HomeMy WebLinkAbout2008 04-14 CCP Regular Session Public Copy
AGENDA
CITY COUNCIL STUDY SESSION
April 14, 2008
6:00 P.M.
City Council Chambers
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
1. City Council Discussion of Agenda Items and Questions
2. Miscellaneous
3. Discussion of Work Session Agenda Items as Time Permits
4. Adjourn
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CITY COUNCIL MEETING
City of Brooklyn Center
April 14, 2008 AGENDA
1. Informal Open Forum With City Council 6:45 p.m.
provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used
to make personal attacks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Council Members will not enter into a dialogue with citizens.
Questions from the Council will be for clarification only. Open Forum will not be used as a
time for problem solving or reacting to the comments made but, rather, for hearing the citizen
for informational purposes only.
2. Invocation 7 p.m.
3. Call to Order Regular Business Meeting
—The City Council requests that attendees turn off cell phones and pagers during the meeting.
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
4. Roll Call
5. Pledge of Allegiance
6, Council Report
7. Approval of Agenda and Consent Agenda
—The following items are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember so
requests, in which event the item will be removed from the consent agenda and considered at
the end of Council Consideration Items.
a. Approval of Minutes
1. March 24, 2008 Study Session
2. March 24, 2008 Regular Session
3. March 24, 2008 Work Session
b. Licenses
C. Resolution Designating 2008 Planting List of Allowable Boulevard Tree Species
8. Presentations Proclamations /Recognitions/Donations
a. Resolution Expressing Recognition and Appreciation of Larry Hanson for his 38
i Years of Dedicated Service to the City of Brooklyn Center
CITY COUNCIL AGENDA -2- April 14, 2008
b. Resolution Recognizing the Designation of Brooklyn Center as a Tree City USA
for the Sixteenth Consecutive Year, and a Proclamation Declaring April 25, 2008
Arbor Day and May 2008 Arbor Month in Brooklyn Center
C. Proclamation Declaring April 22, 2008, as Earth Day in Brooklyn Center
9. Public Hearings
None
10. Planning Commission Items
None
11. Council Consideration Items
a. Amend 2008 City Council Meeting Schedule
Requested Council Action:
Motion to amend 2008 City Council meeting schedule and set date and time
of joint meeting with Charter Commission for Monday, May 19, 2008, at
6:00 p.m. to be held in the Council /Commission Conference Room at City
Hall.
b. Resolution Accepting Bid and Awarding a Contract, Improvement Project Nos.
2008 -01, 02, 03, and 04, 2008 Residential Area Neighborhood Street, Storm
Drainage, and Utility Improvements
Requested Council Action:
Motion to adopt resolution.
C. Staff Recommendation to Cancel Proposed Assessment for Delinquent Weed
Removal Costs for 6006 Emerson Avenue North
-Requested Council Action:
Motion to accept staff recommendation.
d. Staff Recommendation to Cancel Proposed Special Assessment for Diseased Tree
Removal Cost for 5405 Penn Avenue North
-Requested Council Action:
Motion to accept staff recommendation.
e. Resolution Providing for the Competitive Negotiated Sale of 4,335,000 Taxable
General Obligation Tax Increment Bonds, Series 2008A
-Requested Council Action:
Motion to adopt resolution.
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CITY COUNCIL AGENDA -3- April 14, 2008
f. Resolution Ordering the Correction of Hazardous Conditions and Further for the
Abatement of Public Nuisances with Respect to That Real Estate Located at 6701
Regent Avenue North, Brooklyn Center, Minnesota 66429 Legally Described as Lot
8, Block 3, Nordstrom's Terrace According to the Plat on File with the Registrar of
Titles, Hennepin County, Minnesota in the City of Brooklyn Center, Hennepin
County, Minnesota
-Requested Council Action:
Motion to adopt resolution.
12. Adjournment
City Council Agenda Item No. 7a
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
MARCH 24, 2008
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at
6:00 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Todd
Blomstrom, Community Development Director Gary Eitel, and Carol Hamer, TimeSaver Secretarial,
Inc.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
In relation to Agenda Item No. 9e, Councilmember Ryan shared information from a Star /Tribune
newspaper article related to issues with the court system being short of funds. He commented on the
advantages of going to an administrative fine system due to the court system being backed up and
short of funds.
There was discussion on Agenda Item Nos. 8a, 8b, and 8c. Councilmember O'Connor inquired about
the City rule for honoring employees when they retire or leave the City. She asked whether
individuals are required to have worked for the City for a certain amount of years to be recognized,
and whether everyone that has worked that amount of years receives the recognition. Mr. Boganey
stated there is a written policy which is applied to all employees that meet the threshold. A copy of
the policy will be provided to the Council.
In relation to Agenda Item No. 11 c, Councilmember Lasman noted the Loucks Associates proposal,
item 2.1, Circulation of Plan, states "...Loucks will submit the plan to adjacent cities, Hennepin
County, the watershed district, the school district, and other agencies..." She requested staff to ensure
that Loucks Associates is aware that Brooklyn Center has four school districts.
Councilmember Yelich requested the removal of Agenda Item No. 7b from the Consent Agenda.
MISCELLANEOUS
There was none.
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DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS
AUTOMATED METER READING FEASIBILITY REPORT
Mr. Blomstrom stated Council has been provided with a report from the consultant, TKDA, regarding
upgrading the existing water meter reading system from a manual read system to an Automated Meter
Reading (AMR) system. He provided information on problems with the decreasing rate of
compliance for residents submitting their meter cards, which brings in delinquency charges, estimated
charges, and increased staff duties in order to generate billing. Mr. Blomstrom provided an overview
of the following types of meter systems available as outlined in the report: 1) Touchpad System; 2)
Radio Read System; 3) Fixed Network System. He reported on the expected operational cost savings
of implementing an AMR system, and the estimated cost for conversion to a radio -read automated
meter reading system. He provided an overview of financing options for the implementation of the
new system as outlined in the memo from Director of Fiscal Support Services Dan Jordet. Mr.
Blomstrom answered questions of the Council on the following issues in relation to implementation
of an AMR system:
Delinquent billings on foreclosed homes
Water utility rates in relation to cities with AMR systems
Financing implementation of the AMR system through bonds /payment options
Process for changing out meters
Reduction in labor needs
Possible synergy with a fixed network system and the wi -fi system planned by the City of
Minneapolis.
Councilmember O'Connor stated her position that the proposed AMR system is expensive and that
the City should keep the current system.
It was noted that manual read systems are being phased out. There was discussion on the capital cost
to implement the new system and the tradeoffs due to reductions in labor cost and the need for meter
replacements whether or not the new system is implemented. Mr. Boganey stressed the change in
customer service expectations, and that very few customers expect to submit their water reading in
order to be billed. The risk associated with not receiving cards and not getting accurate readings is a
serious concern. If there is majority consensus by Council, staff would like to proceed with request
for proposals (RFP) to come back with a specific proposal for consideration by the City Council.
It was the majority consensus of the City Council to direct staff to proceed with RFPs for the
implementation of a radio -read automated meter reading system.
ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL
Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at
6:43 p.m.
Motion passed unanimously.
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RECONVENE STUDY SESSION
Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session
at 6:46 p.m.
Motion passed unanimously.
2011 BROOKLYN CENTER CELEBRATION CITY COUNCIL
Mr. Boganey stated the draft letter on this item has not yet been prepared for Council review.
Councilmember Lasman requested information on the proposed timeline on this topic.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at
6:48 p.m.
Motion passed unanimously.
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MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
MARCH 24, 2008
CITY HALL COUNCIL CHAMBERS
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM.
The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim
Willson at 6:45 p.m.
ROLL CALL
Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Todd
Blomstrom, Community Development Director Gary Eitel, Assistant to the City Manager Vickie
Schleuning, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Secretarial, Inc.
Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum.
No one wished to address the City Council.
Councilmember Lasman moved and Councilmember Ryan seconded to close the Informal Open
Forum at 6:45 p.m.
Motion passed unanimously.
2. INVOCATION
Councilmember Ryan requested a moment of silence and personal reflection as the Invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at
7:00 p.m.
4. ROLL CALL
Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Todd
Blomstrom, Community Development Director Gary Eitel, Assistant to the City Manager Vickie
Schleuning, Chief of Police Scott Bechtold; City Attorney Charlie LeFevere, and Carol Hamer,
TimeSaver Secretarial, Inc.
5. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
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6. COUNCIL REPORT
Councilmember Ryan reported on his attendance March 15 at the Youth and Adult Partnership
Summit sponsored by the Youth Opportunity Coalition. He stated this is a volunteer group working
to better provide youth with recreational and volunteer opportunities in the community.
Councilmember Lasman reported on her attendance at the following events:
March 15 Youth and Adult Partnership Summit
March 19 Crime Prevention Board Meeting: There is one remaining police officer position
to be filled; the Board voted unanimously to support Safety Camp; the Board voted
unanimously to purchase a crime prevention video to be provided at community events;
information was distributed regarding foreclosure prevention counseling.
March 8 th 12 Washington D.C. National League of Cities Congressional Conference:
2,500 City Council Members, Mayors, and staff from other cities were present, as well as
Speaker of the House Nancy Pelosi and Majority Whip James Clyburn, and many other
notable speakers. She attended workshops and had the opportunity to lobby Senators
Klobuchar and Coleman, urging them to support legislation to provide cities with added
dollars to address foreclosures.
Councilmember Yelich stated he has nothing to report.
Councilmember O'Connor reported on her attendance at the following events:
Reading to the children at Greenwood School
Earle Brown Days Committee Meeting
Housing Commission Meeting
Washington D.C. National League of Cities Congressional Conference: she attended
educational sessions on current topics. She also met several Minnesota representatives and
senators, as well as Ron Paul
Mayor Willson stated he would like to take this opportunity to praise the Brooklyn Center Police
Department for the efficient and excellent work they have done on a personal level with the death of
his daughter in May of 2007 from an opiate overdose. He stated on March 17 a jury of 12 returned
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a verdict of 3` degree murder. He is pleased with the work the Police Department has done and
appreciates the support of Council, people in the community, the Police Department, and in general
over this issue.
7. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Lasman moved and Councilmember Ryan seconded to approve the Agenda and
Consent Agenda, as amended, with the removal of Item No. 7b from the Consent Agenda to Council
Consideration Item No. 11 e, and the following consent items were approved:
7a. APPROVAL OF MINUTES
1. March 10, 2008 Study Session
2. March 10, 2008 Regular Session
7b. LICENSES
This item was moved to Council Consideration Item No. 11 e. 0
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8. PRESENTATIONS PROCLAMATIONS /RECOGNITIONS/DONATIONS
8a. RESOLUTION NO. 2008 -35 EXPRESSING RECOGNITION AND APPRECIATION
OF KEITH STADT FOR HIS 28 YEARS OF DEDICATED SERVICE TO THE CITY
OF BROOKLYN CENTER
Mayor Willson recited the resolution.
Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION
NO. 2008 -35 Expressing Recognition and Appreciation of Keith Stadt for his 28 Years of Dedicated
Service to the City of Brooklyn Center.
Motion passed unanimously.
8b. RESOLUTION NO. 2008 -36 EXPRESSING RECOGNITION AND APPRECIATION
OF LYLE ANDERSON FOR HIS 23 YEARS OF DEDICATED SERVICE TO THE
CITY OF BROOKLYN CENTER
Mayor Willson recited the resolution.
Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION
NO. 2008 -36 Expressing Recognition and Appreciation of Lyle Anderson for his 23 Years of
Dedicated Service to the City of Brooklyn Center.
Motion passed unanimously.
8c. RESOLUTION NO. 2008 -37 RECOGNIZING PHIL COHEN AND PROCLAIMING
MARCH 27, 2008, AS PHIL COHEN DAY IN THE CITY OF BROOKLYN CENTER
Mayor Willson announced that the resolution recognizes some of the many things Phil Cohen has
done for the City of Brooklyn Center. He stated the City recognizes Phil Cohen as a founding father
in the City.
Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION
NO. 2008 -37 Recognizing Phil Cohen and Proclaiming March 27, 2008, as Phil Cohen Day in the
City of Brooklyn Center.
Motion passed unanimously.
9. PUBLIC HEARING
9a. IMPROVEMENT PROJECT NOS. 2008-05,06,07, AND 08, XERXES AVENUE AND
NORTHWAY DRIVE STREET AND UTILITY IMPROVEMENTS
Mr. Boganey introduced the item and stated the purpose of the two Public Hearings scheduled to
order improvements for the proposed improvement projects and certify the special assessment for
the improvement projects.
Mr. Blomstrom provided an overview of the scope and costs of Improvement Project Nos. 2008 -05,
06, 07, and 08, Xerxes Avenue and Northway Drive Street and Utility Improvements. He stated the
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proposed improvement project includes two additional projects to be combined with Xerxes Avenue
improvements. This includes an overlay for West Palmer Lake Drive, which is scheduled on the
2008 Capital Improvement Program and 2008 Sidewalk Repairs. He provided an overview of the
streetscape improvements included in the improvement projects and information on special
assessment payment options. Mr. Blomstrom stated he would like to reiterate that the streetscape
items were not included in the special assessment calculations; those costs are proposed to be
allocated to tax increment financing (TIF) funds. He reported the City received a written objection
from Spiritual Life Church on their special assessment.
Mr. LeFevere stated the letter from Spiritual Life Church suggests there may be confusion about the
'difference between special assessments and real estate taxes. Churches are not exempt from special
assessments.
There was discussion of the sidewalks /trails planned with the projects, and the plantings planned
along Xerxes Avenue and Bass Lake Road.. Mr. Blomstrom commented on the expectation for an
irrigation system to be used with the plantings, and that the City will enter into a contract for the
maintenance of the plantings. It was noted that the planned overlay on West Palmer Lake Drive will
provide interim improvements until the scheduled street reconstruction in 2016.
There was discussion on the estimated cost of the Bass Lake Road project, and on the proposed
financing of the streetscape improvements through TIF funds, MSA funds, utility funds, and street
reconstruction funds.
Councilmember Yelich moved and Councilmember O'Connor seconded to open the Public Hearing.
Motion passed unanimously.
Mr. Dave Springer, Associate Pastor of Spiritual Life Church, addressed the Council and stated the
church accountant had called the City regarding this assessment. His understanding is that as a
church they are exempt from assessment taxes according to State Statute and Article 10 of the
Taxation Code. He was informed that a letter of objection must be submitted to be on record for a
later hearing to be able to determine whether the church is liable for assessment taxation.
Councilmember Lasman moved and Councilmember Yelich seconded to close the Public Hearing.
Motion passed unanimously.
It was verified with Mr. LeFevere that churches are not exempt from special assessments. Mr.
LeFevere explained that the purpose of the objection is to preserve the right to appeal the decision to
District Court if the Council approves the assessment.
1. RESOLUTION NO. 2008 -38 ORDERING IMPROVEMENT PROJECT NOS.
2008 -05, 06, 07, AND 08, XERXES AVENUE AND NORTHWAY DRIVE
STREET AND UTILITY IMPROVEMENTS
Councilmember Lasman moved and Councilmember Yelich seconded to adopt RESOLUTION NO.
2008 -38 Ordering Improvement Project Nos. 2008 -05, 06, 07, and 08, Xerxes Avenue and Northway
Drive Street and Utility Improvements.
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It was noted that the funding for these streetscape improvements will be through TIF funds, and are
not included in the special assessments.
Councilmember O'Connor stated her opposition to the landscaping portion of the improvement
projects.
Councilmember O'Connor voted against the same. Motion passed.
2. RESOLUTION NO. 2008 -39 CERTIFYING SPECIAL ASSESSMENTS FOR
IMPROVEMENT PROJECT NO. 2008 -05, XERXES AVENUE AND
NORTHWAY DRIVE STREET IMPROVEMENTS TO THE HENNEPIN
COUNTY TAX ROLLS
Councilmember Ryan moved and Councilmember O'Connor seconded to open the Public Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Ryan seconded to adopt RESOLUTION NO.
2008 -39 Certifying Special Assessments for Improvement Project No. 2008 -05, Xerxes Avenue and
Northway Drive Street Improvements to the Hennepin County Tax Rolls.
It was verified that the streetscape improvements are not included in the special assessments, and
that they will be funded through TIF funds. A brief explanation of TIF financing was provided.
Councilmember Ryan and Mayor Willson stated their support of the way in which the City of
Brooklyn Center has managed the use of TIF financing and the proposed use with this project.
Motion passed unanimously.
9b. ORDINANCE NO. 2008 -01 AMENDING CHAPTER 35 OF THE CITY CODE OF
ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN
LAND (SOUTHWEST QUADRANT OF BROOKLYN BOULEVARD AND 49T
AVENUE NORTH)
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
ordinance.
Councilmember Lasman moved and Councilmember O'Connor seconded to open the Public
Hearing.
Motion passed unanimously.
Tim Mclaughlin and Susan Mclaughlin, 3129 49 Avenue N, addressed the Council and stated their
property is adjacent to this site. They expressed their concern that the normal 100 foot buffer will not
be in place, and expressed concern regarding the effect on their property value from the driveway
that will be used for trucks, which will be 16 feet from their property line.
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Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing.
Motion passed unanimously.
Mr. Boganey indicated the Mclaughlin's concerns were raised at the Planning Commission Public
Hearing. The concerns were taken into account in the Planning Commission's recommendation, and
screening has been added to the requirements.
Mr. Paul Hyde, Real Estate Recycling (RER) Acquisitions, LLC, addressed the Council and stated a
significant traffic analysis was done based on their project in Minneapolis. It was calculated that
there will be five trucks per day coming to this site, which is a net decrease compared to the Howe
Fertilizer operation.
It was noted that cars will be using the driveway on the other side of the building to access the site. It
was also noted that a screening /fencing requirement has been added by the Planning Commission,
and that in relation to property values this development will be a great improvement over the present
site.
Councilmember Yelich moved and Councilmember Lasman seconded to adopt ORDINANCE NO.
2008 -01 Amending Chapter 35 of the City Code of Ordinances Regarding the Zoning Classification
of Certain Land (Southwest Quadrant of Brooklyn Boulevard and 49 Avenue North).
Motion passed unanimously.
9c. ORDINANCE NO. 2008 -02 AUTHORIZING THE ACQUISITION OF TAX
FORFEITED PROPERTY AND EXECUTION OF A QUIT CLAIM DEED FOR
CERTAIN LAND IN THE CITY
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
ordinance.
Councilmember Lasman moved and Councilmember O'Connor seconded to open the Public
Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember O'Connor seconded to close the Public
Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember O'Connor seconded to adopt ORDINANCE
NO. 2008 -02 Authorizing the Acquisition of Tax Forfeited Property and Execution of a Quit Claim
Deed for Certain Land in the City.
Motion passed unanimously.
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9d. ORDINANCE NO. 2008 -03 AMENDING THE REGULATION OF INOPERABLE
AND /OR JUNK VEHICLES
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
ordinance.
Councilmember Lasman moved and Councilmember O'Connor seconded to open the Public
Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Ryan seconded to adopt ORDINANCE NO.
2008 -03 Amending the Regulation of Inoperable and /or Junk Vehicles.
There was discussion on Section 19 -1302, specifically in relation to the verbiage about vehicles that
may be on jacks, blocks or other supports, and whether this would have an effect on individuals'
ability to repair vehicles on their property. Ms. Schleuning explained a provision was added to allow
inoperable vehicles on private property for 48 hours, which was not previously included in the
ordinance. In addition, the abatement notification procedure allows 10 days for the vehicle to be
moved, and there would not be any time limit associated with vehicles stored inside a garage. Mr.
Boganey noted the enforcement officer would have the discretion and authority to provide the
amount of time that is reasonably necessary to complete the repairs on an inoperable vehicle. The
minimum time allowed would be 10 days.
It was noted that there is a need to balance the concerns of people that have tried to do their own
auto repairs and the consequences of leaving junk cars and auto components in driveways. It was
stressed if this ordinance is passed, it needs to be communicated to the residents how it will be
administered and what the rules are.
It was pointed out that this ordinance does not prevent residents from engaging in collector vehicle
restoration, but removes the collector status as an excuse for storing junk vehicles.
There was discussion on Section 19- 1304.5.d, specifically in relation to whether the assessment of
administrative costs is allowed according to City Charter. Mr. LeFevere explained this section does
not discuss an administrative fine or penalty; it allows the recovery of the City's cost, such as paying
the towing company. These types of costs are currently being collected by the City for things like
diseased tree removal and this issue is covered under Minnesota Statute 429.
Councilmember O'Connor voted against the same. Motion passed.
9e. ORDINANCE RELATING TO ADMINISTRATIVE FINES; ADDING A NEW
SECTION 12.13 TO THE BROOKLYN CENTER CITY CHARTER
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
ordinance. He advised adoption of this ordinance requires a unanimous vote by the City Council. In
the absence of a unanimous vote the matter is referred back to the Charter Commission, which has
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the authority to determine whether it wants to require or request that this item be placed on a special
election for a referendum vote.
It was noted that the administrative fine process will streamline things and will be a much quicker
and likely less expensive process to administer the City's ordinances.
Councilmember Lasman moved and Councilmember O'Connor seconded to open the Public
Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing.
Motion passed unanimously.
There was discussion on Section 12.13.a., Subdivision 1, specifically in relation to the third party
hearing officer that would decide whether an administrative penalty should be imposed. It was
suggested that the ordinance be tabled to allow for further discussion, as there does not seem to be
unanimous support of the Council.
Councilmember Lasman moved and Councilmember Yelich seconded to table an Ordinance
Relating to Administrative Fines; Adding a New Section 12.13 to the Brooklyn Center City Charter.
