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Home My WebLink About2008 06-09 CCP Regular Session Public Copy AGENDA CITY COLJNCIL STUDY SESSION June 9, 2008 6:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adj ourn CITY COUNCIL MEETING City of Brooklyn Center June 9, 2008 AGENDA 1. Informal Open Forum With City Council 6:45 p.m. provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Foruxn will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation 7 g.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy, of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Council Report 7. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. May 27, 2008 Study Session 2. May 27 2008 Regular Session 3. May 27, 2008 Work Session b. Licenses 8. Presentations/Proclamations/Recognitions/Donations a. Resolution Expressing Recognition and Appreciation of Gene Maze for His Public Service on the Financial Commission •Requested Council Action: —Motion to adopt resolution. CITY COiTNCIL AGENDA -2- June 9, 2008 b. Resolution Expressing Recognition and Appreciation of Jessica Roerick for Her Public Service on the Financial Commission •Requested Council Action: —Motion to adopt resolution. c. Resolution Expressing Recognition and Appreciation of John Bentzen for his 38 Years of Dedicated Service to the City of Brooklyn Center •Requested Council Action: —Motion to adopt resolution. 9. Public Hearings None 10. Planning Commission Items None 11. Council Consideration Items a. Mayoral Appointment Park and Recreation Commission •Requested Council Action: —Motion to ratify Mayoral nomination. b. An Ordinance Amending Sections 11-107 and 11-110 of the City Code of Ordinances Relating to Liquor Licenses •Requested Council Action: —Motion to approve first reading of ordinance and set second reading and Public Hearing for July 14, 2008. c. Resolution Establishing Improvement Project Nos. 2009-01, 02, 03, and 04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements •Requested Council Action: —Motion to adopt resolution. d. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project No. 2007-13, Contract 2007-C, Reforestation of 2006 Street Improvement Project Areas •Requested Council Action: —Motion to adopt resolution. e. Amend 2008 City Council Meeting Schedule to add 2030 Comprehensive Plan Update Special Meeting •Requested Council Action: —Motion to amend 2008 City Council Meeting Schedule and add 2030 Comprehensive Plan Update Meeting on June 30, 2008, at 7:00 p.m. CITY COUNCIL AGENDA -3- June 9, 2008 f. An Ordinance Amending Ordinance No. 2006-03 Regarding Council Salaries for 2009-2010 •Requested Council Action: —Motion to approve first reading of ordinance and set second reading and Public Hearing for July 14, 2008. g. Resolution Adopting Comprehensive Annual Financial Report of the City of Brooklyn Center for the Calendar Year Ended December 31, 2007 •Requested Council Action: —Motion to adopt resolution. 12. Adjournment Agenda Items Tabled An Ordinance Relating to Administrative Fines; Adding a New Section 12.13 to the Brooklyn Center City Charter —This item was first read on February 25, 2008; published in the official newspaper on March 6, 2008; and tabled at the Maxch 24, 2008, meeting. IM� 'I�OMOI313-O�1 Know vour Market Blvd �a?6�th neighbors! Culvers 6900 Brooklyn Blvd. 763 566 1810 Manager Jim Zip Code 55429 Suner America 6950 Brooklyn Blvd 763 252 0145 Manager Lee Fast Cash Inc. 6930 Brooklyn Blvd. #1 763 503 0600 Brooklvn Center Liauars 6930 Brooklyn Blvd. 763 561 0506 Prime Time Tax Service 6930 Brooklyn Blvd. #7 763 561 1193 CEO Koffi S& I Tobacco 6930 Brooklyn Blvd. #8 763 566 3366 Manager Abe F& G Beautv Sunnlv 6930 Brooklyn Blvd. 612 695 4599 Manager Molley fg_beaury @yahoo.com Xin Xin Chinese Restaurant 6930 Brooklyn Blvd. #10 763 560 2258 Owner Mei Fantastic Sams 6930 Brooklyn Blvd. #11 763 566 0007 Manager Sirena Sosa A-Z African Mart Deli 6930 Brooklyn Blvd. #2 763 561 1560 Urban Gear Clothine 6930 Brooklyn Blvd: #13 763 560 5000 Manager Crystal Btbeaz@aol.com Onails and Tannine 6930 Brooklyn Blvd. #14 763 566 7070 Manager Amy Subwav 6930 Brooklyn Blvd. 763 253 0504 Manager Paula Prooertv Owner 6930 Brooklyn Blvd Rhee 763 213 2880 homesideco@msn.com St Alnhonsus Catholic Church 7025 Halifax Ave N 763 561 5100 Starbucks 6901 Brooklyn Blvd 763 560 1360 Manager Matt Perfect Car Wash /Gas Station 6849 Brooklyn Blvd 763 561 7821 Manager Cl�ris Health Partners 6845 Lee Ave N 763 503 4400 ext.0 Post Office 6848 Lee Ave N 763 561 3995 Manager Tim Cook North Memorial Medical Transbortation 4501 68th Ave N 763 520 5357 Atlantis Pools and Water Svstems 4321 68th Ave N 763 560 0103 Luther Brookdale Chevrolet 6800 Brooklyn Blvd. 763 222 1800 Karean Methodist Church /Korean Presbvterian 6830 Quail Ave N 566 5817/ 560 6699 Maranatha Care Center and Place 5401 5415 69th Ave N 763 549 9600 May 2008 Get Involved Healthy and sustainable neighborhoods cannot exist without the ideas, energy, and drive of you and your neighbors working and acting together. All neighborhood property owners, businesses and residents of all ages are encouraged to get involved within your neighborhood. When more people are actively involved in the community and share successes, neighborhoods begin to see results. Being involved has many far-reaching benefits including: Building a sense of community in which you feel pride and ownership Improved neighborhood quality for you and your family Information exchange with neighborhood police liaisons Safe and stable neighborhoods for the future Relationships with other families and residents in the neighborhood Thin�s You Can Do To Build a Stronger Nei�hborhood Create neighborhood traditions Assume a leadership role within your neighborhood and community Get to know your neighbors Share your skills and talents Pick Up Litter **Adopt a city park **Work Together on a neighborhood Garden Have a Block party Offer to help your neighbors Say hello and smile when people pass by Hire area youth for summer jobs Support neighborhood schools VOLUNTEER IN YOUR NEIGHBORHOOD YOUR Neighborhood Partners Police Emergencies, Police, Fire and Medical 911 911 Also for Reporting Graffiti Non Emergency Police 763-569-3333 Crime Prevention Program 763 569-3173 Communitv Development Office 763 569-3305 Code Enforcement Hotline 763 569-3315 Br kl n 0o y Center Business Association for more informntion call 763� 503 1133 **Our adopted neighborhood school is Garden Citv Ele. School -3501 65th Ave. N 763 561 9768 in Osseo District #279 **Christv's Auto Service For Full Service Auto needs— 5300 Dupont Ave N 763 560 9984 Owner James and Laurie Dean christysautoserv@hotmail.com **If your business needs assistance with eraffiti removal on your property calL• Mobile Washer 1701 James Circle Suite 120 763 231 4283 Teresa Schutz tar� z��c��i i� �v��.� ct.��r� To update info on this sheet. nlease email corrections to BCenter2008na aol.com 'I Printing courtesy of The UPS Store 6066 Shingle Creek Pkwy, Brook[yn Center, Owner Paul Engelman 763 5601282 Visitors are comin� soon To Brooklvn Center for these Events June 20 22 The Dudlev /Budweiser MN Classic Softball Tournament at Central Park I Thursdav June 26 Brooklvn Center Earle Brown Parade –near Brk Ctr Hi�h School— Over 10 Bands and 80 units Also —Plan now far Tuesdav, Au�ust 5, 2008 NATIONAL NIGHT OUT here in vour Neiehborhood Tomorrow Fridav, Mav 23, Meet vour nei�hbors (c�, 10:30 for 10 minutes near Culvers Hear about upcoming events in Brooklyn Center and about Business Watch and Crime Prevention City Council Agenda Item No. 7a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 27, 2008 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, Planning and Zoning Specialist Ron Warren, Police Chief Scott Bechtold, Assistant to the City Manager Vickie Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan reported that the Charter Commission has expressed its intent to convene a special meeting on June 12, 2008. The Commission has expressed a definite desire to include the charter amendment on the ballot and will be working on draft language during the special meeting to pass on to the CounciL Councilmember O'Connor requested the following correction to the Study Session minutes of May 12, 2008: Pa�e L• It was the majority consensus of the City Council to accept the �x� correction to the Apri12$, 2008, Work Session minutes. There was discussion on amendment or change as the appropriate language. Mr. Boganey noted that amendment would likely refer to new language being added to the minutes and correction would likely refer to the correction of an error in language that has already been included in the minutes. Councilmember O'Connor stressed that the request is for a correction to the minutes. Councilmember O'Connor requested the following corrections to the Board of Appeal and Equalization minutes of May 5, 2008: Pa�e 4. last para�ranh: "...Seconded by Councilmember Ryan. Councilmember 0'Connor asked that the Assessor's report be �iven. Ms. Woicik �ave her renort. Motion passed unanimously." Pa�e 5, first para�rat�h: OS/27/08 -1- DR.AFT "...Seconded by Councilmember Ryan. Councilmember O'Connor asked that the Assessor's renort be given. Ms. Woicik �ave her renort. Motion passed unanimously." It was noted that the motions referred to in the above corrections had been to sustain the 2008 estimated market value, and that brief summaries may have been given, but full reports were not presented. These were the two values being contested by the taxpayers and they were to be passed on to the County, which is why they did not go into detail with the Assessor's report. Councilmember O'Connor requested verification that the following values reflected in the Board of Appeal and Equalization minutes of May 5, 2008, are correct: Pa�e 5, naragranhs 2 and 3: "Daniel Gelb, 2590 Freeway Boulevard. Ms. Wojcik discussed the principles for her recommendation to reduce the 2008 estimated market value from $1,950,000 to $975,000." "Councilmember Ryan moved and Councilmember Lasman seconded to reduce the 2008 estimated market value of $1,950,000 to $975,000. Motion passed unanimously." Mr. Boganey stated the Assessar reviewed the minutes prior to presenting them to Council for approval. He is comfortable that the numbers are correct, but will verify the accuracy following tonight's meeting. Councilmember O'Connor requested the following correction to the Regular Session EDA minutes of April 28, 2008: Pa�e l: Commissioner O'Connor requested verification on the requested correction to the minutes. Councilmember O'Connor believes she voted no on resolution 2008-05. Ms. Hamer indicated the backup documents of the March 24, 2008, EDA Regular Session minutes can be reviewed to verify the requested orrection prior to the next EDA meeting. There was discussion on whether the above corrections to the minutes add relevancy or change the substance of the minutes as they were written. It was suggested that in the future it may be helpful to stay consistent with the language referred to by Mr. Boganey in terms of corrections and amendments to the minutes. It was the majority consensus of the City Council not to accept the above corrections to the May 12, 2008, Study Session minutes, the Apri128, 2008, Regular Session EDA minutes, and the May 5, 2008, Board of Appeal and Equalization minutes. MISCELLANEOUS Councilmember O'Connor stated she is not feeling well and will be leaving following the EDA meeting tonight. