HomeMy WebLinkAbout2009 08-31 CCP Joint Work Session with Financial Commission AGENDA
CITY COUNCIL-FINANCIAL COMMISSION JOINT WORK SESSION
st
Monda Au ust 31 2009
Y� g
6:30 PM
Council Chambers
City Hall
1. Call to Order
2. Review of Governmenta) Fund Proposals
a. General Fund
b. Grant Funds
c. TIF Funds
d. Debt Service Funds
3. Adjourn
CLty of Brooklyn Center
A Millennium Community
MEMORANDUM COUNCIL/EDAJFINANCIAL COMMISSION WORK
SESSION
DATE: August 28, 2009
TO: Brooklyn Center City Council/EDA/Financial Commission
FROM: Curt Boganey, City Manag����
SUBJECT: 2010 Proposed Governmental Funds Budget
BACKGROUND
Monday we will review all of the proposed Governmental Fund Budgets. I have attached
revised reports from our worksession on Tuesday. On page (1) one we have added
Column E which represents the proposed 20101evy and modified revenues based on your
direction at the Tuesday worksession. Page (2) two shows the proposed expenditure
reductions at the department level necessary to achieve a balanced budget within the
parameters established. Page (3) three shows new column C plus that illustrates the
impact of the proposed levy on the "median valued" residence.
On Monday we will review expenditure plans for each department and request that you
consider a final maximum levy amount.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
w w w. cityo fb rooklyncenter. org
City of Brooklyn Center
2010 Budget Revenue/Expenditure Gap Analysis
as of 31 August 2009
A B C D E
2008 2009 2009 2010 2010
Budget Budget Budget Budget Budget Notes
REVENUES: o�iginal amended draft revised/proposed
1 Prope Taxes Levied 11,233,679 11,804,016 11,804,016 (open) 12,504,044 using column c on the tax levy options sheet
�Y
Other Revenues
2 Lodgitlg Taxes 665,000 720,000 720,000 750,000 750,000 new hotel
3 LiCertseS 279,345 231,795 231,795 296,937 296,937 renewal year for multi family housing
4 PermitS 444,500 499,500 499,500 409,000 414,000 decrease in building activity
5 Intergovernmental 1,652,008 2,022,332 1,425,667 1,101,109 1,109,109 LGA losses
6 Charges for Service 694,104 719,593 719,593 841,362 859,362 code enforcement mitigation
7 Fines 248,000 296,000 296,000 324,000 345,000
8 Interest 185,000 185,000 185,000 100,000 100,000 sharp drop in interest rates
9 Miscellaneous 117,200 135,450 135,450 45,470 65,470 Lack of "misce��aneous"
10 Subtotal: 4,285,157 4,809,670 4,213,005 3,867,878 3,939,878
11 TOTAL REVENUES: 15,518,836 16,613,686 16,017,021 3,867,878 16,443,922
August 31 joint worksession.xlsx t
City of Brooklyn Center
2010 Budget Revenue/Expenditure Gap Analysis
as of 31 August 2009
A B C D E
2008 2009 2009 2010 2010
Budget Budget Budget Budget Budget Notes
EXPENDITURES: origina/ amended draft re�ised/proposed
12 Mayor and Council 134,300 133,791 130,391 130,018 130,018
13 City Manager 257,933 271,614 266,690 271,557 272,807
14 City Clerk 242,818 236,946 232,422 252,969 252,969 election year; election jud9es
15 Finance 463,175 489,151 485,041 506,240 506,240
16 Legal 325,000 375,000 375,000 401,600 401,600 increased prosecution activity
17 Human Resources 267,624 280,424 273,088 281,856 281,856
18 Other General Government 1,113,952 1,133,437 1,119,099 1,157,255 1,150,255
19 Police 6,172,101 6,593,348 6,425,868 6,683,938 6,647,141
20 Fire 915,475 964,003 902,065 1,000,617 955,617 contribution to fire relief association pension
21 Emergency Management 87,030 95,510 85,148 95,577 95,577 siren replacement
22 Business Development 505,361 473,445 469,418 478,189 478,189
23 Inspections Code Enforcement 533,245 835,088 822,553 834,616 833,958
24 Public Works Administration 564,906 597,861 570,916 554,316 554,316
25 Street Maintenance 1,444,318 1,583,812 1,448,045 1,639,532 1,533,687 pothole patching and trail maintenance
26 SoCial ServiCes 73,019 70,819 70,819 80,938 80,938 used up credit for prepayment of NWHHS
27 CARS Administration 178,208 187,017 186,293 188,613 188,613
28 Recreation Programs and Facilities 1,212,174 1,263,189 1,254,356 1,263,148 1,263,148
29 Parks Maintenance Forestry 932,452 950,906 906,427 974,637 949,930
30 Convention Tourism 320,875 347,000 347,000 361,250 361,250 new hotel
31 Contingency 110,970 142,340 250,511 250,000 150,000
32 Other Expenses 423,900 428,485 414,940 401,090 401,090
33 Reimbursenments from Other Funds (760,000) (839,500) (1,019,069) (985,277) (1,045,277)
34 TOTAL EXPENDITURES: 15,518,836 16,613,686 16,017,Q21 16,822,679 16,443,922
35 Revenue/Expenditure Gap (12,954,801)
August 31 joint worksession.xlsx 2
City of Brooklyn Center
Pay 2010 Property Tax Levy Alternatives
as of 21 August 2009
A B C C D E
Limited Levy 2009 LGA LGA Levy Back Level Tax Max. Levy
Pay Only Pay Levy Back Hybrid Pay Pay
2009 2010 2010 2010 2010 2010
1 Limited Levy: 6,593,550 6,684,916 6,684,916 6,684,916 6,684,916 6,684,916
I
2 Police Fire Levy: 5,085,466 5,122,581 5,122,581 5,122,581 5,122,581 5,122,581
3 Fire Relief Association Pension 65,945 65,945 65,945 65,945 65,945
4 Foreclosure Levy: 125,000 125,000 125,000 125,000 125,000 125,000
5 2008 LGA Unallotment: 42,100 326,225 540,535
6 2009 LGA Unallotment: 463,502 463,502 463,502 463,502
7 2004A Bonds Levy.• 703,9D3 715,i83 715,i83 7i5,183 715,183 715,153
8 HRA Levy.• 385,289 349,745 349,745 349,745 349,745 349,745
9 TOTAL LEVY 12,893,208 13,063,370 13,526,872 13,568,972 13,853,097 14,067,377
10 General Fund Portiar� 11,804,Q'16 11,99$,442 12,461,944 12,504,04� 12,788,1f?9 13,d02,479
11 General Fund Partion Change 194,426 657,928 700,OZ8 984,153 J.,�.98,4f3
12 PECCentdge 1.:5% 5.6°!0 5.9% 8.3°l0 1(I.2%', I
13 Total Dollar Increase 170,162 633,664 675,764 959,889 1,174,169
14 Totdl Increase 1.3% 4.9% 5.2% 7.4% 9.1%
15 Median TC 1,804 1,566 1,566 1,566 1,566 1,566
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16 Tax Extension Rate 47.525% 51.367% 53.351% 53.532% 54J48% 55.666%
17 City TC Tax 857.35 804.41 835.48 838.31 857.36 871.72
0.00 14.37
7 19.04
18 Chan e in Dollars 52.94 21.8
9
19 Change in Percentage (6.07%) (2.72%) (2.28%) 0.00% 1.68%
20 OtherGF Revenues: 4,213,005 3,867,878 3,867,878 3,867,878 3,867,878 3,867,878
21 Total GF Resources: 16,017,021 15,866,320 16,329,822 16,371,922 16,656,047 16,870,357
tax levy implications.xlsx
Ci of Brook yn Center
i
2� 10 Budget Wor
k Session
31 August 2009
TABLE OF CONTENTS
GENERAL FUND
Revenues 1
Expenditures
Mayor Council 3
City Manager 7
Elections 11
City Clerk 15
Finance 19
Legal 23
Human Resources 25
Information Technology 29
General Government Buildings 33
Police Administration 37
Police Investigations 41
Police Patrol 45
Police Support Services 51
Police Building 55
Fire 59
Emergency Management 65
Public Works Administration/Engineering q 69
Public Works Street Maintenance 73
Public Works Traffic Control 77
CARS Administration 79
Recreation Administration 81
Adult Recreation 85
Teen Recreation 89
Youth Recreation 91
General Recreation 93
Community Center 95
Pool 97
Park Facilities 101
Forestry 105
Assessing 107
Planning Zoning 111
Building Inspections 113
Code Enforcement 117
GENERAL FUND (continued)
Social Services 121
Convention Tourism 123
Civic Events 125
Insurance 12�
Central Supplies 131
Reimbursements 135
Transfer Out 137
SPECIAL REVENUE FUNDS
Housing Redevelopment Authority 139
Economic Development Authority 141
City Grant Fund 145
Auto Theft Grant 146
COPS Grant 147
Recreation Grants 148
Tax Increment Financing District 2 149
Tax Increment Financing District 3 151
Tax Increment Financing District 4 153
DEBT SERVICE FUNDS 155
L'Z�► Of Br00� Ce1Zte'1'
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVTTY/PROJECT: Revenues —10100
PROFILE
Revenues for all General Fund operations, regardless of Division or Department
responsible for charging and collecting them, are all listed jointly in the Revenues section
of the budget document. This includes all revenues from property taxes to recreation
charges for activities. The primary categories for revenues in the General Fund are:
Taxes
Licenses and Permits
Intergovernmental Revenues
Charges for Services
Fines and Forfeits
Miscellaneous Revenues
REVENUE DETAILS
4101 Ad Valorem Taxes
12,504,044
These are the taxes charged to all taxable properties in the City based on the t�able value
of the property. Limitations on the levy of property taxes were reinstated by the State
Legislature for fiscal years 2009, 2010 and 2011. These limits set a ceiling of 3.9% on
the aggregate increase of funding between Local Government Aid (LGA) and property
taxes or the calculated Implicit Price Deflator for the previous fiscal period, whichever is
lower. For taxes payable in 2010, the Implicit Price Deflator is 0.8337% which, because
it is lower than the 3.9% maximum, is the basis for calculation of the limited levy for
payment in 2010. The limited levy therefore calculates to 6,684,916. Some exceptions
apply to this limitation. For 2010 the City has levied 5,122,581 for payment of public
safety wages and benefits, 125,000 levy for costs associated with foreclosures, 65,945
in support of the Volunteer Fire Pension Relief Association, as required by the actuarial
study of the Fund, 42,100 for LGA lost in 2008 and 463,502 far LGA lost in 2009.
4341 Local Government Aid
411,544
The amount of LGA certified by the legislature for payment to the City in 2010 was
originally 1,480,854. By virtue of the Governor's use of line item veto authority in
order to balance the State's operating budget for 2010, 1,069,310 was "unalloted" ar
reduced by administrative decision of the Governor. The remaining 411,544 is still
subject to future unallotment if budget circumstances at the State warrant additional
budget reductions.
Note: The combined total of property taa�es and LGA, 13,327,132 is 81.05% of all
General Fund revenues.
1
CITY OF BROOKLYN CENTER
Budget Report
2007 2�08 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
10100 GENERALFUND
10100 GENERALFUND
4000 REVENUES AND EXPENSES
4001 REVENUES
4Q50 TAXES 11,794.946- 11,995,502- 12,524,016- 6,00�,041- 13,254,044- 13,254,044-
4199 LICENSES AND PERMITS 673,155- 643,735- 731,29r 353,553- 710,937- 710,937-
4300 INTERGOVERNMENTAL REVENUE 1,797,630- 1,112,272- 1,425,667- 567,57& 1.109,109- 1,109,109-
4399 CHARGES FOR SERVICES 693,300- 749,002- 719,593- 743,153- 859,362- 859,362-
4500 FINES FORFEITS 291,423- 302,986- 296,000- 178,256- 345,OOD- 345
4599 MISCELLANEOUS REVENUE 303,657- 176,276- 195,450- 42,903- 725,470- 125,470-
4900 OTHER FINANCING SOURCES 34,808- 47,372- 125,000- 44,844 40,000- 40,000-
4001 REVENUES 15,588,919- 15,027,144- 16,017,021- 7,930,327- 16,443,922- 16,443,922-
4000 REVENUES AND EXPENSES 15,586,919- 15,027,144- 16,017,021- 7,930,327- 16,443,922- 16,443,922-
10100 GENERAL FUND 15,588,919- 15,027,144- 16,017,021- 7,930,327- 16,443,922- 16,443,922-
2
City Of BrOO� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Mayor-Council 41110
PROFILE
The City Council is comprised of one Mayor and four Council Members. All are elected
at large. Under the Council-Manager form of government as established by the City
Charter, the City Council exercises the legislative authority of the City. The City Council
is responsible for formulating City policy, enacting legislation, adopting the annual
budget, levying local property taxes, and appointing members to advisory boaxds and
commissions. Members of the City Council also constitute the Board of Appeal and
Equalization, the Economic Development Authority, the Housing and Redevelopment
Authority, and the Canvassing Board for municipal elections.
The City Council budget includes expenses related to interpreters for hearing impaired or
non-English speaking persons who attend City Council meetings; the annual joint
meeting of the City Council and advisory commissions; and a consultant to facilitate two
City Council work sessions.
6301 Accounting, Audit Financial Services
$25,300
An annual audit of the City's finances is required under Minnesota State law and under
the City Charter. The City contracts for the audit and conducts a competitive bidding
P
rocess for the audit work every four or five years.
6307 Professional Services
$10,500
Includes interpreters for hearing-impaired or non-English speaking persons, secretarial
service for minute taking, and a consultant to facilitate City Council retreats.
6308 Charter Commission
$1,500
This is the statutory amount for the Charter C�mmission budget rer Minnesota Statutes,
Section 410.06.
3
6432 Conferences and Schools
$8,000
This amount covers training expenses for the Mayor and Council Members who attend
conferences on behalf of the City, such as National League of Cities, League of
Minnesota Cities, and similar conferences.
6434 Dues and Subscriptions
$35,451
Metro Cities (Association of Metropolitan Municipalities) —$8,603
League of Minnesota Cities $16,682
LMC/Minnesota Mayors Association $20
National League of Cities $1,861
North Metro Mayors Association —$7,622 (total dues =$15,244; remaining
$7,622 allocated to EDA)
PERSONNEL LEVELS
1-Mayor
4-City Council Members
CAPITAL OUTLAY
None requested.
4
CITY OF BROOKLYN CENTER
BudgetReport
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Am Amourrt Budget Actual Budget Budget
41110 MAYOR COUNCIL
60�1 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 47,326 48,312 51,790 32,761 48,917 48,917
6199 SUPPLIES 1,862 148 100 167 10U 100
6299 OTHER CHARGES SERVICES 71,732 77,374 78,501 56,665 81,001 81,001
6001 EXPENDITURES/EXPENSES 120,919 125,834 130,391 89,593 130,018 130,018
41110 MAYOR COUNCIL 120,919 125,834 130,391 89,593 130,018 130,016
5
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6
�'ity of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: City Manager 41320
PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty
to enforce the City Charter and all ordinances. The City Manager's office provides general
administrative services for the management of the City to ensure that all Council policies and
directives are carried out. Activities include coordinating recommendations to the City Council
af e and man
a ement issues
and to rovide liaison between the Council,
'al le isl iv P
on financi g g
lic.
advisory boards and commissions, staff, other levels of government, the media, and the pub
Management and Intergovernmental Relations Provide general administrative services required
for the management of City affairs. The City Manager works with community members, other
public or private agencies, organizations, schools, etc., on all areas that affect the City. Support
staff handles general government activities including both election and front counter/customer
receptionist activities.
Communications The City Manager's office handles and coordinates City communication
activities, both externally and internally. The office coordinates publication of the City
newsletter, creates newsletters, forms, flyers, handles information released to the media, and
develops other information newsletters and packets as� needed. The office handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
DEPARTMENTAL GOALS
Implement City Council goals, policies, resolutions, and ordinances as adopted in
furtherance of the City Mission to ensure a clean, safe, attractive community that
enhances the quality of life and preserves the public trust.
Provide organizational leadership assuring that adopted organizational values listed
below are adhered to:
1. Excellence and Quality in the Delivery of City Services
2. Ethics and Integrity
Leadershi and Plannin
3. Visionary p g
4. Fiscal Responsibility
5. Cooperation and Treatment
6. Open and Honest Communication
7. Professionalism
Maintain a positive relationship with governmental agencies and surrounding
municipalities to enhance the City's plans and programs.
Continue to work on joint and cooperative ventures with metropolitan area governance
units, the legislature and other elected officials to achieve the interests of the City of
Brooklyn Center as articulated by the City Council.
Accurate and timely communicate with the residents through City newsletter, cable, and
media releases.
Prepare and administer the annual budget.
Assure adherence to the City Charter
7
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EXPENDITURE DETAILS
6203 Books/Reference Materials
$250
ICMA and other management reference materials
6321 Communications
$725
Includes the cost of mobile telephone.
6331 Travel, Transportation and Mileage
$300
Reimbursement for mileage and parking fees incurred by employees when conducting City
business.
6432 Conferences and Schools
$4,000
Includes International City Managers Association, League of Minnesota Cities and topical
workshops and seminars during the year for the City Manager and Assistant to the City Manager.
6434 Dues and Subscriptions
$2,000
Memberships for various professional organizations for overall operation and management of
administration. Includes the following: ICMA, MAMA, MCMA, NFBPA, League of MN Cities
Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
1-City Manager
1-Assistant City Manager
Other staff involved in supporting and working on general administration are the positions of
Human Resources Director, City Clerk, Deputy City Clerk, Administrative Specialist, and
Customer Service Representative which have other division budgets for operations.
CAPITAL OUTLAY
None requested.
8
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Objed Code Description Amount Artwunt Budget Adual Budget Budget
41320 CITY MANAGER
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 229,384 256,471 261,115 165,159 265,032 265,032
6199 SUPPLIES 2,323 236 14 250 250
6299 OTHER CHARGES 8 SERVICES 8,689 7,725 5,575 5,791 7,525 7,525
6001 EXPENDITURES/EXPENSES 240,397 264,433 266,690 1�0,965 272,807 272,807
41320 CITY MANAGER 240,397 264,433 266,690 170,965 272,807 272,807
I
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10
City of �rookC�m Center
2010 �udget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Elections 41410
PROFILE
The City Clerk is the election official for the City of Brooklyn Center and administers
municipal elections in accordance with Minnesota election law. In this capacity, the City
Clerk registers new voters, accepts filings by candidates for City offices, recruits and
trains election judges, operates and tests voting equipment, and works collaboratively
with staff at the polling locations. The costs incurred from the registration of new voters
and the maintenance of the voter records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections
to be held in even-numbered years only. The 2010 Elections budget reflects the full cost
of a primary and general election. The budget provides for the cost of personnel,
training, supplies, postage, building rentals, maintenance agreements, and printing.