Councilmember O'Connor voted against the same. Motion passed.
Councilmember Lasman moved and Councilmember Ryan seconded to request a joint City Council
meeting with the Charter Commission, City Attorney, and City Manager present.
Councilmembers O'Connor and Yelich voted against the same. Motion carried.
10. PLANNING COMMISSION ITEMS
-None.
11. COUNCIL CONSIDERATION ITEMS
lla. RESOLUTION NO. 2008 -40 CALLING FOR THE CREATION OF A PATH
TOWARD LAWFUL PERMANENT RESIDENT STATUS FOR LIBERIANS
CURRENTLY PROTECTED BY TEMPORARY PROTECTED STATUS AND FOR
THE EXTENSION OF TEMPORARY PROTECTED UNTIL SUCH A PERMANENT
SOLUTION IS ENACTED
Mr. Boganey introduced the item and discussed the history of the proposed resolution.
Councilmember Ryan stated he originally brought this matter to the City Council. He discussed the
purpose and stated his support of the proposed resolution that calls for changes in law to grant
permanent resident status to Liberians who are in the United Stated legally. He pointed out there are
over 100 Liberian homeowners in the City who are currently under temporary protected status, and if
they are deported there would likely be another 100 vacant homes in the City.
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Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION
NO. 2008 -40 Calling for the Creation of a Path Toward Lawful Permanent Resident Status for
Liberians Currently Protected by Temporary Protected Status and for the Extension.
Councilmembers Yelich and O'Connor stated their opposition to the City Council considering
immigration policy with the proposed resolution.
There was discussion on the immigration process and the legislation that was proposed last fall to
address this issue.
Councilmembers O'Connor and Yelich voted against the same. Motion passed.
11b. RESOLUTION NO. 2008 -41 AUTHORIZING ADVERTISEMENT FOR BIDS,
IMPROVEMENT PROJECT NOS. 2008 -05, 06, 07 AND 08, XERXES AVENUE AND
NORTHWAY DRIVE STREET AND UTILITY IMPROVEMENTS
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
resolution.
Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION
NO. 2008 -41 Authorizing Advertisement for Bids, Improvement Project Nos. 2008 -05, 06, 07 and
08, Xerxes Avenue and Northway Drive Street and Utility Improvements.
Councilmember O'Connor voted against the same. Motion passed.
11c. COMPREHENSIVE PLAN UPDATE
Mr. Boganey introduced the item, discussed the history, and stated the purpose of acceptance of the
Loucks Associates proposal to assist the City with the preparation of the 2030 Comprehensive Plan
Update.
Councilmember Lasman moved and Councilmember Ryan seconded to accept the Loucks
Associates Proposal to assist the City with the preparation of the 2030 Comprehensive Plan Update
and authorize the City Manager to execute a contract for consultant services.
Councilmember O'Connor stated her opposition to hiring a consultant to assist with the preparation
of the Comprehensive Plan Update, rather than staff preparing the Plan by building upon the
elements of the current Comprehensive Plan.
Councilmembers Yelich and Ryan stated their support of utilizing the expertise of a consultant and
the different methods used to solicit input from the residents on the desired direction for the
community.
Councilmember O'Connor voted against the same. Motion passed.
11d. RESOLUTION NO. 2008-42 ADJUSTING THE SALARY OF THE CITY MANAGER
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
resolution.
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Mayor Willson and Councilmember Ryan stated their support of the proposed resolution.
Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION
NO. 2008 -42 Adjusting the Salary of the City Manager.
Councilmembers O'Connor and Yelich stated their opposition to the proposed resolution.
There was discussion of the City Manager Employment Agreement, Section 4, Evaluation.
Councilmembers O'Connor and Yelich voted against the same. Motion passed.
Ile. LICENSES
MECHANICAL
AirCorps LLC 3700 Annapolis Lane N, Plymouth
Air Mechanical, Inca 16411 Aberdeen St, Ham Lake
Allan Mechanical, Inc. 7875 Fuller Road, Eden Prairie
Associated Mechanical Const. 1257 Marschall Road, Shakopee
Assured Htg AC Refrig 334 Dean Ave E, Champlin
Centraire Htg A/C 7402 Washington Ave, Eden Prairie
Corporate Mechanical 5114 Hillsboro Ave N, New Hope
Custom Refrigeration, Inc. 664 Mendelssohn Ave N, Golden Valley
Dave's Heating, A/C Elec. 1601 37 Ave NE, Columbia Heights
DJ's Companies Inc. 6060 LaBeaux Ave NE, Albertville
Faircon Service Company 2560 Kasota Ave, St. Paul
Gilbert Mechanical Const. 4451 West 76 Street, Edina
Golden Valley Heating Air 5182 W Broadway, Crystal
Harris Companies 909 Montreal Circle, St. Paul
Home Energy Center 2415 Annapolis Land North, Plymouth
Joel Smith Heating A/C 4290 173 Ave, Ham Lake
LBP Mechanical, Inc. 315 Royalston Ave N, Minneapolis
Marsh Heating Air 6428 Lakeland Ave N, Brooklyn Park
McDowall Company P.O. Box 1244 St. Cloud
M &D Plumbing Heating 1105026 th Street NE, St. Michael
Metropolitan Mechanical 7340 Washington Ave So, Eden Prairie
New Mech Co. Inc. 1633 Eustis Street, St. Paul
Riccar Heating A/C 2387 Station Parkway, Andover
Ron's Mechanical, Inc. 12010 Old Brick Yard Road, Shakopee
Royalton Heating Cooling 412085 1h Ave N, Brooklyn Park
Sedgwick Heating A/C 8910 Wentworth Ave So, Minneapolis
Southtown Refrigeration 6325 Sandburg Rd, Golden Valley
Standard Heating 410 West Lake Street, Minneapolis
Thermex Corporation 3529 Raleigh Ave So, Minneapolis
Wenzel Heating Air Cond. 4131 Old Sibley Memorial Hwy, Eagan
RENTAL
5313 70 Cir N Solomon O. Jolaoso
5913 Admiral Ln Rosita Acosta- Realworld Dev.
5927 Aldrich Ave N James Maria Carlson
5500 James Ave N Leah Dunn
03/24/08 -10- DRAFT
7219 June Ave N Christian Restoration Services
5540 Logan Ave N Jeremy Summer Post
Basswood Apts 4450 58` Ave N James Lupient
Beard Ave Apts 6101 Beard Ave N Beard Ave Apts
4819 Azelia Ave N Penelope Brown
4100 Lakebreeze Ave Bruce Waage
6835 Noble Ave N Robert Berglund
292653 d Ave N Nita Morlock
4907 65"' Ave N William Bjerke
3819 France PI Robert E. Lindahl
6012 Halifax Ave N Kris Knosalla
5525 James Ave N
Weather deferral through
May 31, 2008 for exterior
paint and rain gutters Jay Braegelmann
4207 Lakeside Ave #134 William Linda Bjerk
6206 Noble Ave N Edward Roe
6813 Noble Ave N David Zemke
3206 Thurber Rd Mains'l Properties
6854 West River Rd David Wagtskjold
SIGNHANGER
Crosstown Sign 16307 Aberdeen St NE, Ham Lake
Lawrence Sign 945 Pierce Butler Route, St. Paul
LeRoy Signs, Inc. 6325 Welcome Ave N, Brooklyn Park
Spectrum Sign Systems, Inc. 2025 Gateway Circle, Centerville
Topline Advertising 11775 Justen Circle, Maple Grove
Councilmember Yelich stated his concern in supporting approval of the rental licenses until the City
addresses resident concerns about the growing trend of the conversion of owner- occupied housing to
rental housing. It was verified with Mr. LeFevere that he knew of no legal basis for denying the
rental licenses at this time.
Councilmember Lasman moved and Councilmember Ryan seconded to approve the above licenses.
Councilmember Yelich voted against the same. Motion passed.
12. ADJOURNMENT
Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City
Council meeting at 9:20 p.m.
Motion passed unanimously.
03/24/08 -11- DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL /ECONOMIC
DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND
THE STATE OF MINNESOTA
WORK SESSION
MARCH 24, 2008
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session
called to order by Mayor /President Tim Willson at 9:41 p.m.
ROLL CALL
Mayor /President Tim Willson and Councilmembers /Commissioners Kay Lasman, Mary O'Connor,
Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Community
Development Director Gary Eitel, Chief of Police Scott Bechtold, and Carol Hamer, TimeSaver
Secretarial, Inc.
2007 ANNUAL POLICE REPORT AND CRIME REDUCTION STRATEGY
Mr. Bechtold provided an overview and answered questions from Council Members on the 2007
Annual Police Report, the 2008 Crime Reduction Strategy and Action Plans, and the results from the
six week pilot project Violent Offenders, Crimes and Locations (VOCAL).
6814 HUMBOLDT SQUARE CLEANERS COUNCILMEMBER O'CONNOR
The Council was provided with a letter from Mr. John Davis, proprietor of 6814 Humboldt Square
Cleaners, expressing concern about crime.
Councilmember O'Connor requested input from Mr. Bechtold on how the City can assist these
businesses. She u
s eaed holding a
National Night Out picnic in the
gg parking lot of the businesses g p p g and
distributing flyers at the apartment building. She suggested holding the picnic in the first part of June,
rather than waiting until August, and inviting them to attend the Earle Brown Days Festival.
Mr. Bechtold indicated the Police Department has been working with the business owners of
Humboldt Square and the individual that owns the building to address the problems and look at the
environmental security concerns. He stressed the need for a partnership between the businesses and the
Police Department in order to address any problems. He stated a hot spot will be located here, and the
condos are also being addressed. These actions are being done as part of the citywide initiative. He
stated Councilmember O'Connor's suggestions are in -line with the faith based community initiative
and he will discuss collaboration with the churches that are active in this area.
Councilmember O'Connor requested that the Council be informed about meetings and actions being
taken on this issue.
There was discussion regarding the concerns of Mr. Davis. It was noted that Mayor Willson and
i Councilmember Ryan have had discussions with Mr. Davis regarding the manpower that has been
added to the Police Department.
03/24/08 A- DRAFT
Discussion returned to the 2008 Crime Reduction Strategy and Action Plans. There was discussion on
the following issues: the possibility of utilizing surveillance cameras in hot spots; and that two of the
five identified problem areas are large apartment complexes. It was requested that Mr. Bechtold
provide the Council with any suggestions on a policy to address the management of rental properties.
ADJOURNMENT
Councilmember /Commissioner Lasman moved and Councilmember /Commissioner Ryan seconded
adjournment of the City Council /Economic Development Authority Work Session at 10:35 p.m.
Motion passed unanimously.
03/24/08 -2- DRAFT
Agen Item N lb
Cou nci
Cit3'
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Maria Rosenbaum, Deputy City Clerk
DATE: April 7, 2008 W
SUBJECT: Licenses for Council Approval
Recommendation:
I recommend that the City Council approve the following list of licenses at its April 14, 2008, meeting.
Background:
The following businesses /persons have applied for City licenses as noted. Each business /person has
fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate
applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with
Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on
the attached rental report.
MECHANICAL
Aspenair Heating Cooling 308 SW 15 Street, Forest Lake
B D Plumbing, Heating Air 4145 MacKenzie Court NE, St. Michael
Building Mechanical Systems 3845 43` Avenue S, Minneapolis
Centerpoint Energy 9320 Evergreen Blvd, Coon Rapids
Modern Heating and Air 2318 First Street NE, Minneapolis
Pierce Refrigeration 19202 d Avenue, Anoka
Quality Refrigeration, Inc. 6237 Penn Avenue S, Richfield
St. Cloud Refrigeration, Inc. 604 Lincoln Avenue NE, St. Cloud
Solid Refrigeration 1125 American Blvd E, Bloomington
MOTOR VEHICLE DEALERSHIP
BB Motors, LLC dba Luther Brookdale Chevrolet 6701 Brooklyn Boulevard
R.L. Brookdale Motors 6801 Brooklyn Boulevard
Brookdale Motor Sales 6800 Brooklyn Boulevard
RENTAL
See attached report.
SIGN HANGER
Albrecht Sign Co. 12437 Magnolia Circle NW, Coon Rapids
u n it A val on�A ril 142008
Rental Licenses.or Cou_ p :x
Inspector reerk .�Clerk`.� Clerk �h�g., a_,PE 7( 0 Utllities N Assessing`
Dwelling Renewal Unpaid .Unpaid
Property Address Type or initial Owner Calls for Service Utilities Taxes
11405 63rd Ln N Single Family I Initial (LeRoy Bendickson None per .12-911 Ordinance OK OK
11612 68th Ln N ISingle Family I Initial (Frank Lachinski None per 12 -911 Ordinance OK OK
16828 Fremont PI N ISingle Family I Initial IZoua Victorianne Lee None per 12 -911 Ordinance OK OK
6807 Humboldt Ave N C301 Single Family Initial William Newgren None per 12 -911 Ordinance OK OK
6813 Humboldt Ave N 8104 Single Family Initial Robert Perri None per 12 -911 Ordinance OK OK
5736 June Ave N ISingle Family Initial jJackie Gary Hempeck (None per 12 -911 Ordinance OK I OK
5935 Lyndale Ave N ISingle Family Initial (Byron Watts (None per 12 -911 Ordinance OK I OK
5307 Penn Ave N ISingle Family Initial ,Ben Dossman (None per 12 -911 Ordinance I OK I OK
6012 York Ave N Single Family Initial Korpo Ngaima Presley Hanson None per 12 -911 Ordinance OK OK
Carrington Drive Apts 1 damage, 11 list peace, 3
1302 -08 69th 4 Bldg burglary, 1 weapon, 15 thefts (.30)
6910 -20 Humboldt 128 Units Renewal Myra Chazin per 12 -913 Ordinance OK OK
Ryan Creek Manor 1 Bldg 1 dist peace, 1 theft (.18) per 12-
360147th Ave N 11 Units Renewal Drew Kabanuk 913 Ordinance OK OK
Ryan Creek Manor 1 Bldg 2 thefts, 1 assualt, 1 damage (.36)
3613 47th Ave N 11 Units Renewal Drew Kabanuk per 12 -913 Ordinance OK OK
Ryan CreeK Manor 1 bldg
3713 47th Ave N 11 Units Renewal Drew Kabanuk 2 thefts (.18) per 12 -913 Ordinance OK OK
1 81dg
3614 50th Ave N 3 Units Renewal Kjirsten Bjerke- Keenan None per 12 -911 Ordinance OK OK
1 Bldg
120157th Ave N 4 Units Renewal Edward Doll Margaret Doll None per 12 -911 Ordinance OK OK
1 Bldg Evangelical Lutheran Church of the
1100 69th Ave N 7 Units Renewal Master None per 12 -913 Ordinance OK OK
1 13idg
4408 69th Ave N 4 Units Renewal Eugene Diane Wright None per 12 -911 Ordinance OK OK
5200 France Ave N Two Family (2) Renewal Christian Knutson None per 12 -911 Ordinance OK OK
5319 Queen Ave N Two Family (1) Renewal Karen Pelak None per 12 -911 Ordinance OK OK
5337 -39 Queen Ave N Two Family (2) Renewal Ambe Funwi None per 12 -911 Ordinance OK OK
5256 Twin Lake Blvd E Two Family (1) Renewal Brian Somkhan None per 12 -911 Ordinance OK OK
i
Rental ;licenses for Council A oval on April 14,.2008.
Inspector ,Clerk Clerk' Clerk r„ P'lice Utilities Assessing;
Dwell(ng Renewal Unpaid Unpaid
Property Address Type or Initial Owner Calls for Service" Utilities Taxes
3807 61st Ave N Single Family Renewal Toshie Metzger None per 12 -911 Ordinance OK OK
5313 62nd Ave N (Single Family Renewal IDoua Yang None per 12 -911 Ordinance I OK OK
5342 70th Cir ISingle Family Renewal (Nick Mbuba `None per 12 -911 Ordinance OK OK
5428 72nd Cir ISingle Family Renewal lJoseph Ditto (None per 12 -911 Ordinance OK OK
5901 Aldrich Ave N (Single Family I Renewal IScott Vickie Huber None per 12 -911 Ordinance OK OK
5419 Humboldt Ave N ISingle Family I Renewal (Cecilia Pineda None per 12 -911 Ordinance OK OK
5701 James Ave N (Single Family I Renewal IVictor Roxann Shkaberin (None per 12 -911 Ordinance OK OK
4207 Lakeside Ave N #226 ISingle Family I Renewal I Beach Condo Association None per 12 -911 Ordinance OK OK
5728 Logan Ave N (Single Family I Renewal lAyi Kokodoko None per 12 -911 Ordinance OK OK
3306 Quarles Rd 15ingle Family I Renewal lJohn Sonja Simpson None per 12 -911 Ordinance OK OK
6324 Scott Ave N (Single Family Renewal (Benson Vang None per 12 -911 Ordinance OK OK
6926 West River Rd ISingle Family Renewal (Mark Pivec None per 12 -911 Ordinance OK I OK
I
I
City Council Agenda Item No. 7e
i
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works
DATE: April 2, 2008
SUBJECT: Resolution Designating 2008 Planting List of Allowable Boulevard Tree Species
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council adopt the attached resolution
designating the 2008 planting list of allowable boulevard tree species.
Background:
In 1990 City residents and Council members expressed strong support for an improved forestry
program in the city. Staff was directed to develop a Community Forestry Work Plan and policies
regarding public tree care. In February 1992, Chapter 20 of the Code of Ordinance regarding trees
was adopted by the City Council
Section 20 -402 of the ordinance states that the City Council shall annually adopt a resolution
designating allowable boulevard tree species. This section is included in the ordinance to emphasize
the importance of maintaining a variety of species to reduce the impact of future tree disease and to
assure that all boulevard trees be located so as to avoid creating future sight distance problems.
Attached is a resolution designating the 2008 planting list of allowable boulevard tree species along
with a copy of the boulevard permit that residents are required to complete and submit before the
planting of boulevard trees.
Budget Issues:
Staff time for inspections is minimal so there are no budget issues to consider.
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION DESIGNATING 2008 PLANTING LIST OF ALLOWABLE
BOULEVARD TREE SPECIES
WHEREAS, the City Council of the City of Brooklyn Center promotes a diverse
urban forest so as to minimize the spread of tree disease; and
WHEREAS, Section 20 -402 of the ordinances provides for an annual listing of
allowable boulevard tree varieties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that the following trees are hereby designated as allowable boulevard
tree species for 2008:
Crabapple (Flowering) cultivars Linden (American) cultivars
Ginko (male tree only) Linden (Littleleaf) cultivars
Hackberry Linden (Greenspire) cultivars
Honeylocust (Imperial, Shademaster, Linden (Redmond) cultivars
Skyline, Thornless) Maple (Norway) cultivars
Oak (Pin) Maple (Red) cultivars
Oak (Swamp White or Bur) Maple (Sugar) cultivars
Oak Northern Red Service berry
Se b y
April 14 2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Phone 763 -569 -3340
PERMIT
BOULEVARD TREE PLANTING
PROPERTY ADDRESS:
OWNER NAME:
ADDRESS:
CITY, STATE, ZIP:
PHONE: DAY OTHER
VARIETY OF TREE:
TO BE PLANTED (COMMON NAME)
APPROXIMATE DATE OF PLANTING:
Please stake or otherwise indicate your preferred tree location as soon as possible
I have called or will call Gopher State One Call at 651 -454 -0002 to obtain underground utility locations
Owner Signature Date
ALLOW 48 HOURS FOR PROCESSING
City use only:
Initial and date each item checked
Variety At least 5' from underground utilities
Sight Distance At least 10' from overhead utilities
Approx. width of Blvd. Proposed distance from edge of street
Sidewalk? Proposed distance from edge of sidewalk
ALL REQUIREMENTS MET:
Signature Title Date
tb b
BEFORE
Gt&
YOU
P
PLANT 4ltfet e
The City Council of the City of Brooklyn Center has adopted an ordinance to establish
policies for the care of boulevard trees. The ordinance contains very specific
information regarding where boulevard trees maybe planted. Please read the following
information before you plant a boulevard tree. A copy of the complete ordinance is
available at City Hall.
Section 20 -200. PUBLIC TREE CARE IN GENERAL
Subdivision 3. Planting Boulevard Trees. No tree may be planted on the
boulevard except by permit obtained from the director of public works or designee.
The City may move, remove, or trim or cause or order to be moved, removed, or
trimmed any boulevard tree not planted by permit, or any boulevard tree which is not
in compliance with this code. This section does not prohibit the planting of boulevard
trees by adjacent property owners providing the selection, location, and care of said
trees are in accordance with the provisions of this code.
The purpose of a permit is to ensure that all requirements are met, most especially those relating
to sight distance, both at corners and near driveways, sidewalks, alleys, etc.
The following is the list of allowable boulevard trees for 2007:
Crabapple (Flowering) cultivars Linden (American) cultivars
Ginko (male tree only) Linden (Littleleaf) cultivars
Hackberry Linden Greenspire) cultivars
Honeylocust (Imperial, Shademaster, Linden (Redmond) cultivars
Skyline, Thornless) Maple (Norway) cultivars
Oak (Pin) Maple (Red) cultivars
Oak (White or Bur) Maple (Sugar) cultivars
Oak (Northern Red) Serviceberry
City Council Agenda Item No. 8a
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works
DATE: April 7, 2008
SUBJECT: Resolution Expressing Recognition and Appreciation of Larry Hanson for his 38
Years of Dedicated Service to the City of Brooklyn Center
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council consider adoption of the
attached resolution expressing recognition and appreciation of Larry Hanson for his 38 years of
dedicated service to the City of Brooklyn Center.
