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HomeMy WebLinkAbout2007 08-20 CCP Joint Work Session with Financial Commission AGENDA CITY COUNCIL/FINANCIAL COMMISSION JO1NT WORK SESSION August 20, 2007 6:30 P.M. CounciUCommission Conference Room L Call to Order 2. Review General Fund Draft Preliminary Budget and Maximum T� Capacity Levy 3. Review Debt Service Fund and Market Value Tax Levy 4. Review Housing and Redevelopment Authority Budget and T� Capacity Levy 5. Review Budget Meeting Schedule 6. Other 7. Adjournrrient MEMO Date: August 20, 2007 From: Curt Boganey, City Mana���±� To: City Council and Financial Commission Subject: General Fund Preliminary Budget 2008 The meeting on Monday, August 20 will have one principal focus. The focus will be on the maximum tax levy required for 2008. There are three funds that require a tax levy; the General Fund, the Debt Service Fund and the Housing and Redevelopment Authority Fund. Attached you will find a preliminary budget for each of these funds showing the Sources and Uses. Below I will highlight the major aspects of the Budget for each of these funds. The objective of Monday's work session is to get direction regarding the proposed preliminary budget and acceptable maximum levy for each fund. THE GENERAL FUND REVENUES: Total Estimated Revenue for 2008 is $15,518,836 compared to 2007 budgeted revenue of $14,544,372. Using the maximum levy increase of 4 percent, property taxes in the general fund increase from $10,720,993 to 11,898,679. Licenses and Permits are estimated at $723,845 compared to $771,443 in 2007. Most of this decrease is in the area of estimated Rental Dwelling licenses which were over estimated in the 2007 budget. Intergovernmental Revenue increases to $1,652,008 compared to $1,290,030 in 2007. Most of this increase $345,578 occurs in the use of Local Government Aid. In 2007 the City received $1,229,388 in Local Government Aid, but elected to budget only a portion of it in the General Fund. Charges for Services remain relatively flat in this preliminary budget. They are estimated to increase sli htl from $670,791 to $694,104. This increase is based on a small increase in demand for g Y some recreational programs and inflationary fee adjustments. Revenues are budgeted using conservative assumptions so we do not include any revenue that might be expected from the implementation of a planned administrative fines program. We have not included revenue increases in the area of rental licenses that we expect to occur due to increased enforcement or rate adjustments that may be recommended in this area. EXPENDITURES The 2007 budget was adopted as a status quo budget. The proposed preliminary 2008 budget is intended to address some of the growing needs discussed in previous years and as articulated by the City Council in its Annual Goals for the City. At previous meetings consensus was reached around eight budget outcome goals. These goals relate to the areas of Demographic Diversity, Neighborhood Code Enforcement, Infrastructure Maintenance, Crime Reduction, Redevelopment, Financial Stability, Housing Improvement, and Taxation. The General Fund budget provides the financing of many government services that address several of the goals mentioned above. In this summary I will not discuss all of these activities but I will highlight proposed budget changes that are directed toward the achievement of these stated goals. Staffing: To improve organizational effectiveness and to support the goals established by the City Council, several City Departments were reorganized in 2007. This change in organization alignment will be reflected in the 2008 budgeted departmental costs and personnel compliment. The principal reorganization changes in 2007 resulted in the conversion of the Assistant City Manager in the Human Resources Department into Assistant to the City Manager in the City Manager Department, the relocation of the Payroll Clerk from The Fiscal Services Department to the Human Resources Department, The reassignment of the Human Resources Administrative Specialist from the Central Supplies Department to the Human Resources Department, The reassignment of the Customer Services Representative from the City Manager Department to the City Clerk Department, Reassignment of one Neighborhood Liaison Officer from the Police Patrol to Code Enforcement in the Community Development Department and the relocation of the Assessors Division to the Community Development Department. The proposed 2008 budget also includes several position reassignments next year. Those changes include the reassignment of the Police Administrative Assistant in Police Administration Division to Analyst in the Police Patrol Division, the reassignment of the Drug Taskforce Officer from the Police Investigation Division to the Police Patrol Division. In addition to reassignments there are several new positions identified in the preliminary 2008 budget. New Positions 1- One Patrol Officer in the Patrol Division of the General Fund 2- One Additional Code Enforcement officer in the Community Development Department 3- Two Patrol Officers in the COPS Grant Special Revenue Fund 4- One Additional Patrol Officer in the Auto Theft Grant Fund Targeted Outcomes: The proposed preliminary budget is intended to at a minimum, maintain current service levels in most areas and improve service levels in a few key areas identified as a priority by the City Council. Some of the improvement areas will be funded through the use of temporary grant funding rather than the more reliable general fund sources of revenue. Given this fact, we should view many of these programs as pilot or demonstration projects. Should these efforts prove successful, then more predictable sources of revenue should be provided. Goal #1 Changing demographics and increasing diversity will be a community asset The Recreation Department has received grant funding that in part will be used to identify the recreational needs of our diverse communities. This information will be used to tailor some of our resources toward addressing those needs. The Police Department will continue to participate in the Joint Community/Policing Program with Hennepin County and Brooklyn Park with the goal of building bridges across cultural boundaries. The staff will be exploring ways to use the resources and lessons of this effort to expand the program beyond Police Department activities. The Human Resources Department and Staff will review our recruitment, selection and employee development programs to assure that we are providing optimal opportunities for employment with the City by all segments of the community. Goal #2 Enforcement of neighborhood city codes will improve The preliminary budget includes funding for two full time Code Enforcement Officers. This will allow for continued progress in the area of neighborhood revitalization. The