.A. BONDS TOTAL 308,878 308,310 1,811,704 0 1 -43- 1 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 2000 035 635 STREET BONDS OF 2000 0 0 0 24,375 GO STREET IMPR BONDS 2000 TOTAL 0 0 0 24,375 -44- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 91 039 639 TAX INCREMENT BONDS 91 601,325 604,425 581,425 582,287 GO TAX INCREMENT BONDS 91 TOTAL 601,325 604,425 581,425 582,287 -45- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 92 040 640 TAX INCREMENT BONDS 92 655,470 706,313 752,400 798,474 GO TAX INCREMENT BONDS 92 TOTAL 655,470 706,313 752,_400 798,474 1 1 1 t 1 -46- CI T Y OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET FUND GO STREET IMPR BONDS 1994 041 641 STREET BONDS OF 1994 114,156 111,693 111,360 107,089 GO STREET IMPR BONDS 1994 TOTAL 114,156 111,693 111,360 107,089 1 1 i -47- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1995 042 642 STREET BONDS OF 1995 101,983 104,707 100,793 97,525 GO STREET IMPR BONDS 1995 TOTAL 101,983 104,707 100,793 97,525 1 1 1 1 1 1 1 -48- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 95 043 643 TAX INCREMENT BONDS 95 299,945 518,238 543,429 590,397 90 TAX INCREMENT BONDS 95 TOTAL 299,945 518,238 543,429 590,397 1 1 1 1 1 1 1 1 1 1 1 1 -49- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1996 044 644 STREET BONDS OF 1996 181,973 197,363 195,573 189,293 GO STREET IMPR BONDS 1996 TOTAL 181,973 197,363 195,573 189,293 1 -50- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1997 045 645 STREET BONDS OF 1997 32,369 162,323 156,540 151,772 GO STREET IMPR BONDS 1997 TOTAL 32,369 162,323 156,540 151,772 1 -51- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND BUILDING IMPROVEMENT BONDS 046 646 97 BUILDING IMPROVEMENT BONDS 240,813 680,096 739,975 737,906 BUILDING IMPROVEMENT BONDS TOTAL 240_813 680,096 739_975 737,906 1 1 1 -52- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND 1998 ST AID REFUNDING BONDS 049 649 REFUNDING BONDS OF 98 33,550 50,004 1,610,005 296,695 1998 ST AID REFUNDING BONDS TOTAL 33,550 50,004 1,610,005 296,695 -53- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1998 050 650 STREET BONDS OF 1998 0 29,074 161,375 157,210 GO STREET IMPR BONDS 1998 TOTAL 0 29,074 161,375 157,210 -54- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND LIQUOR STORES FUND 051 651 HUMBOLDT LIQUOR 933,431 994,897 269,177 0 652 BOULEVARD LIQUOR 988,834 1,109,407 244,255 0 653 NORTHBROOK LIQUOR 1,183,262 1,300,549 1,148,852 1,150,526 664 BROOKLYN CENTER LIQUOR 0 0 1,892,260 2,192,886 LIQUOR STORES FUND TOTAL 3,105,528 3,404,853 3,554,544 3,343,412 -55- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GOLF COURSE FUND 052 654 CENTERBROOK GOLF 258,686 293,470 287,806 299,744 GOLF COURSE FUND TOTAL 258,686 293,470 287,806 299,744 -56- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EARLE BROWN HERITAGE CTR 053 655 CONVENTION CENTER 781,752 974,030 1,013,143 1,066,561 656 CATERING OPERATIONS 1,273,683 2,074,844 1,961,247 2,039,687 657 OFFICE RENTALS 52,587 32,338 21,914 18,390 65.8 INN ON THE FARM 303,720 284,457 262,905 305,581 659 EARLES RESTAURANT 25,107 0 0 0 660 EBHC ADMINISTRATION 213,871 250,597 257,863 258,498 499 UNDEFINED 346,206 323,069 0 0 EAARLE BROWN HERITAGE CTR TOTAL 2,996,927 3,939,335 3,517,072 3,688,717 1 1 -57- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET r 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND RECYCLING AND REFUSE FUND 055 665 RECYCLING FUND 214,691 213,383 215,000 215,000 RECYCLING AND REFUSE FUND TOTAL 214,691 213,383 215,000 215,000 1 -58- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITUREES BUDGET BUDGET FUND WATER UTILITY FUND 056 670 WATER FACILITY MAINT 368,557 349,138 449,116 444,528 671 WATER OPERATIONS 706,192 819,989 800,527 891,671 672 WATER CONSTRUCTION 301 634 913,909 1,128,540 MATER UTILITY FUND TOTAL 1,075,050 1,169 -761 _2,163,552 _2_464,739 -59- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND SANITARY SEWER FUND 057 675 SEWER FACILITIES MAINT 135,425 138,420 155,619 178,873 676 SEWER OPERATIONS 1,897,060 1,840,750 1,840,772 1,870,417 677 SEWER CONSTRUCTION -3 0 937,700 775,600 SANITARY SEWER FUND TOTAL _2,032,482 1,979,170 _2,934,091 _2,824,890 -60- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND STORM SEWER FUND 058 680 STORM SEWER OPERATIONS 357,446 297,483 505,406 566,331 681 STORM SEWER CONSTRUCT 2,563 0 904,230 844,890 STORM SEWER FUND TOTAL 360,009 297,483 1,409,636 1,411,221 1 1 -61- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND CENTRAL GARAGE INTER SERV 060 685 CENTRAL GARAGE 1,068,289 1,059,698 1,858,930 1,452,353 CENTRAL GARAGE INTER SERV TOTAL 1_068,289 1,059,698 1,858,930 1,452,353 t t 1 -62- CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EMPLOYEE RETIREMENT FUND 061 686 EMPLOYEE RETIRE FUND 25,966 156,912 70,000 8.4,000 EMPLOYEE RETIREMENT FUND TOTAL 25,966 156,912 70,000 84,000 1 1 -63- Member Debra Hilstrom introduced the following resolution and moved its adoption: HRA RESOLUTION NO. 2000 -05 RESOLUTION ESTABLISHING THE FINAL TAX LEVY FOR THE BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY, 1 FOR THE YEAR 2001 WHEREAS, Minnesota statutes currently require certification to the Hennepin County Auditor of a final tax levy on or before December 28, 2000. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Brooklyn Center as follows: Section 1: That there be and hereby is levied a property tax for the Housing and Redevelopment Authority, for the year 2001, at a rate not to exceed 0.0144% of taxable market value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of establishing an H.R.A. Fund and conducting the operation of a H.R.A. pursuant to the provisions of MSA 469.001 through 1 469.047: Section 2: That the consent resolution by the City Council of the City of Brooklyn Center to this special tax for the operation of the Housing and Redevelopment Authority be attached to this resolution and made a part of it. December 11, 2000 &-*X Date (f Chair The motion for the adoption of the foregoing resolution was duly seconded by member t Kay Tasman and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay Tasman, Fd Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. 1 -64- r r Member Debra Hilstrom introduced the following resolution and moved its adoption: HRA RESOLUTION NO. 2000 -06 RESOLUTION APPROVING THE FINAL BROOKLYN CENTER HOUSING r AND REDEVELOPMENT AUTHORITY BUDGET FOR THE YEAR 2001 PURSUANT TO MSA CHAPTER 469.033, SUBDIVISION 6 AND MSA r CHAPTER 469.107. SUBDIVISION 1 W HEREAS, the Brooklyn Center Housing and Redevelopment Authority has r considered the budget and finds that this budget is necessary for the operation of the Brooklyn Center Housing and Redevelopment Authority during the year 200E NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority for the City of Brooklyn Center as follows: 1. that the budget of the Housing and Redevelopment Authority for said City is hereby approved and shall be: r ESTIMATED REVENUES: General Property Taxes $150,190 r Intergovernmental Revenue Homestead Credit 19.684 Total Revenue by Source $169,874 r APPROPRIATIONS: Transfer to E.D.A. #2 Fund $169,874 2. that a copy of this resolution be submitted to the City Council of the City of Brooklyn Center. r December 11, 2000 r Date Chair The motion for the adoption of the foregoing resolution was duly seconded by member r Kay Tasman_ and upon vote being taken thereon, the following voted in favor thereof. Myrna Kragness, Debra Hilstrom, Kay lasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; r whereupon said resolution was declared duly passed and adopted. r r -65- 1 Member Kay Lasman introduced the following resolution and moved its adoption: 1 EDA RESOLUTION NO. 2000 -25 RESOLUTION APPROVING THE FINAL BROOKLYN CENTER ECONOMIC i DEVELOPMENT AUTHORITY BUDGET FOR THE YEAR 2001 PURSUANT TO MSA CHAPTER 469.107. SUBDIVISION 1 WHEREAS, the Brooklyn Center Economic Development Authority has considered the final budget and finds that this budget is necessary for the operation of the Brooklyn Center Economic Development Authority during the year 2001. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority for the City of Brooklyn Center as follows: 1. that the final budget of the Economic Development Authority for said City is hereby approved and shall be: Economic Development Authority #1 Fund ESTIMATED REVENUES: Intergovernmental Revenue CDBG $240,212 I.D.R.B. Fees 9 000 Investment Earnings $5.000 Total Revenue by Source $254,212 APPROPRIATIONS: Redevelopment $419,103 CDBG programs $240.212 Total Appropriations $659,315 Economic Development Authority #2 Fund ESTIMATED REVENUES General Property Taxes $210,229 Investment Earnings $25,000 Transfer from H.R.A. Fund $169.874 Total Revenue by Source $405,103 2. that a copy of this resolution be submitted to the City Council of the City of Brooklyn Center. 1 -66- r RESOLUTION NO. 2000 -25 r December 11, 2000 .r.� Date Q tesiden�t 1 The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hi is trom and upon vote being taken thereon, the following voted in favor ftreof. Myrna Kragness, Debra Hilstrom, Kay lasman, Fri Nelson, and Robert and the followmg voted against the same: none; whereupon said resolution was declared duly passed and adopted. r 1 1 r 1 r r r 1 1 r r -67- r Member Debra Hilstrom introduced the following resolution and moved its adoption: EDA RESOLUTION NO. 2000 -26 RESOLUTION REQUESTING THE CITY OF BROOKLYN CENTER TO LEVY TAXES FOR THE BENEFIT OF THE BROOKLYN CENTER ECONOMIC DEVELOPMENT AUTHORITY FOR THE YEAR 2001 WHEREAS, Minnesota statutes currently require certification to the Hennepin County Auditor of a final tax levy on or before December 28, 2000. NOW, 'THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Brooklyn Center as follows: Section 1: That the Economic Development Authority requests the City of Brooklyn Center to levy a property tax for the benefit of the Economic Development Authority, for the year 2001 at a rate not to exceed 0.01813 of taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of maintaining the E.D.A. Special Operating Fund pursuant to MSA Chapter 469.107, Subdivision L Section 2: The City of Brooklyn Center will include the Economic Development Authority's tax levy for the year 2001 in the City of Brooklyn Center's certification to the Hennepin County Auditor of a final tax levy to on or before December 28, 2000. December 11, 2000 Date U President The motion for the adoption of the foregoing resolution was duly seconded by member Ed Nelson and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay lasman,. Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -68- its adoption: RESOLUTION NO. 2000 -214 RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 2001 WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, the City Council has received a resolution from the Housing and Redevelopment Authority of the City of Brooklyn Center entitled a "Resolution Est_ ablishing the Final Tax Levy for the Brooklyn Center Housing and Redevelopment Authority for the Year 2001 and WHEREAS, Minnesota statutes currently require certification of a final tax levy to the Hennepin County Auditor on or before December 28, 2000; and WHEREAS, the City Council, pursuant to the provisions of MSA 469.033, Subdivision 6, must by resolution consent to the final tax levy of the Housing and Redevelopment Authority of the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that a special tax be levied upon all real and personal property within the City of Brooklyn Center at the rate of 0.0144% of taxable market value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota. BE. LT FURTHF.,R RESOLVED that the said property tax levy be- used for :he operation of the Brooklyn Center housing and Redevelopment Authority pursuant to the provision of MSA 469.001 through 469.047. December 11,2000 Date Mayor ATTEST: JVAW Ci ty Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof. Myrna Kragness, Debra Hilstrom, Kay Tasman, Ell Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -69- Member Kay 1asm_ an introduced the following resolution and moved its adoption: RESOLUTION NO. 2000 -215 RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 2001 APPROPRIATIONS FOR THE GENERAL FUND, THE DEBT SERVICE FUNDS. THE E.D.A. FUND. AND THE H.R.A. FUND BUDGETS WHEREAS, The City of Brooklyn Center is annually required by Charter and state law to approve a resolution setting forth an annual tax levy to Hennepin County; and WHEREAS, Minnesota statutes require certification of a final tax levy to Hennepin County on or before December 28, 2000. t NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. There is hereby levied upon all taxable property lying within the City of Brooklyn Center, a proposed tax levy of the following sums for the purpose indicated: GENERAL FUND (without debt) $7,001,904 STREET IMPROVEMENT DEBT SERVICE -94 66,176 STREET IMPROVEMENT DEBT SERVICE -95 72,579 STREET IMPROVEMENT DEBT SERVICE -96 122,581 POLICE FIRE BUILDING DEBT SERVICE 785.492 TOTAL GENERAL FUND $8,048,732 ECONOMIC DEVELOPMENT AUTHORITY 216,731 HOUSING REDEVELOPMENT AUTHORITY 154.835- $8,420,298 2. The City Clerk shall cause a copy of this resolution to be certified to Hennepin County so that said sum shall be spread upon the tax rolls and will be payable in the year 2001. December 11, 2000 Date Mayor ATTEST: City Clerk The motion for the adoption of the 'foregoing resolution was duly seconded by member Debra Hi is trom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay Tasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly nas.QM anti adnntPA -7o- Member Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2000 -216 RESOLUTION TO ADOPT THE 2001 PROPOSED BUDGET FOR THE GENERAL FUND WHEREAS the City f Brooklyn Center is aumjall b tY Yn Y Y Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the appropriations for budgeted funds for the calendar year 2001 shall be: 1. APPROPRIATIONS: Organizational Unit General- Government $1,615,094 Public Safety 5,321,012 Community Development 736,175 Convention Tourism 342,000 Social -Services 106,035 Government Buildings 617,811 Public Works 2,092,352 Parks 947,773 Recreation 1,325,091: Risk Management 169,400 Contingency 57,808 Central Supplies Support 287,840 Civic Events 9,387 Reimbursements from Other Funds 770,707 Transfers to Capital Projects Fund 125,000 Transfers to Special Assessment Construction Funds 409,044 Transfers to Street Debt Service Funds 261,336 Transfers to Police Fire Debt Service Fund 785,492 TOTAL GENERAL FUND $14,437,943 RESOLUTION NO. 2004 2. ESTIMATED REVENUES: General Property Taxes $7,838,675 Sales Taxes on Lodging 720,000 Licenses Permits 551,165 Intergovernmental Revenue 4,149,058 General Government Services Charges 30,000 Public Safety Service Charges 37,000 Recreation Fees 555,045 Fines Forfeitures 185,000 Miscellaneous Revenue 372,000 TOTAL GENERAL FUND REVENUE BY SOURCE $14,437,943 1 December 11, 2000 Date ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hils tram and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -72- Member Kay Tasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2000 -217 RESOLUTION TO ADOPT THE 2001 PROPOSED BUDGETS FOR THE SPECIAL REVENUE FUNDS WHEREAS, the City f Brooklyn Center is b Charter and state law to ty yn regwred y adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following fiends for the year 2001 shall be: SPECIAL REVENUE FUNDS ESTIMATED REVENUES: APPROPRIATIONS: Housing Redevelopment Auth. $169,874 $169,874 Economic Development Authority #1 Fund $254,212 $659,315 Economic Development Authority #2 Fund $405,103 Earle Brown Tax Increment Distr. $1,174,554 $1,394,000 Tax Increment Distr. #3 $2,639,327 $722,801 Tax Increment Distr. #4 $222,780 $212,000 Police Drug Forfeiture Fund $20,000 $20,000 Community Dev Block Grant $240,212 $240,212 City Initiatives Grant Fund $154,970 $154,970 TOTAL; $5,281,032 $3,573,172 December 11, 2000 Date= Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay lasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. 7- 3 Member Kay l asman introduced the following resolution nand moved its adoption: RESOLUTION NO. 2000 -218 t RESOLUTION TO ADOPT THE 2001 PROPOSED BUDGETS FOR THE CAPITAL PROJECTS FUNDS WHEREAS, the City of Brooklyn Center is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following funds for the year 2001 shall be: t CAPITAL PROJECTS FUNDS ESTIMATED t REVENUES: APPROPRIATIONS: Capital Reserve Emergency Fund $70,000 Capital Improvements Fund $602,840 $3,808,495 M.S.A. Construction Fund $1,542,455 $742,787 Special Assessment Construction $1,471,634 $1,952,540 TOTAL $3,686,929 $6,503,822 December 11, 2000 Date bda ATTEST: City Clerk 1 The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hi is trom and upon vote being taken thereon, the following voted in favor thereof. Myrna Kragness, Debra Hi.lstrom, Kay Tasman, Ed Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -74- Member Kay Tasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2000 -219 RESOLUTION TO ADOPT THE 2001 PROPOSED BUDGETS FOR THE ENTERPRISE FUNDS WHEREAS, the City of Brooklyn Centex is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Cmicil of the City of t Brooklyn Center that the budgets for the Enterprise Funds for the year 2001 shall be: OPERATIONS: ESTIMATED REVENUES: APPROPRIATIONS: Liquor Stores $3,362,000 $3,343,412 Centerbrook Golf Course $383,015 $335,944 Earle Brown Heritage Center $3,719,525 $3,588,667 Water Utility $1,473,500 $1,311,399 Sanitary Sewer $2,553,910 $2,035,790 r Storm Drainage $1,394,139 $566,331 Recycling X215.000 $215.000 TOTAL $13,101,089 $11,396,543 CONSTRUCTION: APPROPRIATIONS Centerbrook Golf Course $13,800 Earle Brown Heritage Center $100,050 Water Utility $1,153,340 Sanitary Sewer $789,100 Storm Drainage $844.890 TOTAL $2,901,180 cem ber 11. 2000 De Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hils trom and upon vote being taken thereon, the folio ��ng voted in favor thereof: r Myrna Kragness, Debra Hilstrom, Kay Tasman, Ed Nelson, and abert pePPe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -75- adoption: Member Kay lasman introduced the following resolution and moved is RESOLUTION NO. 2000 -220 RESOLUTION TO ADOPT THE 2001 PROPOSED BUDGETS FOR THE INTERNAL SERVICE FUNDS WHEREAS, the City of Brooklyn Center is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following funds for the year 2001 shall be: INTERNAL SERVICE FUNDS ESTIMATED REVENUES: APPROPRIATIONS: t Public Employees Retirement $84,000 $84,000 Central Garage $1,452,353 $1,452,353 TOTAL' $1,536,353 $1,536,353 December 11, 2000 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hils trom and upon vote being taken thereon, the foliowmg voted in favor thereof: Myrna Kragness, Debra Hilstrcm, Kay lasman, Fri Nelson, and Robert Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. -76- GENERAL FUND 400 City Council 401 Administration 402 Human Resources/Purchasing 403 City Clerk 404 Elections 410 Finance 411 Data Processing 415 Legal 416 Patrol 417 Investigation 418 Support Services 419 Office of the Chief of Police 425 Fire 426 Emergency Preparedness 430 Inspections 431 Planning and Zoning 432 Assessing 433 Convention and Tourism 435 Social Services 439 Police Station Maintenance 440 Custodial Services 441 Building Maintenance 442 Government Buildings Ground Maintenance 443 Engineering Services 444 Public Works Administration 445 Streets Maintenance 446 Traffic Control 447 Snow and Ice Control 448 Street Lighting 449 Park Grounds Maintenance 450 Parks Facility Maintenance 451 Maintenance for Recreation Programs 452 Forestry 454 Ice and Hockey Rinks 459 Community, Activities, Recreation and Services Administration 460 Recreation Administration 461 Adult Recreation 462 Teen Programs 463 Youth Recreation 464 General Recreation j 465 Community Center 466 Pool 470 Risk Management 471 Central Supplies and Support 472 Civic Events 474 Reimbursement from other Funds 475 Transfers -77- SPECIAL REVENUE FUNDS 618 53rd Avenue Project 619 City Initiatives Grant Fund 620 HRA Fund 621 EDA #I Fund 622 EDA Bond Proceeds 623 EDA CDBG Programs 624 Earle Brown Tax Increment Financing District 625 Tax Increment District No. 3 626 Tax Increment District No. 4 628 CDBG Fund 629 Police Drug Forfeiture Fund CAPITAL AND BOND 630 Capital Improvements Fund 630R Capital Reserve Emergency Fund 631 MSA Fund 632 Special Assessment Construction Fund 633 G. O. State Aid Road Bonds, Series 1991B 634 G. O. Improvement Street Bonds, 1999A 635 G. O. Improvement Street Bonds, 2000A 639 G. O. Tax Increment Bonds, Series 1991A 640 G. O. Tax Increment Bonds, Series 1992A 641 G. O. Improvement Bonds, Series 1994B 642 G. O. Improvement Bonds, Series 1995B 643 G. O. Tax Increment Bonds, Series 1995A 644 G. O. Improvement Street Bonds, Series 1996A 645 G. O. Improvement Street Bonds, Series 1997A 646 G. O. Police and Fire Building Bonds, Series 1997B 649 G. O. State Aid Road Refunding Bonds, Series 1998B 650 G. O. Improvement Street Bonds, Series 1998A ENTERPRISE FUNDS 651 Humboldt Liquor 652 Boulevard Liquor 653 Northbrook Liquor 664 Brooklyn Center Liquor 654 Centerbrook Golf Course 655 Convention Center 656 Catering Operations 657 Office Rentals 658 Inn on the Farm 660 Earle Brown Heritage Center Administration -78 UTILITIES 665 Recycling Fund 670 Water Facility Maintenance 671 Water Operations 672 Water Construction Projects 675 Sewer Facilities Maintenance 676 Sewer Operations 677 Sewer Construction Projects 680 Storm Sewer Operations 681 Storm Sewer Construction Projects CENTRAL GARAGE PENSION 685 Central Garage 686 Employee Retirement Fund 1 -79- CLASSIFICATION OF EXPENDITURE OBJECT CODES UbJtC: i NUMBER OBJECT DESCRIPTION TOINCLUDE PERSONAL SERVICES 4100 Salaries/Wages, Reg Employees Self- explanatory Self- explanatory 4112 Overtime of Regular Employees Self -explanatory Self- explanatory 4113 Compensatory Pay Police On call pay for court appearances Included in budget for object 4100 4117 Holiday Premium Overtime Premium paid to police working on holidays Included in budget for object 4100 4130 Wages of Part-time Employees Self- explanatory Self- explanatory 4131 Overtime of Part-time Employees Self- explanatory Self explanatory 4132 Flik Employee Wages Catering staff employed by Flik Self- explanatory 4133 Vacation Pay Self- explanatory Included in budget for object 4100 4134 Holiday Pay Self- explanatory Included in budget for object 4100 4135 Sick Leave Pay Self- explanatory Included in budget for object 4100 4140 PERA Defined Contribution City Contribution to PERA Defined Contr PERA available to City Council members 4141 PERA Basic Plan City Contribution to PERA Basic Plan Self- explanatory 4142 PERA Coordinated Plan City Contribution to PERA Coord Plan Self explanatory 4143 PERA Police Fire Plan City Contribution to PERA Police Fire Self- explanatory 4146 FICA/Medicare Payroll Tax City Share Self- explanatory 4149 Fire Pension Contribution City Contribution to Fire Relief Pension Self explanatory 4150 Employee Benefits City Contribution to employee benefit plan Cafeteria benefits plan 4151 Health Insurance Health Premium City Share Replaced by 4150 Employee Benefits 4152 Life Insurance Life Premium City Share Self explanatory 4153 Dental Insurance Dental Premium City Share Replaced by 4150 Employee Benefits 4154 Worker's Comp Insurance WIC Premium City Paid Self- explanatory 4156 Unemployment Compensation Unemployment City Paid Self- explanatory 4158 Disability Insurance Disability City Paid Self explanatory 4196 Flik Employee Benefits Benefits cost of staff employed by Flik Self- explanatory 4198 Engineering Fees Reimbursed Allowance for Personnel Costs Charged to Capital Projects 4199 Salaries Reimbursed Costs of Administrative Support Includes salary, benefits, and Personnel who are allocated out to rental charges other City departments and funds SUPPLIES 4210 Office Supplies Miscellaneous supplies used in Pens, paper, ribbons, filing supplies, normal office operation stationery, etc. -80- CLASSIFICATION OF EXPENDITURE OBJECT CODES OBJtI:I NUMBER OBJECT DESCRIPTION TOINCLUDE 4212 Printed Forms Forms printed specifically for an Police citation books, assessor's operating department filed cards valuation notices, time cards, receipts, licenses. 4217 Paper Supplies Paper used for maintenance of buildings Self- explanatory 4220 Operating Supplies, General Supplies other than office or repair Film, building codes and regulations, supplies used in the normal operation arts and craft supplies, pottery, game of a department that cannot be equipment, ping pong paddles, cues specifically identified and placed under balls, playground supplies, program a more definitive object code supplies, directories, photographic supplies, emergency flares, ammunition, wall maps, tear -gas, small batteries. 4221 Motor Fuels Gas diesel fuel for mobile Self- explanatory and other equipment 4222 Lubricants Additives Self explanatory Self explanatory 4223 Cleaning supplies Any items used for cleaning Rags, brooms, buffing pads, soap, cleaning compounds, etc. 4224 Clothing Personal Equipment Required uniforms and personal Police Fire Department equipment uniforms 4225 Shop Supplies Any materials, except small tools, Cleaning solvents, auto wax, nuts and needed in a department shop to carry bolts, hand cleaners, tire repair out its function material, anti freeze, windshield solvent 4226 Chemicals Chemical Products Chemicals used in operations Swimming pool chemicals and cleaners 4227 Safety Supplies Items purchased to provide for the O.S.H.A. required supplies, first aid safety of employees participants supplies 4229 Welding Supplies Self- explanatory Self- explanatory 4230 Repairs Maintenance Supplies Items purchased for repair or Air filters, light bulbs, bolts nuts, and maintenance of department and other other supplies needed to repair any facilities except buildings and mobile items except building and mobile equipment equipment 4231 Equipment Parts Parts necessary to maintain and repair Parts for mobile other equipment. any City owned equipment including Batteries, oil, filters, spark plugs, points, mobile equipment body parts, etc. 4232 Tires Self- explanatory Self explanatory 4233 Building Repair Supplies Items purchased for repair of buildings Paint, lock repairs, heating and air and mechanical equipment which is conditioning maintenance, lumber, part of the building electrical, plumbing, roof maintenance, glass replacement 4234 Street Maintenance Materials Materials purchased to be used in the Ice control salt, sand, cement, gravel, maintenance and repair of City streets sealcoating oil, marking paint, hot mix, etc. 4235 Landscape Materials Supplies Materials purchased to maintain or Fertilizer, seed, sod, trees, shrubs, etc. install landscaping 4236 Signs Striping Materials Material purchased to Sign blanks, sign faces, sign posts, paint, nuts, maintain and prepare signs bolts, misc. hardware, center line paint -81- CLASSIFICATION OF EXPENDITURE OBJECT CODES NUMBER OBJECT DESCRIPTION TOINCLUDE 4237 Paint Supplies Painting supplies for Central Garage repairs Self explanatory 4240 Small Tools Tools with a value of less than $500 Rakes, shovels, picks, forks, wrenches, used to accomplish the department's pliers, hammers, small power tools, tasks screwdrivers, and other hand tools 4241 Laundry Items purchased to dean clothing, Laundry soap, cleaner, etc. towels, etc. 4243 Utility System Supplies Items purchased to repair and maintain Plumbing supplies, valves, fittings, the City s water sewer system pipe, hose, clamps, etc. 4244 Athletic Field Supplies Items purchased to improve or Agricultural lime, marking lime, clay, maintain athletic fields bases, stakes, plates, and sod 4245 Maintenance Supplies Supplies used by Streets Department Self- explanatory 4246 Trailway Repair Supplies Items purchased to improve or Bituminous, gravel, or other material maintain trailways for trailways only 4247 Park Courts Repair Supplies Items purchased to improve or Bituminous, gravel, or other material maintain tennis and basketball courts for courts only 4250 Dare Supplies Items purchased for the DARE program Self- explanatory 4271 Minor Equipment Equipment or computer software with a Misc. computer software, calculators, value of less than $1,000 to accomplish and other minor equipment the department's tasks PURCHASED SERVICES 4308 Charter Commission Expenses of the Charter Commission Self- explanatory 4310 Professional Services, General Fees for professional services of Designers, architects, inspectors. outside consultants other than appraisers, plan checks, employment specifically defined testing, field tests 4311 Benefits Administration Fees for professional services of COBRA benefits administration outside payroll benefits administrator 4312 Legal Professional Services Legal Counsel City Attorney and other outside legal assistance, expert witness testimony, lie detector tests 4313 Audit Financial Services Fees for annual independent audit and Audit fees, financial consulting fees other outside financial consultation 4314 Medical Services Fees for outside medical consulting Home nursing, medical exams, blood services tests, psychological testing 4315 Instructors Fees for outside instructors in or Instructors for Recreation Programs with a department 4318 Casual labor Fees for persons who are temporary Includes anyone who would covered employees but are not on the payroll by the City s worker's compensation system insurance if injured -82- CLASSIFICATION OF EXPENDITURE OBJECT CODES UCJt(:1 NUMBER OBJECT DESCRIPTION TOINCLUDE COMMUNICATIONS 4321 Postage All postage paid U.S. mail Permit mail, metered mail, and all outgoing mail 4322 Telephone Services Monthly telephone charges Self- explanatory 4323 Radio Communications Rental charge for radio units Rental of mobile radios, UHF radios, and service maintenance charges portable radios, and the monthly service maintenance charge 4324 Delivery Service Self- explanatory Self explanatory 4330 Transportation Bus service or other transport Used for Recreation programs such as contracted from an outside party Community Tripsters, and City Tours 4334 Use of Personal Auto Mileage reimbursements to employees Mileage reimbursed at the rate consistent for use of ersonal autos and parking with IRS regulations. P P 9 9 fee reimbursements 4340 Advertising, General g, Advertising or promotion besides Community advertising and auctions employment or legal notices 4341 Employment Advertising Help wanted ads Help wanted ads 4350 Printing Cost for printing to be distributed Outside printing of flyers, brochures to the public or pamphlets 4351 Legal Notice Publication Cost of publication of legal notices Legal notices ordinances published in newspapers or other media REPAIR. RENTAL MAINTENANCE 4380 Repair Maint Contract Cost of repair performed by outside Any repair not detailed in one of the contractors accounts below 4381 Auto Equipment Repair Cost of auto and other mobile Outside transmission work, body work, equipment repaired by a private wheel alignment and balancing, etc.. contractor 4382 Equipment Repair Cost of service agreements and Service agreements, office equipment repairs by private contractors of City repair, audio visual equipment repair, equipment other than auto and mobile recreational equipment repair, radar equipment unit repair, time clock repair, etc. 4383 Buildings Repairs Repairs to city owned buildings Self explanatory 4384 Street and Alley Repair Cost of private contractor to repair or Self- explanatory replace City streets 4385 Landscaping Services Cost of private contractor to either Sod, trees, grading, mowing, fertilizing maintain of install landscaping 4386 Communications Systems Cost of contractual service Maintenance of Public Services, Civil Maintenance maintenance charge for City owned Defense and Fire Department Radio radio units and bases systems 4387 Traffic Signal Maintenance Cost of repairs and maintenance of Private contractor to replace lamps City traffic signals and other maintenance items -83- CLASSIFICATION OF EXPENDITURE OBJECT CODES NUMBER OBJECT DESCRIPTION TOINCLUDE 4388 Electrical Repairs Cost of electrical repairs to City Self explanatory buildings 4389 Maintenance Contracts An agreement with a contractor to provide Self explanatory all required repairs needed for a specified system or unit for an agreed upon time period. 4390 Rentals Any rental not described in one of the Self- explanatory other rental accounts 4392 Building Rentals Cost of renting buildings used by Rental of school rooms for recreation the City programs, schools and churches for elections 4393 Equipment Rentals Cost of renting equipment for City use Rental of backhoes, boom trucks, tree movers, lift trucks, and specialized hand tools 4396 Software Maintenance Maintenance contracts on computer software Self explanatory 4397 LOGIS Charges Cost of LOGIS (Local Government Mainframe computer equipment, software, and Information System) data processing support services costs for all automated functions 4398 Protection Service Cost of departmental fire and burglar Alarm systems maintenance for alarm services City buildings OTHER CONTRACTUAL SERVICES 4400 Other Contractual Services Includes other contractual services Self- explanatory used that cannot be specifically identified and placed under a more definitive object code 4406 Special Events Expenses Incurred to Support Community Self- explanatory Celebrations such as Earle Brown Days 4411 Conferences and Schools Direct costs of attendance at all Travel, conferences, schools, conferences, seminars, etc. including seminars, reimbursements to travel for General Fund Departments. employees for approved training All charges to Unallocated courses, local meeting expenses, and Departmental Expenses except for all other training. Does not include Police and Fire Training employee salaries while attending the same 4412 Meeting Expenses Costs to Host or Attend a Meeting Self- explanatory 4413 Dues and Subscriptions Cost of subscriptions to various League dues, Metro Cities dues, publications, membership dues in Labor Relations consulting services, various professional associations professional dues, magazine and intergovernmental associations subscriptions, etc. 4414 Licenses, Taxes, Fees Vehicle excise tax, permits required for Self explanatory the City to carry on an activity, 4415 Awards and Indemnities Court Settlements Deductible on Insurance Self explanatory 4416 Prize Funds/Expense Reimbursement Dudley Team Prize Funds /Expense Reimb. Self explanatory 4417 Books and Reference Materials Self- explanatory Self- explanatory -84- CLASSIFICATION OF EXPENDITURE OBJECT CODES NUMBER OBJECT DESCRIPTION TOINCLUDE 4418 Relocation Benefits Relocation assistance Self- explanatory 4419 Vehicle Licenses MN license plates for City owned Self- explanatory vehicles 4420 Human Rights Commission Expenses of the Human Rights Commission Self- explanatory 4421 Janitorial Services Cost of private contractor to Self- explanatory provide janitorial services 4423 San Sewer Disposal Charges Payments to the Metropolitan Council Cost of treatment of sewage Environmental Services prior to its discharge 4424 Towing Charges Cost of towing and storing private Self explanatory vehicles tagged by the Police Dept. 4425 Boarding of Prisoners Cost of boarding prisoners at the Self- explanatory workhouse 4426 Microfilming Costs of microfilming done by others Self explanatory than City employees under contract 4427 Diseased Tree Removal Cost of private contractor to Usually diseased but includes all trees Contract remove trees CENTRAL GARAGE CHARGES 4440 Fuel Charges Cost of fuel used in City's vehicles Self- explanatory and equipment 4441 Fixed Charges Monthly charges for replacement Depreciation, Inflation, Administrative of City vehicles and equipment Overhead, and LOGIS charges 4442 Repair Maintenance Charges Charges for repairs and maintenance Mechanics labor, parts, outside repairs, of City vehicles and equipment and overhead charges 4443 Multi -Use Charges Cost per hour charged out to Replacement, fuel, repairs departments for use of vehicles and maintenance costs and equipment charged out by the hour 4444 Replacement Charges Capital contributions necessary to cover Self- explanatory funding shortfalls for new equipment purchases INSURANCE 4461 General Liability Insurance Insurance premium for liability coverage Self- explanatory 4462 Property Insurance Insurance premium on City property Self- explanatory 4463 Machinery Breakdown Insurance Covers the risk of breakdown of a Pumps, motors, air conditioning, refrigeration variety of equipment heating, compressors, and telephone equipment 4464 Equipment Floater Insurance Insurance premium on Self- explanatory detached equipment 4465 Automotive Insurance Liability property coverage for Self- explanatory City vehicles 4466 Bonds Insurance Bond insurance premium on Self- explanatory City employees -85- CLASSIFICATION OF EXPENDITURE OBJECT CODES ubjru I NUMBER OBJECT DESCRIPTION TOINCLUDE 4467 Moneys Credits Insurance Insurance premium on City cash Self- explanatory 4469 Dram Shop Insurance Insurance premium on liquor Self- explanatory stores' liability UTILITIES 4481 Electric Service Cost of electricity for lights and Electric service for buildings, lights, air electric power conditioning, equipment, boilers 4482 Gas Service Cost of natural gas used for heating Self explanatory buildings 4483 Heating Oil Cost of oil used for heating buildings Fuel for City buildings 4484 Water Cost of City water used in City Water for swimming pool, wading pools, operations drinking, bathrooms, ice rinks 4485 Sanitary Sewer Cost of sewage disposal Sewage charges 4486 Hazardous Waste Disposal Cost of disposing of hazardous waste Self- explanatory 4487 Solid Waste Disposal Cost of solid waste disposal Trash removal 4488 Storm Water Drainage Cost of storm water disposal Storm water drain charges CAPITAL OUTLAY 4510 Land and Interest in Land Purchase of Land Self- explanatory 4511 Improvements to Land Any cost of improving the land Grading, large tree plants, parking itself, exclusive of buildings or lot improvements, sidewalks equipment on that land 4512 Right of Way Easements Cost of acquiring right of way property Entire cost to the right of way property including the land and building 4520 Buildings Cost of acquiring or constructing All buildings, including park shelter buildings or cost of additions or buildings major remodelling of said buildings 4530 Other Improvements Major acquisitions or construction Tennis courts, volleyball courts, not classified as land, land improvements, surfaced playground area, permanent buildings, or any other specifically bleachers, backstops, chain link defined capital outlay object code fences, snow fencing 4531 Special Assessments on Land Cost to City for land improvements Water service, sewer service, street to City owned land through special improvements, curb and gutter, assessment process sidewalks, etc. 4548 Computer Equipment Data processing equipment Personal computers, printers, software, used in a City office and communications equipment 4550 Furniture and Fixtures Furniture fixtures other than those Kitchen appliances, lounge used in a City office furniture, store shelving 4551 Office Furnishings and Furnishings and equipment Desks, chairs, tables, file cabinets, Equipment used in an office computers, printers, and any other office equipment -86- CLASSIFICATION OF EXPENDITURE OBJECT CODES uojru I NUMBER OBJECT DESCRIPTION TOINCLUDE 4552 Other Equipment Any other equipment not Radios, police, fire, recreation detailed in another category equipment, vacuums, ladders, etc. 4553 Mobile Equipment Motorized vehicles, their Automobiles, trucks, trailers, tractors, accessories and other rolling stock and construction equipment 4560 Construction Contracts Outside contractor hired to construct Self- explanatory a building, park, street or public improvement DEBT SERVICE 4610 Debt Service Principal Self- explanatory Bonds maturing paid in the current year 4611 Interest Self- explanatory Bond interest, line of credit interest 4612 Paying Agent Fees Fees paid to bond registrar to handle Self explanatory bond payments to bond holders 4613 Special Assessment Processing Fee Fee paid to Hennepin County Cost of processing special assessments 4614 Continuing Disclosure Fee Requirement to keep buyers of City bonds Fee paid to City's financial advisor for this service informed of changes in financial condition 4615 NSP Loan Debt Service Payments on an energy conservation loan from NSP Amount due in the current year 4616 Arbitrage Calculation Compliance with IRS Regulations on interest Fee paid to City s financial advisor for this service earnings in debt service funds OTHER DISBURSEMENTS 4702 Administrative Service Transfer Reimbursement to the General Fund of the Primarily charged to enterprise funds costs of personnel providing services to other funds 4703 Engineering Reimbursement Transfer Reimbursement to the General Fund of the Primarily charged to enterprise funds and costs of personnel providing construction capital projects funds project management services to other funds 4704 Storm Sewer Wage Reimbursement Reimbursement to the General Fund of the Charged to the Storm Drainage Utility Fund costs of personnel maintaining the storm sewers 4727 Special Assessment Const. Transfer Transfer to cover another fund's share of If from the General Fund, takes the place of a construction project sale of bonds supported by property taxes 4730 Debt Service Fund Transfer Transfer of property taxes collections to Allows the General Fund to show the total the debt service funds property taxes for the City in one place t 4800 Inventory Variances Adjustments to the perpetual inventory Self explanatory after physical counts 4801 Merchandise Breakage Adjustments to the perpetual inventory Self- explanatory for merchandise breakage 4802 Delivery Charges Cost of outside contractor to deliver Self -explanatory liquor store merchandise to the stores 4821 Liquor Cost of Sales Liquor merchandise purchased for the Self explanatory Liquor Stores with intent of resale to the public -87- CLASSIFICATION OF EXPENDITURE OBJECT CODES U6J CL; l NUMBER OBJECT DESCRIPTION TOINCLUDE 4822 Wine Cost of Sales Wine merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4823 Beer Cost of Sales Beer merchandise purchased for the Self- explanatory Golf Course or Liquor Stores with the intent of resale to the public 4824 Mix Non Taxable Cost of Sales Mix merchandise purchased for the Self explanatory Liquor Stores with intent of resale to the public 4825 Mix Taxable Cost of Sales Mix merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4826 Miscellaneous Cost of Sales Misc. merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4840 Merchandise for Resale Merchandise purchased with Concessions, recreation items such the intent of resale to the public as shirts, goggles, bags, etc. 4842 Food Cost of Sales Food and beverages purchased for All food items purchased for resale the Golf Course with the intent of resale to the public 4843 Banquet Expenses Food and beverage costs for banquets Self explanatory at the Golf Course 4920 Depreciation Self- explanatory Self- explanatory 4995 Contingency Reserve established by the City Used only at the direction of the Council for annual unanticipated needs City Council -88- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GENERAL 001 3009 Gross Property Tax Levy 0 0 7,742,888 8,048,732 3010 Est Uncollectible Tax Levy 0 0 258,235 210,057 3011 Net Current Ad Valorem Taxes 7,303,973 7,379,670 0 0 3012 Delinquent Ad Valorem Taxes -6,010 17,486 0 0 3013 Penalties Interest on Taxes 10,524 -1,994 0 0 3014 Forfeited Tax Sales 0 14,013 0 0 Property Taxes TOTAL 7,287,439 7,409,,175 7,484,653 7_838,675 3021 Lodging Tax 660,613 808,266 650,000 720,000 3081 Special Assessments 1,623 1,494 0 0 3082 Delinquent Special Assessments 0 408 0 0 3083 Penalties on Spec Assessments 14 20 0 0 3084 Interest on Special Assessment 53 128 0 0 Miscellaneous Taxes TOTAL 662,304 810,316 650,000 720,000 3111 Liquor Licenses 98,375 108,000 120,000 96,300 3112 Beer Licenses 4,688 135 6,000 3,600 3113 Garbage Hauling Licenses 3,060 2,845 3,060 2,955 3114 Taxi Cab Licenses 625 175 750 750 3115 Mechanical Licenses 5,102 4,154 4,500 4,800 3116 Pawn Shop Licenses 12,100 12,750 8,000 12,000 3119 Service Station Licenses 2,770 3,933 3,190 3,495 3120 Motor Vehicle Dealer Licenses 1,400 1,575 1,750 1,750 3121 Bowling Alley Licenses 1,970 720 700 480 3124 Miscellaneous Business License 2,878 2,480 2,700 2,500 3126 Cigarette Licenses 3,417 3,825 3,900 4,050 3128 Sign Permits 3,153 2,925 2,500 3,000 3129 Rental Dwelling Licenses 38,209 19,182 30,000 21,000 3132 Amusement Licenses 7,495 7,432 0 2,485 3150 Animal Control Revenue 5,909 5,836 8,000 6,000 3151 Building Permits 280,851 482,143 240,000 300,000 3152 Mechanical Permits 46,563 58,365 50,000 50,000 3153 Sewer Water Permits 995 1,741 1,000 1,000 -89- CITY OF BROOKLYN CENTER i REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3154 Plumbing Permits 29,508 45,743 26,000 35,000 Licenses and Permits TOTAL 549,067 763,960 512,050 551,165 3212 Federal Grants Civil Defense 5,208 5,351 i 5,000 5,000 3240 State Grants 8,421 0 0 0 3245 State Grant -911 Phone Service 15,606 17,019 16,000 18,000 3247 State Grant Police Training 13,293 14,156 13,700 14,000 3250 Local Government Aid 2,012,749 2,069,744 2,122,635 2,179,744 3251 Municipal St Aid for Streets 90,001 90,000 90,000 90,000 3252 Police Pension Aid 260,931 248,748 260,931 250,000 3253 Pera Aid 34,365 34,365 34,365 34,365 3254 Fire Insurance Rebate 87,036 89,484 87,036 89,484 3255 Homestead Credit Aid 1,308,965 1,307,465 1,379,768 1,380,106 3256 Local Performance Aid 37,778 34,529 0 0 3257 Low Income Housing Aid 0 0 56,892 87,739 3273 School Crime Levy Revenue 1,040 619 1,250 620 Intergovernmental Revenue TOTAL _3,875,392 _3,911,480 _4,067,577 _4,149_058 3310 Planning Commission Applicatn 10,100 3,700 5,000 5,000 3311 Zoning Changes Spec Use Prmt 2,129 2,325 3,000 2,500 3312 Housing Maint Reinspection Fee 20 0 0 0 3313 Reinspection Fee from Bldg Dpt 0 282 0 500 3317 Metro Section 8 Inspections 11,736 10,824 9 10,000 3321 Sale of Maps Documents 1,078 995 1,000 1,000 3323 Sale of Plans Specs 3,371 3,557 3,000 3,500 3324 Filing Fees 75 0 75 0 3329 Right -of -Way Permit Fee 0 3,580 0 5,000 3330 Weed Cutting Charges 610 1,025 700 750 3331 Abatement Fees 495 450 400 500 3332 Assessment Searches 390 120 1.25 100 3334 Research Charges 225 0 0 0 3335 Final Plat Vacation Fees 900 250 500 250 3339 Tree Contractor Registration 675 950 800 900 -90- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET r 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 1 Charges for Services TOTAL 31.804 28.058 23,600 30,000 3341 Fire Alarm Fees 1,500 4,650 0 1,500 3342 Burglar Alarm Fees 22,675 29,050 23,000 28,000 3344 Tow Revenue 600 528 1,000 500 3345 Police Service Revenue 1,195 2,024 1,000 1,500 3346 Police Report Revenue 3,687 3,476 3,500 3,500 3347 License Investigations 2,323 2,106 2,000 2,000 3348 Private Security Contracts 0 0 500 0 3349 Miscellaneous Police Revenue 0 30 0 0 Public Safety Charges TOTAL 31,980 41,864 31,000 37,000 3361 Adult Recreation Programs 281,906 255,308 281,150 239,800 3362 Teen Recreation Programs 8,389 4,706 10,700 6,500 3363 Childrens Recreation Programs 79,169 81,156 81,300 76,145 3364 General Recreation Programs 1,981 5,364 8,600 7,600 Recreation Fees TOTAL 371,445 346,534 381,750 330,045 3371 Memberships Family 9,459 14,952 12,000 r 9,500 3372 Memberships- Individual 18,451 19,432 18,000 12,500 3373 Memberships- Family Water Slide 1,564 11 0 0 3374 Memberships Ind Water Slide 109 154 0 0 3375 General Admissions Individual 109,270 91,066 110,000 70,500 3376 General Admissions Groups 20,453 30,021 23,000 20,000 3379 Swim Lessons 88,276 81,681 84,000 57,000 3380 Swim Club 0 2,000 6,000 3,000 3381 Locker Rental 6,400 4,611 6,500 3,200 3382 Baby Sitting 840 427 900 300 3383 Concessions 42,732 35,957 42,500 26,500 3384 Special Events 14,456 12,674 14,000 6,000 3385 Game Room 5,061 4,536 5,000 3,000 1 3387 Merchandise for Resale 7,149 6,759 7,500 4,500 3389 Constitution Hall Rental 12,116 17,847 14,000 9,000 3390 Gift Certificate 50 469 0 0 -91- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET Community Center Fees TOTAL 336,385 322,598 343,400 225,000 3450 Court Fines 193,688 205,460 200,000 185,000 Court Fines TOTAL 193,688 205,460 200,000 185,000 3461 Other Revenue 7,362 839 12,000 12,000 3462 Refunds Reimbursements 0 1,213 0 0 3467 Sale of Property 1,122 2,064 0 0 3468 Contributions Donations 2,250 2,326 0 0 3471 Cash Over and (Short) 519 178 0 0 3472 Check Processing Fee 20 60 0 0 3478 Unclaimed Evidence 1,102 0 0 0 Miscellaneous Revenues TOTAL 12,375 6,679 12,000 12,000 3800 Interest Earnings 377,825 346,382 324,000 360,000 3808 Unrealized Gain or Loss on Inv 35,118 158,708 0 0 Investment Earnings TOTAL 412,944 187,674 324,000 360,000 GENERAL TOTAL 13,764,824 14,033,798 14,030,030 14,437,943 1 -92- t Division: City Council Budget Code: 400 Program No: 1011 PROFILE The City ouncil is comprised of one Mayor and four Council Members elected at-large. Under the Y P Y g Council- Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Equalization, the Economic Development Authority, and the Housing and Redevelopment Authority. Included in the 2001 City Council budget is the Cable casting of City Council meetings; interpreters for hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 2001. Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of Mayors. DEPARTMENTAL GOALS: Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances in all operations of the City. Exercise the legislative authority of the City and determine matters of policy. Meet regularly on the second and fourth Monday of each month in accordance with charter and law. Work with the City Manager to set policy. Work on goals and plans for the City. The following goals were adopted November 13, 2000, by City Council Resolution No. 2000 -186: Goals are not in any order of priority. Goal 1: Support Brookdale Redevelopment By: use of tax increment assistance review and evaluation of land use applications prompt construction and plan review /inspection monitoring developer performance Goal 2: Continue and Improve Code Enforcement and Compliance Activities By: coordinated efforts of the police and community development departments increased effort and focus on high density areas, while continuing neighborhood enforcement continuing to evaluate additional approaches to achieving improved compliance Goal 3: Increased Proactivity Towards Fighting Crime By: increased visibility of police in neighborhoods and apartment complexes continuing and expanding the participation rate in Neighborhood Watch programs including public safety information in all City newsletters Goal 4: Actively Support Northeast Corner of 69th Avenue and Brooklyn Boulevard Redevelopment By: exploring responsible and credibly financed development proposals ensuring that plans support the long -term goals of the City's Comprehensive Plan -93- Goal 5: Continue Planning For and Beginning Construction of Community Center and City Hall Work By: developing final designs p g g s and cost estimates for the project moving towards substantial construction of the project in 2001 Goal 6: Continue and Implement Long -Term Financial Planning By: continued five -year planning for utilities and capital improvements continuing /expanding five -year planning for other funds reviewing and developing contingency planning moving toward development of two to three year budget projections for the City continuing to evaluate City priorities Goal 7: Support and Promote Major Road and Street Improvement Projects By: starting the Brooklyn Boulevard project with the county in the year 2001 (completion in the year 2002) Highway 100: continuing to support and participate in the North Metro Mayor's Highway 100 Council keeping project schedule with Mn/DOT supporting and participating in the Highway 694 widening project, with improved sound walls, by Mn/DOT supporting other arterial enhancements as opportunities arise Goal 8: Plan for Destination Parks By: development of a specific financial plan for destination park improvements in the Capital Improvement Plan Goal 9: Support and Expand Joslyn Site Development By: working with the developer to complete phases II and III measuring compatibility of the proposed France Avenue routing with neighborhood/development Goal 10: Continue Traffic Calming Efforts and Expand Information Available to the Public By: continuing enforcement efforts through multiple resources continuing and expanding information to the public on traffic safety and calming efforts Goal 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's Vision For the Future and Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life By: undertaking accomplishment of this goal in the Central Business District with the use of consultants who would facilitate public meetings and perform studies that would assist the City Council in developing a framework SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4308 Charter Commission $1,500 The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget (pursuant to Minnesota State Statute 410.06). t -94- 4310 Professional Services $8,250 Includes interpreters for hearing- impaired persons who attend City. Council meetings, Northwest Community Television to broadcast City Council and other public meetings, joint meeting of City Council and advisory commissions, consultant to facilitate two City Council goal setting sessions for 2001. 4313 Audit and Financial Services $18,550 An annual audit of the City's finances is required under Minnesota State Law and under the City Charter. The City contracts for the audit and conducts a competitive bidding process for the audit work every four or five years. 4411 Conferences and Schools $8,500 This amount covers training expenses for the Mayor and Council Members who attend conferences on behalf of the City, such as National League of Cities, League of Minnesota Cities, United States Conference of Mayors, and similar conferences. 4413 Dues and Subscriptions $40,000 Includes League of Minnesota Cities ($14,000), Association of Metropolitan Municipalities ($7,066), MAMA/GMC Labor Relations Subscriber Service ($4,440 U.S. Conference of Mayors ($750), Minnesota Mayors Association ($20), North Metro Mayors Association ($7,907, to General Fund. Total dues are $16,136; $8,229 allocated to EDA), North Metro Highway 100 Council ($3,000), Minnesota Women Elected Officials ($30), National League of Cities ($1,409). 4420 Northwest Hennepin Human Rights and Resources Coalition 300 Provides for City support of arts contest and Heritage Festival. PERSONNEL LEVELS Number Position 1 Mayor 4 Council Members elected at -large -95- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 400 CITY COUNCIL 4100 Wages Regular Employees 126 0 0 0 4112 Overtime Regular Employee 2,088 1,815 2,250 1,200 4130 Wages Part -time Employees 32,882 33,993 34,885 38,932 Salaries and Wages TOTAL 35,096 _35,808 i 37_135 40,132 4140 PERA Defined Contribution 988 1,381 1,417 1,580 4141 PERA Basic Plan 39 0 0 0 4142 PERA Coordinated Plan 434 424 394 442 4146 FICA 2,678 2,732 2,841 3,070 4154 Workers Comp Insurance 102 89 110 93 Fringe Benefits TOTAL 4,241 4,627 4,762 5,185 4210 Office Supplies 40 517 200 200 4220 Operating Supplies 684 1,049 1,350 1,350 Supplies TOTAL 725 1,566 1,550 1,550 4308 Charter Commission 215 129 1,.500 1,500 4310 Professional Services 7,045 6,422 8,500 8,250 4313 Audit Financial Service 19,250 17,500 18,200 18,550 Purchased Services TOTAL 26,509 24,051 28,200 00 28 300 4334 Use of Personal Auto 0 18 0 0 4350 Printing 0 0 100 100 Communications TOTAL 0 18 100 100 4411 Conferences and Schools 4,292 8,211 8,500 8,500 4412 Meeting Expenses 618 0 0 0 4413 Dues Subscriptions 37,976 40,299 39,500 40,000 4417 Books /Reference Materials 0 0 200 200 4420 Human Rights Commission 0 152 300 300 Other Contractual Sery TOTAL 42,886 48,662 48,500 49,000 CITY COUNCIL TOTAL 109,457 114,732 120,247 124,267 -96- Division: Administration Budget Code: 401 Program No: 1031 PROFILE The City Manager is the Chief Administrative Officer of the City. It is the City Managers duty to enforce the City Charter and all ordinances. The City Manager's office provides general administrative services for the management of the City to ensure that all Council policies and directives are carried out. Activities include coordinating recommendations to the City Council on financial, legislative, and management issues and to provide liaison between the Council, advisory boards and commissions, staff, other levels of government, the media, and the public. Management and Intergovernmental Relations. Provide general administrative services required for the management of City affairs. Works with community members, other public or private agencies, organizations, schools, etc., on all areas which affect the City. Support staff handle general government activities including both election and front counter /customer receptionist activities. Communications. Handles and coordinates City communication activities, both externally d internall Y Y Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information released to the media, develops other information newsletters and packets as needed. Handles coordination of cable TV activities in the organization, including broadcast of council meetings. Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall. Handles building permits, licensing, public inquiries for information regarding City services, activities, events, meetings. Refers customers to appropriate departments if services cannot be handled at front desk. Performs duties of central cashier for city operations. DEPARTMENTAL GOALS Implement Council policies, resolutions, and ordinances as adopted by the City Council. Prompt and efficient delivery of City services. Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance the City's plans and programs. Continue to work on joint and cooperative ventures. Accurate and timely communication to residents through City newsletter (six issues per year and special issue if warranted), cable, and media releases. Develop proposals for five year planning for City Council consideration. Preparation of annual budget. Continue Brooklyn Center Cares initiative. -97- SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $2,000 Included are notary bond and miscellaneous professional services for administration and special projects. Cost for consultant to facilitate team building and goal setting session(s) for Department Heads and Supervisors as it directly relates to goals and objectives set by City Manager and Council. 4334 Use of Personal Auto $4,900 Reimbursement for mileage and parking fees incurred by employees when conducting City business. City Manager automobile allowance included in this account. This amount is for all employees in the department and is not broken down to division levels. 4413 Dues and Subscriptions $2,200 Memberships for various professional organizations for overall operation and management of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA, MCMA, League of MN Cities Directory, and Minnesota State Statutes. PERSONNEL LEVELS Number Position 1 City Manager 1 Administrative Technician 1 Customer Service Representative/Permit Technician Other staff involved in supporting and working on general administration are the positions of City Clerk, Assistant City Manager/Human Resources Director, Human Resources Assistant, Community Development/Administrative Secretary, and Administrative Specialist which have separate division budgets for operations. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Office furniture March 2001 1 1 I $1,200 Replace inoperable office chair -98- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 401 ADMINISTRATION 4100 Wages Regular Employees 85,630 108,710 134,969 140,947 4112 Overtime Regular Employee 0 0 647 667 4130 Wages Part -time Employees 6,746 0 0 0 4131 Overtime of Part -time Emp 2,035 0 0 0 4133 Vacation Pay 10,144 7,472 0 0 4134 Holiday Pay 6,715 5,620 0 0 4135 Sick Leave Pay 1,668 1,484 0 0 Salaries and Wages TOTAL 112,938 123,286 135,616 141,614 4142 PERA Coordinated Plan 5,656 6,407 7,025 7,336 4146 FICA 7,357 8,785 8,936 9,752 4150 Employee Benefits 10,263 8,801 9,524 10,848 4154 Workers Comp Insurance 712 727 931 767 Fringe Benefits TOTAL 23,988 24,720 26,416 28,703 4220 Operating Supplies 913 251 1,000 1 Supplies TOTAL 913 251 1,000 1,000 4310 Professional Services 25 0 2,000 2,000 Purchased Services TOTAL 25 0 2,000 2,000 4321 Postage 5,083 9,241 500 500 4322 Telephone Services 417 923 1,200 700 4324 Delivery Service 0 7 0 0 4334 Use of Personal Auto 3,799 3,792 4,900 4,900 4350 Printing 10,115 18,953 0 0 Communications TOTAL 19,413 32,915 6,600 6,100 4411 Conferences and Schools 3,964 3,549 5,000 5,000 4413 Dues Subscriptions 2,426 2,022 2,000 2,200 Other Contractual Sery TOTAL 6,391 5,570 7,000 7,200 4548 Computer Equipment 0 0 2,800 0 4551 Office Furniture Equip 309 0 0 1,200 -99- CITY OF BROOKLYN CENTER 1 ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET 1 capital Outlays TOTAL 309 0 2,800 1,200 AMCINISTRATION TOTAL 163,976 186,743 181,432 187,817 1 1 1 i i 1 1 1 1 1 1 1 1 1 1 -100- 1 Division: Human Resources Budget Code: 402 Program No: 1048 PROFILE Human Resources establishes and maintains the personnel policies and procedures for the City. The Human Resources Division addresses all matters relating to personnel including recruitment, compensation and labor negotiations. Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles all workers' compensation, managed care program, and OSHA yearly work comp report. Handles employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager. Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates all human resource activities for the City. Labor Relations. Supervises labor negotiations. Acts as negotiator for City in union issues. Works on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to BMS. DEPARTMENTAL GOALS Coordinate employee recruiting and hiring to ensure proper legal compliance. Continue efforts to recruit and hire a diversified work force. Work toward resolution of grievances and employment issues. Promote new safety and wellness efforts throughout the organization. Administer and process workers' compensation. Implement new performance review standards and format SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $15,000 These services include pay equity job analysis, employment testing using validated tests, and the cost of the Employee Assistance Plan. 4311 Benefits Administration $2,500 Flexible benefits plan for pre -tax medical and dependant care. 4314 Medical Services $3,000 Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and Hepatitis B vaccine. 4341 Employment Advertising $13,000 g Employment advertising costs relate to newspaper and other advertisements for City and enterprise job openings. -101- 1 4411 Conferences and Schools $3,000 Provides for Assistant City Manager/HR Director attendance at one national conference and at one in -state conference, and attendance for Human Resources/Purchasing Technician to training. PERSONNEL LEVELS Number Position 1 Assistant City Manager/Human Resources Director 1 Human Resources Assistant -102- 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 402 HUMAN RESOURCES /PURCH 4100 Wages Regular Employees 80,668 93,033 116,012 119,797 4133 Vacation Pay 7,011 7,187 0 0 4134 Holiday Pay 4,626 4,981 0 0 4135 Sick Leave Pay 2,886 1,871 0 0 Salaries and Wages TOTAL 95,191 107,071 116,012 119,797 4142 PERA Coordinated Plan 4,884 5,507 6,009 6,205 4146 FICA 6,679 7,605 8,875 9,164 4150 Employee Benefits 8,681 8,801 9,524 10,848 4154 Workers Comp Insurance 383 371 477 392 4158 Disability Insurance -1 0 0 0 Fringe Benefits TOTAL 20,626 22,284 24,885 26,609 4212 Printed Forms 0 747 750 750 4220 Operating Supplies 3,658 2,977 3,700 3,900 4227 Safety Supplies 80 80 700 700 Supplies TOTAL 3,738 3,803 5,150 5,350 4310 Professional Services 34,328 8,547 15,000 15,000 4311 Benefits Administration 1,280 1,730 2,200 2,500 4314 Medical Services 2,345 2,251 3,000 3,000 Purchased Services TOTAL 37,953 12,529 20,200 20,500 4322 Telephone Services 334 260 350 350 4324 Delivery Service 85 84 100 100 4334 Use of Personal Auto 208 496 300 300 4341 Employment Advertising 7,414 10,978 10,600 13,000 4350 Printing 788 22 1,500 1,500 4351 Legal Notice Publication 0 0 320 320 Communications TOTAL 8,828 11,839 13,170 15,570 4411 Conferences and Schools 2,322 3,208 3,000 3 4412 Meeting Expenses 0 34 0 0 4413 Dues Subscriptions 2,016 1,677 1,550 1,550 -103- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Qbject Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4417 Books /Reference Materials 105 0 0 0 Dther Contractual Sery TOTAL 4,443 4,919 4,550 4,550 4548 Computer m Equipment 2,609 1,934 0 0 Capital Outlays TOTAL 2,609 1,934 0 0 =MAN RESOURCES /PURCH TOTAL 173,388 164,379 183,967 192,376 t t 1 -104- Division: City Clerk Budget Code: 403 Program No: 1061 PROFILE I The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating City Council and City commission materials, coordinating business licensing, producing and coordinating employee and City newsletters, and supervision of secretarial support staff in the Administration Department. The City Clerk has significant public contact related to elections, ordinances, resolutions, contracts, bonds, insurance, business licenses, as well as other City matters. Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with State, Federal, and County regulations. Oversees all activities related to City elections including notices, materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises the recruiting and training of election judges. Oversees the maintenance of voter registration files. Official City Records/Data Retention. Maintains official City records, file system, and records storage room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions, and City Council minutes. City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law. Communications. Produces and publishes a monthly employee newsletter. Coordinates content, production, and distribution of the City's newsletter. DEPARTMENTAL GOALS Administer and process City business licenses. Coordinate and deliver City Council information. 1 Ensure posting and publishing of all official notices. Coordinate annual Council /Commission meeting. Advertise for Commission vacancies in a timely manner. Provide information as needed to new commission members. Maintain official City records. Produce and coordinate employee and City newsletters. SPECIFIC EXPENDITURE CODE DETAIL. Object Number Exnlanation Amount 4351 Legal Notice Publication $10,000 This provides for the cost of publishing ordinances, bids, public hearing notices, advertising for proposals, assessments, bonds financial reports, and any other notice which is required to be published. PERSONNEL LEVELS Number Position osrtion 1 City Clerk -105 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET DIV 403 CITY CLERK 4100 Wages Regular Employees 40,986 40,870 51,801 53,358 4133 Vacation Pay 3,727 3,547 0 0 4134 Holiday Pay 2,207 2,367 0 0 4135 Sick Leave Pay 2,011 2,083 0 0 Salaries and Wages TOTAL 48,931 48,866 51,801 53,358 4142 PERA Coordinated Plan 2,465 2,603 2,683 x 2,764 4146 FICA 3,776 4,002 3,963 4,082 4150 Employee Benefits 3,740 4,400 4,762 5,424 4154 Workers Comp Insurance 191 176 215 176 4158 Disability Insurance -1 0 0 0 Fringe Benefits TOTAL 10,172 11,182 11,623 12,446 4220 Operating Supplies 0 0 0 300 Supplies TOTAL 0 0 0 300 4334 Use of Personal Auto 26 x 108 150 a 200 4351 Legal Notice Publication 10,846 8 11,000 10,000 Communications TOTAL 10,872 8,907 11,150 10,200 4411 Conferences and Schools 1,192 669 1,100 550 4413 Dues Subscriptions 315 227 150 150 4417 Books /Reference Materials 0 0 200 200 Other Contractual Sery TOTAL 1,507 896 1,450 900 4548 Computer Equipment 2,518 0 0 0 Capital Outlays TOTAL 2,518 0 0 0 CITY CLERK TOTAL 74,001 69,851 76,024 77,204 -106- Division: Elections Budget Code: 404 Program No: 1091 PROFILE The City registers all new t g voters, processes transfers and deletions, and cooperates with Hennepin County and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter records is included in the Elections budget. Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even numbered years only. The 2001 Elections budget reflects the full cost of a primary and general election, although we anticipate expending the full amount only in even years. The budget provides for the cost of personnel, training, supplies, postage, building rentals, maintenance agreements, and printing in the event that a special election is needed. DEPARTMENTAL GOALS t Administer training to election judges. Administer municipal elections in accordance with Minnesota Statutes. Adapt to and integrate new legislation on elections. Maintain up -to -date voter registration system. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Salaries, Part -Time Employees $23,793 Includes training and wages for election judges ($7 per hour for judges). Head judge receives an additional $25. Estimate includes 1 head judge plus 5 election judges per precinct. 4220 Operating Supplies $1,000 Includes supplies such as ballot transfer cases, ballot pens, poster board for signs, markers, and several other miscellaneous supplies. 4321 Postage $200 Includes mailing out verification cards on new registrations, mailing absentee ballot applications, ballots, and return envelopes. t 4350 Printing $2,500 Includes printing of regular and absentee ballots for optical scanner, voter receipts, and official notices. 4382 Equipment Repair and Maintenance $3,000 Includes the cost of the maintenance agreement for the eleven optical scanners. 