Background:
Larry Hanson began his employment with the Brooklyn Center Public Works Department in May 11,
1970. He will retire on May 16, 2008 after more than 38 years of dedicated service to the City of
Brooklyn Center. The attached resolution identifies some of the valuable duties that Mr. Hanson has
provided to the City over the past 38 years.
Budget Issues:
None
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF LARRY
HANSON FOR HIS 38 YEARS OF DEDICATED SERVICE TO THE CITY OF
BROOKLYN CENTER
WHEREAS, Larry Hanson has been an employee of the City of Brooklyn Center since
May 11, 1970 and will retire on May 16, 2008 after more than thirty -eight years of dedicated public
service to the City of Brooklyn Center and its citizens; and
WHEREAS, Larry Hanson has shown an exceptional commitment to performing snow
plowing and ice control operations during daytime, evening and weekend storm events for the past
38 years; and
WHEREAS, Larry Hanson has contributed to the efficient operation of street maintenance
and street sweeping functions for the City of Brooklyn Center; and
WHEREAS, Larry Hanson has consistently promoted the safe operation of heavy
equipment within the Public Works Department by serving as a leader in the on -hoist vehicle
inspection program; and
WHEREAS, the City Council wishes to recognize the professionalism with which
Larry Hanson has discharged his duties and made a positive impact on the community of Brooklyn
Center.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota, upon the recommendation of the City Manager, that the dedicated public service
of Larry Hanson is hereby recognized and appreciated by the City of Brooklyn Center.
April 14.2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Cit y Council Agenda Item No. 8b
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Btomstrom, Director of Public Works
DATE: April 7, 2008
SUBJECT: Resolution Recognizing the Designation of Brooklyn Center as a Tree City USA
for the Sixteenth Consecutive Year; and Proclamation Declaring April 25, 2008
Arbor Day and May 2008 Arbor Month in Brooklyn Center
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council consider adoption of a
resolution recognizing Brooklyn Center as a Tree City USA and approving a proclamation declaring
Arbor Day and Arbor Month in Brooklyn Center.
Background:
For each of the past sixteen years, Brooklyn Center has strived for and achieved designation as a
Tree City USA by the National Arbor Day Foundation. This national award recognizes communities
with effective community forestry programs. The City's forestry programs include the following:
Care for and planting of park and boulevard trees;
Diseased and nuisance tree removal program;
Mandatory tree contractor registrations requiring certain minimums of liability insurance;
Boulevard tree planting permits requiring proper placement of tree and selection of tree
species;
A tree ordinance specifying proper standards of care for all trees; and
An Arbor Day and Month program which travels between elementary schools in Brooklyn
Center, providing teaching resources, learning activities, and an Arbor Day event to plant
one or more trees. Garden City Elementary School has indicated interest in participating in
the 2008 Arbor Month celebration at Garden City Park in May this year.
Budget Issues:
The Sons of the American Legion have indicated that they wish to provide a $200 monetary
contribution to cover the expenses for the Arbor Day event. Funding requirements for other event
supplies is expected to be less than $150 and is included in the 2008 Budget under the Public Works
Park Division operating budget.
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION RECOGNIZING THE DESIGNATION OF BROOKLYN CENTER AS
A TREE CITY USA FOR THE SIXTEENTH CONSECUTIVE YEAR
WHEREAS, the City of Brooklyn Center is committed to preserving and enhancing its
urban forest; and
i
WHEREAS, the Department of Natural Resources Forestry Division has recommended
that the City of Brooklyn Center be designated as a Tree City USA in recognition of 2007 forestry
activities.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota, that:
1. The Council hereby recognizes and accepts the designation of Tree City USA for
the sixteenth consecutive year on behalf of the residents of Brooklyn Center.
2. The Council reaffirms its commitment to urban forestry, and directs staff to,
within the constraints of existing resources, continue its reforestation efforts.
3. The Council commends Brooklyn Center residents and staff for their work in
maintaining and enhancing Brooklyn Center's urban forest.
April 14, 2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
PROCLAMATION
DECLARING APRIL 25
C G 2008
ARBOR DAY
AND MAY 2008
ARBOR MONTH IN BROOKLYN CENTER
WHEREAS, Trees are an increasingly vital resource in Minnesota today, enriching our lives by
purifying air and water, helping conserve soil and energy, serving as recreational
settings, providing habitat for wildlife of all kinds, and making our cities more
livable; and
WHEREAS Trees in our city crease property values enhance the economic vitality o
t1' P P tJ' t Y business of
business
and beautify our community; and
WHEREAS, Human activities such as pollution, as well as drought, disease and insects threaten
our trees, creating the need for concerted action to ensure the future of urban and
rural forests in our state, country, and world; and
WHEREAS, People can contribute to the environmental stewardship of our community by locally
planting trees and ensuring that these trees are nurtured, protected, and wisely used
in the years ahead; and
WHEREAS, The City of Brooklyn Center desires to continue its tree management efforts.
NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BR OOKL YN CENTER, Sta te ofMin n es o ta,
with the consent and support of the Brooklyn Center City Council, do hereby proclaim April 25,
2008, Arbor Day and May 2008 as Arbor Month in the City Brooklyn Center, and I urge all citizens
to support efforts to care for our trees and woodlands and to support our city's community forestry
program.
April 14, 2008
Date Mayor
Council Members
ATTEST:
City Clerk
I
City Council Agenda Item No. 8c
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom Director of Public Works 1
DATE: April 2, 2008
SUBJECT: Proclamation Declaring April 22, 2008 as Earth Day in Brooklyn Center
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council consider adoption of
a proclamation declaring April 22, 2008 as Earth Day in Brooklyn Center.
Background:
On April 22, 1970, 20 million people across America celebrated the first Earth Day.
Now Earth Day is celebrated annually around the globe. Through the combined efforts of
grassroots organizations, citizens and government agencies, what started as a day of
national environmental recognition has evolved into a world -wide campaign to protect
our global environment.
Brooklyn Center and five other cities that make up the Shingle Creek Watershed will
celebrate Earth Day 2008 with the 7 th annual "Great Shingle Creek Watershed Cleanup
Beginning Saturday, April 19th through Saturday, April 26 hundreds of volunteers from
Plymouth to the Mississippi River will line the banks of Shingle Creek, as well as city
parks, trails and streets, picking up everything from pop cans and auto parts to building
materials and household appliances.
The "Great Shingle Creek Watershed Cleanup" meets one of the public involvement and
participation requirements of the Federally mandated National Pollutant Discharge
Elimination System (NPDES) permit for Brooklyn Center. The event not only educates
persons that trash or other contaminants in the streets, parks, and shorelines eventually
end up in our lakes, rivers and streams but also provides opportunities for the public to
become involved in the protection of water quality.
Many of the' 31 groups affiliated with the Brooklyn Center Adopt- a- Park/Trail /Street
program, will concentrate on a cleanup of their assigned sites during the week.
Information has also been distributed to all Neighborhood Watch Groups encouraging
them to participate in the event this year. Groups and individuals not already connected
with a park, trail or street will be assigned to a nearby park, creek, open space or parkway
to pick up trash and debris. On Saturday, April 19th, Brooklyn Center City officials,
commissioners and employees will be distributing trash bags and cotton gloves as well as
coffee, juice and pastries at the Brooklyn Center Community Center to kick off the
official clean up. More than 300 volunteers are expected to participate in the week -long
event.
Earth Day
The following oclamation i included consideration:
gP
s n laded for Council cons d
Proclamation declaring April 22, 2008, as Earth Day in Brooklyn Center.
Budget Issues:
The Sons of the American Legion have provided a $200 monetary contribution to cover
the food and beverage expenses for the Great Shingle Creek Watershed event. Funding
requirements for other event supplies is expected to be less than $150 and is included in
the 2008 Budget under the Public Works Park Division operating budget.
I
Earth Day
L PROCLAMATION
DECLARING APRIL 22, 2008 EARTHDAYINBROOKLYN CENTER
WHEREAS, a sound natural environment is the foundation of a health society and a robust economy;
and
WHEREAS, local communities can do much to reverse environmental degradation and contribute to
building a healthy society by addressing such issues as energy use, waste prevention, and
sustainable practices; and
WHEREAS, Earth Day 2008 offers an unprecedented opportunity to commit to building a healthy
planet and flourishing communities.
NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BR 0 OKL YN CENTER, State of Minnesota,
with the consent and support of the Brooklyn Center City Council, do hereby proclaim:
1. April 22, 2008 is Earth Day in Brooklyn Center.
2. The City of Brooklyn Center commits itself to undertaking programs and projects that
enhance the community's natural environment.
3. The City Council hereby reaffirms its commitment and encourages residents, businesses, and
institutions to use Earth Day 2008 to celebrate the Earth and to commit to building a
sustainable society by initiating or expanding existing programs which improve energy
efficiency, reduce or prevent waste, and promote recycling.
April 14 2008
Date Mayor
Council Members
ATTEST.
City Clerk
city Coon C,71 Agen Item N lla
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Sharon Knutson, City Clerk
DATE: April 9, 2008
SUBJECT: Amend 2008 City Council Meeting Schedule
Recommendation:
I recommend that the City Council consider amending the 2008 City Council Meeting Schedule
to add a Work Session on Monday, May 19, 2008, at 6:00 p.m. to meet in the City. Hall
Council /Commission Conference Room with the Charter Commission.
Background:
At its March 24, 2008, Regular Session the City Council tabled an Ordinance Relating to
Administrative Fines; Adding a New Section 12.13 to the Brooklyn Center City Charter and
requested a joint City Council meeting with the Charter Commission.
In an e -mail from Charter Commission Chair Stan Leino, he indicates that the Charter
Commission is available to meet in joint session with the City Council on Monday, May 19,
2008. (The 6:00 p.m. start time has not yet been confirmed with the Charter Commission.)
Budget Issues:
There are no budget issues to consider.
City Council Agenda Item No. 11b
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works
DATE: April 10, 2008
SUBJECT: Resolution Accepting Bid and Awarding a Contract, Improvement Project
Nos. 2008 -01, 02, 03, and 04, 2008 Residential Area Neighborhood Street,
Storm Drainage, and Utility Improvements
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council accept the lowest
responsible bid and award a contract to La Tour Construction, Inc. for Improvement Project
Nos. 2008 -01, 02, 03, 04, 2008 Residential Area Neighborhood Street, Storm Drainage and
Utility Improvements based on the bid results provided below.
Background:
Bids for the 2008 Residential Area Neighborhood (Maranatha) Street and Utility
Improvements contract were received and opened on April 1, 2008. The project bids
included Schedule A items related to the residential area improvements and Schedule B items
related to the Lift Station No. 2 Force Main Improvements. The bidding results are tabulated
below
Bidder Schedule A Schedule B Total
La Tour Construction, Inc. 3,294,925.17 393,764.65 3,688,689.82
Arcon Construction Co. 3,329,482.25 384,032.09 3,713,514.34
C.W. Houle, Inc. 3,344,075.65 376,734.45 3,720,810.10
S.R. Weidema, Inc. 3,326,130.27 419,536.65 3,745,66692
Ryan Contracting, Co. 3,379,514.93 438,357.00 3,817,871.93
Northdale Construction Co. 3,439,695.69 425,167.73 3,864,863.42
S.J. Louis Construction, Inc. 3,477,668.20 398,874.80 3,876,543.00
Minger Construction, Inc. 3,570,189.95 414,967.36 3,985,157.31
Kuechle Underground, Inc. 3,578,795.00 484,114.05 4,062,909.05
Nodland Construction Co. 3,625,253.00 459,748.08 4,085,001.08
Redstone Construction Co. 3,737,018.50 408,960.96 4,145,979.46
Burschville Construction, Inc. 3,825,951.08 445,623.50 4,274,574.58
Results shown above for Ryan Contracting and Nodland Construction include minor corrections in total bid
amount due to mathematical error on their bid forms. Corrections do not change order of bids.
20 i ti l r d— r ward
OS Res den a A ea Neighborhood Contract A a d
City of Brooklyn Center
Of the twelve (12) bids received, the lowest bid of $3,688,689.82 was submitted by La Tour
Construction, Inc. of Maple Lake, Minnesota. The bid price for the lift station force main
replacement (Schedule B) is approximately $9,650.00 less than the lowest price bid for the
work last year. Staff recommends that the City Council award both Schedule A and
Schedule B with the contract.
City taff contacted city representatives and engineering consultants to obtain references for
Y Y p g g
La Tour Construction. Staff received positive comments regarding past performance and
professionalism of La Tour. A review of these references and list of subcontractors provided
by La Tour indicates that they have the experience, equipment and capacity to qualify as the
lowest responsible bidder for the Project.
Budget Issues:
The engineer's estimate for the project is $4,416,000, which is above the range of the bids
received for the project. Bid prices for 2008 are continuing to be depressed by an overall
slow -down in the construction industry. Bidding is becoming significantly more competitive
for a limited number of projects this year. The engineer's estimate was based on previously
received unit bid prices for the 2007 Riverwood project. The lowest bid from La Tour
Construction is approximately 16 percent below the engineer's estimate for the project.
2008 Residential Area Neighborhood —Contract Award
City of Brooklyn Center
adoption: Member introduced the following resolution and moved its
RESOLUTION NO.
RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT,
IMPROVEMENT PROJECT NOS. 2008 -01, 02, 03, AND 04, 2008 RESIDENTIAL
AREA NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY
IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for Improvement Project Nos.
2008 -01, 02, 03, and 04, bids were received, opened, and tabulated by the City Clerk and
Engineer on the 1 St day of April, 2008. Said bids were as follows:
Bidder Schedule A Schedule B Total
La Tour Construction, Inc. 3,294,925.17 393,764.65 3,688,689.82
Arcon Construction Co. 3,329,482.25 384,032.09 3,713,514.34
C.W. Houle, Inc. 3,344,075.65 376,734.45 3,720,810.10
S.R. Weidema, Inc. 3,326,130.27 419,536.65 3,745,666.92
Ryan Contracting, Co. 3,379,514.93 438,357.00 3,817,871.93
Northdale Construction Co. 3,439,695.69 425,167.73 3,864,863.42
S.J. Louis Construction, Inc. 3,477,668.20 398,874.80 3,876,543.00
Minger Construction, Inc. 3,570,189.95 414,967.36 3,985,157.31
Kuechle Underground, Inc. 3,578,795.00 484,114.05 4,062,909.05
Nodland Construction Co. 3,625,253.00 459,748.08 4,085,001.08
Redstone Construction Co. 3,737,018.50 408,960.96 4,145,979.46
Burschville Construction, Inca$ 3,825,951.08 445,623.50 4,274,574.58
Results shown above for Ryan Contracting and Nodland Construction include minor corrections in
total bid amount due to mathematical error on their bid forms. Corrections do not change order of bids.
WHEREAS, it appears that La Tour Construction, Inc. of Maple Lake, Minnesota is
the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that:
1. The Mayor and City Manager are hereby authorized and directed to enter into
a contract with La Tour Construction, Inc. of Maple Lake, Minnesota in the
name of the City of Brooklyn Center, for Improvement Project Nos. 2008
01, 02, 03, and 04, Schedules A and B, according to the plans and
specifications therefore approved by the City Council and on file in the
office of the City Engineer.
RESOLUTION NO.
2. The estimated project costs and revenues are as follows:
COSTS Engineer's Estimate As Amended Der Low Bid
Contract $4,416,393.70 3,688,689.82
Contingency 230.600.00 230,600.00
Subtotal Construction Cost $4,646,993.70 3,919,289.82
Admin/Legal /Engr. 274,400.00 274,400.00
Reforestation 30,000.00 30,000.00
Total Estimated Project Cost $4,951,393.70 4,223,689.82
REVENUES Engineer's Estimate As Amended per Low Bid
Street Assessment 780,300.00 780,300.00
Storm Drainage Assessment 234,090.00 234,090.00
Water Utility Fund 782,361.00 673,678.51
Sanitary Sewer Utility $1,199,271.20 $1,034,753.40
Storm Drainage Utility Fund 888,972.35 662,296.76
Street Light Utility 53,175.00 50,175.00
Capital Improvements Fund 25,687.50 23,975.00
Street Reconstruction Fund 987,536.65 764,421.15
Total Estimated Revenue $4,951,393.70 4,223,689.82
April 14, 2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof.
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
A$e nda
itex VIC
City
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COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works _r
DATE: April 7, 2008
SUBJECT: Motion to Accept Staff Recommendation to Cancel Proposed Special
Assessment of Delinquent Weed Removal Costs for 6006 Emerson
Avenue North
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council consider a motion
to cancel the proposed special assessment of Delinquent Weed Removal Costs for 6006
Emerson Avenue North. Below is a brief staff report regarding this issue.
Background:
On March 10, 2008, the City Council approved a motion certifying special assessments for
2007 delinquent weed removal costs to the Hennepin County Tax Rolls. The City Council
motion included a staff recommendation to remove the property located at 6006 Emerson
Avenue North from the adopted Levy Roll No. 17071 for further evaluation by City staff in
response to a objection from the property owner.
The current property owner purchased the property after the City abated the tall grass and
weeds from the property. The purchase closing also took place within less than five days of
the date when abatement were first listed on the City's special assessment database as a
pending charge. Below is a summary of the abatement process for the subject property.
Date of Notice to Abate Tall Grass: May 16, 2007 (Letter returned to City)
City Contractor Force Cut Lawn: May 25, 2007
Charges Listed on Assessor's Records: June 15, 2007
Invoice Issued by Finance Dept: June 18, 2007
Property Sold (Closing Date): June 19, 2007
Due to the time line provided above, the owner's title company may not have had a
reasonable opportunity to identify the pending charges against the property when conducting
a search with the Assessor's office prior to closing. Staff recommends that the property at
6006 Emerson Avenue North be permanently removed from Special Assessment Levy Roll
for 2007 Weed Removal. This action can be taken by a formal City Council motion to cancel
the proposed special assessment for the subject property from Levy No. 17071.
NOTE: Staff is developing a process to list potential tall grass and weed abatement costs
within the records of the city assessor's office immediately upon identification. This process
6006 Emerson Avenue North
would assist title companies with identifying property costs that are not disclosed by sellers
and avoid a similar situation in the future.
Budget Issues:
The delinquent weed removal cost for 6006 Emerson Avenue North is $112.50. Tall grass
cutting charges that are not eligible for special assessments are funded from the annual
operating budget from the Public Works Forestry Budget (45204- 6449).
6006 Emerson Avenue North
Cr Notice to Abate Noxious Weeds/Tall Grass Removal Agreement
BROOKLYN City of Brooklyn Center Date: 5/16/2007
CENTER 6301 Shingle Creek Parkway PID:
Brooklyn Center, MN 55430 Address: 6 006 Emerson Ave N
This is to inform you that the property identified above has been found to have noxious weeds or tall
grass classified as a public nuisance in accordance with City Ordinances. If you are not the owner or
manager of this property, please advise us immediately. The following are the weeds or grass so
identified, and the cost of removal.
CASE TYPE OF LOCATION CUTTING FEE
NUISANCE COST
77 Tall Grass Entire Yard $45/Hour
(2 hour minimum)
ERADICATION: MOW KEEP MOWING
INSTRUCTIONS: Read the enclosed information, check one option, and sign below.
Option 1: I am totally responsible for the mowing/destruction of the noxious weeds /tall grass and I will notify the
I I City (763 -569 -3495) that removal is complete within seven (7) days of the date of this notice.
Option 2: I authorize the City's contractor to mow /destroy the noxious weeds/tall grass, and I understand
I I will be invoiced for the price listed above after the removal is complete.
Option 3 I authorize the City's contractor to mow /destroy the noxious weeds/tall grass, and I understand that
that the amount listed above plus additional fees will be assessed against my property.
I AM THE OWNER OF THE ABOVE DESCRIBED PROPERTY, AM AUTHORIZED TO BIND SAID PROPERTY,
AND AGREE TO THE CONDITIONS SPECIFIED BY THE OPTION I HAVE SELECTED. I AGREE TO PAY THE
SPECIFIED COSTS IF REMOVED BY THE CITY'S CONTRACTOR, ACCORDING TO THE SPECIFICATIONS ON
FILE AT THE CITY ENGINEER'S OFFICE. I ACKNOWLEDGE RECEIPT OF THIS NOTICE.
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COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works
DATE: April 7, 2008
SUBJECT: Motion to Accept Staff Recommendation to Cancel Proposed Special
Assessment of Diseased Tree Removal Costs for 5405 Penn Avenue North
Recommendation:
Public Works staff recommends that the Brooklyn Center City Council consider a motion to
cancel the proposed special assessment of Diseased Tree Removal Costs for 5405 Penn
Avenue North. Below is a brief staff report regarding this issue.
Background:
On March 10, 2008, the City Council approved a motion certifying special assessments for
2007 diseased tree removal costs to the Hennepin County Tax Rolls. The City Council
motion included a staff recommendation to remove the property located at 5405 Penn
Avenue North from the adopted Levy Roll No. 17070 for further evaluation by City staff in
response to a written objection from the property owner.
The current property owner purchased the property after the tree was removed from the
property. The purchase closing also took place prior to the tree removal costs being listed on
the City's special assessment database as outstanding /unpaid charges against the property.
Below is a summary of the tree removal process for the subject property.
