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HomeMy WebLinkAbout2007 02-26 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION February 26, 2007 6:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Discussion of Work Session Agenda Items as Time Permits 3. Miscellaneous 4. Adj ourn i I '�I February 26, 2007 RESOLUTION MODIFY LANGUAGE OF COUNCIL POLICY SECTION 1.6 TO GUIDE CITY STAFF ON HOW TO INCORPORATE COUNCIL MEMBER INITIATED ITEMS INTO THE WORK SESSION AGENDA IN AN ORDERLY AND EQUITALBE MANNER. Whereas, Council members may have numerous work session agenda items vying for attention; Whereas, Council members want an equal opportunity to bring forth work session agenda item for discussion and consideration; and Whereas, the City Manager has requested guidance on how to schedule Council member agenda items for work sessions; and Now, Therefore, Be It Resolved by the City Council of the Ci#y of Brooklyn Center, that Section 1.6 of the City Council Code of Policies be modified with the underlined text as follows: 1.6 Agenda The agendas for regular Council meetings and Work Sessions are prepared in the City Manager's office. Typically, agenda items are submitted to the City Mana.ger by the City departments by Monday preceding the Council meeting. Council members mav also submit agenda items bv noon of the nrecedine Mondav for inclusion on the next Work Session. Sufficient time will be allocated to Work Session agendas such that each Council member mav submit at most one item for discussion. On Monday preceding the Council meeting, a draft agenda is prepared and discussed by City Staff. i s-�r i bu� i� C�:�nc�� b Ccn�x� c�( �no.�-�� 21 i C�� 2-�. c�� CITY COUNCIL MEETING City of Brooklyn Center February 26, 2007 AGENDA 1. Informal Open Forum With City Council 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation 7 p.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Council Report 7. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. February 12, 2007 Study Session 2. February 12, 2007 Regular Session 3. February 12, 2007 Work Session b. Licenses 8. Presentations None. 9. Public Hearing a. Improvement Project Nos. 2007-01, 02, 03 and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage, and Utility Improvements •Requested Council Action: —Motion to open the Public Hearing. —Take public input. —Motion to close the Public Hearing. CITY COUNCIL AGENDA -2- February 26, 2007 1. Resolution Orderin Im rovements and Authorizing Development of Plans g P and Specifications for Improvement Project Nos. 2007-01, 02, 03 and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage, and Utility Improvements •Requested Council Action: —Motion to adopt resolution. 2. Resolution Certifying Special Assessments for Improvement Project No. 2007-01, Freeway Boulevard and Shingle Creek Parkway Street Improvements to the Hennepin County Tax Rolls •Requested Council Action: —Motion to adopt resolution. 10. Planning Commission Items None. 11. Council Consideration Items a. Mayoral Appointments Planning and Housing Commission Members •Requested Council Action: —Motion to ratify Mayoral nominations. b. An Ordinance Vacating an Easement Within Portions of Lot 4 and Lot 5, Block 5, Lakebreeze Addition, 4821 Twin Lake Avenue North •Requested Council Action: —Motion to approve first reading and set second reading and Public Hearing for March 26, 2007. c. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project Nos. 2007-05, 06, 07, and 08, Riverwood Area Neighborhood Street, Storm Drainage, and Utility Improvements •Requested Council Action: —Motion to adopt resolution. d. Resolution Accepting Executive Summary from the City of Brooklyn Center Council and Department Heads 2007 Leadership-Planning-Team Building Retreat and Adopting a Mission Statement, Values Statement and 2007-2008 Goals •Requested Council Action: —Motion to adopt resolution. 12. Adjournment City Council Agenda Item No. 7a c f Office of the City Clerk BRQOKLYN CENTER MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk DATE: February 26, 2006 SUBJECT: COUNCILMEMBER O'CONNOR: Requested Change to Minutes Councilmember O'Connor submitted the following changes to the City Council Regular Session minutes of February 12, 2007: Page 6 Councilmember O'Connor expressed opposition to federal and county funding to charities so that counties and cities can take care of themselves. Regret was also expressed that the City does not have adequate resources to help all organizations. The minutes have been changed to reflect the following restructuring of the paragraph: Regret was expressed that the City does not have adequate resources to help all organizations. Councilmember O'Connor expressed opposition to federal and county funding to charities so that counties and cities can take care of themselves. Page 10 Councilmember O'Connor expressed an objection to the increase for funding of road and transit. Support for the proposed was also expressed and it was indicated that additional funding is needed for road and transit improvements. The minutes have been changed to reflect the following restructuring of the paragraph: Support for the proposed was expressed and it was indicated that additional funding is needed for road and transit improvements. CouncilmembeN O'Connor expressed an objection to the increase for funding of road and transit. r c S r 9b. PROPOSED USE OF 2007 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 1. RESOLUTION NO. 2007-27 APPROVING PROJECTED USE OF FUNDS FOR 2007 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS Mr. Boganey introduced the item and explained the Community Development Block Grant Program. Councilmember Lasman moved and Councilmember O'Connor seconded to open the Public Hearing. Motion passed unanimously. LeAnn Santana, Real Co-op Daycare, Osseo asked the City Council to consider other ways to help low income families such as child care assistance. Steven Kline, Executive Director of CEAP, discussed those who are assisted by the CEAP Program. He stated the organization receives donations for meals and raises money through donations. Jo Walter, Director of HOME Program, discussed services provided in Brooklyn Center. She stated concern for the lack of funding for assistance to seniors. Councilmember Yelich moved and Councilmember O'Connor seconded to close the Public Hearing. Motion passed unanimously. A discussion on organizations serving Brooklyn Center was held where the desire to continue to support the three organizations that the City has in the past three years was expressed. Councilmember Lasman moved and Councilmember Yelich seconded adoption of RESOLUTION NO. 2007-27 Approving Projected Use of Funds for 2007 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Councilmember O'Connor expressed opposition to federal and county funding to charities so that counties and cities can take care of �hemselves.�Regret was also expressed that the City does not have adequate resources to help all organizations. v Q,rcc� e�" Councilmember O'Connor voted against the same. Motion passed. lw���� yl� yv�, 02/ 12/07 -6- DRAFT r Y q l r S C.� 1^ �-e c��� Councilmember Lasman moved and Councilmember Ryan seconded adoption of RESOLUTION NO. 2007-32 Re uestin Com rehensive Ro 't Fundin in 2007. q g p ad and Transi g Councilmember O'Connor expressed an objection to the increase for funding of road and transit. Support for the proposed was also expressed and it was indicated that additional funding is '�t T�, y��tt� needed for road and transit improvements. Councilmember O'Connor voted against the same. Motion passed. V��� 12. ADJOURNMENT V�.a w� Councilmember Lasman moved and Councilmember Yelich seconded adjournment of the City Council meeting at 8:56 p.m. Motion passed unanimously. City Clerk Mayor �1 02/12/07 -10- DR.AFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 12, 2007 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:02 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Todd Blomstrom, Director of Fiscal Support Services Dan Jordet, and Deputy City Clerk Camille Worley. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember O'Connor requested that those recognized in Resolution No. 2007-20 be named in the title of the Resolution. It was indicated that the names of those being recognized axe included in the body of the Resolution. Councilmember O' Connor withdrew her request. She requested that the audio tape be reviewed with regard to the motion made on Item No. 11 d. of the January 22, 2007, Regular Session minutes. It was determined that the motion was incorrectly reflected and it was the majority consensus of the City Council to amend the minutes to reflect the correct outcome of the motion. Councilmember Ryan announced that he will be attending the National League of Cities 2007 Congressional City Leadership Conference held in Washington, D.C. from March 10 March 14, thus requiring his absence at the Maxch 12, 2007, City Council meeting. He requested that the City Council deem this an appropriate and excused absence. It was the majority consensus of the City Council to deem the absence excused. There was a discussion held regarding the importance of no more than two City Council Members being absent from the City at one time. A discussion was held regarding Item No. 11 e. and the complex nature of negotiations. There was discussion on the use of a moratorium and what the process is if an application for development is received during the moratorium period. It was indicated that an application could be considered during the use of a moratorium, however only applications that facilitate the goals of the moratorium should be considered. It was requested that Mayor Willson ask for those opposed to a motion made indicate by saying "nay" for clarification purposes. Mayor Willson complied with the request. 02/ 12/07 -1- DR.AFT RESOLUTION REQUESTING COMPREHENSIVE ROAD AND TRANSIT FUNDING IN 2007 Mr. Boganey explained options in responding to the request to approve a Resolution Requesting Comprehensive Road and Transit Funding in 2007, from the League of Minnesota Cities. It was the majority consensus of the City Council to amend the bullet point "An increase in the gas tax" to "A reasonable increase in the gas t�" and move the item to Regular Agenda Item No. l l f. for City Council Consideration. MISCELLANEOUS There was a discussion on the letter received by the Council from the MPCA regarding 57�' and Logan. Mr. Boganey indicated that he has a meeting scheduled to review the letter with the City Consultant and staff to insure understanding of the implications of the letter. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Yelich seconded to reconvene the Study Session at 6:5.0 p.m. There was a brief discussion on the Brookdale Ford property. ADJOURNMENT Councilmember Lasman moved and Councilmember Yelich seconded to close the Study Session at 6:53 p.m. Motion passed unanimously. City Clerk Mayor 02/12/07 -2- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 12, 2007 CITY HALL COUNCIL CHA.MBERS l. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Brad Hoffman, Community Development Specialist Tom Bublitz, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Camille Worley. Mayor Willson opened the meeting for the purpose of Informal Open Forum. Lin Myszkowski, 3106 O'Henry Road, stated concern with violence in the community and the effects on the children of the community. She discussed the recent events and asked the City to ex lore wa s to hel the communi co e with the recent acts of violence. She distributed a P Y P tY P copy of the School Board's Strategic Plan. Councilmember Lasman moved and Councilmember Ryan seconded to close the Informal Open Forum at�6:50 p.m. Motion assed unanimousl P Y 2. INVOCATION Councilmember O' Connor offered a moment of silence as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING I The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:03 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer 02/12/07 -1- DR.AFT Todd Blomstrom, Community Development Director Brad Hoffman, Community Development Specialist Tom Bublitz, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Camille Worley. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. COUNCIL REPORT Councilmember Ryan reported attending the Annual League of Minnesota Cities Conference for newly elected officials on January 26 and 27. He reported attending a training session for the Local Board of Equalization and Appeal conducted by the Minnesota Department of Revenue intended to help the City Council execute its function as the Board of Equalization and Appeal. Councilmember Lasman reported attending the Special Events Committee meeting on January 25 and February 1 as the final plans were made for the Brooklyn Center Birthday Party/Awards Nights which was held on February 3 and attended by approximately 131 people. She reported attending the North Hennepin Chamber of Commerce Board Meeting regarding the future of Highway 610, the Devil's Triangle, and the North Hennepin fund raising event. She reported attending the Ga1a at the Earle Brown Heritage Center on February 2 where she met many business owners and managers. She reported attending the Legislative Breakfast on January 27 in Crystal where many municipal elected officials were in attendance. She reported attending the February 3 Town Meeting at the Community Center where Senator Scheid, Representative Hilstrom, and Representative Nelson were in attendance. Councilmember Yelich stated he had nothing to report. Councilmember O' Connor reported attending the Legislative Breakfast in Crystal where Senators, State Representatives, and local officials were in attendance. Mayor Willson reported attending the breakfast with the Twin West Chamber of Commerce, lunch with the City of Brooklyn Park Mayor Steve Lampi, and the Special Events Committee meeting on January 25. He reported attending the Leadership Conference for newly elected officials on January 26 and 27. He commended Director of Fiscal Support Services Dan Jordet for his presentation that he gave at the Leadership Conference. He reported attending the North Hennepin Chamber Winter Gala Ball and the 96�' Birthday Celebration. He reported attending the Lions Club Waffle Breakfast and the Town Meeting with the Legislators. He reported attending a meeting at the Adult Education Center where Osseo, Hennepin County, and CEAP, along with representatives were in attendance. He reported having lunch with Bob Musil from Visit Minneapolis North and reported rneeting with School District 286 Superintendent Keith Lester. 7. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Yelich moved and Councilmember Lasman seconded to approve the Agenda and Consent Agenda, with amendments to the January 22, 2007 Regular Session minutes and with the addition of Item No. 11 f. and the following consent items were approved: 02/12/07 -2- DRAFT 7a. APPROVAL OF MINUTES 1. Janu 22, 2007 Study Session �3' 2. January 22, 2007 Regular Session 3. January 22, 2007 Work Session 7b. LICENSES COMMERCIAL KENNEL Brooklyn Pet Hospital 4902 France Avenue North Cutting Edge Pet Care Inc. 4900 France Avenue North MECHANICAL Air Tech Inc. 4918 W. 35 St, St. Louis Park Michal's HHH Inc. 2779 161 Ave NW, Andover Quality Heating, A/C Appliance 16798 232 Ave, Big Lake SR Mechanical 7320 Oxford St, #200, St. Louis Park RENTAL Renewal 1200 67 Ave N(1 Bldg, 18 Units) Tom Morrow 1 Auto Theft (There were no calls for service for the following) 521 62 Ave N(Single Family) Curtis Cheryl Hawkins 6124 Emerson Ave (Single Family) Nicholas Lewis 5440 Humboldt Ave N(2 Family, 1 Unit) Chad Kulzer 5818 Humboldt Ave N(Single Family) Richard Olson 6137 Lee Ave N(Single Family) Ben Cleve Dossman IV 5344 Twin Lake Blvd E(Single Family) Takasi Sibuya 7169 Unity Ave N(Single Family) Angelique Brown Initial (There were no calls for service for the following) 4501 63` Ave N(Single Family) Augustine Obinwa 5819 Dupont Ave N(Single Family) Tiet Nguyen 5400 France Ave N(Single Family) Joseph Dorbor 7124 Newton Ave N(Single Family) Gary Hanagan SECONDHAND GOODS DEALER CD Warehouse 6072 Shingle Creek Parkway 7c. RESOLUTION NO. 2007-24 EXPRESSING APPRECIATION FOR THE DONATION OF THE BROOKLYN CENTER WOMEN'S CLUB IN SUPPORT OF THE 2007 SUMMER FUN SQUAD AND YOUTH SPORTS PROGRAMS Motion passed unanimously. 02/12/07 -3- DR.AFT I 8. PRESENTATIONS There were no presentations. 9. PUBLIC HEARING 9a. IMPROVEMENT PROJECT NOS. 2007-05, 06, 07 AND 08, RIVERWOOD AREA NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS 1. RESOLUTION NO. 2007-25 ORDERING IMPROVEMENTS AND AUTHORIZING DEVELOPMENT OF PLANS AND SPECIFICATIONS FOR IMPROVEMENT PROJECT NOS. 2007-05, 06, 07 AND 08, RIVERWOOD AREA NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS Director of Public Works/City Engineer Todd Blomstrom presented a PowerPoint presentation that summarized the following information: Public Imp�ovement Process, Scope of Project, Public Utilities, Street Reconstruction, Specific Elements of Project, Willow Lane Side Walk, Riverwood Proposed Street Lights, Storm Water Quality Management, Rain Garden Criteria, Proposed Project Funding, Special Assessment Payment Options, Subdividable Lots, Preliminary Project Schedule, and Recommended Council Action. Councilmember Lasman moved and Councilmember Yelich seconded to open the Public Heanng. Motion passed unanimously. Rita Bilek, 6858 Dallas Road, stated concern for the easement on her property and the property line in conjunction with Dallas Road. She proposed making Dallas Road a dead-end road, installing rain gardens and a one-way for emergency vehicles. Mr. Blomstrom explained that the City owns the parcel in question and recommended that the roadway be maintained. Dan Engel, 7206 Willow Lane, inquired about the due date of the assessments. Mr. Blomstrom responded that the assessments could be paid in full between March 1 and September 30 without interest and paid between October 1 and November 29 with interest. Diane Sannes, 7006 Willow Lane, thanked the City Council for the improvement consideration and stated she is looking forward to the completed improvements. Councilmember Lasman moved and Councilmember Yelich seconded to close the Public Hearing. Motion passed unanimously. 02/12/07 -4- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded adoption o� RESOLUTION NO. 2007-25 Ordering Improvements and Authorizing Development of Plans and Specifications for Improvement Project Nos. 2007-05, 06, 07 and 08, Riverwood Area Neighborhood Street, Storm Drainage, and Utility Improvements. There was discussion on the funding sources for the rain gardens where it was indicated that each rain garden will cost approximately $5,000 and will be funded by the Storm Drainage Fund. Councilmember O'Connor voted against the same. Motion passed. 