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS 05/27/08 -2- DRAFT RIVERWOOD NEIGHBORHOOD ENTRY SIGN Mr. Boganey introduced the item and stated staff is requesting Council direction regarding the request from representatives of the Riverwood Neighborhood to have two entrance monument signs installed in public right-of-way entering the neighborhood. Mr. Blomstrom has met with the representatives and indicated the issues that would be of concern to the City: 1) ensure that the signs would be located in public right-of-way, but not located in a way �hat they would be an obstruction to traffic; 2) determine what type of maintenance might be associated with the monument signs; 3) the issue of the cost to purchase and install the signs. Mr. Boganey stated the representatives of the neighborhood indicated they would pay the direct cost associated with the installation of the signs and agreed to locate the signs as directed by the City. In regards to maintenance, the representatives indicated if the signs were to be at a point of disrepair (i.e., graffiti) to the point where they are no longer attractive, the City would have the right to remove the signs. Mr. Boganey requested direction from the Council regarding the proposed entry signs. He noted monument signs are somewhat unique and have different aesthetic appeal to different individuals. Staff feels it is important for Council to weigh in on this request. Staff would also like direction on how Council would like to proceed in the futuxe if similar requests come forward. In relation to graffiti, Mr. Boganey indicated the first choice would be to try to clean the gr�ti, but if the graffiti could not be removed or if it were to become a weekly occurrence the choice might be to have the signs removed. If Council approves the signs, staff would follow up with a letter to the neighborhood association clarifying the limits of the City's ability to maintain the rocks, and that the intent is for the City to maintain the signs. There was discussion on the following in relation to the proposed neighborhood entry signs: The City's maintenance responsibilities Landscaping Consistency in announcing gateways in the City o It was noted that a policy should be established for neighborhood entrance signs, and that the proposed entry sign by Riverwood sets a good precedent for a quality neighborhood entry sign. o There was discussion on whether neighborhood entry signs should dovetail on the theme of existing gateway signage for major entries into the City. o It was suggested that the white split rail fence used in the Brooklyn Boulevard project was used for the feel of a farm connection, which has been discussed as a centerpiece and amenity in the City. Mr. Boganey indicated staff will present Council with general guidelines for a neighborhood entry monument policy. Council will be able to add as much detail as they deem appropriate. He requested direction from the Council on whether staff should notify the Riverwood Neighborhood to proceed with the neighborhood entry signage. Mayor Willson and Councilmembers Lasman and Ryan stated their support of notifying the Riverwood Neighborhood to proceed with the neighborhood entrance signage. Councilmembers O'Connor and Yelich stated their preference for Council review of the proposed neighborhood entry monument policy prior to notifying the Riverwood Neighborhood to proceed with the proposed neighborhood entrance signage. OS/27/08 -3- DRAFT POLICE SUB-STATION Chief Bechtold introduced the item and explained in April of this year, police administration was approached by representatives of NAI Welsh and Jerry's Foods about locating a police sub-station at Brookdale Corner. The proposed site is at 5605 Xerxes Avenue North. They have proposed to build an 1,800 square foot bay at no cost to the City, built to the City's specifications, with an annual lease rate of one dollar. Mr. Bechtold stated the proposed project fits into a conceptual model the Police Department has been exploring due to the call load and call type for this area. A full-time officer from the Problem Oriented Police Unit will be serving the Brookdale commercial area and will provide proactive uniforrned patrol and serve as a resource for axea merchants. There was discussion on the accessibility of the proposed facility and that staffing would be done by volunteers and police cadets. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:55 p.m. Motion passed unanimously. POLICE SUB-STATION The discussion continued on the Police Sub-Station. It was noted that the sub-station will provide a great advantage and will be at no cost to the City. There was additional discussion on the anticipated staffing of the sub-station. In regards to the expectation of the business, Mr. Bechtold stated the business fully understands the problems associated with volunteer staffing. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. OS/27/08 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 27, 2008 CITY HALL COUNCIL CHAMBERS L INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Co2zncilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, Planning and Zoning Specialist Ron Warren, Police Chief Scott Bechtold, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie Schleuning, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Mr. Lyndon Holte, 5406 James Avenue North, addressed the Council and stated his request for a 4- way STOP sign at the corner of 54�' and James Avenues North. He stated there have been numerous accidents on the corner. He expressed concern that there are many children in the neighborhood that are in the road unsupervised, and that something tragic will happen if a STOP sign is not installed. Mr. Harry Roberts, 5400 James Avenue North, addressed the Council and stated his request for a 4- way STOP sign at the corner of 54�' and James Avenues North. He expressed concern regarding the children that are in the street unsupervised. He stated this issue was brought up a few years ago and it was decided that the STOP sign was not necessary. He explained the other streets in the area with STOP signs do not control the traffic on the corner of 54�' and James Avenues North because the length of street allows drivers to get up to a high speed. Mr. Boganey indicated Council will be provided with any previous report on a STOP sign request at this intersection. If a report has not been completed, then it would be appropriate for the Traffic Committee to do the necessary analysis and provide Council with a copy of the report. It was noted that it has been longer than two years since this issue was previously brought to the Council and conditions have changed. Councilmember Lasman moved and Councilmember Ryan seconded to close the Informal Open Forum at 6:55 p.m. Motion passed unanimously. 2. INVOCATION OS/27/08 -1- DRAFT Councilmember O'Connor requested a moment of silence and personal reflection as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also' present were City Manager Curt Boganey, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, Planning and Zoning Specialist Ron Warren, Police Chief Scott Bechtold, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie Schleuning, City Attorney CHarlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. COUNCIL REPORT Councilmember Ryan stated he had nothing to report. Councilmember Lasman reported on the following: May 13�' attended the Mediation Awards Dinner: The events included awards to new graduates that will be working with the Mediation Program, which is used by a consortium of cities in the northwest metro area. May 16th there was a good turnout at the Brooklyn Center Crime Prevention Golf fundraising event, which she was not able to attend due to being ill. This is the major fundraiser for the Brooklyn Center Crime Prevention program. She thanked everyone that participated in the tournament and the Crime Prevention board members for putting the event together. Councilmember Yelich reported on attending the Park and Recreation Commission rneeting which included a tour of local parks. The shelter at Kylawn Park is currently under construction. At the next Commission meeting there will be brainstorming on tactics for maintaining and protecting such a nice structure from vandalism. Councilmember O' Connor reported on attending the following events: Northwest Cable Commission meeting Housing Commission meeting Earle Brown Days Committee meeting: Earle Brown Days is scheduled for June 26�' 28�'. Mayor Willson reported on spending an evening at the Riverwood Community Barbeque. 7. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Councilmember Yelich seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: OS/27/08 -2- DR.AFT 7a. APPROVAL OF MINUTES 1. May 5, 2008 Board of Appeal and Equalization 2. May 12, 2008 Study Session 3. May 12, 2008 Regular Session 4. May 12, 2008 Work Session 5. May 19, 2008 Reconvened Board of Appeal and Equalization 6. May 19, 2008 City Council/Charter Commission Joint Meeting 7b. LICENSES MECHANICAL Air It Indoor Comfort 10524 Quebec Avenue N, Brooklyn Park Cashion HVAC Services 4148 Jansen Avenue NE, St. Michael Commercial Plumbing and Heating 24428 Greenway Avenue, Forest Lake Fireside Hearth Home 2700 Fairview Avenue, Roseville Perfection Heating Air 1770 Gervais Avenue, Maplewood RENTAL INITIAL 6901 Morgan Ave N Comfort Bropleh RENEWAL 5347-49 Penn Ave N Karen Pelak 5306 Russell Ave N Donna Reinarz 5401 Brooklyn Blvd Northport Properties 5407 Brooklyn Blvd Duane Orn 7208 Perry Ct E Vincent Okonkwo SIGN HANGER Brite Image Sign Co. 10025 Raleigh Court, Woodbury Graphic House 9204 Packer Drive, Wausau, WI TOBACCO RELATED PRODUCT Musaab Inc. 6930 Brooklyn Boulevard, Suite 8 Councilmember O'Connor stated she requested several corrections to the minutes that the rest of the Council would not accept. She will not vote in support of approving the minutes. Councilmember O'Connar voted against the same. Motion passed. 8. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS None. 9. PUBLIC HEARING None 10. PLANNING COMMISSION ITEMS OS/27/08 -3- DRAFT 10a. PLANNING COMMISSION APPLICATION NO. 2008-02 SUBMITTED BY SROOKDALE OFFICE PARTNERSHIP LIMITED PARTNERSHIP, LLP. REQUEST TO TERMINATE EXISTING DECLAR.ATION REGARDING PARHING EASEMENT AND RESTRICTIONS TO BE REPLACED BY A PROOF OF PARKING AGREEMENT AT 3300 COUNTY ROAD 10. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THIS APPLICATION AT ITS MAY 15, 2008, MEETING. Mr. Warren introduced the item, discussed the history, stated the purpose of the proposed application, and responded to questions from the City CounciL It was noted that this type of request has previously come before the City and this is not an unusual process. Mr. Warren reviewed an aerial photograph of the parking typically used for the business. Councilmember Lasman moved and Councilmember Yelich seconded to approve Planning Commission Application No. 2008-002 submitted by Brookdale Office Partnership Limited Partnership, LLP to terminate existing declaration regarding parking easement and restrictions to be replaced by a proof of parking agreement at 3300 County Road 10. Motion passed unanimously. 1 L COUNCIL CONSIDERATION ITEMS lla. RESOLUTION NO. 2008-63 DECLARING EARLE BROWN DAYS AS A CIVIC EVENT Mayor Willson recited Resolution No. 2008-63 Declaring Earle Brown Days as a Civic Event. Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION NO. 2008-63 Declaring Earle Brown Days as a Civic Event. It was noted that there will be approximately ten marching bands participating in the parade, as well as participation by the Aquatennial Princess Kay Group with a float in the parade. Motion passed unanimously. llb. RESOLUTION NO. 2008-64 ADOPTING THE NORTH SUBURBAN EMERGENCY OPERATIONS PLAN Chief Bechtold introduced the item, discussed the history, and stated the purpose of the proposed resolution. He provided a brief overview of the North Suburban Emergency Operations Plan and answered questions of the Council. There was discussion on the nonprofit and community organizations recognized in the Plan as a resource to be utilized if necessary. There was discussion on Annex I-4, specifically in relation to the Plan as a tool in being prepared for responding to emergencies. Councilmember Yelich moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-64 Adopting the North Suburban Emergency Operations Plan. OS/27/08 -4- DRAFT Councilmember O' Connor voted against the same. Motion passed. llc. RESOLUTION NO. 2008-65 AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 2008-11, CENTER POINTE APARTMENTS FENCE IMPROVEMENTS Mr. Boganey introduced the item, discussed the history, stated the purpose of the proposed resolution, and answered questions of the Council. There was discussion on the proposed fence improvements and the proposed layout of the fence to control the access points to the property. Mr. Blomstrom indicated with respect to the fencing, Paxking Lot A is being proposed to remain open for emergency vehicle access into the complex. Parking Lot B is proposed to be closed and removed with the improvements. Other than Parking Lot A remaining open, the proposed improvement project is consistent with what was discussed with the Council in worksession. He advised there is language included in the resolution stating that the contract is being awarded subject to receipt of an executed fence easement and a Petition and Waiver Agreement from the Center Pointe property owner. He advised the project costs are proposed to be assessed against the Center Pointe Apartments property in accordance with the necessary Petition and Waiver Agreement with the property owner. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-65 Awaxding a Contract, Improvement Project No. 2008-11, Center Pointe Apartments Fence Apartments. Councilmember Yelich stated he will be supporting this resolution with some reservation, but will be voting in favor of the resolution due to the City's obligation. It was noted that the proposal for constructing the fence around the Center Pointe Apartments property is an outgrowth of the City's agreement with the ownership of the property. It is intended to enhance the security of the apartment complex and the security of the neighboring properties. Councilmember O'Connor voted against the same. Motion passed. lld. RESOLUTION NO. 2008-66 APPROVING THE CONTRACT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 86 AND THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR 2008 Mr. Boganey introduced the item, discussed the history, stated the purpose of the proposed resolution, and answered questions of the CounciL There was discussion on the recent wage increases of other City staff, including patrol officers, public works employees, and non-union employees. It was noted that all employees did not receive the exact same wage adjustment. Councilmember O'Connor moved to amend the wage increase for sergeants and lieutenants as follows: increase wages 3.0% on January 1, 2008, with no additional raise for the remainder of the year. Motion died for lack of a second. OS/27/08 -5- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-66 Approving the Contract for Law Enforcement Labor Services (LELS) Local 86 and the City of Brooklyn Center for the Calendar Year 2008. Councilmember O'Connor voted against the same. Motion passed. lle. AN ORDINANCE AMENDING BROOKLYN CENTER CITY CODE SECTION 19- 402 RELATING TO DANGEROUS WEAPONS AND FACSIMILE FIREARMS Chief Bechtold introduced the item, discussed the history, stated the purpose of the proposed ordinance, and answered questions of the Council. There was discussion on the proposed ordinance, specifically in relation to the definition of "dangerous weapon" and the proposed additionallanguage on facsimile firearrns. Councilmember Lasman moved and Councilmember Yelich seconded to approve the first reading of an Ordinance Amending Brooklyn Center City Code Section 19-402 Relating to Dangerous Weapons and Facsimile Firearms and set second reading and Public Hearing for June 23, 2008. There was discussion on the carrying of dangerous weapons and facsimile firearms. Chief Bechtold indicated in this type of situation an individual may be charged with a crime classified as a terroristic threat, which is a felony. Councilmember O'Connor voted against the same. Motion passed. llf. RESOLUTION NO. 2008-67 AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2009-2011 Mr. Bo ane introduced the item discussed the histo and stated the ose of the ro osed g Y rY� P� P P resolution. It was stated that there are many good programs in the City that axe funded by these dollars, including low interest home improvement loans and funds for household outdoor maintenance for low income and disabled residents. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2008-67 Authorizing the Execution of a Joint Cooperation Agreement Between the City of Brooklyn Center and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in FY 2009-2011. Councilmember O'Connor stated her opposition to the Urban Hennepin County Community Development Block Grant Program. It was noted that this Program funds CEAP, which conducts activities in the City such as Meals on Wheels and various other programs that benefit residents in the community. Mayor Willson and Councilmember Ryan stated their support of the proposed resolution. i OS/27i08 -6- DRAFT Councilmember O'Connor voted against the same. Motion passed. 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 8:03 p.m. Motion passed unanimously. OS/27/08 -7- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION MAY 27, 2008 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City CounciUEconomic Developmen� Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 8:45 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Dan Ryan, and Mark Yelich. Absent: Mary O'Connor. Also present were City Manager Curt Boganey, Community Development Director Gary Eitel, Assistant to the City Manager Vicki Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. RENTAL STRATEGIES REPORT Mr. Boganey thanked Ms. Schleuning for her work on the Rental Housing Improvement Strategy Report. He stated the first draft of the Rental Housing Improvement Strategy Report has been completed. Staff hopes to complete the process over the next 60 days and begin to implement more of the recommendations. There are some things with budget implications that will need to be considered as they prioritize and develop next year's budget. Ms. Lisa Peelen, Director of Municipal Affairs for Minnesota Multi-Housing Association, addressed the Council and stated Minnesota Multi-Housing Association is delighted to be part of this process and loves to work with the communities. She thanked the City for being willing to work with the Association. Mr. Boganey requested discussion on Goals 2, 3 and 4 of the Report. He explained staff has focused on the higher priority goals at this time. Goal 1 will be focused on further in the future. There was discussion on the following in relation to Goa12: Getting the word out about the Association of Rental Managers (ARM) o It was suggested to distribute notices on ARM meetings with license applications and renewals. New Americans Academy (NAA) Rental license program: All rental owners/managers have not "bought in" to program requirements. It was noted that this is both an enforcement and communication/education issue. There was discussion on the following in relation to Goa13: Image and public perception as it relates to rental communities/renta.l neighborhoods and the effect this has on commitment and resident satisfaction within the neighborhoods. o The