4392 Building Rentals $375 Includes costs associated with two churches and custodial fees charged by one school used as polling locations. -107- 4393 Equipment Rentals $300 t Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan voting equipment to the polling locations. PERSONNEL LEVELS Brooklyn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at least four election judges per precinct to carry out the election process. -108- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 404 ELECTIONS 4100 Wages Regular Employees 23,505 30,738 36,382 37,617 4112 Overtime Regular Employee 338 0 0 0 4130 Wages Part -time Employees 18,337 0 23,100 23,793 4131 Overtime of Part -time Emp 147 0 0 0 4133 Vacation Pay 1,088 2,075 0 0 4134 Holiday Pay 197 1,465 0 0 4135 Sick Leave Pay 103 924 0 0 Salaries and Wages TOTAL 43,715 35,202 59,482 61,410 4142 PERA Coordinated Plan 1,259 1,785 1,885 1,949 4146 FICA 2,392 2,759 4,550 4,698 4150 Employee Benefits 312 4,400 4,762 5,424 4154 Workers Comp Insurance 126 124 244 201 Fringe Benefits TOTAL 4_088 9,068 11,441 12,272 4210 Office Supplies 6 0 0 0 4220 Operating Supplies 935 0 2,500 1 Supplies TOTAL 941 0 2,500 1,000 4321 Postage 332 608 1,700 200 4334 Use of Personal Auto 6 15 100 0 4350 Printing 843 0 2,500 2,500 Communications TOTAL 1,180 623 4,300 2,700 4382 Equipment Repair Maint 3,061 0 3,500 3,000 4392 Building Rentals 400 0 800 375 4393 Equipment Rentals 207 0 300 300 Repair Rental Maint TOTAL 3,668 0 4,600 3,675 4411 Conferences and Schools 29 0 0 0 4413 Dues Subscriptions 0 0 50 0 Other Contractual Sery TOTAL 29 0 50 0 ELECTIONS TOTAL 53,620 44,894 82,373 81,057 -109- Division: Finance Budget Code: 410 Program No: 1141 PROFILE The purpose of the Finance Department is to provide for the fiscal management of all funds of the City; including budgeting, accounting, financial reporting, investments, bonding, risk management, and utility billing. DEPARTMENTAL GOALS The objective of the department is to provide policy makers and outside authorities with accurate and timely financial information on the City in the form of the annual budget, the Comprehensive Annual Financial Report, and internal monthly financial reports; to process the transactions needed for the day -to -day running of the City in the areas of accounts payable, accounts receivable, payroll, and utility billing; and to provide cross departmental support in the areas of risk management and pooled investment of City funds. The department will implement new financial, payroll, and human resources software provided by LOGIS. Planning and preparations will take place in the fall of 2000 for implementation in 2001. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4210 &4220 Supplies $600 Provides for office supplies needed to support department. 4212 Printing $4,700 Provides for the printing of the Annual Financial Report ($1,700) and Annual City Budget ($3,000). 4271 Minor Equipment $800 Provides for the replacement of adding machines, telephones, typewriter, etc. 4310 Profession Services $425 Fee for the submission of the Annual Financial Report for the Certificate of Achievement for Excellence in Financial Reporting. 4393 Equipment Rentals $675 Lease of a small copier for use by Finance, Assessing, and Community Development departments. 4396 Software Maintenance $1,200 -110- Ongoing support and upgrades for PC based fixed asset accounting software purchased in 1997. 4411 Conferences and Schools $4,500 Professional training for all Finance Department staff. 4413 Dues and Subscriptions $700 Dues: National GFOA dues (Hansen $180), MN GFOA dues (Hansen, Sundberg and Kutzke -$90). Subscriptions: Wall Street Journal ($175), GASB Action Report/Pronouncements ($150), COBRA and Section 125 benefits administration ($105). 4548 Computer Equipment $2,000 Desktop computers are being replaced on a rotating, scheduled basis to insure that the Finance Department has reliable and up to date computers. 4551 Office Furniture Equipment $2,000 Replacement of a safe, which was acquired used in 1971. The door hinges are wearing out and can't be replaced. The manufacturer is still in business, but no longer produces spare parts for this model. PERSONNEL LEVELS The Staff Accountant's position is proposed for reclassified to a different pay grade to reflect additional responsibilities taken on and several persons who aren't at the top of their existing pay grade will advance within that pay grade. All employees are expected to receive a cost of living adjustment on January 1st. Nu mber Position 1 Finance Director 1 Assistant Finance Director 1 Staff Accountant 1 Accounting Technician II 1 Payroll/HR Technician/IT Assistant [budget remains in Finance; shared position with Administration/MIS] 1 Utility Billing Technician I 1 Utility Billing Technician II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Desktop personal computer 4/01 1 $2,000 Replace existing. Safe 7/01 1 $2,000 Replace existing. -111- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 410 FINANCE 4100 Wages Regular Employees 258,685 256,567 320,027 331,990 4112 Overtime Regular Employee 784 1 1,476 4,230 4133 Vacation Pay 19,003 21,064 0 0 4134 Holiday Pay 14,166 14,363 0 0 4135 Sick Leave Pay 15,318 8,716 0 0 Salaries and Wages TOTAL 307_956 300,712 321,503 336,220 4142 PERA Coordinated Plan 15,771 15,351 16,654 17,416 4146 FICA 22,024 22,205 24,595 25,721 4150 Employee Benefits 28,458 28,258 33,334 37,968 4154 Workers Comp Insurance 1,239 1,067 1,348 1,123 4158 Disability Insurance 656 718 814 0 Fringe Benefits TOTAL 68,146 67,599 76,745 82,228 4210 Office Supplies 131 370 300 300 4212 Printed Forms 3,026 4,309 4,700 4,700 4220 Operating Supplies 425 718 300 300 4271 Minor Equipment 750 623 800 800 Supplies TOTAL 4,332 6,020 6,100 6,100 4310 Professional Services 415 415 425 425 Purchased Services TOTAL 415 415 425 425 1 4324 Delivery Service 38 142 125 125 4334 Use of Personal Auto 316 240 350 350 Communications TOTAL 354 382 475 475 4389 Maintenance Contracts 220 220 220 240 4393 Equipment Rentals 592 645 700 675 4396 Software Maintenance 1,065 1,150 11100 1,200 Repair Rental Maint TOTAL 1,877 2,015 2,020 2,115 4404 Collection Fees 0 190 200 200 4411 Conferences and Schools 2,877 3,006 4,500 4,500 4413 Dues Subscriptions 585 660 800 700 -112- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4417 Books /Reference Materials 201 165 0 150 Other Contractual Sery TOTAL 3,663 4,021 5,500 5,550 4548 Computer Equipment 12,043 5,111 5,000 2,000 4551 Office Furniture Equip 0 0 0 2,000 Capital Outlays TOTAL 12,043 5,111 5,000 4,000 FINANCE TOTAL 398,786 386,275 417,768 437,113 -113- Division: Data Processing Budget Code: 411 Program No: 1241 PROFILE The Data Processing division manages and supports the communication and data needs of all City buildings and departments. This includes the following: Management and operations of the telephone systems and voice mail (City Hall, Community Center, Centerbrook Golf Course, Earle Brown Heritage Center, Fire Stations, Liquor Stores, Police, and Public Works Garage) Management and operations of the Local Area Network (LAN) (rent inventory of four network servers) Purchases, installs, and maintains all City computer equipment and software (current inventory of 140 computers, 65 printers, other hardware peripherals, and more than 20 different software applications) Identifies and provides computer and telephone training as determined for all City users Conducts planning and research and implements through project management Develops policies, procedures, and strategic plans t The IT Coordinator manages the City of Brooklyn Center's efforts in promoting the effective and efficient transaction of City business and decision making by providing methods of communication and access to necessary data and information. Some of the Data Processing personnel time is spent to support the enterprise funds. Reimbursement from the enterprise funds is made into the general fund as reflected in the reimbursement from other funds division. DEPARTMENTAL GOALS Assess and coordinate City long- and short-term planning for both computer and telephone hardware and software. Maintain Local Area Network (LAN). Coordinate computer- related hardware and software purchases for all departments. Configure, install, and maintain computer equipment and software for all departments. Perform user, hardware, and software support service for all departments and users. Assess and coordinate training for all City computer users. Manage and coordinate telephone system purchases, repair, training, and support. Coordinate support services with LOGIS. Develop and implement a database to manage and track user issues relating to technology. Determine City Hall building needs relating to communication and data needs and system requirements. Develop and manage a web site for the City. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4220 Operating Supplies $10,000 Toner cartridges for all City owned printers, backup tapes, cables, connectors, expansion cards, keyboards, memory, pointing devices, surge protectors, and miscellaneous office supplies. -114 4322 Telephone Services $9,500 Data lines for City Hall to Public Works Garage and City Hall to LOGIS. Cellular phone and pager service for IT Coordinator. 4334 Use of Personal Auto $150 To provide reimbursement to the IT Coordinator for mileage between City buildings and other work related travel. 4382 Equipment Repair and Maintenance $10,000 Repair costs associated with computers, printers, Local Area Network (LAN) equipment, and other computer related components. This object is for service costs incurred for the repair of equipment that is no longer covered under warranty of any kind. The amount of service calls placed for equipment repair is varied year to year and must be planned for liberally in the case of an extreme number of breakdowns. 4397 LOGIS Charges $120,307 Mainframe applications (i.e., police, permit, financial databases), for the most part, are supported by LOGIS. LOGIS and other mainframe systems which benefit a single fund or division have been charged to that division. LOGIS and other mainframe systems which benefit the entire City are charged accordingly to the Data Processing budget. This fund also includes network support provided by LOGIS. 4411 Conferences and Schools $8,000 Training classes, seminars and conferences. Training is an intrinsic cost of technology. With the increase of technologies brought to the City and with general staff turnovers, the cost of training is expensive and must be planned for accordingly. Training insures that technologies are used properly and efficiently and, therefore, recovers the investment placed. Training in 2001 includes training in the requested word processing and spreadsheet software, object 4548. PERSONNEL LEVELS Number Position 1 Information Technology (IT) Coordinator CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Computer February 1 $2,300 Replace IT Coordinator's 2001 computer. City Hall Server January 1 $14,000 Replace City Hall server. 2001 Office Suite Licenses March 50 $11,000 Upgrade word processing and 2001 spreadsheet software on all computers in the police department. City Hall, Community Center, and Public Works Garage were upgraded in 2000. This completes the two- year implementation plan. Websense Software January $1,500 Network filtering software that 2001 will be used to restrict users from accessing certain web sites. Websense would monitor and report on employee use of the Internet. LOGIS will be purchasing the software, sharing the cost with participating Cities. The budgeted amount is Brooklyn Center's share. Network Equipment for City Hall, January 4 $8,950 Replace one network switch at t Community Center and Public 2001 City Hall that is more than three Works Garage years old. Replace two bridges at City Hall and Public Works with two routers. The bridge equipment is more than eight years old. Replace one hub at the Community Center that is more Network Equipment As $2,250 than eight years old. Determined Replace network hardware that fails and is determined to be non repairable. -116- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 411 DATA PROCESSING 4100 Wages Regular Employees 38,655 38,117 59,328 63,296 4131 Overtime of Part -time Emp 13 0 0 0 4133 Vacation Pay 4,561 3,917 0 0 4134 Holiday Pay 2,125 2,652 0 0 4135 Sick Leave Pay 4,455 3,382 0 0 Salaries and Wages TOTAL 49,809 48,068 59,328 63,296 4142 PERA Coordinated Plan 2,442 2,505 3,073 3,279 4146 FICA 3,677 3,072 4,539 4,842 4150 Employee Benefits 3,117 4,400 4,762 5,424 4154 Workers Comp Insurance 390 341 487 412 Fringe Benefits TOTAL 9,627 10,319 12,861 13,957 4220 Operating Supplies 9,085 7,692 10,000 10,000 4271 Minor Equipment 240 0 0 0 Supplies TOTAL 9,325 7,692 10,000 10,000 4322 Telephone Services 20,159 12,470 6,000 9,500 4324 Delivery Service 565 846 0 50 4334 Use of Personal Auto 0 91 150 150 Communications TOTAL 20 13,407 6,150 9,700 4382 Equipment Repair Maint 5,076 5,959 10,000 10,000 4397 Logis Charges 90,836 101,180 107,730 120,307 Repair Rental Maint TOTAL 95,912 107,139 117,730 130,307 4411 Conferences and Schools 5,151 8,304 10,000 8,000 4412 Meeting Expenses 0 7 0 0 Other Contractual Sery TOTAL 5,151 8,312 10,000 8,000 4548 Computer Equipment 26,381 16,503 32,000 40,000 4551 Office Furniture Equip 367 0 0 0 Capital Outlays TOTAL 26,748 16,503 32,000 40,000 DATA PROCESSING TOTAL 217,297 211,440 248,069 275,260 -117- Division: Legal Budget Code: 415 Program No: 1210 PROFILE The Legal Division rovides legal counsel to the City Council commissions and City staff on municipal P g tY ty P questions and also prosecutes criminal offenses. Regular legal services are provided by two firms. Specialized matters are handled by firms engaged for specific projects. City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The City contracts with private law firms for the provision of legal services. In 2000, Kennedy and Graven provided general City Attorney services; Briggs and Morgan provided bond and development counsel; and other firms were used for special projects. Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The City contracts with the firm Carson Clelland. PERSONNEL LEVELS None, legal services are contracted. -118- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 415 LEGAL 4310 Professional Services 0 41,925 0 0 4312 Legal Services 188,756 226,463 220,000 240,000 Purchased Services TOTAL 188,756 268,388 220,000 240,000 LEGAL TOTAL 188,756 268,388 220,000 240,000 t l 1 _119_ Division: Patrol Budget Code: 416 Program No: 1601 PROFILE The patrol division consists of one captain, six sergeants, twenty -five patrol officers, and a crime prevention officer. Uniformed officers respond to calls for service of both emergency and non emergency nature. In addition, the patrol division conducts proactive patrol in residential and commercial areas to deter crime. Officers seek to make a positive difference in the lives of the residents of Brooklyn Center and the community as a whole. The central philosophy of the patrol division is the concept of Community Policing. Community Policing allows the residents and businesses of the community the opportunity to take an active role in the peaceful resolution of conflicts and the deterrence of crime in their neighborhoods and business areas. Strong ties are formed between the community and the police department by allowing residents and businesses to actively participate with the police. This philosophy creates a stronger sense of community for residents, businesses, and the police. The complement of officers in the patrol division supports the various programs and components in the division. Animal Control Officers and community service officers (C.S.O.'s) of the police department are responsible for the handling of complaints concerning animals, both wild and domestic. The City, through a joint powers agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services division (418). 1 Communitv Services Community services coordinates proactive strategies of law enforcement which includes the Crime Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and business owners concerning issues related to crime trends it is felt that they will be better able to deal with the issues of crime that concern them in their neighborhoods. Crime Prevention The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of Brooklyn Center. Today there are more than 150 Neighborhood Watch Groups that work together to make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a program introduced in 1997. The program encourages apartment complex owners within the city to take steps to make their properties safer for residents. To date, three complexes have received the designation as Crime Free Multi- Housing units. Drus Abuse Resistance Education (D.A.R.E.) D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching young people in the elementary grades the adverse effects of drug abuse and drug use it is anticipated that these students will be able to resist the temptation of alcohol and illegal drugs in later years. -120- Emergencv Onerations Unit The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to safely execute high risk search warrants within the city of Brooklyn Center. The unit has been successfully deployed on many occasions since its inception in the 1980's. DEPARTMENTAL, GOALS Continue promoting Community Policing. Continue to promote closer ties with the community by establishing permanent patrol areas. Foster even closer ties to the community by further expansion of both Neighborhood Watch and Crime Free Multi Housing programs and promote coordination of these by geographical areas within the city. Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas. Concentrate Traffic Law Enforcement in specific areas with a demonstrable use of personnel and enforcement results. Provide foot patrol in commercial areas. SPECIFIC EXPENDITURE CODE DETAIL Object t Number Exnlanation Amount 4212 Printed Forms $3,600 Department business cards, property inventory forms, traffic citations, vehicle impound forms, warning citations, and other materials done professionally. Increase associated with new building address. 4220 Operating Supplies $10,500 Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions, crime prevention supplies, dictation cassettes, drug/narcotics identification kit, gun cleaning supplies, holding facility supplies, oxygen refills, photographic processing and supplies, road flares, school patrol program supplies, smoke grenades, state statute reference guides, and other miscellaneous supplies. 4224 Clothing/Personal Equipment $35,000 Uniform maintenance allowances for officers in the patrol division according to L.E.L.S. contract. Anticipated personnel turnover for uniform and equipment issue for police officers. Uniform and equipment replacement for officers in the patrol division. Routine replacement of bullet resistant vests. Replacement of ear protection. Replacement of micro cassette recorders for dictation. Simunition protective equipment for force on force training. 4250 D.A.R.E. Supplies $4,500 Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E. officers. 4271 Minor Equipment $0 4314 Medical Services $3,625 Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal accidents. Physical and psychological examinations for anticipated police officer turnover. -121- 4322 Telephone $4,369 Cellular phone services in all patrol division vehicles. Pager service for patrol captain, sergeants, and Emergency Operations Unit (E.O.U.) members. 4382 Equipment Repair/Maintenance $28,500 Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo imaging. Equipment repair for hydrostatic testing of 02 bottles, radar units, radio installation, and other miscellaneous police equipment. Costs associated with squad car changeover. 4386 Communication Systems Maintenance $6,300 Maintenance contract for portable and mobile radio system. 4397 LOGIS Charges $32,750 Operating costs for Mobile Computing Devices (M.C.D.'s). 4400 Contractual $4,250 Blanket cleaning, contribution towards file server maintenance at Hennepin County for the photo imaging system. 4411 Conferences /Schools $27,750 Training for patrol division personnel. 4425 Boarding of Prisoners $120,000 Costs for the boarding of prisoners including the county jail, the workhouse, and meals provided to prisoners while in the Brooklyn Center holding facility. PERSONNEL LEVELS Number Position 1 Captain 6 Patrol Sergeants 25 Patrol Officers 1 Crime Prevention Officer -122- CAPITAL OUTLAYS Anticipated p Units Cost(s) Use /need Item /Object Code purchase date Desktop Computers 2001 1 $2,000 Replacement of older computer (4548) that does not adequately serve our needs (GrpWise/Word/Excel, etc.) Older computer will be relocated within the department. Enhanced Desktop Personal 2001 1 $2,300 Enhanced computer is needed to Computer (4548) run ArcView software. Older computer will be relocated within the department. ArcView Software (4548) 2001 1 $1,000 This software will assist in crime prevention efforts allowing officers to view "hot spots" of crime (burglaries, vehicle thefts, etc.) on a daily, monthly, and yearly basis. Also be able to view neighborhoods by watch groups, and view where sex offenders are located. Police Partitions for Marked 2001 2 $900 Replace old, worn out screens. Squads (4552) Screens provide protection for police officers from prisoners. Violent Prisoner Safety Chair 2001 1 $1,075 Safety chair is required under w /Juvenile Accessory Kit the operating directions of the (4552) For Jail Facility MN Dept of Corrections. Assures safety to prisoners and officers. Ability to adapt the chair to juvenile size allows for the use of juveniles and for use with smaller stature adults. Panasonic Video Muliplexer 2001 1 $1,900 Captures video from multiplexed (4552) VCR tapes used in banks and retail businesses. Enables officers to quickly view tapes in cases of robbery/theft separating out the camera that has the needed surveillance. Compatible with monitor and printer already purchased. Capture Station -Photo Imaging, 2001 1 $30,000 Capture Station for Photo Data (4552) Images, Electronic Mug Shots, Record Management of Arrest Bookings. Current system is no longer used by Hennepin County. Will replace all hardware and software as none of the current equipment will be supported after 12/31/00 and equipment will then be obsolete. -123- t Anticipated purchase Units Costs Use /need Item /Object Code date Cost( s) Panasonic 2001 10 with docking Purchasing asmg with grant Current system has Toughbook stations funds; $12,125 is outlived life Ruggedized budgeted to expectancy. Needs to Notebook PC's 2 without docking supplement the grant be replaced. Service (4552) stations funding is difficult as parts are no longer manufactured. Allows officers to have access to State checks, records management systems (E -mail, CAD, word processing, etc.), and allows for communication between officers and dispatch and administration in a protected environment. Officers can view maps of city and specific addresses when responding to calls. Mobile Radios (4553) 2001 6 Replaces outdated radios that no longer have available parts. Current radios over $4,500 10 years old. Light Bar and Siren 2001 1 Replaces one light System (4553) bar that is over five years old. $2,500 Talon Laser Radar 2001 1 $2,550 Used for traffic (4553) enforcement. t -124- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001. Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 416 PATROL 4100 Wages Regular Employees 1,368,045 1,381,029 1,696,604 1,728,159 4112 Overtime Regular Employee 100,829 114,566 58,315 59,338 4113 Compensatory Pay Police 19,775 20,771 0 0 4117 Holiday Premium Overtime 50,249 47,651 67,442 68,667 4130 Wages Part -time Employees 436 18 0 0 4133 Vacation Pay 95,826 112,263 0 0 4134 Holiday Pay 75,970 72,839 0 0 4135 Sick Leave Pay 62,726 52,863 0 0 4136 Jury Duty Pay 283 0 0 0 Salaries and Wages TOTAL 1,774,139 1,802,001 1,822,361 1,856,164 4142 PERA Coordinated Plan 198 5 0 0 4143 PERA Police Fire Plan 202,415 186,418 169,480 172 4146 FICA 16,652 17,429 15,286 17,204 4150 Employee Benefits 134,263 147,616 157,146 181,704 4151 Health Insurance 3,264 0 0 0 4152 Life Insurance 107 0 0 0 4153 Dental Insurance 281 0 0 0 4154 Workers Comp Insurance 44,845 39,224 47,706 39,127 4158 Disability Insurance 230 441 394 0 Fringe Benefits TOTAL 402,255 391,133 390,012 410,658 4212 Printed Forms 3,537 3,008 3,600 3,600 4220 Operating Supplies 8,750 9,794 10,098 10,500 4224 Clothing Personal Equip 30,787 26,280 29,468 35,000 4225 Shop Supplies 495 0 0 0 4227 Safety Supplies 1,887 2,071 2,150 1 4250 DARE Supplies 5,894 3,097 4,500 4,500 4271 Minor Equipment 478 210 0 0 Supplies TOTAL 51,827 44,460 49,816 55,350 4310 Professional Services 0 25,654 0 0 4314 Medical Services 1,739 2,429 3,175 3,625 -125- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Purchased Services TOTAL 1,739 28,083 3,175 3,625 4322 Telephone Services 4,552 5,613 6,381 4,369 4324 Delivery Service 0 118 0 0 4334 Use of Personal Auto 0 36 50 50 Communications TOTAL 4,552 5,766 6,431 4,419 4382 Equipment Repair Maint 21,933 11,272 27,950 28,500 4386 Communication Systems 5,738 6,261 6,300 6,300 4393 Equipment Rentals 0 0 1,600 1,600 4397 Logis Charges 21,070 25,664 32,000 32,750 Repair Rental Maint TOTAL 48,741 43,198 67,850 69,150 4400 Other Contractual Service 4,718 900 4,250 4,250 4411 Conferences and Schools 21,844 28,055 22,750 27,750 4412 Meeting Expenses 49 32 50 50 4413 Dues Subscriptions 408 461 450 450 4415 Claims Payment 5,747 0 0 0 4424 Towing Charges 614 475 500 500 4425 Board of Prisoners 157,047 129,124 140,000 120,000 Other Contractual Sery TOTAL 190,426 159,047 168,000 153 4440 Fuel Charges 36,033 34,776 42,525 43,000 4441 Fixed Charges 63,896 96,496 118,771 133,355 4442 Repair Maint Charges 108,831 99,617 115,377 101,660 4444 Replacement Charges 0 13,754 0 0 Central Garage Rentals TOTAL 208,760 244,644 276,673 278,015 4548 Computer Equipment 2,510 2,340 8 5,300 n►P 4552 Other Equipment 8,200 0 0 46,000 4553 Mobile Equipment 3,346 13,611 13,500 9,550 Capital Outlays TOTAL 14,056 15,951 22,400 60,850 4611 Interest 0 1,789 0 0 ,Debt Service TOTAL 0 1_789 -0 -0 -126- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET PATROL TOTAL 2,696,4941 2,736,0711 2,806,7181 2,891,231 1 i -127- Division: Detective Budget Code: 417 Program No: 1611 PROFILE The detective division consists of one captain, six detectives, and one school liaison officer. Detectives assigned to the division conduct investigations of criminal offenses through proactive and reactive response. Proactive response includes surveillance of high crime areas, gathering intelligence information on known or suspected criminals, and participating in purchasing contraband (such as illegal drugs or stolen property). Reactive investigations are conducted when a criminal offense is reported and there is physical evidence to gather and process, there are victims, suspects, and witnesses to be interviewed, and supporting documentation to be researched and evaluated. These actions prepare the case for presentation in criminal court. The detective division participates in several programs including: Anoka Hennepin Narcotics and Violent Crimes Task Force Selected officers from local and county law enforcement agencies in the northwest metropolitan area, including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center has one detective assigned to the task force. School Liaison ProLyram One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social services, and community programs in an effort to address the needs of juvenile offenders. The school liaison officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile offenses when not assigned to the Brooklyn Center High School. DEPARTMENTAL GOALS Continue to completely investigate reported crimes and seek prosecution through state and federal courts. Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force. Continue resolving conflicts and assisting students, parents, and school personnel through the school liaison program. Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces are assembled in cooperation with other law enforcement agencies when additional resources are appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc task forces usually have a duration of less than one month. Increase the number of surveillance details that are conducted in high crime areas. When crime analysis shows specific patterns of crime, then surveillance may be an effective law enforcement tool. Surveillance is only done in those cases where there is a likelihood of crime reoccurring. Computerize case tracking system to allow all department personnel to check on the progress of specific cases. -128- Reduce the case load of each detective to a manageable level. Each detective currently has a case load of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no attention. The continued assignment of an investigative trainee will assist in reducing the case load of the other detectives. SPECIFIC EXPENDITURE CODE DETAIL Object Number Ext)lanation Amount 4224 Clothing/Personal Equipment $6 Clothing allowances for officers in the detective division according to L.E.L.S. contract. Uniform and equipment replacement for officers in the detective division. 4310 Professional Services $1 Polygraph tests, expert witness fees, and costs associated with investigations. 4322 Telephone $3,750 t Cellular phone services for all detective division personnel. Pager service for detective captain, detectives and school liaison officer. 4400 Contractual $10,949 Corner House services who specialize in dealing with child victims of sexual abuse. Anoka- Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local communities. 4411 Conferences /Schools $7,500 Training for detective division personnel PERSONNEL LEVELS Six detectives are assigned to investigate all felony level crimes ranging from damage to property to homicide. Theft, forgery and fraud account for the greatest number of cases investigated. The increased sophistication in the area of forgery and fraud has placed greater time demands on detectives. One detective is assigned to the Anoka Hennepin Narcotics and Violent Cremes Task Force. The value of the task force has been proven time and again through their success in apprehending and convicting major drug dealers in the north metropolitan area. One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems that students face in the educational setting. Approximately $45,000 of the annual east of an officer is reimbursed by the school district. Number Position 1 Captain 6 Detectives 1 Detective Assignee 1 School Liaison Officer -129- CAPITAL OUTLAY Item /Object Code Anticipated Units Cost(s) Use /need purchase date Standard Desktop Personal 2001 1 $2,000 Replacement of older laptop Computer (4548) computer that does not adequately serve our needs (GrpWise /Word/Excel, etc.) Laptop will be used for mobile type needs by the department. t Enhanced Desktop Personal Computer (4548) Replacement of older computer 2001 1 $2,300 that does not adequately serve our I'I needs (GrpWise /Word/Excel, etc.) Laptop will be used for mobile type needs by the department. Enhanced needed for ArcView use. ArcView Software (4548) This software will assist in crime prevention efforts allowing officers to view "hot spots" of 2001 1 $1,000 crime (burglaries, vehicle thefts, etc.) on a daily, monthly, and yearly basis. Also be able to view where sex offenders are located. t -130= CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 417 DETECTIVES 4100 Wages Regular Employees 293,701 372,975 459,434 439,909 4112 Overtime Regular Employee 29,747 20,587 16,228 15,276 4113 Compensatory Pay Police 5,778 4,843 0 0 4117 Holiday Premium Overtime 8,733 8,893 17,818 16,774 4131 Overtime of Part -time Emp 18 0 0 0 4133 Vacation Pay 28,249 36,580 0 0 4134 Holiday Pay 18,412 21,166 0 0 4135 Sick Leave Pay -2,861 19,413 0 0 Salaries and Wages TOTAL 381,776 484,457 493,480 471,959 4142 PERA Coordinated Plan 1,391 5 0 0 4143 PERA Police Fire Plan 40,355 49,662 45,894 43,892 4146 FICA 3,560 1,974 1,959 1,516 4150 Employee Benefits 34,507 33,326 39,287 42,036 4154 Workers Comp Insurance 9,141 10,273 12,840 9,869 4158 Disability Insurance 358 353 394 0 Fringe Benefits TOTAL 89,313 95,595 100,374 97,313 4212 Printed Forms 73 77 500 500 4220 Operating Supplies 1,272 1,461 1,300 1,300 4224 Clothing Personal Equip 5,203 5,748 6,000 6,240 Supplies TOTAL 6,548 7,286 7,800 8,040 4310 Professional Services 885 219 11000 1 Purchased Services TOTAL 885 219 1,000 1,500 4322 Telephone Services 2,235 3,008 3,600 3,750 4334 Use of Personal Auto 0 21 150 150 Communications TOTAL 2,235 3,029 3,750 3,900 4382 Equipment Repair Maint 400 0 0 0 Repair Rental Maint TOTAL 400 0 0 0 t 4400 Other Contractual Service 9,650 10,209 10,750 10,949 4411 Conferences and Schools 4,711 5,288 2,450 7,500 -131- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4412 Meeting Expenses 54 11 100 100 4413 Dues Subscriptions 759 765 900 900 Other Contractual Sery TOTAL 15,175 16,273 14,200 19,449 4548 Computer Equipment 9,802 4,156 2,800 5,300 Capital Outlays TOTAL 9,802 4,156 2,800 5,300 DETECTIVES TOTAL 506,135 611,015 623,404 607,461 -132- Division: Support Services Budget Code: 418 Program No: 1641 PROFILE Support services division consists of both sworn and civilian ersonnel that provide support to all police p P Pp P department divisions. Public safety dispatchers are the critical link between the public and emergency service personnel. Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems. Dispatchers are also responsible for booking prisoners and maintaining the holding facility. Community service officers (CSO's) are utilized to perform police related duties that do not require a sworn police officer. These duties include, but are not limited to, responding to complaints concerning animals, both wild and domestic, monitoring private and commercial property for junk vehicles and other city ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals. The neighborhood liaison assists other City departments and works directly with community development to assist in ordinance enforcement and related activities. Community service officers and the neighborhood liaison are supervised by a sergeant. The records staff processes and coordinates information generated by all divisions within the department. Their activities include transcription, dissemination, and storage of police reports along with proper classification of crimes that is mandated by the State of Minnesota. The property/evidence function is responsible for the proper receiving, tracking, storage, and return or disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property room supervisor is responsible for coordinating the disposal of city property through an auction service. The records staff and property room supervisor are supervised by the administrative manager. The administrative manager is also responsible for the administration of the department's budget, all police purchasing, liquor licenses, gambling licenses, pawn shop licenses, handgun permits, and other miscellaneous permits as required by state and City regulations. DEPARTMENTAL GOALS Continue to enhance computer software applications for both the communication p pp center and records areas within the department. The focus will be to provide as much information in an efficient and effective manner. Respond appropriately to code violations in cooperation with other City departments. Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city ordinance, state statute, and the criminal justice system. Improve the methods of cataloging and tracking property by the applications of the latest technology. Continue the efficient disposal of property through the services of an auction house. -133- SPECIFIC EXPENDITURE CODE DETAIL 1 Object Number Explanation Amount 4212 Printed Forms $3,600 Department letterhead, envelopes, business cards and other material done professionally. Increase associated with new building address. 4220 Operating Supplies $5,600 Animal control supplies, directories, fax supplies, photo copier supplies, specialized paper for communication center, property room supplies, and other miscellaneous supplies. 4224 Clothing/Personal Equipment $4,055 Anticipated personnel turnover for uniform and equipment issue for cadets, community service officers, and Explorers. Uniform and equipment replacement for personnel in the t support services division. 4271 Minor Equipment $1,400 Replacement of typewriter, laminator, and scanner. 4310 Professional Services $300 Provides multiple foreign language interpretation services in the communication center necessary due to the change in demographics of Brooklyn Center. Interpretation services are required by law. 4314 Medical Services $1,750 Physical and psychological examinations for anticipated community service officer turnover. Emergency veterinarian services for injured animals. 4322 Telephone Services $49,716 Telephone services for the communication center and the police facility. 4382 Equipment Repair/Maintenance $15,960 Maintenance contracts for fax machine, photo copiers, and radio and telephone logger system. Equipment repair for transcribers and other miscellaneous support services equipment. 4386 Communication Systems Maintenance $3,200 Maintenance contract for radio base station located in the communication center. 4400 Contractual $22,000 Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for an animal containment center. 4411 Conferences /Schools $2,700 Training for support services division personnel. PERSONNEL LEVELS Number Position 1 Administrative Manager 1 Public Safety Communications Supervisor 6 Public Safety Dispatchers -134- 2.80 Community Service Officers (1 full -time, 1.8 FTE) 1 Property Room Supervisor 1 Neighborhood Liaison/CSO 1 1 Classification Technician 3 Police Secretary/Receptionist .50 Data Entry Technician 1 .90 Records Clerk 2.2 Typists 1 CAPITAL OUTLAY 1 Item /Object Code Anticipated Units Cost(s) Use /need 1 purchase date Printer, Laser Black White 2001 1 $800 Printer for the property room (4548) supervisor to do auction 1 documents, destruction lists, release of property letters, court print outs of dispositions for property release, and misc. 1 documents pertaining to the inventorying and release of property. 1 r i 1 1 1 1 1 1 1 -135- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 418 SUPPORT SERVICES 4100 Wages Regular Employees 357,189 382,291 503,862 515,449 1 4112 Overtime Regular Employee 9,246 15,994 8,400 8,317 4113 Compensatory Pay Police 285 0 0 0 4117 Holiday Premium Overtime 7,337 8,058 0 0 4130 Wages Part -time Employees 82,605 98,190 122,692 94,365 4131 Overtime of Part -time Emp 58 0 0 0 4133 Vacation Pay 27,459 24,832 0 0 4134 Holiday Pay 20,634 19,607 0 0 4135 Sick Leave Pay 10,718 15,421 0 0 Salaries and Wages TOTAL 515,532 564,393 634,954 618,131 4142 PERA Coordinated Plan 23,095 26,765 32,891 32,019 4143 PERA Police Fire Plan 6,175 2,844 0 0 4146 FICA 36,298 42,393 48,574 47,287 4150 Employee Benefits 50,367 61,711 71,430 75,936 4154 Workers Comp Insurance 3,969 3,356 4,722 3,755 4156 Unemployment Compensation 486 4 0 0 4158 Disability Insurance 191 250 272 0 Fringe Benefits TOTAL 120,581 137,323 157_889 158,997 4212 Printed Forms 1,645 3,097 3,600 3,600 4220 Operating Supplies 5,064 6,105 4,500 5,600 4224 Clothing Personal Equip 5 2,510 3,165 4,055 4271 Minor Equipment 0 1,115 500 1,400 Supplies TOTAL 12,123 12,827 11,765 14,655 4310 Professional Services 48 3,896 300 300 1 4314 Medical Services 2,891 732 1,750 1,750 Purchased Services TOTAL 2,939 4,628 2,050 2,050 4322 Telephone Services 21,818 31,284 43,641 49,716 4325 Teleprocessing Services 0 0 0 3,000 4334 Use of Personal Auto 0 17 50 50 -136- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Communications TOTAL 21,818 31,301 43,691 52,766 4382 Equipment Repair Maint 3,675 5,710 8,020 15,960 4:386 Communication Systems 2,200 1,100 3,200 3,200 4397 Logis Charges 65,108 76,750 79,767 84,802 Repair Rental Maint TOTAL 70,983 83,560 90,987 103,962 t 4400 Other Contractual Service 14,996 21,549 17,000 22,000 4411 Conferences and Schools 2,755 1,425 3,000 2,700 4412 Meeting Expenses 7 0 50 50 4413 Dues Subscriptions 306 335 350 350 Other Contractual Sery TOTAL 18,064 23,308 20,400 25,100 4548 Computer Equipment 5,033 7,641 8,900 800 P 4551 Office Furniture Equip 3,851 -62 0 0 Capital Outlays TOTAL 8,884 7,579 8,900 800 SUPPORT SERVICES TOTAL 770,923 864,919 970,636 976,461 r -137- Division: Office of the Chief of Police Budget Code: 419 Program No: 1650 PROFILE The office of the chief consists of the chief of police and the administrative aide. The office of the chief coordinates and administers all divisions in the department by implementing strategy in crime prevention and crime suppression. The chief of police serves as liaison to other City departments, neighboring communities, and criminal justice agencies. The administrative aide is responsible for gathering and disseminating statistical data provided to and used to focus on crime. DEPARTMENTAL GOALS Provide timely information to City administration and other City departments. Publicize the department's mission and goals by speaking to community groups. Continue to advance the department with current technology. Implement Automated Pawn System (A.P.S.). Utilize crime pattern analysis thru geographical crime mapping to allocate department resources. Utilize advisory committees for future planning, employee safety, and employee accident review. Foster cooperation with other City departments and law enforcement agencies. PERSONNEL LEVELS Number Position 1 Chief of Police 1 Administrative Aide -138- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 419 OFFICE OF THE CHIEF 4100 Wages Regular Employees 98,523 82,234 106,418 114,241 4133 Vacation Pay 10,745 6,515 0 0 4134 Holiday Pay 4,871 3,092 0 0 4135 Sick Leave Pay 19,564 1,155 0 0 Salaries and Wages TOTAL 133,703 92,996 106,418 114,241 4142 PERA Coordinated Plan 2,106 909 1,666 1,809 4143 PERA Police Fire Plan 7,981 7,464 6,906 7,376 4146 FICA 2,616 1,278 2,460 2,672 4150 Employee Benefits 4,549 4,820 9,524 10,848 4154 Workers Comp Insurance 2,550 1,639 2,045 1,748 4158 Disability Insurance 241 406 431 0 Fringe Benefits TOTAL 20,044 16,516 23,032 24,453 421.2 Printed Forms 477 0 300 300 4:2:20 Operating Supplies 440 931 500 500 4224 Clothing Personal Equip 921 455 850 850 Supplies TOTAL 1,837 1,386 1,650 1,650 4310 Professional Services 49 0 0 0 Purchased Services TOTAL 49 0 0 0 4322 Telephone Services 190 208 337 586 4334 Use of Personal Auto 0 0 50 50 Communications TOTAL 190 208 387 636 4411 Conferences and Schools 993 1,680 900 1,750 4412 Meeting Expenses 412 245 300 300 4413 Dues Subscriptions 320 685 600 600 Other Contractual Sery TOTAL 1,725 2,609 1,800 2,650 OFFICE OF THE CHIEF TOTAL 157,547 113,715 133,287 143,630 -139- Division: Fire Budget Code: 425 Program No: 1401 PROFILE The purpose of the Fire Department is to respond to fires, medical emergencies, and chemical spills/hazards within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in the city. It is the goal of the fire department to arrive at the emergency scene in no more than 6 minutes. This is accomplished by one full -time fire chief and 40 volunteer firefighters, some of whom also serve as fire inspectors and training officers while not responding to fires or emergencies. Inspections of commercial, industrial, and rental units are conducted to ensure that they comply with current fire and life safety codes. The Fire Department also works with schools and industry to teach fire safety awareness to children and adults. This is accomplished by using volunteers and the fire chief. Fire Inspections. Fire inspections are conducted in the commercial industrial properties once every two years using two part-time day inspectors. The City's apartment complexes, Brookdale and Northbrook shopping and all service stations are inspected once a year using three night inspectors. Training. Training for firefighters is every Monday night for a period of two hours to keep them current in all aspects of emergency response and to maintain their state certifications. This is accomplished by using a part-time training officer and line officers to assist during the training exercises. Fire Education. One volunteer firefighter works part-time with school children teaching fire safety, most ofwhich is done during fire prevention week. A volunteer firefighter also works with juvenile fire setters in the community. Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at the station on 63rd and Brooklyn Boulevard since the founding of the Fire Department. In addition, during any time of inclement/severe weather, six firefighters are moved into each station until the snow or severe rainstorm ends. This allows quick response to any type of emergency in the city. Administration. Responsible for all record keeping such as fire reports, personnel records, fire investigation (cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city are used according to fire codes. Oversees and purchases all equipment and supplies that are needed by the Fire Department, and recruits new firefighters and keeps records to see that both new and regular firefighters are properly trained and that they maintain their certification. It is also responsible to ensure compliance with all OSHA and NFPA standards for firefighting. DEPARTMENTAL GOALS Continue to respond in a timely and efficient manner to all emergency calls. Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center. Inspect all apartment/rental units and continue our inspections of all industrial and commercial property in Brooklyn Center. Continue to train and maintain our state certification for our firefighters. Continue to recruit additional volunteer firefighters, especially people that are available during the daytime hours of 6 A.M. to 6 P.M. Work with other members of our mutual aid group to make sure were not duplicating some specialty they have, such as a Haz -Mat team, etc. Continue developing our Fridley training site by building additional props for training. -140- SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4100 -4158 Wages\Fringe Benefits $404,616 These funds pay for the full- and part-time wages, duty pay while on duty at the fire stations, as well as pay while attending drills. Includes increased compensation for duty pay, as well as 3% increase in our relief association pension fund. Budget reflects $10,000 increase in part-time wages as final year of three -year plan. A portion of full -time wages was shifted from Emergency Preparedness (Budget Code 426). 4212 -4271 Supplies \clothing \tools $38,300 These funds pay for the operating supplies for the fire department such as foam, oxygen, gloves, salvage covers first aid supplies repairs to our small equipment, it also cover all turn- out clothing, uniforms for all 40 of our firefighters. The budget reflects an increased cost of clothing, operating supplies and maintenance on station equipment. 4314 -4315 Medical ServicesUnstructors $4,800 These funds cover all physical and psychological exams for all new firefighter candidates as well a physicals for any firefighter that has taken a medical leave prior to returning to duty on the fire department. It also covers outside speakers or instructors. 4322 -4334 Radio Communications \Telephone $9,830 Phone service for both stations and also the repair on all of our fire department truck radio's, pagers, handi talkies, and station radios. 4386 000 4 Re air\Rental\Maintenance Contract P These funds cover the maintenance contracts on equipment in the dispatch center such as our fire department base stations, and main transmitter. 1 4411 -4417 Conferences \Schools\Dues\Books Reference Material $25,650 These funds cover all schooling for all recruit and regular firefighters as well as all conference for all fire officers, the continued maintenance of the Fridley Training Site. 4440 -4444 Central Garage\Repairs\Replacement\Fuel $87,636 These funds cover all repairs, replacement parts, and fuel for all moving equipment for the fire department. 4481 -4488 Utilities $37,640 These funds are used to cover gas, electricity, water, and sewer for both fire stations. -141- 4552 Capital Equipment $45,000 These funds cover replacement equipment over $500 for the fire department such as pagers, diving equipment, Scott bottles, confined space entry air supple cart, and 3 replacement exhaust fans. PERSONNEL LEVELS Number Position 1 Full -Time Fire Chief 1 Part-Time Secretary 40 Volunteer Firefighters 2 Day Fire Inspectors 3 Evening Fire Inspectors 1 Fire Education Officer 1 Training Officer All are volunteer firefighters in addition to their duties as inspectors and training for these assignments are in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for the extra time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Dive Suits W /regulators& vest 2001 2 $7,000 Replacement of old equipment Scott Air Bottles 2001 30 $19,800 Replacement of old equipment mandated by OSHA DOT Pagers 2001 15 $9,000 Replacement of old equipment Confined space entry cart 2001 1 $2,500 Increase safety of firefighters while doing confined space rescue 16" gas exhaust fans 2001 13 $4,800 I Replacement of old equipment 21" gas exhaust fan 1 2001 I 1 $1,900 I Replacement of old equipment 1 -142 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 425 FIRE 4100 Wages Regular Employees 30,192 28,592 34,101 37,496 4130 Wages Part -time Employees 168,630 174,742 204,975 215,000 41.33 Vacation Pay 4,786 6,157 0 0 4134 Holiday Pay 2,473 2,839 0 0 4135 Sick Leave Pay 1,225 838 0 0 Salaries and Wages TOTAL 207,306 213,168 239,076 252,496 4142 PERA Coordinated Plan 809 878 898 925 4143 PERA Police Fire Plan 3,889 3,859 3,171 3,487 4146 FICA 12,078 12,485 14,923 15,667 4149 Fire Pension Contribution 107,215 116,570 115,056 118,508 4150 Employee Benefits 2,649 2,593 4,762 5,424 4152 Life Insurance 634 677 660 660 4154 Workers Comp Insurance 9,030 9,599 8,550 6,899 41.58 Disability Insurance 827 885 946 550 Fringe Benefits TOTAL 137,130 147,546 148,.966 152,120 4212 Printed Forms 507 207 800 800 4220 Operating Supplies 15,557 17,450 16,500 19 4223 Cleaning Supplies 0 179 0 0 4224 Clothing Personal Equip 17,391 13,197 16,900 17,400 4227 Safety Supplies 600 546 600 600 4231 Equipment Parts 0 895 0 0 4233 Building Repair Supplies 0 9 0 0 4271 Minor Equipment 718 1,166 500 500 Supplies TOTAL 34,773 33,649 35,300 38,300 4314 Medical Services 3,160 5,076 4,000 4,500 4315 Instructors 200 0 300 300 Purchased Services TOTAL 3,360 5,076 4_300 4,800 4322 Telephone Services 4,397 5,446 4,000 5,000 4323 Radio Communications 3,404 4,033 4,630 4,630 4326 Contract Cleaning /Exterminatin 0 835 0 0 -143- S CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET t 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4334 Use of Personal Auto 0 0' 200 200 Communications TOTAL 7,801 10,314 8,830 9,830 4382 Equipment Repair Maint 0 2,700 0 0 4386 Communication Systems 4,029 2,822 4,000 4,000 Repair Rental Maint TOTAL 4,029 5,522 4,000 4,000 4411 Conferences and Schools 17,875 18,585 17,600 18,600 4413 Dues Subscriptions 1,580 1,623 2,050 2,050 4414 Licenses, Taxes, Fees 0 389 0 0 4417 Books /Reference Materials 4,803 5,692 5,000 5 Other Contractual Sery TOTAL 24,259 26,288 24,650 25,650 4440 Fuel Charges 2,887 3,325 3,288 4,500 4441 Fixed Charges 99,568 43,480 60,323 55,000 III 4442 Repair Maint Charges 50,468 27,571 40,490 28,136 4444 Replacement Charges 0 26,241 0 0 Central Garage Rentals TOTAL 152,923 100,616 104,101 87,636 4481 Electric Service 0 0 10,400 10,700 4482 Gas Service 0 0 22,000 22,660 4484 Water Service 0 0 900 930 4485 Sanitary Sewer Service 0 0 1,750 1,800 4487 Solid Waste Disposal 0 0 1,500 1 Utilities TOTAL 0 -0 36,550 37,640 4548 Computer Equipment 0 4,526 0 0 4552 Other Equipment 43 47,848 43,500 45,000 4553 Mobile Equipment 0 2,268 0 0 Capital Outlays TOTAL 43 54,642 43,500 45,000 FIRE TOTAL 615,220 596,821 649 657,472 -144- Division: Emergency Preparedness Budget Code: 426 Program No: 1361 PROFILE The purpose of the Emergency Preparedness Division is to have a plan in place that will allow the City to continue to operate should there be a large man-made or natural disaster. This plan will allow the City to quickly request State or Federal assistance more readily after a disaster. The Emergency Preparedness Division is run by the Fire Chief, who divides his time as needed between the Fire Department and Emergency Preparedness. A portion of full -time wages was shifted to Fire (Budget Code 425). It is the responsibility of the Fire Chief to conduct one exercise to test the City's emergency plan each year. DEPARTMENTAL GOALS To have a tabletop exercise with the City Manager and department heads. To have a full scale exercise with the fire and police departments. PERSONNEL LEVELS Number Position .5 Fire Chief SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4100 -4154 Wages\Fringe Benefits $34,338 These funds cover .5 or half -time salary of the Fire Chief who is also the City's Emergency Preparedness Director. 4212 -4227 Supplies\Printed Forms $1,900 These funds cover the operating supplies and the printed forms used by the Emergency Preparedness Division. 4322 Telephone Service $1,500 These funds cover all phone service for the Emergency Preparedness Division as well as one portable phone. 4382 Equipment Repair Maintenance $3,000 These funds pay for the maintenance contract with Doradus, Inc., on the four emergency sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance contract. 4386 Maintenance Contract $554 These monies provide for the Emergency Preparedness share of the maintenance contract for the communications center. It reflects a $100 increase due to additional maintenance costs. -145- 4411 Conferences and Schools $2,000 This item provides for the training seminars and workshops in the Emergency Preparedness area and also one international conference on emergency management. There is a slight increase to cover schools and conferences for the Director and Coordinator. 1 4413 Dues and Subscriptions $465 This item provides for the costs of journals and memberships relating to Emergency Preparedness. 4417 Books/Reference Materials $500 This fund is used to provide for the printing and artwork for public information pamphlets and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for schools. 4481 Electric Service $500 t These funds pay for electrical service for the four emergency sirens. CAPITAL OUTLAY In April of 2000 Electric Service completed a cleaning and adjusting of all of the City's warning sirens, his report back to the City was that with once a year inspecting and adjusting we should be able to keep the current equipment working for another 4 to 5 years. Also in 1999 Embedded Systems replaced all of the City's circuit boards with updated versions, so we are in excellent shape. I am recommending that we consider replacing 2 of our sirens in 2004 and 2 in 2005. Item Anticipated Units Cost(s) Use /need purchase date per unit No Capital outlay requested for 2000 2004 or 2005 4 35,000 Replace 30 year old sirens But we should replace our warning sirens in the year 2004 or 2006 depending upon their condition -146- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 426 EMERGENCY PREPAREDNESS 4100 Wages Regular Employees 30 158 28 766 34,101 g 9u 30,678 4130 Wages Part -time Employees 580 64 0 0 Salaries and Wages TOTAL 30,738 28,830 34,101 30,678 4142 PERA Coordinated Plan 30 3 0 0 4143 PERA Police Fire Plan 3,438 2,993 3,171 2,853 4146 FICA 44 5 0 0 4154 Workers Comp Insurance 1,042 756 1,124 807 Fringe Benefits TOTAL _4_554 3,757 4,295 3,660 4210 Office Supplies 0 31 0 0 4212 Printed Forms 178 137 400 400 4220 Operating Supplies 636 437 1,000 1 4227 Safety Supplies 571 0 500 500 4271 Minor Equipment 0 332 0 0 Supplies TOTAL 1_385 937 1,900 1,900 4322 Telephone Services 2,354 1,454 1,500 1,500 Communications TOTAL 2,354 1 454 1 500 1,500 4382 Equipment Repair Maint 2,580 5,256 2,500 3,000 4386 Communication Systems 506 0 554 554 Repair Rental Maint TOTAL 3,086 5,256 3,054 3,554 4411 Conferences and Schools 1,050 1,459 1,500 2,000 4413 Dues Subscriptions 399 415 465 465 4417 Books /Reference Materials 295 120 500 500 Other Contractual Sery TOTAL 1,744 1,994 2,465 2,965 4481 Electric Service 283 283 500 500 Utilities TOTAL 283 283 500 S00 EMERGENCY PREPAREDNESS TOTAL 44,143 42,511 47,815 44,757 -147- Division: Inspections Budget Code: 430 Program No: 1452 PROFILE The Inspections Division consists of three (3) full -time inspectors, one (1) temporary ll time inspector, one Pow' P (1) support personnel, and a seasonal temporary. The positions include the Building Official, Building Inspector, Housing Inspector, and Customer Service Representative/Permit Technician. The three inspectors are responsible for and provide inspection services for rental licenses, housing maintenance, Section 8, building permits, fire suppression permits, mechanical permits, plumbing permits, sign permits, water and sewer permits, plan reviews, and complaint- oriented inspections. DEPARTMENTAL GOALS In 2001, the Inspection Department should anticipate a leveling in building activity within the city. It is anticipated that a significant proportion of the division's work load will result from the construction start of Brookdale, the development of the area in and around 69th and Brooklyn Boulevard, the completion of Phase 2 of the Joslyn development and other yet to be determined redevelopments. Through May of 2000, the Inspections Department issued 1,273 permits compared to 876 for the same period last year. Total permit fees collected to through June 19, 2000 is $305,755. Anticipated revenue for 2000 from permits is $319,500. In the first six months of 2000, the Building Official performed 245 plan reviews. In addition, the Building Official and Building Inspector made 2 025 permit inspections. The Housing Inspector made 200 rental g p P p g P inspections and 262 Section 8 inspections. The Inspections Department anticipates a leveling in inspection activity next year but will continue to provide the community with this important service to the community. SPECIFIC EXPENDITURE CODE DETAIL. Object Number Explanation Amount 4220 Operating Supplies $1,600 Apart from general department supplies the request includes $130 for the ARM bus tour and an additional $400 for misc. items related to ARM including membership insignia's for Member's apartment buildings, and meeting supplies. 4224 Clothing Personal Equipment $800 This fund provides for shoe covers, latex gloves, coveralls, and jackets for inspectors. 4411 Conferences and Schools $8,500 As noted in the 2000 budget, by the year 2000 the State of Minnesota will no longer operate under the current Uniform Building Code but rather the International Code Council. The State has still not adopted the ICC but will in the next few years. As such, we will continue to receive training for this inevitable code change. Training sessions include state seminar ($540); lead paint certification ($400); MACHO fall and spring ($600); ICBO cross training ($460); National ICBO and IRC code training and meetings ($6,500). 4413 Dues and Subscriptions $1,550 ICBO dues (3 inspectors $225); NFPA dues ($600); Lake Country North Star dues ($200); MACHO dues ($200); MHA dues ($200); MnBo dues ($200) and misc subscriptions ($225). -148- 4417 Books and Reference Materials $1,200 Books and magazines, and new code books for the year 2000. 4548 Computer Equipment $3,800 t Scheduled replacement of one (1) desktop computer and one (1) net- work printer capable of printing of hard stock for permits. 4551 Other Equipment $1,000 One file 5 drawer file cabinet to replace a 3 drawer file cabinet. PERSONNEL LEVELS Number_ Position 1 Building Official/Inspector 1 Building Inspector 1 Housing Inspector l Customer Service Representative/Permit Technician 1 Building Inspector, Temporary Full -Time -149- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 430 INSPECTIONS 4100 Wages Regular Employees 130,950 142,660 220,432 228,992 4112 Overtime Regular Employee 6 245 0 0 4130 Wages Part -time Employees 12,781 24,789 0 0 4133 Vacation Pay 8,410 8,194 0 0 4134 Holiday Pay 7,531 7,002 0 0 4135 Sick Leave Pay 8,813 5,450 0 0 4136 Jury Duty Pay 846 0 0 0 Salaries and Wages TOTAL 175,398 188,339 220,432 228,992 t 4142 PERA Coordinated Plan 8,457 8,782 11,418 11,862 4146 FICA 13,079 14,077 16,863 17,518 4150 Employee Benefits 16,762 16,502 23,810 27,120 4154 Workers Comp Insurance 1,368 1,212 1,722 1,416 Fringe Benefits TOTAL 39,666 40,572 53,813 57,916 4210 Office Supplies 114 186 0 0 4212 Printed Forms 977 419 600 600 4220 Operating Supplies 1,202 1,824 1,600 1,600 4224 Clothing Personal Equip 0 754 800 800 Supplies TOTAL 2,293 3,184 3,000 3,000 4310 Professional Services 107 1,974 3,000 3,000 Purchased Services TOTAL 107 1,974 3,000 3,000 4322 Telephone Services 1,146 1,373 1,500 1,900 4324 Delivery Service 0 0 0 120 4326 Contract Cleaning /Exterminatin 0 -1,025 0 0 4330 Transportation 105 120 120 0 4334 Use of Personal Auto 57 92 100 100 Communications TOTAL 1,308 560 1,720 2,120 4382 Equipment Repair Maint 116 0 0 0 4397 Logis Charges 7,748 7,906 8,633 10,387 Repair Rental Maint TOTAL 7,864 7,906 8,633 10,387 I'I -150- CITY OF BROOKLYN CENTER 1 ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4400 Other Contractual Service 270 0 0 0 4411 Conferences and Schools 2,391 4,504 8,500 8,500 4413 Dues Subscriptions 1,044 700 1,550 1 1 4417 Books /Reference Materials 701 473 1,200 1,200 Other Contractual Sery TOTAL 4,405 5,678 11_250 11,250 1 4440 Fuel Charges 753 988 895 1,000 4441 Fixed Charges 5,353 5,372 5,243 4,758 1 4442 Repair Maint Charges 928 1,272 1,970 1,298 4444 Replacement Charges 0 1,672 0 0 1 Central Garage Rentals TOTAL 7,034 9,305 8,108 7,056 4487 Solid Waste Disposal 0 15 0 0 1 Utilities TOTAL 0 15 0 0 4548 Computer Equipment 0 7,500 0 3,800 1 4551 Office Furniture Equip 0 0 0 1 Capital Outlays TOTAL 0 7,500 0 -4,800 1 INSPECTIONS TOTAL 238,073 265,032 309,956 328,521 1 1 1 1 1 1 1 _151_ 1 Division: Planning and Zoning Budget Code: 431 Program No: 1461 PROFILE The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning Commission, including site and building plans, special use permits, variances, rezoning, appeals, and preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of land use permits, sign hanger licenses, sign permits, and the inspection of signs. DEPARTMENTAL GOALS Provide timely and thorough review of all planning commission applications and to assist and interpret for the general public the City's Zoning Ordinance and other related ordinances. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $3,000 This item is used to fund special research items that may come before the Planning Commission in 2001. This item has remained unchanged. 4413 Dues and Subscriptions $1,300 American Planning Association (planning and zoning laws subscription and dues ($1,100); Journal of Planning Associates ($100); Building Permits Law Bulletin ($100). 4551 Other Equipment $1,000 One (1) five drawer filing cabinet to replace an existing four drawer filing cabinet. PERSONNEL LEVELS Number Position 1 Planning and Zoning Specialist 1 Community Development Secretary -152- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 431 PLANNING ZONING=====_______.____________.______ 4100 Wages Regular Employees 70,758 72,533 88,437 91,222 4112 Overtime Regular Employee 104 386 0 0 4133 Vacation Pay 5,821 6,279 0 0 4134 Holiday Pay 3,992 3,983 0 0 4135 Sick Leave Pay 2,348 2,246 0 0 4136 Jury Duty Pay 568 0 0 0 Salaries and Wages TOTAL 83,591 85,427 88,437 91,222 4142 PERA Coordinated Plan 4,346 4,418 4,581 4,725 4146 FICA 6,356 6,541 6,765 6,979 4150 Employee Benefits 8,081 7,258 9,524 10,848 4154 Workers Comp Insurance 573 485 607 499 Fringe Benefits TOTAL 19,356 18,703 21,477 23,051 4210 Office Supplies 0 65 0 0 4220 Operating Supplies 203 0 200 200 Supplies TOTAL 203 65 200 200 4310 Professional Services 4,072 1,089 3,000 3,000 Purchased Services TOTAL 4,072 1,089 3,000 3,000 4334 Use of Personal Auto 0 24 25 25 4351 Legal Notice Publication 0 79 0 0 Communications TOTAL 0 103 25 25 4382 Equipment Repair Maint 152 0 0 0 Repair Rental Maint TOTAL 152 -0 -0 4411 Conferences and Schools 0 40 100 100 4413 Dues Subscriptions 1,006 1,109 1,300 1,300 4417 Books /Reference Materials 153 0 0 0 Other Contractual Sery TOTAL 1,159 1,149 1,400 1,400 4551 Office Furniture Equip 0 0 0 1,000 Capital Outlays TOTAL 0 0 0 1,000 -153- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET PLANNING ZONING TOTAL 108,5331 106,5371 114,5391 119,898 1 1 -154- Division: Assessing Budget Code: 432 Program No: 1102 PROFILE The primary function of the Assessing Division is the accurate classification and valuation of all real property located within Brooklyn Center. Additional duties include: answering questions and concerns from taxpayers, responding to tax appeals filed in State Tax Court, implementing new statutory requirements, meeting statutory requirements for the reappraisal of one -fourth of all parcels within the city each year, maintaining the property data system (PDS) information, maintaining special assessments data, preparing special assessment reports for the finance department and certifying special assessments to Hennepin County, providing computerized reports and responding to requests of other City departments and members of the general public. DEPARTMENTAL GOALS Continued improvements in overall procedures and through methodologies refinements in the CAMA g system, streamlined office policies, improved file maintenance, education of personnel and other advancements in computerized appraisal Improve on the overall comprehensiveness of commercial, industrial, and apartment property characteristics data through continued reappraisal schedules. Continued development of standardized GIS applications for integration with general assessment 1 duties and activities. The timely and effective resolution of all property tax appeals. Assist and promote the improvement of general levels of communication and sharing of information between metro assessment jurisdictions. Residential Appraisal: This activity comprises approximately 40% of the division's budget. Planned activities in 2001 begin with the inspection and reappraisal of approximately 2,336 residential parcels. Additional duties include reviewing new construction, any new building improvements, and any removed or demolished properties. Due to ongoing increases in residential property valuations, substantial resources may also be devoted to responding to taxpayer inquiries and concerns. Other duties include administration of homestead classification, calculation of limited market value and the processing of This Old House applications. Appeals: This activity requires approximately 20% of the division's resources. Currently outstanding tax court petitions number approximately 54 and include a total assessed valuation of approximately $109,100,000. The number of petitions filed is increasing cases are becoming somewhat more difficult to resolve. Appeals relating to the automobile dealers, Brookdale Mall and JC Penny's are likely to require substantial resources during calendar year 2001. The Brookdale and Penneys appeals are set for trial in January and April, respectively. Non Residential Appraisals: Approximately 20% of this division's overall resources are devoted to this activity. This activity in 2001 will include reappraisal of office and medical properties. All apartment, industrial, and commercial property will be revalued. Primary focus is on assembly of market information relating to the sale, management, and leasing of these types of properties. Specific attention is paid to sectors of the market considered to be most active. -155- Special Assessments: This activity comprises approximately 10% of this division's resources, however, for four- to six -week periods in the fall and spring it requires the full attention of one employee. Activities include preparation of reports, maintenance of data base, receipt of payments, and providing the certified specials to Hennepin County for inclusion in owners future property tax bills. Continued increases in the number of parcels impacted by new special assessments each year increases the time demands of this function. Interdepartmental Activities: Comprises approximately 10% of this division's resources. Activities include preparation of reports for redevelopment projects, analysis of tax increment projects and districts, and anticipated future tax base and potential refund information. Time is also devoted to projects relating to housing, legislative, and other citywide issues. SPECIFIC EXPENDITURE CODE DETAIL t Object Number Explanation Amount 4271 Minor Equipment $1,000 Minor Equipment is budgeted for the purchase of office equipment, file cabinets, replacement of cameras, calculators, etc. This is one line item of the supplies budget which is unchanged for 2001. 4310 Professional Services $2,500 This is a restatement of an annually budgeted item for professional services. It is reserved for items such as appraisal services, FF E analysis, market studies, demographic analysis, or other expert witness services for tax court. This line item is not typically expended, but is available should a particular court case require such services. 4321 Postage $3,200 Increase is due to potential postage rate increases. Primarily used to pay for the cost of mailing the annual valuation notices to approximately 8,400 parcels. We anticipate these notices will continue to be mailed at the first class rate. 4325 Teleprocessing $1,800 This line item includes payments to Hennepin County for computer terminal connections and payments to support the metropolitan assessor's data exchange for commercial industrial sale information. The data exchange is being converted to an Internet based system and the Brooklyn Center assessor's office will be assessed beginning in late 2000 between $500 and $1000 per year as it's share of the development and implementation costs of the new system. 