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Home My WebLink About2009 07-20 CCM Joint Work Session with Financial Commission I MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER 1N THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION JULY 20, 2009 B I CITY HALL COUNCIL CHAM ERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called to order by Mayor Tim Willson at 6:30 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman and Dan Ryan. Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and City Clerk Sharon Knutson. Financial Commissioner Rex Newman was also present. BUDGET POLICIES REVIEW City Manager Curt Boganey introduced the budget policies and informed that the policies can be found in the Cit Council Reference Book. Y Fiscal and Support Services Director Dan Jordet reviewed the current budget policies as follows: 1. Diversified Stable Revenue System 2. Objective, conservative analysis 3. City will not incur debt to support operations 4. General Fund budget will be balanced 5. Current revenues will be used to pay current expenditures 6. Contingency not to exceed 5% of total 7. Funding of Social Services dependent on: a. Joint Powers Agreement b. Service unique to the City c. Service addresses important community need d. Not a duplicate service e. Other fundin sources contribute g Service administrative costs are reasonable g. Funding request considered in terms of overall budget needs 8. Emergency Capital Fund shall be held at $1 Million minimum 07/20/09 -1- 2010 REVENUE FORECAST Mr. Jordet reviewed draft scenarios of the limited levy, police and fire levy, foreclosure levy, 2004A bonds levy, HRA levy, and 2008 and 2009 LGA unallotments. He explained the police and fire levy was used for the first time in 2009, and the 2008 and 2009 LGA unallotments may only be used in 2010. He said market value has increased for commercial property and dropped for industrial and residential ro erties. He reviewed the median t� ca acit tax extension rate P p P Y� and City tax capacity tax based on a median valued home of $156,600. There was discussion regarding General Fund revenues and resources. The City Council indicated it is very important for staff to look at license fees, permits fees, and services and make a conservative estimate. Further discussion ensued regarding LGA and expectations from the State. It was noted that the State is an unreliable partner, and LGA needs to be budgeted carefully so that if it is unallotted, there is the least possible impact on City operations. STRATEGIC GOALSBUDGET OUTCOMES PRIORITIZATION Mr. Boganey referred the City Council and Financial Commissioner to the worksheet provided in the Council packet regarding strategic goals and desired outcomes. He said this is a tool that will help him allocate the resources to be consistent with the City Council goals and direction. He said there are six strategic goals listed, and he asked that each member make a checkmark by each goal as to whether City staff progress or effort needs to be enhanced, reduced, or kept at the current level. He then asked the members to make a note in the area under the activity level c n hecked if the have s ecific chan es for that strate ic oal. The Cit Council and Fina cial Y P g g g Y i Commissioner spent about 20 minutes completing the worksheets. Mr. Boganey tallied the results from the members as follows: 1. We will have a safe and secure community a a a x ii„ i/ A °i �i�%:..., y'� :'��///i/i�,., parks monitored large gatherings; look at how it's managed trails safety crime relocation gang activrty 07/20/09 -2- I 2. Aggressively proceed with City redevelopment i F p A_ a f/� i� �y ,f� i G r% 1,,; �✓1,�. i/,. �1,,.�� .ui%ii� ��,��e� maintain good market driven staff relationships with resources could be development directed elsewhere community maintain readiness for development 3. Stabilize and improve residential neighborhoods a a a a �v/�a ii�/� j/ j% i. j /a,,,��,s� ...�„�,U'��i i� :.�Fs�� e. ensure repeat offenders are held accountable 4. Positively address the community demographic makeup and increasing cultural diversity .a ee �a a� ;j %/�r. ��.ii/,.. �%/%iiiiiiiii„i r= „F a�z ir o �s-. e,e I .1/. a pursue all Brooklyn Center is demographic already diverse and groups to serve on there are activities committees and available involving all commissions demographic groups 5. Continue to maintain and improve City infrastructure e A a i;- j� oi z ;,ii�iii/,/, a,� i/'�`.' 1 �i„ �/i��..., :a /,��/��i//.., enhance the next 15-year cycle do not want to fall behind to enhance capital improvements multi-modal transportation is more of a Metro Council issue keep the street reconstruction schedule 07/20/09 -3- I 6. Effectively respond to the increased public awareness and interest in environmental sustainability and "green community" issues R F x �A a ��i /�i//�" °i� iii iyle i i� ''li.i /%r �i��, ici,�,,, r„ �S� �l.%�-'��„ �i6�'.�'��z�, community garden not the time for •"green" does not always concept new initiatives have payback or is cost- effective MAYOR'S DISCUSSION ITEMS COUNCIL SALARIES 2010 AND 2011 COUNCIL AND STAFF OUT OF STATE TRAVEL EMPLOYEE WAGES Mr. Boganey said the Mayor had suggested these items be added to a Work Session for discussion. He provided a draft wage cost worksheet for employees, which considers the same salary structure as 2009 and no changes to current contracts. He explained that the 2010 base increase of $194,670 includes pay grade/step increases, educational incentives, and costs associated with grant funded positions. He said all union contracts will expire the end of 2009. There was discussion regarding Brooklyn Center resident perception if wages are increased during these tough economic times, and in turn the possible loss of valuable employees if there are no incentives or adequate compensation. It was noted that a 0% increase or wage freeze is an exception to the policy under extraordinary circumstances. Discussion ensued regarding out of state travel and the benefits received by all; however, it was noted that Brooklyn Center unemployment is over 10% and the residents expect to see the City make sacrifices. Mr. Boganey stated that all staff out of state travel is approved by him. He discussed that there are only a handful of employees who travel out of state for educational purposes and the benefit of the City. Mr. Jordet responded that it amounts to approximately $6,000. The Mayor stated there will need to be further discussion regarding employee wages, Council salaries, and out of state traveL ADJOURN Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at 8:43 p.m. Motion passed unanimously 07/20/09 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of the Joint Work Session with Financial Commission Session of the City Council of the City of Brooklyn Center held on July 20, 2009. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its August 10, 2009, Regular Session. ��n �.E'/.i,�'f�� City Clerk Mayor 07/20/09 -5-