Date of First Notice to Remove Tree: July 2, 2007 (No response)
City Council Declared Public Nuisance: July 23, 2007
Date of Second Notice to Remove Tree: July 24, 2007 (No response)
Date of Tree Removal by City Contractor: August 3, 2007
Property Sold (Closing Date): Sept 24, 2007
h Listed on c 00
Charges L Assessor's Records October 17, 2 7
Due to the time line provided above, the owner's title company would not have had a
reasonable opportunity to identify the pending assessment when conducting an assessment
search with the Assessor's office prior to closing. The assessment roll for 2007 diseased tree
removal costs included 21 ro erties with a total amount of $44,814. The tree at 5405 Penn
p p
Avenue was the single case this year where the City received an objection due to the timing
of the property sale and tree removal.
5405 Penn Avenue North
Staff recommends that the property at 5405 Penn Avenue North be permanently removed
from Special Assessment Levy Roll for 2007 Diseased Tree Removals. This action can be
taken by a formal City Council motion to cancel the proposed special assessment for the
subject property from Levy No. 17070.
NOTE: Staff is developing a process to list potential diseased tree removal charges within
the records of the city assessor's office immediately upon identification. This process will
assist title companies with identifying property costs that are not disclosed by sellers and
avoid a similar situation in the future.
Budget Issues:
The diseased tree removal cost for 5405 Penn Avenue North is $1,331.25. Tree removal
costs not funded by special assessments are funded from the annual operating budget from
the Public Works Forestry budget.
5405 Penn Avenue North
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City Council Agenda Item No. He
3 City of Brooklyn Center
City Council Agenda Item Memorandum
TO: Curt Boganey, City Manager
FROM: Daniel Jordet, Director of Fiscal Support Services
DATE: 9 April 2008
SUBJECT: Set Sale Resolution for 4,335,000 in G.O. Taxable Tax
Increment Bonds
Recommendation:
It is recommended that the City Council adopt the attached resolution setting a
sale date for 4,335,000 of General Obligation Taxable Tax Increment Bonds,
Series 2008A. This resolution will allow the process of selling the bonds to move
forward to the actual award of the sale on Monday, 12 May 2008.
Background:
Coming up on 15 May 2008 the City will have approximately 3,335,000 in
unspent Tax Increment dollars in its TIF District 3 fund. After 15 May 2008 no
additional direct project costs may be paid from cash in the TIF District 3 fund.
In order to use that cash already collected in TIF District 3 the City may sell
bonds before the 15 May 2008 date. The proceeds from that debt may be used
to make direct project cost payments. Cash remaining in the TIF District 3
fund would then be used to repay debt obligations.
In addition, the increment projections for the life of the district produce enough
revenue to allow the issuance of an additional 1,000,000 in proceeds for TIF
eligible expenses. The combination of the 3,335,000 current available cash
and the 1,000,000 in future increment revenues allows for the issuance of
4,335,000 in bonds.
This is similar to the program followed when 17,245,000 of TIF Bonds was
issued at the end of 2004.
Two projects, the Xerxes Avenue reconstruction project and the Brookdale Ford
demolition and cleanup project are depending on TIF District 3 funds to
complete work already started. The total draw for these two projects will be
about 1,200,000. The remaining bond proceeds of 3,135,000 would have to
be used within three years for TIF eligible expenditures within TIF District 3.
These uses would include projects similar to the property acquisitions of the past
three years that have facilitated projects like the GSA agreement for the FBI
building and the underground stormwater treatment structures near the Regal
Theater complex.
The bond repayments are structured so that the cash on hand at 15 May 2008
would be used to make the first two years of payments on the bonds and pay
down the indebtedness quickly. This would reduce interest costs. 77% of the
bonds would be paid off within the first two years. The remaining 1,000,000
debt would be paid over an eight year period with increment revenues generated
during those years.
Financial Impact:
The attached Recommendations report from Springsted shows, on page 6, the
debt service schedule contemplated for this issue. While changes in the rates
will likely occur when the actual bids are received this table is the best estimate
for debt service requirements and should not change significantly at the time of
the bid and final award of sale.
i
TO: Curt Boganey, City Manager
i�
From. Gary Eitel, Community Development Director
Date: April 10, 2008
Subject: Potential Tax Increment Projects and Improvements within TIF District 3
I
The following identifies potential tax increment projects /options that could be developed for City
Council consideration:
Hwy 100 and 694 Redevelopment Area /Maximizing Development of the Remaining 5 acres:
Water Trunk Improvements (Replacement /Realignment)
Days Inn, Cracker Barrel, Olive Garden sites (est. $170,000)
Storm water management (storm sewer and ponding)
James Road Area, including the former Cracker Barrel and Olive Garden Site
Opportunity Site Redevelopment Area: Former Brookdale Ford Site)
Demolition of buildings, environmental cleanup and site restoration (est. $280,000)
Bass Lake Road Streetscape, Lighting, and Trail Improvements (potential assessment)
Xerxes Ave Streetscape, Lighting, Trails, and Street Improvements (est. $900,000
Bass Lake Road Streetscape, Lighting, Trails Improvements:
Phase I (Xerxes to Shingle Creek Parkway) estimated at 2,800,000
Phase II Brookl n Boulevard to Xerxes Ave.) Y Estimated at 800,000
Phase estimated at 1 600
e III (Shingle Creek Parkway to Highway 100) est 000
57 and Logan Redevelopment Area:
Removal of overhead utility lines
Streetscape, lighting, and trail improvements
Environmental Study and Potential Clean up Costs Associated with Redevelopment
Economic Assistance /Partnership to promote redevelopment along Lilac Drive
Shingle Creek Visioning /Day Lighting Study (Eastern portion of Brookdale Shopping Center)
Development of Strategies and Partnerships to promote Redevelopment, Community Planning
(Visioning), and Possible Economic Assistance for Acquisitions, Demolitions, Site Improvements:
69 and Brooklyn Boulevard Area (Northwest quadrant, 69 Ave to Water Tower Site)
70 and Brooklyn Boulevard (Willow Lane Elementary School Site Community Ed Site)
Brooklyn Boulevard (Luther Auto Group PUD's)
66 and Highway 252 (Northwest quadrant)
Bass Lake Road Corridor and 57 Ave (Brooklyn Blvd. to Logan Ave.)
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE
OF $4,335,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT
BONDS, SERIES 2008A
A. WHEREAS, the City Council of the City of Brooklyn Center, Minnesota,
has heretofore determined that it is necessary and expedient to issue its $4,335,000 Taxable
General Obligation Tax Increment Bonds, Series 2008A (the "Bonds to finance the acquisition,
demolition, clearance, and site preparation in target redevelopment areas within the City's Tax
Increment Financing District No. 3; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota "Springsted as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Springsted
to solicit bids for the competitive negotiated sale of the Bonds.
2. Meeting: Bid Onenin2. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed bids for, and awarding the sale of, the Bonds. The Manager or his designee, shall open
bids at the time and place specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and
hereby approved and made a part hereof.
4. Official Statement. In connection with said competitive negotiated sale,
the Manager and other officers or employees of the City are hereby authorized to cooperate with
Springsted and participate in the preparation of an official statement for the Bonds, and to
execute and deliver it on behalf of the City upon its completion.
April 14. 2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
RESOLUTION NO.
STATE OF MINNESOTA
COUNTY OF HENNEPIN
CITY OF BROOKLYN CENTER
I, the undersigned, being the duly qualified and acting Clerk of the City of Brooklyn
Center, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council of said City, duly called
and held on the date therein indicated, insofar as such minutes relate to the City's $4,335,000
Taxable General Obligation Tax Increment Bonds, Series 2008A.
WITNESS my hand this day of 1 2008.
Clerk
RESOLUTION NO.
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$4,335,000
CITY OF BROOKYLN CENTER, MINNESOTA
GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, May 12, 2008, until 10:30 A.M., Central
Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046
to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted
prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in
the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY'. For purposes of the electronic bidding process, the time as maintained by PARITY'
shall constitute the official time with respect to all Bids submitted to PARITY Each bidder
shall be solely responsible for making necessary arrangements to access PARITY' for purposes
of submitting its electronic Bid in a timely manner and in compliance with the requirements of
the Terms of Proposal. Neither the City, its agents nor PARITY shall have any duty or
obligation to undertake registration to bid for any prospective bidder or to provide or ensure
electronic access to any qualified prospective bidder, and neither the City, its agents nor
PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the
proper operation of, or have any liability for any delays or interruptions of or any damages
caused by the services of PARITY®. The City is using the services of PARITY solely as a
communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not
an agent of the City.
i
A -1
RESOLUTION NO.
If any provisions of this Terms of Proposal conflict with information T rovided by PARITY this
Terms of Proposal shall control. Further information about PARITY including any fee
charged, may be obtained from:
PARITY 1359 Broadway, 2 nd Floor, New York, New York 10018
Customer Support: (212) 849 -5000
DETAILS OF THE BONDS
The Bonds will be dated June 1, 2008, as the date of original issue, and will bear interest payable
on February 1 and August 1 of each year, commencing February 1, 2009. Interest will be
computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature February 1 in the years and amounts as follows:
2009 $1,670,000 2012 $125,000 2015 $125,000 2017 $125,000
2010 $1,665,000 2013 $125,000 2016 $125,000 2018 $125,000
2011 125,000 2014 $125,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
i schedule set forth above. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede Co. as nominee of The Depository Trust Company "DTC
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
A -2
RESOLUTION NO.
OPTIONAL REDEMPTION
The City may elect on February 1, 2016, and on any day thereafter, to prepay Bonds due on or
after February 1, 2017. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge net
revenues of the Brooklyn Center Economic Development District's Tax Increment Financing
District No. 3. The proceeds will be used to finance the acquisition, demolition, clearance, and
site preparation in target redevelopment areas within the City's Tax Increment Financing District
No. 3.
TAXABILITY OF INTEREST
The interest to be paid on the Bonds is includable in gross income of the recipient for United
States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and
bank excise taxes measured by net income.
TYPE OF PROPOSALS
Proposals shall be for not less than $4,300,320 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit "Deposit in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $43,350, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement, will be
deposited by the City and no interest will accrue to the purchaser. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 51100 or 1/8 of 1 Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bondss to the date of maturity. No conditional
proposals will be accepted.
A -3
RESOLUTION NO.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shall be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason of the purchaser's non compliance with said terms for
payment.
A -4
RESOLUTION NO.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2- 12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
managing underwriter of the syndicate to which the Bonds are awarded 175 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
A -5
Recommendations
For
City of Brooklyn Center, Minnesota
$4,335,000
Taxable General Obligation Tax Increment Bonds, Series 2008A
I
I
Presented to:
Mayor Tim Willson
Members, City Council
Mr. Curt Boganey, City Manager
Mr. Dan Jordet, Director of Fiscal Support Services
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430 -2199
Study No.: 000201100
SPRINGSTED Incorporated
April 8, 2008 S p r i n g s t e d
I
RECOMMENDATIONS
Re: Recommendations for the Issuance of $4,335,000 Taxable General Obligation Tax Increment Bonds,
Series 2008A (the "Bonds" or the "Issue
We respectfully request your consideration of our recommendations for the above -named Issue. Proceeds of the
Bonds will be used to finance the acquisition, demolition, clearance, and site preparation in target redevelopment
areas within the City's Tax Increment Financing District No. 3.
We recommend the following for the Bonds:
1. Action Requested To establish the date and time of receiving bids and
establish the terms and conditions of the offering.
2. Sale Date and Time Monday, May 12, 2007, at 10:30 A.M., with award by
the City Council at 7:00 P.M. that same evening.
3. Method of Sale The Bonds will be sold through a competitive bidding
process. In the interest of obtaining as many bids as
possible, we have included a provision in the attached
Terms of Proposal for underwriters to submit their bid
electronically through the electronic bidding platform of
PARITY In addition, physical bids (by phone or fax)
will be accepted at the offices of Springsted.
PARITY °currently is subject to an injunction that may
affect the City's ability to utilize their services on day of
sale. See Discussion section for further explanation.
4• Authority for the Bonds The Bonds are being issued pursuant to Minnesota
Statutes, Chapters 469 and 475.
5. Repayment Term The Bonds will mature annually February 1, 2009
through 2018. Interest will be payable semi annually
each February 1 and August, 1, commencing
February 1, 2009.
6. Security and Source of Payment
(a) Security The Bonds will be general obligations of the City,
secured by its full faith and credit and taxing power.
(b) Source of Payment The Bonds will be repaid from tax increment revenues
derived from the City's Tax Increment Financing
District No, 3.
City of Brooklyn Center, Minnesota
April 8, 2008
The City will use tax increment revenue on hand to
make the February 1, 2009 through February 1, 2010
principal and interest payments. Thereafter, each
year's first -half collection of tax increment revenue will
be used to make the August 1 interest payment.
Second -half collections plus surplus first -half
collections will be used to make the February 1
principal and interest payment due the following year.
7. Prepayment Provisions The City may elect on February 1, 2016, and on any
date thereafter, to prepay the Bonds due on or after
February 1, 2017, at a price of par plus accrued
interest.
8. Credit Rating Comments An application will be made to Moody's Investors
Service for a rating on the Bonds. The City's general
obligation debt is currently rated "A1" by Moody's.
9. Term Bonds We have included a provision that permits the
underwriters to combine multiple maturity years into a
term bond, subject to mandatory redemption on the
same maturity schedule provided in the Terms of
Proposal. The advantage to the underwriter is that it
provides large blocks of bonds, which are more
attractive to bond funds, and certain pension funds.
This in turn is a benefit to the City since selling larger
blocks of bonds reduces the risk to the underwriter,
allowing them to lower their costs and the interest
coupons. Since the Bonds are being offered on a
competitive bid basis and awarded on the lowest true
interest cost, the City will award the Bonds to the best
bid regardless of whether term bonds are chosen or
not.
10. Continuing Disclosure The Bonds are subject to continuing disclosure
requirements set forth by the Securities and Exchange
Commission. The SEC rules require the underwriter of
the Bonds to provide an annual update of certain
Official Statement information and report any material
events to bond holders. The purchaser therefore
requires the City to commit to providing such
information under a continuing disclosure agreement
or "undertaking If the City does not enter into such
an agreement prior to the offering of the debt,
underwriters will not offer a bid to purchase the Bonds.
Page 2
City of Brooklyn Center, Minnesota
April 8, 2008
Springsted currently provides continuing disclosure
services for the City under a separate contract. An
amendment to that contract adding this Issue has
been provided to City staff.
11. Attachments Sources and Uses of Funds
Debt Service Schedule
Terms of Proposal
DISCUSSION
The Bonds will be used to finance the acquisition, demolition, clearance, and site preparation in target redevelopment
areas within the City's Tax Increment Financing District No. 3 (the "District A detailed sources and uses of funds,
including project costs, costs of issuance and underwriter's discount is shown on page 5. The City would like the
option to use bond proceeds for private activity purposes and therefore the Bonds are taxable.
The Bonds are general obligations of the City, secured by its full faith and credit and taxing power but are expected to
be paid entirely from tax increment revenues from the City's Tax Increment Financing District No. 3. The City is
currently receiving tax increment collections from this District and projects the District to continue generating sufficient
revenues over the life of the Bonds to make the debt service payments. The City does not anticipate having to levy
taxes for payment of the Bonds. However, in the event that accumulated surpluses are insufficient, the City will be
required to levy taxes to cover the shortfall
The Bonds have a term of 10 years and have been structured around the projected tax increment revenue. The City
currently has an accumulation of tax increment revenue on hand and will use these funds to pay the larger debt
service payments due February 1, 2009 through 2010. Thereafter, tax increment revenues will be used to pay the
August 1 interest payment due in the year of collection and the February 1 principal and interest payment due in the
following year. The projected debt service schedule for the Bonds is shown on page 6 and includes the annual
principal, estimated interest rates, projected total principal and interest payments given the current market
environment and the 5% overlevy required by State statute. The overlevy is a protection to the City and the
bondholders in the event of delinquencies in the collections of tax increment revenue or taxes.
Premium Pricing
Based on current market conditions the Bonds may receive premium pricing from underwriters who are submitting
bids on the day of sale. An allowance for discount bidding is still allowed in the Official Terms of Proposal. Interest
rates that exceed the actual yield to an investor will cause the Bonds to be sold to the investor at a premium over their
face amount, thus generating the extra money from which the underwriter will be paid for their services.
Page 3
City of Brooklyn Center, Minnesota
April 8, 2008
If a premium is received the City would have the following options: (i) deposit the premium into the project fund to pay
for additional project costs in excess of those currently anticipated; (ii) use the premium to reduce the principal
amount of the Bonds; or (iii) deposit the premium into the City's debt service fund to reduce its first year's levy
requirement. It is our understanding that the City will deposit the premium into the debt service fund to pay debt
service on the Bonds.
Electronic Bidding
The City has elected to use the PARITY ®software and system provided by i -Deal LLC to enable the electronic receipt
of proposals from prospective underwriters. It is used by underwriters who use a complementary
i -Deal software system in preparing their proposals to facilitate submittal of those proposals. Use of this system, in
particular the use of a web browser means of delivery, has been the subject of third party patent infringement claims
by one of i- Deal's competitors. In mid -2007, a court injunction was granted that prohibited i- Deal's use of the subject
means of delivery. i -Deal has made modifications to its method of accessing electronic proposals to address the
injunction. The modified access software has been installed on Springsted computers.
In addition, i -Deal has agreed to indemnify Springsted and our clients who use the PARITY° bidding system, holding
each harmless in the event any claims are asserted relating to the proper use of its modified system. A copy of the
indemnification letter has been provided to the City and to City's bond counsel for their review. Currently, a provision
has been made in the Terms of Proposal to receive bids using the modified PARITY° system. If bond counsel does
not approve the use of PARITY@ and /or the City instructs Springsted not to use PARITY®, the PARITY® provisions will
be removed from the Terms of Proposal and bids will only be received by Sealed Bidding.
We are pleased to again be of service to the City of Brooklyn Center.
Respectfully submitted,
Y
SPRINGSTED Incorporated
ABG
smc
Provided to Staff: Continuing Disclosure Contract Amendments
Page 4
$4,335,000
City of Brooklyn Center, Minnesota
Taxable General Obligation Tax Increment Bonds, Series 2008
Sources Uses
Dated 06/01/20081 Delivered 06/01/2008
Sources Of Funds
ParAmount of Bonds $4,335,000.00
TotalSources $4,335,000.00
Uses Of Funds
Depositto TIF Project Funds 3,060,000.00
Xerxes Avenue Street Improvement 919,000.00
BrookdaleFord Demolition Cleanup 280,000.00
Costsof Issuance 40,525.00
TotalUnderwriter's Discount (0. 800%) 34,680.00
RoundingAmount 795.00
TotalUses $4,335,000.00
7u'—b/u G0 77P, .V,,ia 20 SINGLE PORrONE 41712008 4r0.5 PM
Springsted
Page 5
$4,335,000
City of Brooklyn Center, Minnesota
Taxable General Obligation Tax Increment Bonds, Series 2008
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P +I 105% Levy
02/01/2009 1,670,000.00 3.500% 110,849.17 1,780 1,869,891.63
02/01/2010 1,665,000.00 3.700% 107,823.76 1,772,823.76 1,861,464.95
02/01/2011 125,000.00 3.950% 46,218.76 171,218.76 179,779.70
02/01/2012 125,000.00 4.225% 41,281.26 166,281.26 174,595.32
02/01/2013 125,000.00 4.400% 36,000.00 161,000.00 169,050.00
02/01/2014 125,000.00 4.600% 30,500.00 155,500.00 163,275.00
02/0112015 125,000.00 4.800% 24,750.00 149,750.00 157,237.50
02/0112016 125,000.00 4.900% 18,750.00 143,750.00 150,937.50
02/01/2017 125,000.00 5.000% 12,625.00 137,625.00 144,506.25
02/01/2018 125,000.00 5.100% 6,375.00 131,375.00 137,943.75
Total $4,335,000.00 $435,172.95 $4,770,172.95 $5,008,681.60
SIGNIFICANT DATES
Dated................................................................................................................................................. 6/01/2008
DeliveryDate 6/0112008
FirstCoupon Date 2/01/2009
Yield Statistics
Bond Year Dollars $10,055.00
AverageLife 2.319 Years
AverageCoupon 4.3279259%
Net Interest Cost NIC) 4.6728289%
True Interest Cost TIC) 4.6685146%
Bond Yield for Arbitrage Purposes 4.2843004%
AllInclusive Cost AIC) 5.1265983
IRS Form 8038
NetInterest Cost 4.3279259%
WeightedAverage Maturity 2.319 Years
Interest rates are estimates. Changes in rates may
cause significant alterations to this schedule.
The actual underwriter's discount bid may also vary.
Taxable 60 77F .terirr 0 S /NCLE FINPO.T 41713008 A:o, PM
7rnd
Page 6
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$4,335,000
CITY OF BROOKLYN CENTER, MINNESOTA
TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, May 12, 2008, until 10:30 A.M., Central
Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 7:00 P.M., Central Time, of the some day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Biddina. Proposals may be submitted in a sealed envelope or by fax
(651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax
(651) 223 -3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Biddina. Notice is hereby given that electronic proposals will be received via
PARITY'. For purposes of the electronic bidding process, the time as maintained by PARITY
shall constitute the official time with respect to all Bids submitted to PARITY Each bidder shall
be solely responsible for making necessary arrangements to access PARITY' for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY OD shall be
responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or
have an liability for any delays or interruptions of or any damages caused by the services of
PARITY. The City is using the services of PARITY solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY this
Terms of Proposal shall control. Further information about PARITY including any fee charged,
may be obtained from:
PARITY®, 1359 Broadway, 2 nd Floor, New York, New York 10018
Customer Support: (212) 849 -5000
Page 7
DETAILS OF THE BONDS
The Bonds will be dated June 1, 2008, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2009. Interest will
be computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature February 1 in the years and amounts as follows:
2009 $1,670,000 2012 $125,000 2015 $125,000 2017 $125,000
2010 $1,665,000 2013 $125,000 2016 $125,000 2018 $125,000
2011 125,000 2014 $125,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede Co. as nominee of The Depository Trust Company "DTC
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2016, and on any day thereafter, to prepay Bonds due on or
after February 1, 2017. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge net
revenues of the Brooklyn Center Economic Development District's Tax Increment Financing
District No. 3. The proceeds will be used to finance the acquisition, demolition, clearance, and
site preparation in target redevelopment areas within the City's Tax Increment Financing District
No. 3.
