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1998 Budget
ANNUAL BUDGET OF THE CITY OF BROOKLYN CENTER FOR THE FISCAL YEAR BEGINNING JANUARY 1. 1998 1 CITY COUNCIL Myrna Kragness Mayor Kathleen Carmody Debra Hilstrom Councilmember Councilmember K Y Lasman PP Robert Pe e Kay Councilmember Councilmember Michael J. McCauley City Manager Charlie Hansen Finance Director Tim Johnson 1 Assistant Finance Director it TABLE OF CONTENTS Organizational Chart i Summary of Full Time Employee Positions ii City Manager's Budget Message 1 Budget Summary .............................12 Budget Tax Levy Resolutions 53 FundCodes .............................65 General Fund Revenues .............................77 BUDGET BY FUNDS GENERAL FUND CityCouncil .............................83 Administration 87 Human Resources/Purchasing 92 CityClerk .............................96 Elections..... ............................100 Finance... ............................104 Data Processing ............................109 Legal.... ............................114 Patrol.... ............................117 Investigation. ............................124 Support Services ............................130 Office of the Chief of Police 136 Private Contract Assignments 139 Fire...... ............................141 Emergency Preparedness ............................147 Inspections............................... ............................151 Planning and Zoning ............................156 Assessing. ............................160 Convention and Tourism ............................165 Social Services ............................167 Custodial Services 169 Building Maintenance 173 Government Buildings Ground Maintenance 179 Engineering Services 183 Public Works Administration 188 Streets Maintenance 191 TABLE OF CONTENTS Traffic Control ..............196 Snow and Ice Control ............................200 Street Lighting ............................203 Park Grounds Maintenance ............................206 Parks Facility Maintenance 211 Maintenance for Recreation Programs 216 Forestry.. ............................219 Ice and Hockey Rinks ............................223 Recreation Administration 227 Adult Recreation ............................231 Teen Programs ............................236 Youth Recreation .238 General Recreation ............................241 Community Center 244 Pool..... ............................248 Risk Management ............................253 Central Supplies and Support ............................255 Civic Events ......258 Reimbursement from other Funds 261 Transfers ............................265 SPECIAL REVENUE FUNDS City Initiatives Grant Fund 267 HRA Fund ............................268 EDA Redevelopment Programs 271 EDA Bond Proceeds .279 EDA CDBG Programs ............................282 Earle Brown Tax Increment Financing District 285 Tax Increment District No. 3 288 CDBGFund ............................291 Police Drug Forfeiture Fund 294 CAPITAL AND BOND Capital Improvements Fund 295 Capital Reserve Emergency Fund 300 1 MSA Fund .......................302 Special Assessment Construction Fund 308 G. O. State Aid Road Bonds, Series 1991B 314 G. O. Tax Increment Bonds, Series 1991A 317 G. O. Tax Increment Bonds, Series 1992A 320 G. O. Tax Increment Bonds, Series 1994B 323 G. O. Improvement Bonds, Series 1995B 326 G. O. Improvement Bonds, Series 1995A 329 G. O. Improvement Street Bonds, Series 1996A 332 TABLE OF CONTENTS G. O. Improvement Street Bonds Series 1997A 335 G. O. Police Fire Building Bonds, Series 1997B 338 G. O. Improvement Refunding Bonds, Series 1987A 341 t ENTERPRISE FUNDS LiquorStores ............................345 Humboldt Liquor ............................347 Boulevard Liquor ............................354 Northbrook Liquor ............................361 Centerbrook Golf Course 369 Earle Brown Heritage Center 381 Convention Center ............................385 Catering Operations 392 Office Rentals ............................398 Inn on the Farm 404 Earle's Restaurant 411 Earle Brown Heritage Center Administration 416 UTILITIES Recycling Fund ............................421 Water Utility Fund 425 Water Facility Maintenance 428 Water Operations ............................433 Water Construction Projects 439 Sanitary Sewer Fund 443 Sewer Facilities Maintenance 445 Sewer Operations ..44 9 Sewer Construction Projects 455 1 Storm Drainage Fund ............................458 Storm Sewer Operations 460 Storm Sewer Construction Projects 464 CENTRAL GARAGE/PENSION Central Garage ............................467 Employee Retirement Fund 475 SUPPLEMENTAL DATA CAPITAL IMPROVEMENT PROGRAM CENTERBROOK GOLF COURSE 1998 FINANCIAL PLAN r r� r rr r r� rr rw rr r rr r r� rr rr r �r r r City of Brooklyn Center Organization 1998 ELECTORATE City Council Advisory Commissions Administration Purchasing Human Resources City Attorney City Manager Elections Licenses City Clerk Communications Management Info Systems PUBLIC WORKS FIRE DEPARTMENT POLICE DEPARTMENT FINANCIAL SERVICES COMMUNITY ACTIVITIES, COMMUNITY RECREATION, AND SERVICES ;DEVELOPMENT 1 Engineering -Fire Prevention i Patrol 1 Accounting Street Ma(nt Fire Supression Investigation -Audit Community Programs i Assessing Sanitary Sewer Emergency Preparedness -Crime Prevention Utility Billing Recreation Programs I Inspections Central Garage Community Programs -Risk Management Community Center EDA/HRA -Storm Sewer Support Services Liquor Stores i Gov't Bldgs Zoning -Water Dept Dispatch -Golf Course -E.B. Heritage Center -Park Maint Senior Transportation Planning i I CITY OF BROOKLYN CENTER SUMMARY OF FULL TIME EMPLOYEE POSITIONS ADOPTED 1998 BUDGET DIVISION 1995 1996 1997 1998 Administration 2.5 2.4 2.4 2.4 Human Resources /Purchasing 2.0 2.0 2.0 2.0 City Clerk 1.0 1.0 1.0 1.0 Elections 1.0 1.0 1.0 1.0 Finance 8.0 8.0 7.0 7.0 Data processing 1.0 1.0 1.0 1.0 Patrol 34.0 34.0 34.0 34.0 Investigation 9.0 9.0 9.0 9.0 Support Services 14.0 14.0 14.0 14.0 Office of the Chief 2.0 2.0 2.0 2.0 Fire 1.0 1.0 1.0 1.0 Inspections 4.0 4.0 4.0 4.0 Planning Zoning 1.0 1.0 2.0 2.0 Assessing 4.0 4.0 4.0 4.0 Custodial Services 1.0 1.0 1.0 1.0 Building Maintenance 1.0 2.0 2.0 2.0 Grounds Maintenance 0.0 1.0 1.0 1.0 Engineering Services 6.0 6.0 6.0 6.0 Public Services Administration 3.0 3.0 3.0 3.0 Streets Maintenance 5.0 5.0 5.9 5.9 Traffic Control 2.0 2.0 2.0 2.0 Snow Ice Control 3.0 3.0 3.0 3.0 Parks Grounds Maintenance 2.0 2.0 2.0 2.0 Parks Facilities Maintenance 2.0 3.0 3.0 3.0 Maint for Recreation Programs 1.0 1.0 1.0 1.0 Forestry 2.0 2.0 2.0 2.0 Ice /Hockey Rinks 2.0 2.0 2.0 2.0 Recreation Administration 5.0 5.0 5.0 5.0 Com munit y Center en r 2.0 4.0 4.0 4.0 Pool 1.0 1.0 1.0 1.0 TOTAL GENERAL FUND 122.5 127.4 128.3 128.3 Economic Development Authority 2.5 2.6 2.6 2.6 Liquor Stores 3.0 3.0 3.0 3.0 Centerbrook Golf Course 1.0 1.0 1.0 1.0 Earle Brown Heritage Center Administration 3.0 3.0 3.0 3.0 Convention Center 5.8 5.8 5.8 6.0 Inn on the Farm 2.2 2.2 2.2 2.0 TOTAL E.B.H.C. 11.0 11.0 11.0 11.0 Water Utility Fund 4.0 4.0 4.0 4.0 t Sanitary Sewer Fund 3.0 3.0 3.0 3.0 Central Garage Fund 6.0 6.0 5.1 5.1 TOTAL FULL TIME EMPLOYEES 153.0 158.0 158.0 158.0 ii Budget provides funds for one additional full time position if authorized by City Council. City of Brooklyn Center A great place to start. A great place to stay. To: Mayor and Council Members From: Michael J. McCauley City Manager r Date: December 11, 1997 Re: Budget OVERALL BUDGET On September 8th, the City Council adopted the preliminary 1998 budget and preliminary levy. Since the adoption of the preliminary General Fund Budget, voters approved a bond referendum for police and fire buildings. The bonds have been sold and the preliminary levy for taxes payable in 1998 would be increased by the amount necessary to service the bond debt. 1997 1998 Change HRA 124,927 129,467 4,540 EDA 179,124 183,113 3,989 General Fund( &street) 6,442,436 6,591,398 148,962 Police Fire Debt Service 745.853 745.853 TOTAL TAX LEVY: 6,746,487 7,649,831 $903,344 The 1998 budget continues several changes in presentation and substance implemented in 1997. The budget has been developed on the premise that bonds will not be issued in 1998 for street projects or in the future, where such projects represent a continuing replacement effort, as opposed to buildings or other major capital projects that are not an annual effort. (If bonds had been issued for the City's share of the 1997 street projects, over $900,000 in extra costs would be incurred for interest and issuance costs over the life of the bonds.) The 1998 proposed budget has all city General Fund and Debt Service real estate taxes in the general fund with a corresponding transfer out for the payment of the city's portion of debt service. This allows for a clearer picture of the total city real estate tax levy. The real estate taxes levied by the separate legal entities of the HRA and EDA are set forth in their respective budgets. The budget provides for 158 full -time positions in all funds, with the ability to add an additional full -time position to address goal implementation in the enterprise funds. One of the Council's goals for 1998 includes review of operations. Review of operations could impact allocations of resources, including staff. In the past, there have been shifts where the number of part -time employees have been reduced and there may be future situations where full -time employees may replace part-time employees. With two exceptions, all full -time employees are assigned in the 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 City Hall TDD Number (612) 569 -3300 1 Recreation and Community Center Phone TDD Number (612) 569 -3400 FAX (612) 569 -3494 1 An Affirmative Action /Equal Opportunities Employer 1 budget to one division for payroll purposes. This represents a shift from the budget allocations prior to the 1997 budget where small fractions of full -time employees were distributed across a number of divisions. The budget reflects a 3 increase in wages, with the exception of members of the Teamsters Union. A contract with the Teamsters Union has not been negotiated yet for 1998. With elections having just been held to determine decertification petitions, no actions had been taken on the contract. The unit containing the Assistant City Manager, City Clerk, and Human Resources Technician was decertified. The personnel budget also includes step adjustments. Administrative service charges are $415,538, allocating personnel costs from the General Fund to various enterprise funds for management, engineering, and financial services. The breakdown of those charges are set forth in the narrative for Budget Code 474. The administrative service charges are at roughly the same level as the 1996 ($394,123) and 1997 ($399,141) budgets. As in the past, an additional $300,000 is budgeted for engineering reimbursement for construction project work charged against construction projects. The difference in presentation from the pre 1997 budget is that this reimbursement and administrative service charge is set forth in a separate division (474 Reimbursement from other Funds), rather than as a contra charge within the various departments. The goal of this presentation shift is to more easily understand the personnel costs in each department and the charging out of services. Community Development, which was grouped in Public Safe in the 1997 budget overview tY P g P Safety g materials, has been set forth as a separate grouping. Thus the charts and graphs in the 1997 budget will indicate a higher public safety figure than shown in the 1998 budget presentation, though the total amounts spent on police and fire are higher in 1998 than in 1997. i Overview of General Fund. REVENUE Real Estate taxes for operations are increased 2.31 in the proposed 1998 General Fund Budget. This represents a $148,962 increase in taxes. The overall operating budget increase for revenues is 2.6% ($315,726). In addition to increased real estate taxes, increased Local Government Aid, Local Performance Aid, and PERA Aid make up $177,409 of additional revenue. The PERA aid j is a new source of aid to offset increased pension costs mandated by the State of Minnesota. While pension costs will continue to increase due to the State increase in the percentage cost of PERA, the PERA aid will be frozen at the 1998 levels. Increased license fees account for $64,425 in additional revenue. The budget also increases the anticipated lodging tax receipts to reflect the increased receipts in 1997 due to additional room construction. The increase in the 1998 budget is based on actual 1997 performance and does not project increases beyond current levels based on additional rooms in 1998. This is consistent with a conservative approach to revenues in this area based on actual, rather than projected experience. The 1998 General Fund budget does not j have a transfer in from the Liquor Fund. The transfer from the Liquor Fund is made to the Capital Improvement Fund for 1998. This change was made at the Council's direction so that the revenues from liquor operations would be used for a specific purpose: capital improvements. 2 i The 1997 State Legislature instituted changes in the real estate tax system. For taxes payable in i 1998, lower class rates will be in effect for commercial, industrial, and apartment properties. These class rate reductions have the impact of shifting some of the tax costs to single family i residential properties. Thus, while property values rose in 1997 for taxes payable in 1998, tax capacities for apartments, commercial, and industrial properties dropped. Residential market value and tax capacity increased. The following charts illustrate this shift: Tax Capacities 12 IO 8 1996 6 ®1997 1998 4 2 0 Apartment Commercial Industrial Residential Farm Market Value 800 600 w1996 i 400 X1997 w1998 200 Apartment Industrial Farm Commercial Residential 3 EXPENDITURES The 1997 budget, in 1996 budget terms, actually represented a decrease in operating costs: The 1997 budget developed funding for infrastructure replacement work. The 1997 budget, less monies earmarked for infrastructure and debt service, kept overall operating expenditures at the 1996 budget level: t 1997 Budgeted Expenditures: $12,125,987 Less Construction transfer 394,197 Debt Service 251.315 1997 in 1996 terms: $11,480,475 i 1996 Budgeted Expenditures: $11,632,894 The 2.6% increase in the 1998 operating budget is $315,726 (including an additional $7,935 for L debt service on previously issued bonds for street projects prior to 1997). Over the 2 year period, this represents 1.3 increase in operating costs annually. The proposed budget contains a contingency of $136,130 in Code 471. Code 471 also contains sufficient funding for an additional person to address projects and management implementation that may be authorized by the City Council. Additional contingency exists within the budget in the form of salary. The sum projected salary of all employees exceeds actual experience each year due to vacancies in positions in the normal course of the year. Providing a contingency fund provides the Council with flexibility in responding to unanticipated requests, needs, and opportunities. It also provides some coverage for unanticipated impacts such as heavier or more frequent snow /ice removal that may exceed budgeting based on average expectations. Some revenues in the General Fund budget are also subject to influences beyond the City's control, such as building activity (building permit fees), court fines (judicial discretion), and sales of merchandise. NEW INITIATIVES The budget provides $5,000 (Code 471 Object 4400 Other Contractual) to participate in a 5 city group with the Greater Minneapolis Metropolitan Housing Corporation in a home ownership resource center for a 5 city group. The resource center would need to receive substantial funding from the McKnight Foundation in order to be started. The center would provide assistance in a number of different ways to home owners to purchase and remodel existing homes. This program would compliment the code enforcement effort by assisting people in accessing the expertise necessary to bring homes up to code or to make improvements. j Newsletters will be mailed to persons in apartments in 1998. The traditional delivery mechanisms using non profit groups will continue for houses. This mail delivery will reach approximately 3600 apartments that had not been receiving the newsletter and recreation materials. The plan is 4 to absorb the additional cost from existing resources in the budget. A new department was created that will split recreation, the community center, and buildings and grounds from Public Services. Public Services has been re -named as Public Works. This will focus efforts in 2 departments that i will be more specialized, rather than in one very large department. COUNCIL The annual audit and all commission related expenses are combined in the City Council budget. The amount of money included for conferences and training allows for facilitated Council work/goal setting sessions and the implementation of the Council policy on training. The budget supports having each Council Member being able to attend state conferences such as the League of Minnesota Cities Annual conference and would provide for the Mayor and 2 Council Members on a rotating basis to attend 1 national conference. CITY COUNCIL GOALS The City Council established several goals for 1998. Those goals are reflected in the proposed budget narrative. Some specific ways the budget supports those goals is as follows (Note: The order of goals does not reflect a prioritization of the goals.): Goal 1: Develop plan for providing operating and future capital needs funds for the golf, PP P g P g P course, liquor stores, and Earle Brown Heritage Center. The golf course budget reflects a multi -year plan to deal with capital replacement and the retirement of construction debt. In 1997, work began on the planning process that will be developed into a plan in 1998. A study was conducted at the end of 1997 to assist in reviewing liquor operations. This goal, developed at the August, 1997, City Council facilitated work session, will be implemented in 1998. Goal 2: Review City's departmental structure with analysis of needs and identification of opportunities for improved service delivery. This goal will be implemented in conjunction with the other reviews of operations. One reorganization to focus efforts has been implemented with the creation of a 1 new department: Community Activities, Recreation, and Services. Goal 3: Establish contingency option for Council in the event of funding losses. The long range planning and 1999 budget development will address this goal under the Council's direction as part of their goal setting. Goal 4: Establish long -range financial plan for City: Five -year Ten to twenty year appendix of major future needs and possible approaches for addressing these needs. 5 In a number of areas, this will involve updating the multi -year plans developed in 1997 for capital improvements in the areas of streets, parks, water, sewer, storm L sewer, and central garage and the plan for the golf course. As indicated previously, other areas will require completion of an initial multi -year plan in 1998. Goal 5: Implement fire and police plans: either build with bond proceeds seek betterment of facilities if no bond monies are available With the successful passage of the bond referendum, work will go forward to construct the new police fire facilities and remodeling of the east fire station. This construction will be a major undertaking and significant user of staff time in 1998. Goal 6: City Council will be more active in regional issues affecting the City. The budget provides funds for dues and participation in organizations such as the North Metro Mayors Association, the League of Minnesota Cities, the Association of Metropolitan Municipalities, and the National League of Cities. Goal 7: Continue work on redevelopment issues with emphasis on: P P 1) Brookdale 2) Brooklyn Boulevard; and 3) 53rd Avenue, while being able to respond to other opportunities. i Staff resources are provided in the General Fund and Economic Development Authority budgets to work on these issues in conjunction with financial consultants. Goal 8: Continue code enforcement with Council review of process and goals with staff to refine the code enforcement effort. The police budget contains money for code enforcement. The community development budget contains monies for enhanced efforts or programs. The j community development budget continues funding for staff for enforcement and participation in the rental housing association activities. Goal 9: Meet with commission chairs to develop updated goals and missions for each of the City's commissions. This Council goal requires no funding. Goal 10: Develop a plan to address building needs at City Hall /Community Center for handicapped accessibility, roofing, heating, ventilation, air conditioning, removal of police functions, and citizen access and service. 6 Council chambers (sound system, lights, etc.) ADA accessibility I Roof Entrances Community Center Heating, ventilation, and air conditioning Monies exist in Code 471 for professional services and contingency to develop cost estimates and other components needed to develop options and plans in these areas. Goal 11: Implement those study recommendations adopted by Council for liquor store and Earle Brown Heritage Center. As indicated, the budget contains funds to assist in implementation designed to cover those costs, if they were to remain, through increased net revenues or decreased costs by virtue of implementation and management support. ADMINISTRATION Administration continues the reconfiguration with separate divisions for human resources and city P t3' clerk. The ability to use a part-time intern is continued in the budget. HUMAN RESOURCES /FINANCE Between these two divisions, additional employee benefit administration will be done in- house, with a reduction in the cost of purchased services from a private vendor of services. MANAGEMENT INFORMATION SYSTEMS The MIS department's capital monies are allocated primarily for system equipment. Individual computer equipment has generally been allocated within individual departments to more fully state the true cost of individual departmental operations to include their cost of computer equipment used exclusively within a department. MIS will be involved in software review as Community Development and Recreation review the cost effectiveness of switching the software or vendor for their applications. A substantial amount of work will be devoted to the new building projects in the planning and placement of technology resources. Another major area will involve the i telephone systems, both for new facilities and the current obsolete equipment. POLICE Canine operations will be through the Hennepin County Sheriff in 1998 with the discontinuance of the City's canine program. With the Sheriffs offer to provide service, this was an opportune time to discontinue our own efforts. The budget replaces vests worn by the emergency entry unit to a higher level of safety for the initial entrants. Eliminated from the budget is a request for an all- terrain vehicle. Staffmg levels are maintained in the budget. 7 1 FIRE Payment for drills continues the system initiated in the 1997 budget. CENTRAL GARAGE While not part of the General Fund, Central Garage charges have a profound impact on the General Fund. When the Central Garage was instituted full replacement of equipment was not I funded, since charges for depreciation had not accumulated for equipment being replaced prior to full accumulation of depreciation charges necessary for replacement. The goal is to have replacement fully funded in order to fully implement the central garage concept. As part of the implementation, several changes were incorporated into the General Fund budget last year: 1) interest earned in the fund has been spread out against the individual pieces of equipment 2) items having a value below $5,000 have been removed from the central garage fund replacement schedule (items below $5,000 for garage use, as opposed to other departments, will still be budgeted, but not on a depreciation schedule) 3 police vehicles are sold rather than r fl reduce the cost of squads p recycled in the fleet; this s q to the police by giving them credit for the sale proceeds and eliminating charges previously levied against them to refurbish squads for use in the fleet; maintenance costs and fuel costs for other divisions should decrease; initial results indicate that the projected benefits are occurring: sale of used squads is at anticipated levels; anticipated reduced operating costs from this shift will have to be monitored over time as recently purchased new vehicles used in departments (rather than using old squads) have little or no repair costs BUILDINGS The requested wading pool refurbishing that was removed from the proposed 1997 budget at the City Council's direction to have that issue studied in connection with the overall building plans for City Hall, police, and Community Center will be dealt with consistent with the Council's 1998 goals in developing a plan for the entire City Hall /Civic Center complex. PARKS The Capital Improvement Plan provides a five year plan for park improvements. Continued work will go forward in exploring the concept of community parks. The five year plan finishes the replacement of playground equipment and inventories the life expectancy of the major components of the park facilities and improvements. RECREATION /COMMUNITY CENTER This budget continues the targets in the 1997 budget to match expenditures and revenues in adult 8 programs. Year -to -date results in 1997 indicate that while certain adult fee revenue targets have not been achieved with the increased fees, the decline in participation due to higher fees has resulted in reduced costs. The net impact is that net revenues in adult programs are almost on target. The reduction in hours at the community center in 1997 will continue. The impact of the reduced hours was savings of approximately $17,000. The reduced level of funding for Entertainment in the Parks is continued from the 1997 budget. In 1997, contributions received of $3,000 were received toward Entertainment in the Parks /fireworks that augmented the reduced City funding. CIVIC EVENTS The 1998 budget includes the police overtime for Earle Brown Days in Code 472. The overtime has not been included in the budget in this location previously, though it has been charged against Civic Events for a number of years. SOCIAL SERVICE Social Service /Joint Powers is included in the proposed budget at $80,104. The City Council's allocation of funding is set forth in the narrative sheet for the social service activities #435, Social Services). j EARLE BROWN HERITAGE CENTER Many of the focus changes in the 1997 budget continue with reduced levels of expenditure for advertising for the Inn based on the various studies and recommendations. The funding for trade shows and directed sales for conferences is continued. The budget for operations projects operational self sufficiency and some capital investment. As stated in the Council's goals for 1998, a plan must be developed for long term capital needs that cannot be met with operational funding. The change in property tax class rates has negatively impacted the cash flow in the tax increment district that was used to construct the facility. That has complicated the process of evaluation options for this enterprise. EARLE BROWN TAX INCREMENT DISTRICT As indicated, changes in tax capacity rates adopted by the Legislature have negatively impacted this district. The budget projects a shortfall in revenues as compared to debt payments of $98,658. Pending this next Legislative session when there will be additional discussion of the impact of these changes on tax increment districts, final resolution of this shortfall has several options if there is no Legislative relief. Monies can be pooled from performing districts. The 1998 budget projects a surplus of revenues over expenditures that would be sufficient to cover the shortfall in the Earle Brown District. Another option would be an internal loan at 6.5 interest that would be eventually repaid since the district, over its term is projected to have substantial net revenue potential after the bonds are retired and current internal debt is repaid. 9 WATER, SEWER AND STORM SEWER FUNDS These enterprise funds, pursuant to the 5 year plans, are anticipated to cash flow operations and l capital needs with modest rate increases. The 1998 budget includes the adopted increases in sewer and storm sewer rates. There was no increase in water rates for 1998. GOLF FUND The golf course is budgeted to continue providing sufficient funds for its operations from operating revenues. A plan has also been proposed which schedules the repayment of the principal on the construction loans. A 20 year plan is proposed that creates sufficient capital reserves to address equipment replacement issues and pay down the principal. Shifting interest payments to principal would pay back the loans over the 20 year period without interest. If payments were directed to interest, the amount of principal repayment would be insufficient to retire the debt and provide capital replacement lacement monies. P P LIQUOR FUND The proposed budget is a preliminary budget for the purpose of continuing operations. The final performance and configuration of operations will change as decisions are made in 1998 regarding liquor operations and its direction. Construction of a new fire station on the existing 63rd Brooklyn Boulevard location will disrupt operations of the Brooklyn Boulevard store. The City Council will begin reviewing a recently received consulting study on liquor operations in January. This review will provide direction for store location and operations. SUMMARY The proposed budget continues a return to a format that states expenditures in a fashion that is easier to track, places all general fund tax revenues in the General Fund, allocates most full -time employees as full persons within departments, reduces the number of divisions greatly, uses line- item detail, and provides more information regarding the planned use of monies than the previous budget. The budget reflects City Council goals and direction. I would like to thank the many staff members who participated in the revision of the budget presentation and process, especially the work of Finance Director Charlie Hansen, Assistant Finance Director Tim Johnson and City Clerk Sharon Knutson. i 10 Budgeted Impacts on Cash Balances of Selected Maior Funds: I I Fund: General HRA EDA CanitalImnrovements Revenue $13,187,566 $143,887 $734,363 $396,500 Expenditures $13,187,566 $143,887 $1,284,363 $9,325,000 $0 $0 ($550,000) ($8,928,500) Fund: Water Sanitary Sewer Storm Central Garage Revenue $1,396,152 $2,424,219 $3,936,000 $2,055,014 Collectionof Receivables $488,659 Expenditures $2,805,963 $2,784,109 $4,437,122 $2,055,014 Depreciation $257,000 $185,000 $83,000 ($1,152,811) ($174,890) $70,537 $0 Fund: Liquor Golf T.I. F Dist. #3 MSA Construction Fund Revenue $3,096,400 $344,943 $883,368 $645,000 Expenditures $3,024,216 $326,101 $694,801 $724,350 $72,184 $18,842 $188,567 ($79,350) Fund: E. B. Farm Tax Incr. Snecial Assessment Construction Revenue $1,183,342 $1,752,347 Expenditures $1,282,000 $2,008,150 ($98,658) ($255,803xassumes surplus transfer from General Fund) Fund: EBHC Revenue $3,042,051 Expenditures $2,864,075 $177,976 Capital Improvements is using bond proceeds for the police &fire buildings in 1998 EDA is the continuation of the 53rd Avenue Project with future years CDBG used to reimburse. I Larger projects in 1998 will use cash balance in utilities, but 5 year plan results in continued positive fund balances. 11 City of Brooklyn Center All Fund Types COMBINED STATEMENT OF REVENUES AND EXPENDITURES Adopted 1998 Budget Special Debt Capital Enterprise Internal Totals Totals Revenues General Revenue Service Projects Funds Service 1998 1997 Property taxes $7,126,573 $303,203 $7,429,776 $6,534,807 Tax Increments $2,066,710 2,066,710 1,694,397 Special Assessments 1,000 $321,235 $408,150 $1,000 731,385 1,908,494 Lodging taxes 460,000 460,000 435,000 Sales and user fees 11,171,579 11,171,579 10,398,028 Licenses and permits 364,585 364,585 300,160 Intergovernmental 3,848,814 266,160 308,878 500,000 2,250,000 7,173,852 4,760,657 Charges for services 882,594 15,000 $1,750,864 2,648,458 2,475,420 Court fines 192,000 192,000 192,000 Investment earnings 300,000 150,000 43,000 526,500 287,186 275,000 1,581,686 1,527,937 Miscellaneous 12,000 89,150 101,150 71,200 Total Revenues 13,187,566 2,801,073 673,113 1,434,650 13,709,765 2,115,014 33,921,181 30,298,100 Expenditures Current: General government 1,460,896 1,460,896 1,428,077 Public safety 4,918,612 4,918,612 4,878,356 Community development 634,423 634,423 593,171 Convention tourism 218,500 218,500 206,570 Social services 80,104 80,104 80,000 Public works 2,508,073 2,508,073 2,347,875 Parks and recreation 2,165,277 2,165,277 2,296,742 Economic development 657,861 657,861 3,323,601 Nondepartmental 538,794 60,000 598,794 429,700 Enterprise operations 9,171,260 9,171,260 8,695,136 Central garage operations 1,294,511 1,294,511 1,295,311 Capital outlay 162,592 748,050 910,642 487,015 Contruction 11,757,500 6,401,000 18,158,500 4,403,500 Debt service: Principal retirement 1,285,000 165,000 1,450,000 1,365,000 Interest and fiscal charges 1,250,625 83,663 1,334,288 1,149,723 Total Expenditures 12,524,679 657,861 2,535,625 11,757,500 15,983,515 2,102,561 45,561,741 32,979,777 Excess or Deficiencv( 662,887 2,143,212 (1,862,512) (10,322,850) (2,273,750) 12,453 (11,640,560) (2,681,677) Other Financin4 Sources or Uses( Operating transfers in 391,743 2,834,228 469,197 750,000 4,445,168 4,876,394 Bond Sales 0 0 950,000 0 950,000 N Admin Service Reimbursement 715,538 (3,303) (300,000) (399,782) (12,453) 0 Operating transfers out (1,378,425) (2,991,743) 0 (75,000) (4,445,168) (4,876,394) Total Other Financina Sources or Uses( (662,887) (2,603,303) 2,834,228 1,119,197 275,218 (12,453) 950,000 0 Surplus or Deficit( 1 $0 ($460,091) $971,716 ($9,203,653) ($1,998,532) $0 ($10,690,560) ($2,681,677) CITY OF BROOKLYN CENTER, MINNESOTA GENERAL FUND ANNUAL OPERATING BUDGET 1998 ADOPTED SUMMARY OF ESTIMATED REVENUE BY SOURCE 1997 1998 1998 Percent Budgeted Revenue Increase Increase REVENUE BY SOURCE: Revenue Estimate Decrease Decrease General Property Taxes 6 442 436 7 374 544 932108 14.47% Estimated Uncollectible Taxes 202,558 247,971 45,413 22.42% Special Assessments 1 2,000 1,000 -1,000 50.00% Lodging Sales Taxes 435,000 460,000 25,000 5.75% Licenses Permits 300,160 364,585 64,425 21.46% Intergovernmental Revenue 3,671,405 3,848,814 177,409 4.83% General Govt. Service Charges 21,020 21,900 880 4.19% Public Safety Service Charges 19,900 23,700 3,800 19.10% Recreation Fees 862,624 836,994 25,630 -2.97% Fines and Forfeitures 192,000 192,000 0 0.00% Miscellaneous Revenue 282,000 312,000 30,000 10.64% Transfers from Other Funds 100,000 0 100,000 100.00% TOTAL REVENUE BY SOURCE 12,125,987 13087,566 1,061,579 8.75% The 1998 budget has been adjusted to include a $783,146 levy in the General Property Taxes for the Police and Fire Building Bonds. The net proceeds of this levy will be transferred to the debt service fund for those bonds. 13 1998 General Fund Revenues: Incl. Police/Fire Bonds (54.0 1 /6) Real Estate Taxes (2.3 Interest (1.5 Court Fines (3.5 Misc. Taxes ,3 (0.1 Misc. Revenue y. (6.3 Rec. &Comm. Center Fees (2.8 Licenses Permits (0.3 1 /o) Charge for Service (29.2 State Aids t t 14 CITY OF BROOKLYN CENTER, MINNESOTA GENERAL FUND ANNUAL OPERATING BUDGET 1998 ADOPTED SUMMARY OF APPROPRIATIONS AND EXPENDITURES 1997 1998 1998 1998% Adopted Recommd Increase Increase Approp- Approp- Decrease Decrease riations riations From 1997 From 1997 BY FUNCTION AND ORGANIZATIONAL UNIT General Government 1,428,077 1,460,896 32,819 2.30% Public Safety 4,878,356 4,918,612 40,256 0.83% Community Development 593,171 634,423 41,252 6.95% Convention Tourism Bureau 206,570 218,500 11,930 5.78% Social Services 80,000 80,104 104 0.13% Public Works 2,347,875 2,508,073 160,198 6.82% Parks 864,839 840,072 24,767 -2.86% Recreation 1,431,903 1,325,205 106,698 -7.45% Risk Management 167,000 157,000 10,000 -5.99% Contingency 50,000 136,130 86,130 172.26% Central Supplies Support 151,200 239,239 88,039 58.23% Civic Events 1,500 6,425 4,925 328.33% Reimbursements from other funds 699,141 715,538 16,397 2.35% Transfers to Street Const. Fund 394,197 394,197 0 0.00% Transfers to Street Debt Service Funds 230,440 238,375 7,935 3.44% Transfers to Police Fire Debt Fund 745,853 745,853 100.00% TOTAL APPROPRIATIONS 12,125,987 13,187,566 1,061,579 8.75% The 1998 budget includes $745,853 which was levied for the Police Fire Building bonds and which will be transferred to the Debt Service Fund for those bonds. 15 i i i General Fund Expenditures 1998 (35.4 11 /o) Public Safety (10.5 General Government (5.4 Police Fire Bonds (1.7 Debt Service (4.6 Community Development (2.8 Capital Projects Funds (2.7 1 /6) Unallocated Dept. (1.1 Risk Management (1.6 Convention Tourism (18.0 Public Works (15.6 Parks Recreation (0.6 Social Services 1 16 1997 1998 General Fund Adjusted to 1998 Categories -2 0 2 4 6 l I General Go-,-.-.---. Public Safety Police Fire Bonds 1 Community Development Public Works Social Services Parks Recreation 1997 Convention Tourism O 1998 Risk Management Unallocated Dept. Reimbursement from Other Funds Transfers to Capital Projects Funds Transfers to Debt Service I I 2 0 li 4 6 Millions 17 CITY OF BROOKLYN CENTER, MINNESOTA GENERAL FUND i ANNUAL OPERATING BUDGET 1998 ADOPTED SUMMARY OF APPROPRIATIONS BY OBJECT CLASSIFICATION 1998 1998% 1997 1998 1998% Increase Increase r Adopted Recommd of Decrease Decrease Obiect Classification Amount Amount Total From 97 From 97' Personal Services Salaries &Wages 6,301,353 6,576,342 49.87% 274,989 4.36% Pensions 861,012 907,236 6.88% 46,224 5.37% Health Life Dental Disability Ins. 483,417 532,295 4.04% 48,878 10.11% Workers Compensation Ins. 136.425 122.089 0.93% 14.336 -10.51 Total Personal Services 7,782,207 8,137,962 61.71% 355,755 4.57% Supplies 552,024 530,818 4.03% 21,206 3.84% Professional Services 472,603 450,449 3.42% 22,154 -4.69% Communications 199,390 225,055 1.71% 25,665 12.87% Repair, Rental, Maintenance 481,070 391,134 2.97% 89,936 18.69% Other Contractual Services 746,015 758,422 5.75% 12,407 1.66% Central Garage Rentals 1,005,454 940,704 7.13% 64,750 6.44 Insurance 138,225 127,000 0.96% 11,225 -8.12% Utilities 472,280 479,450 3.64% 7,170 1.52% Merchandise for Resale 55,880 37,000 0.28% 18,880 33.79% Contingency 50,000 136,130 1.03% 86,130 172.26% Reimbursements from other funds 699,141 715,538 5.43% 16,397 2.35% Transfer to Street Const. Fund 394,197 394,197 2.99% 0 0.00% Transfer to Street Debt Service Funds 230,440 238,375 1.81% 7,935 3.44% Transfer to Police Fire Debt Fund 0 745,853 5.66% 745,853 100.00% Capital Outlay 245.343 310.555 2.35% 65.212 26.58% Total Operating Budget 12,125,987 13,187,566 100.00% 1,061,579 8.75% The 1998 budget includes $745,853 which was levied for the Police Fire Building bonds and which will be transferred to the Debt Service Fund for those bonds. 18 i i i i General Fund Expenditures By Type (58.0%) Salaries (0.3 Cost of Sales (1.6 Contingency (2.8 Street Construction (1.7 Debt Service a (5.4 0 14) Police Fire Bonds (3.8 Supplies (3.2 Prof. Serv. r (2.2 Capital Outlay (1.6 Communications (3.4%) Utilities (2.8 Repair, rental (0.9%) Insurance (5.4 Other Contractual (6.8 Central Garage 19 CITY OF BROOKLYN CENTER GENERALFUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Adopted Estimated Adopted i 1997 1997 1998 Budget Budget Fund Balance January 1 $6,522,498 $6,216,750 $6,681,178 Revenues Property taxes $6,239,878 $6,239,878 $7,180,720 Special assessments 2,000 1,000 1,000 Lodging taxes 435,000 460,000 460,000 Licenses and permits 300,160 400,000 364,585 Intergovernmental 3,671,405 3,671,405 3,848,814 Charges for services 903,544 822,554 882,594 Court fines 192,000 184,000 192,000 Investment earnings 270,000 300,000 300,000 Miscellaneous 12,000 16,000 12,000 Total Revenues 12,025,987 12,094,837 13,241,713 Expenditures General government 1,428,077 1,375,095 1,460,896 Public safety 4,878,356 4,697,369 4,918,612 Community Development 593,171 593,171 634,423 Social services 80,000 80,000 80,000 Public works 2,347,875 2,260,769 2,508,073 Parks 864,839 864,839 840,072 Recreation 1,431,903 1,378, 779 1,325,305 Economic development 206,570 198,906 218,500 Risk management 167,000 160,804 157,000 Contingency 50,000 48,145 215,973 Nondepartmental 151,200 145,590 158,900 Civic events 1,500 1,444 6,925 Reimbursements other funds (699,141) (699,141) (715,538) Total Expenditures 11,501,350 11,105, 772 11,809,141 Excess or Deficiencv( 524,637 989,065 1,432,572 Other Financina Sources or Uses( Liquor transfers in 100,000 100,000 Debt Service transfers out (230,440) (230,440) (1,038,375) Street const transfers out (394,197) (394,197) (394,197) Total Other Financina Sources or Uses( (524,637) (524,637) (1,432,572) Surplus or Deficit( 0 464,428 0 Fund Balance December 31 $6,522,498 $6,681,178 $6,681,178 20 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GENERAL 001 400 CITY COUNCIL 124,508 95,574 126,089 123,711 401 ADMINISTRATION 342,077 255,506 198,283 200,219 402 HUMAN RESOURCES /PURCH 89,895 111,949 166,728 165,069 403 CITY CLERK 412 946 61,166 69,279 404 ELECTIONS 21,738 55,679 48,397 69,088 410 FINANCE 171,608 163,508 384,563 412,411 411 DATA PROCESSING 351,901 306,318 241,451 222,719 415 LEGAL 183,725 185,273 201,400 198,400 416 PATROL 2,657,466 2,671,215 2,648,501 2,709,132 417 INVESTIGATION 424,056 513,826 578,580 579,855 418 SUPPORT SERVICES 579,276 693,698 830,889 840,719 419 OFFICE OF THE CHIEF 122,880 134,447 164,695 146,786 420 PRIVATE CONTRACTS 5,043 2,166 0 0 425 FIRE 493,923 663,414 603,820 594,271 426 EMERGENCY PREPAREDNESS 31,958 38,274 51,871 47,849 430 INSPECTIONS 225,014 236,071 229,633 261,724 431 PLANNING ZONING 55,906 66,070 116,180 111,107 432 ASSESSING 195,394 199,757 247,358 261,592 433 CONVENTION TOURISM 209,576 201,600 206,570 218,500 435 SOCIAL SERVICES 41,146 78,442 80,000 80,104 440 CUSTODIAL SERVICES 76,786 53,918 49,964 55,041 441 BUILDING MAINTENANCE 274,046 298,687 285,269 371,502 442 GOVT BLDG GROUND MAINT 7,178 17,221 42,952 65,364 443 ENGINEERING SERVICES 110,384 40,017 365,006 380,104 444 PUBLIC SERVICES ADMIN 84,946 167,787 194,025 195,329 445 STREETS MAINTENANCE 621,763 527,419 919,751 941,086 446 TRAFFIC CONTROL 157,530 156,806 168,747 174,555 447 SNOW ICE CONTROL 230,930 331,097 183,161 191,092 448 STREET LIGHTING 136,610 113,664 139,000 134,000 449 PARKS GROUND MAINT 306,743 351,198 349,540 302,388 450 PARKS FACILITY MAINT 168,322 199,218 267,630 275,881 451 MAINT RECREATION PROGS 70,333 63,688 53,026 61,209 452 FORESTRY 101,532 97,532 103,866 106,829 454 ICE HOCKEY RINKS 55,441 61,023 90,777 93,765 460 RECREATION ADMIN 0 0 396,701 433,630 461 ADULT RECREATION 439,815 420,972 261,783 249,490 462 TEEN PROGRAMS 20,626 20,230 12,892 12,966 463 YOUTH RECREATION 157,528 155,615 109,644 109,942 464 GENERAL RECREATION 108,276 92,427 56,813 53,924 465 COMMUNITY CENTER 426,570 424,358 268,851 225,580 466 POOL 383,455 396,538 325,219 239,673 470 RISK MANAGEMENT 130,661 132,409 167,000 157,000 471 CENTRAL SUPPLIES 150,748 177,104 201,200 375,369 21 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET 472 CIVIC EVENTS 11,774 15,714 1,500 6,425 474 REIMB FROM OTHER FUNDS 0 0 699,141 715,538 475 TRANSFERS 0 0 624,637 1,378,425 GENERAL TOTAL 10,559,497 10,908,340 12,125,987 13,187,566 22 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND HOUSING AND REDEVELOPMENT 011 620 H.R.A. FUND 136,738 137,826 139,483 143,887 HOUSING AND REDEVELOPMENT TOTAL 136,738 137,826 139,483 143,887 i i t i i 1 I 23 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND ECONOMIC DEVELOPMENT AUTH 012 621 EDA REDEVELOP PROGRAMS 285,840 463,705 3,066,018 286,507 622 EDA BOND PROCEEDS 598,057 594,701 0 750,000 623 EDA CDBG PROGRAMS 139,298 47,852 258,971 247,856 ECONOMIC DEVELOPMENT AUTH TOTAL 1, 023,194 1, 106,258 _3, 324,989 1, 284,363 24 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EARLE BROWN FARM TIF DIST 014 624 E.B.TAX INCREMENT DIST 1,407,302 1,216,452 1,242,000 1,282,000 EARLE BROWN FARM TIF DIST TOTAL 1,407,302 1,216,452 1,242,000 1,282,000 25 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND TAX INCREMENT DIST #3 015 625 TAX INCREMENT DIST #3 0 0 260,000 694,801 TAX INCREMENT DIST #3 TOTAL 0 0 260,000 694,801 I i 26 1 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EMPLOYEE'S RETIREMENT FD 016 686 EMPLOYEE RETIRE FUND 799,523 78,133 60,000 60,000 EMPLOYEE'S RETIREMENT FD TOTAL 799,523 78,133 60,000 60,000 1 1 1 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND DISEASED TREE REMOVAL FD 017 627 DISEASED TREE FUND 14,386 70,495 0 0 DISEASED TREE REMOVAL FD TOTAL 14,386 70,495 0 0 28 I CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND COMMUNITY DEV BLOCK GRANT 019 628 CDBG FUND 264,641 55,698 258,971 247,856 COMMUNITY DEV BLOCK GRANT TOTAL 264,641 55,698 258,971 247,856 I 29 j CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND CAPITAL IMPROVEMENTS FUND 025 630 CAPITAL IMPROVEMENT FD 1,296,208 384,293 383,753 9,325,000 CAPITAL IMPROVEMENTS FUND TOTAL 1,296,208 384,293 383,753 9,325,000 30 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND MUNICIPAL STATE AID CONST 026 631 MSA FUND 1,184,473 2,588,345 528,000 724,350 MUNICIPAL STATE AID CONST TOTAL 1,184,473 2,588,345 528,000 724,350 31 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND SPECIAL ASSESSMENT CONSTR 027 632 SPECIAL ASSMNTS CONST 918,828 2,373,253 4,025,500 2,008,150 SPECIAL ASSESSMENT CONSTR TOTAL 918,828 2,373,253 4,025,500 2,008,150 32 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND M.S.A. BONDS 032 633 MSA BONDS DEBT SERVICE 306,725 308,273 309,087 308,878 M.S.A. BONDS TOTAL 306,725 308,273 309,087 308,878 33 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 85 038 638 TAX INCREMENT BONDS 85 605,879 4,842,665 0 0 GO TAX INCREMENT BONDS 85 TOTAL 605,879 4,842,665 0 0 34 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 91 039 639 TAX INCREMENT BONDS 91 636,538 642,425 621,788 600,975 GO TAX INCREMENT BONDS 91 TOTAL 636,538 642,425 621,788 600,975 35 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 92 040 640 TAX INCREMENT BONDS 92 219,623 4,399,623 616,010 655,970 GO TAX INCREMENT BONDS 92 TOTAL 219,623 4,399,623 616,010 655,970 36 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1994 041 641 STREET BONDS OF 1994 41,690 105,358 117,365 113,865 GO STREET IMPR BONDS 1994 TOTAL 41,690 105,358 117,365 113,865 37 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1995 042 642 STREET BONDS OF 1995 200 26,308 99,210 101,675 GO STREET IMPR BONDS 1995 TOTAL 200 26,308 99,210 101,675 38 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 95 043 643 TAX INCREMENT BONDS 95 200 224,371 299,695 299,695 GO TAX INCREMENT BONDS 95 TOTAL 200 224,371 299,695 299,695 39 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1996 044 644 STREET BONDS OF 1996 0 263 51,600 181,577 GO STREET IMPR BONDS 1996 TOTAL 0 263 51,600 181,577 40 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GO STREET IMPR BONDS 1997 045 645 STREET BONDS OF 1997 0 0 0 31,902 GO STREET IMPR BONDS 1997 TOTAL 0 0 0 31,902 41 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND BUILDING IMPROVEMENT BONDS 046 646 97 BUILDING IMPROVEMENT BONDS 0 0 0 241,088 BUILDING IMPROVEMENT BONDS TOTAL 0 0 0 241,088 42 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND REFUNDING BONDS OF 1987 048 648 REFUNDING BONDS OF 87 92,131 53,550 41,500 0 REFUNDING BONDS OF 1987 TOTAL 92,131 53,550 41,500 0 I I 43 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND LIQUOR STORES FUND 051 651 HUMBOLDT LIQUOR 883,014 879,713 927,431 901,241 652 BOULEVARD LIQUOR 827,869 860,045 878,274 981,495 653 NORTHBROOKL LIQUOR 955,413 1,052,191 1,024,176 1,134,989 LIQUOR STORES FUND TOTAL 2, 666,296 _2, 791,948 _2, 829,881 _3 017 725 44 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND GOLF COURSE FUND 052 654 CENTERBROOK GOLF 326,234 314,752 321,606 292,536 GOLF COURSE FUND TOTAL 326,234 314,752 321,606 292,536 45 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND EARLE BROWN HERITAGE CTR 053 655 CONVENTION CENTER 925,742 868,350 874,333 992,017 656 CATERING OPERATIONS 1,032,502 1,119,277 1,134,215 1,255,432 657 OFFICE RENTALS 102,742 81,924 84,944 68,410 658 INN ON THE FARM 383,103 353,715 333,157 312,109 659 EARLES RESTAURANT 62,619 68,224 51,564 54,552 660 EBHC ADMINISTRATION 0 0 190,435 218,322 999 UNDEFINED 346,708 332,586 0 0 EARLE BROWN HERITAGE CTR TOTAL 2,853,416 2,824,076 2,668,648 2,900,842 46 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND RECYCLING AND REFUSE FUND 055 665 RECYCLING FUND 215,216 219,571 220,000 220,000 RECYCLING AND REFUSE FUND TOTAL 215,216 219,571 220,000 220,000 47 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND WATER UTILITY FUND 056 670 WATER FACILITY MAINT 384,676 340,067 391,791 391,613 671 WATER OPERATIONS 669,508 646,851 636,008 613,850 672 WATER CONSTRUCTION 717 2,489 1,444,750 1,800,500 WATER UTILITY FUND TOTAL 1,054,901 989,407 _2, 472,549 _2, 805,963 48 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND SANITARY SEWER FUND 057 675 SEWER FACILITIES MAINT 142,627 143,428 117,525 140,260 676 SEWER OPERATIONS 1,757,939 1,884,593 1,886,004 1,986,349 677 SEWER CONSTRUCTION 1,186 3,121 596,250 657,500 SANITARY SEWER FUND TOTAL 1, 901,752 2, 031,142 2, 599,779 �2, 784,109 49 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND STORM SEWER FUND 058 680 STORM SEWER OPERATIONS 276,035 328,056 479,122 494,122 681 STORM SEWER CONSTRUCT 5,352 5,788 907,250 3,943,000 STORM SEWER FUND TOTAL 281,386 333,845 1,386,372 4,437,122 50 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND CENTRAL GARAGE INTER SERV 060 685 CENTRAL GARAGE 834,885 958,688 1,794,076 2,055,014 CENTRAL GARAGE INTER SERV TOTAL 834,885 958,688 1,794,076 2,055,014 51 CITY OF BROOKLYN CENTER EXPENDITURES BY DIVISION TOTALS 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED EXPENDITURES EXPENDITURES BUDGET BUDGET FUND INVESTMENT TRUST FUND 084 999 UNDEFINED 1,786,766 1,982,197 0 0 INVESTMENT TRUST FUND TOTAL 1,786,766 1,982,197 0 0 i 52 Member Kathleen Carmody introduced the following resolution and moved its adoption: HRA RESOLUTION NO. 97 -01 RESOLUTION ESTABLISHING THE FINAL TAX LEVY FOR THE BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY FOR THE YEAR 1999 WHEREAS, Minnesota statutes currently require certification to the Hennepin County Auditor of a final tax levy on or before December 29, 1997. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Brooklyn Center as follows: Section 1: That there be and hereby is levied a property tax for the Housing and Redevelopment Authority, for the year 1998, at a rate of 0.0131 of taxable market value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of establishing an H.R.A. Fund and conducting the operation of a H.R.A. pursuant to the provisions of MSA 469.001 through 469.047. 2 levied an additional roe Section That there be and hereby is le ie property rty tax for the Housing and Redevelopment Authority, for the year 1998, at a rate of 0.0013 of taxable market .value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of defraying costs of providing informational service and relocation assistance as authorized by MSA 469.033, subdivision 6. Section 3: That the consent resolution by the City Council of the City of Brooklyn Center to this special tax for the operation of the Housing and Redevelopment Authority be attached to this resolution and made a part of it. December 15, 1997 Date Ch The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay La.rman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 53 i Member Kathleen Carmody introduced the following resolution and moved its adoption: HRA RESOLUTION NO. 97 -04 RESOLUTION APPROVING THE FINAL BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY BUDGET FOR THE YEAR 1998 PURSUANT TO MSA CHAPTER 469.033, SUBDIVISION 6 AND MSA CHAPTER 4 69.1 07_ SU BDIVISIO N 1 WHEREAS, the Brooklyn Center Housing and Redevelopment Authority has considered the budget and finds that this budget is necessary for the operation of the Brooklyn Center Housing and Redevelopment Authority during the year 1998. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority for the City of Brooklyn Center as follows: 1. that the budget of the Housing and Redevelopment Authority for said City is hereby approved and shall be: ESTIMATED REVENUES: General Property Taxes $125,583 Intergovernmental Revenue Homestead Credit 19.304 Total Revenue by Source $143,887 APPROPRIATIONS: Transfer to E.D.A. Fund $143,887 2. that a copy of this resolution be submitted to the City Council of the City of Brooklyn Center. December 15, 1997 Date Y Chair The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 54 Member Kathleen Carm ody introduced the following resolution and moved its adoption: EDA RESOLUTION NO. 97 -34 RESOLUTION APPROVING THE FINAL BROOKLYN CENTER ECONOMIC DEVELOPMENT AUTHORITY BUDGET FOR THE YEAR 1998 PURSUANT TO MSA CHAPTER 4 69. 1 J Q7. STTBDIVISION 1 WHEREAS, the Brooklyn Center Economic Development Authority has considered the final budget and finds that this budget is necessary for the operation of the Brooklyn Center Economic Development Authority during the year 1998. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority for the City of Brooklyn Center as follows: 1. that the final budget of the Economic Development Authority for said City is hereby approved and shall be: i ESTIMATED REVENUES: General Property Taxes $177,620 Intergovermnental Revenue CDBG 247,856 I.D.R.B. Fees 15,000 Investment Earnings 150,000 Transfer from H.R.A. Fund 143.887 Total Revenue by Source $734,363 APPROPRIATIONS: Redevelopment $1,036,507 CDBG programs 247.856 i Total Appropriations $1,284,363 2. that a copy of this resolution be submitted to the City Council of the City of Brooklyn Center. December 15, 1997 r Date P�resid nt The motion for the adoption of the foregoing resolution was duly seconded by member Robert Peppe and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 55 Member Kathleen Carmody introduced the following resolution and moved r its adoption: EDA RESOLUTION NO. 97 -3.5 RESOLUTION REQUESTING THE CITY OF BROOKLYN CENTER TO LEVY TAXES FOR THE BENEFIT OF THE BROOKLYN CENTER ECONOMIC DEYFI,OPMENT AUTHORITY FOR THE YEAR 1998 WHEREAS, Minnesota statutes currently require certification to the Hennepin County Auditor of a final tax levy on or before December 29, 1997. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Brooklyn Center as follows: Section 1: That the Economic Development Authority requests the City of Brooklyn Center to levy a property tax for the benefit of the Economic Development Authority, for the year 1998 at a rate not to exceed 0.01813% of taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota, for the purpose of maintaining the E.D.A. Special Operating Fund pursuant to MSA Chapter 469.107, Subdivision 1. Section 2: The City of Brooklyn Center will include the Economic Development I I Authority's tax levy for the year 1998 in the City of Brooklyn Center's certification to the Hennepin County' Auditor of a final tax levy to on or before December 29, 1997. December 15, 1997 Date Pre dent The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 56 Member Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. q7-=2Z4 RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROO KLYN CENTER FO R ME YEAR 1998 Council of the City of Brooks WHEREAS, the City Co ty n Center is the governing body y of the City of Brooklyn Center; and WHEREAS the City Council has received a resolution from the Housing and Redevelopment Authority of the City of Brooklyn Center entitled a "Resolution Establishing the Final Tax Levy for the Brooklyn Center Housing and Redevelopment Authority for the Year 1998"; and WHEREAS, Minnesota statutes currently require certification of a foul tax levy to the Hennepin County Auditor on or before December 29, 1997; and WHEREAS, the City Council, pursuant to the provisions of MSA 469.033, Subdivision 6, must by resolution consent to the final tax levy of the Housing and Redevelopment Authority of the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City or Brooklyn Center that a special tax be levied upon all real and personal property within the City of Brooklyn Center at the rate of 0.0144% of taxable market value of all taxable property, real and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota. BE IT FURTHER RESOLVED that the said property tax levy be used for the operation of the Brooklyn Center housing and Redevelopment Authority pursuant to the provision of MSA 469.001 through 469.047. December 15, 1997 Date 1Vlayd ATTEST: �2 ra�* City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and upon vote being taken thereon, the following voted in favor thereof: Myrna Kraa ess, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none whereupon said resolution was declared duly passed and adopted. 57 its adoption: Member Kathleen Carmody introduced the following resolution and moved RESOLUTION NO. �7 r X2.5 RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 1998 APPROPRIATIONS FOR THE GENERAL FUND, THE DEBT SERVICE ElaMS_ TIM E.D.A FUND. AND THE H .R.A. FUND BT WHEREAS, The City of Brooklyn Center is annually required by Charter and state law to approve a resolution setting forth an annual tax levy to Hennepin County; and WHEREAS, Minnesota statutes require certification of a final tax levy to Hennepin County on or before December 29, 1997. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. There is hereby levied upon all taxable property lying within the City of Brooklyn Center, a proposed tax levy of the following sums for the purpose indicated: GENERAL FUND (without debt) $6,332,314 STREET IMPROVEMENT DEBT SERVICE -94 66,457 STREET IMPROVEMENT DEBT SERVICE -95 72,482 STREET IMPROVEMENT DEBT SERVICE -96 120,145 POLICE FIRE BUILDING DEBT SERVICE 783,146 TOTAL GENERAL FUND $7,374,544 ECONOMIC DEVELOPMENT AUTHORITY 183,113 HOUSING REDEVELOPMENT AUTHORITY 129,467 $7,687,124 2. The City Clerk shall cause a copy of this resolution to be certified to Hennepin County so that said sum shall be spread upon the tax rolls and will be payable in the year 1998. December 15. 1997. Date 0 Mayor ATTEST: of �'I�OI 14 I I� City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof: i Myrna KraQ ess, Kathleen Carmody, Kay Lasman, and Robert Peppe; and the following voted against the same: Debra Hilstrom, whereupon said resolution was declared duly passed and adopted. 58 1 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION NO. 97 -2 ?6 RESOLUTION TO ADOPT THE 1998 PROPOSED BUDGET FOR THE GENERAL FT TND WHEREAS, the City of Brooklyn Center is annually required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the appropriations for budgeted funds for the calendar year 1998 shall be: 1. APPROPRIATIONS: GENE RAL FUND: Or;aniz ational Unit General Government $1,460,896 Public Safety 4,918,612 Community Development 634,423 Convention Tourism 218,500 Social Services 80,104 Public Works 2,508,073 Parks 840,072 Recreation 1,325,205 Risk Management 157,000 Contingency 136,130 Central Supplies Support 239,239 Civic Events 6,425 Reimbursements from Other Funds 715,538 Transfers to Capital Projects Funds 394,197 Transfers to Street Debt Service Funds 238,375 Transfers to Police Fire Debt Service Fund 745,853 TOTAL GENERAL FUND $13,187,566 59 RESOLUTION NO. 9 7 -226 i 2. ESTIMATED REVENUES: GENERAL FUND: General Property Taxes $7,126,573 Special Assessments 1,000 Sales Taxes on Lodging 460,000 Licenses Permits 364,585 Intergovernmental Revenue 3,848,814 General Government Services Charges 21,900 Public Safety Service Charges 23,700 i Recreation Fees 836,994 Fines Forfeitures 192,000 Miscellaneous Revenue 312,000 TOTAL GENERAL FUND REVENUE BY SOURCE $13,187,566 December 15, 1997 CG?e Date 4 Mayo ATTEST: c� nuu- City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Kay Lasman, and Robert Peppe; and the following voted against the same: Debra Hilstrom whereupon said resolution was declared duly passed and adopted. e 60 r tifember Kathleen Carmody introduced the foIIowin; resolution and moved its adoption: RESOLUTION NO. 97 227 RESOLUTION TO ADOPT THE 1998 PROPOSED BUDGETS FOR THE SPECIAL REVENUE FUND r WHEREAS, the City of Brooklyn Center is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following funds for the year 1998 shall be: SPECIAL REVENT UE ESTMATED FUNDS REVENUES: AMROP RIATIONS: Housing RedeveIopment Auth. $143,887 $143,887 Economic Development Authority $734,363 $1,284,363 Earle Brown Tax Increment Distr. $1,183,342 $1,282,000 Tax Increment Distr. n3 $883,368 $694,801 Community Dev Block Grant 5247,856 5247,856 r TOTAL 53,192,816 $3,652,907 r December 15, 1997 f 7 4 �it,QiQ�J Date -Mayor U r ATTEST: JL it ATV f1 City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereon. Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared passed and adopted. duly r r 61 r r Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION NO. 97 -228 r RESOLUTION TO ADOPT THE 1998 PROPOSED BUDGETS FOR THE CAPITAL PRO S WHEREAS, the City of Brooklyn Center is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following funds for the year 1998 shall be: CAPITAL PROJECTS ESTIMATED r FUNDS REVENUES: APPROPRIATIONS: Capital Reserve Emergency Fd $60,000 $9,325,000 Capital Improvements Fund $396,500 P P M.S.A. Construction Fund $645,000 $724,350 Special Assessment Construction $1,752,347 $2,008,150 TOTAL $2,853,847 $12,057,500 r December 15, 1997 .toms Date O 'Mayt(r r ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Kay Lasman, and Robert Peppe; and the following voted against the same: Debra. Hilstrom, whereupon said resolution was declared duly passed and adopted. r 1 62 r Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION NO. 97 -229 RESOLUTION TO ADOPT THE 1998 PROPOSED BUDGETS FOR THE ENTERPRISE FUNDS WHERE e l aw AS, the City of Brooklyn Center is required by Charter and star 1 to adopt an annual budget. NOW THEREFORE, BE IT RESOLVED by the City Council of the City o f Brooklyn Center that the budgets for the Enterprise Funds for the year 1998 shall be: OPERATIONS: ESTIMATED REVF,NiTES APPROPRIATIONS: Liquor Stores $3,096,400 $3,017,725 Centerbrook Golf Course $344,943 $272,036 Earle Brown Heritage Center $3,042,051 $2,773,150 Water Utility $1,396,152 $992,963 Sanitary Sewer $2,424,219 $2,124,709 Storm Drainage $3,936,000 $494,122 Recycling $220.000 $220.000 TOTAL $14,459,765 $9,894,705 CONSTRUCTION: APPROPRIATIONS: Centerbrook Golf Course $20,500 Earle Brown Heritage Center $127,692 Water Utility $1,813,000 Sanitary Sewer $659,400 Storm Drainage $3.943.000 TOTAL $6,563,592 December 15, 1997 Date t Mayo ATTEST: yL Tl City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof: Myrna Kra ess, Kathleen Carmody, Lasman and Robert Pe Y� Y PP e• and the following voted against the same: Debra Hilstrom, L whereupon said resolution was declared duly passed and adopted. 63 Member Kathleen Carmod ntroduced the follow resolution and moved dy g its adoption: RESOLUTION NO. 97 -230 RESOLUTION TO ADOPT THE 1998 PROPOSED BUDGETS FOR THE E INTERNAL SERVICE FUND WHEREAS, the City of Brooklyn Center is required by Charter and state law to adopt an annual budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the budgets for the following funds for the year 1998 shall be: INTERNAL SERVICE ESTIMATED EI NDS REVENUES: APPROPRIATIONS: Public Employees Retirement $60,000 $60,000 Central Garage $2,055,014 $2,055,014 TOTAL $2,115,014 $2,115,014 December 15, 1997 r Date o May i ATTEST: 1���/Lt City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof. Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Key Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 64 I GENERAL FUND 400 City Council 401 Administration 402 Human Resources/Purchasing 403 City Clerk 404 Elections 410 Finance 411 Data Processing 415 Legal 416 Patrol 417 Investigation 418 Support Services 419 Office of the Chief of Police 420 Private Contract Assignments 425 Fire 426 Emergency Preparedness 430 Inspections 431 Planning and Zoning 432 Assessing 433 Convention and Tourism 435 Social Services 440 Custodial Services 441 Building Maintenance I 442 Government Buildings Ground Maintenance 443 Engineering Services 444 Public Works Administration 445 Streets Maintenance 446 Traffic Control 447 Snow and Ice Control 448 Street Lighting 449 Park Grounds Maintenance 450 Parks Facility Maintenance 451 Maintenance for Recreation Programs 452 Forestry 454 Ice and Hockey Rinks 460 Recreation Administration 461 Adult Recreation 462 Teen Programs 463 Youth Recreation 464 General Recreation 465 Community Center 466 Pool 470 Risk Management 471 Central Supplies and Support 65 i 472 Civic Events 474 Reimbursement from other Funds 475 Transfers SPECIAL REVENUE FUNDS 1 i Initiatives 6 9 C ty Gran t Fund 620 HRA Fund 621 EDA Redevelopment Programs 622 EDA Bond Proceeds 623 EDA CDBG Programs 624 Earle Brown Tax Increment Financing District 625 Tax Increment District No. 3 628 CDBG Fund 629 Police Drug Forfeiture Fund CAPITAL AND BOND 630 Capital Improvements Fund 630R Capital Reserve Emergency Fund 631 MSA Fund 632 Special Assessment Construction Fund 633 G. O. State Aid Road Bonds, Series 1991B 639 G. O. Tax Increment Bonds, Series 1991A 640 G. O. Tax Increment Bonds, Series 1992A 641 G. O. Improvement Bonds, Series 1994B 642 G. O. Improvement Bonds, Series 1995B 643 G. O. Tax Increment Bonds, Series 1995A 644 G. O. Improvement Street Bonds, Series 1996A 645 G. O. Improvement Bonds, Series 1997A 646 G. O. Police and Fire Building Bonds, Series 1997B 648 G. O. Improvement Refunding Bonds, Series 1987A ENTERPRISE FUNDS 651 Humboldt Liquor 652 Boulevard Liquor 653 Northbrook Liquor 654 Centerbrook Golf Course 655 Convention Center 656 Catering Operations 657 Office Rentals 658 Inn on the Farm 659 Earle's Restaurant 660 Earle Brown Heritage Center Administration 66 UTILITIES 665 Recycling Fund 670 Water Facility Maintenance 671 Water Operations 672 Water Construction Projects 675 Sewer Facilities Maintenance 676 Sewer Operations 677 Sewer Construction Projects 680 Storm Sewer Operations 681 Storm Sewer Construction Projects CENTRAL GARAGE PENSION 685 Central Garage 686 Employee Retirement Fund 1 67 l CLASSIFICATION OF EXPENDITURE OBJECT CODES Ot3JtC:1 NUMBER OBJECT DESCRIPTION TOINCLUDE PERSONAL SERVICES 4100 Salaries/Wages, Reg Employees Self- explanatory Self explanatory 4112 Overtime of Regular Employees Self explanatory Self- explanatory 4113 Compensatory Pay Police On call pay for court appearances Included in budget for object 4100 4130 Wages of Part-time Employees Self- explanatory Self- explanatory 4131 Overtime of Part-time Employees Self explanatory Self explanatory 4132 D'Amico's Employees Catering staff employed by D'Amico Self- explanatory i 4133 Vacation Pay Self- explanatory Included in budget for object 4100 4134 Holiday Pay Self explanatory Included in budget for object 4100 4135 Sick Leave Pay Self explanatory Included in budget for object 4100 4140 PERA Defined Contribution City Contribution to PERA Defined Contr PERA available to City Council members 4141 PERA Basic Plan City Contribution to PERA Basic Plan Self explanatory 4142 PERA Coordinated Plan City Contribution to PERA Coord Plan Self explanatory 4143 PERA Police Fire Plan City Contribution to PERA Police Fire Self- explanatory 4146 FICA/Medicare Payroll Tax City Share Self- explanatory 4149 Fire Pension Contribution City Contribution to Fire Relief Pension Self- explanatory 4150 Employee Benefits City Contribution to employee benefit plan Cafeteria benefits plan 4151 Health Insurance Health Premium City Share Self- explanatory 4152 Life Insurance Life Premium City Share Self- explanatory 4153 Dental Insurance Dental Premium City Share Self- explanatory 4154 Workers Comp Insurance W/C Premium City Paid Self- explanatory 4156 Unemployment Compensation Unemployment City Paid Self explanatory 4158 Disability Insurance Disability City Paid Self- explanatory 4196 D'Amico's Employee Benefits Benefits cost of staff employed by D'Amico Self- explanatory 4198 Engineering Fees Reimbursed Allowance for Personnel Costs Charged to Capital Projects 4199 Salaries Reimbursed Costs of Administrative Support Includes salary, benefits, and Personnel who are allocated out to rental charges other City departments and funds SUPPLIES 4210 Office Supplies Miscellaneous supplies used in Pens, paper, ribbons, filing supplies, normal office operation stationery, etc. 68 CLASSIFICATION OF EXPENDITURE OBJECT CODES Ot3Jtl:l NUMBER OBJECT DESCRIPTION TOINCLUDE 4212 Printed Forms Forms printed specifically for an Police citation books, assessor's operating department filed cards valuation notices, time cards, receipts, licenses. 4217 Paper Supplies Paper used for maintenance of buildings Self explanatory 4220 Operating Supplies, General Supplies other than office or repair Film, building codes and regulations, supplies used in the normal operation arts and craft supplies, pottery, game of a department that cannot be equipment, ping pong paddles, cuse specifically identified and placed under balls, playground supplies, program a more definitive object code supplies, directories, photographic supplies, emergency flares, ammunition, wall maps, tear -gas, small batteries. 4221 Motor Fuels Gas diesel fuel for mobile Self explanatory and other equipment 4222 Lubricants Additives Self-explanatory Self- rY P 4223 Cleaning supplies Any items used for cleaning Rags, brooms, buffing pads, soap, cleaning compounds, etc. 4224 Clothing Personal Equipment Required uniforms and personal Police Fire Department equipment uniforms 4225 Shop Supplies Any materials, except small tools, Cleaning solvents, auto wax, nuts and needed in a department shop to carry bolts, hand cleaners, tire repair out its function material, anti freeze, windshield solvent 4226 Chemicals Chemical Products Chemicals used in operations Swimming pool chemicals and cleaners 4227 Safety Supplies Items purchased to provide for the O.S.H.A. required supplies, first aid safety of employees participants supplies 4229 Welding Supplies Self explanatory Self- explanatory 4230 Repairs Maintenance Supplies Items purchased for repair or Air filters, light bulbs, bolts nuts, and maintenance of department and other other supplies needed to repair any facilities except buildings and mobile items except building and mobile equipment equipment 4231 Equipment Parts Parts necessary to maintain and repair Parts for mobile other equipment. any City owned equipment including Batteries, oil, filters, spark plugs, points, mobile equipment body parts, etc. 4232 Tires Self- explanatory Self- explanatory 4233 Building Repairs Items purchased for repair of buildings Paint, lock repairs, heating and air and mechanical equipment which is conditioning maintenance, lumber, part of the building electrical, plumbing, roof maintenance, glass replacement 4234 Street Maintenance Materials Materials purchased to be used in the lee control salt, sand, cement, gravel, maintenance and repair of City streets sealcoating oil, marking paint, hot mix, etc. 4235 Landscape Materials Supplies Materials purchased to maintain or Fertilizer, seed, sod, trees, shrubs, etc. install landscaping 4236 Signs Striping Materials Material purchased to Sign blanks, sign faces, sign posts, paint, nuts, maintain and prepare signs bolts, misc. hardware, center line paint 69 CLASSIFICATION OF EXPENDITURE OBJECT CODES 013J t1:1 NUMBER OBJECT DESCRIPTION TOINCLUDE 4237 Paint Supplies Painting supplies for Central Garage repairs Self explanatory 4240 Small Tools Tools with a value of less than $500 Rakes, shovels, picks, forks, wrenches, used to accomplish the department's pliers, hammers, small power tools, tasks screwdrivers, and other hand tools 4241 Laundry Items purchased to clean clothing, Laundry soap, cleaner, etc. towels, etc. 4243 Utility System Supplies Items purchased to repair and maintain Plumbing supplies, valves, fittings, the City s water sewer system pipe, hose, clamps, etc. 4244 Athletic Field Supplies Items purchased to improve or Agricultural lime, marking lime, clay, maintain athletic fields bases, stakes, plates, and sod 4245 Maintenance Supplies Supplies used by Streets Department Self explanatory 4246 Trailway Repair Supplies Items purchased to improve or Bituminous, gravel, or other material maintain trailways for trailways only 4247 Park Courts Repair Supplies Items purchased to improve or Bituminous, gravel, or other material maintain tennis and basketball courts for courts only 4250 Dare Supplies Items purchased for the DARE program Self explanatory 4271 Minor Equipment Equipment or computer software with a Misc. computer software, calculators, value of less than $1,000 to accomplish and other minor equipment the department's tasks PROFESSIONAL SERVICES 4308 Charter Commission Expenses of the Charter Commission Self- explanatory 4310 Professional Services, General Fees for professional services of Designers, architects, inspectors. outside consultants other than appraisers, plan checks, employment specifically defined testing, field tests 4311 Benefits Administration Fees for professional services of COBRA benefits administration outside payroll benefits administrator 4312 Legal Professional Services Legal Counsel City Attorney and other outside legal assistance, expert witness testimony, lie detector tests 4313 Audit Financial Services Fees for annual independent audit and Audit fees, financial consulting fees other outside financial consultation 4314 Medical Services Fees for outside medical consulting Home nursing, medical exams, blood services tests, psychological testing 4315 Instructors Fees for outside instructors in or Instructors for Recreation Programs with a department 4318 Casual labor Fees for persons who are temporary Includes anyone who would covered employees but are not on the payroll by the City s worker's compensation system insurance if injured CLASSIFICATION OF EXPENDITURE OBJECT CODES Ut3JCl:l NUMBER OBJECT DESCRIPTION TOINCLUDE COMMUNICATIONS 4321 Postage All postage paid U.S. mail Permit mail, metered mail, and all outgoing mail 4322 Telephone Services Monthly telephone charges Self explanatory 4323 Radio Communications Rental charge for radio units Rental of mobile radios, UHF radios, and service maintenance charges portable radios, and the monthly service maintenance charge 4324 Delivery Service Self explanatory Self- explanatory 4330 Transportation p Bus service or other transport Used for Recreation programs such as contracted from an outside party Community Tripsters, and City Tours 4334 Use of Personal Auto Mileage reimbursements to employees Mileage reimbursed at the rate consistent for use of personal autos and parking with IRS regulations. fee reimbursements 4340 Advertising, General Advertising or promotion besides Community advertising and auctions employment or legal notices 4341 Employment Advertising Help wanted ads Help wanted ads 4350 Printing Cost for printing to be distributed Outside printing of flyers, brochures to the public or pamphlets 4351 Legal Notice Publication Cost of publication of legal notices Legal notices ordinances published in newspapers or other media REPAIR. RENTAL MAINTFNANCE 4380 Repair Maint Contract Cost of repair performed by outside Any repair not detailed in one of the contractors accounts below 1 4381 Auto Equipment Repair Cost of auto and other mobile Outside transmission work, body work, equipment repaired by a private wheel alignment and balancing, etc. contractor 4382 Equipment Repair Cost of service agreements and Service agreements, office equipment repairs by private contractors of City repair, audio-visual equipment repair, 1 equipment other than auto and mobile recreational equipment repair, radar equipment unit repair, time clock repair, etc. 4383 Buildings Repairs Repairs to city owned buildings Self explainatory 4384 Street and Alley Repair Cost of private contractor to repair or Self- explanatory replace City streets 4385 Landscaping Services Cost of private contractor to either Sod, trees, grading, mowing, fertilizing maintain of install landscaping 4386 Communications Systems Cost of contractual service Maintenance of Public Services, Civil Maintenance maintenance charge.for City owned Defense and Fire Department Radio radio units and bases systems 4387 Traffic Signal Maintenance Cost of repairs and maintenance of Private contractor to replace lamps City traffic signals and other maintenance items 71 e CLASSIFICATION OF EXPENDITURE OBJECT CODES UaJt(: i NUMBER OBJECT DESCRIPTION TOINCLUDE 4388 Electrical Repairs Cost of electrical repairs to City Self- explanatory buildings 4389 Maintenance Contracts An agreement with a contractor to provide Self- explanatory all required repairs needed for a specified system or unit for an agreed upon time period. 