Loading...
HomeMy WebLinkAbout2009 03-23 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MARCH 23, 2009 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, and Carol Hamer, Timesaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS None. MISCELLANEOUS Councilmember Yelich reported that he recently returned from the National League of Cities Congressional Conference. He stated that there was a lot of emphasis at the conference on the federal level working more closely with local jurisdictions. He distributed a pamphlet on the chief legislative priorities of the National League of Cities. Councilmember Yelich provided information on a prescription drug discount service that the National League of Cities donates to. The program is available for cities to participate in. There is no cost to the City or residents to participate in the service. An information webinar is scheduled at 1:00 p.m. ET tomorrow that staff could participate in if the Council would like additional information on the service. The majority consensus of the City Council was to direct staff to provide the Council with a brief summary report at the next City Council meeting on the prescription drug program discussed above. The report should include an analysis of the program and any issues to be noted, including whether there would be any liability on the part of the City if it were to participate in the program. 1 03/23/09 -1- DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS DISCUSSION ON REVISING THE CONDITIONS OF THE LUTHER COMPANY LLLP, PUD APPROVAL (DEFERRING THE RECORDING OF THE PUD AGREEMENT) - CITY MANAGER Mr. Eitel discussed the history of the PUD Agreement for Luther Chevrolet Dealership and the Pontiac, GMC, Buick Dealership. He reviewed that on July 28, 2008, the City Council adopted Resolution No. 2008-80 "A Resolution Regarding the Disposition of Planning Commission Application No. 2008-03 Submitted by Luther Company, LLLP". Condition No. 13 of the Resolution requires that the applicant shall enter into a PUD agreement with the City of Brooklyn Center to be reviewed and approved by the City Attorney prior to the issuance of building permits. Said agreements shall be filed with the title to the property and shall acknowledge the specific modifications to the C-2 underlying zoning district as well as other conditions of approval. The agreement shall further assure compliance with the development plans submitted with this application. Mr. Eitel stated the applicant has indicated the willingness to execute the PUD agreement and to post financial guarantees for the improvements; however, not having complete ownership of the total property, they cannot proceed with the recording and filing of the agreement at this time. Mr. Eitel answered questions of the City Council regarding the possible deferral of the recording of the Luther Company LLLP PUD agreement and the March 17, 2009, letter from City Attorney LeFevere regarding the Luther Companies PUD. There was discussion on the underlying commercial zoning on the site. It was questioned whether there is a risk of setting a precedent by not using a PUD process with the subject property. Mr. Eitel noted that the discussion is on a deferral of the recording of the PUD agreement, rather than a waiver. The anticipated timeline of the deferral is seven to eight years. Representatives of Luther Company LLLP answered questions of the City Council on the deferral of the recording of the PUD agreement. It was stated that Luther Company LLLP will comply with all of the considerations written into the PUD agreement. However, Luther is not able to exercise the option to purchase the parcel owned by Automotive Sales and Service, Inc. until the end of the 10-year lease on the parcel. There was discussion on the City's request that landscaping improvements on the east side of Brooklyn Boulevard proceed if Phase 2 is delayed. It was noted that the subject landscaping improvements are not a condition of moving forward with the deferral of the recording of the PUD agreement; it is a cooperative effort that Luther Company LLLP has been pursuing with the City. It was noted that Luther Company LLLP is willing to post financial guarantees, has made substantial investments in the property, and will continue to make improvements during the term lease. 03/23/09 -2- Mayor Willson stated he will support the deferral of the PUD, but is uncomfortable with the seven to eight year timeframe of the extension. The majority consensus of the City Council was that the overall value of the Luther PUD improvements and the financial commitments by Luther Company LLLP provide sufficient assurances to defer the recording of the PUD agreement until such time as Luther Company LLLP has completed ownership of all properties within the PUD. Mr. Boganey indicated that this item will be included on the agenda of the April 13, 2009, City Council meeting. APPOINTMENT OF HISTORICAL SOCIETY LIAISON - COUNCILMEMBER ROCHE Councilmember Roche stated it has been brought to his attention that the Brooklyn Historical Society is going to be leasing space in the very near future in Brooklyn Park. He stated his position that the City of Brooklyn Center has an opportunity to partner with the Brooklyn Historical Society as they move forward with the City's Centennial Celebration, and that it would be a win/win to reach out and identify mutual points of interest. He stated his support in the City Council appointing a liaison to the Brooklyn Historical Society on an ongoing basis. Mayor Willson stated his position that members of the City Council may wish to serve on the Historical Society, but that the City Council should not make an appointment to the Historical Society as it is not a city commission. Councilmembers Lasman and Ryan concurred. It was noted that it would be beneficial to have a connection between the City Council and the Historical Society without appointing a member of the Council to the organization. Councilmember Yelich expressed interest in participating in the Historical Society. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Ryan moved and Councilmember Lasman seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:50 p.m. Motion passed unanimously. The discussion continued on the appointment of a historical commission liaison. 03/23/09 -3- Councilmember Yelich stated he will contact the Brooklyn Historical Society to express his interest in becoming involved in the organization. It was noted that it is very inexpensive to become a member of the Brooklyn Historical Society and it would be a good way of showing the Council's support if there are other Council Members interested in joining. PARTICIPATION AND HOSTING SPRING SENIOR FORUM - COUNCILMEMBER ROCHE Councilmember Roche stated his purpose for bringing this issue forward was in an effort to have the City participate in the Spring Senior Forum. He is glad to learn that the City will be participating in the Forum. He stated he would appreciate the opportunity to have the City reach out to one of the heads of the Forum about hosting the event in the City of Brooklyn Center with a report back to the Council. He suggested the possibility of hosting the event at a facility like Brookdale Mall and stated his position that the space requested for the event may not be what is actually needed. It was noted that Northwest Hennepin Human Services Council (NWHHSC) would be the entity to approach a private entity such as Brookdale, rather than the City. Once that connection has been made, the City could possibly assist in facilitating the event. Brooklyn Center High School was noted as a possible location for the event. The majority consensus of the City Council was to direct staff to contact organizers of the Senior Forum to determine the space needs for the event and conduct a preliminary assessment of facilities that may be available. It was noted if the facility is not a City facility the most that would be done by staff is to facilitate and put individuals in contact with each other to work out arrangements. Councilmember Roche clarified his request would be that staff ask the organizers of the event what their dream space would be and what is the smallest space that would be required for the event. ADJOURNMENT Councilmember Yelich moved and Councilmember Lasman seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 1 03/23/09 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on March 23, 2009. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. . 3. That the City Council adopted said minutes at its April 13, 2009, Regular Session. City Clerk Mayor 1 1 03/23/09 -5-