Page 8
TAXABILITY OF INTEREST
The interest to be paid on the Bonds is includable in gross income of the recipient for United
States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and
bank excise taxes measured by net income.
TYPE OF PROPOSALS
Proposals shall be for not less than $4,300,320 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit "Deposit in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $43,350,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
Page 9
CUSIP NUMBERS
If the Bon ds qualify assignment of CUSIP numbers such numbers will be printed on the
fy for assi g
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
r
thereto will constitute cause for failure or refusal by the purchaser to accept N delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible shall be liable to the
i agents, the purchaser
ossible b action of the City, is
p Y tY or
9
City for any loss suffered by the City by reason of the purchaser's non compliance with said
terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure the Undertaking) whereunder the City will covenant for the
9 Undertaking
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2- 12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 175 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated April 14, 2008 BY ORDER OF THE CITY COUNCIL
/s/ Sharon Knutson
Clerk
Page 10
Age nda
Item►
N o' llf
city
C aunc�`
COUNCIL ITEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Vickie Schleuning, Assistant to the City Manager
DATE: April 14, 2008
SUBJECT: Resolution Ordering Corrections of Hazardous and Nuisance Conditions at 6701
Regent Avenue North, Brooklyn Center
Recommendation:
Staff is recommending the adoption of the subject resolution declaring the garage a hazardous
building and all related fire debris and refuse a health and life safety hazard, authorizing the City
Manager to abate the nuisance.
Background:
A fire occurred in the garage on January 4, 2008. An inspection was conducted on January 7, 2008,
and the following violations were found: the garage roof was collapsed; the remaining garage walls
were charred, fallen or leaning and structurally unsound; and the existence of fire debris and refuse
posing a health and life safety hazard. Please see the attached pictures.
The property was posted and subsequent compliance notices were sent through the period of January
through March 2008. Voluntary corrections have not been made and the City has not received any
response from the property owners of record, Bobby Hardiman and Ruth S Hardiman.
Therefore, we request that the City Council adopt the findings of the Building Official and City staff
regarding the hazardous conditions, and authorize the City Manager to abate the nuisance by razing
and removing the burned garage, contents, and fire debris.
Other Violations and Enforcement Actions. In addition to the hazardous conditions being considered
by the Council at this time, additional enforcement actions through the formal complaint criminal
court process are being taken for failure to correct other outstanding violations. These violations
include failure to obtain a rental license and housing maintenance issues such as electrical violations,
windows /screens in disrepair, missing fixed ladders in deep window wells, plumbing violation, and
smoke detector violation.
Budget Issues:
The estimated direct costs of razing and removing the burned garage, contents, and fire debris is up
to $10,000, depending on concealed contents and disposal costs. A record of costs associated with
enforcement of this order will be kept including administrative time, attorney fees, and all other
related costs. The property owners will be billed for all associated costs of abatement, and if unpaid,
will be specially assessed against the property.
Attachments:
I- Order
II- Resolution
II- Pictures
Attachment I- Order
ORDER FOR ABATING THE
HAZARDOUS CONDITIONS EXISTING AT
6701 REGENT AVENUE NORTH,
BROOKLYN CENTER, MINNESOTA 55429
The City Council of the City of Brooklyn Center, Minnesota, pursuant to Resolution No.
herewith orders Bobby Hardimon and, Ruth S. Hardimon, husband and
wife, Angela M. Harris and Silver State Financial Services Inc., within 10 calendar days of the
service of this Order upon you, to raze and remove the burned garage and all its fire debris and
burned contents from 6701 Regent Avenue North, Brooklyn Center, Hennepin County,
Minnesota 55429 which has been declared to be a hazardous building and premises by reason of
fire damage, dilapidation and a public nuisance within the meaning of Minn. Stat. Chapter
463.15 et seq and by City Ordinances 3 -102E and 12 -1101 and 12 -1102. If there is no
compliance with this Order, a Motion for summary enforcement of this Order shall be made to
the Hennepin County District Court unless an Answer is filed herein within twenty (20) days of
the date of service of this Order upon said parties pursuant to Minnesota Statute §463.18.
If no compliance with this Order shall have taken place or no Answer contesting this
action filed herein or if such Answer is filed and the Court orders the enforcement of this Order,
then the City of Brooklyn Center shall cause the burned garage and all fire debris and burned
contents to be removed pursuant to Minnesota Statute §463.21 and City ordinances, with all
costs thereof, including attorney's fees and administrative costs, to be a lien against the real
estate on which said building was located, said lien to be levied and collected only as a special
assessment in the manner provided by Minnesota Statutes Chapter 429 and the provision of
Minnesota Statute §463.161.
CITY OF BROOKLYN CENTER
Dated:
Cornelius Boga.ney, City Manager
Attachment II- Resolution
Member introduced the following esolution and moved its adoption:
g p
RESOLUTION NO.
RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS
CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC
NUISANCES WITH RESPECT TO THAT REAL ESTATE LOCATED AT
6701 REGENT AVENUE NORTH, BROOKLYN CENTER, MINNESOTA
55429 LEGALLY DESCRIBED AS LOT 8, BLOCK 3 NORDSTROM'S
TERRACE ACCORDING TO THE PLAT ON FILE WITH THE
REGISTRAR OF TITLES, HENNEPIN COUNTY, MINNESOTA IN THE
CITY OF BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA
WHEREAS, Minnesota Statutes 463.15 et seq defines a hazardous building or
hazardous property as any building or property which because of inadequate maintenance,
dilapidation, physical damage, unsanitary condition or abandonment constitutes a fire hazard or
hazard to the public safety or health; and
WHEREAS, the correction of hazardous conditions and the abatement of public
nuisances is necessary to protect the health, safety and welfare of the public by elimination of
dangerous conditions, attractive nuisances and for the elimination of harborage for vermin, rats
and other animals who may pose a danger to the public safety and health thereby providing for
more sanitary and safe conditions and to further protect the integrity and desirability of
neighborhoods and
WHEREAS, 3 -103E, 12 -1101 and 12 -1102 of the Ordinances of the City of Brooklyn
Center provides that any building or portion thereof which is damaged, dilapidated or unsafe
may be declared to be a hazardous building and upon such declaration, the owners thereof shall
make the property safe and secure immediately so that it is not hazardous to the health, welfare
and/or safety of the public and does not constitute a public hazard; and
WHEREAS, said single family dwelling is owned by Bobby Hardimon and Ruth S.
Hardimon, husband and wife, as evidenced by Torrens Certificate Number 1198947; and
WHEREAS, Angela Harris, a former owner, may have an interest in said real property;
and
WHEREAS, said real property may be encumbered by mortgages in favor of Silver State
Financial Services, Inc., dba Silver State Mortgage recorded on 14 February 2007 as document
numbers 4357710 and 4357711; and
WHEREAS, the garage at the premises burned in January 2008, substantially destroying
the garage, causing the roof to collapse and leaving heavily charred and unstable walls and
burned debris and burned contents; and
WHEREAS, the City ordered Bobby Hardimon and Ruth Hardimon, to raze the remove
the burned garage and debris by orders dated 11 January 2008 and 8 February 2008 and they
have failed and refused to abide by said orders; and WHEREAS, the City Council of the City of
Brooklyn Center adopts the findings of the Building Official and staff as recited herein and
according to their photographs, attached hereto and incorporated herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center that:
1. The City Council finds that the single family dwelling at 6701 Regent Avenue
North, Brooklyn Center, Minnesota 55429 is a hazardous building because of a
burned garage which has a collapsed roof and heavily charred and unstable walls
and fire debris.
2. The abatement of the hazardous conditions at said premises, by the owners, is
hereby ordered by the City Council of the City of Brooklyn Center as follows:
Razing and removing the burned garage and all fire debris and burned
contents within 10 days of the service of the Order upon said owners.
The City Manager is hereby authorized to cause and carry out the abatement described
herein and to perform all other tasks and functions reasonably incident thereto and to keep an
accurate record of the cost of all actions and proceedings herein, including administrative time,
attorney's fees, costs and disbursements, and all other costs of the enforcement of this Order, and
to send a statement of such costs to the landowners and occupants who are directed herewith to
pay the same.
April 14, 2008
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Attachment III- Pictures
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Work Session Agenda
1
AGENDA
CITY COUNCIL /ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION
April 14, 2008
Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M.
City Council Chambers
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
ACTIVE DISCUSSION ITEMS
April 14th
1. Brooklyn Center Fire Department Annual Statistical Report
2. Teddy Bear Management LLP Letter requesting exceptions to the rental ordinance
3. Capital Maintenance Planning for Municipal Public Buildings
4. Franchise Fee Agreement Amendment
5. 2011 Brooklyn Center Celebration
6. 2008 Council Retreat Follow Up
Pending List for Future Work Sessions
April /May 2008
1. Rental Strategies Update
2. Property Foreclosure Strategies Overview
3. TIF Districts Update City Manager
4. 2009 Budget Planning Process
5. Shingle Creek Waterway Plan Update
6. Maintenance Funding for Three Rivers Park District Trails
7. Brooklyn Bridge Engaging Youth Initiative
8. Gov QA Roll Out
9. EBHC Water Tower Project
Q
��s1 °u X %euda
Items
�o
Eck
O:r City of Brooklyn Center
A Millennium Community
MEMORANDUM COUNCIL/EDA WORK SESSION
DATE: April 10, 2008
TO: Brooklyn Center City Council/E
FROM: Curt Boganey, City Mana4l�)
SUBJECT: Fire Department Annual Statistical Report
COUNCIL ACTION REQUIRED
This report is being provided as information only. No Council action is required. The
Chief will present and respond to any questions the Council may have.
BACKGROUND
Information Report
COUNCIL POLICY ISSUES
Does the statistical report meet the reporting needs of the City Council?
worksession.fire. statisticalreport.041208.doc
C: Lee Gatlin
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityo fbrooklyncenter.org
BROOKLYN CENTER FIRE DEPARTMENT
ANNUAL STATISTICAL REPORT
2007
Mission statement
The mission of the Brooklyn Center Fire Department is to deliver to our community the
highest quality fire, medical and emergency services.
,1 Af Brooklyn Center Fire Department
�LYN
Office of the Fire Chief
F, p he t•
March 24, 2008
Mr. Curt Boganey, City Manager
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Mr. Boganey,
It is our pleasure to publish the 2007 Statistical Report of the Brooklyn Center Fire
Department. The dedication and passion of our 35 personnel are two key factors to a
successful 2007. We are part of a team that responds 24 hours a day, 7 days a week,
and 365 days a year. In 2007 we responded to 1063 calls for service. This represents a
3.8% increase in call volume over 2006. Our average response time is 6 minutes, 31
seconds. The Brooklyn Center Fire Department trains one night per week and we staff
one station every night and 24 hours a day on the weekends. We continue to work
diligently to provide the highest quality fire, medical and emergency services to the
citizens and business community in Brooklyn Center.
Sincerely,
F
Chief Lee Gatlin
and the Brooklyn Center Fire Department
i
6645 Humboldt Ave North, Brooklyn Center, MN 55430
Telephone (763) 503 -3160 Fax (763) 561 -0717
Emergency Fire 9 -1 -1
CITY OF BROOKLYN CENTER
MAYOR
Tim Willson
CITY COUNCIL
Kay Lasman
Mary O'Connor
Dan Ryan
Mark Yelich
CITY MANAGER
Curt Boganey
BROOKLYN CENTER FIRE DEPARTMENT
CHIEF OFFICERS AND STAFF
FIRE CHIEF
Lee Gatlin, Jr.
ASSISTANT CHIEF
Gary Giving
DISTRICT CHIEFS CAPTAINS TRAINING OFFICERS
Jeff Frybarger Todd Berg Joseph Faust
Kent Korman Joe Faust Aaron Surratt
Jeremy Hulke
Greg Jones
FIRE EDUCATION OFFICERS
John Polz
John Winkelman
BUD FD stations:
West Fire Station
6250 Brooklyn Blvd.
Vision Statement Brooklyn Center, MN 55429
To be recognized by the community and
our peers as
1 East Fire Station
A model of excellence in providing fire 6500 Dupont Ave. N.
protection, EMS and related services Brooklyn Center, MN 55430
A department dedicated to continuous
improvement to every detail of the ser-
vices we provide
A department that promotes an envi-
Stats:
ronment of tolerance, trust and involve-
ment Personnel:
A department responsive to the com- Fire Chief 1
munity's needs and concerns Assistant Chief 1
District Chiefs 2
Captains 4
Core Values Training Officers 2
Firefighters 27
We believe that our people are our most
important asset. We as members, we em- Response Times:
brace these core values:
6 minutes, 31 seconds Overall re-
Safety sponse time for all emergency inci-
Professionalism dents
6 minutes, 54 seconds Non -duty
Pride crew response time average
Integrity 4 minutes, 53 seconds —Duty crew
Commitment response time average
Compassion Mutual Aid:
Camaraderie In 2007, BCFD provided mutual aid to the
Concern following cities:
Caring Brooklyn Park 8
Crystal/New Hope 3
Robbinsale 2
Minneapolis 1
i
24Q7 pRGANIZA I'"'
E DEPA RTMENT
RppK�YN CENTER FIR
FIRE CN1EF
�EGUTI
ASSISTAN i
T GRIEF
TORSI ASSISTAN
FIRE ItdSPEG I
(VAGAN� I
CH1EF
OlsTR ICT
r CHIEF West Station
DI East station
CAPTAINS
I
FIREFI
02)
FIREFIG
(15)
SWORN PERSONNEL SUMMARY
TOTAL SWORN PERSONNEL I 37
I i 1
Total Minority I 1 I 2.7%]
I I
Total Males I 36 97.3% 1
White I 35 94.6%
Black 1 2.7%
Total Females I 1 I 2.7%
White I 1 2.7%
I
Protected Class 2 5.4%
2007 Incidents
(Includes Mutual Aids)
FIRE INCIDENTS
Fire, Other 3
Building fire 42
Fires in structure other than in a building 1
Cooking fire, confined to container 19
Trash or rubbish fire, contained 1
Fire in portable building, fixed location 2
Passenger vehicle fire 25
Natural vegetation fire, Other 6
Grass fire 21
Outside rubbish fire, Other 1
Outside rubbish, trash or waste fire 1
Dumpster or other outside trash receptacle fire 6
Special outside fire, Other 2
Overpressure rupture, explosion, overheat other 3
Excessive heat, scorch burns with no ignition 7
Dispatched canceled en route Fire 12
Total Fire Incidents 152
EMS /RESCUE INCIDENTS
Rescue, EMS incident, other 107
Medical assist, assist EMS crew 10
EMS call, excluding vehicle accident with injury 169
Motor vehicle accident with injuries 5
Motor Vehicle Accident with no injuries 5
Lock -in (if lock out, use 511) 2
Search for person on land 1
Extrication, rescue, Other 1
Extrication of victim(s) from vehicle 1
Removal of victim(s) from stalled elevator 3
Water ice related rescue, other 1
Dispatched canceled en route Medical 75
Dispatched canceled en route PI 6
Total EMS /Rescue Incidents 386
ALARMS
False alarm or false call, Other 4
Malicious, mischievous false call, Other 7
Central station, malicious false alarm 6
Local alarm system, malicious false alarm 2
Bomb scare no bomb 4
System malfunction, Other 2
Smoke detector activation due to malfunction 4
Alarm system sounded due to malfunction 72
CO.detector activation due to malfunction 2
Unintentional transmission of alarm, Other 2
Sprinkler activation, no fire unintentional 5
Smoke detector activation, no fire unintentional 10
Detector activation, no fire unintentional 5
Alarm system activation, no fire unintentional 116
Carbon monoxide detector activation, no CO 24
Dispatched canceled en route Alarm 45
Total Alarms 310
2007 Incidents
(Includes Mutual Aids)
HAZARDOUS CONDITIONS
Hazardous condition, Other 3
Combustible /flammable gas /liquid condition, other 1
Gasoline or other flammable liquid spill 4
Gas leak (natural gas or LPG) 31
Oil or other combustible liquid spill 1
Carbon monoxide incident 12
Electrical wiring /equipment problem, Other 7
Heat from short circuit (wiring), defective /worn 1
Overheated motor 10
Power line down 5
Arcing, shorted electrical equipment 16
Vehicle accident, general cleanup 8
Explosive, bomb removal (for bomb scare, use 721) 1
Attempt to burn 2
Dispatched canceled en route Miscellaneous 7
Total Hazardous Incidents 109
MISCELLANEOUS INCIDENTS
Service Call, other 2
Water or steam leak 3
Smoke or odor removal 15
Public service assistance, Other 1
Assist police or other. governmental agency 6
Public service 1
Assist invalid 3
Unauthorized burning 6
Cover assignment, standby, moveup 5
Good intent call, Other 2
Dispatched cancelled en route 3
No Incident found on arrival at dispatch address 13
Authorized controlled burning 2
Steam, Other gas mistaken for smoke, Other 2
Smoke scare, odor of smoke 17
Steam, vapor, fog or dust thought to be smoke 3
Smoke from barbecue, tar kettle 1
HazMat release investigation w /no HazMat 14
Dispatched cancelled en route Mutual Aid 7
Total Miscellaneous 106
TOTAL 2007 INCIDENTS 1063
T RES ppN5E5
L.INc
i
200 A.VL CA c e nts)
(621 Total in
fire Calls
41%
CO alarms po
Wliscellaneou as odors, etc.)
lineS# 15 °I°
1 Dive Calls 1
0.5%
I�
Mutual A:td i l iii i
4°I° Calls
personae 1n)urY
Medical Calls
9°!°
False Alarms
s
s
on ses
i_ Crew O Vkesp
20Q? Duty k442 totall
r
personal Inlury Calls
2%
i
1
II
2007 Calls by Day of Week
Duty Crew vs. All -Call
140
130
120
110
100 98
95
36
88 91
80 75
78
60 e All -Call
Duty Calls
47
43
40 41
34
20
0
Sunda
y Monday Tuesday Wednesday Thursday Friday Saturday
Number of Calls per Month, 2003 -2007
1s0
160
140
Wc
120
100 2003
2004
as
2005
60 2005
x
40 ry i 2007
f
20 y
0
a aaAA atr QQ�`
Oe ce
S
Total Runs, 2003 -2007
1200
1000
800
600
400
200
0
2003 2004 2005 2006 2007
Count
by H °ur of Day
2 07 Alarm C
Alt Cal
60
s0
All -Ca1
40 s Duty Crew
30
20
10 1 2p ��O COQ
-,0 1j 140 9 0 0 00 0
1 6• 0 p
O 10. `?'00 1 Qp 1300 40p spp 0 p
p 0 0 03 0 00 Os O0 0600 0 00 Od,00 9p0 p0
0
0 1 p0 .0 00
0
on Agen Item N 2
w 0 rK Sessl
City Brooklyn Center
O:r f y
A Millennium Community
MEMORANDUM COUNCIL/EDA WORK SESSION
DATE: April 10, 2008
TO: Brooklyn Center City Council/EDA
FROM: Curt Boganey, City Mana
SUBJECT: Teddy Bear Management LLP Letter regarding rental license requirements
COUNCIL ACTION REQUIRED
Staff is seeking direction in response to the letter from Mr. Leon R. Fischer the new
owner of Twin Lakes Manor who is requesting that the City Council waive the
application fee and inspection requirements for his new license.
BACKGROUND
According to Mr. Fischer within the last several months Teddy Bear Extended LLP
acquired ownership of Twin Lake Manor Apartments on 53 Avenue North. (We
currently have no documentation from the County of a change in ownership) The City
Licensing Ordinance does not allow for a license transfer. Therefore the new owner is
required to make application and meet all requirements for new license issuance. Upon
approval the new owner would be issued a new two year license.
Mr. Fischer has indicated that he believes that a new inspection and license is
unwarranted since the last license was issued relatively recently (Approved by City
Council on February 11, 2008). He also states that the $8000.00 required could be better
utilized improving the property.
I believe and have asked the City Attorney to confirm that granting the request of Mr.
Fischer would be a violation of the current ordinance. If the Council is inclined to grant
the request an ordinance amendment would be necessary.
COUNCIL POLICY ISSUES
Does the City Council wish to amend the Rental Licensing Ordinance in a way that will
accommodate the request of Mr. Fischer?
worksession .041408.rentallicense. doe
C; City Clerk
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityofbrooklyncenter.org
MAR 2 0 2008
0
TEDDY BEAR MANAGEMENT LLP
2022 N FERRY ST, SUITE 2206
ANOBA, MN 55303
PHONE 763 421 -7578 FAX 763 421 -7060
March 17, 2008
To:
City of Brooklyn Center
City Council
6301 Shingle Creek Parkway
Brooklyn Center, MN. 55430 -2199
We hereby request that Brooklyn Center waive application fee and inspection, since we have been in control
of the property through the last inspection and license procedure. The $8,000.00 fee would be better spent on
the property instead of duplicating city activities. Current license expires 12/31/2008 were fees would be due
again. If current fees would be due in full we would have to cancel our hallway budget painting and carpet.