goal of Brooklyn Center being recognized for diverse high quality rental housing in an attractive, maintained, and well-managed city. OS/27/08 -1- DRAFT Maintaining and improving public property and infrastructure in a safe, clean and appealing condition: o Engaging volunteerism o Continue to set the bar and say what we expect as a city; lead by example o Underlying principle that people will respond to volunteerism and step up to the plate if they think someone cares; role of the City to say we care o Make this standard generally known to businesses Identification of areas that need improvement Consideration of cost effective ways to enhance street aesthetics with projects included in the street reconstruction program There was discussion on the following in relation to Goal 4: The elirnination of provisional licensing in the proposed ordinance amendment o Mr. Boganey advised that expanding the time period of recurring instances of disorderly use of the licensed premise from 3 months to 12 months strengthens the City's ability to take action Section 12-201, definitions of dwelling unit and family. Section 12-805, specifically in relation to addressing what is a"legal" bedroom. Section 12-91 l, specifically in relation to the enforcement process. o Itwas noted that expectations should be set upfront with the issuance of rental licenses. Mr. Boganey indicated the Rental Housing Improvement Strategy Report will come back before the Council again at a future meeting. FINANCIAL COMMISSION REPORT ON MAYOR AND COUNCIL COMPENSATION Mr. Boganey introduced the item and stated the Financial Commission met on May 1, 2008, and made a finding that the current compensation of the City Council and Mayor relative to the agreed upon comparison cities is about 110% and 108% above the median respectively. The Commission has recommended a 2% increase for City Council compensation in 2009 and a 2% increase in 2010. Council may accept or amend the recommendation of the Financial Commission. Failing to act before January 1, 2009, would result in no change in Council salaries for 2009 or 2010. Councilmembers Ryan and Lasman stated their support of acting on the above recommendation of the Finance Commission. Councilmember Yelitch stated his position of support for keeping Council salaries at the current leveL It was noted that the recommended wage increase keeps the Council salaries at the median level, and that in the past there have been large salary increases in order to catch up when there have not been wage increases for a long period of time. It was also noted there have been times when the Financial Commission has recommended a zero increase and times when a higher increase was recommended. The majority consensus of the Council was to direct staff to include the Council salary increase as recommended by the Financial Commission on a future meeting agenda for consideration by the Council. MISCELLANEOUS It was noted that a joint City Council/Financial Commission meeting is scheduled for Monday, June 2 at 6:30 p.m. The topic will be the audit report. OS/27/08 -2- DRAFT ADJOURNMENT Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 10:37 p.m. Motion passed unanimously. OS/27/08 -3- DRAFT City Council Agenda Item No. 7b i COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Maria Rosenbaum, Deputy City Clerk DATE: June 3, 2008 SUBJECT: Licenses for Council Approval Recommendation: I recommend that the City Council approve the following list of licenses at its June 9, 2008, meeting. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the properiy address on the attached rental report. AMUSEMENT DEVICES Theisen Vending Company 2335 Nevada Avenue N, Golden Valley Metro Coin of Minnesota, Inc. 14940-B 28 Avenue N, Plymouth West Coast Amusements Vending 1489 East Sunset, Tulaxe, CA MECHANICAL Cronstroms Heating and A/C 6437 Goodrich Avenue, St. Louis Park Patton Heating and Air 25809 Virgo Street NE, Stacy Swenson Heating and Air 12723 320�' Avenue, Princeton RENTAL See attached report. SIGN HANGER Schad Tracy Signs 325 MN Avenue N, Oronoco Ren�al �icenses_�or C��n ppra�ual on ;lune 9, �a08 >r x k s x�'`'i`�' v� •�1$5�351�1 Inspector �I�rk, f �C(eK�t. Glerk�� ,��I�� r�� ..�.z�w� U�ili�ies r ;E DviieUi�g Renewal y n npai r x �P�c�p�rty� Addre�s �TY'pe br.fnitial Q�nrne� �alls�for� Ser��ce Utilifies °Taxes �6 4100 61st Ave N �Single Family Initial �Emmanuel Coker �None Per 12-911 OK OK 7 2 Fran Ave N Sin le Famil Initial Felicia Mensah Donkor None Per 12-911 I OK OK 1 ce g Y 1 t3�ag 5209 Xerxes Ave N 12 Units Renewal Mei Hua 1 1 disturbance per 12 (.17) OK OK 1 t3�dg 5211 Xerxes Ave N 12 Units Renewal Mei Hua 4 disturbance, 1 weapon per 12-913 (.42) OK OK Lake Shore Apts 1 Bldg 4809-11 Twin Lake Ave 6 Units Renewal Curtis Erickson None Per 12-913 OK OK 5235 Drew Ave N �Two Family (1) Renewal IJay Nelson Battenberg None Per 12-911 OK OK 7030 Newton Ave N �Single Family Renewal IMalcolm Vinger II �None Per 12-911 OK OK 6406 Indiana Ave N �Single Family Renewal IWilliam Coleman �None Per 12-911 OK OK I I City Council Agenda Item No. 8a i COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk �GU w v��1 DATE: June 3, 2008 SUBJECT: Resolution Expressing Recognition and Appreciation of Gene Maze for His Public Service on the Financial Commission Recommendation: I recommend that the City Council consider adoption of Resolution Expressing Recognition and Appreciation of Gene Maze for His Public Service on the Financial Commission. Background: Gene Maze served on the Financial Commission from May 22, 2006, through May l, 2008. Budget Issues: There are no budget issues to consider. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF GENE MAZE FOR HIS PUBLIC SERVICE ON THE FINANCIAL COMMISSION WHEREAS, Gene Maze served on the Brooklyn Center Financial Commission from May 22, 2006, through May 1, 2008; and WHEREAS, he has made significant contributions as a member of the Financial Commission, including evaluating and developing fiscal policies, fiscal procedures, Mayor and Council Member total compensation, and budgetary and capital matters; and WHEREAS, his leadership and expertise have been greatly appreciated by the Financial Commission; and WHEREAS, his public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Gene Maze is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting exp�ession of gratitude for the leadership and service he has rendered to the citizens of Brooklyn Center. June 9, 2008 Date Mayar ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member d u on vote bein taken thereon, the following voted in favor thereof: an g P and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. $b COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FR M: Sharon Knutson Ci Clerk U�/W r�.�Y�� O ty DATE: June 3, 2008 SUBJECT: Resolution Expressing Recognition and Appreciation of Jessica Roerick for Her Public Service on the Financial Commission Recommendation: I recommend that the City Council consider adoption of Resolution Expressing Recognition and Appreciation of Jessica Roerick for Her Public Service on the Financial Commission. Background: Jessica Roerick served on the Financial Commission from April 23, 2007, through May 1, 2008. Ms. Roerick has moved out of the city and is no longer eligible to serve on the commission. Budget Issues: There are no budget issues to consider. i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JESSICA ROERICK FOR HER PUBLIC SERVICE ON THE FINANCIAL COMMISSION WHEREAS, Jessica Roerick served on the Brooklyn Center Financial Commission from Apri123, 2007, through May 1, 2008; and WHEREAS, she has made significant contributions as a member of the Financial Commission, including evaluating and developing fiscal policies, fiscal procedures, Mayor and Council Member total compensation, and budgetary and capital matters; and WHEREAS, her leadership and expertise have been greatly appreciated by the Financial Commission; and WI�EREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Jessica Roerick is hereby recognized and appreciated by the City of Brooklyn Center, and this resolution serves as a visible and lasting expression of gratitude for the leadership and service she has rendered to the citizens of Brooklyn Center. June 9, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i City Council Agenda Item No. 8c COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works �j� DATE: June3, 2008 SUBJECT: Resolution Expressing Recognition and Appreciation of John Bentzen for his 38 Years of Dedicated Service to the City of Brooklyn Center Recommendation: Public Works staff recommends that the Brooklyn Center City Council consider adoption of the attached resolution expressing recognition and appreciation of John Bentzen for his 38 years of dedicated service to the Ciiy of Brooklyn Center. Background: John Bentzen began his employment with the Brooklyn Center Public Warks Department in January 5, 1970. He will retire on June 30, 2008 after more than 38 years of dedicated service to the City of Brooklyn Center. The attached resolution identifies some of the valuable duties that Mr. Bentzen has provided to the City over the past 38 years. Budget Issues: None win resolution and moved its Member introduced the follo g adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGI�TITION AND APPRECIATION OF JOHN BENTZEN FOR HIS 38 YEARS OF DEDICATED SERVICE TO THE CITY OF BROOKLYN CENTER WHEREAS, John Bentzen began his employment with the City of Brooklyn Center Public Works Department on January 5, 1970 and will retire on June 3 0, 2008 after more than thirty- eight years of dedicated public service to the City of Brooklyn Center and its citizens; and WHEREAS, John Bentzen has shown an exceptional commitment to performing park maintenance duties and snow plowing operations during daytime, evening and weekend events for the past thirty- eight years; and WHEREAS, John Bentzen has served as a role model for other employees by diligently performing his duties as park division crew leader and promoting the stewardship of parks and athletic fields within Brooklyn Center; and WHEREAS, the City Council wishes to recognize the professionalism with which John Bentzen has discharged his duties and made a positive impact on the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, upon the recommendation of the City Manager, that the dedicated public service of John Bentzen is hereby recognized and appreciated by the City of Brooklyn Center. June 9. 