4411 Conferences and Schools $3,830 An increase of $400.00 from the 2000 budget due to increasing costs of educational offerings. Includes professional training for all assessing division personnel. All licensed staff members must maintain statutorily mandated levels of continuing education. Also is used to cover the cost of regular assessment meetings and conferences which the assessor and staff are required by Minnesota law to attend. 4413 Dues and Subscriptions $1,327 This item is $25.00 more than the 2000 budget. It is comprised of IAAO dues; MAAO dues; assessors' licenses; and an affiliate Board of Realtors' membership. Subscriptions are to Shopping Center Today, Shopping Center Business, Real Estate Journal, City Business, and the Korpacz Report. -156- 4417 Books/Reference Materials $1,702 An increase of $28.00 from the 2000 budget. Individual items include: Marshall Valuation Service $241, Marshall Swift Cost Estimator $606, MLS Sold Market Reports $250, Dollars and Cents $270, Host Report $175, Minnesota Legal Register $85 Towle Report $25, and CB Richard Ellis Commercial Forecast $50, Host Report -$175. 4548 Computer Equipment $3,000 One upgraded PC without monitor. One Digital camera One Deskjet color printer (1 1x17) SPSS Statistical Analysis Software PERSONNEL LEVELS Change in job classification of current Appraisal Technician from D25C to D25E (two steps). Reclassification of Appraiser II from non- exempt D34 to exempt C25 classification. The continuation of the part-time position of data collector. Anticipate the return of the same seasonal employee employed for the three previous years. Position is responsible for assisting in the annual field inspections of the residential quartile. This position allows for maximum utilization of current full time personnel. The budgeted cost of this position is $5,400, an 8% increase from 1997. Number Position 1 City Assessor 1 Appraiser II 1 Appraiser Technician 1 Assessing Secretary 1 Data Collector, Temporary Part-Time CAPITAL, OUTLAY Item Anticipated Units Cost(s) Use /need purchase date One upgraded PC without monitor March 2001 1 I 2,000 Replace existing One Color Inkjet printer I3P120C March 2001 1 500 GIS maps, appraisal information One Color Digital Camera June 2001 1 500 A g Appraisals, County wide commercial data exchange -157- t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 432 ASSESSING 4100 Wages Regular Employees 141,300 145,289 180,603 192,250 4112 Overtime Regular Employee 929 79 0 0 4130 Wages Part -time Employees 4,270 4,062 5,000 5,400 4133 Vacation Pay 9,298 8,194 0 0 4134 Holiday Pay 7,346 7,797 0 0 4135 Sick Leave Pay 2,688 3,022 0 0 4136 Jury Duty Pay 296 0 0 0 4197 Temporary Services 1,932 0 0 0 Salaries and Wages TOTAL 168,059 168,444 185,603 197,650 4142 PERA Coordinated Plan 8,309 8,457 9,614 10,238 4146 FICA 12,761 12,857 14,199 15,120 4150 Employee Benefits 14,583 16,279 19,048 21,696 4154 Workers Comp Insurance 1,153 937 1 1,316 4156 Unemployment Compensation 0 2,091 0 0 4158 Disability Insurance 291 371 404 0 Fringe Benefits TOTAL 37,098 40,992 44,820 48,370 4210 Office Supplies 245 188 200 200 4212 Printed Forms 517 446 500 600 4220 Operating Supplies 3,105 858 800 800 4271 Minor Equipment 738 923 1,000 1,000 Supplies TOTAL 4,605 2_416 2,500 2,.600 4310 Professional Services 0 0 2,500 2,500 1 Purchased Services TOTAL 0 0 2,500 2,500 4320 Communications 0 20 0 0 4321 Postage 2,766 2,853 3,000 3,200 4322 Telephone Services 360 0 150 0 4324 Delivery Service 0 97 0 0 4325 Teleprocessing Services 0 361 1,500 1,800 4334 Use of Personal Auto 568 999 500 500 -158- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Communications TOTAL 3,694 4,329 5,150 5,500 4397 Logis Charges 14,115 15,615 15,125 17,516 Repair Rental Maint TOTAL 14,115 15,615 15,125 17,516 4411 Conferences and Schools 3,428 3,653 3,430 3,830 4413 Dues Subscriptions 1,505 1,176 1,302 1,327 4417 Books /Reference Materials 1,416 1,779 1,674 1,702 Other Contractual Sery TOTAL 6,349 6,608 6,406 6,859 4440 Fuel Charges 295 196 180 193 4441 Fixed Charges 4,288 3,506 3,513 3,492 4442 Repair Maint Charges 642 74 552 76 Central Garage Rentals TOTAL 5,224 3,777 4,245 3,761 4548 Computer Equipment 2,866 6,167 2,000 3,000 Capital Outlays TOTAL 2,866 6,167 2,000 3_000 ASSESSING TOTAL 242,010 248,347 268,349 287,756 t t -159- Division: Convention and Tourism Budget Code: 433 Program No: 1870 PROFILE Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge for providing lodging. The tax was enacted in two, three percent segments. The City collects the tax proceeds from the operators and forwards 95% of the first three percent to the North Metro Minneapolis Convention and Visitors Bureau to be used in accordance with Minnesota Statutes, Section 477A.018, for the purpose of marketing and promoting the City as a tourist or convention center. The City retains five percent of the first three percent to reimburse itself for the cost of administering the program. The City also retains the entire second three percent to reduce the need for property taxes to support City services. Lodging tax revenues are increased in the 2001 budget, but those revenues are budgeted below 1999 actual revenues and below projected 2000 receipts. The 2001 budget reflects approximately 90% of 1999 actual lodging tax receipts. This approach is similar to the budget lin for uncollectible taxes. If lodging occupancy dropped, those revenues would correspondingly drop. Based on revenues of $720,000, the Convention and Tourism line item would be $342,000. -160- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 433 CONVENTION TOURISM 4414 Licenses, Taxes, Fees 313,792 383,927 308,750 342,000 Other Contractual Sery TOTAL 313,792 383,927 308,750 342,000 CONVENTION TOURISM TOTAL 313,792 383,927 308,750 342,000 1 1 1 t Division: Social Services Budget Code: 435 Program No: 1821 PROFILE The City of Brooklyn Center approves funding requests for various human/social service -type contracts, generally pursuant to joint powers agreements. Funding Requests The City Council set funding for 2001 as follows: Joint Powers Agreements Five Cities Senior Transportation $13,441 Northwest Hennepin Human Services Council 18,415 (Includes CO -OP Northwest $6,429) Project Peace 53.179 .Joint Powers Agreements Subtotal $85,035 Contract Services Brooklyn Peacemaker Center, Inc 7,000 PRISM ..........10,000 North Hennepin Mediation Program, Inc. 4.000 Contract Services Subtotal $21.000 Total 106.035 -162- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description tion 1998 1999 ADOPTED P ADOPTED I Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 435 SOCIAL SERVICES 4400 Other Contractual Service 73,066 82,795 95,030 106,035 4413 Dues Subscriptions 0 500 0 0 Other Contractual actual Sery TOTAL 73,066 83,295 95,030 106,035 SOCIAL SERVICES TOTAL 73,066 83,295 95,030 106,035 t -163- I Division: Police Station Maintenance Budget Code: 439 Program No: 2041 PROFILE This activity provides for the ongoing maintenance and repair of the Humboldt Avenue police station and related areas. This building has been separated from the other Government Buildings in order to develop a baseline of expenses for future budgeting purposes. DEPARTMENTAL GOALS Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture, and accessories. Develop and implement preventative maintenance programs where possible. Involve employees in an on -going service plan review which defines tasks and duties and identifies key staff to perform these duties. SPECIFIC EXPENDITURE CODE DETAIL. Object Number Exnlanation Amount 4217 Paper Supplies $4,000 Toilet paper, c -fold towels, cups, etc. for all City buildings. 4223 Cleaning Supplies $8,000 Various cleaning solutions, solvents, soaps, fragrances, etc. for the police station. The amount budgeted for paper supplies and for cleaning supplies were adjusted to reflect specific expenditures associated with opening a new building. 4226 Chemicals $1,500 The cost of chemicals used to treat domestic water service at the police station, and sidewalk salt. 4230 Repair Maintenance Supplies $5,000 The cost of the variety of supplies used in the day to day maintenance of the police station building, such as light bulbs, hardware, shelving, ceiling tiles, equipment parts for installation by staff. 4233 Buildings Repair Supplies $2,000 Repairs to the structure of police station building, such as electrical and plumbing repairs, roof repairs, repairs of automatic doors, etc. These types of expenditures should be minimal during the first few years of the building's operation. -164- 4382 Equipment Re air $10,000 P Examples include inspection and repair to the building's HVAC systems, boiler and chiller repairs, replacement of drinking fountain parts, replacement of light fixtures etc. 4400 Other Contractual Service $3,000 Contractual cleaning for entrance rugs and also pest control at City buildings. Also includes contracts for lawn spraying, fertilizing, etc. 4421 Janitorial Service $1,000 The cost of contractual rug cleaning, window cleaning, and floor buffing. 4481 Electric Service $10,500 The cost of electrical service for the police station 4482 Gas Service $12,000 The cost of gas service for the police station PERSONNEL LEVELS Number Position 1 Maintenance /Custodian CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Wide area vacuum. 1/2001 1 $1,700 New wide area vacuum for care of carpeted areas. -165 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 439 POLICE STATION MAINT 4100 Wages Regular Employees 0 6,139 22,217 22,971 4112 Overtime Regular Employee 0 1,617 1,474 1,518 4130 Wages Part -time Employees 0 174 0 0 Salaries and Wages TOTAL 0 7,930 23,691 24,489 4142 PERA Coordinated Plan 0 402 1,227 1,269 4146 FICA 0 528 1,812 1,873 4150 Employee Benefits 0 0 4,762 5,424 4154 Workers Comp Insurance 0 182 1,076 900 Fringe Benefits TOTAL 0 1,112 8,877 9,466 4217 Paper Supplies 0 363 4,000 4,000 4220 Operating Supplies 0 5,199 400 1,000 4223 Cleaning Supplies 0 6,313 8,000 8,000 4226 Chemical Products 0 0 2,000 1,500 4230 Repair Maint Supplies 0 820 6,000 5,000 4233 Building Repair Supplies 0 0 2,000 2,000 4240 Small Tools 0 343 500 500 Supplies TOTAL 0 13,038 22,900 22,000 4382 Equipment Repair Maint 0 297 10,000 10,000 Repair Rental Maint TOTAL 0 297 10,000 10,000 4400 Other Contractual Service 0 1,111 7,000 3,000 4421 Janitorial Service 0 0 1,000 1 Other Contractual Sery TOTAL 0 1,111 8,000 4,000 4481 Electric Service 0 6,207 9,000 10,500 4482 Gas Service 0 1,661 12,000 12,000 4483 Heating Oil 0 0 2,500 2,500 4484 Water Service 0 66 2,000 2,000 4485 Sanitary Sewer Service 0 48 3,000 3,000 4486 Hazardous Waste Disposal 0 0 200 200 4487 Solid Waste Disposal 0 364 4,000 4,000 -166- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4488 Storm Water Drainage 0 10 2,000 800 Utilities TOTAL 0 8,355 34,700 35,000 r Equip o 17,773 o 4551 Office Furniture qu p 4552 Other Equipment 0 2,556 1,000 1,700 Capital Outlays TOTAL 0 20,328 1,000 1,700 POLICE STATION MAINT TOTAL 0 52,171 109,168 106,655 r t i i 1 1 -167- Division: Custodial Services Budget Code: 440 Program No: 2001 PROFILE This activity provides for cleaning and other custodial services for the Civic Center and the City Garage. Specialty services such as large area carpet cleaning are provided by contract with qualified vendors. The 2001 budget continues the movement of specific line items from Division 465, Communi ty Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of a certain percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466. 1 DEPARTMENTAL GOALS Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens. Involve employees in a continuous service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased interaction and information sharing (i.e., regular staff meetings and training in services). SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount t 4217 Paper Supplies $8,000 Toilet paper, c -fold towels, cups, etc. for all City buildings. 4223 Cleaning Supplies $12,000 Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect specific expenditures. 4400 Other Contractual Service $2,700 Contractual cleaning for entrance rugs and also pest control at City buildings. 4421 Janitorial Service $2,500 The cost of contractual rug cleaning, window cleaning, and floor buffing. PERSONNEL LEVELS Number Position 1 Full -time custodian Additional custodial staff are allocated under Division 465, Community Center, and Division 439, Police Station Maintenance. -168- CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Regular vacuums 1/2001 2 $1,300 Vacuums are being replaced on a four year schedule. r r -169- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 440 CUSTODIAL SERVICES 4100 Wages Regular Employees 10,612 12,780 24,507 25,339 4112 Overtime Regular Employee 1 1,329 0 0 4130 Wages Part -time Employees 414 530 0 0 4133 Vacation Pay 1,558 0 0 0 4135 Sick Leave Pay 591 0 0 0 Salaries and Wages TOTAL 14,912 14,638 24,507 25,339 4142 PERA Coordinated Plan 751 731 1,269 1,313 4146 FICA 1,155 1,018 1,875 1,938 4150 Employee Benefits 2,182 0 4,762 5,424 4154 Workers Comp Insurance 324 327 1,106 926 Fringe Benefits TOTAL 4,412 2,076 9,012 9,601 4217 Paper Supplies 7,181 7,659 7,200 8,000 4223 Cleaning Supplies 14,671 11,647 10,500 12,000 4226 Chemical Products 1,664 1,660 0 0 4230 Repair Maint Supplies 0 1,327 0 0 4233 Building Repair Supplies 0 581 0 0 Supplies TOTAL 23,516 22,874 17,700 20,000 4310 Professional Services 0 20 0 0 Purchased Services TOTAL 0 20 0 0 4382 Equipment Repair Maint 130 0 0 0 Repair Rental Maint TOTAL 130 0 0 0 4400 Other Contractual Service 2,356 1,947 3,500 2,700 4421 Janitorial Service 10,552 0 2,500 2,500 Other Contractual Sery TOTAL 12,907 1,947 6,000 5,200 4552 Other Equipment 0 0 3,500 1,300 Capital Outlays TOTAL 0 -0 3,500 1,300 CUSTODIAL SERVICES TOTAL 55,878 41,555 60,719 61,440 -170- Division: Buildin g Maintenance Budget Code: 441 Program No: 2031 PROFILE This activity provides for the ongoing maintenance and repair of city hall, the police department, community P tY center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds. Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment, furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and storm drainage for these named buildings. These utility charges have been increased to account for a small increase in vendor charges and have also been adjusted to account for a change in the way the charges are accounted For the 2001 budget, the budget continues the movement of a number of specific line items from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466. DEPARTMENTAL GOALS Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories. Develop d implement preventative maintenance program where possible. P P P P gram P Involve employees in a service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased interaction and information sharing (i.e., regular staff meetings and training in- services). SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4226 Chemicals $3,500 The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk salt. 4230 Repair &Maintenance Supplies $16,500 P PP The cost of the variety of supplies used in the day to day maintenance of the various City buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for installation by staff. 4233 Buildings Repairs $12,500 Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs, repairs of automatic doors such as those at the fire stations, etc. -171- 4382 Equipment Repair Maintenance $49,500 Examples include repair to the Civic Center humidification unit, boiler and chiller repairs, replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings' mechanical systems age, an increasing number of repairs are required to keep them operational. This is reflected in the $2,500 increase to this line item. 4481 Electric Service $91 Allocations for electric service have been increased to accommodate for the new fire station. In previous budgets, utility charges for the combined liquor /fire building were accounted for in the liquor enterprise budget. Twenty percent of the estimated expenditures for electricity have been charged to Division 466 to cover dire ct operation costs of the Community Center swimming pool. gP This allocation has been reduced as estimated expenditures for the fire stations have been shifted to the fire budgets. 4482 Gas Service $60,000 Allocation for Allocations o electric service have been increased to accommodate for the new fire station. In revious budgets, utility charges for the combined liquor/fire uor /fire ere acc ounted for p g tY g q g in the liquor enterprise budget. With the assistance of our utility endors we have determined that twenty percent of the Y tY P estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. As a result 20 of the estimated expenditures will be charged to gp p g Division 466. This allocation has been reduced as estimated expenditures for the fire stations have been shifted to the fire budgets. PERSONNEL LEVELS Number Position 1 Maintenance Supervisor 1 Maintenance Custodian t -172- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 441 BUILDING MAINTENANCE 4100 Wages Regular Employees 65,039 63,143 85,854 88,589 4112 Overtime Regular Employee 6,787 6,627 5,792 5,966 4130 Wages Part -time Employees 2,450 8,099 0 0 4131 Overtime of Part -time Emp 168 61 0 0 4133 Vacation Pay 6,643 5,660 0 0 4134 Holiday Pay 3,456 3,901 0 0 4135 Sick Leave Pay 4,180 4,135 0 0 Salaries and Wages TOTAL 88,723 91,627 91,646 94,555 4142 PERA Coordinated Plan 4,445 4,327 4,747 4,898 4146 FICA 6,544 6,763 7,011 7,233 4150 Employee Benefits 8,081 8,801 9,524 10,848 4154 Workers Comp Insurance 3,482 3,173 3,824 3,173 Fringe Benefits TOTAL 22,553 23,064 25,106 26,152 4210 Office Supplies 75 185 100 100 4217 Paper Supplies 0 1,483 0 0 4220 Operating Supplies 329 44 350 200 4223 Cleaning Supplies 1,526 2,971 0 0 4226 Chemical Products 3,855 3,516 3,000 3,500 4227 Safety Supplies 790 520 0 250 4230 Repair Maint Supplies 15,237 16,612 16,000 16,500 4233 Building Repair Supplies 8,047 9,309 14,000 12,500 4234 Street Maint Materials 88 0 0 0 4235 Landscaping Materials 0 1,151 0 0 4240 Small Tools 1,693 1,048 1,000 1,100 4271 Minor Equipment 317 393 0 0 Supplies TOTAL 31,959 37,232 34,450 34,150 4310 Professional Services 143 0 200 0 Purchased Services TOTAL 143 0 200 0 4322 Telephone Services 1,420 1,491 11500 1 1 -173- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Communications TOTAL 1,420 1,491 1,500 1,550 4380 Repair Maint Contract 0 72 0 0 4382 Equipment Repair Maint 47,402 51,692 47,000 49,500 4389 Maintenance Contracts 0 353 0 0 Repair Rental Maint TOTAL 47,402 52,117 47,000 49,500 4400 Other Contractual Service 4,301 3,335 3,000 3,100 4411 Conferences and Schools 356 378 500 500 4413 Dues Subscriptions 175 190 250 250 4421 Janitorial Service 1,022 0 0 0 Other Contractual Sery TOTAL 5,855 3,903 3,750 3,850 4440 Fuel Charges 456 522 462 514 4441 Fixed Charges 3,289 2,907 2,485 2,455 4442 Repair Maint Charges 221 581 624 593 Central Garage Rentals TOTAL 3,967 4,010 3,571 3,562 4481 Electric Service 99,544 102,333 90,160 91,850 4482 Gas Service 61,605 67,391 46,000 60,000 4483 Heating Oil 2,642 2,513 3,000 3,000 4484 Water Service 2,572 1,848 1,835 1,435 4485 Sanitary Sewer Service 4,540 3,244 2,925 2,260 4486 Hazardous Waste Disposal 161 41 200 200 4487 Solid Waste Disposal 11,694 11,548 8,080 7,200 4488 Storm Water Drainage 4,919 5,193 5,040 5,300 Utilities TOTAL 187,678 194,111 157,240 171,245 4520 Buildings 0 0 8,500 0 4552 Other Equipment 0 1,825 0 0 Capital Outlays TOTAL 0 1,825 8,500 0 BUILDING MAINTENANCE TOTAL 389,697 409,380 372,963 384,564 -174- Division: Government Buildings Ground Maintenance Budget Code: 442 Program No: 2071 PROFILE This activity provides for the ongoing maintenance and repair of outdoor are t3' P g g p as of the Civic Center, East and West Fire Stations, the liquor stores and related areas. q DEPARTMENTAL GOALS Provide necessary grooming and maintenance of government buildings, including mowing, care of existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems. Involve employees in a service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased interaction and information sharing (regular staff meetings and training in-services). SPECIFIC EXPENDITURE CODE DETAIL_ Object Number Exnlanation Amount 4235 Landscaping Materials $3,000 The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance of government buildings grounds, plus the cost of flowers at the Civic Center. 4310 Professional Services $1,500 The cost of contractual gardening and landscape maintenance at the Civic Center. 4400 Other Contractual $2,500 The cost of contractual aeration, fertilizing, and weed control on government buildings grounds. PERSONNEL LEVELS Number .Position 1 Maintenance Custodian .38 Seasonal Part-Time -175 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 442 GOVT BLDG GROUND MAINT 4100 Wages Regular Employees 31,654 30,451 38,223 40,509 4112 Overtime Regular Employee 5 5,973 0 0 4130 Wages Part -time Employees 185 0 4,491 4,652 4133 Vacation Pay 1,248 1,424 0 0 4134 Holiday Pay 1,586 1,691 0 0 4135 Sick Leave Pay 1,444 1,634 0 0 Salaries and Wages TOTAL 41,970 41,172 42,714 45,161 4142 PERA Coordinated Plan 2,179 2,126 2,213 2,339 4146 FICA 3,023 2,921 3,268 3,455 4150 Employee Benefits 4,340 4,400 4,762 5,424 4154 Workers Comp Insurance 1,679 1,403 1,795 1,523 Fringe Benefits TOTAL 11 10,851 12,038 12,741 4230 Repair Maint Supplies 588 0 0 0 4235 Landscaping Materials 31012 1,423 3,000 3,000 Supplies TOTAL 3,599 1,423 3,000 3,000 4310 Professional Services 1,978 229 11500 11500 Purchased Services TOTAL 1,978 229 1,500 1,500 4382 Equipment Repair Maint 0 115 0 250 Repair Rental Maint TOTAL 0 115 0 250 4400 Other Contractual Service 213 4,235 2,000 2,500 Other Contractual Sery TOTAL 213 4,235 2,000 2,500 4552 Other Equipment 7,982 1,776 0 0 Capital Outlays TOTAL 7,982 1,776 0 0 GOVT BLDG GROUND MAINT TOTAL 66,963 59,801 61,252 65,152 -176- Division: Engineering Services Budget Code: 443 Program No: 2302, 2313, 2324, 2343, 2352 PROFILE This activity provides engineering support services for street reconstruction and other capital improvements, p p administration of the city's state aid street system, traffic engineering, mapping, review of proposed developments and plats, certification of special assessments, and general office and fieldwork services such as surveying, inspection and public information. The cost of engineering services related to improvement projects are reimbursed by the funding source(s) for the respective projects. In the case of improvement projects receiving funding from the General Fund, this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed in the five year planning process. DEPARTMENTAL GOALS Collect and process information for proposed street and utility improvements. Perform design and contract administration for the Garden City North street and utility project and the Brooklyn Boulevard roadway and enhancements projects. Collect and process information for other city improvement projects. Conduct special studies as needed. Review proposed developments and plats. Inspect city improvement projects. Conduct biennial traffic counts. Upgrade the PCs and software used to design improvement projects SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Wages of Part -Time Employees $3,506 Seasonal employees who primarily work on improvement projects occasionally provide assistance in routine engineering tasks such as traffic counting, sight distance surveys, and general office tasks. The budget amount is based on an average wage rate, however, actual wage rate is determined by a point system evaluating education and experience. 4310 Professional Services $1,000 This division occasionally requires the assistance of consultants to provide services such as traffic reviews. Also includes the cost of the continued annual monitoring of the section of 69th Avenue through the Palmer Lake Basin. -177- PERSONNEL LEVELS t Number Position 1 City Engineer 1 Engineering Technician 4 3 Engineering Technician 3 1 Engineering Technician 2 1 Engineering Secretary .2 Seasonal Part-Time CAPITAL OUTLAY Item Anticipated Units Cost(s) Uselneed purchase date each Replacement PC's 1/01 3 $2,700 Would replace the PC's of 3 $8,100 engineering technicians in total accordance with the 4 year replacement cycle. Includes 17" monitor and upgraded video card for graphics intensive design applications. AutoCAD Land Development 1 /01 3 $1,700 Would upgrade from AutoCAD Desktop R2 and,Autodesk Civil $5,100 R14 and Softdesk 8 to most Design, Survey, and CAD Overlay total recent versions. Enhanced software features, more intuitive interface, compatibility with hardwar, consistent with versions used by other agencies and consultants. Traffic Counters 1 /01 2 $750 Replacement traffic counters. $1,500 total -178- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 443 ENGINEERING SERVICES 4100 Wages Regular Employees 256,316 267,909 323,462 316,263 4112 Overtime Regular Employee 21,092 192 468 437 4130 Wages Part -time Employees 9,590 5,067 3,407 3,506 4131 Overtime of Part -time Emp 272 123 0 0 4133 Vacation Pay 19,301 21,509 0 0 4134 Holiday Pay 13,926 14,860 0 0 4135 Sick Leave Pay 10,140 15,128 0 0 Salaries and Wages TOTAL 330,637 324,788 327,337 320,206 4141 PERA Basic Plan 1,607 1,101 4,640 0 4142 PERA Coordinated Plan 18,054 15,933 14,716 16,587 4146 FICA 22,102 24,664 21,733 24,496 4150 Employee Benefits 26,269 29,756 33,334 37,968 4154 Workers Comp Insurance 2,583 2,360 2,566 2,002 4158 Disability Insurance 338 400 425 0 Fringe Benefits TOTAL 70,953 _74,213 77,414 81,053 4210 Office Supplies 667 458 800 800 4212 Printed Forms 206 99 200 200 4220 Operating Supplies 2,553 3,692 3,500 3,500 4227 Safety Supplies 188 351 300 600 4271 Minor Equipment 215 0 0 0 Supplies TOTAL 3,828 4,599 4,800 5,100 4310 Professional Services 10,891 84 1,000 1,000 Purchased Services TOTAL 10,891 84 1,000 1,000 4322 Telephone Services 293 0 0 0 1 4324 Delivery Service 42 99 0 0 4334 Use of Personal Auto 245 278 250 250 1 4351 Legal Notice Publication 0 98 100 100 Communications TOTAL 580 474 350 350 4382 Equipment Repair Maint 261 219 0 0 -179- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001. Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4386 Communication Systems 456 570 460 460 4393 Equipment Rentals 69 0 0 0 Repair Rental Maint TOTAL 786 789 460 460 4400 Other Contractual Service 0 4,602 3,000 5,000 4411 Conferences and Schools 962 795 2,000 1,850 4413 Dues Subscriptions 833 936 850 1,000 4414 Licenses, Taxes, Fees 70 70 0 0 4417 Books /Reference Materials 112 47 250 150 Other Contractual Sery TOTAL 1,977 6,450 6,100 8,000 4440 Fuel Charges 1,519 1,793 1,656 2,100 4441 Fixed Charges 7,231 8,624 8,234 8 4442 Repair Maint Charges 7,073 1,562 3,964 1,594 Central Garage Rentals TOTAL _15,823 11_979 13,854 11,789 4530 Other Improvements 0 8,595 0 0 4548 Computer Equipment 8,503 2,836 2,900 13,200 4551 Office Furniture Equip 0 0 5,000 0 4552 Other Equipment 1,704 0 3,000 11500 Capital Outlays TOTAL 10,207 11,431 10,900 14,700 ENGINEERING SERVICES TOTAL 445,681 434,806 442,215 442,658 -180- Division: Public Works Administration Budget Code: 444 Program No: 2301, 2326 PROFILE This activity provides administrative planning and oversight for the Public Works Department. The Public Works Department is comprised of five divisions, including engineering, streets, parks, central garage, and the three public utilities. Individual narratives for each of the divisions can be found with their respective budget figures. DEPARTMENT GOALS Ensure completion of divisional goals by the respective division supervisors. Provide coordination, management and support to other divisions within the Public Works Department. Identify infrastructure needs and develop funding mechanisms. Work proactively to support development and redevelopment activities. Design public improvements so as to act as a catalyst for community and neighborhood improvements. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $4,000 The cost of a safety consultant which provides specialized required safety training such as confined spaces, trenching, personal protective equipment, lockout/tagout, respirators, etc., which is mandated by OSHA, and also monitors inspections and record keeping of special equipment such as hoists, chains, pulleys, aerials equipment, etc. Training is provided to 43 full time and 25 part time employees, as well as employees of other departments who also work in these areas. PERSONNEL LEVELS Number Position 1 Public Works Director 1 Public Works Specialist 1 Public Works Administrative Aide CAPITAL, OUTLAY Item Anticipated Units Cost(s) Use /need purchase date None Requested CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 444 PUBLIC WORKS ADMIN 4100 Wages Regular Employees 100,892 126,546 167,477 172,848 4133 Vacation Pay 6,896 8,530 0 0 4134 Holiday Pay 5,230 7,623 0 0 4135 Sick Leave Pay 2,941 4,955 0 0 Salaries and Wages TOTAL 115,959 147,655 167,477 172,848 4142 PERA Coordinated Plan 5,782 7,588 8,675 8,954 4146 FICA 8,162 11,083 12,812 13,223 4150 Employee Benefits 8,261 12,021 14,286 16,272 4154 Workers Comp Insurance 816 927 1,222 1,003 4158 Disability Insurance 374 436 463 0 Fringe Benefits TOTAL 23,395 32,055 37,458 39,452 4210 Office Supplies 28 150 0 0 4220 Operating Supplies 945 183 250 250 Supplies TOTAL 973 333 250 250 4310 Professional Services 0 505 0 4,000 Purchased Services TOTAL 0 505 0 4,000 4322 Telephone Services 112 0 0 0 4324 Delivery Service 16 0 0 0 4334 Use of Personal Auto 229 98 200 100 Communications TOTAL 357 98 200 100 4397 Logis Charges 0 60 0 0 Repair Rental Maint TOTAL 0 _60 -0 -0 4411 Conferences and Schools 626 605 1,000 750 4412 Meeting Expenses 20 0 0 0 4413 Dues Subscriptions 556 495 700 750 4417 Books /Reference Materials 73 134 100 100 Other Contractual Sery TOTAL 1,275 1,235 1,800 1,600 4548 Computer Equipment 0 5,524 2,900 0 -182- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Capital Outlays TOTAL 0 5,524 2,900 0 PUBLIC WORKS ADMIN TOTAL 141,959 187,465 210,085 218,250 -183- Division: Streets Maintenance Budget Code: 445 Program No: 2501, 2504, 2523, 2524, 2526, 2601 PROFILE This division rovides for the maintenance of city streets sidewalks and trails. The activities include P patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and maintaining the trail light system. DEPARTMENTAL GOALS Sweep all streets at least twice in 2001. Patch and crack seal streets according to Pavement Management Program standards. Sealcoat three high volume streets, and micro surface two residential streets and one segment of bicycle trail Overlay trails to maintain integrity. Maintain trail light system. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Wages of Part Time Employees $26,520 Wages of six summer seasonal employees who work primarily in the areas of patching, crack sealing, and catch basin repair. The budget is based on an average wage rate, however, actual wage rate is determined by a point system evaluating education and experience. 4220 Operating Supplies $4,000 Includes various supplies such as propane, paper for crack sealing, gloves, office supplies, etc. 4227 Safety Supplies $2,500 The cost of 11 employees' reimbursement for required personal protective equipment such as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and 3 supervisory employees, and general safety equipment such as vests, reflective rain gear, masks, respirators, safety gloves, and first aid supplies. 4234 Street Maintenance Materials $55,000 This item represents the bulk of the materials used to maintain City streets, alleys and sidewalks and the storm sewers stem: hot mix cold d mix, road oil, crack sealant, sand, rock, concrete, catch basin grates, rings, etc. This item was reduced $5,000 to reflect a lesser amount of pothole patching; the funds were transferred to 4400 Other Contractual to provide additional trail overlays. 4246 Trailway Repair Supplies $0 This item previously provided for the rehabilitation of major sections of trailway. Since all this work is now done contractually rather than by City forces, the funds have been transferred to 4400 Other Contractual. -184- 4400 Other Contractual Service $19,000 The cost of monthly or as- needed rental of barricades and specialized signs, placement of temporary Stop signs, rental of coveralls for organized employees as necessary and requested. Also includes $10,000 transferred from 4246 Trailway Repair Supplies and $5,000 from 4234 Street Maintenance Materials, for trail overlays. 4560 Construction Contracts $90,000 Generally, this line item is the City's contractual sealcoat program. In the past, streets were automatically sealcoated on average every seven to eight years, unless they were scheduled to be reconstructed within that time period. In 2000, the revised Pavement Management Program was fully implemented. The emphasis is now on focusing maintenance resources on streets which have been recently reconstructed, or streets which have substantial structural integrity remaining. Maintenance may be cracksealing, overlaying, sealcoating, or micro surfacing. In 2001, three high volume streets Dupont, 57th to 67th; 63rd, Brooklyn Boulevard to west City limits; and 70th Avenue, Dupont to TH 252 will be sealcoated. The 1994 new construction area was inspected, and sealcoating can be deferred until 2002. 51 st Avenue, Twin Lake to France Avenue, and the adjacent bicycle trail will be micro surfaced, as will Howe Circle east of Perry. PERSONNEL LEVELS Number Position 1 Public Works Superintendent 1 Public Works Clerical Technician 4 Maintenance II Also includes seasonal part-time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Streets Maintenance major equipment is included in Central Garage Division. Medium Duty Chainsaws 1/01 2 $1,200 Replace existing units which are no longer working -185- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 445 STREETS MAINTENANCE 4100 Wages Regular Employees 267,045 235,078 242,530 248,410 4112 Overtime Regular Employee 3,062 1,866 4,336 4,601 4130 Wages Part -time Employees 27,165 31,970 25,748 26,520 4133 Vacation Pay 17,791 20,386 0 0 4134 Holiday Pay 10,803 10,979 0 0 4135 Sick Leave Pay 12,582 13,171 0 0 Salaries and Wages TOTAL 338,448 313,451 272,614 279,531 4142 PERA Coordinated Plan 16,140 14,448 13,811 14,159 4146 FICA 25,848 23,493 20,397 20,910 4150 Employee Benefits 23,042 26,036 28,572 32,544 4154 Workers Comp Insurance 10,668 8,302 7,594 6,226 Fringe Benefits TOTAL 75,698 72,278 70,374 73,839 4212 Printed Forms 107 0 0 0 4220 Operating Supplies 4,657 3,552 4,000 4,000 4224 Clothing Personal Equip 0 64 0 0 4225 Shop Supplies 0 999 0 0 4227 Safety Supplies pplies 1,723 1,806 2,500 2,500 1 4234 Street Maint Materials 31,769 29,794 60,000 55,000 4235 Landscaping Materials 54 330 500 500 4236 Signs Striping Material 559 1,147 1,000 1,000 4240 Small Tools 787 486 1 1,000 4246 Trailway Repair Supplies 10,018 10,000 10,000 0 Supplies TOTAL 49,674 48,179 79,000 64,000 4322 Telephone Services 0 0 0 200 4334 Use of Personal Auto 13 162 0 0 4351 Legal Notice Publication 154 0 150 150 Communications TOTAL 167 162 150 350 4386 Communication Systems 2,271 2,840 2,300 2,300 Repair Rental Maint TOTAL 2,271 2,840 2,300 2,300 -186- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4400 Other Contractual Service 2,845 2,597 4,000 19,000 4411 Conferences and Schools 1,918 2,243 2,250 2,250 4413 Dues Subscriptions 85 80 100 100 4414 Licenses, Taxes, Fees 9 10 0 0 4417 Books /Reference Materials 0 235 100 100 Other Contractual Sery TOTAL 4,857 5,165 6,450 21,450 4440 Fuel Charges 13,584 18,078 20,889 20,000 4441 Fixed Charges 232,005 176,802 195,784 193,962 4442 Repair Maint Charges 102,098 101,849 108,022 103,938 Central Garage Rentals TOTAL 347,686 296,729 324 317,900 4486 Hazardous Waste Disposal 1,119 0 0 0 4487 Solid Waste Disposal 1,487 2,214 7,000 7,000 Utilities TOTAL 2,606 2,214 7,000 7,000 4548 Computer Equipment 0 2,408 0 0 4552 Other Equipment 7,137 20,916 1,900 1,200 4560 Construction Contracts 89,507 59,280 90,000 90,000 Capital Outlays TOTAL 96,645 82_604 91,900 91,200 STREETS MAINTENANCE TOTAL 918,051 823,622 854,483 857,570 t -187- Division: Traffic Control Budget Code: 446 Program No: 2571, 2573, 2574, 2761 PROFILE This division provides maintenance, replacement, and inventory of si na a and pavement markings and the p rY g g p g operation and maintenance of traffic signals. Totals as follows: 6,034 sign faces 47.6 miles of striping 141 cross walks 1,020 cross walk squares 228 legends and symbols 1,100+ parking stalls DEPARTMENT GOALS Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade sheeting. Update Sign Management System records as signs are replaced. Continue street name sign replacement. Maintain painted pavement markings. Maintain preformed pavement markings and use new non -paint technology. Work with other departments to further implement computerized sign making capabilities. Replace software used to design and fabricate signs. Improve emergency traffic control response by consolidating traffic control devices on a dedicated trailer. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4236 Signs and Striping Material $44,500 Includes the cost of high intensity grade sheeting sign blanks, posts, preformed pavement markings, paint, etc., used for fabricating and installing signs and pavement markings. 4387 Traffic Signals Maintenance $3,500 The cost of contractual signal maintenance with Hennepin County. In 1998, two controllers had to be replaced, and one in 1999. 4481 Electric Service $25,000 Represents the cost of electric service for traffic signals. Many traffic signal lamps were replaced in 1998 with more energy-efficient LED bulbs, thus increasing useful life and reducing long -term electric costs. Signals on Brooklyn Boulevard will be replaced in 2001, with LED bulbs standard, further reducing energy costs. 4615 NSP Loan Program Debt Service $16,660 The energy efficient LED bulbs described above were financed by a no- interest loan from NSP. Loan repayments are made from the energy savings. -188- PERSONNEL LEVELS Number Position 2 Maintenance II Also includes one seasonal part-time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Sign software upgrade 1 /01 1 $2,250 Upgrade of Traffic CAD and sign software used in designing, fabricating, maintaining, and tracking signs and pavement markings. Crane 1 /01 1 800 Truck- mounted, to lift heavy items. Surface Preparation Grinder 2/01 1 $4,500 Replacement of existing machine, used for installing preformed markings. Signal Cabinet Replacement 3/01 1 $8,000 Replace rusted- through cabinet at Shingle Creek Parkway and Brookdale Square. -189 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 446 TRAFFIC CONTROL 4100 Wages Regular Employees 53,043 52,619 76,818 79,289 4112 Overtime Regular Employee 1,082 342 0 0 4130 Wages Part -time Employees 3,203 3,239 5,427 5,589 4133 Vacation Pay 5,847 3,503 0 0 4134 Holiday Pay 353 3 628 Y Y 0 0 4135 Sick Leave Pay 2,702 2,689 0 0 Salaries and Wages TOTAL 69,230 66,020 82,245 84,878 4142 PERA Coordinated Plan 3,483 3,278 4,260 4,397 4146 FICA 5,516 5,398 6,292 6,493 4150 Employee Benefits 8,681 7,258 9,524 10 4154 Workers Comp Insurance 2,692 2,204 3,230 2,680 Fringe Benefits TOTAL 20,372 18,137 23,306 24,418 4236 Signs Striping Material 38 156 40 705 44 P g ,500 44,500 Supplies TOTAL 38,156 40,705 44,500 44,500 4380 Repair Maint Contract 0 68 0 0 4387 Traffic Signals Maint 7,906 10,924 3,500 3,500 Repair Rental Maint TOTAL 7,906 10,992 3,500 3,500 4441 Fixed Charges -45 0 0 0 Central Garage Rentals TOTAL -45 0 0 0 4481 Electric Service 35,800 26,715 25,000 25,000 Utilities TOTAL 35,800 26,715 25,000 25,000 4530 Other Improvements 0 2,820 0 0 4548 Computer Equipment 0 4,405 2,900 2,250 4552 Other Equipment 2,568 0 0 8,000 Capital Outlays TOTAL 2,568 7,225 2,900 10,250 4615 NSP Loan Debt Service 2,776 15,268 16,660 16,660 Debt Service TOTAL 2,776 15,268 16,660 16,660 TRAFFIC CONTROL TOTAL 176,763 185,062 198,111 209,206 -190 Division: Snow and Ice Control Budget Code: 447 Program No: 2534 PROFILE This division rovides snow plowing and ice con streets, p p g control of s eets, alleys, sidewalks, trails and government building parking lots. The ice control function includes both salting and sanding. Snow removal from boulevards and medians is also provided by means of blowing and hauling. DEPARTMENTAL GOALS Provide for public safety by maintaining an efficient high performance snow and ice control operation. Continually refine snow plowing plan to best utilize operators and equipment. Following each snowfall event in excess of 2.5" all arterial and collector streets along with all intersections are to be cleared by 7:00 a.m. Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours. Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4234 Street Maintenance Materials $45,000 The cost of sand and salt used for ice control operations. In an average year we purchase 1500 tons of salt. 4444 Replacement Charges 9,000 The cost of a wing snow plow for truck #90. Further description in Division 685, Central Garage. PERSONNEL LEVELS t Number Position 3 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost (s) (s Use /need purchase date Snow and ice control equipment is included in Central Garage Division. -191- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 447 SNOW ICE CONTROL 4100 Wages Regular Employees 36,942 41,152 109,070 115,478 4112 Overtime Regular Employee 10,434 13,592 14,717 15,617 4130 Wages Part -time Employees g p oyees 18 0 0 0 4133 Vacation Pay 9,378 6,782 0 0 4134 Holiday Pay 4,619 4,400 0 0 4135 Sick Leave Pay 989 3,070 0 0 Salaries and Wages TOTAL 62,380 68,997 123,787 131,095 4142 PERA Coordinated Plan 3,145 3,544 6,412 6,791 4146 FICA 5,162 5,469 9,470 10,029 4150 Employee Benefits 7,481 8,801 14,286 16,272 4154 Workers Comp Insurance p s nce 2,442 2,22.8 4,687 3,981 Fringe Benefits efits TOTAL 18,229 20,041 34,855 37,073 4220 Operating Supplies 1,346 182 0 0 4234 Street Maint Materials 39,005 43,794 45,000 45,000 Supplies TOTAL 40,351 43,976 45,000 45,000 4444 Replacement Charges 0 0 0 9,000 Central Garage Rentals TOTAL 0 0 0 9,000 SNOW ICE CONTROL TOTAL 120,961 133,014 203,642 222,168 -192- Division: Street Lighting Budget Code: 448 Program No: 2578 PROFILE This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by NSP. It also provides for electrical service, maintenance, repair, and replacement of lights owned by the City. The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and leases about 915 lights from NSP. Another 97 lights owned by the City are located on traffic signal posts and mast arms. DEPARTMENTAL GOALS The City's street light policy provides for at least one street light per intersection and at curves and major driveway entrances. Mid -block street lights are installed by petition when the distance between intersections is greater than 700 feet. PERSONNEL LEVELS None listed. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No major equipment purchases planned. 1 -193- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Gbject Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 448 STREET LIGHTING 4382 Equipment Repair Maint 888 140 1,000 1,000 4388 Electrical Repairs -90 0 1,500 1,500 Repair Rental Maint TOTAL 798 140 2,500 2,500 4481 Electric Service 136,033 140,097 136,000 140,000 t Utilities TOTAL 136,033 140,097 136,000 140,000 STREET LIGHTING TOTAL 136,831 140,237 138,500 142,500 1 1 t 1 -194- Division: Park Grounds Maintenance Budget Code: 449 Program No: 2801, 2817, 2951 PROFILE This division provides basic park turf maintenance including mowing, fertilizing, weed control seeding, g g g g� aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower maintenance, litter picking, trash hauling, and administration of the Adopt- A- Park/Trail /Street program. DEPARTMENTAL GOALS Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal mowing cycle is once every 7 -10 days. Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure safety and enhance aesthetics. Upgrade and re -chip wood chip trails. Pursue participants for Adopt- A- Park/Trail /Street program and maintain current volunteers. Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and litter receptacles with recycled plastic lumber units. SPECIFIC EXPENDITURE. CODE DETAIL, Object Number Explanation Amount 4130 Wages of Part -time Employees $36,833 Wages of eight summer seasonal employees who mow parks, weed whip, and provide other 1 grounds maintenance. 4220 Operating Supplies $10 Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2 trimmer/brush cutters, and 6 litter receptacles per year. Includes $1,000 for Adopt -A -Park supplies. 4226 Chemical Products $3,000 Increased from $2,500 to provide more dandelion control, and to treat the 53rd Avenue Greenway. 4235 Landscaping Materials $20,000 Increased from $18,500 to provide additional materials and supplies for the 53rd Avenue Greenway. 4400 Other Contractual Services $4,000 Includes the cost of the City's ongoing contract with the University of Minnesota for goose removal from parks. Also includes the cost of rental coveralls as needed as requested in accordance with labor contracts. Increased from $3,000 to better reflect actual expected cost. t -195- 4441 Fixed Charges $68,741 Fixed charges is the amount paid to the Central Garage Fund every year to build up funds adequate to replace equipment, similar to accumulating depreciation. Each year the cost of t replacing the inventory of equipment is reestimated. If there are significant price changes, then the fixed charge must increase to fund this change. Similarly, if equipment is purchased for less than estimated, then excess depreciation is available as a "head start" toward the future cost, thus reducing the fixed charge. This item was reduced from $73,884. 4444 Replacement Charges $18,500 The cost of an additional pickup truck which is necessary to provide for increasing maintenance needs. PERSONNEL LEVELS Number Position 2 Maintenance II 1.90 Seasonal Part-Time CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Backpack Blowers 2/01 2 $1,000 Replacement, used for turf, grounds, and facility maintenance. Portable Generator 1/01 1 $1,700 Replacement of 1970's unit. -196- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 449 PARKS GROUND MAINT 4100 Wages Regular Employees 104,587 132,950 74,503 79,256 4112 Overtime Regular Employee 350 59 0 0 4130 Wages Part -time Employees 33,461 23,653 35,762 36,833 4131 Overtime of Part -time Emp 7 0 0 0 4133 Vacation Pay 5,228 6,690 0 0 4134 Holiday Pay 3,102 3,442 0 0 4135 Sick Leave Pay 1,915 928 0 0 Salaries and Wages TOTAL 148,649 167,722 110,265 116,089 4142 PERA Coordinated Plan 5,921 7,347 5,712 6,013 4146 FICA 11,150 12,230 8,435 8,881 4150 Employee Benefits 8,081 8,801 9,524 10,848 4154 Workers Comp Insurance 3,479 3,366 2,271 2,082 Fringe Benefits TOTAL 28,631 31,744 25,942 27,824 4220 Operating Supplies 6,349 6,904 10,000 10,000 4226 Chemical Products 1,137 2,003 2,000 3,000 4227 Safety Supplies 1,213 1,002 1,500 1,500 4230 Repair Maint Supplies 585 990 1,500 1,500 4235 Landscaping Materials 15,424 16,064 18,500 20,000 4240 Small Tools 1 0 0 0 Supplies TOTAL 24,709 26,963 33,500 36,000 4385 Landscaping Services 1,140 1,140 1,200 1,800 4386 Communication Systems 504 630 500 500 4393 Equipment Rentals 0 330 500 500 Repair Rental Maint TOTAL 1,644 2,100 2,200 2,800 4400 Other Contractual Service 2,755 2,718 3,000 4,000 4411 Conferences and Schools 0 26 0 0 4413 Dues Subscriptions 0 20 0 0 4414 Licenses, Taxes, Fees 20 54 0 0 Other Contractual Sery TOTAL 2,775 2,818 3,000 4,000 t -197- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4440 Fuel Charges 8,699 7,346 8,745 9,000 4441 Fixed Charges 41,595 54,299 73,884 68,741 4442 Repair Maint Charges 44,868 74,106 72,160 76,252 4444 Replacement Charges 0 0 0 18,500 Central Garage Rentals TOTAL 95,163 135,751 154,789 172,493 4486 Hazardous Waste Disposal 63 76 0 0 Utilities TOTAL 63 ?6 o 0 4530 Other Improvements 0 0 4,•700 0 4531 Special Assessments 17,000 14,000 7,900 0 4548 Computer Equipment 0 0 2,500 0 4552 Other Equipment 0 4,580 3,700 2,700 4553 Mobile Equipment 14,419 5,839 20,500 0 Capital Outlays TOTAL 31,419 24,419 39,300 2,700 PARKS GROUND MAINT TOTAL 333,052 391,593 368,996 361,906 t t -198- Division: Parks Facility Maintenance Budget Code: 450 Program No: 2802, 2846 PROFILE This division provides maintenance and repair of playground equipment, 12 park shelter buildings, 7 picnic shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe, clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and park lights, collection of refuse, and rental/service charges for portable restroom facilities. DEPARTMENTAL GOALS Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings to ensure high quality facilities. Repair /upgrade park signage as necessary. PERSONNEL LEVELS Number Position 1 Supervisor of Streets and Parks Maintenance 2 Maintenance II .2 Seasonal Part-Time SPECIFIC EXPENDITURE CODE DETAIL. Object Number Explanation Amount 4220 Operating Supplies $4,500 Includes general operating supplies such as playground repair supplies, chains, swings, benches, etc. 4230 Repair and Maintenance Supplies $2,000 Primarily the cost of stain and paint needed to clean up graffiti. 4233 Building Repair Supplies $3,000 The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of park shelter buildings. In the long -term park plan, some buildings have been identified for building replacement. Others which have been identified for long -term removal will be kept up with minor repairs until that removal occurs. Reduced from $4,000 4388 Electrical Repairs $6,000 Many buildings and trail lights have continuing operational and maintenance problems and should be on a continuing program of rewiring. 4400 Other Contractual Service $4,000 Costs include, for example, maintenance contracts on warming house furnaces; repairs to various park facilities that cannot be accomplished by park maintenance staff, sewer service cleaning, asbestos abatement, etc. -199= CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 450 PARKS FACILITY MAINT 4100 Wages Regular Employees 45,137 41,804 129,868 137,968 4112 Overtime Regular Employee 736 124 0 0 4130 Wages Part -time Employees 1,989 3,472 3,576 3,683 4133 Vacation Pay 9,888 9,460 0 0 4134 Holiday Pay 5,620 5,805 0 0 4135 Sick Leave Pay 3,280 4,460 0 0 Salaries and Wages TOTAL 66,650 65,125 133,444 141,651 4142 PERA Coordinated Plan 3,270 3,163 6,912 7,338 4146 FICA 5,223 5,351 10,208 10,836 4150 Employee Benefits 11,821 11,658 14,286 16,272 4154 Workers Comp Insurance 1,777 1,533 3,523 3,306 Fringe Benefits TOTAL 22,091 21,706 34_929 37,752 4220 Operating Supplies 3.842 2,789 5,000 4,500 4226 Chemical Products 1,386 0 0 0 4230 Repair Maint Supplies 1,976 1,731 2,000 2 4233 Building Repair Supplies 9,055 1,560 4,000 3,000 4240 Small Tools 979 578 750 750 4247 Park Courts Repair Supply 0 300 0 0 Supplies TOTAL 17,239 6,959 11,750 _10,250 4322 Telephone Services 2,206 1,809 2,500 2,000 Communications TOTAL 2,206 1,809 2,500 2,000 4382 Equipment Repair Maint 0 1,428 0 0 4388 Electrical Repairs 4,779 4,345 6,000 6,000 Repair Rental Maint TOTAL 4,779 5,774 6,000 6,000 4400 Other Contractual Service 1,386 3,454 4,000 4,000 4411 Conferences and Schools 109 577 1,000 1,000 Other Contractual Sery TOTAL 1,495 4,031 5,000 5,000 4481 Electric Service 27,008 20,872 25,500 24,000 4482 Gas Service 4,748 4,411 5,500 5,200 -200- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4484 Water Service 4,422 3,238 5,000 5,000 4485 Sanitary Sewer Service 1,765 2,160 2,000 2,300 4487 Solid Waste Disposal 26,219 21,931 21,000 22,500 4488 Storm Water Drainage 18,708 19,748 19,000 21,900 Utilities TOTAL 82,870 72,360 78,000 80,900 4530 Other Improvements 1,980 0 0 0 4553 Mobile Equipment 169 0 0 0 Capital Outlays TOTAL 2,149 0 0 0 PARKS FACILITY MAINT TOTAL 199,479 177,763 271,623 283,553 1 r r r r 'r r r r r �r -201- Division: Maintenance for Recreation Programs Budget Code: 451 Program No: 2903, 2904, 2910, 2914, 2947 PROFILE This division provides support services for specific recreation programs. These programs include athletic field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the Park, and the Community Band. This division maintains 4 baseball fields, 26 softball fields, 2 football fields, 16 tennis courts, 20 playgrounds, and 18 basketball courts. DEPARTMENTAL GOALS Mow 30 softball/baseball/football fields once every 5 -7 days. Broom and line 30 softbalnaseball/football fields five days per week during the summer. Maintain high level of support for recreation programs. Survey condition of tennis courts and repair as needed. Provide transportation of Community Band equipment. PERSONNEL LEVELS Number Position 1 Maintenance Il -202- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2400 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 451 MAINT RECREATION PROGS 4100 Wages Regular Employees 34,291 59,109 36,802 39,239 4112 Overtime Regular Employee 10,626 8,951 3,154 3,346 4130 Wages Part -time Employees 3,681 2,450 3,576 3,683 4133 Vacation Pay 2,631 2,839 0 0 4134 Holiday Pay 1,611 1,659 0 0 4135 Sick Leave Pay 1,319 1,492 0 0 Salaries and Wages TOTAL 54,158 76,501 43,532 46,268 4142 PERA Coordinated Plan 2,611 4,019 2,255 2,397 4146 FICA 3,948 5,862 3,330 3,540 4150 Employee Benefits 3,740 4,400 4,762 5,424 4154 Workers Comp Insurance 1,187 1,770 875 829 Fringe Benefits TOTAL 11,486 16,052 11,222 12,190 4244 Athletic Field Supplies 4,513 4,056 6,000 6,000 4247 Park Courts Repair Supply 1,570 2,900 4,000 4,000 Supplies TOTAL 6,083 6,956 10,000 10,000 4552 Other Equipment 4,524 4,671 5 0 Capital Outlays TOTAL 4,524 4,671 5,500 0 MAINT RECREATION PROGS TOTAL 76,251 104,180 70,254 68,458 t -203- Division: Forest ry Budget Code: 452 Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895 PROFILE This division provides for the maintenance and reforestation of trees in arks, boulevards and other public P P lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential properties. Finally, it provides for the administration of the City's noxious weed eradication program and grass and weed cutting on freeway excess right of way. DEPARTMENTAL GOALS Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident or disease. Continue review of tree care policy to better care for the urban forest. Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program to assist property owners in replacing trees lost to disease. Maintain the standards of a Tree City USA community. Work throughout the community to maintain the Diseased Tree Program. Provide boulevard and storm damage tree trimming as necessary. Continue to administer the noxious weed program in a fair manner and to improve the appearance of excess freeway right of way by providing for periodic mowing. Contract with a commercial mower to provide for mowing of turf where it is not possible or practical for City forces and equipment SPECIFIC EXPENDITURE CODE J)FTAIL Object t Number Exnlanation Amount 4220 Operating Supplies $1,000 Arbor Day and other special project costs. 4235 Landscaping Materials $5,000 The cost of replacement trees in the parks and City maintained boulevards, plus the cost of the Residential Reforestation $50 tree coupon program. Increased from $4,000 to reflect increased needs, such as the 53rd Avenue Greenway. 4385 Landscaping Services $4,500 The cost of contractual weed and grass cutting, primarily on excess freeway right of way and other locations for which the City does not own the specialized equipment needed and which would not be cost effective to purchase. 4400 Other Contractual Services $6,000 The cost of contractual tree removal not due to disease of trees which are too large or unusually located for removal with City equipment. 4427 Tree Removal Contract $10,000 Represents the City's share of the cost of removal of diseased boulevard trees, plus the full cost of removal of diseased park trees. -204- PERSONNEL LEVELS Number Position 2 Maintenance II t -205- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 452 FORESTRY 4100 Wages Regular Employees 54,498 32,391 73,874 76,427 4112 Overtime Regular Employee 1,020 365 0 0 4130 Wages Part -time Employees 3,147 1,981 0 0 4133 Vacation Pay 4,235 3,833 0 0 4134 Holiday Pay 3,247 3,319 0 0 4135 Sick Leave Pay 4,069 3,152 0 0 Salaries and Wages TOTAL 70,217 45,042 73,874 76,427 4142 PERA Coordinated Plan 3,474 2,834 3,827 3,959 4146 FICA 5,419 4,516 5,651 5,847 4150 Employee Benefits 8,081 7,772 9,524 10,848 4154 Workers Comp Insurance 2,354 1,714 2,936 2,444 Fringe Benefits TOTAL 19,328 16,836 21,938 23,098 4220 Operating Supplies 255 384 2,000 1,000 4227 Safety Supplies 375 0 0 0 4235 Landscaping Materials 3,566 3,652 4,000 5,000 Supplies TOTAL 4,196 4,036 6,000 6,000 4351 Legal Notice Publication 0 31 0 0 Communications TOTAL 0 31 0 0 4385 Landscaping Services 0 0 4,500 4,500 Repair Rental Maint TOTAL 0 0 4,500 4,500, 4400 Other Contractual Service 7,262 7,534 6,000 6,000 4411 Conferences and Schools 15 255 0 0 4413 Dues Subscriptions 25 30 0 0 4414 Licenses, Taxes, Fees 8 17 0 0 4417 Books /Reference Materials 0 20 0 0 4427 Tree Removal Contract 10,730 10,008 10,000 10,000 Other Contractual Sery TOTAL 18,039 17,863 16,000 16,000 FORESTRY TOTAL 111,779 83,808 122,312 126,025 -206- Division: Ice and Hockey Rinks Budget Code: 454 Program No: 2901 PROFILE This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities. DEPARTMENTAL GOALS Provide maintenance for 6 hockey rinks and 13 pleasure rinks. Continue to provide customers with high quality service. Continue to replace wood catwalks with rubber belting. PERSONNEL LEVELS Number Position 2 Maintenance II 1 -207- CITY OF BROOKLYN CENTER r ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 454 ICE HOCKEY RINKS 4100 Wages Regular Employees 37,979 33,255 73,604 78,478 4112 Overtime Regular Employee 5,524 2,610 3,285 3,486 4130 Wages Part -time Employees 313 89 0 0 4133 Vacation Pay 4,682 4,756 0 0 4134 Holiday Pay 3,115 3,455 0 0 4135 Sick Leave Pay 7,515 3,147 0 0 Salaries and Wages TOTAL 59,127 47,312 76,889 81,964 4142 PERA Coordinated Plan 3,036 2,459 3,983 4,246 4146 FICA 4,603 3,803 5,882 6,270 4150 Employee Benefits 8,081 8,801 9,524 10 4154 Workers Comp Insurance 1,360 1,015 1,561 1,503 Fringe Benefits TOTAL 17,080 16,078 20,950 22,867 4220 Operating Supplies 0 0 0 3,000 4230 Repair Maint Supplies 1,632 3,072 3,000 0 Supplies TOTAL 1,632 3,072 3,000 3,000 4530 Other Improvements 0 5,500 0 0 Capital Outlays TOTAL 0 5,500 0 0 ICE HOCKEY RINKS TOTAL 77,839 71,962 100,839 107,831 1 -208- Division: CARS Administration Budget Code: 459 Program No: 5000 PROFILE Community Activities, Recreation and Services Administration rovides administrative support and oversees P PP operations of the Government Buildings, Recreation and Community Center Divisions as well as operations of Centerbrook Golf Course. This unit provides for the provision of maintenance and custodial functions for City -owned buildings, development and implementation of organized recreational activities, operation of the Community Center and swimming pool, and management of Centerbrook, the City -owned 9 -hole golf course. The 2001 budget continues to separate the administrative overhead out from individual programs when compared to the 2000 budget. Expenditure allocations for office and operating supplies have been split between CARS Administration, Recreation Administration, and the Community Center Divisions. DEPARTMENTAL GOALS Provide coordination, management, and additional support to all department divisions and operations. Continue review of departmental structure with analysis of needs and identification of improved service delivery. Play integral role in the development of building plans to address building needs and improvements to citizen access and service. Continue in -depth review of Community Center operations with a goal of reducing the net impact of the operations on the general fund. Produce quarterly review of Community Activities, Recreation and Services programs and activities. Continue improvements in area of customer service for all department functions. Through administrative oversight, develop, maintain and evaluate recreational programs and activities that meet the needs of citizens. Initiate an ongoing assessment process to determine community needs and resources. Enhance marketing efforts to attract additional participants. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4210 Office Supplies $1,000 Office supply allocations have been split between CARS Administration, Recreation Administration, and Community Center. 4220 Operating Supplies $1,000 Operating supply allocations have been split between CARS Administration, Recreation Administration, and Community Center. 4350 Printing $500 Cost of printing specialized informational fliers. 4389 Maintenance Contracts $2,500 Maintenance and service agreements for office equipment. -209- 4393 Equipment Rentals $5,500 Leased copier to print flyers not only for the CARS Department, but for other City departments as well. This machine will print over 1,000,000 copies in a year. PERSONNEL LEVELS Number Position 1 Recreation Director 1 Secretary -210- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 459 CARS ADMINISTRATION 4100 Wages Regular Employees 0 87,497 102,227 108,027 4133 Vacation Pay 0 14,968 0 0 4134 Holiday Pay 0 4,680 0 0 4135 Sick Leave Pay 0 9 0 0 Salaries and Wages TOTAL 0 116,663 102,227 108,027 4142 PERA Coordinated Plan 0 5,104 5,295 5,596 4146 FICA 0 7,398 7,820 8,264 4150 Employee Benefits 0 9,221 9,524 10,848 4154 Workers Comp Insurance 0 698 703 592 4158 Disability Insurance 0 0 397 0 Fringe Benefits TOTAL 0 22,420 23,739 25,300 4210 Office Supplies 0 982 1,000 1,000 4220 Operating Supplies 0 446 3,000 1,000 Supplies TOTAL 0 1,428 4,000 2_000 4310 Professional Services 0 60 300 300 Purchased Services TOTAL 0 60 300 300 4334 Use of Personal Auto 0 136 0 0 4350 Printing 0 1 11000 500 Communications TOTAL 0 1,136 1,000 500 4389 Maintenance Contracts 0 1,253 2,000 2,500 4393 Equipment Rentals 0 4,264 6,000 5,500 Repair Rental Maint TOTAL 5,516 8,000 8,000 4411 Conferences and Schools 0 769 1,000 1,000 4413 Dues Subscriptions 0 0 800 900 Other Contractual Sery TOTAL 0 769 1,800 1 CARS ADMINISTRATION TOTAL 0 147,992 141,066 146,027 -211- Division: Recreation Administration Budget Code: 460 Program No: 5001 PROFILE Recreation Administration oversees recreation activities for preschoolers, grade school age children, teens, adults, and seniors. It provides the opportunity for all ages to participate in recreational activities. This unit provides for the development and implementation of organized recreational activities. The 2001 budget continues the separation of administrative overhead out from individual programs when compared to the 2000 budget. Expenditure allocations for operating supplies, postage, advertising, and printing are now, for the most part, accounted for in this division. DEPARTMENTAL GOALS Through administrative oversight, develop, maintain, and evaluate recreational programs and activities that meet the needs of citizens and oversee divisional goals. Initiate an on -going assessment process to determine community needs and resources. To make maximum use of community resources to provide recreational activities for all community residents. a Enhance marketing efforts (including a customer service component) to attract additional participants. SPECIFIC EXPENDITURE CODE DETAIL, Object Number Explanation Amount 4130 Part -Time $18,000 Provides for part-time secretaries to develop flyers, program materials, register customers for classes, sell merchandise and concessions, answer phones, and admit pool users. 4220 Operating Supplies $6,500 Operating supply allocations have been split between CARS Administration, Recreation Administration, and Community Center. 4321 Postage $7,000 Covers the cost of youth groups delivering brochures, plus postage for requested brochures sent to customers on the mailing list. 4340 Advertising $6,500 Cost of advertising Community Center and recreation programs in local newspapers, cable television and other media. This allocation has been increased $1,000 for 1999. 4350 Printing. $14,000 Cost of printing the course brochure. Allocation has been increased $1,000 for 2001 to provide for brochure improvements and specialized program fliers. 4382 Equipment Repair $9,000 Maintenance and service agreements for office equipment, exercise equipment, and recreational equipment. -212- PERSONNEL LEVELS Number Position 3 Program Supervisors 1 Secretary CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Computer Hardware 1/2001 1 $5,775 To effectively use our Class membership software. Network Printer 1/2001 1 $2,000 Replacement for printer that is six plus years old. Exercise Equipment 1/2001 $10,000 Additional exercise equipment for the exercise room at the Community Center. Replacement tables for Constitution 1/2001 3 $900 Tables are being replaced on a Hall five year schedule. -213- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 460 RECREATION ADMIN 4100 Wages Regular Employees 197,396 141,329 179,051 183,152 4112 Overtime Regular Employee 199 0 0 0 4130 Wages Part -time Employees 55,600 34,166 28,500 18,000 4131 Overtime of Part -time Emp 375 800 0 0 4133 Vacation Pay 20,425 2,852 0 0 4134 Holiday Pay 12,052 7,448 0 0 4135 Sick Leave Pay 6,224 199 0 0 Salaries and Wages TOTAL 292,271 186,795 207,551 201,152 4142 PERA Coordinated Plan 15,275 10,029 10,751 10,420 4146 FICA 22,940 15,265 15,878 15,388 4150 Employee Benefits 23,272 15,768 19,048 21,696 4154 Workers Comp Insurance 4,411 3,144 3,643 2,975 4156 Unemployment Compensation 101 .1,252 0 0 4158 Disability Insurance 230 364 0 0 Fringe Benefits TOTAL 66,229 45,823 49,320 50_479 4210 Office Supplies PP 3,.584 2,378 4,000 4,000 4220 Operating Supplies 11,173 4,222 6,000 6,500 4227 Safety Supplies 1,120 941 600 1,000 4230 Repair Maint Supplies 651 283 2,000 2,000 Supplies TOTAL 16,528 7,823 12,600 13,500 4310 Professional Services 120 0 0 0 Purchased Services TOTAL 120 0 0 0 4321 Postage 4,601 5,144 7,000 7,000 4334 Use of Personal Auto 481 487 500 700 4340 Advertising 5,377 4,817 6,000 6,500 4341 Employment Advertising 1,532 813 1,000 750 4350 Printing 20,510 13,405 13,000 14,000 Communications TOTAL 32,501 24,666 27,500 28,950 4382 Equipment Repair Maint 5,313 2,760 9,000 9,000 -214- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4389 Maintenance Contracts 1,219 0 0' 0 4393 Equipment Rentals 4,641 895 0 0 4396 Software Maintenance 0 4,238 4,400 4,615 4397 Logis Charges 14,776 0 0 0 Repair Rental Maint TOTAL 25_949 7,893 13,400 13,615 4400 Other Contractual Service 897 0 0 0 4401 Credit Card Fees 0 1,671 1,300 1,700 4402 Uncollectible Checks 0 -19 0 0 4404 Collection Fees -31 0 0 0 4411 Conferences and Schools 785 355 0 0 4413 Dues Subscriptions 983 398 0 0 4414 Licenses, Taxes, Fees 317 405 400 800 Other Contractual Sery TOTAL 2,952 2,810 1,700 2,500 4440 Fuel Charges 0 90 0 0 4441 Fixed Charges 0 393 0 0 4442 Repair Maint Charges 0 614 0 0 Central Garage Rentals TOTAL 0 1,097 0 0 4548 Computer Equipment 0 21,924 4,500 7,775 4551 Office Furniture Equip 0 0 13,462 900 4552 Other Equipment 0 0 900 10,000 Capital Outlays TOTAL 0 21,924 18,862 18,675 4840 Merchandise for Resale 790 3,605 0 0 cost of Sales TOTAL 790 3,605 0 0 RECREATION ADMIN TOTAL 437,340 302,436 330,933 328,871 Division: Adult Recreation Budget Code: 461 Program No: 5101 5103 5105 5107 5109 5121 5123 5125 5126 5127 5129 5131, 5135 PROFILE This unit provides for recreation programs for adults. These programs reflect their full cost, including administration. Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley Classic), volleyball, exercise classes, senior activities, pottay, dance, etc. In excess of ten thousand adults participate in these programs. With the exception of senior programs, all adult programs will charge fees sufficient to cover operating costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve this goal. However, it should be noted that many senior activities remain at very low or no cost. DEPARTMENTAL GOALS Provide a balance of activities to meet varied interest and skill levels. Continue to cooperate with school districts to maximize facility usage and supervision. Continue expenditure reductions that do not compromise the quality of programs. Continue marketing efforts (including a customer service component) to attract additional participants. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4112 Overtime $4,500 Parks maintenance crews provide field preparation and grooming for weekend tournaments. 4130 Part -Time $59,299 Includes Dudley softball tournament workers, field attendants and scorekeepers for league play, course instructors, senior citizen leader. Total number of part time employees varies based on class and league registrations. 4220 Operating Supplies $21,030 P g PP Includes items such as softballs, basketballs, broom balls, volleyballs, clay and other materials for pottery classes, various supplies for senior activities and tournament supplies such as plaques and trophies. 4310 Professional Services $34 Includes MRPA registration fees for adult sports and additional insurance for the Dudley tournament. r -216 4318 Casual Labor $59,575 Includes casual employees who assist with the individual programs. Examples include: field attendants, score keepers, game officials and program aides. 4416 Prizes $6,650 Cash prizes for the Dudley tournament. 