4390 Rentals Any rental not described in one of the Self- explanatory other rental accounts 4392 Building Rentals Cost of renting buildings used by Rental of school rooms for recreation the City programs, schools and churches for elections 4393 Equipment Rentals Cost of renting equipment for City use Rental of backhoes, boom trucks, tree movers, lift trucks, and specialized hand tools 4396 Software Maintenance Maintenance contracts on computer software Self- explainatory 4397 LOGIS Charges Cost of LOGIS (Local Government Mainframe computer equipment, software, and Information System) data processing support services costs for all automated functions 4398 Protection Service Cost of departmental fire and burglar Alarm systems maintenance for alarm services City buildings OTHER CONTRACTUAL SERVICES 4400 Other Contractual Services Includes other contractual services Self explanatory used that cannot be specifically identified and placed under a more definitive object code 4406 Special Events Expenses Incurred to Support Community Self- explanatory Celebrations such as Earle Brown Days 4411 Conferences and Schools Direct costs of attendance at all Travel, conferences, schools, conferences, seminars, etc. including seminars, reimbursements to travel for General Fund Departments. employees for approved training All charges to Unallocated courses, local meeting expenses, and Departmental Expenses except for all other training. Does not include Police and Fire Training employee salaries while attending the same 4412 Meeting Expenses Costs to Host or Attend a Meeting Self- explanatory 4413 Dues and Subscriptions Cost of subscriptions to various League dues, Metro Cities dues, publications, membership dues in Labor Relations consulting services, various professional associations professional dues, magazine and intergovernmental associations subscriptions, etc. 4414 Licenses, Taxes, Fees Vehicle excise tax, permits required for Self- explanatory the City to carry on an activity, 4415 Awards and Indemnities Court Settlements Self- explanatory 4416 Prize Funds/Expense Reimbursement Dudley Team Prize Funds/Expense Reimb. Self explanatory 4417 Books and Reference Materials Self- explanatory Self- explanatory 72 CLASSIFICATION OF EXPENDITURE OBJECT CODES Uei.rd; i NUMBER OBJECT DESCRIPTION TOINCLUDE 4418 Relocation Benefits Relocation assistance Self explanatory 4419 Vehicle Licenses MN license plates for City owned Self explanatory vehicles 4420 Human Rights Commission Expenses of the Human Rights Commission Self- explanatory 4421 Janitorial Services Cost of private contractor to Self- explanatory provide janitorial services 4424 Towing Charges Cost of towing and storing private Self- explanatory vehicles tagged by the Police Dept. 4425 Boarding of Prisoners Cost of boarding prisoners at the Self- explanatory workhouse 4426 Microfilming Costs of microfilming done by others Self- explanatory than City employees under contract 4427 Diseased Tree Removal Cost of private contractor to Usually diseased but includes all trees Contract remove trees 4428 Domestic Assault Cost of private contractor to provide Self -explanatory domestic intervention services CENTRAL GARAGE CHARGES 4440 Fuel Charges Cost of fuel used in City's vehicles Self explanatory and equipment 4441 Fixed Charges Monthly charges for replacement Depreciation, Inflation, Administrative of City vehicles and equipment Overhead, and Logis charges 4442 .Repair Maintenance Charges Charges for repairs and maintenance Mechanics labor, parts, outside repairs, of City vehicles and equipment and overhead charges 4443 Mufti -Use Charges Cost per hour charged out to Replacement, fuel, repairs departments for use of vehicles and maintenance costs and equipment charged out by the hour 4444 Replacement Charges Capital contributions necessary to cover Self explanatory funding shortfalls for new equipment purchases INSURANCE 4461 General Liability Insurance Insurance premium for liability coverage Self- explanatory 4462 Property Insurance Insurance premium on City property Self explanatory 4463 Boiler Machinery Insurance Insurance premium on boiler Self explanatory and machinery risk 4464 Equipment Floater Insurance Insurance premium on Self- explanatory detached equipment 4465 Automotive Insurance Liability property coverage for Self explanatory City vehicles 4466 Bonds Insurance Bond insurance premium on Self- explanatory City employees 73 CLASSIFICATION OF EXPENDITURE OBJECT CODES UnJtUI NUMBER OBJECT DESCRIPTION TOINCLUDE 4467 Moneys Credits Insurance Insurance premium on City cash Self -explanatory 4469 Dram Shop Insurance Insurance premium on liquor Self explanatory stores' liability UTILITIES 4481 Electric Service Cost of electricity for lights and Electric service for buildings, lights, air electric power conditioning, equipment, boilers 4482 Gas Service Cost of natural gas used for heating Self- explanatory buildings 4483 Heating Oil Cost of oil used for heating buildings Fuel for City buildings 4484 Water Cost of City water used in City Water for swimming pool, wading pools, operations drinking, bathrooms, ice rinks 4485 Sanitary Sewer Cost of sewage disposal Sewage charges 4486 Hazardous Waste Disposal Cost of disposing of hazardous waste Self explanatory 4487 Solid Waste Disposal Cost of solid waste disposal Trash removal 4488 Storm Water Drainage Cost of storm water disposal Storm water drain charges CAPITAL OUTLAY 4510 Land and Interest in Land Purchase of Land Self- explanatory 4511 Improvements to Land Any cost of improving the land Grading, large tree plants, parking itself, exclusive of buildings or lot improvements, sidewalks equipment on that land 4512 Right of Way Easements Cost of acquiring right of way property Entire cost to the right of way property including the land and building 4520 Buildings Cost of acquiring or constructing All buildings, including park shelter buildings or cost of additions or buildings major remodelling of said buildings 4530 Other Improvements Major acquisitions or construction Tennis courts, volleyball courts, not classified as land, land improvements, surfaced playground area, permanent buildings, or any other specifically bleachers, backstops, chain link defined capital outlay object code fences, snow fencing 4531 Special Assessments on Land Cost to City for land improvements Water service, sewer service, street to City owned land through special improvements, curb and gutter, assessment process sidewalks, etc. 4548 Computer Equipment Data processing equipment Personal computers, printers, software, used in a City office and communications equipment 4550 Furniture and Fixtures Furniture fixtures other than those Kitchen appliances, lounge used in a City office furniture, store shelving 4551 Office Furnishings and Furnishings and equipment Desks, chairs, tables, file cabinets, Equipment used in an office computers, printers, and any other office equipment 74 1 CLASSIFICATION OF EXPENDITURE OBJECT CODES UaJ to I NUMBER OBJECT DESCRIPTION TOINCLUDE 4552 Other Equipment Any other equipment not Radios, police, fire, recreation detailed in another category equipment, vacuums, ladders, etc. 4553 Mobile Equipment Motorized vehicles, their Automobiles, trucks, trailers, tractors, accessories and other rolling stock and construction equipment 4560 Construction Contracts Outside contractor hired to construct Self- explanatory a building, park, street or public improvement OTHER DISBURSEMENTS 4610 Debt Service Principal Self explanatory Bonds maturing paid in the current year 1 4611 Interest Self- explanatory Bond interest, line of credit interest 4612 Paying Agent Fees Fees paid to bond registrar to handle Self explanatory bond payments to bond holders 4614 Continuing Disclosure Fee Self explanatory Bonds maturing paid in the current year 4702 Administrative Service Transfer Reimbursement to the General Fund of the Primarily charged to enterprise funds costs of personnel providing services to other funds 4703 Engineering Reimbursement Transfer Reimbursement to the General Fund of the Primarily charged to enterprise funds and costs of personnel providing construction capital projects funds project management services to other funds 4704 Storm Sewer Wage Reimbursement Reimbursement to the General Fund of the Charged to the Storm Drainage Utility Fund costs of personnel maintaining the storm sewers 4727 Special Assessment Const. Transfer Transfer to cover another fund's share of If from the General Fund, takes the place of a construction project sale of bonds supported by property taxes 4730 Debt Service Fund Transfer Transfer of property taxes collections to Allows the General Fund to show the total the debt service funds property taxes for the City in one place 4800 Inventory Variances Adjustments to the perpetual inventory Self explanatory after physical counts 4801 Merchandise Breakage Adjustments to the perpetual inventory Self explanatory for merchandise breakage 4802 Delivery Charges Cost of outside contractor to deliver Self- explanatory liquor store merchandise to the stores 4821 Liquor Cost of Sales Liquor merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4822 Wine Cost of Sales Wine merchandise purchased for the Self explanatory Liquor Stores with intent of resale to the public 4823 Beer Cost of Sales Beer merchandise purchased for the Self- explanatory Golf Course or Liquor Stores with the intent of resale to the public 75 CLASSIFICATION OF EXPENDITURE OBJECT CODES NUMBER OBJECT DESCRIPTION TOINCLUDE 4824 Mix Non Taxable Cost of Sales Mix merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4825 Mix Taxable Cost of Sales Mix merchandise purchased for the Self explanatory Liquor Stores with intent of resale to the public 4826 Miscellaneous Cost of Sales Misc. merchandise purchased for the Self- explanatory Liquor Stores with intent of resale to the public 4840 Merchandise for Resale Merchandise purchased with Concessions, recreation items such the intent of resale to the public as shirts, goggles, bags, etc. 4842 Food Cost of Sales Food and beverages purchased for All food items purchased for resale the Goff Course with the intent of resale to the public 4843 Banquet Expenses Food and beverage costs for banquets Self- explanatory at the Golf Course 4920 Depreciation Self- explanatory Self- explanatory 4995 Contingency Reserve established by the City Used only at the direction of the Council for annual unanticipated needs City Council i 76 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GENERAL 001 3009 Gross Property Tax Levy 0 0 6,442,436 7,374,544 3010 Est Uncollectible Tax Levy 0 0 202,558 247,971 3011 Net Current Ad Valorem Taxes 5,576,386 5,722,795 0 0 3012 Delinquent Ad Valorem Taxes 67,713 10,307 0 0 3013 Penalties Interest on Taxes -4,698 17,357 0 0 3017 Rents -Tax Revenue 170 91 0 0 Property Taxes TOTAL 5,504,146 5,695,223 6,239,878 7,126,573 3021 Lodging Tax 441,159 424,419 435,000 460,000 3081 Special Assessments 931 671 2,000 1,000 3083 Penalties on Spec Assessments 4 0 0 0 3084 Interest on Special Assessment 124 564 0 0 Miscellaneous Taxes TOTAL 442,218 425,654 437,000 461,000 3111 Liquor Licenses 102,225 115,865 98,500 116,000 3112 Beer Licenses 3,325 4,800 5,300 4,800 3113 Garbage Hauling Licenses 2,245 2,300 2,125 2,825 3114 Taxi Cab Licenses 450 800 650 2,025 3115 Mechanical Licenses 3,978 4,010 4,000 4,000 3119 Service Station Licenses 1,365 1,925 1,765 2,670 3120 Motor Vehicle Dealer Licenses 968 900 900 1,400 3121 Bowling Alley Licenses 908 808 808 1,400 1 77 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3124 Miscellaneous Business License 1,812 2,050 1,442 2,000 3126 Cigarette Licenses 850 1,125 1,150 3,250 3128 Sign Permits 2,081 2,790 2,000 2,500 3129 Rental Dwelling Licenses 11,987 21,107 12,000 28,215 3132 Amusement Licenses 8,302 7,990 8,320 8,300 3150 Animal Control Revenue 4,713 5,841 5,700 5,700 3151 Buildin g Permits 109,007 181,706 120,000 130,000 3152 Mechanical Permits 41,149 29,275 25,000 30,000 3153 Sewer Water Permits 141 1,498 500 1,500 3154 Plumbing Permits 21,826 17,211 10,000 18,000 3157 Electrical Permits 871 0 0 0 Licenses and Permits TOTAL 318,202 402,000 300,160 364,585 3212 Federal Grants Civil Defense 5,716 6,000 7,000 7,000 3240 State Grants 0 27,900 0 0 3245 State Grant -911 Phone Service 10,249 10,619 10,250 10,750 1 3247 State Grant Police Training 10,712 13,865 11,000 14,000 3250 Local Government Aid 1,799,076 1,865,664 1,922,164 2,012,749 3251 Municipal St Aid for Streets 90,000 90,001 90,000 90,000 3252 Police Pension Aid 220,630 242,013 220,000 245,000 3253 PERA AID 0 0 0 34,365 3254 Fire Insurance Rebate 69,299 88,272 70,000 88,272 3255 Homestead Credit Aid 1,336,593 1,272,972 1,308,130 1,308,130 1 78 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3256 Local Performance Aid 0 0 32,093 37,778 3273 School Crime Levy Revenue 734 770 768 770 Intergovernmental Revenue TOTAL 3,543,009 3,618,075 3,671,405 3,848,814 3310 Planning Commission Applicatn 3,100 9,200 5,000 5,000 3311 Zoning Changes Spec Use Prmt 2,155 2,425 2,000 3,000 3317 Metro Section 8 Inspections 7,776 7,392 6,720 7,000 3321 Sale of Maps Documents 773 1,434 1,000 1,000 3323 Sale of Plans Specs 2,296 2,231 3,000 3,000 3324 Filing Fees 0 90 0 100 3330 Weed Cutting Charges 1,960 590 1,500 900 3331 Abatement Fees 765 1,260 800 800 3332 Assessment Searches 376 435 300 300 3333 Assessment Processing Fees 0 40 0 0 3334 Research Charges 275 142 200 200 3335 Final Plat Vacation Fees 125 825 500 600 3338 Diseased Tree Admin Charge 2,000 525 0 0 3339 Tree Contractor Registration 475 0 0 0 Charges for Services TOTAL 22,07S 26,589 21,020 21,900 3341 Fire Alarm Fees 600 150 1,200 150 3342 Burglar Alarm Fees 17,450 13,800 10,000 14,000 3344 Tow Revenue 1,532 1,402 1,200 1,250 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET 3345 Police Service Revenue 1,039 1,848 1,000 1,200 3346 Police Report Revenue 4,233 3,440 3,500 3,500 3347 License Investigations 1,600 2,759 1,000 1,600 3348 Private Security Contracts 5,352 0 2,000 2,000 Public Safety Charges TOTAL 31,806 23,399 19,900 23,700 3361 Adult Recreation Programs 301,542 302,294 345,815 315,524 3362 Teen Recreation Programs 9,722 12,484 13,000 13,500 3363 Childrens Recreation Programs 80,675 81,193 84,109 90,595 3364 General Recreation Programs 5,298 3,655 7,900 6,175 Recreation Fees TOTAL 397,236 399,627 450,824 425,794 3367 Community Center Recr Programs 371,412 0 0 0 3371 Memberships Family 0 11,093 10,000 11,000 3372 Memberships- Individual 0 19,455 21,000 21,000 3373 Memberships- Family Water Slide 0 846 1,000 1,000 3374 Memberships Ind Water Slide 0 121 300 200 3375 General Admissions Individual 0 143,846 170,000 160,000 3376 General Admissions Groups 0 18,324 18,000 21,000 3379 Swim Lessons 0 82,888 74,800 84,000 3381 Locker Rental 0 8,848 10,000 9,000 3382 Baby Sitting 0 1,106 1,200 0 3383 Concessions 0 61,747 70,500 65,000 80 r CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED 1 OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3384 Special Events 0 13,689 10,000 14,000 r 3385 Game Room 0 6,123 6,000 6,000 3387 Merchandise for Resale 0 10,951 9,000 8,000 r 3389 Constitution Hall Rental 0 10,900 10,000 11,000 3390 Gift Certificate 0 30 .0 0 Community Center Fees TOTAL 371,412 389,968 411,800 411,200 3450 Court Fines 178,263 186,761 192,000 192,000 Court Fines TOTAL 178,263 186,761 192,000 192,000 3461 Other Revenue 9,253 5,952 12,000 12,000 3467 Sale of Property 250 0 0 0 3468 Contributions Donations 250 300 0 0 3471 Cash Over and (Short) 432 506 0 0 3472 Check Processing Fee 160 140 0 0 3478 Unclaimed Evidence 1,263 579 0 0 3479 Forfeited Drug Money 3,598 8,444 0 0 Miscellaneous Revenues TOTAL 15,205 15,920 12,000 12,000 3800 Interest Earnings 256,304 312,831 270,000 300,000 r Investment Earnings TOTAL 256 304 312 831 270,000 300,000 g 3951 Transfer of Liquor Earnings 100,000 100,000 100,000 0 g Transfers from other Funds TOTAL 100,000 100,000 100,000 0 1 81 r r CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET GENERAL TOTAL 11,179,876 11,596,046 12,125,987 13,187,566 1 i 1 i 1 r 1 r 1 1 i i 1 82 1 Division: City Council Budget Code: 400 Program No: 1011 PROFILE The City Council is comprised of one Mayor and four Council Members, elected at- large. Under the Council- Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Equalization, the Economic Development Authority, and the Housing and Redevelopment Authority. Included in the 1998 City Council budget is the cablecasting of City Council meetings; interpreters for hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate a City Council goal setting session for 1998. Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of Mayors. DEPARTMENTAL GOALS Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances in all operations of the City. Exercise the legislative authority of the City and determine matters of policy. Meet regularly on the second and fourth Monday of each month in accordance with charter and law. Work with the City Manager to set policy. Work on goals and plans for the City. The following goals were adopted October 14, 1997, by City Council Resolution No. 97 -183. Goal 1: Develop plan for providing operating and future capital needs funds for the golf course, liquor stores, and Earle Brown Heritage Center. Goal 2: Review City's departmental structure with analysis of needs and identification of opportunities for improved service delivery. Goal 3: Establish contingency option for Council in the event of funding losses. Goal 4: Establish long -range financial plans for City: (1) Five -year; and (2) Ten- to twenty -year appendix of major future needs and possible approaches for addressing these needs. Goal 5: Implement fire and police plans (build with bond proceeds) Goal 6: Become more active in regional issues affecting the City. Goal 7: Continue work on redevelopment issues with emphasis on: (1) Brookdale; (2) Brooklyn Boulevard; and (3) 53rd Avenue, while being able to respond to other opportunities. Goal 8: Continue code enforcement with Council review of process and goals with staff to refine the code enforcement effort. Goal 9: Meet with commission chairs to develop updated goals and missions for each of the City's commissions. Goal 10: Develop a plan to address building needs at City Hall /Community Center for handicapped accessibility, roofmg, heating, ventilation, air conditioning, removal of police functions, and citizen access and service: (1) Council chambers (sound system, lights, etc.); (2) ADA accessibility; (3) Roof; (3) Entrances; (4) Community Center; and (5) Heating, ventilation, and air conditioning. Goal 11: Implement those study recommendations adopted by Council for liquor store and Earle Brown Heritage Center. 83 SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4308 Charter Commission $1,500 The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget (pursuant to Minnesota State Statute 410.06). 4310 Professional Services $10,000 Includes interpreters for hearing impaired persons who attend City Council meetings ($300), Northwest Communi ty Television to broadcast City Council and other public meetings ($3,500), joint meeting of City Council and advisory commissions ($1,200), consultant to facilitate a City ouncil goal setting session for 1998 $3,000 tY g g 4313 Audit and Financial Services $19,600 An annual audit of the City's finances is required under Minnesota State Law and under the City Charter. The City contracts for the audit and conducts a competitive bidding process for the audit work every four or five years. 4411 Conferences and Schools $10,000 This amount covers training expenses for the Mayor and Council Members who attend conferences on behalf of the City. 4413 Dues and Subscriptions $39,000 Includes League of Minnesota Cities ($12,418), Association of Metropolitan Municipalities ($6,613), MAMA -LMC Labor Relations Service ($4,185), U.S. Conference of Mayors ($700) Minnesota Mayors Association ($20), North Metro Mayors Association ($9,253, to General Fund. Total dues are $17,253; $8,000 allocated to EDA), North Metro Highway 100 Council ($3,000), Minnesota Women Elected Officials ($30), National League of Cities ($1,300). 4420 Human Rights and Resources Commission $300 The Human Rights and Resources Commission is requesting $300 for conferences and schools for commissioners. PERSONNEL LEVELS Number Position 1 Mayor 4 Council Members elected at -large 84 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 400 CITY COUNCIL 4100 Wages Regular Employees 1 01 231 01 01 0 1 1 1 1 4112 Overtime Regular Employee 1 01 11851 01 5,0001 5,000 4130 Wages Pa t -time Employees 1 292831 289811 32,0001 32,8801 32,880 1 1 1 1 1 Salaries and Wages TOTAL 1 292831 301891 32,0001 37,8801 37,880 I 4140 PERA Defined Contribution 1 3711 3851 4001 1,0281 1,028 4142 PERA Coordinated Plan 1 2461 3091 2691 5351 53S I I I 4146 FICA 1 22401 23081 2,4481 2,8981 2,898 1 1 1 1 4154 Workers Comp Insurance 1 1661 1171 1221 1701 170 i Fringe Benefits TOTAL 30241 31201 3,2391 4,6311 4,631 4210 Office Supplies 1 1371 1051 2001 2001 200 1 1 1 1 1 4220 Operating Supplies 1 9151 16801 2001 2001 200 Supplies TOTAL 1 10521 17851 4001 4001 400 4308 Charter Commission 1 01 01 1,5001 1,5001 1,500 4310 Professional Services 1 349901 60781 20,0001 10,0001 10,000 4313 Audit Financial Service 1 181301 186201 19,2501 19,6001 19,600 1 1 1 1 1 Consulting TOTAL 1 531201 246981 40,7501 31,1001 31,100 I 4321 Postage 1 01 01 1001 1001 100 4334 Use of Personal Auto 1 01 201 01 01 0 1 1 1 1 4350 Printing 1 4651 01 1001 1001 100 85 I CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Communications TOTAL 4651 201 2001 2001 200 4390 Rentals 801 01 01 01 0 Repair Rental Maint TOTAL 1 801 01 01 01 0 4411 Conferences and Schools 4501 70971 10,0001 10,0001 10,000 4413 Dues Subscriptions 1 368531 286651 39,0001 39,0001 39,000 1 1 1 4417 Books /Reference Materials 1811 01 2001 2001 200 1 1 1 1 4420 Human Rights Commission 1 01 01 3001 3001 300 1 Other Contractual Sery TOTAL 1 374841 35762 49,500 49,500 49,500 1 CITY COUNCIL TOTAL 1 1245081 95574 126,089 123,711 123,711 1 1 I 86 Division: Administration Budget Code: 401 Program No: 1031 PROFILE The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce the City Charter and all ordinances. The City Manager's office provides general administrative services for the management of the City to ensure that all Council policies and directives are carried out. Activities include coordinating recommendations to the City Council on financial, legislative, and management issues and to provide liaison between the Council, advisory boards and commissions, staff, other levels of government, the media, and the public. Management and Intergovernmental Relations. Provide general administrative services required for the management of City affairs. Works with community members, other public or private agencies, organizations, schools, etc., on all areas which affect the City. Support staff handle general government activities including both election and front counter /customer receptionist activities. Communications. Handles and coordinates City communication activities, both externally and internally. Coordinates publication of the City newsletter which is planned to increase from a quarterly to a bi- monthly issue. Creates newsletters forms flyers, handles information released to the media, updates new resident P informational packets, develops other information newsletters and packets as needed. Handles coordination of cable TV activities in the organization, including broadcast of council meetings. Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall. Handles walk -in customers, giving directions and information regarding City services, community activities, events, meetings, and refers customers to appropriate departments. Handles payments as central cashier for our operations. DEPARTMENTAL GOALS Implement Council policies, resolutions, and ordinances as adopted by the City Council. Prompt and efficient delivery of City services. Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance the City's plans and programs. Continue to work on joint and cooperative ventures. Accurate and timely communication to residents through City newsletter (six issues per year and special issue if warranted), cable, and media releases. Develop proposals for five year planning for City Council consideration. Preparation of annual budget. 87 SPECIFIC EXPENDITURE CODE DETAIL Object Number planation Amount 4310 Professional Services $3,000 Included are notary bond and miscellaneous professional services for administration and special projects. Cost for consultant to facilitate team building and goal setting session(s) for Department Heads and Supervisors as it directly relates to goals and objectives set by City Manager and Council. 4321 Postage $10,000 Cost for delivery of City newsletters. 4334 Use of Personal Auto $4,300 Reimbursement for mileage and parking fees incurred by employees when conducting City business. City Manager automobile allowance included in this account. This amount is for all employees in the department and is not broken down to division levels. 4350 Printin g $12,000 Cost for printing City newsletter. 4413 Dues and Subscriptions $1,500 Memberships for various professional organizations for overall operation and management of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA, MCMA, League of MN Cities Directory, and Minnesota State Statutes. PERSONNEL LEVELS Number Position 1 City Manager 1 Administrative Technician 1 Administrative Secretary i 1 Administrative Intern Other staff involved in supporting and working on general administration are the positions of City Clerk, Assistant City Manager/Human Resources Director, and Human Resources/Purchasing Technician, which have separate division budgets for operations. 88 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 401 ADMINISTRATION 4100 Wages Regular Employees 2077101 1675901 124,3291 124,0331 124,033 4112 Overtime Regular Employee 5321 2471 5001 5131 513 4130 Wages Part -time Employees 328661 109871 10,0001 10,3001 10,300 4133 Vacation Pay 177781 161271 01 01 0 4134 Holiday Pay 100401 72151 01 01 0 4135 Sick Leave Pay 76471 60331 01 01 0 Salaries and Wages TOTAL 2765731 2081981 134,8291 134,8461 134,846 4142 PERA Coordinated Plan 64291 82901 6,1741 6,9851 6,985 4146 FICA 1 191981 138701 9,0391 10,3161 10,316 4150 Employee Benefits 01 01 01 10,3611 10,361 4151 Health Insurance 156911 134071 10,200 01 0 1 4152 Life Insurance 8331 1421 571 01 0 1 1 4153 Dental Insurance 14391 8311 5761 01 0 4154 Workers Comp Insurance 22961 13331 1,0081 9111 911 1 1 4157 Deferred Compensation 38171 01 01 01 0 4158 Disability Insurance 01 2051 01 01 0 Fringe Benefits TOTAL 497041 380771 27,0541 28,5731 28,573 4220 Operating Supplies 9721 6881 1,0001 1,0001 1,000 4236 Signs Striping Material 1581 01 01 01 0 Supplies TOTAL 11301 6881 1,0001 1,0001 1,000 89 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4310 Professional Services 1 96091 13261 3,0001 3,0001 3,000 1 4312 Legal Services 1 9891 8401 01 01 0 1 1 1 1 1 4314 Medical Services 1 421 01 01 01 0 1 I I I 1 4318 Casual Labor 1 01 1501 01 01 0 1 1 1 1 1 Consulting TOTAL" 1 106401 23161 3,0001 3,0001 3,000 I I 4321 Postage 1 8501 51 10,0001 10,0001 10,000 1 4324 Delivery Service 1 01 18001 01 01 0 1 1 1 1 1 4334 Use of Personal Auto I 37561 34571 3,7001 4,3001 4,300 1 1 1 1 1 4340 Advertising 1 4601 01 01 01 0 4350 Printing I 65511 90741 9,0001 12,0001 12,000 1 1 1 1 1 4351 Legal Notice Publication 1 29641 57061 01 01 0 1 Communications TOTAL 1 145811 200431 22,7001 26,3001 26,300 1 4382 Equipment Repair Maint 701 01 01 01 0 1 1 1 1 1 4393 Equipment Rentals 1 1031 01 01 01 0 Repair Rental Maint TOTAL 1 1731 01 01 01 0 1 4400 Other Contractual Service 1 14561 01 01 01 0 1 1 1 1 1 4402 Uncollectible Checks 1 261 01 01 01 0 1 1 1 1 1 4411 Conferences and Schools 1 3371 2001 5,0001 5,0001 5,000 1 I I 1 4413 Dues Subscriptions 1 52671 91521 1,5001 1,5001 1 4417 Books /Reference Materials 1 1881 221 2001 01 0 90 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Other Contractual Sery TOTAL 72741 93741 6,7001 6,5001 6,500 4440 Fuel Charges 621 151 01 01 0 1 1 1 1 4441 Fixed Charges 8241 1451 01 01 0 1 1 1 1 4442 Repair Maint Charges 3321 01 01 01 0 1 1 1 1 4444 Replacement Charges 6001 01 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 18181 1601 01 01 0 4548 Computer Equipment 01 01 3,0001 01 0 1 1 1 1 4551 Office Furniture Equip I 79101 01 01 01 0 1 1 1 1 Capital Outlays TOTAL 79101 01 3,0001 01 0 4199 Salaries Reimbursed 1 -277251 -233501 01 01 0 1 1 1 1 1 Administrative Service TOTAL 1 -277251 -233501 01 01 0 ADMINISTRATION TOTAL 1 3420771 2555061 198,2831 200,2191 200,219 l 91 Division: Human Resources/Purchasing Budget Code: 402 Program No: 1048 PROFILE Human Resources establishes and maintains the ersonnel policies and procedures for the City. The Human p p p tY Resources Division addresses all matters relating personnel including recruitment compensation and g o p so g p labor negotiations. Purchasing of city -wide supplies, handling city auction, and purchasing of capital equipment are handled under this area. Purchasing is in accordance with policy adopted by City Council, using both state and county purchasing programs. Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles all workers' compensation, managed care program, and OSHA yearly work comp report. Handles employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager. Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates all human resource activities for the City. Labor Relations. Supervises labor negotiations. Acts as chief negotiator for City in union issues. Works on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to BMS. Purchasing. Handles purchasing for the City. Purchasing follows the structure set forth in the uniform municipal contracting law found in Minnesota Statutes, Section 471.345. Works with departments on capital equipment, auction, vehicle and office supply purchasing. Handles coordination of surplus equipment and responsible for annual city auction. Works with Hennepin County and State of MN on cooperative purchasing programs. DEPARTMENTAL GOALS Coordinate employee recruiting and hiring to ensure proper legal compliance. Maintain compliance with MN Pay Equity Act. Work toward resolution of grievances and employment issues. Coordinates training. Implement new /revised personnel policies and regulations. Administer and process workers' compensation. Continue purchasing in compliance with revised procedures. 92 SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $15,000 These services include pay equity job analysis, employment testing using validated tests, and the cost of the Employee Assistance Plan. 4311 Benefits Administration $7,900 Flexible benefits plan for pre -tax medical and dependant care. j 4314 Medical Services $3,800 Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and Hepatitis B vaccine. 4341 Employment Advertising $5,500 g Employment advertising costs relate to newspaper and other advertisements for City and enterprise job openings. 4411 Conferences and Schools $3,000 Provides for Assistant City Manager/HR Director attendance at one national conference and at one in -state conference, and attendance for Human Resources/Purchasing Technician to training. PERSONNEL L,EVEI,S Number Position 1 Assistant City Manager /Human Resources Director 1 Human Resources/Purchasing Technician CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Compaq DeskPro 2000 Computer 1998 1 $2,500 Replace Assistant City Manager/Director of Human Resources computer and transfer it to the reception desk. i i 93 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 402 HUMAN RESOURCES /PURCH I 1 1 I 1 4100 Wages Regular Employees I 360431 594891 100,8451 100,4971 100,497 I I 4112 Overtime Regular Employee 1 341 4281 5001 01 0 4133 Vacation Pay 1 22051 49721 01 01 0 1 1 1 1 4134 Holiday Pay 1 24121 45821 01 01 0 4135 Sick Leave Pay 1 16501 30161 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 423451 724871 101,3451 100,4971 100,497 4142 PERA Coordinated Plan 1 18971 32471 4,5401 5,2061 5,206 1 1 1 1 4146 FICA 1 29201 49371 7,7531 7,6881 7,688 4150 Employee Benefits 1 01 01 01 8,2641 8,264 1 1 1 1 1 4151 Health Insurance 1 13711 33521 6,7401 01 0 1 4152 Life Insurance 1 741 351 441 01 0 1 1 1 1 1 4153 Dental Insurance 1 1211 2081 5471 01 0 I 4154 Workers Comp Insurance 1 1861 2591 3551 3121 312 4158 Disability Insurance 1 01 4691 5041 5021 502 1 1 1 1 1 Fringe Benefits TOTAL 1 65691 125071 20,4831 21,9721 21,972 4212 Printed Forms 1 01 8781 01 01 0 i I 1 4220 Operating Supplies 1 151 1851 1,5001 4,0001 4,000 1 1 1 1 1 4227 Safety Supplies I 01 361 2,5001 2001 200 1 1 1 1 1 Supplies TOTAL 1 151 10991 4,0001 4,2001 4,200 1 4310 Professional Services 1 255901 77271 15,0001 15,0001 15,000 i 94 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4311 Benefits Administration 82231 80031 7,9001 5,0001 5,000 4314 Medical Services 01 7921 3,800 3,800 3,800 1 1 1 Consulting TOTAL I 338141 165221 26,7001 23,8001 23,800 4322 Telephone Services 01 01 01 3501 350 4324 Delivery Service 3231 01 2001 2001 200 1 1 1 1 4334 Use of Personal Auto 01 501 01 01 0 1 1 1 4341 Employment Advertising 61601 84931 5,5001 5,500 5,500 1 1 1 1 4350 Printing 01 503 1,500 1,5001 1,500 4351 Legal Notice Publication 01 381 01 01 0 1 Communications TOTAL 64831 9084 7,200 7,550 7,550 4411 Conferences and Schools 1031 01 1,9001 3,0001 3,000 1 1 1 1 4413 Dues Subscriptions 4451 2501 5,1001 1,5501 1,550 4417 Books /Reference Materials 1221 01 01 OI 0 1 1 1 Other Contractual Sery TOTAL 6701 2501 7,0001 4,5501 4,550 4548 Computer Equipment 01 01 0) 2,5001 2,500 Capital Outlays TOTAL 01 01 01 2,500 2,500 HUMAN RESOURCES /PURCH TOTAL 1 898951 111949 166,728 165,069 165,069 95 Division: City Clerk Budget Code: 403 Program No: 1061 PROFILE The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating City Council and City commission materials, coordinating business licensing, and supervision of secretarial support staff in the Administration Department. The City Clerk has significant public contact related to elections, ordinances, resolutions, contracts, bonds, insurance, business licenses, as well as other City matters. Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with State, Federal, and County regulations. Oversees all activities related to City elections including notices, materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises the recruiting and training of election judges. Oversees the maintenance of voter registration files. Official City Records/Data Retention. Maintains official City records, file system, and records storage room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions, and City Council minutes. City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law. DEPARTMENTAL GOALS Administer and process City business licenses. Coordinate and deliver City Council information. Ensure posting and publishing of all official notices. Coordinate annual Council/Commission meeting. Advertise for Commission vacancies in a timely manner. Provide information as needed to new commission members. Maintain official City records. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4351 Legal Notice Publication $8,000 This provides for the cost of publishing ordinances, bids, public hearing notices, advertising for proposals, assessments, bonds financial reports, and any other notice which is required to be published. PERSONNEL LEVELS Number Position 1 City Clerk 96 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Compaq Deskpro 2000 Computer 1/98 1 $2,500 Replace Compaq DeskPro XE 450 and make available for relocation or used for parts, at the direction of the MIS Coordinator. j 97 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED DIV 403 CITY CLERK I I I I 1 I 1 4100 Wages Regular Employees 1 O) 01 43,9401 47,6391 47,639 1 1 1 1 Salaries and Wages TOTAL 1 01 01 43,9401 47,6391 47,639 I I i I l 4142 PERA Coordinated Plan 1 01 01 1,9691 2,4681 2,468 1 4146 FICA i 01 01 3,3611 3,6441 3,644 1 1 1 1 1 4150 Employee Benefits 1 01 01 01 3,7421 3,742 1 1 1 1 1 4151 Health Insurance 1 3611 8821 2,6001 01 0 1 1 I 1 1 4152 Life Insurance 1 191 91 221 01 0 1 1 1 1 1 4153 Dental Insurance 1 321 551 01 01 0 1 I 1 4154 Workers Comp Insurance i 01 01 1541 1481 148 1 1 1 1 1 4158 Disability Insurance 1 01 01 2201 2381 238 1 Fringe Benefits TOTAL 1 4121 9461 8,3261 10,2401 10,240 I I 4334 Use of Personal Auto 1 01 01 2501 2501 250 1 1 1 1 4351 Legal Notice Publication 1 01 01 8,0001 8,0001 8 i I I Communications TOTAL 1 01 01 8,2501 8,2501 8,250 1 4411 Conferences and Schools 1 01 01 5001 5001 500 4413 Dues Subscriptions 1 01 01 1501 1501 150 i Other Contractual Sery TOTAL 1 01 01 6501 6501 650 4548 Computer Equipment 1 01 01 01 2,5001 2 1 1 1 1 1 Capital Outlays TOTAL 1 01 01 01 2,5001 2,500 98 I CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED CITY CLERK TOTAL 4121 9461 61,1661 69,2791 69,279 i I i II 99 Division: Elections Budget Code: 404 Program No: 1091 PROFILE The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter records is included in the Elections budget. Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even numbered years only. The 1998 Elections budget provides for the cost of personnel, training, supplies, postage, building rentals, maintenance agreements, and printing to hold one primary election in September and one general election in November. DEPARTMENTAL GOALS Administer training to election judges. Administer municipal elections in accordance with Minnesota Statutes. Adapt to and integrate new legislation on elections. Maintain up -to -date voter registration system. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Salaries, Part -Time Employees $19,570 Includes training and wages for all election judges. 4220 Operating Supplies $2,500 Includes supplies such as ballot transfer cases, ballot pens, ribbons and paper tapes. 4321 Postage $1,700 Includes mailing out verification cards on new registrations, mailing absentee ballot applications, ballots, and return envelopes. 4350 Printing $2,500 Includes printing of regular and absentee ballots for optical scanner, voter receipts, and official notices. 4382 Equipment Repair and Maintenance $3,500 Includes the cost of the maintenance agreement for the eleven optical scanners. Also includes any necessary equipment repair costs not covered under the maintenance agreement. It should be noted that Hennepin County has activated a task force of city clerks to reassess and investigate new technology with regard to the voting equipment. If new equipment is recommended, it is possible that Hennepin County will purchase this equipment for cities; however, this decision is part of Hennepin County's budget process and has not been finalized. At this time Hennepin County recommends cities not to place a capital 100 expenditure in the 1998 budget. 4392 Building Rentals $800 Includes costs associated with two churches and custodial fees charged by one school used as polling locations. 4393 Equipment Rentals $300 Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan voting equipment to the polling locations. PERSONNEL LEVELS Brooklyn nter is divided into eight precincts. State Law requires a minimum of one chairperson and at 3'n g p q least four election judges per precinct to carry out the election process. For the September primary election, it is anticipated that each precinct will need one chairperson plus eight election judges; for the November general election, it is anticipated the each precinct will need one chairperson plus ten election judges. The absentee ballot board will need four election judges for both the primary and general elections. i 'i 101 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 404 ELECTIONS 4100 Wages Regular Employees 1 151031 208761 28,1171 28,9631 28,963 1 1 1 1 1 4112 Overtime Regular Employee 1011 13051 01 01 0 1 4130 Wages Part -time Employees 1 01 20994 5,150 19,570 19,570 Salaries and Wages TOTAL 1 152031 431751 33,2671 48,5331 48,533 4142 PERA Coordinated Plan 1 6811 9941 1,2601 1,5001 1,500 4146 FICA 1 11631 16771 2,5451 3,7131 3,713 4150 Employee Benefits 01 01 01 3,7421 3,742 4151 Health Insurance 11931 11461 2,6001 01 0 1 4152 Life Insurance 1 121 121 221 01 0 1 1 1 1 1 4153 Dental Insurance 1 821 691 1871 01 0 1 1 1 4154 Workers Comp Insurance 1 791 791 1161 1501 150 1 1 1 1 1 4156 Unemployment Compensation 41 101 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 32141 39871 6,7301 9,1051 9,105 4220 Operating Supplies 1 01 23091 9001 2,5001 2,500 1 1 1 1 1 Supplies TOTAL 01 23091 9001 2,5001 2,500 4321 Postage 1 4061 15331 1,5001 1,7001 1,700 1 1 1 1 1 1 4334 Use of Personal Auto 1 01 491 01 1001 100 1 1 1 1 1 4350 Printing 01 8641 2,5001 2,5001 2,500 1 1 1 1 1 Communications TOTAL 1 4061 24461 4,0001 4,3001 4,300 102 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4382 Equipment Repair Maint 29151 29151 3,3001 3,5001 3,500 1 1 4392 Building Rentals i 01 6001 2001 1 8001 800 1 1 1 1 4393 Equipment Rentals 1 01 2111 Ol 3001 300 Repair Rental Maint TOTAL 1 29151 37261 3,5001 4,6001 4,600 4413 Dues Subscriptions 1 01 361 01 501 50 f 1 1 1 1 Other Contractual Sery TOTAL 1 Ol 361 Ol 501 50 I I I I I ELECTIONS TOTAL 1 217381 556791 48,3971 69,0881 69,088 103 Division: Finance Budget Code: 410 Program No: 1141 PROFILE The purpose of the Finance Department is to provide for the fiscal management of all funds of the City; including budgeting, accounting, financial reporting, investments, bonding, risk management, and utility billing. DEPARTMENTAL GOALS The objective of the department is to provide policy makers and outside authorities with accurate and timely financial information on the City in the form of the annual budget and the Comprehensive Annual Financial Report; to process the transactions needed for the day to-day running of the City in the areas of accounts payable, accounts receivable, payroll, and utility billing; and to provide cross departmental support in the areas of risk management and pooled investment of City funds. A new initiative for 1998 will be to change the consultant who had administered COBRA and Section 125 employee benefits. This will be done by a means of a new consultant who will administer COBRA and provide support to Finance Department staff who will internally administer Section 125 employee benefits. There will be some extra costs in 1998 related to the change, but the City should realize savings of at least $4,000 per year thereafter. The consultant cost is reflected in the Human Resources Division. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4212 Printing $3,700 Provides for the printing of the Annual Financial Report ($1,200) and Annual City Budget ($2,500). 4393 Equipment Rentals $700 Lease of a small copier for use by Finance, Assessing, and Community Development departments. 4396 Software Maintenance $995 Ongoing support and upgrades for PC based fixed asset accounting software purchased in 1997. 4411 Conferences and Schools $4,500 Professional training for all Finance Department staff. Increase of $455 from 1997 to provide training in the areas of COBRA and Section 125 benefits administration. 4413 Dues and Subscriptions $1,000 Dues: GFOA dues (Hansen $165, Johnson $110, and Sundberg $110), MN GFOA dues (Hansen, Johnson and Sundberg -$90). Subscriptions: Wall Street Journal ($165), GASB Action Report/Pronouncements ($140), GASB Codification Book for 1997 ($40), COBRA and Section 125 benefits administration ($150), miscellaneous ($30). 104 4548 Computer Equipment $13,000 The bulk of the request is dictated by the need to duplicate printing capabilities which we will no longer be able to rely on LOGIS for after they move out of Brooklyn Center in 1998. This includes the high capacity printer ($6,000) for long reports and the software/hardware for in -house printing of financial payroll checks ($2,000). PERSONNEL LEVELS_ Number Position 1 Finance Director 1 Assistant Finance Director 1 Staff Accountant 1 Accounting Technician II 1 Payroll/Personnel Technician 1 Utility Billing Technician I 1 Utility Billing Technician II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Desktop personal computer 7/98 2 $5,000 Replace existing. LaserJet printer 3/98 1 $6,000 Replace LOGIS services. Check printing software hardware 3/98 1 $2,000 Replace LOGIS services. i 105 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division v Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED_ DIV 410 FINANCE 1 4100 Wages Regular Employees 1 2627431 248786 300,284 313,374 313,374 4112 Overtime Regular Employee 1 23561 3001 1,3201 1,4061 1,406 1 4133 Vacation Pay 1 181951 18160 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 137351 142351 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 1 80841 176941 0' 01 0 1 1 1 1 4197 Temporary Services I 01 15001 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 3051131 3006751 301,6041 314,7801 314,780 4142 PERA Coordinated Plan 1 134811 132221 13,5121 16,3061 16,306 1 4146 FICA 1 221821 21694 23,0731 24,0811 24,081 4150 Employee Benefits 1 01 01 01 29,5541 29,554 1 1 1 4151 Health Insurance 1 200321 20425 24,706 01 0 1 1 1 1 1 4152 Life Insurance 1 1601 1511 1541 01 0 1 1 1 1 1 4153 Dental Insurance 19541 16561 1,4821 01 0 1 1 1 1 4154 Workers Comp Insurance 13651 10701 1,0561 9761 976 1 1 1 1 4158 Disability Insurance 1 01 6071 6561 6791 679 1 Fringe Benefits TOTAL 1 591741 58825 64,639 71,596 71,596 4210 Office Supplies 1 4621 2451 6001 6001 600 1 1 1 1 1 4212 Printed Forms 2065 .5881 1,2001 3,7001 3,700 1 1 1 1 4220 Operating Supplies 1 3401 4871 01 01 0 1 1 1 1 1 4271 Minor Equipment 1201 01 6001 8001 800 106 i CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED__ Supplies TOTAL 29871 13201 2,4001 5,1001 5,100 4310 Professional Services 1 4151 4151 4151 4151 415 Consulting TOTAL 1 4151 4151 4151 4151 415 4324 Delivery Service 1 71 141 251 251 25 1 1 1 1 1 4334 Use of Personal Auto 1 1601 2341 3001 3001 300 I I I I I Communications TOTAL 1 1671 2481 3251 3251 325 4382 Equipment Repair Maint 1 01 851 01 01 0 1 1 1 1 1 4389 Maintenance Contracts 1 3851 01 3851 01 0 4393 Equipment Rentals 1 01 01 7001 7001 700 1 1 1 1 1 4396 Software Maintenance 1 01 01 01 9951 995 Repair Rental Maint TOTAL i 3851 851 1,0851 1,6951 1,695 4410 Miscellaneous 1 881 01 01 01 0 1 1 1 1 4411 Conferences and Schools 1 01 01 4,0451 4,5001 4,500 1 1 1 1 1 4413 Dues Subscriptions 1 6741 6761 8001 1,0001 1,000 Other Contractual Sery TOTAL 1 7621 6761 4,8451 5,5001 5,500 4548 Computer Equipment 1 01 01 9,2501 13,0001 13,000 Capital Outlays TOTAL 1 01 01 9,2501 13,0001 13,000 4199 Salaries Reimbursed 1 1973941 1987361 01 01 0 1 1 1 1 1 Administrative Service TOTAL 1 1973941 1987361 01 01 0 107 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code &_Description _ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED FINANCE TOTAL 1 1716081 1635081 384,5631 412,4111 412,411 108 Division: Data Processing Budget Code: 411 Program No: 1241 PROFILE The purpose of the Data Processing Department is to support the computer needs of all City funds and divisions. This includes the technical expertise of the MIS Coordinator, maintenance, training, and the operation of the local area network. Mainframe applications are provided by LOGIS. LOGIS systems which benefit a single fund or division have been charged to that user. LOGIS systems which benefit the entire City are charged to Data Processing. The only personnel in the Data Processing Division is the MIS Coordinator. Some of the MIS Coordinator's time which is spent in support of the enterprise funds is reimbursed as reflected in the Reimbursement from other Funds division. The division's capital outlay for 1998 is $25,000, which will provide for the replacement of components of the network and wiring plant which have become obsolete and other equipment as deemed necessary. The MIS Coordinator will coordinate the City of Brooklyn Center's efforts in promoting the effective and efficient transaction of city business and decision making by providing access to necessary data and information. DEPARTMENTAL GOALS Coordinate long- and short-term planning for both hardware and software needs. Facilitate all related equipment purchases. Coordinate all related training needs. Coordinate support services with LOGIS. Perform user, hardware, and software support service for the city and employees. Coordinate telephone system support, training, repair, and purchases. Phone Svstem /Cabling Analysis In Progress The City's phone equipment and wiring plant are in great need of replacement. In 1997, the city experienced frequent downtime and inability to communicate with the public due to problems with the phone system. In addition to frequent downtime, the current system is limited in its abilities and extremely unreliable. There have been several instances of lost and misaddressed voicemail, misdirected calls and poor sound quality. As the main tool for communication both within and outside of city hall, it is extremely important for us to have a phone system that we can depend on. The cabling plant is outdated and is beginning to deteriorate. Most of the cabling in the building is over fifteen years old the industry standard life expectancy for cabling is seven years. The Police department was rewired for computer connections in the summer of 1997 due to frequent computer problems and crashes resulting in lost time for administrative personnel, in 1998 the rest of city hall needs to be rewired for the computer network and all of city hall needs to be rewired for the new phone system. In addition to the outdated cabling, the power supply to the wiring area in the basement is hazardous to our technology. While this building does have a secondary source for power, it does not provide protection from momentary sags and spikes which can be very harmful to computerized equipment. We have ex p9rienced 0 numerous episodes of blown fuses and damaged equipment on both the 911 system and our network LAN/WAN hardware. To prevent further damage from the electrical system, we must install a large UPS which will protect the new phone system, cabling hardware, network servers, and 911 system. An analysis is currently being completed to validate our needs and establish requirements and design standards for a new phone system. Until this process is complete we will not have exact figures for the budget process. Listed in the table below are industry averages for a system of our size and scope: i Range Cabling Phone System UPS System for Voicemail all equipment High $30,000 $85,000 $13,000 Low $20,000 $60,000 $8,000 Depending on the final analysis, there may be changes in operational costs for several divisions. For instance, the EBHC currently has a very slow link with city hall for data transmission. In the planning stages for a new system, we will more than likely suggest a larger link with the capacity for voice and data so that EBHC will have the benefits of a new voicemail system and faster data transmission this would increase their monthly link charges. The final analysis and recommendation is scheduled to be completed by September 1, 1997. SPECIFIC IC EXPENDITURE CO DE DETAIL Object Number Explanation Amount 4220 Operating Supplies $10,000 LaserJet toner cartridges, miscellaneous equipment such as cables, connectors, surge protectors, backup tapes, disks, etc., repair parts such as pointing devices, expansion cards, memory, etc. Comments: Half of this object is used for consumables and miscellaneous equipment costs that occur regularly throughout a year. The remaining half is for emergency repair costs. This cost is variable year to year and must be liberally planned for in the event e machine breakdowns. This allows the City to keep equipment f an extreme number of ma lone br ty p q p running for a period of time without the cost of full replacement. 000 4322 Telephone Services $8,000 City Hall to Garage ($3,672), City Hall to LOG1S ($2,880), City Hall to EBHC ($480), Airsignal pager rental ($75), MIS Cellular phone service ($350). 4382 Equipment Repair and Maintenance $8,000 Repairs of PCs, printers and other LAN components. Comment: This object is for service costs incurred for the repair of equipment that is no longer covered under warranty of any kind. The amount of service calls placed for equipment repair is variable year to year and must be planned for liberally in the case of an extreme number of breakdowns. Moreover, this allows for reduced staff time towards repair and coordinated efforts between service vendors and MIS for quicker recovery. 4389 Maintenance Contracts $2,600 110 Palindrome tape backup ($800), productive software support ($1,800) 4411 Conferences and Schools $11,000 In- house training classes, seminars and conferences. A slight increase in training costs is due to plans to upgrade the personal computers in the City to Windows95. This training will involve both in -house and off -site environments, and will be attended by employees from all departments. Comment: Training is an intrinsic cost of technology. With the increase of technologies brought to the City and with general staff turnovers, the cost of training is expensive and must be planned for accordingly. Training insures that technologies are used properly and efficiently and, therefore, recovers the investment placed. PERSONNEL LEVELS Number Position 1 MIS Coordinator CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Additional hubs, switches, and other 2/98 $25,000 To maintain City's network. equipment l 1 l 111 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 411 DATA PROCESSING 4100 Wages Regular Employees 1 388911 239801 52,5001 55,1471 55,147 4130 Wages Part -time Employees 2381 01 01 01 0 1 4133 Vacation Pay 1 19031 1206 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 19011 10491 01 01 0 1 1 1 1 4135 Sick Leave Pay 1 5811 5521 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 435141 267871 52,5001 55,1471 55,147 4142 PERA Coordinated Plan 1 18601 12611 2,6421 2,8571 2,857 1 1 1 1 1 4146 FICA 1 32511 21401 4,5121 4,2191 4,219 4150 Employee Benefits 01 01 01 3,7421 3,742 1 1 1 4151 Health Insurance 1 24441 17501 2,6001 01 0 4152 Life Insurance 1 201 161 221 01 0 l 1 1 1 1 1 4153 Dental Insurance 1 2841 2031 1871 01 0 1 1 1 1 4154 Workers Comp Insurance 1 5601 2961 5901 4911 491 1 1 1 1 1 Fringe Benefits TOTAL 84191 56671 10,5531 11,3091 11,309 4210 Office Supplies 1 3631 01 01 01 0 1 1 1 1 1 4220 Operating Supplies 1 36941 70231 8,0001 10,0001 10,000 1 Supplies TOTAL 1 40571 7023 8,000 10,000 10,000 4320 Communications 1 371 01 01 01 0 1 1 4322 Telephone Services 1 102111 83581 7,5001 8,0001 8,000 1 4334 Use of Personal Auto 191 621 1001 1001 100 112 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Communications TOTAL 1 102671 84201 7,6001 8,1001 8,100 4382 Equipment Repair Maint 1 68011 29551 8,0001 8,0001 8,000 1 1 1 1 1 4386 Communication Systems 1 01 4371 01 01 0 1 1 1 1 1 4389 Maintenance Contracts 40881 47981 2,6001 2,6001 2,600 1 4397 Logis Charges 1 1804881 189223 102,948 90,663 90,663 1 1 1 1 1 4398 Protective Services 1 10581 13341 01 01 0 1 1 1 1 Repair Rental Maint TOTAL 1 1924351 1987471 113,548 101,263 101,263 4411 Conferences and Schools 1 118661 5070 9,000 11,000 11,000 1 1 1 1 1 4413 Dues Subscriptions 1051 01 1501 1501 150 I I I I 4417 Books /Reference Materials 1 01 601 1001 2501 250 1 1 1 1 1 Other Contractual Sery TOTAL 1 119711 51301 9,2501 11,4001 11,400 I I 1 4548 Computer Equipment 1 01 01 40,0001 25,0001 25,000 4551 Office Furniture Equip 1 933651 629071 01 5001 500 i 4552 Other Equipment 1 16871 19981 01 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 950531 649051 40,0001 25,5001 25,500 4199 Salaries Reimbursed 1 138141 103601 01 01 0 Administrative Service TOTAL 1 138141 103601 01 01 0 DATA PROCESSING TOTAL 1 3519011 3063181 241,4511 222,7191 222,719 113 Division: Legal Budget Code: 415 Program No: 1210 PROFILE The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal questions and also prosecutes criminal offenses. Legal services are provided by two firms. City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The City contracts with the firm Kennedy Graven. Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The City contracts with the firm Carson Clelland. PERSONNEL LEVELS None, legal services are contracted. Civil expenses are estimated at $81,400 Criminal expenses are estimated at $117,000 114 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 415 LEGAL 4312 Legal Services 1 1837251 185273 201,400 198,400 198,400 1 1 1 1 1 Consulting TOTAL 1 1837251 1852731 201,4001 198,4001 198,400 LEGAL TOTAL 1 1837251 1852731 201,4001 198,4001 198,400 115 This page left blank p g k intentionally.] 116 Division: o Patrol Budget Code: 416 Program No: 1601 PROFILE The patrol division consists of one captain, five patrol sergeants, twenty -five patrol officers, one community services sergeant, and one crime prevention officer. Uniformed officers respond to calls for service of both emergency and non emergency nature. In addition, the patrol division conducts proactive patrol in residential and commercial areas to deter crime. Officers seek to make a positive difference in the lives of the residents of Brooklyn Center and the community as a whole. The philosophy of the patrol division is the concept of Community Policing. Community Policing allows the residents and merchants of the community the opportunity to take an active role in the peaceful resolution to conflicts and the deterrence of crime in their neighborhoods and business areas. By allowing residents and merchants to actively participate with the police, strong ties are formed between the community and the police department. Because of this philosophy, residents, merchants, and the police, feel a stronger sense of community. The complement of officers in the patrol division supports the various programs and components in the division. Animal Control, Officers and community service officers (C.S.O.'s) of the police department are responsible for the handling of complaints concerning animals, both wild and domestic. The City, through a joint powers agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services division (418). Canine Program The canine program will be provided by the Hennepin County Sheriff's Department in 1998. Community Services Community services coordinates proactive strategies of law enforcement which includes the Crime Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and business owners will better able to deal with the issue of crime as it concerns them and their neighborhoods. Crime Prevention The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of Brooklyn Center. Today there are more than 140 Neighborhood Watch Groups that work together to make Brooklyn Center a safer place to live. Crime Free Multi Housing is a new program introduced in 1997. The program encourages apartment complex owners within the city to take steps to make their properties safer for residents. To date, three complexes have received the designation as Crime Free Multi Housing units. Drug Abuse Resistance Education (D.A.R.E.) D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching young people in the elementary grades the downside of drug abuse and drug use it is anticipated that these students will be able to resist the temptation of alcohol and illegal drugs in later years. 117 Exnlorer Post 888 Explorer Post 888 is a program designed to help teenagers who have a genuine interest in law enforcement to explore the aspects of police and fire services through interaction and observation. These young people provide a valuable service to the community through their involvement with various City- sponsored events throughout the year. Emergencv Onerations Unit The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the proper response to critical incidents. This unit seeks to resolve critical incidents and to safely execute high risk search warrants within the city of Brooklyn Center. The unit has been successfully deployed on many occasions since its inception in the 1980's. Twin Lake Water Patrol Twin Lake Water Patrol is a joint powers agreement among Brooklyn Center, Crystal, and Robbinsdale for winter and summer enforcement on Twin Lake. DEPARTMENTAL GOALS Continue promoting Community Policing. Continue to promote closer ties with the community by establishing permanent patrol areas. Foster even closer ties to the community by further expansion of both Neighborhood Watch programs and Crime Free Multi- Housing and promote coordination of these by geographical areas within the city. Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas. Concentrate Traffic Law Enforcement in specific areas. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4220 Operating Supplies $9,190 Alcosensor and intoxilyer mouthpieces, ammunition, batteries, chemical munitions, chemicals for narcotics kit, crime prevention supplies, dictations cassettes, gun cleaning supplies, oxygen refills, photographic processing and supplies, road flares, school patrol program supplies, smoke grenades, state statute reference guides, and other miscellaneous supplies. 4224 Clothing/Personal Equipment $27,818 Uniform maintenance allowances for officers in the patrol division according to L.E.L.S. contract. Anticipated personnel turnover for uniform and equipment issue for police officers. Uniform and equipment re replacement for officers in the patrol division. P P Emergency Operations Unit (E.O.U.) replacement holsters. Replacement micro cassette recorders for dictation. 4250 D.A.R.E. Supplies $5,900 Classroom supplies needed to support the D.A.R.E. Program. 118 4314 Medical Services $5,700 Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal accidents. Hepatitis B vaccinations /test for "at risk" employees, required by law. Lab analysis for all arrests for controlled substances. Physical and psychological examinations for anticipated police officer turnover. 4322 Telephone $7,930 Cellular phone services in all patrol division vehicles. Pager service for patrol captain and Emergency Operations Unit (E.O.U.) members. 4382 Equipment Repair/Maintenance $25,950 Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo imaging. Equipment repair for radar units, radio installation, and other miscellaneous police equipment. Costs associated with squad car changeover. 4386 Communication Systems Maintenance $6,300 Maintenance contract for portable and mobile radio system. 4397 LOGIS Charges $21500 Operating costs for Mobile Computing Devices (M.C.D.'s) were budgeted in contractual (4400) in 1997. These costs more appropriately belong budgeted in LOGIS charges (4397). 4400 Contractual $3,350 Blanket cleaning, contribution towards file server maintenance at Hennepin County for the photo imaging system, and Twin Lake Water Patrol. 4411 Conferences /Schools $22,760 1 Training for patrol division personnel. 4425 Boarding of Prisoners $170,000 Costs for the boarding of prisoners including, the county jail, the workhouse, and meals provided to prisoners while in the Brooklyn Center holding facility. In 1996 the department spent $167,389 on board of prisoners. PERSONNEL LEVELS Number Position 1 Captain 5 Patrol sergeants 25 Patrol officers (.86 D.A.R.E. Officer) 1 Community Services Sergeant 1 Crime Prevention Officer 119 CAPITAL OUTLAY Item/Object Code Anticipated Units Cost(s) Use /need purchase date Desktop Computer (4548) 1st qtr. 1998 1 $2,500 Replacement computer in the patrol division. Defibrillator (455 1) 2nd qtr. 1998 1 $3,500 To assist in rescue of cardiac arrest victims. Currently department only has one defibrillator. Entry Vests for E.O.U. (4552) 1st qtr. 1998 4 $4,900 The vests currently worn by E.O.U. members are very bulky and do not fit appropriately. The "threat level" are only a level II. The requested vests are modular in design and lighter in weight. The requested vests carry a level of IIIA, the highest "threat level" available. This is a replacement process until all ten member's vests have been replaced. Light Bar and Siren System 2nd qtr. 1998 1 $2,500 Would replace one current light (4553) bar that is five years old. Mobile Scanner (4553) 1st qtr. 1998 5 $1,100 To monitor neighboring departments for police and fire activity. 120 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION r 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 416 PATROL r 4100 Wages Regular Employees 1 11261211 1237214 1,580,897 1,622,6231 1,622,623 4112 Overtime Regular Employee 1 1148511 1158761 114,7801 58,9081 58,908 4113 Compensatory Pay Police 1 286321 35766 01 01 0 1 1 1 1 1 4114 Military Pay 9431 01 01 01 0 1 1 1 1 4115 Lump Sum Payments 1 280381 01 01 01 0 1 1 1 1 1 r 4117 Holiday Premium Overtime 01 01 01 64,6831 64,683 1 1 1 1 4130 Wages Part -time Employees 79501 84051 01 01 0 4131 Overtime of Part -time Emp 351 01 01 01 0 1 1 1 1 4133 Vacation Pay 1 1182391 947781 01 01 0 4134 Holiday Pay 1 768231 683421 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 1 816141 591261 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 15832461 16195071 1,695,6771 1,746,2141 1,746,214 I 4142 PERA Coordinated Plan 1 11701 1721 01 01 0 i 4143 PERA Police Fire Plan 1 1717121 1812801 193,3071 199,0691 199,069 4146 FICA 1 152121 150251 01 01 0 4147 Medicare Contribution 1 01 01 14,3591 15,1021 15,102 4150 Employee Benefits 1 01 01 01 140,6081 140,608 4151 Health Insurance 1 1330451 1111711 122,9291 01 0 4152 Life Insurance 1 45281 37121 4,3361 01 0 1 1 1 1 4153 Dental Insurance 1 103551 76401 6,7651 01 0 4154 Workers Comp Insurance i 514731 454251 47,9871 44,0051 44,005 r 121 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL_ ACTUAL_ BUDGET RECOMMEND_ _ADOPTED_ 4158 Disability Insurance 1 01 2971 3101 3201 320 1 Fringe Benefits TOTAL 3874951 3647221 389,9931 399,1041 399,104 4212 Printed Forms 01 01 2,8001 2,8001 2,800 1 1 1 1 4220 Operating Supplies 1 135141 168241 9,1431 9,1901 9,190 1 1 1 L 4224 Clothing Personal Equip 276561 226011 27,0681 27,8181 27,818 1 1 1 1 1 4227 Safety Supplies 01 01 1,8501 1,8501 1,850 4250 DARE Supplies 1 01 01 5,9001 5,9001 5,900 1 1 1 1 1 4255 Supplies Drug Forfeiture 1 01 21731 01 01 0 1 1 1 1 1 4271 Minor Equipment 1 22631 8571 1,9501 4601 460 1 Supplies TOTAL 434341 424561 48 48,0181 48,018 4310 Professional Services 1 103631 38851 01 01 0 I I 1 1 4312 Legal Services 1 19971 01 01 01 0 1 4314 Medical Services 1 01 01 6,1001 5,7001 5,700 1 1 1 1 Consulting TOTAL 1 123611 38851 6,1001 5,7001 5,700 I I I I 4322 Telephone Services 1 74561 78461 3,9901 7,9301 7,930 1 4334 Use of Personal Auto 1 01 51 251 251 25 1 1 1 1 1 Communications TOTAL 1 74561 78511 4,0151 7,9551 7,955 4382 Equipment Repair Maint 1 144041 232811 23,6001 25,9501 25,950 4386 Communication Systems 1 01 01 6,3001 6,3001 6,300 1 1 1 1 4397 Logis Charges 01 01 4,1521 21,5001 21,500 122 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 1 144041 232811 34,0521 53,7501 53,750 4400 Other Contractual Service 1 2334631 121141 26,5751 3,3501 3,350 1 1 1 1 1 4411 Conferences and Schools 1 160681 268101 23,9501 22,7601 22,760 1 1 1 1 1 4412 Meeting Expenses 1 51 191 Sol 501 50 1 1 1 1 4413 Dues Subscriptions 1 3781 6741 9501 9501 950 1 1 1 1 4424 Towing Charges 1 ol ol 1,5001 1,5001 1,500 4425 Board of Prisoners 1 01 1572981 160,0001 170,0001 170,000 1 1 1 1 1 Other Contractual Sery TOTAL 1 2499151 1969151 213,0251 198,6101 198,610 4440 Fuel Charges 1 371411 372451 38,5201 35,7791 35,779 1 1 1 1 1 4441 Fixed Charges 1 1083821 1289311 74,1651 80,8631 80,863 1 1 1 1 1 1 4442 Repair Maint Charges 1 1078011 1038741 124,5901 118,6391 118,639 4444 Replacement Charges 1 314871 216431 7,2931 ol 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 2848111 2916941 244,5681 235,2811 235,281 4548 Computer Equipment 1 ol ol ol 2,5001 2,500 1 1 1 1 4552 Other Equipment 1 618331 929981 4,8001 8,4001 8,400 1 1 1 1 1 4553 Mobile Equipment 1 125121 71921 7,5601 3,6001 3,600 1 1 1 1 1 4555 Equipment Drug Forfeiture 1 01 207151 ol ol 0 1 1 1 1 Capital Outlays TOTAL 1 743451 1209051 12,3601 14,5001 14,500 PATROL TOTAL 1 26574661 26712151 2,648,5011 2,709,1321 2,709,132 123 Division: Investigation Budget Code: 417 Program No: 1611 PROFILE The investigation division consists of one captain, six detectives, one patrol officer investigator trainee, one school liaison officer, and one property room supervisor. Detectives assigned to the investigation division conduct investigations of criminal offenses through proactive and reactive activities. Proactive activities include surveillance of high crime areas, gathering intelligence information on known or suspected criminals, and participating in purchasing contraband (such as illegal drugs or stolen property). Reactive investigations are conducted when a criminal offense is reported and there is physical evidence to gather and process, there are victims, suspects, and witnesses to be interviewed, and supporting documentation to be researched and evaluated. These actions prepare the case for presentation in criminal court. The property/evidence function is responsible for the proper receiving, tracking, storage, and return or disposal of all property which comes under the control of the Brooklyn Center Police Department. Property comes under control of the police department and is classified as found, recovered, confiscated, or evidence. The investigation division participates in several programs including: Anoka Hennepin Narcotics and Violent Crimes Task Force Selected officers from local and county law enforcement agencies in the northwest metropolitan area, including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center has one detective assigned to the task force. School Liaison Program One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social services, and community programs in an effort to address the needs of juvenile offenders. The school liaison officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile offenses when not assigned to Brooklyn Center High School. DEPARTMENTAL GOALS Continue to completely investigate reported crimes and seek prosecution through state and federal courts. Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city ordinance, state statute, and the Criminal Justice System. Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force. Continue resolving conflicts and assisting students, parents, and school personnel through the school liaison program. Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces are assembled in cooperation with other law enforcement agencies when additional resources are appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc task forces usually have a duration of less than one month. 124 Increase the number a analysis of surveillance details that are conducted m high crone areas. When crop shows specific patterns of crime, then surveillance may be an effective law enforcement tool. Surveillance is only done in those cases where there is a likelihood of crime reoccurring. Improve the methods of cataloging and tracking property by the applications of the latest technology. Increase the efficiency and effectiveness of disposal of property by implementing the services of an auction house. Improve the case tracking system to allow all department personnel to check on the progress of specific cases. Reduce the case load of each detective to a manageable level. Each detective currently has a case load of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no attention. The continued assignment of a detective trainee will assist in reducing the case load of the other detectives. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4224 Clothing/Personal Equipment $6,000 Clothing allowances for officers in the investigation division according to L.E.L.S. contract. Uniform and equipment replacement for officers in the investigation division. 4310 Professional Services $2,000 Polygraph tests, expert witness fees, and costs associated with investigations. 4322 Telephone $3,565 Cellular phone services for all investigation division personnel. Pager service for investigation captain and detectives. 4400 Contractual $10,600 Corner House services who specialize in dealing with child victims of sexual abuse. Anoka Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local communities. 4411 Conferences /Schools $4,600 Training for investigation division personnel. 1 PERSONNEL LEVELS r Five detectives and one detective trainee are assigned to investigate all felony level crimes ranging from damage to property to homicide. Theft, forgery and fraud account for the greatest number of cases investigated. The increased sophistication in the area of forgery and fraud has placed greater time demands on detectives. One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of the task force has been proven time and again through their success in apprehending and convicting major drug dealers in the north metropolitan area. 125 One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems Y g q P that students face in the educational setting. Approximately $41,000 of the annual cost of an officer is reimbursed by the school district. Number Position 1 Captain 6 Detectives 1 Patrol Officer Detective Trainee 1 School Liaison Officer 1 Property Room Supervisor CAPITAL OUTLAY Item/Object Code Anticipated Units Cost(s) Use /need purchase date Desktop Computer (4548) 1st qtr. 1998 1 $2,500 Replacement computer in the investigation division. Laptop Computers (4548) 1st qtr. 1998 2 $6,000 Detectives currently do not have access to a computer when working on investigations at their work stations. Laptops are more feasible than personal desktop computers because detectives could work at their desk and/or in the field. In addition the P olice department does not have the space to have a desktop computer in each detective's work area. i 1 1 1 1 1 126 r r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ _ACTUAL BUDGET RECOMMEND_ _ADOPTED DIV 417 INVESTIGATION I I 1 i 4100 Wages Regular Employees 1 2804711 3130351 407,0491 415,7281 415,728 I 4112 Overtime Regular Employee 1 185611 252601 24,0871 13,0261 13,026 4113 Compensatory Pay Police 1 24141 78611 01 01 0 1 1 1 1 1 4115 Lump Sum Payments 1 68661 01 01 01 0 1 1 1 1 4117 Holiday Premium Overtime 1 01 01 01 14,3031 14,303 1 4133 Vacation Pay 1 142001 290951 01 01 0 4134 Holiday Pay 1 110971 198061 01 01 0 4135 Sick Leave Pay 1 35071 64511 01 01 0 4136 Jury Duty Pay 1 01 3911 01 01 0 Salaries and Wages TOTAL 1 3371151 4018991 431,1361 443,0571 443,057 1 4142 PERA Coordinated Plan 1 10461 11401 1,1991 1,3931 1,393 4143 PERA Police Fire Plan 1 367341 449881 46,0991 47,4431 47,443 1 1 1 1 1 4146 FICA 1 17511 9951 2,0471 2,0571 2,057 4147 Medicare Contribution 1 01 01 2451 1911 191 i 4150 Employee Benefits 1 01 01 01 36,0021 36,002 4151 Health Insurance 1 78631 223661 33,8351 01 0 1 1 1 1 4152 Life Insurance 1 3191 7591 1,0341 01 0 1 1 1 1 4153 Dental Insurance 1 6551 14551 2,4371 01 0 i I I i I 4154 Workers Comp Insurance 1 119381 108241 11,7111 10,7271 10,727 i I I 4158 Disability Insurance 1 01 2821 3101 3201 320 r 1 127 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Fringe Benefits TOTAL 1 603041 828091 98,9171 98,1331 98,133 4212 Printed Forms 01 ol 5001 5001 500 1 1 1 1 4220 Operating Supplies 1 10081 13011 1,3521 1,3001 1,300 4224 Clothing Personal Equip 1 54861 46511 6,0001 6,0001 6,000 1 1 1 1 1 4255 Supplies Drug Forfeiture I 01 11231 01 01 0 1 1 1 1 4271 Minor Equipment 4751 ol ol ol 0 1 1 1 1 Supplies TOTAL 1 69701 70751 7,8521 7,8001 7,800 4310 Professional Services 1511 7831 2,0001 2,0001 2,000 1 1 1 1 Consulting TOTAL 1511 7831 2,0001 2,0001 2,000 4322 Telephone Services 21101 23801 3,2001 3,5651 3,565 1 1 1 1 4334 Use of Personal Auto 01 61 251 1501 150 Communications TOTAL 1 21101 23861 3,2251 3,7151 3,715 4382 Equipment Repair Maint 8731 4001 4501 4501 450 1 1 1 1 Repair Rental Maint TOTAL 8731 4001 4501 4501 450 4400 Other Contractual Service 1 98091 95411 10,6001 10,6001 10,600 4411 Conferences and Schools 1 61221 59731 5,0001 4,6001 4,600 1 1 1 1 1 4412 Meeting Expenses 1 81 261 501 Sol 50 1 1 1 1 1 4413 Dues Subscriptions 1 5931 8001 9501 9501 950 1 1 1 1 1 Other Contractual Sery TOTAL 1 165321 163391 16,6001 16,2001 16,200 128 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4548 Computer Equipment 01 01 11,1001 8,5001 8,500 4551 Office Furniture Equip 01 01 7,3001 01 0 1 1 1 1 4555 Equipment Drug Forfeiture 01 213.51 01 01 0 f Capital Outlays TOTAL 01 21351 18,400 8,5001 8,500 INVESTIGATION TOTAL 1 4240561 513826 578,5801 579,855 579,855 1 f 1 129 Division: Support Services Budget Code: 418 Program No: 1641 PROFILE Support services division consists of both sworn and civilian personnel that provide support to all police department divisions. Public safety dispatchers are the critical link between the public and emergency service personnel. Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems. Dispatchers are also responsible for booking prisoners and maintaining the holding facility. Community service officers (C.S.O.'s) serve as a support group for all divisions in the department. C.S.O.'s are utilized to perform police related duties that do not require a sworn police officer. These duties include, but are not limited to, responding to complaints concerning animals, both wild and domestic, monitoring private and commercial property for junk vehicles and other city ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals. One person will be designated as a code enforcement officer on a full -time basis. The Cadet Program is designed to assist minorities in gaining law enforcement experience while attending a two year college law enforcement program. Dispatchers, C.S.O.'s, and cadets are supervised by the administrative sergeant. The administrative sergeant is also responsible for the department's training program and is department's liaison with the City prosecutor. The records staff provides processing and coordination of information generated by all divisions within the department. Their activities include transcription, dissemination, and storage of police reports along with proper classification of crimes that is mandated by the State of Minnesota. The Telephone Assurance Program (T.A.P.) is a program that allows senior citizens and persons with disabilities to continue living on their own while providing assurance that their well -being is monitored on a daily basis. When a participant fails to call, the clerk initiates contact with that person. If contact still not made, a police officer will attempt to make contact at their residence to check on their well- being. The records staff and T.A.P. is supervised by the staff service supervisor. The staff services supervisor is also responsible for the administration of liquor licenses, gambling licenses, pawn shop licenses, handgun permits, and other miscellaneous permits as required by state and City regulations. DEPARTMENTAL GOALS Continue to enhance computer software applications for both the communication center and records areas within the department. The focus will be on providing as much information in an efficient and effective manner. Respond appropriately to code violations in cooperation with other City departments. i 130 SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4220 Operating Supplies $3,550 Directories, photo copier supplies, specialized paper for communication center, Telephone Assurance Program (T.A.P.) supplies, and other miscellaneous supplies. 4224 CIothing/Personal Equipment $3,250 Uniform maintenance allowance for the administrative sergeant according to L.E.L.S. contract. Anticipated personnel turnover for uniform and equipment issue for cadets and community service officers. Uniform and equipment replacement for officers in the support j services division. 4310 Professional Services $1,500 Provides multiple foreign language interpretation services in the communication center necessary due to change demographics of Brooklyn Center. Interpretation services are required by law. 4314 Medical Services $2,150 Physical and psychological examinations for anticipated community service officer turnover. Emergency veterinarian services for injured animals. 4322 Telephone $22,625 Telephone services for the communication center and Telephone Assurance Program (T.A.P.). Pager service for the administrative sergeant. 4382 Equipment Repair/Maintenance $5,400 Maintenance contracts for photo copier and radio and telephone recorder system. Equipment repair for transcribers and other miscellaneous support services equipment. 4386 Communication Systems Maintenance $2,200 Maintenance contract for radio base station located in the communication center. 4400 Contractual $15,500 Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for j an animal containment center. 4411 Conferences /Schools $3,000 Training for support services division personnel. I� i 1 131 PERSONNEL LEVELS Number Position 1 Administrative Services Sergeant 1 Staff Services Supervisor 6 Public Safety Dispatchers N 2.20 Community Service Officers 1 Code Enforcement Officer .60 Cadet 1 Classification Operator 2 Police Secretary 1 Police Receptionist .50 Data Entry Technician .90 Records Clerk 2.2 Typists t Clerks 1.10 Citizen Aid C e s CAPITAL OUTLAY Item/Object Code Anticipated Units Cost(s) Use /need purchase date Desktop Computers (4548) 2nd qtr. 1998 2 $5,000 Replacement computers in the support services division. FAX Machine (455 1) 2nd qtr. 1998 1 $2,500 Replacement of FAX that is over seven years old. Transcribers (4551) 1st qtr. 1998 2 $1,350 Current units are at least five years old and the repair frequency is increasing. The units are not dependable. 132 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 418 SUPPORT SERVICES 1 4100 Wages Regular Employees I 312426 364199 443,853 438,725 438,725 1 1 1 1 1 4112 Overtime Regular Employee 1 86311 84871 10,3171 8,6481 8,648 4113 Compensatory Pay Police 01 3331 01 OI 0 1 1 1 4114 Military Pay 3071 14571 01 01 0 1 1 4115 Lump Sum Payments 11271 01 01 01 0 1 1 1 1 4117 Holiday Premium Overtime 01 01 01 2,2071 2,207 1 1 1 1 4130 Wages Part -time Employees 1 923601 974031 116,8481 122,6031 122,603 4133 Vacation Pay 1 102621 24008 01 01 0 4134 Holiday Pay 1 109521 196651 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 37581 122111 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 4398241 5277641 571,0181 572,1831 572,183 4142 PERA Coordinated Plan 174681 206511 22,6361 25,6011 25,601 4143 PERA Police Fire Plan 41061 59571 6,6151 6,5421 6,542 4146 FICA 1 305911 358401 39,244 39,382 39,382 1 1 1 1 1 4150 Employee Benefits 01 01 01 54,9681 54,968 4151 Health Insurance 1 133241 35681 43,093 01 0 1 1 1 1 1 4152 Life Insurance 4661 11951 5111 01 0 4153 Dental Insurance 11061 24651 2,7771 01 0 1 1 1 1 4154 Workers Comp Insurance 46491 50351 5,4831 4,3451 4,345 1 1 4156 Unemployment Compensation 1 01 261 01 01 0 4158 Disability Insurance 01 1561 01 OI 0 133 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Fringe Benefits TOTAL 1 717101 1070051 120,3591 130,8381 130,838 4212 Printed Forms 01 01 2,0001 2,2001 2,200 1 1 1 1 4220 Operating Supplies 1 56711 64241 2,4781 3,5501 3,550 1 1 1 1 1 4224 Clothing Personal Equip 1 30431 21311 3,2501 3,2501 3,250 1 1 1 1 1 4271 Minor Equipment 641 921 8001 01 0 1 1 1 1 Supplies TOTAL 87781 86471 8,5281 9,0001 9,000 4310 Professional Services 1 3701 6031 1,5001 1,5001 1,500 1 1 1 1 1 4314 Medical Services I ol 01 7001 2,1501 2,150 1 1 1 1 1 Consulting TOTAL 1 3701 6031 2,2001 3,6501 3,650 4322 Telephone Services 1 234031 169161 20,6751 22,6251 22,625 1 1 1 1 1 4334 Use of Personal Auto 1 461 01 251 251 25 1 1 1 1 1 Communications TOTAL 1 234491 169161 20,7001 22,6501 22,650 4382 Equipment Repair Maint 1 76901 70111 5,1001 5,4001 5,400 1 1 1 1 1 1 4386 Communication Systems 01 01 2,0001 2,2001 2,200 1 1 1 1 4397 Logis Charges 1 01 01 68,7591 67,3231 67,323 I I I I I Repair Rental Maint TOTAL 1 76901 70111 75,8591 74,9231 74,923 4400 Other Contractual Service 1 218281 183271 14,5001 15,5001 15 1 1 1 1 1 4411 Conferences and Schools 1 25981 47061 3,0001 3,0001 3,000 1 1 1 1 1 1 4412 Meeting Expenses 1 01 01 251 251 25 1 1 1 1 1 4413 Dues Subscriptions 1 461 771 1001 1001 100 134 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Other Contractual Sery TOTAL 1 244731 231101 17,6251 18,6251 18,625 4548 Computer Equipment 1 01 01 4,6001 5,0001 5,000 1 1 1 1 1 4551 Office Furniture Equip 29821 17201 10,0001 3,8501 3,850 1 1 1 1 4555 Equipment Drug Forfeiture 1 01 9201 01 01 0 Capital Outlays TOTAL 1 29821 2641 14,6001 8,8501 8,850 SUPPORT SERVICES TOTAL 1 5792761 693698 830,889 840,719 840,719 135 Division: Office of the Chief of Police Budget Code: 419 Program No: 1650 PROFILE The office of the chief consists of the chief of police and the administrative analyst. The office of the chief coordinates and administers all divisions in the department by staying abreast of trends and needs of the city in crime prevention and crime suppression. The chief of police serves as liaison to other city departments, neighboring communities, and criminal justice agencies. The administrative analyst is responsible for the administration of the department's budget, computer systems, and statistical data. DEPARTMENTAL GOALS Provide timely information to City administration. Publicize the department's mission and goals by speaking to community groups. Participate in coordinating construction and equipment planning for the new police facility. Continue to advance the department with current technology. Implement Automated Pawn System (A.P.S.). Utilize crime pattern analysis thru geographical crime mapping to allocate department resources. Formulate advisory committees for future planning, employee safety, and employee accident review. Foster cooperation with other city departments and law enforcement agencies. PERSONNEL LEVELS Number Position 1 Chief of Police 1 Administrative Analyst 136 f CITY OF BROOKLYN CENTER 1 ADOPTED BUDGET WORKSHEET BY DIVISION i 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 419 OFFICE OF THE CHIEF I 4100 Wages Regular Employees 1 932401 845621 113,8131 116,3131 116,313 i 4130 Wages Part -time Employees 1 01 01 11,2751 0 0 4133 Vacation Pay 1 48121 90621 01 O1 0 1 1 1 1 4134 Holiday Pay 1 30931 52201 01 01 0 1 1 1 1 4135 Sick Leave Pay 1 1111 81031 01 01 0 I i I Salaries and Wages TOTAL 1 1012561 1069471 125,0881 116,3131 116,313 I I I 4142 PERA Coordinated Plan 1 16661 17361 1,8741 2,1771 2,177 I I I I 4143 PERA Police Fire Plan 1 73051 77741 8,2061 8,4691 8,469 1 1 1 1 1 4146 FICA 1 27991 28621 4,0621 3,2151 3,215 I I I 4150 Employee Benefits 1 01 01 01 8,8641 8,864 I 4151 Health Insurance 26861 71361 7,1001 01 0 1 1 1 1 1 4152 Life Insurance 1 931 2391 441 01 0 1 1 1 1 4153 Dental Insurance 1 1981 4931 3601 01 0 1 1 1 1 4154 Workers Comp Insurance 1 26501 20911 2,2231 2,0021 2,002 L 1 1 1 1 4158 Disability Insurance 1 01 3361 3601 3711 371 l Fringe Benefits TOTAL 1 173971 22667 24,2291 25,0981 25,098 4212 Printed Forms I 01 01 2001 3001 300 1 1 1 1 4220 Operating Supplies I 28521 18511 1,6281 8001 800 1 1 1 1 4224 Clothing Personal E 547 892 850 g SNi P I I I I 8501 850 1 1 1 1 1 Supplies TOTAL 1 33981 27431 2,6781 1,9501 1,950 137 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4310 Professional Services 1 191 01 1001 1001 100 Consulting TOTAL 191 01 1001 1001 100 4322 Telephone Services 1 2321 2321 6501 3501 350 1 1 1 1 1 4334 Use of Personal Auto 1 61 191 1751 01 0 1 1 1 1 1 Communications TOTAL 1 2381 2501 8251 3501 350 4382 Equipment Repair Maint 1 01 1101 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 01 1101 01 01 0 4411 Conferences and Schools 1 2601 5541 9001 2,1001 2,100 4412 Meeting Expenses 1 411 1061 3751 3751 375 1 1 1 1 I. 4413 Dues Subscriptions 1 2701 10711 5001 5001 Soo Other Contractual Sery TOTAL 1 5711 17301 1,7751 2,9751 2,975 4548 Computer Equipment 1 01 01 10,0001 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 01 01 10,0001 01 0 OFFICE OF THE CHIEF TOTAL 1 1228801 1344471 164,6951 146,7861 146,786 138 Division: Private Contract Assignments Budget Code: 420 Program No: 1680 PROFILE No monies are budgeted for private contract assignments. This division is used to account for private police contracts where the City provides police personnel for a charge to businesses for special events and services. 1 i 139 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 I Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 420 PRIVATE CONTRACTS 1 4100 Wages Regular Employees 331 OI 01 OI 0 1 1 1 1 4112 Overtime Regular Employee 1 43561 18991 01 01 0 Salaries and Wages TOTAL 1 4389 1899 01 01 0 1 4143 PERA Police Fire Plan 5001 2171 01 01 0 1 1 1 1 4146 FICA 1 311 81 01 01 0 4154 Workers Comp Insurance 1231 421 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 6541 2671 01 01 0 PRIVATE CONTRACTS TOTAL 50431 21661 01 01 0 L l 140 Division: Fire Budget Code: 425 Program No: 1401 PROFILE The purpose of this department is to respond to fires, medical emergencies, and chemical spills/hazards within the city in a timely and efficient manner to minimiz the loss sustained by any citizen or business in our city. This is accomplished by one full -time fire chief, 40 volunteer firefighters, some who double as fire inspectors and training officers while not responding to fires or emergencies. We also inspect commercial, industrial and rental units to insure that they comply with current fire and life safety codes. We also work with schools and industry to teach fire safety awareness to children and adults. This is accomplished by using our volunteers and the fire chief. Fire Inspections. We accomplish fire inspections in our commercial industrial properties once every two years using two part-time day inspectors and one part-time night inspector. Our apartment complexes are inspected once a year using two part-time inspectors who work in the evenings and weekends. Brookdale Northbrook shopping centers and all service stations are handled by our 3 night inspector. Training. We train firefighters every Monday night for a period of two hours to keep them current in all aspects of emergency response and to maintain their state certifications. This is accomplished by using a part-time training officer and line officers to help him during the training exercises. Fire Education. We have one volunteer firefighter who works part-time with school children teaching fire safety, most of which is done during a fire prevention week. He also works with juvenile fire setters in our community. Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at our station on 63rd and Brooklyn Boulevard since the founding of the fire department. In addition, during any time of inclement/severe weather, we move six firefighters into each station until the snow or severe rainstorm ends. This allows us to respond quickly to any type of emergency we might have in the city. Administration. Is responsible for all record keeping such as fire reports, personnel records, fire investigation (cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city are used according to fire codes. We also oversee and purchase all equipment and supplies that are needed by the fire department, and we also recruit new firefighters and keep records to see that both new and regular firefighters are properly trained and that they maintain their certification. It is also responsible to make sure we are in compliance with all OSHA and NFPA standards for firefighting. DEPARTMENTAL GOALS Continue to respond in a timely and efficient manner to all emergency calls. Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center. Inspect all apartment/rental units and continue our inspections of all industrial and commercial property in Brooklyn Center. Continue to train and maintain our state certification are firefighters. Continue to recruit additional volunteer firefighters, especially people that are available during the daytime hours of 6 A.M. to 6 P.M. Work with other members of our mutual aid group to make sure were not duplicating some specialty they have, such as a Haz -Mat team, etc. Finish development and begin training at our Fridley training site. 141 SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4100 -4158 Wages\Fringe Benefits $342,049 j These funds pay for the full- and part-time wages, duty pay while on duty at the fire stations, as well as pay while attending drills. A $5.00 per duty increase in duty pay is included; this will be the first increase since 1992. Also included is an additional 5 hours per week for the part-time secretary. 400 4212-4271 Supplies $34,400 These funds pay for the operating supplies for the fire department such as foam, oxygen, gloves, salvage covers first aid supplies repairs to small equipment. It also covers all turn- out clothing and uniforms for all 40 firefighters. 4314 -4315 Consulting $4,300 r These funds cover all physicals and psychological exams for all new firefighter candidates as well a physicals for any firefighter that has taken a medical leave prior to returning to duty on the fire department. It also covers outside speaker or instructors. 4322 -4350 Communications $8,430 These funds cover all phone service for both stations and also the repair on all fire department truck radios, pagers, handi talkies, and station radios. 4386 Communication Systems $4,000 These funds cover the maintenance contracts on equipment in the dispatch center such as fire department base stations and main transmitter. 44114417 Conferences and Schools /Subscriptions $24,350 These funds cover all schooling for all recruit and regular firefighters as well as all conferences for all fire officers. The slight increase is for the increase expense of operating g P the training center in Fridley which will be operational in 1998. This also covers all dues and subscriptions for all members of the fire department. 4440 -4444 Central Garage Rentals $131,742 These funds cover all repairs, replacement parts, and fuel for all of moving equipment for the fire department. 4552 Other Equipment $45,000 These funds cover all replacement equipment over $500 for the fire department such as fans, pagers, portable generators, hurst rescue tools, etc. 142 PERSONNEL LEVELS Number Position 1 Full -Time Fire Chief 1 Part-Time Secretary 40 Volunteer Firefighters 2 Day Fire Inspectors 3 Evening Fire Inspectors 1 Fire Education Officer 1 Training Officer *All are volunteer firefighters in addition to their duties as inspectors, and training for these assignments are in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for the extra time these people put in. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Multi Port battery chargers 1/98 2 2,400 Safety of Firefighters, enhance communications on fire ground Hurst Rescue Tools 1/98 2 18,000 Replacement of 20 yr. old equip. Electric Fans 1/98 2 3,600 Remove smoke from homes after fires Pagers 1/98 15 9,375 Replacement of old equipment Forcible entry training door 1/98 1 3,200 Enhance training for firefighters Smoke Generator 1/98 1 2,900 Needed for firefighter training. Air Lift Bags 1/98 1 2,200 Needed to complete rescue lift air bag capability. 143 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED DIV 425 FIRE I I I I 4100 Wages Regular Employees 1 310121 308861 31,1471 32,1441 32,144 I I I I 4130 Wages Part -time Employees 1 1177701 1247941 163,0001 171,6001 171,600 4133 Vacation Pay 1 47551 48321 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 25771 26261 01 01 0 1 1 1 1 4135 Sick Leave Pay 1 13711 11411 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 1574841 1642791 194,1471 203,7441 203,744 4142 PERA Coordinated Plan 1 5021 5401 6931 8461 846 1 1 1 1 4143 PERA Police Fire Plan 1 43561 41981 3,5511 3,6641 3,664 1 1 1 1 1 4146 FICA 1 83911 88831 13,9691 12,4131 12,413 I I I I 4149 Fire Pension Contribution 1 1113911 1275641 108,4511 108,4511 108,451 I I I 4150 Employee Benefits i 01 01 01 1,8711 1,871 I I I I 4151 Health Insurance 1 15721 15721 1,3001 01 0 1 1 1 1 4152 Life Insurance 1 5021 5961 6111 6001 600 1 4153 Dental Insurance 1 1911 1601 941 01 0 1 1 1 1 4154 Workers Comp Insurance 1 17991 112071 10,9621 9,7491 9,749 1 4158 Disability Insurance 1 5131 8101 7061 7111 711 1 1 1 1 1 Fringe Benefits TOTAL 1 1292171 1555301 140,3371 138,3051 138,305 I I I 4212 Printed Forms 1 2411 7001 7001 8001 800 1 1 1 1 4220 Operating Supplies 1 259071 136261 15,9851 16,0001 16,000 1 1 1 1 1 4224 Clothing Personal Equip 1 142701 158751 16,5001 16,5001 16,500 144 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4227 Safety Supplies 1 4171 5951 6001 6001 600 4240 Small Tools 1 01 4621 01 01 0 1 1 1 1 1 4271 Minor Equipment 2171 01 5001 5001 500 Supplies TOTAL I 41053 31258 34,285 34,400 34,400 4314 Medical Services 36211 4259 4,000 4,000 4,000 1 1 1 1 4315 Instructors 1 01 01 3001 3001 300 1 1 1 1 1 Consulting TOTAL 1 36211 42591 4,3001 4,3001 4,300 4322 Telephone Services 1 33451 31351 3,600 3,600 3,600 1 1 1 1 1 4323 Radio Communications I 15031 37711 4,6301 4,6301 4,630 4334 Use of Personal Auto I 01 01 2001 2001 200 1 1 1 1 1 4350 Printing I 13581 01 01 01 0 1 1 1 1 1 Communications TOTAL 1 62061 69061 8,4301 8,4301 8,430 4380 Repair Maint Contract 1 1951 01 01 01 0 4386 Communication Systems 1 26901 33591 4,0001 4,0001 4,000 1 1 1 1 1 Repair Rental Maint TOTAL 1 28851 33591 4,0001 4,0001 4,000 4411 Conferences and Schools 1 142391 160581 14,6001 17,6001 17,600 4413 Dues Subscriptions 1 14901 13751 1,7501 1,7501 1,750 4417 Books /Reference Materials 1 33111 46381 5,0001 5,0001 5,000 1 1 1 1 Other Contractual Sery TOTAL 1 190401 220701 21,3501 24,3501 24,350 4440 Fuel Charges 1 26761 29001 2,9181 2,7351 2,735 145 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4441 Fixed Charges I 854181 1176601 112,2501 99,5951 99,595 1 4442 Repair Maint Charges I 195821 239871 32,0101 29,4121 29,412 4444 Replacement Charges 1 90191 1026481 01 01 0 1 Central Garage Rentals TOTAL 1166951 2471951 147,1781 131,7421 131,742 i 1 I 1 4548 Computer Equipment I 01 01 4,7931 01 0 1 1 1 1 4551 Office Furniture Equip 1 62091 01 01 01 0 i I 1 4552 Other Equipment 1 115131 285571 45,0001 45,0001 45,000 1 1 1 1 1 Capital Outlays TOTAL 1 177221 285571 49,7931 45,0001 45,000 I I FIRE TOTAL 1 4939231 6634141 603,8201 594,2711 594,271 1 146 Division: Emergency g cy Preparedness Budget Code: 426 Program No: 1361 PROFILE The purpose of this department is to have in place a plan that will allow the City to continue to operate should we have a large man-made or natural disaster. This plan will allow us to quickly request State or federal assistance more readily after a disaster. The emergency preparedness division is run by the Fire Chief, who divides his time as needed between the two departments. It is the responsibility of the Fire Chief to conduct an exercise to test our emergency plan each year. In 1997 the emergency preparedness Manuel was completed and reviewed by the State of Minnesota Emergency management committee. DEPARTMENTAL GOALS To review the emergency plan with the City Manager, and Department heads To have one table top exercise in 1998 Complete distribution of Emergency Preparedness Manuel to all required personnel in Brooklyn Center. PERSONNEL LEVELS Number Position .5 Fire Chief SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4382 Equipment Repair Maintenance $2,500 These funds pay for the maintenance contract with Doradus, Inc., on the four emergency sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance contract. 4386 Maintenance Contract $554 These monies provide for the Emergency Preparedness share of the maintenance contract for the communications center. It reflects a $100 increase due to additional maintenance costs. 4411 Conferences and Schools $1,400 This item provides for the training seminars and workshops in the Emergency Preparedness area and also one international conference on emergency management. There is a slight increase to cover schools and conferences for the Director and Coordinator. 4413 Dues and Subscriptions $465 This item provides for the costs of journals and memberships relating to Emergency Preparedness. 147 4417 Books and Pamphlets $500 This fund is used to provide for the printing and artwork for public information pamphlets and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for schools. 4481 Sirens, Electrical $500 These funds pay for electrical service for the four emergency sirens. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No Capital outlay requested for 1998 1 148 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 426 EMERGENCY PREPAREDNESS 1 4100 Wages Regular Employees 1 197351 236411 31,147 32,144 32,144 1 1 1 1 Salaries and Wages TOTAL 1 197351 236411 31,1471 32,1441 32,144 4143 PERA Police Fire Plan 1 22501 26951 3,5511 3,6641 3,664 1 1 1 1 1 4150 Employee Benefits 01 01 01 1,8711 1,871 4151 Health Insurance 6741 6741 1,3001 01 0 1 1 1 1 4152 Life Insurance 61 61 ill 01 0 1 1 1 1 4153 Dental Insurance 1 821 691 941 01 0 1 1 1 1 1 4154 Workers Comp Insurance 11071 9451 1,193 1,090 1,090 4158 Disability Insurance 01 01 1561 1611 161 Fringe Benefits TOTAL 1 41191 43881 6,3051 6,7861 6,786 4212 Printed Forms 1 01 01 4001 4001 400 1 1 1 1 1 4220 Operating Supplies 1 11691 4751 6001 6001 600 1 1 1 1 4227 Safety Supplies 1 01 2131 5001 5001 500 Supplies TOTAL 1 11691 6881 1,5001 1,5001 1,500 4322 Telephone Services 1 9851 2437 1,500 1,500 1,500 Communications TOTAL 1 9851 24371 1,5001 1,5001 1,500 4382 Equipment Repair Maint 1 16321 19201 2,5001 2,5001 2,500 1 1 1 1 1 4386 Communication Systems 1 401 4441 5541 5541 554 1 1 1 1 4393 Equipment Rentals 1 20791 01 01 01 0 149 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 37511 23641 3,0541 3,0541 3,054 4411 Conferences and Schools 13641 14061 1,4001 1,4001 1,400 4413 Dues Subscriptions 1451 1951 4651 4651 465 1 1 1 1 4417 Books/Reference Materials 4071 1261 5001 5001 500 1 1 1 1 Other Contractual Sery TOTAL 19161 17271 2,3651 2,3651 2,365 4481 Electric Service 2831 2831 5001 5001 500 1 1 1 1 Utilities TOTAL 2831 2831 5001 5001 500 4552 other Equipment 01 27451 5,5001 01 0 1 1 1 1 Capital Outlays TOTAL 01 27451 5,5001 01 0 EMERGENCY PREPAREDNESS TOTAL 1 319581 382741 51,8711 47,8491 47,849 150 Division: Inspections Budget Code: 430 Program No: 1452 PROFILE The primary objective of all inspections performed by inspection division personnel is to assure the general public that all buildings, whether residential or commercial in nature, are safe for occupancy. All inspections are performed by one of three inspectors. Inspection activities include, but are not limited to, rental licenses, housing maintenance, code enforcement, Section 8, building permits, fire suppression permits, mechanical permits, plumbing permits, sign permits, sewer and water permits, plan reviews, and complaint originated inspections. DEPARTMENTAL GOALS Community Development employs one Building Official, one Building Inspector, and one Housing Inspector. The Building Official has reviewed 127 building plans through July 1997, in addition to providing relief inspections for the Building Inspector and the Housing Inspector. The Building Inspector has reviewed 134 mechanical and fire suppression plans and has performed 1359 inspections through July 1997. The Housing Inspector has made 506 inspections. In addition, the inspections division performed 275 complaint- initiated inspections and through July 1997 has sent out 820 compliance order letters since starting the city -wide sweep in May 1997. In 1997 the inspections division continued to provide the same types of inspections in roughly the same numbers. In 1995 and 1996, special emphasis was placed on problem properties (code enforcement). All three inspectors participated in that program. In 1997, we continued a strict code enforcement program with one or two problem properties identified in continuance of this program. Currently, two full -time clerical staff members provide support for the inspections division. The same clerical positions also provide support for planning and the EDA. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4212 Printing $1,000 This is an annual expenditure to replace printed inspection forms such as permits, door notices, etc. 4310 Professional Services $3,000 Temporary help with inspections for code enforcement, special activities, etc. 4411 Conferences and Schools $3,500 By the year 2000, the State of Minnesota will no longer operate under the Uniform Building Code, but rather it will adopt the Internal Code Council. Inspection departments will be rated upon experience, education and training. The rating of the department will affect homeowners' insurance rates; MAHCO fall and spring training ($600); lead certification ($400); CPTED training ($600); State seminars ($600); IBCO cross training ($800); miscellaneous training ($500). 151 4413 Dues and Subscriptions $775 IBCO dues (3 inspectors $225); NFPA dues ($400); Lake Country dues (3 inspectors $35); t North Star dues (3 inspectors $25); MAHCO dues ($100). 4417 B and Refer 2 Books a Reference Materials 000 Books and magazines, code books, 1997 UFC/UBC handbook (2 sets), 1997 UBC, etc. 4548 Computer Equipment $17,500 P One (1) tandard PC to replace the building inspector's current 486 PC $2,500. The P g P majority of the request is for a software system (final selection not yet made) to generate a property data base to track code enforcement activities and track and issue building permits, planning and zoning activities and other department activity. Information would be address accessible. The current system costs approximately $7,765 annually. The new system will be about the same; however, LOGIS plans an upgrade of the PIMS system in 1999. It is anticipated our maintenance cost will be about $2,000 per month. The cost of the software would be amortized over approximately 12 months. The intent would be to acquire a system in the fall of 1998 to be operational by January 1999. CURRENT PERSONNEL LEVELS Number Position 1 Building Official/Inspector 1 Building Inspector 1 Housin g Inspector ector 2 Community Development Secretary (50% of one secretary is charged to Administration Division 401) CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Desktop Computer 3/98 1 $2,500 Replace existing Software I 10/98 I N/A I $15,000 I Replace LOGIS I 152 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL_ BUDGET RECOMMEND_ _ADOPTED DIV 430 INSPECTIONS 4100 Wages Regular Employees 1 1259051 138019 156,932 161,152 161,152 4112 Overtime Regular Employee 1051 1831 01 01 0 1 1 1 1 4130 Wages Part -time Employees 1 144181 73.121 OI 11,6201 11,620 4131 Overtime of Part -time Emp 2471 01 01 01 0 1 1 1 1 4133 Vacation Pay 77531 87011 01 01 0 4134 Holiday Pay 72741 76931 01 01 0 1 1 1 4135 Sick Leave Pay I 58591 55341 01 01 0 4136 Jury Duty Pay 01 5891 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 1615611 1678321 156,9321 172,7721 172,772 4142 PERA Coordinated Plan 71991 75211 7,0311 8,9501 8,950 4143 PERA Police Fire Plan 01 231 01 01 0 1 1 1 1 4146 FICA 1 118531 123921 12,0051 13,2171 13,217 4150 Employee Benefits 01 01 01 16,7681 16,768 4151 Health Insurance 1 141211 11814 16,733 01 0 1 1 1 1 4152 Life Insurance 851 741 881 01 0 4153 Dental Insurance 7961 8331 1,267 01 0 1 1 1 1 4154 Workers Comp Insurance 17671 15081 1,3951 1,3701 1,370 4156 Unemployment Compensation 4101 511 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 362301 342151 38,5191 40,3051 40,305 4210 Office Supplies 151 361 01 01 0 153 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED__ 4212 Printed Forms 2011 6841 1,0001 1,0001 1,000 1 4220 Operating Supplies 8761 3601 1,200 1,000 1 Supplies TOTAL 1 10931 10801 2,2001 2,0001 2,000 4310 Professional Services 1 101331 112321 12,0001 3,0001 3,000 1 Consulting TOTAL 1 101331 11232 12,000 3,000 3,000 4322 Telephone Services 1 9981 10131 1,2001 1,6001 1,600 1 1 1 1 1 4324 Delivery Service 191 181 501 501 50 4334 Use of Personal Auto 171 681 1251 1251 125 1 1 1 1 1 Communications TOTAL 1 10331 10991 1,3751 1,7751 1,775 4386 Communication Systems 1 3721 01 01 01 0 4397 Logis Charges 01 01 01 7,7651 7,765 1 1 1 1 Repair Rental Maint TOTAL 1 3721 01 01 7,765 7,765 f 4400 Other Contractual Service 3658 01 01 01 0 1 1 1 4411 Conferences and Schools 1501 1151 01 3,5001 3,500 1 1 1 4413 Dues Subscriptions 1 12181 10351 2,0001 7751 775 4414 Licenses, Taxes, Fees 01 1001 01 01 0 1 1 1 1 4417 Books /Reference Materials I 3681 01 01 2,0001 2,000 1 1 1 1 4426 Microfilming 01 01 1,0001 01 0 1 1 1 1 Other Contractual Sery TOTAL 1 54231 12491 3,0001 6,2751 6,275 1 4440 Fuel Charges 1 5601 5601 6161 5611 561 154 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED__ 4441 Fixed Charges 1 43431 163111 4,3641 5,0971 5,097 4442 Repair Maint Charges I 3501 2492 5,9271 4,674 4,674 1 1 1 1 Central Garage Rentals TOTAL 1 84041 193631 10,9071 10,3321 10,332 4548 Computer Equipment 1 01 01 4,7001 17,5001 17,500 4552 Other Equipment 7641 01 OI 01 0 1 1 1 1 Capital Outlays TOTAL 1 7641 01 4,7001 17,5001 17,500 INSPECTIONS TOTAL 1 2250141 2360711 229,6331 261,7241 261,724 r i 1 r 155 Division: Planning and Zoning Budget Code: 431 Program No: 1461 PROFILE The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning Commission, including site and building plans, special use permits, variances, rezoning, appeals, and preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of land use permits, sign hanger licenses, sign permits, and the inspection of signs. In 1997, the division's major task was the update of the City's Comprehensive Plan. Planning has also undertaken the development of the City's adult use ordinance, the telecommunications ordinance, and accessory building study. t In 1998, the planning division, as a follow -up to the Comprehensive Plan, will be .developing and r completing the Brooklyn Boulevard overlay ordinance and the shoreli ne ordinance. It is anticipated p the i redevelopment of Brookdale will be the major task before the division, along with other redevelopment projects along Brooklyn Boulevard. DEPARTMENTAL GOALS Through August 1997, the planning division has produced nine Planning Commission applications. Of that number, one was a P.U.D. which required development agreements and approval action by ordinance. It is anticipated that 1998 will produce a similar number of Planning Commission applications as were experienced in 1997. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4310 Professional Services $3,000 This item has been reduced significantly because we will be finished with the Comprehensive Plan. Used to fund special research projects such as a communications towers ordinance. 4413 Dues and Subscriptions $1,000 American Planning Association (planning and zoning laws subscription) ($800); Journal of Planning Associates ($50); miscellaneous ($50). 4548 Computer Equipment $2,500 The request is for (1) standard PC to replace the computer currently used at a clerical position (Pentium 100). That computer will then be moved to the Planning Specialist, displacing a 386 PC. 156 PERSONNEL LEVELS Number Position 1 Planning and Zoning Specialist CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Desktop Computer 3/98 I 1 $2,500 I Replace existing 1 i t 1 1 1 t i 157 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 431 PLANNING ZONING 1 4100 Wages Regular Employees 1 ,352271 37639 84,912 83,395 83,395 1 1 1 1 1 4112 Overtime Regular Employee 711 01 01 01 0 1 4130 Wages Part -time Employees 25331 16411 01 01 0 1 1 1 1 4133 Vacation Pay 50641 56001 01 01 0 1 1 1 1 4134 Holiday Pay 16971 26111 01 01 0 1 4135 Sick Leave Pay 17951 1937 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 463871 494291 84,9121 83,3951 83,395 4142 PERA Coordinated Plan 20361 21471 3,8041 4,3201 4,320 4146 FICA 34711 36531 6,4961 6,3801 6,380 1 1 1 1 4150 Employee Benefits 1 01 01 01 8,0841 8,084 I I I 1 t 4151 Health Insurance 1 18291 50631 5,2001 01 0 1 1 1 1 4152 Life Insurance 1 121 321 441 01 0 1 1 1 1 4153 Dental Insurance 1 1071 3571 5471 01 0 1 1 1 1 4154 Workers Comp Insurance 1 5261 4571 6661 5781 .578 1 1 1 1 Fringe Benefits TOTAL 1 79801 117081 16,7571 19,3621 19,362 4220 Operating Supplies 1 01 01 2001 2001 200 1 Supplies TOTAL 1 01 01 2001 2001 200 1 4310 Professional Services 1 11281 43511 3,0001 3,0001 3,000 1 1 1 1 Consulting TOTAL 1 11281 43511 3,0001 3,0001 3,000 158 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND_ _ADOPTED 4334 Use of Personal Auto 1 OI 221 01 501 50 Communications TOTAL 1 01 221 01 501 50 i 1 1 4397 Logis Charges 1 ol ol 7,9611 ol 0 1 1 1 1 Repair Rental Maint TOTAL 1 01 01 7,9611 01 0 4400 Other Contractual Service 1 01 01 1,5001 1,5001 1,500 4402 Uncollectible Checks 1 01 361 01 01 0 I I 1 4411 Conferences and Schools 1 01 01 01 1001 100 4413 Dues Subscriptions 1 4121 5241 8501 1,0001 1,000 4426 Microfilming 1 01 01 1,0001 01 0 r I 1 1 1 1 Other Contractual Sery TOTAL 1 4121 5601 3,3501 2,6001 2,600 4548 Computer Equipment 1 01 01 01 2,5001 2,500 1 1 1 1 1 Capital Outlays TOTAL 1 01 01 01 2,5001 2,500 PLANNING ZONING TOTAL 1 559061 660701 116,1801 111,1071 111,107 i i 159 r Division. Assessing Budget Code: 432 Program No: 1102 PROFILE The purpose of the Assessing Division is to provide for the accurate valuation and classification of all real property in Brooklyn Center. This includes the reassessment of one fourth of all properties in the city each year, responding to taxpayer concerns, defending the assessment in State Tax Court, and maintaining the data in the property data system DEPARTMENTAL GOALS To continue to make an accurate assessment which conforms to all statutory requirements. Assessing is striving to better utilize computerized methods to analyze existing data and to improve statistical analysis of sale information. Specific goals for 1998 include integrating CAMA modeling techniques and GIS analysis of assessment data. Secondary goal is to successfully integrate all new Logis CAMA database changes into assessment practices. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4271 Minor Equipment $1,200 Minor Equipment is increased in 1998 to budget for the purchase of one new lateral file cabinet. This should provide superior storage of information and reduce staff time searching for records in basement storage. This is one line item of the "supplies" budget which was $2,800 in 1997 and requested to be $2,850 in 1998. 4310 Professional Services $5,000 j This is an increase of an annually budgeted eted item for professional services. It would be used for items such as appraisal services, FF E analysis, market studies, demographic analysis or other expert witness services for tax court. This line item is not typically expended, however, due to the scheduled Brookdale trial this year an increase is felt to be prudent. 4321 Postage $2,800 Increase is due to possibility that because of legislative changes the 1998 valuation notices may not be able to be mailed on the current postcard format. 4411 Conferences and Schools $3,300 Professional training for all Assessing Department staff. Increase of $90.00 from 1997 to provide training in the areas of GIS, CAMA modeling, appraisal techniques, and to meet the statutory continuing education requirements of the State Commerce Department and the Department of Revenue. 1 1 160 4413 Dues and Subscriptions $1,433 This item is down from the 1997 amount of $2,050. It is comprised of IAAO dues; MAAO dues; Assessor's licenses; appraiser license; and affiliate Board of Realtors membership Subscriptions are to Shopping Center Today, Finance and Commerce, Real Estate Journal, City Business, Appraisal Journal, Appraisal Foundation Information Service. 4417 Books Reference Materials $1,435 An increase from $800 in 1997. A large portion of this increase is a shift from "Dues and Subscriptions Individual items are: Marshall Swift Cost Service $550, MLS Sold Market Reports $250, Dollars and Cents $135, Host Report $350.00, Assessor's Data Exchange $150. The new item is the Host Report this is a national service reporting performance of hotel and motel properties. The Host Report is needed due to the increasing importance of hotel and motel properties to the Brooklyn Center tax base. The assessor's data exchange is a required payment to Hennepin County and is increased from 1997 cost of $50.00. 4548 Computer Equipment $3,500 One enhanced PC to provide a platform for GIS and CAMA modeling. PERSONNEL LEVELS Number Position 1 Assessor 1 Appraiser 1 Assessment Technician 1 Assessing Secretary Continuation of the part-time. position of data collector will provide adequate staffing to complete residential revaluation and to also review commercial properties. Additionally, significant department resources will be devoted to the preparation for the Brookdale trial and for the actual trial of four years of Brookdale appeals this year. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Desktop personal computer 2/98 1 $3,500 Replace existing. l 1 161 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 r Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 432 ASSESSING 1 4100 Wages Regular Employees 1 1273571 133746 165,8531 173,155 173,155 4112 Overtime Regular Employee 01 811 01 01 0 1 1 1 1 4130 Wages Part -time Employees 01 881 5,1501 5,1501 5,150 4133 Vacation Pay 94711 98181 01 01 0 1 1 1 1 4134 Holiday Pay 71191 71451 01 01 0 1 1 1 1 4135 Sick Leave Pay 56471 38011 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 1495941 1546791 171,0031 178,3051 178,305 4142 PERA Coordinated Plan 67681 69071 7,6611 9,2381 9,238 1 4146 FICA 1 110131 109281 13,0821 13,6441 13,644 4150 Employee Benefits 1 01 01 01 16,3481 16,348 1 4151 Health Insurance 1 146301 138871 15,0201 01 0 I 4152 Life Insurance 1 781 781 881 01 0 r 1 1 1 1 4153 Dental Insurance 1 7801 12301 1,4401 01 0 1 4154 Workers Comp Insurance 1 14051 12311 1,3231 1,2371 1,237 4158 Disability Insurance 1 01 2621 2951 3201 320 1 Fringe Benefits TOTAL 1 346731 345231 38,9091 40,7871 40,787 1 4210 Office Supplies 1 51 1681 4001 2001 200 1 1 1 1 4212 Printed Forms 1 2811 2731 4001 6501 650 4220 Operating Supplies 7301 12591 1,5001 8001 800 r 1 1 1 1 4271 Minor Equipment 1 4061 1921 5001 1,2001 1,200 r 162 r III CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Supplies TOTAL 14221 18921 2,8001 2,8501 2,850 4310 Professional Services 411 01 1,0001 5,0001 5 Consulting TOTAL 1 411 01 1,0001 5,0001 5,000 4321 Postage 27331 17191 2,0001 2,8001 2,800 1 1 1 1 4322 Telephone Services 1 1891 01 3501 7001 700 4334 Use of Personal Auto 1 10891 6101 8001 9001 900 1 1 1 1 1 Communications TOTAL 1 40111 23281 3,1501 4,4001 4,400 4397 Logis Charges 01 01 14,2381 14,2031 14,203 Repair Rental Maint TOTAL OI OI 14,2381 14,203 14,203 4411 Conferences and Schools 01 01 3,2101 3,3001 3,300 1 1 1 1 4413 Dues Subscriptions 1 20881 12421 2,0501 1,4331 1,433 4417 Books /Reference Materials 1 6411 6921 8001 1,435 1,435 1 1 1 1 1 Other Contractual Sery TOTAL 1 27281 19341 6,0601 6,1681 6,168 4440 Fuel Charges 891 921 1471 1211 121 4441 Fixed Charges 17671 23951 2,5761 4,6421 4,642 1 1 1 1 4442 Repair Maint Charges 3891 19131 1,3801 1,6161 1,616 4444 Replacement Charges 6801 01 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 29251 44001 4,1031 6,3791 6,379 4548 Computer Equipment 01 01 6,0951 3,5001 3,500 163 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Capital Outlays TOTAL 01 01 6,0951 3,5001 3,500 ASSESSING TOTAL 1 1953941 1997571 247,3581 261,5921 261,592 164 Division: Convention and Tourism Budget Code: 433 Program No: 1870 PROFILE Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge for providing lodging. The tax was enacted in two, three percent segments. The City collects the tax proceeds from the operators and forwards 95% of the first three percent to the North Metro Convention and Tourism Bureau to be used in accordance with Minnesota Statutes. Section 477A.018, for the purpose of marketing and promoting the City as a tourist or convention center. i The City retains five percent of the first three percent to reimburse itself for the cost of administering the program. The City also retains the entire second three percent to reduce the need for property taxes to support City services. Revenue estimates for 1998 were raised, compared to the 1997 budget as a result of actual 1997 revenues. Based on the revenue estimate of $460,000, the Convention Bureau expenditure line will be $218,500. i 165 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 433 CONVENTION TOURISM 4414 Licenses, Taxes, Fees 1 2095761 2016001 206,5701 218,5001 218,500 1 1 1 1 1 Other Contractual Sery TOTAL 1 2095761 2016001 206,5701 218,5001 218,500 CONVENTION TOURISM TOTAL 1 2095761 2016001 206,5701 218,5001 218,500 r 166 Division: Social Services Budget Code: 435 Program No: 1821 PROFILE The City of Brooklyn Center approves funding requests for various human/social service -type contracts, generally pursuant to joint powers agreements. 1 Funding Allocations: The City Council approved the following funding requests: Northwest Hennepin Human Services Council $16,936.00 Project Peace 41,849.00 North Hennepin Mediation Program, Inc 4,000.00 Brooklyn Peacemaker Center, Inc 4,000.00 Five Cities Senior Transportation 11,819.00 Brooklyn Community Band 1,000.00 Heritage Festival 500.00 Total $80,104.00 1 t 167 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ _ACTUAL BUDGET RECOMMEND_ ADOPTED DIV 435 SOCIAL SERVICES I I I I 1 i I 1 4400 Other Contractual Service. 1 411461 .784421 80,0001 80,1041 80,104 1 1 1 1 1 Other Contractual Sery TOTAL 1 411461 784421 80,0001 80,1041 80,104 I I I 1 i SOCIAL SERVICES TOTAL 1 411461 784421 80,0001 80,1041 80,104 168 Division: Custodial Services Budget Code: 440 Program No: 2001 PROFILE This activity provides for cleaning and other custodial services for the Civic Center and the City Garage. Specialty services such as large area carpet cleaning are provided by contract with qualified vendors. For 1998, the budget for a number of specific line items was moved from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of a certain percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466. DEPARTMENTAL GOALS Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens. Involve employees in a continuous service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased interaction and information sharing (i.e., regular staff meetings and training in services). SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4217 Paper Supplies $6,500 Toilet paper, c -fold towels, cups, etc. for all City buildings. 4223 Cleaning Supplies $10,000 Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect specific expenditures. 4400 Other Contractual Service $3,500 Contractual cleaning for entrance rugs and also pest control at City buildings. 4421 Janitorial Service $3,500 The cost of contractual rug cleaning, window cleaning, and floor buffing. PERSONNEL LEVELS Number Position 1 Full -time custodian Additional custodial staff are allocated under Division #465, Community Center. 169 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need t purchase date Wide area, commercial vacuum 1/98 1 $2,025 Replaces a worn out, smaller cleaner vacuum. Wide area unit would reduce time needed to vacuum and increase efficiency i 170 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ _ACTUAL BUDGET RECOMMEND ADOPTED DIV 440 CUSTODIAL SERVICES I I 4100 Wages Regular Employees 1 156371 367031 22,5151 23,7711 23,771 4112 Overtime Regular Employee 1 10011 24131 1,3091 01 0 1 1 1 1 4130 Wages Part -time Employees 1 32141 01 01 01 0 1 1 1 1 4133 Vacation Pay 1 30491 01 01 01 0 1 1 1 1 4134 Holiday Pay 1 21571 01 01 01 0 i 4135 Sick Leave Pay 1 30771 01 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 281351 391161 23,8241 23,7711 23,771 4141 PERA Basic Plan 1 261 01 01 01 0 i I I 1 4142 PERA Coordinated Plan i 13941 17521 1,0671 1,2311 1,231 i 4146 FICA 1 23531 29151 1,8231 1,8181 1,818 4150 Employee Benefits 1 01 01 01 3,7421 3,742 1 1 1 1 4151 Health Insurance 1 40881 7511 2,6001 01 0 1 1 1 1 4152 Life Insurance 1 231 51 221 01 0 1 1 1 1 II 4153 Dental Insurance 1 1521 521 3601 01 0 1 1 1 1 4154 Workers Comp Insurance 1 7331 10571 1,0881 9791 979 4156 Unemployment Compensation 1 01 9381 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 87701 74691 6,9601 7,7701 7,770 i I I I 4217 Paper Supplies 1 01 01 2501 6,5001 6,500 1 1 1 1 4223 Cleaning Supplies 1 631 7791 3,5001 10,0001 10,000 4230 Repair Maint Supplies 1 2891 01 01 01 0 171 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED 4233 Building Repair Supplies 1 01 3321 01 01 0 1 1 Supplies TOTAL 1 3521 11111 3,7501 16,5001 16,500 4334 Use of Personal Auto 1 351 01 01 01 0 1 1 1 1 1 Communications TOTAL 1 351 01 01 01 0 4382 Equipment Repair Maint 1 01 8201 1,0001 01 0 1 Repair Rental Maint TOTAL 01 8201 1,0001 01 0 4400 Other Contractual Service 1 44481 41651 3,0001 3,5001 3,500 1 1 1 1 1 4421 Janitorial Service 1 337691 01 5,0001 3,5001 3,500 1 Other Contractual Sery TOTAL 1 382171 41651 8,0001 7,0001 7,000 I I 4552 Other Equipment 1 12781 12361 6,4301 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 12781 12361 6,4301 01 0 I CUSTODIAL SERVICES TOTAL 1 767861 539181 49,9641 55,0411 55,041 172 Division: Building Maintenance ntenance Budget Code: 441 Program No: 2031 PROFILE This activity provides for the ongoing maintenance and repair of city hall, the police department, community center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds. Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment, furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and storm drainage for these named buildings. For the 1998 budget, the budget for a number of specific line items was moved from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466. DEPARTMENTAL GOALS Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories. Develop and implement preventative maintenance program where possible. Involve employees in a service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased interaction and information sharing (i.e., regular staff meetings and training in- services). SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4226 Chemicals $1,700 The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk salt. 4230 Repair Maintenance Supplies $12,000 The cost of the variety of supplies used in the day to day maintenance of the various City buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for installation by staff. As the buildings age, additional repairs are necessary to keep buildings in reasonable shape, reflected in the $2,000 increase to this line item. 4233 Buildings Repairs $16,000 Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs, repairs of automatic doors such as those at the fire stations, etc. 173 4382 Equipment Repair $45,000 Examples include repair to the Civic Center humidification unit, boiler and chiller repairs, replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings' mechanical systems age, an increasing number of repairs are required to keep them operational. 4481 Electric Service $88,000 Increasing electric rates require an increase of 3% for electric service to City buildings. electricity Twenty percent of the estimated expenditures for y have been charged to Division 466, to cover direct operation costs of the Community Center swimming pool. 4482 Gas Service $64,000 Natural gas rates have increased substantially. Also, the additional vehicle storage area at the Central Garage which is heated by Co -Ray -Vac gas radiant heat has increased natural gas consumption. These factors require a substantial increase for natural gas used to heat City buildings. The Civic Center is on interruptible service, which provides a lower gas rate. Additional efficiencies are being explored. With the assistance of our utility vendors, we have determined that twenty percent of the estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. As a result, 20% of the estimated expenditures will be charged to Division 466. PERSONNEL LEVELS Number Position 1 Maintenance Supervisor 1 Maintenance Custodian CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No operational equipment requested Several major building repairs are included for consideration in the Capital Improvements Fund budget 174 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 441 BUILDING MAINTENANCE 1 I I I 1 4100 Wages Regular Employees 1 574891 662961 78,7181 81,0751 81,075 I I 4112 Overtime Regular Employee 1 46791 34711 2,9951 5,4601 5,460 1 4130 Wages Part -time Employees 1 41311 01 01 OI 0 1 1 1 1 1 4131 Overtime of Part -time Emp 1 1271 01 01 01 0 1 1 1 1 4133 Vacation Pay 1 24471 34501 01 01 0 1 4134 Holiday Pay 1 12131 19181 01 01 0 1 1 1 1 4135 Sick Leave Pay 1 12421 15451 01 01 0 Salaries and Wages TOTAL I 713291 766801 81,7131 86,5351 86,535 I 4142 PERA Coordinated Plan 1 31641 34291 3,6611 4,4821 4,482 1 1 1 1 4146 FICA 1 50211 55661 6,2511 6,6201 6,620 f 4150 Employee Benefits 1 01 01 01 8,0841 8,084 1 1 1 1 4151 Health Insurance 1 20961 50241 6,7401 01 0 I I I I 4152 Life Insurance 1 131 311 441 01 0 i 4153 Dental Insurance 1 861 3451 7201 01 0 I 1 1 1 1 4154 Workers Comp Insurance 1 41181 33121 3,7531 3,4901 3,490 1 4156 Unemployment Compensation 1 18781 01 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 163761 177061 21,1691 22,6761 22,676 I I I I 4210 Office Supplies 1 01 1341 01 01 0 1 1 1 1 1 4217 Paper Supplies 1 631 1111 01 01 0 1 1 1 1 4220 Operating Supplies 1 21 451 01 5001 500 175 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND_ ADOPTED 4223 Cleaning Supplies 1 13761 38301 01 01 0 1 4225 Shop Supplies 1 01 31 OI 01 0 1 1 1 1 1 4226 Chemical Products 1 15261 1821 1,7001 1,7001 1,700 1 4227 Safety Supplies 1662 4721 5001 5001 500 1 1 1 1 4230 Repair Maint Supplies 1 135771 98141 10,0001 12,0001 12,000 4231 Equipment Parts 01 01 2001 01 0 1 4233 Building Repair Supplies 58861 6695 7,500 16,000 16,000 4235 Landscaping Materials 12571 33501 01 01 0 1 1 4240 Small Tools 11141 8381 1,092 1,000 1,000 Supplies TOTAL 1 264641 254741 20,9921 31,7001 31,700 4310 Professional Services 01 01 1,5001 1,5001 1,500 1 Consulting TOTAL 1 01 01 1,500 1,500 1,500 I 1 1 4322 Telephone Services 1 7231 7021 7001 1,100 1,100 1 1 1 1 1 Communications TOTAL 1 7231 7021 7001 1,1001 1,100 4382 Equipment Repair Maint 1 371621 392201 38,0001 45,0001 45,000 1 4393 Equipment Rentals 1 4041 01 5001 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 375661 392201 38,5001 45,0001 45,000 4400 Other Contractual Service 23921 16421 01 01 0 4411 Conferences and Schools 1 01 3301 3001 5001 500 1 1 1 1 1 4413 Dues Subscriptions 1 5511 2731 3001 3001 300 176 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4414 Licenses, Taxes, Fees 601 01 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 30031 22441 6001 8001 800 4440 Fuel Charges 1 2351 2711 2111 2171 217 4441 Fixed Charges 1 12551 13291 2,3541 3,3421 3,342 1 1 1 1 1 4442 Repair Maint Charges 1 231 8771 9721 9521 952 1 1 1 1 1 4443 Multi -use Hourly Charges 1 6491 01 9181 01 0 1 1 1 1 1 4444 Replacement Charges 1 13001 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 34621 24771 4,4551 4,5111 4,511 4481 Electric Service 1 584141 667941 60,0001 88,0001 88,000 1 1 1 1 1 4482 Gas Service 1 313001 474641 32,0001 64,0001 64,000 1 1 1 1 1 4483 Heating Oil 1 01 27021 2,0001 2,4001 2,400 i 1 1 1 1 4484 Water Service 1 10341 20981 1,1001 3,2801 3,280 1 1 1 1 1 4485 Sanitary Sewer Service 1 15041 35841 1,5001 5,6001 5,600 1 1 1 1 1 4486 Hazardous Waste Disposal 1 01 1111 01 01 0 4487 Solid Waste Disposal 1 76581 73561 7,0001 10,0001 10,000 4488 Storm Water Drainage 1 01 01 4,0001 4,4001 4,400 1 1 1 1 1 Utilities TOTAL 1 999111 1301101 107,6001 177,6801 177,680 4520 Buildings 1 108031 01 2,0751 01 0 1 1 1 1 1 4550 Furniture Fixtures 1 01 15001 01 01 0 1 1 1 1 1 4551 Office Furniture Equip 1 39061 01 01 01 0 1 1 1 1 1 4552 Other Equipment 1 5041 23041 5,9651 01 0 177 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL a BUDGET RECOMMEND ADOPTED 4560 Construction Contracts 01 2701 01 01 0 1 Capital Outlays TOTAL 1 152131 4074 8,0401 01 0 BUILDING MAINTENANCE TOTAL 1 2740461 2986871 285,2691 371,5021 371,502 178 Division: Government Buildings Ground Maintenance Budget Code: 442 Program No: 2071 PROFILE This activity provides for the ongoing maintenance and repair of outdoor areas of the Civic Center, East and West Fire Stations, the liquor stores, and related areas. DEPARTMENTAL GOALS Provide necessary grooming and maintenance of government buildings, including mowing, care of existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems. Involve employees in a service plan review which defines tasks and duties and identifies key staff to perform these duties. Promote quality service provision and better communications through increased -interaction and information sharing (regular staff meetings and training in- services). SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4235 Landscaping Materials $2,000 The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance of government buildings grounds, plus the cost of flowers at the Civic Center. 4310 Professional Services $1,000 The cost of contractual ardenin and landscape maintenance at the Civic Center. g g P 4400 Other Contractual $2,500 I I, The cost of contractual aeration, fertilizing, and weed control on government buildings grounds. PERSONNEL LEVELS Number Position 1 Maintenance Custodian 38 Seasonal Part-Time CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Mower /snowblower 1/98 1 $10,200 Replacement of existing unit which is primary mower/ snowblower for the Civic Center 179 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 442 GOVT BLDG GROUND MAINT 4100 Wages Regular Employees 10051 103621 21,4291 34,4271 34,427 4112 Overtime Regular Employee 3091 9441 01 01 0 4130 Wages Part -time Employees 7411 01 7,1691 4,326' 4,326 4131 Overtime of Part -time Emp 281 01 01 01 0 1 Salaries and Wages TOTAL 20831 113061 28,5981 38,7531 38,753 4142 PERA Coordinated Plan 921 5071 1,2901 2,0071 2,007 4146 FICA 1571 8151 2,2031 2,9651 2,965 1 4150 Employee Benefits 01 01 01 4,3421 4,342 4151 Health Insurance 01 01 4,1401 01 0 4152 Life Insurance 01 01 221 01 0 4153 Dental Insurance 01 01 3601 01 0 4154 Workers Comp Insurance 1211 5071 1,3391 1,5971 1,597 Fringe Benefits TOTAL 3701 18281 9,3541 10,9111 10,911 4227 Safety Supplies 931 01 01 01 0 4235 Landscaping Materials 01 01 1,5001 2,0001 2,000 1 Supplies TOTAL 931 01 1,5001 2,0001 2,000 4310 Professional Services 15201 01 1,0001 1,0001 1 Consulting TOTAL 15201 01 1,0001 1,0001 1,000 4382 Equipment Repair Maint 01 11831 5001 01 0 180 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4385 Landscaping Services 01 2751 01 01 0 Repair Rental Maint TOTAL 01 1458 5001 01 0 4400 Other Contractual Service 28771 25471 2,0001 2,5001 2,500 1 1 1 1 1 Other Contractual Sery TOTAL 1 28771 25471 2,0001 2,5001 2,500 4443 Multi -use Hourly Charges 1 2341 821 01 01 0 I Central Garage Rentals TOTAL 1 2341 821 01 01 0 4552 Other Equipment 01 01 01 10,2001 10,200 Capital Outlays TOTAL 01 01 01 10,2001 10,200 GOVT BLDG GROUND MAINT TOTAL 1 71781 172211 42,9521 65,3641 65,364 i 181 [This page left blank intentionally.] 182 Division: Engineering Services g g Budget Code: 443 Program No: 2302, 2313, 2324, 2343, 2352 PROFILE This activity provides engineering support services for street reconstruction and other capital improvements, administration of the city's state aid street system, traffic engineering, mapping, review of proposed developments and plats, certification of special assessments, and general office and fieldwork services such as surveying, inspection and public information. The cost of engineering services related to improvement projects are reimbursed by the funding source(s) for the respective projects. In the case of improvement projects receiving funding from the General Fund, this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed in the five year planning process. DEPARTMENTAL GOALS Collect and process information for proposed street and utility improvements Perform design and contract administration for Bellvue South and St. Al's Neighborhood projects, and Earle Brown and John Martin Drive state aid projects. Collect and process information for other city improvement projects. Conduct special studies as needed. Review proposed developments and plats. Inspect city improvement projects. PERSONNEL LEVELS Number Position 1 City Engineer 1 Engineering Technician 4 3 Engineering Technician 3 1 Engineering Secretary .82 Seasonal Part-Time 183 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date each Computer software Auto CAD and 1/98 1 $6,000 Would provide a third design Softdesk Civil Design workstation to increase automation and productivity; currently two stations for three design people LaserJet Printer 5 with extra memory 1/98 1 $1,750 Would add third printer to service group of nine PC users Hand held radios 3/98 1 pair $1,700 Replaces failing units used by survey crews to communicate between the instrument man and the other crew members 184 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED_ DIV 443 ENGINEERING SERVICES 4100 Wages Regular Employees 1 1240331 120260 264,753 272,8321 272,832 1 1 1 1 1 4112 Overtime Regular Employee 8431 3241 4,2351 1,0291 1,029 4130 Wages Part -time Employees 90301 7222 9,003 9,579 9,579 1 1 1 4131 Overtime of Part -time Emp ill 2561 01 01 0 1 1 1 1 4133 Vacation Pay 1 139721 129091 01 01 0 4134 Holiday Pay 1 100711 78121 01 01 0 1 1 1 1 4135 Sick Leave Pay 7130 3924' 01 01 0 4198 Engineering Fees Reimb 1 137562 217411 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 27529 -647041 277,9911 283,4401 283,440 4141 PERA Basic Plan 14701 12741 4,2631 4,3911 4,391 4142 PERA Coordinated Plan 63771 61141 10,6741 12,5621 12,562 4146 FICA 1 108101 102671 18,2271 18,5531 18,553 4150 Employee Benefits 01 01 01 25,0321 25,032 1 4151 Health Insurance 284431 194701 22,293 01 0 1 1 1 1 4152 Life Insurance 1761 1191 1321 01 0 4153 Dental Insurance 19701 1226 1,281 01 0 1 1 1 1 4154 Workers Comp Insurance 20211 16661 2,5781 2,3471 2,347 1 1 1 1 4156 Unemployment Compensation 2771 01 01 01 0 4158 Disability Insurance 01 01 3341 3451 345 1 1 1 1 Fringe Benefits TOTAL 1 515441 401351 59,7821 63,2301 63,230 185 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET -r RECOMMEND ADOPTED 4210 Office Supplies 15051 6441 01 1,0001 1,000 4212 Printed Forms 691 01 01 01 0 4220 Operating Supplies 33491 31401 3,0001 3,5001 3,500 4225 Shop Supplies 341 01 01 01 0 4227 Safety Supplies 16131 3741 1,0001 4001 400 1 1 1 4231 Equipment Parts 131 01 01 01 0 4271 Minor Equipment 6101 1471 01 01 0 1 Supplies TOTAL 71931 43051 4,0001 4,9001 4,900 4310 Professional Services 29691 8101 01 1,5001 1,500 Consulting TOTAL 29691 8101 01 1,5001 1,500 4324 Delivery Service 121 361 01 01 0 4334 Use of Personal Auto 1001 3621 01 2501 250 4351 Legal Notice Publication 2301 661 01 01 0 Communications TOTAL 3421 4641 01 2501 250 4382 Equipment Repair Maint 01 10091 2501 2501 250 4386 Communication Systems 4051 4551 2501 5001 500 Repair Rental Maint TOTAL 4051 14641 5001 7501 750 4400 Other Contractual Service 2181 321 01 01 0 4410 Miscellaneous 01 1561 01 01 0 4411 Conferences and Schools 6341 13301 01 1,0001 1,000 i 186 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4413 Dues Subscriptions 11921 11771 01 7501 750 1 4414 Licenses, Taxes, Fees 1 31 01 01 01 0 1 1 1 1 1 4417 Books /Reference Materials 1 8751 21 2501 2501 250 1 1 1 1 1 Other Contractual Sery TOTAL 1 29211 26971 2501 2,0001 2,000 1 4440 Fuel Charges 1 17391 1591 1,707 1,567 1,567 4441 Fixed Charges 46001 63961 6,5701 8,0911 8,091 4442 Repair Maint Charges 1 40641 47281 4,9101 4,9261 4,926 1 1 1 1 1 4443 Multi -use Hourly Charges 1 2851 9731 2961 01 0 1 1 1 1 1 4444 Replacement Charges I 28711 01 01 01 0 Central Garage Rentals TOTAL 1 135581 13688 13,483 14,584 14,584 4548 Computer Equipment 01 01 9,0001 7,7501 7,750 1 1 1 1 4551 Office Furniture Equip 1581 9671 0+ 01 0 4552 Other Equipment 37651 01 01 1,7001 1,700 4553 Mobile Equipment 01 42671 01 01 0 1 1 1 1 Capital Outlays TOTAL 39241 52341 9,0001 9,4501 9,450 4199 Salaries Reimbursed 01 44110 01 OI 0 1 1 1 Administrative Service TOTAL 01 -441101 01 01 0 ENGINEERING SERVICES TOTAL 1 110384 -400171 365,0061 380,1041 380,104 187 Division: Public Works Administration Budget Code: 444 Program No: 2301, 2326 PROFILE This activity provides administrative support for the Public Works Department. The Public Works Department is comprised of five divisions, including engineering, streets, parks, central garage, and three public utilities. Individual narratives for each of the divisions can be found with their respective budget figures. DEPARTMENT GOALS Ensure completion of divisional goals by the respective division supervisors. Provide coordination, management and support to other divisions within the Public Works Department. Identify infrastructure needs and develop funding mechanisms. Work proactively to support development and redevelopment activities. Design public improvements so as to act as a catalyst for community and neighborhood improvements. PERSONNEL LEVELS Number Position 1 Public Works Director 1 Public Works Coordinator 1 Public Works Administrative Aide CAPITAL OUTLAY Item Anticipated Units Cost Use /need P �s purchase date each None requested 188 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 444 PUBLIC WORKS ADMIN I I I I 1 I I I 1 4100 Wages Regular Employees 1 865221 1093541 153,6061 158,0941 158,094 I I I I 4112 Overtime Regular Employee 1 1461 01 01 01 0 I I I I 4133 Vacation Pay 1 135001 134731 01 01 0 I i I I I 4134 Holiday Pay 1 73751 109961 01 01 0 i 1 1 1 1 4135 Sick Leave Pay 1 65051 85411 01 01 0 I I i Salaries and Wages TOTAL i 1140471 1423651 153,6061 158,0941 158,094 1 i I I I 4141 PERA Basic Plan 1 1681 241 01 01 0 4142 PERA Coordinated Plan 1 46451 62711 6,8821 8,1891 8,189 1 i 4146 FICA 1 74541 101541 11,7511 12,0941 12,094 4150 Employee Benefits I 01 01 01 13,3861 13,386 1 1 1 1 4151 Health Insurance 1 70081 168981 12,7801 01 0 1 1 1 1 4152 Life Insurance 1 431 1031 661 01 0 I 1 1 1 1 4153 Dental Insurance 1 4751 10641 7201 01 0 1 1 I I 1 4154 Workers Comp Insurance 1 14421 18751 1,3191 1,2021 1,202 I I 4158 Disability Insurance 1 01 8671 6011 6141 614 Fringe Benefits TOTAL 1 212351 372561 34,1191 35,4851 35,485 1 4210 Office Supplies 1 01 341 8001 01 0 4212 Printed Forms 1 01 01 1001 01 0 1 1 1 1 Supplies TOTAL 1 01 341 9001 01 0 4310 Professional Services 1 5981 01 1,5001 01 0 189 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Consulting TOTAL 1 5981 01 1,5001 01 0 1 I 4334 Use of Personal Auto 1 371 01 8001 2501 250 1 1 1 1 1 Communications TOTAL 1 371 01 8001 2501 250 4386 Communication Systems 01 01 5001 01 0 4393 Equipment Rentals 1 01 01 3001 01 0, 1 Repair Rental Maint TOTAL 1 01 01 8001 01 0 I I 1 I I 4400 Other Contractual Service 1 1091 01 01 01 0 I I I 4411 Conferences and Schools 1 01 1801 1,2001 1,0001 1,000 I 1 I 1 4413 Dues Subscriptions of 1001 1,1001 soot soo I I I I 1 4414 Licenses, Taxes, Fees 1 14721 01 01 0 1 0 I I I 4417 Books /Reference Materials 1 01 1001 01 01 0 I 1 1 1 I Other Contractual Sery TOTAL i 15821 3801 2,3001 1,5001 1,500 I 1 1 i 4553 Mobile Equipment 1 01 53201 01 01 0 I I I I I Capital Outlays TOTAL 01 53201 01 01 0 4199 Salaries Reimbursed I 525521 175671 01 01 0 1 1 1 1 1 Administrative Service TOTAL I 525521 175671 01 -01 0 PUBLIC WORKS ADMIN TOTAL 1 849461 1677871 194,0251 195,3291 195,329 190 Division: Streets Maintenance Budget Code: 445 Program No: 2501, 2504, 2523, 2524, 2526, 2601 PROFILE This division provides for the maintenance of city streets, sidewalks and trails. The activities include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and maintaining the trail light system. DEPARTMENTAL GOALS Sweep all streets at least twice in 1998. Patch and crack seal streets according to Pavement Management Program standards. All new streets with curb are crack sealed annually necessary and sealcoated six to seven ears after street has been Y as3' Y improved. Streets in the city's five year reconstruction program are not sealcoated. Sealcoat approximately 9 miles of street in 1998. Patch, sealcoat, and crack seal trails to maintain integrity. Maintain trail light system. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Wages of Part Time Employees $24,443 Wages of six summer seasonal employees who work primarily in the areas of patching, crack sealing, and catch basin repair. 4220 Operating Supplies $5,000 Includes various supplies such as propane, paper for crack sealing, gloves, office supplies, etc. Includes $950 for a walk behind blower for median and other maintenance. 4227 Safety Supplies $2,000 Increased to $2,000 to reflect increased cost of 11 organized employees' reimbursement for required personal protective equipment such as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and 3 supervisory employees, and general safety equipment such as masks, respirators, safety gloves, and first aid supplies. 4234 Street Maintenance Materials $64,000 This item represents the bulk of the materials used to maintain City streets, alleys and sidewalks and the storm sewer system: hot mix, cold mix, road oil, sand, rock, concrete, catch basin grates, rings, etc. 4246 Trailway Repair Supplies $10,000 This item provides for the rehabilitation of major sections of trailway. In 1998, trailway in several parks will be crack sealed in preparation for sealcoating.. 4384 Street Alley Repair $0 For 1998, the budget for this activity has been transferred to line item 4560 Construction Contracts. This more accurately reflects the fact that the City several years ago discontinued performing its own sealcoating, and now contracts for this service. 191 Object Number Exnlanation Amount 4400 Other Contractual Service $4,000 The cost of monthly or as- needed rental of barricades and specialized signs, placement of temporary Stop signs, rental of coveralls for organized employees as necessary and requested. 4560 Construction Contracts $90,000 The City's contractual sealcoat program. Streets are sealcoated on average every seven to eight years, unless they are scheduled to be reconstructed within that time period. Newly reconstructed streets are sealcoated six to seven years following construction. In previous years, these expenditures were coded under line item 4384 Street Alley Repair. PERSONNEL LEVELS Number Position 1 Public Works Superintendent 1 Supervisor of Streets and Parks Maintenance 1 Public Services Clerical Technician 4 Maintenance II Also includes seasonal part- time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Streets Maintenance major equipment is included in Central Garage Division. Cement mixer 3/98 1 $3,375 Replaces warn out and unsafe unit Crack router 3/98 1 $4,250 Used to cut pavement. Replace unsafe and warn out unit. 192 S CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 445 STREETS MAINTENANCE 1 I I 1 1 4100 Wages Regular Employees 1 1566071 1361171 210,4261 226,0451 226,045 1 1 1 1 1 4112 Overtime Regular Employee 1 48101 43831 4,4471 4,5821 4,582 4130 Wages Part -time Employees 1 207911 180791 18,5401 24,4431 24,443 1 1 1 1 1 4131 Overtime of Part -time Emp 1 1911 501 01 01 0 1 1 1 1 1 4133 Vacation Pay 1 302801 278891 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 172791 172801 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 1 173051 143591 01 01 0 4136 Jury Duty Pay 1 28361 01 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 2500981 2181561 233,4131 255,0701 255,070 I I I 4141 PERA Basic Plan 1 25001 981 01 01 0 I I I 4142 PERA Coordinated Plan 1 91501 89041 10,2131 12,9221 12,922 I I I 4146 FICA 1 167881 162821 17,4391 19,0831 19,083 I I I I 4150 Employee Benefits 1 01 01 01 24,8521 24,852 4151 Health Insurance 1 191901 143491 19,4001 01 0 1 1 1 1 1 4152 Life Insurance 1 1391 1031 1321 01 0 i 4153 Dental Insurance 1 8311 6861 7481 01 0 1 1 1 1 4154 Workers Comp Insurance 1 102451 81481 6,4831 6,4111 6,411 I I i i Fringe Benefits TOTAL 1 588411 485681 54,4151 63,2681 63,268 I I I 4220 Operating Supplies 1 27801 22321 6,5001 5,0001 5,000 1 1 1 1 1 4222 Lubricants Additives 1 01 3331 01 01 0 193 t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL v ACTUAL BUDGET RECOMMEND_ ADOPTED_ 4225 Shop Supplies 61 01 01 01 0 1 1 4227 Safety Supplies 7971 911 1,0001 2,0001 2,000 1 1 1 1 4230 Repair Maint Supplies 01 2911 8001 01 0 1 1 1 4231 Equipment Parts 01 7121 01 01 0 1 1 1 1 4234 Street Maint Materials 1 488451 582731 64,0001 64,0001 64,000 4235 Landscaping Materials 1 6831 -2501 5001 5001 500 1 1 1 4236 Signs Striping Material 1 2281 1498 1,500 1,5001 1 4240 Small Tools 689( 16011 750 7501 750 i 1 1 1 4245 Maintenance Supplies 3041 911 01 01 0 1 1 1 1 1 4246 Trailway Repair Supplies 01 01 10,0001 10,0001 10,000 Supplies TOTAL 1 543311 648721 85,0501 83,7501 83,750 1 1 i 1 1 4334 Use of Personal Auto 1 51 01 01 01 0 1 1 1 1 1 4351 Legal Notice Publication 3391 2451 01 01 0 1 1 1 1 1 Communications TOTAL 1 3441 2451 01 01 0 4384 Street Alley Repair 1 894691 502261 100,0001 01 0 1 1 1 1 1 4386 Communication Systems 1 22231 23571 2,5001 2,4001 2,400 1 1 1 1 1 4388 Electrical Repairs 01 01 2,0001 01 0 1 1 1 1 1 4393 Equipment Rentals 75881 -3991 1,5001 5001 500 1 1 1 1 1 Repair Rental Maint TOTAL 1 992791 521841 106,0001 2,9001 2,900 4400 Other Contractual Service 1 34021 28591 4,0001 4,0001 4,000 1 1 1 1 1 4411 Conferences and Schools 01 01 01 1,5001 1,500 s 194 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4413 Dues Subscriptions 1 01 01 1001 1001 100 4414 Licenses, Taxes, Fees 531 2961 4001 4001 400 1 1 1 1 4417 Books /Reference Materials 991 01 1001 1001 100 1 Other Contractual Sery TOTAL 1 35541 3155 4,600 6,100 6,100 4440 Fuel Charges 1 45311 5107 10,327 21,003 21,003 4441 Fixed Charges 1 401221 683731 178,2381 283,2571 283,257 1 1 1 1 4442 Repair Maint Charges 1 220731 295331 57,3491 121,1131 121,113 1 1 1 1 1 4443 Multi -use Hourly Charges 1 510561 448761 152,4591 01 0 1 1 1 1 1 4444 Replacement Charges 1 1268071 904421 28,0001 01 0 Central Garage Rentals TOTAL 1 2445891 238331 426,373 425,3731 425,373 4486 Hazardous Waste Disposal 1 651 7611 01 01 0 1 1 1 1 1 4487 Solid Waste Disposal 1 68811 2061 8,0001 7,0001 7,000 Utilities TOTAL 1 69461 9671 8,000 7,000 7,000 1 4552 Other Equipment 01 9391 1,900 7,6251 7,625 1 1 4553 Mobile Equipment 1 37801 01 01 01 0 4560 Construction Contracts 1 OI 01 01 90,000 90,000 Capital Outlays TOTAL 1 37801 9391 1,9001 97,6251 97,625 4199 Salaries Reimbursed 1 100000 1000001 01 01 0 1 1 1 1 1 Administrative Service TOTAL 1 100000 -1000001 01 01 0 j STREETS MAINTENANCE TOTAL 1 6217631 527419 919,751 941,086 941,086 195 Division: Traffic Control Budget Code: 446 Program No: 2571, 2573, 2574, 2761 PROFILE This division provides maintenance, replacement, and inventory of signage and pavement markings and the operation and maintenance of traffic signals. Totals as follows: -5,697 total sign faces -47.85 total miles of striping -133 total cross walks -958 total cross walk squares -204 total legends and symbols 1, 100+ parking stalls DEPARTMENT GOALS Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade sheeting. Update Sign Management System records as signs are replaced. Continue street name sign replacement. Maintain painted pavement markings. Maintain preformed pavement markings and use new non -paint technology. Work with other departments to further implement computerized sign making capabilities. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4481 Electric Service $37,500 Represents the cost of electric service for traffic signals. A capital outlay item in the Municipal State Aid Fund Division 631 would replace some traffic signal lights with LED bulbs, thus increasin g useful life and reducing long -term electric costs. No adjustment has been made for this in the 1998 budget; but adjustment may be made in 1999 based on 1998 experience. I PERSONNEL LEVELS Number Position 2 Maintenance II Also includes one seasonal part-time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Post puller 1/98 I 1 $3,200 Used to pull sign posts. 196 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED DIV 446 TRAFFIC CONTROL 4100 Wages Regular Employees 1 418781 39470 68,648 67,401 67,401 4112 Overtime Regular Employee 1 7571 5511 01 01 0 4130 Wages Part -time Employees 1 42551 4116 5,002 5,152 5,152 4131 Overtime of Part -time Emp 01 01 01 0 1 1 4133 Vacation Pay 15241 25101 01 01 0 4134 Holiday Pay 10161 16191 01 01 0 4135 Sick Leave Pay 1 8261 22821 01 01 0 Salaries and Wages TOTAL 1 503391 505491 73,650 72,553 72,553 4141 PERA Basic Plan 431 OI 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 20461 20831 3,3001 3,7581 3,758 4146 FICA I 3825 3861 5,634 5,550 5,550 1 1 1 1 4150 Employee Benefits 01 01 01 7,4841 7,484 1 1 1 4151 Health Insurance 15191 35871 5,2001 01 0 4152 Life Insurance 261 441 OI 0 1 1 1 4153 Dental Insurance 701 1721 5471 01 0 4154 Workers Comp Insurance 26691 1999 2,872 2,510 2,510 Fringe Benefits TOTAL 1 101831 117271 17,5971 19,3021 19,302 4210 Office Supplies 01 451 01 01 0 1 1 1 1 4220 Operating Supplies 811 9451 01 01 0 1 1 1 1 4225 Shop Supplies 831 01 01 01 0 197 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED 4227 Safety Supplies 6061 01 01 01 0 1 4236 Signs Striping Material 1 385511 33181 40,500 39,500 39,500 1 1 1 1 1 4240 Small Tools 1 2611 561 01 01 0 1 4245 Maintenance Supplies 1 1301 01 01 01 0 1 1 1 1 1 4246 Trailway Repair Supplies 1 1271 01 01 01 0 1 1 1 1 1 Supplies TOTAL 1 398391 342261 40,5001 39,5001 39,500 4387 Traffic Signals Maint 1 18461 12021 01 2,5001 2,500 1 1 1 1 1 4388 Electrical Repairs 1 7001 01 01 01 0 1 1 1 1 1 4389 Maintenance Contracts 1 971 6451 01 01 0 1 4393 Equipment Rentals 1 3901 3000 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 30321 48471 01 2,5001 2,500 4400 Other Contractual Service 1 2701 12011 01 01 0 1 Other Contractual Sery TOTAL 1 2701 1201 01 01 0 1 4442 Repair Maint Charges 191 01 01 01 0 1 1 1 1 60 0 0 0 4443 Multi use Hourly Charges 291 4 1 1 4444 Replacement Charges 1 151041 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 154141 4601 01 01 0 4481 Electric Service 1 374381 362881 37,0001 37,5001 37,500 1 1 1 Utilities TOTAL 1 374381 362881 37,0001 37,5001 37,500 1 4551 Office Furniture Equip 01 15580 01 01 0 198 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4552 Other Equipment 10161 19281 01 3,2001 3,200 1 1 1 Capital Outlays TOTAL 10161 175081 OI 3,2001 3,200 TRAFFIC CONTROL TOTAL 1 1575301 1568061 168,7471 174,5551 174,555 t I 1 t 1 �l 199 Division: Snow and Ice Control Budget Code: 447 Program No: 2534 PROFILE This division provides snow plowing and ice control of streets, alleys, sidewalks, trails and government building parking lots. The ice control function includes both salting and sanding. Snow removal from boulevards and medians is also provided by means of blowing and hauling. DEPARTMENTAL GOALS Provide for public safety by maintaining an efficient high performance snow and ice control operation. Continually refine snow plowing plan to best utilize operators and equipment. Following each snowfall event in excess of 2.5" all arterial and collector streets along with all intersections are to be cleared by 7:00 a.m. Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours. Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4234 Street Maintenance Materials $42,500 The cost of sand and salt used for ice control operations. The cost of salt has increased considerably, necessitating a 6% increase in budget. PERSONNEL LEVELS Number Position 4 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Snow and ice control equipment is included in Central Garage Division. 200 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 447 SNOW ICE CONTROL 4100 Wages Regular Employees 1 377841 66413 101,569 104,637 104,637 4112 Overtime Regular Employee 1 125971 237851 13,2221 13,6211 13,621 4130 Wages Part -time Employees 1651 01 OI 01 0 1 1 1 1 4133 Vacation Pay 1 32681 50751 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 17141 25491 01 01 0 1 4135 Sick Leave Pay 1611 2241 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 556901 980471 114,7911 118,2581 118,258 I 4141 PERA Basic Plan 1 3141 01 01 01 0 4142 PERA Coordinated Plan 1 23571 43931 5,1431 6,1261 6,126 I 4146 FICA 1 39791 73191 8,7821 9,0471 9,047 4150 Employee Benefits 1 01 01 01 11,2261 11,226 4151 Health Insurance 1 18991 44841 9,7001 01 0 1 1 1 1 4152 Life Insurance 1 141 321 661 01 0 1 I I 1 4153 Dental Insurance 1 871 2141 3741 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 24601 33761 4,3051 3,9351 3,935 Fringe Benefits TOTAL 1 111091 198181 28,3701 30,3341 30,334 4220 Operating Supplies 1 711 4561 01 01 0 1 1 1 1 1 4225 Shop Supplies 1 4261 281 01 01 0 1 1 1 1 1 4230 Repair Maint Supplies 01 3431 01 01 0 1 1 1 1 4234 Street Maint Materials 1 469131 527771 40,0001 42,5001 42,500 201 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4236 Signs Striping Material 01 9831 01 01 0 1 1 1 1 Supplies TOTAL 1 474101 545861 40,0001 42,5001 42,500 4400 Other Contractual Service 1 2831 6331 01 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 2831 6331 01 01 0 4440 Fuel Charges 1 44791 51071 01 01 0 1 1 1 1 1 4441 Fixed Charges 1 401221 467961 01 01 0 1 1 1 1 1 4442 Repair Maint Charges 1 200401 295331 01 01 0 1 4443 Multi -use Hourly Charges 1 470661 765771 01 01 0 1 1 1 1 1 4444 Replacement Charges 1 47301 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 1164371 1580131 01 01 0 1 SNOW ICE CONTROL TOTAL 1 2309301 3310971 183,1611 191,0921 191,092 202 Division: Street Lighting Budget Code: 448 Program No: 2578 PROFILE This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by NSP. It also provides for electrical service, maintenance, repair and replacement of lights owned by the City. The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and leases about 917 lights from NSP. Another 102 ornamental lights are owned by the City in the areas where neighborhood streets were recently reconstructed. DEPARTMENTAL GOALS Continue to provide and replace regular leased lights with lower cost City -owned ornamental lights, by way of the Neighborhood Street Improvement Program. PERSONNEL LEVELS None listed. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No major equipment purchases planned. �I 203 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 448 STREET LIGHTING 1 4100 Wages Regular Employees 23581 25981 O) 01 0 1 1 1 1 1 i 4112 Overtime Regular Employee 1 7881 01 01 01 0 1 1 1 1 1 4130 Wages Part -time Employees 81 531 01 01 0 1 1 1 Salaries and Wages TOTAL 1 31541 26511 01 01 0 4141 PERA Basic Plan 1 621 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 1151 1161 01 01 0 4146 FICA 1 1951 2021 01 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 1641 1041 01 01 0 1 1 1 1 1 Fringe Benefits TOTAL 1 5371 4221 01 01 0 4220 Operating Supplies 1 771 1481 01 01 0 1 1 1 1 4230 Repair Maint Supplies 1 1571 01 01 01 0 1 Supplies TOTAL 2341 1481 01 01 0 4382 Equipment Repair Maint 1 01 01 1,0001 1,0001 1 I I I 1 1 4387 Traffic Signals Maint 1 01 321 2,5001 01 0 1 4388 Electrical Repairs 1 01 521 1,0001 1,5001 1,500 1 1 1 1 1 Repair Rental Maint TOTAL 1 01 841 4,5001 2,5001 2,500 4400 Other Contractual Service 1 9021 4501 1,5001 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 9021 4501 1,5001 01 0 1 4443 Multi -use Hourly Charges 1 27561 28961 01 01 0 204 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Central Garage Rentals TOTAL 1 27561 28961 01 01 0 4481 Electric Service 1 1290281 1070111 133,0001 131,5001 131,500 1 1 1 1 1 Utilities TOTAL 1 1290281 1070111 133,0001 131,5001 131,500 STREET LIGHTING TOTAL 1 1366101 1136641 139,0001 134,0001 134,000 205 Division: Park Grounds Maintenance Budget Code: 449 Program No: 2801, 2817, 2951 PROFILE This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding and aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower maintenance, litter picking, trash hauling and administration of the Adopt- A- Park/Trail/Street program. DEPARTMENTAL GOALS Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal mowing cycle is once every 7 -10 days. Supplement Hennepin County mowing of Brookdale area to ensure safety and enhance aesthetics. Upgrade and re -chip wood chip trails. Pursue participants for Adopt- A- Park/Trail/Street program and maintain current volunteers. Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and litter receptacles with recycled plastic lumber units. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4220 Operating Supplies $9,000 Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2 trimmer/brush cutters and 6 litter receptacles per year. 4230 Repair Maintenance Supplies $1,500 Generally, the cost of supplies to repair the various irrigation systems in the parks and the 69th Avenue parkway. 4400 Other Contractual Services $3,000 Includes the cost of the City's ongoing contract with the University of Minnesota for goose removal from parks. Also includes the cost of rental coveralls as needed as requested in accordance with labor contracts. 4531 Special Assessments on Land $17,000 A portion of the cost of street improvements in 1997 adjacent to Orchard Lane Park were specially assessed against the park as part of the Orchard Lane West Project. The $17,000 is a one -time payment in full of those assessments. PERSONNEL LEVELS Number Position 2 Maintenance II 1.80 Seasonal Part-Time 206 S CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Disc mower 4/98 1 $7,150 Used for cutting grass weeds in rough areas. Would replace old g P flail mower and old boom mower. Overseeder 3/98 1 $7,780 Renovate turf at ice hockey rink sites, also athletic fields.. Would replace two small overseeders for greater efficiency. Mulcher kit 3/98 1 $1,450 Would eliminate double mowing, can be used to eliminate leaf pickup and disposal, reduces fertilizer use by returning nutrients to the soil.. Il i 207 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 449 PARKS GROUND MAINT 4100 Wages Regular Employees 4 708484 587004 67,8004 69,8484 69,848 1 4 4 4 4 4112 Overtime Regular Employee 4 3701 1454 04 04 0 4 4130 Wages Part -time Employees 19797' 16676 27,3981 28,220 28,220 4 4 4 4 4 4131 Overtime of Part -time Emp 294 04 04 04 0 4 4 4 4 4133 Vacation Pay 55114 04 04 04 0 4 4134 Holiday Pay 1 30044 04 04 04 0 4 4 4 4 4 4135 Sick Leave Pay 4 34824 04 04 04 0 4 Salaries and Wages TOTAL 1 1030411 75522 95,198 98,068 98,068 4 4141 PERA Basic Plan 5554 04 04 04 0 4 4 4 4 4142 PERA Coordinated Plan 4 34964 26364 4,2654 5,0804 5,080 4 4 4 4 4 4146 FICA 72281 56294 7,2834 7,5024 7,502 4 4 4 4 4150 Employee Benefits 4 04 04 04 8,6844 8,684 4 4 4 4 4 4151 Health Insurance 4 154991 85194 8,6404 04 0 4 4152 Life Insurance 1124 594 444 01 0 4 4 4 4 4153 Dental Insurance 6834 4344 3604 04 0 1 4 4154 Workers Comp Insurance 4 33164 1707 2,113 1,9224 1,922 Fringe Benefits TOTAL 4 308894 189854 22,7054 23,1884 23,188 4 4 4 4 4 4220 Operating Supplies 4 26014 53514 9,3504 9,0001 9,000 4225 Shop Supplies 1 2714 04 04 04 0 4 4 4 4 1 4226 Chemical Products 4 59094 04 4,0004 2,0004 2,000 208 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED 4227 Safety Supplies 1 731 01 1,0001 1,2501 1,250 I 4230 Repair Maint Supplies 1 30521 16181 2,0001 1,5001 1,500 I I I I 4233 Building Repair Supplies 1 01 6761 01 01 0 1 1 1 1 1 4234 Street Maint Materials 1 2461 991 01 01 0 1 1 1 1 1 4235 Landscaping Materials 1 136071 166661 18,0001 17,0001 17,000 I I I 4236 Signs Striping Material 1 1531 01 01 01 0 1 1 1 1 1 4240 Small Tools 1 01 01 1,6001 01 0 1 1 1 1 1 4246 Trailway Repair Supplies 1 01 5631 01 01 0 l I I I I 4247 Park Courts Repair Supply 1 30751 01 2,0001 01 0 1 1 1 1 1 Supplies TOTAL 1 289861 249731 37,9501 30,7501 30,750 I i I I I 4310 Professional Services 1 12251 28331 01 01 0 1 1 1 1 Consulting TOTAL 1 12251 28331 01 01 0 4380 Repair Maint Contract 1 3401 5291 01 01 0 1 1 1 1 1 4385 Landscaping Services 1 01 01 6001 1,0001 1,000 4386 Communication Systems 1 01 01 5001 01 0 1 1 1 1 1 4388 Electrical Repairs 1 2921 49851 5001 01 0 1 1 1 1 1 4393 Equipment Rentals 1 2021 531 5001 5001 500 Repair Rental Maint TOTAL 8341 55671 2,1001 1,5001 1,500 I 4400 Other Contractual Service 1 64021 20001 3,0001 3,0001 3,000 1 1 1 1 4414 Licenses, Taxes, Fees 1 01 101 01 01 0 209 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED other Contractual Sery TOTAL 1 64021 20101 3,0001 3,0001 3,000 4440 Fuel Charges 1 75501 74341 7,5421 7,2591 7,259 1 1 1 1 1 4441 Fixed Charges 1 770171 1221051 46,7631 53,1061 53,106 4442 Repair Maint Charges 1 396111 458991 51,5481 52,1371 52,137 4443 Multi-use Hourly charges 80291 69311 47,2341 01 0 1 1 1 1 4444 Replacement Charges 13171 372171 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 1 1335231 2195851 153,0871 112,5021 112,502 4484 Water Service 11481 17231 01 01 0 1 1 1 1 4487 Solid Waste Disposal 1 6951 01 01 01 0 1 1 1 1 1 Utilities TOTAL 1 18431 17231 01 01 0 4531 Special Assessments 01 01 17,0001 17,0001 17,000 4552 Other Equipment 1 01 01 11,2501 01 0 1 1 1 1 1 4553 Mobile Equipment 01 01 7,2501 16,3801 16,380 Capital Outlays TOTAL 01 01 35,5001 33,3801 33,380 PARKS GROUND MAINT TOTAL 1 3067431 3511981 349,5401 302,3881 302,388 210 Division: Parks Facility Maintenance Budget Code: 450 Program No: 2802, 2846 PROFILE This division provides maintenance and repair of playground equipment, 16 park shelter buildings, 4 picnic shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe, clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and park lights, collection of refuse and rental/service charges for portable restroom facilities. DEPARTMENTAL GOALS Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings to insure high quality facilities. Replace deteriorated fascia and soffits on shelter buildings with maintenance -free materials. Repair /upgrade park signage as necessary. PERSONNEL LEVELS Number Position 3 Maintenance II .77 Seasonal Part-Time SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4220 Operating Supplies $5 Includes general operating supplies such as playground repair supplies, chains, swings, benches, etc. 4230 Repair Maintenance Supplies $2,000 Primarily the cost of stain paint needed to clean up graffiti. 4233 Building Repair Supplies $8,000 The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of park shelter buildings. In the long -term park plan, some buildings have been identified for building replacement. Others which have been identified for long -term removal will be kept up re with minor airs until that removal occurs. This line item includes $5,000 for this P program of refurbishing park shelter buildings with new shingles, soffits, lights, etc. 4388 Electrical Repairs $5,000 Many buildings and trail lights have continuing operational and maintenance problems, and should be on a continuing program of rewiring. 4400 Other Contractual Service $2 Costs include, for example, maintenance contracts on warming house furnaces; repairs to various park facilities that cannot be accomplished by park maintenance staff; sewer service cleaning, etc. 211 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Table saw outfeed table 1/98 1 $2,650 Replace wom out unit. Used for facility repair wood working projects, general wood working. l 212 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED_ DIV 450 PARKS FACILITY MAINT 1 1 1 4100 Wages Regular Employees 1 308631 390271 112,5281 119,6341 119,634 I I I 1 4112 Overtime Regular Employee 1 2071 4551 01 01 0 i 4130 Wages Part -time Employees 1 96181 69011 11,6851 12,0351 12,035 4133 Vacation Pay 1 77951 170671 01 01 0 1 1 1 1 4134 Holiday Pay 1 56641 103891 01 01 0 1 4135 Sick Leave Pay 1 40841 101841 01 01 0 1 1 1 1 4136 Jury Duty Pay 1 01 3081 01 01 0 i Salaries and Wages TOTAL 1 58229 843311 124,2131 131,6691 131,669 4141 PERA Basic Plan 1 2111 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 19821 33011 5,6321 6,8201 6,820 4146 FICA 1 39711 59111 9,6171 10,0731 10,073 4150 Employee Benefits 1 01 01 01 11,8261 11,826 4151 Health Insurance 1 21281 56801 9,3401 01 0 1 1 1 1 4152 Life Insurance 1 151 391 661 01 0 1 1 1 1 4153 Dental Insurance 1 1011 2901 7341 01 0 4154 Workers Comp Insurance 1 15711 19231 3,5281 3,2931 3,293 1 1 1 1 Fringe Benefits TOTAL 1 99791 171431 28,9171 32,0121 32,012 i I I 4220 Operating Supplies 1 61771 28121 11,0001 5,0001 5,000 4225 Shop Supplies 1 1191 01 01 01 0 1 1 1 1 4226 Chemical Products 1 311 6021 01 01 0 213 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4227 Safety Supplies 1 701 51 01 01 0 1 I f i 1 4230 Repair Maint Supplies 1 1041 23991 2,0001 2,0001 2,000 1 1 1 1 4233 Building Repair Supplies 1 7301 26921 4,2001 8,0001 8,000 1 4234 Street Maint Materials 1 3831 01 01 01 0 1 1 1 1 1 4236 Signs Striping Material 1 01 1081 01 01 0 1 1 1 1 1 4240 Small Tools 1 8061 6851 01 1,0001 1,000 1 Supplies TOTAL 1 84221 93041 17,2001 16,0001 16,000 l 4322 Telephone Services 1 54791 15121 01 3,0001 3,000 1 1 1 1 1 Communications TOTAL 1 54791 15121 01 3,0001 3,000 4386 Communication Systems 1 4811 5051 01 5001 500 1 1 1 1 1 4388 Electrical Repairs 1 01 1131 6,5001 5,0001 5,000 I I I I I i Repair Rental Maint TOTAL 1 4811 6171 6,5001 5,5001 5,500 4400 Other Contractual Service 1 12681 9761 5,0001 2,5001 2,500 1 1 4411 Conferences and Schools 1 01 01 01 1001 100 I I I I I Other Contractual Sery TOTAL 1 12681 9761 5,0001 2,6001 2,600 4442 Repair Maint Charges 1 9121 4921 01 01 0 1 I I I 4443 Multi -use Hourly Charges i 44371 39321 01 01 1 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 53491 44241 01 01 0 4481 Electric Service 1 238401 247341 26,5001 25,5001 25,500 1 4482 Gas Service 1 73761 88871 8,900.1 8,7501 8,750 214 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ _ACTUAL_ BUDGET RECOMMEND_ ADOPTED 4484 Water Service 6871 14451 2,4001 3,2001 3,200 1 4485 Sanitary Sewer Service 20791 2170 3,000 2,500 2,500 1 1 1 1 4486 Hazardous Waste Disposal 1731 01 01 01 0 4487 Solid Waste Disposal 1 277381 24873 28,000 25,000 25,000 1 1 1 1 1 4488 Storm Water Drainage 1 154341 163701 17,0001 17,5001 17,500 Utilities TOTAL 1 773271 784801 85,8001 82,4501 82,450 4530 Other Improvements 17871 01 01 2,6501 2,650 1 1 1 1 1 4552 Other Equipment 01 24301 01 01 0 1 1 1 1 Capital Outlays TOTAL 17871 24301 01 2,6501 2,650 PARKS FACILITY MAINT TOTAL 1 1683221 1992181 267,6301 275,8811 275,881 i I 215 Division: Maintenance for Recreation Programs Budget Code: 451 Program No: 2903, 2904, 2910, 2914, 2947 PROFILE This division provides support services for specific recreation programs. These programs include athletic field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the Park and the City Band. This division maintains 6 baseball fields, 24 softball fields, and 16 tennis courts. DEPARTMENTAL GOALS Mow 30 softball/baseball fields once every 5 -7 days. Broom and line 30 softball/baseball fields fives days per week during the summer. Maintain high level of support for recreation programs. Survey condition of tennis courts and repair as needed. Provide transportation of Community Band equipment Replace two wood bleachers with maintenance -free aluminum units. PERSONNEL LEVELS Number Position 1 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost Use /need P �s purchase date Aluminum bleachers 3/98 2 $5,000 Seating for various park events. Replacement for aging wood and steel units. Lower maintenance and increased safety. 216. CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED__ DIV 451 MAINT RECREATION PROGS 4100 Wages Regular Employees 1 284601 31416 33,464 34,4751 34,475 1 1 1 1 1 4112 Overtime Regular Employee 1 13441 11821 2,8851 2,9721 2,972 1 1 1 1 4130 Wages Part -time Employees 1 47991 32531 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 346031 358511 36,3491 37,4471 37,447 4141 PERA Basic Plan 1 2211 01 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 1 12431 14601 1,6281 1,9401 1,940 4146 FICA 1 23891 26391 2,7811 2,8651 2,865 4150 Employee Benefits 1 01 01 01 3,7421 3,742 4151 Health Insurance 1 13301 3550 2,600 01 0 1 1 1 1 1 4152 Life Insurance 1 101 241 221 01 0 1 1 1 1 1 4153 Dental Insurance 1 631 1811 3601 01 0 4154 Workers Comp Insurance 1 12891 8871 7861 7151 715 Fringe Benefits TOTAL 1 65451 87411 8,1771 9,2621 9,262 4220 Operating Supplies 1 10571 20061 01 01 0 1 1 1 1 1 4235 Landscaping Materials 01 3201 01 01 0 1 1 1 1 4244 Athletic Field Supplies 1 47411 44611 4,5001 4,5001 4,500 4247 Park Courts Repair Supply 1 01 9881 4,000 5,000 5,000 1 1 1 1 Supplies TOTAL 1 57981 77741 8,5001 9,5001 9,500 4380 Repair Maint Contract 11001 01 01 01 0 4388 Electrical Repairs I 4181 01 01 01 0 217 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 15181 01 01 01 0 4400 Other Contractual Service 15001 01 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 15001 01 01 01 0 4443 Multi-use Hourly Charges 1 143351 47771 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 143351 47771 01 01 0 4530 Other Improvements 1 60351 65441 01 01 0 1 1 1 1 1 4552 Other Equipment 01 01 01 5,0001 5,000 Capital Outlays TOTAL 60351 65441 01 5,0001 5,000 MAINT RECREATION PROGS TOTAL 1 703331 636881 53,0261 61,2091 61,209 218 Division: Forestry Budget Code: 452 Program No: 2308 2514, 2515 2863 2864 2871 2891 2895 PROFILE This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential properties. Finally, it provides for the administration of the City's noxious weed eradication program, and grass and weed cutting on freeway excess right of way. DEPARTMENTAL GOALS Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident or disease. Continue reviewal of tree care policy to better care for the urban forest. Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program to assist property owners in replacing trees lost to disease. Maintain the standards of a Tree City USA community. Work throughout the community to maintain the Diseased Tree Program. Provide boulevard and storm damage tree trimming as necessary. Continue to administer the noxious weed program in a fair manner, and to improve the appearance of excess freeway right of way by providing for periodic mowing. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4235 Landscaping Materials $4,000 The cost of replacement trees in the parks and City maintained boulevards, plus the cost of the Residential Reforestation $50 tree coupon program. 4400 Other Contractual Services $3,000 The cost of contractual weed and grass cutting, primarily on excess freeway right of way and other locations for which the City does not own the specialized equipment needed and which would not be cost effective to purchase. PERSONNEL LEVELS Number Position 1 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No major equipment purchases planned. 219 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL_ _ACTUAL BUDGET RECOMMEND ADOPTED__ DIV 452 FORESTRY 1 1 4100 Wages Regular Employees 385081 462831 67,190 69,219 69,219 4112 Overtime Regular Employee 1 3231 7851 01 01 0 1 4130 Wages Part -time Employees 1 58661 4190 01 01 0 1 1 1 1 1 4131 Overtime of Part -time Emp 1 251 01 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 447221 512591 67,1901 69,2191 69,219 4141 PERA Basic Plan 1 2321 01 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 16431 21091 3,0101 3,5861 3,586 1 1 1 1 4146 FICA 1 31551 38341 5,1401 5,2951 5,295 4150 Employee Benefits 1 01 01 01 8,0841 8,084 1 1 1 1 4151 Health Insurance 1 13051 34441 7,1001 01 0 4152 Life Insurance 1 91 231 441 01 0 1 1 1 1 1 4153 Dental Insurance 1 651 1801 1871 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 21081 17221 2,6201 2,3951 2,395 1 1 1 1 Fringe Benefits TOTAL 1 85161 113121 18,1011 19,3601 19,360 I 4220 Operating Supplies 1 2501 211 01 2501 250 1 1 1 1 1 4225 Shop Supplies 1 901 01 01 01 0 1 I I 1 4227 Safety Supplies 1 1051 01 01 01 0 1 1 1 1 1 4230 Repair Maint Supplies 1 1061. 01 01 01 0 1 1 1 1 1 4235 Landscaping Materials 1 51601 7441 4,0001 4,0001 4,000 1 1 1 1 1 4240 Small Tools 1 01 2631 01 01 0 220 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION III 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Supplies TOTAL 1 57121 10291 4,0001 4,2501 4,250 I I I I 4310 Professional Services 1 63371 44831 01 01 0 1 1 1 1 1 Consulting TOTAL 1 63371 44831 01 01 0 4334 Use of Personal Auto 1 01 31 01 01 0 1 1 1 1 4351 Legal Notice Publication 1 171 191 01 01 0 1 1 1 1 Communications TOTAL 1 171 211 01 01 0 4380 Repair Maint Contract 1 01 01 3,0001 01 0 1 1 1 1 4385 Landscaping Services 1 01 4221 01 01 0 1 1 1 1 Repair Rental Maint TOTAL 1 01 4221 3,0001 01 0 4400 Other Contractual Service 1 21361 14501 01 3,0001 3,000 1 1 1 1 4411 Conferences and Schools 1 641 801 01 01 0 1 1 1 1 4413 Dues Subscriptions 1 101 251 01 01 0 1 1 1 1 4427 Tree Removal Contract 1 105121 107551 11,0001 11,0001 11,000 I I I I Other Contractual Sery TOTAL 1 127221 123101 11,0001 14,0001 14,000 4443 Multi-use Hourly Charges 1 169211 166981 01 01 0 1 1 1 1 1 4444 Replacement Charges 1 65851 01 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 1 235061 166981 01 01 0 4552 Other Equipment 1 01 01 5751 01 0 1 1 1 1 Capital Outlays TOTAL 1 01 01 5751 01 0 221 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED FORESTRY TOTAL 1 1015321 975321 103,8661 106,8291 106,829 222 Division: Ice and Hockey Rinks Budget Code: 454 Program No: 2901 PROFILE This division provides for the maintenance of ice and hockey rinks. It also includes ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities. This division maintains 13 general skating rinks and 6 hockey rinks. DEPARTMENTAL GOALS Provide maintenance for 6 hockey rinks and 13 pleasure rinks. Continue to provide customers with high quality service. Continue to replace wood catwalks with rubber belting. PERSONNEL LEVELS Number Position 2 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date, None requested. 223 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 454 ICE HOCKEY RINKS 1 4100 Wages Regular Employees 1 383131 37557 66,928 68,950 68,950 1 1 1 1 1 4112 Overtime Regular Employee 1 29631 26721 3,0051 3,0961 3,096 1 4130 Wages Part -time Employees 11511 1597 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 424261 418261 69,9331 72,0461 72,046 4141 PERA Basic Plan 1391 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 17911 18021 3,1331 3,7321 3,732 1 1 1 1 1 4146 FICA 30181 30881 5,3501 5,5111 5,511 4150 Employee Benefits 01 01 01 8,0841 8,084 1 4151 Health Insurance 1 1064 28401 7,100 01 0 1 1 1 1 4152 Life Insurance 81 201 441 01 0 1 4153 Dental Insurance 1 511 1451 1871 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 13761 10451 1,5301 1,3921 1,392 1 1 1 1 1 Fringe Benefits TOTAL 74461 89401 17,3441 18,7191 18,719 4220 Operating Supplies 1 14431 4091 01 01 0 1 1 1 1 1 4230 Repair Maint Supplies 1 1321 581 5001 3,0001 3,000 1 1 1 1 1 4244 Athletic Field Supplies 1 24121 26991 3,0001 01 0 i 1 I I 1 Supplies TOTAL 1 39861 31661 3,5001 3,0001 3,000 I I I 1 4380 Repair Maint Contract 1 01 12911 01 01 0 1 1 1 1 1 4388 Electrical Repairs 1 01 22931 01 01 0 224 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 01 35851 01 01 0 4443 Multi -use Hourly Charges 15821 35071 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 15821 35071 01 01 0 ICE HOCKEY RINKS TOTAL I 554411 610231 90,7771 93,7651 93,765 225 [This page left blank intentionally.] g y] 226 Division: Recreation Administration Budget Code: 460 Program No: 5001 PROFILE Recreation Administration oversees recreation activities for preschoolers, grade school age children, teens, adults, and seniors. We provide the opportunity for all ages to participate in recreational activities. This unit provides for the development and implementation of organized recreational activities. The 1998 budget further separates the administrative overhead out from individual programs when compared to the 1997 budget. Expenditure allocations for operating supplies, postage, advertising and printing are now, for the most part, accounted for in this division. DEPARTMENTAL GOALS Through administrative oversight, develop, maintain and evaluate recreational programs and activities that meet the needs of citizens and oversee divisional goals. Initiate an on -going assessment process to determine community needs and resources. To make maximum use of community resources to provide recreational activities for all community residents. Enhance marketing efforts (including a customer service component) to attract additional participants. Investigate the feasibility of providing for payment by credit card and/or registration by fax to improve ease of program registration. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Part -Time $56,500 Provides for four part-time secretaries to develop flyers, program materials, register customers for classes, sell merchandise and concessions, answer phones and admit pool users. 4220 Operating Supplies $8,000 Operating supply allocations have been split between Recreation Administration and Community Center. The total operating supplies allocations for the Division have been reduced by over $3,500 for 1998. 4321 Postage $7,000 Covers the cost of youth groups delivering brochures, plus postage for requested brochures sent to customers on the mailing list. As the list of requested brochures remains strong an additional $1,000 has been requested over the 1997 allocation of $6,000. 4340 Advertising $5,000 Cost of advertising Community Center and recreation programs in local newspapers, cable television and other media. This allocation has been increased $850 for 1998 and has been moved from Community Center to Recreation Administration. 227 4350 Printing $13,000 Cost of printing the course brochure. Allocation has been increased $1,500 for 1998 to provide for brochure improvements and specialized program fliers. 4382 Equipment Repair $13,000 Maintenance and service agreements for office equipment, exercise equipment and recreational equipment. The total equipment repair allocations for the Division have been reduced by over $1,000 for 1998. 4393 Equipment Rentals $5,000 Leased copier to print flyers not only for the recreation division, but for other city departments. This machine will print over 1,000,000 copies in a year. 4397 LOGIS Charges $14,781 Cost of support and upgrades for our computerized registration and facilities reservations programs. PERSONNEL LEVELS Number Position 1 Recreation Director 3 Program Supervisors 1 Secretary CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Computer Stations 1/5/98 2 $5,200 To effectively use our Class registration and facility booking software. 228 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 460 RECREATION ADMIN 4100 Wages Regular Employees 01 01 229,610 232,590 232,590 1 1 1 1 4130 Wages Part -time Employees 1 01 01 53,0001 56,5001 56,500 Salaries and Wages TOTAL 01 01 282,6101 289,090 289,090 4142 PERA Coordinated Plan 01 01 12,8401 14,975 14,975 i 4146 FICA 1 01 01 21,9261 22,1151 22,115 4150 Employee Benefits 01 01 01 19,3101 19,310 1 4151 Health Insurance 01 01 14,9001 01 0 1 1 1 1 4152 Life Insurance 1 01 01 1101 01 0 i 4153 Dental Insurance 1 01 01 7481 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 01 01 3,9751 3,6041 3,604 1 1 1 1 4158 Disability Insurance 1 01 01 3261 3051 305 1 1 1 1 1 Fringe Benefits TOTAL 1 01 01 54,8251 60,3091 60,309 4210 Office Supplies 1 01 01 12,8001 7,0001 7,000 1 1 1 1 1 4220 Operating Supplies 1 01 01 01 8,0001 8,000 1 1 1 1 1 4227 Safety Supplies 1 01 01 1,0001 5001 500 1 1 1 1 1 4230 Repair Maint Supplies 1 01 01 01 2,0001 2,000 Supplies TOTAL 1 01 01 13,8001 17,5001 17,500 1 1 1 1 1 4321 Postage 1 01 01 6,0001 7,0001 7,000 1 1 1 1 1 4334 Use of Personal Auto 1 01 01 3001 3001 300 4340 Advertising 1 01 01 01 5,0001 5,000 229 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4341 Employment Advertising 1 01 01 6001 7501 750 I 4350 Printing 1 01 01 11,5001 13,0001 13,000 Communications TOTAL 1 01 01 18,4001 26,0501 26,050 I 4382 Equipment Repair Maint 1 01 01 10,0001 13,0001 13,000 1 1 4389 Maintenance Contracts 1 01 01 01 1,0001 1,000 4393 Equipment Rentals 01 01 4,0001 5,0001 5,000 4397 Logis Charges 1 01 01 10,3231 14,7811 14,781 Repair Rental Maint TOTAL 1 01 01 24,3231 33,7811 33,781 I I I I 4411 Conferences and Schools 1 01 01 5001 1,0001 1,000 4413 Dues Subscriptions 1 01 01 6001 7001 700 1 1 I 1 Other Contractual Sery TOTAL 1 01 01 1,1001 1,7001 1,700 C 0 0 143 0 4443 Multi use Hourly Charges 1 1 1 1 1 0 1 1 1 1 Central Garage Rentals TOTAL 1 01 01 1431 01 0 4548 Computer Equipment 01 01 01 5,2001 5,200 1 1 1 1 4551 Office Furniture Equip 1 01 01 1,5001 01 0 1 1 1 1 Capital Outlays TOTAL 1 01 01 1,5001 5,2001 5,200 RECREATION ADMIN TOTAL 1 01 01 396,7011 433,6301 433,630 i 1 230 Division: Adult Recreation Budget Code: 461 Program No: 5101, 5103, 5105 5107 5109 5121 5123 5125 5126 5127 5129 5131, 5135 PROFILE This unit provides for recreation programs for adults. These programs reflect their full cost, including administration. Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. Eleven thousand adults participate in these programs. With the exception of senior programs, all adult programs will charge fees sufficient to cover operating costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve this goal. However, it should be noted that many senior activities remain at very low or no cost. DEPARTMENTAL GOALS Provide a balance of activities to meet varied interest and skill levels. Continue to cooperate with school districts to maximize facility usage and supervision. Maintain 90% of prior year's registrations while increasing revenues. Continue expenditure reductions that do not compromise the quality of programs. Continue marketing efforts (including a customer service component) to attract additional participants. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4112 Overtime $7,424 Parks maintenance crews provide field preparation and grooming for weekend tournaments. 4130 Part -Time $63194 Includes Dudley softball tournament workers, field attendants and scorekeepers for league play, course instructors, senior citizen leader. Total number of part time employees varies based on class and league registrations. 4220 Operating Supplies $38,025 Includes items such as softballs, basketballs, broomballs, volleyballs, clay and other materials for pottery classes, various supplies for senior activities and tournament supplies such as plaques and trophies. 4310 Professional Services $27,055 Includes MRPA registration fees for adult sports and additional insurance for the Dudley tournament. 231 4318 Casual Labor $80,022 Includes casual employees who assist with the individual programs. Examples include: field attendants, score keepers, game officials and program aides. 4416 Prizes $10,000 Cash prizes for the Dudley tournament. 4487 Solid Waste $2,000 Additional sanitation services for various tournaments. PERSONNEL LEVELS No full -time staff are currently allocated to this division. i i 1 1 232 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 461 ADULT RECREATION I I I 1 1 4100 Wages Regular Employees 1 396061 413981 1,8751 2,0001 2,000 1 1 1 1 1 4112 Overtime Regular Employee 1 142831 109101 9,3401 7,4241 7,424 4130 Wages Part -time Employees 1 732591 665161 62,0471 63,1941 63,194 1 1 1 1 1 4131 Overtime of Part -time Emp 1 17011 01 5001 5001 500 1 1 1 1 1 4194 Recr Admin Wages /Benefit 1 929481 1003271 01 01 0 I i I I I Salaries and Wages TOTAL 1 2217961 2191511 73,7621 73,1181 73,118 i I I I 4141 PERA Basic Plan 1 371 01 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 1 31301 29721 1,4791 1,4901 1,490 1 4143 PERA Police Fire Plan 1 4511 3721 01 01 0 1 1 1 1 4146 FICA 1 95161 88061 7,3881 5,4461 5,446 1 1 1 1 1 4154 Workers Comp Insurance 1 62501 47471 1,9661 7541 754 I 1 1 1 1 Fringe Benefits TOTAL 1 193841 168961 10,8331 7,6901 7,690 4220 Operating Supplies 1 409361 360181 39,6951 38,0251 38,025 1 1 1 1 1 4230 Repair Maint Supplies 1 01 521 01 01 0 1 1 1 1 1 4244 Athletic Field Supplies 1 6161 01 01 01 0 1 1 1 1 1 Supplies TOTAL 1 415521 360701 39,6951 38,0251 38,025 4310 Professional Services 1 305541 299041 29,3441 27,0551 27,055 4318 Casual Labor 1 859881 762891 79,3001 80,0221 80,022 1 1 1 1 1 Consulting TOTAL 1 1165421 1061931 108,6441 107,0771 107,077 233 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4321 Postage 14841 5331 8651 8801 880 1 4330 Transportation 31201 3088 5,000 6,000 6,000 1 1 1 1 4340 Advertising 1 15671 9461 1,5001 1,5001 1,500 1 4350 Printing 1701 01 2001 2001 200 1 1 1 1 Communications TOTAL 1 63411 45671 7,5651 8,5801 8,580 4382 Equipment Repair Maint 1 01 1961 01 01 0 1 1 1 1 1 4388 Electrical Repairs 01 16591 01 01 0 1 1 1 1 4393 Equipment Rentals 01 01 5001 01 0 1 1 1 1 Repair Rental Maint TOTAL 01 18551 5001 01 0 4416 Prizes /Expense Reimb 1 156501 189001 15,5001 10,0001 10,000 I I I 1 1 4430 Recreation Contr Service 1 156331 140881 01 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 312831 329881 15,5001 10,000 10,000 4443 Multi -use Hourly Charges 1 5131 5731 5341 01 0 1 Central Garage Rentals TOTAL 1 5131 5731 5341 01 0 4469 Liquor Liability Ins 1 01 01 01 1,0001 1,000 1 1 1 1 Insurance TOTAL 1 01 01 01 1,0001 1,000 4485 Sanitary Sewer Service 1 6591 01 01 01 0 1 1 1 1 1 4487 Solid Waste Disposal 1 17431 26791 4,7501 2,0001 2,000 1 1 1 1 1 Utilities TOTAL 1 24031 26791 4,7501 2,0001 2,000 234 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4840 Merchandise for Resale 01 01 01 2,0001 2,000 1 1 1 1 Cost of Sales TOTAL 01 01 01 2,0001 2,000 ADULT RECREATION TOTAL 1 4398151 4209721 261,7831 249,4901 249,490 1 1 1 235 Division: Teen Programs Budget Code: 462 Program No: 5201, 5205 PROFILE This unit provides for recreation programs for teens. These programs are funded through a combination of user fees and general fund revenues. Dances have historically been the main activity under teen programs. Close to 2,000 teens attend the six dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen program with 200+ teens participating in 1997. i Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might more fully meet the needs of teens. DEPARTMENTAL GOALS Supervise six dances for junior high students. Increase attendance at dances by 10% (200 students). Assure a close working relationship between school districts and the City. Sponsor summer conditioning program with a goal of 100 participants. Investigate alternative programming for teens. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4112 Overtime $2,200 The cost of security provided by police officers. 4130 Part -Time $5,120 The cost of instructors and monitors for summer conditioning. Actual expenditures for part time wages were significantly higher in 1997 as participation in the Summer Conditioning program increased by 100 As this registration was significantly higher than the past few years, both revenue and expenditure estimates are based on an "average" registration for that program. 4310 Professional Services $2,000 The cost of disc jockeys to provide music for the dances. 4318 Casual Labor $2,383 The cost of chaperones, building monitors, coat checks for dances, PERSONNEL LEVELS No full -time staff are currently allocated to this division. 236 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ _ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 462 TEEN PROGRAMS 4100 Wages Regular Employees 1 11241 7151 01 01 0 1 1 1 1 1 4112 Overtime Regular Employee 1 12771 9581 2,1601 2,2001 2,200 1 1 1 1 1 4130 Wages Part-time Employees 53311 70341 5,0001 5,1201 5,120 4194 Recr Admin Wages /Benefit 49571 50241 01 01 0 1 1 1 Salaries and Wages TOTAL 1 126891 137311 7,1601 7,3201 7,320 4142 PERA Coordinated Plan 1 561 321 01 01 0 1 1 1 1 4143 PERA Police Fire Plan 1461 1091 2461 1211 121 4146 FICA 4981 5981 6331 5511 551 4154 Workers Comp Insurance I 2061 1771 1531 911 91 Fringe Benefits TOTAL 9061 9171 1,0321 7631 763 t 4220 Operating Supplies 10611 13461 5001 5001 500 Supplies TOTAL I 1061 13461 5001 5001 500 4310 Professional Services 21501 1500 2,400 2,000 2,000 1 1 1 1 4318 Casual Labor 26361 20311 1,8001 2,3831 2,383 1 1 1 1 Consulting TOTAL 47861 35311 4,2001 4,3831 4,383 4430 Recreation Contr Service I 1184 7051 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 11841 7051 01 01 0 TEEN PROGRAMS TOTAL 1 206261 202301 12,8921 12,9661 12,966 237 Division. Youth Recreation Budget Code: 463 Program No: 5303 5305 5307 5309 5312 5314 5316 5323 PROFILE This unit provides for recreation programs for youth. These programs are funded through a combination of user fees and general fund revenues. Activities under this division include gymnastics, wrestling, summer programs such as playground supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool. In a typical year, more than 3,500 young people participate in these activities. This division also includes after school programming coordinated with the four school districts serving Brooklyn Center. DEPARTMENTAL GOALS Provide affordable programs that meet the needs of youth. a Increase program participation 5% in 1998. Work closely with local social service providers to ensure coordinated programs for youth that do not unnecessarily duplicate efforts. Continue to review and identify the changing needs of the community (i.e., socio- economic status and disabilities). Enhance marketing efforts (including a customer service component) to attract additional participants. Continue to provide summer playground supervision and programming at area parks. Refocus use of puppet wagon to coordinate with events such as Entertainment in the Parks. a SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Part -Time $83,228 Includes instructors and leaders for youth programs, classes and activities, and after school programs. Part time staff depends on the number of classes offered and, in the case of rink attendants, weather. Six warming houses are staffed when rinks are open. 4220 Operating Supplies $13,450 Includes items such as materials for craft classes, playground program supplies such as balls, bats and games. a PERSONNEL LEVELS No full -time staff are currently allocated to this division. a 238 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED_ DIV 463 YOUTH RECREATION 4100 Wages Regular Employees 1 198271 14336 01 01 0 1 1 1 1 4130 Wages Part -time Employees 1 540061 709121 83,1551 83,2281 83,228 1 1 1 1 1 4131 Overtime of Part -time Emp 1 01 791 01 01 0 1 1 1 1 1 4194 Recr Admin Wages /Benefit 1 332131 358151 01 01 0 r 1 1 1 1 1 Salaries and Wages TOTAL 1 107046' 1211421 83,1551 83,2281 83,228 4142 PERA Coordinated Plan 1 17811 15161 7581 1,1471 1,147 1 1 1 1 1 4146 FICA 56451 65261 6,3611 6,1471 6,147 4154 Workers Comp Insurance 25111 15241 2,1461 9261 926 Fringe Benefits TOTAL 1 99361 9567 9,265 8,2201 8,220 4220 Operating Supplies 1 125431 10179 12,250 13,450 13,450 1 1 1 1 1 Supplies TOTAL I 125431 101791 12,2501 13,4501 13,450 1 4310 Professional Services 1381 12851 1,7941 1,4941 1,494 4318 Casual Labor 1 222151 5781 9501 6001 600 1 1 1 1 Consulting TOTAL 1 223531 70671 2,7441 2,0941 2,094 4330 Transportation 1 18061 17821 1,7301 2,0501 2,050 1 4334 Use of Personal Auto 1 3581 7791 5001 9001 900 1 1 1 1 1 Communications TOTAL 1 21641 25611 2,2301 2,9501 2,950 4430 Recreation Contr Service 1 3486' 50291 01 01 0 i 239 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Other Contractual Sery TOTAL 34861 50291 01 01 0 4487 Solid Waste Disposal 01 701 01 01 0 1 1 1 1 Utilities TOTAL 01 701 01 01 0 YOUTH RECREATION TOTAL 1 1575281 1556151 109,6441 109,9421 109,942 1 240 Division: General Recreation Budget Code: 464 Program No: 5401, 5403, 5405, 5409, 5412, 5416, 5418, 5421, 5423 PROFILE This unit provides for recreational activities not otherwise classified. These programs are funded by a combination of general fund revenues and user fees. General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs associated with the use of elementary schools and Northview Jr. High School. These classes and activities are anticipated to attract more than 1,000 participants in 1997. In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately 26,000 people, while 10,000+ skaters enjoyed the skating rinks. DEPARTMENTAL GOALS Maintain 90% of prior year's registrations while increasing program revenues. Further identify the needs and interests of the community and develop programs accordingly. Provide a balance of activities for a variety of age groups, abilities, and interests. Investigate the potential of corporate sponsorship for Entertainment in the Parks activities. t SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Part -Time $21,005 Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for Entertainment in the Park. 4310 Professional Services $15,000 Primarily our portion of building supervision costs associated with the use of elementary schools and Northview Jr. High School to provide programming. 4406 Special Events $14,000 Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks. PERSONNEL LEVELS No full -time staff are currently allocated to this division. I I 241 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 464 GENERAL RECREATION 4100 Wages Regular Employees 44551 44601 01 01 0 4112 Overtime Regular Employee 01 1331 01 01 0 i 1 4130 Wages Part -time Employees 247681 212351 18,6421 21,0051 21,005 1 4131 Overtime of Part -time Emp 891 551 2001 2001 200 1 1 4194 Recr Admin Wages /Benefit 267691 249971 01 01 0 Salaries and Wages TOTAL 560811 508791 18,8421 21,2051 21,205 4142 PERA Coordinated Plan 2151 2011 01 01 0 1 4143 PERA Police Fire Plan 01 151 01 01 0 4146 FICA 1 22421 19701 1,9421 1,6231 1,623 4154 Workers Comp Insurance 9651 7081 6041 2661 266 Fringe Benefits TOTAL 34221 28951 2,5461 1,8891 1,889 4220 Operating Supplies 7221 961 1501 1501 150 Supplies TOTAL 7221 961 1501 1501 150 4310 Professional Services 328271 291071 32,2701 15,0001 15,000 4312 Legal Services 4761 01 01 01 0 1 4318 Casual Labor 55091 38111 801 801 80 Consulting TOTAL 388131 329181 32,3501 15,0801 15,080 4330 Transportation 6301 6301 8001 8001 800 4334 Use of Personal Auto 71 01 1001 01 0 242 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4340 Advertising 1 10051 2981 8001 8001 800 Communications TOTAL 1 1642' 9281 1,700 1,600 1,600 4406 Special Events 01 01 01 14,0001 14,000 4430 Recreation Contr Service 66031 35011 01 01 0 Other Contractual Sere TOTAL 66031 3501 OI 14,0001 14,000 4469 Liquor Liability Ins 1 9941 1210 1,225 01 0 1 1 1 1 1 Insurance TOTAL 1 9941 12101 1,2251 01 0 GENERAL RECREATION TOTAL 1 1082761 924271 56,8131 53,9241 53,924 1 i i i 243 Division: Community Center Budget Code: 465 Program No: 5718, 5728, 5729, 5734, 5756 PROFILE This unit rovides for all recreation activities at the Community Center, as well as some building maintenance. P ty g For 1998 some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating supplies and all utility charges have been transferred to the Government Buildings budget. The Community Center is used by people of all ages in many different ways. Some use the pool, exercise room and sauna, while others make use of the arts and crafts room including the pottery room. Others use Constitution Hall for various types of meetings and programs. Some people enjoy using the game room. Overall attendance at the Community Center for a year is around 250,000, including persons using the swimming pool and exercise facility, persons taking swimming lessons and other classes, and visitors to Constitution Hall. DEPARTMENTAL GOALS Continue in-depth review of Community Center operations and activities. P tY P Continue to refine schedule of operating hours. Enhance marketing efforts (including a customer service component) to attract additional participants. 1998 goal will be 5% increase. Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing. Assure that the facility is clean and well maintained so as to compliment marketing efforts. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Part -Time Employees $56 Includes five building supervisors to provide supervision nights and weekends, staffing the concession stand during the busiest hours of operation (at other times, clerical or building supervisor staff cover the concession stand), setup staff for Constitution Hall and other events. 4220 Operating Supplies $8,425 Operating supply allocations have been split between Recreation Administration and Community Center. The total operating supplies allocations for the Division have been reduced by over $3,500 for 1998. 4840 Merchandise for Resale $35,000 Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment. PERSONNEL LEVELS Number Position .50 Aquatics Coordinator 4 Custodian 244 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ _ACTUAL BUDGET RECOMMEND ADOPTED_ DIV 465 COMMUNITY CENTER 4100 Wages Regular Employees 1 649391 66524 83,677 89,398 89,398 1 1 1 1 1 4112 Overtime Regular Employee 1 114221 104301 01 9681 968 4114 Military Pay 01 7231 OI 01 0 1 1 1 4130 Wages Part -time Employees 1 897721 764691 54,6891 56,9791 56,979 1 1 1 1 4131 Overtime of Part -time Emp 6171 7631 01 01 0 4133 Vacation Pay 24611 6143 01 01 0 4134 Holiday Pay I 34961 73741 01 01 0 4135 Sick Leave Pay 561 50251 01 01 0 4194 Recr Admin Wages /Benefit 1 465981 450921 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 2193611 2185431 138,3661 147,3451 147,345 1 4141 PERA Basis Plan 51 01 01 01 0 1 1 1 4142 PERA Coordinated Plan 58211 53511 5,8611 5,0041 5,004 1 1 1 1 4146 FICA 1 130751 130191 11,938' 7,3951 7,395 4150 Employee Benefits OI 01 01 15,568 15,568 4151 Health Insurance 77911 170081 11,9401 01 0 j 4152 Life Insurance 601 1261 881 01 0 1 1 1 1 4153 Dental Insurance 8881 17021 9211 01 0 1 1 1 1 4154 Workers Comp Insurance 46851 39051 5,2341 3,9681 3,968 Fringe Benefits TOTAL 323251 41111 35,982 31,935 31,935 4210 Office Supplies 01 411 01 01 0 245 CITY OF BROOKLYN CENTER ADOPT WORKSHEET BY DIVISION ED BUDGET 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4212 Printed Forms 1 4421 01 01 01 0 1 1 1 1 1 4217 Paper Supplies 78311 77271 01 01 0 1 1 1 1 4220 Operating Supplies 1 298411 248061 20,0001 8,4251 8,425 1 4223 Cleaning Supplies 1 159521 14014 01 01 0 1 1 1 1 1 4226 Chemical Products 1 6321 15091 01 01 0 1 1 1 1 1 4227 Safety Supplies 1 01 1531 01 01 0 1 1 1 1 4230 Repair Maint Supplies 1 87881 84721 2,0001 01 0 1 1 1 1 1 4233 Building Repair Supplies 1 73911 86431 01 01 0 1 4235 Landscaping Materials 1 401 1771 01 01 0 1 1 1 1 1 Supplies TOTAL 1 709161 655421 22,0001 8,4251 8,425 i 4310 Professional Services 1 42391 43211 1,0001 1,4501 1,450 1 4318 Casual Labor 13241 1751 1,0001 6001 600 1 1 1 1 Consulting TOTAL 1 55641 44961 2,0001 2,0501 2,050 1 1 1 1 i 4330 Transportation 1 6201 01 01 01 0 4340 Advertising 1 110611 110521 5,0001 8251 825 1 1 1 1 1 4341 Employment Advertising 1 3471 01 01 01 0 1 1 1 Communications TOTAL 1 120271 110521 5,0001 8251 825 4380 Repair Maint Contract 1 01 4141 01 01 0 1 1 1 1 1 4382 Equipment Repair Maint 1 97481 196591 4,0001 01 0 1 1 1 1 1 4388 Electrical Repairs 1 1701 01 01 01 0 1 4390 Rentals 1 1971 01 01 01 0 246 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED Repair Rental Maint TOTAL 1 101141 200741 4,0001 01 0 4400 Other Contractual Service I 3551 12841 01 01 0 1 1 1 1 1 4414 Licenses, Taxes, Fees 1 01 10281 01 01 0 1 1 1 1 1 4421 Janitorial Service 1 106501 1871 01 01 0 4430 Recreation Contr Service I 78391 63201 01 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 188441 88191 01 01 0 4443 Multi -use Hourly Charges 1 5991 4821 6231 01 0 i i Central Garage Rentals TOTAL 1 5991 4821 6231 01 0 4484 Water Service I 01 2731 OI 01 0 1 1 1 1 1 4485 Sanitary Sewer Service 1 01 4081 01 01 0 1 1 1 1 1 4488 Storm Water Drainage 1 01 43731 01 01 0 I I I I I Utilities TOTAL 1 01 50541 01 01 0 i I 4551 Office Furniture Equip 1 18731 01 01 01 0 1 1 1 1 1 4552 Other Equipment 1 36211 39131 5,0001 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 54941 39131 5,0001 01 0 4840 Merchandise for Resale 1 513261 452721 55,8801 35,0001 35,000 1 1 1 1 1 Cost of Sales TOTAL 1 513261 452721 55,8801 35,0001 35,000 COMMUNITY CENTER TOTAL 1 4265701 4243581 268,8511 225,5801 225,580 247 Division: Pool Budget Code: 466 Program No: 570%5721 PROFILE This unit accounts for swimming lessons and open swim activities. The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool for swim lessons, lap swim, use of water slide, recreational swim and aqua exercise. A full range of swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and competitive swimming. Thirty to forty classes are offered each quarter. For the 1998 budget, the budget allocations for a number of specific line items was moved from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc., will continue to be charged to Divisions 465 and 466. DEPARTMENTAL GOALS Continue to offer high quality swimming lessons for all ability levels. Maintain 95% of prior year's registrations while increasing revenues. To continue marketing fforts that increase attendance in the pool, exercise room and sauna b 5 g p Y Investigate new and/or expanded special events to attract new customers. i SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4130 Part -Time $125,628 The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim instructors. 4382 Equipment Repair $4,000 Maintenance and service agreements for pool equipment, exercise equipment and recreational equipment. The total equipment repair allocations for the Division have been reduced by over $1,000 for 1998. 4481 Electric Service $22,000 Increasing electric rates require an increase of 3% for electric service to City buildings. Twenty percent of the estimated expenditures for electricity have been charged to Division 466, to cover direct operation costs of the Community Center swimming pool. 4482 Gas Service $16,000 Natural gas rates have increased substantially. The Civic Center is on interruptible service, which provides a lower gas rate. Additional efficiencies are being explored. 248 With the assistance of our utility vendors, we have determined that twenty percent of the estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. As a result, 20% of the estimated expenditures will be charged to Division 466. PERSONNEL LEVELS Number Position .50 Aquatics Coordinator 249 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 466 POOL I 4100 Wages Regular Employees 1 306011 230471 31,876 32,036 32,036 1 1 1 4112 Overtime Regular Employee 99161 31461 01 01 0 1 1 4130 Wages Part-time Employees 1387021 1547441 121,9681 125,6281 125,628 4131 Overtime of Part -time Emp 1 18201 7821 8001 01 0 1 1 4133 Vacation Pay 7891 13411 01 01 0 4134 Holiday Pay 1 7331 8611 01 01 0 1 1 4135 Sick Leave Pay 1 5641 12081 01 01 0 4194 Recr Admin Wages /Benefit 42384 51018 01 01 0 1 1 1 Salaries and Wages TOTAL 1 2255091 2361471 154,6441 157,6641 157,664 4142 PERA Coordinated Plan 35991 27351 7,2071 8,1671 8,167 1 4146 FICA 1 139621 14145 12,307 12,061 12,061 4150 Employee Benefits 01 01 01 3,7421 3,742 4151 Health Insurance 1 01 01 2,6001 01 0 1 1 4152 Life Insurance 1 01 01 221 01 0 1 1 1 4153 Dental Insurance 1 01 01 1871 01 0 1 1 4154 Workers Comp Insurance 1 36191 2400 1,689 1,4191 1,419 Fringe Benefits TOTAL 1 211801 192791 24,0121 25,3891 25,389 4217 Paper Supplies 01 01 4,9801 01 0 4220 Operating Supplies 25261 11921 2,5001 1,5001 1,500 4222 Lubricants Additives 1 51 01 01 o{ 0 j 250 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4223 Cleaning Supplies 2031 17951 8,0001 01 0 4226 Chemical Products 82651 7796 9,167 7,000 7,000 1 1 1 1 4230 Repair Maint Supplies 1 23591 46221 6,8861 01 0 4233 Building Repair Supplies 1 32861 6610 11,8001 2,000 2,000 1 1 1 1 1 Supplies TOTAL 1 166451 220161 43,3331 10,5001 10,500 4310 Professional Services 18311 21051 2,5001 1,3001 1,300 4318 Casual Labor 1 01 1871 01 01 0 I Consulting TOTAL 1 18311 22921 2,5001 1,3001 1,300 I 4322 Telephone Services 1 01 01 1,0001 01 0 I 1 1 1 1 Communications TOTAL 1 01 01 1,0001 01 0 4382 Equipment Repair Maint 1 109411 72151 4,1001 4,0001 4,000 1 1 1 1 1 4390 Rentals 1 221 18321 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 109631 90461 4,1001 4,0001 4,000 4417 Books /Reference Materials 1 01 151 01 01 0 1 1 1 1 4430 Recreation Contr Service 1 67791 71771 01 01 0 I Other Contractual Sery TOTAL 1 67791 71921 01 01 0 4481 Electric Service 1 480481 528681 47,3801 22,0001 22,000 1 1 1 1 1 4482 Gas Service 1 328121 385411 31,9301 16,0001 16,000 4483 Heating Oil 1 01 01 2,0001 6001 600 4484 Water Service 1 25831 24561 3,0001 8201 820 I 251 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4485 Sanitary Sewer Service 37841 36721 4,1201 1,4001 1,400 1 4487 Solid Waste Disposal 1 32231 30281 3,1001 01 0 1 1 1 1 1 4488 Storm Water Drainage 1 41001 01 4,1001 01 0 1 Utilities TOTAL 1 945491 100565 95,6301 40,8201 40,820 1 4560 Construction Contracts 60001 01 01 01 0 1 1 1 1 Capital Outlays TOTAL 1 60001 01 01 01 0 POOL TOTAL 1 3834551 3965381 325,2191 239,6731 239,673 252 1 I Division: Risk Management Budget Code: 470 Program No: 1897 PROFILE The purpose of risk management is to reduce the City's exposure to risk by either identifying the risk and avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an employee safety committee and periodic inspections by representatives of our insurance company. Transfer to outside contractors is accomplished by requirements in contract specifications that the contractor carry insurance that names the City as an additional insured. The largest part of the risk transfer is through the purchase of insurance policies by the City. Such policies require the City to share the risk by means of a deductible which has the City pay the first dollars of any claim. Brooklyn Center participates with the League of Minnesota Cities Insurance Trust for the purchase of most of its policies. Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise be maintained on staff. Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability for all claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 1999. The limit will further increase to $1,000,000 in 2000. This can be expected to cause a slight increase in liability insurance premiums. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $16,000 Fees aid to insurance agent ent and risk management consultant. P 4415 Claims Payment $15,000 The City has a standard deductible of $1,000 on all of its insurance coverages. The amount shown here is to pay that deductible on claims made by other parties against liability insurance. Deductibles for City losses of property or equipment are paid by the department responsible for the property or equipment. 4461 -4467 Insurance $126,000 These are the premiums paid for liability, property, employee bonds, and money insurance policies. 253 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 470 RISK MANAGEMENT 1 4310 Professional Services 1 83981 151011 15,0001 16,0001 16,000 I I Consulting TOTAL 1 83981 151011 15,0001 16,0001 16,000 4415 Claims Payment 1 30891 135281 15,0001 15,0001 15,000 I I I 1 Other Contractual Sery TOTAL 1 30891 135281 15,0001 15,0001 15,000 4461 Gen Liability Insurance 1 916551 855051 110,0001 100,0001 100,000 I I 4462 Property Insurance 1 148091 115441 17,0001 17,0001 17,000 1 4463 Boiler Machinery Ins 1 35891 19001 3,0001 3,0001 3,000 1 1 1 1 1 4464 Equipment Floater Ins 1 48621 6801 2,0001 1,0001 1,000 I I I I 1 1 4466 Bonds Insurance 1 33131 26041 3,0001 3,0001 3,000 1 1 1 1 4467 Money Credit Insurance 1 9461 15461 2,0001 2,0001 2,000 1 1 1 1 Insurance TOTAL 1 1191741 1037791 137,0001 126,0001 126,000 I i RISK MANAGEMENT TOTAL 1 1306611 1324091 167,0001 157,0001 157,000 254 Division: Central Supplies and Support Budget Code: 471 Program No: 1890 PROFILE The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included in this division. The tuition reimbursement program, along with general training account for use by the City Manager for general staff development, is included in this fund. The majority of the budget is monitored through purchasing. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4100 Wages Regular Employees $62,000 Provides for one additional full -time position if authorized by City Council. 4210 Office Supplies $24,000 Provides for the purchase of central office supplies for City departments. 4310 Professional Services $15,000 Studies and planning services for building, radio, telephone, and other needs evaluation and planning. 4382 Equipment Repair and Maintenance $27,000 Provides for repair services and maintenance on office equipment. 4411 Conferences and Schools $15,000 For general training and tuition reimbursement. PERSONNEL LEVELS Staff costs for purchasing are reflected in the Human Resources and Purchasing Division (402). CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date none I 255 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 j Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET_ RECOMMEND_ ADOPTED DIV 471 CENTRAL SUPPLIES 1 1 1 1 1 1 4100 Wages Regular Employees 1 01 01 01 62,0001 62,000 Salaries and Wages TOTAL 1 01 01 01 62,0001 62,000 4142 PERA Coordinated Plan 1 01 01 01 3,2121 3,212 I I I 1 1 4146 FICA 1 01 01 01 4,7431 4,743 4150 Employee Benefits 1 01 01 01 4,5221 4,522 I 1 1 1 1 4154 Workers Comp Insurance 1 01 01 01 5521 552 1 1 1 1 4158 Disability Insurance 1 01 01 01 3101 310 l Fringe Benefits TOTAL 1 01 01 01 13,3391 13,339 l I l 4210 Office Supplies 1 268301 274821 24,0001 24,0001 24,000 1 1 1 1 1 4212 Printed Forms 1 8261 01 01 01 0 4220 Operating Supplies 1 16161 32921 3,0001 3,0001 3,000 1 1 4227 Safety Supplies 1 01 8401 01 01 0 1 1 1 1 4234 Street Maint Materials 1 871 01 01 01 0 1 1 1 1 Supplies TOTAL 1 293591 316141 27,0001 27,0001 27,000 i I I I 1 4310 Professional Services 1 01 54501 01 15,0001 15,000 4311 Benefits Administration 1 6271 19571 01 01 0 1 1 1 1 Consulting TOTAL 6271 74071 01 15,0001 15,000 l I I I 1 4321 Postage 1 266961 334691 30,0001 36,0001 36,000 1 1 1 1 1 4322 Telephone Services 1 308921 309691 33,5001 33,5001 33,500 256 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND_ ADOPTED 4324 Delivery Service 1 801 921 01 1001 100 i I I 1 4334 Use of Personal Auto 1 01 381 01 01 0 1 1 1 1 4350 Printing 1 18881 13221 5,0001 5,0001 5,000 I I I 1 Communications TOTAL 1 595561 658891 68,5001 74,6001 74,600 1 I 4380 Repair Mai.nt Contract 1 01 2971 01 01 0 1 1 1 1 1 4382 Equipment Repair Maint 1 256181 243721 27,0001 27,0001 27,000 1 1 1 1 1 4392 Building Rentals 1 01 23931 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 256181 270621 27,0001 27,0001 27,000 I I I I 4400 Other Contractual Service 1 1251 01 01 5,0001 5,000 1 1 1 1 1 4411 Conferences and Schools 1 354501 417411 25,0001 15,0001 15,000 1 i I I I 4413 Dues Subscriptions 1 01 20031 01 3001 300 1 1 1 1 4414 Licenses, Taxes, Fees 1 111 01 01 01 0 Other Contractual Sery TOTAL 1 355861 437441 25,0001 20,3001 20,300 4551 Office Furniture Equip 1 01 13871 3,7001 01 0 I 1 1 1 1 r Capital Outlays TOTAL 1 01 13871 3,7001 01 0 I I I I 4995 Contingency Account 1 01 01 50,0001 136,1301 136,130 1 Contingency TOTAL 1 01 01 50,0001 136,1301 136,130 I CENTRAL SUPPLIES TOTAL 1 1507481 1771041 201,2001 375,3691 375.,369 257 Division: Civic Events and Communications Budget Code: 472 Program No: 1895 PROFILE New name of Civic Events and Communications has been given this division for 1998. DEPARTMENTAL GOALS This division allows for City financial participation in civic events. SPECIFIC EXPENDITURE CODE DETAIL Object Number Explanation Amount 4112 Police Department Overtime $3,000 For Earle Brown Days event 4406 Special Events $3,000 Provides for events such as Earle Brown Heritage Center open house and similar civic events. PERSONNEL LEVELS None. 1 258 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED_ DIV 472 CIVIC EVENTS 4100 Wages Regular Employees 52281 6568 Oi 01 0 1 1 1 1 4112 Overtime Regular Employee 1 34701 41801 01 3,0001 3,000 4130 Wages Part -time Employees 2301 4851 01 01 0 1 1 1 1 4194 Recr Admin Wages /Benefit 9911 13021 01 01 0 1 1 1 1 Salaries and Wages TOTAL 99201 125361 01 3,0001 3,000 4141 PERA Basic Plan 141 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 2631 3581 01 1351 135 4143 PERA Police Fire Plan 1 3081 3151 01 01 0 4146 FICA 1 4781 6511 01 2301 230 1 1 1 1 1 4154 Workers Comp Insurance 1 2791 2391 01 601 60 Fringe Benefits TOTAL 1 13411 1563 01 4251 425 4310 Professional Services 01 10001 01 01 0 1 1 1 1 Consulting TOTAL 1 01 10001 01 01 0 4321 Postage 1 -5851 -3671 01 01 0 i Communications TOTAL 1 -5851 -3671 01 01 0 1 4400 Other Contractual Service 1 01 6001 01 01 0 1 1 1 1 4406 Special Events 1 7001 01 1,5001 3,0001 3,000 4430 Recreation Contr Service 1 1671 1831 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 1 8671 7831 1,5001 3,0001 3,000 259 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4443 Multi -use Hourly Charges 2301 1991 01 01 0 1 Central Garage Rentals TOTAL 2301 1991 OI -01 0 CIVIC EVENTS TOTAL 117741 157141 1,5001 6,4251 6,425 1 260 Division: Reimbursement From Other Funds Budget Code: 474 PROFILE Many employees who are listed as General Fund employees actually spend some part of their time performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these reimbursements were shown in the departments where the employees spend most of their time. For 1998, the reimbursements are consolidated in this division in order to show the full cost of the other General Fund divisions. Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part of their time charged out under the Administrative Service Transfer. Funds receiving charges include the EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately $315,538 for 1998. The Engineering Department staff serve as project engineers on some construction projects and oversee consulting engineers on other projects. The value of their time and some administrative overhead is charged directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of this transfer fluctuates widely from year to year and is dependant on the amount and type of construction done in a given year. For 1998, we estimate this transfer will total $300,000. The Streets Department's personnel perform maintenance and inspection services for the City's storm sewer system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund by means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years and will remain there for 1998. I 261 CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET PUBLIC UTILITIES DETAIL OF ADMINISTRATIVE SERVICES 1998 1998 ESTIMATED ESTIMATED 1998 REIMS. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP. City Manager 8% 85,000.00 16,184.00 8,094.72 Personnel Coordinator 5% 59,948.00 11,857.00 3,590.25 Dep City Clerk/Purchasing 5% 41,002.00 10,115.00 2,555.85 Clerk II Receptionist 25% 25 599.00 7,706.00 8,326.25 Director of Public Works 20% 73,976.00 15,041.00 17,803.40 City Engineer 20% 71,518.00 14,333.00 17,170.20 Public Works Coordinator 10% 50,613.00 11,466.00 6,207.90 Engineering Technician 4 5% 52,383.00 11,529.00 3,195.60 Engineering Technician 3 5%. 40,922.00 8,497.00 2,470.95 Engineering Technician 3 5% 40,922.00 9,957.00 2,543.95 Engineering Technician 3 5% 39,924.00 9,820.00 2,487.20 Eng Admin Aide 10% 35,288.00 8,979.00 4,426.70 P. W. Superindendent 10% 62,770.00 12,139.00 7,490.90 Director of Finance 10% 73,343.00 14,526.00 8,786.90 Assistant Finance Director 10% 62,504.00 13,048.00 7,555.20 M.I.S. Coordinator 7% 55,147.00 11,308.00 4,651.85 Utilities Technician II 100% 31,969.00 7,943.00 39,912.00 Utilities Technician 1 100% 29,685.00 8,243.00 37,928.00 Payroll /Personnel Technician 5% 36,169.00 9,095.00 2,263.20 Accounting Technician II 10% 31,969.00 7,943.00 3,991.20 Total Personnel Costs 375% 1,000,651.00 219,729.00 191,452.22 p Office equipment ui ment space rental 375% 4 15 000.00 15,000.00 TOTAL ADMINISTRATIVE SERVICES 1,224,380.00 206,452.22 Admin Services Distribution Water Operations Program 7130 0.6 123,871.33 Sewer Operations Program 7320 0.4 82,580.89 262 CITY OF BROOKLYN CENTER ANNUAL OPERATING BUDGET CENTRAL GARAGE FUND DETAIL OF ADMINISTRATIVE SERVICES 1998 1998 ESTIMATED ESTIMATED 1998 REIMB. SALARY FRINGE REIMBUSED POSITION PERCENT OR WAGE BENEFITS COMP Assistant Finance Director 10.00% 62,504.00 13,048.00 7,555.20 Payroll /Personnel Technician 2.00% 36,169.00 9,095.00 905.28 Accounting Technician If 8.00% 31,969.00 7,943.00 3,192.96 Total Personnel Costs 20.00% 130,642.00 30,086.00 11,653.44 Office equipment space rental 20.00% 4,000.00 800.00 TOTAL ADMINISTRATIVE SERVICES 164,728.00 12,453.44 263 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED__ DIV 474 REIMB FROM OTHER FUNDS 1 4702 Administrative Sery Trans 01 01 299,1411 315,538 315,538 Administrative Service TOTAL 01 01 299,1411 315,5381 315,538 4703 Engineer Reimb Transfer 1 01 01 300,0001 300,0001 300,000 i 1 4704 Storm Sewer Wage Reimb 01 01 100,0001 100,0001 100,000 Reimb from other Funds TOTAL 1 01 01 400,0001 400,0001 400,000 I REIMB FROM OTHER FUNDS TOTAL 1 01 01 699,1411 715,5381 715,538 264 Division: Transfers Budget Code: 475 PROFILE Debt Service Fund Transfers Street Improvement Bonds These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which must come from the property tax. The tax is now being shown as all being collected by the General Fund, and the portion needed transferred to the bond funds. The amount to be levied is determined by a formula set in State law. It begins with the principal and interest to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment payments, and the remainder is the property tax levy. Consequently, the property taxes bear an overlevy not only for uncollected property taxes, but also uncollected special assessments. Since the General Fund is now collecting the property taxes, it takes the risk of uncollectibles exceeding 5 or the benefit if uncollectibles are less than 5 The amounts to be transferred for 1998 are as follows: Net Gross Transfer Tax Improvement Bonds of 1994 60,880 66,457 Improvement Bonds of 1995 67,260 72,482 Improvement Bonds of 1996 $110.235 $120.145 Total Transfer $238,375 $259,084 Police Fire Building Bonds These bonds were sold on December 1, 1997 to finance the construction of a police station, reconstruction of a fire station, and remodeling of another fire station. Maturities on these bonds continue for fifteen years, through 2013. The amount to be levied is determined by a formula set in State law. It begins with the principal and interest to be paid the following year and adds a 5% overlevy to determine the property tax levy. Since the General Fund is now collecting the property taxes, it takes the risk of uncollectibles exceeding 5 or the benefit if uncollectibles are less than 5 The amounts to be transferred for 1998 are as follows: Net Gross Transfer Tax Police Fire Building Bonds of 1997 745,853 783,146 Special Assessment Construction Fund Transfer Beginning with the 1997 budget, a transfer from the General Fund is being made to take the place of property tax support bond sales to fund the portion of street construction not paid by special assessments. This transfer was $394,197 in 1997 and is expected to be $394,197 in 1998. Bonds are continuing to be sold to cover the special assessment portion of the project. 265 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 475 TRANSFERS 4727 Special Ass Const Trans 01 01 394,1971 394,1971 394,197 4730 Debt Sery Fund Transfer 01 01 230,4401 238,3751 238,375 1 4731 Bldg Debt Sery Transfer 1 01 01 01 745,853 745,853 1 1 1 1 1 Transfer to other Fund TOTAL 1 01 01 624,6371 1,378,4251 1,378,425 TRANSFERS TOTAL 1 01 01 624,6371 1,378,4251 1,378,425 1 GENERAL TOTAL 110559497110908340112 ,125,987113,187,566113,187,566 266 Division: City Initiatives Grant Fund j Budget Code: 619 Program No: 7900 -7999 PROFILE This fund exists to properly segregate the accounting for grants received from the federal and state governments. The division establishes separate budgets for each program and provides better accountability to the oversight agency assigned to the grants. Separation between the operating expenditures of general fund divisions and the expenditures funded by one -time grants is also achieved. In addition, the appropriations created in this fund are treated as project length budgets and carry forward to multiple budget years until the grant appropriation is exhausted. PERSONNEL LEVELS Not Staffed. I i I 267 Division: HRA Fund Budget Code: 620 Program No: 9011 PROFILE All activities of the HRA are currently undertaken by the Economic Development Authority (EDA). Funds levied by the HRA are transferred to the EDA for redevelopment activities. Staffing for HRA- related projects is also provided by the EDA, which consists of the Community Development Director and the Community Development Specialist. DEPARTMENTAL GOALS See EDA. PERSONNEL LEVELS Overseen by the Community Development Director. Not staffed. 268 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND HOUSING AND REDEVELOPMENT 011 3009 Gross Property Tax Levy 0 0 0 129,467 3010 Est Uncollectible Tax Levy 0 0 0 3,884 1 3011 Net Current Ad Valorem Taxes 119,830 120,895 121,179 0 3012 Delinquent Ad Valorem Taxes -1,395 0 0 0 3013 Penalties Interest on Taxes 0 -415 0 0 3017 Rents -Tax Revenue 0 2 0 0 Property Taxes TOTAL 118,434 120,481 121,179 125,583 3255 Homestead Credit Aid 18,304 17,345 18,304 18,304 Intergovernmental Revenue TOTAL 18,304 17,345 18,304 18,304 HOUSING AND REDEVELOPMENT TOTAL 136,738 137,826 139,483 143,887 i 269 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 620 H.R.A. FUND 1 4712 E.D.A. Fund Transfer 1 1367381 137826 139,483 143,887 143,887 1 1 1 1 1 Transfer to other Fund TOTAL 1 1367381 1378261 139,4831 143,8871 143,887 H.R.A. FUND TOTAL 1 1367381 1378261 139,4831 143,8871 143,887 1 HOUSING AND REDEVELOPMENT TOTAL 1 136738 137826 139,483 143,887 143,887 I 270 Division: EDA Redevelopment p t Prog rams Budget Code: 621 Program No: 8800 PROFILE The purpose of the Economic Development Authority is to preserve and improve the city's neighborhoods so there continues to be a high level of resident satisfaction with city neighborhoods and housing. Additionally, the EDA works to undertake such programs and policies that assist in the development of the city's industrial, commercial and retail businesses to maintain the city's regional position with regard to these businesses. DEPARTMENTAL GOALS This activity is principally staffed by the Community Development Director and the Community Development Specialist. In 1998, the principal activities to be addressed under this program will be the redevelopment of Brookdale and the northeast corner of 69th and Brooklyn Boulevard, and the completion of the 53rd Avenue Development and Linkage Project. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4310 Professional Services $10,000 These funds are used for services not directly charged to a specific project. It is used for special projects such as drafting special legislation for the City, or contractual research as needed or requested by the commission. 4400 Other Contractual $8,000 These funds are used for the maintenance of EDA -owned properties, for boarding up hazardous buildings, etc. 4413 Dues and Subscriptions $18,200 North Metro Mayors Association and North Metro Business Retention and Development ($17,500); National Association of Housing and Redevelopment Officials ($150); Economic Development Association of Minnesota ($150); Metropolitan Association of Local Housing and Finance Agencies ($200); miscellaneous ($200). PERSONNEL LEVELS Activities performed by two full -time persons and one shared full -time clerical position. Number Position 1 Community Development Director 1 Community Development Specialist 271 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date PC 1998 1 I $2,000 I Replace existing e 272 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED 1 OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND ECONOMIC DEVELOPMENT AUTH 012 3009 Gross Property Tax Levy 0 0 0 183,113 3010 Est Uncollectible Tax Levy 0 0 0 -5,493 3011 Net Current Ad Valorem Taxes 173,631 173,527 173,750 0 3012 Delinquent Ad Valorem Taxes -1,914 -1,176 0 0 3013 Penalties Interest on Taxes 0 -17 0 0 Property Taxes TOTAL 171,717 172,334 173,750 177,620 3328 IDR Bond Administration Fee 0 15,688 17,000 15,000 Charges for Services TOTAL 0 15,688 17,000 15,000 3463 Rent 12,845 300 0 0 j 3467 Sale of Property 0 14,693 0 0 Miscellaneous Revenues TOTAL 12,845 14,993 0 0 3800 Interest Earnings 142,218 339,104 105,000 150,000 Investment Earnings TOTAL 142,218 339,104 105,000 150,000 3812 Bond Sales 4,045,280 0 0 0 Bond Sales TOTAL 4,045,280 0 0 0 3911 Transfers from HRA Fund 136,738 137,826 139,483 143,887 3919 Transfers from C.D.B.G. Fund 264,641 55,698 258,971 247,856 Transfers from other Funds TOTAL 401,380 193,524 398,454 391,743 1 273 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES_ REVENUES BUDGET BUDGET ECONOMIC DEVELOPMENT AUTH TOTAL 4,773,439 735,643 694,204 734,363 274 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET_ RECOMMEND_ ADOPTED DIV 621 EDA REDEVELOP PROGRAMS 4100 Wages Regular Employees 1 1010991 102342 135,313 144,835 144,835 4112 Overtime Regular Employee 1 171 431 01 01 0 4130 Wages Part -time Employees 4771 01 01 01 0 1 1 1 1 4131 Overtime of Part -time Emp 61 01 01 01 0 1 1 1 1 4133 Vacation Pay 91291 95541 01 01 0 4134 Holiday Pay 58921 6452 01 01 0 4135 Sick Leave Pay 57641 47431 01 01 0 Salaries and Wages TOTAL 1 1223841 123134 135,313 144,835 144,835 4142 PERA Coordinated Plan 53311 55411 6,062 7,502 7,502 1 1 1 1 4146 FICA 86451 91341 10,3511 11,0801 11,080 4150 Employee Benefits 1 01 01 01 10,5091 10,509 4151 Health Insurance 1 85201 72841 8,6601 01 0 1 1 1 1 1 4152 Life Insurance 1 511 501 571 01 0 1 1 1 1 1 4153 Dental Insurance 1 5441 5411 5761 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 13921 11401 1,2321 1,1721 1,172 1 1 1 1 1 4158 Disability Insurance 1 01 3201 3351 3541 354 1 1 1 1 1 1 Fringe Benefits TOTAL 1 244821 240111 27,2731 30,6171 30,617 4210 Office Supplies 1 01 01 1501 1,0001 1,000 4220 Operating Supplies 1 6381 361 1501 1,5001 1,500 4233 Building Repair Supplies 1 51 01 01 01 0 275 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Supplies TOTAL 6431 361 3001 2,5001 2,500 4310 Professional Services 1 308941 471371 76,1001 10,0001 10,000 I I I 1 1 4312 Legal Services 1 150611 141831 35,0001 15,0001 15,000 I I I I I Consulting TOTAL 1 459541 613201 111,1001 25,0001 25,000 4321 Postage 1 8351 01 1,0001 1,0001 1,000 4322 Telephone Services 1 6601 6901 7201 7801 780 1 1 1 1 1 4324 Delivery Service 1 271 1571 1001 1001 100 4334 Use of Personal Auto 1 681 751 1001 1001 100 4350 Printing 01 01 2501 2501 250 1 1 1 1 4351 Legal Notice Publication 481 01 1,2001 1,0001 1,000 Communications TOTAL 1 16381 9221 3,3701 3,2301 3,230 4382 Equipment Repair Maint 1 1051 01 01 01 0 1 1 1 1 1 4383 Buildings Repairs 1 21441 01 1,0001 01 0 1 1 1 1 1 4397 Logis Charges 1 2791 3341 5061 5901 590 1 1 1 1 1 Repair Rental Maint TOTAL 1 25281 3341 1,5061 5901 590 4400 Other Contractual Service 1 308551 89041 371,0001 8,0001 8,000 1 1 1 1 1 4411 Conferences and Schools 1 12241 5661 1,8001 2,0001 2,000 1 1 1 1 1 4412 Meeting Expenses 2231 5201 1,2001 5001 Soo 4413 Dues Subscriptions 1 146801 123281 16,8001 18,2001 18,200 1 1 1 1 1 4414 Licenses, Taxes, Fees 1 188001 20011 29,0001 01 0 276 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED 4417 Books Reference Materials 01 2191 4501 2501 250 4418 Relocation Benefits 01 146021 630,0001 01 0 Other Contractual Sery TOTAL 657821 391411 1,050,2501 28,9501 28,950 4440 Fuel Charges 2031 831 1551 1231 123 4441 Fixed Charges 24861 13061 7201 8661 866 4442 Repair Maint Charges 821 28461 4431 1,4021 1,402 Central Garage Rentals TOTAL 27711 42351 1,3181 2,3911 2,391 4461 Gen Liability Insurance 53551 45451 6,2001 6,4001 6,400 1 1 Insurance TOTAL 53551 45451 6,2001 6,4001 6,400 4481 Electric Service 35811 12811 01 01 0 4482 Gas Service 13551 17891 01 01 0 1 4484 Water Service 1431 2281 01 01 0 1 4485 Sanitary Sewer Service 5001 1671 01 01 0 4487 Solid Waste Disposal 18091 1171 01 01 0 1 1 0► 0 4488 Storm Water Drainage 559► 267► 0 j Utilities TOTAL 79471 38501 01 01 0 4510 Capital Outlay Land 01 1963751 1,726,0001 01 0 1 4520 Buildings 01 5001 01 01 0 4552 Other Equipment 5091 01 01 01 0 1 Capital Outlays TOTAL 5091 1968751 1,726,0001 01 0 277 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4611 Interest 771 01 01 01 0 1 1 1 1 Debt Service TOTAL 771 01 01 01 0 4199 Salaries Reimbursed 1 57691 53011 01 01 11 4702 Administrative Sery Trans 01 01 3,3881 3,3031 3,303 1 1 1 1 Administrative Service TOTAL 57691 53011 3,3881 3,3031 3,303 4995 Contingency Account 01 01 01 38,6911 38,691 Contingency TOTAL 01 01 01 38,6911 38,691 EDA REDEVELOP PROGRAMS TOTAL 1 2858401 4637051 3,066,0181 286,5071 286,507 278 Division: EDA Bond Proceeds Budget Code: 622 PROFILE In 1995, the City of Brooklyn Center issued $5,000,000 in tax increment bonds under Tax Increment District No. 3. The monies are for future redevelopment projects to be approved by the City Council/EDA. DEPARTMENTAL GOALS In 1998, approximately $500,000 of the bond proceeds available to the EDA is proposed for the storm water retention pond to facilitate the expansion of Brookdale and the redevelopment of surrounding properties. Another $250,000 may be requested for other redevelopment bond needs. j PERSONNEL LEVELS Overseen by the Community Development Director. 279 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 622 EDA BOND PROCEEDS 1 4100 Wages Regular Employees 42901 72261 01 01 0 1 1 1 1 4130 Wages Part -time Employees 1 01 221 01 01 0 1 Salaries and Wages TOTAL 1 42901 72481 01 01 0 1 1 4142 PERA Coordinated Plan 1 1921 3241 01 01 0 1 1 1 1 1 4146 FICA 1 2961 5281 01 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 631 781 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 5511 9291 01 01 0 4220 Operating Supplies 1 01 151 01 01 0 1 1 1 1 1 4227 Safety Supplies 1 01 511 01 01 0 1 1 1 1 1 Supplies TOTAL 1 01 661 01 01 0 4310 Professional Services 1 478931 387861 01 01 0 1 1 1 1 1 4312 Legal Services 1 122841 168561 01 01 0 1 Consulting TOTAL 1 601771 556411 01 01 0 4324 Delivery Service 1 601 211 01 01 0 1 1 1 1 1 4334 Use of Personal Auto 1 301 01 01 01 0 1 1 1 1 1 Communications TOTAL 901 211 01 01 0 r 4400 Other Contractual Service 1 7001 646441 01 01 0 1 1 1 1 1 4411 Conferences and Schools 1 451 01 01 01 0 1 I 1 4412 Meeting Expenses 1 01 301 01 01 0 280 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND_ ADOPTED 4414 Licenses, Taxes, Fees 1 122611 125271 01 01 0 1 4418 Relocation Benefits 1 200001 40850 OI 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 330061 1180521 01 01 0 4443 Multi -use Hourly Charges 1 01 1961 01 01 0 Central Garage Rentals TOTAL 01 1961 01 OI 0 4481 Electric Service 01 3221 01 01 0 1 1 4482 Gas Service 1 01 801 0l 01 0 1 4484 Water Service 1 01 11 01 01 0 1 1 1 1 1 4485 Sanitary Sewer Service 01 21 01 01 0 4487 Solid Waste Disposal 2651 01 01 01 0 1 1 1 1 4488 Storm Water Drainage 1 01 1431 01 01 0 1 1 1 1 1 Utilities TOTAL 1 2651 5471 01 01 0 4510 Capital Outlay Land 1 4996771 4120001 01 01 0 1 1 1 1 Capital Outlays TOTAL 1 4996771 4120001 01 01 0 4758 Storm Drainage Trans 01 01 01 750,0001 750,000 1 1 1 Transfer to other Fund TOTAL 01 01 01 750,000.1 750,000 EDA BOND PROCEEDS TOTAL 1 5980571 5947011 01 750,0001 750,000 281 Division: EDA CDBG Programs Budget Code: 623 Program No: 8000 PROFILE As a participant in the Urban Hennepin County Community Development Block Grant Program, Brooklyn Center receives an annual appropriation of federal CDBG funds. The monies assist in developing and maintaining a viable urban community by providing a suitable living environment and expanded economic base. The funds are also used to eliminate slum and blight and to meet other community development needs having a particular urgency. DEPARTMENTAL GOALS There are three principal activities to be undertaken with CDBG funds in 1998. This activity is staffed primarily by the Community Development Specialist. H.O.M.E. will be u i d maintenance on homes of individuals 60 ears funds used to provide minor repair an y of age or older. Brooklyn Center has been in the program for four years and has appropriated $7,000 for the activity. It is estimated that between 15 -20 homes will receive help with painting, trim repair, door repair, minor carpentry, etc. Home owners participate financially based upon a sliding fee scale. This activity is programmed under Building Repairs (4383). Rehabilitation Grants/Loans. This program provides funds for rehabilitating single family and duplex homes for income eligible homeowners. The funding level has been set at $60,000 for the 1998 p ro sh ome rehabilitation p ti n r ogram will b e revised in 1998 and CDBG funds will be used gr am. The ED A in conjunction with the Minnesota Housing Finance Agency's (MHFA's) Fix -Up Fund program to write down the interest rate on Fix -Up Fund loans to eligible households. The actual CDBG budget and program use may be changed as the City Council continues its policy review of CDBG fund usage. 53rd Avenue Development and Linkage Project. $180,856 is programmed to help finance this project. These funds will be used to reimburse the EDA for expenditures associated with relocation expenses. r 282 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 623 EDA CDBG PROGRAMS 4100 Wages Regular Employees 30601 2071 01 OI 0 1 1 1 1 4112 Overtime Regular Employee 1 01 151 01 01 0 4130 Wages Part -time Employees 1 6761 01 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 37361 20861 01 01 0 4142 PERA Coordinated Plan 1671 931 01 01 0 1 1 1 1 4146 FICA I 2731 1521 01 01 0 1 1 1 1 1 4151 Health Insurance 2211 4651 01 01 0 1 1 1 1 4152 Life Insurance 11 31 01 01 0 4153 Dental Insurance 141 351 01 0l 0 1 1 1 1 4154 Workers Comp Insurance 611 231 01 01 0 Fringe Benefits TOTAL 1 7381 7711 01 01 0 4310 Professional Services 7001 01 7,2001 7,200 7,200 1 1 1 1 4312 Legal Services 10141 341 01 01 0 1 1 1 1 Consulting TOTAL 17141 341 7,2001 7,2001 7,200 1 4383 Buildings Repairs 1 1331091 44960 57,800 59,800 59,800 1 1 1 1 Repair Rental Maint TOTAL 1 1331091 44960+ 57,8001 59,8001 59,800 4400 Other Contractual Service 1 01 01 193,9711 01 0 1 1 1 1 1 4418 Relocation Benefits 01 01 01 180,8561 180,856 Other Contractual Sery TOTAL 01 01 193,9711 180,8561 180,856 283 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ _ADOPTED EDA CDBG PROGRAMS TOTAL 1 1392981 478521 258,9711 247,8561 247,856 1 1 1 1 1 ECONOMIC DEVELOPMENT AUTH TOTAL 1 10231941 11062581 3,324,9891 1,284,3631 1,284,363 M 1 284 Division: Earle Ta a Financing District Brown x Increment Fina g Budget Code: 624 Program No: 9014 PROFILE The purpose of this budget item is to provide for the collection and disbursement of tax increment revenues. This budget item provides for the debt service requirements and Hennepin County administrative costs associated with the tax increment district. PERSONNEL LEVELS Not staffed. 285 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EARLE BROWN FARM TIF DIST 014 3016 Tax Increments 1,755,156 2,180,251 1,412,981 1,183,342 Property Taxes TOTAL 1,755,156 2,180,251 1,412,981 1,183,342 3328 IDR Bond Administration Fee 5,000 0 0 0 Charges for Services TOTAL 5,000 0 0 0 EARLE BROWN FARM TIF DIST TOTAL 1,760,156 2,180,251 1,412,981 1,183,342 286 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 624 E.B.TAX INCREMENT DIST 4312 Legal Services 1 417241 01 01 OI 0 1 1 1 1 1 Consulting TOTAL 1 417241 01 01 01 0 4324 Delivery Service 1 71 01 01 01 0 Communications TOTAL 1 71 01 01 01 0 1 4414 Licenses, Taxes, Fees 22931 15381 2,000 2,000 2,000 1 1 1 1 Other Contractual Sery TOTAL 22931 15381 2,0001 2,0001 2,000 4611 Interest 782771 349141 01 01 0 Debt Service TOTAL 1 782771 34914 01 01 0 4730 Debt Sery Fund Transfer 1 12850001 1180000 1,240,000 1,280,000 1,280,000 1 1 1 1 1 Transfer to other Fund TOTAL 1 12850001 11800001 1,240,0001 1,280,0001 1,280,000 E.B.TAX INCREMENT DIST TOTAL 14073021 12164521 1,242,0001 1,282,0001 1,282,000 EARLE BROWN FARM TIF DIST TOTAL 1 14073021 12164521 1,242,0001 1,282,0001 1,282,000 287 Division: Tax Increment District No. 3 Budget Code: 625 Program No: 9015 PROFILE This is the newest of Brooklyn Center's three TIF districts. In 1995, the EDA issued $5,000,000 in TIF revenue bonds (see EDA Bond Proceeds). The intent of the district is to seek redevelopment within the TIF boundaries. Also, 15% of the TIF revenue must be used for housing related projects as defined by the City Council. DEPARTMENTAL GOALS The Community Development Director is principal staffing for all TIF related projects. In 1998, the area of main concentration will be the redevelopment of Brookdale and the surrounding commercial area. A secondary effort will be made to encourage new development for purposes of generating cash flow to i finance redevelopment projects as identified by the City Council. PERSONNEL LEVELS Overseen by the Community Development Director. 288 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND TAX INCREMENT DIST #3 015 3016 Tax Increments 0 137,600 281,416 883,368 Property Taxes TOTAL 0 137,600 281,416 883,368 3800 Interest Earnings 0 1,854 0 0 Investment Earnings TOTAL 0 1,854 0 0 TAX INCREMENT DIST #3 TOTAL 0 139,453 281,416 883,368 289 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 625 TAX INCREMENT DIST #3 4310 Professional Services 01 01 01 4,0001 4,000 1 1 1 1 Consulting TOTAL 01 01 01 4,0001 4,000 4414 Licenses, Taxes, Fees 01 01 01 1,000 1,000 1 1 4431 Property Tax Rebate 01 01 OI 119,801 119,801 Other Contractual Sery TOTAL 01 01 01 120,8011 120,801 4730 Debt Sery Fund Transfer 1 01 01 260,0001 570,0001 570,000 1 Transfer to other Fund TOTAL OI 01 260,0001 570,000 570,000 1 TAX INCREMENT DIST #3 TOTAL 1 01 01 260,0001 694,801 694,801 TAX INCREMENT DIST #3 TOTAL 01 01 260,0001 694,8011 694,801 290 Division: CDBG Fund Budget Code: 628 Program No: 9019 PROFILE: This accounts for Community Development Block Grant funds transferred to the Economic Development Authority. I 291 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND COMMUNITY DEV BLOCK GRANT 019 3210 Federal Grants 264,641 55,698 258,971 247,856 Intergovernmental Revenue TOTAL 264,641 55,698 258,971 247,856 COMMUNITY DEV BLOCK GRANT TOTAL 264,641 55,698 258,971 247,856 1 I i 1 j 292 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 628 CDBG FUND 1 4712 E.D.A. Fund Transfer 1 2646411 556981 258,9711 247,8561 247,856 Transfer to other Fund TOTAL 1 2646411 556981 258,9711 247,8561 247,856 CDBG FUND TOTAL 1 2646411 556981 258,9711 247,8561 247,856 COMMUNITY DEV BLOCK GRANT TOTAL 1 2646411 55698 258,971 247,856 247,856 I I i i 293 Division: Police Dru g Forfeiture Fund Budget Code: 629 Program No: 9018 PROFILE This division exists to properly segregate the accounting for drug forfeiture money received by the Police Department. The separate fund allows for moneys collected in one year to be carried over and spent in the next year if needed. PERSONNEL LEVELS Not Staffed. 1 1 i 1 294 1 Division: Capital Improvements Fund Budget Code: 630 PROFILE The Capital Improvements Fund is monies available from General Fund surpluses, plus other sources as designated by the City Council. It is used to finance government building and park improvements, and to purchase land for public uses such as parks or other public facilities. Park Improvements. A multi -year plan has been developed to systematically address large park capital improvement needs. Improvements contemplated for 1998 include the replacement of playgrounds at Bellvue, East Palmer, and Happy Hollow Parks, the replacement of a warming house shelter at Bellvue Park with a picnic shelter, and the replacement of the warming house shelter at Evergreen Park with a larger, multipurpose shelter building. Certain other minor improvements are included in the amount allocated to t each of the parks. Replace Phone Systems The telephone systems at the Civic center, Heritage Center, and Central Garage are outdated, and no longer repairable. It is proposed to replace the controlling hardware, desktop units, and interior cabling. DEPARTMENTAL GOALS Continue making park improvements in accordance with the multi -year plan. Maintain and improve public facilities to provide for adequate function and accessibility to all. PERSONNEL LEVELS No personnel are budgeted in this fund. 1 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Bellvue Park Shelter Playground Summer, $60,000 Replace outdated playground, Replacements 1998 replace shelter with picnic shelter Evergreen Park Shelter Replacement Summer, $100,000 Replace shelter, upgrade t and Miscellaneous Improvements 1998 lighting, pave hockey rink, replace bleachers, etc. Happy Hollow East Palmer Parks Summer, $55,000 Replace outdated playground Playground Replacements 1998 equipment Replace Phone Systems Fall, 1998 $200,000 Replace outdated phone systems at Civic Center, Garage, and Heritage Center. 295 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CAPITAL IMPROVEMENTS FUND 025 3240 State Grants 10,391 0 0 0 3270 Grants from Other Governments 29,161 0 0 0 Intergovernmental Revenue TOTAL 39,553 0 0 0 3468 Contributions Donations 3,975 0 0 0 Miscellaneous Revenues TOTAL 3,975 0 0 0 3800 Interest Earnings 300,177 295,684 272,000 316,507 3801 Interest on Liquor Loan 12,639 9,598 6,936 4,993 3802 Interest on Golf Course Loan 57,634 58,075 57,500 0 Investment Earnings TOTAL 370,449 363,357 336,436 321,500 3951 Transfer of Liquor Earnings 0 0 0 75,000 Transfers from other Funds TOTAL 0 0 0 75,000 CAPITAL IMPROVEMENTS FUND TOTAL 413,977 363,357 336,436 396,500 296 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 630 CAPITAL IMPROVEMENT FD 4100 Wages Regular Employees 1 465051 144331 01 01 0 1 1 1 1 1 4112 Overtime Regular Employee 1 11081 3901 01 01 0 4130 Wages Part -time Employees 24921 151 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 501041 148381 01 01 0 4141 PERA Basic Plan 1 4701 01 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 1 19371 6641 01 01 0 1 1 1 1 1 4146 FICA 33821 10901 01 01 0 1 1 1 1 4154 Workers Comp Insurance 16291 1721 01 01 0 Fringe Benefits TOTAL 74181 1927 01 01 0 4210 Office Supplies 1 731 01 01 01 0 1 1 1 1 1 4220 Operating Supplies 1 3211 211 01 01 0 1 1 1 1 1 4225 Shop Supplies 1 20981 01 01 01 0 1 1 1 1 1 4230 Repair Maint Supplies 1 18931 01 01 01 0 1 1 1 1 1 4233 Building Repair Supplies 01 198' 01 01 0 1 1 1 1 Supplies TOTAL 43851 2191 01 01 0 4310 Professional Services 1 428621 124091 01 01 0 1 1 1 1 1 Consulting TOTAL 1 428621 124091 01 01 0 4322 Telephone Services 1 8181 01 01 01 0 4324 Delivery Service 01 121 01 01 0 297 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4351 Legal Notice Publication 1 4251 1491 01 01 0 Communications TOTAL 1 12441 1611 01 01 0 4380 Repair Maint Contract 1 6841 841 01 01 0 1 1 1 1 4382 Equipment Repair Maint 1 12531 01 01 01 0 1 1 4383 Buildings. Repairs 2701 01 OI 01 0 1 1 1 4392 Building Rentals 90001 10001 01 01 0 4397 Logis Charges 2151 01 01 01 0 1 1 I 1 Repair Rental Maint TOTAL 1 114211 10841 01 01 0 4400 Other Contractual Service 1 67941 01 01 01 0 1 1 1 1 1 4407 Legal Fee Capital Project 1 73421 01 01 01 0 1 1 1 1 1 4408 Engineer Fee Capital Proj 1 240121 01 01 01 0 1 1 1 1 1 4409 Admin Fees Cap Proj 1 6621 01 01 01 0 1 Other Contractual Sery TOTAL 1 388101 01 OI OI 0 1 4443 Multi -use Hourly Charges 1 12801 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 12801 01 01 01 0 4481 Electric Service 1881 -181 01 01 0 1 4482 Gas Service 1051 1261 01 01 0 1 1 1 1 4487 Solid Waste Disposal 81 01 01 01 0 1 1 1 1 Utilities TOTAL 1 3011 1091 01 01 0 1 4520 Buildings 1 205611 01 01 01 0 298 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4530 Other Improvements 1 01 232081 01 01 0 1 1 4550 Furniture Fixtures 511951 01 01 01 0 1 1 1 1 4551 Office Furniture Equip 1 2118591 787591 01 01 0 4560 Construction Contracts I 854769 251580 210,000 9,325,OOOI 9,325,000 1 1 1 1 1 Capital Outlays TOTAL 1 11383841 3535471 210,0001 9,325,0001 9,325,000 4727 Special Ass Const Trans 1 01 01 173,7531 01 0 1 1 1 1 1 Transfer to other Fund TOTAL 1 01 01 173,7531 01 0 CAPITAL IMPROVEMENT FD TOTAL 1 12962081 384293 383,753 9,325,000 9,325,000 1 1 1 1 1 CAPITAL IMPROVEMENTS FUND TOTAL 1 12962081 3842931 383,7531 9,325,0001 9,325,000 1 299 Division: Capital Reserve Emergency Fund Budget Code: 630R PROFILE The Capital Reserve Emergency Fund was established to provide funds to meet emergency needs for capital expenditures that may arise from time to time. While the City carries property and casualty insurance, the City may need additional funds beyond insurance proceeds in the event of natural or other disaster impacting its buildings and their contents, as well as other improvements to real property. Also, unanticipated failure of buildings or improvements to buildings may require immediate expenditure of funds for repair or replacement that are not covered by insurance. The funds placed in the Capital Reserve Emergency Fund are not to be considered a source for planned or recurring capital needs, but only to deal with emergency needs as described due to damage, loss, or failure of existing buildings and other improvements to real property. USE OF FUNDS: Funds may be expended from the Capital Reserve Emergency Fund for the repair or replacement of Y P g Y P P P buildings or other improvements to real property and their contents where the repair or replacement is necessitated by damage to such buildings or other improvements to real property and their contents due to: 1) natural disaster such as a tornado, storm, flood, earthquake, or fire 2) fire, vandalism, terrorism, explosion, building or component collapse AUTHORITY TO SPEND: Expenditures meeting the criteria for the use of funds may be funded through the Capital Reserve Emergency Fund upon Resolution of the City Council finding that the criteria for expenditure have been met and that the use of funds would not otherwise be covered by insurance proceeds, except that the City Council may authorize the use of Capital Reserve Emergency Funds in anticipation of the receipt of insurance proceeds providing that such funds used in anticipation of insurance proceeds are repaid to the Capital Reserve Emergency Fund from such insurance proceeds. FUND BALANCE: The Capital Reserve Emergency Fund was established at $1,000,000 on January 1, 1997. Such fund balance shall increase each year by the interest earned on the fund balance. In the event that the fund w for restoring the balance to would drop below $1,000,000, the City Manager shall prepare a plan g $1,000,000. The fund balance target should reflect an analysis of the City's uninsured exposure to the losses identified in this policy. Such plan, as well as whether the balance should be made higher of lower, 1 shall be reviewed by the Financial Commission and City Council. The plan adopted by the City Council shall be included in the budgetary a process, if the funds balance is not restored by transfer of existing funds from another fund, such as the Capital Improvement Fund. 300 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CAPITAL RESERVE EMERGENCY FUND 024 3800 Interest Earnings 0 0 0 60,000 Investment Earnings TOTAL 0 0 0 60,000 CAPITAL RESERVE EMERGENCY FUND TOTAL 0 0 0 60,000 301 Division: MSA Fund Budget Code: 631 PROFILE c Regular S The Municipal State Aid Fund is comprised of three accounts: gul State Aid Local State Aid, and State Aid Bonds. The State Aid Bonds account is used to finance State Aid street improvements which are funded all or in part by proceeds of a State Aid bond issue. There is currently no balance. The Regular State Aid account is monies allocated to the City from the State from gas tax proceeds. These funds are held in trust for the City and released upon letting of an approved improvement project on a State Aid street. The Local State Aid account is City controlled monies which are available for the construction of sidewalks and trails, and for certain street improvements. Sidewalks and Trails Kylawn Trail Link. This bicycle /pedestrian trail would link Kylawn Park with June Avenue by creating a trail through the parcel south of Kylawn Park which was acquired through tax forfeiture in 1990. There currently is an informal foot trail and a small homemade bridge over a small watercourse. A DNR grant will fund half the cost. The Preserve Trail Rehabilitation. The cities of Brooklyn Center and Crystal jointly lease the preserve t from MAC. The only improvements in this natural wetland area are a chip trail and some bridges over small watercourses. A DNR grant will fund half the cost of raising one trial which is settling, and replacing a worn-out bridge. Sidewalk Repairs. Every two to three years sidewalk repairs and replacements are combined into a single improvement project. This project would repair all sidewalks as necessary north of I -694. Repair Retaining Walls. Several retaining walls on 63rd Avenue and Dupont Avenue are deteriorating and require repair or replacement. Repair Streetscape Nodes. The pavers used in the landscaped nodes in the Earle Brown Farm commercial area are settling. The pavers in the trafficked area of the sidewalks need to be removed and a new base installed. Streets Replace Lamps With LCDs. This project would begin the replacement of lamps in State Aid signal systems with LCDs, which have a longer life and lower operating costs. John Martin Drive Mill and Overlay. This pavement has reached the end of its useful life, and now requires significant maintenance. Dupont Avenue, 53rd to 55th. As a part of the proposed Bellvue Neighborhood Street and Utility Improvements (see Division 632), this segment of Dupont would be reconstructed, with installation of curb and gutter and utility improvements as necessary. 302 DEPARTMENTAL GOALS Continue to construct bicycle /pedestrian trails and linkages in accordance with the Comprehensive Plan, either concurrent with street projects, or as stand -alone projects. Maintain and rehabilitate sidewalks as necessary to keep them safe and functional. Systematically maintain and rehabilitate as necessary the system of State Aid Streets in accordance with state requirements. PERSONNEL LEVELS No personnel are budgeted in this fund. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Kylawn Trail Link Spring, 1998 $16,000 Construct new trail linkage The Preserve Trail Rehabilitation Spring, 1998 $6,250 Rehab trail, replace bridge Sidewalk Repair Summer, $50,000 Repair as needed all sidewalks 1998 north of I -694 Repair Retaining Walls Summer, $25,000 Repair retaining walls on 63rd 1998 Avenue, Dupont Avenue Repair Streetscape Nodes Summer, $50,000 Reconstruct paver base in 1998 sidewalk area of landscape nodes, Earle Brown Farm commercial area Signal Relamping Spring, 1998 $18,000 Replace signal system lamps for longer life and energy conservation John Martin Drive Mill and Overlay Spring, 1998 $287,500 -Mill and overlay deteriorated pavement $201.250 Special assessments ($201,250) -Net increase to Local State Aid Dupont Avenue, 53rd to 55th Spring 1998 $160,000 Reconstruct deteriorated street 303 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND MUNICIPAL STATE AID CONST 026 3251 Municipal St Aid for Streets 1,268,540 1,970,028 503,000 500,000 Intergovernmental Revenue TOTAL 1,268,540 1,970,028 503,000 500,000 3800 Interest Earnings 177,310 150,867 150,000 145,000 Investment Earnings TOTAL 177,310 150,867 150,000 145,000 MUNICIPAL STATE AID CONST TOTAL 1,445,850 2,120,895 653,000 645,000 1 1 304 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL_ _ACTUAL BUDGET RECOMMEND ADOPTED DIV 631 MSA FUND 4100 Wages Regular Employees 1 184291 255571 01 01 0 1 1 1 1 1 4112 Overtime Regular Employee 2831 17181 01 01 0 4130 Wages Part -time Employees 2701 2206 01 01 0 1 1 1 1 4131 Overtime of Part -time Emp 01 501 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 189821 295311 01 01 0 4141 PERA Basic Plan 1 3161 01 01 01 0 I 1 1 1 1 4142 PERA Coordinated Plan 1 7061 12381 01 01 0 1 1 1 1 4146 FICA 1 11611 21921 01 01 0 4154 Workers Comp Insurance 1 3321 5881 01 01 0 1 1 1 1 1 Fringe Benefits TOTAL 1 25161 40181 01 01 0 i 4220 Operating Supplies 1 161 2931 01 01 0 4235 Landscaping Materials 1 01 611 01 01 0 1 1 1 1 1 4236 Signs Striping Material 1 01 1811 01 01 0 1 1 1 1 1 4243 Utility System Supplies 1 01 18601 01 01 0 1 1 1 1 1 Supplies TOTAL 1 161 23951 01 01 0 4310 Professional Services 1 2537201 1921391 01 01 0 1 1 1 1 1 4312 Legal Services 1 01 3851 01 01 0 1 Consulting TOTAL 1 2537201 1925241 01 01 0 4324 Delivery Service i 01 571 01 01 0 305 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL v BUDGET RECOMMEND_ ADOPTED 4334 Use of Personal Auto 1 31 01 01 01 0 1 4351 Legal Notice Publication 2931 4201 01 01 0 1 1 1 1 Communications TOTAL 2961 4771 01 01 0 4382 Equipment Repair Maint 1 01 4701 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 01 4701 01 01 0 1 1 4400 Other Contractual Service 1 3361 401865 01 01 0 1 1 1 1 1 4407 Legal Fee Capital Project 1 48861 180671 01 01 0 4408 Engineer Fee Capital Proj 16771 01 01 01 1 0 1 1 1 1 1 4409 Admin Fees Cap Proj 1 80941 361341 01 01 0 1 1 1 1 1 4411 Conferences and nd Schools 01 ill 01 01 0 i 1 1 4414 Licenses, Taxes, Fees 1 01 2601 01 01 0 1 1 1 1 4427 Tree Removal Contract 1 01 1001 01 01 0 1 Other Contractual Sere TOTAL 1 149931 4564381 01 01 0 1 I I I 1 4443 Multi -use Hourly Charges 1 1541 27501 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 1541 27501 01 01 0 i I I I i 4512 Right of Way Costs 1 01 165701 01 01 0 1 4560 Construction Contracts 1 5797141 18831721 528,0001 724,3501 724,350 1 1 1 1 1 Capital Outlays TOTAL 1 5797141 18997421 528,0001 724,3501 724,350 4727 Special Ass Const Trans 1 73571 01 01 01 0 1 I I 1 4732 M.S.A. Bond Transfer 1 3067251 01 01 01 0 306 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Transfer to other Fund TOTAL 1 3140821 01 01 01 0 MSA FUND TOTAL 1 11844731 25883451 528,0001 724,3501 724,350 1 1 1 1 1 MUNICIPAL STATE AID CONST TOTAL 1 11844731 25883451 528,0001 724,3501 724,350 307 Division: Special Assessment Construction Fund Budget Code: 632 PROFILE The Special Assessment Construction Fund accounts for the financing of public improvements funded all or in part by special assessments. Commercial Streets James /67th Avenues. It is proposed to mill and overlay these two commercial streets. The pavement is beyond its useful life. The project would be funded 70 percent from special assessments and 30 percent from Local State Aid. Lee 168th Avenues. It is proposed to mill and overlay these two commercial streets. The pavement is beyond its useful life. The project would be funded 70 percent from special assessments and 30 percent from Local State Aid. Neighborhood Streets Bellvue South Street, Storm Drainage, and Utility Improvements. This project would reconstruct 4th, Camden, Bryant, Colfax, and Dupont Avenues from 53rd to 55th, and 55th Avenue from James to 4th. to a neighborhood standard of 30 feet wide with concrete curb and gutter. This project is part of the continuing improvement of infrastructure in the southeast neighborhood. The major focus of the project would be on improving storm drainage, and making sanitary sewer improvements. A major storm sewer trunk upgrade is proposed for 55th Avenue. The first section of this upgrade was constructed from Logan to James as a part of 1996's Logan/Knox/James /57th project. New storm sewer would be constructed on 4th and Camden, sections of sanitary sewer, which currently ave none. Finally, sewer televising reveals a number of s tary Y Y� �'Y g especially on 4th and Camden, which have been infiltrated by roots, and which require replacement. St. Al's Neighborhood Street, Storm Drainage, and Utility Improvements This project would reconstruct Grimes and Halifax from 69th to 71 st, and Indiana from 69th to 70th, and 70th from Halifax to Brooklyn Boulevard. The focus would be on an overall neighborhood improvement, with repair or replacement of utilities as necessary. DEPARTMENTAL GOALS Reconstruct or rehabilitate streets and utilities to improve pavement conditions, improve drainage, reduce water quality concerns, and eliminate infiltration into the sanitary sewer. Enhance the appearance of neighborhoods, and provide an opportunity to address other neighborhood concerns. PERSONNEL LEVELS No personnel are budgeted in this fund. t 308 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date James /67th Mill Overlay Spring, 1998 $547,000 Overlay deteriorating pavement Lee /68th Mill Overlay Spring, 1998 $420,000 Overlay deteriorating pavement Bellvue South Neighborhood Street, Spring 1998 $2,490,000 Reconstruct deteriorating Drainage, and Utility Improvements streets and utilities; construct new trunk storm sewer; reduce sanitary sewer infiltration. St. Al's Neighborhood Street, Spring 1998 $805,000 Reconstruct deteriorating Drainage, and Utility Improvements street; improve utilities as necessary 309 r CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 r ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET_ BUDGET FUND SPECIAL ASSESSMENT CONSTR 027 3081 Special Assessments 257,555 515,240 1,378,000 408,150 3083 Penalties on Spec Assessments 962 2,708 0 0 3084 Interest on Special Assessment 104,955 89,939 0 0 Miscellaneous Taxes TOTAL 363,472 607,887 1, 378,000 408,150 3290 Payments in Lieu of Taxes 16,000 0 0 0 Intergovernmental Revenue TOTAL 16,000 0 d 0 r 3800 Interest Earnings 12,296 31,517 0 0 Investment Earnings TOTAL 12,296 31,517 -_0 -0 3812 Bond Sales 770,640 1,422,720 0 950,000 Bond Sales TOTAL 770,640 1,422,720 0 950,000 r 3901 Transfers from General Fund 0 0 394,197 394,197 r 3925 Transfers from Cap Improv Fund 0 0 173,753 0 3926 Transfers from M.S.A. Fund 7,357 0 0 0 3956 Water Fund Transfer In 0 0 1,001,050 0 3957 Sanitary Sewer Transfer In 0 0 514,750 0 3958 Transfer from Storm Sewer Fund 0 0 563,750 0 3960 Equity Transfer 0 63,683 0 0 Transfers from other Funds TOTAL 7,357 63,683 2,647,500 394,197 SPECIAL ASSESSMENT CONSTR TOTAL 1,169,765 2,125,806 4,025,500 1,752,347 r 310 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 632 SPECIAL ASSMNTS CONST 4100 Wages Regular Employees 1 737911 123632 01 01 0 1 1 1 1 1 4112 Overtime Regular Employee 1 103541 163651 01 01 0 4130 Wages Part -time Employees J 129021 18812 01 01 0 1 1 1 1 1 4131 Overtime of Part -time Emp 1 2851 11121 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 973331 1599211 01 01 0 4141 PERA Basic Plan 1 18201 22951 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 1 30101 55191 01 01 0 1 1 1 1 1 4146 FICA 1 58441 102651 01 01 0 4154 Workers Comp Insurance 1 13671 20561 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 120411 201341 01 01 0 I 4210 Office Supplies 1 01 2731 01 01 0 I I I 4220 Operating Supplies 1 23791 35561 01 01 0 1 1 1 1 1 4230 Repair Maint Supplies 1 01 21301 01 01 0 1 1 1 1 4236 Signs Striping Material 1 01 3621 01 01 0 1 1 1 1 1 4243 Utility System Supplies 1 01 18601 01 01 0 1 1 1 1 1 Supplies TOTAL 1 23791 81811 01 01 0 4310 Professional Services 1 654931 3147421 01 01 0 4312 Legal Services 20461 01 01 01 0 1 1 1 1 1 Consulting TOTAL 1 675391 3147421 01 01 0 311 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4322 Telephone Services 1 01 2311 01 01 0 1 4334 Use of Personal Auto 1 641 01 01 01 0 1 1 1 1 4351 Legal Notice Publication 1 2881 7161 01 01 0 1 Communications TOTAL 1 3521 9471 01 01 0 i I 1 1 4386 Communication Systems 1 01 1071 01 01 0 1 1 1 1 4392 Building Rentals 1 01 461 01 01 0 1 1 1 1 Repair Rental Maint TOTAL 0 153 0 0 p 1 I I I I 0 1 I 1 4400 Other Contractual Service 1 01 964091 01 01 0 I I I I 4407 Legal Fee Capital Project 1 143991 455231 01 01 0 1 1 1 1 1 4408 Engineer Fee Capital Proj 1 01 507961 01 01 0 4409 Admin Fees Cap Proj 1 287981 402501 01 01 0 I I I I 4411 Conferences and Schools 1 211 401 01 01 0 1 4412 Meeting Expenses 1 511 141 01 01 0 1 1 1 1 4414 Licenses, Taxes, Fees 1 3901 4551 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 1 436581 2334871 01 01 0 1 4443 Multi -use Hourly Charges 1 41 42181 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 41 42181 01 01 0 I I I I 4512 Right of Way Costs 1 38831 01 01 01 0 1 1 1 4552 Other Equipment 1 41481 162041 01 01 0 1 1 1 1 1 4560 Construction Contracts 1 5950041 14746241 4,025,5001 2,008,1501 2,008,150 312 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Capital Outlays TOTAL 1 6030361 14908281 4,025,5001 2,008,1501 2,008,150 4611 Interest 1 924861 1406421 01 01 0 1 1 1 1 1 Debt Service TOTAL 1 924861 1406421 01 01 0 SPECIAL ASSMNTS CONST TOTAL 1 9188281 23732531 4,025,5001 2,008,1501 2,008,150 SPECIAL ASSESSMENT CONSTR TOTAL 1 9188281 23732531 4,025,5001 2,008,1501 2,008,150 313 Division: G. O. State Aid Road Bonds, Series 1991B Budget Code: 633 Program No: 9032 PROFILE These bonds were issued in 1991 to finance the construction of the 69th Avenue Project from Shingle Creek Parkway to Brooklyn Boulevard. The original amount of the issue was $3,000,000, and bonds will mature annually through the year 2006. Interest rates vary from 4.7% to 6.65 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is an allocation of future Municipal State Aid for streets. i I I i 1 314 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND M.S.A. BONDS 032 3251 Municipal St Aid for Streets 0 308,273 309,087 308,878 Intergovernmental Revenue TOTAL 0 308,273 309,087 308,878 3926 Transfers from M.S.A. Fund 306,725 0 0 0 Transfers from other Funds TOTAL 306,725 0 0 0 M.S.A. BONDS TOTAL 306,725 308,273 309,087 308,878 1 t i� 315 t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 633 MSA BONDS DEBT SERVICE 1 4610 Debt Service Principal 1 1500001 160000 170,000 180,000 180,000 4611 Interest 1 1563251 1478731 138,5871 128,4781 128,478 1 4612 Paying Agent Fees 4001 4001 5001 4001 400 1 1 1 1 Debt Service TOTAL 1 3067251 3082731 309,0871 308,8781 308,878 MSA BONDS DEBT SERVICE TOTAL 1 3067251 3082731 309,0871 308,8781 308,878 M.S.A. BONDS TOTAL 1 306725 1 308273 1 309,0871 308,8781 308,878 I 316 Division: G. O. Tax Increment Bonds, Series 1991A t Budget Code: 639 Program No: 9039 PROFILE These bonds were sold in 1991 to finance the construction of the Earle Brown Heritage Center. The original amount of the issue was $6,050,000, and bonds will mature annually through the year 2004. Interest rates vary from 4.7% to 6.00 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Tax increments are initially collected in the Earle Brown Tax Increment District Fund and then transferred to this fund and the G.O. Tax Increment Refunding Bonds, Series 1992A, as they are needed. Changes in class rates will decrease the tax increment received in the district, even though the values have increased in the district. Pooling from Tax Increment District #3 may be necessary to meet debt service needs. I� 317 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 91 039 3800 Interest Earnings 8,349 8,718 5 5,000 Investment Earnings TOTAL 8,349 8,718 5,000 5,000 3914 Transfers from E.B.F. TIF Dist 645,000 620,000 600,000 590,000 Transfers from other Funds TOTAL 645,000 620,000 600,000 590,000 GO TAX INCREMENT BONDS 91 TOTAL 653,349 628,718 605,000 595,000 318 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED DIV 639 TAX INCREMENT BONDS 91 I I 1 1 4610 Debt Service Principal 1 350000 3750001 375,000 375,000 375,000 1 1 1 1 1 4611 Interest 1 2861381 2668251 246,3881 225,5751 225,575 4612 Paying Agent Fees 1 4001 6001 4001 4001 400 I 1 1 1 1 Debt Service TOTAL 1 6365381 6424251 621,7881 600,9751 600,975 TAX INCREMENT BONDS 91 TOTAL 1 6365381 6424251 621,7881 600,9751 600,975 1 1 1 1 1 GO TAX INCREMENT BONDS 91 TOTAL 1 6365381 6424251 621,7881 600,9751 600,975 1 r r r r r r r 319 Division: G. O. Tax Increment Bonds Series 1992A Budget Code: 640 Program No: 9040 PROFILE These bonds were sold in 1992 to refinance bonds sold in 1985 to finance the construction of the Earle Brown Heritage Center. The original amount of the issue was $4,270,000, and bonds will mature annually through the year 2003. Interest rates vary from 4.5% to 5.6 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Tax increments are initially collected in the Earle Brown Tax Increment District Fund and then transferred to this fund and the G. O. Tax Increment Bonds, Series 1991A, as they are needed. Changes in class rates will decrease the tax increment received in the district, even though the values have increased in the district. Pooling from Tax Increment District 93 may be necessary to meet debt service needs. 320 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 92 040 3800 Interest Earnings 217,823 108,892 5,000 5,000 Investment Earnings TOTAL 217,823 108,892 5,000 5,000 3914 Transfers from E.B.F. TIF Dist 0 560,000 640,000 690,000 3930 Transfer from Debt Sery Fund 0 187,973 0 0 Transfers from other Funds TOTAL 0 747,973 640,000 690,000 GO TAX INCREMENT BONDS 92 TOTAL 217,823 856,865 645,000 695,000 321 i CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 j Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED__ DIV 640 TAX INCREMENT BONDS 92 1 4610 Debt Service Principal 1 01 01 405,0001 465,0001 465,000 1 1 1 1 1 4611 Interest 1 2196231 2196231 210,5101 190,4701 190,470 1 4612 Paying Agent Fees 01 OI 5001 5001 500 Debt Service TOTAL 1 2196231 2196231 616,0101 655,9701 655,970 4730 Debt Sery Fund Transfer 01 41800001 01 01 0 Transfer to other Fund TOTAL 01 41800001 01 01 0 1 TAX INCREMENT BONDS 92 TOTAL 1 2196231 4399623 616,010 655,970 655,970 1 1 1 1 GO TAX INCREMENT BONDS 92 TOTAL 1 2196231 43996231 616,0101 655,9701 655,970 322 Division: G. O. Improvement Bonds Series 1994B Budget Code: 641 Program No: 9041 PROFILE These bonds were sold in 1994 to finance the first year of the City's neighborhood street improvement program. The original amount of the issue was $835,000, and the bonds will mature annually through the year 2005. Interest rates vary from 4.10% to 5.50 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. 323 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1994 041 3011 Net Current Ad Valorem Taxes 70,214 67,552 0 0 3012 Delinquent Ad Valorem Taxes 0 -316 0 0 3013 Penalties Interest on Taxes 0 294 0 0 Property Taxes TOTAL 70,214 67,529 0 0 3081 Special Assessments 28,054 21,766 50,645 30,380 3083 Penalties on Spec Assessments 140 0 0 0 3084 Interest on Special Assessment 18,256 11,230 0 0 Miscellaneous Taxes TOTAL 46,449 32,996 50,645 30,380 3800 Interest 0 000 9 r t Earnings 9,466 9,961 1 000 Investment Earnings TOTAL 9,466 9,961 10,000 9,000 3901 Transfers from General Fund 0 0 62,069 60,880 Transfers from other Funds TOTAL 0 0 62,069 60,880 GO ET IMPR BONDS 1994 TOTAL 126,129 110,486 122,714 100,260 324 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 641 STREET BONDS OF 1994 4610 Debt Service Principal 01 650001 80,0001 80,0001 80,000 4611 Interest 1 413901 400581 36,9651 33,3651 33,365 1 4612 Paying Agent Fees 3001 3001 4001 4001 400 4613 Sp Assess Process Chrg 01 01 01 1001 100 Debt Service TOTAL 1 416901 1053581 117,3651 113,8651 113,865 STREET BONDS OF 1994 TOTAL 1 416901 1053581 117,3651 113,8651 113,865 GO STREET IMPR BONDS 1994 TOTAL 1 416901 1053581 117,3651 113,8651 113,865 325 Division: G. O. Improvement Bonds, Series 1995B Budget Code: 642 Program No: 9042 PROFILE These bonds were sold in 1995 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $780,000, and the bonds will mature annually through the year 2006. Interest rates vary from 4.00% to 4.90 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. 1 326 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND j 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1995 042 3011 Net Current Ad Valorem Taxes 0 68,488 0 0 3013 Penalties Interest on Taxes 0 408 0 0 Property Taxes TOTAL 0 68,896 0 0 3081 Special Assessments 57,311 18,806 37,180 25,000 3084 Interest on Special Assessment 56 16,893 0 0 Miscellaneous Taxes TOTAL 57,367 35,699 37,180 25,000 3800 Interest Earnings 558 4,669 5,000 5,000 Investment Earnings TOTAL 558 4,669 5,000 5,000 3812 Bond Sales 3,019 0 0 0 Bond Sales TOTAL 3,019 0 0 0 3901 Transfers from General Fund 0 0 63,462 67,260 Transfers from other Funds TOTAL -0 -0 63,462 67,260 GO STREET IMPR BONDS 1995 TOTAL 60,944 109,264 105,642 97,260 327 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 642 STREET BONDS OF 1995 4610 Debt Service Principal 01 01 65,0001 70,0001 70,000 4611 Interest 01 261831 33,6101 30,8751 30,875 1 4612 Paying Agent Fees 1 2001 1251 4001 4001 400 1 1 1 1 1 4613 Sp Assess Process Chrg 01 01 01 2001 200 4614 Continuing Disclosure Fee 01 01 2001 2001 200 1 1 1 1 III Debt Service TOTAL 2001 263081 99,2101 101,675 101,675 STREET BONDS OF 1995 TOTAL 1 2001 263081 99,2101 101,6751 101,675 1 1 1 GO STREET IMPR BONDS 1995 TOTAL 1 2001 26308 99,2101 101,6751 101,675 328 Division: G. O. Improvement Bonds Series 1995A Budget Code: 643 Program No: 9043 PROFILE These bonds were sold in 1995 to finance the first phase of redevelopment in Tax Increment District #3. The original amount of the issue was $4,560,000, and bonds will mature annually through the year 2011. Interest rates vary from 6.00% to 6.75 depending on the maturity date of the bond. The source of revenue for the payment of principal and interest is tax increments on the captured value of taxable property within the tax increment district. Due to the fact that Tax Increment District #3 was created in December 1994, it is not yet generating sufficient revenues to pay the debt service in 1996, 1997, or 1998. In recognition of this fact, $460,000 of the bond proceeds were set aside as capitalized interest in the debt service fund to meet these obligations. It is anticipated that tax increments from the district will fully cover debt service costs due beginning in 1999. 329 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO TAX INCREMENT BONDS 95 043 3800 Interest Earnings 2,441 24,790 10,000 10,000 Investment Earnings TOTAL 2,441 24,790 10,000 10,000 3812 Bond Sales 465,814 0 0 0 Bond Sales TOTAL 465,814 0 0 0 3915 Transfers from TIF Distr #3 0 0 260,000 570,000 Transfers from other Funds TOTAL 0 0 260,000 570,000 GO TAX INCREMENT BONDS 95 TOTAL 468 24,790 270,000 580,000 330 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED_ DIV 643 TAX INCREMENT BONDS 95 4611 Interest 1 0' 224246 298,995 298,995 298,995 1 1 1 1 4612 Paying Agent Fees 2001 1251 5001 S00i 500 4614 Continuing Disclosure Fee 01 01 2001 2001 200 1 1 1 1 Debt Service TOTAL 1 2001 2243711 299,6951 299,6951 299,695 TAX INCREMENT BONDS 95 TOTAL 200' 2243711 299,6951 299,6951 299,695 1 1 1 1 1 GO TAX INCREMENT BONDS 95 TOTAL 1 2001 2243711 299,6951 299,6951 299,695 331 Division: G. O. Improvement Street Bonds Series 1996A Budget Code: 644 Program No: 9044 PROFILE These bonds were sold in 1996 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $1,440,000, and the bonds will mature annually through the year 2007. Interest rates vary from 4.15% to 5.10 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are property taxes on all taxable property within the city and special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are set at 105% of the debt service requirements. i 332 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1996 044 3081 Special Assessments 0 0 40,000 87,955 Miscellaneous Taxes TOTAL 0 0 40,000 87,955 3800 Interest Earnings 0 0 0 5 Investment Earnings TOTAL 0 0 0 5,000 3812 Bond Sales 0 7,766 0 0 Bond Sales TOTAL 0 7,766 0 0 3901 Transfers from General Fund 0 0 104,909 110,235 Transfers from other Funds TOTAL 0 0 104,909 110,235 GO STREET IMPR BONDS 1996 TOTAL 0 7,766 144,909 203,190 333 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED DIV 644 STREET BONDS OF 1996 1 1 I I 1 1 4610 Debt Service Principal 1 01 01 01 115,0001 115,000 I I I 4611 Interest 1 01 01 51,0001 65,5771 65,577 1 4612 Paying Agent Fees 01 2631 4001 4001 400 I I I 1 4613 Sp Assess Process Chrg 1 01 01 01 4001 400 4614 Continuing Disclosure Fee 1 01 01 2001 2001 200 1 1 1 1 1 Debt Service TOTAL 1 01 2631 51,6001 181,5771 181,577 STREET BONDS OF 1996 TOTAL 1 01 2631 51,6001 181,5771 181,577 I I I I GO STREET IMPR BONDS 1996 TOTAL 1 01 2631 51,6001 181,5771 181,577 334 Division: G. O. Improvement Street Bonds, Series 1997A Budget Code: 645 Program No: 9045 PROFILE These bonds were sold in 1997 to finance that year of the City's neighborhood street improvement program. The original amount of the issue was $1,075,000, and the bonds will mature annually through the year 2008. Interest rates vary from 4.00% to 4.65 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are special assessments on property directly benefitting from the improvement. Pursuant to State law, levies are equal to 105% of the debt service requirements. 335 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GO STREET IMPR BONDS 1997 045 3081 Special Assessments 0 0 0 177,900 Miscellaneous Taxes TOTAL 0 0 0 177,900 3800 Interest Earnings 0 0 0 1,000 Investment Earnings TOTAL 0 0 0 1 GO STREET IMPR BONDS 1997 TOTAL 0 0 0 178,900 I I 336 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 645 STREET BONDS OF 1997 4611 Interest 01 01 01 31,1021 31,102 4612 Paying Agent Fees 01 01 01 4001 400 4613 Sp Assess Process Chrg 01 01 01 2001 200 4614 Continuing Disclosure Fee 01 01 01 2001 200 Debt Service TOTAL 01 01 01 31,9021 31,902 STREET BONDS OF 1997 TOTAL 0{ 01 01 31,9021 31,902 GO STREET IMPR BONDS 1997 TOTAL 01 01 01 31,9021 31,902 i 337 Division: G. O. Police Fire Buildin g Bonds Series 1997B Budget Code: 646 Program No: 9046 PROFILE These bonds were sold in 1997 to finance the construction of a new police station, the demolition and reconstruction of the Brooklyn Boulevard fire station, and the remodeling of the Dupont fire station. The original amount of the issue was $7,900,000, and the bonds will mature annually through the year 2013. Interest rates vary from 4.125% to 4.90 depending on the maturity of the bond. The source of revenue for the payment of principal and interest are property taxes on all taxable property within the city. Pursuant to State law, levies are set at 105% of the debt service requirements. The first taxes will be levied in 1997, for collection in 1998. This includes the necessary coverage for August 1998 interest payment and the February 1998 principal and interest payment. 338 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND BUILDING IMPROVEMENT BONDS 046 3800 Interest Earnings 0 0 0 3,000 Investment Earnings TOTAL 0 0 0 3,000 3901 Transfers from General Fund 0 0 0 745,853 Transfers from other Funds TOTAL 0 0 0 745,853 BUILDING IMPROVEMENT BONDS TOTAL 0 0 0 748,853 339 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND ADOPTED DIV 646 97 BUILDING IMPROVEMENT BONDS 1 4611 Interest 1 OI 01 01 240,488 240,488 1 1 1 1 1 4612 Paying Agent Fees 01 01 01 4001 400 1 4614 Continuing Disclosure Fee 1 01 01 01 2001 200 1 1 1 1 1 Debt Service TOTAL 0+ 01 01 241,0881 241,088 97 BUILDING IMPROVEMENT BONDS TOTAL 1 01 01 01 241,0881 241,088 BUILDING IMPROVEMENT BONDS TOTAL OI 01 01 241,088 241,088 340 Division: G. O. Improvement Refunding Bonds Series 1987A P g Budget Code: 648 Program No: 9048 PROFILE These bonds were sold in 1987 to refinance bonds sold in 1982 to finance the construction of street improvements. The original amount of the issue was $1,200,000, and the bonds will mature annually through the year 1997. Interest rates vary from 3.90% to 5.50 depending on the maturity of the bond. The sources of revenue for the payment of principal and interest are special assessments on property directly benefitting from the improvement and interest earnings on special assessments which were prepaid in earlier years. 341 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET_ BUDGET FUND REFUNDING BONDS OF 1987 048 3081 Special Assessments 138,260 137,459 40,000 0 3083 Penalties on Spec Assessments 640 1,787 0 0 3084 Interest on Special Assessment 38,960 22,583 0 0 Miscellaneous Taxes TOTAL 177,860 161,829 40,000 0 3800 Interest Earnings 5,073 12,899 5,000 0 Investment Earnings TOTAL 5,073 12,899 5,000 0 REFUNDING BONDS OF 1987 TOTAL 182,934 174,727 45,000 0 342 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED DIV 648 REFUNDING BONDS OF 87 4610 Debt Service Principal 1 850001 50000' 40,000 01 0 1 1 1 1 1 4611 Interest 1 71311 35501 1,1001 01 0 4612 Paying Agent Fees 01 01 4001 01 0 1 1 1 1 Debt Service TOTAL 1 921311 535501 41,5001 01 0 REFUNDING BONDS OF 87 TOTAL 1 921311 535501 41,5001 01 0 1 1 1 1 1 REFUNDING BONDS OF 1987 TOTAL 1 921311 535501 41,5001 01 0 1 343 This page left blank intentionally.] I 344 LIQUOR STORES 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Liquor Sales $878,252 $905,643 $935,000 $995,000 Wine Sales 267,177 295,758 286,500 314,300 Beer Sales 1,384,539 1,462,802 1,460,000 1,573,000 Other Sales 171,732 195,920 183,600 211,100 Investment Earnings 2,069 1,668 3,000 3,000 Total Revenues $2,703,769 $2,861,791 $2,868,100 $3,096,400 Less: Cost of Sales $2,044,775 $2,160,032 $2,175,337 $2,345,962 Gross Profit $658,994 $701,759 $692,763 $750,438 EXPENDITURES: Personnel $320,502 $333,979 $351,793 $380,685 Supplies 13,064 15,861 11,700 11,700 Other Contractual Services 39,528 40,690 46,149 49,131 Building Rent 32,584 35,936 37,000 58,000 Insurance 13,941 13,520 16,222 17,500 Utilities 23,683 24,507 24,080 26,980 Capital Outlay 534 0 0 0 Interest Expense 12,639 9,598 6,936 4,993 Administrative Service Transfer 45,000 35,082 30,084 25,435 Depreciation 20,045 22,745 23,080 22,339 Contingency 0 0 7,500 0 Total Expenditures $521,520 $531,918 $554,544 $596,763 Operating Income $137,474 $169,841 $138,219 $153,675 General Fund Transfer 100,000 100,000 100,000 Capital Improvements Fund Transfer 75,000 Net Income $37,474 $69,841 $38,219 $78,675 I i 345 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES_ REVENUES BUDGET_ BUDGET_ FUND LIQUOR STORES FUND 051 3461 Other Revenue 4,584 9,313 1,600 9,700 3472 Check Processing ee 340 500 0 600 g Miscellaneous Revenues TOTAL 4,924 9,813 1,600 10,300 3521 Liquor Sales 878,251 905,644 935,000 995,000 3522 Wine Sales 267,177 295,757 286,500 314,300 3523 Beer Sales 1,378,541 1,462,935 1,460,000 1,573,000 3524 Mix Sales Non Taxable 18,285 16,745 23,000 20,000 3525 Mix Sales Taxable 38,119 41 39,000 45,000 3526 Miscellaneous Sales 110,406 127,852 120,000 135,800 3527 Bottle Deposit Revenue 5,998 -271 0 0 Liquor Sales TOTAL 2,696,777 2,850,308 2,863,500 3,083,100 3800 Interest Earnings 2,069 1,668 3,000 3,000 Investment Earnings TOTAL 2,069 1,668 3,0.00 3 000 LIQUOR STORES FUND TOTAL 2,703,770 2,861,789 2,868,100 3,096,400 346 LIQUOR STORES 1998 BUDGET Division: HUMBOLDT STORE Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Liquor Sales $265,530 $265,990 $280,000 $282,000 Wine Sales 75,124 80,471 78,500 85,300 Beer Sales 429,147 417,762 450,000 445,000 Other Sales 44,793 46,309 46,600 50,350 Investment Earnings 689 556 1,000 1,000 Total Revenues $815,283 $811,088 $856,100 $863,650 Less: Cost of Sales $612,278 $607,285 $650,435 $650,340 Gross Profit $203,005 $203,803 $205,665 $213,310 EXPENDITURES: Personnel $102,090 $106,390 $111,511 $115,486 Supplies 3,987 5,740 4,550 4,550 Other Contractual Services 13,111 13,921 16,226 17,682 Building Rent Insurance 4,135 4,082 5,038 5,033 Utilities 9,266 9,565 9,550 9,400 Capital Outlay 110 0 0 0 Interest Expense 12,639 9,598 6,936 4,993 Administrative Service Transfer 15,000 11,694 9,085 7,122 Depreciation 10,398 11,439 11,600 11,635 Contigency 0 0 2,500 0 Total Expenditures $170,736 $172,429 $176,996 $175,901 Operating Income $32,269 $31,374 $28,669 $37,409 347 Division: Humboldt Liquor Budget Code: 651 Program No: 7014 PROFILE Humboldt Liu Liquor is the City's municipal liquor store located at Humboldt Avenue and 69th Avenue. The City purchased the building in the mid -1980s and remodeled it into a liquor store. Construction was financed with a loan from the Capital Improvements Fund. The loan is being repaid with interest and will be repayment will be complete in September 2000. DEPARTMENTAL GOALS Sales goal for 1998 is $863,650. These sales have rebounded from 1995 and 1996 when successive construction projects on the streets in front of the store limited access to it. Another goal is to increase the advertising budget by $500 which will be used is to inform guests in the city hotels and motels of the location of the liquor store. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4380 Repair &Maintenance Contract $1,500 Maintenance contract on cash registers and inventory control system. 4405 Check Verification Fees $2,000 Service which allow verification of the credit of customers paying by check. 4469 Liquor Liability Insurance $3,927 $1,000,000 liability insurance policy required for the sale of liquor and based on a percentage of sales. 4611 Interest $4,993 Interest paid to the Capital Improvements Fund on a loan taken out in 1985. PERSONNEL LEVELS Number Position 1 er Liquor Manager g The Liquor Manager is also the overall manager of the City's three liquor stores. Approximately ten part-time personnel are responsible for ordering and stocking the inventory and waiting on customers. 348 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED DIV 651 HUMBOLDT LIQUOR 4100 Wages Regular Employees 1 199161 21432 28,830 29,751 29,751 4112 Overtime Regular Employee 01 821 01 01 0 4130 Wages Part -time Employees 1 594731 63650 66,815 68,086 68,086 1 1 1 1 1 4131 Overtime of Part -time Emp 01 91 01 01 0 1 1 1 1 4133 Vacation Pay 43251 44201 01 01 0 4134 Holiday Pay I 24001 26041 01 01 0 1 1 1 4135 Sick Leave Pay 33141 12221 01 01 0 Salaries and Wages TOTAL 1 894271 93419 95,6451 97,837 97,837 4142 PERA Coordinated Plan 30891 3215 4,285 5,068 5,068 1 1 1 1 4146 FICA 68591 70401 7,3171 7,4841 7,484 4150 Employee Benefits 01 OI OI 3,742 3,742 1 1 1 1 4151 Health Insurance 11231 11231 2,6001 01 0 1 1 1 1 4152 Life Insurance 101 101 221 01 0 4153 Dental Insurance 1361 1151 1871 01 0 1 1 1 1 4154 Workers Comp Insurance 14471 11991 1,1671 1,0571 1,057 4158 Disability Insurance 01 2691 2881 2981 298 1 1 1 Fringe Benefits TOTAL 1 126641 129711 15,8661 17,6491 17,649 4210 Office Supplies 491 01 2001 2001 200 1 1 1 1 4217 Paper Supplies 01 01 5001 5001 500 1 1 1 1 4220 Operating Supplies 1 28851 31211 2,0001 2,0001 2,000 349 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4223 Cleaning Supplies 1881 941 01 01 0 1 1 1 1 4230 Repair Maint Supplies 5881 2571 7501 7501 750 4231 Equipment Parts 01 801 01 01 0 1 1 1 1 4233 Building Repair Supplies 1701 1021 1,0001 1,0001 1,000 4241 Laundry 1071 1221 1001 1001 100 Supplies TOTAL 39861 37761 4,5501 4,5501 4,550 4310 Professional Services 9971 01 01 2501 250 1 1 1 1 4312 Legal Services 661 01 01 01 0 1 1 1 1 4313 Audit Financial Service 1 10361 10641 8251 8401 840 1 1 1 1 1 Consulting TOTAL 1 21001 10641 8251 1,0901 1,090 4322 Telephone Services 1 16531 17051 1,6501 1,6501 1,650 1 1 1 1 1 4340 Advertising 1 1001 01 01 5001 500 1 4346 Advertising Print 5261 9671 1,000 1,000 1,000 Communications TOTAL 1 22791 26721 2,6501 3,1501 3,150 4380 Repair Maint Contract 4471 18721 1,2351 1,5001 1,500 1 4382 Equipment Repair Maint 1 1491 1022 1,000 1,500 1,500 4383 Buildings Repairs 01 01 1,0001 1,0001 1,000 4388 Electrical Repairs 1 01 01 5001 5001 500 1 4393 Equipment Rentals 1 1441 121 OI 01 0 1 1 1 1 1 4397 Logis Charges 1 22201 13731 1,9241 1,8111 1,811 1 1 1 1 1 4398 Protective Services 1 4101 4631 4101 4101 410 i 350 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 1 33701 47441 6,0691 6,7211 6,721 4400 Other Contractual Service 4191 2221 2,0001 2,0001 2,000 1 1 1 1 4401 Credit Card Fees 1 4691 6761 4501 5501 550 1 1 1 1 1 4402 Uncollectible Checks 1 4681 2481 4001 4001 400 1 1 1 1 1 4403 Cash (Over) and Short 1 8041 13411 3001 5001 500 1 1 1 1 1 4405 Check Verification Fees 1 19121 17821 2,0001 2,0001 2,000 1 1 1 1 1 4410 Miscellaneous 1 1791 1831 ol ol 0 1 1 1 1 4411 Conferences and Schools I ol 391 Sol 1001 100 4413 Dues Subscriptions 1 1601 2051 1001 1501 150 I I I I I 4414 Licenses, Taxes, Fees 1 1231 1031 4501 4501 450 1 1 1 1 Other Contractual Sery TOTAL 1 45341 47991 5,7501 6,1501 6,150 4440 Fuel Charges 1 831 711 821 741 74 1 1 1 1 1 4441 Fixed Charges 1 9671 10161 6591 3421 342 1 1 1 1 1 4442 Repair Maint Charges 1 1571 1401 1591 1551 155 1 1 1 1 1 4443 Multi-use Hourly Charges 1 931 901 321 ol 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 12991 13171 9321 5711 571 4461 Gen Liability Insurance 1 8181 6071 8401 6381 638 1 1 1 1 1 4462 Property Insurance 1 3551 2481 3901 3901 390 1 1 1 1 1 4463 Boiler Machinery Ins I 01 491 701 781 78 1 1 1 1 4469 Liquor Liability Ins 1 29621 31781 3,7381 3,9271 3,927 351 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Insurance TOTAL 1 41351 40821 5,0381 5,0331 5,033 4481 Electric Service 1 75551 77401 7,5001 7,5001 7,500 1 1 1 1 4482 Gas Service I 5631 6691 7501 7501 750 1 1 1 1 4484 Water Service 1 2441 1771 3001 2501 250 1 1 1 1 4485 Sanitary Sewer Service 1 4541 3381 6001 5001 500 1 1 1 1 1 4487 Solid Waste Disposal 1 2731 4551 2501 2501 250 4488 Storm Water Drainage 1 1771 1871 1501 1501 150 Utilities TOTAL 1 92661 95651 9,5501 9,4001 9,400 4551 Office Furniture Equip 1 1101 9791 01 01 0 1 1 1 1 4552 Other Equipment 1 01 9841 01 01 0 1 1 1 1 Capital Outlays TOTAL 1 1101 19631 01 01 0 4611 Interest 1 126391 95981 6,9361 4,9931 4,993 1 1 1 1 1 Debt Service TOTAL 1 126391 95981 6,9361 4,9931 4,993 4701 Transfers to General Fund 1 1000001 1000001 100,0001 01 0 1 1 1 1 1 4725 Capital Proj Fund Trans 1 01 01 01 75,0001 75,000 1 1 1 1 1 Transfer to other Fund TOTAL 1 1000001 1000001 100,0001 75,0001 75,000 4199 Salaries Reimbursed 1 150001 116941 01 01 0 1 1 1 1 1 4702 Administrative Sery Trans 1 01 01 9,0851 7,1221 7,122 1 1 1 1 1 Administrative Service TOTAL 1 150001 116941 9,0851 7,1221 7,122 352 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4800 Inventory Variances 27581 16401 1,2001 1,5001 1,500 4801 Merchandise Breakage 1131 1201 2501 2501 250 1 1 1 1 4802 Delivery Charge C. O. S. 25461 28391 2,5001 2,8501 2,850 4821 Liquor Cost of Sales 1 1954611 196275 208,0401 208,680 208,680 1 1 1 1 1 4822 Wine Cost of Sales 1 519671 571211 57,3051 60,2221 60,222 1 1 1 1 1 4823 Beer Cost of Sales 1 3288011 3178501 349,2001 343,0951 343,095 4824 Non Tax Mix Cost of Sales 1 44961 3144 4,266 3,960 3,960 1 1 1 1 1 4825 Taxable Mix Cost of Sales 1 69461 82191 7,7661 9,0481 9,048 4826 Misc Cost of Sales 1 187221 19403 19,908 20,735 20,735 1 1 1 1 1 Cost of Sales TOTAL 1 6118091 6066101 650,4351 650,3401 650,340 4920 Depreciation Expense 1 103981 114391 11,6001 11,6351 11,635 Depreciation TOTAL 1 103981 11439 11,600 11,635 11,635 1 4995 Contingency Account 01 01 2,5001 01 0 1 1 1 1 Contingency TOTAL 01 01 2,5001 01 0 HUMBOLDT LIQUOR TOTAL 1 8830141 8797131 927,4311 901,2411 901,241 353 LIQUOR STORES 1998 BUDGET Division: BOULEVARD STORE Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Liquor Sales $293,546 $293,894 $315,000 $346,000 Wine Sales 96,238 110,183 106,000 117,000 Beer Sales 425,487 447,365 450,000 494,000 Other Sales 58,008 68,080 65,000 73,000 Investment Earnings 690 556 1,000 1,000 Total Revenues $873,969 $920,078 $937,000 $1,031,000 Less: Cost of Sales $666,621 $695,775 $709,515 $780,715 Gross Profit $207,348 $224,303 $227,485 $250,285 EXPENDITURES: Personnel $110,342 $115,571 $119,403 $132,339 Supplies 4,837 5,560 3,800 3,800 Other Contractual Services 14,087 13,985 15,354 15,952 Building Rent 20,000 Insurance 4,836 4,519 5,385 5,860 Utilities 7,307 7,530 7,080 9,880 Capital Outlay 0 0 0 0 Interest Expense 0 0 0 0 Administrative Service Transfer 15,000 11,694 9,657 8,139 Depreciation 4,839 5,412 5,580 4,810 Contigency 0 0 2,500 0 Total Expenditures $161,248 $164,271 $168,759 $200,780 Operating Income $46,100 $60,032 $58,726 $49,505 354. t Division: Boulevard Liquor Budget Code: 652 Program No: 7024 PROFILE Boulevard Liquor is the City's municipal liquor store located at Brooklyn Boulevard and 63rd Avenue. This building was built by the City in 1958 and is shared by the West Fire Station. DEPARTMENTAL GOALS The sales goal for 1998 is $1,031,000 based upon improved traffic flow from the opening of the Rainbow Foods supermarket in August. It is anticipated that this store could produce sales of $1,100,000 per year, but 1998 will suffer due to the need to temporarily relocate the store if the west fire station is reconstructed. Relocation will not only hold down sales, but also add at least $20,000 to the 1998 operating expenses. As the City Council approves a plan for relocation of the store, the budget amounts will be revised to reflect the plan specifics. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4346 Advertising Print $2,000 Advertising effort will be increased by $2,000 in 1998 to capitalize on the presence of the Rainbow Foods Store and to maintain visibility during the anticipated relocation of the store. 4380 Repair Maintenance Contract $1,500 Maintenance contract on cash registers and inventory control system. 4392 Building Rentals $20,000 The anticipated cost of renting a store front to relocate to during construction and the cost of moving twice, once from the current store to the temporary site, and then to the new store. 4405 Check Verification Fees $2,000 Service which allow verification of the credit of customers paying by check. 4469 Liquor Liability Insurance $4,692 $1,000,000 liability insurance policy required for the sale of liquor and based on a percentage of sales. PERSONNEL LEVELS Number Position 1 Liquor Store Manager The number of part-time hours worked are increased by about 800 hours for 1998 to adequately staff the store for the increased business generated by the Rainbow traffic. The part-time personnel are responsible for ordering and stocking the inventory and waiting on customers. 355 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 652 BOULEVARD LIQUOR 1 1 4100 Wages Regular Employees 1 39792 42319 48,7391 52,0171 52,017 4112 Overtime Regular Employee 121 701 01 01 0 1 4130 Wages Part -time Employees 1 508671 52868 54,123 60,877 60,877 1 1 1 1 1 4131 Overtime of Part -time Emp 01 361 01 01 0 1 1 1 1 4133 Vacation Pay 20661 22051 01 01 0 1 4134 Holiday Pay 14901 1575 01 01 0 1 1 1 1 4135 Sick Leave Pay 1 7471 6641 01 01 0 1 Salaries and Wages TOTAL 1 949751 99738 102,862 112,894 112,894 1 4142 PERA Coordinated Plan 33651 3831 4,608 5,848 5,848 1 1 1 1 4146 FICA 71821 75971 7,8691 8,6361 8,636 1 1 1 1 4150 Employee Benefits 01 01 01 3,7421 3,742 1 1 1 1 4151 Health Insurance 28071 28071 2,6001 01 0 1 1 1 1 4152 Life Insurance 1 261 261 221 01 0 1 4153 Dental Insurance 1 3411 2871 1871 01 0 1 1 1 1 4154 Workers Comp Insurance 1 16461 12851 1,2551 1,2191 1,219 1 Fringe Benefits TOTAL 1 153671 158331 16,5411 19,4451 19,445 1 4210 Office Supplies 1 -1191 01 2001 2001 200 1 1 1 1 4217 Paper Supplies 1 01 01 5001 5001 500 1 1 1 1 4220 Operating Supplies 1 39951 31741 2,0001 2,0001 2,000 1 1 1 1 4226 Chemical Products 1 871 01 01 01 0 356 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND_ ADOPTED 4230 Repair Maint Supplies 1 3571 01 5001 5001 500 J 4233 Building Repair Supplies 1 5001 9491 5001 5001 500 4241 Laundry 1 171 231 1001 1001 100 Supplies TOTAL 1 48371 41461 3,8001 3,8001 3,800 4310 Professional Services 1 6051 1601 01 01 0 1 1 1 1 4312 Legal Services 1 661 01 01 01 0 I 1 1 1 1 4313 Audit Financial Service 1 10361 10641 8251 8401 840 1 1 1 1 Consulting TOTAL 1 17071 12241 8251 8401 840 4322 Telephone Services i 14551 14621 1,5001 1,5001 1,500 I I I 4340 Advertising 1 1001 01 1,0001 2,0001 2,000 4346 Advertising Print 1 13341 23561 1,0001 2,0001 2,000 1 1 1 1 1 Communications TOTAL 1 28891 38181 3,5001 5,5001 5,500 4380 Repair Maint Contract 1 3191 13441 1,2351 1,5001 1,500 4382 Equipment Repair Maint 1 1481 8581 1,0001 5001 500 1 1 1 1 4392 Building Rentals 1 01 01 01 20,0001 20,000 4393 Equipment Rentals 1 1441 121 1501 O) 0 1 1 1 1 4397 Logis Charges 1 25041 13731 1,9241 1,8111 1,811 1 1 1 1 4398 Protective Services 1 2081 3481 2101 2101 210 Repair Rental Maint TOTAL 1 33231 39361 4,5191 24,0211 24,021 4400 Other Contractual Service 1 3631 2731 2,0001 5001 500 357 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4401 Credit Card Fees 1 5381 8221 4501 1,0001 1,000 1 4402 Uncollectible Checks 4711 5211 2751 2701 270 1 1 1 1 4403 Cash (Over) and Short 13801 3951 2501 2501 250 1 1 4405 Check Verification Fees 1 21781 17411 2,0001 2,0001 2,000 1 1 1 1 4410 Miscellaneous 1 1961 1961 01 01 0 1 1 1 1 4411 Conferences and Schools 01 391 501 1501 150 i 4413 Dues Subscriptions 1 1601 2051 1001 2001 200 I 1 1 1 1 4414 Licenses, Taxes, Fees 1 1231 1031 4501 4501 450 1 4421 Janitorial Service 1 881 1681 01 2001 200 1 1 1 1 Other Contractual Sery TOTAL 1 54971 44641 5,5751 5,0201 5,020 I 4440 Fuel Charges 1 831 711 831 741 74 I I I 1 1 4441 Fixed Charges 1 9671 10161 6601 3421 342 1 1 1 1 1 4442 Repair Maint Charges 1 1571 1401 1601 1551 155 1 1 1 1 4443 Multi -use Hourly Charges 1 01 1391 321 01 0 1 Central Garage Rentals TOTAL 1 12071 13661 9351 5711 571 4461 Gen Liability Insurance 1 8181 6071 8401 7241 724 1 1 1 1 1 4462 Property Insurance 1 3471 2701 3751 3701 370 I 4463 Boiler Machinery Ins 1 01 471 701 741 74 1 1 1 1 4469 Liquor Liability Ins 1 36701 35951 4,1001 4,6921 4,692 1 1 1 1 1 Insurance TOTAL 1 48361 45191 5,3851 5,8601 5,860 i 1 4481 Electric Service. 1 53691 53611 4,5001 5,7501 5,750 358 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4482 Gas Service 1 16021 18331 2,2501 3,8001 3,800 4484 Water Service I 161 161 201 201 20 1 1 1 1 1 4485 Sanitary Sewer Service 1 631 631 601 601 60 4487 Solid Waste Disposal 1 2571 2571 2501 2501 250 1 1 1 1 1 Utilities TOTAL 1 73081 75301 7,0801 9,8801 9,880 4551 Office Furniture Equip 31 4301 01 01 0 1 1 1 1 4552 Other Equipment 1 01 9841 01 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 31 14141 01 01 0 4199 Salaries Reimbursed 1 150001 116941 01 01 0 1 1 1 1 1 4702 Administrative Sery Trans 1 01 01 9,6571 8,1391 8,139 1 1 1 1 1 Administrative Service TOTAL 1 150001 116941 9,6571 8,1391 8,139 4800 Inventory Variances -8131 2311 7501 7501 750 1 1 1 1 4801 Merchandise Breakage 1151 2141 2501 3001 300 4802 Delivery Charge C. O. S. 1 28651 3244 2,800 3,000 3,000 1 1 1 1 1 4821 Liquor Cost of Sales 1 2208981 2191181 234,0451 259,5001 259,500 4822 Wine Cost of Sales 1 703581 80001 76,320 84,474 84,474 1 1 1 1 1 4823 Beer Cost of Sales 1 3317561 3458141 349,2001 385,3201 385,320 1 1 1 1 1 4824 Non Tax Mix Cost of Sales 1 40821 37591 7,1101 4,5151 4,515 4825 Taxable Mix Cost of Sales 1 98581 10759 9,178 11,360 11,360 1 1 1 1 1 4826 Misc Cost of Sales 1 269641 318131 29,8621 31,4961 31,496 359 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Cost of Sales TOTAL 1 6660821 6949531 709,5151 780,7151 780,715 4920 Depreciation Expense 1 48391 54121 5,5801 4,8101 4,810 Depreciation TOTAL 48391 54121 5,5801 4,8101 4,810 4995 Contingency Account 01 01 2,5001 01 0 1 1 1 1 Contingency TOTAL 01 01 2,5001 01 0 BOULEVARD LIQUOR TOTAL 1 8278691 8600451 878,2741 981,4951 981,495 360 LIQUOR STORES 1998 BUDGET Division: NORTHBROOK STORE Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Liquor Sales $319,176 $345,759 $340,000 $367,000 Wine Sales 95,815 105,104 102,000 112,000 Beer Sales 529,905 597,675 560,000 634,000 Other Sales 68,931 81,531 72,000 87,750 Investment Earnings 690 556 1,000 1,000 Total Revenues $1,014,517 $1,130,625 $1,075,000 $1,201,750 Less: Cost of Sales $765,876 $856,972 $815,387 $914,907 Gross Profit $248,641 $273,653 $259,613 $286,843 EXPENDITURES: Personnel $108,070 $112,018 $120,879 $132,860 Supplies 4,240 4,561 3,350 3,350 Other Contractual Services 12,330 12,784 14,569 15,497 Building Rent 32,584 35,936 37,000 38,000 Insurance 4,970 4,919 5,799 6,607 Utilities 7,110 7,412 7,450 7,700 Capital Outlay 424 0 0 0 Interest Expense 0 0 0 0 Administrative Service Transfer 15,000 11,694 11,342 10,174 Depreciation 4,808 5,894 5,900 5,894 Contigency 0 0 2,500 0 Total Expenditures $189,536 $195,218 $208,789 $220,082 Operating Income $59,105 $78,435 $50,824 $66,761 i I j 1 361 Division: Northbrook Liquor i Budget Code: 653 Program No: 7034 PROFILE Northbrook Liquor is the City's municipal liquor store located in the Northbrook Plaza. on 57th Avenue. The store space is rented in a lease ruining through March 31, 2000. Sales for 1998 are expected to be about $1,201,750. DEPARTMENTAL GOALS This store currently is the sales and profit leader amongst the City's liquor stores and the goal for 1998 is to continue and improve upon that record. SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4380 Repair Maintenance Contract $1,500 Maintenance contract on cash registers and inventory control system. 4392 Building Rentals $38,000 The Northbrook Store is leased from the shopping center and is in the fourth year of a five year lease. 4405 Check Verification Fees $1,600 Service which allow verification of the credit of customers paying by check. 4469 Liquor Liability Insurance $5,470 $1,000,000 liability insurance policy required for the sale of liquor and based on a percentage of sales. PERSONNEL LEVELS Number Position 1 Liquor Store Manager The number of part-time hours worked are increased by about 800 hours for 1998 to adequately staff the store for the existing business level. The part-time personnel are responsible for ordering and stocking the inventory and waiting on customers. 362 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 653 NORTHBROOKL LIQUOR 4100 Wages Regular Employees 1 407601 42999 48,7401 52,017 52,017 4130 Wages Part -time Employees 1 471051 485051 53,9131 60,8071 60,807 4131 Overtime of Part -time Emp 01 481 01 01 0 4133 Vacation Pay 19261 19951 01 01 0 1 1 1 1 4134 Holiday Pay 1 14901 15751 01 01 0 4135 Sick Leave Pay 1 5391 5501 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 918201 956711 102,6531 112,8241 112,824 4142 PERA Coordinated Plan 1 32361 32411 4,5991 5,8441 5,844 4146 FICA 1 67611 7038 7,853 8,631 8,631 4150 Employee Benefits 1 01 01 01 4,3421 4,342 4151 Health Insurance 45811 4761 4,500 01 0 1 1 1 1 4152 Life Insurance 1 261 261 221 01 0 1 1 1 1 1 4153 Dental Insurance 1 681 571 01 01 0 4154 Workers Comp Insurance 1 15761 1219 1,252 1,219 1,219 1 1 1 1 1 4156 Unemployment Compensation ll 51 01 01 0 Fringe Benefits TOTAL 1 162491 16348 18,226 20,036 20,036 4210 Office Supplies 491 01 2001 2001 200 1 1 1 1 4217 Paper Supplies 01 01 5001 5001 500 4220 Operating Supplies 1 30771 29231 2,0001 2,0001 2,000 1 1 1 1 4223 Cleaning Supplies 1 01 941 01 01 0 363 t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4230 Repair Maint Supplies 1 8231 3441 5001 5001 500 1 4233 Building Repair Supplies 1 1131 111 01 01 0 4241 Laundry 1 1781 2051 1501 1501 150 1 Supplies TOTAL 1 42401 35771 3,3501 3,3501 3,350 1 4310 Professional Services 1 2601 01 01 2501 250 I I 4312 Legal Services 1 661 01 01 01 0 1 1 1 1 1 4313 Audit Financial Service 1 10361 10641 8251 8401 840 1 1 1 1 1 Consulting TOTAL 1 13621 10641 8251 1,0901 1,090 4322 Telephone Services 15371 15551 1,5751 1,5751 1,575 I 4340 Advertising 1 1001 01 01 01 0 1 1 1 1 1 4346 Advertising Print 1 5261 9691 1,0001 1,0001 1,000 i Communications TOTAL 1 21631 25251 2,5751 2,5751 2,575 4380 Repair Maint Contract 1 3721 13441 1,2351 1,5001 1,500 I I I 4382 Equipment Repair Maint 1 10211 10151 1,0001 1,0001 1 I f I 4388 Electrical Repairs 1 01 4081 2501 2501 250 1 4392 Building Rentals 1 325841 359361 37,0001 38,0001 38,000 1 1 1 1 1 4393 Equipment Rentals 1 1441 121 01 01 0 1 1 1 1 1 4397 Logis Charges 1 27511 13731 1,9241 1,8111 1,811 1 4398 Protective Services 1 5471 5811 5501 6001 600 i Repair Rental Maint TOTAL 1 374191 406701 41,9591 43,1611 43,161 364 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED 4400 Other Contractual Service 1 1071 01 2,0001 2,0001 2,000 4401 Credit Card Fees 1 5891 8771 4751 9001 900 4402 Uncollectible Checks 1 4761 4771 4001 6001 600 4403 Cash (Over) and Short 1 -361 1081 3001 3001 300 1 1 1 1 1 4405 Check Verification Fees 1 17381 19481 1,5001 1,6001 1,600 4410 Miscellaneous 1 1961 1961 01 01 0 1 1 1 1 1 4411 Conferences and Schools 01 391 501 1001 100 4413 Dues Subscriptions 1601 2051 1001 1501 150 4414 Licenses, Taxes, Fees 1 1231 1031 4501 4501 450 1 1 1 1 1 4421 Janitorial Service 01 1581 01 01 0 1 1 1 Other Contractual Sery TOTAL 33531 41121 5,2751 6,1001 6,100 4440 Fuel Charges 831 711 831 741 74 1 1 1 1 4441 Fixed Charges 9671 10161 6601 3421 342 1 1 1 1 4442 Repair Maint Charges 1 1571 1401 1601 1551 155 4443 Multi -use Hourly Charges 1 01 OI 321 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 12071 12271 9351 5711 571 4461 Gen Liability Insurance 8181 6071 8401 8901 890 4462 Property Insurance 1 1821 1831 2151 2051 205 1 1 1 1 1 4463 Boiler Machinery Ins 1 01 271 401 421 42 1 1 1 1 1 4469 Liquor Liability Ins 1 39691 41031 4,7041 5,4701 5,470 1 1 1 1 Insurance TOTAL 1 49701 49191 5,7991 6,6071 6,607 365 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND_ ADOPTED 4481 Electric Service 60641 60791 6,0001 6,0001 6,000 1 s 1 4482 Gas Service 1 6571 8781 1,000 1,2001 1,200 1 1 1 1 1 4484 Water Service 1171 01 2001 01 0 1 4487 Solid Waste Disposal 2731 4551 2501 5001 500 1 1 1 1 Utilities TOTAL 71101 74121 7,4501 7,7001 7,700 4551 Office Furniture Equip 4241 01 01 01 0 1 1 1 1 4552 Other Equipment 01 9841 01 01 0 1 1 1 1 Capital Outlays TOTAL 4241 9841 01 01 0 4199 Salaries Reimbursed 1 150001 116941 01 01 0 1 1 1 1 1 1 7 4 4702 Administrative Sery Trans 01 0 11 342 10,174 1 0 1 1 1 1 1 Administrative Service TOTAL 1 150001 116941 11,3421 10,1741 10,174 4800 Inventory Variances 1 7701 12921 6001 1,8001 1,800 4801 Merchandise Breakage 521 751 2501 2501 250 4802 Delivery Charge C. 0. S. 31611 36311 2,8001 3,7501 3,750 1 1 1 1 4821 Liquor Cost of Sales 1 2365041 2575531 252,6201 274,1491 274,149 1 4822 Wine Cost of Sales 1 678091 749981 73,4401 80,1921 80,192 4823 Beer Cost of Sales 1 4096301 4631021 434,5601 493,2521 493,252 1 1 1 1 1 4824 Non Tax Mix Cost of Sales 1 44181 40611 4,9771 4,6271 4,627 1 1 1 1 1 4825 Taxable Mix Cost of Sales 1 101101 118561 10,5901 12,4271 12,427 1 1 1 1 1 4826 Misc Cost of Sales 1 328341 395261 35,5501 44,4601 44,460 366 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Cost of Sales TOTAL 1 7652881 8560951 815,3871 914,9071 914,907 4920 Depreciation Expense 1 48081 58941 5,9001 5,8941 5,894 1 1 1 1 1 Depreciation TOTAL 1 48081 58941 5,9001 5,8941 5,894 4995 Contingency Account 01 01 2,5001 01 0 1 1 1 1 Contingency TOTAL 1 01 01 2,5001 01 0 NORTHBROOKL LIQUOR TOTAL 1 9554131 10521911 1,024,1761 1,134,9891 1,134,989 1 1 1 1 1 LIQUOR STORES FUND TOTAL 1 26662961 27919481 2,829,8811 3,017,7251 3,017,725 I'� 367 i i i [This page left blank intentionally.] 368 t CENTERBROOK GOLF COURSE 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Green Fees $227,233 $250,514 $254,585 $262,943 Rentals 8,683 10,375 9,000 10,600 Leagues 9,206 6,920 13,000 14,500 Beer 7,800 10,354 9,000 10,500 Concessions 12,395 15,293 13,000 17,400 Golf Lessons 11,000 8,271 10,400 9,000 Other Merchandise 22,132 23,309 18,250 18,000 Pop Machine 2,734 2,470 2,300 2,000 Interest Earnings 788 Miscellaneous 405 (633) 0 0 I Total Revenues $301,588 $327,661 $329,535 $344,943 Less: Cost of Sales $36,102 $34,221 $32,700 $34,000 Gross Profit $265,486 $293,440 $296,835 $310,943 EXPENDITURES: Personnel $121,033 $122,783 $123,365 $130,977 Supplies 21,471 20,672 17,450 16,700 Other Contractual Services 24,468 21,210 23,051 20,244 Central Garage 22,290 17,557 27,415 30,202 Insurance 7,987 6,451 8,353 7,550 Utilities 12,566 12,880 10,250 10,800 Interest Expense 57,634 58,075 57,500 Administrative Service Transfer 6,200 4,581 $4,722 $5,128 Depreciation 16,483 16,322 16,800 16,435 Total Expenditures $290,132 $280,531 $288,906 $238,036 Operating Income ($24,646) $12,909 $7,929 $72,907 Capital Outlay $20,500 Loan Repayment $50,000 Available Resources ($24,646) $12,909 $7,929 $2,407 369 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND GOLF COURSE FUND 052 3471 Cash Over and (Short) 239 -768 0 0 3472 Check Processing Fee 20 40 0 0 Miscellaneous Revenues TOTAL 259 -728 0 0 3541 Weekend Rate 60,217 63,088 73,121 71,364 3542 Adult Rate 82,265 89,793 92,767 96,341 3543 Senior Rate 34,249 38,727 36,038 41,316 3544 Junior Rate 8,600 11,806 10,811 11,268 3545 Second Round 20,852 24,584 13,369 13,498 3548 Mini Range 17 0 0 0 3551 Adult Passbook 6,220 7,039 8,516 8,367 3552 Senior-Junior Passbook 12,244 12,739 16,866 17,578 3554 Weekend Passbook 2,569 2,738 3,097 3,211 3556 Hand Cart Rental 3,833 4,407 4,000 4,500 3557 Club Rental 1,936 2,205 2,000 2,300 3558 Motor Cart Rental 2,914 3,763 3,000 3,800 3561 Couples League 383 815 1,000 1,000 3562 Mens League 1,144 1,856 2,000 3,000 3563 Womens League 2,500 3,086 4,000 4,500 3564 Womens Second League 1,534 -463 2,500 2,000 3565 Senior League 1,660 1,164 2,500 2,500 3566 Junior League 356 462 1,000 1,500 370 I CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3571 Beer 8,497 9,781 8,400 10,000 3572 Beer Pitcher 676 573 600 500 3573 Small Pop 2,950 2,070 3,500 3,000 3574 Large Pop 2,026 6,411 2,500 7,000 3575 Coffee 1,300 1,136 2,000 1,100 3576 Lemonade 2,856 1,950 3,000 1,500 3581 Rolls 400 19 400 700 3582 Ice Cream 131 14 200 25 3583 Chips 515 634 500 600 3584 Candy 754 862 800 800 3585 Brats 89 22 100 500 3586 Cigarettes 258 113 0 175 3587 Hot Dogs 1,237 2,062 0 2,000 3591 Golf Lessons 10,305 6,968 10,000 7,500 I 3592 Private Lessons 830 1,303 400 1,500 3594 Taxable Merchandise 10,141 9,563 8,250 8,000 3595 Non Taxable Merchandise 11,991 13,746 10,000 10,000 3597 Pop Machine 2,734 2,470 2,300 2,000 3599 Miscellaneous 146 99 0 0 Golf Course Revenues TOTAL 301,328 327,601 329,535 344,943 3800 Interest Earnings 0 788 0 0 I 371 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET Investment Earnings TOTAL 0 788 0 0 GOLF COURSE FUND TOTAL 301,588 327,661 329,535 344,943 372 Division: Centerbrook Golf Course Budget Code: 654 Program No: 7052 PROFILE Centerbrook Golf Course is a City -owned nine hole, par 3 course. Depending on the weather, each year between 30,000 and 35,000 rounds of golf will be played at Centerbrook. In addition, about 200 people will take lessons. The budget assumes 33,000 rounds will be played in 1998. DEPARTMENTAL GOALS Implement financial plan adopted in 1997 by City Council. Implement computer aided tee time scheduling, cash reporting and inventory control. Increase lesson offerings to increase the number of persons taking lessons by 10 Coordinate proper tee time scheduling to make sure the golfers are able to play at a good pace. Examine merchandise selection and pricing for possible changes that would increase revenues. PERSONNEL LEVELS Number Position 1 Grounds Supervisor SPECIFIC EXPENDITURE CODE DETAIL Object Number Exnlanation Amount 4130 Part-Time $77,900 Clubhouse staff, rangers, part-time golf professional, seasonal golf course manager, and maintenance workers. 4220 Operating Supplies $4,000 The cost of various supplies such as score cards, towels, cleaning materials, etc. 4221 Motor Fuels $1,500 Fuel for mowers and other golf course equipment. The increasing cost of fuel necessitates an increase in budget 4235 Landscaping Materials $2,200 Fertilizer, grass seed, sod, etc, plus the cost of flowers in the various planters throughout the course and at the clubhouse. 4390 Rentals $2,500 The cost of leasing golf carts for rental to patrons. 373 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Equipment included in Central Garage budget. 2 PC's, printer, and golf course 3/98 $15,500 Scheduling leagues and tee times, management software inventory control, merchandising, handicapping, general correspondence and advertising. 374 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ _ADOPTED_ DIV 654 CENTERBROOK GOLF I I I I 1 4100 Wages Regular Employees 1 255661 280791 31,8761 32,8341 32,834 1 1 1 1 1 4130 Wages Part -time Employees 1 767081 759671 72,5001 77,9001 77,900 1 1 1 1 1 4133 Vacation Pay 1 11631 12841 01 01 0 1 1 1 1 1 4134 Holiday Pay 1 11141 11701 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 1045511 1065001 104,3761 110,7341 110,734 4142 PERA Coordinated Plan 1 21071 22261 4,6761 5,7361 5,736 1 1 1 1 4146 FICA 1 77281 79681 7,9851 8,4711 8,471 I I I I 4150 Employee Benefits 1 01 01 01 4,3421 4,342 4151 Health Insurance 1 36601 38401 4,1401 01 0 1 1 1 1 4152 Life Insurance 1 201 201 221 01 0 1 1 1 1 1 4153 Dental Insurance 1 3601 3601 3601 01 0 1 1 1 1 4154 Workers Comp Insurance 1 26061 18681 1,8061 1,6941 1,694 1 Fringe Benefits TOTAL 1 164821 162831 18,9891 20,2431 20,243 4210 Office Supplies 1 4451 01 3001 3001 300 1 1 1 1 4212 Printed Forms 01 12571 01 01 0 1 1 1 1 4220 Operating Supplies 1 86391 66821 4,0001 4,0001 4,000 1 4221 Motor Fuels 1 8341 22601 1,0001 1,5001 1,500 I I 4222 Lubricants Additives 1 91 01 01 01 0 1 1 1 1 4226 Chemical Products I 62921 8061 6,0001 5,2001 5,200 1 1 1 1 4230 Repair Maint Supplies 1 21131 01 2,0001 2,0001 2,000 375 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ ACTUAL_ BUDGET_ RECOMMEND_ ADOPTED 4231 Equipment Parts 1 4151 41 2001 01 0 1 1 1 1 4233 Building Repair Supplies 221 7481 1,0001 7501 750 1 1 1 1 4235 Landscaping Materials 1 15781 71191 2,0001 2,2001 2,200 1 1 1 1 4236 Signs Striping Material 1 181 01 01 01 0 1 1 1 1 1 4240 Small Tools 1 281 9671 2001 01 0 4241 Laundry 1 8291 8281 7501 7501 750 1 4245 Maintenance Supplies 1 2501 01 01 01 0 1 1 1 1 Supplies TOTAL 1 214711 206721 17,4501 16,7001 16,700 4310 Professional Services 1 8561 7691 1,2001 1,0001 1,000 I I I 1 1 4312 Legal Services 1 01 01 2001 01 0 1 1 1 1 4313 Audit Financial Service 1 7771 7981 8251 8401 840 Consulting TOTAL 1 16331 15671 2,2251 1,8401 1,840 1 4321 Postage I 1171 971 2001 2001 200 1 1 1 1 1 4322 Telephone Services 1 40351 40881 4,1001 4,1001 4,100 4334 Use of Personal Auto 1 01 01 1001 01 0 1 1 1 1 1 4340 Advertising 1 39581 34281 3,5001 3,5001 3,500 1 1 1 1 1 4350 Printing 1 01 01 2001 01 0 1 Communications TOTAL 1 81101 76131 8,1001 7,8001 7,800 1 4380 Repair Maint Contract 1 7851 15641 1,0001 9001 900 1 1 1 1 1 4381 Auto Equipment Repair 1 01 961 01 01 0 i 1 4382 Equipment Repair Maint 1 48041 26991 3,5001 3,2501 3,250 376 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4383 Buildings Repairs 01 01 5001 5001 500 4385 Landscaping Services 1 15061 01 1,0001 01 0 1 1 1 1 1 4389 Maintenance Contracts 1 01 8521 01 01 0 4390 Rentals 1 38001 2271 2,700 2,500 2,500 1 1 1 1 1 4397 Logis Charges 1 6601 15161 1,8761 1,4541 1,454 4398 Protective Services 1791 2161 2001 2001 200 1 1 1 1 Repair Rental Maint TOTAL 1 117331 92141 10,7761 8,8041 8,804 4400 Other Contractual Service 1 01 8521 1,0001 1,0001 1,000 4402 Uncollectible Checks 81 1411 01 01 0 4411 Conferences and Schools 901 901 2501 2001 200 1 1 1 1 4413 Dues Subscriptions 1101 2101 2001 2001 200 1 1 1 4414 Licenses, Taxes, Fees 01 1791 01 01 0 1 1 1 1 4415 Claims Payment 1 01 4601 01 01 0 1 1 1 1 4421 Janitorial Service 1 4081 8831 2501 4001 400 4425 Board of Prisoners 1 171 01 OI OI 0 1 1 1 1 1 4427 Tree Removal Contract 1 01 01 2501 01 0 Other Contractual Sery TOTAL 1 6331 2815 1,950 1,800 1,800 1 4440 Fuel Charges 01 101 01 01 0 1 1 1 4441 Fixed Charges 1 138391 115451 18,3581 22,1911 22,191 4442 Repair Maint Charges 1 84511 60021 9,0571 8,0111 8 1 1 1 1 1 Central Garage Rentals TOTAL 222901 175571 27,4151 30,2021 30,202 377 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL_ _ACTUAL BUDGET RECOMMEND ADOPTED 4461 Gen Liability Insurance 66561 49311 6,7101 6,0141 6,014 1 4462 Property Insurance 1 3381 2641 3601 3631 363 1 1 1 1 1 4463 Boiler Machinery Ins 01 461 631 731 73 1 4469 Liquor Liability Ins 9941 1210 1,220 1,100 1 Insurance TOTAL 79881 64511 8,3531 7,5501 7,550 4481 Electric Service 48641 43981 4,4001 4,4001 4,400 1 1 1 4482 Gas Service 9951 15091 1,4001 1,4001 1,400 4484 Water Service 40151 53461 2,0001 3,0001 3,000 1 1 1 4485 Sanitary Sewer Service 1701 1791 2001 2001 200 4487 Solid Waste Disposal 19971 8881 1,750 1,200 1,200 4488 Storm Water Drainage 5261 5611 5001 6001 600 1 Utilities TOTAL 1 125661 12880 10,250 10,800 10,800 1 4520 Buildings 1 01 01 01 5,000 5,000 1 1 1 1 1 4548 Computer Equipment 01 01 01 15,5001 15,500 4551 Office Furniture Equip 3631 01 01 01 0 1 1 1 1 4552 Other Equipment 19961 01 01 01 0 1 1 1 1 Capital Outlays TOTAL 1 23591 01 01 20,5001 20,500 4611 Interest 1 576341 580751 57,5001 01 0 Debt Service TOTAL 1 576341 580751 57,500 01 0 4199 Salaries Reimbursed 62001 45811 01 01 0 378 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4702 Administrative Sery Trans 01 01 4,7221 5,1281 5,128 Administrative Service TOTAL 62001 4581 4,722 5,128 5,128 4823 Beer Cost of Sales 32931 35341 4,0001 4,0001 4,000 1 1 1 1 4840 Merchandise for Resale 1 72461 115021 01 12,0001 12,000 4841 Merchandise Cost of Sales 1 140091 01 18,0001 01 0 1 1 1 1 1 4842 Food Cost of Sales Guests 1 86461 191851 8,0001 16,0001 16,000 1 1 1 1 1 4843 Banquet Expenses 1 29091 01 2,7001 2,0001 2,000 1 1 1 1 1 Cost of Sales TOTAL 1 361021 342211 32,7001 34,0001 34,000 I 4920 Depreciation Expense 1 159901 160981 16,8001 16,4351 16,435 4922 Loss Fixed Asset Disposal 1 4931 2241 01 01 0 1 1 1 1 1 Depreciation TOTAL 1 164831 163221 16,8001 16,4351 16,435 CENTERBROOK GOLF TOTAL 1 3262341 3147521 321,6061 292,5361 292,536 1 1 1 1 1 GOLF COURSE FUND TOTAL 1 3262341 3147521 321,6061 292,5361 292,536 379 [This page left blank intentionally.] i EARLE BROWN HERITAGE CENTER 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Convention and Catering $1,951,597 $2,233,212 $2,248,915 $2,621,927 Inn on the Farm 269,368 262,308 263,432 268,400 Earles 52,391 58,651 72,500 62,600 Office Rentals 112,109 110,505 80,361 89,124 Total Revenues $2,385,465 $2,664,676 $2,665,208 $3,042,051 Less: Cost of Sales $341,908 $373,351 $364,420 $408,677 Gross Profit $2,043,557 $2,291,325 $2,300,788 $2,633,374 EXPENDITURES: Personnel $1,212,126 $1,185,675 $1,265,302 $1,348,572 Supplies 152,492 159,216 168,805 190,132 Other Contractual Services 536,224 499,869 490,272 534,208 Insurance 36,255 31,072 39,358 35,556 Utilities 137,228 148,684 142,679 153,053 Interest Expense 31,653 35,979 38,235 1,480 Administrative Service Transfer 46,148 42,406 52,832 62,767 j Depreciation 18,779 31,362 7,748 38,705 Total Expenditures $2,170,905 $2,134,263 $2,205,231 $2,364,473 Operating Income ($127,348) $157,062 $95,557 $268,901 Capital Outlay $3,780 $6,690 $98,997 $127,692 Available Resources ($131,128) $150,372 ($3,440) $141,209 i I 1 i i 381 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EARLE BROWN HERITAGE CTR 053 3521 Liquor Sales 10,851 0 0 0 Liquor Sales TOTAL 10,851 0 0 0 3600 Guest Room Rentals 220,351 213,381 230,000 230,000 3601 Facility Rentals 17,287 20,812 15,100 17,500 3602 Merchandise Sales 1,003 1,193 2,400 1,500 3603 Meal Sales 64,513 18,861 7,800 11,800 3605 Equipment Rentals 4,033 4,676 4,100 4,100 3606 Miscellaneous 3,594 3,385 4,032 3,500 3618 GIFT CERTIFICATE PROMOTIONS -288 0 0 0 E.B.H.C. Bed Breakfast Rev. TOTAL 310,493 262,308 263,432 268,400 3620 Room Rentals 480,968 501,689 532,600 578,900 3621 Labor Charges 37,533 11,327 31,500 9,500 3622 CMP Room Rentals 31,078 42,324 58,800 42,500 3624 CM Equipment 700 40 13 P E Rentals 11 522 13 761 23 7 3625 Equipment Rentals 89,304 120,384 107,170 115,000 3626 Dance Floor /Staging Rentals 22,196 28,061 28,100 28,100 3627 Event Supplies Charges 1,084 1,051 1,500 2,000 3628 Client Requested Services 24,750 33,798 48,300 48,300 3630 Security Services 1,652 270 7,000 6,000 3638 Miscellaneous 2,102 1,734 205 850 1 382 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET E.B.H.C. Convention Revenues TOTAL 702,190 754,398 838,915 844,850 3640 Commercial Office Rentals 105,736 107,564 80,001 89,124 3641 Cleaning Services 5,636 2,942 360 0 3646 Miscellaneous 737 0 0 0 E.B.H.C. Office Rental Revenue TOTAL 112,109 110,505 80,361 89,124 3659 Food Beverage Revenue 0 1,239,330 1,410,000 1,519,401 3660 Wine Sales 1,249,546 69,295 0 75,526 3661 Liquor Sales 0 69,892 0 79,968 3662 Beer Sales 0 49,095 0 62,197 3663 Service Charges 0 0 0 39,985 3664 Misc. Sales 0 51,203 0 0 Catering Operations TOTAL 1,249,546 1,478,815 1,410,000 1,777,077 3670 Meal Sales 0 46,015 58,200 47,500 3671 Liquor Sales 0 12,636 14,300 15,100 Earle's at EBHC TOTAL 0 58,651 72,500 62,600 3800 Interest Earnings 276 0 0 0 Investment Earnings TOTAL 276 0 0 0 EARLE BROWN HERITAGE CTR TOTAL 2,385,465 2,664,676 2,665,208 3,042,051 383 EAR LE BROWN HERITAGE CENTER 1998 BUDGET Division: CONVENTION CENTER CATERING OPERATIONS Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Rentals and Charges $1,951,597 $2,233,212 $2,248,915 $2,621,927 Less: Cost of Sales $290,052 $327,746 $328,377 $370,177 Gross Profit $1,661,545 $1,905,466 $1,920,538 $2,251,750 EXPENDITURES: 1 Personnel $961,641 $936,616 $887,439 $971,014 Supplies 126,455 136,857 137,744 159,023 Other Contractual Services 382,277 381,596 387,874 432,251 Insurance 28,462 25,237 31,379 28,355 Utilities 111,381 120,777 114,282 123,861 Interest Expense 16,459 18,116 19,510 0 Administrative Service Transfer 28,842 26,504 0 0 Depreciation 18,779 31,362 7,748 35,076 Total Expenditures $1,674,296 $1,677,065 $1,585,976 $1,749,580 Net Income ($12,751) $228,401 $334,562 $502,170 Capital Outlay 3,780 5,630 94,195 127,692 Available Resources ($16,531) $222,771 $240,367 $374,478 384 Division: Convention Center Budget Code: 655 Program No: 8950 PROFILE The Convention Center provides a unique full- service conference, social, and trade show environment which will fill area hotel rooms and provide lodging tax revenue to the City ($222,816 in 1996). It provides a vehicle to bring into the City of Brooklyn Center attendees to a wide variety of events (in 1997 over 950 events, including 60 individual social/wedding, 49 corporate social functions, approximately 40 trade shows, and over 100,000 attendees at these functions). It provides first -class food and beverage services, including exceptional food product and consistent profitability by a significant catering division revenue increase for 1998. It provides exceptional guest service and client satisfaction which causes the consistent return of clients. It is an historically significant restoration whose reputation positively impacts the City of Brooklyn Center. DEPARTMENTAL GOALS Increase room rental sales by 4% over 1997 revenue by: evaluating all potential business for profitability aggressively filling open inventory of rooms by fitting client space requests into the overall requirements of all business continuing to market availability of food and beverage minimums per room and CMPs (Complete Meeting Packages) focusing on daytime corporate meetings, large corporate and social banquets opening and promoting additional meeting space Challenge current clients to experience the facility in other ways (i.e., corporate user also holding a wedding or other social event). Continue aggressive maintenance and painting scheduled required to present facility in the best possible light. Continue trend of profitability by increased productivity, upselling food and beverage, and closely monitoring expenses. Continue trend of 20 new corporate clients. Continue the proven marketing tool of Yellow Pages advertising supplemented by print advertising in targeted corporate publications. Continue to provide the finest quality of food and beverage available in the metropolitan area. Continue networking with potential clients and industry partners through several associations. PERSONNEL LEVELS III Number Position 1 Sales Director 3 Salesperson 2 Crew Chief Part-time positions include Set -Up Crew Chief, Set -Up Crew, Custodians, and Maintenance Staff. 385 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Carpet Morgan Room 1998 75 yds $3,600 Old carpet is worn out. New carpet will match that which was installed in the hallway in 9/97. Fresh Air Duct Heating Coil 1998 $9,000 Cold air return brings in quantities of outside air at outside air temperatures. There have been three freeze -ups in the mechanical room. Two -Way Radios 1998 4 $2,800 Two current stock no longer repairable. Balance of current stock in need of replacement due to heavy usage. Wide Area Vacuum 1998 1 $1,831 Current vacuum has been repaired several times and will be in need of replacement. Incandescent Lighting in Tack Room 1998 $7,400 Lower level meeting space too dark for evening banquets, too bright if fluorescent lighting is on. Fresh Air Return in Tack Room 1998 $30,000 This room is limited to heating controls with no current fresh air hookup. It cannot be cooled down in the winter or heated in the summer. Small Carpet Extractor 1998 1 $3,000 Used to clean chairs, stairwells, and other small areas. Current equipment broke in July 1997 and is too costly to repair. Finish Chiller Enclosure 1998 $19,000 Air flow within the chiller enclosure needs to be redirected to motors Coat Racks 1998 8 $5,360 Current coat racks are unrepairable. This purchase will eliminate renting coat racks. Computer Software 1998 $7,500 Replaces 10 -year old non networked reservation system and ties together catering, reservations, and billing functions. Pentium Computers, Monitors, and 1998 3 $7,500 Will replace existing hardware Keyboards with faster processing/networking capabilities. The equipment being replaced will be moved to other workstations currently operating on even older technology. 386 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 655 CONVENTION CENTER 1 4100 Wages Regular Employees 1 2429821 2263411 188,608 270,551 270,551 4112 Overtime Regular Employee 7661 14541 01 01 0 4130 Wages Part -time Employees 1 1416371 1306421 147,797 117,161 117,161 4131 Overtime of Part -time Emp 14061 24011 01 01 0 1 1 1 4133 Vacation Pay 1 125531 148371 01 01 0 4134 Holiday Pay 1 122811 129371 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 87041 194741 01 01 0 Salaries and Wages TOTAL 1 4203271 408088 336,405 387,712 387,712 4142 PERA Coordinated Plan 1 180851 17009 15,071 20,083 20,083 1 1 1 1 1 4143 PERA Police Fire Plan 451 1401 01 01 0 1 1 1 4146 FICA 1 313981 304061 25,7351 29,6601 29,660 1 1 1 1 1 4150 Employee Benefits 01 01 01 31,7361 31,736 4151 Health Insurance 1 197481 201831 20,2201 01 0 4152 Life Insurance 1481 1491 1321 OI 0 1 1 1 1 4153 Dental Insurance 18381 16411 1,8141 01 0 4154 Workers Comp Insurance 1 154861 10827 10,392 11,133 11,133 1 1 1 1 1 4156 Unemployment Compensation 61531 01 01 01 0 1 1 1 1 4158 Disability Insurance 01 2441 01 01 0 Fringe Benefits TOTAL 1 929021 80597 73,364 92,612 92,612 4210 Office Supplies 40441 37971 4,3501 4,3501 4,350 387 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET_ RECOMMEND ADOPTED 4220 Operating Supplies 1 211361 228551 19,595 22,8001 22,800 1 1 1 1 1 4221 Motor Fuels 1 21 21 01 251 25 1 1 1 1 1 4223 Cleaning Supplies 1 100401 76781 10,4001 10,4001 10,400 4224 Clothing Personal Equip 1 4441 6501 5901 7501 750 1 1 1 1 1 4225 Shop Supplies 1 4821 2471 475 5751 575 1 1 1 1 1 4226 Chemical Products 23401 17771 1,8251 1,8251 1,825 1 4227 Safety Supplies 2411 3661 3801 3801 380 1 1 1 1 4230 Repair Maint Supplies 1 36691 23841 3,6691 5,2001 5,200 1 4231 Equipment Parts 1 31131 34541 4,200 4,200 4,200 1 1 1 1 1 4233 Building Repair Supplies 1 48931 107321 9,8501 10,7001 10,700 4235 Landscaping Materials 23721 4861 2,4501 2,8001 2,800 1 1 1 1 4236 Signs Striping Material 1 5061 4081 5301 8251 825 1 1 1 1 1 4240 Small Tools 1 6121 5291 7501 7501 750 1 4241 Laundry 1 01 01 1251 1251 125 1 1 1 1 1 Supplies TOTAL 1 538941 553671 59,1891 65,7051 65,705 4310 Professional Services 1 35191 01 8001 8001 800 1 4312 Legal Services 1 7901 2297 6001 7501 750 1 1 1 1 1 4313 Audit Financial Service 4021 4121 6821 01 0 1 1 1 1 4316 Security Services 1 17271 1071 01 01 0 1 Consulting TOTAL 1 64391 2815 2,082 1,550 1 4321 Postage 38601 31671 5,6401 7,4001 7,400 388 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4322 Telephone Services 1 235891 157431 18,3361 15,5001 15,500 i 4324 Delivery Service 3241 2101 1351 1351 135 4334 Use of Personal Auto 1 5101 5291 5801 8501 850 4340 Advertising 1 339221 16289 28,610 31,500 31,500 4341 Employment Advertising 11671 1071 8201 1,0001 1,000 4345 Advertising Agency 1 90301 01 6,0001 6,0001 6,000 1 1 1 1 1 4347 Trade Show Promotions 1 48271 50661 5,6501 5,6501 5,650 1 1 1 1 1 4350 Printing 1 156001 63701 11,5301 14,2001 14,200 Communications TOTAL 1 928281 47481 77,301 82,235 82,235 4380 Repair Maint Contract 1 124791 9620 13,.280 13,280 13,280 4382 Equipment Repair Maint 1 109601 255531 28,7001 28,7001 28,700 1 1 1 1 1 4383 Buildings Repairs 1 -62531 01 01 01 0 1 1 1 1 1 4390 Rentals 1 458181 500231 45,8001 45,8001 45,800 1 1 1 1 1 4392 Building Rentals 1 01 4371 01 01 0 4395 Client Request Rent Chrg 1 25711 3954 2,8201 8,200 8,200 1 1 1 1 1 4397 Logis Charges 1 15411 24171 1,7691 01 0 4398 Protective Services 1 2051 2051 2051 2051 205 1 1 1 1 1 Repair Rental Maint TOTAL 1 673201 922101 92,5741 96,1851 96,185 4400 Other Contractual Service 1 156271 142901 15,4161 15,4161 15,416 1 1 1 1 4401 Credit Card Fees 1 8851 42421 3501 01 0 1 1 1 1 1 1 4402 Uncollectible Checks 1 2920 -3311 01 01 0 389 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4403 Cash (Over) and Short -3721 -921 01 01 0 1 1 1 1 4411 Conferences and Schools 1 33241 16351 4,0251 5,0001 5 4412 Meeting Expenses 5791 6311 1,7651 1,2501 1,250 1 4413 Dues Subscriptions 1 23511 2307 2,5461 3,280 3,280 1 1 1 1 1 4414 Licenses, Taxes, Fees 1 201 01 01 01 0 1 1 1 1 1 4415 Claims Payment 1 3851 01 01 01 0 1 4417 Books /Reference Materials 1 01 681 901 2901 290 1 1 1 1 1 Other Contractual Sery TOTAL 1 257191 227501 24,1921 25,2361 25,236 4461 Gen Liability Insurance 1 89621 58681 8,0241 9,7451 9,745 1 4462 Property Insurance 1 33481 2593 3,5451 4,958 4,958 1 1 1 1 1 4463 Boiler Machinery Ins 1 12821 4571 6251 1,0021 1,002 Insurance TOTAL 1 135921 89171 12,1941 15,7051 15,705 1 4481 Electric Service 1 722561 65312 61,200 63,000 63,000 1 1 1 1 1 4482 Gas Service 1 247611 252351 18,9561 24,0001 24,000 1 1 1 1 1 4484 Water Service 1 11561 15121 1,1001 1,5881 1,588 4485 Sanitary Sewer Service 1 19941 25031 2,2001 2,6561 2,656 1 1 1 1 1 4487 Solid Waste Disposal 1 25111 24571 3,2001 3,0001 3,000 1 4488 Storm Water Drainage 1 7631 11071 1,0161 1,1601 1,160 1 1 1 1 1 Utilities TOTAL 1 1034411 981261 87,6721 95,4041 95,404 4530 Other Improvements 1 01 24351 79,1521 69,0001 69,000 1 4548 Computer Equipment 1 01 01 6,8381 15,0001 15,000 390 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4551 Office Furniture Equip 1 37801 01 01 01 0 4552 Other Equipment OI 3195 4,305 12,992 12,992 Capital Outlays TOTAL 1 37801 56301 90,2951 96,9921 96,992 4611 Interest 1 151941 178631 18,7251 01 0 Debt Service TOTAL 1 151941 17863 18,725 01 0 4199 Salaries Reimbursed 1 288421 26504 01 01 0 1 1 1 1 1 Administrative Service TOTAL 288421 265041 01 01 0 4842 Food Cost of Sales Guests 1 7691 20031 3401 3401 340 4844 Food Cost of Sales Events 1 3491 01 01 OI 0 1 1 1 1 1 Cost of Sales TOTAL 1 11181 20031 3401 3401 340 4920 Depreciation Expense 1 01 01 01 32,3411 32,341 4922 Loss Fixed Asset Disposal 1 3471 01 01 01 0 1 1 1 1 Depreciation TOTAL 3471 01 01 32,3411 32,341 CONVENTION CENTER TOTAL 1 9257421 8683501 874,3331 992,0171 992,017 391 Division: Catering Operations Budget Code: 656 Program No: 8900, 8909 PROFILE The Catering Division of the Heritage Center sells, prepares, and services all food- and beverage related activity. A management contract exists with D'Amico Catering to oversee this division at the direction of the Heritage Center General Manager. There is also a joint sales effort between facility and catering sales personnel D'Amico creates menus, determines food pricing, hires staff, sells food and beverage to facility clients, maintains an inventory of food and small wares, maintains the kitchen and service areas, and services all food related functions. This division is responsible for $1.7 million in gross revenues, up approximately 20% from 1997. This increase is dependent upon adding additional meeting space in the H Barn. DEPARTMENTAL GOALS Provide the finest quality of food and beverage available to facility clients. Develop additional revenue through the creation of new menus and increased menu pricing. Maintain competitive purchase pricing. Continue to eliminate duplicity of effort between the facility and catering systems. Continue aggressive marketing by facility and catering sales staff to existing and new corporate /social clients. PERSONNEL LEVELS Contracted through D'Amico Catering: Catering Sales Director, Catering Sales Manager, Head Chef, Pastry Chef, Sous Chefs, Bar /Operations Manager, Banquet Captains (Waitstaff), Banquet Servers (Waitstaff), and Dishwashers. 392 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Two -Way radios 1998 4 $3,200 Allows communication radios between security, catering staff, banquet and kitchen staff, thereby responding to client needs in a more timely fashion. China Service End of 1998 1 $27,500 The current china pattern is no longer available. Existing stock chips/breaks easily. Other manufacturers who might replicate existing pattern prove to be too costly. This new china is break resistant. Existing stock will be used for weddings and at L the Inn until no longer available. Purchase will be dependent on achieving net revenue goals to fund purchase. 1 t 1 �1 1 393 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 656 CATERING OPERATIONS 1 4100 Wages Regular Employees 37111 105211 10,0731 01 0 4112 Overtime Regular Employee 1 01 681 01 01 0 1 1 1 4130 Wages Part -time Employees 1 3528311 358535 01 01 0 1 1 1 1 1 4131 Overtime of Part -time Emp 01 12931 01 01 0 1 1 1 1 4132 D'Amico's Employees 01 01 378,7861 405,5291 405,529 1 j Salaries and Wages TOTAL 1 3565421 370418 388,859 405,5291 405,529 4142 PERA Coordinated Plan 1 1731 13761 4511 01 0 1 1 1 1 1 4143 PERA Police Fire Plan 01 81 01 01 0 1 4146 FICA 2961 2695 7711 01 0 1 1 1 1 4151 Health Insurance 1 13501 12701 01 01 0 4152 Life Insurance 111 101 01 01 0 1 1 1 1 4153 Dental Insurance 1591 1451 01 01 0 1 1 1 1 4154 Workers Comp Insurance 1 701 12941 4681 01 0 1 4196 D'Amico's Empl Benefits 1 898101 70714 87,121 85,161 85.,161 1 1 1 1 1 Fringe Benefits TOTAL 1 918701 775131 88,8111 85,1611 85,161 4210 Office Supplies 55681 43611 3,5001 3,5001 3,500 1 4220 Operating Supplies 1 441351 543261 74,7451 50,9581 50,958 1 1 1 1 1 4223 Cleaning Supplies 1 01 1581 3101 9,6161 9,616 4227 Safety Supplies 1 401 01 01 01 0 1 1 1 1 4230 Repair Maint Supplies 1 01 931 01 4001 400 394 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4231 Equipment Parts 1 211 421 01 01 0 1 4233 Building Repair Supplies 1 13571 3281 01 8001 800 4241 Laundry 1 214401 221821 01 28,0441 28,044 1 1 1 1 1 Supplies TOTAL 1 725611 814901 78,5551 93,3181 93,318 i 1 4313 Audit Financial Service 1 6731 6921 1,144 01 0 1 1 1 1 1 4314 Medical Services 1 701 01 01 01 0 1 1 1 1 1 4316 Security Services 1 15821 4511 01 2,9001 2,900 1 1 1 Consulting TOTAL 1 23261 11431 1,1441 2,9001 2,900 4321 Postage 11791 1271 2,2751 2,2751 2,275 1 1 1 1 4322 Telephone Services 1 01 53321 5,2101 5,2101 5,210 4324 Delivery Service 271 01 01 01 0 1 1 1 1 4334 Use of Personal Auto 01 141 01 3001 300 4340 Advertising 1 148061 90431 8,2001 8,200 8,200 1 1 1 1 1 4345 Advertising Agency 1 33051 01 01 01 0 1 1 1 1 1 4350 Printing 1 3411 8201 01 3,2051 3,205 1 1 1 1 Communications TOTAL 1 196581 153361 15,6851 19,1901 19,190 4380 Repair Maint Contract 1 01 23571 2,7101 8,0001 8,000 1 1 1 1 1 4382 Equipment Repair Maint 1 127531 115151 9,4001 9,4001 9,400 1 4390 Rentals 1 70801 5115 01 6,4001 6,400 1 1 1 1 4393 Equipment Rentals 01 01 7,8001 01 0 i 4397 Logis Charges 1 01 01 1,0111 01 0 r 395 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Repair Rental Maint TOTAL 1 198331 189871 20,9211 23,8001 23,800 4400 Other Contractual Service 1 1396141 1684421 144,5601 168,0001 168,000 4401 Credit Card Fees 1 26391 5361 2,1151 3,2051 3,205 1 1 1 1 1 4402 Uncollectible Checks 1 01 72431 01 2,6501 2,650 1 4403 Cash (Over) and Short 01 -2731 01 01 0 1 1 1 1 4411 Conferences and Schools 1 1391 1281 3001 3001 300 1 1 1 1 1 4412 Meetin g Expenses Ex 0 0 1,0001 400 400 I 1 1 1 1 4413 Dues Subscriptions 1 01 01 01 6001 600 I 1 1 1 1 4414 Licenses, Taxes, Fees 1 57621 48001 6,0001 6,0001 6,000 1 Other Contractual Sery TOTAL i 1481541 1808761 153,9751 181,1551. 181,155 4461 Gen Liability Insurance 1 85501 101581 10,2001 8,0501 8,050 I 1 1 1 1 4462 Property Insurance 1 17791 13791 1,8851 01 0 1 I I 1 4463 Boiler Machinery Ins 1 01 2431 3321 01 0 1 1 1 1 1 4469 Liquor Liability Ins 1 45421 45411 6,7681 4,6001 4,600 1 1 1 1 1 Insurance TOTAL 1 148701 163201 19,1851 12,6501 12,650 f i I I 1 4480 Utilities 1 79401 10231 01 01 0 1 1 1 1 1 4481 Electric Service 1 01 114901 11,0001 11,0001 11,000 4482 Gas Service 1 01 38721 10,0001 10,0001 10,000 1 I 1 4484 Water Service 1 01 2571 6001 4001 400 1 1 1 1 4485 Sanitary Sewer Service 1 01 4311 3401 4721 472 i I i 1 4487 Solid Waste Disposal 1 01 53851 4,4801 6,3751 6,375 396 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4488 Storm Water Drainage 01 1951 1901 2101 210 1 Utilities TOTAL 79401 22651 26,610 28,457 28,457 4548 Computer Equipment 1 01 01 2,4001 01 0 1 1 1 1 1 4550 Furniture Fixtures 01 01 1,5001 30,7001 30,700 Capital Outlays TOTAL 1 01 01 3,9001 30,700 30,700 4611 Interest 1 12651 2531 7851 01 0 1 1 1 1 1 Debt Service TOTAL 12651 2531 7851 01 0 4830 D'Amico's Cost of Sales 1 2889361 3250611 01 369,8371 369,837 1 1 1 1 1 4842 Food Cost of Sales Guests 1 01 5211 328,0371 01 0 1 1 1 1 1 4844 Food Cost of Sales Events 1 01 1601 01 01 0 1 1 1 1 Cost of Sales TOTAL 1 2889361 3257431 328,0371 369,8371 369,837 1 1 1 1 1 4920 Depreciation Expense 1 7981 7981 01 7971 797 1 1 1 1 4921 Amortization Expense 1 77501 77501 7,7481 1,9381 1,938 Depreciation TOTAL 1 85481 85481 7,7481 2,7351 2,735 CATERING OPERATIONS TOTAL 1 10325021 11192771 1,134,2151 1,255,4321 1,255,432 397 EARLE BROWN HERITAGE CENTER 1998 BUDGET Division: OFFICE RENTALS Council j Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Rentals and Charges $112,109 $110,505 $80,361 $89,124 Total Revenues $112,109 $110,505 $80,361 $89,124 EXPENDITURES: Personnel $25,234 $22,227 $25,078 $12,648 Supplies 8,267 6,264 7,991 7,564 Other Contractual Services 59,933 42,972 40,868 36,510 Insurance 1,848 1,728 2,363 2,852 Utilities 7,461 7,673 8,644 8,836 Interest Expense 0 0 0 0 Administrative Service Transfer 0 0 0 0 Depreciation 0 0 0 0 Total Expenditures $102,743 $80,864 $84,944 $68,410 Net Income $9,366 $29,641 ($4,583) $20,714 Capital Outlay 0 1,060 0 0 i Available Resources $9,366 $28,581 ($4,583) $20,714 398 Division Office Rentals Budget Code: 657 Program No: 8930 PROFILE The H and D Barns are currently designed to provide commercial office rental space. A variety of tenants 1 occupied the space under leases for specified terms through most of 1997. The Heritage Center staff, under the direction of the General Manager, provides maintenance and custodial services, lawn care, and snow removal. Leases are negotiated by the General Manager. There is 7,485.5 square feet of commercial office space within the H and D Barns. Currently the only H Barn tenant is Blumental's Architecture since North Metro Minneapolis Convention and Visitor's Bureau and the Brooklyn Community Chamber of Commerce moved their offices to other locations. The D Barn lease expired at the end of April 1997. The tenant, Bell Mortgage, currently rents a portion of the ground floor on a month -to -month lease. In 1996 when both buildings were fully rented, the income generated was $107,564. Income during the year 1997 will total $92,503. Yearly net income from the commercial office entity runs approximately $15,000. It has been determined that the best use of the D Barn is to continue occupancy with commercial office tenants. Structural beam replacement needs to be done prior to new tenants occupancy in the building. Tenants are committed to the space and awaiting confirmation of lease availability. The H Barn is being evaluated for conversion to additional meeting facilities rather than the current commercial office usage. Revenues from use as meeting space (assuming 50% occupancy), would run from $421,396 to $729,878 depending upon space development an increase in gross income of more than 75% over current commercial use in the first full year. DEPARTMENTAL GOALS Continue to examine profitability of commercial office space as opposed to meeting space needs within the facility. Continue to provide appropriate maintenance at current high standards to provide satisfaction to tenants. Respond to tenant concerns, if any, in a timely manner. PERSONNEL LEVELS General Manager oversees entity. Maintenance and custodial care provided by Heritage Center staff under the direction of the Maintenance Supervisor. 399 CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need t purchase date Capital expenditures required in 1998 budget are dependent upon decisions pending regarding a change in building use from commercial office to meeting facilities. 400 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 657 OFFICE RENTALS 4100 Wages Regular Employees 43811 6219 10,974 01 0 1 1 1 1 4112 Overtime Regular Employee 1 211 01 01 01 0 4130 Wages Part -time Employees 1 110951 7451 10,500 10,815 10,815 1 1 1 1 1 Salaries and Wages TOTAL 1 154961 136711 21,4741 10,8151 10,815 4142 PERA Coordinated Plan 6581 6011 9621 5601 560 1 1 1 1 4146 FICA 1 11731 10361 1,6431 8271 827 1 1 1 1 1 4151 Health Insurance 1 9821 9111 01 01 0 1 1 1 1 4152 Life Insurance 71 71 01 0 1 0 4153 Dental Insurance 1 1081 1041 01 01 0 1 1 1 1 4154 Workers Comp Insurance 1 10411 5961 9991 4461 446 Fringe Benefits TOTAL 1 39701 32551 3,6041 1,8331 1,833 4210 Office Supplies 1 701 01 751 751 75 1 1 1 1 4220 Operating Supplies 1 32441 20241 2,8711 2,8711 2,871 I 4223 Cleaning Supplies 1 15911 13651 1,7001 1,0001 1,000 4224 Clothing Personal Equip 1 01 311 1501 1501 150 4225 Shop Supplies 1 371 131 1001 1001 100 I 4226 Chemical Products 1 251 01 1001 1001 100 4227 Safety Supplies 1 931 01 901 901 90 1 1 1 1 4230 Repair Maint Supplies 1 2211 8811 6001 9681 968 1 1 1 1 1 4231 Equipment Parts 1 3521 01 2501 2501 250 401 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4233 Building Repair Supplies 15671 16991 1,2101 1,1101 1,110 1 4235 Landscaping Materials 5831 501 5001 5001 500 1 1 1 1 4236 Signs Striping Material 1 271 O1 1451 1501 150 1 f f 4240 Small Tools 1 4571 2001 2001 2001 200 1 1 1 1 1 Supplies TOTAL 1 82671 62641 7,9911 7,5641 7,564 I 4312 Legal Services 1 2841 O1 2001 3001 300 1 1 1 1 4313 Audit Financial Service 1 781 801 1101 1001 100 I I I I Consulting TOTAL 3621 801 3101 4001 400 i 4322 Telephone Services 19781 14091 2,1001 2,1001 2,100 Communications TOTAL 978 1409 2 100 2 100 1 1 1 1 1 1 2,100 1 4380 Repair Maint Contract 1 17681 10111 1,5701 1,6001 1,600 4382 Equipment Repair Maint 1 19831 38561 3,2001 2,5001 2,500 1 1 1 1 1 4383 Buildings Repairs 1 82511 O1 O1 O1 0 1 4397 Logis Charges 1 1861 3681 2531 O1 0 1 1 1 1 1 4398 Protective Services 1 2061 2061 2061 2061 206 1 Repair Rental Maint TOTAL 1 123951 54411 5,2291 4,3061 4,306 1 1 1 4400 Other Contractual Service 1 69491 58311 7,9001 6,2041 6,204 1 1 1 1 1 4414 Licenses, Taxes, Fees 1 382491 302111 25,3291 23,5001 23,500 Other Contractual Sery TOTAL 1 451981 360421 33,2291 29,7041 29,704 1 4461 Gen Liability Insurance 1 6951 6841 9351 9131 913 402 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4462 Property Insurance 11531 8881 1,2141 1,6131 1,613 4463 Boiler Machinery Ins 01 1561 2141 3261 326 1 1 1 1 Insurance TOTAL 1 18481 17281 2,3631 2,8521 2,852 4481 Electric Service I 41601 49181 4,1731 4,1731 4,173 4482 Gas Service I 1909 1296 2,800 2,800 2,800 1 1 1 4484 Water Service 1 2771 2851 3101 3101 310 1 1 1 1 1 4485 Sanitary Sewer Service 3841 4111 5081 5001 500 1 1 1 1 4487 Solid Waste Disposal 7311 7631 8531 1,0531 1,053 Utilities TOTAL 1 74611 76731 8,6441 8,8361 8,836 4530 Other Improvements I 01 10601 01 01 0 1 1 1 1 1 Capital Outlays TOTAL I 01 10601 01 01 0 4199 Salaries Reimbursed 1 57681 53011 01 01 0 1 1 1 1 Administrative Service TOTAL 1 57681 53011 01 01 0 OFFICE RENTALS TOTAL 1 1027421 819241 84,9441 68,4101 68,410 403 EARLE BROWN HERITAGE CENTER 1998 BUDGET Division: INN ON THE FARM Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Rentals and Charges $269,368 $262,308 $263,432 $268,400 Less: Cost of Sales $36,637 $27,250 $16,450 $17,300 Gross Profit $232,731 $235,058 $246,982 $251,100 EXPENDITURES: Personnel $191,734 $189,003 $193,365 $194,130 Supplies 16,795 13,689 21,080 21,455 Other Contractual Services 83,990 68,908 54,174 49,895 Insurance 5,945 3,516 4,808 3,864 Utilities 18,386 20,234 19,753 20,356 Interest Expense 15,194 17,863 18,725 1,480 Administrative Service Transfer 14,421 13,252 0 0 Depreciation 0 0 0 3,629 Total Expenditures $346,465 $326,465 $311,905 $294,809 Net Income ($113,734) ($91,407) ($64,923) ($43,709) Capital Outlay 0 0 4,802 0 Net Income ($113,734) ($91,407) ($69,725) ($43,709) 404 Division: Inn on the Farm Budget Code: 658 Program No: 8910 PROFILE The Inn on the Farm is a showcase of the community's commitment to historic preservation. It is a working Country Inn providing overnight accommodations to social, corporate, and travel clientele doing business and/or visiting the North Metro area. It provides small meeting accommodations for approximately 175 corporate clients yearly, as well as introducing them to the larger meeting facilities at Earle Brown Heritage Center. DEPARTMENTAL GOALS To continue to develop and support the corporate client base which provides approximately 55% of the overnight occupancy. To maintain a minimum 60 -65% occupancy level. To continue to provide a high level of service to clients thereby assuring continued repeat business levels which lead to increased client base. To continue efficient use of staff through cross training. To develop targeted package promotions which specifically address the slower occupancy periods (i.e., January, etc.). To continue introducing new corporate clients to the Inn, Earle's, and the Heritage Center by promotion of small meetings and overnight accommodations. 1 PERSONNEL LEVELS Number Position 1 Innkeeper 1 Assistant Innkeeper Part-time positions include Hostess /Cooks, Housekeepers, and Night Auditors. Maintenance and repair of the Inn (interior and exterior) are provided by the convention center maintenance staff under the direction of the Maintenance Supervisor and billed to the Inn budget. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No capital outlay is requested for the 1998 budget. 405 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 658 INN ON THE FARM 1 4100 Wages Regular Employees 525411 560141 71,7141 65,7991 65,799 4112 Overtime Regular Employee 4651 9611 01 01 0 1 i 1 i 4130 Wages Part -time Employees 1019601 973811 92,7001 95,4811 95,481 4131 Overtime of Part -time Emp 26911 12801 01 01 0 4133 Vacation Pay 25301 25361 01 01 0 4134 Holiday Pay 22721 23241 01 01 0 4135 Sick Leave Pay 7221 10761 01 01 0 4197 Temporary Services 01 01 01 1,9001 1,900 Salaries and Wages TOTAL 1631801 1615721 164,4141 163,1801 163,180 4142 PERA Coordinated Plan 65111 68921 7,3661 8,3541 8,354 4146 FICA 1 124291 123141 12,5781 12,3381 12,338 4150 Employee Benefits 01 01 01 7,4841 7,484 1 4151 Health Insurance 39471 41511 5,2001 01 0 4152 Life Insurance 371 401 441 01 0 4153 Dental Insurance 5061 4651 3741 01 0 4154 Workers Comp Insurance 51231 35291 3,3891 2,7741 2,774 4156 Unemployment Compensation 01 411 01 01 0 Fringe Benefits TOTAL 285541 274311 28,9511 30,9501 30,950 4210 Office Supplies 1101 1981 3501 3501 350 1 4220 Operating Supplies 92531 74411 10,9001 10,9001 10,900 406 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED 4221 Motor Fuels 1 31 11 01 01 0 i 4223 Cleaning Supplies 1 7521 6771 7501 7501 750 1 1 1 1 1 4224 Clothing Personal Equip 1 01 671 1601 1751 175 4225 Shop Supplies 1 681 201 751 751 75 1 1 1 1 1 4226 Chemical Products 1 421 2571 1751 1751 175 I 4227 Safety Supplies 1 1241 3051 1901 1901 190 4228 Guest Supplies 14201 22531 2,8001 2,5001 2,500 1 1 1 1 4230 Repair Maint Supplies 1 5161 7581 1,5601 1,8001 1,800 4231 Equipment Parts 1 2341 1571 1401 1751 175 4233 Building Repair Supplies 1 23791 6081 2,4501 2,7501 2,750 I 1 1 1 1 4235 Landscaping Materials 1 7941 1641 4001 4001 400 1 1 1 1 4236 Signs Striping Material 1 751 01 1001 1001 100 4240 Small Tools 1 1211 1191 1001 1251 125 4241 Laundry 1 9031 6661 9301 9901 990 1 1 1 1 Supplies TOTAL 1 167951 136891 21,0801 21,4551 21,455 4310 Professional Services 1 32411 27321 1,9001 01 0 4313 Audit Financial Service 1 1421 1461 2641 01 0 1 1 1 1 Consulting TOTAL 1 33831 28781 2,1641 01 0 I 4321 Postage 1 13231 15351 1,2501 1,2501 1,250 4322 Telephone Services 1 66251 67921 6,8001 7,0001 7,000 1 1 I I 4324 Delivery Service 1 431 161 501 501 50 407 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4334 Use of Personal Auto 131 781 901 901 90 1 1 1 1 4340 Advertising I 9991 134631 I 4,0001 4,0001 4,000 1 1 1 1 1 4341 Employment Advertising 1 2861 1611 2401 2501 250 i I I I 1 4345 Advertising Agency 1 34651 01 01 01 0 1 1 1 1 1 4347 Trade Show Promotions 1 2301 01 2501 2501 250 1 1 1 1 1 4350 Printing 1 34831 22651 2,0001 2,5001 2,500 1 1 1 1 1 Communications TOTAL 1 289311 208371 14,6801 15,3901 15,390 4380 Repair Maint Contract 1 32511 29131 3,5001 3,0001 3,000 I 1 1 1 1 4382 Equipment Repair Maint 1 39931 28801 3,6201 3,6201 3,620 1 1 1 1 1 4390 Rentals 1 3881 6011 3001 1501 150 1 1 1 1 1 4397 Logis Charges 1 5581 10121 1,2641 01 0 I 1 I 1 4398 Protective Services 1 2051 2051 2051 2051 205 1 1 1 1 1 Repair Rental Maint TOTAL 1 83951 76121 8,8891 6,9751 6,975 4400 Other Contractual Service 1 52951 49801 5,5001 5,5001 5,500 4401 Credit Card Fees 1 61371 54171 4,5501 5,0001 5,000 4402 Uncollectible Checks 1 3351 1431 01 01 0 1 1 1 1 1 4403 Cash (Over) and Short 1 -211 6811 01 01 0 1 1 1 1 1 4411 Conferences and Schools 1 5841 5911 7801 7801 780 1 1 1 1 1 4412 Meeting Expenses 1 341 501 1001 1001 100 4413 Dues Subscriptions 5461 5241 6251 6501 650 I I 4414 Licenses, Taxes, Fees 1 303721 251941 16,8861 15,5001 15,500 408 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Other Contractual Sery TOTAL 1 432811 375811 28,4411 27,5301 27,530 I I I I 4461 Gen Liability Insurance 1 42381 23561 3,2211 2,1681 2,168 I I 4462 Property Insurance 1 12721 9861 1,3491 1,4111 1,411 I I I I 4463 Boiler Machinery Ins 1 4351 1741 2381 2851 285 Insurance TOTAL 1 59451 35161 4,8081 3,8641 3,864 4481 Electric Service 1 104551 100981 9,7751 10,1001 10,100 4482 Gas Service 1 55681 64601 6,1101 6,5001 6,500 I 4484 Water Service 1 5391 9781 1,0561 1,0561 1,056 I I 4485 Sanitary Sewer Service I 9321 17051 1,8241 1,7001 1,700 I I I I 4487 Solid Waste Disposal 1 8921 9951 9881 1,0001 1,000 I I Utilities TOTAL 1 183861 202341 19,7531 20,3561 20,356 I I i I 4520 Buildings 1 01 01 4,8021 01 0 1 1 1 1 Capital Outlays TOTAL 1 01 01 4,8021 01 0 4611 Interest 1 151941 178631 18,7251 1,4801 1,480 I I I l Debt Service TOTAL 1 151941 178631 18,7251 1,4801 1,480 I I I 4199 Salaries Reimbursed 1 144211 132521 01 01 0 1 1 1 1 1 Administrative Service TOTAL 1 144211 132521 01 01 0 4841 Merchandise Cost of Sales 1 1671 8451 1,2501 8001 800 1 1 1 1 4842 Food Cost of Sales Guests 1 174151 184601 15,2001 16,5001 16,500 409 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4844 Food Cost of Sales Events 1 190561 79451 01 01 0 1 1 1 1 1 Cost of Sales TOTAL 1 366371 272501 16,4501 17,3001 17,300 4920 Depreciation Expense 01 01 01 3,6291 3,629 1 1 1 1 i Depreciation TOTAL 01 01 01 3,6291 3,629 INN ON THE FARM TOTAL 1 3831031 3537151 333,1571 312,1091 312,109 410 EARLE BROWN HERITAGE CENTER 1998 BUDGET Division: EARLE'S RESTAURANT Council Actual Actual Adopted Adopted 1995 1996 1997 199 REVENUES: Rentals and Charges $52,391 $58,651 $72,500 $62,600 Less: Cost of Sales $15,219 $18,355 $19,593 $21,200 Gross Profit $37,172 $40,296 $52,907 $41,400 EXPENDITURES: Personnel $33,517 $37,829 $21,817 $22,707 Supplies 975 2,406 1,990 2,090 Other Contractual Services 10,024 6,393 7,356 8,070 Insurance 0 591 808 485 Utilities 0 0 0 0 Interest Expense 0 0 0 0 Administrative Service Transfer 2,885 2,650 0 0 Depreciation 1 0 0 0 0 Total Expenditures $47,401 $49,869 $31,971 $33,352 Net Income ($10,229) ($9,573) $20,936 $8,048 Capital Outlay 0 0 0 0 Net Income ($10,229) ($9,573) $20,936 $8,048 l 411 Division: Earle's Restaurant Budget Code: 659 Program No: 8970 PROFILE Earle's Restaurant provides an on -site sales tool used by the Heritage Center staff to introduce new clients to the facility. It serves as an on -site dining option to corporate clients seeing an upper level dining experience either during their events or for other personal social obligations. It provides a unique private gourmet dining experience for weddings, anniversaries, or birthdays. It provides a dining experience for overnight room guests at the Inn, a referral base for Inn room rentals, and a quality gourmet meal/fine dining experience in Brooklyn Center. Additional comments: In 1997 Earle's was closed for approximately six weeks during July and the first two weeks in August. Expenses were reduced approximately $5,000. Guests were notified well in advance and made reservations for the fall when Earle's reopened, creating a positive financial position for 1997. 1998 will see a continued use of the summer vacation concept. DEPARTMENTAL GOALS Maintain an exceptional food quality which promotes regional gourmet cuisine. Provide unparalleled service to guests. Increase exposure to the Inn through Earle's guests. Continue development of minimum occupancy average of 32 covers per night. Continue development of private dinner party guests. Provide an avenue to showcase the abilities of the catering services to existing and potential clients. Attract new clients who make use of the Earle Brown Heritage Center. PERSONNEL LEVELS General Manager oversight. Inn staff provide coverage for reservations, hostessing, and financial reporting. Salary hours are charged against Earle's budget (including Innkeeper and Assistant Innkeeper). Chef is D'Amico employee who assists in menu development as well as preparing all meals during restaurant operation. Waitstaff provided through D'Amico. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No new equipment purchases are anticipated in 1998. 412 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED DIV 659 EARLES RESTAURANT 4100 Wages Regular Employees 70401 8649 01 01 0 1 1 1 1 4112 Overtime Regular Employee 2721 1921 01 01 0 4130 Wages Part -time Employees 1 4297 47021 4,880 5,026 5,026 1 1 1 1 1 4131 Overtime of Part -time Emp 601 01 01 01 0 1 1 1 1 4132 D'Amico's Employees 1 162271 181541 16,2501 16,9501 16,950 Salaries and Wages TOTAL 27897' 31697 21,130 21,976 21,976 4142 PERA Coordinated Plan 5231 6071 2191 2601 260 4146 FICA 8931 10361 3731 3851 385 4151 Health Insurance 9751 1027 01 01 0 1 1 1 1 4152 Life Insurance 91 101 01 01 0 4153 Dental Insurance 1261 1161 01 01 0 1 1 1 1 4154 Workers Comp Insurance 3351 2511 951 861 86 1 1 1 1 4196 D'Amico's Empl Benefits 27591 30861 01 01 0 Fringe Benefits TOTAL 56201 6132 6871 7311 731 4220 Operating Supplies 6921 21611 1,5001 1,5001 1,500 4223 Cleaning Supplies 2461 2461 2501 3501 350 4224 Clothing Personal Equip 01 01 1651 1651 165 1 1 1 1 4228 Guest Supplies 371 01 751 751 75 1 1 1 1 Supplies TOTAL 1 9751 24061 1,9901 2,0901 2,090 4321 Postage 1 01 1191 3001 3501 350 413 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4322 Telephone Services 8791 9461 1,1001 1,2001 1,200 1 4340 Advertising 1 71421 37491 3,000 3,500 3,500 1 1 1 1 1 4341 Employment Advertising 1 01 481 1001 01 0 1 4345 Advertising Agency 1 5601 01 OI OI 0 1 1 1 1 1 4347 Trade Show Promotions 1 751 01 01 01 0 1 1 1 1 1 4350 Printing 1 3631 3201 1,1001 1,3001 1,300 L 1 I Communications TOTAL 90191 5182 5,600 6,3501 6,350 4380 Repair Maint Contract 01 1131 01 1451 145 1 1 1 1 1 4390 Rentals 1 8481 10981 1,0281 1,0501 1,050 1 1 1 1 1 4397 Logis Charges 1 01 01 2531 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 8481 12111 1,2811 1,1951 1,195 4401 Credit Card Fees 1 01 01 4751 5251 525 1 4414 Licenses, Taxes, Fees 1571 01 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 1571 01 4751 5251 525 4461 Gen Liability Insurance 1 01 5911 8081 4851 485 1 Insurance TOTAL 1 01 5911 8081 4851 485 1 4199 Salaries Reimbursed 1 28851 2650 01 OI 0 1 1 1 1 Administrative Service TOTAL 1 28851 26501 01 01 0 4821 Liquor Cost of Sales 1 42771 52821 4,1251 4,6001 4,600 1 1 4842 Food Cost of Sales Guests 1 10942 3 1307 15,468 16,600 16,600 414 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Cost of Sales TOTAL 1 152191 183551 19,5931 21 200 21,200 EARLES RESTAURANT TOTAL 1 626191 682241 51,5641 54,5521 54,552 415 EARLE BROWN HERITAGE CENTER 1998 BUDGET Division: ADMINISTRATION Council Actual Actual Adopted Adopted 1995 1996 1997 1998 REVENUES: Rentals and Charges $0 $0 $0 $0 Total Revenues $0 $0 $0 $0 EXPENDITURES: Personnel $0 $0 $137,603 $148,073 Supplies 0 0 0 0 Other Contractual Services 0 0 0 7,482 Administrative Service Transfer 0 0 52,832 62,767 Total Expenditures $0 $0 $190,435 $218,322 Net Income $0 $0 ($190,435) ($218,322) 416 Division: Administration 0 Budget Code: 660 Program No: 8999 PROFILE To provide overall administrative duties for the complex which is the Earle Brown Heritage Center, including, but not limited to, commercial office, Convention Center and catering, Inn on the Farm, and Earle's. DEPARTMENTAL GOALS To oversee and support the work of the various divisions which make up the Earle Brown Heritage Center. PERSONNEL LEVELS Number Position 1 EBHC Manager 1 Secretary 1 Secretary and Billing Clerk 1 Maintenance Supervisor 'i 417 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL_ ACTUAL BUDGET RECOMMEND ADOPTED DIV 660 EBHC ADMINISTRATION 1 4100 Wages Regular Employees 01 01 102,6061 108,379 108,379 4130 Wages Part -time Employees 01 01 11,7031 12,0541 12,054 1 Salaries and Wages TOTAL 01 01 114,309 120,433 120,433 i 1 4142 PERA Coordinated Plan 1 01 01 5,1211 6,238 6,238 1 1 1 1 1 4146 FICA 1 01 01 8,7451 9,2131 9,213 4150 Employee Benefits 1 01 01 01 11,2261 11,226 I I I I I 4151 Health Insurance 1 01 01 7,8001 01 0 1 1 1 1 4152 Life Insurance 1 01 01 661 01 0 1 4153 Dental Insurance 1 01 01 5611 01 0 1 1 1 1 4154 Workers Comp Insurance 1 01 01 7401 6941 694 I 4158 Disability Insurance 1 01 01 2611 2691 269 1 1 1 1 1 Fringe Benefits TOTAL 1 01 01 23,2941 27,6401 27,640 I 4313 Audit Financial Service 1 01 01 01 2,2401 2,240 1 1 1 1 Consulting TOTAL 01 01 01 2,2401 2,240 1 4397 Logis Charges 1 01 01 01 5,2421 5,242 1 1 1 1 1 Repair Rental Maint TOTAL 1 01 01 01 5,2421 5,242 4702 Administrative Sery Trans 1 01 01 52,8321 62,7671 62,767 1 1 1 1 1 Administrative Service TOTAL 1 01 01 52,8321 62,7671 62,767 1 EBHC ADMINISTRATION TOTAL 1 01 01 190,4351 218,3221 218,322 418 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1 997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 999 UNDEFINED I I 4920 Depreciation Expense 1 3467081 3325861 01 01 0 1 1 1 1 1 Depreciation TOTAL 1 3467081 3325861 01 01 0 UNDEFINED TOTAL 1 3467081 3325861 01 01 0 EARLS BROWN HERITAGE CTR TOTAL 1 28534161 28240761 2,668,6481 2,900,8421 2,900,842 j l 419 [This page left blank intentionally.] 420 RECYCLING FUND 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Service to Customers $212,179 $211,468 $214,000 $214,000 Investment Earnings 5,632 5,102 6,000 6,000 Total Revenues $217,811 $216,570 $220,000 $220,000 EXPENDITURES: Personnel $0 $0 $0 $0 Supplies 0 0 700 700 Other Contractual Services 6,000 9,996 10,000 10,000 Recycling Contractor 208,908 209,359 209,000 209,000 Insurance 308 216 300 300 Total Expenditures $215,216 $219,571 $220,000 $220,000 Available Resources $2,595 $3,001 $0 $0 1 421 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND RECYCLING AND REFUSE FUND 055 3710 Recycling Service Fee 212,179 211,468 214,000 214,000 Recycling Revenues TOTAL 212,179 211,468 214,000 214,000 3800 Interest Earnings 5,632 5,102 6,000 6,000 Investment Earnings TOTAL 5,632 5,102 6,000 6,000 RECYCLING AND REFUSE FUND TOTAL 217,810 216,570 220,000 220,000 422 Division: Recycling Fund Budget Code: 665 Program No: 9551 PROFILE The recycling fund accounts for the operation and administration of the City's state mandated curbside recycling program. It is primarily comprised of fees paid to the Hennepin Recycling Group (HRG), a four cities consortium for recycling services. i DEPARTMENTAL GOALS To rovide weekly collection of rec clables. P Y Y To continue an effective curbside recycling program while keeping rates as affordable as possible. To identify program needs and develop funding mechanisms that provide sufficient revenues. 423 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 665 RECYCLING FUND 1 4220 Operating Supplies 1 01 01 7001 7001 700 1 1 1 1 1 Supplies TOTAL 01 01 7001 7001 700 4397 Logis Charges 1 60001 99961 10,0001 10,0001 10,000 1 Repair Rental Maint TOTAL 1 60001 9996 10,000 10,000 10,000 4400 Other Contractual Service 1 2089081 2093591 209,0001 209,0001 209,000 1 1 1 1 1 Other Contractual Sery TOTAL 1 2089081 2093591 209,0001 209,0001 209,000 4461 Gen Liability Insurance 1 3081 2161 3001 3001 300 1 1 1 1 1 Insurance TOTAL 1 3081 2161 3001 3001 300 RECYCLING FUND TOTAL 1 2152161 2195711 220,0001 220,0001 220,000 RECYCLING AND REFUSE FUND TOTAL 1 2152161 2195711 220,0001 220,0001 220,000 424 WATER UTILITY FUND 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Service to Customers $981,959 $1,067,466 $1,080,000 $1,120,500 Meter Sales 10,065 6,770 20,000 12,000 Penalties 56,809 70,804 40,000 50,000 Special Assessments 8,883 (6,924) 10,000 0 Tower Rental Fee 0 0 0 15,225 Other Revenue 2,660 5,073 0 0 Investment Earnings 290,593 283,215 243,774 198,427 Total Revenues $1,350,969 $1,426,404 $1,393,774 $1,396,152 EXPENDITURES: Personnel $266,862 $240,580 $218,112 $217,663 Supplies 87,234 87,392 98,020 95,500 Other Contractual Services 126,962 132,337 133,229 126,250 Central Garage Rentals 52,207 33,736 53,508 20,084 Insurance 12,981 10,511 14,400 13,495 Utilities 151,405 124,005 145,781 139,100 Administrative Service Transfer 109,560 114,050 117,819 123,871 Depreciation 241,745 230,236 222,000 257,000 Total Expenditures $1,048,956 $972,847 $1,002,869 $992,963 Operating Income $302,013 $453,557 $390,905 $403,189 Capital Outlay 5,944 16,560 1,469,680 1,813,000 Available Resources $296,069 $436,997 ($1,078,775) ($1,409,811) 425 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND WATER UTILITY FUND 056 3081 Special Assessments 3,678 10,918 5,000 0 3083 Penalties on Spec Assessments 66 208 0 0 3084 Interest on Special Assessment 5,138 3,786 5,000 0 Miscellaneous Taxes TOTAL 8,883 -6,924 10,000 0 3461 Other Revenue 2,080 4,473 0 0 3472 Check Processing Fee 579 600 0 0 Miscellaneous Revenues TOTAL 2,660 5,073 -_0 -0 3740 Water Sales 972,362 1,060,761 1,080,000 1,112,500 3742 Fire Lines 7,756 8,034 0 8,000 3743 Outside Water Sales 879 1,460 0 0 3744 Sales of Water Meters 23,768 24,884 20,000 12,000 3745 Cost of Sales Water Meters 11,212 18,114 0 0 3746 Curb Stop Repairs 160 -40 0 0 3747 Meter Purchase Refunds -2,491 0 0 0 3748 Final Bill Collections 1,246 0 0 0 3749 Customer Account Refunds -3,033 -4,699 0 0 3750 Service Restoration Fee Water 2,589 1,950 0 0 3754 Water Penalties 56,809 70,804 40,000 50,000 3755 Tower Rental Fee 0 0 0 15,225 Water Utility Revenue TOTAL 1, 048,834 1, 145,040 _1,140,000 _1,197,725 426 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET 3800 Interest Earnings 290,593 283,215 243,774 198,427 I Investment Earnings TOTAL 290,593 283,215 243,774 198,427 WATER UTILITY FUND TOTAL 1,350,969 1,426,404 1,393,774 1,396,152 i 1 427 Division: Water Facili ty Maintenance Budget Code: 670 Program No: 7115 7101 -7110 7121 -7123 PROFILE This activity involves the production of water and the maintenance of the City's nine wells and three towers, including buildings, chemical feed equipment, and grounds, as well as monitoring the Jordan Aquifer, which is the City's source of water. DEPARTMENTAL GOALS Routine and emergency maintenance of wells, continued monitoring of static /pumping levels and well depths. Maintain chemical feed equipment so as to comply with state guidelines for disinfection, fluoridation and corrosion control. Preventative maintenance and emergency repairs of electrical controls, telemetry system and building and grounds. Routine maintenance and repair of the interiors /exteriors of the City's water towers providing for proper seasonal level fluctuation to avoid possible structural damage. Maintain accurate calibration of all towers. SPECIFIC EXPENDITURE CODE DETAILS Object Number Explanation Amount 4226 Chemical Products $65,000 Various chemicals are added to City water for disinfection, fluoridation, reduced corrosivity, and to hold the naturally- occurring nuisance mineral manganese in solution. Increased by $2,000 in 1998 for expected price increases. 4230 Repair and Maintenance Supplies $5,000 The cost of repair or replacement of mechanical equipment in the pumphouses. Includes the cost of replacing two chlorinator booster pumps($1,860), and two sand separators ($1,100). 4383 Buildings Repairs $3,000 Minor repairs to well house buildings. In 1998 includes the cost of replacing the chemical room door and interior window between the chemical room and the pump room at well #4. 4400 Contractual Service $5,000 t This line item provides for maintenance contracts on well house furnaces, and on the SCADA system. Since the SCADA system is scheduled to be replaced in 1998, this line item has been reduced, anticipating fewer service calls. 4414 Licenses, Taxes, and Fees $7,000 The Water Appropriation Permit fee charged by the DNR for the pumping of groundwater from the Jordan Aquifer. 