2. RESOLUTION NO. 2007-26 CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NOS. 2007-05 AND 06, RIVERWOOD AREA NEIGHBORHOOD STREET AND STORM DRAINAGE IMPROVEMENTS TO THE HENNEPIN COUNTY TAX ROLLS Councilmember Lasman moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. Harold Gabriel, 7118 Riverdale, asked that his property be removed from the list for consideration of the size of the property. Eric Hjelmberg, 7124 Riverdale, asked that his property be removed from the list for consideration of the size of the property. David Berg, 6842 West River Road, asked that his property be removed from the list for consideration of the size of the property. Councilmember Lasman moved and Councilmember Ryan seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lasman moved and Councilmember Yelich seconded adoption of RESOLUTION NO. 2007-26 Certifying Special Assessments for Improvement Project Nos. 2007-OS and 06, Riverwood Area Neighborhood Street and Storm Drainage Improvements to the Hennepin County Tax Rolls. It was the majority consensus of the City Council to remove the following properties from the assessment list so that further review can take place: 7206 Riverdale Road, 7200 Riverdale Road, 7118 Riverdale Road, 7124 Riverdale Road, and 6842 West River Road. Councilmember O' Connor voted against the same. Motion passed. 02/12/07 -5- DR.AFT 9b. PROPOSED USE OF 2007 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 1. RESOLUTION NO. 2007-27 APPROVING PROJECTED USE OF FUNDS FOR 2007 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS Mr. Boganey introduced the item and explained the Community Development Block Grant Program. Councilmember Lasman moved and Councilmember O' Connor seconded to open the Public Hearing. Motion passed unanimously. LeAnn Santana, Real Co-op Daycare, Osseo asked the City Council to consider other ways to help low income families such as child care assistance. Steven Kline, Executive Director of CEAP, discussed those who are assisted by the CEAP Program. He stated the organization receives donations for meals and raises money through donations. Jo Walter, Director of HOME Program, discussed services provided in Brooklyn Center. She stated concern for the lack of funding for assistance to seniors. Councilmember Yelich moved and Councilmember O'Connor seconded to close the Public Heaxing. Motion passed unanimously. A discussion on organizations serving Brooklyn Center was held where the desire to continue to support the three organizations that the City has in the past three years was expressed. Councilmember Lasman moved and Councilmember Yelich seconded adoption of RESOLUTION NO. 2007-27 Approving Projected Use of Funds for 2007 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Councilmember O'Connor expressed opposition to federal and county funding to charities so that counties and cities can take care of themselves. Regret was also expressed that the City does not have adequate resources to help all organizations. Councilmember O'Connor voted against the same. Motion passed. 02/ 12/07 -6- DRAFT 9c. ORDINANCE NO. 2007-01 AMENDING CHAPTER 34 OF THE CITY CODE OF ORDINANCES REGARDING THE DISPLAY OF DECORATIVE BANNERS Mr. Boganey introduced the item and discussed the purpose of the Ordinance to amend Chapter 34 of the City Code of Ordinances. Councilmember Lasman moved and Councilmember O' Connor seconded to open the Public Hearing. Motion passed unanimously. Katelyn Goth, representative of Lang Nelson, asked for clarification of the language proposed in regards to a particular banner which she displayed. Mr. Boganey explained that Ms. Goth should consult staff for interpretation of the ordinance. Councilmember Lasman moved and Councilmember O'Connor seconded to close the Public Hearing. Motion passed unanimously. Councilmember Lasman moved and Councilmember Ryan seconded adoption of ORDINANCE NO. 2007-01 Amending Chapter 34 of the City Code of Ordinances Regarding the Display of Decorative Banners. There was a discussion on the proposed ordinance and the types of prohibited banners that are included. Motion passed unanimously. 9d. ORDINANCE NO. 2007-02 FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY AND WELFARE OF THE RESIDENTS OF THE CITY, AND REGULATING AND RESTRICTING DEVELOPMENT IN THE OPPORTUNITY SITE AREA Mr. Boganey introduced the item and discussed the purpose of the Interim ordinance. Councilmember Yelich moved and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one wished to address the City Council. Councilmember Lasman moved and Councilmember Yelich seconded to close the Public Hearing. Motion passed unanimously. 02/12/07 -7- DR.AFT Councilmember Lasman moved and Councilmember Ryan seconded adoption of ORDINANCE NO. 2007-02 for the Purpose of Protecting the Planning Process and the Health, Safety and Welfare of the Residents of the City, and Regulating and Restricting Development in the Opportunity Site Area There was a discussion on the use of moratoriums. Councilmember O' Connor voted against the same. Motion passed. 10. PLANNING COMMISSION ITEMS There were no Planning Commission Items to be considered. 1 L COUNCIL CONSIDERATION ITEMS L ERVICES lla. RESOLUTION NO. 2007-28 AUTHORIZING A PROFESSIONA S AGREEMENT FOR TRAFFIC SIGNAL DESIGN SERVICES, IMPROVEMENT PROJECT NO. 2007-01, FREEWAY BOULEVARD AND SHINGLE CREEK PARKWAY STREET IMPROVEMENTS Mr. Boganey introduced the item and explained the purpose of the proposed resolution. Councilmember Ryan moved and Councilmember Lasman seconded adoption of RESOLUTION NO. 2007-28 Authorizing a Professional Services Agreement for Traffic Signal Design Services, Improvement Project No. 2007-01, Freeway Boulevard and Shingle Creek Parkway Street Improvements. Motion passed unanimously. llb. RESOLUTION NO. 2007-29 CALLING FOR A HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS, DELINQUENT WEED REMOVAL COSTS, AND DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS Mr. Boganey introduced the item and discussed the purpose of the proposed resolution. Councilmember Lasman moved and Councilmember Yelich seconded adoption of RESOLUTION NO. 2007-29 Calling for a Hearing on Proposed Special Assessments for Diseased Tree Removal Costs, Delinquent Weed Removal Costs, and Delinquent Public Utility Service Accounts Motion passed unanimously. llc. AN ORDINANCE RELATING TO CRIMINAL BACKGROUND CHECKS AT RESIDENTIAL RENTAL PROPERTIES; AMENDING CITY CODE SECTION 12-914 Mr. Boganey introduced the item and discussed the purpose of the proposed ordinance. 02/ 12/07 -8- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded to approve first reading and set second reading and Public Hearing for March 12, 2007. Motion passed unanimously. lld. RESOLUTION NO. 2007-30 AUTHORIZING THE CITY MANAGER TO EXECUTE A JOINT POWERS AGREEMENT FOR PARTICIPATION IN THE RETIREMENT ENHANCEMENT AND BENEFIT ALTERNATIVES PROGRAM AND NAMING A CITY REPRESENTATIVE TO THE ADVISORY COUNCIL Mr. Boganey introduced the item and those retirement enhancement and benefit alternatives being proposed. There was discussion on the proposal where it was indicated that future healthcare savings to the City is expected. It was also indicated by Director of Fiscal Support Services Dan Jordet that the funds would be assigned to medical expenditures and dedicated to the employee with a balance transfer from year-to-year. He stated the funds are available to the employees after retiremen t. Councilmember Lasman moved and Councilmember Yelich seconded adoption of RESOLUTION NO. 2007-30 Authorizing the City Manager to Execute a Joint Powers Agreement for Participation in the Retirement Enhancement and Benefit Alternatives Program and Naming a City Representative to the Advisory Council. Motion passed unanimously. lle. RESOLUTION NO. 2007-31 APPROVING THE CONTRACT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 82 AND THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEARS 2007-2008 Mr. Boganey introduced the item and discussed the proposed contract and distribution of funds. Councilmember O'Connor moved to amend the salary rate to: 3% increase on January 1, 2007, no increase on July 1, 2007, 3% increase on January 1, 2008, and no increase on July 1, 2008. Motion failed for lack of a second. Councilmember Lasman moved and Councilmember R an seconde d ado tion of RESOLUTION Y P NO. 2007-31 Approving the Contract for Law Enforcement Labor Services (LELS) Local 82 and the City of Brooklyn Center for the Calendar Years 2007-2008 Councilmember O'Connor voted against the same. Motion passed. llf. RESOLUTION NO. 2007-32 REQUESTING COMPREHENSIVE ROAD AND TRANSIT FUNDING IN 2007 There was discussion on the item and it was the majority consensus of the City Council to amend the bullet point "An increase in the gas tax" to "A reasonable increase in the gas t�." 02/12/07 -9- DRAFT Councilmember Lasman moved and Councilmember Ryan seconded adoption of RESOLUTION NO. 2007-32 Requesting Comprehensive Road and Transit Funding in 2007. Councilmember O'Connor expressed an objection to the increase for funding of road and transit. Support for the proposed was also expressed and it was indicated that additional funding is needed for road and transit improvements. Councilmember O'Connor voted against the same. Motion passed. 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Yelich seconded adjournment of the City Council meetin at 8:56 .m. g P Motion passed unanimously. City Clerk Mayor 02/12/07 -10- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER 1N THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 12, 2007 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 9:20 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Community Development Specialist Tom Bublitz, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Brad Hoffinan, and Deputy City Clerk Camille Worley. l. Tax Increment Financing a. Overview of TIF in Brooklyn Center A presentation by Paul Stienman of Springsted was given summarizing the following information: Tax Increment Financing, Tax Increment Variables/Definition, How are property taxes calculated?, How is TIF calculated?, Types of TIF Districts, Redevelopment District, Renewal and Renovation District, Housing District, Soils Condition District, TIF Impacts, Eligible Costs, and Financing Project Costs. Community Development Director Brad Hoffinan discussed the individual TIF Districts and stated there are currently three types of TIF Districts in Brooklyn Center, with a possible fourth in the future. He discussed each district and particulars of the district. He stated TIF District #1 will expire next year. Director of Fiscai Support Services Dan Jordet discussed the City of Brooklyn Center Financial Information on T� Increment Financing Districts and Explanation of Individual Line Items. There was discussion on the TIF Districts in Brooklyn Center that included how funding is distributed, balances, and expiration dates. 2. Monthly Financial Statements a. New format for comprehensive reporting It was the majority consensus of the City Council to accept the financial reports as provided in the City Council packet and to continue receiving them in this format for a few months, revisiting the matter at a later date, if needed. 02/ 12/07 -1- DRAFT 3. Council Retreat Follow Up a. Finalize Mission and Values Statement City Manager Curt Boganey read the proposed mission statement. There was discussion on the Mission• Statement and Values Statement and it was the majority consensus of the City Council to accept the proposed statements as they properly reflect the Council's consensus. b. Strategies and Action Plans It was the majority consensus of the City Council to receive the proposed Strategies and Action Plans as presented. c. Benchmarks Councilmember Yelich Councilmember Yelich stated it would be helpful to have a set of benchmarks to keep track of progress on the City's goals. There was a lengthy discussion on benchmarking of goals. The City Council reached no final consensus. FIX HOUR OF ADJOURNMENT There was discussion on the completion time of ineetings. It was the majority consensus of the City Council to extend the time limit for tonight's meeting to 12:00 a.m. 4. Suggested Work Session Items Councilmember Yelich a. Create a new department focused on building inspections, permits, licensing, and code enforcement b. Extend City Code 12-913 to cover all rental units c. Change City Code 12-901 to annual rental license renewal d. Implement residential home inspection point-of-sale ordinance e. Consider ordinance limiting ratio of non-porous to porous surface area with new construction f. Implement ordinance limiting number of vehicles parked outside on residential property There was discussion on this proposed Work Session item. 'ndi il Retreat and it was concluded that the item It was i cated that this item was discussed at the City Counc needs to be reviewed in greater detail. Mr. Boganey stated because most of these items directly relate to the goals set forth by the City Council, staff will return with a set of strategies that he believes will start to address the goals established by the City Council. He suggested that staff strategies be reviewed before moving forward on these items. It was the majority consensus of the City Council to receive the staff strategies prior to considering these items. There was a discussion of how items will be placed on the Work Session agenda and if it would be appropriate to verify that the majority of the City Council wishes to discuss proposed Work Session items before they are placed on the current Work Session agendas. The City Council reached no final consensus. 02/12/07 -2- DRAFT 5. Proposed Joint Meetings Mayor Willson a. Brooklyn Center School District School Board b. Charter Commission c. City of Brooklyn Park There was discussion regarding joint meetings with the three suggested entities. The City Council reached no final consensus. There was a continued discussion on Councilmember Yelich's suggested benchmarks. ADJOURNMENT Councilmember/Commissioner Yelich moved and Councilmember/Commissioner O'Connor seconded adjournment of the City Council/Economic Development Authority Work Session at 12:00 a.m. Motion passed unanimously. City Clerk Mayor/President 02/12/07 -3- DR.AFT City Council Agenda Item No. 7b COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager ry� FROM: Sharon Knutson, City Clerk n� DATE: February 21, 2007 SUBJECT: Licenses for Council Approval Recommendation: I recommend that the City Council approve the following list of licenses at its February 26, 2007, meeting. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. GASOLINE SERVICE STATION Qwest Communications 6540 Shingle Creek Parkway Budget Issues: There are no budget issues to consider. Cit Council Agenda Item No. 8 y No Presentations are Scheduled for this City Council Meeting City Council Agenda Item No. 9a I MORANDUM COUNCIL ITEM ME TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works City Engineer DATE: February 20, 2007 SUBJECT: Public Hearings on Improvement Project Nos. 2007-01, 02, 03 and 04, raina e Freeway Baulevard and Shmgle Creek Parkway Street, Storm D g, and Utility Improvements Resolutian Ordering Improvements and Authorizing Development of Plans and Specifications for Improvement Project Nos. 2007-01, 02, 03 and 04, Freeway Boulevard and Shingle Creek Parkway Street, Starm Drainage, and Utility Improvements Resolution Certifying Special Assessments for Improvement Project No. 2007-01, Freeway Boulevard and Shingle Creek Parkway Street Improvements to the Hennepin County Tax Rolls Recomrnendation: Public Works staff recommends that the Brooklyn Center City Council conduct the subject public hearings and approve the attached resolutions ordering the Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage and Utility Improvements, autharizing development of project plans and certifying special assessments for the project to the Hennepin County Tax Rolls. Background: A series of two public hearings are scheduled on February 26, 2007. The first hearing is to consider ordering improvements and authorize development of plans and� specifications for Improvement Project Nos. 2007-01, 02, 03, and 04, Freeway Boulevard and Shingle Creek Parkway Street, Storm Drainage, and Utility Improvements. The second hearing is to consider certification of proposed special assessments for street improvements far Im rovement Pro'ect Nos. 2007=01. All otentiall affected ro ert owners have been P J P Y P P Y lic hearin s and the amount of the notified b certified mail of the date of the ub Y p g ro osed s ecial assessments. P P P Freeway Boulevard and Shirigle Creek Parktvay Hearings Cih� of Brooklyrt Center I I. Explanation of Improvements The proposed project includes roadway, storm drainage, and utility improvements for the Freeway Boulevard and Shingle Creek Parkway project. The project was previously established by the City Council on March 13, 2006 by Resolution 2006-33. On January 22, 2007 the City Council received the project feasibility report and called for a public hearing for February 26, 2007 to consider these improvements. The project feasibility report provides a description of the recommended improvements for the neighborhood and an estimated project budget. The proposed improvements can generally be described as follows. Street Improvements: The recommended pavement improvements consist of a resurfaeing (mill and overlay) rehabilitation of the existing pavement. Sections of curb and sidewalk are proposed to be removed and replaced along the project corridor. Recommended pavement overlay thicknesses vary from 2 to 4 inches. The proposed project also includes rehabilitation work for the traffic signals located along Freeway Boulevard/65`" Avenue at the intersections with Shingle Creek Parkway, Humboldt Avenue and Dupont Avenue. 2. Storm Drainage Improvements Storm sewer improvements include relocation of two catch basins located along the north side of 65` Avenue at Bryant Avenue and replacement of several structure castings throughout the project eorridor. 3. Water Main Improvements: Substantial water main replacement is not scheduled as part of the project. The project will include the excavation and inspection of at least one water service to the Brookdale Square or Brookdale Ford site to confirm the current condition of the water main along the southern portion of Shingle Creek Parkway. The proposed project also includes the replacement of two fire hydrants along Freeway Boulevard. 