T ddy Bear Extended LLP
Leon IL Fischer
2022 N. Ferry St. Suite 2206
Anoka, MN. 55303
1� a. 3
Sessl °u Ag enda Its
City of Brooklyn Center
OX I
A Millennium Community
MEMORANDUM COUNCIL/EDA WORK SESSION
DATE: April 10, 2008
TO: Brooklyn Center City COuncilfEDA
FROM: Curt Boganey, City Managot5
SUBJECT: Capital Maintenance Planning for Municipal Public Buildings
COUNCIL ACTION REQUIRED
No immediate action is required. The purpose of the discussion is to plan ahead in
anticipation of general fund capital budget needs in future years. Monday staff will
present information on alternative approaches the City can take address the forecast of
very substantial annual costs anticipated in some the out years i.e. 2013 when significant
repairs are planned for the Community Activity Center.
BACKGROUND
This item was referred to work session review during the 2008 budget approval process.
COUNCIL POLICY ISSUES
Are there immediate steps to take in anticipation of these identified future budget needs?
GACity Manager \WORKSESSION.MEMIRM.doc
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityofbrooklyncenter.org
II
*:T City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Todd Blomstrom, Director of Public Works
DATE: April 10, 2008
SUBJECT: Capital Maintenance Planning for Municipal Public Buildings
In July 2007 the City Council authorized the development of a long -term Capital Maintenance Plan
for the City's public buildings. The consulting firm Bonestroo Associates was hired to assist with
the project and prepare a report summarizing the results of the study. An executive summary of the
report is attached to this memorandum.
Preparation of the Capital Maintenance Plan included a comprehensive condition assessment for the
City's building structures. The consultant used data collected during field inspections of each
building to determine a recommended schedule and cost estimate for future capital maintenance
items. This data was used to prioritize items into an annual maintenance schedule extending out
through the year 2025.
During the 2008 Budget planning meetings, staff presented the results of building maintenance
study and discussed some preliminary funding options for implementation. The report is a fairly
large document which provides detailed description of the cost associated with each public
building. The average annual cost for maintenance items over the 18 year planning period is
summarized below.
Average
Annual Cost
(2008 -2025)
City Hall and Public Works Maintenance Facility 104,500
Public Safety (Police and Fire) 61,300
Community Center 89,200
Centerbrook Golf Course 10,000
Public Works Water and Sewer Utilities 50,500
Park Buildings 6,700
Funding sources for building maintenance costs should be identified if the City wishes to
proceed with long -term plan implementation. The attached memorandum from the Director of
Fiscal Support Services outlines an available option for initial funding of the plan. Public
Works and Finance staff will be available to further discuss this issue at your request.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityofbrooklyncenter.org
Memorandum
Date: 15 November 2007
To: Curt Boganey, City Manager
From: Daniel Jordet, Director of Fiscal Support Services
Re: Capital Maintenance Plan for Public Buildings
The City recently completed a study of the majority of its buildings with the goal
of establishing a list of and schedule for capital improvements to the buildings.
Maintaining the public buildings in good condition is essential to managing the
assets of the City in a responsible fashion. Following the establishment of the
needs for improvements it is necessary to determine how those improvements
will be funded.
The first three years of this plan call for 638,000.00 of improvements to City
buildings. Some of these improvements are to be made to Utility assets. These
costs may be absorbed by those utility funds, the Water and Sewer Funds,
without disruption of the current cash flow projections. There is adequate
funding being generated for those improvements. However, improvements to
the Community Center, City Hall, Police and Fire buildings, Centerbrook Golf
Course and Public Works non utility facilities total 472,055.00 for those three
years. It would be possible to fund those improvements using reserves and
annual cash flows produced by the Municipal Liquor Fund.
The cash increases in the Liquor Fund after establishment of the second store,
have averaged more than 200,000 per year after transfer of the current
allotment to the Capital Improvements Fund for park maintenance. It would be
possible to increase the transfer from the Municipal Liquor Fund by 60,000.00
for the implementation of the Capital Maintenance Plan without harming the
Municipal Liquor Fund. In addition a lump sum transfer of 300,000.00 from
the Municipal Liquor Fund to the Capital Improvement Fund would allow the
implementation of the Capital Maintenance Plan for all public buildings in the
schedule for the next three years.
The attached spreadsheet details the costs anticipated for that period.
City of Brooklyn Center
Capital Maintenance Plan for Public Buildings
Fiscal Years 2008 through 2010
Fiscal Year 2008 2009 2010
Projects Reauirinq New Fundinq Sources
City Hall 9,870.00 27,807.26 11,518.12
Community Center 87,561.58 37,692.82 19,225.42
PW Facility Main 21,308.14 21,717.31 12,733.60
PW Cold Storage 981.75 31,834.00
PW Salt Storage
Police Station 13,504.31 1,251.34 6,563.59
West Fire 14,170.80 9,702.00 4,051.60
East Fire 4,966.50 10,578.49
General Fund 152 108,749.22 85
Centerbrook Clubhouse 24,789.98 4,842.18 31,624.47
Centerbrook Maint Bldg.
Centerbrook Garage 1,050.00 2,254.61
Golf Course Fund 25,839.98 7,096.79 31,624.47
Evergreen Park Bldg 335.48 12,547.23
GC Park Building 76.65
Central West Bldg -J 4,325.38
Central Park Plaza 32 10,319.40
Central Park Gazebo
Capital Imp. Fund 33,266.63 14,644.78 12,547.23
SUBTOTAL 211,469.69 130,490.79 130,098.03
Projects Funded by Existing Utilitv Sburces
Lift Station 1 4,673.90 2,077.89
Lift Station 2 1,669.50 16,565.06 13,923.64
Sewer Fund 6,343.40 16,565.06 16,001.53
Well 2
Well 3 8,095.50 2,976.75
Well 4 2,044.55 2,175.13 5,209.20
Well 8,065.00 3,355.30
Well 14,486.22 12,790.10 4,471.23
Well 4,049.96 4,638.50
Well 3,097.50 248.06 9,839.60
Well 4,620.00 27,191.64
Well 10 3,099.08 1,323.00 4,949.15
Water Fund 47,557.81 46,704.68 32,462.98
SUBTOTAL 53,901.21 63,269.74 48,464.51
TOTAL COSTS 265,370.90 193,760.53 178,562.54
public building capital maintenance plan.xls
2335 Highway 36 W
St. Paul, MN 55113
Tel 651 636 -4600
Fax 651 636 -1311
www.bonestroo.com
Bonestroo
November 12, 2007
Mr. Dave Peterson, Deputy Director of Public Works
City of Brooklyn Center
6844 Shingle Creek Parkway
Brooklyn Center, MN 55430 -1418
RE: Capital Maintenance Planning for Municipal Public Buildings
r Final Report
Bonestroo Project No. 000412- 07002 -0
Dear Mr. Peterson:
r
r We appreciate the opportunity to provide our professional services in the form of this Facility
r Assessment/Capital Maintenance Planning Report for the City of Brooklyn Centers' Municipal
Public Buildings,
r
r The process to prepare this report included the following tasks:
1. Meetings with City staff to collect existing data, drawings, and information on each of
the buildings included in this report.
2. Comprehensive field condition assessment of each building by an Architect, Structural
r Engineer, Mechanical Engineer, Electrical Engineer, and Civil Engineer. These on -site
building condition assessments, which looked at the functional, structural, and
building systems elements, were performed with City staff in attendance to provide
r the necessary access and to answer additional questions as they arose.
3. The information gathered during the building condition assessments, identifying
technical issues and concerns, was used to develop written assessments of each
r building. Included with the building condition assessments are recommendations for
addressing the technical issues and concerns along with opinions of probable
construction cost for each item.
4. The next step in this process was to determine priorities for each of the buildings
related to the recommended repairs and /or maintenance items. This was done initially
by the Architect and Engineers, and then was reviewed with City staff to make sure
they were in agreement and understood the reasoning behind the prioritization and
where there was flexibility to make adjustments to the timeframe for the
recommended repairs and /or maintenance items.
5. The Draft Report, prepared based on the discussions with City staff and the Architect
and Engineers, was distributed to City staff for review and comment. The meeting to
collect the review comments from City staff was held on Wednesday, November 7,
2007. St. Paul
6. The Final Report includes the comments received from City staff, St. Cloud
Rochester
Milwaukee
Chicago
Engineers
Architects
Planners
Mr. Dave Peterson November 12, 2007
CMP for Municipal Public Buildings Page 2
The information contained in this report covers the following buildings and/or structures:
City Hall two -story facility constructed in 1971; remodel and addition in 2002
Community Center two -story facility constructed in 1971; remodel and addition in 2002
Public Works Facility Constructed in 1971 and expanded in 1994
i Public Works Cold Storage Building— Constructed in 1980 and expanded in 1983
Public Works Salt /Sand Storage Building Constructed in 2006
i Police Station Building two -story facility constructed in 2002
West Fire Station Constructed in 1999
i East Fire Station Constructed in 1982 and remodeled in 1999
Centerbrook Golf Course Club House Constructed in 1986
Centerbrook Golf Course Maintenance Building Constructed in 2003
Centerbrook Golf Course Storage Garage Construction date unknown
Lift Station No. 1 Constructed in 1996
Lift Station No. 2 Constructed in 1991
Municipal Well No. 2 Housed within West Fire Station Constructed in 1999
Municipal Well No. 3 Constructed in 1961
Municipal Well No. 4 Constructed in 1989 and expanded in 1999
Municipal Well No. 5 Constructed in 1999
Municipal Well No. 6 Constructed in 1999
Municipal Well No. 7 Constructed in 1970
Municipal Well No. 8 Constructed in 1977
Municipal Well No. 9 Constructed in 1983
r Municipal Well No. 10 Constructed in 1991
Evergreen Park Building Constructed in 1998
Garden City Park Building Relocated and renovated in 2004
Central Park West Building Constructed in 1991
M Central Park Plaza Construction date unknown
Central Park Gazebo Constructed in 1983
M Each of the buildings and /or structures listed above have a separate tab in this report and included
under each tab is a brief description of the building or structure, an assessment of the current
condition of the building or structure from a general, mechanical and electrical systems
perspective, existing drawings with field notes where applicable, drawings with proposed building
improvements where applicable, and an opinion of probable construction cost for the
recommended building and /or services improvements.
i Each of the recommended building and/or services improvements has been assigned a priority
number that includes:
1 Life Safety
2 Code Related Issues
3 Exterior Building Envelope Stabilization
4 Recommended
Mr. Dave Peterson November 12, 2007
CMP for Municipal Public Buildings Page 3
i As you will see going through this report, there are not many improvement items that have a 2
(Code Related Issues) assigned to them. The main reason for this is that if the buildings are left as
is, they are not required by the current applicable building codes to be brought into compliance.
But as soon as we start to make improvements to these buildings, the current applicable building
i codes will become enforceable and then most of the recommended improvements will become a
code related issue.
We have also provided an executive summary of the probable costs to upgrade and/or improve the
buildings included in this report. This summary lists each building and /or structure and identifies
i the probable costs by year.
Should you wish to discuss anything contained in this report in further detail, or if you need
p y
clarification of anything contained in this report, please do not hesitate to contact me at (651)
604 -4849.
Sincerely yours,
BONESTR00
Bruce P. Paulson A.I.A.
Project Architect
City of Blyn Center
Capital Maintenance PlanniRWror Municipal Public Buildings
Estimated Mainter anceAmprovement Expenditure by Year
Building or Structure 2006 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 1 2021 2022 2023 2024 2025
Ciry Hall •Constructed 1971;
9,870.00 27,807.26 11,518.12 2,127.13 44,670.50 56,213.00 19,206.20 40,954.32 6,841.20 328,224.51 I 372,531.50 75,636.00
Remodeled 2002
Community Center
Constructed 1971; Remodeled 114,861.58 50,922.82 33,116.62 378,348.93 74,663.55 402,273.90 25,327.80 45,762.47 69,808.50 29,320.20 20,780.15 48,489.30 112,931.41 23,758.80 24,946.80 26,521.02 50,194.80 73,401.30
2002
Public Works Facility
Constructed 1971; Remodeled 21,308.14 21,717.31 12,733.60 5,360.00 8,020.47 20,906.69 106,432.33 174,878.18 128,406.85 53,93237 8,367.57 43,656.00 25,212.00
1994
PW Cold Storage Building
Constructed 1980; Remodeled 981.75 31,834.00 5,469.75 68,106.14 34,532.68 12,572.24 43,656.90
PW Salt Storage Building- 4,256.46 S 29,898.20 15,279.60 7,643.82
Constructed 2006
Police Station Building 13,504.31 1,251.34 6,563.59 9,172.80 2,552.60 83,761.19 87,225.30 81,548.43 I It 156,333.28 78,587.52
Constructed 2002
West Flre Station 14,170.80 9,702.00 4,051.60 12,421.04 7,387.00 10,099.18 31,041.95 217,752.88 19,185:98 1,559.18 S 12,033.00
Constructed 1999
East Fire Station
Constructed 1982; Remodeled 4,966.50 10,578.49 22,766.88 1,608.00 13,669.98 1,772.88 S 29,808.87 2,334.67 51,066.76 52,467.35 10,394.50 2,979.60 38,938.79
1998
Canterbrook Galt Course
Club House Constructed 24,789.98 4,842.18 31,624.47 5,685.92 633.20 625.00 808.16 51,388.33 1,031.40 3,609.90
1986
Canterbrook if Course
Maintenance Building 12,268.43 2,933.80 1,346.93 4,038.18 3,695.85 14,439.60
Constructed 2003
Canterbrook Oolf Course
Garage Construction date S 1,050.00 2,254.61 5,276.63 7,408.24 If
unknown
Lift Station No. 1
Constructed 1996 4,673.90 2,077.89 5,360.46 35,599.63 92,302.35 S 17,168.62 5,251.40 570.21 3,024.80 3,274.20 2,887.92
Lift Station No. 2 1,669,50 16,565.06 13,923.64 46,189.00 8,997.92 10,148.71 2,463.56 2,155.08 I 2,004.65 23,378.40
Constructed 1991
Municipal Well No. 2 S 7,035.50 3,848.18 I 12,681.29
Constructed 1999
Municipal Wall 3
Constructed 1981 1 8,095.50 2,976.75 9,906.64 16,371.27 S 2,155.08 I 5,615.40
Munlelpal Well No. 4
Constructed 1989; Remodeled 2,044.55 2,175.13 5,209.20 1,531.56 32,830.00 9,357.22 616.81 2,963.24 3,781.80
1995
Municipal Well No. 6 8,065.00 3,355.30 2,833.39 26,800.00 7,035.50 2,437.71 680.07 3,111.24 3,970.89
Constructed 1999
n a. 8
Constructed 1999 14.486.22 12,790.10 4,471.23 7,035.50 2,415.55 8,714.62 17,398.03 2,262.72 I 2,887.92
Co 19A9
Municipal Well No. 7- 4,049.96 4,638.50 5,191.35 28,408.00 7,035.50 16,589.91 I S 2,819.38 4987.91
Constructed 1970
Municipal Well No. 8 3,097.50 248.06 9,639.60 1,601.76 1,608.00 7,035.50 2,052.36 433.69 I 18,710.10 .2,619.36
Constructed 1977
Muncipal Well No. 9
Constructed 1983 4,620.00 27,191.64 3,350.00 1,688.52 52,447.70 2,155.08 29,226.80 2,750.40 6,016.50
Municipal Well No. 10-
CanekllCled Well N 3,099.08 1,323.00 4,949.15 6,170.86 S 8,724.02 45,060.70 14,095.11 9,268.44 2,155.08 1,216.91 2.750.40
Ewrgreen ParkBufiding
Constructed 1998 335.48 12,547.23 2,711.03 1,111.70 8,604.57
Garden City Per'kBullding
Renovated 20114 76.65 3,490.43 3,771.20 1,489.80 5,114.03
Central Park West Building
Cstructed 1991 4,325.38 5,514.10 S 1,167.34 3,563.82 5,1338.32 9,903.16
on
Central Park Plaza
Construction date unknown 32,854.50 10,319.40 2,052.36 S
Central Park'diz bo
Constructed 1983 1,881.73 I S 3,824.78
Total Estimated
Expenditure by Year 292,670.88 206,990.52 192,453.76 447,478.47 204,189.14 663,965.00 185,349.77 385,067.63 220,650.71 236,264.61 391,632.61 411,889.67 733,217.46 82,384.63 339,687.31 471,766.13 220,590.68 251,790.53
00412.07002-0
City of Brooklyn Center CMP for Municipal Public Buildings 1 EXECUTIVE SUMMARY
ion Agenda Item N 4
Work Sess
City of Brooklyn Center
A Millennium Community
MEMORANDUM COUNCIL/EDA WORK SESSION
DATE: April 11, 2008
TO: Brooklyn Center City Council /EDA
FROM: Curt Boganey, City Manag4V
SUBJECT: Franchise Fees
COUNCIL ACTION REQUIRED
Staff is seeking direction as to whether we should consider a franchise fee adjustment in
advance of the 2009 budget adoption and provide notice to the utility of our intent.
BACKGROUND
The City has had Franchise fees with the two private utility companies since December of
2003. These fees have been used exclusive to fund the City Share of Street reconstruction
projects. The Franchise Agreement allows an increase in the amount paid provided that
certain actions are taken including notice to the utility company.
COUNCIL POLICY ISSUES
Is it necessary and appropriate to adjust the Franchise Fee at this time?
GACity ManagerMORKSESSION.MEMIRM.doc
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityolbrooklyncenter.org
Vemorandum
Date: 3 March 2008
To: Curt Boganey, City Manager
From: Daniel Jordet, Director of Fiscal Support Services
Re: Franchise Fees
Talking Points of this Memorandum:
The franchise fee has been in place since 2004.
It generates 660,000 per year in street reconstruction revenue.
The street reconstruction program needs more revenue to meet its
goals through 2021.
Franchise fees can be increased but only at a specified pace.
Increased franchise fees could account for about half of the
funding needed`to complete the street reconstruction program.
Summary of cost to homeowners.
The City Council adopted two resolutions on 8 December 2003 which established
franchise fees with the two large non municipal utility companies in Brooklyn
Center; Xcel Energy (electricity) and Centerpoint Energy (natural gas). These
fees were, in each case, a fee charged to the respective utility companies for the
use of public rights -of -way and other public grounds_ in the delivery of services to
their customers. The companies were allowed as a condition of the agreement
to show these fees as a surcharge on the billings to individual customers.
The first fees were charged in January of 2004. The respective utility companies
have submitted payments of these franchise fees on a quarterly basis over the
past four years. The franchise fee charges have remained the same since the
inception of the fee. Since 2004 the franchise fees have generated total revenue
of 2,591,722. These funds have all been credited. to the Street Reconstruction
Fund, which is used to fund non assessable portions of street reconstruction
projects as outlined in the Capital Improvement Pfan.
At current levels, the franchise fees will generate about 660,000 per year.
Chart 1 (attached) shows that with that same level of franchise fees through the
conclusion of the initial street reconstruction program in 2021 the City will be
almost 2,000,000 short of the funding needed to complete the program.
The franchise fee agreements allow the City to increase the fee. For
Centerpoint, there is no specification in the agreement other than that the fee
cannot be increased more than once annually. The Xcel agreement is quite
different. It indicates that one fee increase of no more than 3% can occur
between January 31, 2007 and January 31, 2010. After January 31, 2010 three
can be one fee increase of no more than 3% every three years for the duration
of the franchise agreement. Since the City does not, at this time, anticipate
searching for another franchisee to provide electrical service, it is assumed that
these stipulations will be in effect throughout the Capital Improvement Plan.
Chart 2 (attached) shows the effect of a 3% increase in franchise fees taking
effect on 1 July 2008, another 3% increase taking effect on February 1, 2010,
and an additional 3% increase every three years following. The result is still a
fund deficit at the end of the program but the deficit is half the amount it would
be if the franchise fees were left at the current levels. In other words, increasing
the franchise fees as permitted in the franchise agreements will cover about half
of what is needed to complete the street reconstruction program through 2021.
The effect of the increased fee residential properties, which account for about
51% of the total franchise fees, would be as follows:
Residential Franchise Fee per Month
Current 7/1/2008 2/1/2010 2/1/2013 2/1/2016
Xcel Energy 1.48 1.52 1.57 1.62 1.67
Centerpoint 1.48 1.52 1.57 1.62 1.67
Commercial and industrial increases would also be 3% at each of the dates listed
above.
Increasing these franchise fees requires the following
Minimum 60 day notice to the utility companies.
Amendments to the ordinances setting the franchise fees.
Public Hearings to amend the ordinances.
Funding the balance of the street reconstruction fund will require some additional
source of funding of about 80,000 per year through 2021 to complete the
street reconstruction program given the currently adopted Capital Improvements
Program (see Chart 3).
I will be available at the 10 March 2008 work session to respond to any
questions about franchise fees.
