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Home My WebLink About2008 05-12 CCP Regular Session Public Copy AGENDA CITY COUNCIL STUDY SESSION May 12, 2008 6:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adjourn CITY COUNCIL MEETING City of Brooklyn Center May 12, 2008 AGENDA 1. Informal Open Forum With City Council 6:45 p.m. provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation 7 p.m. —Todd Henning, Brooklyn Center Firefighter 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Council Report 7. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. Apri128, 20U8 Study Session 2. April 28, 2008 Regular Session 3. Apri128, 2008 Work Session b. Licenses 8. Presentations/Proclamations/Recognitions/Donations a. Resolution Expressing Recognition and Appreciation of Richard Theis for His Dedicated Public Service on the Park and Recreation Commission and Charter Commission •Requested Council Action: —Motion to adopt resolution. Ma 12 2008 CITY COUNCIL AGENDA 2 Y b. Resolution Expressing Recognition and Appreciation for the Dedicated Public Service of Detective Steven A. Karris •Requested Council Action: —Motion to adopt resolution. 9. Public Hearings None 10. Planning Commission Items None 11. Council Consideration Items a. Resolution Amending Special Assessment Levy No. 17071 to Rescind the Assessment of 2007 Delinquent Weed Removal Costs for 5801 Ewing Avenue North •Requested Council Action: —Motion to adopt resolution. b. Resolution Amending City Council Resolution No. 2008-28 to Amend the Assessment of Unpaid Utilities to Account #0042710003; 5801 Ewing Avenue North •Requested Council Action: Motion to adopt resolution c. Resolution Accepting Bid and Awarding a Contract, Improvement Project Nos. 2008-05, 06, 07, and 08, Contract 2008-B, Xe�es Avenue and Northway Drive Street, Storm Drainage and Utility Improvements •Requested Council Action: —Motion to adopt resolution. d Resolution Accepting Quotation and Awarding a Contract, Improvement ProjectNo. 2008-13, Contract 2008-G, Reforestation of 2007 Street Improvement Proj ect Areas •Requested Council Action: —Motion to adopt resolution. e. Resolution Supporting a Joint Powers Agreement for a Brooklyn Center arid Brooklyn Park Youth Coordinating Board •Requested Council Action: Motion to adopt resolution. 12. Adjournment City Council Agenda Item No. 7a �f Y" .S c-<> y �l Mayor Willson and Mayor Lampi of Brooklyn Park to discuss a cooperative planning and coordinating effort for youth services. Council has been provided wi�li the agenda of the Mayors' Round Table Discussion held on April 8, 2008. Each communiry and the several educational institutions serving youth have been invited to establish a Joint Powers Agreement (3PA) organization that will implement and manage the proposed program. Council has also been provided with the proposed JPA for a Brooklyn Park and Brooklyn Center Youth Coordinating Board and the proposed resolution supporting the JPA. Mr. Boganey requested discussion from Council on whether there is an interest in the City of Brooklyn Center being involved in the JPA. He stated the specifics of the Youth Coordinating Boaxd have yet to be specifically worked out. Agreement on the details would be determined once it is determined who would like to be part of this effort. The purpose tonight is to answer questions of the Council on the Youth Coordinating Board and what is intended to be accomplished. If the direction of the Council is to proceed, a resolution supporting the development of a JPA will be presented for Council consideration. The JPA would also be presented to Council for final approval once the specific details have been worked out. Mr. Boganey stated in regards to the discussion during the previous agenda item regarding the BCYC and the proposed involvement by the City in the Brooklyn Bridge Engaging Youth Initiative, he does not believe there would be a duplication of effort. It is impractical to think that this Youth Coordinating Board would be a body that would do the kind of work the Police Chief is doing in terms of putting together specific programs aimed at dealing with specific issues in Brooklyn Center. The Chief would attend meetings of the Youth Coordinating Board and would have the opporlunity to request assistance with resources that are needed. The Youth Coordinating Board at the policy level will meet once per quarter and serve as sort of a steering committee, providing general policy guidance. This is a planning/coordinating/collaborative program more than it is a youth activities development and implementation organization. There was discussion on the proposed resolution, specifically in relation to the involvement of youth in the initiative. There was discussion on whether youth that is involved in crime tends to participate in these types of programs, and whether this type of initiative will have an impact on crime. Mr. Boganey advised that the proposed resolution does not necessarily need to be adopted as written. The fundamental question being asked is whether the City Council is interested in supgorting the development of a JPA, which will ultimately specify what will be done together. There was discussion on the importance for a clear and focused outcome of the coalition. Mr. Boganey advised this has been broken down into the following three areas: 1} communication; 2) collaboratian; 3) initiative development. Councilmember O'Connor stated her opposition, to the creation of the Youth Coordinating Board. �`c� �'ti e y^�e... �+'°h. b �-�v� e r o �ti~�'l. i -j I Y'�j -ri a� �'zo� -�-i'� h� C a y.� i� u e 1`� Y c� ct-� b(ia'�" a� C. �-cZ��... iN�..�'v'� �a �.A i�� Mr. Boganey advised in relation to funding, at a mirumuxn there will be some staff time associated with setting up meetings, putting together agendas, applying for grants, etc. This will need to be specified and detailed and there will need to be agreement on how the funding is split. It is fair to assume that some level of funding will be required. In response to the question of 04/28/08 -3- DRAFT MINUTES OF THE PROCEEDiNGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION APRIL 28, 2008 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal Support Services Dan Jordet, Community Development Director Gary Eitel, Assistant to the City Manager Vickie Schleuning, IT Director Patty Hartwig, Fire Chief Lee Gatlin, Assistant Fire Chief Greg Jones, James H. Eichten of Malloy, Montague, Karnowski, Radosevick, Co. P.A., and Carol Hamer, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember O'Connor requested the following change to the EDA Minutes of March 24, 2008: Pa�e 2 Vote on the motion for adoption of EDA RESOLUTION NO. 2008-OS Approving the Modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 3 should be corrected to reflect that Councilmember O'Connor voted in opposition of adopting the proposed resolution. sus of the Cit Council to direct the Recordin Secretary to verify the vote It was the ma' orit consen g J Y Y on the above resolution by reviewing the backup documents from the March 24, 2008, EDA meeting. MISCELLANEOUS AUDIT ENTRANCE CONFERENCE onference is a new au dit Mr. Bo aney introduced the item and stated the Audit Entrance C g I James H. Eichten of Mallo Monta ue Karnowski, Radosevick, 'rement. He introduced Mr requi Y g Co. P.A. I The Mr. Eichten provided an overview of the City of Brooklyn Center Audrt Entrance Conference overview included the following information: Terms of Engagement; Engagement Letter; Quality Review Report; Fees for Service; Timing; Communication with those charged with governance; Communication of significant deficiencies and material weaknesses; Communication about fraud and illegal acts; Communication of other information; Discussion of prior year findings and 04/28/08 -1- DRAFT recommendations in the 2006 audit and management reports; New Statement on Auditing Standards 102-114; Contact Information. 57 LOGAN AVENUES AREA POLLUTION Councilmember O'Connor requested information on the depth of the pollution at the 57`�' Logan Avenues area and asked whether there are any shallow wells in the neighborhood that could be affected. Mr. Boganey stated staff has checked the City's records to be sure that everyone in the area is connected to City water. They also sent out notices to the people in the area and are knocking on doors to determine whether there are any shallow wells in the area and informing the residents that they should be drinking tap water. With respect to the depth of the pollution, it does not go deep enough to get into the City's drinking water. He explained this pollution is in a vapor form. The fumes are comin u throu h the round and otentiall etting trapped under basements. Once it g P g g P Yg when rt i to the Cit s consultant it is of no risk hrts the surface rt dissipates mto the air. Accord ng y enters into the atmosphere; it is only a risk to the extent that if it is trapped under a basement area and e en u h level and see s into the home it could be at a high allowed to stay there at a concentrat d o g p enough concentration that over a long period of time it could be a health risk. Fifteen homes have been tested and 15 additional homes will be tested. When the results of the testing is received, the information will be reported to the City Council, as well as to the residents living in the area. He stated the City is doing what the Minnesota Pollution Control Agency (MPCA) is requiring under its health and safety standards, as well as the Minnesota Department of Health requirements. The results to date have not been such that staff has been led to believe there is a serious health threat, but they are treatin it as if it could be a serious health threat. If there is more information Council would like, g staff would be happy to provide it. It was noted that this pollution is likely very similar to radon in terms of its context and the remediation. The City has been a willing partner in this investigation and definition of the parameters on the concentration is needed in order to proceed with remediation. The MPCA has now adopted the Nlinnesota Department of Hea�th indoor air standards in determining whether there is a potential health risk from long term exposure inside an enclosed environment. BROOKLYN CENTER CRIME PREVENTION GOLF TOURNAMENT Councilmember Lasman announced the Brooklyn Center Crime Prevention Golf Tournament is scheduled for May 16 She noted that the City Council has been sponsoring a hole at this event for many years and requested discussion from the Council on whether there is an interest in sponsoring the event this year. She stated the total cost to sponsor a hole is $100; if all of the Council Members participate, the cost will be $20 each. The majority consensus of the City Council was to participate in the Brooklyn Center Crime Prevention Golf Tournament by sponsoring a hole. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS BROOKLYN CENTER FIRE DEPARTMENT ANNUAL STATISTICAL REPORT Fire Chief Gatlin provided an overview and answered questions of the Council on the Brooklyn Center Fire Department Annual Statistical Report. 04/28/08 -2- DRAFT ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember O'Connor seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember O'Connor seconded to reconvene the Study Session at 6:46 p.m. Motion passed unanimously. Fire Chief Gatlin completed the overview and answered questions of the Council on the Brooklyn Center Fire Department Annual Statistical Report. ADJOURNMENT Councilmember Ryan moved and Councilmember Yelich seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 04/28/08 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION APRIL 28, 2008 CITY HALL COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER 1NFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal Support Services Dan Jordet, Community Development Director Gary Eitel, Assistant to the City Manager Vickie Schleuning, IT Director Patty Hartwig, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. No one wished to address the City CounciL Councilmember Lasman moved and Councilmember Ryan seconded to close the Informal Open Forum at 6:45 p.m. Motion passed unanimously. 2. INVOCATION Mayor Willson requested a moment of silence and personal reflection as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal Support Services Dan Jordet, Community Development Director Gary Eitel, Assistant to the City Manager Vickie Schleuning, IT Director Patty Hartwig, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Ine. 04/28/08 -1- DRAFT 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. COUNCIL REPORT Councilmember Ryan reported on attending the following events: Brooklyn Center Police Department and Citizens Crime Prevention Annual Awards Ceremony on April 16�`: The event honors police o�cers, fire fighters, and citizens acting above and beyond the call of duty. It was inspiring to hear of the numerous acts of bravery. One inspiring story that was shared was about a young Liberian man who helped to chase after someone who discharged a firearm during last year's soccer tournament. Annual Fire Fighters Appreciation Event on April 18�' to honor fire fighters for their years of service. Earth Day Cleanup Event on April 19�'. Met at Willow Park on April 24�` to review park projects. Councilmember Lasman reported on attending the following events: Brooklyn Center Police Department and Citizens Crime Prevention Annual Awards Ceremony on April 16�': In addition to the ofFicers and citizens that were honored, there were four children who were honored by receiving the Denr�is Winfield leadership award. It was inspiring to see the good works of leadership the young people are doing in the City. Annual Fire Fighters Appreciation Event on April 18�': It was inspiring to see the many heroic people. Building Safer Communities Seminar on April 19�': There were expos on self defense and working with domestic violence matters, especially as it relates to newcomer cultures and finding ways as they assimilate into the culture to help them understand the expectations and to deal with the new rules and regulations they are not familiar with. Some in.novative things are being done to help everyone come on board and become more aware of the expectations of the regulations in the City. Riverwood Neighborhood Block Watch Captains Breakfast on April 26�`: This is a premier example of a watch block program. There was conversation about how residents can keep their neighborhoods safer by participating in many things, such as watching over vacant or foreclosed properties. The City Council is interested in this type of effort becoming citywide in response to problems with vacant and foreclosed properties. Crime Prevention Program Meeting on April 16�': There was discussion of the upcoming Crime Prevention Golf Tournament Fundraiser. This is the primary fundraiser for the organization that sponsors many things, including Youth Safety Camp, youth summer programs, and National Night Out. Participation is invited in the fundraiser through sponsorship, golfing, or having dinner. Councilmember Yelich stated he has nothing to report at this time. Councilmember O'Connor reported on attending the following events: Housing Commission Meeting: a guest speaker from the Riverwood Neighborhood Block Watch Group was present. Earle Brown Days Committee: Councilmembers are reminded to send in their applications for the parade on June 26�'. Annual Fire Department Banquet: Thank you to all of the Brooklyn Center fire fighters, past and present, and their families for their great work in helping to keep the City safe. 04/28/08 -2- DRAFT Mayor Willson reported on attending the following events: Interview for Cable Channel 12 on April 15�'. Brooklyn Center Crime Prevention Awards Event on April 16 Brooklyn Center Fire Department Appreciation Banquet on April 1 gtn Shingle Creek Cleanup on April 19�' Speech at the Laotian New Year Event in the City of Crystal on April 19 Interview for Cable Channel 12 on April 22 Riverwood Neighborhood Block Watch Captains Meeting on Apri126�'. 7. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Councilmember Yelich seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 7a. APPROVAL OF MINUTES 1. April 14, 2008 Study Session 2. April 14, 2008 Regular Session 3. April 14, 2008 Work Session 7b. LICENSES FIREWORKS TEMPORARY Cub Foods 3245 County Road 10 MECHANICAL Erickson Plumbing, Heating, and Cooling 1471 92" Lane NE, Blaine Home Depot Home Services 5169 Winnetka Ave N, New Hope Louis Degidio Services, Inc. 21033 Heron Way, Lakeville M C Mechanical 926 Dale Street, St. Paul Yale Mechanical 9649 Girard Ave S, Minneapolis RENTAL INITIAL 3218 67 Ave N Warren Comeaux 5937 Abbott Ave N Mark Cros� RENEWAL Ryan Lake Apts 3401-13 47�' Ave N Clover Management 1510 69�' Ave N (Weather Deferral Need to repair, prime, Deer Meadow Holdings, LLC c/o paint exterior fascia, and/or soffit) Howard Lapides 3715 69 Ave N Gary Olson 3612 58 1 /2 Ave Selena Lee 4213 63` Ave N Bryan Friendshuh 1323 67 Ln N Terry Hartmann 1300 68 Ln N Terry Hartmann 5348 70 Cir Nicholas Antwi 1706 71 St Ave N Patricia Sandeen 4707 Eleanor Ln Todd Vlasaty 04/28/08 -3- DRAFT 6031 Halif� Ave N Luis Perez 5200 Howe Ln Kazim Adeoti 5755 Humboldt Ave N Toan Truong 7169 Unity Ave N Angelique Brown SIGNHANGER Express Signs and Balloons, Inc. 19320 Yucon Street NW, Cedar Nordquist Sign Company 312 W. Lake Street, Minneapolis Phoenix Signs LLP 10856 Hwy 81, Maple Grove Signation Sign Group 6840 Shingle Creek Pkwy Motion passed unanimously. 8. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 8a. RESOLUTION� NO. 2008-49 EXPRESSING APPRECIATION FOR THE DONATION OF THE BROOKLYN CENTER WOMEN'S CLUB IN SUPPORT OF THE 2008 SUMMER FUN SQUAD PROGRAM Mayor Willson recited Resolution Expressing Appreciation for the Donation of the Brooklyn Center Women's Club in Support of the 20Q8 Summer Fun Squad Program. Councilmember Ryan moved and Councilmember Yelich seconded to approve RESOLUTION NO. 2008-49 Expressing Appreciation for the Donation of the Brooklyn Center Women's Club in Support of the 2008 Suminer Fund Squad Program. Motion passed unanimously. 8b. RESOLUTION NO. 2008-50 RECOGNIZING ASHLEE KEPHART AS A 2008 NATIONAL CARING AWARD WINNER Mayor Willson recited Resolution Recognizing Ashlee Kephart as a 2008 National Caring Award Winner. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-50 Recognizing Ashlee Kephart as a 2008 National Caring Award Winner. Motion passed unanimously. Mayor Wilson commended Ashlee Kephart and presented her with the resolution. 9. PUBLIC HEARING None. 10. PLANNING COMMISSION ITEMS None. 11. COUNCIL CONSIDERATION ITEMS 04/28/08 -4- DR.AFT lla. RESOLUTION NO. 2008-51 ACCEPTING THE EXECUTIVE SUMMARY FROM I DONALD SALVERDA AND ASSOCIATES FROM THE CITY OF BROOKLYN CENTER CITY COUNCIL AND DEPARTMENT HEADS 2008 LEADERSHIP PLANNING AND TEAM BUILDING RETREAT AND ADOPTING A MISSION STATEMENT, VALUES STATEMENT, AND GOALS PROGRAM Mr. Boganey introduced the item, discussed the history, stated the purpose of the proposed resolution, and listed the Strategic Goals 2008-2010, the High Priority Goals, and the Ongoing Goals. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-51 Accepting the Executive Summary from Donald Salverda and Associates from the City of Brooklyn Center City Council and Department Heads 2008 Leadership Planning and Team Building Retreat and Adopting a Mission Statement, Values Statement, and Goals Program. Councilmember Yelich stated his approval of the City making crime reduction a high priority goal. He stressed the importance of the City reducing crime and restoring confidence. Councilmember O'Connor voted against the same. Motion passed. llb. RESOLUTION NO. 2008-52 ESTABLISHING THE BROOKLYN CENTER CENTENNIAL CELEBRATION COMMITTEE Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Mayor Willson recited Resolution Establishing the Brooklyn Center Centennial Celebration Committee. Councilmember O'Connor moved to amend the proposed resolution as follows: "Whereas, Mayor Willson has appointed Diane Sannes as Chairperson of the Committee w� Y'-��'�=� ,-,�,-t�o r�r�.,,� Motion died for lack of a second. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-52 Establishing the Brooklyn Center Centennial Celebration Committee. Motion passed unanimously. llc. RESOLUTION NO. 2008-53 ACCEPTING QUOTATION AND AWARDING CONTRACT, IMPROVEMENT PROJECT NO. 2008-14, CONTRACT 2008-H, 2008 DISEASED TREE REMOVAL Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. It was verified with Mr. Boganey that the total amount of $44,566 is an estimate, while the cost for. each specific tree size listed on the contract is exact. The funds will be paid to Arbor besign Tree Service by the City and homeowners will pay the City for the cost of tree removal on �heir property. 04/28/08 -5- DR.AFT I Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-53 Accepting Quotation and Awarding Contract, Improvement Project No. 208-14, Contract 2008-H, 2008 Diseased Tree Removal. It was verified with Mr. Boganey that Arbor Design Tree Service was the low bidder on this project. Motion passed unanimously. lld. RESOLUTION NO. 2008-54 ESTABLISHING PARKING RESTRICTIONS ON XERXES AVENUE, SS AVENUE NORTH AND 56 AVENUE NORTH Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Ryan moved and Councilmember Yelich seconded to approve RESOLUTION NO. 2008-54 Establishing Parking Restrictions on Xe�es Avenue, 55�' Avenue North and 56�' Avenue North. Motion passed unanimously. lle. RESOLUTION NO. 2008-55 ACC�PTING OFFER ON SALE OF $4,335,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008A, AND PLEDGING TAX INCREMENTS FOR THE SECURITY THEREOF Mr. Jordet introduced the item, discussed the history, stated the purpose of the proposed resolution, and answered questions of the Council on the proposed sale of bonds. There was discussion on interest and administrative costs associated with the sale of bonds. There was discussion on the need for further developmentiredevelopment in order for the City to maintain the tax base and the high bond rating. It was noted that the FBI building not proceeding on schedule would have a significant effect on reducing the cash flow to pay down debt in Tax Increment District No. 3. Councilmember O'Connor stated her opposition to the proposed resolution. Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION NO: 2008-55 Accepting Offer on Sale of $4,335,000 Ta�cable General Obligation Tax Increment Bonds, Series 2008A, and Pledging Tax Increments for the Security Thereo£ Councilmember O'Connor voted against the same. Motion passed. 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:40 p.m. Motion passed unanimously. 04/28/08 -6- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION APRIL 28, 2008 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:03 pm. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Community Development Director Gary Eitel, Assistant to the City Manager Vickie Schleuning, IT Director Patty Hartwig, Police Chief Scott Bechtold, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. PROPERTY FORECLOSURE STRATEGIES OVERVIEW Mr. Boganey introduced the item and explained tonight the Council will be provided with an overview of things staff has been doing in response to the issue of foreclosures in the City. He provided an overview of foreclosure data from June 2006 to present and data on current sheriff sale and vacant properties. Mr. Boganey reported for the most recent assessment period of October 2006 to September 2007, assessed values of single family homes have decreased on an average 8%. A similar drop is expected next year based on the current review of sales from October 2007 to September 2008. Assessed values of industrial and commercial values have increased about 9%. Mr. Boganey provided an overview and answered questions of the Council on the City's Foreclosure Response Strategy: Goal: Prevention, neighborhood stability, reduction of vacancies, promotion of owner occupancy, and redevelopment. Action Step 1: Data Collection Action Step 2: Neighborhood Stabilization Action Step 3: Prevention and Intervention Action Step 4: Reinvestment There was discussion on reinvestment, specifically in relation to reducing roadblocks that would allow someone to purchase, refurbish, and live in a home for some time. In relation to neighborhood stabilization, it was noted that the Comprehensive Plan includes the purchase of single family dwellings on Brooklyn Boulevard to convert into commercial property. It was 04/28/08 -1- DRAFT I pointed out that the current market would make this a good time to follow through on this part of the Comprehensive Plan while being good stewards of the City's pocketbook. There was discussion on identification of the vacant homes and ensuring that they remain good housing stock in the City. Mr. Boganey stated that relatively speaking the foreclosed homes in the City have been fairly well maintained and left in decent condition. He indicated staff is monitoring proposed legislation at the state and federal level that would make funds available to cities to acquire and rehab housing. BROOKLN CENTER YOUTH COLLABORATIVE Mr. Bechtold introduced the item and provided background information on the Brooklyn Center Youth Collaborative. He stated in response to findings of the 2007 PERF study, the Brooklyn Center Police Department has initiated projects to address prevention and intervention of youth violence and criminal behavior. Approximately two months ago the Police Department reached out and invited the community to sit down at a brainstorming session to address youth issues. The response was overwhelming with representatives present from police, probation, schools, CARS, businesses, social services, non-profits serving youth, and the faith community. Mr. Bechtold stated the Brooklyn Center Youth Collaborative (BCYC) has split into two different sections of prevention and intervention. The prevention piece is still evolving; they are hoping to get more of a definitive model by mid-May so it can be up and running by this summer. Current efforts are aimed at mapping out community resources and their capacities; Northwest Hennepin Human Services Council is taking the lead and will bring different partners together and will be putting together a youth summer events calendar. Mr. Bechtold stated the intervention piece has been how to holistically work with the Police Department, the faith based community, and social services on addressing the already at-risk youth. The Police Department has contracted with the MAD DADs organization to provide a youth outreach worker. Twelve high risk youth in the cornmunity have been identified, six of which have agreed to enter into the MAD DADs program where they will be assessed as far as educational needs, emgloyment needs, and social service needs. The other six youth have declined the offer for service, and they have been put on more of an active monitoring program to ensure that they are in compliance with their probation terms. Mr. Bechtold reported seed funding for this initiative comes from a$12,000 grant from Hennepin County through the Joint Community Police Partnership. An additional $10,000 grant has been approved by Independent School District No. 28 L It was noted t�at many people have stepped up to the plate and the community members are driving this initiative. There was discussion on the efficient use of resources and whether there would be a duplication of efforts with this initiative and the Brooklyn Bridge Engaging Youth Initiative. It was noted that this is not just a Brooklyn Center problem; it is a northwest region, metro, state, and country wide problem. The more people working on the issue the better they will be. BROOKLYN BRIDGE ENGAGING YOUTH INITIATIVE Mr. Boganey introduced the item and provided background information on the Brooklyn Bridge Engaging Youth Initiative. He reported that two meetings have been held and hosted jointly by 04/28/08 -2- DR.AFT Mayor Willson and Mayor Lampi of Brooklyn Park to discuss a cooperative planning and coordinating effort for youth services. Cauncil has been provided with the agenda of the Mayors' Round Table Discussion held on April 8, 2008. Each community and the several educational institutions serving youth have been invited to establish a Joint Powers Agreement (JPA) organization that will implement and manage the proposed program. Council has also been provided with the proposed JPA for a Brooklyn Park and Brooklyn Center Youth Coordinating Board and the proposed resolution supporting the JPA. Mr. Boganey requested discussion from Council on whether there is an interest in the City of Brooklyn Center being involved in the JPA. He stated the specifics of the Youth Coordinating Board have yet to be specifically worked out. Agreement on the details would be determined once it is determined who would like to be part of this effort. The purpose tonight is to answer questions of the Council on the Youth Coordinating Board and what is intended to be accomplished. If the direction of the Council is to proceed, a resolution supporting the development of a JPA will be presented for Council consideration. The JPA would also be presented to Council for final approval once the specific details have been worked out. Mr. Boganey stated in regards to the discussion during the previous agenda item regarding the BCYC and the proposed involvement by the City in the Brooklyn Bridge Engaging Youth Initiative, he does not believe there would be a duplication of effort. It is impractical to think that this Youth Coordinating Board would be a body that would do the kind of work the Police Chief is doing in terms of putting together specific programs aimed at dealing with specific issues in Brooklyn Center. The Chief would attend meetings of the Youth Coordinating Board and would have the opportunity to request assistance with resources that are needed. The Youth Coordinating Board at the policy level will meet once per quarter and serve as sort of a steering committee, providing general policy guidance. This is a planning/coordinating/collaborative program rrYOre than it is a youth activities development and implementation organization. There was discussion on the proposed resolution, specifically in relation to the involvement of youth in the initiative. There was discussion on whether youth that is involved in crime tends to participate in these types of programs, and whether this type of initiative will have an impact on crime. Mr. Boganey advised that the proposed resolution does not necessarily need to be adopted as written. The fundamental question being asked is whether the City Council is interested in supporting the development of a JPA, which will ultimately specify what will be done together. There was discussion on the importance for a clear and focused outcome of the coalition. Mr. Boganey advised this has been broken down into the following three areas: 1) communication; 2) collaboration; 