4481 Electric Service $130 428 The cost of pumping water. PERSONNEL LEVELS Number Position 2 Maintenance II .55 Seasonal Part-Time CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Capital outlays are included in Division 672, Water Construction 1 429 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description _ACTUAL ACTUAL_ BUDGET RECOMMEND_ ADOPTED DIV 670 WATER FACILITY MAINT I 1 4100 Wages Regular Employees 1 331421 28009 72,902 70,328 70,328 1 1 1 4112 Overtime Regular Employee 65251 65721 3,8461 3,9631 3,963 1 4130 Wages Part -time Employees 1 12921 7431 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 409591 353241 76,7481 74,291 74,291 4141 PERA Basic Plan 241 01 01 01 0 1 1 1 1 t 4142 PERA Coordinated Plan 17671 15491 3,4381 3,8481 3,848 1 1 1 4146 FICA 30661 26761 5,8711 5,6831 5,683 1 1 1 1 4150 Employee Benefits 01 01 0[ 8,6841 8,684 1 1 1 1 4151 Health Insurance 1 14231 34311 8,6401 01 0 1 1 1 1 1 4152 Life Insurance 101 241 441 01 0 1 4153 Dental Insurance 631 1241 3601 01 0 1 1 1 1 4154 Workers Comp Insurance 17701 10881 2,3391 2,0071 2,007 1 1 1 Fringe Benefits TOTAL 81231 88921 20,6921 20,2221 20,222 4220 Operating Supplies I 47021 411 3,0001 3,0001 3,000 1 1 1 1 4226 Chemical Products 1 567791 665931 63,0001 65,0001 65,000 1 1 1 1 1 4227 Safety Supplies I 01 1421 01 01 0 1 4230 Repair Maint Supplies 12321 1217 5,7001 5,000 5,000 1 1 1 1 4231 Equipment Parts 1 201 01 01 01 0 1 1 1 1 1 4233 Building Repair Supplies 1 6361 1701 2,4001 1,0001 1,000 4234 Street Maint Materials 53091 01 01 01 0 430 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4243 Utility System Supplies 1 321 45891 01 01 0 1 1 1 1 Supplies TOTAL 1 687111 727531 74,1001 74,0001 74,000 I I I I 4382 Equipment Repair Maint 1 01 21471 3,7701 3,0001 3,000 1 1 1 1 4383 Buildings Repairs 1 301 01 2,2001 3,0001 3,000 I I I I 1 Repair Rental Maint TOTAL 1 301 21471 5,9701 6,0001 6,000 1 4400 Other Contractual Service 1 263621 38641 01 5,0001 5,000 I I I 1 1 4414 Licenses, Taxes, Fees 1 57181 57471 01 7,0001 7,000 1 I I Other Contractual Sery TOTAL 1 320801 96111 01 12,0001 12,000 4440 Fuel Charges 1 81 161 01 01 0 1 1 1 1 1 4441 Fixed Charges 1 5191 5171 01 01 0 I I I I 4442 Repair Maint Charges 1 901 481 01 01 0 1 1 1 1 4443 Multi -use Hourly Charges 1 137611 71621 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 143781 77431 01 01 0 4481 Electric Service 1 1405361 1136691 136,4281 130,0001 130,000 i i I 4482 Gas Service 1 44021 54571 5,5871 5,5001 5,500 1 1 1 1 1 4485 Sanitary Sewer Service 1 1701 1711 7661 2001 200 4488 Storm Water Drainage 1 30961 32731 3,0001 3,4001 3,400 1 1 1 1 Utilities TOTAL 1 1482041 1225711 145,7811 139,1001 139,100 4560 Construction Contracts i 54871 165601 11,5001 01 0 431 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Capital Outlays TOTAL 1 54871 165601 11,5001 01 0 4920 Depreciation Expense 1 662101 644661 57,0001 66,0001 66,000 1 1 1 1 1 4922 Loss Fixed Asset Disposal 1 4941 01 01 01 0 I I I I I Depreciation TOTAL 1 667041 644661 57,0001 66,0001 66,000 WATER FACILITY MAINT TOTAL 1 3846761 3400671 391,7911 391,6131 391,613 432 Division: Water Operations Budget Code: 671 Program No: 7130, 7143, 7149 PROFILE This division provides for the distribution of water to customers. Administration and utility billing are also included. The division is managed by the Public Services Director, except for the utility billing component which is managed by the Finance Director, and has been established as an enterprise fund. The City has 115 miles of water main, 1,411 water valves, and 837 fire hydrants providing service to 8,372 metered residential connections and 549 metered commercial/ industrial customers. Also included in this division is the maintenance of meters, locating water mains and services, testing of the municipal water supply throughout the system as required, preventative maintenance, and emergency repairs to the City's distribution system and its appurtenances. The utility billing operation prepares and sends out utility bills, receives meter readings and makes estimated readings, and administers collections and assessment for non payment. DEPARTMENTAL GOALS Change, read and repair residential and commercial water meters as necessary. Provide timely locating services as per Gopher State One Call. Work together with the Engineering Division in reconstruction areas to inspect new water services, mains and disconnects, and provide assistance to customers in construction areas who are receiving new water services. Provide fire flow information and assist insurance companies in gathering additional information as needed (i.e., assist in fire flow testing). Maintain weekly bacteria testing and daily fluoride testing and reports as required by the State Health Department. Conduct lead and copper testing as required, and proactive contract and in -house testing for iron, manganese, zinc and calcium/magnesium hardness. Maintain training sponsored by the Minnesota Department of Health, as well as in house training in right to know, confined space entry and work zone safety. Continue routine maintenance and emergency repair of fire hydrants, system valves and water mains, and seasonal and routine flushing of water mains. SPECIFIC EXPENDITURE CODE DETAILS 1 Obj ect Number Explanation Amount 4230 Repair Maintenance Supplies $11,000 Various supplies used in the maintenance of the distribution system, such as valve box extensions, gate valves, supplies needed for water main breaks, etc. 4234 Street Maintenance Materials $2,000 The cost of rock, sand, asphalt, etc. used to repair pavements after repairing water main breaks. I 433 Object Number Explanation Amount 4400 Other Contractual Service $12,000 Generally, the cost of obtaining assistance from private contractors to repair water main breaks, such as to provide dewatering or specialized equipment not owned by the City. 4414 Licenses Taxes and Fees $47,000 State of Minnesota Water Testing Fee, a charge per water connection. PERSONNEL LEVELS Number Position 1 Supervisor of Public Utilities 1 Maintenance II t CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Pavement cutting saw 1/98 1 $12,500 Used to cut bituminous and concrete street pavements for water or sewer main break repairs and other utility cuts. Would also be used for a new pavement joint sawing program. I 434 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 671 WATER OPERATIONS I I I 1 I I I 4100 Wages Regular Employees 1 1097461 1057451 81,2601 81,9331 81,933 4112 Overtime Regular Employee I 128671 132851 7,6931 7,9251 7,925 4130 Wages Part -time Employees 1 155601 10355 9,4761 9,7601 9,760 1 1 1 1 1 4131 Overtime of Part -time Emp 1 01 61 01 01 0 I 1 1 1 1 4133 Vacation Pay 1 147641 135131 01 01 0 4134 Holiday Pay 1 112051 109931 OI 01 0 1 1 1 1 1 4135 Sick Leave Pay 1 139351 67171 01 01 0 Salaries and Wages TOTAL 1 1780781 1606121 98,4291 99,6181 99,618 4141 PERA Basic Plan 1 551 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 72331 66451 4,4101 5,1601 5,160 I I I 4146 FICA 1 132491 119631 7,5301 7,6211 7,621 I I I 4150 Employee Benefits 1 01 01 01 8,0841 8,084 1 1 1 1 1 4151 Health Insurance 1 122411 104241 7,1001 01 0 1 1 1 1 1 4152 Life Insurance 1 881 721 441 01 0 1 1 1 1 4153 Dental Insurance 1 5261 3711 1871 01 0 4154 Workers Comp Insurance 1 55951 45251 2,9721 2,6671 2,667 1 1 1 1 1 Fringe Benefits TOTAL 1 389871 340001 22,2431 23,5321 23,532 I I I 4210 Office Supplies 1 1241 01 501 01 0 I 1 1 1 1 4212 Printed Forms 1 14011 28191 2,0001 2,0001 2,000 4220 Operating Supplies 1 31631 32771 4,3001 4,3001 4,300 435 t CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND_ ADOPTED 4225 Shop Supplies 281 01 01 01 0 4226 Chemical Products 5311 1051 01 01 0 4227 Safety Supplies 7201 1631 1,4001 1,0001 1,000 4230 Repair Maint Supplies 115771 70551 12,0001 11,0001 11,000 4233 Building Repair Supplies 421 1261 01 01 0 1 1 4234 Street Maint Materials 9391 9221 2,9701 2,0001 2,000 4240 Small Tools 01 1191 5001 5001 500 4243 Utility System Supplies 0 0 7001 7001 700 Y Y PP Supplies TOTAL 185241 145871 23,9201 21,5001 21,500 4310 Professional Services 15601 167241 01 01 0 4311 Benefits Administration 01 231 01 01 0 4312 Legal Services 1481 01 01 01 0 1 4313 Audit Financial Service 12951 13301 1,3751 1,4001 1,400 Consulting TOTAL 30031 180771 1,3751 1,4001 1,400 4321 Postage 1 170971 188811 18,0001 18,0001 18,000 4322 Telephone Services 6321 8671 7091 9001 900 4324 Delivery Service 801 01 01 01 0 4334 Use of Personal Auto 181 01 01 01 0 1 1 4350 Printing 2881 3141 01 01 0 1 4351 Legal Notice Publication 01 01 2501 01 0 1 Communications TOTAL 18115{ 200621 18,9591 18,9001 18,900 436 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code &_Description ACTUAL_ ACTUAL BUDGET_ RECOMMEND ADOPTED 4380 Repair Maint Contract 1 4351 01 01 01 0 4386 Communication Systems 1 12191 1043 1,400 1,400 1,400 1 1 1 1 1 4390 Rentals 01 7321 01 01 0 1 4397 Logis Charges 1 98151 21063 25,025 23,550 23,550 1 1 1 1 1 Repair Rental Maint TOTAL 1 114691 228381 26,4251 24,9501 24,950 4400 Other Contractual Service 1 121071 102141 19,0001 12,0001 12,000 4402 Uncollectible Checks 1 01 1871 01 01 0 1 1 1 1 1 4411 Conferences and Schools 10031 14431 2,6001 2,6001 2,600 1 1 1 1 4412 Meeting Expenses 01 2551 01 01 0 4413 Dues Subscriptions 1 16671 10411 7001 1,200 1,200 4414 Licenses, Taxes, Fees 1 463691 463641 58,0001 47,0001 47,000 1 1 1 1 1 4415 Claims Payment 1 10531 01 01 01 0 1 1 1 1 1 4417 Books /Reference Materials 651 991 2001 2001 200 1 l 1 1 Other Contractual Sery TOTAL 1 622651 596021 80,5001 63,0001 63,000 4440 Fuel Charges 1 201 411 131 1,7061 1,706 4441 Fixed Charges 13341 13301 9631 11,928 11,928 4442 Repair Maint Charges 3041 1221 6961 6,4501 6,450 1 4443 Multi -use Hourly Charges 1 360971 23814 51,836 01 0 1 1 1 1 1 4444 Replacement Charges 1 751 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 378291 253071 53,5081 20,0841 20,084 4461 Gen Liability Insurance 1 89091 68041 9,100 8,300 8,300 437 r CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4462 Property Insurance 40721 31521 4,3001 4,3201 4,320 1 4463 Boiler Machinery Ins 01 5551 1,000 8751 875 1 1 1 1 Insurance TOTAL 1 129811 105111 14,4001 13,4951 13,495 4481 Electric Service 16171 14341 01 01 0 1 4487 Solid Waste Disposal 15841 01 01 01 0 1 1 1 1 Utilities TOTAL 32011 14341 01 01 0 4551 Office Furniture Equip 4571 01 01 01 0 1 4552 Other Equipment 1 OI 01 13,4301 12,500 12,500 1 1 1 1 1 Capital Outlays TOTAL 1 4571 01 13,4301 12,5001 12,500 4199 Salaries Reimbursed 1 1095601 1140501 01 01 0 1 1 1 1 1 4702 Administrative Sery Trans 01 01 117,8191 123,8711 123,871 Administrative Service TOTAL 1 1095601 1140501 117,8191 123,8711 123,871 4920 Depreciation Expense 1 1750411 1657701 165,0001 191,0001 191,000 Depreciation TOTAL 1 1750411 1657701 165,0001 191,0001 191,000 1 WATER OPERATIONS TOTAL 1 6695081 646851 636,008 613,850 613,850 438 Division: Water Construction Projects Budget Code: 672 i PROFILE Water system improvements made as part of the neighborhood street reconstruction or other improvement projects. Proposed water utility capital projects for 1998 are: Street and Utility Improvements. Substantial water main improvements would be completed in association with street improvement projects. In the Bellvue South and St. AI's neighborhood street improvements, watermain would be replaced as necessary. These projects are described in Division 632, special assessment construction fund. Repair Paint on Tower #3. The structure and coatings on Tower #3 (Centerbrook Golf Course) are due for repairs. The tower was last coated and repaired in 1984. Its coatings are generally in fair condition but require repair, especially the exterior coating. Replace SCADA System. Replacement of the SCADA (Supervisory Control and Data Acquisition) System for control and alarming of the water system. The current system was installed in 1987 and is outdated and costly to maintain. Professional services for design were included in the 1997 budget. Routine Well Maintenance. On a six year rotation, the pump and motor of every well is removed, inspected, and repaired as necessary. If there is excessive sand buildup in the well cavity, during the period the pump and shaft are removed the well cavity is bailed. Wellhouse Rehabilitation. The Public Utilities Supervisor has developed a schedule for systematic improvement of the 9 well houses. At well 43, the following improvements are necessary in 1998: repair /replacement of the roof, fascia, and soffits; replacement of the chlorine room door; and replacement of the two furnaces. Also proposed for design in 1998 and construction in 1999, is exterior and interior wellhouse rehabilitation at well #s 5 and 6. These facilities are located in residential neighborhoods, and are intended to have the appearance of residential houses. The exteriors and roofs of both wellhouses are in fair to poor condition, and require substantial maintenance. It is proposed to reconstruct the roofs and clad the buildings in brick veneer, as well as replace furnaces and A/C units as necessary. The garage doors at 96 also need replacement. Finally, a portable 250KW generator would be housed at well 46. This generator would be sized to run the larger pump motors during electrical emergencies. Update Water System Study. Last updated in 1989 "the Black and Veatch report"), this system study is prepared periodically to assess the City's production, storage, and distribution systems and evaluate current EPA and Health Department regulations. Would result in recommendations for mayor system improvements. Landscape Tower #1. Located 69th and France Avenues this large lot is without landscaping. It is at 69 P g proposed to add landscaping so it is similar in character to the 69th Avenue parkway. DEPARTMENTAL GOALS Perform, in a cost effective manner, water system improvements as a part of neighborhood street reconstruction of other improvement projects. Complete the projects included in the 1998 budget, on time and within budget. Repair, rehabilitate, or reconstruct water facilities as necessary to provide for efficient and effective operations. 439 PERSONNEL No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Bellevue South Street and Utility Spring 1998 $550,000 Replacement of water main and services Project as necessary. St. Al's Neighborhood Street and Spring 1998 $130,000 Replacement of water main and services Utility Project as necessary. John Martin Drive Mill and Overlay Spring 1998 $2,500 Minor structure modifications Repair Paint on Tower #3 Summer 1998 $700,000 Periodic maintenance for structural and coatings integrity Replace SCADA System late Summer $200,000 Replace outdated system which controls 1997 wells and towers. Routine well maintenance, Well #7 Fall 1998 $23,500 Well pumps and motors are periodically removed, inspected, and repaired as necessary to ensure continued safe and dependable operation. Wellhouse #3 minor repairs Spring 1998 $14,500 Replacement of roof, fascia, soffits, doors, and furnaces Wellhouses #5 and 6 exterior Fall 1998 $30,000 Design exterior and roofing rehabilitation rehabilitation, for construction in 1999. Update System Study January, 1998 $30,000 Comprehensively review water system make major capital outlay recommendations Landscape Tower #1 Spring 1998 $50,000 Landscape vacant property similar to the rest of the 69th Avenue parkway Portable 250KW generator January, 1998 $70,000 Provides power to run larger pump motors during electrical emergencies 440 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 672 WATER CONSTRUCTION I I I I I I I 4100 Wages Regular Employees 1 6211 12531 01 01 0 1 1 1 1 4112 Overtime Regular Employee 1 01 2831 01 01 0 f Salaries and Wages TOTAL 1 6211 15371 01 01 0 i I 1 4142 PERA Coordinated Plan 1 281 691 01 01 0 1 1 1 1 4146 FICA 1 591 1131 01 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 91 331 01 01 0 1 1 1 1 Fringe Benefits TOTAL 1 961 2151 01 01 0 I I I 4230 Repair Maint Supplies 1 01 521 01 01 0 1 1 1 1 Supplies TOTAL 1 01 521 01 01 0 4310 Professional Services 1 01 01 50,0001 01 0 1 1 1 1 Consulting TOTAL 1 01 01 50,0001 01 0 4408 Engineer Fee Capital Proj 1 01 01 5,0001 01 0 1 1 1 1 Other Contractual Sery TOTAL 1 01 01 5,0001 01 0 I 4443 Multi -use Hourly Charges 1 01 6861 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 1 01 6861 01 01 0 4520 Buildings 1 01 01 01 44,5001 44,500 1 1 1 1 4560 Construction Contracts 1 01 01 388,7001 1,756,0001 1,756,000 Capital Outlays TOTAL 1 01 01 388,7001 1,800,5001 1,800,500 441 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4727 Special Ass Const Trans 01 01 1,001,0501 01 0 Transfer to other Fund TOTAL 01 01 1,001,0501 01 0 WATER CONSTRUCTION TOTAL 7171 24891 1,444,7501 1,800,5001 1,800,500 WATER UTILITY FUND TOTAL 10549011 9894071 2,472,5491 2,805,9631 2,805,963 442 SANITARY SEWER FUND 1998 BUDGET l Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Service to Customers $2,195,718 $2,181,146 $2,326,185 $2,343,460 Sewer Connection Charge 86,349 998 0 0 Special Assessments 5,311 676 1,000 1,000 Other Revenue 0 311 0 0 Investment Earnings 238,419 165,450 103,727 79,759 Total Revenues $2,525,797 $2,348,581 $2,430,912 $2,424,219 EXPENDITURES: Personnel $111,860 $103,952 $131,336 $140,018 Supplies 11,110 8,515 20,444 18,750 Other Contractual Services 46,431 54,363 63,152 75,090 Sewer Disposal Charges 1,427,330 1,557,774 1,500,501 1,525,000 Central Garage Rentals 84,821 70,996 45,910 70,745 Insurance 5,775 4,738 6,400 5,525 Utilities 19,186 21,075 21,590 22,000 Interest Expense 0 0 0 0 Administrative Service Transfer 73,040 76,041 78,546 82,581 Depreciation 115,174 127,159 132,000 185,000 Total Expenditures $1,894,727 $2,024,613 $1,999,879 $2,124,709 Operating Income $631,070 $323,968 $431,033 $299,510 Captial Outlay $5,840 $3,409 $3,650 $1,900 Construction $1,186 $3,121 $596,250 $657,500 Available Resources $624,044 $317,438 ($168,867) ($359,890) 443 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND SANITARY SEWER FUND 057 3081 Special Assessments 5,207 0 1,000 1,000 3083 Penalties on Spec Assessments 1 173 0 0 3084 Interest on Special Assessment 103 503 0 0 Miscellaneous Taxes TOTAL 5,311 676 1,000 x 1,000 3461 Other Revenue 0 311 0 0 Miscellaneous Revenues TOTAL 0 311 0 0 3760 Sewer Service 2,195,718 2,181,146 2,326,185 2,343,460 3762 Sewer Connection Charge 86,349 998 0 0 Sanitar Sewer Revenue TOTAL 2,282,067 2,182,144 2,326,185 2,343,460 3800 Interest Earnings 238,419 165,450 103,727 79,759 Investment Earnings TOTAL 238,419 165,450 103,727 79,759 SANITARY SEWER FUND TOTAL 2,525,798 2,348,582 2,430,912 2,424,219 444 Division.- Sewer Facilities Maintenance Budget Code: 675 Program No: 7300 7301 -7312 PROFILE This activity involves the maintenance of the City's ten lift stations, which includes buildings, equipment, and property. DEPARTMENTAL GOALS Continue established preventative and regular maintenance program on electrical controls, buildings, and grounds. Monitor inflow and pump efficiency. t SPECIFIC EXPENDITURE CODE DETAILS Object Number Exnlanation Amount 4230 Repair Maintenance Supplies $4 The cost of check valves, sump pumps, floats, float switch controls, etc. 4400 Other Contractual Service $2,500 Generally, specialized contractual services such as pump rewinding. PERSONNEL LEVELS Number Position 1 Maintenance II This position also includes seasonal part-time. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No new equipment required at this time. 445 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED DIV 675 SEWER FACILITIES MAINT 1 4100 Wages Regular Employees I 20323 18799 33,464 37,701 37,701 4112 Overtime Regular Employee 76781 72361 3,8461 3,9631 3,963 1 4130 Wages Part -time Employees 3931 4831 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 283951 265191 37,3101 41,664 41,664 4141 PERA Basic Plan 21 01 01 01 0 1 1 4142 PERA Coordinated Plan 12541 11661 1,6721 2,1581 2,158 4146 FICA 21321 20071 2,8541 3,1871 3,187 4150 Employee Benefits 01 01 01 3,7421 3,742 4151 Health Insurance 10401 2385 2,600 01 0 1 1 1 1 4152 Life Insurance 1 71 171 221 01 0 1 1 4153 Dental Insurance 411 811 3601 01 0 1 1 1 1 4154 Workers Comp Insurance 10761 7831 1,1171 1,1091 1,109 Fringe Benefits TOTAL 55511 64391 8,6251 10,1961 10,196 4210 Office Supplies I 01 3431 01 01 0 1 1 1 1 4220 Operating Supplies 1701 1241 1,0001 5001 500 1 1 1 4226 Chemical Products 1 24001 31571 01 01 0 1 4230 Repair Maint Supplies 15711 7421 4,000 4,000 4,000 1 1 1 1 1 Supplies TOTAL 1 41411 43671 5,0001 4,5001 4,500 4310 Professional Services 1 156991 01 01 01 0 446 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Consulting TOTAL 1 156991 01 01 01 0 I I I 4322 Telephone Services 1 5261 5901 5001 5001 500 1 1 1 1 1 Communications TOTAL 1 5261 5901 5001 5001 500 4381 Auto Equipment Repair 1 10851 01 01 01 0 1 1 1 1 4386 Communication Systems 1 3941 01 01 01 0 1 1 1 1 1 Repair Rental Maint TOTAL 1 14791 01 01 01 0 I 4400 Other Contractual Service 1 19451 63811 2,5001 2,5001 2,500 1 1 1 1 1 Other Contractual Sery TOTAL 1 19451 63811 2,5001 2,5001 2,500 4440 Fuel Charges 1 2081 1571 01 01 0 1 1 1 1 1 4441 Fixed Charges 1 109311 102411 01 01 0 1 1 1 1 1 4442 Repair Maint Charges 1 11501 8251 01 01 0 i I 1 4443 Multi -use Hourly Charges 1 98251 151521 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 221141 263741 01 01 0 4481 Electric Service 1 191861 210751 21,5901 22,0001 22,000 Utilities TOTAL 1 191861 210751 21,5901 22,0001 22,000 4530 Other Improvements 1 01 10921 01 01 0 1 1 1 1 1 4552 Other Equipment 1 01 23171 01 01 0 Capital Outlays TOTAL 1 01 34091 01 01 0 4920 Depreciation Expense 1 435921 482751 42,0001 58,9001 58,900 447 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Depreciation TOTAL 1 435921 482751 42,0001 58,9001 58,900 SEWER FACILITIES MAINT TOTAL 1 1426271 1434281 117,5251 140,2601 140,260 448 Division: Sewer Operations Budget Code: 676 Program No: 7320, 7371, 7375 PROFILE This division provides for the collection and pumping of sanitary sewage through a system of mains and lift stations. Sewage is treated by the Minnesota Council of Environmental Services, whose fees account for approximately 75% of this fund's expenditures. Administration and utility billing are also included. This division is managed by the Public Services Director, except for the utility billing component which is managed by the Finance Director, and has been established as an enterprise fund. The City has approximately 105 miles of sanitary sewer ranging in size from 8" to 24" in diameter, and 8,798 service connections. Included in this division is the routine and preventative maintenance of the City's collection system and its appurtenances, monitoring of inflow and infiltration, television inspection of the interiors of mains, and customer service such as providing sewer locations. The utility billing operation prepares and sends out utility bills. DEPARTMENTAL GOALS Provide timely locating services as per Gopher State One Call. Work together with the Engineering Division in reconstruction areas to Inspect new installations as well as repairs on mains and services. Continue root sawing of approximately 15 miles of main every year. Maintain routine line cleaning of known trouble spots, as well as regular routine cleaning to remove grit, grease and roots. Televise all project areas and trouble spots as identified by city staff and establish repairs and/or repair projects from information obtained. Monitor inflow and infiltration and take necessary action to reduce or eliminate. SPECIFIC EXPENDITURE CODE DETAILS Object Number Explanation Amount 4220 Operating Supplies $5 Marking paint, marking flags, sewer jet parts, blades, motors, etc. 4226 Chemical Products $4,000 Degreaser, root destroyer, etc. 4400 Other Contractual Service $10,000 Routine sewer televising, service sealing, etc. Reduced to $10,000 because, except for following up on trouble spots, most sewer televising is now performed in conjunction with an improvement project, and is a cost of the project. 4423 Sanitary Sewer Disposal Charge $1 The charge from Metropolitan Council Environmental Services for processing the City's sewage. 449 PERSONNEL LEVELS Number Position 1 Maintenance II CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Sewer jet hose. 1/98 1 $1,900 To provide an additional hose to have on hand when the hose periodically is stressed and breaks. New hose can them be installed immediately with little down time. l 450 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 676 SEWER OPERATIONS 4100 Wages Regular Employees 1 506981 473831 66,9281 68,9501 68,950 1 1 1 1 1 4112 Overtime Regular Employee i 90981 79411 01 01 0 i 4130 Wages Part -time Employees 1 12611 15771 8241 8491 849 1 1 1 1 1 Salaries and Wages TOTAL 1 610561 569011 67,7521 69,7991 69,799 4141 PERA Basic Plan 1 21 01 01 01 0 1 1 1 1 4142 PERA Coordinated Plan 1 26781 24791 3,0351 3,6161 3,616 4146 FICA 1 45701 42851 5,1831 5,3401 5,340 1 1 1 1 4150 Employee Benefits 1 01 01 01 7,4841 7,484 1 4151 Health Insurance 1 70111 56021 7,1001 01 0 1 1 1 1 4152 Life Insurance 1 491 381 441 01 0 1 1 1 1 4153 Dental Insurance 1 2701 1801 1871 01 0 I 1 1 1 1 4154 Workers Comp Insurance 1 22781 15081 2,1001 1,9191 1 Fringe Benefits TOTAL 1 168581 140931 17,6491 18,3591 18,359 i I i 4210 Office Supplies 1 1241 01 3501 3501 350 1 1 1 1 4212 Printed Forms 1 13951 24101 2,4001 2,4001 2,400 1 1 1 1 4220 Operating Supplies 1 44091 8641 6,0001 5,0001 5,000 1 4226 Chemical Products 1 01 151 4,0001 4,0001 4,000 I 1 1 1 1 4227 Safety Supplies i 6701 6141 1,0441 1,0001 1,000 4230 Repair Maint Supplies 1 2861 1881 1,0001 1,0001 1,000 I I I I I 4234 Street Maint Materials 1 851 01 01 01 0 451 1 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4240 Small Tools 1 01 571 5001 5001 500 1 4243 Utility System Supplies 1 01 01 1501 01 0 1 1 1 1 1 Supplies TOTAL 1 69691 41481 15,4441 14,2501 14,250 i I i 4310 Professional Services 1 01 119141 01 25,0001 25,000 I I I 1 4312 Legal Services 1 25321 01 01 01 0 1 1 1 1 4313 Audit Financial Service 1 12951 13301 1,3751 1,4001 1,400 1 1 1 1 1 Consulting TOTAL 1 38271 132441 1,3751 26,4001 26,400 1 I I 1 4321 Postage 1 52241 65661 6,0001 6,0001 6,000 1 1 1 1 1 4322 Telephone Services 1 6331 6951 1,1591 1,0001 1,000 I I I 1 1 4324 Delivery Service 1 841 01 01 01 0 1 1 1 1 1 Communications TOTAL 1 59411 72611 7,1591 7,0001 7,000 I I I I 4386 Communication Systems 1 28611 33471 3,2001 3,4001 3,400 1 1 1 1 1 4389 Maintenance Contracts 1 8701 01 01 01 0 1 4390 Rentals 1 01 3541 01 01 0 1 1 1 1 1 4397 Logis Charges 1 98151 210631 25,0251 23,5501 23,550 1 Repair Rental Maint TOTAL 135461 247651 28,2251 26,9501 26,950 1 4400 Other Contractual Service 1 27541 13761 21,9031 10,0001 10,000 I I I 1 1 4411 Conferences and Schools 1 4501 7001 1,1201 1,1201 1,120 4413 Dues Subscriptions 1 591 01 3201 3201 320 1 1 1 1 4414 Licenses, Taxes, Fees 1 551 461 501 3001 300 452 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4415 Claims Payment 1501 01 01 01 0 4423 San Sewer Disposal Charge 1 14273301 1557774 1,500,501 1,525,000 1,525,000 Other Contractual Sery TOTAL 1 14307981 15598961 1,523,8941 1,536,7401 1,536,740 4440 Fuel Charges 1 3251 2451 3611 7,2821 7,282 4441 Fixed Charges 1 170981 16018 17,388 46,850 46,850 1 1 1 1 1 4442 Repair Maint Charges 1 17991 12901 2,1301 16,6131 16,613 1 1 1 1 1 4443 Multi -use Hourly Charges 1 151291 270691 26,0311 01 0 1 1 1 1 1 4444 Replacement Charges 1 283561 01 01 01 0 1 1 1 1 1 Central Garage Rentals TOTAL 1 627071 446221 45,9101 70,7451 70,745 4461 Gen Liability Insurance 1 47461 38011 5,2001 4,2001 4,200 4462 Property Insurance 1 10281 7961 1,200 1,1001 1,100 1 1 1 1 1 4463 Boiler Machinery Ins 1 01 1401 01 2251 225 1 Insurance TOTAL 1 57741 4738 6,400 5,525 5,525 4552 Other Equipment 01 01 3,6501 01 0 1 1 1 1 4553 Mobile Equipment 1 01 01 01 1,9001 1,900 4560 Construction Contracts 1 58401 01 01 01 0 1 1 1 1 1 Capital Outlays TOTAL 1 58401 01 3,6501 1,9001 1,900 I 4199 Salaries Reimbursed 1 730401 760411 01 01 0 1 1 1 1 1 4702 Administrative Sery Trans 1 01 01 78,5461 82,5811 82,581 Administrative Service TOTAL 1 730401 760411 78,5461 82,5811 82,581 453 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4920 Depreciation Expense 1 705401 78765 90,0001 126,1001 126,100 4922 Loss Fixed Asset Disposal 1 10411 1191 01 01 0 1 1 I 1 1 Depreciation TOTAL 1 715821 788841 90,0001 126,1001 126,100 SEWER OPERATIONS TOTAL 1 17579391 18845931 1,886,0041 1,986,3491 1,986,349 454 Division: Sewer n Co struction Projects Budget Code: 677 PROFILE Sewer system improvements made as part of the neighborhood street reconstruction or other improvement projects. Proposed sanitary sewer utility capital projects for 1998 are: Street and Utility Improvements. Substantial sanitary sewer main improvements would be completed in association with street improvement projects. In the Bellvue South and St. Al's neighborhood street improvement projects, main would be replaced as necessary. These projects are described in Division 632, special assessment construction fund. INTRAC Replacement Included in 1998 is the replacement of the system for control and alarming of the sanitary sewer collection system. The current system was installed 15 years ago and is outdated and costly to maintain. DEPARTMENTAL GOALS Perform, in a cost effective manner, sewer system improvements as a part of neighborhood street reconstruction or other improvement projects. Complete the projects included in the 1998 budget on time and within budget. Repair, rehabilitate, or reconstruct sanitary sewer facilities as necessary to provide for efficient and effective operations. PERSONNEL LEVELS No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Bellvue South Street and Utility Spring 1998 $300,000 Replacement of mains as Project necessary. St. Al's Neighborhood Street and Spring 1998 $130,000 Replacement of mains as Utility Project necessary. INTRAC Replacement late Summer $200,000 Replacement of outdated 1998 system which controls and alarms sewer lift stations. 455 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 677 SEWER CONSTRUCTION 1 4100 Wages Regular Employees 8471 22681 01 01 0 1 1 1 1 4112 Overtime Regular Employee 1 1131 231 01 01 0 1 1 1 4130 Wages Part -time Employees 01 221 01 01 0 1 1 1 1 Salaries and Wages TOTAL 1 9601 23141 01 01 0 4142 PERA Coordinated Plan 1 431 1031 01 01 0 1 1 1 1 1 4146 FICA 1 711 1711 01 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 271 271 01 01 0 1 1 1 1 1 Fringe Benefits TOTAL 1 1411 3011 01 01 0 4310 Professional Services 1 01 01 25,0001 01 0 Consulting TOTAL 01--- 01- 25= 0001- 01---- 0 4351 Legal Notice Publication 01 1391 01 01 0 1 1 1 1 Communications TOTAL 1 01 1391 01 01 0 4400 Other Contractual Service 1 01 3301 01 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 01 3301 01 01 0 4443 Multi -use Hourly Charges 1 841 381 01 01 0 1 1 1 1 Central Garage Rentals TOTAL 1 841 381 01 01 0 4560 Construction Contracts 1 01 01 56,5001 657,5001 657,500 1 1 1 1 1 Capital Outlays TOTAL 1 01 01 56,5001 657,5001 657,500 456 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4727 Special Ass Const Trans 1 01 01 514,7501 01 0 1 Transfer to other Fund TOTAL 1 01 01 514,7501 01 0 SEWER CONSTRUCTION TOTAL 1 11861 3121 596,2501 657,500 657,500 1 1 1 1 1 SANITARY SEWER FUND TOTAL 1 19017521 20311421 2,599,7791 2,784,1091 2,784,109 457 STORM DRAINAGE FUND 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Service to Customers $788,897 $822,980 $858,000 $936,000 Intergovernmental Revenue 0 0 0 2,250,000 Other Revenue 0 0 0 0 Investment Earnings 72,905 47,363 30,000 0 Total Revenues $861,802 $870,343 $888,000 $3,186,000 1 EXPENDITURES: Personnel $2,708 $22,133 $0 $0 Supplies 25 858 900 500 Other Contractual Services 55,685 40,393 49,090 33,400 Central Garage Rentals 19,105 34,316 31,537 33,032 Insurance 2,116 1,481 2,500 2,000 Utilities 0 0 0 0 Interest Expense 90,925 86,690 238,095 242,190 Street Dept Wages Reimbursed 100,000 100,000 100,000 100,000 Depreciation 5,471 42,185 57,000 83,000 Total Expenditures $276,035 $328,056 $479,122 $494,122 Operating Income $585,767 $542,287 $408,878 $2,691,878 Transfer from TIF Dist #3 Fund 750,000 Capital Outlay 5,352 5,788 907,250 3,943,000 Available Resources $580,415 $536,499 ($498,372) ($501,122) 458 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND STORM SEWER FUND 058 3084 Interest on Special Assessment 24 6,917 0 0 Miscellaneous Taxes TOTAL 24 6,917 0 0 3240 State Grants 0 0 0 2,000,000 3270 Grants from Other Governments 0 0 0 250,000 Intergovernmental Revenue TOTAL 0 0 -0 -2, 250,000 3780 Storm Drainage Fees 788,897 822,980 858,000 936,000 Storm Sewer Revenue TOTAL 788,897 822,980 858,000 936,000 3800 Interest Earnings 72,881 40,446 30,000 0 Investment Earnings TOTAL 72,881 40,446 30,000 0 3915 Transfers from TIF Distr #3 0 0 0 750,000 Transfers from other Funds TOTAL 0 0 0 750,000 STORM SEWER FUND TOTAL 861,802 870,343 888,000 3,936,000 459 Division: Storm Sewer Operations Budget Code: 680 Program No: 7501, 7521 PROFILE This division provides for the collection of stormwater throughout the city. Stormwater is either conveyed to a regional or neighborhood treatment facility such as a pond and then outletted to a surface water, or it is conveyed directly to the surface water. The division is managed by the Public Services Director. The City has 52 miles of storm sewers and eight neighborhood or regional ponds or pond systems. Included in this division is the inspection and maintenance of all structures and lines, preventative maintenance, reimbursement for street sweeping services provided by the street maintenance division, and inspection of private stormwater treatment systems. Also included is the City's participation in two joint powers Watershed Commissions, which provide for regional planning, surface water quality monitoring, and Wetlands Conservation Act compliance. DEPARTMENTAL GOALS Televise all lines in next year's construction projects and approximately an additional 2,000 feet of trouble spots and the next area of scheduled cleaning. Repair structures (approximately 30 to 40 per year) that are in need of repair or rebuilding now and scheduled cycle of repair. Clean 8,000 feet of storm sewer lines of sand, debris and roots. Clean outfalls, skimmers, and ponds as needed. Inspect new construction lines and structures. SPECIFIC EXPENDITURE CODE DETAILS Object Number Explanation Amount 4413 Dues Subscriptions $31,700 Annual dues of the Shingle Creek and West Mississippi Watershed Management Organizations. PERSONNEL LEVELS No personnel are currently assigned to this utility. Work is currently done by street and utility staff and is reimbursed through an administrative transfer. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date No capital outlays requested 460 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 680 STORM SEWER OPERATIONS 1 1 1 1 1 i 4100 Wages Regular Employees 1 23891 175791 01 01 0 1 1 I 1 4112 Overtime Regular Employee 1 01 4871 01 01 0 4130 Wages Part -time Employees 1 01 11421 01 01 0 1 1 1 1 1 Salaries and Wages TOTAL 1 23891 192081 01 01 0 I I I I 4142 PERA Coordinated Plan 1 1071 8091 01 01 0 4146 FICA 1 1731 14431 01 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 391 6731 01 01 0 1 1 1 I 1 Fringe Benefits TOTAL 1 3191 29251 01 01 0 4210 Office Supplies 1 01 01 9001 01 0 1 1 1 1 1 4220 Operating Supplies 1 251 7451 01 5001 500 1 1 1 1 1 4234 Street Maint Materials I 01 1131 01 01 0 i Supplies TOTAL 1 251 8581 9001 5001 500 1 I 1 1 1 4310 Professional Services 1 518191 403441 01 01 0 1 1 1 1 1 Consulting TOTAL 1 518191 403441 01 01 0 i 4321 Postage 1 01 01 5001 5001 500 4324 Delivery Service i 01 491 01 01 0 1 1 1 1 4334 Use of Personal Auto 1 141 01 901 01 0 4350 Printing 1 01 01 1,0001 1,0001 1,000 I I I I I Communications TOTAL 1 141 491 1,5901 1,5001 1,500 461 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 .1998 Object Code Description 1995 1996 ADOPTED' MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET_ RECOMMEND ADOPTED 4400 Other Contractual Service 1 38181 01 14,1001 01 0 1 4411 Conferences and Schools 261 01 01 2001 200 1 1 1 1 4413 Dues Subscriptions 01 01 33,4001 31,7001 31,700 1 4417 Books /Reference Materials 91 01 01 01 0 1 1 1 1 Other Contractual Sery TOTAL 1 38521 01 47,5001 31,9001 31,900 4440 Fuel Charges 1 5261 7981 5381 1,4261 1 4441 Fixed Charges 1 106821 107621 13,2651 19,8671 19,867 4442 Repair Maint Charges 1 77511 140211 8,5821 11,7391 11,739 4443 Multi -use Hourly Charges 1461 87351 1521 01 0 4444 Replacement Charges 01 01 9,0001 01 0 1 1 1 1 Central Garage Rentals TOTAL 1 191051 343161 31,5371 33,0321 33,032 4461 Gen Liability Insurance 1 21161 1481' 2,500' 2,000' 2,000 1 Insurance TOTAL 1 21161 1481 2,500 2,000 2,000 4610 Debt Service Principal 01 01 155,0001 165,0001 165,000 4611 Interest 1 906251 863901 82,5951 75,3901 75,390 1 1 4612 Paying Agent Fees 1 3001 3001 5001 3001 300 I I I I 4613 Sp Assess Process Chrg 1 01 01 01 1,5001 1 I Debt Service TOTAL 1 909251 866901 238,0951 242,1901 242,190 4199 Salaries Reimbursed 1 1000001 1000001 01 01 0 1 1 1 1 1 Administrative Service TOTAL 1 1000001 1000001 01 01 0 462 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4704 Storm Sewer Wage Reimb 1 01 01 100,0001 100,0001 100,000 i Reimb from other Funds TOTAL i 01 01 100,0001 100,0001 100,000 i 4920 Depreciation Expense 1 54711 417561 57,0001 83,0001 83,000 j I 1 1 1 1 4922 Loss Fixed Asset Disposal 1 01 4291 01 01 0 i Depreciation TOTAL 1 54711 421851 57,0001 83,0001 83,000 STORM SEWER OPERATIONS TOTAL 1 2760351 3280561 479,1221 494,1221 494,122 I L 463 Division: Storm Sewer Construction Projects Budget Code: 681 PROFILE Storm sewer system improvements made as part of the neighborhood street reconstruction or other improvement projects. Proposed storm drainage utility capital projects for 1997 are: Street and Utility Improvements. Substantial storm sewer main improvements would be completed in association with street improvement projects. In the Bellvue South neighborhood, a major trunk storm sewer improvement would be constructed along 55th Avenue from Irving Avenue to 4th Street, as well as extension of storm sewer on 4th and Camden, which currently have no storm sewer. In the St. Al's neighborhood improvement project, storm sewer would be replaced as necessary. These projects are described in Division 632, special assessment construction fund. Miscellaneous structure improvements. Two miscellaneous projects would be constructed: repair of various Mississippi River outfalls, and continued joint sealing on the 65th Avenue trunk storm sewer. Special Studies. Phase II of the Surface Water Study to evaluate the quality of water in Shingle Creek, Palmer Lake, and Twin Lakes, and determine methods of improving water quality would continue in 1998. DEPARTMENTAL GOALS Perform, in a cost effective manner, storm sewer system improvements as a part of neighborhood street reconstruction of other improvement projects. Complete the projects included in the 1998 budget, on time and within budget. j Repair, rehabilitate, or reconstruct storm drainage facilities as necessary to provide for efficient and effective operations. PERSONNEL LEVELS No staff are currently assigned to this program. CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Bellvue South Street and Utility Spring 1998 $665,000 Extension of major trunk Project storm sewer on 55th Avenue $110.000 -Storm drainage assessments $775,000 -Total St. Al's Neighborhood Street and Spring 1998 $60,000 Upgrade and add to existing Utility Project drainage system. $40.000 -Storm drainage assessments. $100,000 Total. Miscellaneous Structure Summer $58,000 Repair Mississippi River Improvements 1997 outfalls /sea165th Avenue trunk line joints 464 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 681 STORM SEWER CONSTRUCT 1 1 1 I 1 f I I I 4100 Wages Regular Employees 1 01 32451 01 01 0 1 1 1 1 4112 Overtime Regular Employee 1 01 3901 01 01 0 1 Salaries and Wages TOTAL 1 01 36351 01 01 0 I 4142 PERA Coordinated Plan 1 01 1631 01 01 0 1 1 1 1 4146 FICA 1 01 2681 01 01 0 1 1 1 1 4154 Workers Comp Insurance 1 01 351 01 01 0 I Fringe Benefits TOTAL 1 01 4661 01 01 0 I 4310 Professional Services 1 53521 16871 75,0001 01 0 1 1 1 1 Consulting TOTAL 1 53521 16871 75,0001 01 0 4560 Construction Contracts 1 01 01 268,5001 3,943,0001 3,943,000 1 1 1 1 Capital Outlays TOTAL 1 01 01 268,5001 3,943,0001 3,943,000 4727 Special Ass Const Trans 1 01 01 563,7501 01 0 1 1 1 1 1 Transfer to other Fund TOTAL 1 01 01 563,7501 01 0 1 STORM SEWER CONSTRUCT TOTAL 1 53521 57881 907,2501 3,943,0001 3,943,000 1 1 1 1 STORM SEWER FUND TOTAL 1 2813861 3338451 1,386,3721 4,437,1221 4,437,122 I 465 1 [This page left blank intentionally.) i i 466 CENTRAL GARAGE 1998 BUDGET Council Actual Actual Adopted Adopted Budget 1995 1996 1997 1998 REVENUES: Charges for Services $1,178,383 $1,406,660 $1,167,944 $1,098,871 Other Revenue 19,367 42,856 59,200 89,150 Investment Earnings 182,237 206,110 180,000 215,000 Transfer from Fund Balance 0 0 386,932 651,993 Total Revenues $1,379,987 $1,655,626 $1,794,076 $2,055,014 EXPENDITURES: Personnel $198,265 $220,331 $220,025 $239,281 Supplies 204,439 239,093 229,500 232,100 Other Contractual Services 50,397 64,112 63,725 71,350 Insurance 27,067 34,691 34,000 35,700 Utilities 1,304 756 2,250 1,500 Administrative Service Transfer 0 11,361 11,750 12,453 Depreciation 353,413 388,345 745,811 714,580 Total Expenditures $834,885 $958,689 $1,307,061 $1,306,964 Operating Income $545,102 $696,937 $487,015 $748,050 Capital Outlay 0 0 487,015 748,050 Available Resources $545,102 $696,937 $0 $0 S 467 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND CENTRAL GARAGE INTER SERV 060 3461 Other Revenue 7,312 9,810 8,000 10,000 3467 Sale of Property 12,054 33,047 51,200 79,150 Miscellaneous Revenues TOTAL 19,367 42,856 59,200 89,150 3700 Fuel Charges 60,619 61,968 63,303 80,000 3701 Fixed Charges 424,048 566,493 479,953 640,721 3702 Repair Maintenance Charges 235,418 269,697 300,072 378,150 3703 Hourly Rental Charges 229,441 256,552 280,323 0 3704 Replacement Charges 228,856 251,950 44,293 0 Charges for Services TOTAL 1,178,383 1,406,660 1,167,944 1,098,871 3800 Interest Earnings 182,237 206,110 180,000 215,000 Investment Earnings TOTAL 182,237 206,110 180,000 215,000 3990 Transfer from Fund Balance 0 0 386,932 651,993 Transfers from other Funds TOTAL 0 0 386,932 651,993 CENTRAL GARAGE INTER SERV TOTAL 1,379,986 1,655,626 1,794,076 2,055,014 468 Division: Central Garage Budget Code: 685 Program No: 7801, 7811, 7820, 7825, 7826 PROFILE The Central Garage owns and services a wide range of vehicles such as fire trucks, police squad cars, dump trucks, mowers, loaders, pickups and staff cars. The Central Garage also services minor equipment such as chain saws, weed whips, trailers, pumps and generators. i The Central Garage strives to provide emergency repairs and scheduled maintenance to keep all City g P g Y p p vehicles and equipment in operation. In addition, it acts as a supportive central hub for city operations to ensure a practical vehicle replacement schedule, and provides for sufficient funding for future years' operations and replacement schedule. The Central Garage's fleet is currently comprised of 85 cars and trucks and 53 pieces of capital equipment. An additional 18 pieces of equipment are specialized and are not owned by the Central Garage, but are maintained at least in part by the Central Garage. Finally, the Central Garage maintains about 75 additional pieces of small equipment such as small mowers, chain saws,.weed trimmers, etc. II I DEPARTMENTAL GOALS Perform routine and preventive maintenance for the city's vehicles and capital equipment. Complete an average of 1500+ maintenance and repair orders annually. Replacement of City vehicles and equipment as scheduled. Administration of Central Garage functions including replacement, repair and maintenance. SPECIFIC EXPENDITURE CODE DETAILS Object Number Exnlanation Amount 4221 Motor Fuels $90 Fuel prices vary per shipment, but in general the cost of fuel has increased 10 -20¢ per gallon in the past few years, necessitating a budget increase. Cost is charged back monthly to the department leasing the vehicle. 4231 Equipment Parts $98,000 Cost of a variety of parts used in equipment repair and preventative maintenance. Actual cost varies each year based on amount of repair work required, accident damage to repair, etc. Cost is charged to repair orders which are in turn charged back to the department leasing the vehicle 4381 Auto Equipment Repair $35,000 Cost of equipment repairs provided by outside services, not by Central Garage staff. Examples include body work, transmission overhauls, brake turning, windshield replacement, installation of specialized equipment. Cost is charged to repair orders which are in turn charged back to the department leasing the vehicle 469 Object Number Explanation Amount 4382 Equipment Repair and Maintenance $3,000 Costs of maintaining shop equipment such as hoists, crane, compressor, and fuel pumps. Reduced to reflect 1997 replacement of old, high maintenance fuel pump system. 4465 Automotive Insurance $32,000 Cost of insuring the fleet of vehicles and equipment. PERSONNEL LEVELS Number Position 3 Mechanics t 1 Night Service Person 1 Central Garage Technician CAPITAL OUTLAY Item Anticipated Units Cost(s) Use /need purchase date Oil Dispensing Equipment 1/98 $2,720 Complete the replacement of dispensing pumps and valves Brake Lathe 1/98 1 $5,660 Used to turn brake drums Snorkel exhaust system 1/98 1 $3,000 Used to exhaust vertical exhaust pipes when vehicles are running in mechanic's area High pressure equipment washer 1/98 1 $5,700 Replaces worn-out existing equipment used to wash and clean over 200 pieces of fleet equipment Engine analyzer 1/98 1 $17,000 Replaces outdated equipment used to diagnose and oot engine ine and other g problems Fax machine 1/98 1 $1,150 Replace existing, second hand equipment. Used to communicate with vendors, etc. PC 1/98 1 $2,500 Replaces worn out 386 machine used by mechanics for work orders, parts inventories, etc. 470 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED DIV 685 CENTRAL GARAGE I I I I 1 4100 Wages Regular Employees 1 1298911 1501371 175,3911 189,1911 189,191 I I I I 4112 Overtime Regular Employee 1 9991 17081 1,3391 1,3791 1,379 1 i 4130 Wages Part -time Employees I 6641 01 01 01 0 1 1 1 1 4133 Vacation Pay 1 110621 120241 01 01 0 4134 Holiday Pay 1 87451 91661 01 01 0 1 1 1 1 1 4135 Sick Leave Pay 1 86641 61111 01 01 0 4136 Jury Duty Pay I 01 4411 01 01 0 I I I I Salaries and Wages TOTAL 1 1600251 1795881 176,7301 190,5701 190,570 4140 PERA Defined Contribution 1 51 1391 01 01 0 1 1 1 1 1 4141 PERA Basic Plan 1 4011 01 01 01 0 1 1 1 1 1 4142 PERA Coordinated Plan 1 67361 79231 8,1371 9,8721 9,872 1 1 1 1 1 4146 FICA 1 115641 134071 13,8951 14,5791 14,579 4150 Employee Benefits 1 01 01 01 19,3101 19,310 4151 Health Insurance 1 126671 125691 14,5401 01 0 1 1 1 1 1 4152 Life Insurance 1 1031 1061 1101 01 0 4153 Dental Insurance 1 11261 12571 1,2811 01 0 1 1 1 1 1 4154 Workers Comp Insurance 1 56381 53411 5,3321 4,9501 4,950 1 1 1 1 Fringe Benefits TOTAL 1 382401 407431 43,2951 48,7111 48,711 I I I I 4210 Office Supplies 1 01 301 01 01 0 4220 Operating Supplies 1 3121 -41 01 5001 500 471 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division _Code Description _ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4221 Motor Fuels 1 712261 938721 84,0001 90,0001 90,000 1 4222 Lubricants Additives 1 24361 5772 4,000 4,500 4,500 1 1 1 1 1 4225 Shop Supplies 1 269701 207281 24,3001 23,0001 23,000 1 1 1 1 1 4227 Safety Supplies 1 8671 9401 1,0001 01 0 1 1 1 1 1 4229 Welding Supplies 1 7601 26901 2,0001 01 0 1 1 1 1 1 4230 Repair Maint Supplies 1 01 921 01 01 0 1 1 1 1 1 4231 Equipment Parts 1 876091 979351 98,0001 98,0001 98,000 1 1 1 1 1 4232 Tires 1 124641 146031 14,0001 14,0001 14,000 1 1 1 1 1 4234 Street Maint Materials 1 1061 2121 01 01 0 1 1 1 1 1 4235 Landscaping Materials 1 201 01 01 01 0 1 1 1 1 1 4236 Signs Striping Material 1 1301 01 01 01 0 1 1 1 1 1 4237 Paint Supplies 01 1621 01 5001 500 1 1 1 1 1 4240 Small Tools 1 15391 20601 2,2001 1,6001 1,600 1 1 1 1 1 Supplies TOTAL 1 2044391 2390931 229,5001 232,1001 232,100 1 1 1 1 1 4313 Audit Financial Service 1 01 2171 2251 2251 225 1 1 1 1 1 Consulting TOTAL 1 01 2171 2251 2251 225 4334 Use of Personal Auto 1 31 01 01 01 0 4340 Advertising 1 01 741 01 01 0 1 1 1 1 1 4351 Legal Notice Publication 1 01 771 01 01 0 1 1 1 1 1 Communications TOTAL 1 31 1511 01 01 0 1 1 1 1 1 4381 Auto Equipment Repair 1 305071 386291 35,0001 35,0001 35,000 472 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED 4382 Equipment Repair Maint 1 01 50501 5,0001 3,0001 3,000 1 4386 Communication Systems 1 1161 01 01 01 0 1 1 1 1 1 4390 Rentals 1 01 3501 01 01 0 1 4397 Logis Charges 1 124501 141741 14,5001 26,6251 26,625 1 1 1 1 1 Repair Rental Maint TOTAL 1 430731 582041 54,5001 64,6251 64,625 I I I I I 4400 Other Contractual Service 1 60771 31041 5,5001 3,5001 3,500 i I I I I 4411 Conferences and Schools 1 2271 5201 1,0001 1,5001 1,500 I I I 4414 Licenses, Taxes, Fees 1 10181 18981 2,5001 1,5001 1,500 I I I 1 4423 San Sewer Disposal Charge 0 10 0 P g I I 01 0 1 4425 Board of Prisoners 1 01 91 01 01 0 1 1 1 1 1 Other Contractual Sery TOTAL 1 73211 55401 9,0001 6,5001 6,500 I I I I 4464 Equipment Floater Ins 1 01 31531 3,0001 3,7001 3,700 1 4465 Automotive Insurance 1 270671 315381 31,0001 32,0001 32,000 1 1 1 1 1 Insurance TOTAL 1 270671 346911 34,0001 35,7001 35,700 I 4486 Hazardous Waste Disposal 1 8831 1241 1,0001 7501 750 1 4487 Solid Waste Disposal 1 4221 6321 1,2501 7501 750 1 1 1 1 1 Utilities TOTAL 1 13041 7561 2,2501 1,5001 1,500 I I I 4548 Computer Equipment 1 01 01 2,0001 2,5001 2,500 1 1 1 1 4552 Other Equipment 1 01 01 2,5901 36,2301 36,230 1 1 1 1 4553 Mobile Equipment 1 01 01 482,4251 709,3201 709,320 473 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED Capital Outlays TOTAL 01 01 487,0151 748,0501 748,050 4199 Salaries Reimbursed 01 113611 01 01 0 1 1 4702 Administrative Sery Trans 01 01 11,7501 12,4531 12,453 Administrative Service TOTAL 01 113611 11,7501 12,4531 12,453 4920 Depreciation Expense 3534131 3883451 745,8111 714,5801 714,580 Depreciation TOTAL 3534131 3883451 745,8111 714,5801 714,580 CENTRAL GARAGE TOTAL 8348851 9586881 1,794,0761 2,055,0141 2,055,014 CENTRAL GARAGE INTER SERV TOTAL 8348851 9586881 1,794,0761 2,055,0141 2,055,014 i 474 1 em Division: Employee Retirement Fund Budget Code: 686 Program No: 9016 PROFILE Minnesota Statutes 1990, Section 471.61, requires local governments to allow former employees and their dependents to continue to participate in the employer sponsored medical and dental group insurance that the employee participated in immediately before retirement, provided the former employee is receiving a Minnesota public pension plan disability benefit or pension annuity. The City Council has determined that it is in the best interest of the City of Brooklyn Center that the City should pay the employee share of the single medical insurance premium from the date of retirement to age 65 for meet eligibility requirements for a PERA full retirement annuity and who have been employed full time by the City of Brooklyn Center for at least the ten consecutive years prior to retirement. Substantially all of the City's full -time employees may be eligible for these benefits. Currently investment earnings are sufficient to provide benefits. In the event that future costs would exceed earnings, other funds would be charged for the costs associated with their employees. PERSONNEL LEVELS Not Staffed. 475 CITY OF BROOKLYN CENTER REVENUE BUDGET WORKSHEET BY FUND 1998 BUDGET 1995 1996 1997 1998 ACTUAL ACTUAL ADOPTED ADOPTED OBJECT CODE DESCRIPTION REVENUES REVENUES BUDGET BUDGET FUND EMPLOYEE'S RETIREMENT FD 016 3800 Interest Earnings 64,302 67,305 60,000 60,000 Investment Earnings TOTAL 64,302 67,305 60,000 60,000 EMPLOYEE'S RETIREMENT FD TOTAL 64,302 67,305 60,000 60,000 i i 476 CITY OF BROOKLYN CENTER ADOPTED BUDGET WORKSHEET BY DIVISION 1998 BUDGET 1997 1998 1998 Object Code Description 1995 1996 ADOPTED MANAGER COUNCIL Division Code Description ACTUAL ACTUAL BUDGET RECOMMEND ADOPTED_ DIV 686 EMPLOYEE RETIRE FUND 1 1 4151 Health Insurance 1 7995231 78133 60,000 60,0001 60,000 1 1 1 1 Fringe Benefits TOTAL 1 7995231 781331 60,0001 60,0001 60,000 52 78133 60,0001 60,0001 60,000 EMPLOYEE RETIRE FUND TOTAL 799 3 1 EMPLOYEE'S RETIREMENT FD TOTAL 1 7995231 78133 60,000 60,000 60,000 i i 477 t MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director DATE: April 24, 1996 SUBJECT: Report on Budget Policies and Requirements In one of our earlier budget discussions, you asked me to prepare a summary of requirements for preparation of the city budget which exist in the City Charter or the Financial Management Policies. I have extracted the following budget related passages from those documents. CITY CHARTER OF BROOKLYN CENTER CHAPTER 6 ADMINISTRATION OF CITY AFFAIRS Section 6.02. POWERS AND DUTIES OF THE CITY MANAGER. Subdivision 7. full advised as to the The City Manager shall keep the Council y financial condition and needs of the City, and shall prepare and submit to the Council the annual budget. CHAPTER 7 TAXATION AND FINANCES Section 7.01. COUNCIL TO CONTROL FINANCES. The Council shall have full authority over the financial affairs of the City, and shall provide for the collection of all revenues and other assets, the auditing and settlement of accounts, and the safekeeping and disbursement of public monies, and in the exercise of sound discretion shall make appropriations for the payment of all liabilities and expenses. L 1 Section 7.02. FISCAL YEAR. The fiscal year of the City shall be the calendar year. Section 7.05. PREPARATION OF THE ANNUAL BUDGET. The City Manager shall prepare the estimates for the annual budget. The budget shall be by funds and shall include all the funds of the City except the funds made up of proceeds of bond issues, public service enterprise funds, and special assessments funds, and may include any of such funds at the discretion of the Council. The estimates of expenditures for each fund budgeted shall be arranged for each department or division of the City. The budget shall show the income and expenditures classified in accordance with generally accepted accounting principles. The City Manager shall submit with the estimates such explanatory statements as the City Manager may deem necessary, and under this charter, the City Manager shall interpret this section as requiring comparisons of the City's finances with the two previous budgets of this municipality. Section 7.06. PASSAGE OF ANNUAL BUDGET. At least 30) days prior to the gym' y P adoption of the proposed annual budget and /or property tax levy required by state law, the City Manager shall submit a preliminary proposed budget and /or property tax levy to the City Council. Public hearings, notices of public hearings, and other legal publication requirements shall be in accordance with state law. Complete copies of the City Manager's proposed budget shall be available for public view at all meetings at which the Council reviews the proposed budget. The annual budget finally agreed upon shall set forth in detail the complete financial plan of the City for the ensuing fiscal year for the funds budgeted. It shall indicate the sums to be raised and from what sources and the sums to be spent and for what purpose according to Section 7.05. The total sum appropriated shall be equal to the total estimated revenue and allocated surplus. The Council shall adopt the budget not later than three (3) calendar days prior to the statutory requirement for certification of the budget to the County Auditor by a resolution which shall set forth the total for each budgeted fund and each department with such segregation as to objects and purposes of expenditures as the Council deems necessary for purposes of budget control. The Council shall also adopt a resolution levying whatever taxes it considers necessary within statutory limits for the ensuing year for each fund. The tax levy resolution shall be certified to the County Auditor in accordance with law. At the beginning of the fiscal year, the sums fixed in the budget resolution shall be and become appropriated for the several purposes named in the budget resolution and no other. Section 7.07. ENFORCEMENT OF THE BUDGET. It shall be the duty of the City Manager to enforce the provisions of the budget as specified in the budget resolution. The City Manager shall not authorize or approve any expenditure unless an appropriation has been made in the budget resolution and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. No officer or employee of the City shall place any orders or make any purchases except for the purposes authorized in the budget. Any obligation incurred by any person in the employ of the City for any 1 purpose not in the approved budget or for any amount in excess of the amount appropriated in the budget resolution or in excess of the available monies in any fund of the City may be considered a personal obligation upon the person incurring the expenditure. Section 7.08. ALTERING OR ADJUSTING THE BUDGET. After the budget shall have g been duly adopted, the Council shall have no power to increase the amounts fixed in the budget resolution, by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts exceed the estimates and then not beyond the actual receipts. This provision shall in no way be construed as limiting the discretion of the Council to appropriate monies from accumulated surplus in an amount equal to a previous appropriation if not, in fact, expended or encumbered for that purpose in the previous fiscal year. The Council may at any time, by resolution approved by a four fifths (4/5) majority of its members, reduce the sums appropriated for any purpose by the budget resolution. The Council may, by a majority vote of its members, transfer unencumbered appropriation balances from one office, department or agency to another within the same fund. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. Section 7.09. CONTINGENCY APPROPRIATION IN BUDGET. The Council may include a contingency appropriation as a part of the budget but not to exceed five per cent (5 of the total appropriation of the general fund made in the budget for that year. A transfer from the contingency appropriation to any other appropriation shall be made only by a majority vote of the members of the Council. The funds thus appropriated shall be used only for the purposes designated by the Council. Section 7.11. FUNDS TO BE KEPT. There shall be maintained in the City Treasury a classification of funds which shall provide for a general fund for the payment of such expenses of the City as the Council may deem proper, and such other funds as may be required by statute, ordinance or resolution. The Council shall have full power by ordinance or resolution to make interfund loans, except from trust and agency funds, as may be deemed necessary and appropriate from time to time. The Council shall have full authority by ordinance or resolution to make permanent transfers between all funds which may be created, provided that such transfers are not inconsistent with the provisions of relevant covenants, the provisions of this charter or State statute. 1 CHAPTER 8 PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS Section 8.01. POWER TO MAKE IMPROVEMENTS AND LEVY ASSESSMENTS. The City shall have the power to make any and every type of public improvement not forbidden by the laws of this State and to levy special assessments for all or any part to the cost of such improvements as are of a local character, pursuant to the laws of the State of Minnesota. Section 8.02. ASSESSMENTS FOR SERVICES. The Council may provide by ordinance that the cost of snow, rubbish or weed removal, and sprinkling or any other service to streets, sidewalks, or other public property, or the cost of any service to other property, undertaken by the City may be assessed against the property benefited and collected in like manner as are special assessments. CHAPTER 11 PUBLIC OWNERSHIP AND OPERATIONS OF UTILITIES Section 11.01. ACQUISITION AND OPERATION OF UTILITIES. The City may own and operate any gas, water, heat, power, light, telephone or other public utility for supplying its own needs for utility service or for supplying utility service to private consumers or both. It may construct all facilities reasonably needed for that purpose and may acquire any existing utility properties so needed; but such acquisition action may only be taken by an ordinance, approved by a majority of the electors voting thereon, at a general or special election. The operation of all public utilities owned by the City shall be under the supervision of the City Manager. Section 11.02. RATES AND FINANCES. Upon recommendation made by the City Manager or upon its own motion, the Council may fix rates, fares and prices for municipal utilities, but such rates, fares and prices shall be just and reasonable. The Council shall endeavor to make each municipal utility financially self sustaining and shall not use any municipal utility operation directly or indirectly as a general revenue producing agency for the City. Before any rates, fares or prices for municipal utilities shall be fixed by the Council, the Council shall hold a public hearing on the matter in accordance with Section 11.06. The Council shall prescribe the time and the manner in which payments for all such utility services shall be made, and may make such other regulations as may be necessary, and prescribe penalties for violations of such regulations. FINANCIAL MANAGEMENT POLICIES III. FINANCIAL MANAGEMENT POLICIES A. Capital Improvement Budget Policies 1. The City will make all capital improvements in accordance with an adopted Capital Improvements Budget. 2. The City will develop a multi -year plan for capital improvements and update it at least biennially. 3. The City will enact an annual Capital Budget based on the multi -year capital improvement plan. Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in Capital Budget projections. 4. The City will coordinate development of the Capital Improvement Budget with the development of the operating budget. Future operating costs with new capital improvements will be projected and included in operating budget forecasts. 6. The City will project its equipment replacement and maintenance needs for the next several years and will update this projection each year. From this projection, a maintenance and replacement schedule will be developed and followed. B. Revenue Policies 1. The City will attempt to maintain a diversified and stable revenue system to shelter it from short-run fluctuations in any revenue source and to minimize property taxes. 2. The City will estimate its annual revenue by an objective conservative analytical process. 3. The City will project revenues for the next three years and will update this projection annually. Each existing and potential revenue source will be reexamined annually. I, 6. Each year the City will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other cost increases. 7. The City staff will recommend revised user fees with review by the City Council on an annual basis, to adjust for the effects of inflation on the City's. cost of providing services. 8. The City will set fees and user charges for each Enterprise Fund, such as Water and Sewer, at a level which fully supports the total direct and indirect costs of the activity. Indirect costs include the cost of annual depreciation of capital assets. 9. Whenever user charges and fees are determined to appropriate for City services, those charges and fees will generally be established at a level which will recover the full cost of providing the service, including administration costs. C. Debt Policies 5. Total debt service for General Obligation debt will not exceed five percent of total annual locally generated operating revenue in the general, special revenue, and proprietary funds. 8. The City will not incur debt to support current operations. D. Reserve Polices 1. The City will maintain an undesignated and unreserved General Fund balance in an amount determined by applying the Adequate General Fund Balance Policy Formula as established by the City Council. The formula shall be reviewed annually by the City Council. The formula shall be designed to establish a fund balance at a level which is sufficient to avoid issuing debt to meet current operating needs. 2. If the City Council deems it appropriate to reduce fund balances for the portion above the formula amount, such reductions shall not exceed 50% of the excess for one year. H. Operating Budget Policies 1. In accordance with Chapter 7, Section 7.06 of the City Charter, the total sum appropriated in the General Fund annual budget shall be equal to the total estimated General Fund revenue and the allocated General Fund balance. 2. The City will pay for all current expenditures with current revenues. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future year's revenues, or rolling over short -term debt, or that rely on accumulated fund balances to meet current obligations. 3. The City will annually appropriate a contingency appropriation in the General Fund budget, not to exceed five percent of the total budget, to provide for unanticipated expenditures of a non recurring nature. 4. The City Manager, when submitting the Proposed Budget to the City Council, shall submit a balanced budget in which appropriations shall not i exceed the total of the estimated General Fund revenue and the fund balance available after applying the Adequate Fund Balance Formula. i 5. Prior to adopting the General Fund Annual Budget, the City Council shall review the Adequate General Fund Balance Policy Formula. 6. In the event that there is a shortfall of revenues in a current year budget, the City Manager may recommend the use of a portion of the General Fund balance not to exceed the amount available after deducting amounts reserved for items not readily convertible to cash or reserved for working capital or already appropriated to the General Fund current budget as shown on the most recent Adequate General Fund Balance Policy Formula as established by the City Council 7. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. 8. The budget will provide for adequate funding of all retirement systems. 9. The City will maintain a rY bud eta controls Y stem to assist in adhering to the g budget. 10. The City administration will prepare regular monthly reports comparing actual revenues and expenditures to the budgeted amount. 11. Each year the City will update expenditure projections for its Enterprise Funds for the next three years. Projections will include estimated operating costs of future capital improvements included in the Capital Budget. 12. The Operating Budget will describe the major goals to be achieved, and the services and programs to be delivered for the level of funding provided. 13. Where possible, the City will integrate performance measurement and productivity indicators with the budget. 14. Enterprise funds shall be budgeted to have positive net income plus a sufficient margin to provide for replacement cost of property, plant, and equipment. Tax Computation 1998 State Rates 1997 State Rates Tax Capacity 1 st $75,000 1.00% 1 st $72,000 0.10% $75,000 1.85% $72,000 2.00% Average Market Value $80,000 $75,000 1.00% $750.00 $5,000 1.85% $92.50 Tax Capacity $842.50 City Tax Rate City Levy/Total Tax Capacity of all Property Taxes Rate X Capacity Operations $80,000 Home Year Rate Cap acity_ City Taxes 1998 35.02% $843 $295.05 1997 32.88% $880 $289.30 $5.751 Impact of Increased Value: Avg. Value Cap acity_ City Taxes 1997 $77,700 $800 $262.98 1998 $80,000 $843 $295.05 Difference $2,300 $43 $32.071 Impact of Police Fire bonds Taxes based on Market Value rather than tax cap Rate Tax Market Value $70,000 0.07731% $54.12 $75,000 $57.98 $80,000 $61.85 Total City Tax General Tax Police Fire Bond Tax Example: Value $80,000 General Tax $295.05 Police Fire Bond $61.85 Total: $356.90 Value $75,000 General Tax $262.66 Police Fire Bond $57.98 Total: $320.64 1[ General Fund Levies 1995 1998 Millions 0 2 4 6 8 95 Tax Levy 96 Tax Levy Operations Em Police/Fire Bond 97 Tax Levy i 98 Tax Levy COMPARISON OF TOTAL ASSESSED VALUE AND TAX CAPACITY FOR NON RESIDENTIAL PROPERTIES i Payable 1997 vs 1998 VALUE TOTAL 1997 TOTAL 1998 PROPERTY TAXABLE TAXABLE CHANGE CHANGE TYPE VALUE VALUE (Dollars) (Percent) APARTMENT $77,583,600 $80,463,900 $2,880,300 3.71% COMMERCIAL $232,469,700 $233,397,000 $927,300 0.40% INDUSTRIAL $52,062,400 $55,653,800 $3,591,400 6.90% C &I COMBINED $284,532,100 $289,050,800 $4,518,700 1.59% TAX CAPACITY PROPERTY TOTAL 1997 TOTAL 1998 CHANGE CHANGE TYPE TAX CAPACITY TAX CAPACITY (Dollars) (Percent) APARTMENT $2,509,152 $2,205,129 ($304,023) 12.12% COMMERCIAL $10,501,922 $9,011,692 ($1,490,230) 14.19% INDUSTRIAL $2,345,450 $2,149,374 ($196,076) -8.36% j COMMERCIAL and INDUSTRIAL COMBINED CO D $12,847 372 $11 161 066 $1 686 306 -13.13% COMMERCIAL, INDUSTRIAL AND APARTMENT COMBINED $15,356,524 $13,366,195 ($1,990,329) 12.96% i VALUATION CHANGES FOR BROOKLYN CENTER RESIDENTIAL PROPERTIES Payable 1997 TO 1998 PERCENTAGE OF PERCENTAGE OF CHANGE NUMBER OF PARCELS RESIDENTIAL PARCELS o 0 -70 /o TO -20 /0 8 0.11% -19 TO -10 41 0.56% -9 TO -5% 84 1.16% -4 TO -1 276 3.80% NO CHANGE 433 5.96% +1% TO +5% 6,183 85.14% +6% TO +10% 226 3.11% +11 TO +20% 9 0.12% +20% TO +28% 2 0.03% TOTAL 7,262 100.00% Parcels where change is 5% or less 6,892 94.90% Parcels with declining values 409 5.63% Parcels with increasing alues 6 420 88.41% 9 Tax Capacities i 12 10 8 1996 6 1997 1998 4 2 0 Apartment Commercial Industrial Residential Farm i. 1 i l Market Value 800 600 1996 400 1997 1998 200 ii 0 Apartment Industrial Farm Commercial Residential i� 1 1996 Percentage of Tax Base j INDUSTRIAL 9.38% RESIDENTIAL 28.95% w I COMMERCIAL 50.18% APARTMENT 11.48% I 1 1997 Percentage of Tax Base APARTMENT 11.28% "u` r RESIDENTIAL ,E X 31.21% 9 COMMERCIAL 47% INDUSTRIAL 10.49% I 998 Percentage of 'ax Base (34.4 Residential 6 s� h y ,x 10.8% A artment (10.5%) Industrial i (44.2 Commercial 1 C APITAL 1 1 IMPROVEMENT 1 PROGRAM 1998 -2002 1 1 w• L 1 Street improvements Government Buildings 1 rs f i 1 R 1 1 Park Improvements Public Utility Improvements '1 1 C of 1 Brooklyn Center 1 1998 -2002 CAPITAL IMPROVEMENTS PROGRA M TABLE OF CONTENTS Page Introduction 1 Public Utilities Water Utility 9 Sanitary Sewer Utility 11 Storm Drainage. Utility 13 Streets, Sidewalks, and Trails Streets................ 