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereo£ and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No.11a I COUNCIL ITEM ME MORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk DATE: June 3, 2008 SUBJECT: Mayoral Appointment Park and Recreation Commission Recommendation: I recommend that the City Council ratify the Mayoral appointment of Dan Starling to the Park and Recreation Commission with term expiring December 31, 2008. Bactcground: The Park and Recreation Commission is composed of a chairperson and six members. There is one vacancy on the Commission due to the resignation of Richard Theis. As outlined in Subdivision 6, Resignations-Removal from Office-Vacancies, of the Resolution Defining Duties and Responsibilities of the Brooklyn Center Park and Recreation Commission, the following procedures for filling Commission vacancies were followed. Notice of vacancy on the Commission was posted at City Hall and Community Center and on the City's web site and aired on Cable Channel 16 beginning April 18, 2008. Announcement was made in the May 1 and May 15, edition of Brooklyn Center Sun-Post. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancy and requesting that they call the City Clerk if they are interested in applying for the Commission. They were given the choice of either submitting a new application or having their application previously submitted considered. Notices were also sent to current advisory commission members. Copies of the applications received were forwarded to City Council Members on May 23, 2008. Attached for City Council Members only are copies of the applications received: Stan Leino 7118 France Avenue North Dan Starling 2818 Mumford Road A letter was sent to each of the applicants notifying them that their application for appointment would be considered at the June 9, 2008, City Council meeting. Mayor Willson has communicated with both residents and recommends appointing Dan Starling. As previously requested by the City Council, the City Advisory Commission Bylaws are not included in the materials but can be found on the City's web site at www.citvofbrooklvncenter.or� and clicking on Mayor/ Council/ Commissions/ Charter, then Advisory Commissions. The membership roster is also available at this site and in the City Council Reference Book. Sadget Issues: There are no budget issues to consider. i City Council Agenda Item No. llb i COUNCIL ITEM MEMORANDUM TO: Curt Bo ane Cit Mana er g Y� Y g FROM: Sharon Knutson, City Clerk �j DATE: June 2, 2008 SUBJECT: An Ordinance Amending Sections 11-107 and 11-110 of the City Code of Ordinances Relating to Liquor Licenses Recommendation: It is recommended that the City Council consider approval of first reading of An Ordinance Amending Sections 11-107 and 11-110 of the City Code of Ordinances Relating to Liquor Licenses and set second reading and Public Hearing for July 14, 2008. Background: Section II -107 In 2006 the City Council amended the City's liquor code to provide for the issuance of an off- sale license to a brewer who manufactures less than 3,500 barrels of malt liquor in a year. The City currently licenses one brewer, Surly Brewing Co., 4$11 Dusharme Drive. Omar Ansari, owner of Surly Brewing Co, has submitted a request to the City to obtain a temporary on-sale liquor license to hold a social event in September 2008. Minn. Stat. §340A.404, Subd. 10, paragraph (c) authorizes municipalities to issue such licenses and is outlined below: (c) The governing body of a municipality may issue to a brewer who manufactures fewer than 3,SOD barrels of malt liquor in a year a temporary license for the on-sale of intoxicating liquor in connection with a social event within the municipality sponsored by the brewer. The terms and conditions specified for temporary licenses under paragraph (a) shall apply to a license issued under this paragraph, except that the requirements of section 340A.409, subdivisions 1 to 3a shall apply to the license. The provisions of Minnesota Statutes, Chapter 340A, as it may be amended from time to time, have been adopted by reference and were made part of the City's liquor ordinance as if set out in full. Section 11-107 identifies the specific types of liquor licenses the City may issue. It is recommended that the provisions for authorizing issuance of a temporary on-sale liquor license to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year be added to Section 11-107 of the City Code of Ordinances. Section 11-110 In 2006 the City Council adopted a revised liquor code. The entire liquor code was simplified and sections that served no purpose were removed. The City Council authorizes the issuance of Council Item Memorandum June 2, 2008 Page 2 on-sale intoxicating liquor licenses by Class, which is determined by the percentage of revenue derived from the serving of food for consumption on the premises. In order to determine the Class liquor license renewal for which an establishment would qualify, the owner of the establishment must submit a statement indicating the percentage of revenue from total gross sales and total food sales. In a recent review of the City's liquor code, it was determined that the requirement that a Certified Public Accountant (CPA) prepare and authorize the statement was inadvertently removed from the liquor code in the 2006 revision. It is recommended that the requirement for a CPA to prepare and authorize the total gross sales and total food sales be added back into the liquor code. Budget Issues: There are no budget issues to consider; however, establishing the temporary on-sale intoxicating liquor license for brewers who manufacture fewer than 3,500 barrels of malt liquor in a year would create revenue for the City. CITY OF BROOKLYN CENTER he 14th da of J ul 2008 at 7 .m. Notice is hereby given that a public hearing will be held on t y y, P or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Sections 11-107 and 11-110 of the City Code of Ordinances Relating to Liquor Licenses. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 11-107 AND 11-110 OF THE CITY CODE OF ORDINANCES RELATING TO LIQUOR LICENSES THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Section 11-107 of the City Code of Ordinances is hereby amended in the following manner: Section 11-107. TYPES OF LIQUOR LICENSES AND PERMITS. The following are the types of Liquor licenses and permits that may be issued by the City pursuant to this Chapter: 6. Temnorarv On-Sale Intoxicatin� Liquor License. This license may be issued only upon receiving the approval from the Commissioner of Public Safety. The license may be issued only in connection with a social event within the city that is sponsored by a club or charitable, religious, or other nonprofit organization that has existed for at least three years or to a brewer who manufactures fewer than 3,500 barrels of malt liQuor in a year. The license may authorize the sale of intoxicating liquor to be consumed on the Premises for not more than three consecutive days, and the City shall issue no more than twelve days' worth of temporary licenses to any one organization or for any one location within a 12-month period. The temporary license may authorize the sale of intoxicating liquor to be consumed on Premises other than Premises the licensee owns or permanently occupies. The temporaxy license may provide that the licensee may contract for intoxicating liquor catering services with the holder of an On-Sale Intoxicating Liquor License issued by any municipality. ORDINANCE NO. Section 2. Section 11-110 of the City Code of Ordinances is hereby amended in the following manner: Section 11-110. LICENSE AND PERMIT FEES; PRO RATA. Subdivision 3. Renewal License Fees. Renewal license applications shall be filed by November 1 of the preceding license year, and renewal fees shall be paid in full at the time of application for renewal. At the earliest nracticable time after application is made for renewal of an On-Sale Intoxicatina Liauor License or On- Sale Wine License. and in anv event nrior to the time that the aonlication is considered bv the Citv Council, the annlicant shall file with the Citv Mana�er's desi�nee a statement nrenared bv a Certified Public Accountant that shows the total �ross sales and the total food sales of the restaurant for the twelve month period immediatelv arecedin� the date for filin� renewal annlications. A forei�n comoration shall file a current Certificate of Authoritv. If, in the judgment of the City Council, good and sufficient reason is shown by the applicant for failure to file for a renewal within the time provided, the City Council may, if the other provisions of this Chapter are complied with, grant the application. A late renewal charge set by City Council resolution shall be applied to renewal license applications that are submitted after November 1. All licerise and investigation fees shall be paid into the general fund of the City. Section 3. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of 2008. Mayor ATTEST: City Clerk Date of Publication: Effective Date: (�l�ee}t� indicates matter to be deleted, underline indicates new matter.) �x Thursday, April 10, 2008, Dear Sir or Madam, Surly 8rewing Company would like to have an event at the brewer�� on the date of September 13 2008. It would be an outdoor event in our parking lot and inside the building. We would like to be able to sell beer to the attendees as giving away beer for free gets a little exp�nsive! I am aware that there are a number of requirements put forth by the city that we must meet, whicn we will gladly do so. I am inquiring if we can obtain a temporary on-sale license as outli�,eu in MN Statute 340A.404, Subd. 10, paragraph (c): (cJ The governing body of a municipality may issue to a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year a temporary license for the on-sale of intoxicating liquor in connection with a social event within the municipality s�onsored by the brewer. The terms and conditions specified for femporary licenses under paragraph (aJ shall apply to a license issued under this paragraph, except that the requirements of section 340A.409, subdivisions 1 to 3a., shall apply to the license. I inquire as the latest version of the city's liquor ordinance includes the provision of Adoption of State Law by Reference. i Sincerel p''�f Omar Ansasri President 481 I Dusharme Drive Brooklyn Center, MN 55429 te1 763.535.3330 fax 763.535.2708 www.surlybrewing.com I City �ouncil Agenda Item No. llc I COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works DATE: June 3, 2008 SUSJECT: Resolution Establishing Improvement Project Nos. 2009-01, 02, 03, and 04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements Recommendation: Public Works staff recommends that the Brooklyn Center City Council approve the attached resolution establishing the 2009 Aldrich Area Neighborhood Street, Storm Drainage, and Utility Improvements and ordering thepreparation of a project feasibility report. Background: In 2009, the City will be entering the 16` year of its long-range street and utility rehabilitation program. This program has consisted of a systematic rehabilitation and/or replacement of the City's aging infrastructure. This program has included the reconstruction of public streets, replacement of deteriorating water and sanitary sewer facilities, and the construction of new storm sewer and drainage facilities. In addition, other neighborhood improvements are often considered as part of the projects, including park and lighting improvements, landscape improvements, and traffic control improvement. In accordance with the City's Capital Improvements Program (CIP), an area referred to as the Aldrich Area Neighborhood has been programmed for improvements in 2Q09 (see attached map for specific street locations). At this time, staff requests that the City Council establish this 2009 street and utility improvement project so that investigative engineering work may begin. The Aldrich Area Neighborhood project consists of approximately 1.6 miles of streets and utilities with approximately 103 residential properties. The project is expected to include partial replacement of existing water main, sanitary sewer and storm drainage systems in the project area. The project is also scheduled to include the installation of a large diameter storm sewer under Interstate Highway I- 94 near 59 Avenue. Typically, in order for a project to be completed within a specified calendar year, preliminary design must commence almost one year in advance. This includes initiation of the public notification and participation process that consists of informing affected property owners; conducting field surveys; at least two.public informational meetings; and an extensive amount of information and data collection. Aldrich Neighborhood I Initial design also includes detailed technical engineering work, underground infrastructure inspections and assessments, and soiUgeotechnical investigations. Upon authorization by the City Council, the following actions would take place: Collect data, including field surveys, traffic counts, and review of maintenance records. Conduct televised inspections of the sanitary sewers and soil/geotechnical investigations. Conduct an initial public infortnational meeting in November to present initial findings to the neighborhood, and to gauge public interest in the improvement project. Prepare a feasibility report for review by the City Council. The City Council could then consider setting a date in February for a project hearing. To date, the City has completed 62 miles of local street and utility reconstruction since initiating the Neighborhood Improvement Program. This represents approximately 59 percent of the total local roadways within Brooklyn Center. Budgef Issues: The Aldrich Area Neighborhood Street and Utility Improvement project is identified in the City's Capital Improvement Program with a preliminary project cost estimate of $3,102,000. The estimated cost for preliminary field work and preparation of a project feasibility report is $27,400.00. Aldrich Neighborhood Aldrich Neighborhood Improvements The Aldrich Nei hborhood ro'ect axea extends from Du ont I r I g p J P ,�i�� bQTN A� Avenue to Interstate 94 and from 59�' Avenue to 57 Avenue. M° Z Z z°""'� The project area contains a total of 8,010 linear feet of local consists of a roximatel 103 X streets. The neighborhood pp y residential properties. Q] i Q U I 1 I t I AV Streets The majority of the streets in the project area were originally constructed in 1968 through 1969. Existing streets are i i i generally 30 feet wide with no curb and gutter. The street pavement is deteriorated throughout most of the neighborhood B due to the age of the pavement and inadequate drainage. Proposed street improvements consist of the reconstruction of the street subgrade, installation of curb and gutter to improve drainage and full depth replacement of bituminous street pavement. Water main The existing water main in the Aldrich Neighborhood area consists of 6-inch, 8-inch and 10-inch diameter cast iron pipe throughout the project area and 24-inch diameter steel water main along 59 Avenue. A majority of the existing cast iron waterman was installed between 1964 and 1968 and is believed to have an internal lining. New segments of 8-inch diameter water main and sanitary sewer were installed on the southern part of Camden Avenue as part of the 1996-06 project. A condition survey must be conducted for the existing water system in the neighborhood to determine the extent of corrosion. Water records indicate one main break has occurred within the neighborhood. The water main is in fair condition based on current maintenance records. The current project cost estimate includes replacement of watermain along Aldrich, Bryant and Camden Avenues due to isolated areas of corrosion or as necessary to allow for the replacement of sanitary sewer and trunk storm sewer within the neighborhood. Sanitary Sewer The existing sanitary sewer consists of 8-inch diameter vitrified clay pipe lateral sewers along local streets and a 12-inch diameter reinforced concrete trunk sewer along the Xcel easement between 57"' Avenue and 58`" Avenue. These sewers were originally installed between 1959 and 1962. Approximately 75 percent of the sanitary sewer is subjected to problems with root intrusion. Root sawing must be performed on an annual basis to maintain the system conveyance capacity. The condition of the sanitary sewer system within the neighborhood is rated as fair to poor. The current project cost estimate includes replacement of approximately 50 percent of the 8-inch diameter sanitary sewer. The sanitary sewer located along Camden Avenue must be lowered to facilitate the installation of a new trunk storm sewer between 57`�' and 59�' Avenues. Storm Sewer A substantial portion of the southeastern section of the city drains through two trunk storm sewers located along 59` Avenue and along the west side of Interstate 94. 'These trunk storm sewers, installed in 1952, are under-sized and do not provide sufficient capacity to convey storm water runoff through the neighborhood and under Interstate 94. The installation of new trunk storm sewers along Camden Avenue, 59`�' Avenue and under I-94 is necessary to prevent local flooding. The current project cost estimate includes the replacement of storm sewer throughout the project area, boring a new trunk storm line under Interstate 94 and installation of two precast water quality treatment devises. A detailed description of the proposed storm drainage improvements are further described in a feasibility report titled "59"' Avenue Trunk Storm Sewer Improvements" prepared by Bonestroo Associates in 2006. Project Summary 2008 Capital Improvement Program 2009 ALDRICH RECONSTRUCTION AREA I_I I I I I I I I I I I I I I� I I 1 �r�GO I 59TH AVE N 5z��5 I I ,5 53�� J� x Z 5 6 z z �ti8 583:� 3.i4 58' I z I 58 �6 s�� z v� o se� s,, c� W �l y. "`0 58; Q I W A 5�j._ U 58 i J I �800 7` I Q', 58TH AVE N I� r �7QFj I J l.. Z 'i 744 1�33133IPPI c 5v:� RtVBR �730 U r. �i �J�?6 i i I 57TH AVE N I I I I= I I I I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NOS. 2009-01, 02, 03, AND 04, ALDRICH AREA NEIGHBORHOOD STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, the City's Capital Improvements Program identifies specific streets for proposed infrastructure improvements in 2009; and WHEREAS, the City Council has reviewed the scope of proposed improvements for 2009 in the Aldrich Area Neighborhood; and WHEREAS, the City Council desires to begin the process of information gathering and solicitation of public comments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project Nos. 2009-01, 02, 03, and 04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements are hereby established. 2. Staff is directed to be in field work, contact property owners in the g neighborhood to obtain comments and input, and hold public informational meetings for property owners in the neighborhood where improvements are proposed. 3. The City Engineer shall prepare a project feasibility report for review by the City Council in February 2009. 4. Estimated project costs for preliminary field work, geotechnical investigations, and sewer televising costs are as follows: COST AMOUNT Televising 7,900.00 Field Survey 8,500.00 Geotechnical/Drainage Investigation 11,000.00 Estimated costs 27,400.00 REVENUES AMOUNT Sanitary Sewer Utility Fund 2,800.00 Water Utility Fund 2,800.00 Storm Sewer Utility Fund 10,900.00 Street Reconshuction Fund 10,900.00 Estimated Revenues 27,400.00 RESOLUTION NO. June 9. 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i City Council Agenda Item No. lld S r COUNCIL ITEM MEMORAND UM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works �/4� DATE: June 2, 2008 SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project No. 2007-13, Contract 2007-C, Reforestation of 2006 Street Improvement Project Areas Recommendation: Public Works staff recommends that the Brooklyn Center City Council accept the work performed and authorize final payment for Improvement Project No. 2007-13, Reforestation of 2006 Street Improvement Project Areas. Background: On May 14, 2007 the City Council awarded Contract 2007-C to Fair's Garden Center for planting of new trees to replace trees removed from the boulevards of properties during construction of the 2006 Centerbrook Area Neighborhood Street and Utility Improvement project. The City's reforestation program allows property owners to replace one tree for every mature tree lost. Fair's Garden Center has completed the tree installation work and is now requesting final payment for the project. Budget Issues: The original contract amount for the reforestation work was $13,145.00. There are no proposed change orders for the project. The final contract payment amount is $13,145.00. Funding for reforestation is budgeted from the Street Reconstruction Fund. Reforestation of 2006 Street Improvement Project Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT N0. 