3) initiative development. Councilmember O'Connor stated her opposition to the creation of the Youth Coordinating Board. Mr. Boganey advised in relation to funding, at a minimum there will be some staff time associated with setting up meetings, putting together agendas, applying for grants, etc. This will need to be specified and detailed and there will need to be agreement on how the funding is split. It is fair to assume that some level of funding will be required. In response to the question of 04/28/08 -3- DRAFT whether staff recommends entering into the JPA, Mr. Boganey stated his position that it would be worth the staff time and resources involved if the potential can be realized. However, additional information is needed on what the full cost will be before he can say whether he would recommend adopting the JPA. The majority consensus of the City Council was to direct staff to include a draft resolution supporting the development of a JPA on a future City Council meeting agenda for Council consideration. Mr. Boganey indicated the dxaft resolution will be included on the agenda of a future City Council meeting. He suggested the Council Members provide staff with suggested amendments to the draft resolution. CODE ENFORCEMENT ORDINANCE ENHANCEMENTS Ms. Schleuning introduced the item and stated the purpose tonight is to get feedback and Council direction to ensure that staff is proceeding in the right direction in relation to vacant building management in the City. She provided background information, including the status of foreclosures/vacant buildings and an overview of current codes and management tools. She provided an overview of the Vacant Building Ordinance Proposal and possible code options. There was discussion on the possibility of implementing some type of point of sale program with vacant properties that go back on the market. There was discussion regarding the foreclosure brochure and methods used to get the information out to the public. In relation to registration of vacant property, it was noted that there should be consideration of the many snowbirds in the City that leave their property empty for three to four months. The majority consensus of the City Cauncil was to direct staff to proceed with amending the City e te f overnin the maintenance and rotection of vacant Code to establish a s ara sec ion P g g P properties. GOV QA ROLL OUT Ms. Schleuning introduced the item and provided background information on the eCitizen Center to be launched on the City website on May 1, 2008. She explained the system will support four modules that will support incoming citizen requests for information and service, and outgoing communications for alerts and feedback. Ms. Schleuning provided a brief overview of the following planned implementation schedule of the eCitizen Center: Information Module (Knowledge/FAQs) Available to the public May 1, 2008 Service Request Module Available to the public June l, 2008 Message Module Implemented as part of strategic program uses Survey Module Implemented as part of the strategic program uses Ms. Hartwig provided a presentation on the eCitizen Center and answered questions of the CounciL 04/28f08 -4- DR.AFT Mr. Boganey announced the City will likely be rolling out the webstreaming of City Council meetings in July or August. CENTENNIAL CELEBRATION COMMITTEE Mr. Boganey introduced the item and indicated Council has been provided with the draft Centennial Celebration Committee letter and list of organizations to invite to the kick off meeting. He requested Council input on changes or organizations to add to the invitation list. The following were suggested as additions to the invitation list: Brooklyn Center youth groups (high schools and Leos) Pan African Organization Hispanic or Latino groups Laotian groups The following additional suggestions were made: Communicate information to neighborhood watch group contacts as things are being planned and organized Send an informational letter to city commissions, asking if there is interest to assign an appointee The majority consensus of the City Council was to direct staff to add the above organizations to the invitation list, to schedule the date of the initial planning meeting on Wednesday, May 28, 2008, at 6:00 p.m., and that the invitation letter be signed by the Chair of the Committee, and mailed to the organizations on the list. There was discussion of the Chair's duties. Mr. Boganey suggested the duties inalude convening and chairing the meetings, and that the second principal role would be to report to the City Council at least once per quarter. In terms of assisting the Chair, staff can help facilitate and assist in other ways; he or another staff person could facilitate the first meeting. Once the groups have been organized the Chair would be responsible to ensure there is good communication with all the groups and report from the groups to the City Council on the status and the needs. It was noted that there are two time capsules that could be uncapped during the Centennial Celebration, and that there is information available for the Centennial Celebration from the 75 anniversary party. ADJOURNMENT Councilmember/Commissioner Ryan moved and Councilmember/Commissioner Lasman seconded adjournment of the City Council/Economic Development Authority Work Session at 10:38 p.m. Motion passed unanimously. 04/28f08 -5- DR.AFT City Council Agenda Item Na. 7b i COUNCIL ITEM MEMORANDUM TO: Curt Bo ane Ci Mana er g Y� tY g FROM: Maria Rosenbaum, Deputy City Clerk DATE: May 6, 2008 SUBJECT: Licenses far Council Approval Recommendation: I recommend that the City Council approve the following list of licenses at its May 12, 2008, meeting. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses axe in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached renta.l report. MECHANICAL Discount Appliance 1051 109�' Avenue NE, Blaine Liberty Comfort Systems 627 E River Road, Anoka Infinity Heating and A/C 1017 Meadowwood Drive, Brooklyn Park MOTOR VEHICLE DEALERSHIP Brookdale Metro Mitsubishi 7235 Brooklyn Boulevard RENTAL See attached report. �vai�o:n May,12j 2008 �R�ntai Licenses;for CQUncil, Ins ector C.lerk Clerk Clerk s Pt►fic� su �f� un lJtilities �ssessin p Dwelling Renewal Unpaid Unpaid Property Address Type or Initial Owner Calls for Service Utilities 7axes� 3524 53rd Ave N �Single Family Initia) �3524 53rd Ave N Land Trust None per 12-9110rdinance OK OK 6807 Humboldt Ave N C203 �Single Family I Initial (Marianne Javorski None per 12-911 Ordinance OK OK 6813 Humboldt Ave N 6201 �Single Family I Initial IStephanie Ford None per 12-911 Ordinance OK OK 7164 Unity Ave N �Single Family Initial IEugene Olson �None per 12-9110rdinance OK OK 3 Bldg 6331, 6401-25 Beard Ave N 36 Units Renewal Clover Management 1-robbery per 12-913 Ordinance OK OK 1 Bldg 1-property damage per 12-913 6037 Brooklyn Blvd 11 Units Renewal N B Properties LLP Ordinance OK OK 4703 68th Ave N Two Family (1) Renewal Bernard McDonough None per 12-911 Ordinance OK OK 4214 Lakeside Ave Two Family (1) Renewal James Shoultz None per 12-911 Ordinance OK OK 5332-36 Russell Ave N Two Family (2) Renewal Douglas Ryan None per 12-911 Ordinance OK OK I `4113 419 67th Ave N ISingle Family I Renewal �1ohn Stalock �None per 12-911 Ordinance OK OK Lakebreeze Ave ISingle Family I Renewal Pamela Grover �None per 12-911 Ordinance OK OK 1 I 5449 Lyndale Ave N Single Family Renewal Dakota Communities None per 12-911 Ordinance OK OK 6907 Quail Ave N Single Family Renewal Tony Carmen Holder None per 12-9110rdinance OK OK I '6825 Scott Ave N �Single Family Renewal Doulgas Pederson None per 12-911 Ordinance OK OK I i� I i City Council Agenda Item No. 8a COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Shaxon Knutson, City Clerk DATE: May 6, 2008 SUBJECT: Resolution Expressing Recognition and Appreciation of Richard Theis for His Dedicated Public Service on the Park and Recreation Commission and Charter Commission Recommendation: I recommend that the City Council consider adoption of Resolution Expressing Recognition and Appreciation of Richard Theis for His Dedicated Public Service on the Park and Recreation Commission and Charter Commission. Background: Richard Theis served on the Park and Recreation Commission from January 27, 1997, through April 15, 2008; and he served on the Charter Commission from February 12, 2001, through April 11, 2008. Budget Issues: There are no budget issues to consider. Member introduced the following resolution and moved its adoption: RESOLUTION NO. S1NG RECOGNITION AND APPRECIATION OF RESOLUTION EX PRES RICHARD THEIS FOR HIS DEDICATED PUBLIC SERVICE ON THE PARK AND RECREATION COMMISSION AND CHARTER COMMISSION WHEREAS, Richard Theis served on the Brooklyn Center Park and Recreation Commission from January 27, 1997, through April 15, 2Q08; and WHEREAS, he has made significant contributions as a member of the Paxk and monitorin and reflectin the attitudes and concerns of the Recreation Commission includin g g g citizens relative to the conservation of e nvironmental resources in the City and to the park system and recreation programs, and advising the City Council of citizen attitudes and policy matters relevant to the conservation, park and recreation functions in Brooklyn Center; and WHEREAS, Richard Theis served on the Brooklyn Center Charter Commission from February 12, 2001, through April 1 l, 2008; and WHEREAS, he has made significant contributions as a member of the Charter Commission, including reviewing the existing charter, considering proposed changes and making recommendations for change to the City Council, and safeguarding the concept of Home-Rule under the existing charter and Home Rule provisions in the state statutes; and WHEREAS, his leadership and expertise have been greatly appreciated by the Park and Recreation Commission and Charter Commission; and WHEREAS, his public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. Ci Council of the Ci of NOW, THEREFORE, BE IT RESOLVED by the ty t3' Brooklyn Center, Minnesota, that Richard Theis is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting expressing of gratitude for the leadership and service he has rendered to the citizens of Brooklyn Center. Mav 12. 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and u on vote being taken thereon, the following voted in favor thereof: I P and the follawing voted against the same: whereupon said resolution was declared duly passed and adopted. I City Council Agenda Item No. 8b COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Scott Bechthold, Chief of Police��(� DATE: May 2, 2008 SUBJECT: Retirement Resolution for Detective Steven Karris Recommendation: I recommend that the City Council consider recognition and appreciation of retired Detective Steven Karris for his 21 years of service to the Brooklyn Park Police Department and the City of Brooklyn Center. Background: Detective Steven Karris was hired as a police officer on March 16, 1987 and was promoted to detective oi1 January 8, 1995. He has served as a twenty-one year veteran of the Broolclyn Center Police Department, and retired on February 20, 2008. In his many years of service, he has received numerous letters of appreciation and commendations. He has dedicated his public service for the betterment of the community. Therefore, I recommend approval of the proposed resolution. Budget Issues: Not applicable. C: Police Department Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DETECTIVE STEVEN A. KARRIS WHEREAS, Detective Steven A. Karris was hired as a police officer by the City of Brooklyn Center Police Department on March 16, 1987; and WHEREAS, Detective Karris was promoted and served as a detective from January 8, 1995 until February 20, 2008; and WHEREAS, Detective Karris 'has served as a 21 year veteran of the Brooklyn Center Police Department; and WHEREAS, Detective Karris has received numerous commendations for outstanding police work; and WHEREAS, Detective Karris has received letters of thanks from numerous citizens for assistance that he has rendered; and WHEREAS, his dedicated public service and civic effort for the betterment of the community merit gratitude of the citizens of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, upon the recommendation of the City Manager, that the dedicated public service of Detective Steven A. Karris is hereby recognized and appreciated by the City of Brooklyn Center. Mav 12, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lla COUNCIL AGENDA ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works 774ij DATE: May 5, 2008 SUBJECT: Resolution Amending Special Assessment Levy No. 17071 to Rescind the Assessment of 2007 Delinquent Weed Removal Costs for 5801 Ewing Avenue North Action: Attached for consideration is a City Council Resolution amendment Special Assessment LevyNo. 17071 to rescind the special assessment of delinquent weed removal costs for 5801 Ewing Avenue that were previously certified to Hennepin County. The assessmentroll has not yet been forwarded to the County. The City Council may cancel this assessment if the Council deems sufficient cause for the cancelation. Background: On March 10, 2008 the City Council certified special assessments for Delinquent Weed removal costs to the Hennepin County Tax Rolls. Following the public hearing, the property owner of 5801 Ewing Avenue North provided the City with a letter indicating that proper notice was not providedprior to the abatement of tall grass on the propert�t. The notice to abate tall grass and weeds was sent to the owner's address of record of 5801 Ewing Avenue North, based on the data provided in the City's property data system records. Below is a summary of actions taken due to tall grass and weeds at 5801 Ewing Avenue during 2007. Current Owner Purchased Property: January 2007 Notice to Abate Tall Grass and Weeds: May 14, 2007 Sent to 5801 Ewing Avenue Letter was not returned to City I City Contractor Completed Cutting of Lawn: May 25, 2007 Second Notice to Abate Tall Grass and Weeds: September 19, 2007 Sent to 5801 Ewing Avenue Letter was returned to City (no forwarding address) City Contractar Completed �utting of Lawn: October 3, 2007 I The attached letter. from the property owner indicates that she did not receive notices of the two code violations prior to the City cutting the grass on May 25` and October 3 (code violation notices were sent to the property address as noted above). The Owner has further indicated that she had previously applied for a rental license for the property in March 2007 and that her new address in Champlin was provided on the rental license application. The City Clerk has verified that the owner did apply for a rental license, which included her current home address in Champlin. Background research indicates that the owner's new address provided on the rental application was not entered into the properry data system until sometime after the first occurrence of code violation for tall grass. Therefore, the owner's new mailing address was not available to City personnel that issued the notice to abate the tall grass and weeds on the property. Budget Issues: Weed and tall grass abatement costs incurred for 5801 Ewing Avenue North during 2007 total $381.25. Tall grass cutting charges that are not eligible far special assessments are funded from the annual general fund operating budget (45204-6449). I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY NO. 17071 TO RESCIND THE ASSESSMENT OF 2007 DELINQUENT WEED REMOVAL COSTS FOR 5801 EWIl�TG AVENUE NORTH WHEREAS, the City Council certified assessment of unpaid weed removal costs to Hennepin County on March 10, 2008; and VVHEREAS, property owned by Christina Akinola at 5801 Ewing Avenue North was included on the levy roll for delinquent weed removal costs; and WHEREAS, said owner initially applied for homestead status, but later applied for and j received a rental property license after establishing residence at another location; and WHEREAS, the official notice to abate tall grass and weed violations on May 14, 2007 and September 19, 2007 were not mailed to the owner's home address provided on the rental license application due to a delay in updating the City's property data system records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Special Assessment LevyNo. 17071 is hereby amended to remove the tall grass and weed charges in the amount of $381.25 for the property located at 5801 Ewing Avenue North and said special assessment is hereby rescinded. Mav 12. 2008 Date Mayar ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereo£ and the following voted against the same: whereupon said resolution was declared duly passed and adopted. n�, Yl i� S� nc �{°C't i� �t !1`�� v��oc� c�, ��3 �k�t'8 �33� 0 �t�-�.� C�-�- L c��F c �..�c_ �a� u�� r 1� ��4a�, ��J n�-PJ c 3 t s 2 o �r�r� �'s �--r�1 P� r� o a ot �K. �g re..c�e,�� h� n sl�%�- r s n,e:� c�. `--�p -�-t �"Y�Q r� t� a�� -E-� c�,rn o�ur� G�. L c�c� �t�� °G�ec�u�� 21��Y ��A� �'��P `�G�,�.� �1 °t-� fZ�,,l�;�-� r �h a��ra,c, -r o� �'V �`v�-�'�c_ G%on c �r Q.I�.G� �'c� C t�3 �-e �F,��- c�� r' .l�.s�� ,I�;��n, MII�NESOTA• REVENUE PE20 A�d't°��Se°°' Certificate I�eal Estate Value I� mes of buyers�last, first�i Address�� I {�l� Daytime pMvqq �C►t 1c� c _��:��i�v 5�z� �v„�� Names of seller (last, first, MI) n New address� r rp D�� e ��r l'" 1 a L� Y v �Ll j� �..h 1�y L.' r 1 F r L ve M i5,� r ��7 SV�f addr•es r r ral ydu f property purchased rty or tow ip 1 Co nty E L L ��l�-� C �n� v .��c 1. D e o deed oi cont ct j Le ;ai de i f prop p rchase lot; blo and pla attach 3 cop�es of the legal description r 1 t b 4---- V �Z`1 i Financial arrangements 2. o urch Was pers n property included in purchase price (e.g., fumiture, inventory, equipment)? Yes No if yes, list property and 3. Down payment current not replacement) value at right, and enter total in Box 5 below. Use back of form if needed. 4. Points or prepaid interest paid by seller 5. CurrenY alu personal property i Q 6. Type of acquisition (check ali that apply) I_1 Buyer and selier are relatives or related businesses Contract paid off or resold Property received in trade Buyer or selier is religious or charitable organization Name added or removed from deed Purchase agreement signed over two years ago Buyer or seller is unit of government Property condemned or foreclosed upon Buyer purchased partial interest only Property received as gift or inheritance 7. Type of property tr��1s all that appiy) Land ortly �La�d and buildings Construction of new building after Jan. 1 of year of sale Planned use of property (check one) esidential: single family Agricultural. Number of acres: (attach Schedule PE20A). esidential: duplez, triplex Apartment (residential, four or more units). Number of units: (attach Schedule PE20A): r Cabm br"recreabo�Y3� (nonc�ya�etC'13}'/�/"', mmercial-industrial. Type of business: (attach Schedule PE20A). P Other. Desc�i$e• (attach Schedule PE20A). 8a. Will this property be the buyer's principal residence? /�J Yes No l Metho o ma c clud co or-deed and assumed mortgages) Assumed Contract Mortgage or contract-for-deed Monthly payment Interest rate Number of Date of any lump- mortgage for deed amount at purchase (principal interest) now in effect payments sum (bal{oony payments 9. 10. Sign here. I declare under penalty of law that the information on t�sform is tiue, correc,� and cor�iplete�to the 6est of my knowiedge and belief. Pn e i Signatu Da qaytime hone �/�"I �sl ��z� 7c� 1 6` l Cou�ties: Complete this section. �Co C N Yr Blt SD Yr land Bltlg Tot T a i� i� �i <rY ProPertY �Q nu;ber Acres Tillable CER i CRP RIM l�s�� Deetl I yr I Lantl Bldg Tot J I „j i I Secondary parcel ID number f- o �Good for study �,Yes No if no, give reason/code b, MAR 1 5 2007 �HC �ST 'Adjc Adjs Use Tiliable EMV Apt FM d� I I o o i GA 'I. 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'rc.b t 9 1� 't �.e.�1�w�v,� o ti .�'v r.� ti t� �'�t .��'X e Yy J I a'`.} �.F— f y .}•�f, y III• 'T' �':I' 1' J��• 'aL, �f �.'r� RY s r 1 p j a.3 d T�i �i :t( 1, F .r z: V' Y �t� i 7• T f F J pY ,l,- ��M y 'v S 1 -.t :y� Y+ City Council Agenda Item No. 1lb 3� City of Brooklyn Cente� City Council Agenda Item Memorandum TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Fiscal Support Services DATE: 6 May 2008 SUB]ECT: Assessment to Christina Akinola for services provided at 5801 Ewing Avenue Recommendation: A resolution reducing Ms. Christina Akinola's assessment for unpaid utilities is attached. Background: In an undated letter, Ms. Christina Akinola appealed an assessment against her property for unpaid utilities totaling 235.73. She contends that the bill was incurred prior to her ownershi p of the pro perty. The assessment was adopted by the Council on 10 March 2008. The City Manager reviewed the situation. Ms. Akinola owned the property for 29 days of the 91 day billing period in question. In a letter to Ms. Akinola dated 5 May 2008 the City Manager recommended a pro rata reduction in the assessment for the 39 days that she did not own the property. For the billing period from 21 December 2007 through 21 March 2008 that pro rata calculation would result in a reduction of 23.81 leaving a total assessment of 211.92. Because the assessment was adopted in March of this year, a resolution must be adopted to reduce the assessment to the pro rata level. That resolution is attached. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING CITY COUNCIL RESOLUTION NO. 2008-28 TO AMEND THE ASSESSMENT OF UNPAID UTILITIES TO ACCOUNT 0042710003; 5801 EW1NG AVENUE NORTH WHEREAS, Ms. Christina Akinola has requested a reduction in her assessment for unpaid utilities based on her date of ownership of the property at 5801 Ewing Avenue North; and WHEREAS, a review of the situation by the City Manager has recommended that a pro rata reduction of that assessment be granted. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the assessment for unpaid utilities of $235.73 levied on March 10, 2008, against the property at 5801 Ewing Avenue North be and hereby is reduced to $211.92. Mav i2, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereo£ and the following voted against the same: whereupon said resolution was declared duly passed and adopted. May 7, 2008 Ms. Christina Akinola 11552 �lmwood Avenue North Champlin, MN 55316 Subject: Delinquent Utility Assessment and Weed Mowing Assessment 5801 Ewing Avenue N. Dear Ms. Akinola: I am writing to you in response to your two appeal letters per the subject above. Appeal of proposed assessment of �235.73 delinauent utilitv bill to qropertv taxes at 5801 Ewin� Avenue. In your letter you stated that it would be unfair to be assessed for the utility bill owed by the previous owner. If in fact it could be determined that the utility bill in question was incurred prior to the date of sale to you, City policies would concur and you would not be responsible for the charges in question. Our records indicate that you purchased the property on January 30, 2007. Our records indicate that you filed a Certificate of Reai Estate Value indicating that the property would be your principal residence. Our records indicate that soon thereafter you made application for a rental license for the same property. Our records indicate that you did not contact the utility office to report that you were the new owner and the utility service should be placed in your name as the new owner. The delinquent utility bill in question is for service covering two billing periods; the first period began December 21, 2006, and ended March 21, 2007. The billing for this period was $55.57. The balance of the delinquent billing is for the period beginning March 22 through June 20, 2007. If our records are correct, you were the owner of the property for all but approximately one month of the two billing periods in question. It is our understanding that the property was occupied between December 21 and January 30, 2007, when you were not the owner. in accordance with City Policy, we will recommend a pro rata reduction in the outstanding delinquent amount due. The recommended reduction will be $23.81 leaving a balance to be certified of $211.92 Appeal of Assessment of 5381.25 to Pro�ertv Taxes at 5801 Ewin� Avenue for removal of �rass and weeds. According to your letter you state that you believe you should not be charged for grass and weed cutting because you never received a notice from the City that your grass needed to be cut. After an extensive review of this issue, we have determined that the notice address on file for grass and weed removal billing reflected the information provided by you for homestead purposes and it was not updated to reflect the new mailing address information provided on your rental license application. Because notice is required and we did have the new mailing address information on file, I will recommend that the City Council remove the $381.25 assessment for weed and grass removal from the assessment roll and relieve your obligation for payment. Sincerely, Curt Boganey City Manager G Todd Blomstrom Dan Jordet Nancy Wojcik City Council Agenda Ttem No. llc COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works DATE: May 8, 2008 SUBJECT: Resolution Accepting Bid and Awarding a Contract, Improvement Project Nos. 2008-05, 06, 07, and 08, Contract 2008-B, Xe�es Avenue and Northway Drive Street, Storm Drainage and Utility Improvements Recommendation: Public Works staff recommends that the Brooklyn Center City Council accept the lowest responsible bid and award a contract to C.S. McCrossan for Improvement Project Nos. 2008- O5, 06, 07, 08, Xerxes Avenue and Northway Drive Street, Storm Drainage and Utility Improvements based on the bid results provided below. Background: Bids for the Xerxes Avenue and Northway Drive Street and Utility Improvements contract were received and opened on May l, 2008. The bidding results are tabulated as follows: Bidders Bid Amount Corrected Amount C.S. McCrossan $2,275,139.10 Thomas Sons $2,339,077.57 $2,316,394.69 Hardrives, Inc. $2,349,896.11 $2,349,896.88 North Valley, Inc. $2,404,034.29 Knife River Corp. $2,525,957.40 $2,525,843.84 Midwest Asphalt Corp. $2,658,520.30 Of the six (6) bids received, the lowest bid of $2,275,139.10 was submitted by C.S. McCrossan Construction Inc., of Maple Grove, Minnesota. C.S. McCrossan has the experience, equipment and capacity to qualify as the lowest responsible bidder for the proj ect. Budget Issues: The engineer's estimate for the project is $2,667,000, which is above the range of the bids received for the project. Once again, the City is receiving highly competitive bids due to the state of the construction industry. The lowest bid is approximately 15 percent below the engineer's estimate for the project. Xerxes Avenue and Northway Drive Improvements Contract Award City of Brooklyn Center Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NOS. 2008-05, 06, 07, AND 08, CONTRACT 2008-B, XERXES AVENUE AND NORTHWAY DRIVE STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for Improvement Project Nos. 2008-05, 06, 07, and 08, bids were received, opened, and tabulated by the City Clerk and Engineer on the l day of May, 2008. Said bids were as follows: Bidders Bid Amount Corrected Amount C.S. McCrossan $2,275,139.10 Thomas Sons $2,339,077.57 $2,316,394.69 Hardrives, Inc. $2,349,896.11 $2,349,896.88 North Valley, Inc. $2,404,034.29 Knife River Corp. $2,525,957.40 $2,525,843.84 Midwest Asphalt Corp. $2,658,520.30 WHEREAS, C.S. McCrossan Construction, Tnc. has the qualifications to be designated the lowest responsible bidder for the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The Mayor and City Manager are hereby authorized to enter into a contract with C.S. McCrossan Construction, Inc, of Maple Grove, Minnesota in the name of the City of Brooklyn Center, far Improvement Project Nos. 2008- O5, 06, 07, and 08; according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. The estimated project costs and revenues are as follows: Cost Per Low Bid Contract 2,275,139.10 Contingency 190,700.00 Direct Purchase Items* 14,700.00 Admin/LegaUEngr. 227.000.00 Total Estimated Project Cost 2,707,539.10 Direct Purchase Items include trash receptacles for bus stops and landscape planting pots per Project Feasibility Study RESOLUTION NO. REVENUES Per Low Bid Street Assessment 797,724.00 Water Utility Fund 72,144.88 Sanitary Sewer Utility 52,803.05 Storm Drainage Utility Fund 168,883.46 Street Light Utility 18,000.00 TIF District Funding 833,270.17 Street Reconstruction Fund 139,455.54 MSA Constnzction Fund 625,258.00 Total Estimated Revenue 2,707,539.10 Mav 12, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i City Council Agenda Item No. l l d i� COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works �1�� DATE: May 6, 2008 SUBJECT: Resolution Accepting Quotation and Awarding a Contract, Improvement Project No. 2008-13, Contract 2008-G, Reforestation of 2007 Street Improvement Project Areas Recommendation: Public Works staff recommends that the Brooklyn Center City Council accept the lowest quotation and award a contract to Fair's Garden Center for Improvement Project No. 2008-13, Contract 2008-G, Reforestation of 2007 Street Improvement Project Areas. Background: As part of the Riverwood Area Neighborhood Street and Utility Improvements, trees were removed from the boulevards of properties due to conflicts with the installation of sanitary sewer and water services. The City's reforestation program allows property owners to replace one tree for every mature tree lost. The City has implemented the reforestation program for many years. Earlier this winter, all residents within the 2007 project area who had a tree(s) removed were offered a selection of the following six species to replace the tree(s) lost: Northwood Maple American Linden Sugar Maple Flowering Crabapple (No Fruit) Colorado Spruce Douglas Fir Based on the responses from the property owners, a Request for Quotations was established and sent to four nurseries in the metropolitan area. On Apri125, 2008, quotations were received from three tree contractors: Fair's Garden Center of Maple Grove in the amount of $20,155.00, North Metro Landscaping in the amount of $21,880.00 and Midwest Landscapes in the amount of $31,616.09. The proposed contract includes a total of 101 trees for reforestation. Budget Issues: Funding for tree replacements within the Riverwood Area Neighborhood Improvement Project was reserved by the City Council in 2007 during the project approval process. Reforestation Resolution Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTATION AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 2008-13, CONTRACT 2008-G, REFORESTATION OF 2007 STREET IMPROVEMENT PROJECT AREAS WHEREAS, the following quotations were received and opened on Apri125, 2008 for Improvement Project No. 2008-13, Contract 2008-G, Reforestation of 2007 Street Improvement Project Areas. Said quotations were as follows: Bidder Bid Amount Fair's Garden Center $20,155.00 North Metro Landscaping $21,880.00 Midwest Landscapes $31,616.09 WHEREAS, it appears that Fair's Garden Center is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Manager is hereby authorized to enter into a contract with Fair's Garden Center in the name of the City of Brooklyn Center for Improvement Project No. 2008-13, Reforestation of 2007 Street Improvement Project Areas according to the plans and specifications on file in the office of the Director of Public Works. Mav 12, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lle COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk DATE: May 6, 2008 SUBJECT: Resolution Supporting a Joint Powers Agreement for a Brooklyn Center and Brooklyn Park Youth Coordinating Board Recommendation: It is recommended that the City Council eonsider approval/adoption of Resolution Supporting a Joint Powers Agreement for a Brooklyn Center and Brooklyn Park Youth Coordinating Board. Background: At its April 28, 2008, Work Session, the City Council directed City staff to prepare a resolution supporting the development of a JPA for Council consideration. Attached is a draft resolution for review and consideration. Budget Issues: There are no budget issues to consider. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION SUPPORTING A JOINT POWERS AGREEMENT FOR A BROOKLYN CENTER AND BROOKLYN PARK YOUTH COORDINATING BOARD WHEREAS, Brooklyn Center and Brooklyn Park are two cities within Hennepin County in the State of Minnesota which are served by four and three independent school districts, respectively, and two public colleges; and WHEREAS, representatives from the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College have met in group to discuss collaborating for positive youth development; and WHEREAS, the area within Hennepin County of Brooklyn Center and Brooklyn Park has been identified by Hennepin County Health Indicators as having some of the nation's highest levels of youth violence, teen pregnancy, adolescent obesity, school dropouts, and juvenile crime; and WHEREAS, the State of Minnesota, .Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College have within their doctrines, clearly stated support for the value of positive youth development; and WHEREAS, outside of the libraries, school programs, and recreation and parks programs, few organizations, programs, andlor services for youth exist within Brooklyn Center and Brooklyn Park; and WHEREAS, the Brooklyn Park Citizen Long Range Improvement Committee, as well as a 2007 resident survey, clearly indicated both residents and officials have expressed a desire for increased opporlunities for youth; and WHEREAS, the development of a Coalition far Youth has brought youth-serving agencies and individuals within the community together for positive youth development; and WHEREAS, the Coalition for Youth is desiring of a governance group that represents all youth in Brooklyn Center and Brooklyn Park; and RESOLUTION NO. WHEREAS, there has been a long-standing need for and understanding of the value of increased communication and collaboration for positive youth development between departments within the cities and schools; and WHEREAS, increased collaboration can serve to reduce duplication of services and increase opportunities for providing unified services, as well as increase grant requesting and grant provision possibilities; and WHEREAS, the cities of Brooklyn Center and Brooklyn Park are home to a broad group of ta.lented and committed individuals interested in promoting positive youth development; and WHEREAS, the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College hereby strive to be models of positive youth development through the establishment of a j oint powers agreement called "The Brooklyn Bridge Alliance far Youth" for the purpose of cooperation, communication, and collaboration to engage youth initiatives across all boundaries, but not for the purpose of directly providing programs or services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College and North Hennepin Community College support the establishment of a Joint Powers Agreement under the name: "The Brooklyn Bridge Alliance for Youth" (hereafter referred to as the Alliance). BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College support the Alliance's mission to "Cooperate, Communicate, and Collaborate for Positive Youth Development in Brooklyn Center and Brooklyn Park". BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the State of Minnesota., Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School Boaxd, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College Boards support the following positive youth development principles: RESOLUTION NO. a. Positive youth development involves the intentional efforts of other youth, adults, communities, government agencies, and schools to provide opportunities for youth to enhance their interests, skills, and abilities into productive adulthoods; b. That positive youth development is a policy development, curricular, and programmatic approach that allows schools and youth organizations to infuse youth development principles throughout their programs, while supporting other educative or community development goals; c. That positive youth development is the process through which young people acquire the cognitive, social, and emotional skills and abilities required to successfully navigate life. This development occurs throughout a young person's life in formal and informal settings such as home, school, religious, and non- religious organizations and relationships such as peer friendships, work, parenting, teaching, ar mentoring; d. Each partner within the Alliance will continue to provide youth development under their own individually established policies; and this Alliance will only be used for the purpose of increased cooperation, communication, and collaboration in the pursuit of an area-wide fulfillment of positive youth development; e. Buildings belonging to members of the Alliance may be utilized at the discretion of each of the partners, in the fulfillment of goals identified by the Alliance and respective Coalition(s) for Youth accordingly; f. Financial support for the Alliance and Coalition(s) for Youth may be attained through grant requests, donations from the community, and contributions from the partnering agencies as approved by the governance board consisting of policy makers from each of the partnering agencies; g. By-laws will be established by the Alliance governance board clarifying the Alliance's purpose, membership, officers, operations committee, conduct of business, and adoption of budget, as appropriate. BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College shall partner with each other during 2008 and beyond, to develop and implement area-wide youth development strategies. I RESOLUTION NO. BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the State of Minnesota, Hennepin County, the cities of Brooklyn Center and Brooklyn Park, Anoka-Hennepin School District, Osseo School District, Robbinsdale School District, Brooklyn Center School District, Hennepin Technical College, and North Hennepin Community College direct staff to cooperate, communicate, and collaborate with partnering agencies in the pursuit of an area-wide fulfillment of positive youth development. Mav 12. 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Work Session Agenda AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION Apri128, 2008 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS May 12, 2008 1. Watershed Management Organization Taxing Autharity 2. Comprehensive Plan Update 3. Resolution Adopting North Suburban Emergency Operations Plan Pending List for Future Work Sessions May 2008 1. Rental Strategies Report 2. 2009 Budget Planning Process 3. Shingle Creek Waterway Plan Update 4. Maintenance Funding for Three Rivers Park District Trails 5. EBHC Water Tower Project 6. Riverwood Neighborhood Entry Sign 7. Surly Brewing Request for temporary on-sale license June/July 2008 1. 2011 Brooklyn Center Celebration Status Report 2. 2009 Council Goa1s Status Report 3. TIF Districts Update City Manager 4. Capital Maintenance Planning for Municipal Public Buildings 5. Franchise Fee Agreement Amendment Work Session Agenda Item l\Io. 1 City of Brooklyn Center A Millennium Community MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works DATE: May 8, 2008 SUBJECT: Third Generation Watershed Management Plan This memorandum is in response to your request for information regarding funding for the Shingle Creek and West Mississippi Watershed Management Commission Third Generation Management Plan. Staff recently contacted the Administrator for the Watershed Commissions to discuss the current issue of funding the plan update. The following information was provided by the Watershed Administrator. 1. The Watershed Commissions are required to update their Watershed Management Plans in accordance with state mandates on a 10-year cycle. The next update is due to begin a formal adoption process in the year 2011 or 2012. 2. The Watershed Commissions anticipate that the Watershed Management Plan update will be completed for both the Shingle Creek and West Mississippi WMOs in one consolidated document, similar to the current Second Generation Watershed Management Plan. 3. The Watershed Commission currently estimates that cost for preparation of the Third Generation Watershed Management Plan to be approximately $90,000. 4. The Watershed Commissions are currently investigating options for funding the cost for the Third Generation Watershed Management Plan. Current options include: A. An annual accumulation of funds leading up to the completion date noted above. This option may be difficult due to the annual operating budget cap provisions for the Watersheds. B. Potentially forwarding the cost of the Management Plan update to Hennepin County for funding by County ad valorem tax levy. The Watershed Administrator indicated that the feasibility of this option has not yet been verified by the Commission. Additional information related to the Watershed Commissions Watershed Management Plan is attached to this memorandum. 6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall TDD Number (763) 569 3300 FAX (763) 569 3434 FAX (763) 569-3494 www. cityofbrooklyncenter.org Watershed District Page 1 of 3 i� 4. „�r�� f �c j �;zw�.a 3+t�,«�, .a?a� .,a_ _a'�� _.''d r,'3ad. .._3 tl W Watershed Management Plan ater Quantitv. Wnter C�ualit,r Proposed Ma jor Plan Amendment 2Q0$ Educntion The Shingle Creek nnd West Mississippi Watershed Manogement Commissions will Public hold a public hearing at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, Minnesota, on Thursday, May 8, 2008, at 12:45 p.m. to receive cornments on n bitches proposed Ma_ior Plan Amendment to their Second 6eneration Water�shed Manogemen t Plon. Ponds The purpose of this Major Plan Amendment is ta adopt revisions to the Capital NPDES II Improvement Progrom. One new pro ject is proposed to be added in 2408; one pro ject is proposed to be divided into two phases over 2008 and 2009; and two pro jects nre proposed to be rescheduled from 2009 to ZO10. The proposed revisions would NOT require the capitn) levy to exceed the $500,000 maximum annual levy guideline. The reason this proposed Plnn Amendment comes so soon after the CIP was approved (see Major Plnn Amendment 2007) is because two grnnts were awnrded in January 2008 for the Wetland 639W project already on the CIP nnd the Twin Oak Pond project fihat came up after the CIP adoption was alrendy in process. In order ta mnke use of this matching money, which reduces the cost to the member cities involved in the projects, the Twin Oak Pond project is proposed to be added to the CIP and other projects rescheduled in order to sfiay below the $500,000 (evy guideline. A public hearing will be held on this proposed Major Plan Amendment Thursdny, May 8, 2008 at the Cornmissions' regular meeting time of 12:45 p.m. This Major Plan Amendment proposes to revise the CIP only nnd does not commit the Commissions or the member cities to undertake any of the projects contnined therein. Each project must be considered nfia public hearing prior to being ordered. Questions and comments must be submitted by March 28, 2008 to Judie Rnderson nt JA55, 3235 Fernbrook Lnne, Plymouth, MN 55447, ar ,�udieCw' inss.biz. Ma jor Plnn Amendment 2007 The Shingle Creek Watershed Management Commission and the West Mississippi Watershed Management Commission adopted a ma jor plan amendment to their Shingle Creek/West Mississippi Second Generation Watershed Manngement Plan on May 10, 2007. The nmendment odopted: http://www.shinglecreek.org/mgmtplan.shtml 5/8/2008 Watershed District Page 2 of 3 n Water Quality Plan that includes specific wnter guality goals for the lakes, streams and wetlands in the watershed and a specific set of management actions to rnanage and improve those resources. a revised Capital Improvement Program, and a revised cost-share policy that provides that, if affected cities agree, 25% of the cost of qunlifying capita) projects would be funded by the county nd valorem tnx levy across all property in the watershed, with the balance of pro ject costs paid for by cities. Bnckground: The Shingle Creek nnd West Mississippi Watershed Management Commissions adopted their Second Generation Mnnagement Plan in May 2004. In the first generation plan, the Commissions established stnndards in eight management arens, including runoff mnnngement, f(oodplain management, shoreland management, water quality monitoring, erosion nnd sedimentntion control, stormwater treatment, wetlands management and groundwater protection. The thrust of the Second Generation Plan is to establis.h water resources priorities for the next ten years, identify gonls, and determine how best to achieve those goais. It has been broken down into its various sections here for your convenience. Second Generation Watershed Mnnagement Plnn: Executive Summarv e Section 1- Introduction and Purpose Section 2- Existina and Future Conditions Section 3 Hvdroloaic Svstems Section 4- Existina Administrative Authorities Section 5- Issues and Goafs Section 6 Manaaement Framework Section 7- Caaital Imnrovements Proaram Work Plnn fAmended) Section 8 Lxnl Responsibilities Section 9 Amendments fAmended) Table of Gontents Appendices: Aooendix A- Joint Powers Aareements Aooendix B- Rules and Standards Appendix C- Shinole Creek Channel Crass Sectians Part 1 Aotiendix C- Shinale Creek Channel Crass Section Part 2 Aonendix D- Lnke Reaort Cards Aooendix E- I�DES Industrial Discharae Permits Aaaendix F- Education nnd Public Outrench Plan Aaaendix 6- Work Plnn and Caaital Imdrovement Proara►ns (Amended) Aapendix N- Plnn Develocment Process nnd Meetino Summaries Aooendix I- Water Qunlitv Plan References Home Paae Commissions 6et Involved News Water Quolitv Mnnunement Plan Gontact Us Site Mno http://www.shinglecreek.org/mgmtplan.shtml 5/8/2008 Watershed District Page 3 of 3 Shin�le. Creek W��.tersl7ed .N1ai7cx�en��3�t C<>rr�missic�s� 3235 Ferc�brook Lane Plyrr�cftxtll, ?��1;� �5��? {763) 5�3-] I4� Fa� (%E�3j ��3-�332(� ,�udieC�_iass. biz Designed and maintained by eve 4 imaae. ine_p and Judie Anderson's Secretarial Service, Inc. Powered by Alacri! Web site design copyright OO 2003, eye 4 image, inc. All Rights Reserved. �ittp://www.shinglecreek.org/mgmtplan.shtml 5/8/2008 Work Session Agenda Item No. 2 r COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Gary Eitel, Community Development Director a�� DATE: May 6, 2008 SUBJECT: 2030 Comprehensive Plan Update Community Involvement Council Action Required: City Council Review of the Comprehensive Planning Process Background: As an introduction into the Comprehensive Planning process, Dave Hagen, Loucks and Associates, will review the attached power point presentation with the City Council and discuss how they planned to promote public participation. The following topics will also be discussed for City Council direction and future action: 1. Scheduing of a joint meeting of the City Council with City Boards and Commissions. (June-July). Action date: May 27 City Council meeting 2. Neighborhood based meetings. Action date: To be deternuned after joint meeting 3. Formation of a Comprehensive Plan Task Force. Action date: To be determined by City Council after joint meeting Attached is the cover letter by Loucks and Associates and issues identified during the 2000 Comprehensive Plan update. 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May l, 2008 Mr. Curt Boganey, City Manager Planning Mr. Gary Eitel, Community Development Director Civil Engineering City of Brooklyn Center 6301 Shingle Creek Parkway �a�d s��vey�ng Brooklyn Center, Mlriri. 55430-2199 Landscape Architecture Re: 2030 Comprehensive Plan Update- Community Involvement Environmental Dear Mr. Boganey and Mr. Eitel: We believe that the level of involvement of the citizenry in the planning process relates directly to thelevel of legitimacy the proposed comprehensive plan attains. The purpose of this letter is to set forth the process for community participation we are proposing as part of the update of the comprehensive plan. We request that the City Council review and approve the process at its May 9 meeting. In summary we suggest the following: A joint meeting of the City Council with the City's boards and commissions in late May or early July to kick off the planning process. Neighborhood-based-meetings, probably three, to solicit input during the months of June and July. Formation of a comprehensive plan task force by the Council to oversee the comprehensive planning effort and to formulate recommendations to the Planning Commission concerning the plan's adoption. At the joint Council-Commission and neighborhood meetings, community demographics available from the U.S. Bureau of the Census and neighborhood issues identified in the current 2020 plan (see attached) will be reviewed. Progress on reso lving identified issues and the community's strong points and shortcomings wi11 be assessed. At the joint Council-Commission meeting expectations of the consultant, staff, and policy makers will also be discussed. We recommend that each property owner and resident as well as each organization and institution in the city be mailed a notice of the neighborhood meetings, encouraging them to attend and participate in the meeting in their area. The Central, West-Central, Northwest and Southwest neighborhoods (Neighborhoods 1, 6, 3 and 5 on the attached map of Brooklyn Center) will be invited to one neighborhood meeting and the Northeast and I res ectivel will each be invited to a borhoods 2. and 4 Southeast neighborhoods (Neigh p y) I meeting m their respective neighborhoods. Neighborhood,meeting will be held at schools, churches and libraries. We will prepare the letter for this mailing as well as a graphic piece to include with the mailing to organizations and institutions. We request the City to prepare address labels for the mailing, to reproduce and collate the materials and to a�x the mailing label to the material being mailed. Please call if you have any questions. Sincerely, LOUCKS ASSOCIATES, INC. e �so�cl��r� w�� Tom Loucks, President avid Hagen, ICP Principal Planner Planner �sn �mmnauiumu�m'�' o ui ��w�n�nu�" C�p nu. m m w ��h ►�m �mnnunu� m �qi 41uq� i1111111ir I �\i i� J��ll1 �=II -1� �IIIf1��11� i: �00 I /IIN�� ii��/�� 1, 1� �t1�ill� IIIII�I1� i t y on��w� i�i 7i I I''I�I �1: a �a; i�ii"i"•`. �n i�� i�i in i� �ij��+71��1� .uums� �i 7 i ii. 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It is Uordered on the eas� by Shingle Creek T'arkway, oiz the south by County Road 1U, nn the west by Brooklyn Bouleuaxd and on the north by I-94/b94. It cont�ins a solid "core" of single-family residential blocks, extending e�st and west from the "spine" of Xerxes flvenue. The housing stock is well-m�intained and is well-buffered from the freeway on the nortlt. Comrzzercial and office uses are centered along County Road �0 across from Brookdale and, in a rnore fragmentec� pattern, along Brooklyn Boulevard. Several multifamily apartment con�plexes are located in the neighborhood: the Sumrnerchase flpartments, just hehind the commercial/ office uses along County Road 10, and the Gar Ciry Court complex, at I3eard and 65th Aven��es North. Smaller aparhnent buzldings are found �long i3eard Aveniie at blst Avenue North. Many of these are in neE�d of rehabititation. Along Brooklyn Boulevard, biocks of single-family residences arc interspersed with sxnall commercial and office uses 1nd institutional uses (the Garden City School). The laz�gest coznmer�ial site in this segrnent is the full block previously occupied by Builder's Square, now undergoing redevelopment. T11e site will be reclEVeloped for a community-scale shopping center with a 70,000 square foot supermarket, a dr�.igstore, and other att�ched �nd free-standing uses. Parks are located on both sides of the nei hborhoods, with Gar den Cit Park and g Y the Slungle Creek tr�il system on the east and the Brooklane I'ark and Garden City School complex on the west, at 65th Avenue N. and Brooktyn Bo�tlevard. IS511E5 CENTRAL NEIGHBORHOpD Whnt can the City do to eliminate single fnmit f uses ntong .8rooklyrr $o�r.tevard? �Iozu ca�1 the Citf encot.trage rriairttennrtce nnd upgrncling of otc�er mt�ltifamil}/ hor.is�n��? NORTHEAST NEIGHBORHOOD 'The Northeast NeSghborizoad (2) is one of the City's two largest, and contai��s the wiciest diversity of iand uses, as well as the largest number of rental hoiising units (over 1,20U in 19$9). It is bounded by the Mississippi River on the east, I-94/694 on the south, Shingle Creek on the west, and 73rd Avenue North (the Brooklyn Park boundary) on the north. Uniike the Central neighborhood, in which a"core" of sia��le-family residences is surrounded by multifamily and nonresidential casES, the Northeask neighborhood lzas a large multifamily and commercial core, at Humboldt and 69th Avenues North. This area i�lcludes approximately 660 m�.ilfi€amily units in some 34 buildings, atmost JnNUnaY zp00 2-5 BRW, lNC. N?4S31 LAND USE., REDEVELOPMENT AND COMMUN3'f'Y 1MqGE PI.AN one-fourth oE tlle City's r-ental housing supply. Many of these units are st�owing signs of age and l�ck o£ maintenance. North of this care is a Iarge and well- maintained single-family area extending from Patmer Lake Park to Camcier� Avenue. Tl�e noF�theast corner of the neighborhooci also includes severaI large multifamily complexes, mast built in the 1970s. Triink Highway (TH) 252, wiciened u� the 19$Os to a 4-lanc expressway, effectively divides the riverfront ax•ea from the resE of the neighborhaod. '�'his area contains many of the City's highest-value single-famiIy homes, on large river€ront lots. West of TF-I 252 is anoEher rnultiple-famiiy complex, Evergreen Park Manor, and a parcel cantaining severai of the City's wells. '�'he southeast corner of the neighboz�hood, cvhere TH 252 intersects with I-94 and I- 694, was ideneified in tl�e St�.ed� of Commercinl and Indtisfrinl Developrnent Trends as the "gateway" to the northern suburbs, and has become known as the "Gateway Arca." Highly visible from both freeways, it cont�tins sttbstantial areas of vacant land II�CILIC�311g a site i•ecently acquired and cleared by the City, south of 66th Avenue and east of TH 252. Multiflmily corztplexes here include the recently renovated Melz•ose Gate apa�•tments, the Georgetown Paz•k and Riverwood totilnhouses, ar�d t]Ze Willow Lane apartmet�ts east of TH 252. The soutli�vest ��ortion of the i�eighborhood is part of the larger Shingle Creek IE�dustz•ial I'ark, consistit�g inainly of modern multi-tenant affice warel�touse space, much of it built c�uri�ig the 1980s. Connnnercial uses along Freeway Boulevard take advantage of visibility from I-94/694. 's Neigk�boxhood parks, as well as thE trails around Palmer L.ake, ai•e within w�Iking distance of inost residential areas. The large Evergreen Park/Scl�ool com}�lex is centrally located in the norther�l secEion of the neighborhood; the Brooklyn Center High School �tnd Pirehouse I'1rk are central to the southern section. ISSUES NORTHEP.ST NEtG4iBOftHOOD Wlzat itses shotitd bc> cor��sidered for tlie "Gatezaa� Aren," both east a�2d zve.st of TH 252, to take advarrtc�ge nf its excelIenf access anc�t visibilit�? Ilazv cafz tlie Citz� er�cc�cer•age. mairrfe��ance ancl �.ip�grading of olc�er rriuttrfarnil� l�ousi��q, es�eciralIy the concer�tration of apartrrtents arouncl 67th cinct I-�umbotdt Il ven tu�s Nortlz? Witl the increasing volaimc� of regional traffic throttgh this neighborliood affecf the resictentiat quatit� of tife? �,JANUARY 2000 2'C'j BRW, INC. A�z,asa� LANp USE, REDEVELOPMEiJT AtJD COMMUNITY 1MAGE PLAN NORTHWES7 NEIGHSORHOOb TIZe Nortllwest Neighborhood (3) is the area west of Shingle Ci`eek, between I-94/694 and the City's boundary with Brooklyn Park, both to the north and west. Brooktyn Boulevaxd divides it into two parts, each of which cocztai;ls a single-family residential coz•e and multi-fainily uses on the ��eriphery. �I'he easternmost section af the nei�hbarhood is part of the Shingle Creek industria] com��lex that exte3�ds into the Northeast Neighborhood. Several lat•ge vac�nt parcels z�emain here, along with one new coxnmercial/hos�itality use, z Country Inn, along the freeway. Just west of this area are several townhouse com�.�lexes, t11e Earle Brown Estates and a srnall new development at York Place. Between this area and Brookiyn Boulevard, single-family residences predaminate. This are� is served by two neighborhood parks at its �eri�.�hery: West Palmer Lake Park to the east and Freeway Park to tl�e south, as well as the PaImer Lake trail system. Tl1is segment of 8xooklyn Boulevard is characterized by a large complex of auto dealers and services just north of the ixeeway and, to tl�e nortll, a fragmented pattern of small single-family z�esidential, small free-standing commercial, the Wiliow Lane Apartments, the Bz�ooklyn MeEhodist Cht�rch, and severaE newer o#fice com�.�lexes. West of Brooklyn 13oulevarci, three townhouse corrplexes occupy tl�e City's northwest corner. Both Creek Villas, built in 1970s, and Islanc� Ponds, built in the early 80s, feature attractive two-story side-by-side units on winding, well- landscaped streets. Unity Pt1ce (formerly The Ponds) is a subsidized Secti�n 8 development that was ren�vated and converted to coo}�eraEive ownership in 1993. All these conl�lexes were designed around a series of ponds anci wetland areas along S1lingte Creek. The Willow Lane 5chool and park serve these coinplexes and the sing[e-family areas to the south, The Maranatha Place senior rez�tal a}�artnlents are [ocated zt 69th and Unity Avenues North. F. ISSUES NORTHWEST NEIGHBORHOOD Wl�at cari tlle Citf do to f.ncilrtcrte r•emovaJ of single f.nrrril� icses a1o'ng F3rookl�n I3c�zttevard, specfficcrif� between b9th nnr� 70th Avr.nues Nortlr? 4Nhat crctions can tlze Cit� tc�ke to encntrrag redevetoptrrenf of man� irrtclerictrlizec� parcels along .8rookl�n Iioze(evard, consisterit 2viEh the SEreetscape Ancenitics Stud�? Wl�at ttctions shoirld the Cit� take to enforce �c�eqr.rate m�rintenance stc��idards at rerital tozvnitazese projects? JANUARY 2000 L�'7 BRW, INC. A2a5J1 i I�ND USE, REDEVELQi'MENT AND COMMUIJITY IMAGE PLAN SOUTHEAST NEIGHBORHOOD The Sout�east Neighborl�ood (4} borders the Mississippi River oxz the east, t�orthe�st 1�Iinneapolis {the Lind-'Bohannon and Shingle Creek neighborhaods} an the south, Shingle Creek on the West, at�ci T-94/694.on the nortl�. Land use in much of the neighborhood is dominated by sing(e-family residenfial. This �rea a(so contains the oldesf l�omes in the Ciry about 25 percent nf Ehe housii�g stock was built before 1950. ThQ ozzly majo�• commercial uses east of TH 100 are N�rEhbrook Shopping Center, a neighvarhood shopping ce��ter Ehat is in maz•gi��al cox�dition, and surrounding free-standing commercial uses. TI� 100 creates a sharp boundary beiween residenHal and office/com�nea�ciat land uses; most of these are located in the #riangle hetween TH 100, $hingle Creek Pai•kway and I-94/694. This area includes the Eai�le Brown Heritage Cealter, the Ciry Hali and Commus�ity Center, Henne�in County fibrary and offices, several new apartment complexes, and a numUer of large commercial and office uses. Hennej�in Parks has acquired and demolished all the remaining hoznes ozZ the thin strip of land betweei� the river and Lyndale Ave�l�ie NorEh, as par# of the Narth �Iississippi Regional Park. The City's Eormer ltiver Ridge Park has also been aUsorbed into the regio�lal park, which continues south into Mznneapolis and is currently �rnder developinenE. The most v«lneral�le sectian of the Soutl�east Neighborhood is considered to be the corridor along 53rd Avenue North, It has been documented that, during the 1980s, �.�ro�erty valucs felI in this corridor, the number of owner-occupieci homes declined, aizd the condition of some of the older single-farnily residences deterioratect. The Cifiy is therefore implementi�lg a redevelopment plan for the "53rd Avenue Development a�1d Linkage Project," invo]ving clearance of existi�zg nlder hocrsing along 53rd Avenue and its replacement with a landscaped greenway and new owner-occu�ied housing. ISSUES SOUTHEAST NEIGHBORHOOD Wfrat actioris ca�i or sl�o�eld tlie City f.ake fo bring abaait t`re zrpgrnc.�ing or redevetopirient of the Norfhbroak Shop�rng Cente.r? Hozv can the City capit�tlize on the amenitt/ valtie o YTYICY lctnct to attract ]zigher- valr�c lrousirzg? S1�roicid fhe Cit� crectte �trt open space "greerrzon f" on vacatzt lnnct ccnder Ehe pozuer lines? JANVnt4Y 2000 Z'8 BRW, IHG. #2n5�� LANO USE, REDEVELOPMENT AND COMMUN)TY IMAGE PL11N SouY�w�s�r N�E�r�go��oo� The Southwest Neighborhood {5) borclers three cities Minneapolis, Robbi�lsdale, and Crystal on the soutl� and west. County Road 10 (58th Avenue North) forzns its nc�rthern boundlry; its eastern boundaries ��re Shingle Creek and Xerxes Avenue Nort11. It includes both the Brookdale Mall atld a grelt variety of industrial, commez•ci�l and residenti111and uses, many in close proxin�ity to each other. Brookdale, built in 1962 as the second regional mall in the Twin Cities, cont�ins 1.1 million square Eeet of retail space. Numerous free-stanciing commercial establishments have ciustered around it, many aloi�g Xerxes Avenue Noxth. This area also includes the Wesfbrook Mall �nd several financial and of#ice uses. Brookdale's irz�age has suffez•ed in recent years due ta lack of updating and a loss of some Eenants; it changed otivnership in December 199b and tllese ow�zers �re now evaluating its expaz�sion or renovation needs. The City's �.ocRi Water Managenient Pla�z addresses tite issue of needed storm water ponding Eoi• the center. Other comsnez•cial uses ia1 the Soi�Ehwest Neighborhood are grouped around the intersection of TI-I 10(} and France Avenue North. Proposed upgrading oE T�-I 100 with ful] interchanges in this area may change access patterns to these businesses axld to residezltiai areas. i The otllcr prominent use in this neighborhood is industry, including sozne heavy manufactui'ing as well as warehouse and light industrial uses, rndustri�l uses follow the Soo Lit1e Railroad across the southern end of the neighborhood. The largest site is that af the fnrnner Joslyn Manufacturing and Supply Company, south of the railroad znd just west o# Middle Twin Lake; this is a Superfi.ind sate �vhere an extensive soil and water clean-up managed by the iviinnesota Pallution ConErol Agency (�IPCA) is in zEs finaI stages. 