DEPARTMENTAL GOALS
Administer municipal elections in accordance with Minnesota Statutes.
Adapt to and integrate new election legislation.
Recruit and provide training for election judges.
Operate and test voting equipment and systems.
Maintain up-to-date voter registration system.
EXPENDITURE DETAILS
6219 General Operating Supplies
$1,000
Includes supplies for seven polling locations, such as ballot transfer cases and seals,
ballot pens, poster board for signs, markers, rubber bands, voting booth bulbs and
starters, paper tape rolls, batteries, and printer cartridges and tapes.
6333 Freight/Drayage
$350
Includes courier services related to the delivery of election supplies.
6342 Legal Notices
$400
Includes publication of legal notices for candidate filings, public accuracy test of voting
equipment, sample ballot, and notice of election.
I
11
6351 Printing
$2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices.
6402 Equipment Services
$2,496
Includes the cost of the maintenance/lease agreement with Hennepin County for the
optical scan voting system [nine (9) Model 100 Optical Scan Precinct Count Units;
eighteen (18) PCMCIA memory cards; nine (9) Model 100 metal ballot boxes; nine (9)
Model 100 carrying cases (both hard and soft covers); eight (8) AutoMARK Voter Assist
Terminals, sixteen (16) 256mb Flashcard, and eight (8) ES&S AutoMARK tables] ($160
per unit for Model 100; $132 per unit for AutoMARK).
6412 Buildings Facilities
$1,000
Includes costs associated with three churches and custodial and use fees charged by
schools used as polling locations.
6415 Other Equipment
$300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, and optical
scan voting equipment to the polling locations.
6432 Conference and Schools
$450
This provides for continuing education and professional development for the Deputy City
Clerk.
6449 Other Contractual Services
$27,040
Includes training and wages for a11 election judges to administer election procedures in
the polling places.
PERSONNEL LEVELS
1-Administrative Technician/Deputy City Clerk
CAPITAL OUTLAY
None requested.
12
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Objed Code Descrip6on Amount Amount Budget Adual Budget Budget
41410 ELECTIONS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 58,749 51,828 62,952 34,262 64.687 64,887
6199 SUPPLIES 2,608 1,000 1,000 1,000
6299 OTHER CHARGES SERVICES 3,733 34,872 16,946 2,867 35,986 35,986
6001 EXPENDITURES/EXPENSES 62,482 89,308 62,898 37,144 101,873 101,873
41410 ELECTIONS 62,482 89,308 82,898 37,144 101,873 101,873
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14
'ty of Broo Ckyri Center
2010 Budget
100
FUND:
General Fund 10
DEPT/DIVISION/ACTIVITY: City Clerk 41430
PROFILE
The City Clerk is responsible for administration of elections, maintaining official City
records, coordinating City Council and City commission materials, coordinating business
licensing, producing and coordinating City employee newsletter, and supervision of
secretarial support staff in the Administration Department. The City Clerk has significant
public contact related to elections, ordinances, resolutions, contracts, bonds, insurance,
business licenses, as well as other City matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in
accordance with State, Federal, and County regulations. Oversees all activities related to
City elections including notices, materials, and certification of process. Arranges polling
places and sets up voting equipment. Supervises the recruiting and training of election
judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and
records storage. Supervises the City's retention system. Oversees the maintenance of
City ordinances, resolutions, and City Council and advisory commission minutes.
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures
coordination, maintenance, and accuracy of Council minutes, resolutions, and other
official documents. Oversees the City Council agenda preparation process. Posts
Council/Commission notices as required by Open Meeting Law.
Communications. Oversees the production of a monthly employee newsletter. Develops
sections of City's website
DEPARTMENTAL GOALS
Administer and process City business licenses.
Coordinate and deliver City Council information.
Ensure posting and publishing of all official notices.
Coordinate City advisory commission activities.
Maintain official City records.
Produce and coordinate employee newsletters.
Maintain sections of Ci website.
tY
15
EXPENDITURE DETAILS
6342 Legal Notices
$5,500
This provides for the cost of publishing ordinances, bids, public hearing notices,
advertising for proposals, assessments, bonds, financial reports, and any other notice that
is required to be published.
6432 Conferences and Schools
$500
This provides for continuing education and professional development for the City Clerk.
It includes one annual Municipal Clerk's conference.
PERSONNEL LEVELS
1-City Clerk
1-Customer Service Representative
CAPITAL OUTLAY
None requested.
16
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8J31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Artwunt Budget Actual Budget Budget
41430 CITY CLERK
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 83,551 133,477 141,774 86,226 144,346 144,346
6199 SUPPLIES 1,086 369 3,800 2,260 300 300
6299 OTHER CHARGES SERVICES 4,596 9,569 3,950 4,035 6,450 6,450
6001 EXPENDITURES/EXPENSES 89,233 143,415 149,524 92,521 151,096 151,096
41430 CITY CLERK 89,233 143,415 149,524 92,521 151,096 151,096
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Ci�y of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Finance 41520
PROFILE
The Fiscal and Support Services Department provides financial reporting and financial
management services to the City Manager and City departments throughout the
organization by providing timely, accnrate, and useful financial information and analysis.
The department is responsible for: accounting for all City financial transactions, financial
record maintenance, cha.rt of accounts maintenance, billing customers for services
provided, paying vendors, investing idle funds, administering the City's debt, risk
management activities, monthly financial reporting for the City's Liquor Store operations
and the Earle Brown Heritage Center, coordination of the annual audit and the
preparation of the Comprehensive Annual Financial Report. The Director also oversees
the operations of the City's liquor stores.
2010 DEPARTMENTAL GOALS EXPECTATIONS
Research, develop and implement the ability to accept credit cards in house and
on-line for utility, license and permit payments, establish electronic processing of
payments through local banks and implement wider ability to pay City accounts
on-line.
Review collections of accounts receivable and establish collection procedures for
all types of A/R (utility, general, assessment, fines and penalties) up to and
including authorization of write-off by the Council.
Expand periodic internal audit procedures for capital projects, development
projects, tax increment funds and enterprise funds.
EXPENDITURE DETAILS
6201 Office Supplies
775
Provides for all office supplies to include pens, pencils, non-copy paper, printer
cartridges, etc. for departmental operations.
6203 Books/Reference Materials
250
Bi-annual updates of the Governmental Accounting, Auditing and Financial Reporting
(GAAFR) manual and Government Accounting Standards Board (GASB)
Implementation Guides and Regulations.
6242 Minor Equipment
1,000
Replacement of three desk chairs
19
6243 Minor Computer Equipment
3,700
Replacement of 3 computer CPU's, keyboards and monitors per the City's general
replacement schedule for technology equipment.
6301 Accounting, Audit and Financial Services
2,800
Provides for department portion of annual financial audit and consulting services from
financial advisor.
6307 Professional Services
2,000
Reimbursement for printing and mailing of the annual Truth in T�ation notices to
Hennepin County.
6333 Freight/Drayage
7,800
Provides for pick-up and delivery of bank deposits directly to the cash vault for quick and
secure processing of the City's deposits to its general purpose bank account
6432 Conferences and Schools
3,000
Provides for attendance at GFOA state meetings, MnGFOA annual conference for 2 to 3
employees, continuing education and training opportunities for Finance Department staff
on state/local level.
6434 Dues and Subscriptions
1,000
Provides for meinbership dues to GFOA at both the state and national organizational
levels for three staff inembers.
PERSONNEL LEVELS
1-Finance Director
1-Assistant Finance Director
1-Accountant
1-Accounting Technician II
1-Utility Billing Technician II
1-Utility Billing Clerk (PT)
CAPITAL OUTLAY
None Requested
20
CITY OF BROOKLYN CENTER
Budget Report
2007 2D08 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Descrip5on Amount Amount Budget Actual Budget Budget
41520 FINANCE
6001 EXPENDITURES/EXPENSES
6D99 PERSONAL SERVICES 447,495 434,969 467,266 289,550 478,765 478,765
6199 SUPPLIES 5,023 3,465 2,525 1,190 6,225 6,225
6299 OTHER CHARGES SERVICES 9,048 10,034 15,230 10,800 21,250 21,250
6001 EXPENDITURES/EXPENSES 461,566 448,468 485,041 301,539 506,240 506,240
41520 FINANCE 461,566 448,468 485,041 301,539 506,240 506,240
21
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22
C'ity of Broo� Center
2010 Bud�get
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Legal 41610
PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City
staff on municipal law questions, legal advisory services on debt issuance and economic
development and prosecutes criminal offenses. Two firms provide regular legal services.
Firms engaged for specific projects handle specialized matters.
Ciry Attorney. The City Attorney attends City Council meetings, provides legal opinions,
and aids in the development of ordinances and resolutions. The City contracts with
private law firms for the provision of legal services. In 2009 Kennedy and Graven
provided general City Attorney services; Briggs and Morgan provided bond and
development counsel; and other firms were used for special projects. These firms are
expected to continue in their respective advisory roles in 2010.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf
of the City. The City contracts with the firm of Carson, Clelland, and Schreder.
6303 Legal Services
401,600
Monthly payments are made to the City Attorney and Prosecuting Attorney for services
rendered supported by detailed invoices of services provided. Increased volume of
activity was experienced with the additional efforts made in Code Enforcement during
2009. Those activities will continue in 2010.
PERSONNEL LEVELS
None, legal services are contracted
CAPITAL OUTLAY
None requested.
23
CITY OF BROOKLYN CENTER
Budget Report
2007 2006 2009 8/31/2009 2010 2010
Actual Aatual Fina{ YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41610 LEGAL
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 373,757 461,454 375,000 226,382 401.600 401,600
6001 EXPENDITURES/EXPENSES 373,757 461,454 375,000 226,382 401,600 401,600
41610 LEGAL 373,757 461,454 375,000 226,382 401,600 401,600
24
Cit�y of Brool��yn Center
2010 Burl�get
FUND: General Fund -10100
DEPT/DIVISION/ACTIVITY: Human Resources 41810
PROFILE
The Human Resources division manages all city related human resources activities
including labor relations, benefit administration, payroll administration, recruitment, pay
equity/compensation, policy development and implementation, recruitment, staffing, and
workers' compensation.
DEPARTMENTAL GOALS
*Provide services and support to departments to ensure employee payroll, recruiting, and
hiring is accomplished within the laws and rules of the state and federal government.
*Benefit Administration including assessing benefits, educating employees, and ensuring
compliance with regulations.
*Continue efforts to recruit and hire a diversified work force.
*Assist with resolution of grievances and employment issues.
*Promote wellness efforts throughout the organization.
EXPENDITURE DETAILS
6219 General Operating Supplies
$2,500
Includes employee recognition program that recognizes years of service for full-time
employees. Also includes cost of replacing three office chairs that was cut from 2009/
6305 Medical Services
$1,200
Includes the cost of drug and alcohol testing as required by the CDL DOT federal
regulations. Also includes the costs of Hepatitis B vaccines as well as pre-employment
medical exams.
6307 Professional Services
$26,000
Includes the cost of validated employment testing for new hire and promotional processes
Provides for miscellaneous consultant fees that include grievance and arbitration
assistance and/or representation, assistance with job analysis, and other related needs.
Includes monthly administration fees for COBRA, REBA (high deductible health plan)
and Flexible Spending Accounts. Fees vary depending on number of participants.
Includes the cost of CBIZ Employee Benefit Consultant to assist HR with compliance
review, benefit trends, employee education and communication of current benefits.
25
6432 Conferences and Schools
$1,500
Training for the HR Director, HR Specialist, and the Payroll Technician.
6434 Dues and Subscriptions
$1,000
Dues and subscriptions to job related organizations and publications.
PERSONNEL LEVELS
1 Human Resources Directar
1 Human Resources Specialist
1 Human Resources/Payroll Technician
CAPITAL OUTLAY
Computer replacement for Patti Page and Kelli Wick.
26
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8l31/2009 2010 2010
Adual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41810 HUMAN RESOURCES
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 140,751 227,738 243,238 146,158 247.206 247,206
6199 SUPPLIES 2,279 724 1,000 842 5,000 5,000
6299 OTHER CHARGES SERVICES 23,480 22,567 28,850 14,971 29,650 29,650
6001 EXPENDITURES/EXPENSES 166,510 251,030 273,088 161,971 281,856 281.856
41810 HUMAN RESOURCES 166,510 251,030 273,088 161,971 281.856 281,856
2�
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28
L'l�l Of B1'00� Ce1Z�'I'
2010 Budget
FUND: General Fund -10100
DEPT/ACTIVITY/PROJECT: Information Technolog,y 41920
PROFILE
The Information Technology division manages and supports the voice and data
communication needs of all City departments and buildings and the citywide Geographic
Information Systems (GIS) function.
Voice Communication. Management and operations of the telephone and voice mail
systems City Hall, Community Center, Centerbrook Golf Course, Earle Brown Heritage
Center, Fire Stations, Liquor Stores, Police, and Public Works Garage.
Data Communication and Network. Management and operations of the Local Area
Network (LAN). The City LAN consists of four network servers with connectivity to ten
City buildings/locations. The network topology consists of fiber, Ethernet and wireless.
The City is a member of the LOGIS Wide Area Network (WAN), which consists of data
links to over 35 governmental agencies including cities, counties and state.
Hardware and Software. Purchases, installs, and maintains all City computer
equipment and software current inventory of 4 servers, 165 computers, 60 printers,
other hardware peripherals, and more than 50 different softwaxe applications.
Training. Identifies and provides computer and telephone training as determined for all
City users.
Research and Development. Conducts planning, research, and implements through
project management. Develops Information Technology policies, procedures, and
strategic plans.
Geographic Information Systems. Management and operations of the City Geographic
Information Systems (GIS) including maintaining parcel, street, utilities and other
infrastructure databases. GIS serves as the City's core application integrating data from
Assessing, Community Development, Police, and Public Works through the use of
geography.
The Information Technology division manages the City of Brooklyn Center's efforts in
promoting the effective and efficient transaction of City business and decision-making by
providing methods of communication and access to necessary data and information.
Information Technology staff works with management to develop cost reducing
plans/options that result in improved service delivery through the use of technology.
Some of the Information Technology personnel time is spent to support the enterprise
funds Centerbrook Golf, Earle Brown Heritage Center and the Liquor Stores.
Reimbursement from the enterprise funds is made into the general fund as reflected in the
reimbursement from other funds (Business Unit 48170).
29
DEPARTMENTAL GOALS
Assess and coordinate City long and short term planning for both computer and
telephone hardwaze and soflware.
Maintain Local Area Network (LAN) including the network topology of fiber,
Ethernet and wireless.
Purchase, configure, install, and maintain computer equipment and software for
all departments.
Perform user, hardware, and software support service for all departments and
users.
Assess and coordinate training for a11 City computer users.
Manage and coordinate telephone system purchases, repair, training, and support.
Coordinate citywide support services with LOGIS.
Assist in the technical aspects of the City web site.
Implement Technology Fund Projects. In 2009 TBD.
Continue to implement the City Document Management System.
Work with management to develop cost reducing plans/options that result in
improved capabilities through the use technology.
EXPENDITURE DETAILS
6219 General Operating Supplies $5,000
Miscellaneous operating supplies that may include cables, connectors,
keyboards, pointing devices, memory, surge protectors, and back-up tapes.
6307 Professional Services $1,000
Fiber optic cable locate services.
6321 TelephoneiPager $1,500
Cellular telephone and mobile service for the IT Director and IT/GIS
Technician.
6331 Travel Egp/Mileage $900
Reimbursement to the IT Director and IT/GIS Technician for mileage
between City buildings and other work related travel. Also includes
reimbursement to general fund employees that attend Information
Technology division funded training.
6408 Communication/Info Svcs Repair and Maintenance $5,000
Repair costs associated with computers, printers, Local-Area-Network
(LAN) equipment and other computer-related equipment. Includes new
printer purchase if printer is determined non-repairable.
6421 Software License $2,000
Miscellaneous sofiware.
6422 Software Maintenance $39,150
Software maintenance for the following applications; Anti-spyware, Anti-
virus, Back-ups, Document Management (new 2009) Email Security, GIS,
30
Internet Filtering, IT Helpdesk/Audit, Wireless Security, Microsoft
Windows Servers, SQL Servers, Windows CALS, and Office Suite.
6423 LOGIS Charges $117,279
LOGIS systems, which benefit a single fund or division, have been
charged to that division. LOGIS applications that benefit the entire City
or are shared with Enterprise Funds (Financial, Payroll/HR, GIS) are
charged accordingly to the Information Technology budget. Applications
nolo bud et include
currentl funded out of the Information Tech gy g
Y
i oIUHR 75% GIS 65% S ecial Assessments
Financial (36 /o), Payr P
o o nte et
o 49141 I rn
30 /0 2008 was 100/0, 2009 70% move to Water Utility
External Connections and LOGIS Network Services Support.
6432 Conferences and Schools $8,000
Information Technology training classes, seminars and conferences.
Training is an intrinsic cost of technology and insures that technologies
are used properly and efficiently and, therefore, recover the investment
placed.
6434 Dues and Subscriptions $50
Dues for Information Technology related user groups or organizations.
PERSONNEL LEVELS
1 IT Director
1 IT/GIS�Technician
CAPITAL OUTLAY
None Re uested.
q
31
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 B/31/2009 2010 2010
Adual Actual Final YTD Recommended Approved
Objed Code Description Amount Amount Budget Actual Budget Budget
41920 INFORMATION TECHNOLOGY
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 187,119 194,002 200,461 121,884 202,307 202,307
6189 SUPPUES 10,778 8,918 S,OOU 552 5,000 5,000
6299 OTHER CHARGES SERVICES 151,526 142,888 147,367 84,290 174,879 174,879
6500 CAPITAL OUTLAY 1,200
6001 EXPENDITURES/EXPENSES 349,424 345,808 354,028 206,726 382,186 382,186
41920 INFORMATION TECHNOLOGY 349,424 345,808 354,028 206,726 382,186 382,186
I
32
City of Brook,Cyn Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: General Government Buildings 41940
PROFILE
This activity provides for the ongoing cleaning, maintenance and repair of all
Government Buildings including; city hall, community center, city garage, and fire
stations buildings and grounds. In addition, staff provides some maintenance support for
the police building, liquor stores and Centerbrook Golf Course. These expenses are
charged directly to their respective funds.