4. Sanitary Sewer Main Improvements: The proposed improvemeilts include isolated spot repairs to the sanitary sewer conveyance piping at four locations along Freeway Boulevard 65` Avenue. II. Summary Exptanatio�t of Assessments Assuming the City Council orders the above described improvenlents and authorizes developnlent of plans and specifications for Improvement Project No. 2007-01, staff recommends that the City Council hold a second publie hearing to consider certifying special assessments for these improvements to the Hennepin County tax rolls. The proposed �pecial assessments for commercial, industrial and institutional properties consist of a portion of the eost far street improvements along Freeway Boulevard, 65` Avenue, Shingle Creek Parkway and James Circle North. Proposed special assessrnents were calculated on an area (acreage) basis in accordance with the City's Special Assessment Policy. An "A" zone of benefit was determined that included that area of all properties abutting the street to be improved, extending to a depth of 200 feet or the property depth, F��eeway Boulevard and Shingle Creek Par•kway Hearings Citv of Brooklyn Center whichever is less. A"B" zone of lesser benefit was established to identify those properties or portions of properties which do not abut the improved roadway, but which accrue benefit. This method resulted in an "A" zone rate of $0.1823 per square foot and a"B"zone rate of $0.0$60 per square foot for determining the praposed special assessments for street impravements alon� Freeway Boulevard/65` Avenue, Jarnes Circle and the northern portion of Shingle Creek Parkway. For the portion of Shingle Creek Parkway located south of John Martin Drive, an "A" zone rate of $0.2081 per square foot and a"B" zone of $0.0238 per square foot were used to determine the proposed special assessments to adjacent properties. The cost for proposed water main, sanitary sewer and storm sewer irnprovements would not be assessed to adjacent properties for this project. The praposed assessments for residential properties zoned R1 (one—family residential) are $3,200 per property for street improvements. Because these R1 properties are all lacated at the intersection of two public streets (corner properties), the owners may choose to accept the street improvement assessment far the current improvements along 65 Avenue or may choose to wait until such time as the side street along their property is reconstructed. Staff will provide more information regarding R1 assessments at the public hearing. Public Comments A property owner may choose to object to a special assessment. If an owner files an appeal with the Clerk prior to the public hearing, or should any person appear at the hearing and object to an assessment, staff recommends that the Council refer any substantive objections to staff for a report back to the Council at a continued hearing. An e�ample might be an issue whereby staff would need to research the history of a particular complaint, and assemble documentation. The Councit should consider removing the objection related assessment from the proposed levy roll and adopting the remaining proposed assessments. If an appeal for a specific �roperty is actually filed with district court, staff and the City Attorney will advise the Council of options for handling the dispute and potential litigation issues. Payment Options Available to Property Owners Once an assessment roll is adopted by the Council, the owner of each property has the following payment options: 1. Pay the entire amount of the special assessment, without interest, between March I and September 30, 2007. 2. From October l, 2007 to the end of the business day on November 29, 2007, the property owner may pay the total assessment, with interest calculated from October 1, 2007 to the date of payment. 3. If payments are made with property taxes, the first payment will be due with taxes in 2008. The total principle will be payable in annual installments for the period stated an the levy roll. Interest is paid on the unpaid balance. Freeway Boulevard and Shingle Creek Parkway Hearings City of Broaklpn Center Partial prepayments (such as paying half now and certifying the balance) are not allowed under eurrent assessment policy. III. Recommended Council Procedure First Public Hearing to Order Improvements: Staff further recommends that Council receive a staff presentation prior to holding the first public hearing. Foltowing the presentation, a public hearing ta consider ordering the Improvement Project should be conducted to receive public comments. Public comments concerning special assessments should be deferred to the second public hearing. A resolution ordering the improvements and authorizing development of the plans and specificatians is provided for Council consideration upon closin� of the first public hearing. Seeond Public Hearing for Special Assessments: After taking action on the first proposed resolution to order the project, it is recommended that the Council then conduct a second public hearing on tbe proposed special assessments. The attached resolution certifying special assessments for street ir�provements for Improvernent Project Na 2007-41 to the Hennepin County tax rolls is provided for Council consideration upon closing af the seeond public hearing. Budget Issues: The Freeway Boulevard and Shingle Creek Parkway Street and Utility Improvements are included in the 2007 Capital Improvement Program for the City of Brooklyn Center. The total project cost is estimated to be $2,113,500. Funding sources for the projeet are budgeted from sources as described in the project feasibility report previously accepted by the City Council on January 22, 2007. Freeway Boulevard arid Shing[e Greek Parkway Hearings Czry of Bi�ooklyn Center Member introduced the following resolution and �noved its adoption: RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING DEVELOPMENT OF PLANS AND SPECIFICATIONS FOR IMPROVEMENT PROJECT NOS. 2007-01, 02, 03, AND 04, FREEWAY BOULEVAR.D AND SHINGLE CREEK PARKWAY STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, the Broaklyn Center City Council on March 13, 2006 authorized consideration of street, storm drainage, and utility improvements in the area generally described as the "Freeway Boulevard/Shingle Creek Parkway area"; more specifically described as follows: Freeway Boulevard/65` Avenue from 700 feet west of Shingle Creek Parkway to 375 feet east of Bryant Avenue North; Shingle Creek Parkway from Freeway Boulevard to the bridge deck over Interstate Highway I-94/694; Shingle Creek Parkway from 370 feet south of John Martin Drive to County Road 10; and James Circle North located between Freeway Boulevard and Interstate Highway I-94/694. WHEREAS, the Council has previously received and accepted�a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvements are necessary, eost effective and feasible as detailed in the feasibility report; and WHEREAS, the City Council on January 22, 2007 adopted a resolution setting a date for a public hearing regarding the proposed improvements far the Freeway Boulevard/Shingle Creek Parkway area; and WHEREAS, ten days published notice of the hearing was given and the hearing was held on February 26, 2007, at which time all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS; the Council has considered all comments, testimony, evidence and reports offered at or prior to the February 26, 2007 hearing; and WHEREAS, the City reasonably expects to spend monies from the Infrastructure Construction Fund on a temporary basis to pay the expenditures described in this resolution; and RESOLUTION NO. WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax-exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is 557,931.00; and WHEREAS, the City Engineer is prepared to develop plans and specifications for said public improvement project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Braaklyn Center, Minnesota, that: 1. Improvement Project Nos. 2007-01, 02, 03, and 04, Freeway Boulevard/Shingle Creek Parkway Street, Storm Drainage, and Utility Improvements, are hereby ordered and the City Engineer is authorized to prepare plans and specifications for said improvements. 2. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105-2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105-2 or any success law, regulation, or ruling. Ma ar Date y ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upan vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJBCT NO. 2007-01 FREEWAY BOULEVARD AND SHINGLE CREEK PARKWAY STREET IMPROVEMENTS TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objeetions to the proposed Special Assessment Levy Nos. 16815; and WHEREAS, assessment rolls, copies of which are attached hereto and part hereof by reference, liave been prepared by the City Clerk, tabulating those properties where street improvement costs are to be assessed: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: l. Sueh proposed assessments, Special Assessment Levy No. 16815 for street improvements, made a part hereof, are hereby accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein inciuded is hereby found to be benefited by the improvement in the amount of the assessments levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period of ten (10) years as indicated on the assessment roll. The first of the installments shall be payable with ad vaiorem taxes in 2008, and shall bear intereston the entire assessment at the rate ofsix (6.0) percent per annum from Octaber 1, 2007 through December 3], 2007. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditar pay the whole of the assessment, to the City Treasurer, without interest, if the entire assessment is paid on or before September 30, 2007. After September 30, 2007, he or she may pay the total assessment, plus interest. Interest will accumulate from October 1, 2007 through the date of payment. Such payment must be made by the close-of- business November 29, 2007, or interest will be charged through December 31 of the succeeding year. If the owner wishes to pay off the balance at some point in the firture, sueh payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. RESOLUTION NO. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal t�es. Date Mayar ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupan said resolution was declared duly passed and adopted. CITY OF SRQQKLYM:CENTER:CERTIFIfU. ASSE�SMfNT RQLL F�bru�tty 26; 200T �FREEWAY:�(�ULEVAFtD:� SWINGLE:eREEK PAFt1�W�4Y IMPRQYEM�i�ff :PRO:lEET 2DQ7:(33 '�ERM EQUAL IN$Ty41.LM.ENtS EXTEh1DING QVE1t A PEftIOD.tOF �{�t;(40) YE�ARS PRC?P�f�'fY ID A�CiRf�S L£iTY# STR�ET PtD: 351192113(?006 �2101 FREEWAY BLVD 16815 $17,273.07 PiD: 3511921130012 �2200 FREEWAY BLVD 16815 $27,385.03 PID: 3511921130019 �2100 FREEWAY BLVD 16815 $8,869.30 PID; 3511921130021 �2050 FREEWAY BLVD I 16815 $10,255.92 PID: 3511921130022 �2000 FREEWAY BLVD 16815 $13,607.63 PID: 3511921140�08 1800 FREEWAY BLVD 16815 $37,793.51 PID: 3511921140009 46511 HUMBOLDT AVE N I 16815 $2,628.53 PID: 3511921140010 �6501 HUMBOLDT AVE N 16815 $3,406.28 PlD: 3511921140016 �1700 FREEWAY BLVD 16815 $15,635.39 PID: 3511921140017 1600 FREEWAY BLVD 16815 $17,716.16 PID:3511921410003 �1501 FREEWAYBLVD 16815 $44,111.26 PID: 3511921410008 16440 JAMES CIR N I 16815 I $30,857.49 PID: 3511921410014 1601 FREEWAY BLVD 16815 $8,177.29 PID: 3511921410015 �1600 JAMES CIR N 16815 $8,692.29 PID: 3511921410018 �1601 JAMES CIR N 16815 $15,228.24 Plp: 3511921410Q19 �1501 JAMES CIR N 16815 $21,143.29 PfD: 3511921420006 �6445 JAMES CIR N 16815 $18,974.79 PID: 3511921420010 1701 JAMES CIR N 16815 $9,943.42 PID: 3511921420011 �6415 JAMES CIR N 16815 $11,465.27 PID: 3511921420012 J6405 JAMES CIR N 16815 $7.613.00 PID: 3611921230001 16500 HUMBOLDT AVE N I 16815 I $30,663.37 PfD: 3611921240012 �6535 BRYANT AVE N 16815 $3,200.00 PfD: 36119212400�7 �6500 DUPONT AVE N 16815 $3,200.00 PID: 361 1 921 240046 �6507 CAMDEN AVE N 16815 $2,03120 PID: 361 1 921 240047 �700 66TH AVE N 16815 G $4,729.41 PID: 3611921310045 �6305 CAMDEN AVE N 16815 $37,148.88 PID: 3611921320082 1101 65TH AVE N 1 1 11 625.98 68 5 I Subtotal Freeway Boulevard $423,376.00 PID: 3611921310041 1 d07 65TH AVE N 16815 $3,200.00 Subtotal R1 Freeway Blvd. Gorner Properties $3,200.00 SHINGLE CREEK PARKWAY PID: 0211821210001 15910 SHINGLE CREEK PKWY 16815 $34,928.31 PID:0211821240020 �5900 SHfNGLE CREEK PKWY I 16815 I $49,404.45 PID:0211821240019 �2500 COUNTY RD 10 16815 $18,222.24 Subtotal Shingle Creek Parkway $102,555.00 Total Project Assessments $529,131.00 City Council Agenda Item No. 10 No Planning Commission Items are scheduled for this City Council meeting. Ci Council Agenda Item No. lla �Y COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk S�J��1�'l DATE: February 21, 2007 SUBJECT: Mayoral Appointments Planning and Housing Commission Members Recommendation: I reconlinend that the City Council ratify the Mayoral nominations. Background: PLANNING COMMISSION The Planning Commission is composed of a chairperson and six members. There is one vacancy on the Coinmission. Notice of vacancy on the Commission was posted at City Hall and Community Center and on the City's web site and aired on Cable Channel 16 from December 20, 2006, through January 31, 200�. Announcement was made in the December 28, 2006, edition of Brooklyn Center Sun-Post. HOUSING COMMISSION The Housing Commission is composed of a chairperson and six members. There is one vacancy on the Commission. Notice of vacancy on the Commission has been posted at City Hall and Community Center and on the City's web site and aired on Cable Channel 16 since September 18, 2006. Announcement has been made in several editions of Brooklyn Center Sun- Post and City Watch resident newsletter. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancies and requesting that they call the City Clerk if they are interested in applying for either Commission. They were given the choice of either submitting a new application or having their application previously submitted considered. Notices were also sent to current advisory commission members. Attached for City Council Members only are copies of the applications received: Steve Landis 7118 Grimes Avenue North Della Young 5444 Dupont Avenue North A letter was sent to the applicants notifying them that their applications for appointment would be considered at the February 26, 2007, City Council meeting. As requested by the City Council, the City Advisory Commission Bylaws and City Council Resolution Establishing the Commission Duties and Responsibilities are not included in the materials but can be found in the City Council Reference Book or on the City's web site at www.citvofbrooklvncenter.or� and clicking on Mayor/ Council/ Commissions/ Charter, then Advisory Commissions. The membership roster is also available at this site or in the Council Reference Book. Memo to Curt Boganey -2- February 21, 2007 Mayoral Appointments Planning and Housing Commission Members Attachments include: 1. Memorandum from Mayor Willson indicating his nominations. 2. Procedures for filling commission vacancies adopted by the City Council on March 27, 1995. 3. Geographical distribution of current members and applicants. Budget Issues: There are no budget issues to consider. COUNCIL ITEM MEMORANDUM TO: Councilmembers Lasman, O'Connor, Ryan, and Yelich FROM: Tim Willson, Mayor �.�m �-C/ DATE: February 21, 2007 SUBJECT: Planning and Housing Commission Appointments Recommendation: I request ratification from Council Members for the following nominations: PLANNING COMMISSION Della Young 5444 Dupont Avenue North HOUSING COMMISSION Steve Landis 7118 Grimes Avenue North Background: The Planning and Housing Commissions each have one vacancy and two applications were received from residents interested in serving on the Commissions. Budget Issues: There are no budget issues to consider. I City of Brooklyn Center Procedures for Filling Commission/Task Force Vacancies Adopted by Council3/27/95 The following process for filling commission/task force vacancies was approved by the Ciiy Council at its March 27, 1995, meeting and incorporated into each City Advisory Commission resolution defining duties and responsibilities: Vacancies in the Commission sha11 be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: l. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk; S. The City Clerk shall forward copies of the applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting at which the nominee is presented; and 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. i City of Brooklyn Center Plannin Commission g Geographical Distribution (Chairperson and Six Members) Current Members February 21, 2007 33 I i Neighborhoods �lpp, c�_���t �������;�F„ Current Members Southeast Della Youn� Gary Ford Northeast Sean Rahn Timothy Roche Northwest West Central Rachel Lund Central Michael Parks Southwest Graydon Boeck One vacancy. City of Brooklyn Center Housin Commission g Geographical Distribution (Chairperson and Six Members) Current Members February 21, 2007 Nei�hborhoods Applicant(s) Current Members Southeast Kara Kuykendall Joshua Xiong Northeast I Yolonde Lee Northwest Steve Landis West Central Kris Lawrence-Anderson Central Judy Thorbus Southwest Michael Johnson One vacancy. City Council Agenda Item No. llb r COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works City Engineer 7 DATE: February 20, 2007 SUBJECT: An Ordinance Vacating an Easement within Portions of Lot 4 and Lot 5, Block 5, Lakebreeze Addition, 4821 Twin Lake Avenue North Recommendation: Public Works staff recommends that the Brooklyn Center City Cauncil proceed with a first ordinance reading and esta6lishment of a date for a second reading and public hearing to consider an ordinance vacating certain portions of an easement located over Lot 4 and Lot 5, Block 5, Lakebreeze Addition. A second ordinance reading and public hearing is requested for March 26, 2007. This recommended process for vacating the easement is consistent with the Gity Charter and Section 25-701 of the Brooklyn Center Code of Ordinances. Background: The City of Brooklyn Center has received a request from Global Construction Investment Company to vacate existing easement over the property ]ocated at 4821 Twin Lake Avenue North to allow redevelopment of the site and construction of a twin home building structure. This redevelopment projeet was previously reviewed and approved by the City Council as part of Planning Commission Application 2006-013. The ap�licant will dedicate a new drainage and utility easement over the existing sanitary sewer located within the property to allow access for operation and maintenance activities in the future. The proposed drainage and utility easement is described on the survey drawings attached to this memorandum. Staff is recammending that the Council require, as a condition of approval, the execution of the proposed easement by the applicant before final passage of the proposed easement vacation ordinance. Budget Issues: City Ordinance 25-701 requires the applicant to pay a cash fee as part of the application process to vacate the existing easernent. Easement VacatiorrAction 4c421 Twin LakeAvenue City of Brooklyn Center CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 26th day of March, 2007, at 7 p.m. or as sovn thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an ordinance vacating a portion of easement within Lot 4 and Lot 5, Block 5, Lakebreeze Addition, 4821 Twin Lake Avenue North. