HomeMy WebLinkAbout2008 07-14 EDAP I EDA MEETING
City of Brooklyn Center
July 14, 2008 AGENDA
1. Call to Order
—The EDA requests that attendees turn off cell phones and pagers during the meeting. A
copy of the full City Council packet, including EDA (Economic Development Authority), is
available to the public. The packet ring binder is located at the front of the Council
i Chambers by the Secretary.
2. Roll Call
3. Approval of Agenda and Consent Agenda
—The following items are considered to be routine by the Economic Development Authority
(EDA) and will be enacted by one motion. There will be no separate discussion of these
'te will be removed from the
'n which event the i m
unless a Commissioner so re uests i
rtems q
consent agenda and considered at the end of Commission Consideration Items.
a. Approval of Minutes
1. June 23, 2008 Regular Session
4. Commission Consideration Items
a. Resolution Accepting Bid and Awarding Contract for Demolition of EDA Owned
Property Located at 2500 County Road 10 (Former Brookdale Ford Site)
•Requested Commission Action:
—Motion to adopt resolution.
b. Design Approval for the Pedestrian Corridor Link Connecting the Embassy Suites
Hote1 to the Earle Brown Heritage Center
•Requested Commission Action:
—Motion to approve the design of a glassed wall pedestrian corridor
connecting the Embassy Suites Hotel to the Earle Brown Heritage Center and
authorize the necessary changes to the Pedestrian Link Corridor Exliibits A&
B and Easement.
5. Adjournment
EDA Agenda Item No. 3a
r
MINUTES OF THE PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF BROOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND THE
STATE OF MINNESOTA
REGULAR SESSION
JUNE 23, 2008
CITY HALL COUNCIL CHAMBERS
1. CALL TO ORDER
The Brooklyn Center Economic Development Authority (EDA) met in Regular Session called to
order by President Tim Willson at 7:23 p.m.
2. ROLL CALL
President Tim VVillson and Commissioners Kay Lasman, Dan Ryan, and Mark Yelich. Counent:
Commissioner Mary O'Connor was absent and excused. Also present were Executive Director
Curt Boganey, Community Development Director Gary Eitel, City Attorney Charlie LeFevere,
and Carol Hamer, TimeSaver Off Site Secretarial, Inc.
3. APPROVAL OF AGENDA AND CONSENT AGENDA
Commissioner Ryan moved and Commissioner Yelich seconded approval of the Agenda and
Consent Agenda, and the following item was approved:
3a. APPROVAL OF MINUTES
1. May 27, 2008 Regular Session
2. May 27, 2008 Executive Session
Motion passed unanimously.
4. COMMISSION CONSIDERATION ITEMS
4a. RESOLUTION NO. 2008-08 ACCEPTING BID AWARD AND AWARDING
CONTRACT FOR SALVAGE OF EQUIPMENT AND MATERIALS AT EDA
OWNED PROPERTY LOCATED AT 2500 COUNTY ROAD 10 (FORMER
BROOKDALE FORD)
Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed
resolution.
06/23/08 -1- DRAFT
I
Commissioner Lasman moved and Commissioner Ryan seconded adoption of RESOLUTION
NO. 2008-08 Accepting Bid Award and Awarding Contract for Salvage of Equipment and
Materials at EDA Owned Property Located at 2500 County Road 10 (Former Brookdale Ford).
Commissioner Yelich requested clarification regarding the following statement included in the
purchase agreement: "...and Seller shall be entitled to the amount to be paid to buyer under the
highest bid for the salvage rights to the property." Mr. Boganey explained this m�imizes the
benefit to the seller, which is the previous owner in this case. The seller's negotiation was to get
the ma�cimum value he could from allowing the City to purchase the site.
It was noted that the purchase agreement between the City and the original owner of this site
included the requirement to go out for bid. The total bid amount of $2,800 is not a debt the City
owes; it is what was bid for the property. The bidder will pay the EDA for the right to salvage
the property; the EDA will provide the $2,800 to the previous owner in accordance with the
purchase agreement. It was also noted that this was a public bidding process. City staff made
every effort to solicit bids in addition to the publication, and actually sought bidders out. When
the bids were received, a copy of the staff report was sent to the previous owner, who has not
responded or expressed any concern.
Motion passed unanimously.
5. ADJOURNMENT
Commissioner Yelich moved and Commissioner Ryan seconded adjournment of the Economic
Development Authority rneeting at 7:30 p.m.
Motion passed unanimously.