2007-13, CONTRACT 2007-C, REFORESTATION OF 2006 STREET IMPROVEMENT PROJECT AREAS WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Fair's Garden Center has completed the following improvement in accorda�lce with Contract 2007-C: Improvement Project No. 2007-13, Reforestation of 2006 Street Improvement Project Areas. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Final payment shall be made on Improvement Proj ect No. 2007-13, Contract 2007-C, Reforestation of 2006 Street Improvement Proj ect Areas, taking the contractor's receipt in full. The total estimated amount to be paid for said improvements under said contract shall be $13,145.00. 2. Fundin for Im rovement Pro�ect No. 2007-13 shall be derived from the g P J Street Reconstruction Fund. June 9, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereo£ and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i City Council Agenda Item No. 11e COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager `t: FROM Gary Eitel, Comrnunity Development Director DATE: lune 9, 2008 SUBIECT: Scheduling a Special Meeting with the City Council and Commissions to discuss the 2030 Comprehensive Plan Update, Recommendation: A recommendation to schedule a Special City Council Meeting for Monday, June 30, 2008 at 7:00 PM at City Hal) to meet with City Commissions to discuss the process of updating the 2020 Comprehensive Plan. Background Information: At the May 12 Council Work Session, Tom Loucks, Loucks Associates, provided an overview of the comprehensive planning process for updating the 2020 Plan and discussed the following: the importance of having citizen involvement in the preparation of the plan; the promotion of public participation though City newsletters, press releases, websites, and personal mailings or phone calls to community leaders and stakeholders; a proposed timeline which begins with a joint meeting of the City Council, Planning Commission, Housing Commission, and Park Recreation Commission to kick-off the community analysis and visioning process; the identification of neighborhood areas and scheduling of community meetings, the use of a task force of citizens in the formulation of the various elements of the draft plan Comprehensive Plannin Process: g Attached is a draft agenda for this joint meeting, a proposed time line to complete the plan update, and illustration prepared by Loucks Associates outlining the process. Tentative Meeting Agenda- June 2008 1 C Council Boards and Commissions tY 2030 Com rehensive Plan- Ci of Brookl n Center p tY Y 1. Introau�hon II. Comprehensive Planning Process A. Policy Makers Role B. Metropolitan Land Use Planning Act Requirements III. Trends and Projections- Population, Housing, Land Use and Economic Base VI. Review of 2020 Comprehensive Plan A. Current Land Use Plan B. Issues Identified- By Neighborhood and City-wide C. Progress on Issues III. Wrapping Up A. Summary B. Neighborhood Meeting Schedule i I May 2008 Brooklyn Center 2030 Comprehensive Plan Update- Project Schedule Projec[ initiation I'n�j�•� t kick-uii Invrnlory and analysis Field wrvcys/inlervicws Uocument devclopmm�l (�ity Council, 13oards Commissions McclinK Vci};hlttxh�u>rl 4k t'l i n�: i i Community Meeting �'rescrn and Kc�vic�� I'I,�n I )ralt.- Tt�k F<�r� PI in adoption-- Pl.inning Commitision and uuncil Submission to Metro Council; Circulate lo Adjaccnt C:ommunitics Apr. May )un. �ul, Aug. Sept. Or.t Nov. I)cr. lan.09 Feb. i ��c�� r Efr�:r�:� z �y! F i r, i ,;i. y i� i i 1 YT r; a��r.� .�w ��u��s� ��I�� a 6 ommi�i�n� �u�� 2�tI�; ;I��t��i�rhoad M�e�i��s Ju� -�u ��1�1�' y I p�� f a, t t ��e a. F� rx I x i I �`�S� �a�� y' r 2��, y !r,t '%8� ¢Y-N 5r r, :R P45 4 �I 4; E s Yi J 9, e': I z Y e 'i'� `��ii s. 3�� k�,_ .,E a ,e o d., City Council Agenda Item No. llf City of Brooklyn Center A Millennium Community COUNCIL ITEM MEMORANDUM TO: Mayor and Council FROM: Curt Boganey DATE: June 5, 2008 SUBJECT: Mayor and Council Salaries 2009 and 2010 Recommendation: The Financial Commission recommends a salary adjustment of 2% in 2009 and 20I0 for the positions of Mayor and City Council member. Background: City Council Policy 2.2 establishes policies and procedures for establishing total compensation for elected officials. In accordance with this policy the City Manager prepared the required report which was submitted to the Financial Commission for review. The Financial Commission met on May 1, 2008 and made a finding that the current compensation of the City Council and Mayor relative to the agreed upon comparison cities is about 110% and 108% above the median respectively. Given these findings and all other considerations, the Commission has recommended a 2% increase for City Council and Mayor Compensation in 2009 and a 2% increase in 2010 Budget Issues: These adjustments if approved will be effective in the 2009 and 2010 budget years. The 2009 budget will increase by $891. The 2010 budget will increase by $907. 060908.council.salazies.council item memorandum.doc 6301 Shingle Creeh Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall TDD Number (763) 569-3300 FAX (763) 569-3434 EAX (763) 569-3494 www. cityofbrooklyncenter.org Y emorandum Date: 6 May 2008 To: Mayor Tim Willson From: Mark Nemec, Chair, Financial Commission Re: Mayor and City Council wages for 2009 and 2010 The Financial Commission met on Thursday, May 1, 2008 to discuss the compensation for the Mayor and City Council Members of Brooklyn Center. The Commission is required to consider the compensation levels for the Mayor and Council every two years under City Council Code of Policies Section 2.05(3)(C). The attached chart was presented giving comparable wages for the Comparison Cities named in the Council's policy. These showed the Mayor and Council currently above the average and median in comparison to others. The Commission also discussed the time and effort put into the jobs of being Mayor or being a Council Member. It was pointed out that besides the 24 semi-monthly meetings of the Council there are also 12 special session of the Council called for studying various issues on the Council's Meeting Schedule. Each Council member is also assigned to one or more Commissions as a liaison member which requires additional monthly or quarterly meetings. In addition, Council members must prepare for meetings by reviewing materials. There are also community events and civic functions attended by Brooklyn Center's elected officials. While the number and type of events varies from member to member, all members participate in public functions as visible representatives of the City's government. Finally, the Mayor and Council Members are available to the public through telephone and e- mail contact. Each month the members of the governing body spend time reading, listening to, and responding to ideas, concerns and feedback from citizens of the community. All of these activities together take a significant amount of time, in the opinion of the Commission, and should be compensated accordingly. It is recommended, therefore, by unanimous vote of the Financial Commission that the Mayor and City Council members receive an increase of 2% on their base wage for 2009 and an additional 2% raise for 2010. The resulting wages would be as follows: 2009 2010 Mayor 11,166 per year 11,389 per year City Council Member 8,549 per year 8,720 per year These increases would add a total of 891 to the 2009 budget and an additional 907 beyond the 2009 amount to the 2010 budget. City of Brooklyn Center Comparative Mayor and Council Wages Fiscal Years 2005 through 2008 2007 2005 2006 2007 2008 City Population Mayor Council Mayor Council Mayor Council Mayor Council Golden Valley 20,510 11,619 8,696 11,619 8,696 11,619 8,696 11,619 8,696 Maplewood 36,279 10,983 9,666 11,752 10,343 11,752 10,343 12,302 10,827 Fridley 26,679 9,893 8,074 9,926 8,153 10,213 8,382 10,213 8,382 Richfield 33,667 9,042 7,019 9,313 7,230 9,360 7,266 9,360 7,266 New Hope 20,747 10,672 7,553 10,672 7,553 10,672 7,553 10,672 7,553 Roseville 33,882 9,300 7,020 9,300 7,020 9,300 7,020 9,300 7,020 Crystal 22,595 9,410 7,239 9,410 7,239 9,692 7,456 9,983 7,680 White Bear Lake 24,927 7,680 5,400 7,680 5,400 7,680 5,400 7,680 5,400 Brooklyn Center 28,137 10,522 8,056 10,732 8,217 10,732 8,217 10,947 8,381 Shoreview 25,964 8,376 6,204 8,376 6,204 8,712 6,456 8,712 6,456 Average 9,750 7,493 9,878 7,606 9,973 7,679 10,079 7,766 Median 9,652 7,396 9,668 7,396 9,952 7,504 10,098 7,617 Brooklyn Center as a% of: Average 107.92% 107.52°/o 108.65% 108.04% 107.61 °/a 107.01 108.61 °/a 107.92% Median 109.01 °/o 108.92% 111.01 111.10% 107.84% 109.50% 108.41 110.03% Notes: Fridle� Payment amount is for Councilmember-at-Large. Ward Councilmember receives 7,426. City provides laptop computers. Golden Vallev: pays per diem of 50 per extra meeting to a maximum of 150 per month. New Hoae: pays per diem of 25 per EDA meeting, provides laptop computer and DSL service at residence. Brooklvn Center: Rolled technology reimbursement into base wage in 2000. Population statistics from LMC 2007 Directory of City Officials coun gecomp 2�2a�$ Council Member Com ensation p slz,000 SZO,000 Ss,000 9�y' 4 $6,000 $4,000 y f g 7,< A M: 39 j: q $2,000 3 I ��y i s r ,�3 I 3 1 3��•. White Bear Shoreview Roseville Richfield New Hope Crystal Brooklyn Fridley Golden Valley Maplewood Lake Center i Mayor Compensation $14,000 $12,000 z. $10,000 k �3; $8,000 .,t: $6,000 3 $4,000 3 t Y��OOO h� I White Bear Shoreview Roseville Richfield Crystal Fridiey New Hope Brooklyn Goiden Vailey Mapiewood Lake Center i�emorandum Date: 25 April 2008 To: Financial Commission From: Curt Boganey, City Mana�� Daniel Jordet, Director of Fiscal Support Services Re: City Council Compensation for 2009 and 2010 Every other year it is the responsibility of the Financial Commission to review the City Council's compensation and recommend a compensation level for the ensuing two years. This was last done in 2006. The Commission must present a recommendation to the City Manager In the City Council Code of Policies, section 2.05 deals with City Council compensation (copy attached). Staff has compiled the comparative compensation numbers for the Councils in the cities named in the policy. Graphic comparisons of the 2008 compensation numbers are also included. In earlier Commission reviews of Council compensation the goal of the recommendation has been to keep Brooklyn Center's City Council compensation at or above the median of the comparison cities. The comparison chart indicates the mean and median levels for both Mayor and Council Members for the past four years. In the past, the Chair of the Financial Commission has seen fit to appoint a subcommittee of the Commission to review these materials and make a recommendation to the full Commission before passing the recommendation on to the City Council for its consideration. There is, however, no requirement that a subcommittee meet to discuss the matter before it is considered by the full Commission. 