Staff is responsible for the cleaning, maintenance and repair of building needs, HVAC
systems, fixed equipment, furnishings and accessories.
Also included in this budget are the costs of electricity, gas, water, sewer and storm
drainage for the named buildings.
DEPARTMENTAL GOALS
ildin s HVAC s stems
re air of bu
enance and Y
Provide necessary cleanmg, maint p g
fixed equipment, furniture and accessories.
Develop and implement preventative maintenance program where possible.
Refine in-de th s stems review lan.
Y P
P
EXPENDITURE DETAIL
6211 Cleaning supplies
$21,000
Various cleaning solutions, solvents, soaps, fragrances, toilet paper, c-fold towels, cups,
and the like for the city owned buildings.
6216 Chemicals
$10,500
The cost of chemicals used to treat domestic water service at the Civic Center, and
sidewalk salt.
6220 Repair and Maintenance Supplies
$4,000
The cost of supplies used in the day-to-day maintenance of the various City buildings and
grounds, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by city staff, grass seed, fertilizer, sod and irrigation system supplies.
6239 Repair and Maintenance Supplies
$23,000
Repairs to the structure of buildings, such as electrical, plumbing, roof repairs and
automatic doors such as those at the city garage and fire stations. As our buildings
continue to age, repair and maintenance increases.
33
6381 Electric Service
$110,000
Allocations for electric service have been increased si nific
antl to accommodat
e for
g Y
vendor price increases.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for electricity are directly attributable to operation of the
f the estimated ex enditures will
wimmin ool. As a result 20 /o 0
Communi Center s P
tY
gP
be charged to Division 45124.
6382 Gas Service
$140,000
Allocations for gas service have been increased significantly to accommodate for vendor
price increases and the anticipated continuation of franchise fees.
Twenty percent of the estimated expenditures for natural gas have been charged to
Division 45124 to cover direct operation costs of the Community Center swimming pool.
6403 Buildings/Facilities Maintenance Services
$65,000
Examples include repair to the Civic Center humidification unit, boiler and chiller
repairs, replacement of failed drinking fountains and light fixtures. Similar to our repair
and maintenance costs, as our buildings continue to age, costs increase exponentially.
6449 Other Contractual
$17,500
Contractual charges for rug cleaning, window cleaning, floor buffing, and also pest
control at city buildings. Also includes contracts for lawn spraying and fertilizing for the
outdoor areas.
PERSONNEL LEVELS
1-Maintenance Supervisor
2-Maintenance Custodians
1-Custodian
(Additional custodial staff is allocated under Division 45122, Community Center, and
Division 42170, Police Station and Buildings.)
CAPITAL OUTLAY
6520 Buildin s and Facilities
g
i enter $6 500
20 hp electric motor- Commun ty C
Chiller Maintenance- Civic Center $8,750
6545 Other Equipment
Replace wide area vacuums 1,250
34
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8l31l2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41940 GENERAL GOVT BLDGS AND PLANT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 242,209 289,388 290,376 181,110 294,869 294,869
6199 SUPPLIES 71,626 66,909 59,400 44,522 64,900 64,900
6299 OTHER CHARGES &SERVICES 407,719 504,216 395,045 250,698 398,300 398,300
6500 CAPITAL OUTLAY 712,283 22,194 20,250 10,000 10,000
6001 EXPENDITURES/EXPENSES 633,839 882,707 765,071 476,330 Z68,069 768,069
41940 GENERAL GOVT BLDGS AND PLANT 833,839 882,707 765,071 476,330 768,069 768,069
35
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36
�'ity of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Police Administration 42110
PROFILE
The Administration Division consists of the Chief of Police and Administrative Assistant.
The Chief of Police provides leadership and management oversight by coordinating and
administrating all divisions within the Department. The Chief of Police also serves as the
main liaison to the City Manager and serves as the advocate of the City's Strategic Plan.
The Chief of Police is responsible for overseeing multiple strategies that fall under the
strategic plan objective by ensuring accountability and allocating resources.
DEPARTMENTAL GOALS
As part of the City's Strategic Plan, specific goals have been identified to fulfill
objectives to ensure a safe and secure community by reducing crime.
1. Implement Problem-Oriented Policing strategies through collection and analysis
of data on patterns of crime and disorder for the purpose of focusing crime
reduction efforts.
a. Develop a comprehensive plan targeting violent crime, violent offenders, and
violent crime locations/ zones.
b. Continue to refine sector policing protocol toward the development of
innovative response strategies to sector problem solving.
c. Provide department accountability in problem policing initiatives through the
Crime Reduction Strategy that is committed to scan and analyze data on
patterns of crime, livability offenses, and traffic safety, create innovative
response strategies, and provide relentless assessment to gauge effectiveness
at reducing crime, fear of crime, and improving the quality of life in the City.
2. Involve the community in policing efforts through community partnerships in
order to provide for successful communication of information, problem solving,
and sharing of responsibility for action and decision making.
a. Forge collaborative community and regional problem-solving partnerships
in order to develop responses to reduce crime, the fear of crime, and
improve the quality of life in the City of Brooklyn Center.
3. Assure police accountability to keep the Department and its officers functioning
properly and focused on the City and Department's mission, value, and goals.
a. Develop a comprehensive accountability matrix and conduct management
studies to give department management a balanced view of organization
performance.
37
EXPENDITURE DETAILS
6214 Clothing/Personal Equipment
$1,005
Uniform and Equipment replacement for the Chief of Police.
6219 General Operating Supplies
$450
Purchase medals, pins, frames, bars, and stripes for the annual Police and Citizens'
Award Ceremony, and miscellaneous recurring operating supplies.
6243 Minor Computer Equipment
$1,500
Replacement of notebook computer for Chief of Police.
6305 Medical Services
$3,200
All Department medical services are centralized out of the Administration Division. Pre-
employment physical and psychological examinations for anticipated Police Officer and
Community Service Officer turnover.
6306 PersonneULabor Relations
$500
Grievance related fees, etc.
6307 Professional Services
$2,500
Professional services for police officer testing and promotional testing processes.
6321 Telephones
$300
Nextel phone allows for tactical direct connect radio type channel for surveillance
emergencies. Used by the Chief of Police.
6331 Travel Expense/Mileage
$100
Reimbursement to employees for mileage and parking.
6341 Personnel Advertising
$3,500
Advertising for open Department positions through various media (i.e. newspapers), per
Human Resources.
38
6412 Buildings/Facilities
$5,500
Rental of facilities for in-service training and department shooting range usage.
6432 Conferences/Schools
$25,000
All Department training is centralized out of the Administrative Division.
This includes training for all Police Department personnel from all divisions.
6433 Meeting Expenses
$550
All Department meeting expenses are centralized out of the Administrative Division.
Costs associated with meetings attended and held by police personnel.
6434 Dues and Subscriptions
$1030
Annual memberships to various professional organizations. Subscription fees to vaxious
periodicals.
6441 Licenses, Taxes, Fees
$1,890
Renewal of Peace Officers Standards and Training (POST) license fees.
PERSONNEL LEVELS
1- Chief of Police
1- Administrative Assistant
CAPITAL OUTLAY
None requested.
Notes for 2010 Budget:
l. Submitted for approval is a request to increase the Administrative Assistant's full-
ti�ne wages to reflect a step/grade increase for additional duties and
responsibilities (including but not limited to grant writing, policy and procedures).
I
39
CITY OF BROOKLYN CENTER
Budget Report
2007 2006 2009 8/31/2009 2010 2010
AcWal Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Actual Budget Budget
42110 POLICE-ADMINISTRATION
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 242,246 193,969 206,390 127,028 2Q9,026 209,026
6199 SUPPLIES 1,250 4,144 1,455 1,614 2,955 2,955
6299 OTHER CHARGES SERVICES 51,181 58,694 44,070 32,346 44,07D 44,070
6001 EXPENDITURES/EXPENSES 294,677 256,807 251,915 160,988 256,051 256,051
42110 POLICE-ADMINISTRATION 294,677 256,807 251,915 160,988 256,051 256,051
40
City of BrookCyrc Center
2010 Budget
FUND: General Fund
—10100
DEPT/DIVISION/ACTIVITY: Police Investigation 42120
PROFILE
The Investigation Division currently operates with one Commander, five Detectives, and
one School Liaison Officer. The Investigation Division is charged with investigating
approximately 1,000 cases annually. These cases typically are felony level cases that
involve both Part I and Part II crimes. The cases also represent gross misdemeanor and
felony level physical and sexual child abuse cases and vulnerable adult cases. The
investigative process includes, but is not limited to, carrying out interviews and
interrogations, recording and witnessing formal statements, conducting line-ups,
performing surveillance, gathering and processing evidence, reviewing and analyzing the
data gathered, writing and serving search warrants, and disseminating information
(intelligence gleaned in investigations) to fellow officers within the Department and
agencies outside the Police Department.
The Commander of the Division is responsible for implementation, management, and
completion of departmental goals that pertain to the Investigation Division. The
Commander also serves as the Department's Professional Standards Coordinator,
Training Coordinator, and Public Information Officer.
EXPENDITURE DETAIL5
6214 Clothing and Personal Equipment
$6,000
Clothin allowances for all ersonnel assi ned to the Investigation Division per Law
g P g
d e ui ment re lacement for all
Enforcement Labor Services contract. Umform an q p p
personnel in the Investigation Division.
6219 General Operating Supplies
$725
To purchase color print film, photo development and supplies, and other recurring
miscellaneous operating supplies.
6243 Minor Computer Equipment
$1,500
Replacement of notebook computer for School Liaison Officer.
6307 Professional Services
$2,800
Expert services and evidence preservation associated with investigations.
41
6321 Telephones/Pagers
$2,100
Nextel phone allows for tactical direct connect radio type channel for surveillance
emergencies. Used by Commander in charge of Investigations, Detectives, and School
Liaison Officer.
6331 Travel Expense/Mileage
$75
Reimbursement to employees for mileage and parking.
6434 Dues and Subscriptions
$650
Annual memberships to various professional organizations. Subscription fees to various
investigation related periodicals.
6449 Other Contractual Services
$16,165
Annual contract with Corner House for services from professionals who specialize in
dealing with victims of sexual abuse. Annual contract with West (formerly ChoicePoint
Auto Track) for background investigations. Automated Pawn System (APS) for
searchable database for pawned property often associated with theft and burglary.
PERSONNEL LEVELS
1- Commander
5 Detectives
1- School Liaison Officer
CAPITAL OUTLAY
None requested.
Notes for 2010:
1. Other Contractual Services 42120-6449 was increased to reflect hi her contract
g
fees from CornerHouse, West (AutoTrack), and CSC, a credit service provider.
42
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
i Object Code Description Amount Amount Budget Actual Budget Budget
4212U POLICE-INVESTIGATION
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 823,351 677,089 755,625 439,457 774,617 774,617
6199 SUPPLIES 10,961 7,746 6,725 4,305 8,225 8,225
6299 OTHER CHARGES 8 SERVICES 21,450 19,816 19,425 15,858 21,790 21,790
6001 EXPENDITURESlEXPENSES 855,762 704,650 781,775 459,620 804,632 804,632
42120 POLICE-INVESTIGATION 855,762 704,650 781,775 459,620 804,632 804,632
43
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44
L'Z�I Of BY00� L'e'itte'1'
201 D BurCget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Police Patrol 42123
PROFILE
The Patrol Division is comprised of the Patrol Unit, Community Services Unit, and
Emergency Services Unit (an ancillary service). The philosophy of the Patrol Division
embraces the concept of Problem and Community Oriented Policing which encourages
our community's residents and businesses to take an active role in the deterrence of
crime. By allowing and encouraging residents and businesses to actively participate with
the police, strong ties are formed and a stronger sense of community is created.
Patrol Unit
The Patrol Unit consists of one Commander, five Sergeants, twenty-four Patrol Officers,
and six part-time Community Service Officers (CSOs). Sworn, uniformed officers
respond to calls-for-service of both emergency and non-emergency nature. In addition,
police services conduct proactive patrol in residential and commercial areas to deter
crime and increase traffic safety. Officers seek to make a positive difference in the lives
of the residents of Brooklyn Center and the community.
Community Service Officers are utilized to perform police-related duties that do not
require a sworn police officer. CSOs also respond to complaints concerning both wild
and domestic animals.
Communitv Services Unit
The Community Services Unit consists of both sworn and non-sworn employees working
in such a way that each tnember, acting in their own unique capacity, will rely on the
others in the Unit to carry out proactive problem solving initiatives. This unit consists of
one Commander who manages one sergeant, three sworn Problem Oriented Police
Officer, three Commercial Unit Police Officers, a Crime Analyst, Crime Prevention
Specialist, and Community Liaison. The Problem Oriented Police Officers will
specialize in different areas such as auto theft, narcotics, violent crimes, violent offenders
and gangs, and troubleshooting problem hotspots. In addition, a Commercial Unit was
developed to address business crime issues. This unit specializes in areas such as hotel/
motel management, the commercial area, and the Metro Transit bus hub.
Emer�encv Services Unit
Emergency Services is an ancillary function of the Division that provides specialized
es. The Emer enc
atural and manmade occurrenc y
expertise and response to a variety of n g
enc Mana ement Units.
Services Unit includes the Emergency Operations and Emerg y g
The Emergency Operations Unit (E.O.U.) is a team of officers who have received
specialized training in negotiation skills and tactical skills to properly respond to critical
incidents. This unit seeks to peacefully resolve critical incidents and to safely execute
high risk search warrants within the City of Brooklyn Center. The unit has been
successfully deployed on many occasions since its inception in the 1980s. The
Emergency Management Unit supports the City's Emergency Preparedness Division to
ensure the effective and coordinated use of resources in the event of a natural or
manmade disaster.
45
EXPENDITURE DETAILS
6203 Books/Reference Materials
$1,045
Criminal and traffic codes, criminal and juvenile elements, Minnesota statute updates.
6214 Clothing Personal Equipment
$40,960
Uniform maintenance allowances for officers in the Patrol Division per Law Enforcement
Labor Services contract. Anticipated personnel turnover for uniform and equipment issue
for Patrol Officers, Community Response Officers, and Community Service Officers.
Uniform and equipment replacement for Patrol Officers, Community Response Officers,
and Community Service Officers. Routine replacement of bullet resistant vests. Taser�
accessories.
6217 Safety Supplies
$1,000
First aid bags for oxygen equipment, replacement of defibrillator batteries, and infectious
disease supplies such as gloves, face masks, eye goggles, gowns, bottles, plastic
bags/containers used to store or dispose of hazardous materials.
6219 General Operating Supplies
$12,462
Alcosensor and Intoxilyzer mouthpieces, Taser� cartridges, duty and training
ammunition, gun cleaning supplies, chemical munitions, oxygen rental and refills, road
flares, animal control supplies, dictation cassettes, disposable cameras, VHS tapes,
CD-Rs, DVD-RWs, and batteries.
6242 Minor Equipment
$10,100
Squad mounted radar units (2) due for replacement.
6243 Minor Computer Equipment
$1,675
Desktop computer for Property Room in-take. Disposal of sergeants' printer.
6305 Medical Services
$1,175
Blood examination fees for particular DWI cases and all fatal or suspected fatal
accidents. Lab fees for in-custody arrests for controlled substances. Veterinary services
for emergency veterinary care of injured animals.
6307 Professional Services
$300
Provides screening and intervention in family services situations. Provides multiple
foreign language interpretation services required by law.
46
6321 Telephones/Pagers
$7,500
Nextel phone allows for tactical direct connect radio type channel for surveillance
emergencies. Used by Patrol Commanders, Sergeants, patrol squads, Community Service
Officers, and Emergency Operations Unit (EOU) members.
6329 Other Communication Services
$46,440
EVD� Communications for Mobile Computer Displays (MCDs), CJDN Connection far
MCDs, GEO 911, and 800 MHz.
6331 Travel Expense/Mileage
$50
Reimbursement to employees for mileage and parking.
6402 Equipment Services
$7,000
Annual maintenance contract for MCDs, calibration and repair of radar units, squad
changeover, VCR repair/maintenance, and other miscellaneous equipment.
4 her E ui ment
6 15 Ot
9 P
$1,600
Lease of golf cart to patrol the parks and trail system.
6423 LOGIS Charges
$5,727
Operating costs for the MCDs; fees are set by LOGIS.
6447 Towing Charges
$700
e' as evidence for traffic violations criminal cases, and
T service for vehicles s ized
owing
subj ect to forfeiture.
6449 Other Contractual Services
$26,470
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center. Earle Brown Parade expenses including reserve officers
from neighboring agencies, mobilization, and related expenses.
I PERSONNEL LEVELS
PATROL UNIT: COMMUNITYSERVICES UNIT.•
1- Cominander 1- Commander
5 Sergeants 1 Sergeant
24 Patrol Officers 3- Problem Oriented Police Officers
6- Part-Time Community Service Officers 3- Commercial Unit Police Officers
1- Crime Analyst
1- Crime Prevention Specialist
47
Notes for the 2010 Budget:
1. Summer park patrol initiatives will continue for 2010, and are similar to hours in
2009 (896 hours devoted to park patrol during the 16 week period). Part-time
employee wages were increased to reflect 24/ 7 coverage by Community Service
Officers due to the elimination of the Support Services part-time staff and the
reduction of police station operation hours. The increase was not made during the
2009 Adjustment.
2. Other Contractual Services 42123-6449 was increased to reflect the addition of
Earle Brown Parade expenses to cover police reserve officers and mobilization
during the event. In addition, the Pets Under Police Security (P.U.P.S.) fees
increased.
CAPITAL OUTLAY
None Requested.
48
CITY OF BROOKLYN CENTER
Budget Report
2007 2D08 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Actual Budget Budget
42123 POLICE-PATROL
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 3,141,872 3,563,626 3,791,945 2,385,045 3,970,663 3,970,663
6199 SUPPLIES 51,262 74,907 65,567 37,568 67,242 67,242
6299 OTHER CHARGES SERVICES 442,620 466,942 465,313 252,939 508,498 508,498
6001 EXPENDITURES/EXPENSES 3,635,754 4,105,475 4,322,825 2,675,552 4,546,403 4,546,403
42123 POLICE-PATROL 3,635,754 4,105,475 4,322,825 2,675,552 4,546,403 4,546,403
49
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50
C'ity of Broo� Center
2010 Burfget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Police Support Services 42151
PROFILE
The Support Services Division consists of records, property/evidence, and the jail.