'I'he site will rec�uire monitoring Eor 50 to 75 years, a��d cannot accommodate any uses that could pierce its protective "cap." Another large use is the Howe Co�npany, a fertilizer and 1�ricultur�l chemical manufacturer, located ilorth of the railroad tr�cks at Ryan Lake and just east of TH 100. The I pla�zt no longer manufacEures fcrtilizei�, but functions i�ZStead as a wholesale and distribution center. Housing in tlze Sauthwest Neighborhood is divided into four subdistricts Uy the barriers oE TH 100 arld the Soo Line Railroad, and by the ii�dustc•ial uses alon� the railroad corridor. Bordering Upper Twin Lake is a targe, stable, largely si�zgle- famiiy at•ea, be��efitin� Erom the amenities of both the Iakefroilt and the Noz'thport Scliool and Park com�lex. A multiple�•famil� housing complex, Twin Lakes �Ianor (forrt�erly Brookdale 10), borders TH 10U; the 1989 �-Inr.�sirsg Market report found it to be in pooz• repair. The southern end of this area backs up ta some lax�;e industrial uses, notably the Vlutphy Warehouse at France and 50th Avenues North. A nEw block of single-fanlily residences w1s recently develaped on a vacant parcel north of the w1re��ause on 51st �venue N. The project was developed undez• a Plan��ed JANUA�Y 20Q0 2 BRW, INC. ff2a5J1 LAND USE, REDEVE�OPMENT AND COMMUNtTY IMAGE PLAN Unit Development agreement through which the eastern section of the site neaz• the lake was donateci ta the City as o�en space. The other residenki�l pockets are small ones, somewhat isolated by the z•ailrold, the highways, and the indush�ia] Ltses. Each one benefits from a neighborhood park, but all 1re negativeiy imp�,cted by ii�compatible uses. The southwest area {south of the railroad, west o£ TH 100} conEains a great vlriety of residential uses, inciuding a large candominium apartment cocnplex, and a mix af single�family residences, newer duplexes, and sm�Il fourpIcx apax�tment buildings, most of which 1re in poor condition. The sauhheast area {south of the raiIroad and east of TH 100} is largely industrizI, c witl� the exception of a ciuster of multif�mily t�uildings eight buildiaigs with eleven units each that line the south side of 47th Avenue facing industry. The �•esidential area in Ehe triangle of Brooklyn I3oulevaed, TH 100 and the railroact Iine consists of single-family xESidences; these are well-buffered from surrounding uses, except for the hornes on 49t1i Ave.nue that back up to the Howe Company fertilizer complex. Three of the neighborhood's separate residential subdistricts cont�ins one or rnare neighbo�•hood paz•ks: NoE��hport and Lakeside P�rks on the northwest, Twin Lake Beach }�ark on the southwest, and Happy Hollow I'ark east of TH 100. The southeast corner co»tai�is undeveloped open space adjacent to Ryan Lake ISSUES SOUTFiWEST NEIGHBORHOOD YVl1at nctinns ccni the City take to en.cot.erc�ge the continued eeonamic viabilita� of the }3roolcdale S�topJ.�it��q Ce��.ter nrid sin•roi�ndins corrrmercfat areas? Whic11 sections of the ne.ig> hbor)looct nre rnosE appra�rit�fe for ir:ctzisfritel tise artd w)tich for resider7firtl? How cnn Ehe conflicks betweerz these uses be eliminated or mitignted? S1lur.�ld Lcrkesicle Pc�rk be clez�eloped as a pla� 1nF (it cn�iEaitTS �zo eqt�ip»rent at preser� t)? Hocu cnn fl�e Citt/ encor.ri•a��e mafriterzance rtnc� u�grading of n[der rt7itlti��trnil� lzocrsiri�q in Hzis nrcn, or its reZ1laccrnent wifh riewc�r izotisin�? WEST CENTRAL NEfGHBOF'�HOOD q t The West Central Neighborhood (6} is a fairly homogenenus neighborhood largely composed of singie-family residences. Its southern boundaxy {with the 5outhwest neighborhood} is County Road 10; to the west it borders the cifies of Cxystal and BrookIyn Park; to the noxth, I-94/694, and to the east, Brooklyn Boulevard. Like the i JANtlARY Z�O� 2' Q [iRW, �N0. �245J3 LANp USE, f�iEDEVELOPMENT ANO COMMUNIIY IMAGE PLAN Centrat Neighborhood, it has a laz'ge single-family core, occupying fully 80 percea�t of the Iand withzn tlle neighborhood, with more intense uses on the periphery. �Iulti-f��nzily 1lousing is found alang Brooklyn Bouievard, where the largest complex is Brookhaven, at 65th Aventie N., a��d in the southwest corner oE the ��eighborhood, along County Road 10. Here, the Twin Lake North Apartments and the adjacent townhouses e�ljoy private location backing up to Kylawi� Parlc �nd a nature px�eserve in Cryst�I. The Brooklyn Boulevard corridor in this area is ch��racterized by the lypical mixture of commerciat, office and instittiitional uses, Sntermixed with small segmenEs of single-family residences. A recent redevelopment project has replaced bIock of sir�gte- and multi-family units at 65th Avenue North with a new MCT4 park-anci- z•ide lot and Clhlander Park, a new park with lanciscaped seating areas and a storm w�ter basin �djacent to the X-94/694 interchange. The neighborhood is well-served by parks: in addition to the large Kylawn Paz�k and Arboretum, there are three sFnall �Zeighbarhood plrks Mlrlin, W�tngstad aa�d Orchard Laxie and the new Cahlander Park, which is designed aroui�d a regional storm water pond, 155UES WEST CENTRAL NEIGFiBORHOOD WI?C1E OtFiCY RCtiOYtS SI?OLtIC� f{7C C1f f�JLfYSt1C f0 �ltltll}'[RfC I�L�Glift017RI S!'f��IC f arnil� �cses alon,g Brookt�n Boulevc�rd? Are fc�cititics nt Marlin n�zcl Wc�ngsEad Parks sfill in neec! of r.��radin�, as �ne�ationed in thr. :(98�J Housing Mc�rkef reporf? s Y 3 Y 'V, `i J JANUARY 2000 Z' I I BRW, INC, 3 bzas�i 5 LAhlD USE, REDEVELOPMENT AND COMMUNITY IMAGE PLAN CITY LAND USE ISSUES This section of the Land Use, Redevelopment and Cominunity Iznage I'lan sumrnarizes the issues of city-wide significance. Issu�s are inatters of debate that should be addressed and reso1ved in the plan in light of the other issues. Therefore, a cle�r and comprehensive understanding of the issues is essential to writing and understanding tl,e plan. Many of these issues (and some of tl�ose listed above) were identified by members of tlle City Council and Plannir�g Commisszoz� through a brainstormi�lg sessian held during the comprehet�sive planniilg process. Figure 2-2 summ�rizes the key land use issues, including those listed above. Issues that are geographical4y specific are keyed to Figure 2-2 from the fallowing list: I BROOKLYN BOULEVAR[� CORRibOR This street has been extensively shidied over t]Ze years, including a special study in the 1979 Cornprel�ensive Pinn and the 1994 Brookl�r� Boztte.vard Streetscn�e Amenities Statcl�. While matty positive changes have occ�irred oi� Brooklyn Boulevard, uzcluding the new park-and-�•ide lot �t 65d1 Avei�ue, a unified inlage for hhe corridor h�s yet to be irnplemented. What actinns should tJie Ctty take to address the Iong-standing conflicts befween Icrnci access, traffic rrtove»cent, nnd incompntible. Iancf reses? To w1�ic�t extc>nt shnuld fhe City becorne financinli� involved in nssisting private rcc�evclo��rrrertt? 2, GATEWAY AREA �HIGNWAY 252 NEAR 66'1"N AVENUE) s Tlzis arel has exceIlent visibility froix� adjacent freeways, but access is somewhai difficult. The existing retail busii�esses are scatterecl and marginal, and some of the multiple-family l�ousing in the are� is ready for replacernent or substantial remc�deliFlg. At tl�e same tzme, this area represe�lts an excellen# opportunity for a large and hi�hly visible redevelopme��i project. How s��or.�ld the City ccrpit�rlize on ti�is opportu��ity? 3. 69TH AND HUMBdLDT AVENUES The targe concentr�tion of multiple-family apartcnents it�; Ehis area, ina��y o�cupied by low-income households, have shown problems with defexred maintenazlce. The Humboldt 5c�uare Shopping Center, while it fuizctions well to serve neighborhood a needs, is also in i�eed of re�zovation or redevelopment. What should be the role of the City in �romoting redevetopment? JANV�+RY 2000 Z' E� BRW, IrtC. �7zns�i 3 LAND I.ISE, REDEVELOPMENT AND COMMUNITY fMAGE PLAN What resot�rces should be committed to upgrade this area? 4. 65TH AVENUE RE5IDENTIAL NEtGHBORhi00D Tkus largely single-fzmiLy neighborhaod located jtESt soia#h of 66E1� Avenue and north of I-94/694 will continue ta be subject to increasing traffic pressu�•es as congestion incre�ses on TH 252 and 1-94/b94, leading to traffic E�king alternate routes through the neighhorhood. It is likely to be subject to incr.eased traffic from the Gateway area in the f�.iEure, ��s redevelopment occurs. The neighborhood wili also experience economic pressure for changes in land use because of access 1nd visibility from adjaeent highways and pxoximiEy to commercial developme»t. What sho�.ilct the City do to si.cstairi the viability of fhis neighGorhoad? 5. CIn C��T�r� j This area, extending from Brookdale to the municipal cornplex and the Earle Brown Hez•itage Centez•, encompasses znost of tlle City's retail,.office and civic uses. While i�lost of tllese Uuiidings zre occupied and in excetler�t condition, cozznectiocls betcv�een them are offen Iacking, and the whole area lacks a clear identity and a meaningful intez�alal circulation pattern. The c�ntimteci success c�E the whole area hinges on the long-fierm viability of the Brookdale Shopping Center. Whcct should ve the role of the City rri the fccEure of the Cit� Cerrter? Sl�ould Iarid develo�rr�ent be irttenslfied front current levels? Sl�or.rld this area tt�ke ori mor•e of an "trrbnrl, dozvrctowti" feel? Slrocrlc� the edges of the Citi/ Cerzter 6e expnrzdecl irito ar�jace�xt singte famil� rzeighborizoods thr•ough redevelnpment? W1iat sltoc�ld be done, if a►7yt)zitt.,q, to irri�rove the h�c�nsition and hi.tffer betweert tFze i corrtrr�ercial inrcd c�s s'. i r t a. �'r� f hb rs. e tn C h Ce t er nr! their 5! le- an r�c: a J 8 f .l YVhnt .shorild be. done to 7ii�.k the Cit�� Ceriter t� ttte rest of the carr�rnitniE f better? Where in the order of priorit� does Cit� Center ciirrently stc�rcd nrrion� othn.r locations v�irig for Cit�� ifivolvernent? Hozv rrcight that order shift in the fr.ttr.tre? 5A. NORTHBF200K SHOF'PING CENTER AND V�CIN1'TY s W��cat t�pes of uses shoitta�[ 6e considered fnr Northbrook Shopping Center cts it is redeveloped over fitrre? JANUHRY 2000 Z' I 3 BRW, lNC. H295J1 I LAMU USE, REDEVELOPMENT /�►JD COMMUNtTY IMAGE PLAN 6. 53RD .D.VEiJUE CORRIDOR 'I'his area IZas suffered a decline i�l property values and in housing condition; tl�e City is working on 2 redevelopment project thlt would create an open space link Yo riverfro�lt parkland. Should tlzis irnprnvertient he extencfed ittrther west c�long 5.3rd Avetzice? si�o��r�t c� si�nilnr project be z�ndertnker2 in otlrer locations in the Souff�rzuesE Nefgyr�iorhood? 3 7. SOt1THWEST NEIGHBORNObD ti A. �IOSLY3V SITE AND YICINiTY: Gt?JCl1 t{1C ICUCI Of clec�m�p reqiiire.d af iyris site, whnt ctses woi.�ld bc rnost approprinte? B. �17TH AVENUE: CCGY! f}!C 1'111�(t1fQ171II f�121{ 117f{I.ISfY trses ctlong this street co�ztintte to coexisf irrc�efirlitety? Fe f; z s, !i f r. i :i 4 1 b' aJAMUARY 2QOO Z' I 4 BRW. INC. #2n531 z z g z �ri.�.:.,•��...... -"'n"' �utiimn�.+rxY�- �.Ft[t1:� '�a�h.eM 3 N 'if I t�� R,��Hifl 3 �:��ii i ConcF-ntrdtloA t oE Mu1Ci-Eami] Brook].Yn r... c,. �y I'� �.�r f Housing <?s. E�ulevard l a` .r .lT}il-3 :i i,� �I 7 t �,>;f"� W 1� i I Corridor `�4i�✓ }y 3 3 �''�t�: L'SJ� ��ttJ ll �k' F. lll.![LlNfJ��...--_ �TT:}� '.:.._J-1 �E��l .:5, ko N o.�h F.o nr qqq r��7 ---u C. s.�.. 7 i:E'3��t=tJLU CE'3 �j a ewa Ar a G t Y e n -c �Z a� L1 r Recievelopment �l��S Opportunity uvm�� _�__s �I' �Ii :�s a �,00 r r t .11.initiRfl�lAnT�zi Iflltii�tlfitl r tY36'3 ar'��:::>. s q s �n;.�.N ;iEli}l41{ti�� [�111Il�tTft�, 1�3 r j�{ 65Ch Street s;;�'; f��itr�i��lj{�1��7 ��fr [.i %x+ i i f�i4[ ��k:�i�� Neic�hborhood e .Y� s ..l Y�;�� f� Ii r 'r� �fi�?�E� n:�a.,r, �1�� it �}�{Ir7frY��E:It1� t' City t ,e� :��r'ii��. 1 i s 4-r Centez �[�i::; :.`V.. r.::-,.:_ t�I13�3 �Ill�j�( —t!'!= �;�f r: t t�t�ttt� ��`��iiiiEii�r� �;�.x:. t��t 5 �s, ,�j� r t �n;�� (j�[�] �,s: ;�+=�i� �`j� -c� 9 r f ��r� •'�ltii��til��fi? r .;,n,�z. ��i3 IE�Ylfh�i�l� 1_ -1� ;.x�,r;' ��n' J. T �T:f TifTak[:L II;`• �<.r =�t� ��I� ?.1' :r:�: sa .j; ��:�1 I, Northbrook !i y 1 ;r�4' p t�F t�� E Shopping _'r/;:�f'',' ��`�.]�c�i�r 7'Il �C�i�:;� CenCer q r q ..l;� n. A. �.k %i>;�i'`'. M1:t:lal¢V,J "�[t_' ;.j' t �:iN.ii'.,' "Rli��l rr ��:�r��_., f cF 1 1 F c i:,"i. 5%+�a.ch� �1� Illttt� ��E}II.1�7 E�1�Cil�[YI `rr.`•,>: a� n ��(I'� i 6 ..E? EI:}€f9��t��Ef:l� 53rd Rvenue 8�t}� corridor 4 �3�i�i�r�. Irwe r�r r[ r� w�► x�n�:r� 1 !v �tfrl��..-.- yh. r n y s�..� .�1' 4 7 a ti u J :s QT[S [I .�ii �Fl z l C u011C}1WL�5C �Ieiytsborhood: y o im� •rr.co x..:.r .kr� u.ocr,�, x IncompaCible n�ae� IG �i��•'•�� t.and Uses r� ��t�� i .a: rt T ��IB,�t'.� 7b r+.. i7�►. `;j...,;; �z� s tl: r n 1 L �i '7_ Figure 2-2 B`r'��o k 1 y n,k.:� ��.:e n t e r��- �'�x�a�.� �;Y�� Land Use fssues LAND USE, REDEVELOPMENT AND COMMUNITY IMAG� PIAN 8. COMMUNITY PHYSICAL IMAGE WI�ile �rooklyn CenEer contains attractive and we]I-m�intained neiglZborhoods, an identifiable town center and an excellent park syshem, its visual image has suffered because of the deterioration of a few highly visible areas such as BrookIyn Boulevard or clusters of oIder apartme�lt buildings. Meanwhile, the City's i�nage in the regian has suffered because of the perception of dectine, exacerUated Uy negative media coverage. S What steps should the City take to irnproz�e its imrtge? s Hnzv cnn Ehe CiEt� irnprave the nppearnnce nf "Attto Row" (on Brnoklyn BottIevard)? n How can Ehe Citt/ best ttrtify itsclf ncross the hi�lizvn�s tftat divide it? x Hozv can tFzr. City best exploit its rtaturnl amenities {SFtingle Creek, tF�c Mississippi River, Tzvir� and X'aImer Lc�kes) ta buiid its irr�age? 9. IWFRASTRUCTURE AND MUNiCIPAL SERVICES r� A dLister of issues was icientified under the topic of infrastructure and municipal services. While not directly related to iand use and redevelopment, City fac3(ities 1nd services can play a powerfui role in supporti�ng and enCOUraging private �roperry investmene and influencing ptibtic perceptions abaut the comrnunity. Wl►Rf is tJze be.sE pace (phasing, tiniin�) fnr rnfi�asfrarcticre improvemenfs? Whr�t are the most effn.ctive methnr�s flie Crfy can empIo� for preventin�s� critne? Hozu should the City allocnte its resotrrcn.s vefzveen infi�astr�,rctur•e and social ��rogr�a ms Hnzv n�udt zvill citizens slcpport in bo��d costs fnr capit�tl irrzpravem��lts? Is tlre Cit�'s ��ark systn.rn ade.qi.rate for its cr.rr�•r�rif poptclnfiart ctrid recrec�tinn ne.eds? Which pnrks need iracpr�uentents nr icpgrading? (7'his and related park system issues are reiterat�d in the I'arks chapter of the Cnr�iprehertsive Pinrc.) f f. JANUARY 2000 I 6 BRW, INC. lR2AS� r �i i% t: Work Session Agenda Item No. 3 COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Scott Bechthold, Emergency Management Director�� DATE: April 8, 2008 SUBIECT: Resolution adopting the North Suburban Emergency Operations Plan Recommendation: Staff recommends that the Brooklyn Center City Council adopt the North Suburban Emergency Operations Plan as the official emergency operations plan for the City. Background: Each city is required to have an emergency operations plan and all ernergency operations plan are required to meet the same criteria. For the last 10 years the North Suburban Emergency Management Planning Group (NSEMPG), comprised of Brooklyn Center, Brooklyn Park, Champlin, Crystal, Dayton, Golden Valley, Hassan Township, Maple Grove, Medicine Lake, New Hope, Osseo, Plymouth, Robbinsdale, Rogers and St. Anthony, has been meeting and sharing information. These cities have been working on the development of a single joint emergency operations plan, as it will enhance response between member cities. It is the intent of the NSEMPG that each member city adopts the joint plan as its own plan. The NSEMPG Emergency Operations Plan establishes a framework through which the member cities may prepare for, respond to, recover from and mitigate the impact of a wide variety of disasters and emergency events that could adversely affect the health, safety and/or general welfare of the citizens of the member cities. Because it is a framework, the details of how this is accomplished are contained in the operations documents of the respective cities. This plan is very similar to our local plan. This plan does not change the City's individual department standard operating procedures, which address more specifically how the departments w ill accomplish their goals. The NSEMPG will maintain and update this Emergency Operations Plan, as it is a living document that will see changes as time goes on. Budget Issues: There are no budget issues to consider. Member introduced the following resolution and moved its adoption: RESOLUTION N0. RESOLUT{ON AUTHORIZING THE ADOPTION OF THE NORTH SUBURBAN EMERGENCY MANAGEMENT OPERATIONS PLAN WHEREAS, the city of Brooklyn Center is required to have an emergency operations plan; and WHEREAS, all emergency operations plans are required to meet the same criteria; and WHEREAS, a single regional emergency operations plan will enhance response between members; and WHEREAS, a common emergency plan will provide the ability for all the cities that comprise the group to work efficiently and effectively together; D the Cit Council of the Cit of Brook In NOW THEREFORE BE IT RESOLVE b Y Y Y Y Center, Minnesota, adopt the North Suburban Emergency Management Operations Plan. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member And upon vote being taken thereon, the following voted in #avor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NSEMPG EMERGENCY OPERATIONS PLAN Apri12008 NSEMPG EMERGENCY QPERATIONS PLAN Region Gener�l Description General Description of the North Suburban Emergency Management Planning Region: The North Suburban Emer ency Management Planning Group (NSEMPG) is comprised of g 11 contiguous cities (Brooklyn Center Brooklyn Park Champlin Crystal Golden Valley/ I Maple Grove Medicine Lake New Hope Osseo Plymouth Robbinsdale Ragers Hassan Township) and one non-contiguous jurisdiction, the City of St Anthony. These cities are locaxed in northeastern Hennepin County bordered on the south by Interstate 394 the east and north by the Mississippi River 16 miles of river fronta.ge) and the West by Hennepin County Highway 101. This is an approximately 136 square mile land area or 24% of the land azea of Hennepin County. Geology: The geology of the region is mad.e up of the Grantsburg sub lobe of the Des Moines lobe of the Laurentian ice sheet, the most recent glacier to cross the state, receded from the area approximately 11;000 yeazs ago. Till (the unsorted mix of materials deposited by a glacier) from the Des Moines lobe is gray-brown and contains matter imported from North Dakota and Canada. The lakes of the region are proof of the glaciers' presence. i Water features: Lakes: There are 40 lakes in the NSEMPG region as defined by MN DNR- A lake may be defined as an enclosed basin filled or partly filled with water. A lake may have an inlet and/or an outlet stream, or it may be completely enclosed (landlocked). Generally, a lake is an area of open, relatively deep water that is large enough ta produce a wave-swept shore. Rivers: Brooklyn Center, Brooklyn Park and Champlin share 16 miles of river frontage with the Mississippi River. Watersheds: The NSEMPG is located in the Upper Mississippi Region, Mississippi Headwaters Basin, tersheds lm Creek West 0 5 sub wa. e and divided. int (E Metro Mississippi ma�or watersh d, Mississippi, Shingle creek, Basset Creek and Minnehaha Creek). The watersheds have a direct relationslup to both surface and ground water quality within the region. Climate: The NSEMPG region endures temperature extremes chara.cteristic of its continental climate; with cold winters and hot summers, the record lugh and low span 174 degrees. Average high temperature is 82.90° F and the average low tempera.ture is 3.90° F Mean avera.ge temperatures range from 36°F to 49°F. Dew points range from about 6°F to 70°F. Meteorological events include rain, snow, hail, blizz.ards, polar fronts, tornadoes, thunderstorms, and high-velocity straight-line winds. The growing season varies from 90 da.ys to 120 days per year. Average annual precipita�ion ranges from 19 inches to 35 inches, and droughts accur every 10 to 50 years. Page'- 1' NSEMPG EMERGENCY OPERATIONS PLAN Regian General Description ,5 Population: The population of the NSEMPG region is approximately 320,000 ar 29% of the population' of Hennepin County. Eight percent of the population does not speak English or speak English well. 1% Spanish speaking 1% Indo- European speaking 2% Asian Pacific speaking 4 all other languages). The percentage of non English speaking individuals can be higher in some communities in the region then others due to concentration of different ethnic groups. Aousing: There are 93,035 single family dwellings, 33,819 multiple family dwelling units (many of the n ade canstruction and 283 recenfl constzucted. multi le famil units aze slab o gr Y P Y manufactured home units in the NSEMPG region. Parks and Recreation: Within the region there are 297 municipal pazks with 7 community centers. The Three Rivers Park District has 6 parks in the NSEMPG region. Elm Creek Park is the largest at over 4900 acres/ Maple Grove, Coon Rapids Dam Park Brooklyn Pazk, Eagle Lake Pazk Plymouth, Fish Lake Maple Grove, French Park Plymouth, North Mississippi Regional Brooklyn Center. Industry and Business: Within the NSEMPG region there are 74 businesses with over 100 employees. 7— with 350�- 1000 employees 11 with 1000-500 employees 41 with 500-200 employees and 15 with 200-100 employees. 4 Fortune 500 Companies are either headquartered or have a major presence in the region. (Target Corpora.tion/ Brooklyn Park, General Mills/ Golden Valley, Pentair/ Golden Valley Plymouth) Health Hasprtals and other health care facilities: Hospitals: The only general hospital currently located within the region is North Memorial Medical Center, a 518 bed Level One trauma center located in Robbinsdale the sauth eastem part of the region. A second 340 bed hospital is planned for the northwestern part of the region in Maple Grove, that facility has a 2009 opening date. In addition, service is provided to the regian by Unity Medical Center (Fridley} Mercy Medical Center (Coon Rapids) Methodist Hospital(St Louis.Park) Hennepin County Medical Center {Minneapolis). Nursing HomES: There are 9 nursing facilities in the region with a combined bed count of 1743, which represents 18% of the nursing home beds in Hennepin County. The 1�` (495 beds) and 5� lazgest (296 beds) nursin� homes in Hennepin County are located in the region. These same facilities are the 1� and 6 Iargest nursing homes in the state of Minnesota.. A nursing facility in Golden Valley specializes in the care of bariatric patients (patients weighing >500 pounds} the avera.ge census af 10-20 patients. Page'- 2' NSEMPG EMERGENCY OPERATIONS PLAN Region General Descripfion 1µ Specialty Medical Facilities: There is one (21 bed} de-tox facility in the region located in Plymouth. There is also a specialty long term caze hospital with 92 beds located in Golden Valley, this facility is for those patients requiring caze greater than normally provided by nursing homes but Iess than a full hospital. This would include patients on long term ventilator support. Group Homes and Specialty Care: There are 22 Group homes licensed by the Minnesota Health Deparhnent wluch operate within the region. Each with authorized housing for between 6- 16 depending on the license parameters. These facilities are located in Brooklyn Center (2) Braoklyn Pazk (4} Galden Valley (2) Maple Grove (3) New Hope (1) Plymouth and Robbinsdaie (4). Total group home population of 185. Most of the group homes either provide housing for adults with mental disabilities or children with significant medical disabilities. In addirion, the Minnesota Denartment of Human Services licenses 228 adult foster care facilities and 275 child foster care facilities. The census is 1 to 4 individuals. Churches: There are 153 houses of worship for various religions within the region of various faiths. 7 of the churches are classified as mega churches wluch aze defined as having capacity for 2Q00 or more worshipers at a service. The lazgest is loca.ted in Brooklyn Park with a capacity of 8400. Public Safe i3' Fire Service: The NSEMPG region is served by 11 separate fire departments operati.ng out of 25 fire stations, combined apparatus of 35 engines, 14 aerials, 10 grass rigs and 5 tenders. The combined fire department staffing consists of 579 firefighters (92% paid on-call or volunteer, and 8% fulltime paid firefighters) (fulltime paid includes firefighter qualified administrative staff and regular paid fulltime fire fighters). These services are augmented through mutual aid agreements with agencies outside the immediate region. Within the regional fire departments there aze 2 hazmat teams, 2 radiation response teams (specifically far nucleaz power plant incident response) 1 technical rescue team and a dive rescue team. Dispatching and E-911 services are handled through two primary 911 PSAP's (Hennepin County Sheriff Communica.tion, Golden Valley-St Louis Pazk Cammunication). Emergency .Aledical Transportation: Medicat transportation is provided by 3 emergency medical providers. North Ambulance (main facility including dispatch is located in Brooklyn Center). ALS BLS/ Helicopter Allina Medical Transportation (main facility anc2 dispatch located in St Paul} ALS BLS and Hennepin County Ambulance Service (main facility and dispatch located in Minneapolis) ALS. These services are augmented through mutual aid agreernents with agencies outside the unmediate regian. Page 3 NSEMPG EMERGENCY OPERATiONS PLAN Region General Descripfion �i Emergency 1Lfanagement: As defined in Chapter 12 of the Minnesota State Sta.tutes each city within the NSEMPG region has an established emergency management program with at minimum an emergency management director. Law Enforcement: The region is served by 11 police departments with 457 sworn officers. Officers from the region participate in the Anoka-Hennepin Narcotics and Violent Crimes Task Force, Northwest Metro Drug Task Force. Within the region there are 5 tactical teams and the Hennepin County Weapons of Mass Destnzction Tactical Response Team. Regional law enforcement services aze augmented by the Hennepin County Sheriffs' Office, Metro Transit Police, Minnesota State Patrol, Three Rivers Park, and MN Departmerit of Natural Resources. These services are augmented through mutual aid agreements with agencies outside the immediate region. Dispatching aud E-911 services are handled through two primary 911 PSAPs Hennepin County Sheriff Conununication, Golden Valley-St Louis Pazk Communication Correctiorrs: The Hennepin County Adult detention facility is located in Plymouth with a maximum adult male population of 405 and maximum female population of 114. The work release program located on the same campus has a capacity of 172 offenders. Several of the police agencies within the region have short term (72 hours or less) prisoner holding facilities which aze certified far specific time limits as detemuned by the Minnesota Department of Corrections. Education including Preschool and Daycare: Schools: The NSEMPG region is comprised of 9 different schaol districts Anoka-Hennepin, Osseo, Brooklyn Center, St. Anthony-New Brighton, Robbinsdale, Wayzata, Hopkins and Intermediate School district 287) wluch has a combined 46 elementary schools (28,039 students) 11 middle schools (12,579 students) 11 high schools (17,257 siudents) 26 private schools (5968 students) and 35 special education facilities. (I862 students). In addition, there is one community college campus and vocational college campus in the region both located in Brooklyn Pazk. Daycare: There are 101 commercial day care centers located in the region, some offering 24 hour services. The census for most daycazes is azound 20 one has 195 children, St. Anthony has the fewest with 2 and Plymouth the most with 28. A handful of daycare facilities within the region affer overnight cluld care. This does not include the several hundred private home daycares scattered throughout the region, licensed by the state which provide for 2-3 children. P�ge 4 NSEMPG EMERGENCY OPERATIUNS PLAN Region General Description h Infrastrncture: Highways and Streets: The cities within the region have 1,445 miles of city streets, 28 miles of interstate highway, and 16 miles of US trunk highwa.y, 30 miles of Minnesota trunk highways and 164 miles of Hennepin Couniy State Aid roadway. Transit: Maple Crrove and Plymouth aperate their own transit for intercommunity bus service; the remai.ning cities utilize Metro Transit for city bus service. There are 16 pazk and ride faciiities and 3 iransit stations in the region. T"he Martin Ruter Metro Transit Bus Operations and Maintenance Facility aze located in Brooklyn Center. Metro Mobility provides transit services for the disabled in the region. Airports: The region has one airport operated by the Metropolitan Airports Commission at Crystal. It has three runways NW/SE parallel runways 3,26b feet 3,263 feet single NEISW runway 2,499 fee� Crystal has the most runways of the MAC reliever airport network. '�'he Control Tower is staffed 0700-2100 OCT 1-APR 30; 0700-2200 MAY 1-SEP 30. Crystal averages 500 take-offs and landi.ngs per day, with 72,000 flight operations in 2005. Rail: The regian is served by three rail roads- Canadian Pacific Brooklyn Center, Crystal, New Hope, Golden Valley and Plymouth The E/W CP line Approx 20 trains /da.y, Max speed 40 mph The N/S CP line from Golden Valley through New Hope, Crystal Approx 4 trains day, Max speed 10 mph CPR operates a switchyard in south eastern Brooklyn Center Union Pacific- Golden Valley, Plymouth Approx 2 trains day, Max speed 25 mph Burlington Northern Sante Fe Golden Valley, Crystal, Robbinsdale, Brookiyn Park, 4sseo, Maple Crrave Approx 1 train day, Max speed 25 mph BNSFE switchyard is in Fridley Pipelines: There is one pipeline that traverses the northern part of the region. It enters the region iri NW Maple Crrove crosses through Brooklyn Park and turns sou#h into Brooklyn Center and crosses the Mississippi River in Minneapolis. It transports petroleum products (unleaded gasoline, diesel fuel, fueI oil and jet fuel}. The pipeline is approx inches in diameter, with product flows in excess of 7,000 gallons per minute. The pipeline is approximately SQ yeazs Page 5 NSEMPG EMERGENCY OPER.ATIONS PLAN Region General Description old. The local control valves far the pipeline are located on the west in St Michael and in Brooklyn Pazk on the east. Water Supply: Of the 12 cities in the region, 9 are supplied by ground water through a series af v�ells. There aze 69 wells within the 9 cities. These wells draw their wa.ter from one of four aquifers (St Peter, Pra.irie du Cluen Jordan, Franconia-Ironton-Galesville and the Mt. Simon-Hinckley), neazly two thirds of the cities draw from Prairie du Chien Jordan aquifer. Three of the cities aze supplied through the city of Minneapolis and the Mississippi River serves as a surface water supply for these cities. Eight of the cities have interconnected water suppiy systems to provide for collateral emergency water supply, four cities, Robbinsdate, New Hope, Crystal, and Golden Valley do not have interconnected systems. The region consumes on the average 37,267,000 gallons of water per da.y, with peak deman.d af 161,348,Q00 gallons per day. The peak is normally achieved during suanmer months when water demand is considerably higher. Waste Water Services: Each city within the region provides both sanitary and storm water services. Municipal sarri s stems interconnect with the Metro 0 litan Council Environmental Services �5' Y P (MCES) system. The MCES provides waste water collection and treatment services. The system withi.n the region is primarily gravity powered with 6 MCES lift sta.tions. All waste water for the region is treated at the Metro Treatment Plant located at Pigs Eye in St. Paul. There are still some properties in, the western sections of the region which still utilize private septic systems. Utilities: Telephone sexvice is provided by the following companies: Bu1lsEye Telecom, Inc. Computer Pro, Ina Desktop Med.ia, Inc. DIECA Communications, Inc. Digital Telecommunications, Inc. dba DTI Global Crossing Local Services, Inc. Global Crossing Telemanagement, Inc. Integra Telecom of Minnesota., Inc. Ionex Communications North, Inc. Lakedale Link, Ina McLeodUSA Telecommunications Services, Inc. Qwest Corporation NOS Cammunications Inc. POPP.com, Inc. Sprint Cammunications Company L. P. Telephone Associates, Inc. The Minnesota Phone Company Financial Group LLP Time Warner Telecom of Minnesota. LLC Trinsic Communications, Inc. USLink, Inc. dba TDS METROCOM Electrical Utilities are provided by: Excel Energy Connexus Wright Hennepin Electrical Cooperative There are 15 electrical power substations in the region. Page -�6 NSEMPG EMERGENCY OPERATIONS PLAN Region General Description Natural Gas Utility: Centerpoint Energy Centerpoint has a product storage and distribution facility in Golden Valley. Page-7< NSEMPG EMERGENCY OPERATIONS PLAN Basic Plan Revision 4 Introductian The North Suburban Regional Plan establishes a frarnework through which the member cities may prepare for, respond to, recover from, and mitigate the impact of a wide variety of disasters and emergency events tha.t could adversely affect the health, safety, and/or general welfare of the citizens of the member cities. Because it is a framework, the details of how this is accomplished aze contained in the operatians documents of the respective cities. The North Suburban Region includes the cities of Brooklyn Center, Brooklyn Pazk, Champlin, Crystal, Dayton, Galden Valley, Maple Crrove, Medicine Lake, New Hope, 4sseo, Plymouth, Robbinsdale, Rogers, Hassan Township, and St Anthony. I. Reason for Plan The North Suburban cities aze subject to natural disasters such as tornadaes, floods, and blizzards. In addition, other disasters such as train wrecks, plane crashes, expiosions, infectious disease outbreaks, release of hazardous ma.terials, and foreign or domestic terrorism can occur at any time. An emergency plan is needed to articulate the mauagement of a given hazarcUdisaster. II. Puroose The Regional Plan describes the basic strategies and mechanisms through which the cities will mobilize resources and conduct activities to guide and support em.ergency management efforts using the Natioxial Incident Management System (NIMS). The Regional Plan is designed to coordinate resources to: A. M�Ximi�e protection of life and property B. Ensure continuity of government C. Susta.in survivors D. Repair and restore essential facilities and utilities III. Le�al Basis and References A. Public Law 920, as amended. B. Public La.w 99-499, {Superfund Amendments and Reauthorization Act (SARA) of 1986.