4487 Solid Waste $1,600 Additional sanitation services for various tournaments. PERSONNEL LEVELS No full -time staff are currently allocated to this division. -217- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 461 ADULT RECREATION 4100 Wages Regular Employees 7,000 23 0 0 4112 Overtime Regular Employee 4,969 4,005 4,500 4,500 4130 Wages Part -time Employees 68,621 62,635 65,480 59,299 4131 Overtime of Part -time Emp 1,915 459 500 0 Salaries and Wages TOTAL 82,504 67,121 70,480 63,799 4142 PERA Coordinated Plan 1,004 978 1,226 1,234 4143 PERA Police Fire Plan 566 457 0 0 4146 FICA 5,418 4,842 5,408 4,881 4154 Workers Comp Insurance 2,219 668 2,819 1,853 Fringe Benefits TOTAL 9,207 6,944 9,453 7,968 4220 Operating Supplies 25,091 22,604 22,800 21,030 4230 Repair Maint Supplies 466 0 0 0 Supplies TOTAL 25,557 22,604 22,800 21,030 4310 Professional Services 27,850 28,651 33,150 34,600 4318 Casual Labor 62,412 70,185 68,900 59,575 Purchased Services TOTAL 90,262 _98,835 102,050 94,175 4321 Postage 652 869 950 800 4330 Transportation 4,358 3,000 6,000 7,000 4340 Advertising 1,215 715 1,000 750 Communications TOTAL 6,225 4,584 7,950 8,550 4393 Equipment Rentals 150 0 400 0 Repair Rental Maint TOTAL -150 0 400 -0 4400 Other Contractual Service 0 1,000 0 0 4406 Special Events 0 114 0 0 4416 Prizes /Expense Reimb 6,650 0 7,000 6,650 Other Contractual Sery TOTAL 6,650 1,114 7,000 _6,650 4469 Liquor Liability Ins 676 1,113 1,150 750 Insurance TOTAL 676 1,113 1,150 750 -218- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4487 Solid Waste Disposal 1,179 1,496 1,200 1,600 Utilities TOTAL 1,179 1,496 1,200 1,600 4840 Merchandise for Resale 3,720 5,331 2,000 2,000 4842 Food Cost of Sales Guests 0 247 0 0 1 Cost of Sales TOTAL 3,720 5,578 2,000 2,000 ADULT RECREATION TOTAL 226,130 209,390 224,483 206,522 i i 1 1 1 1 1 1 1 1 1 1 i 1 -219- Division: Teen Programs Budget Code: 462 Program No: 5201, 5205 PROFILE This unit provides for recreation programs for teens. These programs are funded through a combination of user fees and general fund revenues. Dances have historically been the main activity under teen programs. Close to 1,400 teens attend the dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen program with 150+ teens participating in 2000. Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might more fully meet the needs of teens. DEPARTMENTAL GOALS Supervise six dances for junior high students. Increase attendance at dances by 5% (90 students). Assure a close working relationship between school districts and the City. Sponsor summer conditioning program with a goal of 150 participants. Investigate alternative programming for teens. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4112 Overtime $800 The cost of security provided by police officers. 4130 Part-Time $6,000 As this registration was slightly lower than the past few years, both revenue and expenditure estimates are based on an "average" registration for that program. 4310 Professional Services $1,300 The cost of disc jockeys to provide music for the dances. 4318 Casual Labor $0 PERSONNEL LEVELS No full -time staff are currently allocated to this division. -220- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 462 TEEN PROGRAMS 4112 Overtime Regular Employee 785 283 1,000 800 4130 Wages Part -time Employees 4 2,450 10,300 6,000 Salaries and Wages TOTAL 5,419 2,733 11,300 6,800 4143 PERA Police Fire Plan 89 32 93 90 4146 FICA 359 190 864 395 4154 Workers Comp Insurance 83 21 161 105 Fringe Benefits TOTAL 531 244 1,118 590 4220 Operating Supplies 1,206 58 1,400 600 Supplies TOTAL 1,206 58 1,400 600 4310 Professional Services 1,045 820 1,500 1,300 4318 Casual Labor 1,589 488 0 0 Purchased Services TOTAL 2,634 1,308 1,500 1,300 TEEN PROGRAMS TOTAL 9,790 4,343 15,318 9,290 -221- Division: Youth Recreation Budget Code: 463 Program No: 5303, 5305, 5307, 5309, 5312, 5314, 5316, 5323 PROFILE This unit provides for recreation programs for youth. These programs are funded through a combination of user fees and general fund revenues. Activities under this division include gymnastics, wrestling, summer programs such as playground supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool. In a typical year, more than 3,800 young people participate in the= activities. This division also includes after school programming coordinated with the four school distnicts serving Brooklyn Center. DEPARTMENTAL GOALS Provide affordable programs that meet the needs of youth. Work closely with local social service roviders to ensure coordinated programs for youth that do not P P g Y unnecessarily duplicate efforts. Continue to review and identify the changing needs of the community (i.e., socio- economic status and disabilities). Enhance marketing efforts (including a customer service component) to attract additional participants. Continue to provide summer playground supervision and programming at area parks. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Part -Time $93,110 Includes instructors and leaders for youth programs, classes and activities, and after school programs. Part time staff depends on the number of classes offered and, in the case of rink attendants, weather. Six warming houses are staffed when rinks are open. 4220 Operating Supplies $15 Includes items such as materials for craft classes, playground program supplies such as balls, bats and games. PERSONNEL LEVELS No full -time staff are currently allocated to this division. -222- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 463 YOUTH RECREATION 4130 Wages Part -time Employees 78,901 75,232 83,715 93,110 4131 Overtime of Part -time Emp 111 0 0 0 Salaries and Wages TOTAL 79,012 75,232 83,715 93,110 4142 PERA Coordinated Plan 1,178 1,153 1,345 1,235 4146 FICA 6,045 5,810 6,403 7,123 4154 Workers Comp Insurance 788 622 1,360 797 Fringe Benefits TOTAL 8,010 7,586 9,108 9,155 4218 Trophies Prizes 0 108 0 0 4220 Operating Supplies 10,194 11,090 11,925 15,220 4224 Clothing Personal Equip 0 534 0 0 4227 Safety Supplies 0 1,069 0 0 4236 Signs Striping Material 0 138 0 0 4298 Recreation Supplies 0 231 0 0 Supplies TOTAL 10,194 13,170 11,925 15,220 4310 Professional Services 1,992 3,160 2 2,574 4318 Casual Labor 469 20 400 0 Purchased Services TOTAL 2,462 3,180 2,450 2,574 4330 Transportation 2,130 2,225 2,600 2,040 4334 Use of Personal Auto 340 332 400 400 Communications TOTAL 2,470 2,557 3,000 2_440 4416 Prizes /Expense Reimb 0 132 0 0 Other Contractual Sery TOTAL 0 132 0 0 YOUTH RECREATION TOTAL 102,148 101,857 110,198 122,499 -223- Division: General Recreation Budget Code: 464 Program No: 5401 5403 5405 5409 5412 5416 5418 5421 5423 PROFILE This unit provides for recreational activities not otherwise classified. These programs are funded by a combination of general fund revenues and user fees. General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs associated with the use of elementary schools and Northview Jr. High School. These classes and activities are anticipated to attract more than 1,000 participants in 2001. In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately 25,000 people, while 10,000+ skaters enjoyed the skating rinks. DEPARTMENTAL GOALS Maintain prior year's registrations while increasing program revenues. Further identify the needs and interests of the community and develop programs accordingly. Provide a balance of activities for a variety of age groups, abilities, and interests. Further investigate corporate sponsorship for Entertainment in the Park activities. SPECIFIC EXPENDITURE CODE DETAIL, Object Number Exnlanation Amount 4130 Part -Time $22,350 Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for Entertainment in the Park. 4310 Professional Services $19,735 Primarily our portion of building supervision costs associated with the use of elementary schools and Northview Jr. High School to provide programming. 4406 Special Events $14,500 Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks. PERSONNEL LEVELS i No full -time staff are currently allocated to this division. -224- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 464 GENERAL RECREATION 4130 Wages Part -time Employees 20,860 21,221 20,920 22,350 4131 Overtime of Part -time Emp 200 0 0 0 Salaries and Wages TOTAL 21,059 21,221 20,920 22,350 4142 PERA Coordinated Plan 0 10 0 0 4146 FICA 1,611 1,623 1,600 1,711 4154 Workers Comp Insurance 268 199 387 301 Fringe Benefits TOTAL 1,879 1,832 1,987 2,012 4220 Operating Supplies 49 4 200 200 Supplies TOTAL 49 4 200 200 4310 Professional Services 13,543 12,850 18,487 19,735 4318 Casual Labor 40 0 0 0 Purchased Services TOTAL 13,583 12,850 18,487 19,735 4340 Advertising 649 -56 700 700 Communications TOTAL 649 -56 700 700 4400 Other Contractual Service 0 5,126 0 0 4406 Special Events 13,416 13,223 14,000 14,500 Other Contractual Sery TOTAL 13,416 18,349 14,000 14,500 GENERAL RECREATION TOTAL 50,636 54,199 56,294 59,497 1 -225- Division: Community Center Budget Code: 465 Program No: 5718, 5728, 5729, 5734, 5756 PROFILE This unit rovides for all recreation activities at the Community Center, as well p ty as some building maintenance. Again for 2001, some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating supplies and all utility charges have been transferred to the Government Buildings budget. The Community enter is used b people ty of all ages in man different ways. Same use the of Y p P g Y Y pool, exercise room and sauna, others make use of the arts and. craft a, s room including the pottery room.. Others use Constitution Hall for various types of meetings and programs. Some people enjoy usin g the g ame room. Overall attendance at the Community Center for a year is around 250,000, including persons using the swimming pool and exercise facility, persons taking swimming lessons and other classes, and visitors to Constitution Hall. For 2001, significant reductions have been made in revenue estimates and expenditure allocations to accommodate for short term closure of the Community Center to allow for building remodeling and renovation. DEPARTMENTAL GOALS Continue in -depth review of Community Center operations and activities. Continue to refine schedule of operating hours. Enhance marketing efforts (including a customer service component) to attract additional participants. Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing. Assure that the facility is clean and well maintained so as to compliment marketing efforts. SPECIFIC EXPENDITURE CODE DETAIL, Object Number Exnlanation Amount 4130 Part -Time Employees $61355 Includes five building supervisors to provide supervision nights and weekends, staffing the concession stand during the busiest hours of operation (at other times, clerical or building supervisor staff cover the concession stand), setup staff for Constitution Hall and other events. 4220 Operating Supplies $7,000 Operating supply allocations have been split between Recreation Administration and Community Center. 4840 Merchandise for Resale $21,000 Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment. PERSONNEL LEVELS Number Position .50 Aquatics Coordinator 4.00 Custodian -226- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 465 COMMUNITY CENTER 4100 Wages Regular Employees 57,599 61,330 92,267 89,000 4112 Overtime Regular Employee 10,452 11,472 1,502 1,547 4130 Wages Part -time Employees 68,295 74,455 67,000 61,355 4131 Overtime of Part -time Emp 666 87 0 0 4133 Vacation Pay 2,675 3,067 0 0 4134 Holiday Pay 3,698 4,247 0 0 4135 Sick Leave Pay 1,866 3,002 0 0 Salaries and Wages TOTAL 145,252 157,658 160,769 151,902 4142 PERA Coordinated Plan 4,918 5,819 6,695 7,164 4146 FICA 11,071 12,229 12,276 11,617 4150 Employee Benefits 14,303 16,135 19,048 21,696 4154 Workers Comp Insurance 2,514 2,251 5,078 4,050 Fringe Benefits TOTAL 32,806 36,433 43,097 44,527 4220 Operating Supplies 9,215 9,859 7,000 7,000 Supplies TOTAL 9,215 9,859 7,000 7,000 4310 Professional Services 2,946 2,151 2,800 2,100 4318 Casual Labor 497 100 400 0 Purchased Services TOTAL 3,443 2,251 3,200 2,100 4340 Advertising 382 1,353 1,000 800 Communications TOTAL 382 1,353 1,000 800 4382 Equipment Repair Maint 0 656 0 0 Repair Rental Maint TOTAL 0 656 0 0 4401 Credit Card Fees 0 75 0 0 Other Contractual Sery TOTAL 0 75 0 0 4840 Merchandise for Resale 34,267 29,926 31,500 21,000 Cost of Sales TOTAL 34,267 29,926 31,500 21,000 COMMUNITY CENTER TOTAL 225,365 238,210 246,566 227,329 -227- Division: Pool Budget Code: 466 Program No: 5709, 5721, 5723 PROFILE This unit accounts for swimming lessons and open swim activities. The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool for swim lessons, lap swim, use of water slide, recreational swim, and aqua exercise. A full range of swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and competitive swimming. Thirty to forty classes are offered each quarter. For the 2001 budget, the budget allocations for a number of specific line items continues the move of expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will continue to be charged to Divisions 465 and 466. Also for 2001, significant reductions have been made in revenue estimates and expenditure allocations to accommodate for short term closure of the Community Center to allow for building remodeling. DEPARTMENTAL GOALS Continue to offer high quality swimming lessons for all ability levels. To continue marketing efforts that increase attendance in the pool, exercise room, and sauna by 2 Investigate new and/or expanded special events to attract new customers. SPECIFIC EXPFNPITURE CODE DETAIL Object Number Explanation Amount 4130 Part -Time $100,000 The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim instructors. 4382 Equipment Repair $7,500 Maintenance and service agreements for pool equipment, exercise equipment and recreational equipment. 4481 Electric Service $19,000 Twenty percent of the estimated expenditures for electricity have been charged to Division 466, to cover direct operation costs of the Community Center swimming pool. 4482 Gas Service $12,000 With the assistance of our utility vendors, we have determined that twenty percent of the estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. PERSONNEL LEVELS Number Position .50 Aquatics Coordinator -228- CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Replacement filter elements for the 2/01/2001 120 $8,520 Filter elements to replace units Community Center swimming pool that are 20+ years old. Several major building repairs are included for consideration in the Capital Improvements Fund budget -229- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 466 POOL 4100 Wages Regular Employees 24,193 24,604 33,978 35,868 4130 Wages Part -time Employees 146,796 134,318 137,300 100,000 4131 Overtime of Part -time Emp 1,368 388 500 0 4133 Vacation Pay -938 1,022 0 0 4134 Holiday Pay 0 1,040 0 0 4135 Sick Leave Pay 0 363 0 0 Salaries and Wages TOTAL 171,418 161,735 171,778 135,868 4142 PERA Coordinated Plan 2,067 1,843 4,560 7,038 4146 FICA 13,037 12,433 13,103 10,394 4150 Employee Benefits 0 2,934 4,762 5,424 4154 Workers Comp Insurance 1,332 1,075 1,356 862 Fringe Benefits TOTAL 16,436 18,285 23,781 23,718 4220 Operating Supplies 792 1,262 700 800 4226 Chemical Products 8,646 7,345 8,000 8,250 4230 Repair Maint Supplies 0 1,824 0 0 4233 Building Repair_ Supplies 460 388 1 11000 Supplies TOTAL 9,898 10,818 9,700 10,050 4310 Professional Services 2,734 2,242 1,900 2,200 Purchased Services TOTAL 2,734 2,242 1,900 2,200 4382 Equipment Repair Maint 7,016 13,951 6,000 7,500 Repair Rental Maint TOTAL 7,016 13,951 6,000 7,500 4400 Other Contractual Service 480 497 0 0 Other Contractual Sery TOTAL 480 497 0 0 4481 Electric Service 16,749 17,139 20,000 19,000 4482 Gas Service 9,540 9,732 15,000 12,000 4483 Heating Oil 0 100 0 0 4484 Water Service 2,468 2,047 2,500 2,500 4485 Sanitary Sewer Service 3,494 3,288 3,500 3,700 4487 Solid Waste Disposal 0 0 1 0 -230- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Utilities TOTAL 32,251 32,306 42 37,200 4552 Other Equipment 0 4,887 0 8,520 Capital Outlays TOTAL 0 4,887 0 8,520 POOL TOTAL 240,234 244,722 255,159 225,056 1 1 -231- Division: Risk Management Budget Code: 470 Program No: 1897 PROFILE The purpose of risk management is to reduce the City's exposure to risk b either identifying the risk tY p Y fY� and avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an employee safety committee and periodic inspections by representatives of our insurance company. Transfer to outside contractors is accomplished by requirements in contract specifications that the contractor carry insurance that names the City as an additional insured. The largest part of the risk transfer is through the purchase of insurance policies by the City. Such policies require the City to share the risk by means of a deductible which has the City pay-the first dollars of any claim. Brooklyn Center participates with the League of Minnesota Cities Insurance Trust for the purchase of most of its policies. Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise be maintained on staff. Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability for all claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 1999. The limit increased to $1,000,000 in 2000. This has caused some of the increase in liability insurance premiums. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $15,000 Fees paid to insurance agent and risk management consultant. These services previously were provided by separate consultants, but were consolidated with one consultant in 1999. 4415 Claims Payment $10,000 The City has a standard deductible of $1,000 on all of its insurance coverages. The amount shown here is to pay that deductible on claims made by other parties against liability insurance. Deductibles for City losses of property or equipment are paid by the department responsible for the property or equipment. 4461 -4467 Insurance $144,400 These are the premiums paid for liability, property, employee bonds, and money insurance policies. The LMCIT applied a surcharge to the liability insurance premium in 2000 due to claims experience. -232- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 470 RISK MANAGEMENT 4310 Professional Services 15,075 15,149 17,500 15,000 Purchased Services TOTAL 15,075 15,149 17,500 15,000 4415 Claims Payment 16,876 3,230 10,000 10,000 Other Contractual Sery TOTAL 16,876 3,230 10,000 10,000 4461 Gen Liability Insurance 80,573 89,363 100,000 120,000 4462 Property Insurance 11,625 14,017 17,000 17,000 4463 Machinery Breakdown Ins 2,434 2,580 3,200 4,000 4466 Bonds Insurance 2,358 2,553 3,000 3,400 4467 Money Credit Insurance 1,792 1,541 2,000 0 Insurance TOTAL 98_782 110,054 125,200 144_400 RISK MANAGEMENT TOTAL 130,732 128,433 152,700 169,400 1 1 -233- Division: Central Supplies and Support Budget Code: 471 Program No: 1890 PROFILE The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included in this division. The tuition reimbursement program, along with general training account for use by the City Manager for general staff development, is included in this fund. The majority of the budget is monitored through purchasing. SPECIFIC EXPENDITURE CODE DETAIL. Object t Number Explanation Amount 4210 Office Supplies $24,000 Provides for the purchase of central office supplies for City departments. 4310 Professional Services $15,000 Studies and planning services for building and other needs evaluation and planning. 4321 Postage $45,500 Mailing costs for City- generated correspondence, City newsletter, and Community Resource Guide. 4350 Printing $15,000 Printing cost for City newsletter (shifted from Administration Division 401). 4382 Equipment Repair and Maintenance $33,000 Provides for repair services and maintenance on office equipment. 4411 Conferences and Schools $15,000 For general training and tuition reimbursement. 4400 Other Contractual Services $33,000 Includes costs associated with the supervision of sentence -to -serve program ($14,000) and development of web site ($15,000). 4995 Contingency Account $57,808 Contingency allows for unanticipated expenses or to take advantage of unanticipated opportunities that are advantageous in accomplishing City goals. PERSONNEL LEVELS Number Position 1 Administrative Specialist -234- CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Standard PC Jan 2001 one $2,000 Machine Room PC for Shared Scanner Scanner with Automatic Document Jan 2001 one $1,150 Machine Room Shared Scanner Feeder Color Laser Printer Jan 2001 one $3,300 Printer for shared Machine Room Scanner Computer Projector Jan 2001 one $5,000 Multi -Media Projector for i Council Chambers and Conference Room Use -235- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 471 CENTRAL SUPPLIES 4100 Wages Regular Employees 0 27,145 36,382 36,732 4112 Overtime Regular Employee 0 12 0 0 4133 Vacation Pay 0 1,157 0 0 4134 Holiday Pay 0 1,052 0 0 4135 Sick Leave Pay 0 252 0 0 Salaries and Wages TOTAL 0 29,618 36,382 36,732 4142 PERA Coordinated Plan 0 1,516 1,885 1,960 4146 FICA 0 2,218 2,783 2,894 4150 Employee Benefits 0 3,300 4,762 5,424 4154 Workers Comp Insurance 0 105 156 130 Fringe Benefits TOTAL 0 7,141 9,586 10,408 4210 Office Supplies 26,480 24,372 24,000 24,000 4220 Operating Supplies 1,372 1,456 3,000 3,000 4230 Repair Maint Supplies 0 447 0 0 Supplies TOTAL 27,852 26,276 27,000 27,000 4310 Professional Services 3,092 12,993 20,000 15,000 Purchased Services TOTAL 3,092 12,993 20,000 15,000 4321 Postage 29,951 26,048 45,500 45,500 4322 Telephone Services 38,834 31,420 45,000 45,000 4324 Delivery Service 17 38 0 150 4350 Printing 2,475 3,357 15,000 15,000 Communications TOTAL 71,277 60,863 105,500 105,650 4382 Equipment Repair Maint 33,501 23,007 33,000 33,000 Repair Rental Maint TOTAL 33,501 23,007 33,000 33,000 4400 Other Contractual Service 5,000 0 5,000 33,000 4411 Conferences and Schools 11,784 16,590 15,000 15,000 4413 Dues Subscriptions 106 350 300 300 4417 Books /Reference Materials 0 229 300 300 -236- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Other Contractual Sery TOTAL 16,890 17,169 20,600 48,600 1 4548 Computer Equipment 0 0 2,500 6,450 4550 Furniture Fixtures 129 0 0 0 4551 Office Furniture Equip 4,425 17,823 0 5,000 Capital Outlays TOTAL 4,554 17,823 2,500 11,450 4995 Contingency Account 19,968 14,094 57,808 57,808 Contingency TOTAL 19,968 14,094 57,808 57,808 CENTRAL SUPPLIES TOTAL 177,134 208,982 312,376 345,648 -237- Division: Civic Events Budget Code: 472 Program No: 1895 PROFILE This division allows for City financial participation in civic events such as Earle Brown Days. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4112 Police Department Overtime $3,500 For Earle Brown Days event. 4318 Casual Labor $1,470 For assistance from other cities for Earle Brown Days parade. 4406 Special Events $4,000 Provides for events such as Earle Brown Heritage Center open house and similar civic events. PERSONNEL, LEVELS None. -238- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 472 CIVIC EVENTS 4100 Wages Regular Employees 111 197 0 0 4112 Overtime Regular Employee 2,456 3,535 3,400 3,500 Salaries and Wages TOTAL 2,567 3,733 3,400 3,500 4143 PERA Police Fire Plan 293 419 300 300 4146 FICA 22 23 44 44 4154 Workers Comp Insurance 43 52 73 73 Fringe Benefits TOTAL 357 494 417 417 4318 Casual Labor 0 1,450 1,450 1,470 Purchased Services TOTAL 0 1,450 1,450 1,470 4321 Postage 0 -417 0 0 4340 Advertising -74 0 0 0 Communications TOTAL 74 _417 -0 -0 4400 Other Contractual Service -750 806 0 0 4406 Special Events 1,200 500 8,500 4,000 4430 Recreation Contr Service 1,500 0 0 0 Other Contractual Sery TOTAL 1,950 1,306 8,500 4,000 CIVIC EVENTS TOTAL 4,800 6,565 13,767 9,387 t i -239- Division: Reimbursement From Other Funds Budget Code: 474 PROFILE Many employees who are listed as General Fund employees actually spend some P art of their time performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these reimbursements were shown in the departments where the employees spend most of their time. Beginning in 1998, the reimbursements where consolidated in this division in order to show the full cost of the other General Fund divisions. Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part of their time charged out under the Administrative Service Transfer. Funds receiving charges include the EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately $335,526 for 2001. The Engineering Department staff serve as project engineers on some construction projects and oversee consulting engineers on other projects. The value of their time and some administrative overhead is charged directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of this transfer fluctuates widely from year to year and is dependant on the amount and type of construction done in a given year. For 2001, we estimate this transfer will total $335,181. The Streets Department's personnel perform maintenance and inspection services for the City's storm sewer system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund by means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years and will remain there for 2001. E.D A. Water Central E.BH.0 I:ignor Cxatf San. Seer Garage TOTAL City Manager $5,225 $27,922 $33,147 Finance I $54,059 $21,536 I $5,496 $117,394 $13,038 $211,523 Data Proc. $8,083 $5,658 $13,741 Engineering I $77,115 $77,115 $62,142 $26,761 $5,496 $228,089 $13,038 $335,526 -240- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 474 REIMB FROM OTHER FUNDS 4702 Administrative Sery Trans 315,538 315,504 317,233 335,526 1 Administrative Service TOTAL _315,538 _315,504 _317,233 _335,526 4703 Engineer Reimb Transfer 316,199 254,842 332,000 335,181 4704 Storm Sewer Wage Reimb 100,000 100,044 100,000 100,000 Reimb from other Funds TOTAL 416,199 354,886 432,000 435,181 REIMB FROM OTHER FUNDS TOTAL 731,737 670,390 749,233 770,707 -241- Division: Transfers Budget Code: 475 PROFILE Debt Service Fund Transfers Street Improvement Bonds These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which must come from the property tax. The tax is now being shown as all being collected by the General Fund, and the portion needed transferred to the bond funds. The amount to be levied is determined by a formula set in State law. It begins with the principal and interest to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment payments, and the remainder is the property tax levy. Consequently, the property taxes bear an overlevy not only for uncollected property taxes, but also uncollected special assessments. State law requires that all collections on these levies be transferred to the appropriate debt service fund. In past years, only the net levy was shown as revenue and amount to be transferred in the General Fund. This resulted in the transfer being over budget at year end since some of the 5% overlevy was collected. Beginning in the 2001 budget, the gross amount of the levy is being budgeted in the General Fund so as to avoid the need to amend the budget at year end. The amounts to be transferred for 2001 are as follows: Gross Tax Improvement Bonds of 1994 66,176 Improvement Bonds of 1995 72,579 Improvement Bonds of 1996 $122.581 Total Transfer $261,336 Police Fire Building Bonds These bonds were sold on December 1, 1997 to finance the construction of a police station, reconstruction of a fire station, and remodeling of another fire station. Maturities on these bonds continue for fifteen years, through 2013. The amount to be levied is determined by a formula set in State law. It begins with the principal and interest o g p p t be aid the following year and adds a 5 P gY overlevy to determine the property tax levy. Taxes raised for the police and fire building bonds are accounted for separately by Hennepin County. State law requires that all collections on these levies be transferred to the appropriate debt service fund. In past ears only the net le was shown as revenue and amount to be transferred in the Y Y �'3' General Fund. This resulted in the transfer being over budget at year end since some of the 5% overlevy was collected. Beginning in the 2001 budget, the gross amount of the levy is being budgeted in the General Fund so as to avoid the need to amend the budget at year end. -242- The amounts to be transferred for 2001 are as follows: Gross Tax Police Fire Building Bonds of 1997 785,492 Special Assessment Construction Fund Transfer Beginning with the 1997 budget, a transfer from the General Fund has been made to take the place of property tax support bond sales to fund the portion of street construction not paid by special assessments. This transfer was $394,197 from 1997 through 2000, and is expected to be $394,197 in 2001. Bonds are continuing to be sold to cover the special assessment portion of the project. SPECIFIC EXPENDITURE CODE DETAIL, Object Number Exnlanation Amount 4725 Capital Project Fund Transfer $125,000 This item was new in the 2000 budget and is intended to provide an operating transfer for Capital Project Fund, in addition to annual transfer of equity. -243-- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET IIfiV 475 TRANSFERS 4725 Capital Proj Fund Trans 0 0 100,000 125,000 4:7 Special Ass Const Trans 394,197 424,917 394,197 409,044 4730 Debt Sery Fund Transfer 257,270 262,274 237,681 261,336 47,31 Bldg Debt Sery Transfer 775,534 779,491 745,726 785,492 4753 E.B.H.C. Transfer 0 4,357 0 0 4761 Employee Retire Trans 0 120,000 0 0 Ttamfer to other Fund TOTAL 1,427,001 1,591,039 1,477,604 1,580,872 TRANSFERS TOTAL 1,427,001 1,591,039 1,477,604 1,580,872 FERAL TOTAL 12,695,972 13,363,089 14,030,030 14,437,943 1 -244- Division: 53rd Avenue Project Budget Code: 618 Program No: 8800 DEPARTMENTAL GOALS Budget Code 618 includes an appropriation of $5,000 to finalize issues related to the 53rd Avenue Project. r t t r -245- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 618 53RD AVE PROJECT 4100 Wages Regular Employees 1,061 -1,061 0 0 Salaries and Wages TOTAL 1,061 -1,061 0 0 4142 PERA Coordinated Plan 55 -55 0 0 4146 FICA 73 -73 0 0 4154 Workers Comp Insurance 8 -8 0 0 Fringe Benefits TOTAL 136 -136 0 0 4310 Professional Services 83,607 207,062 0 5,000 4312 Legal Services 2,529 318 0 0 Purchased Services TOTAL 86,136 207,380 0 5,000 4322 Telephone Services 0 154 0 0 4324 Delivery Service 27 0 0 0 4334 Use of Personal Auto 3 -2 0 0 Communications TOTAL 30 152 0 0 4390 Rentals 437 256 0 0 Repair Rental Maint TOTAL 437 256 0 0 4400 Other Contractual Service 15,455 15,062 0 0 4411 Conferences and Schools 51 -51 0 4412 Meeting Expenses 70 -19 0 0 4414 Licenses, Taxes, Fees 3,290 -21,292 0 0 4418 Relocation Benefits 50,083 0 0 0 4421 Janitorial Service 0 2,795 0 0 4427 Tree Removal Contract 1,585 0 0 0 Other Contractual-Sery TOTAL 70,534 -3,505 0 0 4462 Property Insurance 0 1,047 0 0 Insurance TOTAL 0 1,047 0 0 4481 Electric Service -66 901 0 0 4482 Gas Service 210 3,068 0 0 4484 Water Service 160 -38 0 0 -246-" CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4485 Sanitary Sewer Service 0 147 0 0 4487 Solid Waste Disposal 0 16,732 0 0 4488 Storm Water Drainage 0 19 0 0 Utilities TOTAL 303 20,828 0 0 4510 Capital Outlay Land 0 160 0 0 4511 Improvements to Land 5,710 0 0 0 4520 Buildings 127,302 1,964,472 0 0 4531 Special Assessments 38,220 0 0 0 Capital Outlays TOTAL 171,232 1,964,632 0 0 53RD AVE PROJECT TOTAL 329,869 2,189,593 0 5,000 1 -247- Division: City Initiatives Grant Fund Budget Code: 619 Program No: 7900 -7999 PROFILE This fund exists to properly segregate the accounting for rants received from the federal and state g g governments. The division establishes separate budgets for each program and provides better accountability to the oversight agency assigned to the grants. Separation between the operating expenditures of general fund divisions and the expenditures funded by one -time grants is also achieved. In addition, the appropriations created in this fund are treated as project length budgets and carry forward to multiple budget years until the grant appropriation is exhausted. A budget of $154,970 is shown for the year 2001. This is meant only to illustrate a likely level of activity based on past experience. Actual appropriations will be dependent upon the receipt of grants and approval by the City Council. PERSONNEL LEVELS Not staffed. -248- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CITY INITIATIVES GRANT FUND 020 3210 Federal Grants 28,048 32,074 0 0 3240 State Grants 138,742 83,478 150,000 150,000 3270 Grants from Other Governments 2,700 -2,700 0 0 Intergovernmental Revenue TOTAL 169,490 112,852 150,000 150,000 3468 Contributions Donations 2,395 33,211 0 4,970 Miscellaneous Revenues TOTAL 2,395 33,211 0 4,970 3800 Interest Earnings 3,354 2,194 .0 0 3808 Unrealized Gain or Loss on Inv 182 0 0 0 Investment Earnings TOTAL 3,536 2,194 0 0 CITY INITIATIVES GRANT FUND TOTAL 175,421 148,257 150,000 154,970 1 1 -249- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 619 CITY INITIATIVES GRANT FUND 4100 Wages Regular Employees 3,534 5,256 75,000 0 4112 Overtime Regular Employee 39,621 6,094 0 8,500 4130 Wages Part -time Emp loyees 296 1 097 0 0 Salaries and Wages TOTAL 43,451 12,446 75,000 8 500 4142 PERA Coordinated Plan 198 272 �0 0 4143 PERA Police Fire Plan 4,516 567 0 0 4146 FICA 693 478 0 0 4154 Workers Comp Insurance 753 172 0 0 Fringe Benefits TOTAL 6,161 1,489 0 0 4220 Operating Supplies 2,053 294 0 0 Supplies TOTAL 2,053 294 0 0 4310 Professional Services 68,267 89,677 75,000 70,000 4318 Casual Labor 0 0 0 1,470 Purchased Services TOTAL 68,267 89,677 75,000 71,470 4321 Postage 20 131 0 0 4350 Printing 45 582 0 0 Communications TOTAL 64 712 0 0 4406 Special Events 0 5,600 0 0 Other Contractual Sery TOTAL 0 5,600 0 0 4440 Fuel Charges 116 0 0 0 4441 Fixed Charges 371 0 0 0 4442 Repair Maint Charges 174 0 0 0 Central Garage Rentals TOTAL 660 0 0 0 4548 Computer Equipment 2 ,904 0 p 0 4552 Other Equipment 19,312 0 0 75,000 4553 Mobile Equipment 32,417 0 0 0 Capital Outlays TOTAL 54,633 0 0 75,000 4611 Interest 1,393 -376 0 0 -250- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Debt Service TOTAL 1,393 _376 -0 -0 CITY INITIATIVES GRANT FUND TOTAL 176,684 109,841 150,000 154,970 CITY INITIATIVES GRANT FUND TOTAL 176,684 109,841 150,000 154,970 i 1 1 1 i 1 -251- Division: HRA Fund Budget Code: 620 Program No: 9011 PROFILE All activities of the HRA are currently undertaken b the Economic Development Authority DA Y P t3' Funds levied by the HRA are transferred to the EDA for redevelopment activities. Staffing for HRA- related projects is also provided by the EDA, which consists of the Community Development Director and the Community Development Specialist. DEPARTMENTAL GOALS See EDA. PERSONNEL LEVELS Overseen by the Community Development Director. Not staffed. -252- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND HOUSING AND REDEVELOPMENT 011 3009 Gross Property Tax Levy 0 0 145,951 154,835 3010 Est Uncollectible Tax Levy 0 0 -4,469 -4,645 3011 Net Current Ad Valorem Taxes 128,214 137,440 0 0 3012 Delinquent Ad Valorem Taxes 23,919 271 0 0 Property Taxes TOTAL 104,294 137,711 144,482 150,190 3255 Homestead Credit Aid 18,330 18,304 19,684 19,684 Intergovernmental Revenue TOTAL 18,330 18,304 19,684 19,684 HOUSING AND REDEVELOPMENT TOTAL 122,624 156,015 164,166 169,874 1 1 1 -253- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 620 H.R.A. FUND 4712 E.D.A. Fund Transfer 122,624 156,015 164,166 169,874 Transfer to other Fund TOTAL 122,624 156,015 164,166 169,874 H.R.A. FUND TOTAL 122,624 156,015 164,166 169,874 HOUSING AND REDEVELOPMENT TOTAL 122,624 156,015 164,166 169,874 1 1 1 1 1 1 1 1 1 -254- 1 Division: EDA #1 Fund Budget Code: 621 Program No: 8800 PROFILE The purpose of the Economic Development Authority is to preserve and improve the City's neighborhoods so there continues to be a high level of resident satisfaction with City neighborhoods and housing. Additionally, the EDA works to undertake such programs and policies that assist in the development of the City's industrial, commercial, and retail businesses to maintain the City's regional position with regard to these businesses. DEPARTMENTAL GOALS Year 2001 department goals will continue to address development at key locations in the City including: -Completion of acquisition and clearance phase and start of development phase at 69th and Brooklyn Boulevard. -Phase III, the final phase of the Joslyn site redevelopment, is planned for 2001. -Redevelopment of EDA property at Willow Lane and T.H. 252 is proposed for 2001. -Continued examination of redevelopment opportunities along Brooklyn Boulevard and focus on redevelopment opportunities within Highway 100/Brooklyn Boulevard/I -694 triangle. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4413 Dues and Subscriptions $17,318 North Metro Mayors Association ($8,229); NAHRO ($100); EDAM ($200); MALHFA ($200); and Northwest Housing Resource Center ($8,589). PERSONNEL LEVELS Number Position 1 Community Development Director 1 Community Development Specialist 1 Community Development/Administrative Secretary The Community Development/Administrative Secretary is budgeted for 60% in Budget Code 8800, EDA, and 40% in Budget Code 401, Administration. -255- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND ECONOMIC DEVELOPMENT #1 012 3011 Net Current Ad Valorem Taxes 181,962 193,155 0 0 3012 Delinquent Ad Valorem Taxes 10,874 335 0 0 Property Taxes TOTAL 171,088 193,489 0 0 3240 State Grants 0 1,398,886 0 0 3270 Grants from Other Governments 0 55,870 0 0 Intergovernmental Revenue TOTAL 0 1,454,756 0 0 3328 IDR Bond Administration Fee 37,604 12,188 12,000 91000 Charges for Services TOTAL 37,604 12,188 12,000 9,000 3461 Other Revenue 0 11 0 0 3463 Rent 0 7,450 0 0 3467 Sale of Property 221,040 67,500 0 0 Miscellaneous Revenues TOTAL 221,040 74,961 0 0 3800 Interest Earnings 205,426 140,557 30,000 5,000 3808 Unrealized Gain or Loss on Inv 19,094 73,789 0 0 Investment Earnings TOTAL 224,520 66,768 30,000 5,000 3816 Land Sales 0 2,411,987 0 0 Bond Sales TOTAL 0 2,411,987 0 0 3911 Transfers from HRA Fund 122,624 156,015 0 0 3919 Transfers from C.D.B.G. Fund 171,573 77,736 241,308 240,212 Transfers from other Funds TOTAL 294,197 233,751 241,308 240,212 ECONOMIC DEVELOPMENT #1 TOTAL 948,449 4,447,899 283,308 254,212 -256- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 621 E. D. A. #1 FUND 4100 Wages Regular Employees 124,317 115,235 148,803 153 4133 Vacation Pay 9,003 11,142 0 0 4134 Holiday Pay 5,554 7,111 0 0 4135 Sick Leave Pay 3,687 8,000 0 0 Salaries and Wages TOTAL 142,562 141,488 148,803 153,821 4142 PERA Coordinated Plan 7,318 7,511 7,708 7,968 4146 FICA 10,657 11,087 11,383 11,767 4150 Employee Benefits 8,261 12,078 14,286 16,272 4154 Workers Comp Insurance 1,148 940 1,152 946 4158 Disability Insurance 339 401 426 0 Fringe Benefits TOTAL 27,723 32,018 34_955 36_953 4210 Office Supplies 0 18 500 250 4220 Operating Supplies 131 529 1,000 700 4233 Building Repair Supplies 0 0 200 200 4240 Small Tools 0 35 200 200 Supplies TOTAL 131 583 1,900 1,350 4310 Professional Services 7,140 10,019 10,000 10,000 4312 Legal Services 4,036 8,744 15,000 15,000 Purchased Services TOTAL 11,176 18,763 25,000 25,000 4321 Postage 0 0 1,000 1,000 4322 Telephone Services 724 616 800 800 4324 Delivery Service 24 65 200 300 t 4334 Use of Personal Auto 29 189 200 200 4350 Printing 0 0 1,500 1,500 1 4351 Legal Notice Publication 0 0 1 1 Communications TOTAL 778 871 4,700 4,800 4382 Equipment Repair Maint 284 0 300 300 4397 Logis Charges 479 514 1,135 1,376 Repair Rental Maint TOTAL 763 514 1,435 1,676 i -257- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4400 Other Contractual Service 61,623 1,513,160 8,000 1,400 4411 Conferences and Schools 19 1,158 4,100 4,200 4412 Meeting Expenses 1,851 235 2,000 2,000 4413 Dues Subscriptions 10,548 11,742 14,780 17,318 4414 Licenses, Taxes, Fees 9,973 18,167 0 0 4417 Books /Reference Materials 0 77 500 500 4418 Relocation Benefits 0 14,376 0 0 4427 Tree Removal Contract 0 0 1 11500 Other Contractual Sery TOTAL 84,014 1,558,914 30,880 26,918 4440 Fuel Charges 64 196 107 193 4441 Fixed Charges 547 769 774 1,346 4442 Repair Maint Charges 343 483 779 705 Central Garage Rentals TOTAL 954 1,448 1,660 2,244 4461 Gen Liability Insurance 4,610 8,391 10,600 0 Insurance TOTAL 4,610 8_391 10,600 0 4481 Electric Service 733 730 0 0 4482 Gas Service -237 257 0 0 4484 Water Service 0 321 0 0 4485 Sanitary Sewer Service 0 116 0 0 4486 Hazardous Waste Disposal 0 2,000 0 0 4487 Solid Waste Disposal 0 185 0 0 4488 Storm Water Drainage 292 23 0 0 Utilities TOTAL 788 3,632 0 0 4510 Capital Outlay Land 74,881 1,443,297 0 0 4520 Buildings 0 105,024 0 0 4531 Special Assessments 17,984 0 0 0 4548 Computer Equipment 2,523 0 0 4,000 4552 Other Equipment 0 0 500 1,600 Capital Outlays TOTAL 95,387 1,548,321 500 5,600 4702 Administrative Sery Trans 3,303 3,084 2,918 3,107 -258- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Administrative Service TOTAL 3_303 3,084 2,918 3,107 4995 Contingency Account 0 0 145,055 152,634 Contingency TOTAL 0 0 145,055 152,634 E. D. A. #1 FUND TOTAL 372,189 3,318,027 408,406 414,103 1 I -259- Division: EDA Bond Proceeds Budget Code: 622 PROFILE In 1995, the City of Brooklyn Center issued $4,560,000 in tax increment bonds under Tax Increment District No. 3. The monies are for future redevelopment projects to be approved by the City Council/EDA. DEPARTMENTAL GOALS It is estimated that all remaining proceeds will have been spent by the end of year 2000. PERSONNEL LEVELS Overseen by the Community Development Director. -260- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 622 EDA BOND PROCEEDS 4312 Legal Services 1,736 0 0 0 Purchased Services TOTAL 1,736 0 0 0 4412 Meeting Expenses 101 0 0 0 Other Contractual Sery TOTAL 101 -0 4758 Storm Drainage Trans 500,000 0 0 0 Transfer to other Fund TOTAL 500,000 0 0 0 EDA BOND PROCEEDS TOTAL 501,837 0 0 0 -261- Division: EDA CDBG Programs Budget Code: 623 Program No: 8000 PROFILE As a participant in the Urban Hennepin County Community Development Block Grant (CDBG) Program, Brooklyn Center receives an annual appropriation of federal CDBG funds. The monies assist in developing and maintaining a viable urban community by providing a suitable living environment and expanded economic base. The funds are also used to eliminate slum and blight and to meet other community development needs having a particular urgency. DEPARTMENTAL GOALS The City's CDBG allocation for 2001 is $240,212. There are two rinci al activities to be undertaken with P p CDBG funds in 2001. This activity is staffed primarily by the Community Development Specialist. •A public service project delivered to qualified City residents by Senior Community Services and Community Emergency Assistance Program (CEAP). The Household Outside Maintenance for the Elderly (HOME) program administered by Senior Community Services, will provide assistance with minor household repair items including interior and exterior painting. In addition to household maintenance, Senior Community Services will also, through involvement of its Senior Outreach Program's licensed social workers, work to gain voluntary compliance of elderly and disabled residents who have violations in areas of the City's housing code. CEAP will provide household chore services to eligible seniors and disabled persons and, along with Senior Community Services, will address the resolution of code compliance items for eligible residents in the City. -The Housing Rehabilitation Program funds the rehabilitation of existing homes of low- and moderate- income households. This is a ro am to support the rehabilitation of existing single P PP g family dwellings. Since the program's inception in the mid- I970s, over 250 homes have been rehabilitated under this program. I -262- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 623 EDA CDBG PROGRAMS 4383 Buildings Repairs 0 0 9 213,212 Repair Rental Maint TOTAL 0 0 9,000 213,212 4400 Other Contractual Service 0 0 145,000 27,000 Other Contractual Sery TOTAL 0 0 145,000 27,000 4510 Capital Outlay Land 0 0 87,308 0 Capital Outlays TOTAL 0 0 87,308 0 EDA CDBG PROGRAMS TOTAL 0 0 241,308 240,212 ECONOMIC DEVELOPMENT #1 TOTAL 1,203,895 5,507,620 649,714 659,315 1 -263- Increment Financing District Division: Earle Brown Tax g Budget Code: 624 Program No: 9014 PROFILE The purpose of this budget item is to provide for the collection and disbursement of tax increment revenues. This budget item provides for the debt service requirements and Hennepin County administrative costs associated with the tax increment district. PERSONNEL LEVELS Not staffed. i -264- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EARLE BROWN FARM TIF DIST 014 3016 Tax Increments 1,145,815 1,337,190 1,203,500 1,171,554 Property Taxes TOTAL _1,145_815 _1,337,190 _1,203,500 _1,171,554 3800 Interest Earnings 23,611 17,862 15,000 3,000 3808 Unrealized Gain or Loss on Inv 2,195 -8,145 0 0 Investment Earnings TOTAL 25,806 9,717 15,000 3,000 EARLE BROWN FARM TIF DIST TOTAL 1,171,621 1,346,907 1,218,500 1,174,554 1 t -265- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 624 E.B.TAX INCREMENT DIST 4312 Legal Services 797 0 0 0 Purchased Services TOTAL 797 0 0 0 4414 Licenses, Taxes, Fees 2,386 1,898 4,000 4,000 Other Contractual Sery TOTAL 2,386 1,898 4,000 4,000 4730 Debt Sery Fund Transfer 1,280,000 1,330,000 1,360,000 1,390,000 'transfer to other Fund TOTAL 1,280,000 1,330,000 1,360,000 1,390,000 E.B.TAX INCREMENT DIST TOTAL 1,283,183 1,331,898 1,364,000 1,394,000 EARLE BROWN FARM TIF DIST TOTAL 1,283,183 1,331,898 1,364,000 1,394,000 -266- Division: Tax Increment District No. 3 Budget Code: 625 Program No: 9015 PROFILE In 1995 the EDA issued $4,560,000 in TIF revenue bonds see EDA Bond Proceeds, Budget Code 622 g The intent of the district is to seek redevelopment within the TIF boundaries. Also, 15% of the TIF revenue must be used for housing related projects as defined by the City Council. DEPARTMENTAL GOALS The Community Development Director is principal staffing for all TIF related projects. The area of main concentration is the redevelopment of Brookdale and the surrounding commercial area. Other efforts will be made to encourage new development or redevelopment projects as identified by the City Council. PERSONNEL LEVELS Overseen by the Community Development Director. -267- CITY OF BROOKLYN CENTER 1 REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND TAX INCREMENT DIST #3 015 3016 Tax Increments 816,475 1,565,400 2,022,255 2,614,327 Property Taxes TOTAL 816,475 1,565,400 2_022,255 2,614,327 1 3800 Interest Earnings 23,818 37,832 25,000 25,000 3808 Unrealized Gain or Loss on Inv 2,214 14,174 0 0 1 Investment Earnings TOTAL 26,031 23,658 25,000 25,000 TAX INCREMENT DIST #3 TOTAL 842,506 1,589,058 2,047,255 2,639,327 1 1 i 1 1 1 1 1 1 1 1 -268- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 625 TAX INCREMENT DIST #3 4310 Professional Services 18,183 14,762 20,000 20,000 4312 Legal Services 379 7,761 0 0 Purchased Services TOTAL 18,562 22,524 20,000 20,000 4324 Delivery Service 0 7 0 0 Communications TOTAL 0 7 0 0 4385 Landscaping Services 0 36 0 0 Repair Rental Maint TOTAL 0 36 0 0 4414 Licenses, Taxes, Fees 907 1,732 0 3,000 4431 Property Tax Rebate 119,801 242,651 189,801 119,801 Other Contractual Sery TOTAL 120,708 244,383 189,801 122,801 4730 Debt Sery Fund Transfer 570,000 550,000 560,000 580,000 Transfer to other Fund TOTAL 570,000 550,000 560,000 580,000 TAX INCREMENT DIST #3 TOTAL 709,270 816,950 769,801 722,801 TAX INCREMENT DIST #3 TOTAL 709,270 816,950 769,801 722,801 1 -269- Division: Tax Increment District No. 4 1 Budget Code: 626 Program No: 9013 1 PROFILE In April 1999, the EDA entered into a development agreement with Twin Lakes Business Park LLC to 1 develop the area in and around the Joslyn Pole Yard. The Joslyn site was a contaminated area listed as a federal superfund site. The agreement with Twin Lakes Business Park is a "pay as you go" tax increment 1 land write down subsidy for a two -phase project. The maximum subsidy for the two phases is $4 million or $2 per foot, whichever is less. 1 DEPARTMENTAL GOALS To facilitate the clean up and redevelopment of an underutilized and contaminated industrial site. It is also 1 the goal of the EDA to enhance the value of this site and return it to the general tax roles. PERSONNEL LEVELS Overseen by the Community Development Director. 1 i 1 1 1 1 1 1 1 1 1 _270_ 1 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND TAX INCREMENT DISTRICT #4 013 3016 Tax Increments 0 0 0 217,780 Property Taxes TOTAL 0 0 0 217,780 3800 Interest Earnings 0 0 0 5,000 Investment Earnings TOTAL 0 0 0 5,000 TAX INCREMENT DISTRICT #4 TOTAL 0 0 0 222,780 1 1 -271- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 626 TAX INCREMENT DISTRICT #4 4310 Professional Services 0 10,546 0 10,000 4312 Legal Services 0 6,537 0 0 Purchased Services TOTAL 0 17,083 0 10,000 4324 Delivery Service 0 42 0 0 i Communications TOTAL 0 42 0 0 4414 Licenses, Taxes, Fees 0 0 0 2,000 4431 Property Tax Rebate 0 0 0 200,000 Other Contractual Sery TOTAL 0 0 0 202,000 4611 Interest 0 337 0 0 Debt Service TOTAL 0 337 0 0 TAX INCREMENT DISTRICT #4 TOTAL 0 17,462 0 212,000 TAX INCREMENT DISTRICT #4 TOTAL 0 17,462 0 212,000 1 -272- Division: CDBG Fund Budget Code: 628 Program No: 9019 PROFILE: This accounts for Community Development Block Grant funds transferred to the Economic Development Authority. I 1 -273- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND COMMUNITY DEV BLOCK GRANT 019 3210 Federal Grants 171,573 77,736 241,308 240,212 int ergovernmental Revenue TOTAL 171,573 77,736 241,308 240 COMMUNITY DEV BLOCK GRANT TOTAL 171,573 77,736 241,308 240,212 1 -274 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 628 CDBG FUND 4712 E.D.A. Fund Transfer 171,573 77,736 241,308 240,212 Transfer to other Fund TOTAL 171_573 77,736 241,308 240,212 CDBG FUND TOTAL 171,573 77,736 241,308 240,212 COMMUNITY DEV BLOCK GRANT TOTAL 171,573 77,736 241,308 240,212 t t -275- Division: Police Drug g Forfeiture Fund Budget Code: 629 Program No: 9018 PROFILE This division exists to properly segregate the accounting for drug forfeiture money received b the g g Y Y Police Department. The separate fund allows for moneys collected in one year to be carried over and spent in the next year if needed. A budget of $20,000 is shown for the year 2001. This is meant only to illustrate a likely level of activity based on past experience. Actual appropriations will be dependent upon the receipt of forfeiture funds and approval by the City Council PERSONNEL LEVELS Not staffed. -276- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND POLICE DRUG FORFEITURE FUND 018 3479 Forfeited Drug Money 14,307 20,008 20,000 20,000 Miscellaneous Revenues TOTAL 14,307 20,008 20,000 20,000 3800 Interest Earnings 945 1,714 0 0 3808 Unrealized Gain or Loss on Inv 88 -634 0 0 Investment Earnings TOTAL 1,033 1,080 0 0 POLICE DRUG FORFEITURE FUND TOTAL 15,340 21,088 20,000 20,000 1 -277- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 629 POLICE DRUG FORFEITURE FUND 4220 Operating Supplies 0 1,702 0 0 4224 Clothing Personal Equip 0 6,184 8,000 8,000 4271 Minor Equipment 0 902 0 0 Supplies TOTAL 0 8,788 8,000 8,000 4322 Telephone Services 0 665 0 0 Communications TOTAL 0 665 0 0 4411 Conferences and Schools 0 1,910 2,000 2,000 Other Contractual Sery TOTAL 0 1,910 2,000 _2,000 4552 Other Equipment 0 9,196 10,000 10,000 Capital Outlays TOTAL 0 9,196 10,000 10,000 POLICE DRUG FORFEITURE FUND TOTAL 0 20,558 20,000 20,000 POLICE DRUG FORFEITURE FUND TOTAL 0 20,558 558 20,000 20,000 1 -278- Division: Capital Improvements Fund Budget Code: 630 PROFILE The Capital Improvements Fund is monies available from General Fund surpluses, plus other sources as designated by the City Council. It is used to finance government building and park improvements, and to purchase land for public uses such as parks or other public facilities. Park Improvements. A multi -year plan has been developed to systematically address large park capital improvement needs. Improvements contemplated for 2001 include: Destination Park improvements at Evergreen Park including installing lighting and outfield irrigation at the ball fields at Evergreen Park; Destination Park improvements at Grandview Park including replacing the two lighted softball fields with a lighted and irrigated soccer field; and A carry -over project from 2000, replacement of the shelter at East Palmer Lake Park with a new picnic shelter, and replacement of the trail and parking lot lights. Building Improvements. Proposed in 2001 are: A small addition would be made to the Community Center, and it and City Hall will be remodeled to utilize the old Police Department and to provide additional community space; The north and south parking lots will be reconstructed; and The north wall of the Central Garage is deteriorating, and will be sandblasted, tuckpointed, and repainted. Additional windows, which were deleted from the remodeling project several years ago for funding reasons, would be added to the older part of the vehicle storage area to match the newer per• DEPARTMENTAL GOALS Continue making park improvements in accordance with the multi -year plan. Maintain and improve public facilities to provide for adequate function and accessibility to all. PERSONNEL LEVELS No personnel are budgeted in this fund. -279 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Evergreen Park Improvements Spring 2001 $230,000 Add ballfield lights, add irrigation Grandview Park Improvements Spring 2001 $100,000 Replace softball fields with lighted soccer field East as Palmer Lake Park Impr Spring 2001 $40,000 Replace shelter with picnic shelter; replace lights Community Center Addition and Spring 2001 $3,000,000 Correct accessibility, Civic Center Remodeling maintenance, and code issues, create new community space Reconstruct Civic Center Parking Fall 2001 $325,000 Pavement is in poor condition. Lots Paint Garage North Wall Add Summer 2001 $75,000 Wall is in poor condition; Windows windows add natural light Assessments on City Property Fall 2001 $38,495 Assessments on park and building properties -280- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CAPITAL IMPROVEMENTS FUND 025 3240 State Grants 0 2,500,000 0 0 Intergovernmental Revenue TOTAL 0 2,500,000 0 0 3323 Sale of Plans Specs 345 0 0 0 Charges for Services TOTAL 345 0 0 0 3462 Refunds Reimbursements 0 10,000 0 0 3467 Sale of Property 77,157 0 0 0 3468 Contributions Donations 0 11,004 •0 0 Miscellaneous Revenues TOTAL 77,157 21,004 0 3800 Interest Earnings 623,621 264,228 161,640 237,840 3801 Interest on Liquor Loan 4,691 2,593 0 0 3808 Unrealized Gain or Loss on Inv 57,965 177,721 0 0 Investment Earnings TOTAL 686,277 89,100 161,640 237 3901 Transfers from General Fund 0 0 100,000 125,000 3951 Transfer of Liquor Earnings 75,000 75,000 75,000 75,000 3960 Equity Transfer 0 0 0 115,000 3990 Transfer from Fund Balance 0 0 0 50,000 Transfers from other Funds TOTAL 75,000 75,000 175,000 365,000 CAPITAL IMPROVEMENTS FUND TOTAL 838,779 2,685,103 336,640 602,840 t -281- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 630 CAPITAL IMPROVEMENT FD 4100 Wages Regular Employees 3,926 5,771 0 0 4112 Overtime Regular Employee 313 2,220 0 0 4130 Wages Part -time Employees 1,252 2,448 0 0 4131 Overtime of Part -time Emp 0 45 0 0 Salaries and Wages TOTAL 5,491 10,484 0 0 4141 PERA Basic Plan 9 14 0 0 4142 PERA Coordinated Plan 216 411 0 0 4146 FICA 386 754 0 0 4154 Workers Comp Insurance 48 64 0 0 Fringe Benefits TOTAL 658 1,242 0 0 4220 Operating Supplies 9,454 4,023 0 0 4233 Building Repair Supplies 39 0 0 0 4235 Landscaping Materials 0 7,397 0 0 4236 Signs Striping Material 1,902 0 0 0 4240 Small Tools 14 0 0 0 Supplies TOTAL 11,409 11,421 0 0 4310 Professional Services 705,892 189,804 0 0 4312 Legal Services 14,416 27,172 0 0 Purchased Services TOTAL 720,308 216,976 0 0 4324 Delivery Service 86 107 0 0 4350 Printing 33,151 146 0 0 4351 Legal Notice Publication 91 0 0 0 Communications TOTAL 33,328 252 0 0 4382 Equipment Repair Maint 3,826 1,761 0 0 4390 Rentals 6 0 0 0 Repair Rental Maint TOTAL 10,016 1,761 0 0 4400 Other Contractual Service 86,800 185,808 0 0 4409 Admin Fees Cap Proj 2,187 2,115 0 0 4414 Licenses, Taxes, Fees 16,200 26,472 0 0 -282- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4432 Capital Project Admin Costs 100 12,119 0 0 4433 Capital Project Legal Costs 116 0 0 0 1 Other Contractual Sery TOTAL 105.402 226,514 -0 -0 4461 Gen Liability Insurance 1,682 0 0 0 4462 Property Insurance 0 4,565 0 0 Insurance TOTAL 1,682 4,565 0 0 4481 Electric Service 236 2,475 0 0 4487 Solid Waste Disposal 3,572 2,489 0 0 Utilities TOTAL 3,808 4_963 -0 -_0 4510 Capital Outlay Land 913,949 0 0 0 4511 Improvements to Land 54,019 -2,460 0 0 4520 Buildings 1,162,610 7,162,569 0 0 4530 Other Improvements 1,600 0 0 0 4531 Special Assessments 0 0 0 38,495 4552 Other Equipment 236,456 -537 0 0 4560 Construction Contracts 397,770 80,744 3,426,200 3,770,000 Capital Outlays TOTAL 2,766,404 7,240_316 3,426,200 3,808_495 CAPITAL IMPROVEMENT FD TOTAL 3,658,506 7,718,494 3,426,200 3,808,495 CAPITAL IMPROVEMENTS FUND TOTAL 3,658,506 7,718_494 3,426,200 3,808,495 -283- Division: Capital Reserve Emergency Fund Budget Code: 630R PROFILE The Capital Reserve Emergency Fund was established to provide funds to meet emergency needs for capital expenditures that may arise from time to time. While the City carries property and casualty insurance, the City may need additional funds beyond insurance proceeds in the event of natural or other disaster impacting its buildings and their contents, as well as other improvements to property. Also, the unanticipated failure of buildings or improvements to buildings may require immediate expenditure of funds for repair or replacement that are not covered by insurance. The funds placed in the Capital Reserve Emergency Fund are not to be considered a source for planned or recurring capital needs, but only to deal with emergency needs as described due to damage, loss, or failure of existing buildings and other improvements to real property. USE OF FUNDS Funds may be expended from the Capital Reserve Emergency Fund for the repair or replacement of buildings or other improvements to real property and their contents where the repair or replacement is necessitated by damage to such buildings and their contents or other improvements to real property due to: 1) natural disaster such as a tornado, storm, flood, earthquake, or fire 2) fire, vandalism, terrorism, explosion, building or component collapse AUTHORITY TO SPEND Expenditures meeting the criteria for the use of funds may be funded through the Capital Reserve Emergency Fund upon Resolution of the City Council finding that the criteria for expenditure have been met and that the use of funds would not otherwise be covered by insurance proceeds, except that the City Council may authorize the use of Capital Reserve Emergency Funds in anticipation of the receipt of insurance proceeds providing that such insurance proceeds are repaid to the Capital Reserve Emergency Fund. FUND BALANCE The Capital Reserve Emergency Fund was established at $1,000,000 on January 1, 1997. Such fund balance shall increase each year by the interest earned on the fund balance. In the event that the fund would drop below $1,000,000, the City Manager shall prepare a plan for restoring the balance to $1,000,000. The fund balance target should reflect an analysis of the City's uninsured exposure to the losses identified in this policy. Such plan, as well as whether the balance should be made higher or lower, shall be reviewed by the Financial Commission and City Council. The plan adopted by the City Council shall be included in the r budgetary process, if the fund's balance is not restored by transfer of existing funds from another fund, such as the Capital Improvement Fund. -284- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CAPITAL RESERVE EMERGENCY 024 3800 Interest Earnings 62,522 64,866 60,000 70,000 3808 Unrealized Gain or Loss on Inv 5,811 28,728 0 0 Investment Earnings TOTAL 68,333 36,138 60 70,000 CAPITAL RESERVE EMERGENCY TOTAL 68,333 36,138 60,000 70,000 1 -285- Division: MSA Fund Budget Code: 631 PROFILE The Municipal State Aid Fund is comprised of three accounts: Regular State Aid, Local State Aid, and State Aid Bonds. The State Aid Bonds account is used to finance State Aid street improvements which are funded all or in part by proceeds of a State Aid bond issue. There is currently no balance. The Regular State Aid account is monies allocated to the City from the State from gas tax proceeds. These funds are held in trust for the City and released upon letting of an approved improvement project on a State Aid street. The Local State Aid account is City- controlled monies which are available for the construction of sidewalks and trails, and for certain street improvements. Sidewalks and Trails Palmer Lake Trail Improvements. This project would reconstruct trails in the East Palmer Lake Park area. Portions of the trail through the park would be relocated away from areas which routinely flood. Other portions which have settled below the high water level and which routinely flood would be removed, the base raised and regraded, and the trail replaced on geotextile fabric and lightweight aggregate. Miscellaneous Concrete Repairs. Miscellaneous concrete work, including sidewalk, curb, and median repairs, retaining wall improvements, etc. These repairs are accumulated and combined in one contract for cost efficiency. Remove HumboldtAvenue Tree Grates. In about 1990 the sidewalks on Humboldt Avenue west and north of 65th were .replaced. Trees were planted in tree grates in the sidewalk. These trees have fared poorly, and it is now advisable to remove the trees and grates and fill in the spaces. Garden City North Sidewalks. As a part of the Garden City North street improvement project, sidewalks would be repaired or replaced as necessary. This project is described in Division 632, special assessment construction fund. Streets LED Green Bulb Replacement. Previous projects have replaced the red and amber bulbs in City -owned traffic signals with LED bulbs, which has resulted in substantial savings. The price of green LED bulbs has come down enough to make it cost effective to replace greens. Brooklyn Boulevard Roadway and Enhancements. This project is organized into a roadway project, and three phases of enhancements projects. The roadway project represents the City's share of the cost of Hennepin County's project to widen and channelize Brooklyn Boulevard from 65th to 71st. The enhancements projects include: enhancements such as colored concrete and decorative street lights as a part of the roadway project; replacement of sidewalk and installation of decorative street lights from 71 st Avenue to the north City limits; and landscaping the entire corridor from 65th Avenue to the north City limits. -286- DEPARTMENTAL GOALS. Continue to construct bicycle /pedestrian trails and linkages in accordance with the Comprehensive Plan, either concurrent with street projects, or as stand -alone projects. Maintain and rehabilitate sidewalks as necessary to keep them safe and functional. Systematically maintain and rehabilitate as necessary the system of State Aid Streets in accordance with state requirements. PERSONNEL LEVELS No personnel are budgeted in this fund. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Palmer Lake Trails Spring 2001 $120,000 Relocate or rehab sections of 60.000 trail which are periodically $60,000 under water; part funded by a DNR trail grant Miscellaneous Concrete Repairs Fall 2001 $50,000 Routine repairs Remove Humboldt Avenue Tree Fall 2001 $15,000 Elimination of maintenance Grates problem Garden City North Sidewalks Summer 2001 $50,000 Routine repair replacement LED Green Bulb Replacement Spring 2001 $40,000 Reduce energy costs Brooklyn Boulevard Roadway Spring 2001 $204,510 City's share of County road project Brooklyn Boulevard Enhancements Spring 2001 $190,265 City's share of enhancements Previous years' MSA projects Spring 2001 $255,989 Completion of projects Previous years' LSA projects Spring 2001 ($122,977) Completion of projects 1 -287- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND MUNICIPAL STATE AID CONST 026 32.40 State Grants 12,843 0 0 60,000 3251 Municipal St Aid for Streets 379,837 218,729 448,294 444,255 Intergovernmental Revenue TOTAL 392,679 218,729 448,294 504,255 3800 Interest Earnings 124,348 121,417 98,230 38,200 3808 Unrealized Gain or Loss on Inv 11,558 56,537 0 0 Investment Earnings TOTAL- 135,906 64,880 98,230 38,200 3812 Bond Sales 0 0 10 1,000,000 3815 NSP No Interest Loan 62,400 0 0 0 Bond Sales TOTAL 62,400 0 0 1,000,000 MNICIPAL STATE AID CONST TOTAL 590,986 283,608 546,524 1,542,455 -288- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 631 MSA FUND 4100 Wages Regular Employees 14,915 9,712 0 0 4112 Overtime Regular Employee 1 310 0 0 4130 Wages Part -time Employees 341 57 0 0 4131 Overtime of Part -time Emp 24 0 0 0 Salaries and Wages TOTAL 17,055 10,079 0 0 4141 PERA Basic Plan 31 0 0 0 4142 PERA Coordinated Plan 850 519 0 0 4146 FICA 1,155 698 0 0 4154 Workers Comp Insurance 130 63 0 0 Fringe Benefits TOTAL 2 1,280 0 0 4235 Landscaping Materials 818 0 0 0 Supplies TOTAL 818 0 0 0 4310 Professional Services 7,755 94,371 0 0 4312 Legal Services 0 145 0 0 Purchased Services TOTAL 7,755 94,516 0 0 4387 Traffic Signals Maint 56,172 5,855 0 0 Repair Rental Maint TOTAL 56,172 5,855 0 0 4400 Other Contractual Service 33,297 93,986 0 0 4409 Admin Fees Cap Proj 7,300 6,613 0 0 4432 Capital Project Admin Costs 558 4,512 0 0 4433 Capital Project Legal Costs 262 526 0 0 Other Contractual Sery TOTAL 41,417 105,637 0 0 4512 Right of Way Costs 0 3,915 0 0 4560 Construction Contracts 460,143 283,124 2,131,655 742,787 Capital Outlays TOTAL 460,143 287,038 2,131,655 742,787 MSA FUND TOTAL 585,526 504,405 2,131,655 742,787 MUNICIPAL STATE AID CONST TOTAL 585,526 504,405 2,131,655 742,787 -289- Division: Special Assessment Construction Fund Budget Code: 632 PROFILE The Special Assessment Construction Fund accounts for the financing of public improvements funded all or in part by special assessments. Commercial Streets None. Neighborhood Streets Garden City North Neighborhood Street, Storm Drainage, and Utility Improvements. This project would reconstruct: O'Henry, Poe, 64th, 65th, Quarles, and 66th from Beard to Xerxes, and 65th and 66th from Brooklyn Boulevard to Beard; Beard from 63rd to its north dead end at the freeway; and Chowen, Drew, Ewing, and France from 65th to their north dead ends, to a neighborhood standard of 30 feet wide with concrete curb and gutter. Also to be reconstructed are Halifax from Brooklyn Boulevard to 63rd, and France and Grimes from 63rd to Halifax. This project is the second phase of the continuing improvement of infrastructure in the Garden City neighborhood. It is anticipated that all or nearly all of the water and tY g P Y sanitary ewer main will have to be replaced. Improvements will also be made to the Brooklyn ary p p Boulevard/63rd Avenue intersection. DEPARTMENTAL GOALS Reconstructor rehabilitate streets and utilities to improve pavement conditions, improve drainage, reduce water quality concerns, and eliminate infiltration into the sanitary sewer. Enhance the appearance of neighborhoods, and provide an opportunity to address other neighborhood concerns. PERSONNEL LEVELS No personnel are budgeted in this fund. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Garden City North Neighborhood Spring 2001 $1,987,540 Reconstruct streets, install new Street and Utility Improvements concrete curb and gutter and driveway aprons, reforest, replace street lights 758.000 Special Assessments $1,229,540 -Net General Fund Contribution -290- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND SPECIAL ASSESSMENT CONSTR 027 3081 Special Assessments 445,774 143,444 425,963 108,000 3082 Delinquent Special Assessments 0 13,404 0 0 3083 Penalties on Spec Assessments 2,931 458 0 0 3084 Interest on Special Assessment 64,184 48,711 0 0 Miscellaneous Taxes TOTAL 512,889 206,018 425,963 108,000 3323 Sale of Plans Specs 75 0 0 0 3337 Diseased Tree Removal Charges 11,316 11,288 0 0 Charges for Services TOTAL 11,391 11,288 0 0 3800 Interest Earnings 82,809 49,624 7,280 79,590 3808 Unrealized Gain or Loss on Inv 7,697 25,867 0 0 Investment Earnings TOTAL 90,506 23,757 7,280 79,590 3812 Bond Sales 1,081,746 1,585,000 993,912 650,000 Bond Sales TOTAL 1,081,746 1,585,000 993,912 650,000 3901 Transfers from General Fund 394,197 424,917 394,197 409,044 3960 Equity Transfer 0 0 0 225,000 Transfers from other Funds TOTAL 394 424,917 394,197 634,044 SPECIAL ASSESSMENT CONSTR TOTAL 2,090,728 2,250,980 1,821,352 1,471,634 -291- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 632 SPECIAL ASSMNTS CONST 4100 Wages Regular Employees 141,818 152,835 0 0 4112 Overtime Regular Employee 17,081 20,315 0 0 4130 Wages Part -time Employees 20,730 17,515 0 0 4131 Overtime of Part -time Emp 1,437 724 0 0 Salaries and Wages TOTAL 181,065 191,389 0 0 4141 PERA Basic Plan 3,592 4,471 0 0 4142 PERA Coordinated Plan 6,600 6,943 0 0 4146 FICA 10,401 10,782 0 0 4154 Workers Comp Insurance 1,737 1,190 0 0 Fringe Benefits TOTAL 22,329 23,386 0 0 4220 Operating Supplies 1,876 189 0 0 4236 Signs Striping Material 1,922 196 0 0 4271 Minor Equipment 0 63 0 0 Supplies TOTAL 3,799 448 0 0 4310 Professional Services 38,173 117,918 0 0 Purchased Services TOTAL 38,173 117,918 0 0 4322 Telephone Services 108 118 0 0 4351 Legal Notice Publication 70 0 0 0 Communications TOTAL 178 118 0 0 4400 Other Contractual Service 1,577 158,057 0 0 4409 Admin Fees Cap Proj 17,173 20,798 0 0 4412 Meeting Expenses 13 0 0 0 4414 Licenses, Taxes, Fees 300 0 0 0 4427 Tree Removal Contract 32,417 25,598 0 0 4432 Capital Project Admin Costs 8,525 22,109 0 0 4433 Capital Project Legal Costs 1,089 443 0 0 Other Contractual Sery TOTAL 61,094 227,006 0 0 4512 Right of Way Costs 0 5,684 0 0 4560 Construction Contracts 1,581,984 1,527,613 1,810,899 1,952,540 -292- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Capital Outlays TOTAL 1,581,984 1,533,297 1,810,899 1,952,540 4611 Interest 35,447 0 0 0 4613 Sp Assess Process Chrg 98 92 0 0 Debt Service TOTAL 35,545 92 0 0 SPECIAL ASSMNTS CONST TOTAL 1,924,167 2,093,655 1,810,899 1,952,540 SPECIAL ASSESSMENT CONSTR TOTAL 1,924_167 2,093,655 1,810,899 1_952_540 t -293- Division: G. O. State Aid Road Bonds Series 1991B Budget Code: 633 Program No: 9032 PROFILE These bonds were issued in 1991 to finance the construction of the 69th Avenue Project from Shingle Creek Parkway to Brooklyn Boulevard. The original amount of the issue was $3,000,000, and bonds will mature annually through the year 2006. Interest rates vary from 4.7 to 6.65 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is an allocation of future Municipal State Aid for streets. -294- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND M.S.A. BONDS 032 3251 Municipal St Aid for Streets 308,878 308,310 261,704 0 Intergovernmental Revenue TOTAL 308,878 308,310 261,704 0 3930 Transfer from Debt Sery Fund 0 0 1 0 Transfers from other Funds TOTAL 0 0 1,550,000 0 M.S.A. BONDS TOTAL 308,878 308,310 1,811,704 0 -295- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 633 MSA BONDS DEBT SERVICE ¢610 Debt Service Principal 180,000 190,000 1,755,000 0 4611 Interest 128,478 117,560 55,954 0 4612 Paying Agent Fees 400 750 750 0 Debt Service TOTAL 308,878 308,310 1,811,704 0 NSA BONDS DEBT SERVICE TOTAL 308,878 308,310 1,811,704 0 M.S.A. BONDS TOTAL 308,878 308,310 1,811,704 0 1 t -296- Division: G. O. Improvement Street Bo r' p Bonds, Series 1999A Budget Code: 634 Program No: 9031 PROFILE These bonds were sold in 1999 to finance that year of the City's neighborhood street improvement program. P P gram. The original amount of the issue was $1,585,000 and the bonds will mature annually through the year 2010. Interest rates vary from 4.10% to 5.00 depending on the maturity of the bond. The sources of revenue for payment of principal and interest are special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are equal to 105% of the debt service requirements. 