The Support Services Manager supervises the Records Technicians and Property Room
Technician. The Support Services Manager is also responsible for the jail, building, and
serves as the Department Liaison with the City's IT Department.
Records Technicians process and coordinate information generated by all divisions
within the Department. Their activities include transcription, dissemination and storage
of police reports, along with proper classification of crimes that are mandated by the
State of Minnesota.
The Property Room Technician is responsible for the proper receiving, tracking, storage,
and return or disposal of all property. Property is classified as found, recovered,
confiscated, or evidence.
EXPENDITURE DETAILS
6201 Office Supplies
$6,500
All Department office supplies are centralized under the Support Services Division. F�
machine supplies and other miscellaneous office supplies.
6202 Co in Su lies
P
Y g PP
$732
Toner and drum kits for the color printer machines.
6214 Clothing and Personal Equipment
$3,500
Uniform replacement for Records Technicians and Property Room Technician.
6219 General Operating Supplies
$3,000
Water lease, holding facility supplies, property room supplies including drug/narcotic
testing kits, and other recurring miscellaneous operating supplies.
6242 Minor Equipment
$700
Replacement of transcription headsets, and minor office equipment.
I
51
6307 Professional Services
$3,000
Temporary assistance for workload during major crimes and related expenses.
6321 Telephones/Pagers
$11,100
Tele hone services for non-emergency dispatch number and the police facility. Nextel
P
phone allows for tactical direct connect radio type channel for surveillance emergencies.
Used by Support Services Manager and Station Service Officers.
6329 Other Communication Services
$2,500
Hennepin County applications access for SIP, warrants, ProCAD. CJDN Connections.
6331 Travel Expense/Mileage
$50
Reimbursement to employees for mileage and parking.
6333 Freight/ Drayage
$50
Shipping and mailing expenses.
6351 Printing
$7,850
All Department printing is centrahzed under the Support Services Division.
Business
cards, traffic citations, warning citations, miscellaneous forms, and other materials done
professionally.
6402 Equipment Services
$18,560
ance contracts for Uninterru tible Power Source back-up unit, Photo Imaging
Mamten p
System, Security Equipment and Repair, Orbicom, digital dictation maintenance, and
other miscellaneous Support Services repairs and maintenance.
6413 Office Equipment Rentals
$5,500
Maintenance contracts for copy machines (2). Ongoing chair replacement (8).
6423 LOGIS Charges
$81,685
LOGIS operational support for Computer Aided Dispatch (CAD) and Records
Management System (RMS). Fees are set by LOGIS.
6434 Dues and Subscriptions
$80
Annual memberships to various professional organizations.
52
6441 License, Taxes and Fees
$365
Renewal of notary licenses for records and communication center.
6448 Prisoner Boarding Charges
$100,000
Costs for boarding prisoners including Hennepin County booking and Hennepin County
room and board. Expenses for necessary holding supplies for the Brooklyn Center
holding facility and meals provided to prisoners.
6449 Other Contractual Services
$1,000
Annual blanket cleaning for jail.
PERSONNEL LEVELS
1- Support Services Manager
7- Full-Time Records Technicians
1- Full-Time Property Room Technician
Notes for 2010 Budget:
1. Part-time wages have been eliminated due to the reduction of police station
operating hours and Support Services staf£
2. Equipment Services (42151-6402) was decreased $3,100. The UPS battery
power source that backs up the generator in an emergency and prevents loss of
vital information was replaced in 2009. This fee will occur again in
approximately four years. Also, the addition of the digital dictation maintenance
fee of $5,000 is reflected in the overall reduction to Equipment Services.
CAPITAL OUT
LAY
42151-6570 Office Equipment
$12,329
The copy machine is at the end of its life cycle and needs to be replaced. Metro copy
The la
se in time
machinc repair has serviced the machine as many as three times a�ay. p
during repair negatively affects our efficiency and ability to operate effectively.
Recommended and quoted for purchase is the MP6000.
i
53
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Sudget Budget
42151 POLICE-SUPPORT SERVICES
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 618,D51 659,735 616,460 419,416 575,950 575,950
6199 SUPPLIES 17,699 16,976 16,932 12,954 14,432 14,432
6299 OTHER CHARGES SERVICES 216,893 204,165 236,518 138,306 231,790 231,790
6500 CAPITAL OUTLAY 4,636 12,329 12,329
6001 EXPENDITURESlEXPENSES 857,279 880,876 869,910 570,676 834,501 834,501
42151 POLICE-SUPPORT SERVICES 857,279 880,876 869,910 570,676 834,501 834,501
54
C'it�r of BrookCyn Center
2010 Budget
FUND• General Fund —10100
DEPT/DIVISION/ACTIVITY: Police Station and Buildings 42170
PROFILE
This activity provides for the ongoing maintenance and repair of the Humboldt Avenue
police station and related areas. This building has been separated from the other
Government Buildings in order to track the actual costs of building operation.
DEPARTMENTAL GOALS
Provide necessary maintenance of building, HVAC systems, fixed equipment,
furniture, and accessories.
Continue refinement of preventative maintenance programs where possible.
EXPENDITURE DETAILS
6211 Cleaning Supplies
$7,000
Various cleaning solutions, solvents, soaps, fragrances, Toilet paper, c-fold towels, cups,
etc. for the police station.
6219 General Operating Supplies
$500
The cost of supplies used in the day-to-day maintenance of the police station building,
such as light bulbs, hardware, shelving, ceiling tiles, equipment parts for installation by
city staff.
6239 Repair Maintenance Supplies
$5,000
Repairs to the structure of police station building, such as electrical, plumbing, roof and
automatic doors, etc. These types of expenditures should be minimal during the first few
years of the building's operation.
6381 Electric Service
$52,000
The cost of electrical service for the police station. Allocations for electric service have
been increased substantially to accommodate for vendor price increases.
6382 Gas Service
$38,000
The cost of gas service for the police station. Allocations for gas service have been
increased substantially to accommodate for vendor price increases.
55
6403 Buildings/Facilities Services
$23,000
Examples include inspection and repair to the building's HVAC systems, boiler and
chiller repairs, replacement of drinking fountain parts, replacement of light fixtures etc.
PERSONNEL LEVELS
1-Custodian
CAPITAL OUTLAY
6520 Buildings and Facilities
$3,000
Miscellaneous re-carpeting/re-painting of hallways and high tra�c areas.
56
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 B/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
42170 POLICE-STATIONS AND BLDGS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 50,813 57,067 53,943 32,664 55,254 55,254
6199 SUPPLIES 13,486 7,665 14,100 8,240 14,100 14,100
6299 OTHER CHARGES 8 SERVICES 133,375 136,807 128,400 93,946 133,200 133,200
6500 CAPITAL OUTLAY 1,933 3,000 3,000 3,000
6001 EXPENDITURES/EXPENSES 199,607 201,539 199,443 134,851 205,554 205,554
42170 POLICE-STATIONS AND BLDGS 199,607 201,539 199,443 134,851 205,554 205,554
57
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58
Cl� Of Br00� L'�1lte?'
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Fire Department 42210
PROFILE
The purpose of the Brooklyn Center Fire Department is to respond to fire, medical emergencies,
water rescues and chemical spills/hazards within the city in a timely and efficient manner to
minimize the loss sustained by citizens and/or businesses in the city. It is the goal of the
Brooklyn Center Fire Department to arrive at the emergency scene in less than six minutes. This
is accomplished with one full time Chief, one full-time Administrative Technician (whose time is
divided with 30% in emergency preparedness and 70% in the fire department) and 40 volunteer
firefighters. Some of the firefighters also serve as fire prevention specialists, training ofFicers
and dive team members. The fire depa.rtment provides public education in fire prevention, fire
safety awareness, fire extinguisher training, blood pressure checks and tours of the stations.
DEPARTMENTAL GOALS
Continue to respond in a timely and efficient manner to all emergency calls.
Inspect commercial/industrial and residential property in Brooklyn Center.
Continue to train and maintain state certification for firefighters in First Responder and
Firefighting, and Hazardous Material.
Recruit more members to train in the dive rescue unit.
Develop a Technical Rope Rescue Team.
Recruit and train at least two members in cause and origin fire investigation.
Continue to work with the Public Works Department to recruit firefighters to work full
time in these departments so they are able to respond to emergencies during the day as
needed. Presently, this is the backbone of the daytime firefighters and has kept the City
from the need to hire full-time firefighters.
Continue to recruit additional volunteer firefighters, especially personnel that can respond
during the day between the hours of 6:OOAM and 6:OOPM.
EXPENDITURE DETAILS
6099 Personal Services/Fire Pension
$548,597
These funds pay for full and part-time wages. Firefighters receive duty pay while staffing the
west station during evenings, weekends and all holidays. Firefighters also receive wages for
attending drills and work details. This account includes the fire chief. The full-time
administrative technician wages are charged to emergency preparedness. The requested amount
is the same level as amended in 2009
59
6199-6200 Office SuppliesBooks Reference Material
$6,700
This fund pays for the costs of manuals and other materials used in training and the costs of office supplies.
These funds cover all books and training CD's for the fire department, as well as all reference/training
manuals used in training firefighters The budget request will remain the same as amended in 2009.
6210 6219 Operating Supplies Clothing Repair and Maintenance
$37,800
These funds cover all uniforms, turnout clothing, boots, helmets, etc. for firefighters. This year
the Department will start replacement of some of the firefighter gear to due to aging and wear
and tear. In addition, these funds cover foam, safety supplies, oxygen and maintenance of small
equipment at the stations. The budget request will remain the same as amended in 2009.
6241 6242 Minor Equipment
$27,300
These funds are requested to replace broken and aging equipment on the City's fire vehicles.
This includes replacement of nozzles and SCBA's.
6299 6307 Professional Services
$7,000
This fund covers all return to duty physicals, and the physical and psychological examinations
required for new firefighters. This is at the same level as amended in 2009.
6320 Communications
$21,000
The budget request is for the communications budget to cover the cost of the MDT's in four of
the pumpers and any additional costs for the 800 MHz monthly operations. This will also cover
repairs to communications equipment and purchase of a dockin� station for the MDT's in the
West fire Station.
6330 Transportation
$300
This covers the mileage expenses of fire department employees using their personal vehicles on
fire department business.
6341 Advertising
600
This account covers advertising and recruiting fire personnel for the department. This is at the
same level as in 2009.
6350 Printing
$1,000
This covers all the department printing needs.
60
6380 Utility Services
$58.850
These funds cover all the utility expenses for both fire stations.
6400 Repairs and Maintenance Services
$2,000
This covers all minor repairs of our equipment at both stations that cannot be repaired by the
custodians.
6420 Software Maintenance
$1,000
These funds cover the maintenance of the Firehouse software as well as all updates of all
software used by the fire department, including CadZone, Cameo, Aloha and Marplot. This is at
the same level as in 2008.
6430 Training and Miscellaneous
$11,650
The budget request includes a modest increase in this account due to the increased costs of
training classes for new firefighters as well as all current members. This covers all conferences
and maintenance of the Fridley training site. This is at the same level as amended in 2009.
6440 Other Expenses
$1,400
These funds cover all years of service awards for members of the Fire Department and well as
any Fire Department expense reimbursement. This is at the same level as amended in 2009.
6460 Central Garage Charges
$210,258
This proposal includes an increase in our fuel and replacement charges as the replacement
charges are insufficient to cover actual replacement costs. The Fire Relief Association will no
longer be able to contribute money toward replacement of vehicles because the Relief
Association is no longer involved in charitable gambling. This is at the same level as amended in
2009.
FULL TIME PERSONNEL LEVELS
1 -Fire Chief
PART TIME AND VOLUNTEER FIREFIGHTERS,
1 -Assistant Fire Chief"`
40-Volunteer Firefighters
1 —Part-time Day Inspectors*
2 -Fire Edueation Officer*
2 -Training Officers*
2-Custodians (1 East Station, 1 West Station)*
61
*All are members of the volunteer firefighters in addition to their duties as inspectors, training
officer, and custodians for these assignments. These volunteer firefighters receive monthly
compensation for the extra time involved with the additional work done.
62
CITY OF BROOKLYN CENTER
Budget Report
2007 2D08 2009 8J31@009 2010 2010
Actual Actual Finai YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
42210 FIRE
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 521,653 514,825 548,597 220,857 619,239 619,239
6199 SUPPLIES 61,048 66,839 74,800 27,458 71,800 71,800
6299 OTHER CHARGES SERVICES 269,311 237,631 278,668 134,069 264.578 264,578
6001 EXPENDITURES/EXPENSES 872,011 619.295 9D2,065 382,383 955,617 955,617
42210 FIRE 872,011 819,295 902.065 382,363 955,617 955,617
63
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64
L`l�l Of Bf'D0� Ce'tLf.�'P
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Emergency Preparedness 42510
PROFILE
The purpose of the Emergency Preparedness Division is ensure the effective and coordinated use
of resources to: 1) maximize the protection of life and properiy, 2) ensure the continuity of
government, 3) sustain survivors and 4) repair essential facilities and utilities in the event of a
disaster, whether natural or manmade. The Emergency Preparedness Division is headed by the
Police Chief
DEPARTMENTAL GOALS
Complete the development of the continuity of operations plan for the City of Brooklyn
Center.
Begin development of a tabletop exercise with the assistance of State and County
Emergency Management. This tabletop exercise will occur in 2010 with a functional
exercise in 2011.
EXPENDITURE DETAILS
6200-6210 Office Supplies/General Operating Supplies
$1,700
These funds cover the operating supplies and printed forms used by the emergency preparedness
division. Remain at the same level as in 2009
6240 Minor Equipment
$20,000
These funds will be used to replace the second of our four warning sirens. The cost includes new
pole, siren and installation costs.
6329 Other Communications
$1,800
These funds will be used for EVDO communications and GEOMobile Connection for the two
mobile field computers in the emergency operations vehicle.
6380 Utility Services
$350
These funds are used to purchase the electricity used to power our four warning sirens.
6400 Maintenance/Equipment Repair
$2,000
This covers the costs incurred for our service contract on the radio controls which activate our
warning sirens and the costs for repairing/maintaining the warning sirens. This was not entered.
65
6430 Conferences and Schools/Dues and Subscriptions
$2,565
These funds are used for registration fees/expenses used for training seminars, workshops and
conferences related to emergency preparedness, and for membership dues/fees for professional
organizations such as the Association of Minnesota Emergency Managers (AMEM) and
Minnesota Emergency Managers Association (MEMA). Remain at same level as in 2009
PERSONNEL LEVELS
1 Administrative Coordinator
66
CITY OF BROOKLYN C
ENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Finai YTD Recommended Approved
Object Code Desuiption Amount Amount Budget Actual Budget Bud9et
4251D EMERGENCY PREPAREDNESS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 48,782 61,490 66,061 39,805 67,162 67,162
6199 SUPPLIES 494 21,253 11.7D0 21,700 21,700
6299 OTHER CHARGES SERVICES 3,886 4,319 7,367 3,107 6,715 6,715
6001 EXPENDITURES/EXPENSES 53,162 87,062 85,148 42,912 95,577 95,577
42510 EMERGENCY PREPAREDNESS 53,162 87,062 85,148 42,912 95,577 95,577
67
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68
Ci�y of Brooklyn Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Public Works Admin/Engineering 43110
PROFILE
This activity provides administrative, planning and oversight for the Public Works
Department. The Public Works Department is comprised of five divisions, including:
Administration/Engineering; Street Maintenance; Park Maintenance; Public Utilities
(water, sanitary sewer, storm sewer, street lighting); and Central Garage. In 2007, the
Public Works Departmerit also began administration of capital asset management for the
City's Public Buildings.
The Engineering Division provides technical services for infrastructure improvements;
administration of the state aid street system; traffic engineering, mapping,, review of
proposed developments and plats; preparation of special assessments rolls; and general
office and fieldwark services such as surveying, inspection and public information.
DEPARTMENTAL GOALS
Direct actions to accomplish City Council goals related to maintaining and
upgrading City infrastructure.
Administer completion of divisional goals by the respective division supervisors.
Provide coordination, management and support to other divisions within the
Public Works Department.
Identify infrastructure needs and develop funding mechanisms.
Design public improvements so as to act as a catalyst for community and
neighborhood improvements.
EXPENDITURE DETAILS
6217 Safety Supplies
This item includes funding for purchasing safety equipment for field personnel to comply
with OSHA requirements, including hard hats, safety vests, warning signs and other
general safety equipment.
6219 General Operating Supplies
This item includes funding to maintain printers and engineering plotters for the
production of construction plan sheets and maps. General construction administration
materials for field operations are also included in this budget item.
6302 Arch, Engineering Planning
This item includes funding for consultants to provide assistance in completing work not
related to annual street and utility reconstruction projects, such as assistance by a licensed
land surveyor to locate or set property monuments, preparation of complex legal
descriptions, geotechnical analysis, structural analysis for bridges, and laboratory testing.
69
6307 Professional Services
This item provides funding for approximately 70 percent of the cost of a safety consultant
to provide required safety training mandated by OSHA. Remaining portion of safety
consultant cost is charged to utilities.
6321 Telephone/Pagers
This budget item provides for cellular telephone service for engineering personnel to
maintain contact with supervisors and other inspectors in the field. Telephones are also
used for on-call contact during emergency operations. The cost of cellular telephones
during the period on June 1 through November 1 is charged to the annual street and
utility reconstruction projects.
6402 Equipment Services
This budget item includes the cost of annual servicing and parts replacement for
surveying and traffic counting equipment.
6422 Software Maintenance
This budget item provides funding annual software maintenance fees for departmental
AutoCad software license. This software is used to develop plans for street and utility
construction projects. The City currently has four concurrent licenses for five staff
members working in AutoCad over the winter months.
6432 Conferences and Schools
The item provides for mandatory Mn/DOT certification training for State Aid projects,
educational seminars in AutoCAD design software and coursework for continuing
education requirements.
6434 Dues Subscriptions
This budget item provides funding for the Construction Bulletin publication and
membership for Public Works personnel in the American Public Works Association. In
2008, a one-time application fee of $5,500 is included in this budget item to provide for
50 percent of the cost for the Public Works Department to pursue accreditation from the
American Public Works Association. The remaining portion of the one-time application
fee is distributed in the Public Utilities Division.
PERSONNEL LEVELS
1-Public Works Director/City Engineer
1-Engineering Technician 4
3-Engineering Technician 3
1-Engineering Secretary
Wages for one additional Engineering Technician 3 that is focused primarily on utility
planning and management is distributed in the Public Utilities Division.