} C. Homeland Security Presidential Directives (PDD 39, PDD 59) Page -1 NSEMPG EMERGENCY OPERATIONS PLAN Basic Plan Revision 4 C. Minnesota Statutes, Chapter 12, as amended. D. Minnesota Statutes, Chapter 353, Pipeline Safety Act. E. Minnesota Sta.tutes 315, Emergency Planning; Community Right-to-Know Act. M ement Bulletin No. 87-1. F. Minnesota. Division of Emer enc anag g Y G. Hennepin County Emergency Plan H. Mutual aid agreements. I. Metro Northwest EMS Operational Plan. J. Facility hazardous materials plan. K. City Ordinances IV. Inte�rated Emer�encv Mana�ement Integrated Emergency Management is a comprehensive system that integrates and coardinates vital agencies and resources into a program of disaster mitigation, preparedness, response, and recovery. The establishment of an Integrated Em�rgency Management System (IEMS) requires a systematic process that will: A. Identify risks and potential vulnerabilities B. Inventory community resources C. Outline roles and responsibilities of municipal and county departments D. Ensure strict coordina.tion and communica.tion among state, federal, and local governments, as well as businesses, industry, and volunteer organizations Four (41 Phases of Emereencv Manaeement The four phases of Emergency Management operate in a cyclicai fashion and remain in a state of constant progression and motion. Mitigation: Activities tha.t eliminate or reduce the probability of occurrence of an emergency/disaster. Page 2 NSEMPG EMERGENCY QPERATIONS PLAN Basic Pla.n Revision 4 r�� k.., Preparedness: Activities that serve to develop and/or enhance the response capabilities needed in the event of an emergency/disaster. Response: Activities which help reduce casualties and damage, and wluch expedite recovery via the eliminatian of the hazard or hazardaus threa.t. Response activities include activ,ation of warning systems, evacuation implementa.tion, rescue activities and other similaz opera.tions contained in the Emergency Operations Plan functions. Recovery: Recovery includes both short-term and long-term activities. Short-term operations seek to restore eritical services to the communiry and pmvide for the basic needs of the public. Long-term recovery focuses on the restoring the community ta its normal or improved state of affairs. The Recovery period is an opportune time to institute mitigation measures, particularly those related to the recent emergency/disaster event. V. Emer�encv versus Disaster �Emergency: This is defined as an incident or event wluch can routinely be handled with normal Ioca1 resources ersonnel and rocedures. �P P Disaster: This is defined as an incident ar event which cannot be handled with normal lacal resources, personnel, and procedures. Disaster Catesorv Tvues Technolagica.l Disaster: This is a clisaster incident or event which involves rnaterials ar situations created by human beings. Natural Disasters: This is a disaster or event which involves situations crea.ted by nature wluch humans ha.ve no control, but are affected. National Security: This is a disaster incident or event which involves the use of threats, force, or vialence against Federal, State, County or Loca1 Government and the civil rights of the people they protect. VI. Civil Defenss This term was used previous to tha.t of Emergency Managemen� This encompassed an all hazard appraach to disasters with a primary emphasis a National Security and Nucleaz Attack. Page=3' NSEMPG EMERGENCY OPERATIONS PL.AN Ba�ic Plan Revision 4 EMERGENCY MANAGEMENT RESPONSIBILITIES ASSIGNEMENTS BY FUNCTIONAL ANNEX Fnnctional Annex I Primary Resvonsibilitv 1 Support Responsibility Warning Notification Hennepin County Sheriff's Disgatcb(NAWAS Fire Department Warning Point Public Works Department Emergency Management EMS Agency Law Enforcement City Adminis�ation I Minnesota State Duty Officer Direetion Control Incident Commander On-Scene EOC Ci ,ty-wide Crisis Communication Public Information Officer Incideut Command EOGEmergency Mg,�nt Dir. Seazch Rescue Fire Related Fire Law Enforcement Mutual Aid-Multiple EMS Public Works Seazch Rescue Poiice Law Enforcement Mutual Aid-Law Enforcement Related Fire EMS Public Works Health Medical EMS-Transportation Law Enfarcement Fire-Triage Mutual Aid Police-Triage Henn County Health Henn County Medical Examiner Scene Security/Crime Scene Law Enforcement Mutual Aid-Law Enforcement Fire Public Works I County Health Depaztment Evacuation Law Enforcement-Outside HazMat Hot Zones Pubtic Works Fire-Inside HazMat Hot Zones Administration-Transportation Mutual Aid-Law Enforcement Traffic Direction Cantrol Law Enforcement-Outsi�e HazMat Hot Zones Public Works Fire-Inside HazMat Hot Zones Mutual Aid-Multiple Fire Department Services Fire Mutual Aid-Fire Domestic Animals Law Enforcement Mutual Aid-Law Enforcement Humane Socisty Volunteers/Donations Emergency Management VOAD, Henn Cty Emergency Prep Law Enforcement City Administration Damage Assessment Law Enforcement Emergency Management Fire Department Red Cross Public Works-Public Infiastructure Mutual Aid Building Fire Inspections-Structure Safety Inspections Assessing-Values and ProoertY Loss Page=4' NSEMPG EMERGENCY OPERATIONS PLAN Basic Plan Revision 4 Sheltering/Congregate Care Red Crass Emer enc Mana ement g Y g Parks Recreation Salvation Army Community Economic Develop-Hausing Mutual Aid-Multiple Coordinator Debris Clearance Public Works Mutual Aid-Public Works Parks Recreation Utiliries Restoration Pubiic Works-City Ut�lities Emergency Management Utility company-Other Utiliries Fire Police Mutual Aid-Multiple HazMat Radiological F� Mutual Aid Fire MN DEM Nuclear Power Plant Hennepin Cry Radiological Officer MN Potlution Contcol A�ency Law Enforcement National SecurityfTerrorism/ La,w Enforcement Mutual Aid Law Enfarceinent Civil Disorder Relevant Federal Agencies Emergency Management Fire Public Works Page -•5 Annez A NSEMPG Warning and Notification EMERGENCY OPERATIONS PLAN Revision 4 I. Puroose To provide an overview of the responsibilities and the procedures whereby the notification of key City officials and the warning of the generai public are accomplished. II. Resnonsibilities A. The Hennepin County Sheriffs Radio is the Hennepin County Warning Point. The County Warning Point is responsible for relaying warnings to the appropriate public safety entity, which serves as the City warning point. B. As the City warning point, the appropriate public safety entity will ensure that a11 warnings and notificatians are handled properly. III. Oneratin� Procedures A. Warnings received from the County warning poin� 1. Activate wea.ther alert radios. (Request the Hennepin County Dispatch to call the National Wea.ther Service and request activation.) f 2. Notify key government officials. 3. Notify certain private and/or public facilihes (schools, induslries, hospitals, nursing homes, and places of public assembly). The listed special facilities will receive warning notificatian through the audible signal emitted from the outdoor warning sirens and information supplied by the National Weather service over the weather alert radios. 4. Hearing impaired individuals will receive warning by television crawlers and closed captioning. Visually impaired individuals will receive warning by sirens, radio and television sound. Visual an.d hearing impaired individuals may rely on companions far information. Among non-English speaking groups there aze some individuals, such as school children, who would understand and may convey the warning. Televisions are equipped with special features to allow non-English speaking groups to receive information. 5. The Co�znty may activate the outdoor waming sirens. Annex A —1 I'� Annea A NSEMPG R'arning and Notification EMERGENCY OPERATIONS PLAN Revision 4 B. Weather warnings generated within region. Tornado activity or susta.ined straight line winds in excess of 75 MPH (hurricane farce) or potential for same. 1. Report conditions to County warning point an.d request siren activation. 2. Hennepin County Dispatch will call the National Weather Service to request activation of the weather alert radios. 3. Notify key government officials. 4. Notify certain private and/or public facilities {schools, industries, hospitals, nursing homes, and places of public assembly}. The listed special facilities will receive warning notification through the audible signal emitted from the outdoor warning sirens and informatian will be supplied by the National Weather Service over the weather alert radios. 5. Hearing impaired individuals will receive warning by television crawlers and closed captioning. Visually impaired individuals will receive warrung by sirens, radio and television sound. Visual and hearing impaired individuals may rely on companions for inforr��ation. Among non-English speaking groups there aze some individuals, such as school children, who would understand and may convey the wanung. Televisions are eqvipped with special features to allow non-English speaking groups to receive information. C. Hazardous Materials situations within the region. Facilities in the region that are required by either local, state, or federal regulation to have a"facility plan" on file with the Fire Depa�tment will ensure that proper procedures for notification of emergency public safety personnel are followed. Generally this is done through the loca1911 system unless otherwise specified in the plan. Assure that the Fire Department has been notified and obtain Response Level Description. Whenever mass evacuation is necessary for an area whose outer boundaries extend at least 2500 feet from the point of incident: a to be evacuated. If apprapriate, 1. Obtain accurate descnphon of are identify suggested evacua.tion routes. Annex A 2 Annez A NSEMPG Warning and Notification EMERGENCY OPERATIONS PLAN Revision 4 i 2. Report conditions to Hennepin County SherifP s Communications (Warning Point) and request Emergency Alerting System (EAS} broadcast and outdoor warning siren activation for the affected area. 3. Notify key govemment officials. 4. Notify affected private and/or public facilities (schools, industries, hospitals, nursing homes, and places of public assembly). 5. Hearing impaired individuals will receive warning by television crawlers and closed captioning. Visually impaired individuals will receive warning by sirens, radio and television sound. Visual and hearing impaired individuals may rely on companions for information. Arnong non-English speaking groups there are some individuals, such as school children, wha would understand and may convey the warning. Televisions are equipped with special features to a11ow non-English speaking gronps to receive information. 6. See Hazardous Materials Notification list. 7. Notify Minnesota State Duty Officer at the Bureau of Criminal Apprehension (BCA) (651-649-5451) D. All other emergencies L Contact responsible city government officials who will advise actions to be taken. 2. Succession of responsibility is Warning Officer, Supervisor on duiy, Emergency Mana.gement Director, Emergency Management Coordinatar. IV. Testine Procedures State policy is that Sta.te, counties and municipalities test their public warning systems at 1304 hours (1:00 p.m.) the first Wednesday of each month. A. At 1:00 p.m. the first Wednesday of ea:ch month, each city warning point will take the following actions: 1. If requested by the County warning point, be prepared to receive and acknowledge the TEST warning and/or monitor siren site(s) to confirm siren sounding(s). 2. Notify current service provider of any sirens that fail to activate. V. References Refer to the Emergency Resource Manual for contact names and phone numbers Annex A 3 Annez A NSEMPG Warning and Notification EMERGENC'Y OPERATIONS PLAN Revision 4 f,` ATTACHMENTS l. Warning Point Flow Chart 2. Siren Coverage Map 3. Hennepin County Siren Coverage Map 4, Siren Location List 5. Outdoor Warning Siren Control 6. Procedure for Disconnecting Malfunctioning Sirens 7. Hazardous Materials Response Level Descriptions 8. Hazardous Materials Notification List 9. SARA, Title III Emergency Notification Report 10. News and Media Contacts ATTACFIIV�NT 1 COUNTY WARMNG POINT (NAWi4S) 5herifPs Radio 9300 Naper Street Golden Valley, NN 55427 Phona: 5'X..r5210 Centrex Phone: 552�228 Supervisor NATIWEATH6�SVC NA4VAS H�s24hrcapabilily _Radio SIR6dS 6�1 34ih Ave S I�one and auxiiary power Tone I Mpls, MNV 5�450 Phone: 725,3742 ALT: MECC. City Hal Phone: T25-37d3 Mpls, NN 5�415 fiimort Obsercatiwis OnM Phone: 348-7210 1 Phone� �lB-2345 NAT'LVY�ATHER SVC 1733 Lake Drive VYest Chaahassan, MN 55317 Phone: 361•6671 Phone: 361-fi672 Phone: 361 �5673 1, Clty No�ua w g aveamer Radio POlIIt l PFione Ph �y PRIVATE G��{Nry�� PUBLIC �F►CIALS FACiU'fI E5 Annex A 4 I q o p a oa n +F`+ +b Y?i^ y _�1 r b 1 �i� H`} t k' t�`'�' i R A., g S y i k 'f ly:. 1 t bA ��f} i, z r c r i f z met i tak "1' k�{.. c Y Yfrs. r �'S,��., ��.�r 3:. :�'j. t� y s 3k 3 a l��r�:'� �v' N.4�` i#�?�`�� .%a� ty�' g i� t 4.`� �'.8 4 �d Pv '��p} 1 ia�„ f .z rk�� f'C(rr "'J ti y r a ,j 1' G1 M/ �d 4� �M y y f A£46�� r�' l t t� �3 a r .ii ��.r� �1 z5 A r e Ks e7 P� N 3T t d. S� T��A' ��,k 1� Y S� j Q 7 S ry ��rr x�h 5 4'{R �p� w 1�`� d I Vi�.� Yi -Y A R w� r�k N .n N .%R�a e X� '�i�"�5� r 4� z r-+ x4 a Yw p 3�j :�p A y� i yy F y r�� ay �S t r S i ��x; R /—r ..k., Yr .ys i e 4 YF rt' Z �J J d ��r I My N+1 t k i r a �r t o�*M;Y� S �f�r 9. 1' 2 t `�a DC 0 ��r"s a t �.tr N r t r �.v i �t7 4/ t "MA t� ai �F f 8' 1 a 7 F Ti f �"�s t i..1P!,�,�+ k�JSA`�� .'�.��}L-' ...�5 E 4 �J �Y:.'�� .s..r }1 .:s �S c�3 t G Y W 4 r tf l VN i�� r N 1 �1 r' �P r. z a� a r. O °'R V a` M t h k 5, y �.k-, Q 9� s y g w f U i�,�� a q�. �Fa k s• ff� t o '�17� O Y r.� f l! :p x 4 ey rI ��q'� I�s��'�� h ��ra. a L�.� zw Annez A NSEMPG Warning and Notificatian EMERGENCY OPERATIONS PLAN Revision 4 y� ATTACHIVI�NT 3 OUTDOOR WARNING SIREN CONTROL The standard operating procedure for the handling of complaints, malfunctioning of sirens, agency responsible for power supply, radio controls, mechanical function and the posting of information on the control boxes of the outdoor warning sirens is as follows: I. Each City will receive and handle all reports and problems concerning the outdoor warning sirens within their community. II. It sha11 be the duty of the public safety personnel to disable malfunctioning sirens as quickly as possible. Siren control boxes are mounted on each siren pale. III. The appropriate city personnel will take the following actions: A. If more than one siren is reported as sounding, ca11 Hennepin County SherifP s Communica.tions to determine if they have triggered the system. The control points aze Hennepin County SherifFs Communications, and the City of Minneapolis Caminunications Division. B. If a local siren is in trouble: L Personnel will be immediately dispatched to the location to open the control box and shut off the power of the siren. 2. Advise the Emergency Management Director or the Coordina.tor, so that the siren maintenance contractors can be notified. 3. The Emergency Management Director or Coordinator will contact the cuirent maintenance contractor. C. The contractor(s) sha11 examine the siren, repair if needed, restore siren to operational readiness, and report the status immediately to the Emergency Management Director or the Coordinator. The Emergency Mana.gement Director/Coordinator or their designee is authorized to offer public announcements concerning the siren malfunction. Details of the facts to be released are: L What happened 2. Where 3. What the signal means to the public 4. Request public NOT to call the police, fire, or 9-1-1, etc. Annex A 6 Anneg A NSEMPG Warning and Notification EMERGENCY OPERATIONS PLAN Revision 4 ATTACFIlVIENT 4 PROCEDURE FOR DISCONNECTING MALFUNCTIONING OUTDOOR WARNING, SIRENS Outd.00r warning sirens have been integrated into the county-wide/metro wide radio controlled system. The technology used to activate and deactivate sirens is extremely reliable. However, on occasion, a siren may activate on its own due ta an electrical, mechanical ar radio maifunction. When this unlikely occurrence happens, the following procedure is to be followed: 1. The dispatcher or other pablic safety person receiving the report of a malfunctioning siren on the telephone is asked to ascertain the location of the malfunctioning siren (if possible), and keen the comnlainant on the �hone. 2. The call receiver is to notify Hennepin County Sheri� s Communicafians and advise them of the reported malfunction and request tha.t the dispatcher send aut a cancel signal to our siren if the activation is accidental or a result of siren malfunction. 3. After the cancel signal has been put out by Hennepin County, ask the complainant if the siren has stopped 4. If the siren is still sounding, obtain the keys for the malfunctioning siren to access the control box. 5. Federal sirens can be disabled by simply turning the circuit breaker control to the "off' position. 6. Notify the Emergency Management Director or Coordinator so they can arrange for repair of the siren andJor ra.dio controls as needed. 7. For repair the Emergency Management Director or Coordinator will contact the current maintenance contra.ctor. ATTAC��VIVIEENT 5 AA7.ARDOUS MATERIALS RESPONSE LEVEL DESCRIPTIONS Resnonse Level 1- Potential Emergency Conditions An incident or threat of a release which can be controlled by the first response agencies and does not require evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a small area. and does not pose an immediate threat to life or property. Annex A 7 Annex A NSEMPG Warning and Natificafion EMERGENCY OPERATIONS PLAN Revision 4 Level l Agencv Contacts: Fire Department Police Department Allina/HCMC/North Memorial Transportation Services (EMS} Bureau of Criminal Apprehension State Duty Officer Resnonse Leve12 Potential Emergency Conditions An incident involving a greater hazard or larger area. which poses a potentiat threat to life or property and which may require a limited evacuation of the sizrrounding area. Leve12 A�encv Contacts: All Agencies in Level 1 City Ma.nager/Admirustrator Emergency Management DirectorlCoordina.tor Partial EOC Activatian Regional Chemical Assessrnent Team Hazardous Materials Team Hennepin County Emergency Preparedness ,f� Red Cross ATTACHII�NT 6 Resnonse Level 3- Potential Emergency Conditions An incident involving a severe hazard or a lazge area which poses an extreme threat to life and property and will probably require a large-scale evacuation or an incident requiring the expertise or resaurces of County, State, Federal or private agencies/organizations. Leve13 A�encv Contacts: All Agencies in Level 1 and 2 Mutual Aid Fire Mutual Aid Law Enforcement Mutual Aid EMS MN HSEM EPA FEMA Sta.te of MN Hazardous Materials Response Team Full EOC Activatian Annex A S Aanex A NSEMPG Warning and Natification EMERGENCY OPERATIONS PLAN Revision 4 The cantacts listed are only a guideline. Any and all agencies could be contacted at any level as the situation would dictate. Additional resources from the public and private sector should be considered. ATTACHII�NT 7 HAZARDOUS MATERIALS NOTIFICATION LIST, For all Response Level I, II and III incidents-, the following agencies are to be contacted: Sta.te Duty Officer: (651) 649-5451 CHEMTREC: 1-800-424-9300 National Response Center: 1-800-424-8802 or 202-426-2675 or 202-267-2675 *The State duty officer is responsible for notifying all appropriate State and Federal agencies, therefore, it is essential ta keep the State duty officer aware of the situation, should it escalate. LEVEL 1 CONTACTS: Police Chief Emergency Management Director Fire Chief LEVEL II CONTACTS: Level 1 Conta.cts City Manager/Administrator Director of Public Works Director of Pazks Recreaxion LEVEL III CONTACTS: Level 1 and 2 Contacts Director of Finance Functions in Annex B, Direction and Control, Attachment 3. Duty Officer: Date: Time: AM/PM Annex A 9 Anneg A NSEMP'G Warning and Notification EMERGENCY OPERATIONS PLAN Revisian 4 SARA. TITLE III EMERGENCY NOTIFICATION REPORT Facilities must, per Title III, Section 304, provide all of the fallowing information: Caller's Name Telephane Representing facility at Contact person for additional information: Name Telephone Chemical name/identity of chemical(s) involved in the release: Is this a Reportable Chemical as listed in SARA, Section 302(A)? Yes No Incident Snecs: Quantity spilled/released into the environment: Time of spilUrelease AM/PM Duration of spilUrelease hours minutes Released into: Air Water Soil Any known/anticipated acute or chronic health risks associated with this release? If yes, describe: Any adviee regarding medical attention necessary far exposed individuals? If yes, list: Proper precautions to take as a result of the release, including evacuation. i Annex A —10 Annex A NSEMPG Warning and Notificatioa ENIERGENCY OPERATIONS PLAN Revi.sion 4 The affected area for each precautionary actian: Other individual(s) notified, includi.ng Emergency Planning Comrnittee(s), Emergency Coordinatar(s), other states, etc. Name Revresentin� Time Telephone Number 1 1 f Follow up Emergency Notice This information must, by law, be provided by the facility, in writing, to the Emergency Planning and Community Right to Know Act Program at the following address: State Emergency Response Commission Emergency Planning and Community R.ight to Know Act Program 444 Cedar Street Suite 223 St. Paul, MN 55101 On the first warking day following a Title III release notification, provide a copy of this form to HSEM. i� Annex A —11 Annez A NSEMPG Warning and Notification EMERGENCY OPERATIONS PLAN Revision 4 ATTACHMENT 8 Regianal News Media Contacts Minnea olis Star Tribune Wayzata-Orono-Plymouth-Long P 425 Partland Ave Lake Sun Sailor Minneapalis, MN 55448 10917 Valley View Rd Phane: 612-673-4414 Eden Prairie, MN 55344 F�: 612-673-4359 Phone: 952-829-0797 Fax: 952-392-b802 Deadline 5:00 p.m. on Wednesday for follawing Wednesda.y publication. Lakeshore Weekly News 1001 Twelve Oaks Center Drive, Suite 1417. Wayzata, MN 55391 (952) 473-0890 (952) 473-0895 Fax Deadline-12:00 p.m. on Friday for Tuesday's paper KSTP TV KMSP TV FOX 9 3415 University Ave 11358 Viking Drive Saint Pau1, MN 55114 Eden Prairie, MN 55344 Phone: 612-588-6397 (newsroom) Phone: 952-944-9999 Fax: 65I-642-4409 Fax: 952-942-0455 (Same as UPN 29) St. Paul Pioaeer Press WCCO TV 345 Cedar Street 90 S. l lth Street St. Pau1, MN 55101 Minneapolis, MN 55403 Phone: (651) 228-5490 Phone: 612-334-4444 Fax: (651} 228-5564 Fax: 612-330-2767 UPN 29 News KARE-11 Televisian 11358 Viking Drive 8811 Olson Memorial Hury Eden Prairie, MN 555344 Golden Valley, MN 55427 Phone: (952} 946-5767 Phone: 763=54b-1111 F�: 952-942-0455 (Same as Fox 9) Fax: 7b3-546-8606 Cable 12 News WCCO Radio AM 830 690Q Winnetka Ave N 625 2 Ave S Brooklyn Park, MNS5428 Minneapolis, MN 554Q2 Phane: 763-533-8196 Phone: 612-370-0611 F�: 763-533-1346 Fax: 612-370-0159 Annex A —12 Annez A NSEMPG Warning and Notification EMERGENCY OPERATIONS PLAN Revision 4 Robbinsdale-Crystal-New Hope- Osseo-Maple Grove Press Golden Valley Snn Post 33 2° Street Northeast 10917 Valley View Raad Osseo, MN 55369 Ed.en Prairie, MN 55344-3730 Phone: 763-425-3323 Phone: 952-829-0797 Fax: 763-425-2945 Fax: 952-392-6802 Champlin-Dayton Press Brooklyn Center-Brooklyn Park Sun Post 33 2 Street Northeast 10917 Valley View Road Osseo, MN 55359 Eden Prairie, MN 55344-3730 Phone: 763-425-3323 Phone: 952-829-0797 Fax: 763-425-2945 Fax: 952-392-6802 1� u,. J Annex A —13 Annez B NSEMPG Direction and ControVEOC EMERGENCY OPERATIONS PLAN Revision 4 I. Puraose To describe how direction and control for the City response to a disaster/emergency will be accamplished. II. Resuonsibilities A. City Manager Administrator: The City Manager Administrator will be responsible for providing overall direction and coniral of City government resources involved in the response to a disaster/ emergency. The line of succession to the City Manager/Administra.tor is as follaws: City Manager i Administrator or designee City Emergency Management Director or designee B. City Emergency Mana.gement Director: The Emergency Management Director will serve in a staff capacity to the City Manager Administrator and will coordinate all aspects of this plan. Line of succession to the Emergency Management Director is as follows: Emergency Mana.gement Coordinator /s or designee III. Integrated Emer�encv Mana�ement Svstem The Integrated Fmergency Mana.gement System incorporates the disaster/emergency scene management (Incident Command System/National Incident Management System) with the disaster/emergency support efforts (Emergency Operatians Center, Public Information Officer, and Elected Officials). This system functians as a long-term, all- hazard concept for improving program implementa.tion and development of the City's emergency management capabilities. This also allows for interaction witb. other organizations such as County, State, and Federal agencies as well as businesses or corporatians that might also be affected by the disaster/emergency event. N. Emereencv Oneratin� Center (EOCI Direction arid control of response to a disaster will be carried out at the EOC. If for some reason the EOC is not usable at the time of a disaster, an altemate EOC could be established in a regional partner city. Activating the EOC to full operational condition can take up to 1 hour. A. Criteria for EOC Activation The EOC will be fully activated and staffed upon the occurrence of a disasterlemergency, which represents a threat to life and property and involves a coordinated response of City departments and mul�i-levels of government. There may be a limited activation of the EOC in response to a threat, or potential threat Annex B -1 Annez B NSEMPG Direction and ControUEOC EMERGENCY OPERATIONS PLAN Revision 4 to the safety of residents, includi.ng the release of a reportable product as the result of a hazardous material incidentlaccident. B. Resnonsibilitv for EOC Activation 1. The City Manager Administrator, any City Department Director, or the Emergency Management Director or designee can activate the EOC. The Emergency Mana.gement Directar is responsible for ensuring that the EOC is activated according to the criteria discussed above. 2. The EOC staff will be responsible for the operations of their particuiar service or assignment. 3. Coordi.nation of operations will be the responsibility of the Emergency Management Director. 