1 -297- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1999 031 3081 Special Assessments 0 54,667 260,000 244,488 3084 Interest on Special Assessment 0 305 0 0 Miscellaneous Taxes TOTAL 0 54,972 260,000 244,488 3800 Interest Earnings 0 7,058 4,000 4,000 3808 Unrealized Gain or Loss on Inv 0 -93 0 0 Investment Earnings TOTAL 0 6,965 4 4,000 GO STREET IMPR BONDS 1999 TOTAL 0 61,937 264,000 248,488 1 -298- 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 634 STREET BONDS OF 1999 4610 Debt Service Principal 0 0 0 165,000 1 4611 Interest 0 0 48,307 69,077 4612 Paying Agent Fees 0 0 750 750 1 4613 Sp Assess Process Chrg 0 0 1,000 895 4614 Continuing Disclosure Fee 0 0 200 200 Debt Service TOTAL 0 0 50,257 235,922 STREET BONDS OF 1999 TOTAL 0 0 50,257 235,922 GO STREET IMPR BONDS 1999 TOTAL 0 50,257 235,922 1 1 1 1 1 1 1 l 1 1 -299- Division: G. O. Improvement Street Bonds, Series 2000A Budget Code: 635 Program No: 9035 PROFILE These bonds were sold in 2000 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $735,000 and the bonds will mature annually through the year 2011. Interest rates vary from 4.30% to 4.95 depending on the maturity of the bond. The sources of revenue for payment of principal and interest are special assessments on property directly benefiting from the improvement. Pursuant to State law, levies are equal to 105% of the debt service requirements. -300- 1 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 2000 035 3081 Special Assessments 0 0 0 129,237 1 Miscellaneous Taxes TOTAL 0 0 0 _129,237 GO STREET IMPR BONDS 2000 TOTAL 0 0 0 129,237 i 1 1 1 1 1 1 1 1 1 1 1 1 1 -301 CITY OF BROOKLYN CENTER 1 ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 Object Code Description 2000 2001 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 635 STREET BONDS OF 2000 4611 Interest 0 0 0 22,597 4612 Paying Agent Fees 0 0 0 750 1 4613 Sp Assess Process Chrg 0 0 0 800 4614 Continuing Disclosure Fee 0 0 0 228 Debt Service TOTAL 0 0 0 24,375 STREET BONDS OF 2000 TOTAL 0 0 0 24,375 L GO STREET IMPR BONDS 2000 TOTAL 0 0 0 24,375 1 i 1 1 1 1 1 1 -302- 1 Division: G. O. Tax Increment Bonds, Series 1991A Budget Code: 639 Program No: 9039 PROFILE These bonds were sold in 1991 to finance the construction the Earle Brown Heritage Center. The original amount of the issue was $6,050,000, and bonds will mature annually through the year 2004. Interest rates vary from 4.7% to 6.00 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Tax increments are initially collected in the Earle Brown Tax Increment District Fund and then transferred to this fund and the G.O. Tax Increment Refunding Bonds, Series 1992A, as they are needed. Changes in class rates will decrease the tax increment received in the district, even though the values have increased in the district. Pooling from Tax Increment District #3 may be necessary to meet debt service needs. -303- CITY OF BROOKLYN CENTER 1 REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 1 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 91 039 3800 Interest Earnings 7,510 6,657 5,000 5,000 3808 Unrealized Gain or Loss on Inv 698 -3,126 0 0 1 Investment Earnings TOTAL 8,208 3,531 5,000 5,000 3914 Transfers from E.B.F. TIF Dist 590,000 580,000 570,000 560,000 Transfers from other Funds TOTAL 590,000 580,000 570,000 560,000 GO TAX INCREMENT BONDS 91 TOTAL 598,208 583,531 575,000 565,000 i 1 1 1 1 1 1 1 1 1 1 -304- 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 639 TAX INCREMENT BONDS 91_ 4610 Debt Service Principal 375,000 400,000 400,000 425,000 1 4611 Interest 225,575 203,675 180,675 156,537 4612 Paying Agent Fees 750 750 750 750 Debt Service TOTAL 601,325 604,425 581,425 582,287 TAX INCREMENT BONDS 91 TOTAL 601,325 604,425 581,425 582,287 GO TAX INCREMENT BONDS 91 TOTAL 601,325 604,425 581,425 _582,287 1 t -305- Division: G. O. Tax Increment Bonds, Series 1992A Budget Code: 640 Program No: 9040 PROFILE These bonds were sold in 1992 to refinance bonds sold in 1985 to finance the construction of the Earle Brown Heritage Center. The original amount of the issue was $4,270,000, and bonds will mature annually through the year 2003. Interest rates vary from 4.5% to 5.6 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Tax increments are initially collected in the Earle Brown Tax Increment District Fund and then transferred to this fund and the G. O. Tax Increment Bonds, Series 1991 A, as they are needed. Changes in class rates will decrease the tax increment received in the district, even though the values have increased in the district. Pooling from Tax Increment District #3 may be necessary to meet debt service needs. -306- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 92 040 3800 Interest Earnings 9,007 9,066 5,000 10,000 3808 Unrealized Gain or Loss on Inv 837 -3,993 0 0 Investment Earnings TOTAL 9,844 5,073 5 10,000 3914 Transfers from E.B.F. TIF Dist 690,000 750,000 790,000 830,000 Transfers from other Funds TOTAL 690,000 750,000 790,000 830,000 GO TAX INCREMENT BONDS 92 TOTAL 699,844 755,073 795,000 840,000 -307- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 640 TAX INCREMENT BONDS 92 2-010 Debt Service Principal 465,000 540,000 615,000 695,000 4611 Interest 190,470 166,313 137,400 103,474 E*bbt Service TOTAL 655,470 706,313 752,400 798,474 TAX INCREMENT BONDS 92 TOTAL 655,470 706,313 752,400 798,474 QD 'PAX INCREMENT BONDS 92 TOTAL 655,470 706,313 752,400 798,474 -308- Division: G. O. Improvement Bonds, Series 1994B Budget Code: 641 Program No: 9041 PROFILE These bonds were sold in 1994 to finance the first year of the City's neighborhood street improvement program. The original amount of the issue was $835,000, and the bonds will mature annually through the year 2005. Interest rates vary from 4.10% to 5.50 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. -309- CITY OF BROOKLYN CENTER I REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1994 041 3081 Special Assessments 19,143 14,683 15,954 15,023 3083 Penalties on Spec Assessments 292 21 0 0 3084 Interest on Special Assessment 7,691 6 0 0 Miscellaneous Taxes TOTAL 27,126 20,795 15,954 15,023 3800 Interest Earnings 7,493 10,712 7,000 6,000 3808 Unrealized Gain or Loss on Inv 696 4,383 0 0 Investment Earnings TOTAL 8,190 6,329 7,000 6,000 3901 Transfers from General Fund 65,922 69,636 62,771 66,176 Transfers from other Funds TOTAL 65,922 69,636 62,771 66,176 GO STREET IMPR BONDS 1994 TOTAL 101,238 96,760 85,725 87,199 1 1 -310- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 641 STREET BONDS OF 1994 4610 Debt Service Principal 80,000 80,000 85,000 85,000 4611 Interest 33,365 29,605 25,560 21,289 4612 Paying Agent Fees 750 750 750 750 4613 Sp Assess Process Chrg 41 38 50 50 4616 Arbitrage Calculation 0 1,300 0 0 Debt Service TOTAL 114,156 111,693 111,360 107,089 STREET BONDS OF 1994 TOTAL 114,156 111,693 111,360 107,089 GO STREET IMPR BONDS 1994 TOTAL 114_156 111,693 111,360 107,089 1 t Division: G. O. Improvement Bonds, Series 1995B Budget Code: 642 Program No: 9042 PROFILE These bonds were sold in 1995 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $780,000, and the bonds will mature annually through the year 2006. Interest rates vary from 4.00% to 4.90 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. -312- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1995 042 3081 Special Assessments 15,595 24,033 25,000 21,391 3083 Penalties on Spec Assessments 319 237 0 0 3084 Interest on Special Assessment 9,109 7,540 0 0 Miscellaneous Taxes TOTAL 25,024 31,810 25,000 21,391 3800 Interest Earnings 3,587 4,114 3,000 3,000 3808 Unrealized Gain or Loss on Inv 333 -1,798 0 0 Investment Earnings TOTAL 3,921 2,316 3,000 3,000 3901 Transfers from General Fund 71,918 70,377 64,222 72,579 Transfers from other Funds TOTAL 71,918 70,377 64,222 72,579 GO STREET IMPR BONDS 1995 TOTAL 100,862 104,504 92,222 96,970 1 I -313- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 642 STREET BONDS OF 1995 4610 Debt Service Principal 70,000 75,000 75,000 75,000 4611 Interest 30,875 27,865 24,678 21,415 4612 Paying Agent Fees 750 750 750 750 4613 Sp Assess Process Chrg 158 149 165 160 4614 Continuing Disclosure Fee 200 243 200 200 4616 Arbitrage Calculation 0 700 0 0 Debt Service TOTAL 101,983 104,707 100,793 97,525 STREET BONDS OF 1995 TOTAL 101,983 104,707 100,793 97,525 GO STREET IMPR BONDS 1995 TOTAL 101,983 104,707 100,793 97,525 1 -314- Division: G. O. Tax Increment Bonds, Series 1995A Budget Code: 643 Program No: 9043 PROFILE These bonds were sold in 1995 to finance the first phase of redevelopment in Tax Increment District #3. The original amount of the issue was $4,560,000, and bonds will mature annually through the year 2011. Interest rates vary from 6.00% to 6.75 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Due to the fact that Tax Increment District #3 was created in December 1994, it 1 is not yet generating sufficient revenues to pay the debt service in 1996, 1997, or 1998. In recognition of this fact, $460,000 of the bond proceeds were set aside as capitalized interest in the debt service fund to meet these obligations. It is anticipated that tax increments from the district will fully cover debt service costs due beginning in 1999. 1 1 -315- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 95 043 3800 Interest Earnings 3,729 6,406 3,000 5,000 3808 Unrealized Gain or Loss on Inv 347 -2,848 0 0 Mavestment Earnings TOTAL 4,075 3,558 3,000 5,000 3815 Transfers from TIF Distr #3 570,000 550,000 560,000 580,000 Transfers from other Funds TOTAL 570,000 550,000 560,000 580,000 GO TAX INCREMENT BONDS 95 TOTAL 574,075 553,558 563,000 585,000 1 1 1 t -316- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 643 TAX INCREMENT BONDS 95 4610 Debt Service Principal 0 225,000 265,000 330,000 4611 Interest 298,995 292,245 277,479 259,397 4612 Paying Agent Fees 750 750 750 750 4614 Continuing Disclosure Fee 200 243 200 250 Debt Service TOTAL 299,945 518,238 543,429 590,397 TAX INCREMENT BONDS 95 TOTAL 299,945 518,238 543,429 590,397 GO TAX INCREMENT BONDS 95 TOTAL 299,945 518,238 543,429 590,397 1 1 -317- Division: G. O. Improvement Street Bonds Series 199 P 6A Budget Code: 644 Program No: 9044 PROFILE These bonds were sold in 1996 to finance that year of the City's neighborhood street improvement program. p The original amount of the issue was $1,440,000, and the bonds will mature annually through the year 2007. Interest rates vary from 4.15% to 5.10 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. -318- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1996 044 3081 Special Assessments 77,450 98,856 74,432 106,100 3082 Delinquent Special Assessments 0 2,544 0 0 3083 Penalties on Spec Assessments 1,109 513 0 0 3084 Interest on Special Assessment 32,540 38,715 0 0 Miscellaneous Taxes TOTAL 111,099 140,628 74,432 106,100 3800 Interest Earnings 5,181 9,117 5,000 5,000 3808 Unrealized Gain or Loss on Inv 482 -3,343 0 0 Investment Earnings TOTAL 5,663 5,774 5,000 5,000 3901 Transfers from General Fund 119,431 122,260 110,688 122,581 1 Transfers from other Funds TOTAL 119,431 122,260 110 122,581 GO STREET IMPR BONDS 1996 TOTAL 236,193 268,662 190,120 233,681 1 -319- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code &Description ACTUAL ACTUAL BUDGET BUDGET DIV 644 STREET BONDS OF 1996 4610 Debt Service Principal 115,000 135,000 140,000 140,000 4611 Interest 65,576 60,254 54,203 47,903 4612 Paying Agent Fees 750 750 750 750 4613 Sp Assess Process Chrg 447 416 420 390 4614 Continuing Disclosure Fee 200 243 200 250 4616 Arbitrage Calculation 0 700 0 0 Debt Service TOTAL 181,973 197,363 195,573 189,293 STREET BONDS OF 1996 TOTAL 181,973 197,363 195,573 189,293 GO STREET IMPR BONDS 1996 TOTAL 181,973 197,363 195,573 189,293 1 -320- t Division: G. O. Improvement Street Bonds, Series 1997A Budget Code: 645 1 Program No: 9045 PROFILE These bonds were sold in 1997 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $1,075,000, and the bonds will mature annually through the year 2008. Interest rates vary from 4.00% to 4.65 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are equal to 105% of the debt service requirements. 1 I -321- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1997 045 3081 Special Assessments 158,409 186,285 158,000 107,067 3083 Penalties on Spec Assessments 2,089 436 0 0 3084 Interest on Special Assessment 74,309 855 0 0 Miscellaneous Taxes TOTAL 234,807 187,576 158,000 107,067 3800 Interest Earnings 6,005 12,796 5,000 14,000 3808 Unrealized Gain or Loss on Inv 558 -4,492 0 0 Investment Earnings TOTAL 6,563 8,304 5,000 14,000 GO STREET IMPR BONDS 1997 TOTAL 241,370 195,880 163,000 121,067 -322- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 645 STREET BONDS OF 1997___ 4610 Debt Service Principal 0 115,000 115,000 115,000 4611 Interest 31,102 44,353 39,695 34,922 4612 Paying Agent Fees 325 125 750 750 4613 Sp Assess Process Chrg 942 1,302 895 850 4614 Continuing Disclosure Fee 0 243 200 250 4616 Arbitrage Calculation 0 1,300 0 0 Debt Service TOTAL 32,369 162 156,540 151,772 STREET BONDS OF 1997 TOTAL 32,369 162,323 156,540 151,772 GO STREET IMPR BONDS 1997 TOTAL 32,369 162,323 156,540 151,772 -323- Division: G. O. Police Fire Building Bonds, Series 1997B Budget Code: 646 Program No: 9046 PROFILE These bonds were sold in 1997 to finance the construction of a new police station, the demolition and reconstruction of the Brooklyn Boulevard fire station, and the remodeling of the Dupont fire station. The original amount of the issue was $7,900,000, and the bonds will mature annually through the year 2013. Interest rates vary from 4.125% to 4.90 depending on the maturity of the bond. The source of revenue for the payment of principal and interest are property taxes on all taxable property within the city. Pursuant to State law, levies are set at 105% of the debt service requirements. The first taxes will be levied in 1997, for collection in 1998. This includes the necessary coverage for August 1998 interest payment and the February 1998 principal and interest payment. -324- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND BUILDING IMPROVEMENT BONDS 046 3800 Interest Earnings 0 13,983 5,000 5,000 3808 Unrealized Gain or Loss on Inv 0 -4,288 0 0 Investment Earnings TOTAL 0 9,695 5,000 5,000 3901 Transfers from General Fund 775,534 779,491 745,726 785,492 Transfers from other Funds TOTAL 775,534 779,491 745,726 785,492 BUILDING IMPROVEMENT BONDS TOTAL 775,534 r 789,186 750,726 790,492 1 1 -325- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 646 97 BUILDING IMPROVEMENT BONDS 4610 Debt Service Principal 0 325,000 400,000 415,000 4611 Interest 240,488 354,028 339,025 321,906 4612 Paying Agent Fees 325 125 750 750 4614 Continuing Disclosure Fee 0 243 200 250 4616 Arbitrage Calculation 0 700 0 0 Debt Service TOTAL 240,813 680,096 739,975 737,906 97 BUILDING IMPROVEMENT BONDS TOTAL 240,813 680,096 739,975 737,906 MILDING IMPROVEMENT BONDS TOTAL 240,813 680,096 739,975 737 -326- Division: G. O. State Aid Road Refunding Bonds, Series 1998B Budget Code: 649 Program No: 9049 PROFILE These bonds were sold in 1998 to refinance bonds sold in 1991 to finance the construction of the 69th Avenue Project from Shingle Creek Parkway to Brooklyn Boulevard. The original amount of the issue was $1,585,000, and bonds will mature annually through the year 2006. Interest rates vary from 3.55% to 4.00 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is an allocation of future Municipal State Aid for streets. 1 -327- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND 1998 ST AID REFUNDING BONDS 049 3251 Municipal St Aid for Streets 0 0 30,002 296,495 Intergovernmental Revenue TOTAL 0 0 30,002 296,495 3800 Interest Earnings 4,500 44,794 30,003 0 Investment Earnings TOTAL 4,500 44,794 30,003 0 3812 Bond Sales 1,585,000 0 0 0 Bid Sales TOTAL 1,585,000 0 0 0 1998 ST AID REFUNDING BONDS TOTAL 1,589,500 44,794 60,005 296,495 t -328- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 649 REFUNDING BONDS OF 98 4310 Professional Services 32,415 0 0 0 Purchased Services TOTAL 32,415 0 0 0 4610 Debt Service Principal 0 0 0 240,000 4611 Interest 0 50,004 60,005 55,745 4612 Paying Agent Fees 1,135 0 0 750 4614 Continuing Disclosure Fee 0 0 0 200 Debt Service TOTAL 1,135 50,004 60,005 296,695 4730 Debt Sery Fund Transfer 0 0 1,550,000 0 Transfer to other Fund TOTAL 0 0 1,550,000 0 REFUNDING BONDS OF 98 TOTAL 33,550 50,004 1,610,005 296,695 1998 ST AID REFUNDING BONDS TOTAL 33,550 50,004 1,610,005 296,695 t -329- Division: G. O.Im Improvement p t Street Bonds, Series 1998A Budget Code: 650 Program No: 9050 PROFILE These bonds were sold in 1998 to finance that year of the City's neighborhood street improvement program. P P The original amount of the issue was $1,085,000, and the bonds will mature annually through the year 2009. Interest rates vary from 3.40% to 4.20 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are equal to 105% of the debt service requirements. -330- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1998 050 3081 Special Assessments 139,101 179,456 161,000 142,047 3084 Interest on Special Assessment 541 75,302 0 0 Miscellaneous Taxes TOTAL 139,642 254,758 161 142,047 3800 Interest Earnings 6,415 12,809 4,000 4,000 3808 Unrealized Gain or Loss on Inv 306 4,234 0 0 Investment Earnings TOTAL 6,722 8,574 4,000 4,000 3812 Bond Sales 3,254 0 0 0 Bond Sales TOTAL 3,254 0 r--- 0 -0 GO STREET IMPR BONDS 1998 TOTAL 149,617 263,333 165,000 146,047 1 1 -331- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 650 STREET BONDS OF 1998 4610 Debt Service Principal 0 0 120,000 120,000 4611 Interest 0 27,713 39,530 35,360 4612 Paying Agent Fees 0 100 750 750 4613 Sp Assess Process Chrg 0 561 895 850 4614 Continuing Disclosure Fee 0 0 200 250 4616 Arbitrage Calculation 0 700 0 0 Debt Service TOTAL 0 29,074 161,375 157,210 STREET BONDS OF 1998 TOTAL 0 29,074 161,375 157,210 GO STREET IMPR BONDS 1998 TOTAL 0 29,074 161,375 157,210 1 1 1 -332- Division: Liquor Stores Overview Budget Code: 653, 664 PROFILE The 2001 budget year reflects anticipated revenues and expenditures for the first full year of a two g Y P p store enterprise operation. The goals of opening a new store, closing one store and leasing the space of another store, were met in the year 2000, but the full effect of these changes is yet to be known. As of this writing, the new two store model has been functional for about six months, and results of the stores sales and expenses will be evaluated in early 2001. The two liquor stores are BC Liquor, which opened in July, 2000, and Northbrook. The lease at Northbrook ends as of April, 2001. Negotiations to continue the lease are currently underway with the new owner of the shopping center where this store is located. 1 -333- LIQUOR STORES 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Liquor Sales $1,013,415 $1,137,459 $1,136,800 $1,060,030 Wine Sales 320,163 346,561 383,200 363,620 Beer Sales 1,670,663 1,852,012 1,824,300 1,693,650 Other Sales 204,800 231,200 243,900 229,700 Investment Earnings 13,267 11,645 15,000 15,000 Total Revenues $3,222,308 $3,578,877 $3,603,200 $3,362,000 Less: Cost of Sales $2,433,185 $2,694,622 $2,711,933 $2,525,964 Gross Profit $789,123 $884,255 $891,267 $836,036 EXPENDITURES: Personnel $370,953 $387,260 $418,412 $426,304 Supplies 11,698 16,133 18,090 15,420 Other Contractual Services 54,524 59,667 53,771 56,359 Building Rent 55,003 69,922 170,379 156,600 Insurance 9,679 8,146 10,926 10,544 Utilities 24,572 25,433 22,006 16,660 Interest Expense 4,691 2,593 0 0 Administrative Service Transfer 25,435 26,256 25,486 26,761 Depreciation 40,787 39,821 38,541 33,800 Total Expenditures $597,342 $635,231 $757,611 $742,448 Operating Income $191,781 $249,024 $133,656 $93,588 Capital Outlay 39,421 1,972 10,000 0 Capital Improvements Fund Transfer 75,000 75,000 75,000 75,000 Available Resources $77,360 $172,052 $48,656 $18,588 -334- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND LIQUOR STORES FUND 051 3461 Other Revenue 7,768 6,220 8,600 8,500 3472 Check Processing Fee 688 400 1 1,200 Miscellaneous Revenues TOTAL 8,456 6,620 9,700 9,700 3521 Liquor Sales 1,013,416 1,137,459 1,136,800 1,060,030 3522 Wine Sales 320,164 346,560 383,200 363,620 3523 Beer Sales 1,670,654 1,852,088 1,824,300 1,693,650 3524 Mix Sales Non Taxable 17,564 20,748 19,900 17,600 3525 Mix Sales Taxable 40,947 44,414 48,600 45,900 3526 Miscellaneous Sales 137,832 159,420 165,700 156,500 3527 Bottle Deposit Revenue 8 -76 0 0 Liquor Sales TOTAL 3,200,585 3,560,613 3,578,500 3,337,300 3800 Interest Earnings 12,139 18,910 15,000 15,000 3808 Unrealized Gain or Loss on Inv 1,128 -7,266 0 0 Investment Earnings TOTAL 13,267 11,645 15,000 15,000 LIQUOR STORES FUND TOTAL 3,222,308 3,578,877 3,603,200 3,362,000 t t -335- LIQUOR STORES 2001 BUDGET Division: HUMBOLDT STORE Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Liquor Sales $290,196 $314,703 $93,000 Wine Sales 90,723 94,769 29,000 Beer Sales 469,814 512,244 150,200 Other Sales 57,531 59,710 18,400 Investment Earnings 4,422 3,881 Total Revenues $912,686 $985,307 $290,600 $0 Less: Cost of Sales $684,327 $738,248 $219,845 59 059 $70,755 $0 Gross Profit $228,3 247 EXPENDITURES: Personnel $117,325 $121,656 $36,925 Supplies 3,031 4,499 1,697 Other Contractual Services 18,346 20,979 5,679 Insurance 2,759 2,549 1,076 Utilities 9,929 10,648 3,955 Interest Expense 4,691 2,593 0 Administrative Service Transfer 7,122 7,452 0 Depreciation 10,900 11,273 0 Total Expenditures $174,103 $181,649 $49,332 $0 Operating Income $54,256 $65,410 $21,423 $0 Capital Outlay 3,726 General Fund Transfer Capital Improvements Fund Transfer 25,000 25,000 Available Resources $25,530 $40,410 $21,423 $0 -336- Division: Humboldt Liquor Budget Code: 651 Program No: 7014 PROFILE The Humboldt Liquor store closed in June 2000. The property has been leased to Brooklyn Center School District No. 286 for use as a neighborhood resource center. Proceeds from the lease will be used in the Liquor Fund to finance tenant improvements at the Brooklyn Center Liquor Store at the Cub Foods location at Brooklyn Boulevard and County Road 10. -337 I CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 651 HUMBOLDT LIQUOR 4100 Wages Regular Employees 24,884 25,460 7,892 0 4112 Overtime Regular Employee 0 209 0 0 4130 Wages Part -time Employees 67,476 69,872 23,397 0 4131 Overtime of Part -time Emp 134 38 0 0 4133 Vacation Pay 5,115 5,809 0 0 4134 Holiday Pay 2,290 2,159 0 0 4135 Sick Leave Pay 848 1,255 0 0 Salaries and Wages TOTAL 100,745 104,802 31,289 0 4142 PERA Coordinated Plan 4,218 4,305 1,621 0 4143 PERA Police Fire Plan 0 19 0 0 4146 FICA 7,566 7,786 2,394 0 4150 Employee Benefits 2,649 2,593 1,191 0 4154 Workers Comp Insurance 1,069 926 335 0 4156 Unemployment Compensation 787 880 0 0 4158 Disability Insurance 291 345 95 0 Fringe Benefits TOTAL 16,580 16,854 5,636 0 4210 Office Supplies 0 136 65 0 4217 Paper Supplies 51 46 167 0 4220 Operating Supplies 2,379 2,447 665 0 4224 Clothing Personal Equip 200 180 100 0 4230 Repair Maint Supplies 296 236 300 0 4233 Building Repair Supplies 0 64 335 0 4241 Laundry 106 161 65 0 4271 Minor Equipment 0 1,229 0 0 Supplies TOTAL 3,031 4,499 1,697 0 4310 Professional Services 186 0 100 0 4313 Audit Financial Service 825 750 0 0 Purchased Services TOTAL 1,011 750 100 0 4322 Telephone Services 1,810 1,697 609 0 4340 Advertising 200 0 0 0 -338- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4346 Advertising Print 798 2,202 500 0 Communications TOTAL 2,808 3,899 1,109 0 4380 Repair Maint Contract 1,415 1,221 500 0 4382 Equipment Repair Maint 575 1,910 500 0 4383 Buildings Repairs 2,965 457 0 0 4388 Electrical Repairs 370 557 165 0 4397 Logis Charges 1,795 2,014 500 0 4398 Protective Services 410 721 137 0 Repair Rental Maint TOTAL 7,530 6,879 1,802 0 4400 Other Contractual Service 432 443 665 0 4401 Credit Card Fees 1,590 3,073 935 0 4402 Uncollectible Checks 639 948 200 0 4403 Cash (Over) and Short 1,946 1,920 400 0 4404 Collection Fees 21 0 0 0 4405 Check Verification Fees 1,473 1,985 165 0 4413 Dues Subscriptions 175 205 60 0 4414 Licenses, Taxes, Fees 103 103 50 0 4421 Janitorial Service 10 42 0 0 Other Contractual Sery TOTAL 6,389 8,720 2,475 0 4440 Fuel Charges 82 80 35 0 4441 Fixed Charges 283 266 103 0 4442 Repair Maint Charges 243 385 55 0 Central Garage Rentals TOTAL 608 731 193 0 4461 Gen Liability Insurance 630 341 191 0 4462 Property Insurance 371 447 200 0 4463 Machinery Breakdown Ins 61 106 33 0 4469 Liquor Liability Ins 1,697 11655 652 0 Insurance TOTAL 2,759 2_549 1,076 4481 Electric Service 7,188 8,123 2,665 0 4482 Gas Service 453 418 335 0 -339- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4484 Water Service 526 455200 0 4485 Sanitary Sewer Service 1,009 883 235 0 4487 Solid Waste Disposal 545 545 420 0 4488 Storm Water Drainage 209 2.24 100 0 Utilities TOTAL 9,929 10,648 3,955 0 4611 Interest 4,691 2,593 0 0 Debt Service TOTAL 4,691 2,593. 0 0 4725 Capital Proj Fund Trans 75,000 75,000 0 0 Transfer to other Fund TOTAL 75,000 75,000 0 0 4702 Administrative Sery Trans 7,122 7,452 0 0 Administrative Service TOTAL 7,122 7,452 0 0 4800 Inventory Variances 2,495 2,781 665 0 4801 Merchandise Breakage 39 232 100 0 4802 Delivery Charge C. O. S. 3,402 3,703 1,265 0 4821 Liquor Cost of Sales 213,780 229,336 68,727 0 4822 Wine Cost of Sales 63,977 65,778 20,590 0 4823 Beer Cost of Sales 361,278 395,574 115,954 0 4824 Non Tax Mix Cost of Sales 4,021 4,317 1,283 9 4825 Taxable Mix Cost of Sales 8,239 8,174 2,573 0 4826 Misc Cost of Sales 27,095 28,352 8,688 0 Cost of Sales TOTAL 684,327 738,248 219,845 0 4920 Depreciation Expense 10,900 11,273 0 0 Depreciation TOTAL 10,900 11,273 0 0 HUMBOLDT LIQUOR TOTAL 933,431 994,897 269,177 0 -340- LIQUOR STORES 2001 BUDGET Division: BOULEVARD STORE Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Liquor Sales $328,372 $375,235 $75,600 Wine Sales 115,336 129,039 24,600 Beer Sales 508,600 580,369 120,100 Other Sales 58,573 73,738 15,300 Investment Earnings 4,422 3,882 Total Revenues $1,015,303 $1,162,263 $235,600 $0 Less: Cost of Sales $770,750 $877,920 $179,442 Gross Profit $244,553 $284,343 $56,158 $0 EXPENDITURES: Personnel $130,859 $132,586 $32,074 Supplies 4,934 5,149 1,313 Other Contractual Services 20,106 19,922 4,336 Building Rent 19,290 32,709 13,779 Insurance 3,442 2,624 834 Utilities 7,449 7,080 1,936 Administrative Service Transfer 8,139 8,892 Depreciation 23,864 22,525 10,541 Total Expenditures $218,083 $231,487 $64,813 $0 Operating Income $26,470 $52,856 ($8,655) $0 Capital Outlay 35,695 1,972 General Fund Transfer Capital Improvements Fund Transfer 25,000 25,000 Available Resources ($34,225) $25,884 ($8,655) $0 -341- Division: Boulevard Liquor Budget Code: 652 Program No: 7024 PROFILE Boulevard Liquor was closed in July 2000. -342- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 652 BOULEVARD LIQUOR 4100 Wages Regular Employees 47,379 49,844 13,055 0 4112 Overtime Regular Employee 0 185 0 0 4130 Wages Part -time Employees 57,351 56,123 14,262 0 4131 Overtime of Part -time Emp 1,771 471 0 0 4133 Vacation Pay 3,075 3,578 0 0 4134 Holiday Pay 1,583 1,905 0 0 4135 Sick Leave Pay 938 1,098 0 0 Salaries and Wages TOTAL 112,097 113,204 27,317 0 4142 PERA Coordinated Plan 5,417 5,150 1,415 0 4143 PERA Police Fire Plan 0 17 0 0 4146 FICA 8,408 8,601 2,090 0 4150 Employee Benefits 3,740 4,400 952 0 4154 Workers Comp Insurance 1,196 1,035 300 0 4156 Unemployment Compensation 0 178 0 0 Fringe'Benefits TOTAL 18,762 19,382 4,757 0 4210 Office Supplies 0 136 50 0 4217 Paper Supplies 51 46 125 0 4220 Operating Supplies 3,356 3,052 725 0 4224 Clothing Personal Equip 200 299 100 0 4230 Repair Maint Supplies 122 109 125 0 4233 Building Repair Supplies 679 0 125 0 4241 Laundry 182 214 63 0 4271 Minor Equipment 345 1,293 0 0 Supplies TOTAL 4,934 5,149 1,313 0 4310 Professional Services 2,141 0 100 0 4312 Legal Services 197 768 0 0 4313 Audit Financial Service 825 750 0 0 Purchased Services TOTAL 3,162 1,518 100 0 4322 Telephone Services 1,990 1,690 413 0 4324 Delivery Service 19 0 0 0 -343- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4340 Advertising 407 0 0 0 4346 Advertising Print 2,672 2,605 500 0 Communications TOTAL 5,087 4,296 913 0 4380 Repair Maint Contract 1,830 1,221 375 0 4382 Equipment Repair Maint 805 709 375 0 4383 Buildings Repairs 1,068 192 0 0 4386 Communication Systems 534 0 0 0 4392 Building Rentals 19,290 32,709 13,779 0 4397 Logis Charges 1,795 2,014 400 0 4398 Protective Services 391 772 142 0 Repair Rental Maint TOTAL 25,713 37,618 15,071 0 4400 Other Contractual Service 353 717 500 0 4401 Credit Card Fees 2,118 4,247 900 0 4402 Uncollectible Checks -24 953 125 0 4403 Cash (Over) and Short 474 89 150 0 4404 Collection Fees 47 0 0 0 4405 Check Verification Fees 1,548 1,999 125 0 4411 Conferences and Schools 0 99 0 0 4413 Dues Subscriptions 175 205 50 0 4414 Licenses, Taxes, Fees 123 103 38 0 4421 Janitorial Service 13 55 0 0 Other Contractual Sery TOTAL 4,826 8,468 1,888 0 4440 Fuel Charges 82 80 25 0 4441 Fixed Charges 283 266 77 0 4442 Repair Maint. Charges 243 385 41 0 Central Garage Rentals TOTAL 608 731 143 0 4461 Gen Liability Insurance 752 380 160 0 4462 Property Insurance 794 391 120 0 4463 Machinery Breakdown Ins 58 93 25 0 4469 Liquor Liability Ins 1,838 1,760 529 0 -344- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Insurance TOTAL 3,442 2,624 834 0 4481 Electric Service 5,403 5,328 1,300 0 4482 Gas Service 1,513 1,188 500 0 4484 Water Service 10 0 0 0 4485 Sanitary Sewer Service 40 0 0 0 4487 Solid Waste Disposal 483 565 136 0 Utilities TOTAL 7,449 7,080 1,936 0 4702 Administrative Sery Trans 8,139 8,892 0 0 Administrative Service TOTAL 8,139 8,892 0 0 4800 Inventory Variances 2,401 992 75 0 4801 Merchandise Breakage 84 122 75 0 4802 Delivery Charge C. O. S. 4,238 3,987 950 0 4821 Liquor Cost of Sales 245,130 277,761 56,624 0 4822 Wine Cost of Sales 83,209 90,713 17,786 0 4823 Beer Cost of Sales 396,118 452,466 93,438 0 4824 Non Tax Mix Cost of Sales 3,793 4,861 986 0 4825 Taxable Mix Cost of Sales 9,225 11,165 2,226 0 4826 Misc Cost of Sales 26,553 35,853 7,282 0 Cost of Sales TOTAL 770,750 877,920 179,442 0 4920 Depreciation Expense 15,628 22,525 10,541 0 4922 Loss Fixed Asset Disposal 8,236 0 0 0 Depreciation TOTAL 23,864 22,525 10,541 0 BOULEVARD LIQUOR TOTAL 988,834 1,109,407 244,255 0 1 -345 LIQUOR Q OR STORES 2001 BUDGET Division: NORTHBROOK STORE Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Liquor Sales $394,847 $447,521 $356,000 $356,000 Wine Sales 114,104 122,753 102,800 102,800 Beer Sales 692,249 759,399 623,000 623,000 Other Sales 88,696 97,752 80,200 80,200 Investment Earnings 4,423 3,882 5,000 5,000 Total Revenues $1,294,319 $1,431,307 $1,167,000 $1,167,000 Less: Cost of Sales $978,108 $1,078,454 $880,300 $880,475 Gross Profit $316,211 $352,853 $286,700 $286,525 EXPENDITURES: Personnel $122,769 $133,018 $142,975 $152,598 Supplies 3,733 6,485 5,655 5,670 Other Contractual Services 16,072 18,766 17,382 21,197 Building Rent 35,713 37,213 39,000 39,000 Insurance 3,478 2,973 3,490 3,703 Utilities 7,194 7,705 7,705 8,250 Administrative Service Transfer 10,174 9,912 9,345 9,533 Depreciation 6,023 6,023 8,000 5,100 Total Expenditures $205,156 $222,095 $233,552 $245,051 Operating Income $111,055 $130,758 $53,148 $41,474 Capital Outlay 10,000 Capital Improvements Fund Transfer 25,000 25,000 25,000 25,000 Available Resources $86,055 $105,758 $18,148 $16,474 -346- 1 Division: Northbrook Liquor Budget Code: 653 Program No: 7034 PROFILE Northbrook Liquor is the City's municipal liquor store located in the Northbrook Plaza on 57th Avenue. The store space is rented in a lease. It is anticipated that the lease will be renewed for a one -year period 1 through March 2002. DEPARTMENTAL GOALS As of budget preparation, the effect on sales at the store from opening of the Cub Foods store is unknown and will need to be evaluated once both stores are in full operation. Evaluation of sales performance will take place in Winter, 2001, based upon 6 months sales experience from the Summer and Fall seasons of 2000. Sales for 2001 are estimated to be $1,100,000. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation, Amount 4346 Advertising $3,000 Advertising in the local newspaper, hotel directories, and promotional items. 4380 Repair Maintenance Contract $1,500 Maintenance contract on cash registers. 4392 Building Rentals $39,000 t The Northbrook Store is leased from the shopping center and is in the fifth year of lease that has been extended for one additional year to the year 2000. 4405 Check Verification Fees $375 Service which allow verification of the credit of customers paying by check. t 4469 Liquor Liability Insurance $2,610 $1,000,000 liability insurance policy required for the sale of liquor and based on a percentage of sales. PERSONNEL LEVELS Number Position 1 Liquor Operations Manager Split 30% at Northbrook, 70% at Brooklyn Center Liquor) I Liquor Store Manager 9 Part-time sales clerks and inventory stockers -347- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 653 NORTHBROOK LIQUOR 4100 Wages Regular Employees 48,208 49,488 58,215 64,313 4112 Overtime Regular Employee 0 209 0 0 4130 Wages Part -time Employees 51,516 58,153 63,098 65,121 4131 Overtime of Part -time Emp 168 309 0 0 4133 Vacation Pay 2,703 2,648 0 0 4134 Holiday Pay 1,427 1,845 0 0 4135 Sick Leave Pay 824 957 _0 0 Salaries and Wages TOTAL 104,845 113,610 121,313 129,434 4142 PERA Coordinated Plan 4,808 r 5,110 6,283 6,705 4143 PERA Police Fire Plan 0 19 0 0 4146 FICA 7,647 8,312 9,280 9 4150 Employee Benefits 4,340 4,400 4,762 5,424 4154 Workers Comp Insurance 1,128 1,038 1,337 1,133 4156 Unemployment Compensation 0 529 0 0 Fringe Benefits TOTAL 17,924 19,409 _____21,662 23,164 4210 Office Supplies 0 136 200 200 4217 Paper Supplies 34 47 `500 500 4220 Operating Supplies 3,219 3,511 3,565 3,570 4224 Clothing Personal Equip 215 351 400 400 4230 Repair Maint Supplies 89 156 500 500 4233 Building Repair Supplies 0 95 0 0 4241 Laundry 178 354 490 500 4271 Minor Equipment 0 1,836 0 0 Supplies TOTAL 3,733 6,486 5,655 5,670 4310 Professional Services 188 0 250 300 4312 Legal Services 131 745 0 0 4313 Audit Financial Service 825 750 650 708 Purchased Services TOTAL 1,144 1,495 900 1,008 4322 Telephone Services 1,603 1,634 1,575 1,580 4340 Advertising 216 0 0 500 -348- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4346 Advertising Print 1,039 2,072 1,500 3,000 Communications TOTAL 2,858 3,706 3,075 5,080 4380 Repair Maint Contract 1,415 1,221 1,500 1,500 4382 Equipment Repair Maint 869 1,564 1,500 1,500 4383 Buildings Repairs 87 85 0 0 4388 Electrical Repairs 0 0 250 250 4392 Building Rentals 35,713 37,213 39,000 39,000 4397 Logis Charges 1,795 2,014 2,581 3,025 4398 Protective Services 598 879 600 600 Repair Rental Maint TOTAL 40,477 42,976 45,431 45,875 4400 Other Contractual Service 353 417 1,000 1,000 4401 Credit Card Fees 1,915 3,821 3,000 4,000 4402 Uncollectible Checks 151 382 600 600 4403 Cash (Over) and Short 321 439 600 600 4404 Collection Fees 42 0 0 0 4405 Check Verification Fees 3,616 1,629 500 375 4413 Dues Subscriptions 180 210 210 250 1 4414 Licenses, Taxes, Fees 103 103 150 150 4421 Janitorial Service 16 69 0 100 Other Contractual Sery TOTAL 6,698 7,071 6,060 7,075 4440 Fuel Charges 82 80 102 100 4441 Fixed Charges 283 266 321 639 4442 Repair Maint Charges 243 385 493 420 1 Central Garage Rentals TOTAL 608 731 916 1,159 4461 Gen Liability Insurance 839 485 532 623 4462 Property Insurance 235 283 300 370 4463 Machinery Breakdown Ins 32 64 50 100 4469 Liquor Liability Ins 2,372 2,141 2,608 2,610 Insurance TOTAL 3,478 2,973 3,490 3,703 4481 Electric Service 6,036 6,569 6,160 6,200 t -349- CITY OF BROOKLYN CENTER I ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4482 Gas Service 613' 590 1,000 1 4487 Solid Waste Disposal 545 545 545 550 Utilities TOTAL 7,194 7,705 7,705 8,250 4552 Other Equipment 0 0 10,000 0 Capital Outlays TOTAL 0 0 __10,000 0 4725 Capital Proj Fund Trans 0 0 25,000 25,000 Transfer to other Fund TOTAL 0 0 25,000 25,000 4702 Administrative Sery Trans 10,174 9,912 9,345 9,533 Administrative Service TOTAL 10,174 9,912 9,345 9,533 4800 Inventory Variances 2,835 1,777 2,100 2,100 4801 Merchandise Breakage 0 108 250 250 4802 Delivery Charge C. O. S. 4,322 4,496 4,325 4,500 4821 Liquor Cost of Sales 293,023 327,916 262,087 262 4822 Wine Cost of Sales 80,463 85,236 72,176 72,176 4823 Beer Cast of Sales 535,354 589,356 482,887 482,887 4824 Non Tax Mix Cost of Sales 4,307 5,011 3,820 3,820 4825 Taxable Mix Cost of Sales 12,927 13,606 11,506 11,506 4826 Misc Cost of Sales 44,877 50,950 41,149 41,149 Cost of Sales TOTAL 978,108 1,078,454 880,300 880,475 4920 Depreciation Expense 6,023 6,023 8,000 5,100 Depreciation TOTAL 6,023 6,023 8,000 5,100 NORTHBROOK LIQUOR TOTAL 1,183,262 1,300,549 1,148,852 1,150,526 -350- LIQUOR STORES Q O S 2001 BUDGET Division: Brooklyn Center Liquor Store Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Liquor Sales $612,200 $704,030 Wine Sales 226,800 260,820 Beer Sales 931,000 1,070,650 Other Sales 130,000 149,500 Investment Earnings 10,000 10,000 Total Revenues $0 $0 $1,910,000 $2,195,000 Less: Cost of Sales $1,432,346 $1,645,489 Gross Profit $0 $0 $477,654 $549,511 EXPENDITURES: Personnel $206,438 $273,706 Supplies 9,425 9,750 Other Contractual Services 26,374 35,162 Building Rent 117,600 117,600 Insurance 5,526 6,841 Utilities 8,410 8,410 Administrative Service Transfer 16,141 17,228 Depreciation 20,000 28,700 Total Expenditures $0 $0 $409,914 $497,397 Operating Income $0 $0 $67,740 $52,114 Capital Outlay Capital Improvements Fund Transfer 50,000 50,000 Available Resources $0 $0 $17,740 $2,114 -351- Division: Brooklyn Center Liquor Budget Code: 664 Program No: 7044 PROFILE The new store opened July 1, 2000. The first six months of sales will be evaluated in Winter, 2001. Sales as of budget preparation have met projections. DEPARTMENTAL GOALS An analysis of metropolitan area municipal liquor store sales located in connection with a major food chain store was made as part of the background work done to evaluate locating the new store at the Cub Food site. Goals for sales in the initial partial year of operation have been based upon the performance of such stores in the metropolitan area. It is anticipated that sales for the store will be $2,100,000. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4346 Advertising $6,000 t Advertising in the local newspaper, hotel directories, and promotional items. 4382 Repair Maintenance Contract $500 Maintenance contract on cash registers. 4392 Building Rentals $117,600 The Brooklyn Center Liquor store is leased from Brookdale Corner for an initial lease term period of 5 years, with renewal terms through 20 years. 4405 Check Verification Fees $1,125 Service which allow verification of the credit of customers paying by check. 4469 Liquor Liability Insurance $4,901 q >y $1,000,000 liability insurance policy required for the sale of liquor and based on a percentage of sales. PERSONNEL LEVELS Number Position 1 Liquor Operations Manager Split 70% at BC Liquor, 30% at Northbrook) 1 Liquor Store Manager 1 Assistant Liquor Store Manager 15 Part-time sales clerks and inventory stockers -352- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 664 BROOKLYN CENTER LIQUOR 4100 Wages Regular Employees 0 0 101,309 125,599 4130 Wages Part -time Employees 0 0 69,023 100,788 Salaries and Wages TOTAL 0 0 170,332 226,387 4142 PERA Coordinated Plan 0 0 8,823 11,727 4146 FICA 0 0 13,030 17,319 4150 Employee Benefits 0 0 12,143 16,272 4154 Workers Comp Insurance 0 0 1,906 2,001 4158 Disability Insurance 0 0 204 0 Fringe Benefits TOTAL 0 0 36,106 47,319 4210 Office Supplies 0 0 225 250 4217 Paper Supplies 0 0 450 500 4220 Operating Supplies 0 0 7,000 7,000 4224 Clothing Personal Equip 0 0 500 750 4230 Repair Maint Supplies 0 0 500 500 4241 Laundry 0 0 750 750 Supplies TOTAL 0 0 9,425 9,750 4310 Professional Services 0 0 1,200 0 4313 Audit Financial Service 0 0 1,300 1,280 Purchased Services TOTAL 0 0 2,500 1-280 4322 Telephone Services 0 0 3,000 3,000 4340 Advertising 0 0 1,500 0 4346 Advertising Print 0 0 3,000 6 i Communications TOTAL 0 0 7,500 9,000 1 4382 Equipment Repair Maint 0 0 500 500 4392 Building Rentals 0 0 117,600 117,600 4397 Logis Charges 0 0 3,559 5,468 4398 Protective Services 0 0 600 600 Repair Rental Maint TOTAL 0 0 122,259 124,168 t 4400 Other Contractual Service 0 0 1,000 1,000 -353- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4401 Credit Card Fees 0 0 6,000 12,000 4402 Uncollectible Checks 0 0 500 500 4403 Cash (Over) and Short 0 0 900 900 4405 Check Verification Fees 0 0 375 1,125 4411 Conferences and Schools 0 0 210 0 4413 Dues Subscriptions 0 0 150 400 4421 Janitorial Service 0 0 1,200 300 Other Contractual Sery TOTAL 0 0 10,335 16 4440 Fuel Charges 0 0 160 175 4441 Fixed Charges 0 0 480 1,155 4442 Repair Maint Charges 0 0 740 759 Central Garage Rentals TOTAL 0 0 1,380 2,089 4461 Gen Liability Insurance 0 0 689 1,140 4462 Property Insurance 0 0 450 600 4463 Machinery Breakdown Ins 0 0 125 200 4469 Liquor Liability Ins 0 0 4,262 4,901 Insurance TOTAL 0 0 5,526 6,841 4481 Electric Service 0 0 6,000 6 4482 Gas Service 0 0 2,000 2,000 4487 Solid Waste Disposal 0 0 410 410 Utilities TOTAL 0 0 8,410 8,410 4725 Capital Proj Fund Trans 0 0 50,000 50,000 Transfer to other Fund TOTAL 0 0 50,000 50,000 4702 Administrative Sery Trans 0 0 16,141 17,228 Administrative Service TOTAL 0 0 16,141 17,228 4800 Inventory Variances 0 0 900 1,200 4801 Merchandise Breakage 0 0 500 500 4802 Delivery Charge C. 0. S. 0 0 8,643 8,700 4821 Liquor Cost of Sales 0 0 450,702 518,307 4822 Wine Cost of Sales 0 0 159,236 183,122 -354- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4823 Beer Cost of Sales 0 0 721,618 829,861 4824 Non Tax Mix Cost of Sales 0 0 7,640 8,403 4825 Taxable Mix Cost of Sales 0 0 19,745 22,566 4826 Misc Cost of Sales 0 0 63,362 72,830 Cost of Sales TOTAL 0 -0 1,432,346 1,645,489 4920 Depreciation Expense 0 0 20,000 28,700 Depreciation TOTAL 0 0 20,000 28,700 BROOKLYN CENTER LIQUOR TOTAL 0 0 1,892,260 2,192,886 LIQUOR STORES FUND TOTAL 3,105,528 3,404,853 3,554,544 3,343,412 -355-" CENTERBROOK GOLF COURSE 2001 BUDGET 1 Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Green Fees $218,562 $269,653 $279,211 $292,109 Rentals 10,402 12,791 12,250 12,000 Leagues 7,972 12,125 13,700 15,950 Beer 10,983 13,194 11,500 12,500 Concessions 14,627 16,816 15,950 15,550 Golf Lessons 5,487 2,918 7,500 6,300 Other Merchandise 19,975 24,691 20,000 20,000 Pop Machine 1,232 1,599 2,000 1,600 Interest Earnings 3,271 2,598 3,530 6,406 Miscellaneous 1,414 1,747 500 600 Total Revenues $293,925 $358,132 $366,141 $383,015 Less: Cost of Sales Beer $3,446 $3,446 $3,500 $4,100 Cost of Sales Concessions 11,384 11,384 14,000 14,500 Cost of Sales Merchandise 18,708 18,708 15,000 15,000 Cost of League Banquets 2,673 2,673 2,500 2,500 Total Cost of Sales $36,211 $36,211 $35,000 $36,100 Gross Profit $257,714 $321,921 $331,141 $346,915 EXPENDITURES: Personnel $116,354 $145,159 $139,611 $148,513 Supplies 18,484 25,703 21,200 21,850 Other Contractual Services 23,802 31,075 20,308 23,505 Central Garage 25,588 20,337 21,612 12,750 Insurance 6,280 6,877 7,926 9,350 Utilities 14,141 13,320 11,250 13,530 Administrative Service Transfer 5,128 5,292 5,332 5,496 Depreciation 12,697 13,847 14,567 14,850 Total Expenditures $222,474 $261,610 $241,806 $249,844 Operating Income $35,240 $60,311 $89,335 $97,071 Capital Outlay $11,660 $4,358 $11,000 $13,800 Loan Repayment $50,000 $50,000 $50,000 $50,000 t Available Resources ($26,420) $5,953 $28,335 $33,271 -356- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GOLF COURSE FUND 052 3467 Sale of Property 215 0 0 0 3471 Cash Over and (Short) 424 816 0 0 3472 Check Processing Fee 73 61 0 0 Miscellaneous Revenues TOTAL 713 877 0 0 3541 Weekend Rate 55,777 79,234 75,120 81,341 3542 Adult Rate 68,108 96,156 98,125 103,290 3543 Senior Rate 30,214 32,906 41,504 40,142 3544 Junior Rate 10,490 14,098 14,367 16,057 3545 Second Round 35,188 25,206 23,475 26,856 3551 Adult Passbook 6,127 8,774 8,028 8,451 3552 Senior Junior Passbook 10,571 11,713 14,367 13,310 3554 Weekend Passbook 2,087 1,566 4,225 2,662 3556 Hand Cart Rental 4,606 5,443 5,000 5,000 3557 Club Rental 1,565 2,184 2,250 2,000 3558 Motor Cart Rental 4,231 5,165 5,000 5,000 3561 Couples League 540 239 0 1,500 3562 Mens League 1,147 2,870 3,200 3,200 3563 Womens League 3,430 5,153 5,500 5,000 3564 Womens Second League 480 717 1,000 1 3565 Senior League 1,612 1,875 2,500 2,500 3566 Junior League 763 1,272 1,500 2,250 3571 Beer 10,904 13,061 11,500 12,500 3572 Beer Pitcher 79 133 0 0 3573 Small Pop 2,578 1,862 2,500 2 3574 Large Pop 8,131 10,158 9,000 9,000 3575 Coffee 694 709 750 750 3576 Lemonade 75 17 0 0 3581 Cookies 637 491 500 600 3582 Ice Cream 90 100 100 100 3583 Chips 388 506 500 500 3584 Candy 552 949 800 850 -357- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3585 Brats 347 200 300 200 3586 Cookie 3 packs 5 601 0 50 3587 Hot Dogs 1,131 1,226 1,500 1,500 3591 Golf Lessons 4,759 2,428 6,000 5,000 3592 Private Lessons 728 490 1,500 1,300 3594 Taxable Merchandise 4,226 7,755 7,000 5,000 3595 Non Taxable Merchandise 15,749 16,936 13,000 15,000 3597 Pop Machine 1,232 1,599 2,000 1,600 3599 Miscellaneous 701 870 500 600 Golf Course Revenues TOTAL 289,941 354,657 362,611 376,609 3800 Interest Earnings 2,993 4,270 3,530 6,406 3808 Unrealized Gain or Loss on Inv 278 -1,672 0 0 Investment Earnings TOTAL 3,271 2,598 3,530 6,406 GOLF COURSE FUND TOTAL 293,925 358,132 366,141 383 t -358- Division: Centerbrook Golf Course Budget Code: 654 Program No: 7052 PROFILE Centerbrook Golf Course is a nine (9) hole, par three (3) course, owned by the City of Brooklyn Center. It was built in 1986 -87 with a loan from the Capital Improvements Fund. It opened for business in the Spring of 1988 and was established as an enterprise fund entity. Enterprise funds were established to account for 1 the financing of self supporting activities of the City which render services on a user charge basis to the general public. Each year between 30,000 and 35,000 rounds of golf are played at Centerbrook. In addition, about 200 people will take lessons. The 2001 budget assumes 33,350 rounds will be played. DEPARTMENTAL GOALS Continue implementation of financial plan adopted in 1997 by City Council. P P P Continued improvements in tee time scheduling, cash reporting and inventory control. Increase league and lesson offerings to increase the number of persons participating by 10 Continue analysis of merchandise selection, pricing and display for changes that would increase revenues. PERSONNEL LEVELS Number Position 1 Grounds Supervisor SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Part -Time $86,830 Clubhouse staff, rangers, part-time golf professional, seasonal golf course manager, and maintenance workers. 4220 Operating Supplies $8,000 The cost of various supplies such as score cards, towels, cleaning materials, etc. 4221 Motor Fuels $1,300 Fuel for mowers and other golf course equipment. The increasing cost of fuel necessitates an increase in budget 4226 Chemical Products $3,000 Herbicides, insecticides, snow mold treatment and other chemical used to maintain the fairways and greens. 4235 Landscaping Materials $6,000 Fertilizer, grass seed, sod, etc, plus the cost of flowers in the various planters throughout the course and at the clubhouse. -359- t 4393 Rentals $3,500 The cost of leasing golf carts for rental to patrons. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Individual equipment included in Central Garage budget. Tank type chemical applicator 3/2001 $5,800 Will provide for controlled application of fungicides, herbicides and snow mold treatments. Replacement tables and chairs for 3/2001 $2,000 Replacement tables and chairs Clubhouse that are 10+ years old. Commercial Refrigerator 3/2001 $2,000 Replacement of existing refrigerator that has become unreliable. Pedestrian Bridge Repair Spring 2001 $4000 Replace damaged sections of the two pedestrian bridges at Centerbrook r -360- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET HIV 654 CENTERBROOK GOLF 4100 Wages Regular Employees 16,890 31,071 36,451 38,780 4112 Overtime Regular Employee 378 0 0 0 4130 Wages Part -time Employees 78,854 89,827 81,648 86,830 4131 Overtime of Part -time Emp 2,536 1,027 0 0 4133 Vacation Pay 1,435 1,474 0 0 4134 Holiday Pay 1,292 1,233 0 0 4135 Sick Leave Pay 0 2,988 0 0 Salaries and Wages TOTAL 101,385 127,619 118,099 125,610 4142 PERA Coordinated Plan 1,543 2,352 6,118 6,507 4146 FICA 7,711 9,346 9,035 9,609 4150 Employee Benefits 4,340 4,400 4,762 5,424 4154 Workers Comp Insurance 1,375 1,441 1,597 1,363 Fringe Benefits TOTAL 14,969 17,540 21,512 22,903 t 4210 Office Supplies 173 368 250 500 4212 Printed Forms 0 85 0 0 4220 Operating Supplies 5,490 9,867 8,000 8,000 4221 Motor Fuels 789 794 1,300 1,300 4222 Lubricants Additives 0 23 0 0 4226 Chemical Products 853 734 3,000 3,000 4230 Repair Maint Supplies 50 517 500 750 4231 Equipment Parts 0 21 250 250 4233 Building Repair Supplies 1,164 798 1,000 1,000 4235 Landscaping Materials 9,010 9,803 6,000 6,000 4240 Small Tools 43 431 100 200 4241 Laundry 913 1,175 800 850 4271 Minor Equipment 0 1,087 0 0 Supplies TOTAL 18,484 25,703 21,200 21,850 4310 Professional Services 375 219 500 500 4313 Audit Financial Service 825 500 520 530 Purchased Services TOTAL 1,200 719 1,020 1 -361- t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4321 Postage 54 0 100 100 4322 Telephone Services 4,611 5,023 4,200 5,000 4334 Use of Personal Auto 12 0 0 0 4340 Advertising 5,623 6,322 5,000 5,000 4350 Printing 660 0 0 0 Communications TOTAL 10,960 11,345 9,300 10,100 4380 Repair Maint Contract 5,451 3,975 0 300 4382 Equipment Repair Maint 2,223 3,576 3,000 3,000 4385 Landscaping Services 0 789 0 0 4389 Maintenance Contracts 50 0 0 0 4390 Rentals 437 1,073 2,000 0 4393 Equipment Rentals 0 4,780 0 3,500 4397 Logis Charges 1,442 1,522 1,838 2,200 4398 Protective Services 206 214 200 250 Repair Rental Maint TOTAL 9,809 15,930 7,038 9,250 4400 Other Contractual Service 0 20 250 0 4401 Credit Card Fees 0 578 750 750 4402 Uncollectible Checks 48 9 0 0 4411 Conferences and Schools 95 179 250 250 4413 Dues Subscriptions 556 718 500 500 4414 Licenses, Taxes, Fees 108 20 0 125 4421 Janitorial Service 1,026 1,557 1,200 1,500 Other Contractual Sery TOTAL 1,833 3,081 2,950 3,125 4440 Fuel Charges 415 280. 450 276 4441 Fixed Charges 18,952 16,547 15 8,892 4442 Repair Maint Charges 6,221 3,510 6,159 3,582 Central Garage Rentals TOTAL 25,588 20,337 21 12,750 4461 Gen Liability Insurance 5,058 4,435 5,272 7,000 4462 Property Insurance 165 737 876 1,000 4463 Machinery Breakdown Ins 57 136 161 250 4469 Liquor Liability Ins 1,000 1,570 1,617 1,100 1 -362- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Insurance TOTAL 6_280 6,877 7_926 9_350 4481 Electric Service 4,914 6,096 5,000 6 4482 Gas Service 870 616 1,200 1,500 4484 Water Service 6,133 4,690 3,100 3,500 4485 Sanitary Sewer Service 181 194 200 200 4487 Solid Waste Disposal 1,413 1,058 1,100 1,150 4488 Storm Water Drainage 631 666 650 680 Utilities TOTAL 14,142 13,320 11,250 13,530 4520 Buildings 0 0 9,000 0 4552 Other Equipment 0 0 2,000 13,800 Capital Outlays TOTAL 0 0 11,000 13_800 4702 Administrative Sery Trans 5,128 5,292 5,332 5,496 Administrative Service TOTAL 5,128 5,292 5,332 5,496 4823 Beer Cost of Sales 3,446 3,834 3,500 4,100 4840 Merchandise for Resale 18,708 19,119 15,000 15,000 4842 Food Cost of Sales Guests 11,384 7,078 14,000 14,500 4843 Banquet Expenses 2,673 1,830 2,500 2,500 Cost of Sales TOTAL 36,211 31,860 35,000 36,100 4920 Depreciation Expense 12,697 13,847 14,567 14,850 Depreciation TOTAL 12,697 13,847 14,567 14,850 CENTERBROOK GOLF TOTAL 258,686 293,470 287,806 299,744 GOLF COURSE FUND TOTAL 258,686 293,470 287,806 299,744 -363- t EARLE BROWN HERITAGE CENTER 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Convention and Catering $2,282,559 $3,229,570 $3,300,000 $3,446,100 Inn on the Farm 207,665 210,136 210,000 212,000 Earles 19,064 (552) 0 0 Office Rentals 30,797 51,538 37,337 61,425 Total Revenues $2,540,085 $3,490,692 $3,547,337 $3,719,525 Less: Cost of Sales $410,628 $559,005 $614,555 $697,550 Gross Profit $2,129,457 $2,931,687 $2,932,782 $3,021,975 EXPENDITURES: Personnel $1,335,746 $1,902,029 $1,782,565 $1,828,884 Supplies 159,879 196,101 236,730 228,725 Other Contractual Services 491,981 634,717 527,513 532,734 Insurance 24,503 27,125 33,361 34,210 Utilities 136,827 149,678 175,976 173,830 Interest Expense 20,006 23,232 23,700 23,700 Administrative Service Transfer 62,767 58,548 55,443 59,035 Depreciation 8,384 65,831 18,699 9,999 Total Expenditures $2,240,093 $3,057,261 $2,853,987 $2,891,117 Operating Income ($110,636) ($125,574) $78,795 $130,858 Capital Outlay $84,883 $50,390 $48,530 $100,050 Available Resources ($195,519) ($175,964) $30,265 $30,808 t -364- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EARLE BROWN HERITAGE CTR 053 3600 Guest Room Rentals 185,647 185,673 190,200 190,200 3601 Facility Rentals 16,113 19,800 17,000 17,000 3602 Merchandise Sales 780 777 800 800 3605 Equipment Rentals 2,842 3,881 2,000 4,000 3606 Miscellaneous 80 5 0 0 E.B.H.C. Bed &Breakfast Rev. TOTAL 205,462 210,136 210,000 212,000 3620 Room Rentals 408,577 397,504 550,0 00 570,000 3621 Labor Charges 7,459 4,017 9,000 7,000 3622 CMP Room Rentals 13,717 49,284 23,700 30,500 3624 CMP Equipment Rentals 4,483 12,102 7,200 14 3625 Equipment Rentals 150,288 265,240 157,000 170,500 3626 Dance Floor /Staging Rentals 47,073 47,709 47,000 47,000 3627 Event Supplies Charges 1,429 2,047 2,400 3,000 3628 Client Requested Services 27,414 21,797 29,400 29,400 3630 Security Services 5,243 10,500 6,200 10,500 3638 Miscellaneous 2,298 1,002 2,400 2,400 E.B.H.C. Convention Revenues TOTAL 667,981 811,202 834,300 884,300 3640 Commercial Office Rentals 30,797 51,538 37,337 61,425 E.B.H.C. Office Rental Revenue TOTAL 30,797 51,538 37,337 61,425 3603 Meal Sales 1,922 256 0 0 3604 Service Charges 281 20 0 0 3658 Concessions 0 0 30,000 9,500 3659 Food Beverage Revenue 1,351,407 1,796,222 1,863,000 1,875,000 3660 Wine Sales 73,030 11,738 0 0 3661 Liquor Sales 112,846 274,409 253,600 301,000 3662 Beer Sales j 57,685 11,066 0 0 3663 Service Charges 10,465 318,102 314,100 370,000 3664 Misc. Sales 7,804 5,690 5,000 4,200 3665 Misc.Sales -Non Taxable 1,340 770 0 800 3671 Liquor Sales at Inn 4,400 95 0 1,300 -365- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET Catering Operations TOTAL 1 2,418,368 2,465,700 2,561,800 3670 Meal Sales 14,614 -752 0 0 3673 Miscellaneous Sales 50 200 0 0 Earle's at EBHC TOTAL 14,664 -552 0 0 3901 Transfers from General Fund 0 4,357 0 0 Transfers from other Funds TOTAL 0 4,357 0 0 EARLE BROWN HERITAGE CTR TOTAL 2,540,086 3,495,049 3,547,337 3,719,525 1 1 1 -366- EARLE BROWN HERITAGE CENTER 2001 BUDGET Division: CONVENTION CENTER Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Rentals and Charges $667,981 $811,202 $834,300 $884,300 Less: Cost of Sales $1,539 271 500 950 Gross Profit $666,442 $810,931 $833,800 $883,350 EXPENDITURES: Personnel $425,605 $431,620 $533,703 $588,223 Supplies 57,254 77,187 •86,775 85,930 Other Contractual Services 194,759 314,822 236,745 242,870 Insurance 5,923 7,063 7,319 6,238 Utilities 86,755 94,709 113,001 104,900 Interest Expense 9,917 11,616 14,000 14,000 Depreciation 0 36,741 Total Expenditures $780,213 $973,758 $991,543 $1,042,161 Net Income ($113,771) ($162,827) ($157,743) ($158,811) Capital Outlay 50,390 50,390 21,100 23,450 Available Resources ($164,161) ($213,217) ($178,843) ($182,261) -367- Division: Convention Center Budget Code: 655 Program Number: 8950 PROFILE: The Convention Center in conjunction with the Catering Department provides a full service conference and event location. EBHC's economic impact directly affects Brooklyn Center via hotel, restaurant, shopping and convention service related business activity (floral, printing, rental, etc.). EBHC provides a high level of customer service and maintains a significant amount of repeat business among its corporate clientele. DEPARTMENTAL GOALS: Focus marketing endeavors on large, multi -day events that will minimize labor, maximize food and beverage revenue potential and increase city lodger's tax receipts. Promote websites (www.earlebrown.com and www.innonthefarm.com) thereby allowing the staff to react to requests for information faster and less expensive than mailing printed materials. Participate in trade show opportunities to inform the public of EBHC's presence and renovation. Aggressively sell food and beverage events that shows the highest profit margin. Add minimum of ten new corporate clients per year. Provide food and beverage service rivaling the premier Twin City event facilities. Participate in industry associations to network for referral business from our industry peers. In conjunction with the North Metro Minneapolis Convention and Visitors Bureau, host association meetings on -site such as MSAE, MPI, and SGMP. PERSONNEL LEVELS: I Sales Director 3 Sales Manager 1 Maintenance /Operations Supervisor 1 Maintenance Custodian 2 Crew Chief Part-time positions include Set -Up Crew, Custodians, and Maintenance Staff. SPECIFIC CODE EXPENDITURE DETAIL t Object Number Explanation Amount 4400 Increased snow removal costs due to additional $20,000 1 parking area. 4411 IAAM National Meeting, IAAM District 111 $4,000 meeting in St. Paul -368- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 655 CONVENTION CENTER 4100 Wages Regular Employees 204,829 211,990 293,140 331,999 4112 Overtime Regular Employee 1,582 2,806 2,029 1,897 4130 Wages Part -time Employees 105,026 102,595 133,179 133,179 4131 Overtime of Part -time Emp 653 1,451 0 1,200 4133 Vacation Pay 11,706 14,248 0 0 4134 Holiday Pay 11,151 11,646 0 0 4135 Sick Leave Pay 10,070 6,315 0 0 Salaries and Wages TOTAL 345,016 351,049 428,•348 468,275 4142 PERA Coordinated Plan 17,119 16,887 22,188 24,257 4143 PERA Police Fire Plan 78 72 0 0 4146 FICA 25,801 26,789 32,769 35,823 4150 Employee Benefits 28,583 28,670 38,096 48,816 4154 Workers Comp Insurance 9 8,154 12,302 11,052 Fringe Benefits TOTAL 80,589 80,571 105,355 119,948 4210 Office Supplies 3,781 4,104 4,000 4,000 4220 Operating Supplies 23,124 30,884 27,900 27,900 4221 Motor Fuels 5 0 25 30 4223 Cleaning Supplies 8,719 9,066 8,500 8,750 4224 Clothing Personal Equip 1,082 1,363 1,400 1,400 4225 Shop Supplies 165 326 500 500 4226 Chemical Products 1,589 2,058 1,825 1,900 4227 Safety Supplies 181 242 250 350 4228 Guest Supplies 20 0 0 0 4230 Repair Maint Supplies 3,766 6,921 8,700 8,700 4231 Equipment Parts 5,255 6,222 17,000 17,000 -4233 Building Repair Supplies 5,998 7,225 10,700 10,700 4235 Landscaping Materials 2,018 3,768 3,400 3,000 4236 Signs Striping Material 506 2,897 1,650 900 4240 Small Tools 809 699 800 800 4241 Laundry 0 -2 125 0 4271 Minor Equipment 238 1,414 0 0 -369- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Supplies TOTAL 57_254 77,187 86,775 85_930 4309 Energy Management Services 10,598 0 0 0 4310 Professional Services 2,367 0 0 0 4312 Legal Services 2,291 1,315 3,000 1,500 4316 Security Services 72 10,538 5 8 Purchased Services TOTAL 15,329 11,853 8,000 9,500 4320 Communications 644 0 0 0 4321 Postage 4,800 2,280 3,600 4,200 4322 Telephone Services 16,391 18,632 18,000 18,000 4324 Delivery Service 215 62 125 200 4334 Use of Personal Auto 1,067 652 700 700 4340 Advertising 19,760 22,961 35,000 35,000 4341 Employment Advertising 1,902 4,538 2,450 4,500 4345 Advertising Agency 0 3,346 6,000 6,000 4347 Trade Show Promotions 4,555 7,092 5,650 5,650 4350 Printing 8,028 12,475 12,000 13,500 Communications TOTAL 57,361 72,039 83,525 87,750 4380 Repair Maint Contract 7,667 8,172 8,930 8,930 4382 Equipment Repair Maint 14,265 33,935 31,000 31,000 4385 Landscaping Services 267 0 0 0 4390 Rentals 68,446 155,746 74,000 74,000 4391 Dewatering Services 4,079 0 0 0 4395 Client Request Rent Chrg 6,189 5,202 4,100 1,000 4397 Logis Charges 65 0 0 0 4398 Protective Services 205 297 0 0 Repair Rental Maint TOTAL 101,183 203,352 118,030 114,930 4400 Other Contractual Service 13,909 15,741 16,000 20,000 4401 Credit Card Fees 569 818 1,200 1,700 4402 Uncollectible Checks -95 3,649 0 0 4403 Cash (Over) and Short -40 -135 0 0 4410 Tuition Reimbursement 0 2 0 0 -370- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4411 Conferences and Schools 3,078 2,945 5,000 4,000 4412 Meeting Expenses 760 461 850 850 4413 Dues Subscriptions 2,444 3,508 3,850 3,850 4415 Claims Payment 0 362 0 0 4417 Books /Reference Materials 263 19 290 290 Other Contractual Sery TOTAL 20,886 27,370 27,190 30,690 4442 Repair Maint Charges 0 208 0 0 Central Garage Rentals TOTAL 0 208 0 0 4461 Gen Liability Insurance 4,232 5,520 5,317 4,155 4462 Property Insurance 1,415 1,304 1,678 1,859 4463 Machinery Breakdown Ins 276 240 324 224 Insurance TOTAL 5,923 7,063 7,319 6,238 4481 Electric Service 69,546 75,830 79,000 79,000 4482 Gas Service 11,485 12,888 26,000 20,000 4484 Water Service 1,095 961 1,825 1,100 4485 Sanitary Sewer Service 2,024 1,949 3,016 1,900 4487 Solid Waste Disposal 1,618 2,197 2,000 2,000 4488 Storm Water Drainage 987 885 1,160 900 Utilities TOTAL 86,755 94,709 113,001 104,900 4.530 Other Improvements 0 0 2,000 0 4548 Computer Equipment 0 0 6,400 0 4550 Furniture Fixtures 0 0 6,000 0 4552 Other Equipment 0 0 6,700 23,450 Capital Outlays TOTAL 0 0 21,100 23,450 4611 Interest 9,917 11,616 14,000 14,000 Debt Service TOTAL 9,917 11,616 14,000 14,000 4841 Merchandise Cost of Sales 48 0 0 0 4842 Food Cost of Sales Guests -1,263 271 500 950 4844 Food Cost of Sales Events 2,754 0 0 0 -371- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Cost of Sales TOTAL 1,539 271 500 950 4920 Depreciation Expense 0 36,741 0 0 Depreciation TOTAL 0 36,741 0 0 CONVENTION CENTER TOTAL 781,752 974,030 1,013,143 1,066,561 1 1 -372- 1 EARLE BROWN HERITAGE CENTER 2001 BUDGET Division: CATERING OPERATIONS Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Rentals and Charges $1,614,578 $2,418,368 $2,465,700 $2,561,800 Less: Cost of Sales $383,374 $542,798 $596;755 $683,300 Gross Profit $1,231,204 $1,875,570 $1,868,945 $1,878,500 EXPENDITURES: Personnel $554,184 $1,127,390 $938,175 $934,151 Supplies 82,736 104,987 129,145 126,160 Other Contractual Services 204,706 230,795 204,204 205,313 Insurance 10,374 9,178 10,139 17,119 Utilities 29,754 34,236 38,950 44,845 Interest Expense 172 0 Depreciation 8,384 25,461 18,699 9,999 Total Expenditures $890,310 $1,532,047 $1,339,312 $1,337,587 Net Income $340,894 $343,523 $529,633 $540,913 Capital Outlay 34,493 25,180 18,800 Available Resources $306,401 $343,523 $504,453 $522,113 -373- t Division: Catering Operations Budget Code: 656 Program No: 8900, 8909 PROFILE The Catering Division of the Heritage Center sells, prepares, and services all food and beverage related activity. A management contract exists with Flik International, Rye Brook, New York, to oversee this division at the direction of the Heritage Center General Manager. There is also a joint sales effort between facility and catering sales personnel. Flik creates menus, determines food pricing, hires staff, provides food and beverage to facility clients, and maintains an inventory of food and small wares, maintains the kitchen and service areas, and services all food related functions. This division is responsible for 2.5 million in gross revenues. DEPARTMENTAL GOALS Provide the finest quality of food and beverage available to facility clients. Develop additional revenue through the creation of new menus and increased menu pricing. Maintain competitive purchase pricing. Continue to eliminate duplicity of effort between the facility and catering systems. Continue aggressive marketing by facility and catering sales staff to existing and new corporate /social clients. PERSONNEL LEVELS Contracted through Flik International: Food and Beverage Director, Assistant Food and Beverage Director, Catering Sales Managers, Executive Chef, Sous Chefs, Cooks, Bartenders, Banquet Manager, Banquet Captains, Banquet Servers, and Service Staff. SPECIFIC EXPENDITURE DETAIL Object Number Expenditure Amount 1 4213 Redistributed china, glass, silver purchases to 4216. $20,100 4214 Replace disposable taffeta with permanent skirting cost savings $4,500 4231 Age of equipment creates additional repair costs. $1,550 42 Age of equipment creates additional repair costs. $1,300 33 g P 4241 Increased laundry due to increased business. $56,000 4271 Knives, slicer blades, mixer blades $1,000 -374- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 656 CATERING OPERATIONS 4100 Wages Regular Employees 11,685 18,574 0 0 4112 Overtime Regular Employee 95 524 0 0 4115 Lump Sum Payments 0 20,948 0 0 4130 Wages Part -time Employees 36,044 66,769 60,976 63,812 4131 Overtime of Part -time Emp 127 208 0 500 4132 Flik Employee Wages 395,977 759,209 619 671,376 4133 Vacation Pay 3,919 9,174 0 0 4138 Severance Pay 1,365 0 0 0 4197 Temporary Services 6,792 153,742 128,078 54,000 Salaries and Wages TOTAL 456,003 987,252 809,047 789 4142 PERA Coordinated Plan 2,275 3,228 3,159 3,331 4143 PERA Police Fire Plan 0 15 0 0 4146 FICA 3,606 5,956 4,665 4,920 4150 Employee Benefits 0 113,355 0 0 4151 Health Insurance 5,700 3,200 0 0 4154 Workers Comp Insurance 1,830 2,550 2,305 1,936 4.196 Flik Employee Benefits 84,770 11,833 118,999 134,276 Fringe Benefits TOTAL 98,181 140,138 129,128 144,463 4210 Office Supplies 2,259 5,372 2,660 2,660 4213 Kitchen Supplies 2,054 8,066 40 20,100 4214 Dining Room Supplies 4,018 4,479 0 4,500 4215 Bar Supplies 0 9 0 0 4216 China, Glass, Silver 2,926 72 8,250 10,500 4217 Paper Supplies 1,440 10,098 12,266 12,200 4220 Operating Supplies 57,433 8,110 5,117 1,200 4223 Cleaning Supplies 2,917 13,985 13,280 14,500 t 4224 Clothing Personal Equip 89 2,974 0 0 4225 Shop Supplies 0 15 0 50 4226 Chemical Products -204 0 0 0 4227 Safety Supplies 164 157 180 300 4230 Repair Maint Supplies 223 92 0 0 -375- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4231 Equipment Parts 87 336' 300 1,550 4233 Building Repair Supplies 1,296 825 600 1,300 4235 Landscaping Materials 0 229 300 300 4238 Flowers /Decorations 580 526 1,502 0 4241 Laundry 7,175 49,442 44,678 56,000 4271 Minor Equipment 0 200 0 1 Supplies TOTAL 82,457 104,987 129,145 126,160 4310 Professional Services 0 6,776 0 0 1 4312 Legal Services 6,800 100 0 0 4313 Audit Financial Service 0 0 12,000 0 4316 Security Services 3,119 0 0 0 4327 Flik DMF Fees 0 16,634 0 5,200 Purchased Services TOTAL 9,919 23,510 12,000 5,200 4320 Communications 0 887 0 900 4321 Postage 172 1,917 1,668 2,100 4322 Telephone Services 6,673 4,561 5,200 3,842 4324 Delivery Service 19 659 0 0 4325 Teleprocessing Services 2 8,966 0 12,000 4326 Contract Cleaning /Exterminatin 279 0 0 0 4340 Advertising 6,408 6,824 8,200 8,200 4341 Employment Advertising 615 1,626 2,016 2,016 4347 Trade Show Promotions 589 296 0 300 4348 Catering Promotions 3,626 1,354 0 0 I 4350 Printing 2,527 4,217 800 800 Communications TOTAL 23,081 31,308 17,884 30,158 4380 Repair Maint Contract 3,943 7,715 5,000 7,800 4382 Equipment Repair Maint 11,474 10,007 14,000 10,000 4390 Rentals 7,880 9,575 3,200 9,575 4393 Equipment Rentals 1,674 0 0 0 4395 Client Request Rent Chrg 170 320 0 0 Repair Rental Maint TOTAL 25,140 27,617 22,200 27,375 1 -376- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4400 Other Contractual Service 132,343 122,205 140,000 122,000 4401 Credit Card Fees 5,520 6,768 5,520 11,500 4402 Uncollectible Checks 1,066 11,684 0 0 4403 Cash (Over) and Short 2,340 800 0 0 4411 Conferences and Schools 0 54 300 780 4412 Meeting Expenses 50 64 400 400 4413 Dues Subscriptions 276 0 700 700 4414 Licenses, Taxes, Fees 5,220 6,786 5,200 7 4417 Books /Reference Materials 30 0 0 0 Other Contractual Sery TOTAL 146,845 148,360 152,120 142,580 4460 Insurance 1,266 4,826 5,000 5,000 4461 Gen Liability Insurance 4,772 571 753 5,910 4462 