HomeMy WebLinkAbout2008 12-08 EDAP EDA MEETING
City of Brooklyn Center
December 8, 2008 AGENDA
L Call to Order
—The EDA requests that attendees turn off cell phones and pagers during the meeting. A
copy of the full City Council packet, including EDA (Economic Development Authority),
is available to the public. The packet ring binder is located at the front of the Council
Chambers by the Secretary.
2. Roll Call
3. Approval of Agenda and Consent Agenda
—The following items axe considered to be routine by the Economic Development
Authority (EDA) and will be enacted by one motion. There will be no separate
discussion of these items unless a Commissioner so requests, in which event the item will
be removed from the consent agenda and considered at the end of Commission
Consideration Items.
a. Approval of Minutes
l. November 10, 2008 Regular Session
4. Commission Consideration Items
a. Resolution Approving the Final Budget for .the City of Brooklyn Center
Economic Development Authority
Re uested Commission Action:
q
—Motion to adopt resolution.
b. Resolution Accepting Bid and Authorizing Award of Contract, Project No.
I 218034, 2008, PartiaT Reroofing at Earle Brown Heritage Center
Requested Commission Action:
—Motion to adopt resolution.
c. Resolution Transferring $235,000 into the Earle Brown Heritage Center Capital
Fund
I Requested Commission Action:
—Motion to adopt resolution.
5. Adjournment
J
E�A Agenda Item l��►.
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1
MINUTES OF THE PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF BROOKLYN CENTER
1N THE COUNTY OF HENNEPIN AND THE
STATE OF MINNESOTA
REGULAR SESSION
NOVEMBER 10, 2008
CITY HALL COUNCIL CHAMBERS
1. CALL TO ORDER
The Brooklyn Center Economic Development Authority (EDA) met in Regular Session called to
order by President Tim Willson at 8:40 p.m.
2. ROLL CALL
President Tim Willson and Commissioners Kay Lasman, Mary O'Connor, Dan Ryan, and Mark
Yelich. Also present were Executive Director Curt Boganey, Community Development Director
Gary Eitel, Community Development Specialist Tom Bublitz, City Attorney Charlie LeFevere,
and Carol Hamer, TimeSaver Off Site Secretarial, Inc.
3. APPROVAL OF AGENDA AND CONSENT AGENDA
Commissioner Lasman moved and Commissioner Yelich seconded approval of the Agenda and
Consent Agenda, and the following item was approved:
3a. APPROVAL OF MINUTES
1. October 13, 2008 Regular Session
Motion passed unanimously.
4. COMMISSION CONSIDERATION ITEMS
4a. RESQLUTION NO. 2008-11 APPROVING LEASE AGREEMENT WITH
INNOVATIVE PRESENTATIONS INC. FOR THE FOREMAN'S HOUSE,
CARRIAGE HOUSE AND GAZEBO AT THE EARLE BROWN HERITAGE
CENTER, AND AUTHORIZING THE EDA EXECUTIVE DIRECTOR TO
EXECUTE SAID AGREEMENT
Executive Director Curt Boganey introduced the item, discussed the history, and sta.ted the
purpose of the proposed resolution.
Commissioner O'Connor expressed concern that the EDA will not make money on the proposed
lease, as according to the agreement the EDA will pay $75,000 to f x up the property and the
tenant will pay $25,687 each of the three years of the lease.
Commissioner Lasman moved and Commissioner Ryan seconded adoption of EDA
RESOLUTION NO. 2008-11 Approving Lease Agreement with Innovative Presentations Inc. for
11 10/08 -1- DR.AFT
the Foreman's House, Carriage House and Gazebo at the Earle Brown Heritage Center, and
Authorizing the EDA Executive Director to Execute Said Agreement.
Mr. Boganey answered questions of the EDA regarding the proposed lease agreement. He stated
the landlord will be responsible for utilities and exterior building maintenance, while the tenant
will pay a Common Area Maintenance fee of $3.00 per square foot and property taxes of $2.00
per square foot in addition to the $17.00 per square foot base rent.
It was noted that while there is not an immediate return with the agreement, there will be long-
term benefits. It was als� tl�at if the City were not to do any improvements to the propert3�
the space would not be leasable. Mr. Boganey stated if the objective is to get the highest
productive use out of the property, staff believes that being able to lease the is the best alternative
available to the EDA. However, this would require some investment in the property to make it
suitable to this lessee or any lessee. One could argue that an agreement could be negotiated
where the lessee would pay for some renovation costs, but staff does not believe the space has
that type of demand to expect a lessee to come in and make that investment.
Motion passed unanimously.
5: ADJOURloTMENT
Commissioner Lasman moved and Commissioner Ryan seconded adjournment of the Economic
Development Authority meeting at 8:51 p.m.
Motion passed unanimously.