4. The Emergency Management Director will alert the EOC staff via telephone or radio. a. Only the needed staff will report depending on the disaster or situa.tion. b. Hazazdous materials incident activation will follow the response levels 1,, 2, and 3 activation levels. c. Nucleaz disaster/emergency incidents will follow the Readiness Conditions 3, 2, 1. C. .Staffins of the EOC Each department/agency assigned an emergency functian is represented in the EOC and is responsible for ensuring that its representa.tive is familiar with the duties which he/she is expected to perform at the EOC. Each department will create plans to staff their functional unit for 24 hour covera.ge if necessary. Voluntary agencies will be requested as needed. D. EOC Eoui�mentlSnnnlies The Ernergency Management Director or designee is responsible for ensuring that the EOC is operational that the necessary maps, displays, ta.bles and chairs, communications equipment, message logs, etc. are an hand and available for use in the EOC. E. Emer�encv Generatar The EOC has an emergency (back-up) pawer source. Annex B 2 Annez B NSEMPG Direction and ControUEOC EMERGENCY OPERATIONS PLAN Revisioa 4 F. Securitv It is the responsibility of the Emergency Managexnent Director Coordinator to provide for EOC security during times of activation. G. Emer�encv Suunlies Food It is the responsibility of the Emergency Mana.gement Director Coordinatar to provide for emergency supplies /food during times of activation. H. Ventilation If the need arises to deactivate the HVAC system for the building to stop outside air from entering the building, the building maintenance personnel need to be contacted. The cantact numbers far these individuals can be found in the Resource Manual. 4 I. Sanitation If the need arises for �additional or replacement bathrooms for persannel working in the EOC, Maple Grove Emergency Management has 2 portable units that can be dispatched as required through Hennepin County Dispatch. J. Communications Ca�abilitv of the EOC Cities within the region have communication capabilities with the following in order to carry out their emergency responsibilities: 1. EOC to City Departments: Each city within the region has structured the functions and control of the organiza.tion under a number of separate City Departments. Each department has a variety of conzmunications equipment to meet the changing needs of the City. Communication means such as telephone, cellulaz telephone, radio, teletype and facsimile are identi.fied in various msters. Current copies should be maintained within each city department and emergency management program offices. 2. EOC to Hennepin County (telephone and radio): Hennepin County Sheriffs Ra.dio Radio and Telephone Annex B 3 Annez B NSEMPG Direction and ControVEOC EMERGENCY 4PERATIONS PLAN Revision 4 fn� This system can be used to contact any Hennepin County department, as well as other surrounding metropolitan agencies. *Hennepin County SherifPs Radio, North Main (763) 525- 6220- Public 6221 6224 6225- Police South Main (763) 525-6210- Public 6211 6214- Police East Main (763) 525-6230- Public 6238- Police Clerk Information (7b3) 525-6234 Radio Service {763) 525-6200 3. EOC to other municipalities within the metro area (telephone and radio): Hennepin County Emergency Preparedness Directory Qwest Govemment Listings Hennepin County SherifPs Radia The city emergency management program maintains a list of frequently called and after hours numbers. Those numbers are located in the Resource Manual: 4. Public/Private Facilities: a. Schools within the regi.on TelephonelFacsimile b. Metro North West Hospitals Telephone/Facsimile/Radio 5. Regianal Coordinator and State EOC: a. Metro Region TelephonelFacsimile b. State EOC Telephone/Facsimile Annex B 4 I Annez B NSEMPG Direction and CantrollEOC EMERGENCY OPERATIONS PLAN Revision 4 6. Other Government Agencies: a. National Weather Service Office Telephone/Radio b. Pollutian Control Agency TelephoneiFacsimile c. National Guard Telephone/Facsimile 7. News Media: a Television Telephone/Facsunile b. Radio Telephone/Facsunile c. Newspaper Telephone/Facsimile V. Use of National Incident Mana�ement Svstem/Incident Cammand A. Mandatory use and training of NIMS/ICS: The National Incident Management System/Incident Cammand System shall be used as the means by which response and recovery responders structure and manage emergency/disaster incidents witbin the region pursuant to City Ordinance and the Superfund Amendments and R�authoriza.tion Aet (SARA Title IIn per OSHA. All city Police, Fire, and Public Works responders and supervisors shall be trained in the National Incident Management System/Incident Command System and shall nnplement it during emergencyldisaster incidents. B. N1MS/ICS DEFINED: The National Incident Management System/Incident Command System is designed to provide on-scene incident management during an emergency/disaster. Additional detail perta.ining to the NIMS/ICS structure can be referenced in the Regional Emergency Operations Plan, Plan Preface Annex, Terms and Definitions and the Minnesota Emergency Mana.gement Director's Handbook Section C-Policies and Prograzns, Section 10-Minnesata. Incident Mana.gement System. 1vIMS/ICS COMPONENTS: Tbe first tier components of the NIMS/ICS are as follows: Coxnmand Finance Logistics Operations Planning Note: to remember these items think of CFI.OP as an acronym. IV. Sunnortin� Documenta.tion A. Attachments to this annex. B. Re ent and su lies. source Manua1 for lists of equipm pp Annex B 5 Annex B NSEMPG Direchon and ControUEOC EMERGENCY OPERATIONS PLAN Revision 4 ATTAC�IlVIENT 1 READINESS CONDITION /REACONI ACTIONS READINESS CONDITION 3 This candition depicts a worsening international situation to the point that a possible break in those relations may occur. This informa.tion would be received from the Federal Emergency Management Agency through the National Waming System (NAWAS), the Hennepin County Waming Point (HCWP), and the National Weather Service (NOAA) radia The following actions aze to be taken: 1. The Emergency Management Director will notify the City Manager/City Administrator or designee, who will notify the Mayor and City Council. 2. The Emergency Management Director will inform key staff personnel and direct review of operating procedures of their respective departments. 3. The Emergency Management Director will advise the public that emergency procedures are being reviewed by City government No public actian will be required. READINESS CONDITION 2 This conditian depicts a serious deterioration of intemational relations, a possible breach of those relations and a possibility of hostile actions. This information would be received from the Federat Emergency Mana.gement thraugh NAWAS, HCR7P and NOAA weather radio. The followi.ng actions are to be taken: 1. The Emergency Management Director will notify the City Mana.ger/City Administrator or designee, who will notify the Mayor and City CounciL 2. The Emergency Managernent Director will notify key staff personnei and place them on a standby basis. 3. The Emergency Operating Center will be activated and placed on a standby basis. Annex B 5 Annez B NSEMPG Direcxion and ContcoUEOC EMERGENCY OPERATIONS PLAN Revisian 4 4. The jurisdiction's Public Informa.tion Officer, in coordina.tion with the Emergency Management Director, will make puhlic information announcement advising the public as to the situation and the action City government is taking to be prepared. 5. The public is further advised to review their individual and family emergency action plans and stay tuned to raclio and TV for enlergency instxuctians. 6. Federal authorities may institute the evacuation of targeted high-risk locations. READINESS CONDITION 1 This condition depicts a situatian where the President of �1ie United. States has advised the governor and the public that waz is inzminent or hostilities may ha.ve already occurred. The following actions are to be taken: l. The City Manager/City Administratar or designee will advise the Mayor to convene the City Council in an emergency session. 2. The Emergency Operating Center is to be activated for 24-hour operation. 3. The staff will be fully mobilized. 4. The public will receive instructions over Emergency Broadcast System Emergency Alert System (EAS). Wanung procedures via the HCWP and NOAA wea.ther radio maY be received prior to or concurrent with the Readiness Condition 1. Annex B 7 Annex B NSEMPG Direction aad ControVEOG EMERGENCY OPERATIONS PLAN Revision 4 r ATTACFIlVIENT 2 HAZARDOUS MATERIALS RESPONSE LEVEL DESCRIPTIONS, Response Level I- Potential Emer�encv Conditions An incident or threat of a release which can be controlled by the first response agencies and does not require evacuazion of other than the involved structure or the immediate outdoor azea. The incident is confined to a sma11 area and does not pose an immediate threat to life or properry. Level l Agencv Conta.cts: Fire Department Police Department Allina HCMC/ North Memorial Transportation Services (EMS) MN HSEM Duty Officer Resaonse Level II- Potential Emergencv Conditions An incident involving a greater hazard or lazger azea which poses a potential threat to life or praperty and which may require a limited evacuation of the surrounding area Leve12 A�encv Contacts: All agencies in Level l City Manger Administrator Emergency Mana.gement Director/Coordinatar Limited EOC Activation Regional Chemical Assessment Team Hazardous Materials Team Hennepin County Emergency Preparedness Red Cross Resuonse Level III Potential Emer�encv Conditions An incident involving a severe hazazd or a large area which poses an extreme tlueat to life and pmperty will probably require a large-scale evacuation or an incident requiring the expertise or resources of County, State, Federal or private agencies/organiza.tions. Leve13 A�encv Contacts: All agencies in Level 1 and 2 FEMA Mutual Aid FirelLaw Enforcement/EMS MN Hazardous Materials Response Teain EPA Full EOC Ac#ivatian Annex B 8 Annea C NSEMPG Crisis Communication EMERGENCY OPERATIONS PLAN Revision 4 ,.�,c� I. Purnose To provide an overview of how Crisis Communicafion would be dissexnina.ted in the event of a disaster. II. Suokesperson(sl/PIO Staff The City Manager/City Administrator or designee Emergency Management Director or their designee will act as the public informatian officer (PIO) in the event of a disaster ar critical incident. The designee from the jurisdiction having authority will faciiitate the dissemination of informa.tion from the event to the local media through written press releases or press conferences. The City Manager/City Administrator or designee Emergency Management Director will appoint a spokesperson to present the prepared information for a press conference. The City Manager/City Administrator ar designee Emergency Management Director or their designee will approve all messages prior to release for the media The above PIO Staff will be responsible for addressing public inquiries and nunor control surrounding the incident. Staff will need to be delegated to work wi�iiin the Joint Information Center (JIC) that will be established by the PIO's to address this need. III. Policies and Procedures A. If it becomes necessary to establish a news briefmg roam, Council Chaxnbers or ather area to be determined would be used for this purpose. News media personnel would be asked to report to this facility. B. In the event of a protracted disaster/emergency, news releases would be issued on a regular basis. C. Public information would be disseminated through local ra.dio and/or TV sta.tions I Annex G Annez C NSEMPG Crisis Communicatioa EMERGENCY OPERATIONS PLAN Revision 4 ATTACHIVIENT 1 The purpose of this standard operating procedure is to assure dissemination of information and instructions to the public on a timely basis and to coordinate all releases during pre-emergency, emergency and post-emergency conditions. l. All releases to the news media will be approved through the Incident Commander or designee. 2. The PIO will delegate editing and consolidation of all releases for radio, TV and newspapers to appropriate staff: 3. During emergency situations the PIO's staff wi1L• a Contact key information staff members. b. Establish liaisan with City departments and other jurisdictions' agencies which may require information output 'ties and lan. c. Inform the media of pubhc mformation capabih p d. Establish the Joint Information Center (JIC) for the media and public inquiries. e. Release prepazed messages to the media and to all City emergency services. f. Maintain documenta.tion of a11 media releases as afficial archived record. Anxiex C 2 Annez C NSEMPG Crisis Communication EMERGENCY OPERATIONS PLAN Revision 4 ATTACHIVIENT 2 NSEMPG News Media Contacts Regional News Media Contacts Minneapolis Star Tribuae Wayzata-Orono-Plymouth-Long 425 Portland Ave Lake Sun Sailor Minneapolis, MN 55448 I0917 Valley View Rd Phone: 612-673-4414 Eden Prairie, MN 55344 Fax: 612-673-4359 Phone: 952-829-0797 Fax: 952-392-b802 Deadline 5:00 p.m. on Wednesday for following Wednesday publica.tion. Lakeshore Weekly News 1001 Twelve Oaks Center Drive, Sui#e 1017. Wayzata, MN 55391 (952}473-0890 (952) 473-0895 Fax Deadline- 12:00 p.m. on Friday for Tuesday's paper KSTP TV KMSP TV FOX 9 3415 University Ave 11358 Viking Drive Saint Paul, MN 55114 Eden Prairie, MN 55344 Phone: 612-588-6397 (newsroom} Phone: 952-944-9999 Fax: 651-642-4409 Fax: 952-942-0455 (Same as UPN 29) St. Paul Pioneer Press WCCO TV 345 Cedar Street 90 S. l lth Street St. Paul, MN 55101 Minneapolis, MN 55403 Phone: (651) 228-5490 Phone: 612-339-4444 Fax: (b51) 228-5564 Fax: 6I2-330-2767 UPN 29 News KARE-11 Television 11358 Viking Drive 8811 Olson Memorial Hwy Eden Prairie, MN 555344 Golden Valley, MN 55427 Phone: {952) 946-57b7 Phone: 763-546-1111 Fax: 952-942-0455 (Same as Fox 9) Fax: 763-546-8606 Cable 12 News WCCO Radio AM 830 69U4 Winnetka Ave N 625 2 Ave S Brooklyn Pazk, MN 55428 Minneapolis, MN 55402 Phone:763-533-8I96 Phone:612-370-0611 Fax: 763-533-1346 F�: 612-370-0159 Annex C Annez C NSEMPG Crisis Communicatian EMERGENCY OPERATIONS PLAN Revision 4 ATTAC�IlVIENT 2 continued Robbinsdale-Crystal-New Hope- Osseo-Mapie Grove Press Golden Valley Sun Past 33 2 Street Northeast 10917 Valley View Road Osseo, MN 55369 Eden Prairie, MN 55344-3734 Phone: 763-425-3323 Phone: 952-829-0797 Fa7c: 763-425-2945 Fax: 952-392-68Q2 Champlin-Dayton Press Brooklyn Center-Brooklyn Park Sun Post 33 2 Street Northeast 10917 Valley View Road Osseo, MN 55364 Eden Prairie, MN 55344-3730 Phone: 763-425-3323 Phone: 952-829-0797 Fax: 763-425-2945 Faac: 952-392-6802 Annex C 4 Annex D NSEMPG Search and Rescue EMERGENCY OPERATIONS PLAN Revision 4 L Puroose To describe how search and rescue would be accamplished within the cities af the region following a disaster/emergency. II. Resnonsibilitv Within the City, the primary responsibility for search and rescue during disasters/emergencies belongs to the Fire Department. In the event of law enforcement event such as a missing child, or the search for a criminal suspect the Police Department wonld assurne the primary responsibility. Resources responding to any seazch would function under the National Incident Management System. Back up assistance would take the form of mutual aid fire and police agencies depending on the situation. III. Suut�ortin� A�encies/Organiza.tions A. Laca1 Mutual Aid Police or Fire depending on the situation B. The following organiza.tion(s) would be available to assist with a major search and rescue operation: e. 1. Hennepin County SherifPs Emergency Squad 2. Police Reserves 3. Police Fire Explorers 4. Hennepin County Sheriffs Mobile Ra.dio Corps 5. The Civil Air Patrol 6. MN National Guard 7. State and Federal resources IV. Collansed Structure Rescue in the event of a technical rescue involving a collapse situation, confined space high- angle evacua.rion, and/or trench collapse the following mutual aid resources may be notified. 1. Edina Fire Department 2. 1Vlinneapolis Fire Department 3. Minnetonka Fire Department 4. West Metro Fire confined space) 5. Coon Ra.pids Regional SRT Annex D —1 Annez E NSEMPG �Iealth/Medical EMERGENCY OPERATIONS PLAN Revision 4 r I. Puroose To provide an overview of how the health/medical care needs of residents would be met in the event of a major disaster/emergency. II. Primarv Resnonsibilities A. Emer�encv Medical Services: 1. Emergency Medical Services First Responder Emergency Care is the prixnary responsibility of the Police and Fire Departments. Regional EMS Transport providers- Within the NSEIVIPG Region- North Medical Transporta.tion, Allina. Medical Transporta.tion and HCMC Ambulance serve as the primary providers to the region. 2. Emergency Medical Services Transportation is the priinary responsibility of the regional EMS transpart providers and their designated mutual aid ambulance services to pmvide emergency, non-emergency and special population medical transporta.tion. These resources would be utilized to respond to any incident within the region requiring the transporta.tion of the sick or injured. In the event of an incident requiring the transporta.tion of the physically challenged, regional EMS transport providers and their designated mutual aid ambulance services will provide transportaxion sexvices as required to transport those with special medical challenges. 3. Emergency Medical Services Transportation Mutual Aid-Local- Regionat-State-Federal Regional EMS transport providers maintain mutual aid agreements with other ambulance services within the Minneapolis-St. Paul Metropolitan Region as required by Minnesota Law. In the event of an incident which exceeds the capabilities of the meiropolitan region and sta.te EMS resources, Regional EMS transport pravYders and their designated mutual aid ambulance services are participants in the National Disaster Medical, Svstem (NDMSI that provides federal medical assistance services which is coordinated through the Veterans Administration and the Department of Defense. 4. Emergency Medical Services Transportation Communication Regional EMS transport providers maintain 24-hour communication centers which is linked to the Hennepin County Sheriff's Communication S Center by direct telephone line. Back-up EMS Dispatch capability is located at Hennepin County Ambulance Dispatch. Annex E —1 Annez E NSEMPG HealthiMeaicat EMERGENCY OPERATIONS PLAN Revision 4 5. Emergency Medical Services Transpartation Command Control Goordination Regional EMS transport providers and their designated mutual aid ambulance services utilize the National Incident Management System for coordination of EMS with other disciplines or agencies when responding to incidents withi.n the NSEMPG. 6. Emergency Medical Services Transportation Hospital and Patient Assignment In the event of a mass casualty incident, hospital and patient assignments aze coordina.ted by Hennepin Caunty Medical Resource Control Center (MRCC) located at Hennepin County Medical Center Ambulance Dispatch at Hennepin County Medical Center in Minneapolis. 7. Emergency Medical Services Tc:tnsportation Casuadty Patient Tracking In the event of a mass casualty incident, MRCC would perform patient tracking-as a secondary function. The prirnary function being patient and hospital assignment. Patient tracking would be coordinated with the receiving facilities with assistance from Hennepin County Community Health EMS Section and the Red Cross. 8. Emergency Medical Services Triage and Scene Treatment In the event of a mass casualty incident, the primary responsibility for triage of patients for transportation priorities would be the Police and Fire Departments with Regional EMS transport providers and their designated mutual aid ambulance services fulfilliiig a secondary role as sta.ff and equipment is available. All agencies engaged m tnaguig of patients in the pre-hospital setting will -utilize the START triage method (Simple Triage and Rapid Treatment). Scene treahnent will atso be the primary responsibility of the Police and Fire Departments, with a secondary role being fulfilled by the EMS transportation agencies. 9. Emergency Medical Services Equapment and Suppdies Regional EMS transport providers and their designated mutual aid ambulance services maintain supplies and equipment specifically for use in mass casuatty incidents which would occur within the region. Each EMS ambu.lance agency maintai.ns a resource inventory of these supplies and equipment 10. Emergency Medical Services Public Information Regional EMS transport providers, and their designated mutual aid ambulance services under the National Incident Management Systern, wonld coordinate with and support #he public information officer as designated by the incident commander Qr designee. Annex E 2 I Annex E NSEMPG HealthlMedical EMERGENCY OPERATIONS PLAN Revision 4 11. Emergency Medical Services Transgortation Hazardous Materials Incident Response Regional EMS transport providers and their designated mutual aid ambulance services will respond to Haz-Mat incidents within the NSEMPG at the Awareness level as defined in NFPA 473 Standard Cha.pter 2 EMS/IIlVI1. Each EMS agency maintains specific internal procedures for notifica.tion of key personnel and response to a Haz-Mat incident. All EMS Haz-Mat incident responses would be coordinated through the use of the National Incident Management System. 12. Emergency Medical Services Transportation Hazardous Materials Incident Resporrse Training Regional EMS transport providers and their designated mutual aid ambulance services provide the necessary Haz-Mat training for their staffs. Training records are available from the respective EMS ambulance agency training officer. 13. Emergency Medical Services System Coordination Overall coordination of EMS operations which would include coordina.tion with hospitals, State and Federal medical agencies, and other 1 public health service organization to ensure integrated med.ical operations wauld be the responsibility of the Police and Fire Department, the Hennepin County Community Health Department EMS section, and Emergency Medical Services Regulatory Board. 14. Emergency Medical Services Transporta�ion Fatalities Regional EMS transport providers and their designated mutuai aid ambulance services do not provide services for the disnosition or transz�ort of fatalities from a mass casualty incident. EMS transportation agencies will support the operations of the Hennepin County Medical Examiner's Office with supplies and equipment as requested. 15. Emergency Medical Services Transportation Mass Casualty Protocols Protocols for the management of mass casualty response have been established by the Hennepin Caunty EMS Advisory Cauncil. The most current version was approved by that body in 2006. These protocols have been adopted by the Regional EMS lranspart providers, and their designated mutual aid ambulance services. Each ambulance service has the latitude to better define the guideli.nes set down in this protocol. Each aznbulance service maintains their own set of pratocols modeled after these guidelines. Annex E 3 I Anneg E NSEMPG Health/Medical EMERGENCY OPERATIONS PLAN Revisiaa 4 16. Emergency Medical Services Critical Incident Stress Management Critical Incident Stress Management is available for public safety responders through the Metro CISM Peer �Counseli.ng Team which is notified through Hennepin County Medical Control Resource Center at 612-347-2140 ar 612-347-5710 or through Regional EMS lransport providers or their designated mutual aid ambulance services. CISM services for the general public can be accessed through the Red Cross. 17. Emergency Medical Services Medical Care Shelter Congregate Care Facilities The provision of inedical care in a shelter or congregate care facility wouid be the initial responsibility of the shelter operator, such as the Red Cross with support from the Police and Fire Departments as primary EMS first responders, and as available Regional EMS transpart providers and their designated .mutual aid ambulance services. 18. Emergency Medical Services Hazardous Materials Incidents Medical Receiving Facilities North Memorial- Medical Center and Hennepin County Medical Center have capability to decontaminate and treat those patients with chemical or radiological contarnination. MRCC would make the necessary determinations to send potentially contaminated patients to other facilities as the situation dictates. 19. Emergency Medical Services Disaster Emergency Treatment Facilities and Casualty Collection Areas North Memorial Medical Center is located in the City of Robbinsdale. Faur other major medical receiving hospitals are lacated in communities in the west metro area. In addition, the Fairview University, Fairview Riverside, and Veterans Administration Hospitals are within a 20 mile radius of the region The hospitals listed in this section are participants in the Natianal Disaster Medical System (NDMS} program. Due to the unpredictable na.ture of disasters casualty collection points are not pre- identified within the plan, but would be established as required by the incident commander and the EMS Branch Director or other health authorities as identified in the NIMS system. 20. Emergency Medical Service —Contaminrxtion Hennepin County Medical Center and North Memorial Medical Center have the capability to decontaminate victims of radiological, biological, or chemical events. B. Emer�encv Mortuarv Onerations Would be the resp�nsibility of the Hennepin County Medicai Examiner as ouflined in the Hennepin County Emergency Operations Plan Medical ExaminerlMortuary services. Family assistance may be rendered by the American Red Cross andlor the Salvation Army. Ant�ex E 4 Annez E NSENiPG Health/Medical EMERGENCY OPERATIONS PLAN Revision 4 C. Health Threats Serious patentiai or actual health problems (epidemics, food 3 and/or water contaxnination, etc.) associated with a disaster would be the responsibility of Hennepin County Public Health. Other serious or potential healfih threats may he present in a disaster. Examples include: Health Threat Assessing/Coardinating Organization Disease-bearing pests Metrapolitan Masquito Control Hennepin County Cammunity Health Local Environmental Health departments Minnesota Department of Health Centers far Disease Control and Preventian Decontamination Loca1 fire departments mutual aid Local hospitals Health Threat Assessing/Coordinating Organization Detection of potential biological Local fire departments chemical ar radioactive agents 55�' Civil Support Tearn Sta.te hazmat teams Local haspitals Minnesota Department of Health Centers for Disease Control Prevention Food contamination Hennepin C�unty Community Health Loca1 Environmental Health depts... IVlinnesota Department of Health Respiratory protection Loca1 fire departments Local hospitals Mass clinics Hennepin County Community Health Local public health agencies Minnesota Department of Health Water purification/supplies Loca1 utilities Local vendors National Guard D. Inauirv and Referral Servics Would be the responsibility of the Hennepin Couniy Public Health. Annex E 5 Annex E NSEMPG HealtL/Medieal EMERGENCY OPERATIONS PLAN Revisian 4 E. Snecial Needs Ponulation the listed agencies may be available to provide services such as case work, transportation, and aduit day caze: American Red Cross, Salvation Army (metro only), Cathalic Charities, Lutheran Disaster Response, And United Methodist Committee on Relief. Service Provider Case Work American Red Cross Catholic Charities Lutheran Disaster Response United Methodist Committee on Relief Transportation American Red Cross Adult Day Care The Salvation Army (meiro only) III. Sunuortin� Plans and Personnel A. Hennepin County Emergency Operations Plan. B. North Memorial Medical Center Emergency Operations Plan. C. North Memorial Chemical Emergency Plan. i D. Hennepin County (West Metro) Emergency Medical Services Plan. E. Suppart is available from the Minnesata Depariment of Health and Hennepin Co�,tnty in respondi.ng to health, chemical, and ra.diation incidents. Additional Minnesota State assets would be available through the State Duty Officer located in the Bureau of Criminal Apprehension. F. Support is available from the Regional Chemical Assessment tearn and the Regional Emergency Response team. IV. Suunortin� Standard Overatin� Procedures Refer to Fire Deparlment standard operating procedures. for hazardous materials response for detailed procedures of chemical response, identification, and decontamina.tion for health and EMS personnel. Refer to regionai EMS transportation providers standard operating procedures for responding to hazardous materials incidents. Annex E 6 Anneg F NSEMPG Secarity, Evacnation and Traffic Contral EMERGENCY OPERATIONS PLAN Revision 4 r�� I. Puroose To outline how security, evacuation and traffc control� would be carried out if they are required due to a disaster/emergency in the region. II. Resnonsibilitv A. In the cities within the region, the ranking public safety official or the appropriate designee may recommend evacuation or sheltering in place: Official �etsl of Incident(s1 Police Chief or designee Police and All Other Fire Cluef or designee Fire/RadiologicaUHAZMAT Incident Cominander All Other B. In the event of a disaster/emergency which would result in the loss of life if evacuation is not undertaken immediately, the Police Chief, Fire Chief, or their designee could order such an evacuation. C. Within the re 'o the olice de artment would be responsible for coordina.ting P P security or any lazge-scale evacuation that might be required. However, in HazMat Warm and Hot Zones the responsible regional fire department will ha.ve the responsibility for door-to-door evacuations if dressed in their appropriate personal protective equipment. Back-up assistance for general evacua.tion and traffic control would be avaiiable from other regianal city fire departments, the Hennepin County Sheriff s Office, the regianal cifiy police reserves, the regional police and fire explorers, and regional city public works department. Relocation/Security for critical resources would be the responsibility of that City- related department D. The regional city police departments will coordinate a11 transportation resources used in an evacuation. IlI. Procedures A. Residents to be evacnated would be notified of the need to evacuaxe by outdoar warning sirens, radio, TV, and public address systems. Evacua.tion routes, assembly points and assistance instructions will be announced. B. Law enfarcemen# personnel would establish traffic control points {if needed). Selection of the most efficient roadways to be utilized for evacuatian would be incident specific. The la.w enforcement incident commanders would announce the directian of travel on the named roadways. Pre-selecting roadways to be utilized Annex F —1 Annez F NSEMPG Security, Evacuation and Traffic eantrol EMERGENCY OPERATIONS PLAN Revision 4 in a disaster would not be prudent because the type and location of the incident will dictate the decision of what would be the most effective routes. C. If necessary, rest azeas will be established for the aid and convenience of people passing through the City en-route to neighboring reception azeas. Evacuees will be able to obtain fuel, water, medical aid, vehicle maintenance, informatian, and comfort facilities when practical. D. People requiri.ng transportation should report to announced entry areas. Transportation will be provided from these points. E. Mobility-impaired individuals unable to evacuate themselves would receive assistance from the police and fire departments. F. Regional city police depazlments ma.y coordinate assistance to any vehicles having mechanical problems during an evacuation G. Police-related agencies will provide security to each congregate care pazking facility. N. Resources Available A. EMS resources would be available, if needed, to evacuate non-ambulatory individuals. (See Annex E) B. The Wayzata, Robbinsdale, Osseo, Anoka Hennepi.n, Hopkins and Brooklyn Center School Districts, the MCTO (Metropolitan Council Transit Operations), and the Regian Metro-Link cauld provide buses, if needed, to assist in the evacua.tion process and far transporta.tion of essential workers to hazardous areas. The Public Works Division has access to barricades to assist in any needed road closures. V. Sunnortin� Standard Oneratins Procedure (SOPI Regionat police deparhnent standard operation procedures Regional fire department standard operation procedures Annex L— SARA Vulnerability Zone Charts Attachments: 1. Maps of potential hazazd areas. 