CHART 1
.r City of Brooklyn Center
Street Reconstruction Fund Cash Flows Analysis
Actual Actual Actual Estimated Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Revenues
Fund Transfer 620,464 555,000
Franchise Fees 612,079 662,614 658,410 658,619 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000
Misc. Operating
Misc. Non operating 9,457 44,665 91,903 102,195 50,000 32,473 29,214 7,230
Total Revenues 1,242,000 1,262,279 750,313 760,814 710,000 692,473 689,214 667,230 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000
Expenditures
Personal Services
Supplies
Services
Depreciation
Debt Service
Total Expenditures
Capital Outlay 940,961 617,673 1,190,500 1,050,000 801,108 1,422,000 1,034,000 860,000 866,000 1,002,000 1,040,000 660,000 700,000 1,050,000 1,025,000 950,000 165,000
Total Cash Requirement 940,961 617,673 1,190,500 1,050,0 801,108 1,422,000 1,034,000 860,000 866,000 1,002,000 1,040,000 660,000 700,000 1,050,000 1,025,000 950,000 165,000
Beginning Cash Balance 283,891 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 973,793 241,007 (125,763) (325,763) (531,763) (873,763) (1,253,763) (1,253,763) (1,293,763) (1,683,763) (2,048,763) (2,338,763)
Changes in Assets /Liabilities (165,128) 1,133 (541)
Revenues` 1,242,000 1,262,279 750,313 760,814 710,000 692,473 689,214 667,230 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000 660,000
Expenditures (940,961) (617,673) (1,153,699) (1,050,000) (801,108) (1,422,000) (1,034,000) (860,000) (866,000) (1,002,000) (1,040,000) (660,000) (700,000) (1,050,000) (1,025,000) (950,000) (165,000)
Depreciation Add -Back
Ending Cash Balance 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 973,793 241,007 (125,763) (325,763) (531,763) (873,763) (1,253,763) (1,253,763) (1,293,763) (1,683,763) (2,048,763) (2,338,763) (1,843,763)
Assumptions:
Cash basis
All assumptions are predicted on Cash Basis presentation.
Revenues
2004 Franchise Fee revenues reflect only 11 months of collections because of implementation date.
Year 2008 and forward are predicted on 3% increase in fees each year.
Expenditures
Capital outlay is from the 2006 CIP and adjusted for estimated ENR Construction Index for each year in the five year period.
C I P utilityratres2008th ru2017.xls 313/2008
CHART 2
City of Brooklyn Center
Street Reconstruction Fund Cash Flows Analysis
3% Increase Every Three Years
Actual Actual Actual Estimated Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Revenues
Fund Transfer 620,464 555,000
Franchise Fees 612,079 662,614 658,410 658,619 660,000 680,000 690,000 700,000 700,000 721,000 721,000 721,000 742,600 742,600 742,600 764,900 764,900 764,900
Misc. Operating
Misc. Non operating 9,457 44,665 91,903 102,195 50,000 32,473 29,814 8,748
Total Revenues 1,242,000 1,262,279 750,313 760,814 710,000 712,473 719,814 708,748 700,000 721,000 721,000 721,000 742,600 742,600 742,600 764,900 764,900 764,900
Expenditures
Personal Services
Supplies
Services
Depreciation
Debt Service
Total Expenditures
Capital Outlay 940,961 617,673 1,190,500 1,050,000 801,108 1,422,000 1,034,000 860,000 866,OOD 1,002,000 1,040,000 660,000 700,DOO 1,050,000 1,025,000 950,000 165,000
Total Cash Requirement 940,961 617,673 1,190,500 1,050,000 801,108 1,422,000 1,034,000 860,000 866,000 1,002,000 1,040,000 660,000 700,000 1,050,000 1,025,000 950,000 165,000
Beginning Cash Balance 283,891 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 993,793 291,607 (33,645) (193,645) (338,645) (619,645) (938,645) (856,045) (813,445) (1,120,845) (1,380,945) (1,566,045)
Changes in Assets /Liabilities (165,128) 1,133 (541)
Revenues` 1,242,000 1,262,279 750,313 760,814 710,000 712,473 719,814 708,748 700,000 721,000 721,000 721,000 742,600 742,600 742,600 764,900 764,900 764,900
Expenditures (940,961) (617,673) (1,153,699) (1,050,000) (801,108) (1,422,000) (1,034,000) (860,000) (866,000) (1,002,000) (1,040,000) (660,000) (700,000) (1,050,000) (1,025,000) (950,000) (165,000)
Depreciation Add -Back
Ending Cash Balance 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 993,793 291,607 (33,6451 (193,645) (338,6451 (619,645) (938,545) (856,045) (813,445) (1,120,845) (1,380,945) (1,566,045) (966,145)
Assumptions:
Cash basis
All assumptions are predicted on Cash Basis presentation.
Revenues
2004 Franchise Fee revenues reflect only 11 months of collections because of implementation date.
Year 2008 and forward are predicted on 3% increase in fees each year.
Expenditures
Capital outlay is from the 2006 CIP and adjusted for estimated ENR Construction Index for each year in the five year period.
3/3/2008
CIPutilityr 008thru2017.x1s
CHART 3
City of Brooklyn Center
Street Reconstruction Fund Cash Flows Analysis
3% Increase Every Three Years Plus Transfers and Loans
Actual Actual Actual Estimated Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Revenues
Fund Transfer 620,464 555,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,0D0 60,000 80,000 80,000 80,000
Franchise Fees 612,079 662,614 658,410 658,619 660,000 680,000 690,000 700,000 700,000 721,000 721,000 721,000 742,600 742,600 742,600 764,900 764,900 764,900
Misc. Operating
Misc. Non operating 9,457 44,665 91,903 102,195 50,000 32,473 32,214 13,620 6,409 4,201 2,377 (3,582) (10,859) (6,307) (2,818) (9,725) (15,419) (19,035)
Total Revenues 1,242,000 1,262,279 750,313 760,814 710,000 792,473 802,214 793,620 786,409 805,201 803,377 797,418 811,741 816,293 819,782 635,175 829,481 825,865
Expenditures
Personal Services
Supplies
Services
Depreciation
Debt Service
Total Expenditures
Capital Outlay 940,961 617,673 1,190,500 1,050,000 801,108 1,422,000 1,034,000 860,000 866,000 1,002,000 1,040,000 660,000 700,000 1,050,000 1,025,000 950,000 165,000
Total Cash Requirement 940,961 617,673 1,190,500 1,050,000 801,108 1,422,000 1,034,000 860,000 866,000 1,002,000 1,040,000 660,000 700,000 1,050,000 1,025,000 950,000 165,000
Beginning Cash Balance 283,891 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 1,073,793 454,007 213,627 140,036 79,237 (119,386) (361,968) (210,227) (93,934) (324,152) (513,976) (634,495)
Changes in Assets /Liabilities (165,128) 1,133 (541)
Revenues` 1,242,000 1,262,279 750,313 760,814 710,000 792,473 802,214 793,620 786,409 805,201 803,377 797,418 811,741 816,293 819,782 835,175 829,481 825,865
Expenditures (940,961) (617,673) (1,153,699) (1,050,000) (801,108) (1,422,000) (1,034,000) (860,000) (866,000) (1,002,000) (1,040,000) (660,000) (700,000) (1,050,000) (1,025,000) (950,000) (165,000)
Depreciation Add -Back
Ending Cash Balance 1,360,763 1,683,214 1,815,313 1,422,428 1,082,428 1,073,793 454,007 213,627 140,036 79,237 (119,386) (361,968) (210,227) (93,934) (324,152) (513,976) (634,495) 26,370
Assumptions:
Cash basis
All assumptions are predicted on Cash Basis presentation.
Revenues
2004 Franchise Fee revenues reflect only 11 months of collections because of implementation date.
Year 2008 and forward are predicted on 3% increase in fees each year.
Expenditures
Capital outlay is from the 2006 CIP and adjusted for estimated ENR Construction Index for each year in the five year period.
Work Session Agenda Item No. 5
Materials for this item will be at Council
seats on Monday night.
Work
Session Agend Item NO 6
4
4IMT City of Brooklyn Center
A Millennium Community
MEMORANDUM COUNCIL/EDA WORK SESSION
DATE: April 11, 2008
TO: Brooklyn Center City Council/EDA
FROM: Curt Boganey, City Manag
SUBJECT: 2008 Council- Department Head Retreat
COUNCIL ACTION REQUIRED
Upon Review of the Executive Summary from and following any proposed modifications
this may placed on a regular Council Agenda for Adoption of the Goals and reaffirmation
of the mission and values statement.
BACKGROUND
The City Council and staff leadership met on February 16 at the EBHC. A consensus
review of Council Strategic Goals was established. A report for the retreat is enclosed.
Page seven of the report provides a list of recommended actions including formal
adoption of the goals, Strategies and action plans, affirmation of the Mission and values
statements and ongoing monitoring of achievement throughout the year.
COUNCIL POLICY ISSUES
Does the City Council affirm the goals as stated in the executive summary and affirm the
values and mission statement?
O worksession .041408.salverda.com.doc
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430 -2199 (763) 569 -3400
City Hall TDD Number (763) 569 -3300 FAX (763) 569 -3434
FAX (763) 569 -3494
www.cityofbrooklyncenter.org
Donald Salverda Associates
Roseville Professional Center Suite 511 2233 N. Hamline Avenue Roseville, MN 55113 (651) 484 -1335
THE CITY OF BROOKLYN CENTER
COUNCIL AND DEPARTMENT HEADS
2008 LEADERSHIP PLANNING
TEAM BUILDING RETREAT
EXECUTIVE SUMMARY
2008
WORK BEHAVIOR STYLES
Name Graph III Profile Pattern
Tim Willson (1) 6723 Inspirational
Kay Lasman (C) 4436 Objective Thinker
Mary O'Connor (D) 7116 Creative
Dan Ryan (1) 3543 Promoter
Mark Yelich (D) 7136 Creative
Curt Boganey (D) 7126 Creative
Vickie Schleuning (C) 4236 Objective Thinker
Dan Jordet (1) 3732 Promoter
Scott Bechthold (DI) 7711 Inspirational
Todd Blomstrom (C) 6137 Creative
Jim Glasoe (C) 4147 Objective Thinker
Gary Eitel (IC) 1656 Practitioner
Lee Gatlin (D) 6243 Developer
THE CITY OF BROOKLYN CENTER
COUNCIL AND DEPARTMENT HEADS
2008 LEADERSHIP PLANNING TEAM BUILDING RETREAT
Pace
INTRODUCTION........... 1
Il INTRODUCTORY REMARKS 2
111 COMMUNICATION ENHANCEMENT 3
IVREVIEW OF PROGRESS 3
V LEADERS AND MANAGERS ARE BEING CHALLENGED 4
VI CHANGES THAT HAVE AND ARE EXPECTED TO IMPACT THE CITY 4
VII ISSUES AND OPPORTUNITIES FACING THE CITY 4
Vill THE GOALS PROGRAM TO ADDRESS THE
ISSUES AND OPPORTUNITIES 4
IX STRATEGIES AND ACTION PLANS TO ACHIEVE THE GOALS 5
X WORKING AS A TEAM— UNDERSTANDING WORK BEHAVIOR STYLES 5
XI ROLES AND RESPONSIBILITIES 5
XII EXPECTATIONS AND CONTRIBUTIONS 5
XIII THE CITY'S MISSION AND VALUES STATEMENTS 6
XIV ORGANIZATIONAL CLIMATE QUESTIONNAIRE 6
XV CLOSING REMARKS 6
XVI EVALUATION OF THE RETREAT 6
XVII RECOMMENDED FOLLOW -UP ACTIONS 7
ATTACHMENTS...................................... 8 -36
THE CITY OF BROOKLYN CENTER
COUNCIL AND DEPARTMENT HEADS
2008 LEADERSHIP PLANNING TEAM BUILDING RETREAT
I INTRODUCTION
The council members, city manager, and department heads of the City of
Brooklyn Center held a Leadership Planning Team Building Retreat on
February 16, 2008. The retreat was held at the Earle Brown Conference Center
in Brooklyn Center. The retreat was a follow up to the January 2007 retreat. The
retreat facilitator was Don Salverda, President of Donald Salverda and
Associates of Roseville, Minnesota.
Participants at the retreat were:
Tim Willson Mayor
Kay Lasman Council Member
Mary O'Connor Council Member
Dan Ryan Council Member
Mark Yelich Council Member
Curt Boganey City Manager
Vickie Schleuning Assistant to the City Manager
Gary Eitel Community Development Director
Lee Gatlin Fire Chief
Scott Bechthold Police Chief
Dan Jordet Finance Director
Todd Blomstrom Public Works Director
Note: Jim Glasoe, Director of Community Activities and Recreation Services,
was not able to attend the retreat due to a scheduling conflict.
1
The primary objectives of the retreat were:
1) To review Droaress being made by the city
2) To build on the 2007 retreat
3) To enhance communication and develop renewed team spirit
among participants
4) To discuss chanaes that are likely to impact the city
5) To develop updated consensus on issues and opportunities facing the city
(1 -3 year perspective)
6) To develop an updated aoals Droaram for the city (1 -3 year perspective)
7) To develop preliminary action Dlans to achieve the city's highest priority
goals
8) To discuss roles. responsibilities. and expectations
9) To be both educational and eniovable
This report summarizes the results of the retreat and includes recommendations
for follow -up actions to be taken.
II INTRODUCTORY REMARKS
Mayor Tim Willson welcomed participants to the retreat. He gave a special
welcome to the staff. He indicated that the city is moving in the right direction
that there has been considerable progress made during the last year. He said
that the phone calls he is receiving from citizens are much more positive than
those in the past. He pointed out the need to update the city's goals and to work
as a team.
City Manager Curt Boganey also welcomed participants to the retreat thanking
them for their commitment to the city. He indicated that the staff is doing an
excellent job. He said that last year's retreat went well and provided the staff with
direction. He anticipates that this year's retreat will go equally well. He then
introduced the retreat facilitator, Don Salverda.
The facilitator also welcomed the participants to the retreat. He particularly
welcomed the new staff members Lee Gatlin, Gary Eitel, and Vickie Schueuning
who were attending their first retreat, and Dan Jordet who had a scheduling
conflict at the 2007 retreat.
2
Ili COMMUNICATION ENHANCEMENT
After introductory remarks were made, the facilitator indicated that one of the
primary objectives of the retreat was to enhance communication among the
participants. The first activity began the communication process by providing the
participants the opportunity to share backgrounds, perspectives on the greatest
challenges facing the city, and expectations for the retreat.
Many of the challenges cited by participants were incorporated into later
discussions on Issues and Opportunities facing the city. The refreshment
breaks, luncheon, and group discussions provided additional opportunities to
further enhance communication.
See Attachment A for the
Greatest Challenaes Facina the Citv
and Expectations for the Retreat
IV REVIEW OF PROGRESS
The next activity focused on a Review of Progress being made by the city during
the last year. It was agreed that considerable progress has been made in a
number of areas. Participants also discussed problems that have been
encountered and lessons that have been learned. Participants agreed there
have been numerous successes, but that there is room for improvement.
See attachment B -1 for the
Review of Proaress beina made
Participants next responded to four questions related to the city:
Q, What's working well?
Q2 What's not working well?
Q3 What's the city not doing that it should be doing?
Qa What's the city currently doing that may not be necessary or
required to do?
See attachment B -2 for the
responses to the auestions
3
V LEADERS AND MANAGERS ARE BEING CHALLENGED
The facilitator provided information on leadership, .pointing out that leaders and
managers at all levels of organizations in both the public and private sectors are
being challenged as never before. In the public sector, government officials and
professional staff are faced with the dilemma of meeting increasing service
needs with limited funding capability. It was pointed out that in year 2008 and
beyond increased emphasis is being placed on individual leadership and
leadership development within organizations. The facilitator provided a number
of resource materials on leadership that were referred to throughout the retreat.
VI CHANGES THAT HAVE AND ARE EXPECTED TO IMPACT THE CITY'
Participants reviewed changes that have impacted the city in the last five years
and discussed those expected to impact the city in the next five years.
See Attachment C for the Listina of Chanaes that
Have and are Expected to Impact the Citv
VII ISSUES AND OPPORTUNITIES FACING THE CITY
Participants identified a number of issues and opportunities facing the city on an
ongoing basis and from a 1 -3 year perspective. The listing provided a fresh
update and consensus on issues and opportunities that need to be addressed.
See Attachment D for the Undated Listina of
Issues'and Opportunities facina the Citv
VIII THE GOALS PROGRAM TO ADDRESS THE ISSUES AND OPPORTUNITIES
The identified issues and opportunities were then converted into a "Proposed
Goals Program" for the city. The Proposed Goals Program includes six ongoing
goals and nine 1 -3 year strategic goals. This Goals Program needs to be further
discussed, refined, agreed upon, and then implemented.
See Attachment E for the Proposed Goals Proaram
to Address the Issues and Opportunities
4
IX STRATEGIES AND ACTION PLANS TO ACHIEVE THE GOALS
Time did not allow for the development of or discussion of the strategies and
action plans to address the goals.
Many of the strategies that were developed to address the 2007 goals are
applicable to the 2008 Goals Program.
Strategies and action plans for each of the goals need to be developed by staff
under the guidance of City Manager Curt Boganey.
This information will be provided to the council in a separate document from the
city manager.
X WORKING AS A TEAM UNDERSTANDING WORK BEHAVIOR STYLES
Participants shared an enjoyable and well received learning experience designed
to increase harmony, productivity, and teamwork by understanding differences in
work behavioral styles, identifying and minimizing potential conflict areas, and
maximizing the strengths of each style
XI ROLES AND RESPONSIBILITIES
Participants briefly reviewed the roles and major responsibilities of the city
council, council members, the mayor, the city manager, department heads, city
employees, and citizens.
See Attachment F for the Listina
of Maior Roles and Responsibilities
XII EXPECTATIONS AND CONTRIBUTIONS
At the 2007 retreat participants discussed expectations that the council has of
staff and the staff has of the council. Participants also discussed the
contributions that each group brings to the leadership team. Included in this
report are those listings.
See Attachment G for the
Lists of Expectations and Contributions
5
XI11 THE CITY'S MISSION AND VALUES STATEMENTS
The Mission Statement is a statement that describes the organizations overall
purpose and reason for existing. Participants reviewed the city's Mission
Statement that was developed at the 2007 retreat and adopted during the year.
The Values Statement defines the core values that guide the day -to -day
activities of the city's personnel. Participants reviewed the city's Values
Statement that was also developed at the 2007 retreat.
See Attachment H for the
Citv's Mission and Values Statements
XIV THE ORGANIZATIONAL CLIMATE QUESTIONNAIRE
Participants each filled out an organizational climate questionnaire indicating
their perceptions as to where the city is "currently at" and where it "ought to be" in
seven dimensions. Participants indicated that there still is room for improvement
in a number of areas.
See attachment 1 for the Summary
of the Oraanizational Climate Questionnaires
XV CLOSING REMARKS
The retreat concluded with the facilitator challenging the participants to make a
positive impact in their leadership roles. He pointed out the interdependency of
the city council and staff, and the need to be mission and goal driven. He further
challenged participants to be continuous learners, to accept, and appreciate
diversity, to be team players, and to focus on the "big picture."
City Manager Curt Bo ane closed the session b thanking everyone for
Y g 9 Y Y g rY
participating. He thanked the facilitator for organizing and leading the retreat.
XVI EVALUATION OF THE RETREAT
The retreat was well received by participants with an overall rating of 4.1 on a
scale of 1 low and 5 high.
See Attachment J for the
Evaluation of the Retreat
6
XVII RECOMMENDED FOLLOW -UP ACTIONS
It was agreed that considerable progress was made at the retreat and that follow-
up actions are needed.
A recommended sequence of actions are:
1) The participants review the Executive Summary of the retreat
2) The city manager fine tunes the prioritized issues and opportunities, and
the recommended goals program for city council consideration
3) The city council approves and formally adopts the finalized goals program
4) Strategies and action plans be developed for each goal under the
guidance of the city manager
5) The city council reaffirms the city's mission and values statements
6) The city council and city manager monitor progress on achievement of
the goals during the year
7 A follow-up r
p etreat be scheduled m one year to evaluate progress and
update the goals
Executive Summary Written by the Retreat Facilitator
Don Salverda
Donald Salverda Associates
Roseville Professional Center, Suite 511
2233 North Hamline
Roseville, MN 55113
(651) 484 -1335
7
Attachment A
GREATEST CHALLENGES FACING THE CITY
1) "Crime"
2) "The city's redevelopment"
3) "Developing a unified community vision"
4) "Code enforcements"
5) "Livability issues"
6) "Attracting quality developers"
7) "The economic impact of diversity in building in the community"
8) "The city's perception in the eyes of others in and out of the city"
9) "The economy"
10) "Single family rentals"
11) "The city's aging housing stock"
12) "Businesses leaving the city"
13) "The city's limited fiscal resources in addressing it's needs"
14) "Taxes"
15) "The city's collaboration with other jurisdictions"
16) "Debt"
17) "School funding"
Note: The comments on pages 8 -13 were offered individually or by small groups
of participants at the session. Comments are for discussion purposes. The group
did not adopt these statements as a unified statement of the city.