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please eontact the City Clerk at �63-569-3300 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING AN EASEMENT WITHIN PORTIONS OF LOT 4 AND LOT 5, BLOCK 5, LAKEBREEZE ADDITION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Easement as described in Subsecrions 1.1 is hereby vacated: Subsection 1.1. That part of easement recorded as Document No. 3290059, Hennepin County: Beginning at a point 12.50 feet west of the southeast corner of Lot 4, Block 5, Lakebreeze Addition, thence westerly 21.17 feet along the sauth line of said lot, thence northwesterly to a point that is 47.33 feet west of the northeast corner thereof, thence easterly a distance of 22.23 feet along the north line of said lot, thence southeasterly to the point of beginning; and Beginning at a point 25 feet west of the southeast carner of Lot 5, Block 5, Lakebreeze Addition on the south line of said lot, thence 22.23 feet westeriy along said lot line, thence northerly to a point on the north line of the south one-half of said lot and 46.25 feet westerly of the east line thereof, thence easterly 15 feet along the north line of the south one-half of said lot, thence southeasterly to the point of beginning; Which lies North of a line 8 feet North of and parallel to the South line of said Lot 4 and which lies South of the Narth line of the South Half of said Lot 5. Section 2. Notwithstanding the legal description provided above, it is the express intent of the City not to vacate any street, utility, drainage or walkway easements located within the North one-half of Lot 5, Black 5 Lakebreeze Addition or within the that portion of land lying South of a line located 8 feet north of and parallel to the South line of Lot 4, Block 5, Lakebreeze Addition. ORDINANCE NO. Section 3. This ordinance shall be effective after adoption and thiriy days fol�owing its legal publication and after recording of a new 25 foot wide drainage and utility easement over the alignment of the sanitary sewer located within portions of Lot 4 and Lot 5, Block 5, Lakebreeze Addition. Adopted this day of 2007. Mayor ATTEST: City Clerk Date of Publication Effective Date (Strikeouts indicate matter to be deleted, underline indicates new matter.) 070023 10/119�AL CONSTRUCT[ON ADVANCE SURVEYING ENGINEERING CO. LEGAL DESCR1PT10N OF PART OF EXISIING EASEME[JT TO BE VACATED: 5700 S. Hwy. No. ��01 Minnelonkx, MN 55345 Phone (952) 47479C,4 Faa (952) 474-8267 Tha� paM1 of the following described p�arcelr. SURVEY FOR: GLOBAL CONSTR UCTIDN geginning et e point 12.50 feel west uC t6e souiheasc cumer of La 4. Biock 5. Lakebreeze Additioq thrnce wesmrlr 2I. i 7 feN ulong ths south line of r id bt, thrnce northwesMly to u SURVEYED: July, 2006 DRAF'iED: luly 12, 200(+ puim tha� is 4733 feet west uf the northeasl cumer t6ereu(, tMmce eesterly a distance uf 22.73 REV ISED: December 12, 2005 tu add eesement per doc. nu. 72ft5377 feet aloag thc north line of said lot, thrnce soutfieutedy to the point of beginning; and REVISED: lenuery 24, 2007 to add cnisting and proposed easemau descdp�ion. REV ISEQ: Febm�ry b, 2007 ro propose vacxting nil of ezisting exesment on property and cre�ting Beginning at a puint 25 FeH west of the auutLe�st cumer uf LW 5, Bluck 5. Lakebrteze new une at Cily's requesl. Addition on the sou�h line of aaid Id; thrnce 2233 Ceet westerly along said lot line �hrnce REV ISED: Februury 6, 2M17 ro wrtect typo in legxl of vacatcd exsement Sout6, nut North a� to nortberly ro n �wint on the north lirrc of the wuth onnhalf of said lot �nd 4b2S feet westerly of provide cupy shuwing unly pmpusal tu vacqte end w cortect the iegals tu be vacated nnd pru�waed �h< <ast iine Iheroof, 16rnce eastaly 15 (eet along the nmth line uf the wuth ono-half uf 9aid to go tn the Nurth line o(the South Half o! (,W 5. bt, thmce southeastmly ro the �oint of beginrring.. LEGAL DESCRIPTION: W6icb lies north o(a line ti Ceet nortH of and parallel b tM1e Suuth lirx uf said Lot 4 and w6ich lies That par� of Lw 4lying North uf �he South tl&e� them�t ANI� rfie South delf of Lot S, Biuck 5. South of �he North line o(the SouW Hxlf of said Lot 5. Hem�epin Comry, Minnesota. LEGAi, DESCRIPTION OF FJLlST1Nf EASEMENT. Btginning et e point 1?.50 Rel wes! uC the suutheast cumer uC Lu! 4, Bloek S. Lekebreae Addition, thrnce westerly 21.17 ket nlong the south line o(said lot, thrnce northwestMy ro u �iint Ihet is 4733 feet wes� o( the m�n6sast cumer thaeuf, thex�ce tastedy e distance of 2233 fttl xlong !he nm[h line of sxid la, thrnce soulheasterly to the paiM of beginning: and Begirming at e puint 25 feet west ufthe suuthwsl cumer n(LW 3, Bluck 5, Lakebreeze Additiun un the so W h iine of said lot, thence 2233 ftel wesferl y along saiJ lot line theoce nmt6ttly ro a point on the nonh li�e uf the wuth une-half of >aid Iw and 4625 feel westsrly of the eest line thaeuf, i thence eastedy IS feet a�ong �be north �ine of the somh one-6alf of said lot, thmce southessterly �o l i thepointofbeginning .�__�-.��_�-..e0_____________ —ew.a._ I LEGAL DESCRIPTIOtJ OF PROPOSED EASBMENT: Beginning at a point on ihe NoNfi line o( �he Sowh Hai(of l.ot 5. 91ock S, Lakebre¢e Addition, I I said puint lxing 4625 feet wentedy frum the n�utheast wmer �of said Suuth Nalf ar�d tLe puint uf begi�ming of i line herein�fltt rcfercd lo es Linc "A", thrncc wulhcasterly alung said Line "A" in e g�� d strxigM IiM to a �roint on e line A feet nonh of nnd pxallel w the south line of suid Ld d which liea R ue t 29.93 feet westaly frmn. ss meesured along said panllei line. (rom t6e iMersecti�m uf said paralld I�� ,1, I ii� with the exst line of sxid Lo14 a� said Line "A" therc Imnin�ting; thmce exslerly xlong eeid o i �fYfBIIlI IIM fU i�1111fR5K�lUII WIfII 9 IRLL' ZS ftlf OUrtI1Gt5IRIY Uf YIIJ �8l�IItI W S�IA LIM "A"; 1 t', I f I� ihencc ourlhwesferly snd paraliel with seid Line "A" to an intersectian wilh the nonh line of said i N 89'01'27" W Swth Half: thrnce weaterly �bng said m�nh line ro �he ryrint uf begirming. �c I 9' ^0 �'�i5� ao. G aev.-.n.� LIMITATIONSANOTES: LOT S f\ 1� DQ �i I. Showing 1he Irngth xnd direc�ion of bou�dary li� of the �above legxl dncriplion. The uope r o uf uur services dues nW inc�ude daertnining what you own, which ia a legel m�tter. Meex check y cnF �cF �hc Iegal descriptiun with your rocords or wnsult with ..._,'.._i legal counsel. it�rccessary, Iu 1 '1 to eE mxke sum thxt it is curtect und that nny mntters uf recurd, such ns easements, thxt you wish shuw�n 1 cF.uovFO 1 un tbe aurvey. have bern showrt E rp eE ���L'nc 2. Showing the location of existing i��rovemrnts we denned impmtanL 3 �d' �ovEe i o Setting new muni�ments ur vmfying old munumeMS lo mnrk the comers oT fhs pruperty. e.x PSeR .lel �1y N 4. Showing devatioos on the site at selected bcations �o give some indica4on of the topography �O� �Z W I of the site. lYrc devations shown relntc only ro thc brnchmark �rcovided an this survry. Use tFixt 1� qqq ��y W brnchmadc and check at Idas< une uttitt fealurc shown un Me mep whm delmnining othtt j�`� elevxtions Por use on this sita t^ /O T ad w�c, STANDARD SYMBOLS CONVENTIONS: L N Drnotes 1/Z" [D pipe witA piutic plug bearing Surc Licrnse Number 9235. set, unless °K m� othmrise rroted i vrrn v uoar ra t I 1 hereby certify tha� this plan, specificetion, report ar survey was prepnred by me or i n M under my d'vect supervision und that I nm u licensed Professionxl Engineer xnd V '�TM Professionai Surveyor under ihe laws of the Stare of Minnesota 'F 22t e --119.36-- r 1 n., J— 5 89'02'20' E g�. M \,f�sm---7 ao I am H. Parker P.E. P.S. No. 9235 f I W m.rc I swcw 7 ar I w I e �4 I i I I? P GRAPHIC SCALE I 30 O 16 20 M BI lC6T b1IG. NO. O�'D029 City Council Agenda Item No. llc r COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Todd Blomstroin, Director of Public Works City Engineer ��1� DATE: February 20, 2007 5UBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project Nos. 2007-05, 06, 07, and 08, RiverwoQd Area Neighborhood Street, Storm Drainage, and Utility Improvements Recommendation: Publie Warks staff recommends that the Brooklyn Center City Council approve the attached resolution approving plans and specifications and authorizing the advertisement of construction bids for the Riverwood Area Neighborlaood Street, Storm Drainage and Utility Improvements. Background: On February 12, 2007; the City Council conducted a series of two public hearings on the proposed Riverwood Area Neighborhood Street, Storm Drainage and Utility Improvements. The first hearing was to consider ordering the improvements and authorizing the development of plans and specifications. The second hearing was to consider certification of proposed special assessments for the improvement project. Following the public hearings, the City Council ordered the improvements and directed staff to prepare plans and specifieations. Construction ptans, specifications and eontract documents have been prepared far the Riverwood Area Neighborhood project. Staff is prepared to begin the project bidding process upon authorization from the City CounciL The bidding process would involve advertisement of the project in the City's official newspaper and in the Construction Bulletin magazine. Sealed bids woutd be collected, opened on a scheduled bid opening date, and tabulated by the City Clerk and City Engineer. Staff anticipates that the bid results will be presented to the City Council for consideratian of the cantract award at the April 9, 2007 City Council meeting. Budget Issues: `The Riverwood Area Neighborhood Street and Utility Improvements are included in the 2007 Capital Improvement Program for the City of Brooklyn Center. The total project cost is estimated to be $4,771,000. Funding sources for the project are budgeted from sourees as described in the project feasibility report previously aecepted by the City Council on January 8, 2007. Council Resolution fa� Riverwood Aren Neiglrborhood Project Ciry of Brnoklyn Genter Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 2007-05, 06, 07, AND 08, RNERWOOD AREA NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council on February 12, 2007, by Resolution No. 2007-25 ordered Improvement Project Nos. 2007-05, 06, 07, and 08, Riverwood Area Neighborhood Street, Storm Drainage, and Utility lmprovements, and authorized the preparation of plans and specifications; and WHEREAS, staff under the direction of the City Engineer have prepared said plans and specifieations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Broaklyn Center, Minnesota, that: 1. The plans and specifications for Improvement Project Nos. 2007-05, 06, 07 and 08 are hereby approved and ordered filed with the City Clerk. r use to be inserted in the official news a er and 2. The Cit Clerk shall re a e and ca p p Y P P in the Construction Bulletin an advertisement for bids far the making of such improvements in aceordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during cansideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or eertified check payable to the City of Brooklyn Center for 5 percent of the amount of such bid. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lld �e My position is to �at�e this resolution for the following reasons: 1. Incomplete or vaguely defined goals. City council needs to agree on outcome based benchmarks by which to monitor progress. Mr. Salverda's Recommendation #6 Good To Great hold ourselves accountable fo� progress in outcomes. Have we established a baseline? To ignore this is simply a lack of discipline to confront the brutal facts of our reality. 2. The city stafF has asked for, and deserves to have clearly defined goals around which to formulate effective strategies. 3. We the �ity council must accept our responsibility to provide effective leadership. Defining city goals are the foundation of our leadership. Residents elected us to lead, not just rubber stamp the status quo. C�ILI�U� QX' L-Pi� C�1 S �Q,S S C�/ l�( ���xn Nu I COUNCIL ITEM MEMORANDUM TO: Mayor and Councilmembers FROM: Curt Boganey, City Manage� DATE: February 22, 2007 SUBJECT: Resolution accepting the executive summary from Donald Salverda and Associates from the City of Brooklyn Center City Council and Department Heads 2007 Leadership Planning Team Building Retreat and adopting a Mission Statement, Values Statement and 2007-2008 Goals. Recommendation: It is recommended that the City Council consider adoption of the subject resolution. Background: On January 13�' 2007 the City Council and Department Heads met in a full day retreat at the Earle Brown Heritage Center. The purpose of this retreat was to two-fold. First it was a follow-up and continuation of the discussions held in November with members of the 2006 City Council. Secondly it was intended to develop a Mission, Values Statement, Goals and Strategies that would serve as guide for the City's work plan over the next several years. Having reviewed the draft document at the Council worksession February 12�', consensus was reached on final language for the Mission Statement, Values Statement and Goals. Staff was then directed to submit this information for final City Council approvaL Fiscal Issues: The adoption of this resolution will have no immediate fiscal consequences. It is fair to say that the implementation of the necessary strategies will have budgetary implications in the future. C: Mission Statement The Mission of the City of Brooklyn Center is to Ensure a muni that Enhan ces the Clean, Safe, Attractive Com ty Qualrty of Life and Pre se rve s the Pu blic Trust Values Statement Excellence and Quality in Service Delivery We Believe That Service To The Public Is Our Reason For Being And Strive To Deliver Quality Services In A Highly Professional And Cost-Effective Manner. Ethics and Integrity We Believe That Ethics And Integrity Are Foundation Blocks Of Public Trust And Confidence And That All Meaningful Relationships Are Built On These Values. Visionary Leadership and Planning We Believe That The Very Essence Of Leadership Is To Be Visionary And To Plan For The Future. Fiscal Responsibility That Fiscal Res onsibility And Prudent 'eve We Beli P 'tizens Of Pub lic Funds Is Essential For Ci Stewardship Confidence In Government. Cooperation and Teamwork We Believe That The Public Is Best Served When Departments And Employees Work Cooperatively As A Team Rather Than At Cross Purposes. Open and Honest Communication I hat O en And Honest Communication Is eve T We Beli P T Essential For An Informed And Involved Crtizenry And o Foster A Positive Working Environment For Employees. Professionalism We Believe That Continuous Improvement Is The Mark Of Professionalism And Are Committed To Applying This Principle To The Services We Offer And The Development Of Our Em lo ees. P Y City Goals 2007-2008 Program Positively Address the City's Changing Demographics and Increasing Cultural Diversity Improve the Enforcement of Neighborhood City Codes Continue To Mainta.in and Upgrade City Infrastructure as Needed Ensure a Safe and Secure Community by Reducing Crime Aggressively Proceed with the City's Redevelopment Plans Continue To Ensure the Financial Stability of the City Government Improve the Quality of the Existing Housing Stock Maintain or Lower the Property Taxes i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING THE EXECUTIVE SUMMARY FROM DONALD SALVERDA AND ASSOCIATES FROM THE CITY OF BROOKLYN CENTER CITY COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP PLANNING AND TEAM BUILDING RETREAT AND ADOPTING A MISSION STATEMENT, VALUES STATEMENT, AND 2007-2008 GOALS WHEREAS, the Brooklyn Center City Council and department heads met on January 13, 2007, in a leadership planning and team building retreat facilitated by Mr. Donald Salverda; and WHEREAS, the City Council after receiving input from the management team has agreed upon the establishment of a City Mission Statement, Statement of Values, and 2007-2008 Goals and WHEREAS, these statements of City Policy shall serve as a guide and direction to the City Manager and his staff as they conduct the business of the City; and WHEREAS, the City Council commits itself to the adherence to these Statements and all reasonable efforts in 2007 and 2008 toward the achievement of these goals. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the executive summary from the January 13, 2007, Leadership Planning and Team Building Retreat is accepted and the Mission Statement, Values Statement, and 2007-2008 Goals are officially approved and adopted. February 26, 2007 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Donald Saiverda Associates Roseville Professional Center Suite 51f 2233 N. Hamline Avenue Roseville, MN 55113 (651) 484-i335 THE CITY OF BROOKLYN CENTER COUNC/L AND DEPARTMENT HEADS 2007 LEADERSHIP PLANNING TEAIVI BUILD/NG RETREAT SUMMARY EXECUTIVE THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP PLANNING TEAM .BUILDING RETREAT 'Paqe I INTRODUCTION 1 II INTRODUCTORY REMARKS 2 III COMMUNICATION ENHANCEMENT 3 IV LEADERS AND MANAGERS ARE BEING CHALLENGED 3 V CHANGES THAT HAVE AND ARE EXPECTED TO IMPAGT THE CITY 3 VI ISSUES AND OPPORTUNITIES FACING THE CITY 4 VII THE GOALS PROGRAM TO ADDRESS THE ISSUES AND OPPORTUNITIES 4 Vlll PRELIMINARY STRATEGIES TO ACHIEVE THE GOALS 4 IX EXPECTATIONS AND CONTRIBUTIONS 4 X ROLES AND RESPONSIBILITIES 5 XI WORK BEHAVIOR STl(LES 5 XII THE CITY'S MISSION AND VALUES 5 XIII CLOSING REMARKS 6 XIV EVALUATION OF THE RETREAT 6 XV RECOMMENDED FOLLOW-UP ACTIONS 7 ATTACHMENTS 8-30 THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP PLANNING TEAM BUILDING RETREAT I INTRODUCTION The council members, city manager, and department heads of the City of Brooklyn Center held a Leadership Planning Team Building Retreat on January 13, 2007. The retreat was held at the Earle Brown Conference Center in Brooklyn Center. The retreat was a follow up to the Goal Setting Retreat held on November 11, 2006. The retreat facilitator was Don Salverda, President of Donald Salverda and Associates of Roseville, Minnesota. Participants at the retreat were: Tim Willson Mayor Kay Lasman Council Member Mary O'Connor Council Member Dan Ryan Council Member Mark Yelich Council Member Curt Boganey City Manager Brad Hoffman Community Development Director Ron Boman Fire Chief Scott Bechthold Police Chief Todd Blomstrom Public Works Director Jim Glascoe Director of Community Activities And Recreation Services Note: Dan Jordet, Finance Director, was not able to attend the retreat due to a scheduling conflict. The primary objectives of the retreat were: 1) To review and build on information developed at the council's 2006 Goal Setting Retreat 2) To enhance communication and develoa� renewed team s!�irit among participants 3) To develoa preliminani strateaies and action �lans to achieve the city's highest priority goals 4) To review the city's mission and values 5) To discuss roles. resbonsibilities and exaectations 6) To be both educational and eniovable This report summarizes the results of the retreat and includes recommendations for follow-up actions to be taken. II INTRODUCTORY REMARKS, Newly elected Mayor Tim Willson welcomed participants to the retreat pointing out the importance of communication and team work among the council members and department heads, and the need to get to know each other and to share information. City Manager Curt Boganey also welcomed participants to the retreat and thanked them for their commitment to the city. He indicated that he is excited and anxious to work with the new council and department heads and to develop strategies and plans to address the city's goals that were developed at the November Goal Setting Retreat. He then introduced the Retreat Facilitator, Don Salverda. 