2. List of SARA-covered facilities. Annex F 2 i Annex G NSEMPG Fire Protection EMERGENCY OPERATIONS PLAN Revision 4 I. Pu�ose To define the responsibility for the provisian of fire protection service(s) in the NSEMPG. II. Resnonsibilitv and Scc�pe Under the direction of the Fire Chief, the Fire Departments with in the NSEMPG region shall have the primary responsibility for the pravision af fire protectian services within the local jurisdiction having authority. Services provided include fire suppression, rescue, radiolagical emergencies, hazatdous material and technical rescue response. The fire department, in certai.n circumstances, is also responsible for search and rescue actions. Utilizi.ng the National Incident Command System, the Fire Chief of the local jurisdiction ha:ving authority sha11 assign resources as required to address fire protection activities. Other public safety agencies and volun.teers may provide assistance. III. Mutual Aid A�reements The Fire Departments serving the NSEMPG region participates in the following mutual aid agreements. Hennepin County Fire Chiefs Association Lake Region Mutual Aid Association North Suburban Mutual Aid Association The members of these groups have agreed to respond when called upan. Written mutual aid agreements exist and are on file with the Fire Departments within the region. N. Policv and Sunnorting Standazd Oneratins Procedure lSOPI Refer to the Local Jurisdiction having authority Fire Department Manual of Policies, Regulations, and Operating Guidelines for procedures relative to fire protection operations. Hazardous Materials Operational SOPs for detailed procedures of chemical response, identification and decontamination for fire personneL Annex G —1 Annez H NSEMPG Damage Assessment EMERGENCY OPERATIONS PLAN Revision 4 I. Pt�u ose To provide an overview of how damage assessment would be accompiished following a disaster/emergency in cities within the region. II. Resnonsibilities A. The City Assessors- Building Insp�ctars are responsible for: l. Developing and maintaining a damage assessment "team" composed of municipal and/or private sector agency representatives. 2. 1Vlaintaining and up-to-da.te iisting of damage assessment team personnel. 3. Maintaining the procedures to be followed for damage assessment. 4. Coordina.ting the damage assessment process (following the occurrence of a disaster/emergency). B. City govemment officials who, depending npon the na.ture of the disaster/emergency, would participate in a damage assessment effort: 1. Community Development Directar 2. Administrative Services Director 3. City Assessor 4. City Engineer 5. Building Official C. Caunty government officials who (potentia3.ly) would participate in a damage assessment effort: 1. County Emergency Management Director 2. County Engineer 3. County Assessor 4. County Social Services Director III. CONCEPT OF OPERATIONS. Disaster intelligence is a tool for action and involves the complete cycle in which information about an event is collected, processed, evalua.ted, and disseminated to those who need i� This is a key process in caring far the short and long-term disaster needs of the people in the community. Damage assessment, which is an element of disaster intelligence, is an appraisal or determination Annex H -`1 Annez H NSEMPG Damage Assessment EMERGENCY OPERAT`IONS PLAN Revision 4 e'�� of the actual effects on hwnan, economic and natural resources resulting fram an emergency or disaster. Delayed assessments may cause hardship as well as erode confidence in. the ability of the community ta react in ti.me of emergency. Although a rapid prelimina.ry assessment is desirable and shauld be reported to Hennepin County Emergency Prepazedness as soon as possible, a mare accurate assessment should be compiled as soon as weather and other local conditions permit. Trained observers should be used to assess actual damage. Description of assessment requiremen�.s (first hour, first 8 hours, first 24 hours) Within the first ho� following an incident, public safety agencies and public works will conduct a systema.tic survey to determine impacts on infrastructure. (Impassable roads, dawned power lines, downed trees and significant structural damage to buildings) During the fust hour, the priarity shall be life safety. Within 8 hours: The priority will be property preservation and evaluation of impact to key government infiastructure. Within 24 hours: The American Red Cross, (ARC). A. The American Red Cross, by ARC Regulation 3029, is required to submit a preliminary damage assessment survey of homes to the operations headquarters af the jurisdiction involved in a disaster within 24 hours and submit a detailed damage assessment within 72 hours. B. A copy of the Red Cross damage survey information will be provided to the City EOG C. Private sector agencies that might be available and tha.t might be appropriate participants in a damage assessment effort: 1. Red Cross Greater Minneapolis Area Chapter, 612-871-7676, official in charge of emergency services. 2. Insvrance companies and realtors. 3. Hazardous ma.terials clean-up contractors. 4. Hazardous Materials. 5. Christian Reformed World Relief Committee specializes in detailed damage assessment for long-term recovery operations. III. Policies and Procedures A. A damage assessment effort will be initiated as soon as practical following the occurrence of a disaster. B. Where possible and when appropriate, pictures will be taken of damaged areas and City maps will be used to show the location af damaged sites. Annex �i 2 Annez H NSEMPG Damage Assessment EMERGENCY OPERATIONS PLAN Revision 4 F'� y C. When damage assessmeat is cazried out in conjunction with a request for Sta.te or Federal disaster assistance, the Emergency Management Director may contact the County Emergency Preparedness O�ice, wha will coardinate with Minnesota Homeland Security Emergency Management. (HSElVn D. Training is available through the NSEMPG training committee• IV. Su�vortin� Documents For additional information and guidance, refer to: Disaster Response and Recovery: A Handbook for Loca1 Government, Annex �i >3 Annez I NSEMPG Congregate Care EMERGENCY OPERATIQNS PLAN Revision 4 I. Purpose To describe how the cangregate care (emergency housing, feedi.ng, ciothing, and counseling) needs of affected jurisdiction's residents would be met in the event of a disaster/emergency. II. Resnonsibilities A. Congregate care encompasses a great deal of involvement for a large number of organiza.tions, both public and private, who aze specially trained, have needed resaurces and possess a mandate or mission in sheltering/congregate care. The following local jurisdiction's and/or Hennepin County government departments/private sector agencies are resgansible for ensuring that the congregate care needs of disaster victims are met: 1. Emergencv Housin�, City department ha.ving responsibility, American Red Cross, Salvation Army, and Hennepin County Social Services. 2. Emer�encv Feedinr� City department having responsibility, American Red Cross, Salvation Army, MN-WI Baptist Conventions, and Hennepin County Social Services. 3. EmerQencv Clothin� City department havi.ng respnnsibility, American Red Cross, Salvation Army, and Hennepin County Social Services. 4. Counselin� City department having responsibility, American Red Cross, Salvation Army, Lutheran Disaster Response, and� Hennepin Couniy Social Services. 5. Health/Medical Service Hennepin County Health, North Memorial, and American Red Cross. (Also see Annex E) 6. Waste Mana�ement The involved locai jurisdiction will potentially enlist private contractors to offer this service. 7. Mental Health Treatment and Crrief CounselinQ counseling for emergency workers and victims will be coordina.ted in conjunction with local resources. Services may be provided by the Arnerican Red Cross, the Salvation Army, and related MnVOAD agencies. B. Additional Respansibility 1. Re�istration of Victims Ciry department having responsibility, American Red Cross and Hennepin County Social Services. Annex I —1 Anneg I NSEMPG Congregate Care EMERGENCY OPERATIONS PLAN Revision 4 2. Inauirv and Referral (regarding disaster victi.ms) City department having responsibility, American Red Cross and Hennepin County Social Services. III. Coorc�ination af Congresate Care The local jurisdiction's Director of Pazks and Recreation would be responsible for providing overall coordination of the congregate care fiznction. In order to� facilitate this coordination, the American Red Cross would provide a representa.tive for the Emergency Operating Center (EOC). IV. Available Resources A. Personnel: American Red Cross (I50 trained volunteers/sta� through mutua.l aid agreements additiona.l persomiel available when needed. B. Facilities: Shelter/mass feeding agreements aze on file with Minneapolis Red Cross, 612-871-7676. C. S 1 SO cots, blankets, pillows (Red Cross and the Salvation Army can obtain more if needed). D. Other assistance: Minnesota. Voluntary Organizations Active in Disaster (MI�IVOAD). Per the Minnesota Emergency Operations Plan, Annex J- Mass Care, the following MNVOAD Members can be accessed for congregate care functions during a disaster/emergency: Adventist Community Services Animal Humane Society ARES/R.ACES (Amateur Ra.dio Operators) Cathalic Charities Church of Jesus Christ of Latter Day Saints Christian Reform Church Mennonite Disaster Services Minnesota Food Bank Network Minnesota Jewish Disaster Relief Fund MN Seazch Rescue Dog Assoc., MN-Wisa Southern Baptist Conv. Nazarene Compassionate Ministries North Amer. Center for Emerg. Comm United Methodist Church United Sta.tes Army Reserve The Salvation Army Conta.ct informarion located in Resource Ma.nual. P vac ti n: helterin assistance ma be obtained from: E. et e ua o S S Y PUPS Animal Humane Society Humane Society of the United States Minnesota Animal Disaster Coalition Minnesota Animal Control Association Minnesota Horse Council (horse issues anly) Annex I 2 Annez I NSEMPG Congregate Care EMERGENCY OPERATIONS PLAN Revision 4 .,,t� These agencies can be reached through MnVOAD, which can be contacted via the Minnesota. Duty Officer. Contact information can be located in the Resource Manual. Annex I 3 Annez I NSEMPG Congregate Care EMERGENCY OPERATIONS PLAN Revision 4 ATTACHNIENT 1 COORDINATION PROCEDURES The involved jurisdictians Emergency Management Director has responsibi�ities during and following an evacua.tion situahon, whether caused by a local problem or, in the worst case, an enemy attack. A major evacuatian under the worst situation would only be undertaken if international situations determined it was in the best interest of the populace. Depending on the disaster, the local jurisdiction having authority can be either a hazard or reception area. Plans have been made to evacua.te, if necessary, to a reception area. Congregate care space is Iisted in this emergency operation plati. Emergency public information will be announced over ra.dio and TV for a major evacuation. It will advise a citizen where to go and what to do and will identify staging areas and routes to the receptian azeas. Following is a checklist of responsibilities and actions to be ta.ken during congregate care ar evacua.tion situations: A. Arrange with the owners for opening of care fa.cilities and assign personnel. B. Coordina.te assistance frorn the local jurisdiction having authority Parks and Recreation Department, Red Cross, Salvation Army, religious groups, and other volunteers. C. Coordinate the allocation of lacal congregate care space and shelter space. D. Coordinate assignment of personnel and volunteers to congregate care facilities. E. Advise the local jurisdiction having authority Public Information Officer to release information on the occupancy of congregate care facilities/mass caze centers. F. Distribute evacuees proportionately, keeping media informed of the situation and who to conta.ct for information on evacuees. G. Mo�itar distribution of necessary supplies and services to each facility. H. Keep the local jurisdiction having authority Emergency Management Director informed of actions taken and any assistance needed from fire, police ar health officials. I. Issue information and instructions to evacuees regarding lodging, feeding, health, and sanitation. J. During a major evacua.tion, assign personnel to staging areas and notify the local jurisdiction havi.ng authority Emergency Management Director of transporta.tion needs. Lists of shelters, approved congregate care centers, and temporary food facilities are maintained with the regional resource database. Annex I 4 Annez J NSEMPG Debris Clearance/Pub6c Works EMERGENCY OPERATIONS PLAN Revision 4 I. Pumose To describe how debris clearance would be accamplished following a disasterlemergency in the region. II. Resnonsibilities Within the NSEMPG, the Public Works Department and the Pazk Maintenance from the jurisdiction/s having authority would be responsible for debris clearance. III. Policies and Procedures A. To cleaz debris from City Streets, Gity public right-of-ways and City Facilities within the region. B. Coordinate with Hennepin County Public Works and the Minnesota Department of Transportation regarding County Roads, State Highways, and Interstates involving debris clearance. C. Will coordinate and oversee mutual aid requests and responding resources 1 regarding debris cleazance during disaster/emergency events utilizing the rTIMS/ICS structizre. D. Will coordinate efforts with the Parks Department staff in the debris clearance of parks and park trail properties within the jurisdiction/s ha.ving authority. E. Is responsible for the disposal of solid waste (concrete, dirt, brick, non-hazardous materials, etc.), tree and brush-type.debris and other building-type debris (lumber, roofing materiais, etc). F. Debris would be disposed of at the following locations: 1. Debris would be trucked to a landfill or other designated location per Hennepin County. 2. Tree debris would be trucked to the tree disposal site as designated by Public Works for the jurisdiction having authority. G. If additional debris clearance-type equipment were needed, it would be obtained from Hennepin County and other cities per Hennepin Caunty equipment listings and from contractors available to the City having authority. H. Except in e�remely unusuai circumstances, removal of debris from private property would be the responsibility of the property owner. Annex J —1 Annex J NSEMPG Debris Clearance/Public Works EMERGENCY OPERATIONS PLAN Revision 4 I. In the aftermath of a naxural or other type of disaster, residents will be asked to sort debris by: 1. Trees and brush 2. White goods (appliances) 3. Household hazardous waste 4. Canstruction/demolition materials 5. Regulaz gazbage 7. Determination of emergency routes will depend on the nature and location of the debris generating event, and will be identified by the Incident Commander. K. The Minnesota Pollution Control Agency (651-649-5451) will assist with the disposal of hazardous waste. L. Hennepin County Environmental Services (612-348-377'n will assist with the disposal of household hazardous waste. M. The Minnesota Pollution Control Agency, the Boazd of Animal Health (651-296- 2942}, and the Minnesota Department of Agriculture (651-201-6000) will advise/assist with the disposal of animal carcasses. N. Contracting procedures will be determined by the City's Administrative Services/Finance Department. IV. Sunnortin� Documents A. A listing of construction contractors which ha.ve debris removal-type equipment, and which aze located in the City, is on file at the Public Works. B. No farmal agreements for debris clearance removal exist with other cities other than through normal emergency mana.gement channels or the Emergency Assistance Pact. V. Su��ortin� Activities A. Provide barricades and signage for street closures and detours requested by Police or Fire Incident Commanders. B. Escort emergency vehicles in.to debris filled areas, clearing a route(s) of travel. C. Assist with the repair and refueling of emergency response equipment and vehicles in the field. D. Provide City staff equipped with street and sewer informa.tion needed by the Incident Commander to contain the flow of liquid hazardous materials. E. Provide material, equipment and personnel to provide dikes and sandbags for Haz-Mat and floodmg situations. Annex J 2 Annez J NSEMPG Debris Clearance/Public Works EMERGENCY OPERATIONS PLAN Revision 4 F. Closelblock storm sewer holding pond out flaws to contain hazardous materials flowing in sewers. G. Assist police with door-to-door evacuations in "non-hot zone" and non-hazardous areas. H. Assist police with traffic control and outer perimeter security. VI. Suvnorting Standard Oueratiu� Procedure ISOP) NSEMPG Emergency Operations Plan Annex L Annex J 3 Annez K NSEMPG Utili�ies Restoration EMERGENCY UPERATIONS PLAN Revision 4 I. Pumose To provide an overview of how utility services would be restored following a disaster/ emergency. Priorities for utilit�+ restoration will depend on the nature and loca.tion of the incident. Vulnerable populations and facilities essential for gublic safety and continuity of government will be considered first. II. Resuonsibilities The following government agencies/private sector organizations are responsible for providing utility services for the NSEMPG region. A. Electrical service Xcel Energ3� (NSP}, Wright Hennepin Electrical Co-op, Anoka. Hennepin B. Gas services CenterPoint Energy C. Telephone service Qwest Comcast D. Sewer and water/Storm Sewer Public Works for the jurisdiction ha.ving authority E. Cable service Comcast III. Service Restoration In the event of a utility outage due to a disaster/emergency, the following offices/agencies should be called in order to restore service: A. Electrical service Xcei Energy (NSP) 800-641-4400 Wright-Hennepin Electrical Co-og 763-477-3100 B. Gas service CenterPoint Energy 612-348-7261 C. Telephone service Qwest 800-865-4805 Comcast 651-222-3333 D. Sewer and water/Storm Sewer Public Works far the jurisdiction having authority E. Cable service Comcast 651-493-6375 Annex K —1 Anneg K NSEMPG Utilities RestQration EMERGENCY OPERATIONS PLAN Revision 4 c�� F. Salid Waste Sanita.tion Services Residential and Commerciai Aspen Waste Systems Inc. 612-884-8000 Dick's Sanita.tion Service 952-469-2239 Master Waste Services 763-537-3335 Randy's Sanitation Inc. 763-972-3335 Waste Management 800-450-9378 BFI 763-784-2104 Michael P. Hall Inc. 763-421-4915 Superior Services 888-251-8919 Waste Technology 763-315-1955 Commercial Only Armar Waste Systems 651-686-5675 Haugen's Haulers Inc. 763-477-4I20 North Star Sanitation 952-922-9393 Ba1dy Sanita.tion 763-479-2383 Metro Disposal 952-346-0207 Schill's Dumpster Service 651-779-7318 Aniiex K 2 Annez L NSEMPG RadiologicaUHazardous Materials Protection EMERGENCY OPERATIONS PLAN Revision 4 Part A Radiola�ical Protectian I. Puroose It is recognized that emergency situations could develop in which the NSEMPG residents could be exposed to radiological incidents or threats. Plans aze needed to ensure a coordinated respanse and recovery from transportation accidents, nuclear power plant incidents, industrial accidents, laboratory radiation incidents, military accidents or nuclear atta.ck. II. Or$anization The Fire Department is the City's radiological protection oigani�.ation. III. Responsibilitv A. The Fire Department is responsible for: 1. Coordination of data, information (e.g., radiation readings, damage reports, response requirements, chemical properties and exposure estimates} and materials needed to minimize effects of all radiological accidents or threats area available and utilized in time of emergency. Each city's overall radiological- response and recovery efforts, including monitori.ng, reporting, assessment, containment, and protective actions are coordinated through NIMS. B. HSEM and the Minnesota Department of Health (MDH} will be called upon for instrumentation, guidance, decontamination, and medical evaluation. Fire Department personnel will respond as necessary, to assist in the execution of this responsibility. C. The City Police Department is responsible for: I. Supporting emergency operations during radiological incidents. 2. Assisting with security and traffic direction at facilities, thoroughfares, and public areas. IV. Opera.tions Policies A. Radiological response operations will be directed and controlled at the scene utilizing the i.ncident cominand system. This would include establishing an exclnsionary zone and the use of monitaring equipment where available. When appropriate, opera.tions will be coordinated from an Emergency Opera.tions Center. Scene operations will be contralled by the on-site incident camrnander. Annex L —1 Anneg L NSEMPG RadiologicaUHazardous Materials Protection EMERGENCY OPER.ATIONS PLAN Revision 4 i B. In the event of an radiological emergency, local government should immediately Y. re uest techrucal and I contact the State Du Officer at 651 649 5451 to q tY o erational assistance. P Part B— Hazardous Material Protection e I. Pumos It is recognized that emergency situations could develop in which residents of the region could be exposed to an accidental release of hazardous materials. Planning is needed to ensure a coordinated response to all types of hazardous material incidents, whether they occur at a fixed facility or the result of a transporta.tion accident. II. Resnonse A. Pre-identification of risk. In response to the requirements and recommendations contained in the Superfiuid Amendments and Reauthoriza.tion Act (SARA) of 1986, Title III, as well as other legislation, the following facilities/ locations within the NSEMPG has been pre-idenflfied. 1. "Covered" facilities are facilities that possess extremely hazardous materials. A list of the covered facilities and their locations are maintained by each city in the region. 2. Other facilities tliat may contribute an additional risk due to their roximi to "covered" facilities A list of other facilities and their P tY locations are maintained by each city in the region. 3. Facilities (schools, hospitals, nursing homes, etc.) at risk due to praximity to facilities with extremely hazardous materials. A list of at risk facilities and their loca.tions are mai.ntained by each city in the region. 4. Transporta.tion and evacuation routes (highways, raikoad lines, etc.) for extremely hazardous materials are contained in the form of maps. Transporta.tion and evacuation routes are maintained by each city in the region. B. Determination that a release of hazardous materials has accurred. Facilities located within the NSEMPG that use, store, manufacture, or transport hazardaus materials are responsible for developing systems and training their employees so as to be able to promptly determine and report that a release of hazardous cedures in lace at each methods andlor ro p materials has occurred. The systems, P with a brief descri tion af facihty s for determining that a release occurred, along P Annex L 2 Annez L NSEMPG RadiologicaUHazardons Materials Protection EMERGENCY OPERATIONS PLAN Revision 4 any specialized system (i.e., monitor/sensor system) are described in the facility emergency plans. Copies of these plans are available from the City Fire Departmen�. C. Response by Public Safety Responders. Emergency resgonders, and City employees who respond to hazardous materials incidents within the NSEMPG, have received training designed to help them properly respond to such incidents. At the minimum. citv nersonnel are trained at the First Responder Awareness Level. as defined in 29 CFR 1910.120fc�J(61ti1 or will work under the suoervision of fire denartment staff. City Police Department is trained to, and responds at the First Responder Awareness Level, as defined in 29 CFR 1910.120(c�{�(i}. Trainipg recards are maintained by the Police Departnien� The EMS transport agencies for the NSEMPG, and their designated mutual aid ambulance services aze trained to and respond at the First Responder Awareness Level, as defined in 29 CFR 1910.120(c�(6)(i}. Training records are maintained each EMS agency. City Fire Departments are trained to, equipped, and respond at the Haz-Mat Operatian Level, Technician or Specialist level as defined in 29 CFR 1910.120(q}(6)(ii}, 1910.120{c�(6)(iii} and 1910.120(c�(6}(iv) respectively. Training Records are maintained by the Fire Department Training Officers. (Specific Response info) In the event of a incident which exceeds the capabilities of the local fire department, the Sta.te of Minnesota Chemical Assessment Team and the Hazardous Ma.terials Response Team can be requested through the State Duty Officer at (651-64Q-5451). D. Response to a release of a hazardous material. 1. Each city has conducted a hazard analysis ta determi.ne patential populations and facilities which might be affected by a hazardous materials emergency. The resource methodology used to deternaine the azea of the city likely to be affected includ.es the following: a. The Technical Guidance for Hazardous Amahisis, the US DOT, North American Emeraencv Res�onse Guidebook, CAMEO and other computer software, facility preplans, and/or other systems and publications. 2. Facilities within the NSEMPG that possess extremely hazardous materials are required to develop and maintain emergency respanse plans as Annex L 3 Annez L NSElVIPG RadiologicaUHazardaus Materials Protection EMERGENCY QPERATIONS PLAN Revision 4 enc action lans as ecified in ed in 29 CFR 1910.120 or emerg y p SP s ecifi P a 29 CFR 1910.38 (a) that theu employees will faliow in the event of t minimum the lans must: release of those matenals. A P a. Specify that the facility shall immediately notify the following in the event of an accidental emergency release: Local authorities by dialing 911, state authorities by contacting the Sta.te Duty Officer by dialing b51/-/649-5451, and the Nationai Response Center by dialing 1-804-424-8802. b. Designate one or more facility emergency coordinators who sha11 make determinations to implement the plan, with 24- hour contact telephone numbers. 3. All covered facilities have developed, or {new facilities) have under development emergency response plans for on-site response. Copies of the plans aze located at each fire depar�rnent. E. Hazardous Materials Response Capabilities i. Within the NSEMPG, the Fire Department has the primary responsibility for responding to hazardous ma.terials incidents. 2. First responders will begin their determination of the area. affected by a hazardous materials release by identifying verifying the hazardous material involved. The following methodology will be utilized to determine the need for evacuation and the area of the city to evacuate: Use of �he direct observation where applicable, Narth American Emergency Guide Book, Facility Preplans (if fixed facility), computer modeli.ng when available, and on the advice of State Chemical Assessment Team, or facility operator. 