CAPITAL OUTLAY
None requested for 2010
70
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/20�9 2010 2010
Actual Aotual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
43110 PUBLIC WORKS-ENGINEERING
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 533,907 513,925 527,832 359,345 511,325 511,325
6199 SUPPLIES 9,904 3,562 7,140 3,422 4,065 4,065
6299 OTHER CHARGES 8 SERVICES 40,089 53,003 35,944 21,303 38,926 38,926
6001 EXPENDITURES/EXPENSES 563,900 570,490 570,916 384,069 554,316 554,316
43110 PUBLIC V1lt�RKS-ENGINEERING 583,900 570,490 570,916 384,069 554,316 554,316
71
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72
C'ity of Broo� Center
2010 Burfget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Public Works Street Maintenance 43220
PROFILE
This division provides for the maintenance of city streets, sidewalks and trails. The
activities include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair
and the cost of operating and maintaining the trail light system. With the consolidation of
activities under one division, this division includes all street maintenance costs, such as
snow and ice control.
DEPARTMENTAL GOALS
Provide for public safety by maintaining an efficient high performance snow and
ice control operation.
Continually refine snow plowing plan to best utilize operators and equipment.
Following each snowfall event in excess of 2.5 inches, arterial and collector
streets along with intersections are to be cleared by 7:00 a.m. when feasible.
Following each snowfall event in excess of 2.5 inches, streets are plowed to full
width within 12 hours when feasible.
Patch and crack seal streets according to Pavement Management Program
standards.
Sealcoat high volume streets, reconstructed residential streets and pedestrian trails
based on an established schedule to maximize the service life of pavements.
Overlay and apply surface treatments to trails to maintain integrity.
EXPENDITURE DETAILS
6217 Safety Supplies
The budget item provides funding for the cost of protective equipment for regular,
seasonal and supervisory employees, including general safety equipment such as vests,
reflective rain gear, masks, respirators, safety gloves, and first aid supplies. New
reflective vest and clothing requirements have increased the cost of those items and the
frequency of their replacement.
6219 General Operating Supplies
The item includes the cost for various street maintenance supplies such as propane fuel
for heating asphalt patching material, paper for crack sealing, gloves, etc.
6224 Street Maintenance Materials
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks: hot bituminous mix, cold asphalt mix, road oil, crack sealant, sand, aggregate
and concrete. This item also includes sand and salt for winter ice and snow control
activities. In an average year, the City purchases 1,500 tons of salt. Salt and bituminous
material prices have increased significantly over the past two years. A portion of these
73
costs are coded to the Municipal State Aid Construction (MSA) Fund for materials to
maintain MSA designated streets.
6226 Sign and Striping Materials
and work zone safe si
materials used in street
This item provides for traffic control t3'
maintenance operations.
6404 Street Maintenance Services
This budget item provides for the annual street seal coating program. Project areas are
i
forecasted over the next five years using a GIS database in conjunction with the street
t
am. The de artment focuses maintenance resources to
streets tha
reconstruction ro p
P
have been recently reconstructed, or streets that have substantial structural integrity
remaining. A portion of street seal coating costs is coded to the Municipal State Aid
Construction (MSA) Fund to provide annual seal coating for MSA designated streets.
6405 Park Landscape Services
This budget item provides for contract services for maintenance of landscape nodes along
Brooklyn Boulevaxd, trash collection from receptacles located at Metro Transit bus stops,
and installation and maintenance of landscaping materials within center medians along
collector roadways within the central business district.
6417 Uniforms
'This item includes the cost for rental of coveralls for Street Department employees.
6449 Other Contractual Service
This budget item provides funding for pedestrian trail surface treatments and the cost of
orar
monthly or as-needed rental of barricades and specialized signs, placement of temp y
stop signs.
PERSONNEL LEVELS
1-Deputy Public Works Director
1-Public Works Administrative Techrucian
7-Maintenance II
5-Part Time/Summer Temporary Employees
CAPITAL OUTLAY
6540 Equipment and Machinery
7,100
Under-body plow blade for snow plow truck
74
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
I Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
43220 PUBUC WORKS-STREET MAINT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 582,312 599,550 637,018 393,671 629,155 629,155
6199 SUPPLIES 78,663 107,225 86,820 53,897 95,570 95,570
6299 OTHER CHARGES 8 SERVICES 542.186 500,647 529,070 209,612 603,176 603,176
6500 CAPITAL OUTLAY 7,100 7,100
6001 EXPENDITURES/EXPENSES 1,203,181 1,207,422 1,252,9D8 657,179 1,335,001 1,335,001
43220 PUBLIC WORKS-STREET MAINT 1,203,181 1,207,422 1,252,908 657,179 1,335,001 1,335,001
I
75
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76
��l Of B?'D0� Ce?LtE1'
2010 Bud�get
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Public Works Traffic Control 43221
PROFILE
This division provides maintenance, replacement, and inventory of signage and pavement
markings and the operation and maintenance of traffic signals. The City's traffic control
infrastructure includes the following approximate totals:
4,711 sign faces 1,178 cross walk squares
51 miles of striping 2451egends and symbols
alks 1,315 parking stalls
150 cross w
DEPARTMENTAL GOALS
Maintain replacement program for worn or damaged signs per Sign Management System.
Update Sign Management System records as signs are replaced.
Continue street name sign replacement.
Maintain painted pavement markings to preserve vehicle and pedestrian safety.
Maintain preformed pavement markings and use new non-paint technology.
EXPENDITURE DETAILS
6226 Signs and Striping Material
etin si n blanks osts,
diamond ade she P
This budget rtem provides fundmg for standard gr g g
preformed pavement markings, and paint, used for fabricating and installing signs and pavement
markings. Budget includes $4,800 in the Municipal State Aid (MSA) Fund to provide
maintenance of signs and pavement markings along MSA designated streets.
6381 Electric Service
This item represents the cost of electric service for traffic signals. Most traffic signal lamps are
energy-efficient LED bulbs with increased useful life and reduced long-term electric costs.
6407 Traffic Signals Maintenance Service
The budget item provides for the cost of contractual signal maintenance with Hennepin County
and general repair of traffic signals damaged by severe storm events or traffic accidents.
PERSONNEL LEVELS
2-Maintenance II
CAPITAL OUTLAY
None requested.
77
CITY OF BROOKLYN CENTER
Budget Report
2007 2006 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
43221 PUBLIC WORKS-TRAFFIC CONTROL
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 132,076 140,978 144.727 90,780 145,886 145,686
6199 SUPPLIES 26,584 29,601 26,500 21,801 29,100 29,100
6299 OTHER CHARGES SERVICES 21,641 21,467 23,910 11,080 23,700 23,700
6001 EXPENDITURES/EXPENSES 180,304 192,046 195,137 123,661 198,686 198,686
123 661 198 686 198,686
43221 PUBLIC WORKSTRAFFIC CONTROL 180,304 192,046 195,137
7g
�'ity of Broo� Cente�'
2010Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: CARS Administration 45010
PROFILE
Community Activities, Recreation and Services Administration provides administrative
support and oversees operations of the Government Buildings, Recreation and
Community Center Divisions as well as operations of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for City-
owned buildings, development and implementation of organized recreational activities,
operation of the Community Center and swimming pool, and management of
Centerbrook, the City-owned 9-hole golf course.
DEPARTMENTAL GOALS,
Provide coordination, management, and additional support to a11 department
divisions and operations.
Produce annual review of Community Activities, Recreation and Services
programs and activities.
Continue improvements in area of customer service for all department functions.
Continue ongoing assessment process to determine community needs and
resources.
EXPENDITURE DETAILS,
6402 Equipment Services
$2,750
Maintenance and service agreements for office equipment.
6413 Office Equipment Rentals
$2,500
Leased duplicator to print flyers for the CARS Department and for other City
departments. This machine will print over 400,000 copies in a year.
PERSONNEL LEVELS
1-CARS Director
1-Secretary
CAPITAL OUTLAY
None requested.
79
CITY OF BROOKLYN CENTER
Budget RepoR
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45010 CARS ADMINISTRATION
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 167,542 165,538 179.883 111,933 182,213 162,213
6199 SUPPUES 925
6299 OTHER CHARGES 8 SERVICES 5,152 4,616 6,410 4,741 6,4UU 6,400
6001 EXPENDITURES/EXPENSES 172,694 171,279 186,293 116,674 188,613 188,613
45010 CARS ADMINISTRATION 172,694 171,279 186,293 116,674 188,613 188,613
g�
C'i�y of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Recreation Administration 45110
PROFILE
This division provides for the development and implementation of organized recreational
activities for preschoolers, grade school age children, teens, adults, and seniors. The
2010 budget continues the separation of administrative overhead from individual
programs.
Expenditure allocations for operating supplies, postage, advertising, and printing are now,
for the most part, accounted for in this division.
DEPARTMENTAL GOALS
Through administrative oversight, develop, maintain, and evaluate recreational
programs and activities that meet the needs of citizens and oversee divisional
goals.
Continue on-going assessment process to determine community needs and
resources.
To make maximum use of community resources and provide recreational
activities for all community residents.
Enhance marketing efforts to attract additional participants.
EXPENDITURE DETAILS
6103 Part-Time
$34,000
Provides for part-time secretaries to develop flyers, program materials, register customers
for classes, sell merchandise, answer phones, and admit pool users.
6219 General Operating Supplies
$3,500
Operating supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
6322 Postage
$8,000
Covers the cost of youth groups delivering brochures, plus postage for requested
brochures sent to customers on the mailing list.
6349 Other Advertising
$2,000
Cost of advertising Community Center and recreation programs in local newspapers,
cable television and other media.
I
81
6351 Printing Services
$17,000
Cost of printing the course brochure.
6402 Equipment Services
$5,000
Maintenance and service agreements for office, exercise and recreational equipment.
PERSONNEL LEVELS
3-Program Supervisors
1-Secretary
CAPITAL OUTLAY
82
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8l31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45110 CARS-REC ADMINISTRATION
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 345,879 357,165 346,661 225,628 350,410 350,410
6199 SUPPLIES 13,200 9,534 9,350 5,718 11,000 11,000
6299 OTHER CHARGES SERVICES 46,149 60,314 60,720 36,281 58,320 58,320
6001 EXPENDITURES/EXPENSES 405,228 427,012 416,751 267,627 419,730 419,730
45110 CARS-REC ADMINISTRATION 4Q5,228 427,012 416,751 267,627 419,730 419,730
i
83
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84
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Adult Recreation 45111
PROFILE
This division provides recreation programs and activities for adults including; basketball,
softball leagues and tournaments (Dudley Classic), volleyball leagues, exercise classes,
pottery, senior activities, community trips, specialty classes and adult dance.
For 2010, all adult programs will continue to charge fees sufficient to cover operating
costs, plus a 25% profit to cover a portion of on-going overhead expenses. Fee increases
will continue to be implemented to achieve this goal. Revenue targets for the 2010 Adult
Recreation programs are as follows:
Basketball Leagues $11,100 Adult Specialty $1,000
Pottery $8,750 Senior Adults $2,450
Softball Leagues $83,000 Dudley Tournament $38,950
Volleyball Leagues $58,000 Exercise $39,655
Community Trips $20,466 Adult Dance $1,120
Broomball 1,380
DEPARTMENTAL GOALS
Provide a balance of activities to meet varied interests and skill levels.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Continue to cooperate with school districts to maximize facility usage and
supervision.
Continue marketing efforts (including a customer service component) to attract
additional participants.
EXPENDITURE DETAILS
6103 Part-Time
$39,865
Includes Dudley Classic softball tournament workers, field attendants, scorekeepers for
league play and course instructors. Total number of part time employees vaxies based on
class and league registrations.
6219 General Operating Supplies
$11,700
Includes items such as softballs, basketballs, volleyballs, clay and other materials for
pottery classes, various supplies for senior activities and tournament supplies such as
plaques and trophies.
85
6384 Refuse Disposal
$2,500
Additional sanitation and refuse services for various tournaments.
6449 Contractual Services
$90,732
Includes casual employees who assist with the individual programs. Examples include:
field attendants, scorekeepers, game officials and program aides.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
86
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009
B/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45111 CARS-ADULT RECREATION
5550 DIRECT COST OF SALES 21,174 36,666 8,614 9,110 7,924 7,924
6001 EXPENDITURES/EXPENSES
6D99 PERSONAL SERVICES 42,594 44,622 45,390 32,8�4 46,276 46,276
6199 SUPPLIES 17,088 20,652 12.850 5,923 12,800 12,800
6299 OTHER CHARGES 8 SERVICES 124,165 111,351 120,840 85,686 123,860 123,660
6001 EXPENDITURES/EXPENSES 183,847 176,626 179,080 124,485 182,936 182,936
45111 CARS-ADULT RECREATION 205,020 213.292 187,694 133,595 190,860 190,860
g7
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88
City of Broo�, yC n Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Teen Programs 45112
PROFILE
This division provides recreation programs and activities developed for teens. These
programs are funded through a combination of user fees and general fund revenues. Teen
offerings were reduced as part of budget reductions in 2004, and these reductions have
been continued for 2010.
Summer conditioning is the primary teen program identified with 230 plus teens
participating in 2009.
For 2010, all teen programs will continue to charge fees sufficient to cover operating
costs. Fee increases will continue to be implemented to achieve this goal. Revenue
targets for the 2010 Teen Recreation programs are as follows:
Summer Conditioning $4,900
DEPARTMENTAL GOALS
Work cooperatively with other agencies to provide activities for teens.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Provide affordable programs that meet the needs of youth.
Work closely with school districts and local social service providers to ensure
coordinated programs for youth that do not unnecessarily duplicate efforts.
Investigate alternative programming for teens.
EXPENDITURE DETAILS
6103 Part-time
$3,000
Wages for summer conditioning staff.
6219 General Operating Supplies
$500
T-shirts and supplies for the summer conditioning.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
89
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Descrip6on Amount Amount Budget Actual Budget Budget
45112 CARS-TEEN PROGRAMS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 4,453 2,421 3,473 2,291 3,483 3,483
6199 SUPPLIES 517 485 500 669 500 500
6001 EXPENDITURES/EXPENSES 4,970 2,906 3,973 2,960 3,983 3,983
45112 CARS-TEEN PROGRAMS 4,970 2,906 3,973 2,960 3,983 3,983
90
City of BrookCyn Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Youth Programs 45113
PROFILE
This division provides recreation programs and activities developed for youth. These
programs axe funded through a combination of user fees and general fund revenues.
Youth offerings were reduced as part of budget reductions in 2004, and these reductions
have been continued for 2010.
Activities under this division include gymnastics, summer programs such as playground
supervision, and various classes such as; dance, after school, holiday and specialty. In a
typical year, more than 4,000 young people participate
in these activities.
I
This division also includes after school programming coordinated with the four school
districts serving Brooklyn Center.
For 2410, all programs will continue to charge fees sufficient to cover operating costs,
plus a 10% profit to cover a portion of overhead expenses. Fee increases will continue to
be implemented to achieve this goal. Revenue targets for the programs are as follows:
Dance $16,007 Gymnastics $5,782
After School $7,484 Suminer Programs $15,100
Day Camp $2,604 Specialty Classes $1,834
I DEPARTMENTAL GOALS
Provide affordable programs that meet the needs of youth.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Work closely with local social service providers to ensure coordinated programs
for youth that do not unnecessarily duplicate efforts.
Continue to review and identify the changing needs of the community (i.e., socio-
economic status and disabilities).
EXPENDITURE DETAILS
6103 Part-time
$32,771
Includes instructors and leaders for outh ro rams classes and activities, and after
Y
P g
school programs.
6219 General Operating Supplies
$11,327
Includes materials for craft classes and program supplies such as balls, bats and games.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
91
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Actuai Budget Budget
45113 CARS-YOUTH PROGRAMS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 38,977 37,821 40,921 26,777 38,041 36,041
6199 SUPPLIES 9,689 10,303 11,580 4,401 11.327 1'1,327
6299 OTHER CHARGES SERVICES 18 450 67 425 425
6001 EXPENDITURESlEXPENSES 48,684 48,124 52,951 31,245 49,793 49,793
45113 CARS-YOUTH PROGRAMS 48,684 48,124 52,951 31,245 49,793 49,793
92
City of BrookCyn Center
20109 �udget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: General Recreation 45119
PROFILE
This division provides for recreational programs and activities not otherwise classified.
I c mbination of eneral fund revenues and user
These ro ams/activities are funded b a o g
P Y
fees.
General Recreation Division programs primarily consist of supervision costs associated
with the use of elementary schools and Northview Jr. High School. Significant program
reductions were made as part of the 2004 budget process and most have been sustained
for 2010.
For 2010 we have included funding for operation of two warming houses during the
skating season and maintained the allocation for the adaptive recreation (REACH for
Resources) allocation to this CARS budget.
Numerous programs have been moved to Recreation Grant Programs to accommodate for
progra.in donations and continuation of year-end fund balances.
I
DEPARTMENTAL GOALS
an meet the recreational needs of
Expand outreach efforts to ensure we identify d
I our ethnically diverse community.
Provide a balance of activities for a variety of age groups, abilities, and interests.
EXPENDITURE DETAILS
6103 Part-time
$9,500
Class instructors and building coordinators associated with the use of elementary schools
to provide programming.
6412 Suildin s and Facilities
$9,525
Cost for building supervision for activities at Northview Junior High.
6449 Other Contractual
$9,500
Adaptive recreation allocation. (REACH for Resources)
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
93
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45119 CARS-GENERALREC
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 4,Q51 11,523 10,242 6,886 22,085 22,D85
6199 SUPPLIES 132
6299 OTHER CHARGES SERVICES 13,080 18,606 19,550 17,855 10,300 10,300
6001 EXPENDITURES/EXPENSES 17,132 30,129 29,792 24.873 32,385 32,385
45119 CARS-GENERAL REC 17,132 30,129 29,792 24,873 32,385 32,385
94
City of BrookCyn Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Community Center 45122
PROFILE
This division provides for all recreation activities at the Community Center, as well as
some building maintenance. Again for 2010, the majority of maintenance expenses
including, paper supplies, cleaning supplies, a large portion of operating supplies and
most utility charges are accounted for in the Government Buildings budget.
DEPARTMENTAL GOALS
Continue in-depth review of Community Center operations with a goal of
reducing the net impact of the operations on the general fund.
Continue to refine schedule of operating hours.
Enhance marketing efforts (including a customer service component) to attract
additional participants.
Assure that the facility is clean and well maintained to compliment marketing
efforts.
EXPENDITURE DETAILS
6103 Part-Time Employees
$57,000
Includes Community Center building supervisors, setup staff for Constitution Hall and
other special events staff.