15 Sidewalks and Trails 17 Parks, Public Facilities, and Capital Equipment Parks 19 Government Buildings 22 Miscellaneous Equipment I 22 III TABLES Table 1: Summary By Functional Area 3 Table 2: Summary By Fund 5 Table 3: 1998 Projects 7 Table 4: Summary By Function and Fund 8 Table 5: Water Utility Projected 5 Year Balance 10 Table 6: Water Utility Facilities'Future Maintenance or Replacement Needs 11 Table 7: Sanitary Sewer Utility Fund Projected 5 Year Balance 12 Table 8: Sanitary Sewer Utility Facilities Future Maintenance or Replacement Needs 13 Table 9: Storm Drainage Utility 5 Year Projected Balance 14 Table 10: Municipal State Aid Fund 5 Year Projected Balance 16 Table 11: General Fund Contributions to Street Projects 5 Year Projected Balance 17 Table 12: Local State Aid Fund 5 Year Projected Balance 18 Table 13: Parks Facilities Future Maintenance or Replacement Needs 21 Table 14: Capital Improvement Fund 5 Year Projected Balance 23 FIGURES Figure 1: By Functional Area 4 Figure 2: By Funding Source 6 APPENDIX Table A: Water Utility Al Map A: Water Facilities A2 Table B: Sanitary Sewer Utility A3 Map B: Sewer Facilities A4 Table C: Storm Drainage Utility A5 Map C: Drainage Facilities A6 Table D: Sidewalk and Trail Improvements A7 Map D: Sidewalk Trail Facilities A8 Table E: Park Improvements A9 Map E: Park Facilities All Table F: Public Buildings Improvements Al2 Map F: Public Buildings A13 Table G: Street Improvements A14 Map G: Street Improvement Projects A19 1998 -2002 CAPITAL IMPROVEMENTS PROGRAM 1 INTRODUCTION The Capital Improvement Program CIP is a planning document. It is intended to serve as a summa P g (CIP) P ry of the physical improvements proposed to carry out the City's strategic and comprehensive plans. The CIP presents a schedule of improvements and an evaluation of the community's financial capabilities, as well as its goals and priorities. In such a way, the community can be assured that it is adequately prepared to meet the demands on its financial resources in the coming years. No document or planning process, however, can anticipate all contingencies or opportunities. Certainly not all of the capital improvements to be undertaken during this time period are known at this time. Rather, the information contained in these tables represents a best estimate of improvements and their costs based on present knowledge and expected conditions. The CIP is a flexible planning tool that provides a means to determine which projects are of highest priority. The City can be responsive to opportunities because it has available a comprehensive listing of its needs which can be evaluated and reprioritized if necessary to take into account new or changing situations. For the purposes of this report, a capital improvement can be defined as any major non recurring expenditure or any expenditure for physical facilities of government. Typical expenditures are the cost of land acquisition or interest in land, construction of buildings or other structures; construction of roads, utilities, or park improvements; and pursuit of community development activities. Most capital improvements are typically funded from revenue sources other than the general fund. Maintenance of these improvements is primarily funded by the general fund. The CIP is directly linked to the goals and policies, land use and community facility sections of the Comprehensive Plan, since these sections indicate general policies of development, redevelopment, and the maintenance of the community. Consequently, the primary objective of the CIP is to integrate the specific goals, policies, and recommendations contained in the City's plan with its capability to pay for and maintain capital improvements. iWeeting Strategic Goals The City's Comprehensive Plan, which was updated during 1997, presents the framework for programming, development and redevelopment within the community. This Comprehensive Plan identified the several general community goals. Carve out a unique and desirable niche in the Twin Cities are by capitalizing on physical attributes such as: location, highway and bus access; sound and diversified housing stock; vibrant mixed -use center; attractive Brooklyn Boulevard Corridor; and interconnected park and open space system. Proiects consistent with this goal are: Completion of park upgrades including playground equipment replacement, shelter renovations and replacement, and addition of amenities and linkages to regional parks. Ciry in a Hennepin County street improvement project rovidino a ma jor a rade participation P P P J P C I Pg to Brooklyn Boulevard, improving safety, increasing capacity, and coordinating ivith redevelopment and enhancemenr projects. Gain an increased sense of unity and place by: retrofitting the public elements of the neighborhoods; focusing and Iinking these neighborhoods toward an intensified, mixed use retail- office- residential -civic core; making major street corridors and other public spaces highly attractive; and celebrating diversity. Proiects consistent with this goal are: The continuation of a systematic program of neighborhood street and utility improvement projects designed to upgrade neighborhood infrastructure and improve the appearance of Brooklyn Center neighborhoods; Landscaping and enhancement projects on Brooklyn Boulevard and the three loops: commercial, neighborhood, and park, as well as rehabilitation of streetscaping in the Earle Brown commercial area; and b. A focus on the redevelopment of mature commercial sites by assisting in the construction of infrastructure improvements, such as regional storm water ponds. Develop a positive public image and strong community esteem. Proiects consistent with this goal are: Construction of new public facilities and rehabilitation of existing facilities to provide attractive and functional places for community gatherings. Provide cooperative leadership and sound management. Proiects consistent with this goal are: Continued maintenance and repair of the City's infrastructure, such as: painting and repairing well houses and water towers; rehabilitating sanitary sewer lift stations; repairing storm sewer outfalls; repairing sidewalks and retaining walls; sealcoating streets and trails; and replacing and expanding lighting at city parks. These major projects focus on maintaining a high quality of life and neighborhood focus and on redeveloping the community. The program provides for the continuation of the high level of public services which Brooklyn Center has come to expect and to enjoy. The detailed tables of proposed improvement projects are organized by functional area for example:, water system improvements, park upgrades, street projects, etc. The CIP begins with a series of summary tables and graphs showing the overall level of expected need and funding requirements. A summary of the proposed capital improvements by functional area for the five year period of 1998 through 2002 is shown in Table 1. A summary by funding source is shown in Table 2. Table 3 shows the projects proposed for consideration in 1998. All costs shown are best guess of future costs based on 1997 estimated costs. It must be understood that the scheduling of various improvements, especially those that are related to development or redevelopment, can change substantially from year to year. However, the overall level of improvements shown in this CIP represents the best judgment of what is necessary to maintain infrastructure in good condition, and to provide those facilities which are necessary to support public services through the year 2002. City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 2 Ir r r r r r r Ir it Ir rr Ir r rr rr rr r Ir Ir TABLE 1 Capital Improvement Program Summary by Functional Area 10-Dec-97 iii'Si '9 ;'si: E:i ?i: a: ......:.....I ......::::...�.e L......... .....::::.:.assn:: ........aa PUBLIC UTILITY IMPROVEMENTS: Water Utility Capital Projects 561,120 1,118,000 392,000 25,000 26,000 25,000 Sanitary ewer Utility Capital Projects 213 904 225 000 0 Y Y P I 525,00 0 0 0 Storm Drainage Utility Capital Projects (267,480) 3,078,000 80,000 50,000 50,000 50,000 SUBTOTAL $507,544 $4,421,000 I $997,000 $75,0001 $75,000 $75,000 SIDEWALK /TRAIL IMPROVEMENTS: Off Street Trails 0 25,000 60,000 60,000 0 0 Sidewalks 25,000 125,000 76,000 25,000 0 26,000 SUBTOTAL I $25,000 $160,000 $135,000 $86,000 $0 $25,000 PARK IMPROVEMENTS $0 $215,000 $190,000 $205,000 $230,000 $180,000 PUBLIC BUILDINGS $126,000 $9,100,000 $2,100,000 $460,000 $0 $0 STREET IMPROVEMENTS: Sealcoating Signals 0 18,000 25,000 0 0 0 State Aid Street Projects 1,142,410 292,600 892,500 1,899,550 1,085,000 585,000 Neighborhood Street Projects 3,675,831 3,295,000 2,639,000 2,465,000 2,429,300 3,920,094 Commercial Street Projects 0 967,000 0 0 0 0 Landscaping 0 0 75,000 100,000 0 250,000 SUBTOTAL •$4,818,241 I $4,572,600 $3,631,500 $4,464,6501 $3,614,300 $4,765,094 I I GRAND TOTAL $5,475,785 $18,458,500 $7,053,500 $5,279,550 $3,819,300 $5,035,094 City of Brooklyn Center Capital Improvement Prog ram, j998-2002 By F Source Storm Drainage Special Sanitary Sewer Utility Assessments Utility 4% 19% 9% Water Utility 14% other Enterprise GO Bonds Oth 1 S °lo Funds G1% M SA Regular 6% q Local Other Funds MS 3% Capital 10% General Fund Improvements Fund 7 10% Total 5 year proposed Expenditures $45,12 sr sir 'o as we rr rr so sr TABLE 2 Capital Improvement Program Summary by Fund 10-Dec-97 1997 _7988 1899 2Q3C <::::::::;:::D[....... 2p(3�.:...:. WATER UTILITY $1,769,658 $1,800,500 $865,750 $637,850 $468,800 $801,200 SANITARY SEWER UTILITY $947,819 $657,500 $904,500 $510,600 $438,600 $673,600 STORM DRAINAGE UTILITY ($56,924) $773,000 $268,750 $332,570 $292,100 $352,280 MSA- REGULAR $771,883 $447,500 $407,500 $133,000 $350,000 $610,000 MSA LOCAL ACCOUNT ($38,306) $276,850 $533,750 $723,190 ($13,000) ($246,160) SPECIAL ASSESSMENTS $1,531,615 $1,528,150 $1,268,750 $1,443,500 $1,070,500 $1,726,414 CAPITAL IMPROVEMENTS FUND $135,000 $1,425,000 $2,280,000 $390,000 $200,000 $170,000 GENERAL FUND: STREET CONSTR $415,040 $650,000 $524,500 $376,440 $482,300 $687,760 GOLF COURSE FUND $0 $0 $10,000 $40,000 $30,000 $10,000 LIQUOR STORE FUND $0 $0 $0 $0 $0 $0 TIF FUNDS $0 $750,000 $0 $442,400 $250,000 $250,000 GENERAL OBLIGATION BONDS $0 $7,900,000 $0 $0 $0 $0 OTHER GOVERNMENTS $0 $2,250,000 $0 $250,000 $250,000 $0 GRAND TOTAL $5,475,785 $18,458,500 $7,053,500 $5,279,550 $3,819,300 $51035,094 City of Brooklyn Center Capital Improvement Program, 1998 -2002 By Functional Area Water Sanitary Sewer 5% 2% Storm Drainage Other Street 7% Improvements Parks 44% 2% Public Building 26% Trails Sidewalks State Aid Streets 1 13% Total 5 Year Proposed Expenditures $45,121,729 TABLE 3 Capital Improvement Program 1998 Projects r >.<:s <::::z::: z: ..t U.. toy::::.: :.::::..:8nr1d:.:::..::.... :.tm rvmnfs......:....M A..,.:..::::::.:iV1bA:•. F!..:::,..:,.....:.......... .....::.�:::w�tu►r............s nta ..........5tntir:::.: I tl.. l...........................:.: <Aada amanta It ar 1 ..............i1t111t1 __.....Bawer...:. t7rdin� et Altsdafl nantR Signal relamping $18,000 $18,000 Bellvue Park playgrnd shelter $60,000 Evergreen Park shelter lights 100,000 60,000 Happy Hollow playground equip 25,000 100,000 E Palmer playground equip 30,000 25,000 30,000 Construct public safety bldg' $4,300,000 4,300,000 Conslrucl/rehab fire station' 3,600,000 3,600,000 Building projects contingency 1,000,000 1,000,000 Phone systems replacement 200,000 200,000 KylawnlPreserve 1rall 25,000 25,000 Misc Sidewalk repairs 50,000 50,000 Repair retaining walls 25,000 25,000 Repair streetscape nodes 50,000 50,000 201,250 John Marfin /Earle Brown Drive $201,250 $287,500 (201.250) $2,500 $2,500 292,500 James /671h commercial streets 382,900 164,100 547,000 Lee /681h commercial streets 294,000 126,000 420,000 Bellvue neighborhood streets $355,000 330,000 160,000 20,000 550,000 300,000 665,000 110,000 2.490,000 St AI's neighborhood streets 295,000 150,000 130,000 130,000 40,000 60,000 805,000 SCADA replacement 200,000 200,000 Welihouse #7 rehab 14.5 14,500 Design 04,5 wellhouse rehab 30,000 30,000 Repaint Tower #3 Landscape Tower #1 700,000 7 6 ,000 0 Portable 250 KW generator 70,000 50,000 70,000 Water system study update 30,000 30,000 Well maintenance 23,500 23,500 Study relocating river line 25,000 25,000 INTRAC replacement 200,000 200,000 Misc structure Improvements 58,000 58,000 Surface water study 10,000 10,000 20,000 Shingle Creek regional pond 500,000 2,250,000 2,750,000 Brooklyn Blvd redev pond 250,00 25 0,000 GRAND TOTAL $650,000 $750,000 $2,250,000 $1,358,150 $7,900,000 $1,425,000 $447,500 $276,850 $1,800,500 $657,500 $773,000 $170,000 $18,458,500 *Note: A portion of these costs will be expended In 1997: approximately $110,000 for architectural services /property acquisition for the fire station projects and $15,000 for the public safely project. TABLE 4 Capital Improvement Program Summary By Function and Fund 97 >;;.:::1 J97 o.a1.:::::.::::..:� ::..::::..:::::0.02.:::::.::.: ML Lr,--U-IlLLZYJl P-BQYlnI EN-Ta. Water Utility 561,120 1,118,000 392,000 25,000 25,000 25,000 Sanitary Sewer Utility 213,904 226,000 525,000 0 0 0 Storm Drainage Utility (277,480) 68,000 80,000 50,000 50,000 50,000 TIF /Other Governments /Capital Improvements Fund 10,000 3,010,000 0 0 0 0 SUBTOTAL_ 0507,544 $4,421,000 $997,000 $75,000 $75,000 $75,000 512E_WALKL1HA1L1MPRQVE1V1ENTS* TRAILS Local State Aid 0 26,000 60,000 60,000 0 0 SIDEWALKS Local State Aid 25,000 125,000 75,000 25,000 0 25,000 SUBTOTAL $26,000 $150,000 $136,000 $85,000 $0 $25,000 P�HK_Il1dPEiQ.1LE�dEI1I� Capital Projects Fund 0 215,000 180,000 165,000 200,000 170,000 Golf Course Fund 0 0 10,000 40,000 30,000 10,000 SUBTOTAL $0 $216,000 $190,000 $205,000 $230,000 $180,000 P-U9L.1Q RUJLP1N -U Capital Improvements Fund 125 1,200,000 2,100,000 225,000 0 0 Water Utility 0 0 0 112,500 0 0 Sanitary Sewer Utility 0 0 0 112,500 0 0 Liquor Fund 0 0 0 0 0 0 GO Bonds 0 7,900,000 0 0 O 0 SUBTOTAL $125,000 $9,100,000 $2,100,000 $450,000 $0 $0 MEET IMPROVEMENTS MSA Regular 771,883 447,500 407,500 133,000 350,000 610,000 MSA Local (63,306) 126,850 398,750 638,190 (13,000) (271,160) Water Utility 1,208,538 682,500 473,750 500,350 443,800 776,200 Sanitary Sewer Utility 733,915 432,500 379,500 398,100 438,600 673,600 Storm Drainage Utility 220,556 705,000 188,750 282,570 242,100 302,280 Special Assessments 1,531,615 1,528,150 1,258,750 1,443,500 1,070,500 1,726,414 Infrastructure Fund 415,040 650,000 624,500 376,440 482,300 687,760 TIF Revenue 0 0 0 442,400 250,000 250,000 Other Governments 0 0 0 250,000 250,000 0 SUBTOTAL $4,818,241 _$4_572,500 $3 ,631,6 00 $4,464,550 $3, 514,300 $4,7 55,094 GRAND TOTAL $5,475,785 $18,458,500 $7,053,500 $5,279,550 $3,819,300 $5,035,094 i�r r Ire r iNr r rr it it r A !ri w r Ir r 1. PUBLIC UTILITIES a. Water Utility i The City's water utility provides service to 8,820 customers in Brooklyn Center. The City also has cooperative agreements with the adjacent cities of Brooklyn Park and Robbinsdale to provide service to about 100 border customers in those cities where Brooklyn Center has mains but those cities do not. About 12 homes in Brooklyn Center receive their water from the City of Minneapolis. The water utility finances all costs for water supply, distribution, operations and maintenance, and capital improvements. Revenues are generated through water use charges, connection charges, and special assessments. Charges are adjusted annually based on a rate study analysis which reviews operation, maintenance, and construction costs and projected water demand. Substantial cash expenditures have been made from the water utility in the past few years, and additional substantial expenditures are expected in the next two to four years. These expenditures are primarily cyclical in nature, such as painting and repairs to the three water towers and replacement of the SCADA system. In 1997, the utility replaced over 5 miles of water main in the Orchard West neighborhood, which historically has had water quality problems and maintenance issues. As a result of these large capital expenditures, the balance In the fund has fallen considerably. This is acceptable, as the balance was considered too high. The target balance in this fund is $1.5 million. 5 Year Improvements Short term activities relate primarily to routine maintenance, and improvements associated with Neighborhood Street and Utility Improvement Program. I. Continue the routine well inspection and maintenance program to assure the continued functioning of the existing wells. 2. Replace the aging SCADA (Supervisory Control and Data Acquisition) system to provide more reliable automated control of water pumping, tower contribution to system flow, and energy efficiency. 3. Repair the interior and exterior coatings and provide for structural repair of the water towers. Tower #2 was completed in 1997, with Tower #3 scheduled in 1998 and Tower #1 in 1999. 4. Rehabilitate the exterior of the older well houses, especially those located in residential neighborhoods, and make necessary repairs such as replacement of doors, roofs, etc. 5. Make various water distribution system improvements to assure the system's ability to deliver needed capacities to all portions of the City during peak demand periods and for fire protection, and replace existing mains as necessary with the Neighborhood Street and Utility Improvement Program. City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 9 Table S WATER UTILITY FUND PROJECTED 5 YEAR BALANCE Starting 54,483,103 53,421,154 52,268,343 $2 ,008,434 $1,963,079 52,084.267 Balance Revenues Investment interest 260,020 198.427 131,564 1,164,897 113,859 120,887 User fees 1,108,050 1,112,500 1,160,250 1,185.750 1,211,250 1,236,750 Other 70,000 85,2_5 85,586 86,786 87,290 87,808 F- mendirures Capital outlays 1,645,577 1,800,500 865,750 637,850 468,800 801,200 SCADA replacement 25,000 200,000 0 0 0 0 Wellhouse rehabilitation 0 44,500 167,000 0 0 0 Routine well maintenance 25,000 23,500 25,000 25,000 25,000 25,000 Tower painting /repair 210,000 750.000 200,000 0 0 0 Street improvements 1,084,457 682,500 473,750 500,350 443,800 776,200 Previous years' projects 280,120 Other (bldg projects) 21,000 100.000 0 11_ 00 0 0 Transfers 0 0 0 0 0 0 Debt service 0 0 0 0 0 0 Operating costs 730,361 748,463 771,559 796,530 822,411 849,236 Ending $3,421,154 $2,2681343 $2,008,434 $1,963,079 52.084,267 $1.879,276 Balance Long -term Imnrovements Lon; -term improvements require detailed evaluation of capacity following the extensive distribution system improvements y p nts constructed in the ast several ears, and future water quality regulations. P Y q tY re 1. In 1998, the periodic Water System Analysis study last conducted in 1989 ("The Black and Veatch study will be updated. The results of this study will help determine long term capital needs. This study will review the water consumption trends to determine if additional capacity is necessary. The study will also review the current and projected requirements of the reauthorized Safe Drink Water Act, to determine the impact on our treatment system. Of particular concern would be amendments to the law which would require the construction of a treatment facility. 2. The following is a listing of major water utility facilities and future major maintenance or replacement needs: City of Brooklyn Canter Capital Improvement Program 1998 -2002 Page 10 Table 6 WATER UTILITY FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS I FACII.ITY YEAR BUILT 15 YEAR LONG TERM Well #2 (B Blvd) 1959 1 2001: routine maintenance I Routine maintenance every 6 years Well #3 (at Tower 1961 1998: exterior rehab Routine maintenance every 6 years 2001: routine maintenance Well t#4 (Evergreen W) 1961 1999: routine maintenance Routine maintenance every 6 years 1999: exterior rehab Well #5 (70th/Camden) 1966 2002: routine maintenance Routine maintenance every 6 years 1998: exterior rehab Well !#6 (69th/Emerson) 1965 2000: routine maintenance Routine maintenance every 6 years 1998: exterior rehab Well #7 (Evergreen E) 1970 1998: routine maintenance Routine maintenance every 6 years 1999: exterior rehab Well #8 (Camden/Woodb) 1977 2000: routine maintenance Routine maintenance every 6 years 1999: exterior rehab i Well #9 (Camden N) 1984 1999: routine maintenance Routine maintenance every 6 years Well #10 (Camden S) 1990 1 2003: routine maintenance Routine maintenance every 6 years Tower #1 (France) 1958 1999: repair coatings Inspect coatings 5-6 years following repairs; rehab in 15 -20 years Tower #2 (Dupont) 1960 1997: repair coatings Inspect coatings 5-6 years following repairs; rehab in 15 -20 years Tower #3 (Centerbrook) 1973 1998: repair coatings Inspect coatings 5-6 years following repairs; rehab in 15 -20 years SCADA 1986 1998: replace Periodically upgrade, replace when technologically obsolete b. Santa Sewer Utility ty The City's sanitary sewer utility provides service to 8,800 customers in Brooklyn Center. The City also has cooperative agreements with the adjacent cities of Brooklyn Park and Robbinsdale to provide service to about 100 border customers in those cities where Brooklyn Center has mains but those cities do not. The sanitary sewer utility finances all costs for operations and maintenance and capital improvements through sewer use charges, connection charges and special assessments. Charges are adjusted annually based on a rate study analysis which reviews operation, maintenance, and construction costs, as well as sewage treatment charges from the Metropolitan Council Environmental Services (formerly Metropolitan Waste Control Commission), which provides wastewater treatment for the entire Twin City metro area. MCES charges account for about 3/4 the annual operating expenditure of the utility. Substantial cash expenditures have been made from the sanitary sewer utility in the past few years; capital expenditures in the next several years are expected to be less costly, confined mostly to replacement of mains as necessary through the Neighborhood Street and Utility program. In the past City of Brooklyn Center Capital Improvement Program 1998 -2002 Page I1 several years the utility has replaced the two primary lift stations, number 1 in Garden City Park and number 2 on Lyndale Avenue, and relined or replaced where possible a substantial amount of corrugated metal pipe which was used for some major interceptors in the late 1950s. As a result of these large capital expenditures, the balance in the fund has fallen considerably. This is acceptable, as the balance was considered too high. The target minimum balance in this fund is $1.0 million. While current projections show the fund periodically falling below that minimum, project costs are reviewed annually, and adjustments may or may not need to be made in future years based on more current information. 5 Year Improvements Short term activities relate primarily to routine maintenance, and improvements associated with the Neighborhood Street and Utility Improvement Program. 1. Continue routine sewer televising and lift station inspection and maintenance program. 2. Replace the existing lift station monitoring system, INTRAC, to improve its reliability. 3. Replace any segments of sewer which have been identified as needing replacement by the television inspection program, and as necessary with the Neighborhood Street and Utility Improvement Program. 4. Replace two smaller lift stations which are reaching e end f their e i p the o elr us ful life. Table 7 SANITARY SEWER UTILITY FUND PROJECTED 5 YEAR BALANCE Starring $1,766,723 $1.375.149 $1200,259 5822,550 5855,778 $1.011,316 Balance Revenues Investment interest 102,470 79,759 69,615 47,708 49,635 58,656 User fees 2,246,744 2,343,360 2, 442 ,636 2.527,548 2,623,050 2,745.490 Other 1,000 1.000 1.000 1,000 1,000 1.000 Ewendisures Capital Outlays 947,819 657,500 904,500 510,600 438.600 673,600 MTRAC replacement 25,000 200,000 0 0 0 0 Replace life R10 11 0 0 275,000 0 0 0 River line 0 25,000 250,000 0 0 0 Street improvements 733,915 432,500 379,500 398.100 438.600 673.600 Previous years' projects 167,904 Other 21,000 0 0 112,500 0 0 Transfers 0 0 0 0 0 0 Debt service 0 0 0 0 0 0 Operating costs 318,969 416, 609 430.960 445,818 461.205 477,137 VICES charge 1,475,000 1.525,000 1.555,500 1.586.610 1,618,342 1,650.709 Ending $1,375,149 31.200.:59 $822.550 3855,778 $1,011,316 $1,015.016 Balance City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 12 Long -Term Improvement, Long term improvements relate specifically to replacement of major facilities. The following is a list of those facilities and their maintenance or replacement needs. Table 8 SANITARY SEWER UTILITY' FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS FACILrrY YEAR BUILT 5 YEAR LONG TEXM 1 I Lift Station !#1 (Garden City) 1997 Monitor, maintain &rehab as necessary Lift Station YL (Lyttdale) 1 1993 Monitor, maintain rehab as necessary 1 Lift Station #3 (Palmer Lake) 1982 I Monitor, maintain rehab as necessary Lift Station /#4 (Queen 55th) i 1990 Monitor, maintain rehab as necessary I Lift Station f#5 (Indiana 56th) 1990 I Monitor, maintain rehab as necessary Lift Station f#6 (France LakeB) 1988 Monitor, maintain rehab as necessary f Lift Station #7 (Willow Lane) 1990 I I Monitor, maintain rehab as necessary I Lift Station i#10 (58th June) 1 1967 1 1999: replace Monitor, maintain rehab as necessary Lift Station #11 (SCP) 1969 1 1999: replace l Monitor, maintain rehab as necessary Lift Station #12 (Freeway) 1 1985 Maintain rehab as necessary. Review condition in 2015 f INTRAC 4 `1984 1 1998: replace Periodically upgrade, replace when technologically obsolete C. Storm Drainage t' U 111ty The Ciry s storm drainage system consists of storm sewer piping and a series of storm water detention ponds. The Local Water Management Plan has established a goal of constructing new and/or replacing old storm sewers plus adding additional storm water ponds to provide adequate drainage fora five year storm. The Plan also requires private developments to provide on -site drainage system and storage necessary to treat storm water and retain all drainage on -site for up to six hours after a five year storm. Substantial capital improvements have been undertaken in the years since the storm drainage utility fund was established in 1991. Through revenue bonds the fund financed the acquisition of property and the construction of Bob Cahlander Park, which includes a 4 acre storm water detention and water quality pond. The neighborhood projects which have been undertaken in the past several years have had very substantial storm drainage components. As a result, the fund has expended all its reserves. A less aggressive level of improvement will be pursued until reserves can be rebuilt and a minimum balance of $500,000 can be maintained. In addition, the special assessment component of street improvements will increase so that property owners are paying a larger share of the cost of installation of new storm sewers. The storm drainage utility finances all costs for storm drainage system operations and maintenance and capital improvements. Capital improvement bonds and special assessments supplement the SDU. City of Brooklyn Center Capital Improvement Program 1998 -3002 Page 13 Charges are adjusted annually based on a rate study analysis which reviews all costs relating to the storm drainage system. 5 Year Imnrovements Short term activities include both major drainage improvements and imp ro v ements g p pro ements associated with the Neighborhood Street and Utility improvement Program. 1. Through Tax Increment Financing and other sources, construct a retention/treatment pond to serve the Brooklyn Boulevard/69th Avenue redevelopment area 2. Through Tax Increment Financing and grant funding secured from the Department of Trade and Economic Development, jointly construct with the City of Minneapolis a series of detention ponds to serve the Brookdale commercial area and some residential areas. This joint project includes improvements to the ponds at the Centerbrook Golf Course, and the construction of a large, regional pond in Minneapolis called the Shingle Creek Regional Pond. 5 3. Complete storm drainage improvements as necessary with the Neighborhood Street and Utility Improvement Program. 4. Complete the detailed, "phase II" study of the city's storm drainage systems, which addresses in a more detailed fashion water quality treatment strategies and necessary capital pi aI Improvements. Table 9 STORM DRAINAGE UTILITY 5 YEAR PROJECTED BALANCE Smmng ($177,005) $20, 706) $49,831 5317,718 $530,095 5788,588 Balance Revenues Special assessments pe 10,614 10,159 9,704 9,249 8.794 8,339 User fees 858.000 936,000 936,000 936,000 936,000 936.000 Bond sales 600,603 170,000 262,500 279,380 244,200 394,920 Interest 2,890 18.428 30,746 45,738 Other 167,531 308,500 Ernenditures Capital outlays 1,058,327 943,000 531.250 611,950 536,300 747,200 Structure tore Improvements 0 58,000 50,000 50,000 X0,000 50,000 Misc studies 10,000 10,000 30,000 0 0 0 Previous years' projects 539,908 Street improvements 220,556 705.000 188,750 282,570 242.100 X- Park and ride pond (50,000) Assessed portion of proj 337863 I70,000 262.500 319,380 244,200 394,920 Debt service 238.095 242.190 237,957 239,510 240,350 240,500 Operating costs 184,027 168.932 174,000 179.220 184.597 190,134 Ending (520,706) 549.831 5317,718 5530,095 5788,588 5995.751 balance City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 14 Lon? -term Improvements The Phase II stud will 111 likely identity some large capital Improvement protects which could be considered in the long term. 2. STREETS, SIDEWALKS, AND TRAILS Improvements to streets sidewalks, lks, and trails are funded from a variety of sources. The largest of these are the Special Assessment Construction Fund, special assessments, the various public utilities, Municipal State Aid, and the Local State Aid Fund. The sources of funds for the Special Assessment Construction Fund are: the General Fund; special assessment revenue bonds; special assessments; and excess funds transferred from bond repayment funds being closed out. The Municipal State Aid Fund is supported by gas tax revenues which are apportioned to the state, counties, and cities to provide for the construction, maintenance, and reconstruction of a network of roadways known as the State Aid System. About 21 miles of City streets are designated MSA streets, and the City receives about $800,000 annually for these improvements. Finally, the Local State Aid Fund consists primarily of excess funds available when special assessments on a state aid project and MSA reimbursement exceed the cost of the project. The LSA Fund is used primarily to finance sidewalk and trail improvements, and that part of improvements on an MSA project which is not eligible for MSA financing. a. Streets The City is responsible for maintaining just over 100 miles of streets; about 80 miles are classified as neighborhood streets, and just over 21 miles as Municipal State Aid streets. Capital improvements generally include mill and overlay improvements and total reconstruction. The Pavement Management Program conducted by Braun Intertec in 1992 has been used to help identify the City's street reconstruction needs. From the results of this analysis and an ongoing review of utility needs, a plan to reconstruct or rehabilitate as necessary the City's streets has been developed. This plan has been designated the Neighborhood Street and Utility Improvement Program. When this program began in 1994, it was anticipated that reconstructing or rehabilitating the City's streets could take about 20 years, at a rate of 4-6 miles of streets per year. On further analysis, it is likely that financial considerations will not allow that pace to be sustained continuously. Accordingly, it is expected that annually between 3 and 4 miles can be reconstructed until 2005. In 2005, 2006, and 2007, debt on previous street improvement bonds will be retired, and the property tax levy dedicated to servicing that debt can be redirected to the "pay as you go" projects. The policies guiding the designation of streets to be improved are as follows: �j 1. Improvements proceed on a neighborhood basis, rather than piecemeal and strictly on "need." This approach has the benefits of a) minimiz construction cost by confining improvements to one area rather than multiple sites throughout the city; b) approaching drainage needs on an area wide basis; and c) allowing for more efficient construction administration and inspection. 2. Brooklyn Center has historically had two methods of identifying "neighborhoods planning neighborhoods, and park service districts. These are fairly large areas, which often do not make a suitable base for assessing infrastructure needs. To retain its City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 15 primary emphasis as one of infrastructure rehabilitation, for the purposes of the Nei Program, storm drainage areas are the basis of identifying neighborhoods. However, in many cases "natural" neighborhoods do not conform precisely to drainage areas, so the boundaries of an improvement area might be amended slightly to define a broader area. It may also for various reasons be prudent to construct improvements to only a portion of a neighborhood at one time. 3. Priorities are established as follows: 1 a) Areas with multiple needs; b) Improvements which could immediately reduce operating costs; C) Areas petitioned for by a majority of the property owners; d) Areas which would complete regional improvements; and e) Improvements which could benefit from being coincident with redevelopment. 5 Year improvements 1. Mill and overlay two MSA streets in commercial districts: John Martin Drive and Earle Brown Drive. 2. Work cooperatively with Hennepin County to accomplish the widening and enhancement of Brooklyn Boulevard from 65th to 71st Avenues. 3. Consider several landscapina and "streetscaping" projects to enhance the appearance of the City and promote neighborhood unity and sense of place. Table 10 MUNICIPAL STATE AID FUND 5 YEAR PROJECTED BALANCE Starting $132.977 5104,150 ($92,099) ($67,159) $229,135 5306,395 Balance Revenues Intergovernmental 911.272 830,000 830.000 830.000 830.000 830.000 Eraeit&tares Capital Outlays 541,511 627,771 407.500 133,000 350.000 610.000 France Avenue 298,741 180,271 Previous years' projects 242,771 John Mardn/Earle Brown Dr 0 287,500 287,500 0 0 0 France. 50th to 53rd 0 0 0 0 350.000 0 53rd, France to 55th 0 0 0 0 0 350.000 Neighborhood streets 0 160,000 120,000 133,000 0 260.000 Transfers 90, 000 90 ,000 90.000 90.000 90.000 90.000 Debt service 308.588 308.478 307.560 310,706 312,740 87 51 Ending ��c 04,150 (59 .099) (567.159) 5__),135 $306.395 I $1_7,608 balance Ciry of Brooklyn Center Capital Improvement Program 1998 -2002 Page 16 Table 11 GENERAL FUND CONTRIBUTIONS TO STREET PROJECTS 5 YEAR PROJECTED BALANCE OF S tarting so $182713 $156,713 $256,213 $503,773 $645,473 Balance Revenues, Special assmnt fund interest 30 ,000 30,000 30,000 30,000 30,000 30,000 Transfer from Cap Imp Fund 173,753 General fund contribution 394,000 594,000 594,000 594,000 594,000 594,000 Ernenditures Capital Outlays 415,040 650,000 524,500 376,400 482,300 687760 Orchard West 415,040 0 0 0 0 0 Bellvue South 0 355,000 0 0 0 0 St. AI's 0 295,000 0 0 0 0 Humboldt Gateway 0 0 524,500 0 0 0 Garden City Central 0 0 0 376,440 0 0 Garden City North 0 0 0 0 482,300 0 Tangletown South 0 0 0 0 0 196,760 Garden City South 0 0 0 0 0 441,000 Ending $182,713 $156,713 $256,213 $503,773 $645,473 $581,713 Balance Long -term Imnrovements 1. Continue the rehabilitation and reconstruction of residential streets, under the Neighborhood Street and Utility Improvement program. 2. Continue improvements under the Municipal State Aid street program. These improvements may be coordinated with Neighborhood projects, or may be stand alone. 3. Monitor intersections with growing traffic volumes for possible future traffic signal installation. b. Sidewalks and Trails A comprehensive sidewalk system which serves all major activity areas and corridors of pedestrian traffic has been established. Only a few segments of this system remain to be completed. In addition, the City has developed a plan for development of a comprehensive trail system to provide recreational trails for pedestrians and transportation trails for bicyclists. Both on- street and off -street trails are being developed, and integrated into the regional trail system which serves the Twin City metropolitan area. Where feasible, trail construction is being coordinated with other construction projects to assure lowest cost development of this system. Funding for sidewalk and trail improvements is provided by City of Brooklyn Center Capital Improvement Program 1 1999-20(r- Page 17 t two accounts within the Municipal State Aid Construction fund. Activities included in the CIP for future consideration include:. 5 Year Imnrovements 1. Continued maintenance and repair of existing sidewalks and trails. 2. Construction of several trail segments, with emphasis given to segments which connect major trail systems. 3. Designation of on- street and on- sidewalk trail systems. 4. Repair of sidewalk retaining walls throughout the City. 5. Repair of landscaping nodes in the Earle Brown Farm commercial district_. 6. Mill and overlay four commercial streets via two improvement projects: Lee /68th P P J Avenues and James /67th Avenues. Table 12 LOCAL STATE AID FUND 5 YEAR PROJECTED BALANCE Starting $2,713,524 S2.850,970 $2,530,920 $2,136,370 $1,530,680 $1,627,870 Balance Revenuer Investment interest 149,240 156.800 139.200 I17,590 84,190 89,530 Other Ernenditures Capital Outlays 11,794 476,850 533,750 723,190 (13,000) (246,160) Sidewalks 25,000 125,000 75,000 25,000 0 25,000 Trails 0 25.000 60.000 60.000 0 0 Street improvements (63.306) 126,350 (201,250) 33.940 (13,000) (271.160) 69th Ave landscaping 50,100 Brooklyn Boulevard 600,000 604,250 Reimburse SDUs 200,000 Ending 52,850,970 52,530,920 $2,136,370 51,530,680 51,627,870 $1,963,560 Balance Long -term Imnrovements a. Completion of the 53rd Avenue trail link between the Shingle Creek/North Hennepin Trail Loop trail and the North Mississippi Regional Park trail. b. Consideration of the Twin Lake Trail system and Shingle Creek trail head improvements. City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 18 III. PARKS, PUBLIC FACIL177ES, AND CAPITAL EQUIPMENT Improvements to parks and other public facilities such as the Civic Center, central garage, and fire stations, are made primarily through the Capital Improvements Fund. Certain types of large -scale equipment such as telephone systems are also purchased through the CIF. The CIF is funded from a variety of sources, with the largest being the General Fund and proceeds from GO bond sales. In 1997, the CIF was split into two funds: the S1 million Capital Reserve Emergency Fund, and the Capital Improvements Fund. The CIF is intended for park, building, and other miscellaneous improvements, while the CREF is a restricted fund intended to provide emergency financing for nonreimbursable emergency expenses or emergency cash flow. There is no established minimum balance for the CIF. Since all the Improvements under the following three sections are financed primarily through the CIF, the table projecting its balance in 5 years follows the final section. a. Parks The Brooklyn Center park system has not received systematic mayor capital improvement since the bond issue of 1980. Since that time, minor improvements have been made through the operating budget, such as continued replacement as necessary of backstops, hockey boards, trail lights, picnic tables, trash receptacles, warming house flooring and furnaces, and bleachers. Since 1994, through the Capital Improvements Fund a program of playground replacement has been underway. Playgrounds at 13 parks have been replaced, with five parks remaining. A thorough review of park facilities has been completed, and a plan for improvements has been developed. This plan anticipates the continued use of the operating budget to make improvements such as minor equipment (picnic tables, drinking fountains, trash receptacles, etc.) replacement; trail repair and sealcoating; minor shelter building and electrical repairs; landscaping enhancements; minor tennis court rehab; etc. Major improvements such as playground replacement; shelter replacement; replacement of field and trail lights; parking lot improvements; etc. would be financed through the Capital Improvements Fund. This plan uses the following principles to establish priorities for improvements: 1. Complete the replacement of playground equipment by 1999. 2. If possible, improve neighborhood parks coincident with neighborhood street and utility improvements. 3. Provide geographic balance in improving parks, so that over a short period of time all neighborhoods have access to at least one fully improved park. 4. Complete improvements at one Community Park per year. 5. If possible, when improving a park complete all improvements comprehensively. For example, complete all playground, shelter, and other large improvements as well as smaller improvements such as replacing picnic tables, trash receptacles, bleachers, and drinking fountains, etc., repairing basketball courts, adding landscaping, sealcoating trails, and replacing signs. City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 19 6. Improvements should be made systematically and annually from the Capital Improvements Fund and General Fund, rather than periodically by bond issue proceeds. Annual expenditures from the Capital Improvements Fund should not exceed $200,000. i These prioritization principles result in a program of seven to eight years of capital improvements. This plan does not comprehend adding major new facilities, such as additional lighted ball fields. Addition of new facilities would increase the length of the program. After about year ten, playgrounds, tennis courts, etc. which had been improved in the past several years would start to require rehabilitation or replacement, and the cycle would begin again. This plan uses the following principles to establish the types of improvements: 1. Five parks would be-designated Community Parks. These "destination parks" would have larger playgrounds; larger, heated shelter buildings; lighted rinks and ballfields; lighted ball fields; and other specialized facilities such as tennis courts, or football or soccer fields. These parks are: Central /Garden City, Grandview, Evergreen, West Palmer, and Kylawn. 2. Neighborhood parks would generally include playgrounds, basketball courts, ball diamonds, and picnic shelters and picnic areas. Some parks with traditionally strong hockey and pleasure skating programs would include lighted rinks and smaller warming houses. Parks which would continue to have warming houses would be: Orchard Lane and Northport. As specialized facilities in neighborhood parks would be considered for major capital improvements, the neighborhood, the Park and Recreation Commission, and the Council would review the appropriateness of the facility for the neighborhood and the park before making that investment. 5 Year Improvements I. Complete the replacement of playground equipment. 2. Begin the comprehensive improvement of park facilities. 3. Revise recreation programming as improvements are made. 4. v o Create a winter sports area at the g course /Lions Park b initiatin cross P Y country skiing on the golf course, and sledding /tubing at Lions. Long Term Improvement 1. Continue the comprehensive improvement of park facilities. City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 20 r Table 13 PARK FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS PARK 5 YEAR LONGTERM Bellwe 1998: replace playground. shelter, lights Monitor, replace as necessary Brookiane Monitor, minor improvements through General Fund Review shelter condition Cahlander I Monitor, minor improvements through General Fund Centerbrook GC 1999: overlay paths Monitor, replace as necessary 2000: replace irrigation system 2001: clubhouse improvements 2002: overlay parking lot Central 1999: upgrade trails ballfields, expand playground, repair tennis Monitor, replace as necessary courts, add concession and storage bldgs Evergreen 1998: replace shelter, lighting, bleachers, add irrigation, pave Monitor, replace as necessary hockey rink I Firehouse 2003: replace shelter, lighting, bleachers (Monitor, replace as necessary Freeway `Monitor, minor improvements through General Fund Review shelter, playground condition Garden City 2000: review parking needs, enlarge lot if necessary i Monitor, replace as necessary Grandview 2003: replace shelter, ballfield/hockey lights, repair tennis courts, Monitor, replace as necessary pave hockey rink Hagel Arboretum Monitor, minor improvements through General Fund l Happy Hollow 1998: replace playground Monitor, replace as necessary 1999: replace shelter Kyiawn 2002: replace shelter, repair tennis courts, pave hockey rink Monitor, replace as necessary i Lakeside No improvements Lions 2000: pave Little League area, remove shelter Monitor, replace as necessary i Marlin Monitor, minor improvements through General Fund Monitor, replace as necessary y North Mississippi Hennepin Parks improvements l Orchard Lane 2001: replace shelter Monitor. replace as necessary Palmer Lake East 1998: replace playground Monitor, replace as necessary 2000: replace shelter Palmer Lake 2001: replace shelter, add storage bldg, repair tennis courts, rehab Monitor, replace as necessary West parking lot Palmer Lake Cooperative trailhead improvements with Hennepin Parks, such as Monitor, replace as necessary add picnic shelter Riverdale Monitor, minor improvements through General Fund Monitor, replace as necessary, review shelter condition Twin Lake Establish purpose of park, identify needs Implement recommendarions for ll improvement I Wansstad Monitor, minor improvements through General Fund j I Monitor, replace as necessary Willow Lane 1 2002: replace shelter. tot lot I Monitor, replace as necessary City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 21 b. Government Buildings The City owns and operates several major facilities: City Hall and the Community Center (together, the Civic Center); the Central Garage; and two fire stations. In addition, the City owns two of the three municipal liquor store buildings. The City also owns and operates the Earle Brown Heritage Center, a convention center and Inn complex developed from several buildings formerly housing the historic Earle Brown estate and horse farm. The Central Garage was recently remodeled and expanded and underground storage tanks removed and replaced with a new fuel system. Similar improvements to the City Hall and Community Center are under consideration. Proposed funding for the improvements would come from the Capital Improvement Fund. The major facilities improvements in the next years will be the construction of a new public safety facility at Humboldt and 67th Avenues, and the demolition of the west fire station/liquor store and reconstruction of a new wets fire station. The east fire station will be remodeled. A referendum authorizing the sale of $7.9 million of GO bonds to finance the public safety and fire station work was approved in November, 1997. Improvements to the Earle Brown Heritage Center are considered elsewhere and are not comprehended in this study. Proposed major improvements to other facilities to be considered over the next several years include: S Year Improvements 1. a a a Construct a new, lar Public Safety buildin alleviatin severe space shortages and providing upgraded facilities. 2. Remodel City P P Hall to provide for improved public access and customer service and improved Council Chambers, to meet ADA accessibility requirements, to correct code violations, and to upgrade the roof and mechanical systems. 3. Remodel the Community Center with the emphasis on improved accessibility and to meet code requirements. 4. Construct a new west fire station and an addition to the east fire station to correct code violations, increase training, storage, and sleeping quarters space, and increase vehicle storage space. Long -term Improvements 1. Monitor community facility needs. Between 2005 -2010, begin community discussions a a re city hall and community center long -term needs. C. Miscellaneous Equipment The City operates a Central Garage Internal Service Fund, which owns all vehicles and major equipment. The cost of owning (depreciation, license, insurance, overhead) and operating (fuel, preventative maintenance and repair) vehicles and equipment is charged back to the departments using the equipment. Replacement of existing equipment is financed from the Fund. The addition of equipment is funded from a variety of sources: the General Fund, enterprise funds, etc. The City's City of Brooklyn Center Capital Improvement Program 1998 -2002 Page 2-7 policy for the replacement of vehicles and equipment establishes a projected reasonable life cycle f p or each item. Annually, the life cycles are reviewed and updated on the basis of experience or changed circumstances. Also, new vehicles and equipment are proposed for addition to existing inventories and replacement schedules when new needs are clearly demonstrated. Vehicles and equipment purchases are generally considered during the annual budget process, and are no longer incorporated into the CIP. Routine equipment purchases, such as data processing equipment, are considered through the general fund process and the MIS Strategic Plan, and are no longer incorporated into. the CIP. However, two major equipment systems are due to be considered for replacement, and are beyond the scope of routine. 5 Year Imnrovements 1. Replace the City's telephone systems at the Civic Center, Heritage Center, and Garage. 2. Replace the City's public safety and public works radio systems. Table 14 CAPITAL IMPROVEMENTS FUND 5 YEAR PROTECTED BALANCE Sing $3,799,266 $11,495,075 $2,885,015 $1,019,609 $935,329 $1,011,769 Balance 1 Revenues Investmetttinterest 208,960 316,110 158,680 56,080 51.440 55,650 Bond proceeds 7,900,000 Bond costs (80,000) Goif course loan payments 57,500 50.000 50,000 50,000 50,000 50,000 Liquor store loan payments 26.886 28,830 30,914 24,640 Transfer from General/Liquor Fund 100,000 175.000 175,000 175,000 175.000 175,000 Errnendirures Capital Outlays 3343,784 9,180,000 2,280,000 390,000 200,000 170,000 Fire trailing facility 25,000 Pool ozonization 38,500 Fire station 110,000 3,490,000 Police station 35,000 4,265,000 Building proj contingency 1,000,000 Civic Center impr 1,500,000 Park improvements 215,000 180.000 165,000 200,000 170,000 Central Garage impr 125,284 225,000 Equipmentiother 10,000 210,000 600,000 Transfer to Sp Assess Constr 173,753 Ending $11.495,075 52,885,015 31,019,609 $935,329 $1,011,769 51,122.419 Balance t t t A ppEND� 1 t 1 1 l 1 1 TABLE A Capital Improvement rogram etail o Capital Outlays Water Utility Capital Improvements 08- Dec -97 7 7:x 19; t1.Q AQ1 t1 NQaQI�RC...::.. EXPENDITURES: WATER SUPPLY SYSTEM SCADA Replacement 25,000 200,000 Wellhouse N7 rehab 14,500 Design N4, 5, 6 exterior rehab 30,000 Wellhouse N 4, 5 6 exterior rehab 150,000 Wellhouse N3 rehab 17,000 Previous years' projects 280,120 Routine well maintenance 25,000 23,500 25,000 25,000 25,000 25,000 WATER TOWERS Repair Paint on Tower #1 200,000 Repair Paint on Tower N2 210,000 Replace Paint on Tower N3 700,000 Landscape Tower #1 50,000 MISCELLANEOUS Replace Fuel Tanks 21,000 Portable 250 KW generator 70,000 Water system study update 30,000 TOTAL EXPENDITURES $661,120 $1,118,000 $392,000 $25,000 25,000 2 S 5,00 0 FUND SOURCES: Water Utility 561,120 1,118,000 392,000 25,000 25,000 25,000 TOTAL $561,120 $1,118,000 $392,000 $25,000 $25,000 $25,000 II r �.r ■r ■r �wr err wr ark rE ar �s s.r r Lv :R 9j1, r 1 ,tly �:i' t t i VII i i {Ili !j t i -.I. ,t i I �+«Sl.i w if �y 4. -t C,rr .'iil •�irl`j r �;i, t s i' }'1: 1r ��I 1 S xV, fr 3 I x co j 'M t•V` 1 l r• Ir i ?M,r,! f I i rr ,I i r !I i..11 IY r l r i a, Gi r iq I a I lI.li_ lljl i t sV l i7 rr riFJ ri r,. .1._G l A t! •w '7 'I i t i a Il CL co it 'r l.. 1 ..I I _j 'r -r,'�! '"d...:.`,. IJi 1 f r U 7�,r,r i I I 1 „r� i a r (f f t }I,• I r rlJa ".3 `•I 1 F V )I l a f 41.J! 4 11 -N Z.- _t I'. :f -_f E r 1 �1's'' I t: tl/i W tea II !I I {.t. r F a T ai j �:r fl} j r P L. L ttd s �l L p l.. 0 4 i II �1 1 r 1 t j 1 .1 1 �i. N ob N 00 T 1 j I, i ,of a t ii_ s Ht, 1 r t. .Lw r .I y 6i I Q� C C T Q l I 11 7 1 1.1'.I. 7.. t 1 .j t 11 t t 1tV'�..: eS_ -�r 1 (li .r- .n al i. j0 l it l I i 1 1 ,F .'r A i t! t li t i 1 p"if.._f cr s k� :1.. i t t n •aC I L, }I l� Sawa 1 on TABLE B Capital Improvement Program Detail of Capital Outlays Sanitary Sewer Utility Capital improvements 08- Dec -97 17 EXPENDITURES: All San Sewer Utility LIFT STATIONS INTRAC Replacement 25,000 200,000 Previous years' proiects 167,904 275,000 Replace Lifts 10 11 SEWER REPLACEMENT: 25,000 Study relocating river line 250,000 Actual cost would depend Implement river line recommendation on recommendation MISCELLANEOUS Replace Fuel Tanks 21,000 TOTAL EXPENDITURES $213 $225 ,000 $525,000 $o $o so I FUND SOURCES: 0 0 0 Sanitary Sewer Utility 213,904 225,000 525,000 TOTAL $213,904 $225,000 $525,000 $0 $o $0 o r i r 1 zj i, LL ,.t i I,., �IS.�, }it U 11,;il•: �_1 I.,1 tj ,y t i t� rj jl tj 1 ri�r S rr.. i •1 r u 7 r iI17. f 1 i' tr 11 i t 1 1 I' t !.(t t k i f' 1 i r r i l, i t t r !J I j f t r i, J o r. i 1 i cu i l I I itt. t I'I j r 1f s i f 7 4 y'F;; O J t i U MY1 W j .l 1 f`Ji...t G ...y 7✓1 r rt C. a i i 1' hl itiS�;7 �Y i{ 1 ,1.} 3 i I 1 t a 1/ f L L ✓t t_ i :i�;•�I r 7 f I 33 Wel; 1•� '1 S f I f 1 .f.l. j' jl` t` I i, W :,1, t.� I j l�.M {I 1 1 I L', 1 rt'. I� t.. 1 ?.}t ;Si Fi L, S. tl j 'I f j j' i t i: .0 'tL't'. t 'd •{gyp, w, cm I tia, jt .r r Li L Il. T t }itT �r y i a.oc� O 00 r' i tl J ji. f t C it \I I t St[ ;NiV Q i ,�hl�'• i,t 1 1 tr ut,l.l. j ,a.: -1 r .`.n t i I i i.. .,tl 1 g L' W TABLE C Capital Improvement Program Detail of Capital Outlays Storm Drainage Utility Capital Improvements 1:89� OS Dec 97 1..97 1 dUt�7Q: 1::2Q.U111�1::5QURC EXPENDITURES: SYSTEM IMPROVEMENTS Miscellaneous structure improvments 0 58,000 50,000 50,000 50,000 50,000 All storm drainage utility Previous years' projects (287,480) WATER TREATMENT IMPROVEMENTS Shingle Creek Regional Pond 2,750,000 Not yet established Brooklyn Blvd Redevelopment Pond 250,000 MISCELLANEOUS Complete Phase II Studies 0 0 30,000 Surface Water Study 20,000 20,000 1/2 SDU, 1/2 Capital Impr Fund TOTAL EXPENDITURES ($267,480) $3,078,000 $80,000 $50,000 $50,000 $50,000 FUND SOURCES: Storm Drainage Utility (277,480) 68,000 80,000 50,000 50,000 50,000 Capital Improvements Fund 10,000 10,000 TIF 750,000 Other Governments 0 2,250,000 TOTAL ($267,480) $3,078,000 $80,000 $50,000 $50,000 $50,000 II -LmU 11Q1I113LIIE� ����tlllltl► �Ltl ARM t y,:. Lt111i14LL[11ElL�liitii S lallljp �At.� 11118111 r }1�5�1 l CQ[1L1f1l QL 11 l lt1lll}ll[t tll t llll lL il{[ll� Lln41C1 -amm m _s.� LQ. Q1Q1Q1p1111pIQ [E{QiltiHQtE� t, �'t1I[1C Ttr �1111i11� In 1111 j }111lilllllQl [lllnl 4'I000iIQQ[11Q pL41Q1 ��QlliL p1111[Q1QlQlll �Il �pCp;i144Q QW11QQ �'n EllC17]1111D( ,�+�';i1lQllfl4pfil�`�` am [�lllli+� 111Q111111154 a {,Qlllll._ L�;!t i`t01111t0� C- �llltllllllll4}lllt11�1s`�1� 111N1111411i1i1i1111,. nu 1.:.� [i11p111Q11[in _4A411 L' 111 J11111[111QQllIQ11[[111111111 }1 },111'dl[1t11111Qi11111 1 �„{j��ul[Il[111111Q1nC111Up_ 1►1 i- 1 [111111 11QQQ1U =z N3, 11111p141pp 11114[11ll11tL1111[111[ 11111 }I►�1:illilTll}}} :�«1��. i�� f I }}1111[[Q1lQQ it'll bl- ,QQn[1n bilik ��f C t�- alt iuII iz 1 �gp�lC[QDQ y v a n j line 11 t 101 Z,y fQ11 IZI •jjillln 1 1Q 1 L(�_ ul. Y ��UI131. �"`''a �tuuv 1�p1 s 114Q't�'��j a p� 1 11 1111_ h�'�`,q t t --.r_ tIlTIllg�t�t�: 1 1�7t�I nQ 1114 �LIIQnQl1Ql 11 �j�}pj[Q1�Q�111i M ail ON 111$1111Q 1 n r 1[Illl III U a tli J1liQlllti`= �1p1L- Ma [Q11 r }l]l w U9 1Q4Q1,i�51� n LUI11Q1�. ��l�il�� QQ1W" 4111 {�tO[},��1�1 Q11111I1111n1 }Qlall �11IL TABLE D Capital Improvement Program Detail of Capital Outlays Sidewalk and Trail Improvements 08 Dec 97 't:7: :......><9:8:......' .......�'..9......: '.......lQf~1.... >`ZQ:1.: >'QQ F.NI1:.a.OU :......:......:....:.:.RCS.:..: EXPENDITURES: OFF STREET TRAIL: All Local State Aid Kylawn /Preserve 25,000 Rehab /raise Central Park trails 60,000 Rehab /raise Shingle Creek trails 60,000 ON- STREET TRAIL: Marking and Signage General Fund SIDEWALK: Miscellaneous Repairs 25,000 50,000 25,000 25,000 Repair retaining walls 25,000 25,000 Repair streetscape nodes 50,000 50,000 TOTAL EXPENDITURES $25,000 $150,000 $135,000 $85,000 $0 $25,000 FUND SOURCES. State Aid Local 25,000 150,000 135,000 85,000 0 25,000 General Fund 0 0 0 0 0 0 TOTAL $25,000 $150,000 $135,000 $85,000 $0 $25,000 I j it (t _JI I a Of jor in o14 r� {z l 113.1 4111:1._ I7 I {t `3 f Si 3 M..;,a T j t t jT l i I i �dfil� 17(1 tT. I: tSMa tr S r v I j t TI y IT iStS (1� 1 }k t�rr ,...�r.a� .i t p Ti.t i (t 1, 157 t S t 15. S ,:tt';: 3 r�c l 1; 1 1 Uc�d� T tl �y 3 i} <i yl' 1 1 1 1 t• 1 a� ��4. 3, ii ti I.11 4 T1 a il t 1A i t tt: t lit i r I, d t i.• l 111 f t �}1 1 t l ISI +i t A l a r44tS li iJ� S f17r��, rJi ''l•'!I tip^/ iil �I; I ie i Yf tt t l��i:� i y ti fi IS sil At tt 1 1 (1l1 i ,t T 01. Rs 1 p•, st It ►�III_I`a ►iJ I. M A 5.1 II t� t i ry7ilt� T r l� l- N o w t I ii 5�1�. i 4 h (r X r i CITY Of IsIT`tzTt f f Il �":s�;'aiL \sd 1`t I I r „x,' ralol.�Y ���'lttt'i1t It.' i tf111� �t7, t i ,f i 1 it LECTED TRAIL LENGTHS: ��J�.��� `C�� q! 1 "I ;ivic Center to Palmer Lake 1.5km hln le Creek 3.8km ff I 11 t l l f j 1r,, (South City Limits to Palmer Lake) ff l IP tT► j lf �i. 1t�z1,D almer Lake Loop 4.9km T:nY j i s s f '!t �1,1(,t "rl t ntral Park /Garden City Loop 2.Okm Cl2YSI��I X 9t`.,.' 11 r r y 1 U110 1 U� E 4 ft[l�l t -!�:I I t t j t .:t ile.J:. i ll ,j e T J t_ 1)m CITY OF BROOKLYN CENTER �i A ll all PEDESTRIAN181CYCLE TRAILS AND SIDEWALKS Fr TABLE E Capital Improvement Program Detail of Capital Outlays Park Improvements 08- Dec -97 EXPENDITURES: QetiVt1e All Cap Impr Fund round, lights, misc 60,000 Shelter, playg J except as noted Qrooklane Cahlander Central 75,000 Tennis courts, ball diamod impr 25,000 Expand playground 50,000 Plaza pond, landscaping impr Centerbrook Golf Course 10,000 Golf Course Fund Overlay paths 40,000 Golf Course Fund Replace irrigation system 30,000 Golf Course Fund Clubhouse roof 10,000 Golf Course Fund Overlay parking lot Evergreen 100,000 Shelter, lighting, misc Firehouse 40,000 Picnic shelter, lighting, misc Freeway Garden City 50,000 Enlarge parking lot, misc Grandview 175,000 Shelter, ball field lights, misc Happy Hollow 25,000 Playground equipment 30,000 Shelter, misc Kylawn 125,000 Shelter, tennis courts, misc Lions 10,000 Little League paving, misc impr Martin TABLE E Capital Improvement Program Detail of Capital Outlays Park Improvements 08 Dec 97 9 `1 9....,. S OU CE:...,: Northport Orchard Shelter, rnisc impr 50,000 E Palmer Playground equipment 30,000 Shelter, misc impr 30,000 S Palmer Picnic shelter, misc impr W Palmer Shelter, tennis courts, reconstr parking 150,000 lot, storage, rnisc impr Riverdale Twin Lake Playground, picnic shelter 50,000 Wangstad Playground equipment 25,000 Willow Lane Shelter, misc Impr 45,000 TOTAL EXPENDITURES $0 $215,000 $190,000 $205,000 $230,000 $180,000 FUND SOURCES: Capital I►npr Fund $0 $215,000 $180,000 $165,000 $200,000 $170,000 Golf Course 0 0 10,000 40,000 30,000 10,000 TOTAL $0 $215,000 $190,000 $205,000 $230,000 $180,000 M� JIM I" w so I" M AIM MM M I" ON I'M M am so M J PaInw due Evergreen I Lake Community Park Park 1 West Palmer K s Community Park n bet' �uehv y B h T: 0. -W M1 N jS KylawN Arboretum f CentraU 1 SUSIPPI Commun nal I Park Garden City Commurnty Park Grandview i w Community Park 2 .r R s ewe n Corcrse ti ��4 J 7 Z '►w City of Brooklyn Center Park Facm w t es CAPITAL IMPROVEMENT PROGRAM 1998 -2002 Engineering Division, 12/97 TABLE F Capital Improvement Program Detail of Capital Outlays Public Building Improvements 10 Dec 97 1.997 _.......7 �.�3::::: 8.99: ...::Zp4.::::;<;;. r�!. 1:.::.::;<;:::::; <,:.Q.o:.:.:::::.::.::::r^cNo: souICl~ EXPENDITURES: CIVIC CENTER Construct Public Safety facility 4,300,000 GO Bonds Rehabilitate Civic Center 1,500,000 Cap Impr Fund Replace phone systems 200,000 Cap Impr Fund Replace radio system 600,000 Cap Impr Fund CENTRAL GARAGE I Replace fuel tanks 125,000 Cap Impr Fund, Utilities Additional Storage 450,000 Cap Impr Fund, Utilities FIRE STATIONS Remodel East Station, construct 3,600,000 GO Bonds New West Station building project contingency 1,000,000 TOTAL EXPENDITURES $125,000 $9,100,000 $2,100,000 $450,000 $0 $0 FUND SOURCES: Capital Improvements Fund 125,000 1,200,000 2,100,000 225,000 0 0 Water Utility 0 0 112,500 0 0 Sanitary Sewer Utility 0 0 112,500 0 0 GO Bonds 0 7,900,000 0 0 0 0 Liquor Fund 0 0 0 0 0 0 TOTAL $125,000 $9,100,000 $2,100,000 $450,000 $0 $0 1 tlnnnonn uu- 71 �l'� ■t --a net na t {f 9 UII ,I IIt :��t1t ttrfnuuun .7 W t9►► q nut i•n•••h• ■IIII r r! ■aUM anunua ■n ■h ■Iltlnaa a. a .w o 4 rlNlp� .tmnnn n. �\a jl� �1 N �1♦ _Ak3 1h '�W�I�` °r.���jsin■nn1 l� C C i iu :tiio� �j �o P_� I muuuna►� Y r w•i: M_ amnan■ �1 7th 7= n .,�j nOnt■wu I� :i i_= Innis: C= i .'C �D r tft i now i tmnu•• Iri fiffillifilinvill Itif.� STATI aaau. wow unuuum�� na =c =7 nu1. mnuf nwnwnt y uol tf ■tlff f11flflrltltf q.to unnuamaaan■nta �fu nnfuf fist /ID,tlt C �,�i nn.�•!-•.'i wra Icl: ii. loon f' �I nu is ni ►0 lt•n Ann■ nunuuuur� IF" -nu. w\ Inn: a_► w w w naata.......n nnunu/n I(��i aunnu7 uu n■fa u■_ =H mnumm�u nnn•n■►� p Ouuu7 f 1� "t E• umq m f fun► III: nn4 I 1. C �'1 :.n.n__ wr::R n ■n,It =,In.;rrr, .a ■nn... -t. y, H4: r /ruunu 1_ ani: �y �••u renal nnnrunum N'h �I /None uuuua■ �t�l c none oo Y 7 7 H I�nu ��C .■if How■ om,_r. i- CT s. nnna L•4uuc:r. WC moo gig, MNAN 7.r tl' 111 IIIn111n1{li ■n �:.0 i�n C�;d unnfnn� =i i_ e� nnnuun tine iiuuliiiu ■inic Ilulttgf{ u C e r TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 08-Dec-97 0. 1 .......:......7:�.;........ JQ ><::<t�A;<:::: >:sQ lfk? RC fi.�.C?U..:..:...t�::.:: EXPENDrrURES: SIGNALS Replace lamps with LCDs 18,000 25,000 STATE AID STREETS Previou s years' projects 292,871 _>ranQe.AYen4te`��tll_t4 �_�itY Limit 849,539 MSA Regular 479,012 MSA- Regular MSA -Local (114,726) Local State Aid Water Utility 252,675 Water Utility Sanitary Sewer Utility 113,638 Sanitary Sewer Utility Storm Drainage Utility (37,410) Storm Drainage Utility Special Assessments 156,350 Special Assessments _JQhn- lartinLEarle-.RrD-wtLA -.rite 292,500 292,500 MSA Regular 287,500 287,500 MSA- Regular MSA -Local (201,250) (201,250) Local State Aid Water Utility 2,500 2,500 Water Utility Sanitary Sewer Utility 2,500 2,500 Sanitary Sewer Utility Storm Drainage Utility 0 0 Storm Drainage Utility Special Assessments 201,250 201,250 Special Assessments BrQAtyn_13 64thAo__N City Limits 600,000 1,899,550 500,000 ROW Acquisition 600,000 LSA Road Construction 599,550 Utilities, Sp Assess, MSA Lighting, Landscaping 1,300,000 500,000 TIF, Local SA, ISTEA _Eranu._AYenue —WAli to 53r 585,000 MSA Regular 350,000 MSA Regular MSA -Local (63,000) Local State Aid Water Utility 20,000 Water Utility Sanitary Sewer Utility 80,000 Sanitary Sewer Utility Storm Drainage Utility 63,000 Storm Drainage Utility Special Assessments 135,000 Special Assessments TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 08- Dec -97 1997 .......:......11..... 1 �Q::::::>;::::.;:.>;;:. 4: p. A:>>:>..;:. 585,000 MSA- Regular 350,000 MSA Regular MSA -Local (63,000) Local State Aid Water Utility 20,000 Water Utility Sanitary Sewer Utility 80,000 Sanitary Sewer Utility Storm Drainage Utility 63,000 Storm Drainage Utility Special Assessments 135,000 Special Assessments COMMERCIAL STREETS James /67th 547,000 70 Special assessmnts, Lee /68th 420,000 30% LSA Earle Brown Dr N of Summit, M &O 48th Avenue reconstruction NEIGHBORHOOD STREETS Quchars! -Went Sp Assess Constr Fund 415,040 MSA Regular 0 MSA -Local 51,420 Water Utility 955,863 Sanitary Sewer Utility 620,277 Storm Drainage Utility 257,966 Street Assessments 1,037,402 Storm Drainage Assessments 337,863 L3�IlYSt�N�igh�rh�� Sp Assess Constr Fund 355,000 MSA Regular 160,000 MSA -Local 20,000 Water Utility 550,000 Sanitary Sewer Utility 300,000 Storm Drainage Utilty 665,000 Street Assessments 330,000 Storm Drainage Assessments 110,000 TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 1>:: a�U111�7 :CUB 08- Dec -97 ;<::;::.1.. X97 :.1 ?aQ:::..... Q.Q:.::::::::::.:.:::.:.:. �t.�Al' �Ngighl�QrhQQCi Sp Assess Constr Fund 295,000 MSA- Regular MSA -Local Water Utility 130,000 Sanitary Sewer Utility 130,000 Storm Drainage Utilty 40,000 Street Assessments 150,000 Stone Drainage Assessments 60,000 H 4t1Itl2QW. Galeymy Sp Assess Constr Fund 524,500 MSA Regular 120,000 MSA -Local (100,000) Water Utility 471,250 1 Sanitary Sewer Utility 377,000 Storm Drainage Utilty 188,750 Street Assessments 795,000 Storm Drainage Assessments 262,500 G arsl_an__CAY_C ent r.al Sp Assess Constr Fund 376,440 MSA Regular 133,000 MSA -Local (66,060) Water Utility 431,250 Sanitary Sewer Utility 345,000 Storm Drainage Utilty 151,870 Street Assessments 814,120 Storm Drainage Assessments 279,380 car�an_�itx_NQr.th Sp Assess Constr Fund 482,300 MSA Regular MSA -Local 50,000 Water Utility 423,800 Sanitary Sewer Utility 358,600 Storm Drainage Utilty 179,100 Street Assessments 691,300 orm age jjMW sm mow[ MM a-- a— 44 els— I� Imo' M am M 0" *M Im M tM M TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 08 1 97 ?8 rangLeLQwn_ _5oyth Sp Assess Constr Fund 196,760 MSA- Regular MSA -Local Water Utility 324,000 Sanitary Sewer Utility 216,000 Storm Drainage Utilty 115,830 Street Assessments 469,240 Storm Drainage Assessments 136,170 Qsarden_Clty- Sofia] Sp Assess Constr Fund 491,000 MSA Regular 260,000 MSA -Local (208,160) Water Utility 432,200 Sanitary Sewer Utility 377,600 SLorM Drainage Utilty 123,450 Street Assessments 727,254 Stone Drainage Assessments 258,750 ENHANCEMENTS Southeast Neighborhood Loop 75,000 Local State Aid Xerxes Avenue Streetscape 100,000 Local State Aid BCIP Streetscape 250,000 TIF TOTAL EXPENDITURES $4 ,818,241 $4,572,500 $3,631,500 $4,464,550 $3,514,300 $4,755,094 TABLE G Capital Improvement Program Detail of Capital Outlays Street Improvements 08- Dec -97 FUND SOURCES: MSA Regular 771,883 447,500 407,500 133,000 350,000 610,000 MSA Local (63,306) 126,850 398,750 638,190 (13,000) (271,160) Water Utility 1,208,538 682,500 473,750 500,350 443,800 776,200 Sanitary Sewer Utility 733,915 432,500 379,500 398,100 438,600 673,600 Storm Drainage Utility 220,556 705,000 188,750 282,570 242,100 302,280 Special Assessments: Streets 1,193,752 1,358,150 996,250 1,164,120 826,300 1,331,494 Special Assessments: Storrn Or 337,863 170,000 262,500 279,380 244,200 394,920 Sp Assess Constr Fund 415,040 650,000 524,500 376,440 482,300 687,760 TIF 0 0 0 442,400 250,000 250,000 Other Governments 250,000 250,000 TOTAL $4,818,241 $4,572,500 $3,631,500 $4,464,550 $3,514,300 $4,755,094 nn■ n■ all u. M= II! 111f11� tau uwnu.n■: 4 k� tt C- 1•n. Ruwt► ,2 o M w �i•I Ply at "1 uiu war f m.nn m m iadf Awc BE mss. I u lit ln� -_o L -r .edM■u ■.G_ _IB{nlYll :nt w uuu r worn np� q�. Ililiilj niiiniuu, v/ RnnnRf ■n.: 1t 1ttwll 1wIt11eNlf nt Inlr4 f• Y ll Rusin ■nn ■n tOnfl■ nan..r..a trrhgtiq +.l 77 mmaa■■nuNM holm aeloRRI nnrrn �I�t� v :n_RUnea SISI iUl aftllnf 11111ntttlr la n u uunn ul w {�i mtbi +:l +n u.i: R�� f O I ai: C• =c p�. VC.:.O C ?s i \�I<iiwi �4 nn a r► ��IIW Pn C= �1 n nn► .tmin.nutu BE ME S seno hnfffn nn/Dc mQ •f1: R 7= G► faamnutut�numrrnr�. I C a u.. ual. a_ nnww,mnStmmoni s u.nnlp Me a 1el llsts is anon' ma i== °nplHlll_ _=.mtry }nnn..i P� •taml• BE ntltUU r nnp .�na 1.� rnna: nnU +rU■uuu qqi r +h m■� d�� tO luuw sir r■ .l!inul� si •i .c hiautaxw pr! 1 .11 hnnnnn� I �.unnnun.u`s, -F �I�� o� /In■1 nnunftl7 a 11 �C 'tr �f --E,. 71x11 CC 1 unuan may. I all a nu•1 Enivallwo acres z am ER w! r1 111 ■aR i �i i,6 iF_ _r rt It11Wtt {L 7 SIC most uult111f� all l fill r l Illllllllli{ •ifi ,.•�ilh U :Ills so a LAN i so Centerbrook Golf Course 1998 Financial Plan Prepared for Brooklyn Center City Council by Public Services Department October 29, 1997 i i RBROO.�f D.wcevrvcsy Centerbrook Golf Course is a nine hole, par three course owned by the City of Brooklyn Center. It was built in 1986 -87 with a $1,100,000 loan and $600,000 grant from the Capital Improvements Fund. It opened for business in the Spring of 1988. The golf course was considered for construction after a feasibility study, prepared in 1980 by Brauer and Associates, a well- respected consultant specializing in recreational facilities, concluded that the course could recoup its construction cost after 20 years of operation. A staff report prepared just prior to the final decision to construct the facility came to a similar conclusion, although interim study had determined that actual construction costs were expected to be considerably greater than estimated in the Brauer study. The $1.1 million construction loan was estimated to be the limit the course could debt service over 20 years, and the balance of the construction costs were financed directly by the Capital Improvements Fund. In the ten years of the course's operation, the financial picture has changed. Most notably, the construction of both public and private golf courses has continued at a rapid pace, changing the market considerably. Both the Brauer study and the staff report updating that study believed that about 40,000 rounds played annually was an achievable goal, which would be reached after about ten years of operation. As the following table indicates, actual rounds played varies, but has probably stabilized at 34,000- 36,000 rounds. Substantial future growth is unlikely. This market limitation obviously limits the amount of revenues available, leaving rate increases one of the few sources of additional revenue. Currently, fees are in the top 25 percent of fees charged at similar facilities. The second major concern is the lack of a capital reserve. The Brauer study had identified the need for an annual contribution to a capital reserve. However, no reserve was created, under the expectation that future needs would be financed from the Capital Improvements Fund until the Golf Course Fund was generating profit. In addition, much of the maintenance equipment purchased was used, resulting in a shorter useful life than would be expected. As a result, for years in which there was an operating loss, or when an unexpected capital expenditure or equipment replacement occurred, the Golf Course Fund had no operating reserve from which to draw, and thus borrowed from the Capital Improvements Fund. As Table 1 shows, these factors have resulted in very little progress being made to retire the principal, although in most cases the full interest payment was made. Table 1 1986 Estimate of Annual Rounds and Principal Paid Compared to Actual Rounds Principal Payment ',ear Expected �itt�ai Expected Actual w 1958 25,000 25;2$8 $0 19ff9 27,000 211;422 $11,000 $a 1990 29,000 32;232 $37,000 $a X991 30,000 36;172 $48,000 13fl,0€)+a 1992 33,000 34x641 $63,000 $40,000 193 34,000 32091 $70,000 I994 35,000 33;278 $74,000 ($70,0) 1995 36,000 32;257 $83,000 1996 36,500 34;429 $89,000 1997 39,000 35;500* $94,000 10,000 1` ©tai 324,500 324,314 $569,000 $10,000 Estimated While future revenue growth is limited, and the future capital needs require address, on the more positive side operating expenditures are relatively lean. Over the past few years, golf course operations have been scrutinized to identify operating savings or efficiencies. Some additional savings and efficiencies may still be gained, however, it is expected that these would total no more than $5- 10,000 annually. The lack of an equipment reserve was mitigated in 1994 by the establishment of the Central Garage Internal Service Fund, which creates an equipment replacement reserve via the central garage charges included in the operating expenditures. The plan In 1996, the golf course generated sufficient revenue to cover expenses, interest, and principal, with a small amount of "profit." A similar financial picture is expected in 1997, and it is estimated that at the end of 1997, the Golf Course Fund will have a balance of about $15,000. Analysis of expected future operating costs and revenues indicates that as currently structured; in an average year with no capital improvements required, the golf course should be able to make principal and interest payment. In a good year, profit that is generated could be used to build a reserve from which to -draw in years when weather is poor. However, this does not address the issue of a capital reserve, nor is it particularly sound management, which would suggest that at worst -case the debt service should still be made, with average and good years' profits contributing to a reserve fund. Efficiencies in management, some additional savings, and identification of new markets can help mitigate the variability that weather produces, and reduce the possibility of operating losses. However, the capital reserve can only be created out of the net income which is now servicing the debt. After careful review, we have concluded that the only reliable means of creating an equipment reserve is debt restructuring. This can be accomplished generally in one of two ways: either write down the debt, or make the construction loan interest free. Whichever option is selected, the capital expenditure plan shown in table 2 indicates an annual contribution of $20,000 would be sufficient to finance expenditures anticipated in the next several years. This would leave about $50,000 annually to service the debt. Table 3 shows an amortization schedule sufficient to repay the interest -free construction loan more than 20 years. To repay the construction loan at 5% interest within 20 years, the loan would have to be written down to about $700,000. Accordingly, the following financial management principles are recommended: 1. Fees should be established annually so that they remain in the top quartile of peer courses. The fee's schedule should also be reviewed and adjusted annually so the fee structure is similar to and competitive with peer courses. 2. Restructure the construction loan debt so that in the short term the annual payment does not exceed $50,000. 3. Create a capital expenditure reserve, budgeting an annual contribution of $20,000. These principles address the City Council's 1998 goal of providing for operating and future capital funding needs at the golf course. The attached budget details the anticipated revenues and expenditure for 1998, assuming the recommended principles are approved. CENTERBROOK GOLF COURSE 1998 BUDGET Manager Actual Actual Adopted Recommend Budget 1995 1996 1997 1998 REVENUES: Green Fees $227,233 $250,514 $254,585 $262,943 Rentals 8,683 10,375 9,000 10,600 Leagues 9,206 6,920 13,000 14,500 Beer 7,800 10,354 9,000 10,500 Concessions 12,395 15,293 13,000 17,400 Golf Lessons 11,000 8,271 10,400 9,000 Other Merchandise 22,132 23,309 18,250 18,000 Pop Machine 2,734 2,470 2,300 2,000 Interest Earnings 788 Miscellaneous 405 (633) 0 0 Total Revenues $301,588 $327,661 $329,535 $344,943 Less: Cost of Sales $36,102 $34,221 $32,700 $34,000 Gross Profit $265,486 $293,440 $296,835 $310,943 EXPENDITURES: Personnel $121,033 $122,783 $123,365 $130,977 Supplies 21,471 20,672 17,450 16,700 Other Contractual Services 24,468 21,210 23,051 20,244 Central Garage 22,290 17,557 27,415 30,202 Insurance 7,987 6,451 8,353 7,550 Utilities 12,566 12,880 10,250 10,800 Interest Expense 57,634 58,075 57,500 Administrative Service Transfer 6,200 4,581 $4,722 $5,128 Depreciation 16,483 16,322 16,800 16,435 Total Expenditures $290,132 $280,531 $288,906 $238,036 Operating Income ($24,646) $12,909 $7,929 $72,907 Capital Outlay $20,500 Loan Repayment $50,000 Available Resources ($24,646) $12,909 $7,929 $2,407 TABLE 2 Centerbrook Golf Course Capital Expenditure Plan 199a 1 2000 2001 2C(02 2003 2004 Clubhouse 4 M I N M M M Refrigerator N N $2,000 N Carpet N $7,000 N I Hot Water Heater N M Tables Chairs N $2,000 Ice Cube Maker N M M M M Roof I M $30,000 N Window Treatments N $1,0001 M PC A A I N Air Conditioner I M N M M Furnace N N $5,000 N M Management Software/Hardware $15,500 1 M M N M M _3s; �llear l M I 1 Shed or Add -on to Clubhouse $5,000 N N M N Grounds A M M M N Pond Erosion N N Irrigation N M N $40,000 M M Paths N $10,000 1 N M Wood Bridges N Garage/Shed Install Gas Line N M M M Parking Lot Overlay N N $10,000 Flagpole $1,0001 Signs N N N $1,500 N Fence from 4th Green to Garage N N $8,000 $20,500 $2,000 $7,000 $20,500 $40,000 $30,000 $18,000 Annual Capital Allocation $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 1997 Income Available for Reserve $10,000 Capital Reserve $9,500 $27,500 $40,500 $40,000 $20,000 $10,000 $12,000 BROOKLYN CENTER MUNICIPAL GOLF COURSE PROJECTIONS AS OF DECEMBER 31, 1997 INTEREST FREE LOAN AMORTIZATION SCHEDULE Beginning Ending Principal Annual Principal Year Balance Payment Balance 1998 1 1,150,000 50,000 1,100,000 1999 2 1,100,000 50,000 1,050,000 2000 3 1,050,000 50,000 1,000,000 2001 4 1,000,000 50,000 950,000 2002 5 950,000 50,000 900,000 2003 6 900,000 55,000 845,000 2004 7 845,000 55,000 790,000 2005 8 790,000 55,000 735,000 2006 9 735,000 55,000 680,000 2007 10 680,000 55,000 625,000 2008 11 625,000 60 565,000 2009 12 565,000 60,000 505,000 2010 13 505,000 60,000 445,000 2011 14 445,000 60,000 385,000 2012 15 385,000 60,000 325,000 2013 16 325,000 65,000 260,000 2014 17 260,000 65,000 195,000 2015 18 195,000 65,000 130,000 2016 19 130,000 65,000 65,000 2017 20 65,000 65,000 0 1,150,000