8
Attachment A
(continued)
EXPECTATIONS FOR THE RETREAT
1) "To review the city's goals and council's expectations of staff'
2) "To rationalize the city's goals"
3) "To better understand each other"
4) "To figure out how to lower the city's debt and taxes"
5) "To develop consensus on issues"
6) "To build on the 2007 retreat"
i
7) "To build relationships"
8) "To get to know each other better"
9) "To grow as a team player"
10) "To learn"
9
Attachment B -1
The Successes
1) "The Embassy Suite Project"
2) "Numerous re- development projects"
3) "Street re- developments"
4) "Improved code enforcement"
5) "The PERF Study (Police Executive Research Forum)"
6) "The settlement of the Center Point Project"
7) "Closing TIF District #1"
8) "Progress made on administrative finds"
9) "Improvements in data collection and analysis"
10) "Improvements in the city's financial planning, processes, and monthly
reports"
11) "The development of a foreclosure brochure"
12) "The Walmart Project"
13) "The hiring of high quality staff: The new Fire Chief (Lee Gatlin), the
Community Development Director (Gary Eitel), and the Assistant to the
City Manager (Vickie Schleuning)"
14) "The council's coming to a majority vote on issues"
10
Attachment B -1
(continued)
The Problems Encountered
1) "The city's lack of a city -wide coordinated effort"
2) "A lack of focus"
3) "Progress on some goals is slower than expectations"
4) "The economy"
5) "Fiscal limitations"
6) "The Center Point lawsuit"
7) "Foreclosures from real estate market changes"
8) "Increasing numbers of single family homes being rented"
9) "The 57 and Logan property" (Differences of opinion on this within the
group)
The Lessons Learned
1) "Progress on the city's goal attainment is ongoing and requires time and
patience"
2) "Addressing the city's crime related issues needs community involvement
and not just that of the Police Department"
3) "Some environmental problems can be expected on property acquisitions"
4) "Positive settlements can result from lawsuits"
5) "Public perceptions are important and are in the eyes of the beholder, but
may not be accurate from the city's standpoint"
6) "The duties and responsibilities of city employees must be realistic
considering the city's existing resources"
7) "The city is influenced by actions taken by other jurisdictions"
11
Attachment B -2
THE CITY OF BROOKLYN CENTER
FEBRUARY 2008
Q, What's workina well?
1) "The city's leadership: the council and staff work well together addressing
the city's goals"
2) "The council works as a team and provides good direction to the city
manager"
3) "The city's organizational structure is efficient"
4) "The city's development and re- development efforts"
5) "The ongoing delivery of city services providing increasing services with
the existing resources"
6) "The city's new employees"
7) "The new hires in the Police Department"
8) "The city's water system"
9) "The city's cleaning of it's streets"
10) "Cross functional projects"
12
Attachment B -2
(continued)
Q2 What's not workinq well?
1 "Renewing the city's housing stock"
2) "Communication with the city's residents"
3) "Engaging the city's citizens in the activities of the community"
4) "Communication throughout the organization of the city's goals, roles, and
responsibilities"
5) "Maintaining city properties"
6) "The city's commercial development"
7) "Internal collaboration"
8) "Utilizing outside partners"
9) "Accentuating the positive"
Qs What's the city not doina that it should be doing?
1) "Increasing the city's focus on crime p revention"
2) "Responding better to the foreclosure issue"
3) "Celebrating the city's successes and focusing on the city's strengths"
4) "Branding improving the positive promotion and image of the city"
5) "Coordinating the inclusion of diverse populations into the city"
6) "Convincing the public of the value being received from their tax dollars"
7) "Addressing the needs of the city's youth
Qa What's the city currently doina that it may not be necessary or required to
do?
(The following are issues the council may want to discuss in, the future.)
1) "The city being in the off -sale liquor business"
2) "The city being. in the hospitality industry"
3) "The city's snow plowing of every sidewalk"
13
Attachment C -1
CHANGES THAT HAVE HAD
AN IMPACT ON THE CITY
IN THE LAST FIVE YEARS
MOST SIGNIFICANT
1) THE CITY'S CHANGING DEMOGRAPHICS THAT INCLUDE AN AGING
POPULATION, AND INCREASED ETHNIC DIVERSITY
2) A DECREASE IN THE CITY'S TAX BASE FROM LOCAL BUSINESSES
3) A REDUCTION IN LOCAL GOVERNMENT AID FROM THE STATE
4) AN INCREASE IN THE CITY'S RENTAL HOUSING
5) A DECLINE IN CITIZEN SATISFACTION LEVELS AND AN INCREASE IN
EXPECTATIONS
6) A DECLINE IN THE OVERALL MAINTENANCE OF THE CITY'S HOUSING
STOCK
SIGNIFICANT
7) A DECLINE IN THE SERVICES PROVIDED AT THE BROOKDALE PROPERTY
8) A DECLINE IN THE PROPERTY VALUE OF BROOKDALE
9) CHANGES IN ELECTED LOCAL OFFICIALS
10) CHANGES IN STAFF MOST SIGNIFICANTLY AT THE DEPARTMENT HEAD
LEVEL
14
Attachment C -2
CHANGES EXPECTED
TO IMPACT THE CITY
IN THE NEXT FIVE YEARS
MOST SIGNIFICANT
1) INCREASING NUMBERS OF FORECLOSURES IN THE HOUSING MARKET
AND THE IMPACT AND AFTERMATH OF THE FORECLOSURES ON THE
CITY
2) THE REDEVELOPMENT OF THE OPPORTUNITY SITE PROPERTY
3) THE REDEVELOPMENT OF THE PROPERTIES ALONG 1 -694 AND HWY 100
4) CONTINUED DEMOGRAPHIC CHANGES THAT INCLUDE AN AGING
POPULATION AND INCREASED CULTURAL DIVERSITY
5) AN INCREASING NUMBER OF ENVIRONMENTAL CONCERNS RELATED TO
CONTAMINATED LAND AND SOIL WITH CITY ACQUIRED PROPERTIES
6) A TREND OF DECLINE IN THE CITY'S COMMERCIAL BUSINESSES
SIGNIFICANT
7) THE IMPACT OF FUTURE LOCAL GOVERNMENT AID LEGISLATION
8) CHANGES MADE AT BROOKDALE
9) INCREASES IN THE COST OF HEALTH CARE AND OTHER BENEFITS
PROVIDED TO EMPLOYEES
10) A DECLINE IN THE NUMBER OF SCHOOL ENROLLMENTS
15
Attachment C-2
(continued)
ALSO SIGNIFICANT
11) INCREASING ENERGY COSTS, GASOLINE PRICES, AND A SENSITIVITY
TO THESE INCREASES ON RESIDENT LIFESTYLES
12) THE IMPACT OF FUTURE NATIONAL, STATE, AND LOCAL ELECTIONS
13) THE NUMBER OF UNFUNDED STATE MANDATES
14) CHANGING VALUES OF COMMERCIAL PROPERTIES
15) THE IMPACT OF RECENT EMINENT DOMAIN LEGISLATION
16) AN INCREASING FOCUS ON WATER RELATED ISSUES
17) UPDATING THE CITY'S COMPREHENSIVE PLAN
18) INCREASED TRAFFIC DUE TO CHANGES IN HIGHWAY 252 AND THE
COMPLETION OF HIGHWAY 610
19) THE IMPACT OF MANDATED HOMELAND SECURITY MEASURES
20) CHANGING INTEREST RATES
16
Attachment D
ISSUES AND OPPORTUNITIES
FACING THE CITY
(EXPRESSED AS NEEDS)
ONGOING
1) THE NEED TO CONTINUE TO PROVIDE QUALITY SERVICES WITH
LIMITED RESOURCES
2) THE NEED TO ENSURE THE CITY'S FINANCIAL STABILITY
3) THE NEED TO MOVE TOWARD MAINTAINING OR LOWERING THE
LEVEL OF THE CITY'S PROPERTY TAXES AS COMPARED TO OTHER
CITIES
4) THE NEED TO STREAMLINE (WHERE POSSIBLE) AND STRIVE FOR
INCREASED EFFECTIVENESS IN PROVIDING SERVICES
5) THE NEED TO INCREASE THE CITY'S INFLUENCE AT THE
LEGISLATURE
6) THE NEED TO IMPROVE THE CITY'S IMAGE WITH CITIZENS AND
OUTSIDE OF THE CITY'S BORDERS
7) THE NEED TO ENSURE THE CITY'S DRINKING WATER IS HIGH
QUALITY AND THAT THE STORM WATER RUNOFF IS PROPERLY
MANAGED
17
Attachment D
(continued)
ISSUES AND OPPORTUNITIES
FACING THE CITY
(EXPRESSED AS NEEDS)
STRATEGIC (1 -3 YEARS)
of votes of
Council and Staff HIGHEST PRIORITY
In top 8 RANK
(5 +6) 11 1) THE NEED TO ENSURE A SAFE AND SECURE COMMUNITY,
(4 +7) 11 2) THE NEED TO AGRESSIVELY PROCEED WITH THE CITY'S
REDEVELOPMENT PLANS
(4 +6) =10 3) THE NEED TO POSITIVELY ADDRESS THE CITY'S CHANGING
DEMOGRAPHICS AND INCREASED CULTURAL DIVERSITY
(4 +5) 9 4) THE NEED TO CONTINUE TO MAINTAIN AND TO UPGRADE
(WHEN AND WHERE NECESSARY) THE CITY'S
INFRASTRUCTURE
(3 +7) 10 5) THE NEED TO IMPROVE THE ENFORCEMENT OF CITY CODES
(3 +6) 9 6) THE NEED TO ANTICIPATE AND RESPOND EFFECTIVELY TO
ISSUES RELATED TO FORECLOSURES
(3 +4) 7 7) THE NEED TO INCREASE COMMUNICATIONS AND
COLLABORATION WITH CITIZENS, OTHER GOVERNMENT
JURISDICTIONS AND AGENCIES, THE SCHOOLS, AND
CHURCHES
(3 +3) 6 8) THE NEED TO IMPROVE THE QUALITY AND DIVERSITY OF
THE CITY'S HOUSING STOCK
(2 +4) 6 9) THE NEED TO RESPOND TO INCREASING SINGLE FAMILY
RENTAL PROPERTIES BY PROMOTING MORE HOME
OWNERSHIP
18
Attachment E
PROPOSED GOALS PROGRAM
ONGOING GOALS
GOAL 1 TO CONTINUE TO PROVIDE QUALITY SERVICES WITH LIMITED
RESOURCES
GOAL 2 TO ENSURE THE CITY'S FINANCIAL STABILITY
GOAL 3 TO MOVE TOWARD MAINTAINING OR LOWERING THE LEVEL OF
THE CITY'S PROPERTY TAXES AS COMPARED WITH OTHER CITIES
GOAL 4 TO STREAMLINE (WHERE POSSIBLE) AND STRIVE FOR INCREASED
EFFECTIVENESS IN PROVIDING SERVICES
GOAL 5 TO INCREASE THE CITY'S INFLUENCE AT THE LEGISLATURE
GOAL 6 TO IMPROVE THE CITY'S IMAGE WITH CITIZENS AND OUTSIDE OF
THE CITY'S BORDERS
GOAL 7 TO ENSURE THE CITY'S DRINKING WATER IS OF HIGH QUALITY
AND THAT THE CITY'S STORM WATER IS PROPERLY MANAGED.
19
Attachment E
(continued)
PROPOSED STRATEGIC GOALS
2008-2010
HIGHEST PRIORITY
GOAL 1 TO ENSURE A SAFE AND SECURE COMMUNITY
GOAL 2 TO AGGRESSIVELY PROCEED WITH THE CITY'S REDEVELOPMENT
PLANS
GOAL #3 TO POSITIVELY ADDRESS THE CITY'S CHANGING DEMOGRAHICS
AND INCREASED CULTURAL DIVERSITY
GOAL #4 TO CONTINUE TO MAINTAIN AND UPGRADE THE CITY'S
INFRASTRUCTURE
GOAL #5 TO IMPROVE THE ENFORCEMENT OF CITY CODES
I HIGH PRIORITY
GOAL #6 TO ANTICIPATE AND RESPOND EFFECTIVELY TO ISSUES RELATED
TO FORECLOSURES
GOAL #7 TO INCREASE COMMUNICATION AND COLLABORATION WITH
CITIZENS, OTHER GOVERNMENT JURISDICTIONS AND AGENCIES,
THE SCHOOLS, AND CHURCHES
GOAL #8 TO IMPROVE THE QUALITY AND DIVERSITY OF THE CITY'S
HOUSING STOCK
GOAL #9 TO RESPOND TO INCREASING SINGLE FAMILY RENTAL
PROPERTIES BY PROMOTING MORE HOME OWNERSHIP
20
Attachment F
ROLE AND RESPONSIBILITIES
OF THE CITY COUNCIL
MOST SIGNIFICANT
1) To provide leadership, direction, and long -range planning for the city
2) To determine policy for the city
3) To hire and monitor the performance of the city manager (to manage city
operations)
4) To adopt an annual budget for the city
5) To represent the collective best interests of the city and the citizens of
the city
21
Attachment F
(continued)
ROLE AND RESPONSIBILITIES OF
INDIVIDUAL COUNCIL MEMBERS
MOST SIGNIFICANT
1) To represent the citizens and be accessible to them
2) To make leadership and policy decisions for the greater good of the city
3) To be prepared for, and participate in, council meetings
4) To act professionally and listen respectfully to other council members,
staff, and citizens
5) To share information and communicate openly with the city manager and
other council members
i
22
s
Attachment F
(continued)
ROLE AND RESPONSIBILITIES
OF THE MAYOR
MOST SIGNIFICANT
1) To conduct orderly and effective city council meetings
2) To represent the city at public functions
3) To facilitate discussions on agenda items and help resolve conflict
among council members
4) To make advisory committee appointments
5) To sign the city's legal documents
6) To also function as a council member
i
23
Attachment F
(continued)
ROLE AND RESPONSIBILITIES OF
THE CITY MANAGER
MOST SIGNIFICANT
1) To prepare and provide information for the council, make policy
recommendations based on the information, and implement adopted
policies
2) To be a liaison between the council and staff
3) To provide leadership and foster a positive work environment for the
city's employees
4) To develop and administer the city's annual budget
5) To represent the city before public bodies and community groups
6) To coordinate with local, state, and federal agencies
7) To appoint, develop, evaluate, and terminate when necessary) city employees
p p rY) Y p Y
24
Attachment F
(continued)
ROLE AND RESPONSIBILITIES OF
THE DEPARTMENT HEADS
MOST SIGNIFICANT
1) To provide leadership and goals for their departments
2) To manage the day -to -day operations of their departments
3) To prepare and administer the department's annual budget
4) To communicate and cooperate with other entities in the city
5 To keep he city ty manager and department staff informed
6) To provide training and development opportunities for department employees
7) To recommend 'new hires' to the city manager
8) To coordinate with other local, state, and federal agencies
9) To publicly represent the city policies
25
Attachment F
(continued)
ROLE AND RESPONSIBILITIES
OF ALL CITY EMPLOYEES
MOST SIGNIFICANT
1 To have a p ositive attitude towards their job and when dealing ith the public
g p
2) To be team players
3) To be fiscally responsible
4) To be a positive representative and ambassador of the city
5 To have a stron g work ethic
6) To be receptive to, and participate in, training and development opportunities
7) To be innovative problem solvers
26
Attachment F
(continued)
ROLE AND RESPONSIBILITIES OF
THE CITIZENS
MOST SIGNIFICANT
1) To vote in city elections
2) To provide fiscal support for city services and operations; i.e., to pay their taxes
3) To keep informed on issues that affect the city and to communicate their
concerns to the city's elected officials and staff
4 To be involved in communit y affairs
5) To be positive contributors to the community
27
Attachment G
THE COUNCIL'S EXPECTATIONS
OF THE STAFF
1) "Professional competence"
2) "Honesty, integrity, and ethics"
3) "To follow through on implementing council direction and goals
4) "To provide sound fiscal recommendations"
5) "To respond to council's questions"
6) "Teamwork among the staff'
7) "To hire the best and reflect a diverse community"
28
Attachment G
(continued)
THE COUNCIL'S CONTRIBUTION
TO THE LEADERSHIP TEAM
1) "To define and set policy"
2) "To update the city's charter"
3) "To act according to ethical standards"
4) "To represent the will of the citizens"
5) "To be prepared for meetings"
6) "To approve the city's annual budget"
7) "To monitor the performance of the city manager"
8) "To follow parliamentary procedures"
9) "To be of service to citizens responding to questions and to help resolve
problems"
10) "To be ambassadors and promoters of the city"
29
Attachment G
(continued)
STAFF'S EXPECTATIONS OF THE COUNCIL
1) "To provide policy direction"
2) "To trust and respect the staff as professionals"
3) "To set standards of service for the city"
4) "To be consistent in providing direction"
5) "To prioritize direction"
6) "To remain calm 'under fire
7) "To provide honest feedback"
8) "To communicate to staff through the city manager"
9) "To speak with 'one voice
30
Attachment G
(continued)
STAFF CONTRIBUTION TO THE
LEADERSHIP TEAM
1) "Professional expertise"
2) "Education and experience"
3) "Institutional memory"
4) "Loyalty, pride, and passion"
5) "Ethics and integrity"
6) "Professional networks"
7) "Vision"
8) "Leadership"
9) "Dedication and commitment to public service"
10) "Respect of the city's employees"
31
Attachment H
THE CITY'S
MISSION STATEMENT
"The mission of the
City of Brooklyn Center
is to ensure a clean, safe,
attractive community that
enhances the quality of life and
preserves the public trust.
32
Attachment H
(continued)
THE CITY'S VALUES STATEMENT
1) Excellence and Qualitv in the Service Delivery
We believe that service to the public is our reason for being and strive to deliver
quality services in a highly professional and cost effective manner.
2) Ethics and Intearitv
We believe that ethics and integrity are foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
3) Visionary Leadership and Planninq
We believe that the very essence of leadership is to be visionary and to plan for
the future.
4) Fiscal Resoonsibilitv
We believe that fiscal responsibility and prudent stewardship of public funds is
essential for citizen confidence in government.
6) Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
6) Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
7) Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development
of our employees.
33
THE ORGANIZATIONAL CLIMATE QUESTIONNAIRE Attachment i
or each of the seven organizational climate dimensions described below,
ace an "A" above the number that indicates your assessment of the
rganization's current position on that dimension and an "Oe below the
number that indicates your choice of where the organization silourd ideslly
be on this dimension.
1. CONFORMITY. The feeling that there are man a ternslly imposed constraints in
the organisation; the degree to which members f eel that there are rules, procedures,
P
oliciess and practices to which they have to c nform, rather than being able to do (6
g
their work as they see it.
Conformity is not characteristic 1 2 3 4 S 6 1 8 9 10 Conformity is very characteristic
of the organization, I of the organization
2. RESPONSIBILITY. Xambsrs of the organization a given personal responsibility to
achieve their part of the organization's goals; a degree to which members feel
3 that they can make decisions and solve problems �hout checking with superiors each,C?
,7 step of the way.
�r
No rosponsleilttr is given in 1 2 3 .4 S 6 7 a 8 9 10 There is great emphaefs, on
the organization personal responsibility in
the organisation
3. STANDARDS. The *aphasia the organizationn plat s !on quality performance and out—
standing production including the degree to whit members feel the organisation is
setting challenging goals for itself xnd comopuni at� n g goals to its members.
these
7
Standards are vary iow or non 1 2 3 4 S 6 7 8 9 10 High challenging standards
existent in the organisation are sat in the organisation
4. REWARDS. The degree to which members reel thep t ey are being recognized and
rewarded for good wort rather than being ignoredl, 21tieized or punished when
things go wrong.
Members are ignored, punished, 1 2 3 4 S 6 7 8 j 9 10 Men6ers are recognized and
or eritioizad rewarded positively
S. ORGANIZATIONAL. CLARITY. The feeling anon mou$ers that things are well—
organized and goals are clearly defined rather thanlbeing disorderly or confused.
The organization is confused, 1 2 3 4 3 6 8#9 10 The organization is well• ?r7
�_,,,;J disorderly, and chaotic or9Mi:ed with clearly
ii 1 defined goals
S. WARMTH AND SUPPORT. The feeling of friend ineis is a valued norm in the
organization; that members trust on@.anothes an of er support to one another.
The feeling that good relationships prevail is a Mork environment. 64S
rhere Is no warmth and support 1 2 3 4 S 6 7 80 9 10 w•rimeh and support are very
in the organization characteristic of the
organization
r'. LEADERSHIP. The willingness of. organization m to accept leadership and
direction from other qualified personnel. As ne da leadership arise, members
feel free to take leadership roles and are rewar ed'for successful leadership.
Leadership is based on expertise. The organ12at on is not dominated by, or dependent
on, one or two persons.
r_ sadership Is iot rewariedl 1 1 3 4 S 6 7 .S 4 10 Members accept and are
embers are ioeinated end rewarded for leadership
ispendent •ar risfst tradership
CtAmpta bsssd on expertise
l
34
Attachment J
THE CITY OF BROOKLYN CENTER
COUNCIL AND DEPARTMENT HEADS
2008 LEADERSHIP PLANNING TEAM BUILDING RETREAT
SUMMARY EVALUATION
1) The objectives of the session were:
C/4 5 4 3 2 1
Clear Vague
2) The organizati n of the session was:
q 3 2 i
Excellent Poor
3) The ideas prase ted were:
5 4 3 2 1
Very Not
Interesting Interesting
4) The ability of th presenter tc stimulate discussion was:
3 4 3 2 1
Excellent Poor
3) My attendance at his session was:
C 9 5 n 3 2 1
Very Waste
9eneftcial of Time
S) Overall, I conside this ad5sion to have bean:
5 4 3 2 1
Excellent
Poor
35
THE CITY OF BROOKLYN CENTER
COUNCIL AND DEPARTMENT HEADS
2008 LEADERSHIP PLANNING TEAM BUILDING RETREAT
PARTICIPANT COMMENTS
1) "This will help us to go forward into the next year"
2) "This session gave me a better perspective of what the city goals were and are
and future"
3) "The mayor is not open to my ideas as a council member. That was displayed at
this meeting."
4) "Still do not have meaningful goals"
36