6219 General Operating Supplies
$2,500
Operating supply allocations have been split between Recreation Administration and
Community Center.
6242 Minor Equipment
$7,750
Replacement of selected exercise room equipment
6491 Merchandise for Resale
$2,750
Swim goggles, swimsuits, caps etc. for resale.
PERSONNEL LEVELS
3-Full-time Custodians
95
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
45122 CARS-COMMUNITY CENTER
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 236,793 216,384 231,923 140,719 231,047 231,047
6199 SUPPLIES 1,117 1,201 10,000 5,247 10,250 1Q250
6299 OTHER CHARGES SERVICES 2,177 2,594 6,500 1,217 6,750 6,750
6500 CAPITAL OUTLAY 1,686
6001 EXPENDITURES/EXPENSES 241,973 220,179 248,423 147,183 248,047 248,047
45122 CARS-COMMUNITY CENTER 241,973 220,179 248,423 147,183 248,047 248,047
96
City of BrrvokCyn Center
2010 Budget
FUND: General Fund —10100
I DEPT/DIVISION/ACTIVITY: Pool 45124
PROFILE
This division accounts for swimming lessons, open swim activities and some
maintenance and utility costs related to operation of the pool.
The pool, exercise room, and sauna are used continuously throughout year. People come
to the pool for swimming lessons, lap swim, use of water slide, recreational swim, and
aqua exercise. A full range of aquatics classes is offered for children, youth, teens and
adults. Thirty to forty classes are offered each quarter.
This division continues to budget items that aze very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and
maintenance supplies, etc., will continue to be charged to Divisions 465 and 466.
For 2010, Community Center/Pool Revenues will offset expenses to the greatest extent
possible. Fee increases will continue to be implemented to achieve this goal. Revenue
targets for the 2010 Pool programs are as follows:
Memberships Family $42,000 Memberships Single $56,000
General Admissions $83,000 Pool Rentals $18,000
Swim Lessons $112,000 Locker Rental $4,000
Game Room $2,500 Mdse. for Resaie $3,000
Room Rentals $30,000 Gift Certificates $300
DEPARTMENTAL GOALS
Continue to offer high quality swimming lessons for all ability levels.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Continue new marketing efforts that increase attendance.
Investigate new and/or expanded special events to attract new customers.
EXPENDITURE DETAILS
6103 Part-time
$187,500
The cost of two part-time Assistant Aquatics Coordinators, plus 25-40 lifeguards and
swim instructors.
97
63$1 Electric Service
$22,000
Twenty percent of the estimated expenditures for electricity have been charged to
Division 466, to cover direct operation costs of the Community Center swimming pool.
6382 Gas Service
$29,000
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the
Community Center swimming pooL
6402 Equipment Services
$2,000
Maintenance and service agreements for the pool equipment.
PERSONNEL LEVELS
All personnel in this division are part time employees
CAPITAL OUTLAY
6540 Equipment and Machinery
$6,500
Replace pool vacuum
98
CITY OF BROOKLYN CENTER
Budget Report
2007 20D8 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
45124 CARS-POOL
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 195,105 216,225 217,572 153,738 217,650 217,650
6199 SUPPLIES 6,249 10,521 15,000 6,504 16,000 16,000
6299 OTHER CHARGES 8 SERVICES 77,484 93,003 75,700 43,847 78,200 78,200
6500 CAPITAL OUTLAY 10,997 7,505 6,500 6,500 6,500
6001 EXPENDITURES/EXPENSES 289,834 327,254 314,772 204,089 318,350 318,350
45124 CARS-POOL 289,834 327,254 314,772 204,089 318,350 318,350
99
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100
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Public Works Park Facilities 45201
PROFILE
This division represents the consolidation of all park maintenance operating functions
under one division. Activities within this division include maintenance and repair of
playground equipment, 8 park shelter buildings, 10 picnic shelters, irrigation systems,
bleachers, benches, restroom and dumpster enclosures to ensure safe, clean, and
accessible park buildings and equipment. This division provides gas and electric service
to shelters and park lights, collection of refuse, and rental/service charges for portable
restroom facilities. In addition, this division provides basic park turf maintenance
including mowing, fertilizing, weed control, seeding, and aerating. It also provides
miscellaneous grounds maintenance such as streetscape and flower maintenance, litter
picking, trash hauling, and administration of the Adopt-A-Park/Trail/Street program.
This division also provides support services for specific recreation programs that use city
parks for their activities. These programs include athletic field maintenance, tennis court
maintenance, summer programs, broomball, and ice skating rinks. Other responsibilities
include maintenance activities for 5 baseball fields, 19 softball fields, 3 football/soccer
fields, 12 tennis courts, 20 playgrounds, 18 basketball courts, 6 hockey rinks and 6
general skating rinks.
DEPARTMENTAL GOALS
Continue quarterly safety and maintenance inspections of playgrounds and shelter
buildings to ensure high quality facilities.
Repair/upgrade paxk signage as necessary.
Maintain 350 acres of high quality turf areas with efficient mowing and trimming
program. Normal mowing cycle is once every 7-10 days.
Supplement Hennepin County mowing of Brookdale area, CR 10, I-94/694 and
Brooklyn Boulevard to ensure safety and enhance aesthetics.
Upgrade and re-chip wood chip trails.
Pursue participants for Adopt-A-Park/TraiUStreet program and maintain current
volunteers.
Continue replacement of wood picnic tables with maintenance-free aluminum
units and litter receptacles with recycled plastic lumber units.
Mow softball/baseball/football fields once every 5-7 days.
I Broom and line softbalUbasebalUfootball fields five days per week during the
duled se on.
sche as
Maintain high level of support for recreation programs.
I
101
EXPENDITURE DETAILS
6219 Operating Supplies
This budget item provides funding for general operating supplies such as playground
repair supplies, chains, swings, and benches. This item also includes general operating
supplies as well as continuing replacement of approximately six picnic tables, two
trimmer/brush cutters, and six litter receptacles per year. Includes $1,000 for Adopt-A-
Park supplies.
6223 Buildings Facilities
This item includes the cost of various supplies such as lumber, shingles, doors, etc. for
basic maintenance of park shelter buildings. In the long-term park plan, some buildings
have been identified for building replacement. Others that have been identified for long-
term removal will be kept up with minor repairs until that removal occurs.
6225 Parks Landscaping Materials
This item provides funding for acquisition of seed, sod, fertilizer, topsoil and other
materials for general repair of parkland turf.
6231 Athletic Field Supplies
This item includes the cost of chalk, ag lime and other field maintenance supplies for
athletic fields used as part of recreation programs.
6239 Repair and Maintenance Supplies
This budget item provides funding for the cost of materials for removing graffiti and
repairing plumbing fixtures, drinking founta.in valves and irrigation systems. The budget
increase for 2008 includes the replacement of deteriorated timber bridge decking for
pedestrian bridges over Shingle Creek within the northern and southern portions of
Central Park.
6449 Other Contractual Service
This item includes the costs for maintenance contracts on park building mechanical
equipment; repairs to various park facilities that cannot be accomplished by park
maintenance staff; sewer service cleaning, etc.
PERSONNEL LEVELS
1-Supervisor of Streets and Parks Maintenance
5-Maintenance II
6-Part Time/Summer Temporary Employees
CAPITAL OUTLAY
None Requested
102
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Adual Actual Finai YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45201 PUBLIC WORKS-PARK FACILITIES
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 463,760 464,1D9 477,346 310,148 496,319 496,319
6199 SUPPLIES 57,722 53,089 48,190 18,727 47,405 47,405
6299 OTHER CHARGES SERVICES 285,000 251,320 279,273 168,410 302,722 302,722
6500 CAPITAL OUTLAY 9,537 5,701
6001 EXPENDITURES/EXPENSES 816,019 774,219 804,809 497,265 846,446 846,446
45201 PUBLIC WORKS-PARK FACILITIES 816,019 774,219 8U4,8D9 497,265 846,446 846,446
103
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104
Cit�y of Brno� Center
2010 Budge�
FUND: General Fund —10100
4 204
DEPT/ACTIVITY/PROJECT: Public Works Forestry 5
PROFILE
This division provides for the maintenance and reforestation of trees in parks, boulevards,
and other public lands. It provides for a Registered Tree Contractor Program and the
operation of the City's Diseased Tree Program. Finally, it provides for the administration
of the City's noxious weed eradication program and grass and weed cutting on freeway
excess right of way.
DEPARTMENTAL GOALS
Continue with annual park and boulevard reforestation replacement plan for trees
damaged by accident or disease.
Continue review of tree care policy to better care for the urban forest.
Continue to provide for the clean up of tree debris from public property.
Maintain the standards of a Tree City USA community.
Work throughout the community to maintain the Diseased Tree Program.
Provide boulevard and storm damage tree trimming as necessary.
Continue to administer the noxious weed program in a fair manner and to improve
the appearance of excess freeway right of way by providing for periodic mowing.
Contract with a commercial mower to provide for mowing of turf where it is not
possible or practical for City forces and equipment.
EXPENDITURE DETAILS
6225 Landscaping Materials
This budget item includes the cost of replacement trees in the parks and City-maintained
boulevards.
6405 Park Landscaping Services
The item represents the City's share of the removal cost far diseased trees with public
at for removal
right-of-way and Crty property or trees that are too large or unusually loc ed
by City equipment.
6449 Other Contractual Services
This budget item includes funding for contractual weed and grass cutting on excess
freeway right of way and other locations for which the City does not own the specialized
equipment needed and which would not be cost-effective to purchase. Areas include
easements, freeway walls, state owned property, and storm water ponds.
PERSONNEL LEVELS
1-Maintenance II
i
105
CITY OF BROOKLYN CENTER
BudgetReport
2007 2008 2009 8/31l2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code! Description Amount Amount Budget Actual Budget Budget
452D4 PUBLIC WORKS-FORESTRY
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 65,439 66,952 66,303 43,472 68,669 68,669
6199 SUPPLIES 2,375 285 1,675 3,175 3,175
6299 OTHER CHARGES 8� SERVICES 24,145 30,104 31,640 14,917 31,640 31,640
6001 EXPENDITURES/EXPENSES 91,959 97,342 101,618 58,389 103,484 103,484
45204 PUBLIC WORKS-FORESTRY 91,959 97,342 101,618 58,389 103,484 103,484
106
C'ity of Broo� Center
2010 BurCget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Assessing 41550
PROFILE
The primary function of the Assessing Division is the accurate classification and
valuation of all real, personal and exempt property, including the value of all
improvements and structures thereon, located within Brooklyn Center at m�imum
intervals of five years. In addition, Assessing maintains the property data system (PDS)
information, property characteristics, sketches and photographs on all parcels, provide
computerized reports and respond to requests of the Department of Revenue, Hennepin
County, City departments, and members of the general public.
DEPARTMENTAL GOALS
Improve on the overall comprehensiveness of commercial, industrial, and
apartment property characteristics data through continued reappraisal schedules,
automated sketching software, and digital photographs.
Continue the implementation and development of standardized GIS applications
for integration and automation of general assessment duties and activities to
provide a fair and equitable assessment.
The timely and effective resolution of all property valuation notice concerns prior
to the Local Board of Appeal and Equalization.
Assist and promote the improvement of general levels of communication and
information sharing between departments and metro assessment jurisdictions,
using automated software and digital images.
EXPENDITURE DETAILS
6203 Books/Reference Materials
$1,600
For the purchase of reference materials to assist in the valuation of real and specialized
properties. Individual items include: Marshall Va.luation Service $450 (Residential),
Marshall Swift Cost Estimator $1025 (Computerized Commercial), the Towle Report
$50, and Uniform Standards of Professional Appraisal Practice, 2010 edition $50, and
miscellaneous publication/appraisal manual updates as needed.
6322 Postage
$2,950
The actual cost of mailing the annual valuation notices and additional costs for mail
forwarding costs, that do not qualify for bulk presort discount.. The budgeted amount is
primarily used to pay for the cost of mailing the annual valuation notices to
approximately 8,584 parcels. There is an increase from $.42 to $.44 for all forwarding
mail using first class rates.
107
6329 Other Communication Services
$3,250
This line item includes payments to Hennepin Couniy for three computer terminal
connections billed monthly for direct access to Hennepin County tax, valuation and
deeds, at $29.00 each in addition to .0401 per inquiry, averaging $180 per month. This
includes Quarterly payments to support the Minneapolis Multiple Listing Service
software at 96.00 each uarter for access to market re orts, listing, pending and sold
q P
tractual a ment of
ro ert information on an Internet based connection. An annual con p y
P P
Y
$700 for the ACE software connection is required by Hennepin County for the entry of
the commercial assessor data exchange for sharing of commercial, industrial and
apartment sales.
6351 Printing
$1,000
Includes the printing of the annual valuation notices estimated at $850 through Impact, a
i service used by LOGIS, and $150 for the printing expense of special order forms for
homestead applications, homestead card return envelopes, business cards and/or field
inspection tags.
6432 Conferences and Schools
$1,800
Includes professional training mandated by the Department of Revenue and Legislature
for all assessin division personnel. All staff inembers are licensed and must maintain
g
statutorily mandated levels of continuing education, USPAP educahon, Ethics as
Legislatively mandated, and continuing course credits based on level of licensure, for
both state and MN Department of Commerce.
6434 Dues and Subscriptions
$1,100
Includes MN Assoc. of Assessing Officers (MAAO) membership dues for Assessing staff
of $225, Minnesota Department of Revenue Assessing staff licenses $215, an affiliate
Board of Realtor's membership to include Multiple Listing Service access in Minneapolis
area, across Minnesota $503, and membership for the City Assessor to the International
Association of Assessing Officers (IAAO) $90, subscriptions are to the Korpacz Real
Estate Report $350, and hotel periodicals.
PERSONNEL LEVELS
1-City Assessar
1-Appraiser I
1-Appraiser Technician
CAPITAL OUTLAY
108
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/37/2009 2010 2010
Actual Achial Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41550 ASSESSING
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 242,186 248,903 266,191 160,157 269,128 269,128
6199 SUPPLIES 2,116 4,138 2,342 1,616 4,400 4,400
6299 OTHER CHARGES 6 SERVICES 40,795 42,114 41,630 27,172 42,895 42,695
6500 CAPITAL OUTLAY 600 320
6001 EXPENDITURES/EXPENSES 285,099 295,755 310,483 188,946 316,423 316,423
41550 ASSESSING 285,099 295,755 310,483 188,946 316,423 316,423
I
109
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110
City of Broo� Center
2010 �udAet
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Planning and Zoning 41910
PROFILE
The planning and zoning division of Community Development is primarily responsible for the
enforcement of the City's zoning ordinance (Chapter 35) and the sign ordinance (Chapter 34).
The division prepares initial reports on all applications to the Planning Commission, including
site and building plans, variances, rezoning, appeals, and preliminary plats. The division also
serves as staff liaison to the Planning Commission. Further, the division administers site
performance guarantees and oversees the issuance of land use permits, sign hanger permits and
the inspection of signs.
DEPARTMENTAL GOALS
Provide timely and thorough review of all planning commission applications.
Assist and interpret for the general public the City's Zoning Ordinance and other related
ordinances..
Land Use Planning Visioning of Potential Redevelopment Options and Opportunities:
Brooklyn Blvd. Corridor, Bass Lake Road Corridor, Opportunity Site, Freeway
Blvd/James Road Area, 57�' and Logan Area, 57�' Ave Corridor to Mississippi River
Regional Park.
The Administrative Assistant will manage the Community Development Depts. Web
Site, coordinate and process Gov Q-A program, and assist in the preparation of graphics,
maps, and public presentation materials.
EXPENDITURE DETAILS
6434 Dues and Subscriptions
500
APA dues $385; Building Permit Law Bulletin subscription $115.
PERSONNEL LEVELS
1-Planning and Zoning Specialist
1-Administrative Assistant (formerly Community Development Secretary)
CAPITAL OUTLAY
1 scanner
111
CITY OF BROOKLYN CENTER
Budget RepoR
2007 2008 2009 8/31/2009 2010 2010
Actuai Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41910 PLANNING AND ZONING
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVVCES 147,619 150,426 156,616 96,211 160,316 160,316
6199 SUPPLIES 29 971
6299 OTHER CHARGES 8 SERVICES 4,011 57,654 2,319 6,632 1,450 1,450
6001 EXPENDITURES/EXPENSES 151,658 209,051 156,935 102,907 161,766 16'1,766
41910 PLANNING AND ZONING 151,658 209,051 158,935 102,907 161,766 161,766
112
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Building Community Standards/
Building Inspections 42410
PROFILE
The inspections division consists of three (3) full-time inspectors and one (1) support
person. The positions include the Building Official supervisor, (2) Building Housing
Inspectors and Customer Service Representative/Permit Technician. The Building
Official and the Inspectors are responsible for and provide inspections services for rental
licenses, housing maintenance, Section 8, building permits, fire suppression permits,
mechanical permits, plumbing permits, sign permits, water and sewer permits, plan
reviews and complaint oriented inspections.
DEPARTMENTAL GOALS
In 2010 it is anticipated that several new developments and/or redevelopments will start
or be completed including:
Continued remodel of Toyota and Honda Car Dealerships,
51,000 sq.ft. Multi-Tenant Office, Warehouse, Industrial Building
An estimated 2,000 building permits for remodeling and rehab having a value
projected at $9M
140,000 sq.ft. Class A Office Bldg, with structured parking and 30,000 sq.ft.
support facility (FBI building)
During 2009 the Inspections Division will continue its enforcement of Chapter 12
of the City Code as it relates to all properties including the license renewal
inspections of the following rental properties:
Single Family: 287 (452 total
Two Family: 21 units, 47 total units
Apartment Buildings: 191 253 total
Apartment Units: 1,958 2926 total
500-550 Section 8 Inspections Reinspections.
Continued assistance for inspections for the Vacant Building Ordinance re-
occupancy inspections for the 250-350 homes pending resale.
r Streamline process for rental inspections as part of initiative to address increase in
numbers.
Implement changes and enhancements to rental inspection program and rental
strategies to include systems for tracking, education and enforcement.
Implement online services for certain permits.
113
EXPENDITURE DETAILS
6210 General Operating Supplies
$1,100
The request includes the normal operating supplies necessary for the day-to-day
operation of the division and reflects increased productivity.
6307 Professional Services
$42,000
The City has a contract for electrical inspections. 20% of permit fees are retained by the
City for administration and processing.
6432 Conference and Schools
$3,750
Training sessions include miscellaneous state seminars and ICC classes, 10,000 Lakes,
and the Minnesota Building Officials annual school.