2 111 COMMUNICATION ENHANCEMENT, After introductory remarks were made, the facilitator indicated that one of the primary objectives of the retreat was to enhance communication among the participants. The first activity began the communication process by providing the participants the opportunity to share backgrounds, perspectives on tMe greatest challenges facing the city, and expectations for the retreat. Many of the challenges cited by participants were incorporated into later discussions on Issues and Opportunities facing the city. The refreshment breaks, luncheon, and group discussions provided additional opportunities to further enhance communication. See Attachment A for the, Greatest Challenaes Facina the City and Expectations for the Retreat, IV LEADERS AND MANAGERS ARE BEING CHALLENGED e acilitator rovided information on leadership, pointing out that leaders and Th f p managers at all levels of organizations in both the public and private sectors are being challenged as never before. In the public sector, government officials and P rofessional staff are faced with the dilemma of ineeting increasing service 07 and needs with limited funding capability. It was pointed out that in year 20 beyond increased emphasis is being placed on individual leadership and leadership development within organizations. The facilitator provided a number of resource materials on leadership that were referred to throughout the retreat. V CHANGES THAT HAVE AND ARE EXPECTED TO IMPACT THE CITY Participants next reviewed and discussed changes that have impacted the city during the last five years and those expected to impact the city during the next five years. See Attachment B for the Listinc} of Chanaes that Have and are Ex4ected to Im�aact the City 3 VI ISSUES AND OPPORTUNITIES FACING THE CITY, Participants reviewed the list and rankings of issues and opportunities that were developed at the November council goal setting. The listing provides a fresh update and consensus on needs to be addressed by the city. See Attachment C for the Updated Listing of Issues and O�portunities facina the Citw, VII THE GOALS PROGRAM TO ADDRESS THE ISSUES AND OPPORTUNITIES, At the November Goal Setting Retreat the identified issues and opportunities were converted into a proposed goals program for the city for 2007 2008. The goals program consists of eight highest priority goals. See Attachment D for the Proposed Goals Proaram to Address the Hiahest Priorita Issues and O�aortunities VIII PRELIMINARY STRATEGIES TO ACHIEVE THE GOALS, A major part of the retreat was the development and discussion of preliminary strategies and action plans for each of the goals. These preliminary strategies and action plans will be refined and further developed under the guidance of City Manager Curt Boganey and provided to participants in a separate report from him. IX EXPECTATIONS AND CONTRIBUTIONS, Participants next discussed expectations that the council has of staff and the staff has of the council. Participants also discussed the contributions that each group brings to the leadership team. See Attachment E for the, List of Ex�aectations and Contributions, 4 X ROLES AND RESPONSIBILITIES, Participants next discussed the roles and major responsibilities of the city council, individual council members, the mayor, the city manager, department heads, city employees, and citizens. See Attachment F for the Listinq of Maior Roles and Res�onsibilities XI WORK BEHAVIOR STYLES Participants shared an enjoyable and we11 received learning experience designed to increase harmony, productivity, and teamwork by understanding differences in work behavioral st les, identifying and minimizing potential conflict areas, and Y maximizing the strengths of each style. I XII THE CITY'S MISSION AND VALUES, The Mission Statement is a statement that describes the organizations overall Partici ants felt that the city needs an updated purpose and reason for existmg. p mission statement. Four options were developed for consideration. The Values Statement defines the core values that guide the day-to-day activities of the city personnel. Participants developed a listing of values they or the cit The facilitator indicated that he would be most im ortant f y believe to p develop a proposed values statement for the council to consider adoptmg. i See Attachment G for the, Proaosed Mission and Values Statements, i I 5 I ING REMARKS XIII CLOS The retreat concluded with the facilitator challenging the participants to make a positive impact in their leadership roles. He pointed out the interdependency of the city council and staff, and the need to be mission and goal driven. He further challenged participants to be continuous learners, to accept, and appreciate diversity, to be team players, and to focus on the "big picture." Mayor Tim Willson and City Manager Curt Boganey closed the session by thanking everyone for participating. Both thanked the facilitator for organizing and leading the retreat. XIV EVALUATION OF THE RETREAT, The retreat was well received by participants with an overall rating of 4.1 on a i scale of 1= low and 5= high. See Attachment H for the Evaluation of the Retreat 6 ENDED FOLLOW-UP ACTIONS, X V RECOMM It was agreed that considerable progress was made at the retreat and that follow- up actions are needed. A recommended sequence of actions are: 1) The participants review the Executive Summary of the retreat 2) The city manager fine tunes the pnoritized issues and opportunities, and the recommended goals program and strategies for city council consideration 3) The city council approves and formally adopts the fi�nalized goals program a under the uidance of the city s be develo ed for each o I 9 4 Action lan p 9 P I mana er 9 5} The city manager reviews the mission statement options and proposed values statement and makes a recommendation to the council for approval 6) The city council and city manager monitor progress on achievement of e ear the goals during th y 7) A foilow-up retreat be scheduled in one year to evaluate progress and update the goals Executive Summary Written by the Retreat Facilitator Don Salverda Donald Salverda 8� Associates Roseville Professional Center, Suite 511 I 2233 North Hamline Roseviite, MN 55'1'13 (651) 484-1335 7 I Attachment A �GREATEST CHALLENGES FACING THE CITY� 1) "Building a community that is inclusive of ethnic diversity" 2) "The city's redevelopment" 3) "Brookdale" 4) "The city's aging infrastructure" 5) "Single family rental homes" 6 "Le islative barriers to redevelo ment" 9 p 7) "Economic viability" 8) "Reducing the cost of government" 9) "Maximizing the city's available resources" 10) "Property maintenance" 8 EXPECTATIONS FOR THE RETREAT� 1) "To develop clarity of goals and how to implement the goais" 2) "To develop consensus on a clear direction for the city" 3) "To develop consistency in goals" 4) "To develop benchmarks for achievement" 5) "To discuss how to improve the effectiveness of council meetings" I �`i 9 Attachment B CHANGES THAT HAVE IMPACTED THE CITY DURING THE LAST FIVE YEARS MOST SIGNIFICANT 1) THE CITY'S CHANGING DEMOG.RAPHICS THAT INCLUDE AN AGING POPULATION, AND INCREASED ETHNIC DIVERSITY 2) A DECREASE IN THE CITY'S TAX BASE FROM LOCAL BUSINESSES 3) A REDUCTION IN LOCAL GOVERNMENT AID FROM THE STATE 4) AN INCREASE IN THE CITY'S RENTAL HOUSING 5) A DECLINE IN CITIZEN SATISFACTION LEVELS AND AN INCREASE IN EXPECTATIONS 6) A DECLINE IN THE OVERALL MAINTENANCE OF THE CITY'S HOUSING STOCK SIGNIFICANT 7) A DECLINE IN THE SERVICES PROVIDED Al' THE BROOKDALE PROPERTY 8) A DECLINE IN THE PROPERTY VALUE OF BROOKDALE 9) CHANGES IN ELECTED LOCAL OFFICIALS 10) CHANGES IN STAFF MOST SIGNIFICANTLY AT THE DEPARTMENT HEAD LEVEL I 10 CHANGES i EXPECTED TO IMPACT THE CfTY IN THE NEXT FIVE YEARS MOST SIGNIFICANT 1) THE REDEVELOPMENT OF THE CRACKER BARREL PROPERTY. 2) CONTINUED DEMOGRAPHIC CHANGES THAT INCLUDE AN AGING POPULATION AND INCREASED DIVERSITY 3) THE IMPACT OF RECENT EMINENT DOMAIN LEGISLATION I 4) THE REDEVELOPMENT OF THE OPPORTUNITY SITE PROPERTY 5) AN OVERALL DECLINE W THE CITY'S COMMERCIAL BUSINESSES 6) AN INCREASE IN THE NUMBER OF UNFUNDED STATE MANDATES SIGNIFICANT 7) THE IMPACT OF FUTURE LOCAL GOVERNMENT AID LEGISLATION 8) CHANGES MADE A BROOKDALE 9) CHANGING VALUES OF COMMERCIAL PROPERTIES 10) INCREASES IN THE COST OF HEALTH CARE AND OTHER BENEFITS PROVIDED TO EMPLOYEES 11) INCREASED TRAFFIC DUE TO CHANGES IN HIGHWAY 252 AND THE I LETION OF HIGHWAY 610 COMP 11 ALSO SIGNIFICANT 12) AN INCREASING FOCUS ON WATER RELATED ISSUES 13) UPDATING THE CITY'S COMPREHENSIVE PLAN 14) THE IMPACT OF MANDATED HOMELAND SECURITY MEASURES 15) THE IMPACT OF HIRING A NEW ASSISTANT CITY MANAGER 16) INCREASING GASOLINE PRICES 17) THE IMPACT OF FUTURE NATIONAL, STATE, AND LOCAL ELECTIONS 18} CHANGING INTEREST RATES i i 12 Attachment C lSSUES AND OPPORTUNITIES AS EXPRESSED AS NEEDS of times Selected in the top 8 Former Council New Counc�l HIGHEST PRIORITY C� Manaqer RANK (4,4,1) 1) THE NEED TO POSITIVELY ADDRESS THE CITY'S CHANGING DEMOGRAPHICS AND INCREASED DIVERSITY (4,4,1) 2) THE NEED TO IMPROVE THE ENFORCEMENT OF CITY CODES i (3,4,1) 3) THE NEED TO CONTINUE TO MAINTAIN AND TO UPGRADE (WHEN AND WHERE NECESSARY) THE CITY'S INFRASTRUCTURE 3,4,1 4) THE NEED TO REDUCE THE CITY'S CRIME (4,3,1) 5) THE NEED TO PROCEED WITH THE CITY'S REDEVELOPMENT THE CRACKER BARREL PROPERTY THE OPPORTUNITY SITE SUPPORT THE REDEVELOPMENT OF BROOKDALE (4,3,1) 6) THE NEED TO ENSURE THE CITY'S FINANCIAL STABILITY (2,4, 7) THE NEED TO IMPROVE THE CITY'S HOUSING STOCK (3,3, 8) THE NEED TO MAINTAIN OR LOWER PROPERTY TAXES 13 RANK PRIORITY (2,2,1) 9) THE NEED TO INCREASE THE CITY'S INFLUENCE AT THE LEGISLATURE (2,2, 10) THE NEED TO STREAMLINE (WHERE POSSIBLE) AND STRIVE FOR 1NCREASED EFFECTIVENESS IN PROVIDING SERVICES (2,1, 11) THE NEED TO IMPROVE COMMUNICATION WITH CITIZENS (2,1, 12) THE NEED TO IMP G ETCHE CITY'S WATER (STORM WATER RUN OFF, DRINKIN (0,2, 13) THE NEED TO IMPROVE THE CITY'S IMAGE (1,0,1) 14) THE NEED TO INCREASE CO ER GOVER MENT�UNITS AND COLLABORATION WITH OT AGENCIES 14 i Attachment D THE PROPOSED GOALS PROGRAM 2007 2008 HIGHEST PRIORITY� GOAL 1 TO POSINELY ADDRESS THE CITY'S CHANGING DEMOGRAPHICS AND INCREASED DIVERSITY GOAL 2 TO IMPROVE THE ENFORCEMENT OF CITY CODES GOAL 3 TO CONTINUE TO MAINTAIN AND UPGRADE (WHEN AND WHERE NECESSARY) THE CITY'S INFRASTRUCTURE GOAL 4 TO ENSURE A SAFE AND SECURE COMMUNITY BY REDUCING CRIME GOAL 5 TO AGGRESSIVELY PROCEED WITH THE CITY'S REDEVELOPMENT PLANS GOAL 6 TO ENSURE THE CITY'S CONTINUED FINANCIAL STABILITY GOAL 7 TO IMPROVE THE QUALITY OF THE CITY'S EXISTING HOUSING STOCK GOAL 8 TO MAINTAIN OR LOWER PROPERTY TAXES i i 15 Attachment E THE COUNCIL'S EXPECTATIONS OF THE STAFF 1) "Professional competence" 2) "Honesty, integrity, and ethics" 3) "To follow through on implementing council direction and goals" 4) "To provide sound fiscal recommendations" I 5) "To respond to council's questions° 6) "Teamwork among the staff' 7) "To hire the best and reflect a diverse community" I I 16 THE COUNCIL'S CONTRIBUTION TO THE LEADERSHIP TEAM 1) "To define and set policy" 2) "To update the city's charter" 3) "To act according to ethical standards" 4) "To represent the wiH of the citizens" 5) "To be prepared for meetings" 6) "To approve the city's annual budget" i 7) "To monitor the performance of the city manager" 8) "To follow parliamentary procedures" 9) "To be of service to citizens responding to questions and to help resolve problems" 10) °To be ambassadors and promoters of the city" I i 17 STAFF'S EXPECTATIONS OF THE COUNCIL 1) "To provide policy direction" 2) "To trust and respect the staff as professionais" 3) "To set standards of service for the city" 4) "To be consistent in providing direction" 5) "To prioritize direction" 6) "To remain calm `under fire'" 7) "To provide honest feedback" 8) "To communicate to staff through the city manager" 9) "To speak with `one voice"' I 18 STAFF CONTRIBUTION TO THE LEADERSHIP TEAM 1) "Professional expertise" 2) "Education and experience" 3) "Institutional memory" 4) "Loyalty, pride, and passion" 5) "Ethics and integrity" 6) "Professional networks" 7) "Vision" 8) "Leadership" 9) "Dedication and commitment to public service" 10) "Respect of the city's employees" i 19 Attachment F ROLES AND RESPONSIBILITIES OF THE CITY COUNCIL I MOST SIGNIFICANT I 1) To provide leadership, direction, and long-range planning forthe city 2) To determine policy for the city 3) To hire and monitor the performance of the city manager (to manage city operations) 4) To adopt an annual budget for the city 5) To represent the collective best interests of the city and the citizens of the city 20 Attachment F (continued) ROLES AND RESPONSIBILITIES OF INDIVIDUAL COUNCIL MEMBERS MOST SIGNIFICANT i 1) To represent the citizens and be accessible to them 2) To make leadership and policy decisions for the greater good of the city 3) To be prepared for, and participate in, council meetings rofe ssionall and listen res ectfully to other council members, 4) To act p y p staff, and citizens 5) To share information and communicate openly with the city manager and other council members 21 Attachment F (continued) ROLES AND RESPONSIBILITIES OF THE MAYOR MOST SIGNIFICANT 1) To conduct orderly and effective city council meetings 2) To represent the city at public functions 3) To facilitate discussions on agenda items and help resolve conflict among council members 4) To make advisory committee appointments 5) To sign the city's legal documents 6) To also function as a council member 22 Attachment F (continued) ROLES AND RESPONSIBILITIES OF THE C1TY MANAGER I MOST SIGNIFICANT 1) To prepare and provide information for the council, make policy recommendations based on the information, and implement adopted policies 2) To be a liaison between the council and staff 3) To provide leadership and foster a positive work environment for the city s employees 4) To develop and administer the city's annual budget 5) To represent the city before public bodies and community groups 6) To coordinate with local, state, and federal agencies 7) To appoint, develop, evaluate, and terminate (when necessary) city employees 23 Attachment F (continued) ROLES A ND RESPONSIB IUTIES OF THE DEPARTMENT HEADS MOST SIGNIFICANT 1) .To provide leadership and goals for their departments 2) To manage the day-to-day operations of their departments 3) To prepare and administer the department's annual budget 4) To communicate and cooperate with other entities in the city ormed 5) To keep the city manager and department staff inf 6) To provide training and development opportunities for department employees 7) To recommend `new hires' to the city manager 8) To coordinate with other local, state, and federal agencies 9) To publicly represent the city policies 24 Attachment F (continued) ROLES AND RESPONSIBILITIES �I i OF ALL CITY EMPLOYEES MOST SIGNIFICANT 1) To have a positive attitude towards their �ob and when dealing with the public 2) To be team piayers 3) To be fiscally responsible 4) To be a positive representative and ambassador of the city 5) To have a strong work ethic 6) To be receptive to, and participate in, training and development opportunities 7) To be innovative problem solvers 25 Attachment F (continued) ROLES AND RESPONSIBILITIES OF THE CITIZENS MOST SIGNIFICANT 1) To vote in city elections 2) To provide fiscal support for city services and operations; i.e., to pay their taxes 3) To keep informed on issues that affect the city and to communicate their concerns to the city's elected officials and staff 4 To be involved in communit affairs Y 5) To be positive contributors to the community i 26 Attachment G PROPOSED MISSION STATEMENT Option 1 "The mission of the City of Brooklyn Center is to ensure a clean, safe, attractive environment for its residenYs through the provision of high quality, cost effective public services." Option 2 "The mission of the City of Brookly.n Center is to promote a community that enhances the quality of life and preserves the public trust." Option 3 he mission of the City of Brooklyn Center is to ensure a clean, safe, ttractive community that enhances the quality of life and preserves the public trust." Option 4 "The mission of the City of Brooklyn Center is to provide a range of (Ryan Opfion) public services that enhance the quality of life and preserves the public trust." 27 PROPOSED VALUES STATEMENT The foflowing values are fundamental to the city of Brookfyn Center's success and the fulfiliment of our mission: Excellence and Qualitv in the Deliverv of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibilitv We believe that fiscal responsibility and prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Intearitv We believe that ethics and integrity are foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees., Visiona Lea rs rv de hi and I p P anninq We believe that the very essence of leadership is to be visionary and to plan for the future. Cooaeration and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. 28 i Attachment H THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHtP PLANNING TEAM BUILDING RETREAT SUMMARY EVALUATION, 1) The objectives of the session were: "S 5 4 3 T Clear Vague 2) The organizatio of the session was: 3 2 5 4 Poo r �t Excellent 3) The ideas prese ted were: 4 3 Z 1 Not Very Interesting interesting 4) The ability of the resenter to stimulate discussion was: 5 3 Z Exceilent Poor 3 �.,,y 5) My attendance t this session was: 5 q 3 2 Waste t Very of Time Beneficial 6) Overall, I consi er this session to have been: 5 3 Z Poor Excellent 29 THE CITY OF BROOKLYN CENTER COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP PLANNING TEAM BUILDING RETREAT PARTICIPANT COMMENTS "Very worthwhile" "Very nice time weli spent" j 30 AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 26, 2007 Immediately Following Regular City Council and"EDA Meetings Which Start at 7:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. Proposed Joint Meetings Mayor Willson 30 Minutes a. Brooklyn Center School District School Board b. Charter Commission c. City of Brooklyn Park 2. Resolution Stating Opposition to Change in Cable Television 15 Minutes Authority Joint Cable Commission 3. 2007 Ci of Excellence Award Lasman 10 Minutes tY 4. Welcome Wagon Lasman 10 Minutes 5. 2011 Brookl n Center Celebration Lasman 10 Minutes Y 6. Youth Commission Ryan 10 Minutes 7. Suggested Additional Dates for Work Session Meetings Yelich 15 Minutes 8. Council Retreat Follow Up 20 Minutes a. Strategies and Action Plans 9. Suggested Work Session Items Councilmember Yelich 20 Minutes a. Create a new department focused on building inspections, permits, licensing, and code enforcement b. Extend City Code 12-913 to cover all rental units c. Implement residential home inspection point-of-sale ordinance d. Change City Code 12-901 to annual rental license renewal CITY COUNCIL WORK SESSION AGENDA -2- February 26, 2007 e. Consider ordinance limiting ratio of non-porous to porous surface area with new construction Implement ordinance limiting number of vehicles parked outside on residential property Pending List for Future Work Sessions March 12, 2007 l. Social Service Presentations 40 Minutes a. Five Cities Transportation b. Northwest Hennepin Human Services 2. EBHC Water Tower Repairs 20 Minutes 3. Starting a Farmers Market Yelich 10 Minutes 4. Proposed Street Improvement Along County Road 10 15 Minutes 5. I-694 Redevelopment Area Options Review 60 Minutes March 26, 2007 1. Social Service Presentations continued 60 Minutes a. North Hennepin Mediation Services b. Project Peace c. Reach for Resources 2. Revised Water Utility Shut-Off Policy 30 Minutes 3. I-694 Redevelopment Area Options Review Continued 60 Minutes Apri19, 2007 1. City Manager performance review format and procedure 60 Minutes 2006 City Council 60 Minutes Date Undetermined 1. Review Council Travel Policy Budget Wark Session z* �a r�- r�8 �za .t l k a,�+�.