21 SECTION II GENERAL POLICIES City Council Code of Policies 2.05 Policy and Procedure on Mayor and Council Member Total Compensation L Need for Policy The community is entitled to a clearly articulated, written description of the policy and procedure for establishing the total compensation of local elected officials. 2. Policy A. Service on the City Council is a civic obligation and an honor. The total compensation of the Mayor and Council Members should, therefore, not encourage candidacies based on monetary rather than public service objectives. However, the compensation of Brooklyn Center elected officials shall be fair and equitable in order to attract qualified candidates for local elective office. B. The propriety of the compensation levels of the Mayor and Council Members shall be evaluated through comparisons with compensation paid to similar officials within the seven county metropolitan area. C. The compensation levels of elected officials should be regularly reviewed and adjusted to ensure compliance with the objectives of this policy and to avoid the need for drastic or sudden compensation adjustments. D. Com ensation set ursuant to this P p policy and procedure shall be deemed to be the total compensation for elected officials of the City with the exception of expense reimbursement which shall be the same as provided all other City employees. 3. Procedure A. The City Manager shall biennially prepare a compensation report that contains an analysis of the compensation paid to elected officials of Minneapolis-St. Paul Area Metropolitan cities having a population within 10,000 of the City of Brooklyn Center that are generally fully developed {Such grouping shall include the cities of Richfield, Roseville, Maplewood, Fridley, Shoreview, White Bear Lake, Crystal, New Hope, and Golden Valley, in addition to the City of Brooklyn Center. The report shall compute the average and median amounts paid to Mayors and Council Members and correlate survey results to the current compensation of Brooklyn Center elected City officials. The City Manager shall assemble such additional information on compensation of City elected officials as may be requested to assist the Commission and Council in their review of elected official's compensation. B. The City Manager shall submit the compensation report to the City Council and the Financial Commission prior to June l, for information pertaining to the applicable calendar year. Ciry of Brooklyn Center 03/10/08 Page 207 SECTION II GENERAL POLICIES City Council Code of Policies C. The Financial Commission shall biennially review the City Manager's compensation report and discuss possible budgetary and public perception impacts of the indicated changes. Prior to July 1 of the same year, the Commission shall recommend to the City Council that the compensation of the Mayor and Council Members either remain the same or be changed to some specific amount in the manner prescribed by law. D. Consistent with the City Charter, Section 2.07, the Mayor and Council Members may, after conducting public hearings, set their compensation by ordinance. No change in compensation shall be in effect until January 1, following the next succeeding general election. 4. Authority The authority for establishing compensation for the Mayor and Council Members is found in Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section 2.07. Reference: City Council Resolution No. 98-91; City Council Minutes 1/10/94 Crty of Brooklvn Center 03/10/08 Page 208 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 14th day of July 2008 at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Ordinance No. 2006-03 Regarding Council Salaries for 2009- 2010. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2006-03 REGARDING COUNCIL SALARIES FOR 2009-2010 THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. City of Brooklyn Center Ordinance No. 2006-03, which amended the amount of the annual salaries to be paid to the Mayor and Council Members to become effective January l, 2007, is hereby amended. Section 2. Effective January 1, 2009, the annual salary for Mayor shall be $11,166 and the annual salary for Council Members shall be $8,549. Section 3. Effective January 1, 2010, the annual salary for Mayor shall be $11,389 and the annual salary for Council Members shall be $8,720. Section 4. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of 2008. Mayor ATTEST: City Clerk Date of Publication: Effective Date: (�l�ee�t� indicates matter to be deleted, underline indicates new matter.) City Council Agenda Item No. 1lg City of Brooklyn Center Gty Counul Agenda Item Memorandum TO: Curt Boganey, City Manager FROM: Daniel Jordet, Director of Fiscal Support Services DATE: 4 June 2008 SUBJECT: 2007 Comprehensive Annual Financial Report (CAFR) Recommendation: It is recommended that the City Council adopt a resolution accepting the 2007 Comprehensive Annual Financial Report. Background: Last Monday evening the City Council and Financial Commission met in a joint working session to hear from Jim Eichten of Malloy, Montague, Karnowski, Radosevich Co., the City's new auditors, about the results of their audit of our financial statements for the period ended 31 December 2007. This assembly of financial statements and data is known as the Comprehensive Annual Financial Report or 2007 CAFR. During the session Mr. Eichten reviewed the purpose of the audit process and the results of his firm's work on the 2007 CAFR review. First, and most importantly, the City received an unqualified opinion on the presentation of the 2007 financial information, also known as a clean opinion. This indicates that the accounting and reporting systems for the City of Brooklyn Center conform in all. material aspects to the regulations and practices of the Government Finance Officers Association, the Government Accounting Standards Board, and generally accepted accounting principles. Supplemental opinions on Legal Compliance with State of Minnesota regulations and Internal Control and Operational issues revealed some adjustments that should be made to our financial data coAection and reporting system. In addition, several comments were made about the City's system of internal controls over financial transactions that will need to be addressed in 2008. Most of the internal control issues arose because of new audit standards implemented by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB). The comments/findings can be summarized as follows: Changes must be made in the separation of duties for utility billing and payroll transactions. Financial Management staff should regularly review bank reconciliations, payroll transactions and accounts payable transaction in some greater details than at present. Internal control procedures and practices should be in written documentation form to assure consistent application and cornpliance. A system should be developed to conduct verification of water meter readings. Capital Assets should be monitored carefully as there was a prior period adjustment. Eligibility for post-employment benefits should be documented through verifiable a source In all, the 2007 CAFR preparation and audit went quite well for Brooklyn Center. The information in the report reveals a City in good financial condition who should continue to monitor itself carefully to insure its continued fiscal responsibility. The attached resolution ratifies the work done by City staff and accepts the 2007 CAFR, Audit Opinion, and related materials. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31, 2007 WHEREAS the City of Brooklyn Center is required by State Statute and City Charter to annually produce financial statements for submission to the Office of the State Auditor by June 30; and WHEREAS, the City of Brooklyn Center is required to provide an auditor's opinion as to the representations in the annual financial statements; and WHEREAS, the financial statements have been audited by the independent CPA firm of Malloy, Montague, Karnowski, Radosevich Co., P.A. as required; and WHEREAS, Malloy, Montague, Karnowski, Radosevich Co., P.A. opined that the general purpose financial statements present fairly, in all material respects, the financial position of the City of Brooklyn Center as of December 31, 2007. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Comprehensive Annual Financial Report for the City of Brooklyn Center for the calendar year ended December 31, 2007, and all supporting documentation, is hereby adopted as the official financial record for the 2007 fiscal year. June 9, 2008 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Work Session Agenda AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION June 9, 2008 Immediatel Followin Re ular City Council and EDA Meetings Which Start at 7:00 P.M. Y g g City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS No work session items scheduled Pending List for Future Work Sessions June 23, 2008 l. Monument Sign Policy 2. Three River Park Trails Maintenance Funding 3. Adult Entertainment Establishments 4. 2009 Budget Preparation Planning Process July 2008 1. Shingle Creek Waterway Plan Update 2. 2011 Brooklyn Center Celebration Status Report 3. 2009 Council Goals Status Report 4. TIF Districts Update City Manager 5. Capital Maintenance Planning for Municipal Public Buildings 6. Franchise Fee Agreement Amendment 7. City Manager Performance Review Process