6434 Dues and Subscriptions
$100
International Code Council (ICC); Mn. Chapter 10,000 Lakes; and Association of
Minnesota Building Officials.
PERSONNEL LEVELS
1-Building Official
2- Building Housing Inspectors (lposition is a replacement position, which will be
replaced with the regular staff inember)
1-Customer Service Representative/Permit Technician
*Additional workload considerations depend on increase in rental properties and rental
strategies.
114
CITY OP BROOKLYN CENTER
Budget Report
2007 2006 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Artrount Budget Actual Budget Budget
42410 BUILDING INSPECTIONS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 275,348 270,451 301,889 183,087 310,363 310,363
6199 SUPPLIES 2,407 1,222 2,975 1,496 2,850 2,650
6299 OTHER CHARGES SERVICES 96,034 71,786 93,595 56,451 87.199 87,199
6001 EXPENDITURES/EXPENSES 373,790 343,459 398,459 241,033 400,412 400,412
42410 BUILDING INSPECTIONS 373,790 343,459 398,459 241,033 400,412 400,412
115
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116
L`l�l Of B?'00� Ce?lte'1'
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Building Community Standards/
Code Enforcement 42411
PROFILE
Code Enforcement consists of three (3) full time inspectors under the direction of one (1)
Housing and Community Standards Supervisor, and an administrative assistant. The
inspectors' primary responsibilities include the enforcement of city codes including, but
not limited to, Chapters 7, 12, 19 and 34. In addition, the division performs problem
solving for neighborhood and community concerns.
In 2009, these responsibilities were expanded to include implementing and monitoring
the new vacant building requirements. Corrective tools and methods to recover some city
costs of enforcement were adopted by the City Council.
DEPARTMENTAL GOALS
In 2010 the division will continue to review and implement neighborhood programs and
activities as part of the City's Four Step Foreclosure Strategy. In addition, neighborhood
improvement and housing initiatives will be researched and incorporated when feasible.
Code Enforcement will continue to proactively identify, address, and initiate corrective
actions to reduce violations of city codes in both residential and commercial axeas. Staff
will continue to focus on timely response to citizen, council and staff inquiries and
complaints. Reasonable cost recovery measures will continue to be developed and
implemented.
The division will continue to develop and implement community engagement and
outreach activities, coordinating with other departments, citizens, and community groups.
Continue to enhance citizen, property owner, and business owner's awareness of the
City's Codes and Property Maintenance Standards though the development of brochures,
the City's Web Page, enhancements to eCitizen Center, and participation in
neighborhood meetings, and community events.
Systems will continue to be developed and enhanced to successfully monitor and address
community trends and challenges. Performance management system will be incorporated
into the department strategic plan.
Other goals include:
Working to enhance department efficiencies and effectiveness, including the
development and implementation of an administrative enforcement program for
all city department use.
117
Continuing to monitor the vacant/foreclosed properties in an effort to decrease
their impact on the neighbarhood and bring them back into a well maintained
occupied property.
Continue to carefully coordinate department activities with city wide
neighborhood initiatives, such as Neighborhood Watch and ReNew Home
Program.
E�PENDITURE DETAILS
6351 Printing
$1,500
Cost of door tags, compliance orders and citations and other supplies.
6432 Schools and Conferences
$2,900
Schools, conferences and training at the UofM conference, ICC Regional Institute,
AACE, staff development, and other available educational opportunities.
6434 Dues and Subscriptions
$200
MAHCO, AACE or other applicable.
6440 Other expenses
$20,000
Abatement costs associated with public nuisances and vacant buildings.
6465 Replacement Charges
$6,000
Includes $1,500 for PW vehicle removed from auction in lieu of the new vehicle add
since only one seasonal vehicle will be available in 2010.
PERSONNEL LEVELS
2 Code Enforcement Inspectors
1- Housing Specialist (Foreclosure/Vacant Bldg. Maintenance Program)
1 Administrative Support Position
1 Supervisar
2— Intern Positions (Assist with vacant property registration and property maintenance
sweeps)
*Additional workload considerations depend on shifting of grass/weeds inspections and
increase in rental properties and rental strategies.
CAPITAL OUTLAY.
2 digital cameras
1 temporary vehicle ($1,500) only 1 seasonal vehicle available in 2010.
118
CITY OF BROOKLYN CENTER
Budget RepoR
2007 2008 2009 8/31/2009 2010 2010
Actual AcWal Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
42411 CODE ENFORCEMENT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 56,242 142,651 395,668 109,873 388,414 386,414
6199 SUPPLIES 7,749 644 1,825 5,311 1,950 1,950
6299 OTHER CHARGES SERVICES 1,783 11,860 26,601 32,185 43,336 43,336
6001 EXPENDITURES/EXPENSES 65,773 155,155 424,094 147,369 433,700 433,700
42411 CODE ENFORCEMENT 65,773 155,155 424,094 147,369 433,700 433,700
119
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120
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Social Services 44110
Funding Requests
The City Council will set funding for 2010 for distribution of public dollars to support
private, non-profit organizations providing needed public services as follows:
Joint Powers Agreements
I
Five Cities Senior Transportation 13,000
Northwest Hennepin Human Services Council 12,182
North Hennepin Mediation Services 4,000
Project Peace 51.756
Total 80.938
PERSONNEL LEVELS
None.
CAPITAL OUTLAY
None re uested.
q
121
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Adual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
44110 SOCIAL SERVICES
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES 8 SERVICES 74,389 72,893 70,819 51,730 80,938 80,938
6001 EXPENDITURES/EXPENSES 74,389 72,893 70,819 51,730 80,938 80,936
44110 SOCIAL SERVICES 74,389 72,893 70,819 51,730 80,938 80,938
122
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Convention and Tourism 45310
PROFILE
Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent
they charge for providing lodging. The tax was enacted in two three percent increments.
The City collects the total tax proceeds from the operators and forwards 95% of the first
three percent to the Visit Minneapolis North convention and visitors bureau to be used in
accordance with Minnesota Statutes Section 477A.018. This section provides for
marketing and promotion efforts on behalf of the City as a tourist and convention center.
The City retains five percent of the first three percent for administrative costs associated
with the program. The other three percent remains in the City's General Fund.
Based on projected revenues of $750,000 Visit Minneapolis North would receive
$356,250.
EXPENDITURE DETAILS
6445 Taxes, Licenses and Fees
356,250
Provides for amounts to be paid to Visit Minneapolis North.
PERSONNEL LEVELS
No personnel are assigned.
CAPITAL OUTLAY
None requested.
123
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45310 CONVENTION AND TOURISM
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 335,729 296,332 342,000 121,160 356,250 356,250
6001 EXPENDITURES/EXPENSES 335,729 296,332 342,000 121,160 356,250 356,250
45310 CONVENTION AND TOURISM 335,729 296,332 342,OD0 121,160 356,250 356,250
124�
City of BrrvokCyn Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Civic Events 45311
Funding Requests
The City Council will set aside 5,000 per year to a total of 20,000 in anticipation of
funding activities during the Brooklyn Center Centennial Celebration in 2011.
125
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Finai YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45311 CIVIC EVENTS
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES 8 SERVICES 5,000 5,000 5,000
6001 EXPENDITURES/EXPENSES 5,000 5,000 5,000
45311 CIVIC EVENTS 5,000 S,OOD 5,000
126
City of Broo� Cente�'
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Insurance 48140
PROFILE
Insurance coverage and administration for the City are provided by this division. Costs
include insurance policy premiums, agent services and provisions for deductible amounts.
Its primary purpose is to review and identify actual and potential exposures and reduce
risks related to those exposures. Additionally, this division provides insurance coverage
for those identified exposures. Under State law, the City is obligated to contract with an
insurance agent to actually procure any policies deemed appropriate. It is anticipated that
the agent selected will provided advice and recommendations regarding exposures,
policies and options for the City. The League of Minnesota Cities Insurance Trust
(LMCIT) has added a risk management component to its operations at no cost to the City
that provides a review of identified exposures and advice as to how the City can
minimize potential for claims. While this service will not provide all services necessaxy
to effectively manage risk, it has reduced the cost of service.
A second function of this division is to identify appropriate insurance policies to protect
the City's investment in property, equipment and machinery. Insurance policies
purchased provide liability, property damage, performance bonds and other coverage.
Finally, this division provides for deductible amounts for claims paid. The City has
established a deductible limit at $2,500 per incident across all liability and property
damage policies. This has reduced the insurance premium by 7% to 9% compared to a
1,000 deductible level. The City assumes the risk for the first $2,500 of covered risk
before the limits of the policy are engaged.
DEPARTMENTAL GOALS
Provide risk management services to departments and divisions within the City.
Identify cost saving measures through application of self-insurance (increased
deductibles) for some levels of risk.
Identify and develop mitigation for areas of risk that develop in the general
operations of the City.
EXPENDITURE DETAILS
6307 Professional Services
$11,690
Provides for agent and policy review services.
6361 General Liability
128,000
Provides for general liability insurance coverage for all City operations, activities and
services.
127
6362 Property Damage
44,000
Provides for damage done to private property as a result of an accident where the City is
found to be at fault.
6366 Machinery Breakdown
6,700
Provides for payment to the City for damages suffered as a result of machinery or
equipment malfunction
6368 Bonds
2,000
Provides for faithful performance bonds and employee bonds for those employees
entrusted with fiduciary responsibilities.
6442 Court Awards/Settlements
10,000
Provides for deductible amounts and any court awarded fees applicable to covered risks
and which the City must pay.
PERSONNEL LEVELS
No personnel are included in this Fund
CAPITAL OUTLAY
None requested.
128
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 B/31/2009 2010 2010
Actual Actuai Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
48140 INSURANCE
6001 EXPENDITURESlEXPENSES
6299 OTHER CHARGES SERVICES 177,993 165,091 197,660 143,941 202,390 202,390
6001 EXPENDITURES/EXPENSES 177,993 165,091 197,660 143,941 202,390 202,390
48140 INSURANCE 177,993 165,091 197,660 143,941 202,390 202,390
129
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130
C'it�y of Broo� Center
2010 Budget
FUND: General Fund -10100
DEPT/ACTIVITY/PROJECT: Central Supplies and Support 48150
PROFILE
The purchasing of central office supplies, equipment, general printing, and Citywide
postage use is incluc�ed in this division. This activity provides for a general training
account for use by the City Manager for general staff development and skill
enhancement.
EXPENDITiJRE DETAILS
6201 Office Supplies
20,000
Provides for the purchase of central office supplies for City departments.
6219 General Operating Supplies
2,000
Provides for the purchase of general operating supplies for City departments.
6321 Telephones/Pagers
10,700
Provision of general switchboard service
6322 Postage
42,000
Mailing costs for City-generated correspondence, City newsletter, and Community
Resource Guide.
6351 Printing
12,000
Printing cost for City newsletter shared with Recreation
6432 Conferences and Schools
7,000
For general training and tuition reimbursement including semi-annual employee general
meetings.
6446 Contingency Account
150,000
Contingency aliows for unanticipated expenses or to take advantage of unanticipated
opporiunities that are advantageous in accomplishing City goals.
131
6449 Other Contractual Service
24,240
Includes costs associated with the supervision of sentence-to-serve program, maintaining
web site, deer management and service cost associated with labeling and mailing City
newsletter.
PERSONNEL LEVELS
No personnel are accounted for in this Fund.
CAPITAL OUTLAY
None requested
132
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
I 48150 CENTRAL SUPPLIES AND SUPPORT
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 53,432 2,093
6199 SUPPLIES 18,910 20,608 18,500 16,167 22,000 22,000
6299 OTHER CHARGES SERVICES 1D4,513 113,604 379,291 71,454 256,700 256,700
6001 EXPENDITURES/EXPENSES 176,855 136,305 397,791 87,621 278,700 278,7D0
48150 CENTRAL SUPPLIES AND SUPPORT 176,855 136,305 397,791 87,621 278,700 278,700
i
I
133
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134
i
Cl�l Of B1'D0� Ce1Zt8?'
2010 Bu�Cget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Reimbursement from Other Funds 48170
PROFILE
This is the mechanism by which enterprise and other funds reimburse the General Fund
for costs associated with providing management, financial, engineering and information
technology services, etc. Expenses are divided among non-General Fund departments
using a formula matrix based on the use of time and effort by other General Fund
departments in the operation of the reimbursing department.
135
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
48170 REIMBURSEMENT FROM OTHER FUNDS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 744,590- 802,775- 1,019,069- 307,186- 1,045,277- 1,045,277-
6001 EXPENDITURES/EXPENSES 744,590- 802,775- 1,019.069- 307,186- 1,045,277- 1,045,277-
48170 REIMBURSEMENT FROM OTHER FUNDS 744,590- 802,775- 1,019,069- 307,186- 1,045,277- 1,045,277-
136
City of Brno� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Transfer Out 48210
PROFILE
Planned transfers to other funds from operating funds during the fiscal year are placed in
this section of the budget document.
DEPARTMENTAL GOALS
Provide funding for ongoing expenditures that are general in nature.
EXPENDITURE DETAILS
6482 Miscellaneous Transfer Out
70,000
Transfer to Technology Fund to start addressing long-term capital needs in technology
such as fiber optic, radios, computer servers, etc.
PERSONNEL LEVELS
No personnel are budgeted in this division.
CAPITAL OUTLAY
None requested.
137
CITY OF BROOKLYN CENTER
Budget Report
2007 2�08 2009 8/31l2009 2010 2010
Actual Actual Final YTD Rewmmended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
48210 TRANSFER OUT
6001 EXPENDITURES/EXPENSES 531,723 5,000 70,000 70,000 70,000
48210 TRANSFER OUT 531,723 5,000 70,000 70,000 7D,000
10100 GENERAL FUND 433,223- 196,975 1,686,179 154 154
i
138
Ci�y of Br�vokCyn Center
2010 Budget
FUND: HRA Fund 20200
DEPT/DIVISION/ACTIVITY: HRA 46321
PROFILE
All activities of the HRA are currently undertaken by the Economic Development Authority
(EDA). Funds levied by the HRA are transferred to the EDA for redevelopment activities. The
levy is set as 0.0144% of the total market value of real property in Brooklyn Center. Staffing for
HRA activities is also provided by the EDA, which consists of the Director of Business and
Development and the HRA/EDA Specialist.
DEPARTMENTAL GOALS
Promoting and Coordinating home ownership opportunities of foreclosed homes though the use
of the Renew Loan, Renew Grant, and Neighborhood Stabilization Programs.
Acquisition, Removal, or Rehab of blighted foreclosed properties though the use of the Remove
Rebuild Program and the Neighborhood Stabilization Program.
Updating the Brooklyn Center Housing Market Report: A Study of Trends and Their Impact on
the Community.
Working cooperatively with public agencies and the private sector to coordinate the promotion
and funding of programs to market and promote single family home ownership opportunities
within the City.
EXPENDITURE DETAILS
(See EDA).
PERSONNEL LEVELS
Staffing provided by the EDA.
CAPITAL OUTLAY
None requested
139
CITY OF BROOKLYN CEN7ER
Budget Report
2007 2008 2009 8/31l2009 2010 2010
Actuai Actual Final YTD Rewmmended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
20200 HRA FUND
46321 HRA FUND
4000 REVENUES AND EXPENSES
4001 REVENUES
4050 TAXES 262,739- 300,287- 365,289- 183,697- 349,745- 349,745-
4001 REVENUES 262,739- 300,287- 385,289- 183,697- 349,745- 349,745-
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 262,434 299,858 385,289 349,745 349,745
6001 EXPENDITURES/EXPENSES 262,434 299,858 385,289 349,745 349,745
4000 REVENUES AND EXPENSES 304- 429- 183,697-
46321 HRA FUND 304- 429- 183,697-
20200 HRA FUND 304 429- 183,697-
140
C'ity of Broo� Center
Z010 Budget
FUND: EDA Fund 20300
DEPT/ACTIVITY/PROJECT: Development/Redevelopment 46310
PROFILE
The purpose of the Economic Development Authority is to preserve and improve the City's
neighborhoods so there continues to be a high level of resident satisfaction with City
neighborhoods and housing. EDA staff provide support to programs designed to maintain and
improve the City's housing stock. Additionally, the EDA works to undertake such programs and
policies that assist in the development of the City's industrial, commercial, and retail businesses
to maintain the City's regional position with regard to these businesses. One of the major
functions of the EDA is to provide staff support for redevelopment activities in the City.
DEPARTMENTAL GOALS
Promote coordinate pla.nning and development options for the 5.4 acres adjoining the
GSA- FBI Regional Field Office.
Promote coordinate the planning and redevelopment of the former Brookdale Ford Site
as the catalyst to promote the redevelopment opportunities for the greater Opportunity
Site Area.
Coordinate the completion of the Embassy Suites Hotel connection to the Earle Brown
�Ieritage Center and assist in the planning and implementation of landscaping and site
improvements to complement and enhance the future development of the Phase II lot.
Assist in the planning and implementation of Streetscape improvements, Pedestrian
walkways, and Regional Trail connection to the Shingle Creek Trail along Bass Lake
Road.
Assist in the planning for an extension of the Twin Lakes Regional Trail Corridor
connection of the Mississippi River Regional Trail.
Promote the planning and development of the 57 Ave. and Logan Ave.
Development of work plans to implement recommendations of the 2030 Comp Plan.
EXPENDITURE DETAILS
6201 Office Supplies
$259
This budget item provides for miscellaneous supplies for the operation of the EDA
administrative offices.
6203 Books/Reference Materials
$500
This budget item provides for training and educational materials.
6219 General Operating Supplies
$600
This EDA budget item provides general supplies for the EDA Administrative offices.
141
6223 Buildings and Facilities
$300
This budget item provides for miscellaneous supplies for securing EDA properties.
6243 Minor Computer Equipment
$3,200
This bud et item rovides for a color co ier and supplies
g P p
6302 Architect En ineerin Planning
g g
$20,000
This budgeted axnount provides for professional services for Development Concepts
Visioning.
6303 Legal Services
$15,000
This budgeted amount provides for general legal assistance for the EDA.
6321 Telephone/Pagers
$475
This item provides for monthly charges for two cellular phones for the Community Development
Director and Community Development Specialist.
6331 Travel Expense/Mileage
$600
Mileage reimbursement to employees for use of personal auto and paxking fee reimbursements.
6333 Frei ht/Drayage
g
$300
Provides for messenger delivery of legal documents, grant applications, etc.
6402 Equipment Services
$500
This budget item reflects the cost of office equipment repair and maintenance.