�`A�3 ���t-� Tr f h§� i s 5 'x `'n�° A r .c' h �e .y, i v P rv� 4 y� Z� T� ��,?���i�i ^a s Y� �a'�"� e; `r F y f w' �y� .�d �i k. e �i`�� �a y '4.. Z„ 4 v.�".,� R Ao R�� t' L K' a ;s as ��,�t`' y� ��J,�,� .W... 4 f fi �e:` A���. �h�� s 3 �c �-u t f �s d �s;. i x t„ �a, ,i �.;a �Ea�� r� r 4 y 6 ffi p d a: s s �a3.. f 4 ^v� ��v i.z� R f 3` g k�_. k, i; �",�w A kY.r S 'i 3 �`is:, 4 b4' y yi�����,� "�1 ��i s �r 53$ '1 i "m l� k E �X�� T t 5 't.�y 3 a "3�, ,t k s 3 Y, e Y ���i. Z 'r` a; a,� ��A>.. �aa y �s�� s a. r t, t .�M13" y Cf f T +'^'3 i�.2 y�' l a j ^F 3 ,e^? 'c V Z i i X� z% E _v a� ar �a a5 t y, i �-rs 's;. "�a. .�3 �'�4 �r� `fi ��y�.� r 4� �.Y`�.��Y 5 `s., a� z �7x °'sr 4 E E K N4 y y y, a a F'�. �'�d�.�� �3 'i��, z,-"�" �k�. �,a ":a�w y �r r._,���tz �4�r MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager G�� SUBJECT: Proposed Joint Meeting Mayor Willson COUNCIL ACTION REQUIRED The Council is asked to provide direction to staff regarding setting meetings with the subject entities and to describe any additional expectations of staff as relates to prepaxation for these meetings. In addition the Council should provide direction regarding disposition of the proposed Council Policy offered by Mayor Willson. BACKGROUND On February 12�`, 2007 the subject item was included at the request Mayor Willson. Unfortunately the meeting time did not allow for this matter to be discussed. In advance of the meeting Mayor Willson prepared the attached memo and draft resolution regaxding joint meetings for Council consideration. COUNCIL POLICY ISSUES Will the proposed joint meeting facilitate the Council goals and/or policy interests? Whax is the priority and required timing for these meetings? What is the expected outcome of these joint meeting? Will adoption of a Council Policy on Joint Meetings improve/facilitate the decision making process of the Council? G:\City Manager\WORKSESSION.MEM.FRM.doc MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 9, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City ManagerC� SUBJECT: Proposed Joint Meetings COUNCIL ACTION REQUIRED The Council is asked to provide direction to staff regaxding setting meetings with the City of Brooklyn Park, the Brooklyn Center School District, and/or the Charter Commission. In addition to the potential schedule for these meetings it will be important to describe the purpose, expected outcome, and staff responsibility related to these meetings. BACKGROUND Mayor Willson has asked that the Council have a discussion regarding possible joint meetings with each of the fore stated entities. The mayor will provide the Council with further information regarding his rationale and expectations for these meetings. COUNCIL POLICY ISSUES Will joint meetings with these entities facilitate the goals and policy interests of the City of Brooklyn Center? What is the priority and required timing for these meeting? hese 'oint meetin s? me from t What is the ex ected outco g P i G:\City Manager\WORKSESSION.MEMFRM.doc 02f 12/07 Mayor Willson's Comments Work session Item 5. Proposed Joint Meetings Mayor Willson a. Brooklyn Center School District School Board b. Charter Commission c. City of Brooklyn Park SACKGROU�ND Mayor Willsc�n has asked that tlie Council have a discussion regarding gossible joint meetings. �uith each of the fore stated eniities. Ttte mayor «ill provide the Council with further informatian regardin� 1�is ratianale and e�pectations for these_ meetings. CQUNCIL POLICY ISSUES Will joint meetings uvith these entities facilitate the goals and policy interests of the City of Brool:lyn Center? What is the priority and required timing for these meeting? What is the expected outcume from these joint meetings? Requests have been made to the Mayor, specifically by the three governmental bodies listed, to have a joint meeting with the Brooklyn Center City Council. Some years ago Council had joint meetings with our voluntary citizen constituent commissions, both appointed by the Mayor and ratified by Council action and Charter Commission commissioners appointed by the Chief Justice of Hennepin County. Past City Councils had at one time met annually with our City Commissions in a joint CounciUCommission meeting. A past Council direction with joint commission meetings evolved into an all Commission members and Council annual social evening which then evolved to not meeting at all with commission members. The rational being that the time spent was not productive based on the expectation that the Council wished to see involvement, dialog, or policy interest during the joint meetings or social engagement meetings. I'm of the opinion that the expectation was not correctly defined by the Council and would offer the following expectations and rational for joint meetings with City Commissions, constituent organizations, quasi-governmental and govemment bodies. 1. Quasi-governmental -(supported by the government but managed privately <a quasi— governmental health-care agency> The City Council as the governing city body can be better informed, recognize, foster, and work with all interested parties and bodies in identifying needs and resources to better, promote, and discuss ways of providing services and City Council actions for the betterment of our Community, Neighborhoods, and City. There are many examples of resources or shared efforts in our City that the Council should be aware of and a part of. Some of them are decisions the Council takes action an, others are for the betterment of the Community. The City Council can not solve regional problems by it's self and has to work with School Districts, County, State, Federal govemmental bodies. Many efforts are under way that may greatly benefit our City. Addition organizations maybe Brooklyn Centers Business Association, Church organizations, Citizen organizations, groups or organizations with residents working towards common goals. As an example School Board actions in our City that make decisions regarding our Children. We have seen a spike in crime. One of the solutions maybe to partner with School Boards to provide crime prevention programs to children. This may take a Legislative action for funding to accomplish Osseo School District and CEAP are working on expanding the services at the Adult Education Center on Brooklyn Boulevard. County, HCMC, and social programs are talking about a hub or regional center to provide an expanded range of services to not only Brooklyn Center citizens but to citizens in the NW region. he better informed we as a Council can be by holding joint information, sharing of ideas, and T discussions on shared resources with groups, and bodies working and living in t�ie Brooklyn Center the better we will be at making good informed decisions as a Council. I' d offer: First and foremost our City Council Commissions, that we as a Council rely upon to provide analysis and recommendations regarding issues in their areas of expertise, are just that voluntary, citizen and constituent members who have an active interest in supporting our City, community and neighborhoods. Recognition for the time, effort, and dedication that these members give of freely to and for our City should be recognized and fostered by our elected officials in our community. There are five City commissions Financial, Housing, Park Recreation, Planning Zoning, and the Charter commission. For the purposes of defining Joint meetings the Financial Commission is excluded due ta budget considerations during the Budget planning process where Council policy already defines joint meetings with the Financial Commission. This in no way is a reflection of any less appreciation or recognition for voluntary, citizen, constituent efforts that the Financial Commission members freely offer to our City. I This work session item denotes that the Mayor would address expectations and I will. In my opinion we as a Council should be everywhere in Brooklyn Center and where possible sharing ideas and information. I see (2) possible expectations or results from holding joint meetings. There maybe more as well. We have had discussions on how better to communicate with our residents in the City and how better to share information to inform our constituents on City Council actions, resources and programs along with policies. Joint meetings provide a forum or venue with groups that have a more focused mission to do so. The Council should take into consideration that a joint meeting with these entities does not have the purpose of defining, problem solving, or negotiating policy or direction by the Council but rather a free flowing of information, debate or discussion as appropriate. I, as Mayor, would submit that the venue be similar to and as such considered a Work Session of the Council and Commission where information is received, debate, and opinion is shared and welcomed. A joint meeting would not be the place for the Council to set policy, make decisions, or promise action. The second area of expectation is that we as a Council are better informed regarding issues and discussions that our Community is having in meetings in the City. The Council being better informed can make better informed decisions. The Council really cannot "go it alone" as the saying goes and should be proactive rather than reactive in addressing, discussing, and debating concerns, issues, and ideas that we and our citizens have. Who knows that great idea for a City widget, program, or solution to an issue just maybe found by working jointly with other organizations. I have given the issue considerable thought and would offer the attached resolution as a starting point in updating or adding to City Policy. Certainly a starting point for Council discussion on the matter. -tw 02/12/07 Member introduces the following resolution and moved its adoption. RESOLUTION ADOPTING THE ADDTTION OF JOINT MEETINGS TO THE CITY OF BROOKLYN CENTER CITY CODE OF POLICIES WHEREAS, the Mayor receives requests for joint meetings from constituent organizations, quasi-governmental' and govemment bodies; and WHEREAS, the Mayor receives requests for joint meetings from City commissions; and WHEREAS, the City Council wishes to participate in joint meetings with City commissions, constituent organizations, quasi-governmental' and government bodies; and WHERAS, the City Council wishes to be better informed, recognize, foster, and work with all interested parties and bodies in identifying needs and resources to better, promote, and discuss ways of providing services and City Council actions for the betterment of our Commumty, Neighborhoods, and City; and WHEREAS, the addition to the City Code of Policies of Joint Meetings as a process to achieve the Council wishes NOW, THERFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, the addition of Joint Meetings to the City of Brooklyn Center Code of Policies as Section I- City Council Meetings, Processes, and Procedures, 1.1 Type of Meetings, 4. Joint Meetings and 5ection I- City Council Meetings, Processes, and Procedures, 1.2 Notice of Meetings the following language 11 4. Toint Meetings Council Commissions, that we as a Council relF� e ost our Ciri t and for m A. Fus unon to Arovide analvsis and recommendations regarding issues in their areas of exoertise, are iust that voluntarv. citizen and constituent membe�s; who have an active interest in su�nortin� our Cit�. communitv and nei�hborhoods. Recoenition for the time. effort, and dedication that these members give of freel� to and for our Citu should be recoenized and fostered bv our elected officials in our communit�.�. There are five Citv commissions Financial. Housin�. Park Recreation, Plannin� Zonin�,. and the Charter commission. For the ournoses of definin� Joint meetin�s Q during considerations the Financial Commission is excluded due to bud_et the Budeet nlannin� nrocess where Council nolicv alreadv defines ioint meetin�s with the Financial Commission. This in no wa�� is a reflection of anv less anureciation or reco�nition for voluntar�r. citizen, constituent efforts that the Financial Commission members free1F� offer to our Citv. 1. A ioint meetine vrocess starts with the resnective Commission Chair calline their resnective meetin� to order and b� maioritv vote, recessin� to a ioint meetin� with the Cit� Council members oresent. The Commission mav retum to business after the ioint meeting has ad�ourned bv recallin� the commission meetin� back to order b�r the Commission Chair and ma�oritv vote of the Commission members. Decorum during a joint meetin� remains as defined in Brookl�n Center Citv Council Policv utilizin� Roberts Rules of order and the Mavor. Mavor nro tem, or actin� Ma�ror nro tem serves as the presidin� officer for the ioint meetin�. B. Constituent organizations, ctuasi-governmental and �ovemment bodies ioint meeting reauests shall be taken under consideration b�� the Mavor with consideration and determination of the or�anization or bodies structure,. intent and nuroose in allowin� a ioint meetin� reauest. A�overnmental bodv mav literallv be defined as a sin�le elected official i.e.... Staxe of Minnesota Reuresentative. Senator, or Constitutional Officer or Federal, Renresentative. Senator. or Constitutional Officer or sub-commission, sub-, committee. Deuartment A�encv or Task Force at the anv �overnmental level. The Mavor has broad discretion in determinin� a valid joint meetin� reauest with an or�anization or bod�. Ouasi-�overnmental means suvnorted bv the �overnment but mana�ed urivatelv <a auasi—�overnmental health-care agenc�n l. A ioint meetin� with constituent or�anizations, �uasi-�overnmental and government bodies also starts with the resvective vresidin� officer callin� the resnective constituent organization, auasi-governmental and �overnment meetine to order and by maioritv vote, recessin� to a ioint meeting with the Cit� Council members uresent. Decorum durin� a ioint meeting remains as defined in Brookl�n Center Citv Council Policv utilizins Roberts Rules of order and the Ma�or, Mavor uro tem, or actin� Mavor nro tem serves as the vresidin� officer for the ioint meetins. C. Council members attendance is not mandator�� but the vossibilitv exists that a auorum of the Council mavbe in attendance and postin� of a public meetine as such is in order for the Council to receive information and ioin in the discussion or debate from the joint members oarticinatin� during this t�roe of ioint meeting settin�. Where nossible the Council ioint meetings are to be scheduled durine a scheduled Cit�� Commission meetin�. D. Citv Man�ers attendance is not mandaton� unless so ordered bv the Citv Council. Staffing b� Citv staff for the vuroose of staff sunnort in takin� minutes, nroviding subiect matter exvertise. or back eround information is not mandatoru unless so ordered bv the Citv Council via the Citv Mana�er. The Citv Manaeer mav wish to attend or mav wish to instruct his staff that thev mav attend in an o�cial Citv staff cauacitv. This does not nreclude the Citv Mana�er or City Staff attending a oublic ioint Council meetin� as a nublic citizen. Should Citu staff attend, as is their right to attend anv nublic meetin�. a statement to the Presidin� O�cer or Council or interested varties either before. during, or after a ioint meetin� covevs the intent of non-bindin� ex-officio �ai bv Citv Staff. E. Items or issue actions. maioritv motion, or consensus bu the Council is not warranted. The onlu excention would be to add anu actionable items to a norinal Council onlu work or studv session for consideration bu the Council which mau lead to an actionable a�enda item at a re�ular Council meetin�. This would be b�� consensus of the Council in an ex-, officio action that does not contemvlate a maioritv motion or bindine. Council action. This ma� occur during a ioint meetin� with direction �iven to the Mavor. Mavor nro tem, or Actin� Mauor oro tem to discuss the item with the Citv Mana�er for inclusion in a subsec�uent Council work or studv session.. The Citv Mana�er will use the usual discretion in, schedulin� the item for a future work or stud�� session nrovided that, the Council has aunroved the item for consideration at a work or stud�� session. t confers virtue of one s ofFce. I Ex-Officio means b membershiu on a nanel to certain officials. In this case Council, Members. The chauman and top minority member of a Committee usually have ex-officio status on all subcommittees. Used by Senate and House, Federal State. F. T'he Council should take into consideration that a�oint meetine with these entities does not have the �uroose of definin�, problem solvin�, or ne�otiatin� oolicv or direction bv the Council but rather a free flowin�, n. debate or discussion as a�nronriate. I, as Mavor of of informatio t the venue be similar to and as such Brooklvn Center, would submit tha considered a Work Session of the Council and Commission where 'on is received. debate. and o�inion is shared and welcomed., informari G. Prioritv and determination to hold a ioint meetine rests in its entiretv or with the Mavor of Brooklvn Center. Th e Mavor shall offer f, ratification bv the Citv Council all ioint meetin�s. 1.2 Notice of Meetings t meetin s and s ecial and emergency work sessions 'oin p Notice of all re lar meetings, ,1 meetings shall be publicized and held at the regularly designated time or, in the case of special meetings; appropriately publicized, with notice given to the local media and pre-designated ial or emer enc meetin s where the for s ec g In addition there is a rovision g Y individuals p P Council may transact any form of City business. That provision sets specific procedures the Council must follow in calling the meeting. "y� �Y '�r�: a�� �y��`�'* i, z r �s���� x ��3, J .p f k �c a ��i q�,��` 'g� ?t�, r a` �e� 4 W;� L s c fr ffi F� i s� S v� y'ji�, a F ��s a �Z m a° 3 ���.m�- y x s 6 r �i E ,�������a� �'���r, y n x F 5. E �y" rt 3 S '2, Y�s A I' a�> A���.i �'�F s 3 �4 's� i �e ���,v'"� 4� �ti s `�n� �j� ��Y Y�;fC�,��� �i� x P S. �.'.i���3 r LL s� b'�' V f S o t a f.. 3��� k ��.E�,� 5t�" .rs� ti �`+�.a�` 3 l J KM '�S �w g�,� f `ar� �c �i r� a .3 �r "tu .ro'�� 3 ��'t�• �`y ����y 'i p� 2` 'n .n �"�'e. S ��rv��. r P t 2 -4... E c �F��5���,�' S y v� F^� �`��������.q��� F t tG f �Y;3a y hv �n.m' x f e ^��X@ �.d vnvy .eu.tt.aw�..�..