3. All responses to hazardous materials incidents within the NSEMPG wiil be coordina.ted through the use of the National Incident Management System (NIlviS)- F. A listing of emergency equipment available from public agency Haz-Mat resources is contained in the Resource Manual. G. A listing of ava.ilable emergency equipment and facilities owned and operated by private facilities arid available for use in respanse to a Haz-Mat accident would nornnally be contained within the facility plan. Specific items aze maintained in the resource manual. Annex L 4 Annez L NSEMPG RadiologicaUfIazardous Materials Protection EMERGENCY OPERATIONS PLAN Revision 4 r=� III. Sta.te/Countv Support In the event of a hazardous materials incident that is beyond the capabilities of a specific city's fire department and im.mediate mutual aid agenciesy assistance from Hennepin County, and State Agencies CAT Chemical Assessment Teams, and Hazardous Materials Response Teams can be requested. Such requests are made through the State Duty Officer {651-649-5451). IV. Federal Sun�ort In the event of a hazardous ma.terials incident that is beyond the capabilities of municipal, county, and state governments, the National Regional Response Team can be requested through the Duty Officer (651-649-5451). A. Reimbursement of costs for a hazardous materials response may be available. To be eligible for reimbursement, contact the National Response Center (i-800-424- 8802) and the MCPA within 24 hours of the incident and subsequently submit an application for reimbursement. County and State Emergency Management offices can offer assistance when� seeking reimbursement from this and other sources. V. Sunnartin� Documents City Fire Deparhnent Manual of Policies, Regulations, and Operating Guidelines City Police Departrnent Policies and Procedures Manual EMS Transportation Service Hazardous Materials Response SOP Annex L 5 Annez M NSEMPG Domestic and Ezotic Animals EMERGENCY OPERATIONS PLAN Revision 4 I. purpose The purpose of this plan is to coorduiate the effective use of pubhc and pnvate dis sal of domestic artnershi s for the evacuatio rescue trans o shelterin and po P P P rt� g animals (pets and livestock) and exotic animals in the NSEMPG during and after a disaster/emergency. II. Resnonsibilities A. The ultimate responsibility for any animal lies with its owner. B. The Emergency Management Director of the jurisdictian having authority is responsible far the activating the plan. C. The Emergency Management Director or his/her designee of the jurisdiction ha.vin.g authority will assist in providing resource coordination between the public and private sector. D. The Emergency Management Director of the authority having jurisdiction is responsible for coordinating the dissemination of information to the public on mitigatian and recovery actions for domestic animals. E. City personnel and equipment from within the NSEMPG region ma.y be utilized to assist owners who do not have the resources or transporta.tion available to ensure the proper evacuation of their animals in a safe and timely manner. F. The NSEMPG will maintain pre-deternuned agreements to ensure that adequate resources are available to assist with these concerns during a disaster/emergency. III. Resources Police Department Community Service Officers Fire Department personnel Mutual aid with neighboring Community Service Officers Minnesota. Department of Natural Resources Hennepin County Animal Humane Society Local Veterinarians Technicians Hennepin County and Minnesota State Fair Grounds Leroy Job Trucking Company (P,nimal Rendering) Public school facilities Minnesota. Horse Council University of Minnesota Veterinary Hospital Zuhrah Shrine Mounted Patrol Stable Minnesota Herpetological Society Local Wildlife Reha.bilitators Annex M —1 Annez M NSEMPG Domestic and F.zotic Animals EMERGENCY OPERATIONS PLAN Revision 4 Parks and Recreation PetSmart P.U.P.S. IV. Eauinment Considerations Kennels/Cages/Aquariums Food First-aid materials Muzzles Dishes ID Bands Digital Cameras Velucles V. Procedure During a disaster/emergency event the Fmergency Management Director or his/her designee of the authority having jurisdiction will coordinate with the Cammunity Service Officer Supervisor or designee of the jurisdiction having authority to unplement the required aspects of this plan. The CSO Supervisor ar designee will coordinate with the listed resources to address the concerns at-hand to find reasonable solutians to rescue, shelter, treat, feed, remove, and transport both domestic and exotic animais. Annex M 2 Annez N NSEMPG Terrorism EMERGENCY OPERATIONS PLAN Revision 4 I. Pumase This is a general guideline for coordinating emergency operations in the event of a terrorist atta.ck. II. Resuonsibilitv The NSEMPG will play a key role in the initial crisis management phase of a terrorist attack and the affected city will maintain the sole responsbility far consequence management throughout the incident. During a terrorist threat or actual incident, response from CounTy, State, and Federal agencies wi11 be required. III. Policies Local Emergency Responders shall perform the following tasks: A. Establish overall direction, control and/or coordination through a unified cammand and/or open the EOC to support the response to a tenorism incident. B. Fire/Rescue will provide fire control, rescue operations and hazardous material 1 response and assist law enforcement in evacuations. C. Law Enforcement wil� exercise braad. lawful authority within existing capabiiities to protect lif� and properiy threatened by terrorism incidents to include evacua.tions, curfews and other necessary actions to contain or cantrol the incident D. The lacal city Emergency Management Division will be responsible for all resource coordination during the incident i.e., FBI, ATF, FEMA, HSEM, etc. E. If the incident is determined ta be an act of terrorism, the FBI becomes the lead. federal agency. IV. Notificatians In the event of a terrorist attack, notifications need to be made in order to properly enact the Emergency Operations Plan. Agencies to be notified: A. NSEMPG: The jurisdiction/s involved: City Mana.ger/City Administrator or designee Emergency Management Director, Emergency Management 1 Coordinator, Fire Chief, Department Directors B. Hennepin County Emergency Preparedness Annex N —1 Annez N NSEMPG Terrorism EMERGENCY OPERATIONS PLAN Revisian 4 C. Federal Bureau of Investigation D. Involved jurisdiction/s City Cauncil E. Minnesota Division of Homeland Security and Emergency Management (HSEIV� V. Procedures A. Initial Response Considerations: 1. Protection of self and crew 2. Size-up and assessment by first arriving unit 3. Establish Incident Command System 4. Isolate area 5. Establish initial zones and perimeters 6. Identify need for and request additional resources 7. Consider secondary devices 8. Location of Command Post, Sta.ging, and Decontamination azeas 9. Weather 10. Access and egress routes B. La.w Enforcement Res onse: P Law Enforcement will exercise broad lawful authority with existing capabilities to protect life and property threatened by terrorism incidents which include: ordering evacuations, curfews, and other necessary actions to contain/control the inciden� Law Enforcement Considerations: 1. Recognize Hazmat and secondary devices 2.. Preservation of crime scene/evidence protection 3. Conduct investigation and apprehension of suspects 4. Perimeter scene control 5. Traffic control 6. Protect first responders and on-scene personnel 7. Request Bomb unit if necessary 8. Establish ingress and egress for emergency vehicles 9. Credentialing (support personnel will handle) 10. Intelligence gathering with Federal, Sta.te, and local authorities 11. Activate tactical response team 12. Establish communications with on-scene personnel and first responders Annex N 2 Annez N NSEMPG Terrorism EMERGENCY OPERATIONS PLAN Revision 4 13. Esta.blish staging areas a. Media b. Family c. Personnel d. Equipment C. Fire Service Response: In a critical event, the fire service will evalua.te the incident to detennine the danger and magnitude of the event The fire service will provide fire suppression, rescue operations, and will assist HazMat teams. In addition, the fire service will assist law enforcement with evacuations. Fire Service Considerations: 1. Fire suppression 2. Rescue operations HazMat Considera.tions: L Identify the product 2. Determine hot, warm, and cold zones through manitoring 3. Provide recommended evacuation/isolation distances and/or shelter in place plan 4. Monitor a.ir quality continuously 5. Provide emergency and technical decontami.nation and recavery teams 6. Mitigate hazazds 7. Assist Law Enforcement with the Collection and protection of evidence. 8. Provide technical support/information with regard to possible symptoms and treatments per reference materials as required D. Emergency Management Response: The involved jurisdiction's Emergency Management Division will esta.blish overall direction, control, and coordi.nation through unified command in response to a terrorism incident. Emergency Management Considerations; 1. The EOC will be opened and will esta.blish overall direction control andlor coordination tbrough a unified command ta support the response and recovery to a terrorism incident. 2, The EOC staff will utilize the C-FLOP (Command Finance Logistics Operations Planning) Incident Command format to assist in the coordina.tion and cantrol of the event EOC staff will be divided into each C-FLOP camponent and will work with the designa#e� commanders. Annex N 3 Annex N NSEMPG Terrorism EMERGENCY OPERATI4NS PLAN Revision 4 'U` 3. The EOC will mana.ge the process for all requests for. assistance through HSEM to request State aud Federal assistance i.e., National Guard, FEMA, etc. 4. The EOC will coordinate all requests for assistance and andcipated needs through existing mutual aid agreements with the involved jurisdiction. 5. The EOC will determine the need for shelters and will notify shelter mana.gers and volunteer agencies to open and operate the shelters as needed. 6. The EOC will assist with any P.I.O. considerations. E. Emergency Medical Services Response: North Ambulance Service, Allina, and HCMC ambulance aze the NSEMPG's primary emergency medical support providers. In the event of a terrorist atta.ck, EMS will be summoned to coordinate patient care. EMS Considera.tions: 1. Provide basic and advanced life support caze 2. EMS will treat and transport injured victims and coordinate triage 3. EMS will request mutual aid assistance when needed 4. EMS will track the transport destination of all patients 5. EMS will assist HazMat with decontamination and treatment af the contaminated patient F. Public Health Response: Hennepin County Human Services and Public Health Department sha11 monitar the emergency situation for health threats, initiate alerts, provide epidemiological investigation and response, and implement a plan for mass prophylaxis or vaccination of citizens through the Stra.tegic National Stockpile program when needed. Public Health Response: l. Inspect licensed facilities and mass care sites to ensure safe food, lodging, and wa.ter. 2. Conduct prevention and control activities includi.ng epidemioiogical investigations and recommenda.tions to reduce the public health consequences of the emergency. 3. Ensure mechanisms for mass dispensing of vaccine or antimicrobials for the public. Aniiex N 4 Anne� N NSEMPG Te�orism EMERGENCY OPERATIONS PLAN Revision 4 G. Volunteer Agencies Response: The following agencies and personnel will be considered for praviding additianal resources and support if necessary. All volunteer agencies will perform support functions in identified "Cold Zones." l. Red Cross: The American Red Cross may provide various services, depending on the event, including faod, shelter, disaster mental and physical heatth services, disaster welfare inquiry service, and financial assistance and/or referrals. 2. Salvation Army: Provide food and shelter. 3. NSEMPG regional Police Reserves/Explorers resources: Aid with support functions. 4. NSEMPG regional Chaplai.n Corps: 5. NSEMPG regional Senior Corps: Support the command staff in the Emergency Operations Center (EOC). VI. Summarv In the event of a terrorist attack, the 1oca1 jurisdiction having authority will ha.ve a number of responsib�lities in. both the crisis and consequence management phases of the incident. This annex provides general guidelines for coordinating the City's emergency operations, response, and recovery from a terrorist attack. Annex N 5 NSEMPG Anaez O EMERGENCI' OPERATIONS PLAN Volunteer/Donatians L Puroose This is a general guideline for coordinating emergency opera.tions in the event of a major emergency or disaster. Many disaster incidents create a need to coordinate donations of unsolicited goods and services, along with spontaneous or unaffiliated volunteers. It is not anticipated that every disaster incident will resul# in the dona.tion of goods and services. A. ilVhen circumstances warrant, a united and cooperative effort by state, federal and local governments, private volunteer organizations, the private sector and the donor community is necessary for the successful management of unsolicited and non-designated dona.tions. This plan outlines a system for managing the onslaught of unsolicited and non-designated goads, which invariabiy make their wa.y to the disaster area. B. Because private volunteer organizations are experienced in managin.g volunteers and donations and have existing ca.pabilities to receive, process and deliver needed goods and services to disaster victims, the city emergency management division having jurisdiction will look to those organizations far providing a means to implement the resource system. C. The city emergency management division having a jurisdictional role in allocation and distribution of donations will be limited to providing a means to coordinate response needs with offers of gaods and services. T'his will be accomplished through a Dona.tions Coordina.tion Team representing County, Local and Volunteer/Non-Profit agencies. II. Resnonsibilitv The City Emergency Management Division ha.ving jurisdiction will work closely with HSEM and Hennepin Couniy Emergency Preparedness that have agreed to help coordinate this effort.. The City's Volunteer ponations Plan will not interfere with any individual private volunteer organization's policy concerning donations. Ra.ther, �he intent is the incorpox�ation of all private volunteer organiza.tional policies in order to provide a means for optimal coordination in respanding to the needs of disaster victims in the niost efficient and tirnely manner possible. III. Direction and Control This Disaster Resources Managexnent Plan and implementing procedure will be activated in the event of a catastrophic disaster or other significant disaster causing a major need for resaurces. The Emergency Management Director andlor his/her designee, will deternune when these procedures will be implemented and will notify appropriate City personnei, local government officials and parti.cipating voluuteer organizations befare public notificatian. Annex O r NSEMPG Annex O .,`5 EMERGENCY OPERA.TIONS PLAN Volunteer/Donatians �v4i'�+'' N. Concept of Oneration A. When the disaster situatian warrants, the Emergency Management Director or their designee of the jurisdiction having authority will assign the Donations Coordination Team to serve, along with volunteer non-profit agency representatives, on a needs assessment team. The needs assessment team will deploy to the affected area to determine the initial "needs list" for donated goods and/or volunteers to identify operating facilities to be used for dona.tions mana.gement will be identified. Needs assessment is an ongoing process. Available facilities are outlined in the NSEMPG Emergency Plan and Resource Manual. B. Upon implementa.tion of the Emergency Management Plan, the Emergency Management Director of the jurisdiction having authority will designate an individual to assist the Donations Coordination Team in faciiitaxing transactions concerning offers of cash, goods and services and volunteers during the disaster opera.tions. The team is made up of the Volunteer Resource Coordinator, Donated Goods Coordinator, and the Financial Coordinator. C. The Federal Emergency Management Agency donations coordina.tor, the state donations coordinator and representa.tives of parkicipating volunteer organizations will be assigned to a Donations Coordination Center at the onset of a disaster. This Donaxions Coordination Center will be the central lacation for the Donations Coordina.tion Team. The Center will be located at a location tha.t has the following resources: Paid phane line Multi-1' ones me ph Computer access Located close to an Emergency Opera.tions Center Restroams and a kitchen Large gazking lot Emergency Power D. Once the plan is implemented, participating volunxeer organiza.tions will provide the city emergency management division having jurisdiction with phone numbers and other pertinent information in arder to begin an effective communications process. Tlus information will be provided ta the Dona.tions Coordina.tion Center. E. The Dona.tions Coordination Center is tasked with facilitatin.g the matching of donated goads and services with all organizations involved. This command Annex O 2 NSEMPG Annez O EMERGENCY OPERATIONS PLAN Voiunteer/Donatians post wiil work in conjunction with the affected jurisdiction (HSEM and/or Hennepin County) Emergency Operating Centers. F. In cooperation with the Sta.te of Minnesota. HSEM, a central phone number will be esta.blished for response to inquiries concerning donations. The number of operators needed will be determined based on the circumstances of the particulaT disaster inciden� These phone Iine operators will come from RSVP, United VJay, Hennepirf County Emergency Preparedness and Hennepin County Sheri� s Department and the NSEMPG. G. A computer data.base can be utilized for documentin.g all donated resources. Donation information will be made available to all participating agencies, volunteer organizations and emergency responders. H. Informa.tion regazding individuals and businesses soliciting contracts for goods or services will be recorded separately from donated goods and services. I. For the proper management of unsolicited and non-designated donations, operating facilities will include checkpoints, sta.ging areas, donations caordination center, distribution centers and storage warehouses. J. The City Emergency Management Division ha�ing jurisdictian will coordinate with local governments, volunteer non-profit agencies and the State to identify appropriate facilities to serve as donations, coordina.tion center, distribution centers aad storage wazehouses. (See Hennepin County Resource Manual) K. The Sta,te will support the NSEMPG and Hennepin County Emergency Preparedness in any resource requirements, as appropriate, to make facilities operable in a timely manner. L. When necessary, the Emergency Management Program having jurisdiction and Hennepin County Emergency Preparedness will coordina.te with RSVP, CERT, and United Way to provide personnel to assist in managing operating faciliti.es and dona.tions phone Iines. M. Twenty-four hour security of facilities and personnel will be provided. N. Hennepin County and the City Emergency Management Program having jurisdiction will coordi�ate with Hennepin County Sheriffls Department, local police and Minnesota State Patrol to identify and manage checkpoints and staging areas for incomi.ng dona.tions. Weigh stations and rest areas will be considered for this use. Annex 0 3 NSEMPG Anneg O EMERGENCY OPERATIONS PLAN Volunteer/Donatians O. The City Emergency Management Program having jurisdiction and Hennepin County Emergency Preparedness will coordinate with Depariment of Transportation and the Minnesota. Sta.te Patrol in directing vehicies and trucks bri.nging dona.tions into their counties. Raad signs should be posted and clearly mazked. P. Distribution centers will be operated by local governments, local churches, community-based organizations and volunteer agencies to provide donated goods directly to disaster victims. Q. Volunteer agencies active in the disaster may operate independent facilities for coordinating designated donations and donations that are specifically solicited by their ageneies. R. Sani#ation for volunteer and staff living on-site is a requirement. Sanita.tion and hand washing facilities will be required. S. Arrangements for the feeding of volunteers and staff will be made when necessary. Mass feeding may be available through a volunteer agency with a mobile kitchen. Shuttic service to local eateries will be provided when warranted. T. The appropriate key players will coordinate any in�ormation provided to the media before being released to the press. The City Emergency Management Division ha�ing jurisdiction in coordination with volunteer agencies, through news reieases and printed materials will encourage cash donations rather than. clothing, food or other items. U. No attempts will be made by anyone involved in the coordination and implementa.tion of this pTan to solicit doxiations for any specific organizatian. V. In circumstances where the donor is undecided or is unaware of wluch organizations are involved in disaster relief activities, the individual responding to the inquiry may provide a list of those organizations tha.f are in need of and will accept the particulaz goods or services being offered. If a cash donation is involved, a complete list of Volunteer Organizations Active in Disasters (VOAD) providing disaster assistance in the County will be provided to the donor. The Ciiy Emergency Management Program having }urisdiction will make every effart to ensure that information about offers of goods and services are available to valunteer/non-profit agencies. Annex O 4 NSEMPG Anneg O EMERGENCY OPERATIONS PLAN Volunteer/Donations W. Donors will be encouraged to make their own decisian in choosirig which organization the donation is to be designated. X. Danors will be advised to properly package and label all goods and to provide a detailed inventory list with shipments. Y. The City Emergency Management Program having jurisdiction will work with the appropriate state and federal agencies to coordina.te waste disposal operations. It may be necessary to maintain a waste disposal contract to effectively dispose of a considerable amaunt of cazdboazd, paper, metal and spoiled or unsafe containers of goods. Z. The City Emergency Management Program having jurisdiction will coordinate with the lacal Radio Emergency Associated Communica.tions Teams (REAC'1� Council and HAM radio organization to pravide Citizen's Band (CB) and other mobile radio communica.tions. For example, REACT may provide truck drivers with directions to the appropriate donations facilities. V. Administrative and Technical Sunnort A. Government agencies and volunteer organizations in implementi.ng the Donations Plan will provide administrative suppart. Temporary personnel ma.y be employed on an as needed basis. B. Technical assistance is available from the State HSEM Division to provide guidance on: Esta.blishing a Donations Coordination Team; Establishing a Dona.tions Coordination Center; Processing offers; Evolving from response to recovery; Establishing donations hot line/phone bank; and Developing press releases. VI. Desimated Cash Donations A. Every effort will be made by the counties to encourage the public to contribute cash danations to established, recognized disaster relief organizations of their choice. AlI inquiries concerning donations for a spe�ified organizaxion will be referred to that organization. B. The organiza.tion accepting/receiving designated dona.tions will follow its own policies and procedures for hanclling the logistics involved. Annex O S NSEMPG Annez O EMERGENCY OPERATIONS PLAN Votunteer/Donations C. The United Way, the fiscal agent for this plan, may establish on-line donations to accept local, national and internatianal financial donations. D. The United Way is a 501.3c organiza.tion. Cash cantributions, therefore, are tax deductible. VII. Non-Desi¢nated Cash Donations A. Even after being asked not to send cash directly to the state, some donations may be received. To prepare for that contingency, the City Emergency Mana.gement Pragram having jurisdiction may establish an approved Disaster Donatians Fund through United Way. Cash contributions received but not designated ta a specified organization will be deposited in the Disaster Donations Fund account Donors who do not wish to specify their cash contribution to a particular volunteer organization will be advised to make the donation check payable to the Disaster ponations Fund. B. Voiunteer organizations, churches and other nnn-profit entities may apply for grants from the Disaster ponations Fund so long as the grant is used specifically for disaster-related needs and expenses. C. Grantees cannot use any portion of a grant for administrative e��penses. Grantees will be required to submit documenta.tion of expenditures. D. The City Emergency Management Program having jurisdictian may assign the Dona.tions Coorclination Team the responsibility of reviewing applications, preparing a brief summary for each application and subrnitting recommendations to United Way. The team may cansult with the Emergency Management Director. E. Surplus non-designated cash dona.tions wi11 be used only for needs and expenses resulting from jurisdictions' declazed disasters. F. Undesignated funds, remaining after FEMA has� closed all project applications, will be released to volunteer organizations by the United Way "Results Team." These organizations m�st demonstrate the disaster had an adverse impact an their arganizations resources. G. The Financial Resources Team Leader will ensure an audit of all financial accounts is performed. VIII. Unsolicited/Non Desi�nated Donation Goods A. Donors will be discouraged from sending unsolicited danations directiy to the disaster site. Annex 0 6 y NSEMPG Annez O EMERGENCY OPERATIONS PLAN Volunteer/Donations B. Donors who insist on donating unsolicited or unwanted goods will be advised that although the gaods cannot be accepted at this time, the information will be entered into a data base and made available to federal a.nd state overnments volunteer o anizations and other emergency responders, should g a need arise far such goods. C. Goods not requested but which can be used will be made availahle to all participating volunteer organizations and other specialized existing non-profit arganizations such as Goodwill Industries ar a local community-wide food bank. D. When possible, unneeded goods such as clothing shall be recycled or redistributed to others in need. E. When deemed necessary, the city Emergency Mana.gement Program ha.ving 'urisdiction would rovide trans orta.tion of donated goods. A list of moving J P P and storage companies can be found in the Hennepin County Emergency Preparedness Resource Manual. F. The City Emergency Management Program having jurisdiction will follow established guidelines for tracking the receipt and distribution of unsolicited and non-designated goods. A computer pragram for tracking goods may be needed to deal with the volume of goods based on the size of the disaster. G. The team leader of the Dona.ted Goods will seek an audit of all donations. H. Stores that vaill accept clothing, househoid goods, and furniture. GQODWII,L Will accept clothing and hausehold items. Will not accept items that will cost them money to dispose of. SAVERS Will accept clothing and household items. SALVATION ARMY Will accept food, clothes, and some furniture. CATHOLIC CHARITIES Will accept some food, clothing, and household items. Wili not accept large appliances. IX. Volunteer Services The City Emergency Management Program having jurisdictian will encourage individuals age 18 and older interested in volunteering services to affiliate with a recognized private volunteer organization or other organized group of their choice to facilitate relief activities. Some local gr�ups have been identified: RSVP Community Organizations Church Groups Annex 0 7 NSEMPG Annea O EMERGENCY OPERATIONS PLAN Volunteer/Donations Salvation Army Catholic Charities American Red Cross Ham Radio United Way Seventh Day Adventist Church Colleges High Schools Positions to manage volunteer services: Overall coordi.nator Volunteer Manager reeruitrnen#, public information, and answer phones Iu-take Coordinator sign waivers, registration forms Supply coordinator (before volunteers are sent out to site} Transportatian coordina.tor to direct them to their work site A. Unaffiliated volunteers will be discouraged from going directly to any disaster site. B. The Emergency Mana.gement Director and/or his/her designee of the city emergency management division having jurisdiction may be asked to identify patential volunteers with specific techrucal skills. The Director or assigned designee may work with the Public Information Officer. C. Certification and credentials will be required of some volunteers such as doctors, nurses and �ertain other specialists to e�sure volunteers chosen are qualified to provide the services they offer. Construction contractors providing both residential and commercial construction must be licensed by the Sta.te of Minnesota and show proof of license, insurance and bonding. All trades, including plumbing, hea.ting and electrical contractors, must be licensed, bonded and insured either by the State of Minnesota or as applicable by the local municipality. D. The City Emergency Management Program having jurisdiction may identify a Volunteer Center, depending on the disaster needs and the number of offers to volunteer that are receiv�. This will be handled through the city emergency management program having jurisdiction. The Valunteer Center preferably should be within a one-mile radius from the disaster. Facilities could be schools, churches, wazehouses, etc. E. Volunteers will be advised they must be fully self-supporting far at least the first 72 hours. F. Organizations will be encouraged to provide volunteers with easily recognizable identification. They must be age 18 or above, signed a waiver and ca able of dain a task assigned without constant supervision. P G. Volunteer organizatians involved in the disaster will request public volunteers, as needed, from the Volunteer Resource Team. Annex O 8 NSEMPG Annex O EMERGENCY OPERATIONS PLAN Volunteer/Donations H. Requests from the disaster affected community for public volunteers will be made ttirough the Sta.te Emergency Opera.tions Center. I. The Salvation Army or the American Red Cross may be designated to feed volunteers. J. Businesses and people offering their paid services will be put on a list far future services. County and City buildi.ng permits will be required. IX. Coroarate Donations A. Corporate offers of bulk items will be accepted if the items can be used in the disaster response and relief efforts. B. Information concerning corporate offers of bulk items may be entered into a resource data.base. C. When necessary, information cancerning the proper use of items being donated and expiration dates will also be entered in the data.base. D. Corporate donors will be advised to label a11 goods and to provide a detailed inventory list with all shipments. E. Information on these resources will be made available to a11 privaxe volunteer organizations and emergency responders thraugh the resource database. X. Public Information A. The Emergency Management Program Director or lus/her designee of the city emergency management program having jurisdiction, will designate a Public Information Office (PIO). All media. releases go through the PIO. B. The City Emergency Mana.gement Program ha.vi.ng jurisdiction, in conjunction with private volunteer organiza.tions will develop a program to educate the media, government officials, and the public concerning donations. C. The public information program will be designed to encourage cash donations and to limit or stop the arrival of unneeded goods and services. D. Public Information should reach a wide variety of organizations such as civic and church graups, unions, state, and other interest groups. E. Press releases will be issued immediately following a major disaster. These press releases will encourage cash donations to the private volunteer Annex O 9 NSEMPG Annez O EMERGENCY OPERATIONS PLAN Volunteer/Donations 44;`� y organizations and wili briefly explain some of the problems associated with unsolicited goods and services. F. Press releases will be determined by an assessment of needs. G. Volunteer organizations are responsible for representing their own organizati.ons; fiowever, prior coordination between key players should take place to ensure ttiat messages to the public are consistent. H. General public recognition of in-kind gifts, donations and services will grobably be the only method tha.t can be utilized to thank the donors. X[II. Staffin� Chart Emergency Management Director of city emergency management division having jurisdiction Hennepin County Emergency Preparedness Resource Coardinarion RSVP Director I Votunteer Resources Donated Resources Financial Resources RSVP Program Coordinator Comm. Services Program Mgr. Director of Finance Catholic Chazities United Way VOAD (Volunteer Organiza.tions Active in Disasters) Community Members Annex O 14 NSEMPG Annex O EMERGENCY OPERATIONS PLAN Volunteer/Donations MOVING AND STORAGE COMPANIES COMPANY I ADDRESS I PHONE I CONTACT I COn��NTS I I l I I i a� I i i i i 1 Anriex O -11