06/23/08 -2- DR.AFT
EDA Agenda Item No. 4a
Council Item Memorandum
T0: Curt Boganey, City Manager
THROUGH: Gary Eitel, Community Development Director
FROM: Tom Bublitz, Community Development Specialist
DATE: July 8, 2008
SUBJECT: Resolution Accepting Bid and Awarding Contract for Demolition of EDA Owned
Property Located at 2500 County Road 10 (Former Brookdale Ford Site)
Recommendation:
Staff recommends approval of the Resolution Accepting Bid and Awarding Contract for
Demolition of EDA Owned Property Located at 2500 County Road 10(Form�r Brookdale
Ford Site).
Background:
Bids were opened on July 2, 2008, pursuant to an advertisement for bids, for demolition of
the former Brookdale Ford property located at 2500 County Road 10 (the site). In response
to the advertisement for bids, twelve (12) contractors attended a mandatory pre-bid
meeting at the site on June 26, 2008. Bids were received from nine (9) of the contractors
attending the mandatory pre-bid meeting. Lloyd's Construction Services, Inc. of Savage,
Minnesota submitted a low bid of $24,495. StafF believes this is a very good bid for the
amount of work to be performed under this contract.
Lloyd's Construction Services, Inc. is a well established contractor in the Minneapolis/St.
Paul area. Based on qualifications submitted with the bid, Lloyd's Construction Services,
Inc. has experienced staff and the proper equipment to perform the demolition.
The demolition specifications requires removal of the structures of the two buildings (main
building and body shop) to the building slab, removal of all signs and sign posts and the
chain link fences adjacent to the buildings. The attached document titled Utility Locations
and Demolition Plan" provides a visual summary of the proposed demolition. The parking
lot area and the building slabs and foundations will remain intact so that a non-permeable
surface will remain on the site. The reason for maintaining this cover is due to the sub-
surface contamination present on the site and defined by the Phase II investigation done
on the site prior to acquisition by the Brooklyn Center Economic Development Authority
(EDA). Based on cost estimates provided by Liesch Associates, Inc. the company that did the
Phase II investigation on the site, sub-surface environmental remediation on the site is
estimated to be from $180,000 to $200,000. It is the staff opinion that the most
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advantageous time to begin the sub-surface remediation of the site is when there is a
specific development proposal for the site.
All asbestos containing materials (ACM), hazardous and regulated materials, including
fluorescent lights, light ballasts, mercury switches, freon, etc. have been removed from the
buildings. Water and Sewer lines servicing the site have been properly disconnected and gas
and electric services have also been disconnected. Additionally, removal of the hydraulic
fluid from the in- ground hoists and removal of waste oil and sludge from the flammable
waste traps in both buildings will be accomplished before demolition to assure demolition
debris does not enter the hoist pits and waste traps and create problems for removal of the
hydraulic fluid and material in the flammable waste traps. The salvage of equipment and
materials from the site, pursuant to the requirements of the purchase agreement between
1277 LLC and the EDA, is scheduled for completion prior to demolition and includes removal
of the exterior lights and light poles. The scheduled completion date for the demolition is
on or before August 15, 2008.
Budget Issues: The demolition cost of the former Days Inn Hotel property will be paid from
proceeds from Tax Increment Financing District 3.
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Commissioner introduced the following resolution and
moved its adoption:
EDA RESOLUTION NO.
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
DEMOLITION OF EDA OWNED PROPERTY LOCATED AT 2500 COUNTY ROAD
10 (FORMER BROOKDALE FORD SITE)
WHEREAS, pursuant to an advertisement for bids for demolition of the EDA
owned property located at 2500 County Road 10, bids were received, opened and tabulated on
July 2, 2998. Said bids were as follows:
Bidder Bid Amount
Lloyd's Construction Services, Inc. $24,495
Veit and Company, Inc. $41,343
Belair $44,000
Ramsey Excavating Company $44,310
Carl Bolander and Sons Co. $49,178
Sterling Systems, Inc. $64,150
Doboszenski and Sons, Inc. $66,675
Dennis Fehn Gravel and Excavating $81,930
Fratalone Companies, Inc. $91,675
WHEREAS, it appears that Lloyd's Construction Services Inc. of Savage,
Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center Economic
Development Authority (EDA) that:
1. The EDA Executive Director is hereby authorized and directed to enter
into a contract with Lloyd's Construction Services In. of Savage,
Minnesota in the name of the Brooklyn Center Economic Development
Authority for demolition of the EDA owned property located at 2500
County Road 10, according to the Specifications and Contract Documents
for Demolition of 2500 County Road 10 (former Brookdale Ford site) For
Brooklyn Center Economic Development Authority (EDA), prepared by
the Brooklyn Center Economic Development Authority and on file in the
City's Community Development Department.