��...e�:a,'m :33';� p a a'r ,r #S, I SESSION MEMORANDUM COUNCIL/EDA WORK DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager� SUBJECT: NSCCC Proposed Resolution- Gregory Moore, Executive D'uector COUNCIL ACTION REQUIRED The Council is asked to determine if the subject resolution should be placed on a future I Council agenda for action BACKGROUND The City of Brooklyn Center is a member of the Northwest Suburbs Cable Communications Commission (NSCCC) Joint Powers organization. The Commission has submitted a letter requesting the City adopt the proposed resolution stating opposition to legislative proposals that remove or change cable television authority of local government from chapter 238 of Minnesota State Law. Last year the NSCCC asked the City Council to adopt a different resolution opposing s ecific legislative proposals pending at the time As it turned out the League of P en b on tak e ositi esota Crties had ado ted policies that were in conflict with th p Y Minn P NSCCC. In preparation for th e Council dis cussion I will contact the LMC to see if the ro osed NSCCC resolution contradicts policies endorsed by the LMC. P P According to Mr. Moore this should be a non-controversial proposal that is supported by the League of Minnesota Cities and other City organizations. It is principally intended to oppose a statewide franchising law that would preempt local authority. Mr. Moore has been advised of the Council meeting on Monday evening. COUNCIL POLICY ISSUES Will adoption of the proposed resolution further the policy goals/interests of the City of Brooklyn Center? ur membershi in the e Council cons ider ado tion in deference to o p Should th P Commission? doc G:\City Manager�NWSCCC 022607.WORKSESSION.MEM. 9V'ortfiwest Su6ur6s Ca6Ce Communications Commission 6900 Winnetka Avenue North Brooklyn Park, MN 55428 (763)536-8355 February 16, 2007 CURT BOGANEY CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PKWY. BROOKLYN CENTER, MN 55430 RE: Resolution to Minnesota Legislature Regaxding Cable Service Franchising Dear Mr. Boganey: We have attached a draft Resolution for you to place on the agenda of yow City Council for adoption as soon as possible. This Resolution is intended to provide opposition to any legislative proposal that would change local franchising authority in Minnesota. It is our belief that this legislative session may be critical from the standpoint of cable legislation. During the past year, the telecom industry has heavily lobbied various state legislatures throughout the country and also Congress to change laws and to change local franchise authoriTy and requirements. In order to ensure that your City, and all of the Cities comprising the NWSCCC, communicate their concerns regarding potential legislation in Minnesota. that would alter current cable law, Chapter 238, it is most important to have the attached Resolution adopted and sent back to NWSCCC so we can provide them to local legislators. Please let us know when your City Council has adopted this Resolution. Kindly fizrnish us with a certified copy of the Resolution. We will coordinate with all of the communities of the NWSCCC and deliver the Resolutions to sta.te legislators. If you have any questions with regard to the Resolution, please do not hesitate to give me a call at 763-533-8196. Very truly yours, Gregory Moore Executive Director Brooklyn Center Brooklyn Park Crystal Golden Valley Maple Grove New Hope Osseo Plymouth Robbinsdale RESOLUTION NO. A RESOLUTION OF THE CITY OF MINNESOTA STATING OPPOSITION TO LEGISLATIVE PROPOSALS THAT REMOVE OR CHANGE CABLE TELEVISION AUTHORITY OF LOCAL GOVERNMENT FROM CHAPTER 238 OF MINNESOTA STATE LAW WHEREAS, the City Council of the City of is the official governing body elected to preserve and protect the best welfare and interest of the City and its citizens; and WHEREAS, the City of (herein "City"), in combination with its neighboring communities and in conformance with Minnesota laws created a joint powers entity in 1971 to serve on behalf of the City and its other member cities as a franchising authority for cable services, which joint powers entity is known as Northwest Suburbs Cable Communications Commission (herein "NWSCCC"); and WHEREAS, the City understands that considerable effort has been made in the State of Minnesota., and at a national level, to change and alter the legislative authority of local governments rights with respect to continuing the right of local governments to franchise cable services, build-out requirements, public, educational, and governmental access channels and funding and franchise fees; and WHEREAS, many communities throughout the country, including the City, have expended substantial sums to negotiate franchises that ensure that local needs are met, including the development of local community programs and televised public meetings of community interest and therefore, the City is concerned that proposals to eliminate franchising at the local level would eliminate the ability of the City to: Cablecast City meetings, Replace aging cable television equipment; Provide the award-winning local newscasts and community programming covering our franchise area; Offer public access facilities to a11ow citizens to produce local, community-oriented and diverse programming services; and Ensure that all citizens of the community are offered access to cable television regardless of their income status or location. WHEREAS, the City believes that all citizens and all areas of cities should have the same access to cable service regardless of the economic condition of any of its citizens or the economic condition of any of a city's neighborhoods, and cable services and community programming need to be responsive to differing community interests and needs and local governments, not state or federal agencies, are in the best position to determine differing local needs and interests; and 2-8-07 1 WHEREAS, the City disagrees with the claims of the telecom industry that they should be allowed to provide video services to only the neighborhoods that they determine to be desirable and that local franchising processes and community channels and other community service requirements are a burden for new providers; and WHEREAS, Minnesota is recognized throughout the country for its leadership because it is one of the few states with a state-wide cable franchising process established by the Minnesota Cable Act, Chapter 238, providing uniform provisions and requirements applicable to all providers of cable services that must be followed by local governments; and WHEREAS, there is no significant evidence to suggest that the Minnesota Legislature needs to change the Minnesota law to accommodate the telecommunication providers or others seeking to provide competitive cable services inasmuch as it has not been demonstrated that the existing law is a burden, if reasonably applied, to any form of new entrant, including the telecommunication providers; and e of the NWSCCC strenuously WHEREAS, the City m con�unction wrth other memb rs objects to any proposals or policy recommendations that may be made by legislative committees or other special interest groups such as the telecom industry which would seek to alter provisions from Chapter 238 of Minnesota State Law changing local franchising authority. NOW, THEREFORE, be it resolved by the City Council of the City of Minnesota., that: SECTION 1: 1. That the City hereby vigorously opposes any state or federal legislation that will ed cable services; to reduce the ri t of local governments to approve and administer franchis charge reasonable franchise fees for the use of the nght-of-way; to establish benefit requirements including public, educational, and governmental access channels, including funding, facilities, and equipment for such channels; and to require dedicated capacity or institutional network systems for educational and governmental purposes. 2. The City respectfully requests that the Minnesota Legislature not remove or change provisions of Chapter 238 related to local franchising of cable service in Minnesota Sta.te Law. I 3. The City pledges to work together with the Minnesota Legislature and other vailable to the 1 continue to rotect the rights a erest ou s to su �ort olicies it is believed wil p mt gr P PP P City. 4. The City will support efforts directed against legislative change to ensure that all persons residing in the City will have unfettered access to all forms of information resources in the broadest range of rights and interests to ensure that those that use public rights-of-way and benefit from the use of public rights-of-way are continued to be obligated to provide 2-5-07 2 compensation in the �form of franchise fees, public, educational, and governmental access funding, and other support services as well as ongoing community needs requirements notwithstanding technological changes or advancements. 5. The City will submit this Resolution to the Minnesota Legislature and such other persons as the City believes are in a position to affect legal changes relating to the matters outlined herein. SECTION 2: This Resolution becomes effective upon approval and adoption by the City Council for the City of ADOPTED in a regular session of the City Council meeting this day of 2007. Mayor ATTEST: City Clerk 2-8-07 3 g r �����v�`�����'��� i s. ���.���'��$y��,� ��a� ���v�.< .:a 3r�w'� 3 k a� �wa� r'� �r c p .P�,Tm�. 4`: >z f .;S I a�� ��a ��,r z Cr v y s s,���"� ��`a� 'a5 g �s ,r� �`�,�a�,�� ��_°€',�s��'� '�.,�j���. .ua. 'a 5 i I s �i �i '^#r ��4:�� c i R fr. .::3: I t b p x 4 �_w, �S y s x S �3'�G����`R'4 h h ^����x�� �E'�' ,q,g 5 "f�,'��3ss �i�4��.��� ��i,'l. ��`�a�-` ���f �,��t�,�� �q 1 ��1��`"= a� �a�: y: ��s` c �a.� f ���et������±, 3 J� �'y���� u F �k��� i F I c a a .�a. I I A ik 24 k 6 i.� w '�ps` �f� t S �Y� ��4Y'�- Y' s r�',:: s f ar' �"a'���,;:.,.. r Ia� :y "�t s g y s �a�-�Ma� h��� D s o u��� ���i r z h �`v�� C �.4+��� �F�"�+' `�.�r� r W y «,�^e`� e P a f�'i�_� ��i5 R �r�"�� ���������`3�� `�x ����z���: ���a 3.. �r Y. I. h .'..9:<:;w�..,.... II '�,"�5.�1�„�.���...� z d „y II I MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager� SUBJECT: 2007 City of Excellence Awards, Welcome Wagon and 2011 Brooklyn Center Celebration-Councilmember Lasman COUNCIL ACTION REQUIRED Council is asked to provide consensus direction regarding the subject matters. BACKGROUND Council Member Lasman requested that the subject matters be placed on a worksession for Council discussion. She also provided the enclosed background information regarding the City of Excellence Program. Councilmember Lasman will provide fixrther information at the meeting regarding each of these issues and what actions she would like the City Council to consider. COUNCIL POLICY ISSUES G:\Ciry Manager�awazds.welwme.2011 022607.SESSION.MEM.doc 20�7 Cit of Exce ence Awards y ce c� AWARD HOW !S YOl1R CITY EXCELLENT? TELL US�., t i 1 3 ���C��� �r L a t. u ualit o� life beains in our local communities. Elected officials Q y and city staff contribute to th�at Quality in our caz�munities every day. No matter the magnitude or visibility, these contributions 6 pro��iote seiccess, pride, and �ood government. They afso n��ke cities excellent places to live and work. fi s �r'� 3. 2 s. Throug.h tl�e League of 1�9innesota Cities "City of Excellence" A�vard program, cities h�ve a new avenue for recognition of �r��. th�+se accon� lishments—larae and small—that enhance the P Qu�lity of life �nd vitality of our Minnesota cities. 5 n s- ff�- Y x'. 1 'z; i f .r ='�a P s3 r r i«�� �M m�.,�. ,MA 1 �"4; 3 z HAS YOl1R CITY... ��r lmproved the Quality of a service? u Developed an effective or innovative way to solve an old or common problem? Modified a program from another community or organization to fityour needs? Found a way to saveyour city money and achieve the same or better results? Creatively involved citizens or other city staff in making a decision? if so, then get the recognitionyou h�ve earned! Receive recognition—Froni peers, collea`ues, city residents, and the �7�edia—for a job ���ell dcr�e. Showcase the good work ofyour staff or N�oi r�t����� Highligh't the outcon�e of a specific project or initi��ti;�a° Improve the image of yaur city. V'Jinnin� citizs will receive �$I,OC�O cash priz+��. LM�C �ti�ill coc�rdinate �a si�nificant and +ni�ov�t;�,�= ���_,b';�= rel�ti�ns can�paign to sho�vcase winners. WHAT IS BEING EVALUATED? Pro{e�t/pro�ra�» structure. Project/program go�ls and results. �'roject/pro�ram strengths and weaknesses. ,�pplicability to other cities. GENERAL AWARDS Awa�ds wil] be given in each of four population categories. Citi�s may submit an entry in their po�ulation category, re�ardless of topir or szrvice �rea: l.�nder �.�00 1,000 to 5,000 5,0�1 to 20,000 I�ore than ZO,�flO TOPICAL AWARD Add�tion�lly, there will be a sin�Iz award category that changes from year toyear to reflect current issue or area of fotus for Mlinnesoia cities. in that particular category, ail citi�s—re�ardless of population size—will comp�te �gainst each other for a sinble awar�. ��;,��1� nF P�Ii1JT'�IESOTA CITIES 'tj!�7 �iTz GF �XC�LLENCE AV`J?�RDS PROGRAP� L�� c,( J�,"innesuta Cities member ci�ies �re eligiLle Co enter. 1'•Jalch lur adci�i'�i���� inFormation and entN materials in November ?006. iniormalio��. contact Don Reeder, LA�C Public Relations �,«r1i;i_�!or. il��edcr:�clmne.or� cr 651-?I� =�0�1. ;;1_;ie�iai� i��r the ?J07 City uf �xcellence �vill be m��de av�ilabie to member ci±ies m i�J.�•;�_n,i-�r�r =OC�C tntries �ti•ill be jud�e�.� bv a p��nel ul,�:`P;'tli s �nnln�llnmlel o J� ith ih� L�a��r� ur ��iCn me�,�Ler cities. `��isit tlie Le�� l`Ue�S �'��J �IL� iur ail�iiliuna� ini��rm�,�ion and updates The 2007 A+ nrn� I�Con(eren �Du uthl _u:no�mce�� and recn`nized at thc �un� 2007 LPdiC r-� "NUhen you Qoo� at a city, it's Pilee neading tV�e hopes, n aspi�aEions and pnide o� e�e�yo�e u��o buiQt it P,� CG��G�CC/ HUGH NEWELL IACOBSEN. ARCHITEC7/DFS�GNER AWARD t P r 4 v'� 3 js� �i L C =�`"�j�,����.�. 2 4 v '����.0 �����x�� W y' F s f`��� I f a s� �'�.r-;� �a s r �x ��1 a 4 v s✓ e s Q,a t e Y��� �c`c��s��� �4� �x�� 1� a��s ���,�w ����'����s��; t� 7 a ^�F �a�:. i s a `�,�'.�-���g2`� k 'w� 3 �n .�&.<..�v"',fi��d:a_,r.,�. I There are no mater la�s for this 1 tem. i r ��r �r�'��� r t l^�� q ���'��1kZ k F °s Z �g� zt� z F ">a: U�� ti ���;c�=�a��^�'&.� "g "�e� x� p N4 t a: .z2 Y �3,� x �z x ��x �r G SY �ti l �;j' i a. V Y f:,., 3 ;i i� i j c� G r Y y S a. z" �C'y` a "a3 �i_ $l' �F �rt�. ✓4��''� �i� ���������g r` s a a r'�� h.:: Z ��i' ff z �A�� �g �'��x ria�_s for this item. here are no mate i r a h s ;a s ��"���s c x F s q F ,s Y ,g, �'''9 '�q S j ���`�7 y J d k Y f n :A� 3� is -A': d ,3 3 h F 'u" =M° ?K 1 v H v�� s a �ur� �p z t f ',A Y y w r d �.:�,�s R �,h s� s c M �n a� x� i �4 fi 4 �A 3 <.kf 6 �y �8�� k t `x, �a °j��'� A z zr�. 3, �t x E s ��,`',�q s �r h x x 5 c z a s y yj r t t i��w .'u :i.a w� Pd. sx �x. ;a$�`�l: �..s T`e MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager SUBJECT: Youth Commission Councilmember Ryan COUNCIL ACTION REQUIRED The Council is asked to provide consensus direction regarding the suggestions of Councilmember Ryan regarding a City Task Force on Youth Issues. BACKGROUND I have enclosed a copy of the e-mail from Councilmember Ryan regarding the subject matter. The purpose of this item is to provide Councilmember Ryan. with an opportunity to expound upon his thoughts and suggestions regarding possible Council action or direction. COUNCIL POLICY ISSUES G:\City Manager\youth.022607.WORKSESSION.MEM.FRM.doc Future Work Session Discussion Item Sunday, 2/11/2007 I would like some inputl reaction to the idea of a City Task Force on Youth Issues (and programs). The question that I want to raise is this: Is the Brooklyn Center doing enough of the right things to attract the interest and to serve the needs of an increasingly diverse youth population. I have heard the sta.tistic quoted that of B.C. residents under age 17, 52% are nonwhite. Perhaps this is a worthy discussion item for a future work session. You will note that this is a new initiative in Brooklyn Park. See Brooklyn Center Brooklyn Park Sun Post, `Brooklyn Park Considers Establishing a Youth Commission", Thursday, Feb. 8, 2007. In that article, "the city may create a Youth Opportunities Commission to establish alternatives to criminal behavio� for teenagers". What about the possibility of the city working with the school districts to pool resources, to provide mutual support coordinating efforts. Crime is a big concern. Here we are talking about money that would be well spent. Consider the efficacy of the Head Start Program. Each dollar per capita spent now on Head Start is estimated to equal $13 per capita. spent on under perfornung students in their later years in the public education system. This does not reflect the staggering costs associated with the same at risk youth having a greater probabiliry of becoming a sta.tistic in the juvenile or adult correction systems. K w k t a ro y y h F y F �N S 3 „��L t a �t 1 k b 3 Y. d .�3 r i Y; R 5 x� nj 4 ,F k Cy' '1* 3 Y b N� Z `b Y 1 u x„ t h° s 4 a. �t' m s s r�, �s s.� 1�� i, p- z s k �3 a k l N z i g f''�� k f�y 'J_ �u C�� u �k k '�i`. F J .n F'�'^`. 3 e� i ,�j� 1� �9 g 3 T 4 Y3 f d 3 s �fi� f. ,�L �,�5 �fi X �e �`e�,y �cy y 5° ;l, x ,�ry c J �S 'h F „n 33^'2 ''a �a„o�,`.s.:.� i i a w. �.i' „�&5.3�. 1..°�_ i.�s MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Managere� SUBJECT: Additional worksession dates Councilmember Yelich COUNCIL ACTION REQUIRED Staff is requesting consensus direction regaxding the desire to schedule worksession meetings on the first and third Mondays as needed. BACKGROUND I have attached a copy of the e-mail from Councilmember Yelich suggesting that the Council schedule worksession meetings on the first and third Monday's as needed. COUNCIL POLICY ISSUES Will additional worksession meetings dates facilitate the Councils ability to conduct the City's business and are additional meetings required? G:\City Manager\WORKSESSION.MEM.FRM.doc Page 1 of 1 Curt Boganey Mark Yelich From: Sent: Wednesday, February 14, 2007 8:37 PM To: mayorwiilson@ci.brooklyn Cc: Curt Boganey Subject: Council Work Sessions Mayor Willson, If it is acceptable to the rest of the council, I would like to suggest scheduling council work sessions on the first and third Monday evenings of the month as needed for the following reasons. 1. there seems to be plenry of issues to discuss and work on in the foreseeable future 2. extending regular meetings with work sessions is a bit over-whelming both physically, mentaliy and emotionally 3. three hour meeting blocks are about as much as most people can prepare for or digest. 4. while I would like to be team player, I really do not care to ever repeat our 6 hour meeting last Monday Thank you, Councilmember Yelich 2/19/2007 .a u. il e y �4 "j� Y �:s� s �i �i`y�, t. y Y R ?e W i a: �r i x r 1. a a����� t ��r ys� F< g Y P �t i h `z �y� k b��.�` ;Y� 3 a m s� f- i ."