Property Insurance 2,976 3,047 3,696 5,541 4463 Machinery Breakdown Ins 581 561 690 668 4469 Liquor Liability Ins 780 174 0 0 Insurance TOTAL 10,374 9,178 10,139 17,119 4481 Electric Service 11,169 14,777 11,000 14,700 4482 Gas Service 11,027 10,949 18,500 18,500 4484 Water Service 208 462 400 885 4485 Sanitary Sewer Service 346 955 450 1,680 4487 Solid Waste Disposal 6,830 6,715 8,400 8,400 4488 Storm Water Drainage 173 379 200 680 Utilities TOTAL 29,754 34,236 38,950 44,845 4548 Computer Equipment 0 0 3,200 0 4550 Furniture Fixtures 0 0 21,980 5,900 4552 Other Equipment 0 0 0 12,900 Capital Outlays TOTAL 0 -0 25,180 18,800 4611 Interest 172 0 0 0 Debt Service TOTAL 172 0 0 0 4800 Inventory Variances 0 3,182 0 0 -377- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4821 Liquor Cost of Sales 11,717 51,764 53,957 56,300 4822 Wine Cost of Sales 20,902 2,930 0 0 4823 Beer Cost of Sales 16,476 4,067 0 0 4842 Food Cost of Sales Guests 334,248 480,604 542,798 627,000 4844 Food Cost of Sales Events 32 50 0 0 Cost of Sales TOTAL 383,374 542,798 596,755 683,300 4920 Depreciation Expense 6,446 17,127 8,700 0 4921 Amortization Expense 1,937 8,333 91999 9,999 Depreciation TOTAL 8,384 25,461 18,699 9,999 CATERING OPERATIONS TOTAL 1,273,683 2,074,844 1,961,247 2,039,687 i 1 1 -378- EARLE BROWN HERITAGE CENTER 2001 BUDGET Division: OFFICE RENTALS Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Rentals and Charges $30,797 $51,538 $37,337 $61,425 Total Revenues $30,797 $51,538 $37,337 $61,425 EXPENDITURES: Personnel $8,489 $8,701 $1,167 $4,460 Supplies 3,227 1,627 1,200 400 Other Contractual Services 30,099 15,570 12,460 8,462 Insurance 4,771 3,118 4,412 2,283 Utilities 6,001 3,322 2,675 2,785 Total Expenditures $52,587 $32,338 $21,914 $18,390 Net Income ($21,790) $19,200 $15,423 $43,035 Capital Outlay Available Resources ($21,790) $19,200 $15,423 $43,035 -379 Division: Office Rentals Budget Code: 657 Program No: 8930 PROFILE: Approximately seventy percent of the D Barn is currently designed to provide commercial office rental space and is occupied under a long term lease with Blumental's Architecture. The Heritage Center staff, under the direction of the General Manager, provides maintenance and custodial services, lawn care, and snow removal. Leases are negotiated by the General Manager. The remaining ground level square footage (approximately 1000 square feet) provides storage area for audio /visual equipment, which supports the meeting areas. DEPARTMENT GOALS Continue to provide appropriate maintenance at current high standards to tenant. Respond to tenant concerns, if any, in a timely manner. PERSONNEL LEVELS General Manager oversees entity. Maintenance and custodial care provided by Heritage Center staff under the direction of the Maintenance Supervisor. I -380- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object o C Description 19 1 P 98 999 ADOPTED ADOPTED Division Code Description p ACTUAL ACTUAL BUDGET BUDGET DIV 657 OFFICE RENTALS 4100 Wages Regular Employees 2,930 2,672 500 0 4130 Wages Part -time Employees 4,368 4,843 500 3,850 Salaries and Wages TOTAL 7,298 7,514 1,000 3,850 4142 PERA Coordinated Plan 378 389 52 199 4146 FICA 534 556 77 295 4154 Workers Comp Insurance 279 242 38 116 Fringe Benefits TOTAL 1,191 1,187 167 610 PP 1269 527 200 200 4220 O Su lies 4223 Cleaning Supplies 447 -500 0 0 4230 Repair Maint Supplies 239 32 150 150 4231 Equipment Parts 57 0 0 0 4233 Building Repair Supplies 655 638 400 0 4235 Landscaping Materials 288 400 400 0 4236 Signs Striping Material 126 30 50 50 4240 Small Tools 148 501 0 0 Supplies TOTAL 3,227 1,627 1,200 400 4312 Legal Services 1,853 0 0 0 Purchased Services TOTAL 1,853 0 0 0 4322 Telephone Services 2,310 0 0 0 Communications TOTAL 2,310 -0 -0 4380 Repair Maint Contract 292 744 200 0 4382 Equipment Repair Maint 234 1,329 400 600 4398 Protective Services 206 299 360 0 Repair Rental Maint TOTAL 732 2,372 960 600 4400 Other Contractual Service 3,874 3,713 1,500 3,362 4414 Licenses, Taxes, Fees 21,330 9,485 10,000 4,500 Other Contractual Sery TOTAL 25,204 13,198 11,500 7,862 4461 Gen Liability Insurance 292 118 60 402 -381- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4462 Property Insurance 4,287 2,534 3,886 1,679 4463 Machinery Breakdown Ins 192 466 466 202 Insurance TOTAL 4,771 3,118 4,412 2,283 4481 Electric Service 3,809 991 0 0 4482 Gas Service 861 864 1,250 1,400 4484 Water Service 232 143 200 160 4485 Sanitary Sewer Service 335 303 200 200 4487 Solid Waste Disposal 764 1,021 1,025 1,025 Utilities TOTAL 6,001 3,322 2,675 2,785 OFFICE RENTALS TOTAL 52,587 32,338 21,914 18,390 -382- EARLE BROWN HERITAGE CENTER 1 2001 BUDGET Division: INN ON THE FARM Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Rentals and Charges $207,665 $210,136 $210,000 $212,000 Less: Cost of Sales $17,421 $15,936 $17,300 $13,300 Gross Profit $190,244 $194,200 $192,700 $198,700 EXPENDITURES: Personnel $191,265 $178,538 $145,561 $141,073 Supplies 16,378 11,436 17,210 16,235 Other Contractual Services 51,131 42,849 51,230 44,250 Insurance 3,291 3,041 4,004 4,173 Utilities 14,317 17,411 17,900 21,300 Interest Expense 9,917 11,616 9,700 9,700 Depreciation 0 3,629 Total Expenditures $286,299 $268,520 $245,605 $236,731 Net Income ($96,055) ($74,320) ($52,905) ($38,031) Capital Outlay 55,550 Net Income ($96,055) ($74,320) ($52,905) ($93,581) -383- Division: Inn on the Farm Budget Code: 658 Program No: 8910 PROFILE: The Inn on the Farm is a showcase of the community's commitment to historic preservation. It is a working Country Inn providing overnight accommodations to social, corporate, and travel clientele doing business and/or visiting the North Metro area. It provides small meeting accommodations for approximately 175 corporate clients yearly, as well as introducing them to the larger meeting facilities at Earle Brown Heritage Center. DEPARTMENTAL GOALS t Heritage Center Events with superior on -site lodging. To complemen g p g g To continue to develop and support the corporate client base which provides approximately 55% of the overnight occupancy. To continue to provide a high level of service to clients thereby assuring continued repeat business levels which lead to increased client base. To continue efficient use of staff through cross training. To continue introducing new corporate clients to the Inn and the Heritage Center by promotion of small meetings and overnight accommodations. PERSONNEL LEVELS Supervision of the Inn by one full -time Assistant Innkeeper who reports to the General Manager. Part-time positions include Hostess /Cooks, Housekeepers, and Night Desk Clerks. Maintenance and repair of the Inn (interior and exterior) are provided by the convention center maintenance staff under the direction of the Maintenance Supervisor and billed to the Inn budget. -384- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 658 INN ON THE FARM 4100 Wages Regular Employees 50,797 38,234 41,265 24,132 4112 Overtime Regular Employee 712 193 0 0 4130 Wages Part -time Employees 104,303 107,881 81,725 94,701 4131 Overtime of Part -time Emp 544 871 0 0 4133 Vacation Pay 2,027 5,482 0 0 4134 Holiday Pay 1,675 944 0 0 4135 Sick Leave Pay 2,058 -1,668 0 0 Salaries and Wages TOTAL 162,117 151_937 122,990 118,833 4142 PERA Coordinated Plan 8,289 7,822 6,371 6,156 4146 FICA 12,443 12,196 9,409 9 4150 Employee Benefits 5,299 4,034 4,762 5,424 4154 Workers Comp Insurance 3,117 2,549 2,029 1,569 Fringe Benefits TOTAL 29,148 26,601 22_571 22,240 4210 Office Supplies 216 210 250 250 4220 Operating Supplies 8,956 6,861 9 8,000 4223 Cleaning Supplies 497 641 350 350 4224 Clothing Personal Equip 0 0 175 175 4226 Chemical Products 0 202 17.5 200 4227 Safety Supplies 157 316 210 210 4228 Guest Supplies 2,386 1,471 2,100 2,100 4230 Repair Maint Supplies 681 77 800 800 4231 Equipment Parts 0 164 175 175 4233 Building Repair Supplies 2,193 220 2,500 2,500 4235 Landscaping Materials 276 420 400 400 4236 Signs Striping Material 0 0 100 100 4240 Small Tools 122 29 100 100 i 4241 Laundry 893 825 875 875 Supplies TOTAL 16,378 11,436 17,210 16,235 4320 Communications 473 0 0 0 4321 Postage 929 213 525 350 -385- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4322 Telephone Services 7,479 4,784 6,500 5,000 4324 Delivery Service 34 0 50 50 4334 Use of Personal Auto 137 0 125 50 4340 Advertising 5,303 2,960 5,500 3,500 4341 Employment Advertising 1,224 1,719 1,500 2,000 4347 Trade Show Promotions 221 0 300 300 4349 Inn room booking commissions 0 36 0 100 4350 Printing 2,847 2,806 2,250 3,000 Communications TOTAL 18,648 12,519 16,750 14,350 4380 Repair Maint Contract 1,747 1,543 2,500 2,000 4382 Equipment Repair Maint 5 3,387 5,500 5,000 4390 Rentals 612 930 900 500 4398 Protective Services 205 297 180 0 Repair Rental Maint TOTAL 8,122 6,157 9,080 _7,500 4400 Other Contractual Service 4,881 5,565 5,000 6,000 4401 Credit Card Fees 4,678 3,169 4,800 3,800 4402 Uncollectible Checks -134 557 0 0 4403 Cash (Over) and Short -91 102 0 0 4411 Conferences and Schools 99 150 450 450 4412 Meeting Expenses 51 0 100 0 4413 Dues Subscriptions 827 761 650 650 4414 Licenses, Taxes, Fees 14,022 13,869 14,400 11,500 4417 Books /Reference Materials 30 0 0 0 Other Contractual Sery TOTAL 24,361 24,173 25,400 22,400 4461 Gen Liability Insurance 1,420 684 1,267 1,216 4462 Property Insurance 1,659 1,991 2,348 2,639 4463 Machinery Breakdown Ins 213 367 389 318 Insurance TOTAL 3,292 3,041 4,004 4,173 4481 Electric Service 7,281 9,863 9,000 12,000 4482 Gas Service 4,531 4,755 6,000 6,500 4484 Water Service 578 591 700 600 -386- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4485 Sanitary Sewer Service 1,099 1,136 1,200 1,200 4487 Solid Waste Disposal 828 1,067 1,000 1 Utilities TOTAL 14,317 17,41 1 17 -900 21,300 4520 Buildings 0 0 0 50,000 4550 Furniture Fixtures 0 0 0 51550 Capital Outlays TOTAL 0 0 0 55,550 4611 Interest 9,917 11,616 9,700 9,700 Debt Service TOTAL 9,917 11,616 9,700 9,700 4821 Liquor Cost of Sales 13 0 0 0 4822 Wine Cost of Sales 248 0 0 0 4841 Merchandise Cost of Sales 624 957 800 800 4842 Food Cost of Sales Guests 16,531 14,978 16,500 12,500 4844 Food Cost of Sales Events 4 0 0 0 Cost of Sales TOTAL 17,421 15,936 17,300 13,300 4920 Depreciation Expense 0 3,629 0 0 Depreciation TOTAL 0 3,629 0 0 INN ON THE FARM TOTAL 303,720 284,457 262,905 305,581 I 1 1 -387- 1 EARLE BROWN HERITAGE CENTER 2001 BUDGET Division: ADMINISTRATION Council Actual Actual Adopted Adopted 1998 1999 2000 2001 REVENUES: Rentals and Charges $0 $0 $0 $0 Total Revenues $0 $0 $0 $0 EXPENDITURES: Personnel $142,292 $155,780 $163,959 $160,977 Supplies 0 864 2,400 0 Other Contractual Services 8,812 30,681 22,874 31,839 Insurance 0 4,725 7,487 4,397 Utilities 0 0 3,450 Interest Expense 0 0 0 Administrative Service Transfer 62,767 58,548 55,443 59,035 Total Expenditures $213,871 $250,598 $255,613 $256,248 Capital Outlay 0 0 2,250 2,250 Total Outlays ($213,871) ($250,598) ($257,863) ($258,498) -388- Division: Administration Budget Code: Program No: 8999 PROFILE To provide overall administrative duties for the complex which is Earle Brown Heritage Center, I including, but not limited to, commercial office, Convention Center, catering, and Inn on the Farm. DEPARTMENTAL GOALS To oversee and support the work of the various divisions which make up the Earle Brown Heritage Center. SPECIFIC EXPENDITURE CODE DETAIL Object Number Expenditure Amount 4411 Conferences and schools annual $3,000 professional development for General Manager. PERSONNEL LEVELS Number Position 1 EBHC Manager 1 Secretary/Receptionist 1 Secretary/Billing Clerk 1 Part-time Clerk/Typist (currently vacant) -3 89 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 660 EBHC ADMINISTRATION 4100 Wages Regular Employees 87,253 96,176 114,535 122,193 4112 Overtime Regular Employee 75 19 0 0 4130 Wages Part -time Employees 15,011 16,057 17,114 5,500 4133 Vacation Pay 4,698 5,511 0 0 4134 Holiday Pay 4,907 5,049 0 0 4135 Sick Leave Pay 5,027 4,531 0 0 Salaries and Wages TOTAL 116,973 127,343 131,649 127,693 4142 PERA Coordinated Plan 6,060 6,512 6,819 6 4146 FICA 9,063 9,576 10,071 9,769 4150 Employee Benefits 9,220 11,393 14,286 16,272 4153 Dental Insurance 15 0 0 0 4154 Workers Comp Insurance 703 635 795 629 4158 Disability Insurance 257 320 339 0 Fringe Benefits TOTAL 25,319 28,437 32,310 33,284 4220 Operating Supplies 0 364 300 0 4223 Cleaning Supplies 0 501 250 0 4224 Clothing Personal Equip 0 0 100 0 4225 Shop Supplies 0 0 100 0 4226 Chemical Products 0 0 100 0 4227 Safety Supplies 0 0 50 0 4230 Repair Maint Supplies 0 0 350 0 4231 Equipment Parts 0 0 100 0 4233 Building Repair Supplies 0 0 300 0 4235 Landscaping Materials 0 0 500 0 4236 Signs Striping Material 0 0 200 0 4240 Small Tools 0 0 50 0 Supplies TOTAL 0 864 2,400 0 t 4310 Professional Services 0 70 0 0 4312 Legal Services 0 435 0 2,200 4313 Audit Financial Service 2,200 2,250 2,730 2,783 -390- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET Purchased Services TOTAL 2_200 2_755 2,730 4_983 4397 Logis Charges 6,613 15,104 18,344 23,856 Repair Rental Maint TOTAL 6,613 15,104 18,344 23,856 4403 Cash (Over) and Short 0 902 0 0 4411 Conferences and Schools 0 0 1,800 3,000 4414 Licenses, Taxes, Fees 0 11,919 0 0 Other Contractual Sery TOTAL 0 12,822 1,800 3,000 t 4461 Gen Liability Insurance 0 526 845 1,117 4462 Property Insurance 0 3,546 5,616 2,927 4463 Machinery Breakdown Ins 0 653 1,026 353 Insurance TOTAL 0 4,725 7,487 4,397 t 4481 Electric Service 0 0 2,500 0 4484 Water Service 0 0 200 0 4485 Sanitary Sewer Service 0 0 250 0 4487 Solid Waste Disposal 0 0 500 0 r Utilities TOTAL 0 0 3,450 0 4550 Furniture Fixtures 0 0 2,250 2,250 Capital Outlays TOTAL 0 0 2,250 2,250 4702 Administrative Sery Trans 62,767 58,548 55,443 59,035 Administrative Service TOTAL 62,767 58,548 55,443 59,035 EBHC ADMINISTRATION TOTAL 213,871 250,597 257,863 258,498 -391- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 999 UNDEFINED 4399 Contractual Reimbursed 0 4,357 0 0 Repair Rental Maint TOTAL 0 -4,357 4920 Depreciation Expense 346,206 318,712 0 0 Depreciation TOTAL r 346,206 318,712 0 0 UNDEFINED TOTAL 346,206 323,069 0 0 EARLE BROWN HERITAGE CTR TOTAL 2,996927 3,939,335 3,517,072 3,688_717 t -392- 1 RECYCLING FUND 2001 BUDGET 1 Council Actual Actual Adopted Adopted 1 Budget 1998 1999 2000 2001 REVENUES: Service to Customers $209,007 $210,764 $211,000 $211,000 1 Investment Earnings 4,694 2,271 4,000 4,000 Total Revenues $213,701 $213,035 $215,000 $215,000 1 EXPENDITURES: 1 Supplies $300 Other Contractual Services $8,000 $6,733 7,500 7,500 Recycling Contractor 206,575 206,564 207,000 207,360 1 Insurance 116 85 200 140 Total Expenditures $214,691 $213,382 $215,000 $215,000 1 Available Resources ($990) ($347) $0 $0 1 i 1 1 1 1 1 1 1 1 -393- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND RECYCLING AND REFUSE FUND 055 3710 Recycling Service Fee 209,008 210,764 211,000 211,000 Recycling Revenues TOTAL 209,008 210,764 211,000 211,000 3800 Interest Earnings 4,295 4,189 4,000 4,000 3808 Unrealized Gain or Loss on Inv 399 -1,918 0 0 Investment Earnings TOTAL 4,694 2,271 4,000 4,000 RECYCLING AND REFUSE FUND TOTAL 213,702 213,035 215,000 215,000 1 -394- Division: Recycling Fund Budget Code: 665 Program No: 9551 PROFILE The recycling fund accounts for the operation and administration of the City's state mandated curbside recycling program. It is primarily comprised of fees paid to the Hennepin Recycling Group (HRG), a four cities consortium for recycling services. DEPARTMENTAL GOALS To provide weekly collection of recyclables. To continue an effective curbside recycling program while keeping rates as affordable as possible. To identify program needs and develop funding mechanisms that provide sufficient revenues. -395- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 665 RECYCLING FUND 4220 Operating Supplies 0 0 300 0 Supplies TOTAL 0 0 300 0 4397 Logis Charges 8,000 6,733 7,500 7,500 Repair Rental Maint TOTAL 8,000 6_733 7,500 7,500 4400 Other Contractual Service 206,575 206,564 207,000 207,360 Other Contractual Sery TOTAL 206,575 206,564 207,000 207,360 4461 Gen Liability Insurance 116 85 200 140 Insurance TOTAL 116 85 200 140 RECYCLING FUND TOTAL 214,691 213,383 215,000 215,000 RECYCLING AND REFUSE FUND TOTAL 214,691 213,383 215,000 215,000 -396- WATER UTILITY FUND 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Service to Customers $1,096,678 $1,194,972 $1,103,000 $1,166,000 Meter Sales 24,922 25,241 25,000 25,000 Cost of Sales Water Meters (50,435) 0 0 Penalties 78,404 71,717 75,000 75,000 Special Assessments 15,156 22,415 15,000 20,000 Tower Rental Fee 15,225 45,475 30,000 50,000 Spec Assess Certification Fees 14,589 16,773 15,000 '15,000 Other Revenue 41,232 460 0 0 Investment Earnings 183,400 75,215 150,200 122,500 Total Revenues $1,419,171 $1,452,268 $1,413,200 $1,473,500 EXPENDITURES: Personnel $264,517 $291,786 $285,113 $311,226 Supplies 90,293 124,491 145,000 147,000 Other Contractual Services 164,372 140,929 130,850 133,217 Central Garage Rentals 22,355 25,071 20,745 51,573 Insurance 6,735 6,406 7,500 10,275 Utilities 116,060 109,012 109,600 109,200 Administrative Service Transfer 123,871 125,688 129,193 136,853 Depreciation 255,689 356,572 372,042 412,055 Total Expenditures $1,043,892 $1,179,955 $1,200,043 $1,311,399 Operating Income $375,279 $272,313 $213,157 $162,101 p 9 Capital Outlay 31,158 14,199 49,600 24,800 Construction 1,180,804 565,805 913,909 1,128,540 Debt Service Available Resources ($836,683) ($307,691) ($750,352) ($991,239) -397- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND WATER UTILITY FUND 056 3081 Special Assessments 7,327 11,852 10,000 10,000 3082 Delinquent Special Assessments 0 452 0 0 3083 Penalties on Spec Assessments 695 1,139 0 0 3084 Interest on Special Assessment 7,134 8,972 5 10,000 Miscellaneous Taxes TOTAL 15,156 22,415 15,000 20,000 3461 Other Revenue 40,304 0 0 0 3472 Check Processing Fee 928 460 0 0 Miscellaneous Revenues TOTAL 41,232 460 0 0 3740 Water Sales 1,077,173 1,189,652 1,105,500 1,168,000 3742 Fire Lines 7,521 8,334 7,500 8,000 3743 Outside Water Sales 854 917 0 0 3744 Sales of Water Meters 24,922 25,241 25,000 25,000 3745 Cost of Sales Water Meters 50,435 0 0 0 3746 Utility Repairs 0 872 0 0 3749 Customer Account Refunds -9,762 24,742 10,000 10,000 3750 Service Restoration Fee Water 1,172 300 0 0 3751 Meter Rentals 3,920 1,439 0 0 3752 Water Connection Charge 15,800 18,101 0 0 3754 Water Penalties 78,404 71,717 75,000 75,000 3755 Tower Rental Fee 15,225 45,475 30,000 50,000 3756 Certification Fee 14,589 16,773 15,000 15,000 3757 Mailing List Sales 0 100 0 0 Water Utility Revenue TOTAL 1,179,382 1,354,179 _1,248,000 1,331,000 3800 Interest Earnings 167,803 148,205 150,200 122,500 3808 Unrealized Gain or Loss on Inv 15,597 72,990 0 0 Investment Earnings TOTAL 183,400 75,215 150,200 122,500 WATER UTILITY FUND TOTAL 1,419,171 1,452,268 1,413,200 1,473,500 -398- Division: Water Facility Maintenance Budget Code: 670 Program No: 7115, 7101 -7110 7121 -7123 PROFILE This activity involves the production of water and the maintenance of the City's nine wells and three towers, including buildings, chemical feed equipment, and grounds, as well as monitoring the Jordan Aquifer, which is the City's source of water. DEPARTMENTAL GOALS Routine and emergency maintenance of wells, continued monitoring of static /pumping levels and well depths. Maintain chemical feed equipment so as to comply with state guidelines for disinfection, fluoridation and corrosion control. Preventative maintenance and emergency repairs of electrical controls, telemetry system and building and grounds. Routine maintenance and repair of the interiors /exteriors of the City's water towers providing for proper seasonal level fluctuation to avoid possible structural damage. Maintain accurate calibration of all towers. SPECIFIC EXPENDITURE CODE DETAILS Object Number Exnlanation Amount 4220 Operating Supplies $4,500 Various supplies. 4226 Chemical Products $66 Various chemicals are added to City water for disinfection, fluoridation, reduced corrosivity, and to hold the naturally- occurring nuisance mineral manganese in solution. 4230 Repair and Maintenance Supplies $5,000 The cost of repair or replacement of mechanical equipment in the pumphouses. 4400 Contractual Service $6,000 This line item provides for maintenance contracts on well house furnaces, and on the SCADA system. Increased from $5,000. 4414 Licenses, Taxes, and Fees $6,000 The Water Appropriation Permit fee charged by the DNR for the pumping of groundwater from the Jordan Aquifer. 4481 Electric Service $100,000 The cost of pumping water. Reduced from $130,000 to reflect new energy saving equipment and practices. -399 PERSONNEL LEVELS Number Position 2 Maintenance II .55 Seasonal Part-Time 1 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Routine Well Maintenance #3 9/01 $24,800 Well pumps and motors are periodically removed, inspected, and repaired as necessary to ensure continued safe and dependable operation. 1 -400- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 670 WATER FACILITY MAINT 4100 Wages Regular Employees 22,665 15,070 79,038 84,571 4112 Overtime Regular Employee 7 7,349 5,256 5,577 4115 Lump Sum Payments 0 20 0 0 4130 Wages Part -time Employees 416_ 73 0 0 4133 Vacation Pay 3,776 4,038 0 0 4134 Holiday Pay 3,247 3,319 0 0 4135 Sick Leave Pay 4,172 5,412 0 0 4136 Jury Duty Pay 829 0 0 0 Salaries and Wages TOTAL 42,743 35,281 84,294 90,148 4142 PERA Coordinated Plan 2,261 1,866 4,366 4,670 4146 FICA 3,668 3,056 6,448 6,896 4150 Employee Benefits 8,081 7,258 9,524 10,848 4154 Workers Comp Insurance 1,203 864 2,274 1,953 Fringe Benefits TOTAL 15,213 13,044 22,612 24,367 4220 Operating Supplies 3,990 4,751 4,000 4,500 4226 Chemical Products 69,808 62,490 66,500 66,500 4230 Repair Maint Supplies 621 5,317 5,000 5,000 4233 Building Repair Supplies 3,459 4,984 1 2,500 Supplies TOTAL 77,879 77,542 76,500 78,500 4310 Professional Services 0 2,900 0 0 Purchased Services TOTAL 0 2,900 -0 -0 4380 Repair Maint Contract 11,603 0 0 0 4382 Equipment Repair Maint 0 5,758 0 0 4383 Buildings Repairs 2,072 0 1,000 0 4388 Electrical Repairs 993 2,844 1 2,500 Repair Rental Maint TOTAL 14,667 8,602 2,500 2,500 4400 Other Contractual Service 11,288 4,030 5,000 6,000 4414 Licenses, Taxes, Fees 5,707 5,890 6,000 6,000 Other Contractual Sery TOTAL 16,995 9,920 11,000 12,000 -401- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4481 Electric Service 108,416 101,930 100,000 100,000 4482 Gas Service 3,809 3,036 5,500 4,500 4485 Sanitary Sewer Service 1,095 190 400 400 4488 Storm Water Drainage 2,741 3,857 3,700 4,300 Utilities TOTAL 116,060 109,012 109,600 109,200 4520 Buildings 4,894 0 0 0 4530 Other Improvements 0 1,197 49,600 24,800 4560 Construction Contracts 14,571 0 0 0 Capital Outlays TOTAL 19,465 1,197 49,600 24 4920 Depreciation Expense 65,535 91,639 93,010 103,013 Depreciation TOTAL 65,535 91,639 93,010 103,013 WATER FACILITY MAINT TOTAL 368,557 349,138 449,116 444,528 1 -402- Division: Water Operations Budget Code: 671 Program No: 7130, 7143, 7149 PROFILE 1 This division provides for the distribution of water to customers. Administration and utility billing are also included. The division is managed by the Public Works Director, except for the utility billing component which is managed by the Finance Director, and has been established as an enterprise fund. The City has 114.98 miles of water main, 1,344 water valves, and 959 fire hydrants providing service to 7,309 metered single family residential connections and 1,624 metered apartments /townhouses /commercial industrial customers. Also included in this division is the maintenance of meters, locating water mains and services, testing of the municipal water supply throughout the system as required, preventative maintenance, and emergency repairs to the City's distribution system and its appurtenances. The utility billing operation prepares and sends out utility bills, receives meter readings and makes estimated readings, and administers collections and assessment for non payment. DEPARTMENTAL GOALS Change, read and repair residential and commercial water meters as necessary. Provide timely locating services as per Gopher State One Call. Work together with the Engineering Division in reconstruction areas to inspect new water services, mains and disconnects, and provide assistance to customers in construction areas who are receiving new water services. Provide fire flow information and assist insurance companies in gathering additional information as needed (i.e., assist in fire flow testing). Maintain weekly bacteria testing and daily fluoride testing and reports as required by the State Health Department. Conduct lead and copper testing as required, and proactive contract and in -house testing for iron, manganese, zinc and calcium/magnesium hardness. Maintain training sponsored by the Minnesota Department of Health, as well as in house training in right to know, confined space entry and work zone safety. Continue routine maintenance and emergency repair of fire hydrants, system valves and water mains, and seasonal and routine flushing of water mains. Prepare and disseminate to all customers EPA required Consumer Confidence Reports. SPECIFIC EXPENDITURE CODE DETAILS Object 1 Number E lanation. Amount 4230 Repair Maintenance Supplies $8,000 Various supplies used in the maintenance of the distribution system, such as valve box extensions, gate valves, supplies needed for water main breaks, etc. 4234 Street Maintenance Materials $2,000 The cost of rock, sand, asphalt, etc. used to repair pavements after repairing water main breaks. -403- Object Number Exnlanation Amount 4243 Utility System Supplies $50,000 The cost of routinely replacing water meters. Previously, water meters were not budgeted, but were an inventory expense offset by meter deposits placed by new customers. More meters are being systematically replaced, during maintenance calls and in improvement project areas. 4321 Postage $20,000 Generally, the water utility's share of the cost of postage to mail utility bills and meter reading cards. The EPA required Consumer Confidence Report is now distributed in the City newsletter. 4350 Printing $4,000 The cost of ri ntm Consumer Confidence Reports e rts for all users of City g Po water. 44 00 Other Contractual Service 14 000 Generally, cost of obtaining rung assistance from private contractors to repair water main breaks, such as to provide dewatering or specialized equipment not owned by the City. Increased to $14,000 to reflect recent experience. 4414 Licenses, Taxes, and Fees $46,500 State of Minnesota Water Testing Fee, a charge per water connection. 4444 Replacement Charges $18,500 The cost of an additional pickup truck to guarantee a truck is available for summer maintenance. Further discussion can be found in Division 685, Central Garage. PERSONNEL LEVELS Number Position 1 Supervisor of Public Utilities 1 Maintenance II -404- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 671 WATER OPERATIONS 4100 Wages Regular Employees 134,042 156,964 122,449 136,604 4112 Overtime Regular Employee 12 11,747 9,198 9,761 4130 Wages Part -time Employees 11,993 12,631 10,281 10,589 4133 Vacation Pay 5,105 7,938 0 0 4134 Holiday Pay 3,503 5,299 0 0 4135 Sick Leave Pay 2,138 6,084 0 0 Salaries and Wages TOTAL 169,308 200,663 141,928 156,954 1 4142 PERA Coordinated Plan 8,093 9,599 7,352 8,130 4146 FICA 12,878 15,308 10,858 12,007 4150 Employee Benefits 11,821 13,534 14,286 16,272 4154 Workers Comp Insurance 4,160 4,220 3,783 3,348 Fringe Benefits TOTAL 36_952 42,660 36,279 39,757 4210 Office Supplies 128 116 0 0 4212 Printed Forms 2,472 1,978 2,000 2,000 4220 Operating Supplies 3,499 3,959 4,500 4,500 4226 Chemical Products 179 307 0 0 4227 Safety Supplies 1,463 1,313 1,500 1,500 4230 Repair Maint Supplies 4,238 9,307 8,000 8,000 4233 Building Repair Supplies 280 27 0 0 4234 Street Maint Materials 154 328 2,000 2,000 4240 Small Tools 0 172 500 500 4243 Utility System Supplies 0 28,740 50,000 50,000 4271 Minor Equipment 0 207 0 0 Supplies TOTAL 12,414 46,453 68,500 68,500 1 4310 Professional Services 24,954 2,450 0 0 4312 Legal Services 0 313 0 0 4313 Audit Financial Service 1,375 1,250 1,300 1,325 Purchased Services TOTAL 26,329 4,013 1,300 1,325 4320 Communications 55 0 0 0 4321 Postage 17,212 19,499 21,500 20,000 t -405- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4322 Telephone Services 485 541 900 800 4323 Radio Communications 0 665 0 0 4324 Delivery Service 0 61 0 0 4334 Use of Personal Auto 0 119 0 0 4350 Printing 0 5,325 4,000 4,000 Communications TOTAL 17,752 26,209 26,400 24,800 4383 Buildings Repairs 127 0 0 0 4386 Communication Systems 1,043 995 1,050 800 4388 Electrical Repairs 0 410 0 0 4390 Rentals 100 0 0 0 4397 Logis Charges 24,289 25,592 25,500 27,092 Repair Rental Maint TOTAL 25,559 26,997 26,550 27,892 4400 Other Contractual Service 13,937 13,269 12,000 14,000 4402 Uncollectible Checks 0 -201 0 0 4411 Conferences and Schools 1,303 955 2,600 2,000 4413 Dues Subscriptions 1,135 1,168 1,200 1,300 4414 Licenses, Taxes, Fees 46,423 46,475 46,500 46,500 4417 Books /Reference Materials 0 105 300 300 Other Contractual Sery TOTAL 62,798 61,770 62,600 64,100 4440 Fuel Charges 1,650 2,018 1,758 1,984 4441 Fixed Charges 11,196 11,047 12,674 18,837 4442 Repair Maint Charges 9,509 12,006 6,313 12,252 4444 Replacement Charges 0 0 0 18,500 Central Garage Rentals TOTAL 22,355 25,071 20,745 51,573 4461 -Gen Liability Insurance 5,433 5,520 6,400 9,000 4462 Property Insurance 620 748 900 1,000 4463 Machinery Breakdown Ins 682 138 200 275 Insurance TOTAL 6,735 6,406 7,500 10,275 4552 Other Equipment 11,693 11,693 0 0 4560 Construction Contracts 0 345 0 0 -406- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 1 Capital Outlays TOTAL 11,693 11,348 0 4613 Sp Assess Process Chrg 272 473 500 600 Debt Service TOTAL 272 473 500 600 4702 Administrative Sery Trans 123,871 125,688 129,193 136,853 Administrative Service TOTAL 123,871 125,688 129,193 136,853 4920 Depreciation Expense 190,154 264,933 279,032 309,042 Depreciation TOTAL 190,154 264,933 279,032 309,042 WATER OPERATIONS TOTAL 706,192 819,989 800,527 891,671 1 -407- Division: Water Construction Projects Budget Code: 672 PROFILE Waters stem improvements made as art of the neighborhood street reconstruction or other improvement Y P P g projects. Proposed water utility capital projects for 2001 are: Street and Utility Improvements. rovements. Substantial water main improvements are generally completed in association with street improvement projects. In the Garden City North neighborhood street improvement project, it is anticipated that all the watermain would be replaced. Watermain will be replaced as necessary on the Brooklyn Boulevard project. The Garden City project is described in Division 632, Special Assessment Construction Fund, and the Brooklyn Boulevard project in Division 631, MSA Fund. Other improvements. The exterior of Wellhouse No. 4, which is immediately adjacent to Evergreen Park School, will be renovated to enclose electrical and other equipment which is currently mounted outside the building. Also, a 16" gatevalve on a watermain serving Tower #3 is no longer operable and should be replaced. DEPARTMENTAL GOALS Perform, in a cost effective manner, water system improvements as a part of neighborhood street reconstruction of other improvement projects. Complete the projects included in the 2001 budget, on time and within budget. Repair, rehabilitate, or reconstruct water facilities as necessary to provide for efficient and effective operations. PERSONNEL No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Garden City North Neighborhood Spring, 2001 $810,840 Substantial replacement of water main Street and Utility Project and services Brooklyn Boulevard Spring, 2001 $232,700 Replace mains as necessary Wellhouse #4 Addition Spring, 2001 $60,000 To enclose electrical and other equipment currently mounted outside the building Replace 16" Gatevalve at Spring, 2001 $25,000 Maintenance repair to maintain integrity Centerbrook of system -408- I CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 672 WATER CONSTRUCTION 4100 Wages Regular Employees 264 122 0 0 Salaries and Wages TOTAL 264 122 0 0 4142 PERA Coordinated Plan 14 6 0 0 4146 FICA 17 8 0 0 4154 Workers Comp Insurance 7 1 0 0 Fringe Benefits TOTAL 37 16 0 0 4220 Operating Supplies 0 496 0 0 Supplies TOTAL 0 496 0 0 4409 Admin Fees Cap Proj 0 43 0 0 Other Contractual Sery TOTAL 0 43 0 0 4560 Construction Contracts 0 -43 913,909 1,128,540 Capital Outlays TOTAL 0 -43 913,909 1,128,540 WATER CONSTRUCTION TOTAL 301 634 913,909 1,128,540 WATER UTILITY FUND TOTAL 1,075,050 1,169,761 2,163,552 2,464,739 -409 SANITARY SEWER FUND 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Service to Customers $2,289,619 $2,384,106 $2,423,924 $2,510,901 Sewer Connection Charge 0 Special Assessments 4,942 338 1,000 1,000 Other Revenue 0 Investment Earnings 88,226 46,218 47,112 42,009 Total Revenues $2,382,787 $2,430,662 $2,472,036 $2,553,910 EXPENDITURES: Personnel $124,179 $116,940 $110,298 $118,349 Supplies 13,748 11,157 17,000 16,500 Other Contractual Services 63,353 42,855 50,800 53,017 Sewer Disposal Charges 1,468,101 1,431,799 1,410,000 1,425,000 Central Garage Rentals 64,530 60,513 61,291 65,071 Insurance 4,158 4,522 5,250 7,380 Utilities 23,885 24,618 24,000 25,000 Interest Expense 0 Administrative Service Transfer 82,581 83,796 86,128 91,236 Depreciation 185,732 203,019 213,024 234,237 Total Expenditures $2,030,267 $1,979,219 $1,977,791 $2,035,790 Operating Income $352,520 $451,443 $494,245 $518,120 Captial Outlay $2,215 $36,605 $18,600 $13,500 Construction $544,233 $569,284 $937,700 $775,600 Available Resources ($193,928) ($154,446) ($462,055) ($270,980) -410- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND SANITARY SEWER FUND 057 3081 Special Assessments 4,570 0 1,000 1,000 3083 Penalties on Spec Assessments 9 0 0 0 3084 Interest on Special Assessment 363 338 0 0 Miscellaneous Taxes TOTAL 4,942 338 1,000 1,000 3760 Sewer Service 2,293,023 2,380,712 2,423,924 2,510,901 3762 Sewer Connection Charge -3,403 3,394 0 0 Sanitary Sewer Revenue TOTAL 2,289,620 2,384,106 2,423,924 2,510,901 3800 Interest Earnings 80,723 85,103 47,112 42,009 3808 Unrealized Gain or Loss on Inv 7,503 38,885 0 0 Investment Earnings TOTAL 88,226 46,218 47,112 42,009 SANITARY SEWER FUND TOTAL 2,382,787 2,430,662 2,472,036 2,553,910 -411- 'li ies Maintenance Division: Sewer Facilities Budget Code: 675 Program No: 7300 7301 -7312 PROFILE This activity involves the maintenance of the City's ten lift stations, which includes buildings, equipment, and property. DEPARTMENTAL GOALS Continue established P regular and re ar maintenance program on electrical controls, buildings, and grounds. Monitor inflow and pump efficiency. SPECIFIC EXPENDITURE CODE DETAILS. Object Number Explanation Amount 4226 Chemical Products $4,500 Degreaser used at lift stations. 4230 Repair Maintenance Supplies $1,000 The cost of check valves, sump pumps, floats, float switch controls, etc. 4400 Other Contractual Service $5,000 Generally, specialized contractual services such as pump rewinding. 4481 Electric Service $25,000 The cost of operating lift station pumps. Increased from $24,000. PERSONNEL LEVELS Number Position 1 Maintenance II This position also includes seasonal part-time. CAPITAL OUTLAY to Units Costs Item Anticipated Cost( s) Use /need purchase date Lift Station Hatch Repair 5101 3,400 Repair corroded hatches to maintain integrity of system. Lift Station #6 Control Modifications 5101 $10,100 Improve reliability of controls and fault alarming. -412- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 675 SEWER FACILITIES MAINT 4100 Wages Regular Employees 16,052 14,409 36,442 39,179 4112 Overtime Regular Employee 9,622 9,587 4,205 4,462 4130 Wages Part -time Employees 161 45 0 0 4133 Vacation Pay 2,424 2,917 0 0 4134 Holiday Pay 1,757 1,822 0 0 4135 Sick Leave Pay 1,262 972 0 0 Salaries and Wages TOTAL 31,279 29,753 40,647 43,641 4142 PERA Coordinated Plan 1,607 1,536 2,106 2,261 4146 FICA 2,520 2,467 3,110 3,339 4150 Employee Benefits 3,740 4,400 4,762 5,424 4154 Workers Comp Insurance 780 651 1,087 937 Fringe Benefits TOTAL 8,647 9,054 11,065 11,961 4220 Operating Supplies 352 232 500 500 4221 Motor Fuels 231 0 300 0 4226 Chemical Products 3,953 4,164 4,500 4,500 4230 Repair Maint Supplies 152 233 1,000 1,000 4233 Building Repair Supplies 180 0 0 0 Supplies TOTAL 4,868 4,629 6,300 6,000 4310 Professional Services 325 0 0 0 Purchased Services TOTAL 325 0 0 0 4322 Telephone Services 590 716 600 1,500 Communications TOTAL 590 716 600 1,500 4388 Electrical Repairs 1 2,506 2,000 2,000 Repair Rental Maint TOTAL 1,989 2,506 2,000 2,000 4400 Other Contractual Service 4,779 2,584 5 5 Other Contractual Sery TOTAL 4,779 2,584 5,000 5,000 4481 Electric Service 23,885 24,618 24,000 25,000 Utilities TOTAL 23,885 24,618 24,000 25,000 -413- CITY OF BROOKLYN CENTER r ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET r 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4530 Other Improvements 0 0 0 13,500 r 4531 Special Assessments 0 0 2 0 Capital Outlays TOTAL 0 0 _2,100 13 r 4920 Depreciation Expense 59,063 64,560 63,907 70,271 Depreciation TOTAL 59,063 64,560 63,907 70,271 r SEWER FACILITIES MAINT TOTAL 135,425 138,420 155,619 178,873 r r r r r r r r r r r r r -414- r Division: Sewer Operations Budget Code: 676 Program No: 7320, 7371, 7375 PROFILE This division provides for the collection and pumping of sanitary sewage through a system of mains and lift stations. Sewage is treated by the Minnesota Council of Environmental Services, whose fees account for 1 approximately 75% of this fund's expenditures. Administration and utility billing are also included. This division is managed by the Public Works Director, except for the utility billing component which is managed by the Finance Director, and has been established as an enterprise fund. The City has approximately 105.51 miles of sanitary sewer ranging in size from 8" to 24" in diameter, and 8,796 service connections. Included in this division is the routine and preventative maintenance of the City's collection system and its appurtenances, monitoring of inflow and infiltration, television inspection of the interiors of mains, and customer service such as providing sewer locations. The utility billing operation prepares and sends out utility bills. DEPARTMENTAL GOALS Provide timely locating services as per Gopher State One Call. Work together with the Engineering Division in reconstruction areas to inspect new installations as well as repairs on mains and services. Continue root sawing of approximately 15 miles of main every year. Maintain routine line cleaning of known trouble spots, as well as regular routine cleaning to remove grit, grease and roots. Televise all project areas and trouble spots as identified by city staff and establish repairs and/or repair projects from information obtained. Monitor inflow and infiltration and take necessary action to reduce or eliminate. SPECIFIC EXPENDITURE CODE DETAILS Object Number Exnlanation Amount 4220 Operating Supplies $5,000 Marking paint, marking flags, sewer jet parts, blades, motors, etc. 1 4400 Other Contractual Service $7,500 Routine oxygen sensor calibration, gas monitor maintenance, inspection of lift station pumps, generator load banking, etc. 4423 Sanitary Sewer Disposal Charge $1 The charge from Metropolitan Council Environmental Services for processing the City's sewage. 4444 Replacement Charges $5,000 The cost of a plow for truck #644, instead of using street or park equipment which should be out plowing sidewalks, trials or rinks. I -415 PERSONNEL LEVELS Number Position 1 Maintenance II -416- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 676 SEWER OPERATIONS 4100 Wages Regular Employees 47,399 49,834 36,442 39,179 4112 Overtime Regular Employee 9 9,725 8,410 8,924 4130 Wages Part -time Employees 511 616 1,788 1,788 4133 Vacation Pay 3,394 789 0 0 4134 Holiday Pay 3,247 1,822 0 0 4135 Sick Leave Pay 2,404 1,387 0 0 Salaries and Wages TOTAL 66,456 64_173 46,640 49,891 4142 PERA Coordinated Plan 3,407 3,309 2,416 2,584 4146 FICA 5,267 4,943 3,568 3,817 4150 Employee Benefits 7,481 4,400 4,762 5,424 4154 Workers Comp Insurance 1,643 1,308 1,200 1,031 Fringe Benefits TOTAL 17,797 13,959 11,946 12,856 4210 Office Supplies 24 140 0 0 4212 Printed Forms 1,429 1,346 2,000 2,000 t 4220 Operating Supplies 1,915 3,104 5,000 5,000 4227 Safety Supplies 1,056 766 1,200 1,000 4230 Repair Maint Supplies 4,457 725 2,000 2,000 4233 Building Repair Supplies 0 45 0 0 4240 Small Tools 0 197 500 500 4271 Minor Equipment 0 207 0 0 Supplies TOTAL 8_881 6,528 10,700 10,500 4310 Professional Services 0 576 0 0 4313 Audit Financial Service 1,375 1,250 1,300 1,325 Purchased Services TOTAL 1,375 1,826 1,300 1,325 4321 Postage 5,295 5,372 6,000 6,000 4322 Telephone Services 486 541 800 500 4324 Delivery Service 0 61 0 0 Communications TOTAL 5,781 5,974 6,800 6,500 4383 Buildings Repairs 127 0 0 0 -417- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4386 Communication Systems 3,348 995 800 800 4397 Logis Charges 24,164 25,542 25,500 27,092 Repair Rental Maint TOTAL 27,639 26,537 26,300 27,892 4400 Other Contractual Service 19,143 2,167 7,500 7,500 4403 Cash (Over) and Short 0 0 0 0 4411 Conferences and Schools 715 450 1,200 1,200 4414 Licenses, Taxes, Fees 0 46 100 100 4415 Claims Payment 1,000 0 0 0 4417 Books /Reference Materials 17 0 0 0 4423 San Sewer Disposal Charge 1,468,099 1,431,799 1,410,000 1,425,000 Other Contractual Sery TOTAL 1,488,973 1,434_462 1,418_800 1,433,800 4440 Fuel Charges 5,550 5,544 6,892 5,451 4441 Fixed Charges 46,258 37,369 39,608 36,659 4442 Repair Maint Charges 12,722 17,600 14,791 17,961 4444 Replacement Charges 0 0 0 5,000 Central Garage Rentals TOTAL 64,530 60,513 61,291 65,071 IC I 4461 Gen Liability Insurance 3,802 4,260 4,900 7,000 4462 Property Insurance 183 221 275 300 4463 Machinery Breakdown Ins 173 41 75 80 Insurance TOTAL 4,158 4,522 5,250 7,380 4548 Computer Equipment 2,218 0 0 0 4552 Other Equipment 0 0 16,500 0 Capital Outlays TOTAL 2,218 0 16_500 0 4613 Sp Assess Process Chrg 2 2 0 0 Debt Service TOTAL 2 2 0 0 4702 Administrative Sery Trans 82,581 83,796 86,128 91,236 Administrative Service TOTAL 82,581 83,796 86,128 91,236 4920 Depreciation Expense 126,669 138,459 149,117 163,966 Depreciation TOTAL 126,669 138,459 149,117 163,966 i -418- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 1 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET SEWER OPERATIONS TOTAL 1,897,0601 1,840,7501 1,840,7721 1,870,417 1 1 -419- Division: Sewer Construction Projects Budget Code: 677 PROFILE Sewer system improvements made as part of the neighborhood street reconstruction or other improvement projects. Proposed sanitary sewer utility capital projects for 2001 are: Street and Utility Improvements. Substantial sanitary sewer main improvements are generally completed in association with street improvement projects. In the Garden City North street improvement project, it is anticipated that nearly all main would be replaced. The Garden City project is described in Division 632, Special Assessment Construction Fund. Other Improvements A section of the Mississippi River Interceptor and some manholes are located very close to the edge of the riverbank. While long -term solutions are being explored with the Corps of Engineers, in 2001 the most critically affected manhole will be retrofitted to improve its stability and the adjacent riverbank stabilized. REP M ART ENTAL GOALS Perform, in a cost effective manner, sewer system improvements as a part of neighborhood street reconstruction or other improvement projects. Complete the projects included in the 2001 budget on time and within budget. Repair, rehabilitate, or reconstruct sanitary sewer facilities as necessary to provide for efficient and i effective operations. PERSONNEL LEVELS No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Garden City North Neighborhood Spring, 2001 $765,600 Replacement of mains as Street and Utility Project necessary. Stabilize Mississippi River Spring, 2001 $10 000 To improve stability of critical g P tY Interceptor manhole -420- 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 677 SEWER CONSTRUCTION 4409 Admin Fees Cap Proj 0 48 0 0 Other Contractual Sery TOTAL 0 -48 -0 -0 4560 Construction Contracts -3 -48 937,700 775,600 Capital Outlays TOTAL --48 937,700 775,600 SEWER CONSTRUCTION TOTAL -3 0 937,700 775,600 t SANITARY SEWER FUND TOTAL 2,032,482 1_979,170 2,934,091 2,824,890 -421- STORM DRAINAGE FUND 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 t REVENUES: Service to Customers $940,013 $999,867 $1,040,000 $1,118,000 Intergovernmental Revenue 907,191 1,092,809 Special Assessments 2,669 269,096 2,500 270,473 Other Revenue 7,000 0 Investment Earnings 26,179 26,359 5,666 Total Revenues $1,856,873 $2,387,951 $1,068,859 $1,394,139 EXPENDITURES: Personnel $1,500 ($246) Supplies 1,054 0 $1,000 $500 Other Contractual Services 71,841 29,936 30,410 30,000 Central Garage Rentals 23,593 25,009 22,468 26,879 Insurance 1,705 1,819 2,200 3,200 Interest Expense 98,807 65,078 60,460 50,850 Street Dept Wages Reimbursed 100,000 100,044 100,000 100,000 Depreciation 61,509 75,843 108,868 164,902 Total Expenditures $360,009 $297,483 $325,406 $376,331 Operating Income $1,496,864 $2,090,468 $743,453 $1,017,808 Transfer from TIF Dist #3 Fund 500,000 500,000 Bonded Debt Principal Payment 165,000 165,000 180,000 190,000 Capital Outlay 2,095,939 2,095,939 904,230 844,890 Available Resources ($264,075) $329,529 ($340,777) ($17,082) 1 l -422- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND STORM SEWER FUND 058 3081 Special Assessments 0 265,626 2,500 267,973 3083 Penalties on Spec Assessments 166 374 0 0 3084 Interest on Special Assessment 2,504 3,096 0 2,500 Miscellaneous Taxes TOTAL 2,669 269,096 2,500 270,473 3240 State Grants 907,191 0 0 0 3270 Grants from Other Governments 0 1,092,809 0 0 Intergovernmental Revenue TOTAL 907,191 1,092,809 0 0 3461 Other Revenue 7,000 0 0 0 Miscellaneous Revenues TOTAL 7,000 0 0 0 3780 Storm Drainage Fees 940,012 999,867 1,040,000 1,118,000 Storm Sewer Revenue TOTAL 940,012 999,867 1,040,000 1,118,000 1 3800 Interest Earnings 0 37,999 26,359 5,666 3808 Unrealized Gain or Loss on Inv 0 11,820 0 0 Investment Earnings TOTAL 0 26,179 26,359 5,666 3915 Transfers from TIF Distr #3 500,000 0 0 0 Transfers from other Funds TOTAL 500,000 0 0 0 STORM SEWER FUND TOTAL 2,356,873 2,387,951 1,068,859 1,394,139 t -423- Division: Storm Sewer Operations Budget Code: 680 Program No: 7501, 7521 PROFILE This division provides for the collection of stormwater throughout the city. Stormwater is either conveyed to a regional or neighborhood treatment facility such as a pond and then outletted to a surface water, or it is conveyed directly to the surface water. The division is managed by the Public Works Director. The City has 84 miles of storm sewers and eight neighborhood or regional ponds or pond systems. Included in this division is the inspection and maintenance of all structures and lines, preventative maintenance, reimbursement for street sweeping services provided by the street maintenance division, and inspection of private stormwater treatment systems. Also included is the City's participation in two joint powers Watershed Commissions, which provide for regional planning, surface water quality monitoring, and Wetlands Conservation Act compliance. DEPARTMENTAL GOALS Televise all lines in next year's construction projects and approximately an additional 2,000 feet of trouble spots and the next area of scheduled cleaning. Repair structures (approximately 30 to 40 per year) that are in need of repair or rebuilding now and scheduled cycle of repair. Clean 8,000 feet of storm sewer lines of sand, debris and roots. Clean outfalls, skimmers, and ponds as needed. Inspect new construction lines and structures. SPECIFIC EXPENDITURE CODE DETAILS Object Number Exnlanation Amount 4413 Dues Subscriptions $30,000 Annual dues of the Shingle Creek and West Mississippi Watershed Management Organizations. PERSONNEL LEVELS No personnel are currently assigned to this utility. Work is currently done by street and utility staff and is reimbursed through an administrative transfer. -424- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 680 STORM SEWER OPERATIONS 4100 Wages Regular Employees 970 -218 0 0 Salaries and Wages TOTAL 970 -218 0 0 4142 PERA Coordinated Plan 50 -11 0 0 4146 FICA 69 -14 0 0 4154 Workers Comp Insurance 8 -2 0 0 Fringe Benefits TOTAL 128 _28 -0 -0 4220 Operating Supplies 1,054 0 1,000 500 Supplies TOTAL 1,054 0 1,000 500 4310 Professional Services 37,926 -365 0 0 Purchased Services TOTAL 37,926 -365 0 0 4411 Conferences and Schools 0 0 250 0 4413 Dues Subscriptions 31,699 30,301 30,060 30,000 4417 Books /Reference Materials 56 0 100 0 Other Contractual Sery TOTAL 31,755 30,301 30,410 30,000 4440 Fuel Charges 812 886 1,112 871 4441 Fixed Charges 15,088 16,260 12,423 17,983 4442 Repair Maint Charges 7,693 7,864 8,933 8,025 Central Garage Rentals TOTAL 23,593 25,009 22,468 26,879 4461 Gen Liability Insurance 1,705 1,819 2,200 3,200 Insurance TOTAL 1,705 1,819 2,200 3,200 4610 Debt Service Principal 0 0 180,000 190,000 4611 Interest 97,434 64,193 59,110 49,950 4612 Paying Agent Fees 750 750 750 750 4613 Sp Assess Process Chrg 623 135 600 150 Debt Service TOTAL 98,806 65,078 240,460 240,850 4704 Storm Sewer Wage Reimb 100,000 100,044 100,000 100,000 Reimb from other Funds TOTAL 100,000 100,044 100,000 100,000 -425- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4920 Depreciation Expense 61,508 75,843 108,868 164,902 Depreciation TOTAL 61,508 75,843 108,868 164,902 S`MRM SEWER OPERATIONS TOTAL 357,446 297,483 505,406 566,331 -426- Division: Storm Sewer Construction Projects Budget Code: 681 PROFILE 1 Storm sewer system improvements made as part of the neighborhood street reconstruction or other improvement projects. Proposed storm drainage utility capital projects for 2001 are: Street and Utility Improvements. Substantial storm sewer main improvements are generally completed in association with street improvement projects. In the Garden City North Neighborhood, new storm sewer laterals will be installed to upgrade the storm drainage system. Additional storm sewer would be replaced as necessary. This project is described in Division 632, Special Assessment Construction Fund. The Brooklyn Boulevard project, which is described in Division 631, MSA Fund, would also include some storm sewer replacement. Other Improvements. The major storm sewer outfalls need to be rehabilitated periodically to maintain system integrity. A series of projects has been established to systematically make these structure improvements. Projects for 2001 are: rehabilitation of the 55th Avenue Mississippi River outfall, and rehabilitation of the flap gate on the Shingle Creek Parkway outfall to Shingle Creek just north of CR 10. DEPARTMENTAL GOALS Perform, in a cost effective manner, storm sewer system improvements as a part of neighborhood f street reconstruction of other improvement projects. Complete the projects included in the 2001 budget, on time and within budget. Repair, rehabilitate, or reconstruct storm drainage facilities as necessary to provide for efficient and effective operations. PERSONNEL LEVELS No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Garden City North Neighborhood Spring 2001 $765,600 -Storm sewer cost Street and Utility Project -267.993 -Storm drainage assessments $497,627 -Net cost to SDU Brooklyn Boulevard Spring 2001 $68,300 Replacement of main and structures as necessary Miscellaneous Structure Spring 2001 $50,000 Routine project to maintain Improvements integrity of system Previous years' projects Spring 2001 ($39,010) Completion of projects begun in previous years -427- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET IIIV 681 STORM SEWER CONSTRUCT__ 4100 Wages Regular Employees 358 d 0 0 Salaries and Wages TOTAL 358 0 _0 0 €142 PERA Coordinated Plan 19 0 0 0 4146 FICA 24 0 0 0 4154 Workers Comp Insurance 3 0 0 0 Fringe Benefits TOTAL 45 0 0 0 4310 Professional Services 2,160 0 0 0 Purchased Services TOTAL 2,160 0 0 0 4560 Construction Contracts 0 0 904,230 844,890 Capital Outlays TOTAL 0 0 904,230 844,890 STORM SEWER CONSTRUCT TOTAL 2,563 0 904,230 844,890 STORM SEWER FUND TOTAL 36 0,009 297,483 1,409,636 1,411,221 -428- CENTRAL GARAGE t 2001 BUDGET Council Actual Actual Adopted Adopted Budget 1998 1999 2000 2001 REVENUES: Charges for Services $974,665 $942,505 $1,020,444 $1,051,272 Other Revenue 56,920 94,921 82,800 51,500 Investment Earnings 243,548 113,058 240,000 207,000 Transfer from Fund Balance 0 0 517,700 142,581 Total Revenues $1,275,133 $1,150,484 $1,860,944 $1,452,353 EXPENDITURES: Personnel $244,177 $256,118 $255,950 $257,368 Supplies 193,448 191,104 221,300 218,300 Other Contractual Services 71,988 57,010 63,500 65,450 Insurance 30,537 32,672 34,500 35,000 Utilities 4,554 3,559 5,500 5,000 Administrative Service Transfer 12,454 12,840 12,733 13,038 Depreciation 511,131 506,396 609,227 559,752 Total Expenditures $1,068,289 $1,059,699 $1,202,710 $1,153,908 Operating Income $206,844 $90,785 $658,234 $298,445 Capital Outlay 503,431 786,750 656,220 298,445 Available Resources ($296,587) ($695,965) $2,014 $0 t -429- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CENTRAL GARAGE INTER SERV 060 3461 Other Revenue 10,438 10,451 0 11,000 3462 Refunds Reimbursements 10,805 15,975 0 0 3467 Sale of Property 35,677 59,495 82,800 40,500 3468 Contributions Donations 0 9 0 0 1Kiscellaneous Revenues TOTAL 56,920 94,921 82,800 51,500 3700 Fuel Charges 73,076 76,279 89,281 89,317 3701 Fixed Charges 550,562 516,338 549,700 553,705 3702 Repair Maintenance Charges 351,026 349,888 381,463 357,250 3704 Replacement Charges 0 0 0 51,000 Charges for Services TOTAL 974,665 942,505 1,020,444 1,051,272 3800 Interest Earnings 222,836 208,538 240,000 207,000 3808 Unrealized Gain or Loss on Inv 20,712 95,480 0 0 Investment Earnings TOTAL 243,549 113,058 240,000 207,000 3,990 Transfer from Fund Balance 0 0 517,700 142,581 Transfers from other Funds TOTAL 0 0 517,700 142,581 CENTRAL GARAGE INTER SERV TOTAL 1,275,133 1,150,484 1,860,944 1,452,353 1 t -430- Division: Central Garage Budget Code: 685 Program No: 7801 7811 7820 7825 7826 PROFILE The Central Garage owns and services a wide range of vehicles such as fire trucks, police squad cars, dump trucks, mowers, loaders, pickups and staff cars. The Central Garage also services minor equipment such as chain saws, weed whips, trailers, pumps and generators. The Central Garage strives to provide emergency repairs and scheduled maintenance to keep all City vehicles and equipment in operation. In addition, it acts as a supportive central hub for city operations to ensure a practical vehicle replacement schedule, and provides for sufficient funding for future years' operations and replacement schedule. The Central Garage's fleet is currently comprised of 70 cars and trucks and 73 pieces of capital equipment. An additional 16 pieces of equipment are specialized and are not owned by the Central Garage, but are maintained at least in part by the Central Garage. Finally, the Central Garage maintains about 93 additional pieces of small equipment such as small mowers, chain saws, weed trimmers, etc. DEPARTMENTAL GOALS Perform routine and preventive maintenance for the city's vehicles and capital equipment. Complete an average of 1700 maintenance and repair orders annually. Replacement of City vehicles and equipment as scheduled. Administration of Central Garage functions including replacement, repair and maintenance. Continue to provide departments with monthly detailed billings and cost accounting for all operating costs. SPECIFIC EXPENDITURE CODE DETAILS Object Number Explanation Amount 4221 Motor Fuels $86,000 Fuel prices have been very volatile. A small increase to $86,000 is requested to provide additional flexibility. Cost is charged back monthly to the department leasing the vehicle. 4225 Shop Supplies lies $14,500 The cost of various small parts used routinely, such as nuts bolts, clamps, hoses, wiper blades, etc. Last year's budget included an additional $1,500 for the one -time purchase of specialized maintenance manuals on CD; that plus continued aggressive inventory management allows for a decrease from $17,500 to $14,500. 4231 Equipment Parts $90,000 Cost of a variety of parts used in equipment repair and preventative maintenance. Actual cost varies each year based on amount of repair work required, accident damage to repair, etc. Cost is charged to repair orders which are in turn charged back to the department leasing the vehicle. -431- 4381 Auto Equipment Repair $35,000 Cost of equipment repairs provided by outside services, not by Central Garage staff. Examples include body work, transmission overhauls, windshield replacement, installation of specialized equipment. Cost is charged to repair orders which are in turn charged back to the department leasing the vehicle 4382 Equipment Repair and Maintenance $4,000 Costs of maintaining shop equipment such as hoists, crane, compressor, and fuel pumps. 4465 Automotive Insurance $30,000 Cost of insuring the fleet of vehicles and equipment. PERSONNEL LEVELS Number Position 1 Mechanic II 2 Mechanic I 1 Night Service Person 1 Central Garage Administrative Technician -432- CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date SHOP EQUIPMENT: Tool box with full metric tool set 2/01 1 $3,400 Replacement of existing tool box and new tool set Shopkey software update including 2/01 1 $2,500 Software database which heavy truck update requires updates every 3 -4 years Flange plate for heavy truck tires 2/01 1 $1,200 Adapter for tire balancer to fit new style tires PC hardware adapter for truck 2/01 1 $1,100 Used to troubleshoot electronic engines diesel engines Bench grinder 2/01 1 $1,100 Replacement for grinder found unsafe in safety inspection VEHICLES (scheduled replacements): 72" grooming mower (Parks) 4/01 2 $35,600 Used for mowing parks Cargo van (Parks) 4/01 1 $17,500 Used for general park maintenance DARE van (Police) 5101 1 $18,500 Used for community activities Marked squads (Police) 1 /01 4 $69,224 Patrol service Unmarked squad (Police) 1 /01 1 $18,821 Unmarked service '/s ton pickup (Public Utilities) 4/01 1 $17,000 Supervisor's vehicle Cargo van (Liquor Stores) 5101 1 $19,200 Used to transport inventory and displays Mobile radios 2/01 3 $1,800 Phasing out old style radios NEW VEHICLES/EQUIPMENT: '/z ton pickup (Parks) 4/01 1 $18,500 Used mainly for additional seasonal grounds maintenance '/2 ton pickup (Public Utilities) 4/01 1 $18,500 Used mainly for seasonal hydrant, valve, and grounds maintenance Wing snowplow (Snow and Ice 6/01 1 $9,000 Retrofit older truck with type of Control) plow we now install as standard equipment Boss Snow Plow (Public Utilities) 1/01 1 $5,000 Add to existing truck; currently use a park or street truck for well and lift station plowing -433- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET DIV 685 CENTRAL GARAGE 4100 Wages Regular Employees 163,164 172,580 199,788 198,794 4112 Overtime Regular Employee 1,290 672 1,420 1,463 4130 Wages Part -time Employees 137 0 0 0 4133 Vacation Pay 12,104 13,245 0 0 4134 Holiday Pay 8,529 8,810 0 0 4135 Sick Leave Pay 9,451 8,203 0 0 Salaries and Wages TOTAL 194,675 203,509 201,208 200,257 4142 PERA Coordinated Plan 10,163 10,552 10,423 10,373 4146 FICA 15,245 15,774 15,392 15,320 4150 Employee Benefits 19,302 22,002 23,810 27,120 4154 Workers Comp Insurance 4,793 4,281 5,117 4,298 Fringe Benefits TOTAL 49,502 52,609 54,742 57,111 4210 Office Supplies 396 0 0 0 4220 Operating Supplies 451 317 1,000 1,000 4221 Motor Fuels 72,356 80,553 85,000 86,000 4222 Lubricants Additives 4,246 5,447 5,500 5,500 4225 Shop Supplies 9,479 11,897 17,500 14,500 4227 Safety Supplies 702 393 1 1,000 4229 Welding Supplies 2,096 3,564 3,500 4,000 4230 Repair Maint Supplies 320 17 0 0 4231 Equipment Parts 90,717 77,824 90,000 90,000 4232 Tires 11,338 9,272 14,000 13,000 4237 Paint Supplies 581 326 1,300 1,300 4240 Small Tools 767 1,492 2,500 2,000 Supplies TOTAL 193,448 191,104 221,300 218,300 4334 Use of Personal Auto 0 9 0 0 4351 Legal Notice Publication 206 185 250 250 Communications TOTAL 206 194 250 250 4381 Auto Equipment Repair 37,553 27,957 35,000 35,000 4382 Equipment'Repair Maint 2,144 4,549 4,000 4,000 -434- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description ACTUAL ACTUAL BUDGET BUDGET 4397 Logis Charges 26,605 17,736 17,000 17,700 Repair Rental Maint TOTAL 66,301 50,242 56,000 56,700 4400 Other Contractual Service 3,575 3,555 4,000 5,000 4411 Conferences and Schools 483 1,662 1,750 2,000 4414 Licenses, Taxes, Fees 1,423 1,357 1,500 11500 Other Contractual Sery TOTAL 5,481 6,574 7,250 8,500 4464 Equipment Floater Ins 3,993 4,565 4,500 5,000 4465 Automotive Insurance 26,544 28,106 30,000 30,000 Insurance TOTAL 30,537 32,672 34,500 35,000 4486 Hazardous Waste Disposal 3 3,399 4,000 4,000 4487 Solid Waste Disposal 1,388 160 1,500 11000 Utilities TOTAL 4,554 3,559 5,500 5,000 4551 Office Furniture Equip 0 0 2,100 0 4552 Other Equipment 0 0 16,520 9,300 4553 Mobile Equipment 0 0 637,600 289,145 Capital Outlays TOTAL 0 0 656,220 298,445 4702 Administrative Sery Trans 12,453 12,840 12,733 13,038 Administrative Service TOTAL 12,453 12,840 12,733 13,038 4920 Depreciation Expense 511,131 506,396 609,227 559,752 Depreciation TOTAL 511,131 506,396 609,227 559,752 CENTRAL GARAGE TOTAL 1,068,289 1,05.9,698 1,858,930 1,452,353 CENTRAL GARAGE INTER SERV TOTAL 1,068,289 1,059,698 1,858,930 1,452,353 -435- Division: Employee Retirement Fund Budget Code: 686 Program No: 9061 PROFILE Minnesota Statutes 1990, Section 471.61, requires local overnments to allow former employees and their g dependents to continue to participate in the employer sponsored medical and dental group insurance that the employee participated in immediately before retirement, provided the former employee is receiving a Minnesota public pension plan disability benefit or pension annuity. The City Council has determined that it is in the best interest of the City of Brooklyn Center that the City should pay the employee share of the single medical insurance premium from the date of retirement to age 65 for meet eligibility requirements for a PERA full retirement annuity and who have been employed full time by the City of Brooklyn Center for at least the ten consecutive years prior to retirement. Substantially all of the City's full -time employees may be eligible for these benefits. Currently investment earnings are sufficient to provide benefits. In the event that future costs would exceed earnings, other funds would be charged for the costs associated with their employees. PERSONNEL LEVELS Not Staffed. -436- CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 2001 BUDGET 1998 1999 2000 2001 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EMPLOYEE RETIREMENT FUND 061 3800 Interest Earnings 69,336 71,074 70,000 84,000 3808 Unrealized Gain or Loss on Inv 6,445 31,627 0 0 Investment Earnings TOTAL 75,781 39,447 70,000 84,000 3901 Transfers from General Fund 0 120,000 0 0 Transfers from other Funds TOTAL 0 120,000 0 0 EMPLOYEE RETIREMENT FUND TOTAL 75,781 159,447 70,000 84,000 1 r -437- CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 2001 BUDGET 2000 2001 Object Code Description 1998 1999 ADOPTED ADOPTED Division Code Description--- ACTUAL ACTUAL BUDGET -l- BUDGET DIV 686 EMPLOYEE RETIRE FUND 4150 Employee Benefits 0 140,558 0 0 4151 Health Insurance 25,966 16,347 70,000 84,000 4152 Life Insurance 0 3 0 0 4153 Dental Insurance 0 4 0 0 Fringe Benefits TOTAL 25,966 156,912 70_000 84,000 EMPLOYEE RETIRE FUND TOTAL 25,966 156,912 70,000 84,000 EMPLOYEE RETIREMENT FUND TOTAL 25,966 156,912 70,000 84,000 -438- MEMORANDUM 1 TO: Michael J. McCauley, City Manager 1 FROM: Charlie Hansen, Finance Director 1 DATE: April 24, 1996 1 SUBJECT: Report on Budget Policies and Requirements 1 In one of our earlier budget discussions, you asked me to prepare a summary of requirements for preparation of the city budget which exist in the City Charter or the Financial Management Policies. I have extracted the following budget related passages from those documents. CITY CHARTER OF BROOKLYN CENTER CHAPTER 6 ADMINISTRATION OF CITY AFFAIRS Section 6.02 POWERS AND DUTIES O CITY MANAGER. Subdivision 7. The City Manager shall keep the Council full advised as to the tY g P Y financial condition and needs of the City, and shall prepare and submit to the Council the annual budget. CHAPTER 7 TAXATION AND FINANCES Sect 7.01. COUNCIL TO CONTROL STANCES. The Council shall have full authority over the financial affairs of the City, and shall provide for the collection of all revenues and other assets, the auditing and settlement of accounts, and the safekeeping and disbursement of public monies, and in the exercise of sound discretion shall make appropriations for the payment of all liabilities and expenses. Section 7.02. FISCAL YEAR. The fiscal year of the City shall be the calendar year. Section 7.05. PREPARATION OF THE ANNUAL BUDGET. The City Manager shall prepare the estimates for the annual budget. The budget shall be by funds and shall include all the funds of the City except the funds made up of proceeds of bond issues, public service enterprise funds, and special assessments funds, and may include any of such funds at the discretion of the Council. The estimates of expenditures for each fund budgeted shall be arranged for each department or division of the City. The budget shall show the income and expenditures classified in accordance with generally accepted accounting principles. The City Manager shall submit with the estimates such explanatory statements as the City Manager may deem necessary, and under this charter, the City Manager er shall interpret this section as requiring comparisons of the City's f g rp finances with q g P ty the two previous budgets of this municipalit Section 7.06. PASSAGE OF ANNUAL, BUDGET. At least thirty (30) days prior to the adoption of the proposed annual budget and /or property tax levy required by state law, the City Manager shall submit a preliminary proposed budget and /or property tax levy to the City Council. Public hearings, notices of public hearings, and other legal publication requirements shall be in accordance with state law. Complete copies of the City Manager's proposed budget shall be available for public view at all meetings at which the Council reviews the proposed budget. The annual budget finally agreed upon shall set forth in detail the complete financial plan of the City for the ensuing fiscal year for the funds budgeted. It shall indicate the sums to be raised and from what g sources and the sums to be spent and for what purpose according to Section 7.05. The total sum appropriated shall be equal to the total estimated revenue and allocated surplus. The Council shall adopt the budget not later than three (3) calendar days prior to the statutory requirement for certification of the budget to the County Auditor by a resolution which shall set forth the total for each budgeted fund and each department with such segregation as to objects and purposes of expenditures as the Council deems necessary for purposes of budget control. The Council shall also adopt a resolution levying whatever taxes it considers necessary within statutory limits for the ensuing year for each fund. The tax levy resolution shall be certified to the County Auditor in accordance with law. At the beginning of the fiscal year, the sums fixed in the budget resolution shall be and become appropriated for the several purposes named in the budget resolution and no other. SectioU 7.07. FENFORCEMENT OF TIC BUDGET, It shall be the duty of the City Manager to enforce the provisions of the budget as specified in the budget resolution. The City Manager shall not authorize or approve any expenditure unless an appropriation has been made in the budget resolution and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. No officer or employee of the City shall place any orders or make any purchases except for the purposes authorized in the budget. Any obligation incurred by any person in the employ of the City for any purpose not in the approved budget or for any amount in excess of the amount appropriated in the budget resolution or in excess of the available movie in n i' g s any fund of the Cary may be considered a personal obligation upon the person incurring the expenditure. Section 7.08. ALTERING OR ADJUSTING TIE BUDGET. After the budget shall have g been duly adopted, the Council shall have no power to increase the amounts fixed in the budget resolution, by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts exceed the estimates and then not beyond the actual receipts. This provision shall in no way be construed as limiting the discretion of the Council to appropriate monies from accumulated surplus in an amount equal to a previous appropriation if not, in fact, expended or encumbered for that purpose in the previous fiscal year. The Council may at any time, by resolution approved by a four -fifths (4/5) majority of its members, reduce the sums appropriated for any purpose by the budget resolution. The Council may, by a majority vote of its members, transfer unencumbered appropriation balances from one office, department or agency to another within the same fund. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. Section 7.09. CONTINGENCY ,APPROPIUTATION IN BUDGET. The Council may include a contingency appropriation as a part of the budget but not to exceed five per cent (5 of the total appropriation of the general fund made in the budget for that year. A transfer from the contingency appropriation to any other appropriation shall be made only by a majority vote of the members of the Council. The funds thus appropriated shall be used only for the purposes designated by the Council. Section 7.11_ FUNDS TO $F KEPT. There shall be maintained in the City Treasury a classification of funds which shall provide for a general fund for the payment of such expenses of the City as the Council may deem proper, and such other funds as may be required by statute, ordinance or resolution. The Council shall have full power by ordinance or resolution to make interfund loans, except from trust and agency funds, as may be deemed necessary and appropriate from time to time. The Council shall have full authority by ordinance or resolution to make permanent transfers between all funds which may be created, provided that such transfers are not inconsistent with the provisions of relevant covenants, the provisions of this charter or State statute. CHAPTER 8 PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS Section 8.01. POWER TO MAKE IMPROVEMENTS AND LEVY ASSESSMENTS. The City shall have the power to make any and every type of public improvement not forbidden by the laws of this State and to levy special assessments for all or any part to the cost of such improvements as are of a local character, pursuant to the laws of the State of Minnesota. Section 8.02. ASSESSMENTS FOR SERVICES. The Council may provide by ordinance that the cost of snow, rubbish or weed removal, and sprinkling or any other service to streets, sidewalks, or other public property, or the cost of any service to other property, undertaken by the City may be assessed against the property benefited and collected in like manner as are special assessments. CHAPTER 11 PUBLIC OWNERSHIP AND OPERATIONS OF UTILITIES Section 11.01. ACOUISITION AND OPERATION OF UTILITIES. The City may own and operate any gas, water, heat, power, light, telephone or other public utility for supplying its own needs for utility service or for supplying utility service to private consumers or both. It may construct all facilities reasonably needed for that purpose and may acquire any existing utility properties so needed; but such acquisition action may only be taken by an ordinance, approved by a majority of the electors voting thereon, at a general or special election. The operation of all public utilities owned by the City shall be under the supervision of the City Manager. Section 11.02. RATES AND FINANCES_ Upon recommendation made by the City Manager or upon its own motion, the Council may fix rates, fares and prices for municipal utilities, but such rates, fares and prices shall be just and reasonable. The Council shall endeavor to make each municipal utility financially self sustaining and shall not use any municipal utility operation directly or indirectly as a general revenue producing agency for the City. Before any rates, fares or prices for municipal utilities shall be fixed by the Council, the Council shall hold a public hearing on the matter in accordance with Section 11.06. The Council shall prescribe the time and the manner in which payments for all such utility services shall be made, and may make such other regulations as may be necessary, and prescribe penalties for violations of such regulations. FINANCIAL MANAGEMENT POLICIES III. FINANCIAL MANAGEMENT POLICIES A. Capital Improvement Budget Policies 1. The City will make all capital improvements in accordance with an adopted Capital Improvements Budget. 2. The City will develop a multi -year plan for capital improvements and update it at least biennially. 3. The City will enact an annual Capital Budget based on the multi -year capital improvement plan. Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in Capital Budget projections. t 4. The City will coordinate development of the Capital Improvement Budget with the development of the operating budget. Future operating costs with new capital improvements will be projected and included in operating budget forecasts. 6. The City will project its equipment replacement and maintenance needs for the next several ears and will update this projection each Y Pd ear. From this P J Y projection, a maintenance and replacement schedule will be developed and followed. B. Revenue Policies 1. The City will attempt to maintain a diversified and stable revenue system to shelter it from short-run fluctuations in any revenue source and to minimize property taxes. 2. The City will estimate its annual revenue by an objective conservative analytical process. 3. The City will project revenues for the next three years and will update this projection annually. Each existing and potential revenue source will be reexamined annually. 6. Each year the City will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other cost increases. 7. The City staff will recommend revised user fees with review by the City Council on an annual basis, to adjust for the effects of inflation on the City's cost of providing services. 8. The City will set fees and user charges for each Enterprise Fund, such as Water and Sewer, at a level which fully supports the total direct and indirect costs of the activity. Indirect costs include the cost of annual depreciation of capital assets. 9. Whenever user charges and fees are determined to appropriate for City services, those charges and fees will generally be established at a level which will recover the full cost of providing the service, including administration costs. C. Debt Policies 5. Total debt service for General Obligation debt will not exceed five percent of total annual locally generated operating revenue in the general, special revenue, and proprietary funds. 8. The City will not incur debt to support current operations. D. Reserve Polices 1. The City will maintain an undesignated and unreserved General Fund balance in an amount determined by applying the Adequate General Fund Balance Policy Formula as established by the City Council. The formula shall be reviewed annually by the City Council. The formula shall be designed to establish a fund balance at a level which is sufficient to avoid issuing debt to meet current operating needs. 2. If the City Council deems it appropriate to reduce fund balances for the portion above the formula amount, such reductions shall not exceed 50% of the excess for one year. H. Operating Budget Policies 1. In accordance with Chapter 7, Section 7.06 of the City Charter, the total sum appropriated in the General Fund annual budget shall be equal to the total estimated General Fund revenue and the allocated General Fund balance. 2. The City will pay for all current expenditures with current revenues. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future year's revenues, or rolling over short-term debt, or that rely on accumulated fund balances to meet current obligations. 3. The City will annually appropriate a contingency appropriation in the General Fund budget, not to exceed five percent of the total budget, to provide for unanticipated expenditures of a non recurring nature. 4. The City Manager, when submitting the Proposed Budget to the City Council, shall submit a balanced budget in which appropriations shall not exceed the total of the estimated General Fund revenue and the fund balance available after applying the Adequate Fund Balance Formula. 5. Prior to adopting the General Fund Annual Budget, the City Council shall review the Adequate General Fund Balance Policy Formula. 6. In the event that there is a shortfall of revenues in a current year budget, the City Manager may recommend the use of a portion of the General Fund balance not to exceed the amount available after deducting amounts reserved for items not readily convertible to cash or reserved for working capital or already appropriated to the General Fund current budget as shown on the most recent Adequate General Fund Balance Policy Formula as established by the City Council. 7. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. 8. The budget will i 1 provide for adequate funding of all retirement systems. 9. The City will maintain a budgetary control system to assist in adhering to the budget. 10. The City administration will prepare regular monthly reports comparing actual revenues and expenditures to the budgeted amount. 11. Each year the City will update expenditure projections for its Enterprise Funds for the next three years. Projections will include estimated operating costs of future capital improvements included in the Capital Budget. 12. The Operating Budget will describe the major goals to be achieved, and the services and programs to be delivered for the level of funding provided. 13. Where possible, the City will integrate performance measurement and productivity indicators with the budget. 14. Enterprise funds shall 1 be budgeted to have positive net income plus a sufficient margin to provide for replacement cost of property, plant, and equipment. Tax Computation Tax Capacity 2001 State Rates 2000 State Rates 1 st $76,000 1.00% 1 st $76,000 1.00% $76,000 1.65% $76,000 1.65% Average Market Value $105,600 $76,000 1.00%: $29,600 1 .65_ $488 Tax Capacity $1,248 City Tax Rate City Levy/Total Tax Capacity of all Property Taxes Rate X Capacity Taxes $105,600 home in 2000 2001 Year Rate Cap acity Citv Taxes 2001 35.996% $1,248 j $449.37 2000 35.317% $1,248 $440.90 $8.48 Impact of Increased Value: Taxes on Average home 2 000 to 2001 Ave. Value Cap acity Citv Taxes 2001 $105,600 $1,248 $449.37 2000 $90,100 $993 $350.57 Difference $15,500 $256 $98.80 Impact of Police Fire Bonds Taxes based on Market Value rather than tax capa Rate Tax Market Value $105,600 0.06187% $65.33 Total City Tax General Tax Police Fire Bond Tax Example: Value $105,600 General Tax $449.37 Police Fire Bond $65.33 $514.71 1 Genera.. Fund Levies 1996 2001 Millions 0 2 4 6 S 1996 1 1997 1 1998 1 1999 1 2000 1 2001 r Gen. Fund &debt) ■Police Fire Bonds COMPARISON OF THE BROOKLYN CENTER PROPERTY TAX BASE BY PROPERTY TYPE 1996 TO 2001 TAX YEARS VALUATION TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE PERCENTAGE TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE VALUATION CHANGE PROPERTY 1996 MARKET OF TOTAL 1996 1997 MARKET OF TOTAL TOTAL PAY 1996 OF TOTAL 1999 MARKET OF TOTAL 2000 MARKET OF TOTAL 2001 MARKET OF TOTAL CHANGE (Percent) TYPE VALUE VALUE VALUE 1997 VALUE MARKET VALUE 1996 VALUE VALUE 1999 VALUE VALUE 2000 VALUE VALUE 2000 VALUE (Dollars) 00 -01 00 -01 APARTMENT $78,007,300 8.00% $77,583,600 7.8% $80,218,400 7.94% $95,965,700 8.85% $104,757,700 8.99% $115,739,700 8.82% $10,982,000 10.48% COMMERCIAL $249,580,000 25.59% $234,469,700 23.7% $231,244,700 22.89% $249,677,200 23.01% $264,071,300 22.67% $276,534,100 21.07% $12,462,800 4.72% INDUSTRIAL $47,436,100 4.86% $52,062,400 5.3% $55,653,800 5.51% $64,265,800 5.92% $68,639,200 5.89% $82,945,500 6.32% $14,306,300 20.84% RESIDENTIAL $600,068,700 61.52% $626,223,100 63.2% $642,788,600 63.63% $674,752,700 62.19% $727,068,100 62.42% $837,022,400 63.77% $109,954,300 15.12% FARM $251,900 0.03% $254.500 0.0% $264,500 0.03% $264,500 0.02% $265,000 0.02% $320,000 0.02% $55,000 20.75% TOTALS $975,344,000 $990,593,900 $1,010,170,000 $1,084,925,900 $1,164,801,300 $1,312,561,700 100.00% $147,760,400 12.69% TAX TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE PERCENTAGE TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE TOTAL PAY PERCENTAGE TAX CAPACITY CAPACITY PROPERTY 1996 TAX OF 1996 TAX 1997 TAX OF 1997 TAX TOTAL PAY 1998 OF 1998 TAX 1999 TAX OF 1999 TAX 2000 TAX OF 2000 TAX 2001 TAX OF 2001 TAX CHANGE CHANGE TYPE CAPACITY BASE CAPACITY BASE TAX CAPACITY BASE CAPACITY BASE CAPACITY BASE CAPACITY BASE (Dollars) (Percent) APARTMENT $2,580,917 11.39% $2,509,152 11.2% $2,205,129 10.62% $2,012,543 10.08% $2,058,831 9.81% $2,252,963 9.75% $194,132 9.43% COMMERCIAL $11,362,705 50.15% $10,501,922 47.0% $9,011,692 44.22% $8,472,695 42.43% $8,736,524 41.64% $9,163,365 39.68% $426,841 4.89% INDUSTRIAL $2,133,402 9.42% $2,345,450 10.5% $2,149,374 10.55% $2,181,557 10.93% $2,262,719 10.79% $2,742,258 11.87% $479,539 21.19% RESIDENTIAL $6,577,487 29.03% $6,965,148 312% $7,007,522 34.39% $7,297,350 36.55% $7,918,031 37.74% $8,933,593 38.68% $1,015,562 12.83% FARM $3,779 0.02% $3,818 0.0% $3,703 0.02% $3,306 0.02% $3.180 0.02% $3,450 0.01% $270 8.49% TOTALS $22,650,290 $22,325,490 $20,377,420 $19,967,451 $20,979,285 $23,095,629 100.00% $2,116,344 10.09% NOTE: Payable 2001 tax capacity and valuation totals are based on values as of October 5, 2000. Final adjustments due to administrative change orders, tax court stipulations and abatements are not reflected. The taxable residential valuation for payable 2001 is $711,337,100. This reflects a loss of $54,921,500 in taxable value due to Limited Maket Value and This Old House Exclusions. Prepared by Brooklyn Center Assessors Office M M M M r M r M M M M M M M oo, 1999 vs 2000 VALUATION CHANGES FOR BROOKLYN CENTER RESIDENTIAL PROPERTIES Payable 2000 TO 2001 PERCENTAGE OF NUMBER OF PERCENTAGE OF CHANGE PARCELS RESIDENTIAL PARCELS -34 TO -20 2 0.03% -19 TO -10 2 0.03% -9 TO -1% 8 0.1% NO CHANGE 63 0.9% +1% TO +5% 203 2.8% +6% TO +10% 716 9.9% +11 TO +20% 5,348 73.9% 1 +21 TO +30 831 11.5% +31 TO +40% 57 0.8% +41 TO +50% 6 0.1% TOTAL 7,236 100.0% Parcels with increasing alues 7 99.0% g ,161 Parcels with an increase of more than 10% 6,242 86.3% Parcels with an increase of more than 20% 894 12.4% Parcels with declining values 12 0.2% Note: Approximately 89 of all residential properties in Brooklyn Center will have a taxable market value that is less than the assessed market value for the 2000 payable 2001 assessment. 02/06/2001 1997 THRU 2001 GROWTH IN MEDIAN RESIDENTIAL ASSESSED VALUE AND TAX CAPACITY AVERAGE SINGLE FAMILY VALUE AND TAX CAPACITY TAX YEARS 1997 to 2001 Percentage Tax Ca Percentage Median Value Change pacity Change Single Family Residential $77,700 $834.00 Payable 1997 Single Family Residential $80,000 2.96% $842.50 1.02% Payable 1998 Single Family Residential $84,000 5.00% $903.00 7.18% Payable 1999 Single Family Residential $90,100 7.26% $992.65 9.93% Payable 2000 Single Family Residential $105,600 17.20% $1,248.40 25.76% Payable 2001 02/06!2001 Tax Capacities 12 Ill x r 1996 s 1997 6 1998 1999, is 2000 E 2001 4 I 2 1 I' 0 Apartment Industrial Farm P 'cnn Commercial Residential Market Values 900 800 700 600 is 1996 N 500 1997 1998 7 400 1999 0011 300 00 i i 100 i 0 Apartment Industrial Farm Commercial Residential t Market Value 1996-2001 1400 1300 1200 Market Value mom 11.00 1000 900 i 1996 1997 1998 1999 2000 2001 Tax Capacity p Y 1996-2001 23500 23000 22500 22000 rA 21500 Tax Capacit 21000 20500 20000 19500 1996 1997 1998 1999 2000 2001 Tax Capacity 2001 2000 Tax Capacity Commercial Commercial 39.7% 1 41.6% Apartment Apartment 9.8% 9.8% a Industrial 11.9% Industrial 10.6% r Residential -mil Residential 38.7% 37.7% 1999 Tax Capacity 1998 Tax Capacity Commercial 42A 4% Commercial 44.2% Apartment 10.1% Apartment 10 Industrial 10.9% s Industrial y 10.5% Residential 36.6% Residential 34.4% Tax Capacity 1997 Tax Capacity 1996 Commercial 47.0% Commercial 50.2% Apartment Apartment 11.2% 11.4% six 1 al 10.5 %Residential Residential 31.2% Industrial 29.0% Tax Capacity Rates, Rate Commercial/Ind Res: 1st Rate Res. Top Rat Apartment o 0 0 4.60% 3.40 /o 1996 1.00 2.00 /o 4.60% 3.40% 1997 1.00% 2.00% 4.00% 2.90% 1998 1.00% 1.85% 0 3.50% 2.50% 1999 1.00% 1.70% 2000+ 3.40% 2.40% 2001 1.00% 1.65% HISTORICAL COMPARISON OF BROOKLYN CENTER TAX RATE CITY RATE with CITY RATE AS A PERCENTAGE OF CITY MARKET TAX YEAR EDA levy TOTAL RATE VALUE RATE 1997 32.875 23.7% To 25.2% 1998 35.214 23.6% To 26.0° 0.07668% 6 /o /o 1999 36.998 25.2% To 27.7% 0.07162% 2000 35.317 25.8% To 27.6% 0.06691% 2001 36.740 26.4% To 28.4% 0.06187% 02/07/200111:12 AM RESIDENTIAL SALE INFORMATION FROM REALTORS MLS SYSTEM YEAR NUMBER OF AVERAGE CHANGE MEDIAN SALE CHANGE SALES SALE PRICE PRICE 1994 345 $78,878 $78,572 1995 288 $82,583 4.70% $81,900 4.24% 1996 310 $85,153 3.11% $85,000 3.79% 1997 313 $88,620 4.07% $88,900 4.59% 1998 322 $98,074 10.67% $96,950 9.06% 1999 323 $115,439 17.71% $120,500 24.29% 2000 118 $128,456 11.28% $143,948 19.46% First six months sales data only, sale information includes river and lake sales. Average January 1998 assessed value of single family homes in Brooklyn Center was $84,000. Average January 1999 assessed value of single family homes in Brooklyn Center was $90,100. Average January 2000 assessed value of single family homes in Brooklyn Center was $105,600 02/07/2001 wm wo 00 00 00 LATER MN. /s B'RO c R TAX BASE CIT`(O pF THE PROPS PE C4MP Y PRO T 1 B 1096 TO 200 percentage of R y TYPE of percentage or Tax Base for pFtOPE 200118 x p for Tax ease es percenase for Tax Bas 20QQ Tax 9750/0 APARTMENT to a of perc Ba a for Tay. axe$ 1(J99 g,81% MM ERCIA►- 9 p cen Tax Base f T 1997 Tax 19 10.48 39.68% GO p ROpERTY 996 Taxe 11.26°!0 10.82% 42,43°/0 4164% 11.870/0 INDUSTR ►A� TypE T 11.48% 7 -000/0 44.06 /0 10 g3olo 10.79% ,38,68 /o RESIDENTIA�- TMEN 4 p,PA'R 50.18 °l0 10,61% 37 7 f 0 PAM GoM MER CIAi- 10.49 /0 36,55% 37.74% 6,55% 0.02 /0 Fp 9.38% 34.49 l 0 0.02 /a .TOTp►•S INS TRIAi- 31.210/0 0.02 l0 100.40 0 VS 28.95 0.02% 100. RE ENTIAL 0. 02 0 100. 010 p.02 10Q.00 °!a anY ch g by the 2 000 gID 0 t an RM 0 1A00.0010 000 and s�'te tax rates prior FA 100.00 TOT a ssessm ent totals as °f O 5, 2 le 2001 tax base's based °n p legislature. General Fund Expenditures General Fund Expenditures HMI ]1MN1 Pwkbwly Pudic Safety, Ger�era1Cwernment 104% P.rea Pdice Pre SwdE calf Sp% Tnnskrs1 Samtt r�wieryp..ny.�a 'Y f Cgnmuni 4 Devalgxnent TranslMSto Capital Prgecis tr.aw.rr+rm l'wi�n 4.'!% 33 uercrex.e lMall« 222% Dept. kaa MMy.n.la fl "kManagement G�a2xTaue�. 1 2 `Camenti&Tourism Public WOrkz 2.1% PuMy� �1B% 1 Parkz flacreatian ��91f 15.7% ayt 5 «ial Services D6% General Fund Expenditures I General Fund Expenditures 199H i IY9N Pudic %M' Public 35.5S% 3598 General tmae.nment ce.rt.a�cwe.����.�, ms% Police fire B 0 5.2% fta Pd ce fue Bantls Tran rs to Debt S- 54% T.auzle.s w Deol Se v re CammmitYDevelga«nt Trenalerst Captal Prgects t.)9'' 45% 28R d Lwnmuni Ocvelopment Transfers to Captal Protects Unsllo Daft 6% 21% 26% Unall« 7 Dept flisx Management 2Jt flifk Management Comene4n Twnsm 1 1 1.8% Cament�an Twnsm Public Works 1 6% 3848 Parka 157% tian Pu 1. 0-% Social 5ervrcesf 1S1R 188 parks &8ecreehm 06% Social Services IS6t O6% General Fund Expenditures 1'nT Purim s- 3e o% W Ip 1 T General G«emment 11.1% TranaWS Dad Sarvitt ComrWnitY DevMOpment 96% c Tr.naerfroc.PitN Prq «ta Unalla Oept. 1.6R flick Mamgament 1.3% Cornantion Taunfm Pudic W«ks 16% 18.3% Parks flecreation social semcea/ 179R Dfi% I APITAL IMPROVEMENT P ROGRAM 2001 2005 b The Capital Improvement Program (CIP) is a planning I `i document. It is intended to serve as a summary of the physical improvements 1 proposed to carry out the yy City s strategic and comprehensive plans. i December, 2000 i aloref tiRE1El"YN 6G°.l idF 2001 -2005 CAPITAL IMPROVEMENTS PROGRAM 1 TABLE OF CONTENTS Page Introduction 1 t Public Utilities Water Utility 11 Sanitary Sewer Utility 13 Storm Drainage Utility 16 Streets, Sidewalks, and Trails Streets 18 Sidewalks and Trails 21 Parks, Public Facilities, and Capital Equipment Parks 23 Centerbrook Golf Course 26 Government Buildings 27 Miscellaneous Equipment 28 I TABLES Table 1: Summary By Functional Area 5 Table 2: Summary By Fund 7 Table 3: Summary By Function and Fund 9 Table 4: 2001 Projects 10 Table 5: Water Utility Projected 5 Year Balance 12 Table 6: Water Utility Facilities Future Maintenance or Replacement Needs 13 Table 7: Sanitary Sewer Utility Fund Projected 5 Year Balance 15 Table 8: Sanitary Sewer Utility Facilities Future Maintenance or Replacement Needs 15 Table 9: Storm Drainage Utility 5 Year Projected Balance 17 Table 10: Neighborhood Street and Utility Improvement Program Progress 19 Table 11: Municipal State Aid Fund 5 Year Projected Balance 20 Table 12: General Fund Contributions to Street Projects 5 Year Projected Balance 21 Table 13: Local State Aid Fund 5 Year Projected Balance 22 Table 14: Parks Facilities Future Maintenance or Replacement Needs 25 Table 15: Golf Course Fund 5 Year Projected Balance 26 Table 16: Capital Improvement Fund 5 Year Projected Balance 29 FIGURES Figure l: By Functional Area 6 Figure 2: By Funding Source 8 APPENDIX Table A: Water Utility Al Map A: Water Facilities A2 Table B: Sanitary Sewer Utility A3 Map B: Sewer Facilities A4 Table C: Storm Drainage Utility A5 Map C: Drainage Facilities A6 Table D: Sidewalk and Trail Improvements A7 Map D: Sidewalk Trail Facilities A8 Table E: Park Improvements A9 Map E: Park Facilities All Table F: Public Buildings Improvements Al2 Map F: Public Buildings A13 Table G: Street Improvements A14 Map G: Street Improvement Projects A19 2001 -2005 CAPITAL IMPROVEMENTS PROGRAM INTRODUCTION The Capital Improvement Program CIP is a planning document. It is intended to serve as a P P g (CIP) P g summary of the physical improvements proposed to carry out the City's strategic and comprehensive plans. The CIP presents a schedule of improvements and an evaluation of the community's financial capabilities, as well as its goals and priorities. In such a way, the community can be assured that it is adequately prepared to meet the demands on its financial resources in the coming years. No document or planning process, however, can anticipate all contingencies or opportunities. Certainly not all of the capital improvements to be undertaken during this time period are known at this time. Rather, the information contained in these tables represents a best estimate of improvements and their costs based on present knowledge and expected conditions. The CIP is a flexible planning tool that provides a means to determine which projects are of highest priority. The City can be responsive to opportunities because it has available a comprehensive listing of its needs which can be evaluated and reprioritized if necessary to take into account new or changing situations. For the purposes of this report, a capital improvement can be defined as any major non recurring expenditure or any expenditure for physical facilities of government. Typical expenditures are the cost of land acquisition or interest in land; construction of buildings or other structures; construction of roads, utilities, or park improvements; and pursuit of community development activities. Most capital improvements are typically funded from revenue sources other than the General Fund. Maintenance of these improvements is primarily funded by the General Fund. The CIP is directly linked to the goals and policies, land use and community facility sections of the Comprehensive Plan, since these sections indicate general policies of development, redevelopment, and the maintenance of the community. Consequently, the primary objective of the CIP is to integrate the specific goals, policies, and recommendations contained in the City's plan with its capability to pay for and maintain capital improvements. Meeting Strategic and Annual Goals The City's Comprehensive Plan presents the framework for programming, development and redevelopment within the community. This Comprehensive Plan identifies several general community goals. Carve out a unique and desirable niche in the Twin Cities by capitalizing on physical attributes such as: location, highway and bus access; sound and diversified housing stock; vibrant mixed use center; attractive Brooklyn Boulevard Corridor; and interconnected park and open space system. Proiects consistent with this goal are: Completion of park upgrades including playground equipment replacement, shelter renovations and replacement, and addition of amenities and linkages to regional parks. City participation in a Hennepin County street improvement project providing a major upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and coordinating with redevelopment and enhancement projects. Gain an increased sense of unity and place by: retrofitting the public elements of the neighborhoods; focusing and linking these neighborhoods toward an intensified, mixed use retail- office- residential -civic core; making major street corridors and other public spaces highly attractive; and celebrating diversity. Projects consistent with this goal are: The continuation of a systematic program of neighborhood street and utility improvement projects designed to upgrade neighborhood infrastructure and improve the appearance of Brooklyn Center neighborhoods; Landscaping and enhancement projects on Brooklyn Boulevard, Cl? 10 and Xerxes Avenue adjacent to Brookdale; and the industrial park north of I- 941 694r and A focus on the redevelopment of mature commercial sites by assisting in the construction of infrastructure improvements, such as regional storm water ponds. Dever positive Develop a pos ve public image and strong community esteem. Projects consistent with this goal are: Construction of an addition to the Community Center and rehabilitation of the existing Community Center and City Hall facilities to provide attractive and functional places for recreational programming, city services, and community gatherings. Provide cooperative leadership and sound management. Projects consistent with this goal are: Continued maintenance and repair of the City's infrastructure, such as: painting and repairing well houses and water towers, rehabilitating sanitary sewer lift stations, repairing storm sewer outfalls; repairing sidewalks and retaining walls; sealcoating streets and trails; and replacing and rehabbing facilities at city parks. These major projects focus on maintaining a high quality of life and neighborhood focus and on redeveloping the community. The program provides for the continuation of the high level of public services which Brooklyn Center has come to expect and to enjoy. Projects in this CIP are also consistent with the City Council's 2001 Goals. These include: Goal 1: Support Brookdale Redevelopment Projects consistent with the goal are: Addition of streetscaping on CR 10 and Xerxes Avenue to enhance the attractiveness of the commercial area. Goal 2: Continue and Improve Code Enforcement and Compliance Activities Projects consistent with the goal are: Provide leadership by continuing a high standard of maintenance and enhancement. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 2 Goal 3: Increase Proactivity Towards Fighting Crime Projects consistent with the goal are: The continuation of a systematic program of neighborhood street and utility improvement projects as well as park improvements designed to upgrade neighborhood infrastructure and foster pride in place. Goal 4: Actively t evard Redevelopment Suppor Northeast Corner of 69th Avenue and Brooklyn Boul p Projects consistent with the goal are: City participation in a Hennepin County street improvement project providing a major upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and coordinating with redevelopment and enhancement projects. Goal 5: Continue Planning for and Beginning Construction of Community Center and City Hall Work Protects consistent with the goal are: Construction of an addition to the Community Center and rehabilitation of the existing Community Center and City Hall facilities to provide attractive and functional places for recreational programming, city services, and community gatherings. Goal 6: Continue and Implement Long -Term Financial Planning Protects consistent with the goal are: The CIP itself is a very effective long -term planning tool. 1 Goal 7: Support and Promote Major Road and Street Improvement Projects Protects consistent with the goal are: City participation in a Hennepin County street improvement project providing a major upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and coordinating with redevelopment and enhancement projects. City participation in Segment 4 of the TH 100 Improvements, including the relocation of utilities as necessary, and the improvement of local streets and Twin Lake Park. Goal 8: Plan for Destination Parks Projects consistent with the goal are: Completion of park upgrades including playground equipment replacement, shelter renovations and replacement, and addition of amenities and linkages to regional parks in accordance with the adopted Destination Park Plan. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 3 Goal 9: Support and Expand Joslyn Site Development Projects consistent with the goal are: Completion of neighborhood street and utility as well as park improvements in the vicinity of the Joslyn Site, to integrate the redevelopment into the neighborhood and reduce adverse impacts. Goal 10: Continue Traffic Calmin g P Efforts and Expand Information Available to the Public Projects consistent with the goal are: The continuation of a systematic program of neighborhood street and utility improvement projects designed to upgrade neighborhood infrastructure and to provide an opportunity for neighborhood dialog regarding the most appropriate traffic calming measures. Goal 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's Vision for the Future; and, Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life Projects consistent with the goal are: The continuation of a public process to review and comment upon proposed improvement projects, through neighborhood informational meetings, public hearings, and publication in the City newsletter. The Plan The detailed tables of proposed improvement projects are organized by functional area for example: water system improvements, park upgrades, street projects, etc. The CIP begins with a series of summary tables and graphs showing the overall level of expected need and funding requirements. A summary of the proposed capital improvements by functional area for the five year period of 2001 through 2005 is shown in Table 1. A summary by funding source is shown in Table 2. Table 3 details the cost by funding source for the proposed improvements, grouped by functional area. Table 4 shows the projects proposed for consideration in 2001. All costs shown are best estimate of future costs based on 2000 estimated costs. It must be understood that the scheduling of various improvements, especially those that are related to development or redevelopment, can change substantially from year to year. However, the overall level of improvements shown in this CIP represents the best judgment of what is necessary to maintain infrastructure in good condition, and to provide those facilities which are necessary to support public services through the year 2005. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 4 TABLE 1 Capital Improvement Program Summary by Functional Area PUBLIC UTILITY IMPROVEMENTS: Water Utility Capital Projects $115,558 $85,000 $0 $150,000 $0 $0 Sanitary Sewer Utility Capital Projects 423,500 10,000 0 300,000 0 0 Storm Drainage Utility Capital Projects 356,060 50,000 150,000 100,000 25,000 125,000 SUBTOTAL $895,118 1 $145,000 $150,000 1 $550,000 $25,000 1 $125,000 SIDEWALK/TRAIL IMPROVEMENTS: Off Street Trails $55,500 $120,000 $0 $25,000 $100,000 $0 Sidewalks 30,000 65,000 50,000 25,000 0 25,000 SUBTOTAL 1 $85,500 1 $185,000 1 $50,000 1 $50,000 1 $100,000 $25,000 PARK IMPROVEMENTS $231,759 $383,800 $368,245 $335,000 $334,593 $323,810 PUBLIC BUILDINGS $1,000,706 $3,438,495 $67,800 $171,020 $466,000 $430,152 STREET IMPROVEMENTS: Signals $0 $40,000 $250,000 $0 $0 $0 State Aid Street Projects 2,406,451 1,602,938 0 0 390,000 0 Neighborhood Street Projects 4,265,364 4,438,582 7,172,721 2,204,256 3,167,580 2,029,417 Commercial Street Projects 188,748 0 809,239 0 0 0 Landscaping 0 0 300,000 0 200,000 0 SUBTOTAL $6,860,563 $6,081,520 1 $8,531,960 1 $2,204,256 1 $3,757,580 1 $2,029,417 GRAND TOTAL $9,073,645 $10,233,815 $9,168,005 $3,310,276 $4,683,173 $2,933,379 Center p1 -205 City 20 of Br t Prog ram, ital lmp tional A rea CaP By Fu. �o blic Buildings State Aid PU water T 15°10 a"ks Streets 10/0 Sew er Sidew 7010 Sanitary 1°10 1 P 6% Storm Drainage IN 101 0 r hborh Neig Street E WW i m roVe rr'ents P �ppoS�d 1 P 68% -�Ota� 1(gaC 3�,32$ too e b 00 Ow 00 TABLE 2 Capital Improvement Program Summary by Fund 09 -Feb- 01 €2Q�f1~`�� ��i�..................................... �0�................................... ��0�................................... ..04........................... .......2...05.................. WATER UTILITY $877,369 $1,128,540 $1,295,945 $525,728 $693,508 $375,728 SANITARY SEWER UTILITY $1,189,500 $775,600 $1,223,640 $654,765 $661,649 $354,765 STORM DRAINAGE UTILITY $785,275 $576,917 $959,653 $478,405 $517,323 $336,078 MSA- REGULAR $847,004 $460,499 $1,588,463 $74,840 $537,100 $0 MSA LOCAL ACCOUNT $1,360,075 $282,288 $147,694 $50,000 $55,000 $25,000 SPECIAL ASSESSMENTS $1,297,078 $1,025,973 $2,283,880 $318,100 $1,021,906 $572,879 CAPITAL IMPROVEMENTS FUND $1,221,465 $3,808,495 $391,045 $496,020 $567,593 $723,962 GENERAL FUND: STREET CONSTR $734,881 $1,194,540 $1,232,684 $702,418 $621,094 $514,967 GOLF COURSE FUND $11,000 $13,800 $45,000 $10,000 $8,000 $30,000 LIQUOR STORE FUND $0 $0 $0 $0 $0 $0 TIF FUNDS $700,000 $0 $0 $0 $0 $0 GENERAL OBLIGATION BONDS $0 $0 $0 $0 $0 $0 OTHER GOVERNMENTS /FUNDS $50,000 $967,163 $0 $0 $0 $0 GRAND TOTAL $9,073,647 $10,233,815 $9,168,005 $3,310,276 $4,683,173 $2,933,379 A City of Brooklyn Center Capital Improvement Program, 2001 -2005 By Funding Source Storm Drainage Special Utility Assessments Sanitary Sewer 9% 17% Utility g 12% b Other Funds 3% Water Utility Capital Improvements Fund Golf o 17 /o Course MSA Fun d Regular Local General Fund 6% o 3% 14 Other Funds Includes State Total 5 Year Proposed Expenditures Grants, I STE A, etc. $30,328,648 M M M M M M r TABLE 3 Capital Improvement Program Summary By Function and Fund 09- Feb -01 €2adQ €�]D1 €2C €tlt3 i !2QOii €5 PUBLIC UTILITY IMPROVEMENTS: Water Utility $115,558 $85,000 $0 $150,000 $0 $0 Sanitary Sewer Utility 423,500 10,000 0 300,000 0 0 Storm Drainage Utility 256,060 50,000 150,000 100,000 25,000 125,000 NSP TIF /Other Govts /Capital Improvements Fund 100,000 0 0 0 0 0 SUBTOTAL $895,118 $145,000 $150,000 $550,0001 $25,000 $125,000 SIDEWALK /TRAIL IMPROVEMENTS: TRAILS Local State Aid $5,500 $60,000 $0 $25,000 $100,000 $0 Trail grant 50,000 60,000 SIDEWALKS Local State Aid 30,000 65,000 50,000 25,000 0 25,000 SUBTOTAL $85,500 $185,000 $50,000 $50,0001 $100,000 $25,000 PARKIMPROVEMENTS Capital Projects Fund $220,759 $370,000 $323,245 $325,000 $326,593 $293,810 Golf Course Fund /Other Funds 11,000 13,800 45,000 10,000 8,000 30,000 SUBTOTAL $231,759 $383,800 $368,245 $335,0001 $334,593 $323,810 PUBLIC BUILDINGS Capital Improvements Fund $1,000,706 $3,438,495 $67,800 $171,020 $241,000 $430,152 Water Utility 0 0 0 0 112,500 0 Sanitary Sewer Utility 0 0 0 0 112,500 0 Other Governments 0 0 0 0 0 0 GO Bonds 0 0 0 0 0 0 SUBTOTAL $1,000,706 $3,438,495 $67,800 $171,0201 $466,000 $430,152 STREET IMPROVEMENTS MSA Regular $847,004 $460,499 $1,588,463 $74,840 $537,100 $0 MSA Local 1,324,575 157,288 97,694 0 (45,000) 0 Water Utility 761,811 1,043,540 1,295,945 375,728 581,008 375,728 Sanitary Sewer Utility 766,000 765,600 1,223,640 354,765 549,149 354,765 Storm Drainage Utility 529,215 526,917 809,653 378,405 492,323 211,078 Special Assessments 1,297,078 1,025,973 2,283,880 318,100 1,021,906 572,879 Special Assessment Constr Fund 734,881 1,194,540 1,232,684 702,418 621,094 514,967 TIF Revenue 600,000 0 0 0 0 0 Other Governments 0 907,163 0 0 0 0 SUBTOTAL $6,860,565 $6,081,520 $8,531,960 $2,204,256 $3,757,580 $2,029,417 GRAND TOTAL $9,073,647 $10,233,815 $9,168,005 $3,310,276 $4,683,173 $2,933,379 TABLE 4 Capital Improvement Program 2001 Projects a 0 er.:.:.:.::.:.: .5anita:..:.:.::.:.:.�to�m.:.:. .t �rama�e l :ontib:: t; nds Assessor nt! .::::::::::f�erlular.:• �..:.:,Ldc l t41lty haae:: 4 s�ssmer�t: TOt�rL s Water Welihouse #4 addition 60,000 $60,000 Replace 16" gate valve at Centerbrook 25,000 $25,000 Sanitary Sewer Stabilize Mississippi River Interceptor 10,000 $10,000 Storm Drainage Miscellaneous structure improvements 50,000 $50,000 Sidewalks Trails Miscellaneous concrete 50,000 $50,000 Palmer Lake trails 60,000 60,000 $120,000 Remove Humboldt Ave tree grates 15,000 $15,000 Parks Centerbrook Golf Course 13,800 $13,800 Evergreen Park 230,000 $230,000 Grandview Park 100,000 $100,000 E Palmer Lake Park 40,000 $40,000 Public Buildings Civic Center remodelling 3,000,000 $3,000,000 Civic Center parking lots 325,000 $325,000 Central Garage exterior paintinc 75,000 $75,000 Assessments on City property 38,495 $38,495 Streets LED green bulb replacement 40,000 $40,000 Garden City North 1,194,540 758,000 50,000 810,840 765,600 497 267,973 $4,344,580 Brooklyn Boulevard 907,163 204,510 190,265 232,700 68,300 $1,602,938 Previous years' projects 0 255,989 (122,977) (39,010) $94,002 GRAND TOTAL $1,194,540 $980,963 $758,000 $3,808,495 $460,499 $282,288 $1,128,540 $775,600 $576,917 $267,973 $10,233,815 1. PUBLIC UTILITIES a. Water Utility The City's water utility provides service to about 8,900 connections in Brooklyn Center. Through cooperative agreements with the adjacent cities of Brooklyn Park and Robbinsdale, the water utility also provides service to about 100 border customers in those cities where Brooklyn Center has mains but those cities do not. About 12 homes in Brooklyn Center receive their water from the City of Minneapolis. The water utility finances all costs for water supply, distribution, operations and maintenance, and capital improvements. Revenues are generated through water use charges, connection charges, and special assessments. Revenues are also generated through the leasing of space on water towers to private companies for antennas. Use charges are adjusted annually based on a rate study analysis which reviews operations, maintenance, and construction costs and projected water demand. Substantial cash expenditures have been made from the water utility in the past few years. These expenditures are primarily cyclical in nature, such as painting and repairs to the three water towers and replacement of the SCADA system. In 1999, this cycle of larger scale improvements was completed, and it will be several years before items such as tower repainting come up again. The only significant annual expenditures during the "off cycle" years are associated with neighborhood street projects. In most cases, these represent repairs to the system, rather than substantial replacements. However, in 2000 -2002, the utility will likely replace most or all of the water main in the Garden City neighborhood, which historically has had water quality problems and maintenance issues. There are a few other neighborhoods which are known to have "hot" or corrosive soils where substantial replacements are likely to be required, such as the "Tangletown" area of the southeast neighborhood. As a result of these large capital expenditures, the balance in the fund has been reduced considerably. The target balance in this fund is $1 million. While current projections show the fund falling very close to that in the short term, in the long term the utility does bring the fund balance back up to an acceptable level. 5 Year Improvements Short term activities relate primarily to routine maintenance, and improvements associated with the Neighborhood Street and Utility Improvement Program. 1. Continue the routine well inspection and maintenance program to assure the continued functioning of the existing wells. 2. Rehabilitate the exterior and make a small addition to well house #4 to enclose electric facilities which are currently on the exterior of the building. This well house is adjacent to the Evergreen Park School playground. 3. Replace existing mains as necessary and make various water distribution system improvements to assure the system's ability to deliver needed capacities to all portions of the City during peak demand periods and for fire protection as a part of the Neighborhood Street and Utility Improvement Program. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 11 Table 5 WATER UTILITY FUND PROJECTED 5 YEAR BALANCE WATER UTILITY 2000 2001 2002 2003 2004 2005 Starting Balance (Net Current Assets) $2,822,155 $2,449,993 $1,814,508 $1,005,120 $1,054,224 $1,009,590 Revenue s Investment interest $141,108 $122,500 $90,725 $50,256 $52,711 $50,480 User fees 1,128,000 1,176,000 1,224,000 1,320,000 1,416,000 1,488,000 Other 135,000 175,000 180,000 185,000 190,000 195,000 Expenditures Capital outlays $877,369 $1,128,540 $1,295,945 $525,728 $693,508 $375,728 Wellhouse rehabilitation 76,500 60,000 Tower painting /repair 5,558 Street improvements 761,811 810,840 1,295,945 375,728 581,008 375,728 Brooklyn Boulevard 232,700 TH 100 relocation 150,000 Other 33,500 25,000 112,500 Debt service (NSP) 56,300 56,300 56,300 0 0 0 Operating costs $877,601 $924,144 $951,868 $980,424 $1,009,837 $1,040,132 Ending Balance (as per financial report) $2,449,993 $1,814,508 $1,005,120 $1,054,224 $1,009,590 $1,327,210 99 Change in fair market value ($45,448) Ending Balance (net of change in $2,495,441 $1,859,956 $1,050,568 $1,099,672 $1,055,038 $1,372,658 fair market value) Long -term Improvements Long -term improvements require detailed evaluation of capacity following the extensive distribution system improvements constructed in the past several years, and future water quality regulations. 1. In 1998, the periodic Water System Analysis study last conducted in 1989 "The Black and Veatch study was updated. The study concludes that Brooklyn Center's water supply system is adequate, and that no new wells or elevated storage need to be constructed. The emergency water interconnect with Brooklyn Park which was constructed in 1997 1s capable of supplying all Y P the City's average day demand should that need arise. An emergency generator capable of starting up a well was purchased in 1998, and electric control modifications were made to several of the wells at the time the adjustable speed drives were installed to accommodate the generator. Water modeling confirms that under most emergency scenarios, as long as the integrity of the distribution system is not breached, water adequate for serving average water needs and providing fireflow would be available. 2. The study also updated the estimated cost of an iron and manganese removal water treatment plant, should the City desire to construct such a facility. At this time there is no regulatory reason to do so, and alternative methods such as chemical treatment have kept complaints about City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 12 these naturally- occurring minerals to a minimum. Iron and manganese are not aesthetically pleasing in the water, but no health hazards have been identified as a result of their presence. It is estimated that a plant to remove iron and manganese, including an additional 1 MGAL ground storage, would cost between $6.7 -8 million. A suitable site in the City's well field is available, and is reserved for such a future use, and the water distribution system has been designed to accommodate a future plant with few adjustments. Research being conducted at the University of Minnesota suggests and water testing confirms that the levels of iron and manganese being pumped from the Jordan Aquifer are increasing and will continue to increase. It is likely that at some point in the near future, Brooklyn Center will have to consider an iron and manganese removal plant. 3. The following is a listing of major water utility facilities and future major maintenance or replacement needs: t Table 6 WATER UTILITY FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS FACILITY 1 YEAR BUILT 5 YEAR LONGTERM Well #2 (B Blvd) I 1959 1 2006: routine maintenance* I Routine maintenance as necessary Well #3 (at Tower #2) 1961 1 2001: routine maintenance I Routine maintenance as necessary Well #4 (Evergreen W) 1961 2005: routine maintenance Routine maintenance as necessary 2001: exterior rehab Well #5 (70th /Camden) I 1966 1 2002: routine maintenance I Routine maintenance as necessary Well #6 (69th/Emerson) 1965 1 2000: routine maintenance I Routine maintenance as necessary Well #7 (Evergreen E) 1970 1 2004: routine maintenance Routine maintenance as necessary Well #8 (Camden/Woodb) 1977 1 2006: routine maintenance Routine maintenance as necessary Well #9 (Camden N) I 1984 1 2005: routine maintenance Routine maintenance as necessary Well #10 (Camden S) 1990 1 2003: routine maintenance I Routine maintenance as necessary Tower #1 (France) I 1958 I Inspect coatings in 2006; rehab in 15 -20 years Tower #2 (Dupont) 1960 Inspect coatings in 2006; rehab in 15 -20 years Tower #3 (Centerbrook) I 1973 I Inspect coatings in 2006; rehab in 15 -20 years SCADA 1998 Periodically upgrade, replace when technologically obsolete "Routine maintenance" means the well is shut down and the pumps and shaft are removed and inspected and repaired as necessary. b. Sanitary Sewer Utility The City's sanitary sewer utility provides service to 8,780 customers in Brooklyn Center. Through cooperative agreements with Brooklyn Park and Robbinsdale the utility provides service to about 100 border customers in those cities where Brooklyn Center has mains but they do not. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 13 The sanitary sewer utility finances all costs for operations and maintenance and capital improvements through sewer use charges, connection charges and special assessments. Charges are adjusted annually based on a rate study analysis which reviews operation, maintenance, and construction costs, as well as sewage treatment charges from the Metropolitan Council Environmental Services (formerly Metropolitan Waste Control Commission), which provides wastewater treatment for the entire Twin City metro area. MCES charges account for about 3/4 the annual operating expenditure of the utility. Substantial cash expenditures have been made from the sanitary sewer utility in the past few years. These expenditures are primarily cyclical or one time in nature. In the past several years the utility has replaced the two primary lift stations, number 1 in Garden City Park and number 2 on Lyndale Avenue, and relined or replaced where possible a substantial amount of corrugated metal pipe which was used for some major interceptors in the late 1950s. In 2000, with the reconstruction of two smaller lift stations this cycle of larger scale improvements was completed, and it will be several years before major replacements come up again. Generally, the only significant annual expenditures during the "off cycle" years are associated with neighborhood street projects, for the replacement of mains as necessary. The only upcoming major projects are the possibility of a project to stabilize the bank of the Mississippi River adjacent to the Mississippi River interceptor between 66th and 67th Avenues, and relining the forcemain between lift station number 9 and Brookdale. As a result of these large capital expenditures, the balance in the fund has been reduced considerably. The target minimum balance in this fund is $950,000. While current projections show the fund falling below that minimum in the short term, in the long term the utility does bring the fund balance back up to an acceptable level. 5 Year Improvements Short term activities relate primarily to routine maintenance, and improvements associated with the Neighborhood Street and Utility Improvement Program. 1. Continue routine sewer televising and lift station inspection and maintenance program. 2. Replace any segments of sewer which have been identified as needing replacement by the television inspection program, and as necessary with the Neighborhood Street and Utility Improvement Program. It has been determined that almost one -half of the sanitary sewer pipe in the City is of the ungasketed, clay tile variety. This type of material is highly susceptible to root and groundwater infiltration. On average about half and sometimes all the sewer pipe in the Neighborhood projects has had to be replaced because of extensive root infiltration. Many individual services have also been replaced for the same reason. The projects identified in this 5 year plan are all in areas with known instances of root infiltration, so it is expected that replacements will be substantial. 3. Replace or reline the lift #9 forcemain from lift #9 (on the west side of Shingle Creek Parkway, across from the Brookdale Square shopping center) south along Shingle Creek Parkway, under CR 10, and across the Brookdale parking lot to the Brookdale trunk main. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 14 1 Table 7 SANITARY SEWER UTILITY FUND PROJECTED 5 YEAR BALANCE 1, 20M 2001 20M 20M 2004 2005 SANUARY SEWER UTILITY 1 Starting Balance (Net Current Assets) $1,332,556 $840,186 $803,444 $424,078 $603,011 $792,716 .Revenues Investment interest $79,953 $42,009 $40,172 $21,204 $30,151 $39,636 User fees 2,376,044 2,510,901 2,647,386 2,685,765 2,725,245 2,766,045 Other 1,000 1,000 1,000 1,000 1,000 1,000 F.xnenditures Capital Outlays $1,166,000 $775,600 $1,223,640 $654,765 $661,649 $354,765 Replace lifts #8 9 400,000 200•000 River line 10,000 Street improvements 766,000 765,600 1,223,640 354,765 549,149 354,765 TH 100 relocations 100,000 Other 112,500 Operating costs $373,367 390,053 $405,034 $420,628 $436,863 $453,765 MCES charge 1,410,000 1,425,000 1,439,250 1,453,643 1,468,179 1,482,661 Ending Balance (as per financial report) $840,186 $803,444 $424,078 $603,011 $792,716 $1,308,006 '99 Change in fair market value (26.098) Ending Balance (net of change in $866,284 $829,542 $450,176 $629,109 $818,814 $1,334,104 fair market value) L Tertl1.Lmprove Long term improvements relate specifically to replacement of major facilities. The following is a list of those facilities and their maintenance or replacement needs. Table 8 SANITARY SEWER UTILITY FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS FACILrrY YR BUILT 5 YEAR LONG TERM Lift Station #1. (Garden City) 1997 Monitor, maintain rehab as necessary Lift Station #2 (Lyndale) 1993 Monitor, maintain rehab as necessary Lift Station #3 (Palmer Lake) 1982 Maintain rehab as necessary. Review condition in 2012 Lift Station #4 (Queen 55th) 1990 Monitor, maintain rehab as necessary Lift Station #5 (Indiana 56th) 1990 Monitor, maintain rehab as necessary Lift Station #6 (France LakeB) 1988 Monitor, maintain rehab as necessary Lift Station #7 (Willow Lane) 1990 Monitor, maintain rehab as necessary Lift Station #8 (58th Shores) 2000 Monitor, maintain rehab as necessary Lift Station #9 (SCP) 2000 2003: replace forcemain Monitor, maintain rehab as necessary Lift Station #10 (Freeway) 1985 Maintain rehab as necessary. Review condition in 2015 SCADA 1998 Upgrade as necessary, replace when obsolete Program 2001 -2005 Page 15 City of Brooklyn Center Capital Imp rovement C. Storm Drainage Utility The City's storm drainage system consists of about 82 miles of storm sewer piping and a series of storm water detention ponds. The Local Water Management Plan has established a goal of constructing new and/or replacing old storm sewers plus adding additional storm water ponds to provide adequate drainage for a five year storm. The Plan also requires private developments to provide on- site drainage system and storage necessary to treat storm water and retain all drainage on -site for up to six hours after a five year storm. Substantial capital improvements have been undertaken in the years since the storm drainage utility fund was established in 1990. Through revenue bonds the fund financed the acquisition of property and the construction of Bob Cahlander Park, which includes a 4 acre regional storm water detention and water quality pond. These revenue bonds will be retired in 2005. The Shingle Creek Regional Pond was funded by a $2 million grant from the state DIED, TIF, and the City of Minneapolis. The neighborhood projects which have been undertaken in the past several years have had very substantial storm drainage components. As a result, the fund has a very low reserve balance, but is expected to achieve its minimum balance of $540,000 by the end of the five year period. The storm drainage utility finances all costs for storm drainage system operations and maintenance and capital improvements. Capital improvement bonds and special assessments supplement the SDU. Charges are adjusted annually based on a rate study analysis which reviews all costs relating to the storm drainage system. 5 Year Improvements Short term activities include both major water quality improvements and improvements associated with the Neighborhood Street and Utility Improvement Program. 1. Complete storm drainage improvements as necessary with the Neighborhood Street and Utility Improvement Program. Major trunk improvements have been made by several previous projects. Detention and treatment ponding would be constructed where necessary and sites are available. 2. Construct two major improvements in the Palmer Lake basin. The first would create a new P detention and treatment basin in East Palmer Park, eliminating the open channels and dredging a new, shorter channel into the lake and relocating the bicycle path. The second would dredge out and expand the existing drainage channel in the southwest comer of the basin to create a regional treatment pond for the 70th Avenue trunk storm sewer. 3. Consider improvements to the Twin Lake basin which may be recommended b the water quality P Y Y q tY study completed in Fall, 1999 by the Shingle Creek Watershed Management Commission. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 16 Table 9 STORM DRAINAGE UTILITY 5 YEAR PROJECTED BALANCE I 2000 I 2001 I 2002 I 2003 I 2004 I 2005 STORM DRAINAGE UTILITY Starting Balance (Net Current Assets) $240,607 $113,325 $261,145 $108,608 $428,010 $567,334 Revenues Misc operating $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 User fees 1,040,000 1,118,000 1,196,000 1,196,000 1,040,000 936,000 Interest 12,030 5,666 13,057 5,430 21,401 28,367 Exnenditures Capital outlays $785,275 $576,917 $959,653 $478,405 $517,323 $336,078 Structure improvements 122 50,000 50,000 50,000 25,000 25,000 Previous years' projects 1,964 (39,010) Street improvements 529,215 497,627 809,653 378,405 492,323 211,078 Shingle Creek Reg Pond 78,974 Brooklyn Boulevard 68,300 TH 100 50,000 Palmer /Twin Lk/Shingle Cr 175,000 100,000 100,000 Debt service $240,460 $240,850 $241.100 $240,540 $239,250 $237,210 1 Operating costs 156,078 160,579 163,342 165,583 168,004 170,409 Ending balance (as per financial report) $113,325 $261,145 $108,608 $428,010 $567,334 $790,504 99 Change in fair market value ($11,653) Ending Balance (net of change in $124,978 $272,798 $120,261 $439,663 $578,987 $802,157 fair market value) Lone -term Improvements The Local Water Management Plan has identified numerous deficiencies and opportunities for improvement. Of particular concern are strategies to improve water quality in Upper and Middle Twin Lakes, to maintain the flow in Shingle Creek, and to complete what is expected to be a series of improvements in the Palmer Lake basin. Potential regional ponding opportunities have also been identified, as well as a series of structural improvements 2. STREETS, SIDEWALKS, AND TRAILS Improvements to streets, sidewalks, and trails are funded from a variety of sources. The largest of these are the Special Assessment Construction Fund, special assessments, the various public utilities, Municipal State Aid, and the Local State Aid Fund. The sources of funds for the Special Assessment Construction Fund are: the General Fund; special assessment revenue bonds; special assessments; and excess funds transferred from bond repayment funds being closed out. The Municipal State Aid Fund is supported by gas tax revenues which are apportioned to the state, counties, and cities to provide for the construction, maintenance, and reconstruction of a network of roadways known as the State Aid System. About 21 miles of City streets are designated MSA streets, and the City receives about $830,000 annually for these improvements. Finally, the Local State Aid Fund consists primarily of excess funds available when special assessments on a state aid project and MSA reimbursement exceed the cost of the project. The LSA Fund is used primarily to finance sidewalk and trail improvements, aesthetic enhancements, and the City's portion of commercial street projects. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 17 a. Streets The City s responsible for maintaining over 105 miles of streets; about 84 miles are classified as Y P g neighborhood streets, and just over 21 miles as Municipal State Aid streets. Capital improvements generally include mill and overlay improvements and total reconstruction. The Pavement Management Program conducted by Braun Intertec in 1992 has been used to help identify the City's street reconstruction needs. From the results of this analysis and an ongoing review of utility needs, a plan to reconstruct or rehabilitate as necessary the City's streets has been developed. This plan has been designated the Neighborhood Street and Utility Improvement Program. When this program began in 1994, it was anticipated that reconstructing or rehabilitating the City's streets could take about 20 years, at a rate of 4 -6 miles of streets per year. On further analysis, it is likely that financial considerations will not allow that pace to be sustained continuously. The amount transferred from the General Fund, whether from the amount budgeted annually for transfer or year end transfers of excess balance, has not increased to at least keep up with inflation. Accordingly; it is expected that annually between 3 and 5 miles can be reconstructed until 2002. At that point, the size of projects will have to decrease to about 2 to 3 miles per year. In 2005, 2006, and 2007, debt on previous street improvement bonds will be retired. If property tax levy limits are not reenacted, then it is likely that the property tax levy dedicated to servicing that debt can be redirected to the "pay as you go" projects. This additional levy is relatively small, and would not be sufficient to substantially increase the pace of construction. Realistically, after this second five year program is complete, it will likely take another 20 years to complete the remainder of the City. The policies guiding the designation of streets to be improved are as follows: 1. Improvements proceed on a neighborhood basis, rather than piecemeal and strictly on "need." This approach has the benefits of a) minimizing construction cost by confining improvements to one area rather than multiple sites throughout the ci b approaching drainage P g city; PP g a needs on an area g wide basis; and c) allowing for more efficient construction administration and inspection. 2. Brooklyn Center has historically had two methods of identifying "neighborhoods planning neighborhoods, and park service districts. These are fairly large areas, which often do not make a suitable base for assessing infrastructure needs. To retain its primary emphasis as one of infrastructure rehabilitation, for the purposes of the Neighborhood Program, storm drainage areas are the basis of identifying neighborhoods. However, in many cases "natural" neighborhoods do not conform precisely to drainage areas, so the boundaries of an improvement area might be amended slightly to define a broader area. It may also for various reasons be g g Y Y prudent to construct improvements to only a portion of a neighborhood at one time. 3. Priorities are established as follows: a) Areas with multiple needs; b) Improvements which could immediately reduce operating costs; C) Areas petitioned for by a majority of the property owners; d) Areas which would complete regional improvements; and e) Improvements which could benefit from being coincident with redevelopment. The following g table details progress m past years and projected for the coming 5 years on meeting neighborhood infrastructure improvement needs. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 18 Table 10 NEIGHBORHOOD STREET AND UTILITY IMPROVEMENT PROGRAM PROGRESS Major Projects I Local I MSA I Total I 1985 -1993 I I 1.38 1 4.76 1 6.16 16% 1994 I Northwest; James /Knox, 53rd to 55th I 1.67 I 0.25 I 1.92 i t 1995 I Woodbine; Freeway Blvd; Humboldt, 69th to 73rd I 2.73 i 1.97 I 4.70 1996 I Orchard East; 69th; Logan/James/Knox/57th; Xerxes /53rd I 5.59 I 2.08 I 7.67 1997 I Orchard West; France, 69th to 73rd I 4.81 0.50 5.31 1998 Bellvue; Lee /68th; James /67th; John Martin Dr 3.22 0.77 3.99 I I I I I 1999 Southeast; Earle Brown Dr; 66th/Camden 4.27 0.44 4.71 I I I I 2000 I Garden City Central; 73rd, Humboldt to Camden I 3.25 I 0.94 I 4.19 I 1994 -2000 25.54 6.95 32.49 31 2001 I Garden City North; Halifax/Grimes/France I 3.52 I I 3.52 I 2002 Garden City South; Northport South, Middle Twin 4.81 2.07 6.88 I I I I I 2003 Ha Hollow 1.62 1.62 PPY I I I I t 2004 I Tangletown South; Shingle Creek Pkwy I 2.42 1.15 I 3.57 I 2005 I Tangletown North I 1.74 I I 1.74 I 2001 -2005 I 13.87 3.48 17.34 17% 2006 -2010 I 13.92 4.48 I 18.40 118% 2011- I 26.80 I 3.09 29.89 I28% TOTAL I 84.46 I 21.06 I 105.52 5 Year Improvements 1 1. Work cooperatively with Hennepin County to accomplish the widening and enhancement of P Y P tY P g Brooklyn Boulevard from 65th to 71st Avenues. 2. Complete between 2000 -2002 Neighborhood improvements in the Garden City that is the P g P t3' area residential area between Brooklyn Boulevard and Shingle Creek, from CR 10 to 1 -694. 3. Complete in 2002 Neighborhood improvements in the neighborhood south of Northport Park, and in the Middle Twin Lake neighborhood, north and west of TH 100 and France Avenue, and France Avenue, 53rd, and Old Osseo Road. 4. Complete between 2003 -2005 Neighborhood improvements in the Tangletown Neighborhood, which includes the streets from 53rd to Lilac Drive, west of Logan to Lions Park, and in the Happy Hollow neighborhood. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 19 5. Complete commercial street improvements on 47th and 48th Avenues south of TH 100, and on Shingle Creek Parkway between CR 10 and I- 94/694. 6. Consider several landscaping and "streetscaping" projects to enhance the appearance of the City and promote neighborhood unity and sense of place. 7. Monitor traffic and install new traffic signals at 55th and 56th Avenues at Xerxes if necessary to control traffic generated by the remodeled Brookdale Shopping Center. Table 11 MUNICIPAL STATE AID FUND 5 YEAR PROJECTED BALANCE 2000 2001 2002 1 2003 1 2004 2005 I MUNICIPAL STATE AID: Regular Starting Balance $364,187 $36,018 $1,019,774 ($250,703) ($8,304) ($233,254) Revenues Intergovernmental $899,791 $830,000 $830,000 $830,000 $830,000 $830,000 Bond proceeds 1,000,000 Emenditures Capital Outlays $847,004 $460,499 $1,588,463 $74,840 $537,100 $0 France Avenue 161,987 69th Avenue 238,465 Logan/57th 364,438 John Martin 47,318 Earle Brown Dr 21,107 73rd, Humboldt to Camden 188,360 Brooklyn Boulevard 204,510 Shingle Creek Pkwy 350,000 Neighborhood streets 351,754 94,002 1,224,025 74,840 187,100 Transfers $90,000 $90,000 $90,000 $90,000 $90,000 $90,000 Debt service 290,956 295,745 422,014 422,761 427,850 427,260 Endine balance $36.018 $1.019.774 ($250.703) ($8304) ($233.254) $79.486 Note: Various cash flow techniques such as requesting partial reimbursements are used so that the actual balance does not fall below zero. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 20 Table 12 ANALYSIS OF GENERAL FUND CONTRIBUTIONS TO STREET PROJECTS 2000 I 2001 I 2002 I 2003 I 2004 I 2005 GENERAL FUND CONTRIBUTIONS Starting Balance $1,493,371 $1,447,076 $966,171 $420,670 $375,436 $409,036 Revenues Investment interest $82,140 $79,590 $53,140 $23,140 $20,650 $22,500 Levy contrib, bond debt retired 69,536 Transfer from GF surplus 265,000 225,000 225,000 225,000 225,000 225,000 General fund contribution 394,197 409,044 409,044 409,044 409,044 409,044 Expenditures Capital Outlays $787,631 $1,194,540 $1,232,684 $702,418 $621,094 $514,967 Previous years' projects (33,718) Southeast 133,399 Garden City Central 655,739 73rd (2,789) Garden City North 35,000 1,194,540 Garden City South 1,014,595 Twin Lake /Northport South 218,090 Happy Hollow 702,418 Tangletown South 621,094 Tangletown North 514,967 Ending Balance $1,447,076 $966,171 $420,670 $375,436 $409,036 $620,149 Loniv-term Imnrovements 1. Continue the rehabilitation and reconstruction of residential streets under the Neighborhood Street and Utility Improvement program. 2. Continue improvements under the Municipal State Aid and commercial street programs. These improvements may be coordinated with Neighborhood projects, or may be stand- alone. 1 b. Sidewalks and Trails A comprehensive sidewalk system which serves all major activity areas and corridors of pedestrian traffic has been established. Only a few segments of this system remain to be completed. In addition, the City has developed a plan for development of a comprehensive trail system to provide recreational trails for pedestrians and transportation trails for bicyclists. Both on- street and off -street trails are being developed, and integrated into the regional trail system which serves the Twin City metropolitan area. Where feasible, trail construction is being coordinated with other construction projects to assure lowest cost development of this system. Funding for sidewalk and trail improvements is provided by an account within the Municipal State Aid Construction fund. Activities included in the CIP are: 5 Year Imnrovements 1. Continued maintenance and repair of existing sidewalks and trails. The City owns and maintains about 35 miles of sidewalks, and about 12 miles of bicycle /pedestrian trails. 2. Rehabilitation of the Palmer Lake and Shingle Creek Trails, including raising settled portions. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 21 3. Completion of the trail link between Twin Lake Park and TH 100, and a trail link between the Shingle Creek Trail and the west side of Brookdale. Table 13 LOCAL STATE AID FUND 5 YEAR PROJECTED BALANCE I 20M I 2001 I 2002 i 2003 2004 2005 MUNICIPAL STATE AID: Local Starting Balance (Net Current Assets) $1,975,275 I $634,779 $579,872 $461,168 $434,228 $994,007 Revenues Investment interest $98,760 $38,200 $28,990 $23,060 $21,710 $49,700 Grants /other 50,000 60,000 593,069 Ernenditures Capital Outlays $1,360,075 $282,288 $147,694 $50,000 $55,000 $25,000 Sidewalks 30,000 65,000 50,000 25,000 25,000 Trails 5,500 60,000 25,000 100,000 Street improvements (185,425) 90,000 147,062 (245,000) Street enhancements 300,000 200,000 Brooklyn Boulevard 1,510,000 190,265 Previous years' projects (122,977) (349,368) Ending balance (as per financial report) $763,960 $579,872 $461,168 $434,228 $994,007 $1,018,707 '99 Change in fair market value ($37,234) Ending Balance (net of change in $801,194 $617,106 $498,402 $471,462 $1,031,241 $1,055,941 fair market value) Lone -term Improvements a. Completion of the 53rd Avenue trail link between the Shingle Creek/North Hennepin Trail Loop trail and Bryant Avenue. b. Consideration of the Twin Lake Trail system and Shingle Creek trail head improvements. III. PARKS, PUBLIC FACILITIES, AND CAPITAL EQUIPMENT Improvements to parks and other public facilities such as the Civic Center, central garage, and fire stations, are made primarily through the Capital Improvements Fund. Certain types of large -scale equipment such as telephone and radio systems are also purchased through the Capital Improvements Fund. The Capital Improvements Fund is funded from a variety of sources, with the largest being the General Fund and proceeds from General Obligation bond sales. In 1997, the Capital Improvements Fund was split into two funds: the $1 million Capital Reserve Emergency Fund, and the Capital Improvements Fund. The Capital Improvements Fund is intended for park, building, and other miscellaneous improvements, while the Capital Reserve Emergency Fund is a restricted fund intended to provide emergency financing for nonreimbursable emergency expenses or emergency cash flow. There is no established minimum balance for the Capital Improvements Fund. Since all the improvements under the following three sections are financed primarily through the Capital Improvements Fund, the table projecting its balance in 5 years follows the final section. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 22 a. Parks The Brooklyn Center park system is being systematically renovated based upon input from a series of informational meetings with the community hosted by the Park and Recreation Commission in 1998 and 1999, and a Destination Park Plan developed in 2000. This plan anticipates the continued use of the operating budget to make improvements such as minor equipment (picnic tables, benches, trash receptacles, etc.) replacement; trail repair and sealcoating; minor shelter building and electrical repairs; landscaping enhancements; minor tennis court rehab; etc. Major improvements such as playground replacement; shelter replacement; replacement of field and trail lights; parking lot improvements; etc. would be financed through the Capital Improvements Fund. This plan uses the following principles to establish priorities for improvements: gP P P P 1. If possible, improve neighborhood parks coincident with neighborhood street and utility improvements. 2. Provide geographic balance in improving parks, so that over a short period of time all neighborhoods have access to at least one fully improved park. 3. Continue to make improvements to Neighborhood Parks and routine improvements to Destination Parks by regular expenditures from the Capital Improvements Fund. Complete larger -scale improvements at Destination Park when sufficient funding is available from sources such as excess General Fund surplus to supplement annual budgeted spending. 