11/10/08 -2- DRAFT
El)A Agenda Item No. 4a
City of Brooklyn Center
EDA Agenda Item Memorandum
TO: Curt Boganey, Executive Director
FROM: Daniel Jordet, Assis�ant f
DATE: 1 December 2008
SUB7ECT: 2009 Economic Development Authority Budget
Recommendation:
It is recommended that the Commissioners of the Brooklyn Center Economic
Development Authority adopt the attached resolution establishing the operating
budget for the 2009 fiscal year.
Back round.
9
The HRA adopted a preliminary resolution for property tax levy payable in 2009
while the EDA adopted a preliminary 2009 budget on 8 September 2008. That
le v y was based on the increased extension rate instituted by the 2008 State
Legislature. That new extension rate of 0.0185% of taxable market value, up
from the prior 0.0144% of taxable market value, produced a preliminary levy of
f r o eratians.
385 289. Those funds are transferred from the HRA to the EDA o p
Additionally, the EDA will earn an estimated 41,000 in interest income during
2009. Total revenue is projected to be 426,289.
Against those revenues, the EDA expenditure budget includes two full time staff,
I various legal and professional services, dues to 6 organizations promoting
economic development and one half of a support staff position. Total
expenditures are projected to be $347,915.
Financial Impact:
The result of the budget is excess revenues over expenditures of 78,374. This
I amount would be retained in the EDA Fund and used in future years for
economic development purposes.
Commissioner introduced the following resolution and
moved its adoption:
EDA RESOLUTION NO.
RESOLUTION APPROVING THE F1NAL BUDGET FOR THE CITY
OF BROOKLYN CENTER ECONOMIC DEVELOPMENT
AUT�If3�tI'I FOR FISCAL YEAI� 2009
WHEREAS, the Economic Development Authority of City of Brooklyn
Center has considered the final budget for Fiscal Year 2009.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development
Autfiority of the City of Brooklyn Center, Minnesota that revenues and appropriations for
the Economic Development Authority for the 2009 fiscal year are hereby adopted as
follows�:
Economic Development Authoritv
Revenues
Other Financing Sources 426289
Total Economic Development Authority 426_289
Appronriations
EDA Operations 347.915
Total Economic Development Authority 347915
December 8, 2008
Date President
The motion for adoption of the forgoing resolution was duly seconded by commissioner
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
whereupon said resolution was declared duly passed and adopted.
E1�A A��nda I�em 1�1�0, 4b
City of Brooklyn Center
A Millennium Community
COUNCIL I'TEM MEMORANDUM
TO: Curt Boganey, City Manager
FROM: Jim Glasoe, Director of Community Activities,
Recreation and Services
DATE: December 3, 2008
SUBJECT: Resolution Accepting Bid and Awaxding Contract for Project 218034
200$, Partial Reroofing at Earle Brown Heritage Center
Recommendation: Staff recommends the Economic Development Authority consider
approval of the attached resolution accepting the low bid and authorizing award of a
contract for partial reroofing at the Earle Brown Heritage Center. A drawing showing the
extent of the proposed work is attached.
Background: One of the capital projects planned for 2008 at the Earle Brown Heritage
Center was the repair of the grey metal roof on the rotunda/hippodrome/stable. At issue
is the factory finish that is failing and causing significant rust and numerous leaks to
develop.
After extensive examination, it was determined by our insurance carrier that the roof
replacement would be covered as a result of storm damage. Accordingly, we contracted
with Inspec Inc. to develop the plans and specifications for the work.
Construction contract bids were solicited and opened December 2, 2008 in the Council
Chambers. The lowest bid was submitted by John A. Dalsin and Son Inc. Dalsin Son
has an excellent reputation for doing quality work. An attached memorandum froin
Inspec Inc. supports this recommendation.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityofbrooklyncenter.org
Budget Issues: Of the three bids received, the lowest bid of $111,784 was submitted by
Jol�zn A. Dalsin Son Inc. of Minneapolis, Minnesota. The entire cost of this project,
with the exception of a$2,500 deductible, will be paid through insurance proceeds.
The $2,500 deductible will be paid from the EBHC Capital Fund.
cc: Fiscal Support Services
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BID T ULATIDN Pf •elinzinary B�d Tabulation Bids are
Contingent Upon Further Review
OWNER: City of Brooklyn Center
PROJECT: 2008 Pa.rtial Reroofing at Earle Brown Heritage Center
INSPEC
BID DATE TIME: December 2, 2008, 2:00 p.m. PROJECT 210834
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INSPEC
Decernber 3, 2048
Smart engineering of
roofs, walls, pa��ements
Mr. Jim Glasoe
and waterproofing City of Brooklyn Center
630I Shingle Creek Parkway
Brooklyn Center, MN SS434-2199
RE: 2008 Partial Roof Replacement at Earle Brawn Heritage Center
Inspec Project No.: 210834
Dear Mr. Glasoe:
Bids were opened December 2, 2008; for the above-referenced project. The
responsible low bidder for the project was 3ohn A. Dalsin Son, Inc. with the bid
amount of $11 l, 784.
The apparent low bid amount is lower than the project budget.