•h':^"�. ti 8n' .A`*w„_� �.s. b m: �d: �',r' �4:: �`W�� y t,� 3" 'i r /rt�a �''S P b�, q� .t w^- ro a t a. �1 vZ' 3 k r a. E "�K`�`� �d° J fi Y �a�� y������ ,f' y 4: 'x "2 4 ����a������ h. E MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2007 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager SUBJECT: Council Retreat-Strategies-Action Plans COUNCIL ACTION REQUIRED Staff is seeking Council consensus response to the enclosed set of strategies and action steps. BACKGROUND The City Council has reached agreement on the City Mission, Values Statement and Goals. Based on these actions of the Council the staff believes that the primary goals of the City government have been clearly established. It is our understanding that the pursuit of these goals should take precedence over lesser issues and that over time city resources should be directed or redirected in a fashion that will most effectively achieve these goals. Staff also recognizes that this overall effort is a work in progress and the Council may need to modify or perhaps clarify its goals through the establishment of outcome measures or benchmarks. As City Manager I believe my responsibility is to develop the strategies and take actions based on my best professional judgment and resources avaiiable that will likely lead to the achievement of your established goals. What I have enclosed is an initial draft of the Strategies and action steps that have been developed thus far. It is important to note that this presentation remains a work in progress and as more staff input is provided these strategies and action steps will necessarily change. If there is a change in proposed strategies the Council will be informed. The primary purpose of this first presentation is get feedback from the City Council in two areas. First, I need to know if the Council disagrees with any of the initial strategies outlined. Secondly, I need to know if the Council believes that these initial strategies proposed are insufficient and other specific strategies should be added at this tune. With this input from Council we will proceed with the further development, prioritization, scheduling and implementation of those strategies where existing policy authority and resources exist. COUNCIL POLICY ISSUES Do the proposed strategies appeax consistent with goals established by the City Council? Do the proposed strategies appear adequate at this stage in the Strategic Goals process? Should the Council meet to further clarify its goals andlor expectations by establishing benchmarks or outcome measures? G:\Ciry Manager\WORKSESSION.MEM.FRM.doc i Goal 1 Positively Address Changiag Demographics aad Iacreasing Cultural Diversitp of the City Provide Recreation Programrr>;ng Z`hat Is Responsive to the City's Culturally Diverse Populations Assess Current Programs and Resources Solicit Input from Diverse Populations Regarding Recreational Needs Design and Implement Programs Improve Cultural Competency of All City Employees E�and the Cultural Competency Element of th� Joint Community Police Project to Include All City Employees Improve the Diversity of the City Workforce Utilize Multi-Cultural Advisory Council Take Efforts to Bridge the Language Gaps between Citizens and City Government Improve Diversity of Work Force Provide List of Reliable Volunteers for Interpretation Provide Contracted Interpreter Services Establish or Adopt a City Commission to Advise City Staff and/ Or Council on Better Ways to Improve City Governments Capacity to Effectively Respond To Diverse Cultures and To Serve As Means of Attracting Volunteer Interpreters Appoint Task Force In Advance Of Considering a Commission Goal 2 Improve Enforcement of Citp Codes Centralize the Code Enforcement Programs and/Or �.tnctions Establish Single Department Encompassing All Activities with Single Department Head Cross Train Employees Develop Structure for One-Stop Enforcement Single Point of Contact Centralize Communications Processes That Accept, Monitor, and Provide Final Disposition to Code Compliance Implement Computer Based Recording and Tracking System Establish Enforcement Hot Line Implement Citizen Request Management Software Provide Necessary Fiscal and Human Resources Necessary to Implement Needed Ghanges Asses Ca aci of Current Staffing P tY Establish Perfornaance Stan dards Identify Resource Need s I.E. Staffing, Tools, F�.uzd.ing i Goal 3 Coatinue To Maintaia aad Upgrade Citp Infrastructure as Needed Continue Long Range Capital Improvement Program Using Life Cycle Approach Inventory All Infrastructure Assets and Determine Current Condition of Infrastructure Items Develop a Comprehensive Approach for CIP Planning To Include A,ll Lnfrastructure Capital Assets Including Technology Infrastructure Conduct Life Cycle Analysis of Largex Capital Equipm�nt and Infrastructure Items Det�rmine Replac�ment Schedules for Capital Assets Revise CIP Annually To Reflect Revisions and Development Program Asset Management for Public Buildings Develop a Proactive Preventive Maintenance Program Schedule Programmed Replacement of Building Components, Including Technology Infrastructure Estimate Costs for Preventive maintenance standards And Routine Equipment Replacement Programs Develop Comprehensive Budgets fo� Replacement of Building Componenxs Community Input- Changing Demands and Demographics Receive Public Input Regard.ing Changing Demands for Services Work With Organizations and Advisory Bodies to Receive Comrnents Regarding Priorities for Public Recreational and Other Services Identify F�inding Leve�s and Sources Perform a Gash Flow Analysis for Proposed CIP Projects to Determine the Adequacy of Current �.inding Sources Adjust Revenue Sources to Fund Maintenance and Replacement of Capital Assets or Determine tlze Extent of Capital Assets That Must Be D�commission�d ommun i W O Continued C ty Decommission Capital Assets Value I Goal 4 Ensure a Safe and Secure Commuaity bp Reduciag Crime Implement Problem Oriented Policing Strategies Through ta. On Patterns Of Crime The Collection And Analy sis Of Da sin Crime And Disorder For The Purpose Of Focu g Reduction Efforts. Cri.me Hotspots Livability Offenses (Graffiti/Lit#ering/Panhandling/Etc...) uali Of Life Offenses (Code/Traffic/Noise/Etc...) Q tY Juvenile Offenses (Curfew/Truancy) Involve Community In Policing Efforts Through Community 1 rder To Pro vide For Successfu Partnerships In O Communication Of Infonnation, Problem Solving, And tion An d Decision Making• Sharin Of Res onsibility For Ac g P Neighborhood Watch Business V�Tatch Apartment Resident Managers Assoc Joint Community Police Project Neighborhood Meetings re Police Accountabili to Keep the Department and Its Assu tY Officers Functioning properly and focused on the Department's Mission, Values and Goals. Weekly Crime Reduction Strategy 1Vleeting Sector/Neighborhood Police Teams Expand Enforcement Tools Chapter 12 9-13 to Cover All Rental Properties. Administrative Fines Add New And/Or Redirect Existing Resources To Achieve Needed Focus Through A Call Management Study To Identify Task Accomplishment In The Most Effective And Efficient Manner As Possibie. Provide Analysis Of Current Crime Levels To Establish Baseline To Develop Improvement Q�bjectives. prioritize Criminal A�tivity Focus and Response E#forts Scientifically Survey Community to Understand Citizen Concerns and Perceptions About, Crime, Safety and Secunty and To Help Establish Base Line for Future Reference Implement Med.ia Relations Strategy to Help Citizens Understand Issues in Thorough Manner Match lZesources with Demands and Council Expecta.tions Facilitate Multi-Discipline and Multi-Community Approaches To Addressing Increases in Criminal A,ctivitY Expand Collaborative Efforts as Appropriate Goal 5 Aggressively Proceed with Citp's Redevelopment Plaas Assessment of Current Status of Redevelopment Efforts and Needs Special Work Sessions If Needed Establish Vision and Expectations Short Vs. Long-Term Create a Vision Statement Potential Redevelopment Proj ects I-694 Brookdale 57th And Logan Opportunity Site Hotel Prioritize Efforts�� identify and Seiect Projects to Furse Based On a Set of Policy Goals/Expected Outcomes Match Opportunities with Resources Anal�ze Redevelopment Infrastructure Needs Assess C4nditions and Availability of Public/Private I e d Facili Services and Com are to Infrastructur an ty P Redevelopment Needs/Expectations Identify Resources and Tools Needed For Redevelopment Catalogue Available Economic Tools/Uses and Limitations Identify Redevelopment Tools Used and Unused By City Of Brooklyn Center Facilitate The Construction Of Unique To B.C. Infill Housing. Goal 6 Continue To Ensure Financial Stability of City Governmeat Provide Sound Professional Fiscal Management Hire and Retain Quality Staff and Provide Ongoing Professional Development Diversify City Controlled Revenues Sources Add Revenues That Meet Positive Cost-Benefit Thresholds Legislative Support Support the Elimination of Unfunded Mandates Support Improved Reliabiiity of Locai Government Aid Maintain Contingency Funding Annually Budget for Contingency In Accordance With Policy improve Long Term Capital Plann�.ng As per Goal Number (3) Three Foster Redevelopment As per Goal Number (5) Five Maintain/Improve Bond Rating Asses Factors Related To Current Bond Rating Develop/Implement Long-Term Strategy to Improve Bond Rating Ali Ci Bud et with Strategic Goals tY g ased On lement Pro am Bu d et Process B Develo Im g P/ P Strategic Goal� Goal #T Improve the Qualitp of City's ERisting Housing Stock Support Ideas for Redesigning Ramblers Booth at Northwest Home Remodeling Fair Provide Design Guide for Rambler Owners Promote Strategic Advantage� of Buy�ing a Hame iri Brooklyn Center Partner with Civic Organizations by Providing Valid Information and Engaging In Dialogue Encourage Home Ownership Appeal to Younger Generations Establish Home Ownership Policy Goals Direct Potential Owners to Affordable Financing Adopt Point Of Sale Ordinance Review Point Of Sale Options and Provide Alternatives to Housing Commission for Review Build Public Support for Ordinance Inventory Existing Condition of Current Housing Stock. Educate Residential Froperty Owners (Especially First Tim�) On How To Protect Property Values Of Homes. Enforce Rental Licensing On Detached Single Family Residences Eliminate Illegal Duplexes Improve/Maintain Public Infrastructure /Facilities in Residential Neighborhoods Develop and Implement Housing Fres�rvation l�rograms Using 15% Housing TIF Funds to Achieve Goals I.E. Establish Revolving Loan �.ir�.d Catalogue and Communicate To Public Available Home Ownership Resources Facilitate Re-Establishment of Welcome Wagon Host Realtors Forum FaciLitate Brookdale Mall Redevelopment Goal 8 Maintain Or Lower Property Taxes Increase the Tax Base Facilitate Redevelopment of Declining Industrial and Commercial Properties Facilita.te New Residential Development and Encourage Upgrades of Existing Housing Facilitate New and Expansion of Commercial �nd Industrial Businesses Resist Buying Private Properties Establish a Positive Cost-Benefit Determination before Con.sidering Acquisition of Private Property Revisit Eminent Domain Support and Encourage Legislative Amendments That Will Improve the City/EDA Authority to Foster Redevelopment Using En�in.ent Domain Communicate Effect of Eminent Domain on City to Legislators Early Termination of Tax Increment Finance Districts. Annually Review Status of TYF Districts to Assess the Cost-Benefit of Early District Termination Terminate Districts at the Earli�st Prudent Date Terminate Parcels within Districts Early When Prudent Use Existing �2esources Most �fficiently Adopt Best Practices for Service Delivery Adopt Quality Management Practices �.'rocess Improvement Tools and Teams Counci� pri.oritiza.tion for the Use of Available City Resources Establish Policies Describing Resource Use Prioritzes Take Advantage of Grant Opportunities on a Selective Basis Support Legislative Efforts Stabilize �r�.d Inc�ease LGA To Allow Favorable Property T� Reform Oppose Unfavorable Property Tax Reform Consider Life Cycle Cost of Expenditure Decisions fi A Y s a W i� ���X�, §o. Y� bY� F. s a s k 6 M1� v ����a a ��i. vy. w ��f g 3 r S'; 6 P a Q a�;����e r E 4 b� ���r yE �l 'z i �r�v��1. Y ttW y "}3.f� 3� 'r u y i MEMORANDUM COUNCIL/EDA WORK SESSION DATE: February 22, 2047 TO: Brooklyn Center City CounciUEDA FROM: Curt Boganey, City Manager���" J SUBJECT: Suggested Work Session Items- Councilmember Yelich COUNCIL ACTION REQUIRED Staff is requesting direction regarding two issues: How does the Council wish to respond to the several items proposed for Council discussion/action by Councilmember Yelich? What process does the Council wish to follow regarding the scheduling of items for Council discussion/action? BACKGROUND ISSUE 1 This item was discussed at some length at the last worksession without final resolution. It was agreed that this item be revisited after the Council received the proposed strategies from the City Manager to determine if any of the proposed topics would be addressed by the strategies of the City Manager. Based on the strategies proposed by the City Manger it appears that items 1, 2, and 4 are addressed to some extent, though they may not be addressed in a manner that Council member Yelich would prefer. If the council excepts or modifies these strategies as proposed by the City Manger, then the remaining issues on the list of Councilmember Yelich are number 3- Annual rental license renewal, 5-Ordinance limiting ratio of non- porous to porous surface area with new construction and number 6-Ordinance limiting number of vehicles parked outside on residential property. The fact that these proposals are not on the list of strategies by the City Manger does not suggest that staff is opposed to these actions. There absence simply reflects a belief that other strategies and actions may be more effective or necessary at this stage in the goal achievement process: It may turn out that each of the options proposed for discussion by of Councilmember Yelich will be helpful if not necessary to achieve the Councils goals. Given limited resources, staffs judgment is that these options should be considered after some of the other efforts have been implemented and the results have been assessed. BACKGROUND ISSUE 2 Earlier on the Agenda the Council will be considering a proposal to schedule additional worksession dates. If the Council accepts this proposal, it may reduce some the concerns raised at the last meeting regarding individual councilmember generated worksession items. Unforiunately additional meetings may not resolve some of the more difficult issues as at the last meeting. The principal issue left unresolved is how does the Council expect the City Manager decide which individual councilmember issues should take precedence on the agenda? Should it be on a first come first serve basis? Should the number of items be limited to a certain number or expected time frame? Should an item be placed on the agenda for discussion before the Council ha.s an opportunity review and determine if the majority has an interest in the matter? Should items from tlie Mayor take precedence? Beyond having an opportunity to present certain city business matters to the Council at a worksession, The Manager has no preference regarding the Council agenda setting process. In my view this is appropriately an exclusive Council matter. I only want to make sure that rules are established so that each Council member can know what to ex ect and I can treat each councilmember agenda request in a manner that will be P deemed fair and appropriate by all. COUNCIL POLICY ISSUES Does the Council choose to give further discussion or consideration to the additional actions/strategies as outlined by Councilmember Yelich at this time? What is the best way for the Council to establish a worksession agenda setting process that is both efficient and fair? G:\City Manager\WORKSESSION .MEM.FRM. doc i MEMORANDUM COUNCILIEDA WORK SESSION DATE: February 9, 2007 TO: Brooklyn Center City CouncillEDA FROM: Curt Boganey, City Manag���� SUBJECT: Suggested Work Session Items Council member Yelich COUNCIL ACTION REQUIRED The staff is requesting Council direction regarding two issues: How does the Council wish to respond to the several items proposed for Council discussion/action by Council Member Yelich? What process does the Council wish to follow regarding the scheduling of items for discussion/action? BACKGROUND The current Council Policy provides that the regular Council agenda is prepared by the City Manager. The practice in this regard is fairly well established. The only items placed before the Council for consideration are those that require Council approval as deemed necessary by previously approved Council policy or as determined to be necessary/appropriate by the�City Manager. Unfortunately, the policy regarding work session items is not as clear. The practice has been that the City Manager will propose work session items when he believes that Council discussion will provide needed policy direction. Work session items are also added when directed by the City Council. In the past the Council has followed different approaches in responding to requests to add agenda items by individual Council Members. In some cases it has been left up to the City Manager to schedule these items at an appropriate time in the Council schedule of meetings. In other cases the Council has reviewed these requests form Council Members to gauge if there is sufficient interest and priority among the Council as a whole to place it on an agenda for further Council discussion. Given, that each Council Member may have several items that he/she may like brought before the Council for discussion, it seem important that the Council establish the protocol for this process. The City Manager is in a very awkward position if expected to juggle multiple requests from multiple Council Mernbers while trying to schedule additional policy discussion items established by the Council as a whole and additional matters that staff feels are important for the Council to consider as well. I have attached a flow chart that was proposed but not adopted as policy, last year when the City Council looked at this same issue. I am not proposing this option, but it does provide one possible approach. There aze several other methods that the Council can elect to follow. My only concern is that the Councils expectations of the Manager and individual Council Members should be made clear in this regaxd. COUNCIL POLICY ISSUES What is the best way to set the Agenda for the City CounciUEDA for work sessions? Will there be a worthwhile benefit if there is a change to the current practices and/or policies for setting the work session agenda? G:\City Manager�yelich items.doc Page 1 of 1 Curt Boganey From: Mark Yefich Sent: Wednesday, January 31, 2007 7:36 PM To: Curt Boganey Subject: Topics for Council Work Sessions Curt, Can you please incorporate the fol{owing topics. into upcoming city council work sessions. They are listed in what I would consider an order of priority. I think each is significant enough to be addressed one at a time. Thanks! Mark Brooklyn Center City Council Policy Initiatives January 2007 1. Create a new department focused on Building Inspections, Permits, Licensing and Code Enforcement. 2. Extend ordinance 12-913 to cover all renta.l units. rdinance 12-901 to annual rental license renewal. 3. Change o 4. Im lement residential home inspection point-of-sale ordinance. P 5. Consider ordinance limiting ratio of non-porous to porous surface area with new construction. 6. Implement ordinance limiting number of vehicles paxked outside on resid+ential Pr�Pe�3'• 2/9/2007 Individual City Council Member Request for Information Compilation of Copy of Existing Information or Document(s) Anatysis Previously Readily No Given Availabie i to Council I Work Session Agenda for Council I No I Yes Yes Direction Copy to Copy to All Council Requesting Generally Council Member Copy to Council Council Not Council Requests: Interested Identify Scope, Timing, and Priority Compilation and Analysis Report to Council