6409 Other Repair and Maintenance Services
$5,000
cludin mowin
This budget item reflects the cost of maintenance of EDA acquired properties m g g,
clean up and diseased tree removal.
6423 LOGIS Charges
$927
This budget item provides for the EDA's share of LOGIS data processing charges.
142
6432 Conferences and School
$2,700
EDAM Spring Conference —$1000 (includes conference fee, lodging and mileage)
NAHRO Fall Conference —$500 (includes conference fee, lodging and mileage)
Additional Environmental and Development Seminars —$700
Annual TIF Seminar $500 (2 attendees)
6433 Meeting Expenses
$600
Housing Commission and Remodeling Fair meeting expense
6434 Dues and Subscriptions
$23,660
Economic Development Association of MN (EDAM) -$250
National Association of Housing and Redevelopment Officials (NAHRO) -$150
Greater Minneapolis Housing Corporation (GMHC) Northwest Housing resource Center
$15,000
North Metro Mayors Association $7,900
Finance and Commerce subscription $160
Sensible Land Use Coalition $200
PERSONNEL LEVELS
1 Community Development Director
1 Community Development Specialist
'/z Administrative Support Staff
CAPITAL OUTLAY
None requested.
143
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 B/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
20300 EDA FUND
46310 DEVELOPMENT/RE-DEVELOPMENT
4000 REVENUES AND EXPENSES
4001 REVENUES
4599 MISCELLANEOUS REVENUE 83,786- 53,889- 41,000- 14,595- 15,000- 15,000-
4900 OTHER FINANCING SOURCES 263,999- 303,612- 385,289- 349,745- 349,745-
4001 REVENUES 347,784- 357,500- 426,289- 14,595- 364,745- 364,745-
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 160,212 173,879 210,226 128,713 215,295 215,295
6199 SUPPLIES 2,018 1,734 4,859 236 1,668 1,668
6299 OTHER CHARGES 8 SERVICES 133,357 118,421 148,372 120,130 162,141 162,141
6001 EXPENDITURES/EXPENSES 295,586 294,034 363,457 249,078 379,104 379,104
4000 REVENUES AND EXPENSES 52,198- 63,466- 62,832- 234,483 14,359 14,359
46310 DEVELOPMENT/RE-DEVELOPMENT 52,198- 63,466- 62,832- 234,483 14,359 14,359
144
City of Broof�Cyn Cente�'
2010 Budget
FUND: Fund 28600
DEPT/DIVISION/ACTIVITY: Auto Theft Grant 42187
COPS Grant 42188
Recreation Grants 45020
PROFILE
This fund was established to account for grants received from federal, state and other
agencies where accounting for funds received and expended must be separate from other
funds. This fund provides detail accounting required for theses funds without
commingling these activities within the General Fund or other funds. Generally, these
grants are for specific functional axeas such as Police, Fire, Trails, etc. where the granting
agency has required a separate accounting for amounts received and amounts disbursed.
The budget reflects our best estimate of the level of activity anticipated for calendar yeax
2009. There are three division tracking grants expected during the 2009 fiscal year:
42187 Auto Theft Grant
This grant has been renewed for an additional two years and will be used to fund the
wages and benefits of a police officer assigned to work on reducing the hazard of auto
theft in Brooklyn Center.
42188 COPS Grant
In this first year of three years for this grant, this will assist in funding a juvenile
specialist officer position.
45020 Recreation Grants
This division tracks the various activity grants received by the Recreation programs as
well as contributions from various donors. Establishment of this division assures that
donations do not get absorbed back into the General Fund operations at the end of a fiscal
year.
PERSONNEL LEVELS
Personnel are assigned to these activities only if grant funds are first obtained for
expenditure.
CAPITAL OUTLAY
None requested.
145
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Adual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
42187 AUTO THEFT GRANT
4000 REVENUES AND EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL REVENUE 54,875- 74,797- 76,500- 19,133- 77,269- 77,269-
4001 REVENUES 54,875- 74,797- 76,5D0. 19,133- 77,269- 77,269-
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 51,701 66,495 80,985 44,815 85,002 85,002
6199 SUPPLIES 5,048 2,239
6299 OTHER CHARGES SERVICES 897 9,000 1,442
6007 EXPENDITURES/EXPENSES 57,646 77,734 80,985 46,257 85,002 85,002
4000 REVENUES AND EXPENSES 2,771 2,937 4,465 27,124 7,733 7,733
42187 AUTO THEFT GRANT 2,771 2,937 4,485 27,124 7,733 7,733
146
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Finai YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
42188 COPS GRANT
4000 REVENUES AND EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL REVENUE 20,136- 132,473- 113,750. 34,251- 69,620- 69,62D-
4001 REVENUES 20,136- 132,473- 113,750. 34,251- 69,620. 69,620-
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 20,136 132,473 166,969 76,673 69,620 69,620
6001 EXPENDITURES/EXPENSES 20,136 132,473 166,969 76,673 69,620 69,620
4000 REVENUES AND EXPENSES 53,219 42,422
42188 COPS GRANT 53,219 42,422
147
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Finai YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45020 RECREATION GRANTS
4000 REVENUES AND EXPENSES
4001 REVENUES 12,559-
4399 CHARGES FOR SERVICES 12,436- 12,403- 12,821- 9,130- 12,559-
4599 MISCELLANEOUS REVENUE 19,117- 43,889- 8,000- 13,031- 14,850- 14,850-
4900 OTHER FINANCING SOURCES
292- 94- 900- 543- 300- 300-
4001 REVENUES 31,845- 56,386- 21,721- 22,704- 27.709- 27,709-
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 5,140 6,116 3,219 2,187 7,437 7,437
7,222 9,302 9,992 5,821 10,665 10,665
6199 SUPPLIES
6299 OTHER CHARGES SERVICES 20,064 26,822 25,448 32,100 22,853 22,853
0 109
40,955 40,955
6001 EXPENDITURES/EXPENSES 32,446 42,239 38,659
4,
4000 REVENUES AND EXPENSES 602 14,147- 16,938 17,405 13,246 13,246
45020 RECREATION GRANTS 602 14,147- 16,938 17,405 13,246 13,246
I
148
Cit�y of Brnok�yn Center
2010 Budget
FUND: Fund 27700
DEPT/DIVISION/ACTIVITY: TIF District #2 46412
PROFILE
This fund accounts for all TIF revenues and expenditures for TIF District #2, the Earle
Brown TIF District. This TIF District was the primary financing tool for the
redevelopment of the Earle Brown Terrace and Earle Brown Commons senior residential
proj ects..
BACKGROUND OF THE DISTRICT
This District was established in 1985. Its original purposed was to develop retail space,
senior housing and to redevelop and preserve the Earle Brown Fartn site. Activities
pursued in the district included land acquisitions, road improvement, storm water control,
traffic lights and streetscaping. Projects resulting from the efforts to improve the area
include the Eaxle Brown Heritage Center, Earle Brown Commons and Earle Brown
Terrace senior living facilities, and the Shingle Creek retail center. During 2010, staff
will be studying the District for any residual value and project potential prior to the
required closing.
DEPARTMENTAL GOALS
Prepare amendment of plan allowing accumulation of tax increments for use in
any remaining possible improvement projects
Prepare for closure of the District by the required July 22, 2010 decertification
date.
EXPENDITURE DETAILS
6303 Legal Services
5,000
For activities and advice from legal counsel on the possible closure of the district in 2010
6307 Professional Services
$12,000
For advice and counsel from a professional financial advisory services firm on the
possible closure of the district in 2010
PERSONNEL LEVELS
No personnel are assigned to this activity.
CAPITAL OUTLAY
None requested.
149
CITY OF BROOKLYN CENTER
BudgetReport
2007 2008 2009 8/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
27700 TIF DISTRICT #2-EBHC
46412 TIF DISTRICT #2
4000 REVENUES AND EXPENSES
4001 REVENUES
0- 805 986- 805,986-
736 405- 447,77
4050 TAXES 637,173 701,339-
4599 MISCELLANEOUS REVENUE 8,236- 13,668- 16,200- 3,9�$
4900 OTHER FINANCING SOURCES 2- 657-
4001 REVENUES 645,411- 715,007- 752,605- 452,344- 805,986- 805,986-
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 900
6299 OTHER CHARGES SERVICES 1,885 2,901 16,000 6,630 18,000 18,000
6001 EXPENDITURES/EXPENSES 2,784 2,901 16,000 6,630 18,000 18,000
4000 REVENUES AND EXPENSES 642,626- 712,106- 736,6�5- 445,715- 787,98& 787,986-
46412 TIFDISTRfCT#2 642,626- 712,106- 736,605- 445,715- 78�,986- 787�886'
27700 TIF DISTRICT #2-EBHC 642,626- 712,106- 736,605- 445,715- 787,986- 787,986-
150
C'ity of Broo� Center
Z010 Bud�get
FUND: Fund 27800
DEPT/DIVISION/ACTIVITY: TIF District #3 46413
PROFILE
This fund accounts for all TIF revenues and expenditures for TIF District #3. Major
redevelopment projects within the District include 69�' and Brooklyn Boulevard, the area
around 66�' and 252 including the theater and the town homes, as well as the area in and
around Brookdale. Additional development work in this District includes site
consolidation with the acquisition and demolition clearance of the Olive Garden, Cracker
Barrel and Days Inn sites, the acquisition and demolition clearance of the Hmong
America Center. The "Opportunity Site" north of 57�' and east of Shingle Creek is
partially included in the District. The TIF District #3 fund is annually transferring
principal and interest payments to debt services funds for three outstanding TIF Revenue
Bonds; the 2004 B TI Refinancing Revenue Bonds, the 2004D TI Revenue Bonds and the
2008A TI Revenue Bonds.
DEPARTMENTAL GOALS
Implement City Council redevelopment goals and provide for debt service payments.
EXPENDITURE DETAILS
6380 Utility Services
45,700
Utility payments for streetlight and storm sewer utility charges during holding period of
development parcels
6449 Other Contractual Services
48,000
Mowing and maintenance of development parcels in the City's inventory
PERSONNEL LEVELS
No personnel are assigned to this activity. However, direct costs for EDA personnel
working on projects funded by TIF 3 charge a portion of their wages hours in this fund.
CAPITAL OUTLAY
Capital acquisition and construction/demolition requests will be made directly to the
EDA and City Council as projects arise and costs for realization of the projects are
determined..
151
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 6/31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
27800 TIF DISTRICT #3
46413 TIF DISTRICT#3
4000 REVENUES AND EXPENSES
4001 REVENUES
4050 TAXES 1,707,470- 1,906,053- 2,097,465- 1,175,301- 2,115,541- 2,115,541-
4300 INTERGOVERNMENTAL REVENUE 58,602- 115,046-
4599 MISCELLANEOUS REVENUE 737,462- 285,209- 249,000. 29,599- 60,000- 60,D00-
4900 OTHER FINANCING SOURCES 47,390- 4,306,623-
4001 REVENUES 2,550,924- 6,613,131- 2,346,465- 1,204,900- 2,175,541- 2,175,541-
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 37,574 33,002 2,236
6199 SUPPLIES 368 346
6299 OTHER CHARGES SERVICES 5,670,754 1,820,472 3,827,894 2,962,187 3,674,662 3,674,662
6500 CAPITAL OUTLAY 4,927,212 6,519,867 708,864
6001 EXPENDITURES/EXPENSES 10,635,907 6,373,686 3,827,894 3,673,268 3,674,662 3,674,662
4000 REVENUES AND EXPENSES 8,084,983 1,760,556 1,481,429 2,468,388 1,499,121 1,499,121
46413 TIFDISTRICT#3 8,084,983 1,760,556 1,481,429 2,468,388 1,499,121 1,499,121
27800 TIFDISTRICT#3 8,084,983 1,760,556 1,481,429 2,468,388 1,499,121 1,499,121
152
City of BrookCyn Center
2010 Budget
FUND: Fund 27900
DEPT/DIVISION/ACTIVITY: TIF District #4 46414
PROFILE
This fund accounts for all TIF revenues and expenditures for TIF District #4. The clean
up of this contaminated site and its redevelopment has now been completed. Prior to the
redevelopment of this superfund site, the project area had a market value (for tax
purposes) of approximately $2,000,000. Today, the project area has a market value in
excess of $20,000,000 and more than 400 full time jobs have been added. Companies
including Caribou Coffee, Toro Distributing and Wickes Furniture are or have been
tenants in the redeveloped properties.
The financing provided by this district is "pay as you go" financing. Payments are made
to the Developer/Owner who holds two Tax Increment Revenue notes issued by the City.
The TIF paid to the Developer/Owner is equal to 97.5% of the tax increments paid by the
Developer/Owner with the most recent property tax payment. If taxes are not paid by the
property Developer/Owner, no increment is paid back to the Developer/Owner. These
payments axe applied to interest owed at that point on the Tax Increment Revenue Notes.
Any remaining increment paid is applied to outstanding principal. These payments are
limited to the earlier of the time that the note is paid in full or the time that the Ta�c
Increment District is decertified. The District is scheduled to be decertified by December
31, 2020.
DEPARTMENTAL GOALS
Provide for the payment of increment pursuant to the terms of applicable
development agreements for the successful redevelopment of the properties in TIF
District #4.
Analyze a possible buyout of the district through the acquisition and conveyance
of a development parcel within the district in exchange for value on the TI
Revenue Notes payable.
PERSONNEL LEVELS
No personnel are assigned to this activity.
CAPITAL OUTLAY
None requested.
153
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 8l31/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
27900 TIF DIST #4-FRANCE AVE BUS PK
46414 TIFDISTRICT#4
4000 REVENUES AND EXPENSES
4001 REVENUES
4050 TAXES 276,804 287,203- 301,562- 169,702- 305,463- 305,463-
4599 MISCELLANEOUS REVENUE
1,009- 748- 43-
4900 OTHER FINANCING SOURCES 1,317-
301562- 169,745- 305,463- 305,463-
89 267-
4001 REVENUES 2���8�3- 2
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES
6299 OTHER CHARGES SERVICES 654 624 1,026 15,000 15,000
6600 DEBTSERVICE 246,076 274,953 286,484 305,471 290,189 290,189
6001 EXPENDITURES/EXPENSES 246,807 275,577 286,464 306,496 305,189 305,189
4000 REVENUES AND EXPENSES 31,006- 13,690- 15,078- 136,752 2
274-
46414 TIF DISTRICT #4 31,006- 13,69D- 15,07& 136,752 2�'�
274-
27900 TIF DIST #4-FRANCE AVE BUS PK 31,006- 13,690- 15,07& 136,752 2�4-
274-
154
City of Brooklyn Center
2010 Debt Service Funds
Debt Payment Revenues Expenditures
Assessment Property Tax Interest TOTAL
Revenues Revenue Revenue Income BUDGET
Improvement eonds
1999 Street Improvement Bonds 200 200
2000 Street Improvement Bonds 78,645 800 79,445
2001 Street Improvement Bonds 84,700 1,500 86,200
2003 Street Improvement Bonds 139,117 100 139,217
2004 Street Improvement Bonds 135,730 1,000 136,730
2006 Street Improvement Bonds 192,894 1,000 193,894
2008 Street Improvement Bonds 404,386 500 404,886
1,035,472 5,100 1,040,572
General Obligation Bonds
Police Fire Building Refunding Bonds 715,183 1,000 716,183
Tax Increment Bonds
G.O. Tax Increment Refunding Bonds 432,962 432,962
G.O. Tax Increment Bonds 1,400,319 1,400,319
G.O. Tax Increment Bonds 1,740,181 1,740,181
3,573,462 3,573,462
TOTAL DEBT SERVICE REVENUES 1,035,472 4,288,645 6,100 5,330,217
Principal Interest Agent Fees TOTAL
Expenditures Pavment Pavments and Administration BUDGET
Improvement Bonds
1999 Street Improvement Bonds 150,000 3,750 800 154,550
2000 Street Improvement Bonds 65,000 4,794 1,500 71,294
2001 Street Improvement Bonds 65,000 8,385 2,Od0 75,385
2003 Street Improvement Bonds 115,000 14,489 1,500 130,989
2004 Street Improvement Bonds 100,000 17,925 1,500 119,425
2006 Street Improvement Bonds 150,000 35,620 1,500 187,120
2008 Street Improvement Bonds 275,000 84,089 1,500 360,589
920,000 169,052 10,300 1,099,352
General Obligation eonds
Police Fire Building Refunding Bonds 640,000 75,153 1,500 716,653
Tax Increment Bonds
G.O. Tax Increment Refunding Bonds 405,000 26,462 1,500 432,962
G.O. Tax Increment Bonds 715,000 683,819 1,500 1,400,319
G.O. Tax Increment Bonds 1,665,000 73,681 1,500 1,740,181
2,785,000 783,962 4,500 3,573,462
TOTAL DEBT SERVICE EXPENDITURES 4,345,000 1,028,167 16,300 5,389,467
NET TOTAL DEBT SERVICE BUDGET (59,250)
debt principal.xls 155 8/30/2009
City of Brooklyn Center
2010 Debt Service Funds
Required Principal Payments
Original Issue Prior Years 2010 Balance Due Final Maturiry
Issue Name Amount Payments PaVment 12/31/2010 Date
Improvement Bonds
1999 Street Improvement Bonds 1,585,000 1,435,000 150,000 2/1/2010
2000 Street Improvement Bonds 735,000 605,000 65,000 65,000 2/1/2011
2001 Street Improvement Bonds 730,000 535,000 65,000 130,000 2/1/2012
2003 Street Improvement Bonds 1,205,000 765,000 115,000 325,000 2/1/2013
2004 Street Improvement Bonds 1,010,000 440,000 100,000 470,000 2/1/2015
2006 Street Improvement Bonds 1,460,000 410,000 150,000 900,000 2/1/2017
2008 Street Improvement Bonds 2,390,000 275,000 2,115,000 2/1/2019
9,115,000 4,190,000 920,000 4,005,000
General Obligation Bonds
Police Fire Building Refunding Bonds 5,045,000 2,380,000 640,000 2,025,000 2/1/2013
Tax Increment Bonds
G.O. Tax Increment Refunding Bonds 2,470,000 1,650,000 405,000 415,000 2/1/2011
G.O. Tax Increment Bonds 17,245,000 2,935,000 715,000 13,595,000 2/1/2020
G.O. Tax Increment Bonds 4,335,000 1,670,000 1,665,000 1,000,000 2/1/2018
24,050,000 6,255,000 2,785,000 15,010,000
TOTAL BONDED INDEBTEDNESS 38,210,000 12,825,000 4,345,000 21,040,000
debt principal.xls 156 8/30/2009