4. If possible, when improving a park complete all improvements comprehensively. For example, complete all playground, shelter, and other large improvements as well as smaller improvements such as replacing picnic tables, trash receptacles, bleachers, and drinking fountains, etc., repairing basketball courts, adding landscaping, sealcoating trails, and replacing signs. S. Improvements should be made systematically and annually from the Capital Improvements Fund and General Fund, rather than periodically by bond issue This plan uses the following principles to establish the types of improvements: 1. Five parks have been designated Destination Parks. These parks will have larger la rounds• larger, heated shelter i i rink d ballfields• hted ball lighted p yg g s e ter bu Idmgs, lighted s an g fields; and other specialized facilities such as tennis courts, or football or soccer fields. These parks are: Central /Garden City, Grandview, Evergreen, West Palmer, and Kylawn. 2. Neighborhood parks will generally include playgrounds, basketball courts, ball diamonds, and picnic shelters and picnic areas. Some parks with traditionally strong hockey and general skating programs will include lighted rinks and smaller warming houses. Parks which would continue to have warming houses would be: Orchard Lane and Northport. As specialized facilities in neighborhood parks are to be considered for major capital improvements, the neighborhood, the Park and Recreation Commission, and the Council would review the appropriateness of the facility for the neighborhood and the park before making that investment. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 23 5 Year Improvements 1. Continue the systematic improvement of park facilities, with major improvements in the next 5 years to Evergreen, Central, East and West Palmer, Twin Lake, and Grandview. 2. Revise recreation ro rammin improvements are made. P g g as P Loniz Term Improvements 1. Continue the systematic improvement of park facilities: 2. Periodically obtain community input regarding new facilities or recreational needs, and adjust the long -term plan accordingly. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 24 Table 14 PARK FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS PARK 5 YEAR LONG TERM Bellvue I Monitor, minor improvements through General Fund Monitor, replace as necessary Brooklane Monitor, minor improvements through General Fund Replace shelter Cahlander I Monitor, minor improvements through General Fund Monitor native plantings Centerbrook GC I See section below Monitor, replace as necessary Central 2001: add new entrances, trail signage Upgrade playground, add permanent 2003: rehab tennis courts bandshell, replace scoreboards 2005: replace ballfield lighting Evergreen 1 2001: Light and irrigate ball fields Monitor, replace as necessary Firehouse I Monitor, minor improvements through General Fund Monitor, replace as necessary, Freeway I Monitor, minor improvements through General Fund Replace shelter Garden City 2001: relocate rinks, build soccer field Monitor, replace as necessary 2002: replace trail lights Grandview 2001 -2003: replace shelter, repair tennis courts, move pave hockey Monitor, replace as necessary rink, build lighted soccer field, replace baseball lights and add outfield fence, expand playground Hagel Arboretum Pond landscaping improvements as necessary Monitor Happy Hollow I Monitor, minor improvements through General Fund Monitor, replace as necessary Kylawn Monitor, minor improvements through General Fund Replace shelter, lights, pave hockey rink, repair tennis courts Lakeside I No improvements Lions 2001: Consider eliminating tennis court Monitor, replace as necessary Marlin Monitor, minor improvements through General Fund Monitor, replace as necessary North Mississippi I Hennepin Parks improvements Northport I Monitor, minor improvements through General Fund Replace shelter, lights Orchard Lane I Monitor, minor improvements through General Fund Replace shelter, lights Palmer Lake East 1 2001: replace shelter, lights, relocate and raise trail Monitor, replace as necessary Palmer Lake West 1 2004: replace shelter, lights, add storage bldg Monitor, replace as necessary Palmer Lake 2001: trail signage, add covered tables Monitor, replace as necessary Riverdale 1 2005: replace shelter, lights Monitor, replace as necessary Twin Lake 2002: remove beach, shelter ballfield, replace playground, lights, Park Rec Commission recommendations add small parking lot, consider adding fishing pier for improvement Wangstad I Monitor, minor improvements through General Fund Monitor, replace as necessary Willow Lane I Monitor, minor improvements through General Fund Replace shelter, lights City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 25 b. Centerbrook Golf Course Centerbrook Golf Course is a nine hole, par three course operated as an enterprise fund. It was built in 1986 -87 with a $1,100,000 loan and $600,000 grant from the Capital Improvements Fund. It opened for business in Spring, 1988. In 1997, a revised financial plan for the golf course restructured the fund's debt and created a capital reserve. Annually, $20,000 is to be contributed toward the reserve to provide for replacement or reconstruction of course facilities. Maintenance equipment is replaced through the Central Garage Internal Service Fund, and is not funded from the capital reserve. In Winter, 1997 -98, the golf course ponds were expanded considerably and other improvements made as a part of the Shingle Creek Regional Pond project. These ponds now serve as part of a series of storm water detention ponds which treat storm water runoff from the Brookdale commercial area and neighborhoods to the north and west, as well as TH 100 and Brooklyn Boulevard. The Storm Drainage Utility budgets for maintenance of these ponds, so they are not a responsibility of the golf course. 5 Year Improvements 1. Replace furnishings and appliances in the clubhouse as necessary. 2. Replace irrigation system controllers and some foot bridges and overlay the parking lot. Table 15 GOLF COURSE FUND 5 YEAR PROJECTED BALANCE 2000 2001 1 2002 2003 1 2004 2005 GOLF COURSE FUND Operating Cash Starting Balance $29,885 I $63,787 I $106,133 I $154,571 $202,687 $257,663 (Target starting operating balance) $54,920 $57,450 $59,580 $61,540 $63,860 $66,320 Oneratine revenues Fees rentals $312,661 $320,059 $329,661 $339,551 $349,737 $360,229 Concessions merchandise 49,950 56,550 58,247 59,994 61,794 63,648 Interest 3,530 6,406 9,319 10,725 14,212 18,231 Oneratine exnemtitures Operating costs $241,806 $249,419 $256,902 $264,609 $272,547 $280,723 Cost of sales 36,100 36,100 37,183 38,298 39,447 40,631 Net oneratim $89335 $97.496 $103.142 $107363 $113.749 $120.753 Add back depreciation $14,567 $14,850 $15,296 $15,754 $16,227 $16,714 Loan repayment (50,000) (50,000) (50,000) (55,000) (55,000) (55,000) Contrib to capital (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Operating Cash Ending Balance $63,787 $106,133 $154,571 $202,687 $257,663 $320,130 Capital Reserve Cash Starting Bal $33,982 $42,982 $49,182 $24,182 $34,182 $46,182 Contribution to capital 20,000 20,000 20,000 20,000 20,000 20,000 Capital expenditures Capital Outlays $11,000 $13,800 $45,000 $10,000 $8,000 $30,000 Clubhouse improvements 9,000 4,000 5,000 30,000 Grounds improvements 2,000 9,800 40,000 10,000 8,000 Capital Reserve Cash Ending Bal $42,982 $49,182 $24,182 $34,182 $46,182 $36,182 Total Golf Course Ending Balance $106,769 $155,315 $178,753 $236,869 $303,845 $356,312 City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 26 Long -term Improvements 1. Continue systematic upgrade of facilities as necessary. c. Government Buildings The City owns and operates several major facilities: City Hall and the Community Center (together, the Civic Center); the Central Garage; and two fire stations. In addition, the City leases two municipal liquor store buildings. The City also owns and operates the Earle Brown Heritage Center, a convention center and Inn complex developed from several buildings formerly housing the historic Earle Brown estate and horse farm. The Central Garage was recently remodeled and expanded and underground storage tanks removed and replaced with a new fuel system. In 1998 -99 a new public safety facility was constructed at Humboldt and 67th Avenues, and the west fire station/liquor store was demolished. A new west fire station was constructed. The east fire station was extensively remodeled. A referendum authorizing the sale of $7.9 million of General Obligation bonds to finance the public safety and fire station work was approved in November, 1997. Improvements to the City Hall and Community Center will be constructed in 2001. These improvements would correct accessibility, mechanical, and space utilization deficiencies. The improvements will consist of: a small addition to the Community Center as well as extensive remodeling to make better use of space; remodeling of City Hall to convert the old police station into usable City offices and community space; and reconstruction of the parking lots and main entrance. Most improvements to the Earle Brown Heritage Center are considered elsewhere and are not comprehended in this study. However, in 1998 -99 several improvements were constructed through the Capital Improvements Fund and were reimbursed from the proceeds of a special $2,500,000 grant in state funds. These improvements included purchase of land for and construction of an overflow parking lot; construction of the G barn; and construction of walkways connecting the major convention buildings and some additional storage space. Proposed major improvements to facilities to be considered over the next several years include: 5 Year Improvements 1. Construct an addition to the Community Center to provide for improved public access and customer service and to meet ADA accessibility requirements. 2. Remodel the Community Center and City Hall with the emphasis on improved accessibility, better use of space, adherence to code requirements, and routine improvements such as roof replacements and HVAC upgrade. 3. Reconstruct the north and south parking lots at the Civic Center and revise the main entrance. 4. Construct an additional cold storage building at the Central Garage to accommodate additional storage needs. City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 27 Long -term Improvements 1. Monitor community facility needs. Between 2008 -2010, begin community discussions regarding city hall and community center long -term needs. 2. Reroof the Central Garage. d. Miscellaneous Equipment The City operates a Central Garage Internal Service Fund, which owns all vehicles and major equipment. The cost of owning (depreciation, license, insurance, overhead) and operating (fuel, preventative maintenance and repair) vehicles and equipment is charged back to the departments using the equipment. Replacement of existing equipment is financed from the Fund. The addition of equipment is funded from a variety of sources: the General Fund, enterprise funds, etc. The. City's policy for the replacement of vehicles and equipment establishes a projected reasonable life cycle for each item. Life cycles are reviewed annually and updated on the basis of experience or changed circumstances. New vehicles and equipment are proposed for addition to existing inventories and replacement schedules when new needs are clearly demonstrated. Vehicle and equipment purchases are generally considered during the annual budget, and are no longer incorporated into the CIP. Routine equipment purchases, such as data processing equipment, are considered through the general fund process and the MIS Strategic Plan, and are no longer incorporated into the CIP. However, major equipment systems due to be considered for replacement which are beyond the scope of routine are included here. For example, in 1998, the telephone systems which service the Civic Center, Central Garage, Heritage Center, Fire Stations, and Liquor stores were replaced. S Year Improvements 1. Consider the replacement of the City's public safety and public works radio systems. 2. Begin replacement of emergency sirens Lone -term Improvements 1. Monitor data processing, telecommunications, and other equipment needs City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 28 Table 16 CAPITAL IMPROVEMENTS FUND 5 YEAR PROJECTED BALANCE a000 I cool I aooa I 2003. I aooa I coos CAPITAL IMPROVEMENTS FUND Starting Balance (Net Current Assets) $4,264,921 $3,963,996 $758,341 $795,216 $738,956 $608,313 t Revenues Investment interest $255,000 $237,840 $37,920 $39,760 $36,950 $30,420 Golf course loan payments 50,000 50,000 50,000 55,000 55,000 55,000 Liquor store loan payments 24,640 Other governments Budgeted transf from GF /Liq Fund 175,000 200,000 220,000 225,000 225,000 225,000 Transfer from GF surplus 415,000 115,000 120,000 120,000 120,000 120,000 Change in fair market value Expenditures Capital Outlays $1,221,465 $3,808,495 $391,045 $496,020 $567,593 $723,962 East fire station 100,000 West fire station 325,000 Police station 550,000 City Hall /Comm Ctr impr 3,325,000 Park improvements 220,759 370,000 323,245 325,000 326,593 293,810 Central Garage impr 2,100 75,000 225,000 EBHC impr 23,606 Equipment 50,000 50,000 300,000 City's street assessments 38,495 17,800 121,020 16,000 130,152 Ending Balance (as per financial report) $3,963,996 $758,341 $795,216 $738,956 $608,313 $314,771 `99 change in fair market value (108,627) Ending Balance (net of change in $4,072,623 $866,968 $903,843 $847,583 $716,940 $423,398 fair market value) City of Brooklyn Center Capital Improvement Program 2001 -2005 Page 29 APPENDIX 1 1 1 1 1 1 1 1 1 TABLE A Capital Improvement Program Detail of Capital Outlays Water Utility Capital Improvements 2001..... IJR�E.... EXPENDITURES: All water utility WATER SUPPLY SYSTEM Wellhouse #5 6 exterior rehab 76,500 Wellhouse 4 addn 60,000 Loop Palmer Lake Circle 33,500 Relocate TH 100 crossing 150,000 WATER TOWERS Repair Paint on Tower #1 6,077 Replace Paint on Tower #3 (519) Landscape Tower #1 MISCELLANEOUS Install adjustable speed drives Replace 16" gate valve at Centerbrook 25,000 Iron manganese plant TOTAL EXPENDITURES $115,558 $85,000 $0 $150,000 $0 $0 FUND SOURCES: Water Utility 115,558 85,000 0 150,000 0 0 TOTAL $115,558 $85,000 $0 $150,000 $0 $0 I 'y rn •n ���UrYL1 °�__`����..1:T1�11� N���.strta N MEN r u] w i din fir`- ��e� �1 =�1 E� E� et E� I ��j/ _►mlw ��►1 tea. _SCI_ ��c' \S 111 "��I�'- Y-': ��`r�. Y�� c: ItYiY. >V C. t �i\�',� r m i, �It �''WII)rllllULrila .(iIj tflurfjr j���'^ ff>r vim :.Y.1......Ilil W i:. lw nq ..n.nn,w L ___n �w ■f11 \1\ "41 i1� sn mtn.n,sn —.a a 1 1 Ip11i n isiii =yam_ W W �rV� it _tr I ■,t■ rs Sr i'• 1 rr t'r Is L ��I fy� it =J IYrr..I 41 IlllllttlJl•I .Yt -t f -i t l 1 i.Wlllt It1liW.U.1� tr,ln,l Yi nnnnn Il iiiutl{w wl i' na_ L11 C_tC_ S� �1 uuwlrl IYruYU): In uup a laPillfl umg111j1nn nunn• r =i=ce of 7 a fa. �ssnnr nn14r uu nrrr� �j •v. till .nnn•t nl4y.,^-��_aY ittuiu i C7 C���� IIIr 1■ tuna rry,�W '9. A� rrrrl u /f1� rnnUrn.�� �fii!`� v It Na 'Centerbroo 10 Gate Valve =W iYI.WIII =3 API v v V tll.n gg YWtA �3�� 1♦� unn r !1 t1- 1r I �''i Or��_��`�1`��== 1= R��a�H� _ice of, j, Its i IV TABLE B Capital Improvement Program Detail of Capital Outlays Sanitary Sewer Utility Capital Improvements 30- Nov -00 .....1.... ..2d�1............ �UO2 ..L..:: 04.t EXPENDITURES: All San Sewer Utility LIFT STATIONS Replace Lifts 8 9 and Forcemain 400,000 200,000 SEWER REPLACEMENT: Stabilize Miss River Interceptor 10,000 Loop Palmer Lake Circle 23,500 I MISCELLANEOUS TH 100 Relocations 100,000 TOTAL EXPENDITURES $423,500 $10,000 1 $0 1 $300,000 1 $0 $0 1 FUND SOURCES: Sanitary Sewer Utility 423,500 10,000 0 300,000 0 0 TOTAL $423,500 1 $10,000 1 $0 1 $300,000 1 $0 1 $o vc (l Cc j y� atutnnr, T s■ r'll�l:�■ j`� trr+.' it erii rf i uaurr�auauw`� Vii.• nun un.mnn. .7 m��!►�• G� I� iaa,afia/•ait 11a1111� ui= _7 Iri�,.,� A, ItL z H uj =10 Mau" VMS, OR Akd 4 rrnn W tty,,K `•rl iiutllr �.S r lit\ y I /Rat r�nn *n..[t� 7 r Y :7 Ulft #9 V Forcemain P roject .rmtt naaara �1,► f 1q. or or TABLE C Capital Improvement Program Detail of Capital Outlays Storm Drainage Utility Capital Improvements 30- Nov -00 Storm drainage utility EXPENDITURES: except where noted SYSTEMIMPROVEMENTS Misc structure improvements 122 50,000 50,000 50,000 25,000 25,000 TH 100 relocations 50,000 WATER TREATMENT IMPROVEMENTS Shingle Creek Regional Pond 78,974 TIF, DTED grant, sDU, Mpls Storm Drainage Utility: to Mpls 78,974 Storm Drainage Utility Twin Lake improvements 100,000 Shingle Creek improvements 100,000 Palmer Lake improvements 275,000 TIF, SDU MISCELLANEOUS Palmer Lake Drainage Study 1,964 TOTAL EXPENDITURES $356,060 $50,000 $150,000 $100,000 $25,000 $125,000 FUND SOURCES: Storm Drainage Utility 256,060 50,000 150,000 100,000 25,000 125,000 Capital Improvements Fund TIF 100,000 Other Governments TOTAL $356,060 $50,000 $150,000 $100,000 25,000 $125,000 1 p •gym _!J1 �G v u �nl ri a R1i1► u miaw Mal ENE a i i mr-: I Him PC l r Tr or i �Q TABLE D Capital Improvement Program Detail of Capital Outlays Sidewalk and Trail Improvements 30-Nov-00 Nov 00 2 Z Q..................... 2D02..,....... ........2QU3...............2004 ...............2flQ F.UN ©$>DURC.... EXPENDITURES: Local State Aid except where noted OFF STREET TRAIL: Miscellaneous park trails 30,500 53rd Ave Greenway Trails 25,000 50% DNR match Palmer Lake Trails 120,000 Twin Lake Park trail to TH 100 25,000 Raise SC Trail, 694 to SCP 50,000 Brookdale Trail 50,000 SIDEWALK: Miscellaneous repairs 30,000 50,000 25,000 25,000 Remove Humboldt Ave tree grates 15,000 Xerxes, 56th to CR 10 50,000 Replace Xerxes sidewalk TOTAL EXPENDITURES $85,500 $185,000 $50,000 $50,000 $100,000 $25,000 FUND SOURCES: State Aid Local 35,500 125,000 50,000 50,000 100,000 25,000 DNR/Other 50,000 60,000 0 0 TOTAL $85,500 $185,000 $50,000 $50,000 $100,000 $25,000 f i 1 1 11.�1,w.w� -.rte awl �'.a:g Ie:l: 6 Ion ni. itiuuf amnnntav N 2! 7`t:•�^..':�i� iuiiii� liu u"if 7 uw"'� I t a��t«� 'T j ern iiiia• aH sir»• t ain VIII a���_ �i,�� p i �r,aa� �F� +Mutt ii,tit iliuu uiui f '7 7 1 °tom 1 Mt Aw =�I�� 1 11 l IJllm m 1 �}u �.W� �LI� �7"s- i.aln :O, f i v Ell. S►lhtm mmmA� 1 uuarr..nu G �i� =-n C =see -p iy ff .n o I-- 1��1�1= 3t��fn :f�El�al�t������l��I�.n`mlu. TABLE E Capital Improvement Program Detail of Capital OUf|ay§ Park I0Op[oVeMl8OtS 15-Nov-00 !�k��!�!�!�!�!!�!�!�!������!�!���!��!�!�!�!��0�!�!�!�!��!�!�!�!�!����!�!�!�!�!!�!�!|���U�� EXPENDITURES: Arboretum 10.00 BoUvuo 3.400 All Cap |mp,Fund 8nxoNone except uonoted Cah|ander Central 84.800 90,000 238.010 Conterbmok Golf Course C|ubhouooimpr 9.000 4.000 5.000 30.000 Golf Course Fund 6roundoimpr 2.000 9.000 40.000 10.000 8,000 Golf Course Fund Evergreen 230.000 11.503 20.000 Firehouse 41.800 Freeway 11.800 Garden City 10.000 50.000 Grandview 100.000 165 235.000 Happy Hollow 20.300 Ky|own Lions 1.000 38.245 Marlin Northport 5.000 Orchard Lane EPa|mor 40.000 Palmer Lake Park VVPalmer 35.000 315.000 FUvonda|o 35.000 Twin Lake 70.000 VVangotud 4.510 Willow Lane Swing |notoUo 3.740 80th Ave Parkway TOTAL EXPENDITURES *231.759 $383.800 *368.245 $385.000 $334.503 $323.810 FUND SOURCES: Capital |mprFund $220.759 $370.000 $323.245 $825.000 $328.593 $293.810 Golf Course 11.000 13.800 45.000 10.000 8.000 30.000 Grant funds TOTAL $231.759 $383'800 $368.245 $335.000 $334.503 $323.810 1 mfr W, w► eao r AM V INS, =FN 1=1 I LI' 1111 1! MEANS non .7 i� td Y i� fl ire 1% 1 Wi 1- 1 111 2 1 1H IN 1 111 lil 11 1 gic 2, am tit" 7rj Yp 7 �T i :'II TABLE F Capital Improvement Program Defo'| of Capital Outlays Publi Building improvements 3U-Nov-DO !.!.i.!.{{��i��'��!�!�� Capital |mprFund EXPENDITURES: except where noted CIVIC CENTER Construct new police station 550.000 8O8ondoxC|F Purchase land Rehabilitate City Hall/Comm Center 3.000.000 Rudio/omo»goncyoironu 50.000 50.000 300.000 Rehab parking lots 325.000 CENTRAL GARAGE Garage addition 2.100 Cap |mprFund. Utilities Paint oxtehor'windows 75.000 Additional cold storage 450.000 Romof FIRE STATIONS Remodel East Station 100.000 GOBundo/C|F New West Station 325.000 GO8ondoXC|F EBHC Building parking |otimpr 23.608 State grant funds Assessments on City Property 38.405 17.800 121.020 10.000 130.152 TOTAL EXPENDITURES $1.000.700 $3.438.495 $87.800 $171.020 $466.000 $430.152 FUND SOURCES: Capital Improvements Fund 1.000.708 3.438.485 67.800 171.020 241.000 430.152 Water Utility 112.500 O Sanitary Sewer Utility 112.500 O TOTAL *1.000.706 $3.438.485 s07.000 $171.020 $466.000 o430.152 MAR j l M zz t olic tation M i slaw LIM West a ll Fire n City Hall/ IM Earle Brown Community age Genter Center M -3 -=3 zz 111 1 M R-12 MUIRM. 501E :1. MI 5. �ME '1 9 Is R ILI -z zj 21 I I III ANAM ins TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 0U ;GE 30-Nov-00 20Q�:;....2001Q32 _20�3......:::OQ4 ..........0. FllN� 8 EXPENDITURES: SIGNALS Replace lamps with LCDs 40,000 Local State Aid Pole painting restoration Local State Aid Xerxes /55th 56th 250,000 Special Assessments Previous years' projects MSA- Regular Previous years' projects Sp Assess Constr Fund STATE AID STREETS France Avenue. 69th to N Citv Limits 0 MSA- Regular 161,987 MSA- Regular MSA -Local (122,977) Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility (39,010) Storm Drainage Utility Special Assessments Special Assessments 69th Avenue Roadwav Landscaoina. 0 MSA Regular 238,465 MSA Regular MSA -Local (238,465) Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments Special Assessments John Martin Drive 0 MSA Regular 47,318 MSA Regular MSA -Local (47,318) Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments Special Assessments Earle Brown Drive 3,097 MSA Regular 21,107 MSA- Regular MSA -Local (21,107) Local State Aid Water Utility Water Utility Sanitary Sewer Utility 501 Sanitary Sewer Utility Storm Drainage Utility 2,596 Storm Drainage Utility Special Assessments Special Assessments TABLE G Capita| Improvement Program Detail rfCapital Outl Street Improvements 30-Nov-00 Bruokhn Boulevard. O4thVnNCitvLh 2 1,602,938 ROW: T|F 000,000 T|F ROW: Local State Aid 1.500.000 Local State Aid Roadwmy:MSA 204.510 [NSA-Regular Ruadwmy:LSA 11.140 Local State Aid Pnfaomioeu:LSA 10.000 Water Utility 232.700 Water Utility Sanitary Sewer UtiUy Sanitary Sewer Utility Storm Drainage Utility 68.300 Storm Drainage Utility Enhancements: |STEA 907.183 |STEA Enhanoomontx:LSA 179.125 Local State Aid Lighting, Landscaping N9P 73nd. Humboldt toTH252out11/13 293.354 Sp Assess ConotrFund (2.789) N1SA'Rogu|ar 188.360 K4SA~Regu|or /NSA'Looa! (47.008) Local State Aid Water Utility 56.085 Water Utility Sanitary Sewer Utility 29.126 Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Street Assessments 52.320 Street Assessments Storm Drainage Assessments 17.040 Storm Dr Assessments Shino|eCrPkww.CR1OUo|'SQ4 300.000 MSA,Reguior 350.000 K8SA'Rogu|ar K4SA-Local (245.000) Local State Aid Water Utility 10.000 Water Utility Sanitary Sewer Utility 10.000 Sanitary Sewer Utility Storm Drainage Utility 20.000 Storm Drainage Utility Special Assessments 245.000 Special Assessments Summit, SCPVuTH 100 N}SA,Rogu|or K48A,Rogu|ar W1SA'Looa| Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments Special Assessments �r r �r rr ■r rl r� r i■r rl� Ir r r r r r r ri TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 30- Nov -00 X000 .....2I......................2( 102..................2 Duoont. 65th to 73rd MSA- Regular MSA- Regular MSA -Local Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments Special Assessments Xerxes. 55th. 56th MSA Regular MSA- Regular MSA -Local Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments Special Assessments COMMERCIAL STREETS 66th /Camden 188,748 MSA -Local 136,000 Local State Aid Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility Storm Drainage Utility Special Assessments 52,750 Special Assessments 47th /48th /Dusharme 809,239 MSA -Local 97,062 Local State Aid Water Utility 112,795 Water Utility Sanitary Sewer Utility 106,502 Sanitary Sewer Utility Storm Drainage Utility 134,122 Storm Drainage Utility Street Assessments 186,378 Special Assessments Storm Drainage Assments 172,380 TABLE G Capital Improvement Program Detail of Capital Outlays, Street Improvements 30- Nov -00 .0'0'0 0 2 ZQ©..................... 2Q�? 2......... 2... U3................. Z.. QQ4...... ............�Q................. i.Nb.SOi R NEIGHBORHOOD STREETS James /Knox/57th Sp Assess Constr Fund Sp Assess Constr Fund MSA- Regular 364,438 MSA- Regular MSA -Local (349,368) MSA -Local Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utility (15,070) Storm Drainage Utility Street Assessments Street Assessments Storm Drainage Assessments Storm Dr Assessments Bellvue Neiahborhood Sp Assess Constr Fund (99,516) Sp Assess Constr Fund MSA Regular 22,345 MSA Regular MSA -Local (22,345) MSA -Local Water Utility Water Utility Sanitary Sewer Utility Sanitary Sewer Utility Storm Drainage Utilty Storm Drainage Utility Street Assessments Street Assessments Storm Drainage Assessments Storm Dr Assessments Azelia Avenue Sp Assess Constr Fund 13,048 Sp Assess Constr Fun( MSA Regular MSA- Regular MSA -Local MSA -Local Water Utility Water Utility Sanitary Sewer Utility 690 Sanitary Sewer Utility Storm Drainage Utilty Storm Drainage Utility Street Assessments Street Assessments Storm Drainage Assessments Storm Dr Assessments SE Neiahborhood Sp Assess Constr Fund 133,399 Sp Assess Constr Fun( MSA Regular 16,897 MSA Regular MSA -Local 10,478 MSA -Local Water Utility 8,170 Water Utility Sanitary Sewer Utility 63,041 Sanitary Sewer Utility Storm Drainage Utilty 26,763 Storm Drainage Utility Street Assessments Street Assessments Storm Drainage Assessments Storm Dr Assessments r �r r r r r r r rr rr rr r rl Ir r� r rr r it TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 30-Nov-00 20Q0 ..................Z40.........� ..........�Q42........., .....204�........ ,...............�Q ........�1JN ©.St3URCE....� Garden Citv Central (11/13 estiml Sp Assess Constr Fund 655,739 Sp Assess Constr Fund MSA- Regular 312,512 94,002 MSA Regular MSA -Local 45,000 MSA -Local Water Utility 696,676 Water Utility Sanitary Sewer Utility 672,642 Sanitary Sewer Utility Storm Drainage Utilty 499,856 Storm Drainage Utility Street Assessments 881,710 Street Assessments Storm Drainage Assessments 293,258 Storm Dr Assessments Garden Citv North Sp Assess Constr Fund 35,000 1,194,540 Sp Assess Constr Fund MSA -Local 50,000 MSA -Local Water Utility 810,840 Water Utility Sanitary Sewer Utility 765,600 Sanitary Sewer Utility Storm Drainage Utilty 497,627 Storm Drainage Utility Street Assessments 758,000 Street Assessments Storm Drainage Assessments 267,973 Storm Dr Assessments Garden Citv South Sp Assess Constr Fund 1,014,595 Sp Assess Constr Fund MSA Regular 364,800 MSA Regular MSA -Local 50,000 MSA -Local Water Utility 669,572 Water Utility Sanitary Sewer Utility 632,214 Sanitary Sewer Utility Storm Drainage Utilty 418,395 Storm Drainage Utility Street Assessments 655,252 Street Assessments Storm Drainage Assessments 213,819 Storm Dr Assessments Twin Lake /France /Northport South Sp Assess Constr Fund 218,090 Sp Assess Constr Fund MSA Regular 859,225 MSA- Regular MSA -Local MSA -Local Water Utility 513,578 Water Utility Sanitary Sewer Utility 484,924 Sanitary Sewer Utility Storm Drainage Utilty 272,206 Storm Drainage Utility Street Assessments 593,333 Street Assessments Storm Drainage Assessments 212,718 Storm Dr Assessments TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 30-Nov-00 OQO'€ 24© Q42.................. 2... 43................ 20Q4.................. 24Q..............F41N�.OURE.... Tanaletown S Sp Assess Constr Fund 621,094 Sp Assess Constr Fun( MSA- Regular 187,100 MSA Regular MSA -Local MSA -Local Water Utility 571,008 Water Utility Sanitary Sewer Utility 539,149 Sanitary Sewer Utility Storm Drainage Utilty 472,323 Storm Drainage Utility Street Assessments 610,080 Street Assessments Storm Drainage Assessments 166,826 Storm Dr Assessments Happ Hollow Sp Assess Constr Fund 702,418 Sp Assess Constr Fun( MSA Regular 74,840 MSA Regular MSA -Local MSA -Local Water Utility 375,728 Water Utility Sanitary Sewer Utility 354,765 Sanitary Sewer Utility Storm Drainage Utilty 378,405 Storm Drainage Utility Street Assessments 241,740 Street Assessments Storm Drainage Assessments 76,360 Storm Dr Assessments Tanaletown N Sp Assess Constr Fund 514,967 Sp Assess Constr Fun( MSA -Local MSA -Local Water Utility 375,728 Water Utility Sanitary Sewer Utility 354,765 Sanitary Sewer Utility Storm Drainage Utilty 211,078 Storm Drainage Utility Street Assessments 429,192 Street Assessments Storm Drainage Assessments 143,687 Storm Dr Assessments ENHANCEMENTS Paint 69th Avenue parkway fence Local State Aid Xerxes Avenue Streetscape 300,000 Local State Aid BCIP Streetscape 200,000 Local State Aid TOTAL EXPENDITURES $6,860,565 $6,081,520 $8,531,960 $2,204,256 $3,757,580 $2,029,417 r r Irrrr� r i■�r AI r~ rr TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 30- Nov -00 �O�IQ ...2I�4...................2tL02 ......1......2443 2444 2QQ� FiJNb.SOURC�..... FUND SOURCES: MSA Regular 847,004 460,499 1,588,463 74,840 537,100 0 MSA Local 1,324,575 157,288 97,694 0 (45,000) 0 Water Utility 761,811 1,043,540 1,295,945 375,728 581,008 375,728 Sanitary Sewer Utility 766,000 765,600 1,223,640 354,765 549,149 354,765 Storm Drainage Utility 529,215 526,917 809,653 378,405 492,323 211,078 Special Assessments: Streets 986,780 758,000 1,684,964 241,740 855,080 429,192 Special Assessments: Storm Dr 310,298 267,973 598,917 76,360 166,826 143,687 Special Assessment Constr Fund 734,881 1,194,540 1,232,684 702,418 621,094 514,967 TIF 600,000 0 0 0 0 0 Other Governments 0 907,163 0 0 0 0 TOTAL $6,860,565 $6,081,520 $8,531,960 $2,204,256 $3,757,580 $2,029,417 i I an111 .S 1 1111111- as En =1' C� IUb• /r /4OP• 7 =O Ilpplu :>•m iiliiiiiniin: P =a= C °aorta- ES i uunn,a t ill ,:`111=1 1• r.Il nl� {II X11 v lan{ ■Wlau a N s NOR Lflna. ;I:: 11-1, tta ':i:iii� I� C�- �:nu11 IC C CC a uU Giiiuwut�i. m:u ,1WU aaOLLILL1I .111/ alU4l ;ijf. 'll_ •1 lam.::::.• �r1 'i Y �r u�' c i. G. i ��`ll u:iih •,:u:'uuuiuu;u �UYr�I- iY V it is v ,1',Fa`a t�.� ■Iaaaa ::ii mnni:::iisiint�l 1::• uiwu'u IIWI. r_ Waiii1111111= r a u:uiilV�W I f p WU qI( 11 •i:i:4 uuQi:: r _____:f lif\ luji fuuum, c •.a auii _lr= I •t w ■i iini ui% tC =C =L ERS X111111 L- I■aua =111 I N -L 1. 1111-11 Eli it !_a W h: 1. 1 4..i y E:- Y `f °c it ISIW /j .v �u:i_ WIW1 a V IL r mm a1lllan111111 -1� n IaWIWI —0H oil 11 l og 5 wuu.nu ::1�1 ■a our rig ani 1.111 \�f1r li 11 1 1 11 11 t t t t Centerbrook Golf Course t Year 2001 Financial Plan t t t t t t t t Prepared for Brooklyn Center City Council t by Community Activities, Recreation and Services Department August 23, 2000 t Centerbrook Golf Course is a nine hole, par three course owned by the City of Brooklyn Center. It was built in 1986 -87 with a $1,100,000 loan and $600,000 grant from the Capital Improvements Fund. It opened for business in the Spring of 1988. The golf course was considered for construction after a feasibility study, prepared in 1980 by Brauer and Associates, concluded that the course could recoup its construction cost after 20 years of operation. A staff report prepared just prior to the final decision to construct the facility came to a similar conclusion, although an interim study had determined that actual construction costs were expected to be considerably greater than estimated in the Brauer study. The $1.1 million construction loan was estimated to be the limit the course could debt service over 20 years, and the balance of the construction costs were financed by a grant from the Capital Improvements Fund. In the ten years of the course's operation, the financial picture has changed. Most notably, the construction of both public and private golf courses has continued at a rapid pace, changing the market considerably. Both the Brauer study, and the staff report updating that study believed that about 40,000 rounds played annually was an achievable goal. The study indicated this standard would be reached after about ten years of operation. However, actual rounds played varies, but have stabilized at between 33,000- 36,000 rounds annually. Substantial future growth remains unlikely. This market limitation obviously limits the amount of revenues available, leaving rate increases as one of the few sources of additional revenue. Currently, fees are in the top 25 percent of fees charged at similar facilities. Of particular concern since the construction of Centerbrook was the lack of a capital reserve. The Brauer study had identified the need for an annual contribution to a capital reserve. 1 However, no reserve was created under the expectation that future needs would be financed from the Capital Improvements Fund until the Golf Course Fund was generating a consistent profit. In addition to the lack of a capital reserve, much of the maintenance equipment originally purchased for golf course maintenance was used, resulting in a shorter useful life than would normally be expected. As a result, for years in which there was an operating loss, or when an unexpected capital expenditure or equipment replacement occurred, the Golf Course Fund had no operating reserves from which to draw and thus, borrowed from the Capital Improvements Fund. These factors resulted in very little progress being made to retire the principal, although in most cases the full interest payment was made. In 1996 and 1997, the golf course generated sufficient revenues to cover expenses and interest payments, with a small amount of "profit." At the end of 1997, the Golf Course Fund had a balance of about $13,410 which could be applied to payment of the loan principal. Analysis of expected future operating costs and revenues indicated that, as structured in 1997, in an average year with no capital improvements required, the golf course should be able to make interest payments. In a good year, profit that is generated could be used to build a reserve from which to draw in years when weather is poor or to payment of loan principal. However, this did not address the issue of a capital reserve, nor was it particularly sound management. A plan was needed that, at worst -case, provided for payment of the debt service, with average and good years' profits contributing to a reserve fund. Efficiencies in management, some additional savings, and identification of new markets helped g s g, P manage the variability that weather produces, and reduced the possibility of operating losses. However, the capital reserve could only be created out of the net income which was servicing the debt. After careful review, staff concluded that the only reliable means of creating a capital reserve was debt restructuring. The plan The City Council adopted such a plan as part of the 1998 process. This plan provided that the construction loan would be repaid without interest. A revised debt repayment schedule (attached as figure 1) allows for principal payments of between $50,000- 65,000 annually to retire the debt over a twenty year period. In addition to restructuring the construction loan, the plan also established a capital reserve and expenditure plan. The capital expenditure plan (attached as table 2) indicates an annual contribution of $20,000, which is sufficient to finance expenditures anticipated in the next several years. Accordingly, the following financial management principles have been implemented: 1. Fees will be established annually so that they remain in the top quartile of peer courses. The fee's schedule will be reviewed and adjusted annually so the fee structure is similar to and competitive with peer courses. 2. The construction loan debt is structured to include annual principal payments that do not exceed $65,000. 3. A capital expenditure reserve is established, budgeting an annual contribution of $20,000. The attached budget details the anticipated revenues and expenditures for 2001. Table 1 BROOKLYN CENTER MUNICIPAL GOLF COURSE PROJECTIONS AS OF DECEMBER 31, 1997 INTEREST FREE LOAN AMORTIZATION SCHEDULE Beginning Ending Principal Annual Principal Year Balance Payment Balance 1998 1 1,150,000 50,000 1,100,000 1999 2 1,100,000 50,000 1,050,000 2000 3 1,050,000 50,000 1,000,000 2001 4 1,000,000 50,000 950,000 2002 5 950,000 50,000 900,000 2003 6 900,000 55,000 845,000 2004 7 845,000 55,000 790,000 2005 8 790,000 55,000 735,000 2006 9 735,000 55,000 680,000 2007 10 680,000 55,000 625,000 2008 11 625,000 60,000 565,000 2009 12 565,000 60,000 505,000 2010 13 505,000 60,000 445,000 2011 14 445,000 60,000 385,000 2012 15 385,000 60,000 325,000 2013 16 325,000 65,000 260,000 2014 17 260,000 65,000 195,000 2015 18 195,000 65,000 130,000 2016 19 130,000 65,000 65,000 2017 20 65,000 65,000 0 1,150,000 nextbdgt \golfloan 12/21/00 8:44 AM Centerbrook Go r /f Cou Capital Expenditure Plan Mme WA 'o 4 �T Clubhouse Refrigerator I 1 1 $2,000 1 1 Carpet I 1 $7,000 I I I I Hot Water Heater Tables Chairs 1 $2,000 I I I 1 Ice Cube Maker Roof I I I I I I I I $30,000 Window Treatments 1 $1,0001 I 1 1 I I PC $3,000 I I I I I I I Air Conditioner I I I I I I I Furnace I I I $5,0001 I I Management Software /Hardware $5,000 I 1 I I I I Pro shop furnishings 1 $3,000 New Shed or Add -on to Clubhouse $3,000 I I i I I I I Grounds I I I I I I I Pond Erosion Irrigation I I I 1 $40,000 I Paths I I I I I I I Wood Bridges I I i $4,000 I Garage Imprv. Install Gas Line 1 $8,000 1 Parking Lot Overlay I I I I I $10,000 I I Flagpole 1 $1,0001 I 1 I I 1 Signs Fence from 4th Green to Garage I I I I I I $8,000 1 I I I I I I I I I I I I i I $11,000 1 $13,000 1 $7,000 1 $8,000 1 $45,000( $10,000 $8,000 1 $30,000 Annual Capital Allocation $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 1997 Income Available for Reserve $10,000 Capital Reserve $19,000 $26,000 $39,000 $51 $26,000 $36,000 $48,000 $38 12/21/00 e: \eng \govtbldg \glfcourse CENTERSROOK GOLF COURSE 2001 Dept Actual Actual Adopted Requested Budget 1998 1999 2000 2001 REVENUES: Green Fees $218,562 $269,653 $279,211 $292,109 Rentals 10,402 12,791 12,250 12,000 Leagues 7,972 12,125 13,700 15,950 Beer 10,983 13,194 11,500 12,500 Concessions 14,627 16,816 15,950 15,550 Golf Lessons 5,487 2,918 7,500 6,300 Other Merchandise 19,975 24,691 20,000 20,000 Pop Machine 1,232 1,599 2,000 1,600 Interest Earnings 3,271 2,598 3,530 6,406 Miscellaneous 1,414 1,747 500 600 Total Revenues $293,925 $358,132 $366,141 $383,015 Less: Cost of Sales Beer $3,446 $3,446 $3,500 $4,100 Cost of Sales Concessions 11,384 11,384 14,000 14,500 Cost of Sales Merchandise 18,708 18,708 15,000 15,000 Cost of League Banquets 2,673 2,673 2,500 2,500 Total Cost of Sales $36,211 $36,211 $35,000 $36,100 Gross Profit $257,714 $321,921 $331,141 $346,915 EXPENDITURES: Personnel $116,354 $145,159 $139,611 $148,088 Supplies 18,484 25,703 21,200 21,850 Other Contractual Services 23,802 31,075 20,308 23,505 Central Garage 25,588 20,337 21,612 12,750 Insurance 6,280 6,877 7,926 9,350 Utilities 14,141 13,320 11,250 12,030 Interest Expense Administrative Service Transfer 5,128 5,292 5,332 5,496 Depreciation 12,697 13,847 14,567 14,850 Total Expenditures $222,474 $261,610 $241,806 $247,919 Operating Income $35,240 $60,311 $89,335 $98,996 Capital Outlay $11,660 _$4,358 $11,000 $13,800 Loan Repayment $50,000 $50,000 $50,000 $50,000 Available Resources ($26,420) $5,953 $28,335 $35,196 8/21/00 1:23 PM GOLF COURSE OPERATING AND CAPITAL RESERVE CASH BALANCE PROJECTION 3.00% 1997 1998 1999 2000 2001 2002 2003 2004 6.00% Actual Actual Actual Budqet Budoet Proiected Proiected Proiected Targeted Operating Cash Starting Balance (15 54,921 57,452 59,597 61,569 63,906 Operating Cash Starting Balance 13,081 33,742 18,518 29,885 63,787 107,633 157,705 207,602 Revenues Fees rentals 281,363 228,964 297,487 312,661 320,059 329,661 339,551 349,737 L2 Concession merchandise 73,017 61,690 58,047 49,950 56,550 58,247 59,994 61,794 L2 Interest 1,729 3,271 2,598 3,530 6,406 9,409 10,913 14,507 L3 TOTAL Operating Revenues 356,109 293,925 358,132 366,141 383,015 397,316 410,458 426,038 Operating expenses Cost of sales 39,906 36,211 31,860 35,000 36,100 37,183 38,298 39,447 L2 Operating costs 302,793 222,474 261,610 241,806 247,919 255,357 263,017 270,908 L2 TOTAL Operating Expenses 342,699 258;685 293,470 276,806 284,019 292,540 301,316 310,355 I Net Operating Income 13,410 35,240 .64,662 89,335 98,996 104,777 109,142 115,683 Add back depreciation 17,251 12,697 13,847 14,567 14,850 15,296 15,754 16,227 L2 Loan repayment (50,000) (50,000) (50,000) (50,000) (50,000) (55,000) (55,000) Net change in assets /liabilities 2,858 Contribution from other fund 6,839 Contribution to capital (10,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) Operating Cash Ending Balance 33,742 18,518 29,885 63,787 107,633 157,705 207,602 264,511 Capital Reserve Cash Starting Balance 10,000 18,340 33,982 42,982 49,182 24,182 34,182 Add Contribution to capital 10,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Capital Outlays 11,660 4,358 11,000 13,800 45,000 10,000 8,000 Capital Reserve Cash Ending Balance 10,000 18,340 33,982 42,982 49,182 24,182 34,182 46,182 Total Golf Course Ending Cash Balance 43,742 36,858 63,867 106,769 156,815 181,887 241,784 310,693 budgetldepts \652go1f\opercap.xls 8/21/00 1:24 PM CITY OF BROOKLYN CENTER GOLF COURSE REVENUE PROJECTION 1998 1999 2000 2000 2001 2001 1998 1998 Gross 1999 1999 Gross Net 2000. 2000 Gross Net 2001 2001 Gross Rounds Revenue Rates Rounds Revenue Rates Rates Rounds Revenue Rates Rates Rounds Revenue Rates Weekend Std Rate 6,253 55,776.71 9.50 8,654 79,234.04 9.75 9.39 8,000 75,120.00 10.00 9.86 8,250 81,340.88 10.50 Adult Std Rate 8,059 68,107.52 9.00 11,071 96,155.94 9.25 8.92 11,000 98,125.50 9.50 9.39 11,000 103,290.00 10.00 Senior Rate 4,022 30,213.68 8.00 4,248 32,905.54 8.25 7.98 5,200 41,503.80 8.50 8.45 4,750 40,142.25 9.00 Junior Rate 1,396 10,490.40 8.00 1,820 14,098.44 8.25 7.98 1,800 14,366.70 8.50 8.45 1,900 16,056.90 9.00 Second Round 6,517 35,187.96 5.75 4,474 25,205.78 6.00 5.87 4,000 23,475.00 6.25 6.10 4,400 26,855.40 6.50 Adult Passbook 81 6,126.94 81.00 112 8,773.82 83.50 80.28 1,000 8,028.45 85.50 84.51 1,000 8,451.00 90.00 Sr /Jr Passbook 156 10,571.23 72.00 169 11,712.96 74.00 71.83 2,000 14,366.70 76.50 76.06 1,750 13,310.33 81.00 Weekend Passbook 26 2,087.28 85.50 19 1,565.60 88.00 84.51 500 4,225.50 90.00 88.74 300 2,662.07 94.50 26,510 218,561.72 30,567 269,652.12 33,500 279,211.65 33,350 292,108.82 ne)dbdgi \652go1i\go1irds GOLFRDS1 8/21/00 11:03 AM Division: Centerbrook Golf Co urse t Budget Code: 654 Program No: 7052 PROFILE Centerbrook Golf Course is a nine (9) hole, par three (3) course, owned by the City of Brooklyn Center. It was built in 1986 -87 with a loan from the Capital Improvements Fund. It opened for business in the Spring of 1988 and was established as an enterprise fund entity. Enterprise funds were established to account for the financing of self supporting activities of the City which render services on a user charge basis to the general public. Each year between 30,000 and 35,000 rounds of golf are played at Centerbrook. In addition, about 200 people will take lessons. The 2001 budget assumes 33,350 rounds will be played. DEPARTMENTAL GOALS Continue implementation of financial plan adopted in 1997 by City Council. Continued improvements in tee time scheduling, cash reporting and inventory control. Increase league and lesson offerings to increase the number of persons participating by 10 Continue analysis of merchandise selection, pricing and display for changes that would increase revenues. PERSONNEL LEVELS Number Position 1 Grounds Supervisor SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Part -Time $86,830 Clubhouse staff, rangers, part-time golf professional, seasonal golf course manager, and maintenance workers. 4220 Operating Supplies $8,000 The cost of various supplies such as score cards, towels, cleaning materials, etc. 4221 Motor Fuels $1,300 Fuel for mowers and other golf course equipment. The increasing cost of fuel necessitates an increase in budget 4226 Chemical Products $3,000 Herbicides, insecticides, snow mold treatment and other chemical used to maintain the fairways and greens. SPECIFIC EXPENDITURE CODE DETAIL (continued) 1 4235 Landscaping Materials $6,000 Fertilizer, grass seed, sod, etc, plus the cost of flowers in the various planters throughout the course and at the clubhouse. 4390 Rentals $3,500 The cost of leasing golf carts for rental to patrons. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Individual equipment included in Central Garage budget. Tank type chemical applicator 3 /2001 $5,800 Will provide for controlled application of fungicides, herbicides and snow mold treatments. Replacement tables and chairs for 3/2001 $2,000 Replacement tables and chairs Clubhouse that are 10+ years old. Commercial Refrigerator 3/2001 $2,000 Replacement of existing refrigerator that has become unreliable. Pedestrian Bridge Repair Spring 2001 $4000 Replace damaged sections of the two pedestrian bridges at Centerbrook City Of BROOKLYN CENTER, MINNESOTA FINANCIAL MANAGEMENT POLICIES ADOPTED JUNE 8, 1992 I. PURPOSE The City of Brooklyn Center has a responsibility to its citizens to carefully account for public funds, to manage municipal finances wisely, and to plan the adequate funding of services desired by the public, including the provision and maintenance of public facilities. The City also has the responsibility to its citizens to provide both short -term and long -term future financial stability. The City must ensure that it is capable of adequately funding and providing local government services needed by the community. Further, the financial policies set forth herein, provide the basic framework for the overall fiscal management of the City. Operating independently of changing circumstances and conditions, these policies assist the decision making process of the City Council and Administration. Most of the policies represent long standing principles, traditions and practices which have guided the City in the past and have helped maintain financial stability over the past years. The financial policies will be reviewed periodically to ascertain if modifications are necessary. H. OBJECTIVES In order to achieve this purpose, this plan has the following objectives for the City's fiscal performance: 1. To protect the City Council's policy- making ability by ensuring that important policy decisions are not controlled by financial problems or emergencies and to prevent financial difficulties. 2. To provide sound principles to guide the important decisions of the City Council and of management which have significant fiscal impact and to enhance the City Council's policy making ability by providing accurate information on program costs. 3. To set forth operational principles which minimize the cost of local government, to the extent consistent with services desired by the public and which minimize financial risk. 1 1 4. To employ policies which prevent undue or unbalanced reliance on P Y revenue P P certain revenues, especially property taxes; which distribute the costs of municipal services fairly; and which provide adequate funds to operate desired program and assist sound management of the city government by providing accurate and timely information on financial conditions. 5. To provide essential public facilities and prevent deterioration of the City's public facilities and its capital plant. 6. To protect and enhance the City's credit rating and prevent default on any municipal debts. 7. To ensure the legal use and protection of all City funds through a quality system of financial and internal controls. i 8. The City will maintain a Risk Management Program that will minimize the impact of legal liabilities, natural disasters or other emergencies. 1 III. FINANCIAL MANAGEMENT POLICIES A. Capital Improvement Budget Policies 1. The City will make all capital improvements in accordance with an adopted Capital Improvement Budget. 2. The City will develop multi-year plan for capital improvements and update P Y P P P P it at least biennially. 1 3. The City will enact an annual Capital Budget based on the multi -year capital improvement plan. Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in Capital Budget projections. 4. The City ill coordinate development of the Capital Improvement Budget Y P P P g with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 5. The City will use intergovernmental assistance to finance only those capital improvements which are consistent with the adopted capital improvement plan and City priorities, and for which operating and maintenance costs have been included in operating budget forecasts. 2 6. The City project equipment P will ro'ect its a ui ment re lacement and maintenance needs for the next several years and will update this projection each year. From this projection, a maintenance and replacement schedule will be developed and followed. j 7. The City staff will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted to the City Council for approval. 8. The City will determine the least costly financing method over the length of all new projects. B. Revenue Policies 1. The City ill attempt to maintain diversified and stable revenues stem to y p ain a divers y shelter it from short -run fluctuations in any one revenue source and to minimize property taxes. 2. The City will estimate its annual revenue by an objective conservative analytical process. 3. The City will project revenues for the next three years and will update this projection annually. Each existing and potential revenue source will be reexamined annually. 4. The City will maintain sound appraisal procedures to keep property values PP P P P correct. Property will be assessed at the legally mandated market value for each type of property. Reassessments will be made of all property at least every four years. 5. The City will follow an aggressive policy of collecting property tax revenues. The annual level of uncollected property taxes should generally not exceed two percent. 6. Each year the City will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other cost increases. 7. The City staff will recommend revised user fees with review by the City Council on an annual bases, to adjust for the effects of inflation on the City's cost of providing services. 8. The City will set fees and user charges for each Enterprise Fund, such as Water and Sewer, at a level which fully supports the total direct and indirect costs of the activity. Indirect costs include the cost of annual depreciation of capital assets. 3 9. Whenever user charges and fees are determined to be appropriate for City 1 services, those charges and fees will generally be established at a level which will recover the full cost of providing the service, including administrative costs. C. Debt Policies t 1. The City will confine long -term borrowing to capital improvements or projects which cannot be financed from current revenues. 2. When the City finances capital projects by issuing bonds, it will pay back the bonds within a period not to exceed the expected useful life of the project. 3. On all projects, at least 50% of the principal shall be retired within ten years. i 4. The City will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. 5. Total debt service for General Obligation debt will not exceed five percent of total annual locally generated operating revenue in the general, special revenue, and proprietary funds. 6. Total General Obligation debt will not exceed two percent of the market valuation of taxable property. 7. Where possible, the City will use special assessment, revenue or other self supporting bonds instead of General Obligation Bonds. 8. The City will not incur debt to support current operations. 9. The City will maintain good communications with bond rating agencies regarding its financial condition. The City will follow a policy of full disclosure in every financial report and bond prospectus. 10. Direct net -debt (gross debt less debt fully supported by revenues) per capita shall not exceed $600 per capita. 11. The City will require Minimum Assessment (Taxable Valuation) Agreements on all projects in which the City is providing development assistance through tax increment financing or committing its bonding authority. This will ensure minimal cash flow (increment) to repay obligations, provide another level of review before commitment (by the City Assessor), and to the minimal value agreed u 1' gr upon, eliminate tax appeals during the agreement period. 4 D. Reserve Policies t 1. The City will maintain an undesignated and reserved General Fund balance in an amount determined by applying the Adequate General Fund Balance Policy Formula as established by the City Council. The formula shall be reviewed annually by the City Council. The formulas shall be designed to establish a fund balance at a level which is sufficient to avoid issuing debt to meet current operating needs. 2. If the City Council deems it appropriate to reduce fund balances for the portion above the formula amount, such reductions shall not exceed 50% of the excess for one year. E. Investment Policies 1. The City will make cash flow analysis of all funds on a regular basis. Disbursement, collection and deposit of all funds will be scheduled to ensure maximum cash availability. 2. When permitted by law, the City will pool cash from several different funds for investment purposes. 3. The City will invest at least 98% of its idle cash on a continuous basis. 4. The City will analyze market conditions and investment securities to determine what yield can be obtained, and attempt to secure the best possible return on all cash investments. 5. The City's accounting system will provide regular information concerning cash position and investment performance. 6. The City will maintain a formal written investment policy which will contain legal and administrative guidelines necessary to ensure that the City's available funds will be invested to the maximum extent possible, at the highest rates obtainable at the time of the investment, consistent with minimizing credit and market risk and which provides proper safeguards for the keeping of the City's investments. F. Accounting, Auditing and Financial Reporting Policies 1. The City will establish and maintain a high standard of accounting practices. 2. The accounting system will maintain records on a basis consistent with 1 accepted standards for local government accounting using a modified accrual basis of accounting for all governmental funds and an accrual basis of t 5 i accounting or Enterprise and Internal Service Funds. Accounting policies g P gP will reflect the principle of charging current taxpayers and/or users for the full cost of providing current services. 3. Regular monthly and annual financial reports will present a summary of financial activity by major types of funds. r 4. Where possible, the reporting system will provide monthly information on the total cost of specified services b type of expenditure and if necessary, b Y YP P ar3' Y fund. 5. An independent public accounting firm will perform an annual audit and will issue an o pinion c publicly p oncerning the City's finances. G. Risk Management Policies 1. The City will maintain a Risk Management Program that will minimize the impact of legal liabilities natural disasters r other m h the a sa rs o o ere emergencies through P g g g i following activities: a. Loss Prevention. Prevent negative occurrences. b. Loss Control. Reduce or mitigate expenses of a negative occurrence. c. Loss Financing. Provide a means to finance losses. d. Loss Information Management. Collect and analyze relevant data to make prudent loss prevention, loss control and loss financing decisions. 2. The City's Risk Management Program will: a. Analyze all the City's risks. Y Y b. Avoid risks whenever possible. c. Reduce risks whenever possible. d. Transfer risks to other entities when possible. r e. Of those risks that must be retained, it shall be the City's policy to fund risks which the City can afford and transfer all other risks to insurers. 3. The City will maintain an active Safety Committee comprised of City employees. 4. The City will periodically conduct educational safety and risk avoidance programs, through its Safety Committee and with the participation of its insurers, within its various departments. 5. The Safety Committee will report to the City Manager, at least annually, on the results and costs of the City's Risk Management Program for the preceding year. The City Manager shall report annually to the City Council. 6 1 H. Operating Budget Policies P g' t 1. In accordance with Chapter 7, Section 7.06 of the City Charter, the total sum appropriated in the General Fund annual budget shall be equal to the total estimated General Fund revenue and the allocated General Fund balance. 2. The City will pay for all current expenditures with current revenues. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future year's revenues, or rolling over short -term debt, or that rely on accumulated fund balances to meet current obligations. 3. The City will annually appropriate a contin contingency appropriation in the Y g Y General Fund budget, not to exceed five percent of the total budget, to provide for unanticipated expenditure of a non recurring nature. 1 4. The City Manager, when submitting the Proposed Budget to the City Council, shall submit a balanced budget in which appropriations shall not exceed the total of the estimated General Fund revenue and the fund balance available after applying the Adequate General Fund Balance Formula. 5. Prior to adopting the General Fund Annual Budget, the City Council shall review the Adequate General Fund Balance Police Formula. 6. In the event that there is a shortfall of revenues in a current year budget, the City Manager may recommend the use of a portion of the General Fund balance not to exceed the amount available after deducting amounts reserved for items not readily convertible to cash or reserved for working capital or already appropriated to the General Fund current budget as shown on he most recent Adequate General Fund Balance Policy Formula as established by the City Council. 7. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. 8. The budget will provide for adequate funding of all retirement systems. 9. The City will maintain a budgetary control system to assist in adhering to the budget. 10. The it admin 1 monthly reports comparing C y s ration will prepare regular on hly rep co pare g actual revenues and expenditures to the budgeted amount. 11. Each year the City will update expenditure projections for its Enterprise Funds for the next three years. Projections will include estimated operating costs of future capital improvements included in the Capital Budget. 7 12. The Operating Budget will describe the major goals to be achieved, and the services and programs to be delivered for the level of funding provided. 13. Where possible, the City will integrate performance measurement and productivity indicators with the budget. 14. Enterprise funds shall be budgeted to have positive net income plus a sufficient margin to provide for replacement cost of property, plant, and equipment. L Ethics Policy The City will maintain, and periodically review, a formal written ethics policy for all City employees and elected officials. r J. Role of Auditors i The City's independent auditors shall be required, in the course of their audit, in the form of their management letter, to report any conditions that appear to be violations of our financial management policy. 8 City of Brooklyn Center, Minnesota Fund Balance Policy I. PURPOSE On December 22 1980 the City Council adopted an "Adequate General Fund Balance Y P 9 Policy Formula" as set forth in M &C No. 80 -31. Since State Statutes, the City Charter or City Ordinances do not regulate the size of a City's General Fund Balance, the purpose of the policy formula is to determine what reasonable amount should be held by the City's General Fund in reserve and provide a way of measuring that amount on an annual basis. The fund balance is a product of one of two sources: (1) the excess of (or deficiencies of) revenues over expenditures of the Fund, accumulated over the years since the inception of the fund; and (2) permanent transfer of monies from another Fund. Certain asset items contained within the fund balance are items which cannot be readily converted to cash and, therefore, must remain in the fund balance. Among these items are taxes receivable, accounts receivable, and inventories of supplies. In addition, monies within the fund balance are needed for, and should be reserved for, other purposes. Among these, is a need for "working capital." Working capital, simply stated, is funds needed for expenditures which must be made prior to receipt of revenues in forthcoming periods of time. The City has a fairly consistent level of expenditures, particularly payroll (which consists of about 60% of total expenditures), and a rather sporadic pattern of revenue receipts. This combination causes a cash flow problem. The working capital is the bridge over these gaps between expenditures and the receipt of revenue. The primary sources of revenue for the General Fund are local real estate taxes and intergovernmental revenue. Revenue from these sources are usually received on a semi annual basis. Major tax settlements are made in July and December, while major expenditures occur in the early part of the budget year. The City must wait approximately six months into the budget year for a large amount of its revenues. If monies are not available during these periods, the City must resort to tax anticipation borrowing. Tax anticipation borrowing is both costly and would be reflected in the City's bond rating. The absence of such borrowing is a positive factor in bond rating. Therefore, a sufficient amount of working capital is needed to carry the City through these periods. The current formula sets the working capital at a maximum of 25% of the total General Fund Budget. This provides funds for three months of expenditures. Money should also be reserved to provide a "cushion" for the replacement of possible revenue short falls in the budget. The cutback of local government aid due to a projected state surplus deficit is a good example of a need for 1 some sort of cushion. An economic downturn can also cause a reduction in buildin g and other permit fees, recreation revenue, other intergovernmental revenue, charges for services, and of course, cause property tax delinquencies. The formula currently reserves an amount equal to 5% of the taxes levied for General Fund purposes to hedge against loss of revenue from tax delinquencies and an amount equal to 10% of all other estimated budget revenues to hedge against over estimation and economic downturn. Funds should also be reserved for unanticipated needs which may develop during the budget year. However, the City Charter does provide for a contingency appropriation within the budget itself, and we do annually appropriate funds for that purpose. Any amount in the General Fund Balance in excess of the amount determined to be adequate by the formula may be used to fund the next year's budget or be transferred to another fund, such as the Capital Projects Fund. Funds transferred to the Capital Projects Fund can be used for major capital outlay, including construction or acquisition of major permanent facilities having a relatively long life or to reduce the debt incurred for capital outlays. Since the adoption of the formula in 1980, the collection of both property taxes and local governmental aid have been pushed back even further, and nothing is received from those sources until after July 1st of each year. We have done an analysis of when actual revenues were received and actual expenditures during budget years 1988 and 1989. Both years show an accumulated cash shortage of approximately 37% prior to July 1. Because revenue collections will be delayed even further in 1990 and future years, we recommend that the formula be changed to increase the amount to be reserved for working capital from 25% of the total General fund current year budget to 40 II. POLICY The Policy is the "Adequate General Fund Balance Policy Formula" attached as Exhibit I. t 1 2 CITY OF BROOKLYN CENTER ADEQUATE GENERAL FUND BALANCE POLICY FORMULA AS ESTABLISHED BY THE CITY COUNCIL ON DECEMBER 22, 1980 (LAST AMENDED BY RESOLUTION 99 -21 ON JANUARY 25, 1999) Latest Audited Total Fund Balance at December 31, 1999 $7,308,707 Unrealized Gains or Losses subtract gains or add back losses 106 g 221 Ad'usted Total Fund Balance at December 31 1998 $7414,928 Minimum Required Fund Balance Elements: 1. Items Not Readily Convertible to Cash: a. Accounts Receivable 66,188 b. Advances to Other Funds 105,074 $171,262 2 Amount Appropriated to the General Fund Current Year Budget: 2000 3. Amounts to be Reserved for Working Capital and Variances from Revenue Estimates: (45 of Total General Fund Current Year Budget, less debt service) 45% of: $13 $5,870,980 Minimum Required Fund Balance $6 Amount in Excess of Minimum Required Fund Balance $1 Amount Available per Formula for Other Use in Current Year $686,343 i tincomm \policies \tinmgmtAdgfdbal.xls 1999 2/6/01 4:40 PM CITY OF BROOKLYN CENTER DISTRIBUTION OF ADMINISTRATIVE SERVICE COSTS FOR THE YEAR 2001 E.D.A. WATER CENTRAL E.B.H.C. LIQUOR GOLF SAN SEWER GARAGE TOTAL CITY MANAGER 5,225 27,922 33,147 FINANCE 54,059 21,536 5,496 117,394 13,038 211,523 DATA PROC 8,083 5,658 13,741 ENGINEERING 77,115 77,115 62,142 26,761 5,496 228,089 13,038 335,526 FOR THE YEAR 2000 E.D.A. WATER CENTRAL E.B.H.C. LIQUOR GOLF SAN SEWER GARAGE TOTAL CITY MANAGER 4,854 26,118 30,972 FINANCE 50,742 20,632 5,332 113,128 12,733 202,567 DATA PROC 7,619 5,333 12,952 ENGINEERING 70,742 70,742 58,361 25,486 5,332 215,321 12,733 317,233 FOR THE YEAR 1999 E.D.A. WATER CENTRAL E.B.H.C. LIQUOR GOLF SAN SEWER GARAGE TOTAL CITY MANAGER 27,428 27,428 FINANCE 54,329 26,250 5,292 108,695 12,842 207,408 DATA PROC 7,297 5,108 12,405 ENGINEERING 68,246 68,246 61,626 26,250 5,292 209,477 12,842 315,487 1 r CITY OF BROOKLYN CENTER r ANNUAL OPERATING BUDGET ECONOMIC DEVELOPMENT AUTHORITY DETAIL OF ADMINISTRATIVE SERVICES 2001 2001 ESTIMATED ESTIMATED 2001 r REIMB. SALARY FRINGE REIMBURSED POSITION PERCENT OR WAGE BENEFITS COMP. Staff Accountant 0.70 47,092.00 11,202.00 40,805.80 Payroll /Personnel Technician 0.10 41,522.00 10,471.00 5,199.30 Accounting Technician II 0.10 34,931.00 9,605.00 4,453.60 MIS Coordinator 0.10 63,296.00 13,535.00 7,683.10 Total Personnel Costs 1.00 186,841.00 44,813.00 58,141.80 1 Office equipment space rent 1.00 4,000.00 4,000.00 TOTAL ADMINISTRATIVE SERVICES 235,654.00 62,141.80 Admin Services Distribution EDA Administration Program 8800 0.05 3,107.09 E.B.H.C. Administration Program 8999 0.95 59 034.71 62,141.80 1 1 1 1 1 CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET LIQUOR FUND DETAIL OF ADMINISTRATIVE SERVICES 2001 2001 ESTIMATED ESTIMATED 2001 REIMB. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP Asst City Manager 6% 69,010.00 14,080.00 4,985.40 Staff Accountant 10% 47,092.00 11,202.00 5,829.40 t Payroll /Personnel Technician 10% 41,522.00 10,471.00 5,199.30 Accounting Technician II 20% 34,931.00 9,605.00 8,907.20 Total Personnel Costs 46% 192,555.00 45,358.00 24,921.30 Office equipment space rent 46% 4,000.00 1,840.00 TOTAL ADMINISTRATIVE SERVICES 241,913.00 26,761.30 ALLOCATION Humboldt 28.29% 7014/4702 7,570.77 Boulevard 31.50% 7024/4702 8,429.81 Northbrook 4021 %0 7034/4702 10 760.72 100.00% 26,761.30 CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET GOLF COURSE FUND DETAIL OF ADMINISTRATIVE SERVICES 2001 2001 ESTIMATED ESTIMATED 2001 REIMB. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP Assistant Finance Director 3.00% 63,432.00 13,715.00 2,314.41 Payroll /Personnel Technician 2.00% 41,522.00 10,471.00 1,039.86 Accounting Tech 11 4.00% 34,931.00 9 1,781.44 Total Personnel Costs 9.00% 139,885.00 33,791.00 5,135.71 1 Office equipment space rent 9.00% 4,000.00 360.00 TOTAL ADMINISTRATIVE SERVICES 177,676.00 5,495.71 i CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET PUBLIC UTILITIES DETAIL OF ADMINISTRATIVE SERVICES 2000 2000 ESTIMATED ESTIMATED 2000 REIMB. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP. City Manager 8% 90,640.00 15,996.00 8,530.88 t Asst City Manager 5% 63,699.00 13,195.00 3,844.70 Dep City Clerk/Purchasing 5% 48,431.00 11,178.00 2,980.45 Secrectary /Receptionist 25% 27,727.00 8,443.00 9,042.50 M.I.S. Coordinator 7% 59,328.00 12,861.00 5,053.23 Director of Public Works 20% 79,746.00 16,098.00 19,168.80 City Engineer 20% 73,208.00 15,172.00 17,676.00 Public Works Specialist 10% 50,441.00 11,653.00 6,209.40 Engineering Technician 4 5% 55,360.00 12,322.00 3,384.10 Engineering Technician 3 5% 43,246.00 9,767.00 2,650.65 Engineering Technician 3 5% 43,246.00 10,675.00 2,696.05 Engineering Technician 3 5% 43,246.00 10,675.00 2,696.05 Eng Admin Aide 10% 37,291.00 9,706.00 4,699.70 P. W. Superindendent 10% 66,188.00 13,422.00 7,961.00 Director of Finance 10% 78,795.00 15,646.00 9,444.10 Assistant Finance Director 10% 61,590.00 13,273.00 7,486.30 Utilities Technician 11 100% 33,784.00 9,243.00 43,027.00 Utilities Technician 1 100% 28,421.00 8,535.00 36,956.00 Payroll/Personnel Technician 5% 40,159.00 10,085.00 2,512.20 Accounting Technician II 10% 33,784.00 9,243.00 4,302.70 Total Personnel Costs 375 1,058,33000 237 200,321 .81 space 5° 000.00 15 000.00 Office equipment spa ren 37 4 /o TOTAL ADMINISTRATIVE SERVICES 1,299,518.00 215,321.81 Admin Services Distribution Water Operations Program 7130 0.6 129,193.09 Sewer Operations Program 7320 0.4 86,128.72 CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET CENTRAL GARAGE FUND DETAIL OF ADMINISTRATIVE SERVICES 2000 2000 ESTIMATED ESTIMATED 2000 REIMB. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP Assistant Finance Director 10.00% 61,590.00 13,273.00 7,48630 Payroll /Personnel Technician 2.00% 40,159.00 10,085.00 1,004.88 Accounting Technician II 8.00% 33,784.00 9,243.00 3,442.16 Total Personnel Costs 20.00 135,533.00 32,601.00 11,933.34 Office equipment space rent 20.00% 4,000.00 800.00 TOTAL ADMINISTRATIVE SERVICES 172,134.00 12,733.34