EDA RESOLUTION NO.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next lowest bidder shall be retained until a
contract is signed.
Date President
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
I
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EDA Agenda Item No. 4b
EDA ITEM MEMORANDUM
TO: Curt Boganey, City Manager
From: Gary Eitel, Community Development Director I'S,,�'
Date: July 14, 2008
Subject: Design approval for #he Pedestrian Corridor Link connecting the Embassy Suites
Hotel to the Earle Brown Heritage Center.
Recommendation:
Motion to approve the design of a glassed wall pedestrian corridor connecting the Embassy
Suites Hotel to the Earle Brown Heritage Center and authorize the necessary changes to the
Pedestrian Link Corridor Exhibits A& B and Easement.
Back�round Information:
The development agreement with Brooklyn Hotel Partners, LLC (developer's of the Embassy Suites)
states: "The exterior and interior design of the Connection shall be subject to the Authority's approval,
which approval may be granted or withheld in the Authority's sole and absolute discretion."
This agreement further states: "The connection shall be enclosed, heated, air conditioned and have
magnetic security doors at the common property line between the Earle Brown Heritage Center and the
Development Property. The Authority shall control the hours the security doors are open and closed."
The First Amendment to the Development Agreement included Exhibit L"Parking, Access and Pedestrian
Link Easement Agreement expanded upon the definition of the Connection by defining Pedestrian Link:
The "Pedestrian Link" shall mean the enclosed one-story, ground level, dimate controlled structure to
be installed and constructed by Developer on the HRA Tract and the Developer Tract in accordance with
and pursuant to the terms of the Development Agreement providing a pedestrian access corridor
between the Conference Facility and the Hotel Facility (such Pedestrian link being referred to as the
"Connection" in the Development Agreement).
This amendment also included exhibits, which referenced the following:
Exhibit A- Site Plan, illustrated a proposed location of the Pedestrian Link Corridor Area, shared
driveway access areas, and shared parking areas.
Exhibit B— provided a legal description for the Pedestrian Link Corridor Area, as conceptual illustrated
on the site plan.
Exhibits C provided legal descriptions of the shared driveway areas as illustrated on the approved site
plan.
Exhibit D provided a legal description for a non-exclusive easement for 45 parking stalls.
A copy of the site plan, Exhibit A, has been included for your reference.
Desi�n Concepts for the Pedestrian Link ,/Connection
The first design concept provided by the developer's architect provided for a rural look of a barn shed
extension to the G-Building and involved the use of the eastern third of the D-Barn as an interior
connecting link to the hotel. This design provided for the relocation of the service drive adjacent to the
G-Building and modifications to the parking lot and existing landscaped areas.
Staff's review of this design concept indicated the following:
The appearance of a modern style connecting corridor, similar to that used at the Hippodrome
was preferred.
Concerns that the natural lighting into the G-Building would be reduced and other potential
distractions would negatively impact upon the use of this conference facility
The existing single lane service driveway could be eliminated since it was not required to serve
as a fire lane and was used primarily for short term parking by the existing tenant in the D-Barn.
The width of the corridor was recommended to be expanded from 8' to 12'.
A copy of this initial design concept has also been included for your reference.
On May 29th, a site meeting was held with the Developer, his architect, and staff to discuss options and
directions to the devel.oper.
The attached site plan and sketches are a result of the input of this meeting and subsequent discussions
on design concepts to enhance the connection of the hotel to the Earle Brown Heritage Center
conference facilities.
Site Plan
The plan illustrates the connection from a corridor adjacent to the hotel's meeting rooms to the
northeast corner of the D-Barn. Note: the developer has stressed that this type of a connection and
entry into the Salon is critical in their marketing and operations of this facility as an amenity to their
hoteL
The extension of this free standing corridor to the G-Building entrance includes the following features:
A pass thru connection to allow a service conriection to the both buildings and access to the
interior court yard.
An interior court area that could be landscaped and decorated in an Earle Brown Farm theme.
A rotunda entrance similar to the entrance at the hippodrome.
Note: There are design details relating to �he site grades, possible realignment of sidewalks and
adjustments to the parking lot that will be refined with the preparation of construction drawings and
specifications. At that time, final adjustments to the agreement exhibits and easements could be made.
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