John A. Dalsin Son, Inc. was contacted with regard to the bid results. They
indicated they were comfortahie with their bid and it was their intent to provide the
work far this project in eonfocmance with the eonstruetion documents for the bid
amount.
Jaha A. I�aisin Son, Inc. has provided the work far many of our clients. Their work
has been very good. Based on other projects that Inspec has been involved with, we
would recommend award af contract ta dohn A. Qalsin Son, Inc.
Very truly yours,
I
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Jo Skrab
58p1 Dututh Street
Minneapolis, A!N 55A22
Ph. 763•546-343d �Ap
F'ax 763-546-&664
cc: Don Wagner, Jahn A. Dalsin Son, Inc.
Chicago
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2008 PARTIAL REROOFING 58o1�t�,s��t u
Minneapolis, MN
EARLE BROWN HERITAGE CEIVTER 1'h.763-5d6-3434
INSPEC �zoo�
GITY OF BRqC�KLYN GENTER PRO�. M�R �5 oR.
SROOKLYfV CENTER, MINIVESOTA pRO�.NO. 2�0�34 CK. GL o
DA7E: i t/� 2/os S NT. OF i I
Commissioner introduced the following resolution
and moved its adoption:
EDA RESOLUTION NO.
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
PROJECT 218034, 2008, PARTIAL REROOFING AT EARLE BROWN
HERITAGE CENTER
WHEREAS, partial reroofing at the Earle Brown Heritage Center was
necessitated by failing roof systems; and
WHEREAS, pursuant to an advertisement for bids, bids were received, opened
and tabulated on December 2; 2008 in the Brooklyn Center City Council Chambers. Said bids
for the contract are as follows:
Bidder Bid Amount
Commercial Roofing Inc. $128,300.00
John A. Dalsin Son Inc. $111,784.00
Ettel Franz Roofing Co. $117,835.00
WHEREAS, it appears that Dalsin Son Inc. is the lowest responsible bidder;
and
WHEREAS, the entire cost of the project, minus a$2,500.00 deductible will be
paid through insurance proceeds.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development
Authority in and for the City of Brooklyn Center that:
1. The Executive Director is hereby authorized to execute a contract with Dalsin
Son Inc. for partial reroofing at the Earle Brown Heritage Center.
2. Project costs ($2,500) will be paid from the Earle Brown Heritage Center
Capital Fund.
December 8, 2008
Date President
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
:�DA .A�enda Itern 1'��. 4�
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City of Brooklyn Center
EDA Agenda Item Memorandurn
TO: Curt Boganey, F�cecutive Director
FROM: _�ar�1e1 J�rdet,.Assistant Treasur
DATE: 3 December 2008
SUB]ECT: Transfer of Cash to the Earle Brown Heritage Center Capital Fund
Recommendation:
It is recommended that the Commissioners of the Brooklyn Center Economic
Development Authority adopt the attached resolution transferring 235,000
from the operations fund of the Earle Brown Heritage Center to the capital fund
of the Center.
Background:
Each year the cash reserves of the Earle Brown Heritage Center are reviewed for
adequate levels to fund the ongoing operations. Cash in excess of the amount
needed to assure proper operation of the Center is recommended for transfer to
the capital fund of the Center. The operating budget normally includes a
transfer of 200,000. If the opportunity aris�s to transfer more than the
budgeted amount the EDA is asked to authorize transfer of the higher amount.
Such is the case for the year end of the 2007 fiscal year.
The analysis for the Center at December 31, 2007 is as follows:
At Deoember 31, 2007
12-month average everit deposits 318,235 318,235
12-month average cash disbursements 284,503
x 150%
575 A05
Minimum cash balance 893,240
Cash balance at 12/31/07 1,151,029
Amo�nt available for transfer 239,974
Financial Impact:
If the EDA approves the transfer, the operations fund for the Center will retain
893,240 in cash balance for operations. The capital fund will rise to a cash
balance of 475,632.
Commissioner introduced the following resolution and
moved rts adoption:
EDA RESOLUTION NO.
RESOLUTION TRANSFERR.ING 235,000 INTO THE EARLE BROWN
HERITAGE GEl����.•�APITAI, FUND
WHEREAS, the Earle Brown Heritage Center is an event and conference center owned
and operated by the Economic Development Authority of the City of Brooklyn Center; and
WHEREAS, a capital fund for the Center has been established to provide and ongoing
funding mechanism for capital project, repair and maintenance items; and
WHEREAS, a cash analysis of�lie opera.tions for fiscal year ending December 31, 2007
identifies a cash surplus that would permit the transfer of 235,000 from the Center's operating fund to
the Center's capital fund without endangering cash flows for normal operations.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority of
the City of Brooklyn Center fhat the Authority hereby approves transfer of 235,000 from tke Earle
Brown Heritage Center Fund far operations to the Earle Brown Heritage Center Capital Fund for use in
providing for capital projects, repair and maintenance of the facility.
December 8, 2008
Date President
The motion for the adoption of the foregoing resolution was duly seconded by commissioner
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.