Community Development Department will manage and coordinate the weed abatement, and graffiti removal program next to provide a single point of contact for the neighborhood nuisance issues. The hope is that an administrative fines program will be implemented in 2008. This will expedite resolution of non-compliance issues and should do so at a reduced cost to the City. In 2008 we will fine tune and expand a program that will allow the abatement of nuisances when no other remedy is available. Goal #3 City infrastructure will be maintained and upgraded as needed. The City will continue the previously established street reconstruction program in 2008. The principal City funding for this program is the franchise fee. The City has prioritized and scheduled this program using a condition based formula in order to use the limited resources available in the most cost effective manner. In addition the City has a capital replacement plan for storm water, sanitary sewer and water system improvements. In addition the City has a park improvement plan and an improvement funding program for the Earle Brown Heritage Center. Each of these programs is detailed in the Capital Improvement Program to be discussed at a future budget work session. In 2007 the City will complete a comprehensive study of the structural components of General Buildings i.e. City Hall, Community Activities Center, Fire Stations and Police Buildings. With information collected from the report, the staff will develop an infrastructure improvement plan for these critical facilities. Goal #4 Community members will feel safe and secure as crime is being reduced As previously discussed the proposed budget includes four additional employees in the Police Department. Two of the positions will be funded through a two year COPS grant, one will be added to the General Fund because of availability of an auto theft grant to fund it and will be added to the general fund without the use of any outside resources. The police chief requested one additional position (civilian youth specialist) that is not included in the preliminary budget. The purpose of these four positions is to fund establishment of the Community Services Unit that includes Community Response Officers, crime analysis, crime prevention and youth intervention. This is a unit consisting of both sworn and unsworn personnel carrying out proactive problem solving initiatives. The Unit will consist of one tieutenant who will manage the five sworn Community Response Officers, an Analysf, and a Crime Prevention Specialist. The unfunded Youth Intervention Specialist duties will be absorbed by other members of the Team. Based on recent unsustainable experience of the past, it is our view that adding this unit to the existing divisions of the Department will allow the Department to do what it has needed to do for many years. We believe that proactive, fact based, focused and coordinated efforts of a unit that is not spending nearly all of its time responding to calls for service will produce results that will lead to crime reduction. As previously stated, grant funds will support a significant portion of the added costs of this unit in 2008 and 2009. If the unit is continued in 2010 it is likely that more of the funding will need to come from general fund sources. Of course it is equally important that the City continue to provide funding that will provide patrol, emergency response, investigation and administration, while the new unit focuses on problem areas and prevention activities. Goal 5 City redevelopment plans will proceed aggressively The funding for redevelopment is generally funded in the EDA and Tax Increment Funds which will be reviewed at future work sessions. I believe it is fair to say that 2008 is expected to be a significant period for redevelopment. The Embassy Suites should be under construction. The Wal-Mart Super Center could be underway if approved by the City Council. The Marketing of the 57 and Logan project is likely. The marketing of the I-694/Hwy 100 property should be underway. These are just a few of the significant projects that we believe will be on course for redevelopment in 2008. Goal 6 financiaf stability of the city government will be ensured. The finance department retains responsibility for sound fiscal management. Finance Division staffing remains unchanged. The budget for this division is essentially a status quo budget. Goal #7 Qualit of the existing housing stock will improve Y Staff will be reviewing and reforming our rental housing program for 2008. The expectation is increased licensing, rental inspection compliance and improved rental housing stock. Staff will be developing housing improvement programs using TIF funding as a source for 2008. Staff will complete its review of a point of sale program for consideration in 2008. Goal #8 Property taxes will be lowered or maintained The preliminary General Fund Levy increase is 4% in accordance with previous direction. There is some anecdotal evidence (see attachment) that a 4% levy increase will be low relative to other communities. Preliminary budget is based upon a maximum levy increase. Before the budget is adopted the Council will have an opportunity to reduce the levy but it may not be increased. Summary The above information provides a brief overview of how the proposed budget addresses the eight established goals. Monday, I will provide some additional information regarding other aspects of the proposed budget including efforts that have not been funded due to limited resources. I City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft 2005 2006 2007 2008 Actual Actual Budget Draft Revenues: Taxes Property taxes $10,378,151 $10,400,037 $10,720,993 $11,233,679 Penalties and interest 40,026 18,826 Lodging tax 710,619 738,776 650,000 665,000 Total taxes 11,128,796 11,157,639 11,370,993 11,898,679 Licenses and permits: Liquor and beer 120,412 86,638 114,800 83,000 Building permits 272,482 329,606 285,000 300,000 Mechanical permits 71,668 54,945 60,000 70,000 Sewer and water permits 2,908 2,021 1,000 1,000 I Plumbing permits 29,258 25,395 30,000 30,000 Garba elicenses 2,910 2,945 3,150 3,070 9 Taxicab licenses 117 100 Mechanicallicenses 6,445 5,940 4,200 3,300 Service station licenses 2,644 3,029 2,455 2,490 Vehicle dealer licenses 1,500 1,750 1,500 1,500 Bowling licenses 1,440 720 720 Cigarette licenses 3,153 3,428 3,000 3,150 Sign permits 3,908 2,508 2,000 2,500 Rental dwelling licenses 100,836 149,474 226,308 175,000 Amusement licenses 1,215 1,210 1,345 1,000 Electrical Permits 48,694 34,388 30,000 40,000 ROW permits 13,603 1,000 1,000 Miscellaneous licenses and permits 7,380 4,313 4,865 6.115 Total licenses and permits 675,530 722,633 771,443 723,845 Intergovernmental: FederaL• Otherfederalgrants 3,623 State: Local government aid 543,183 667,665 767,665 1,113,243 Police pension aid 288,183 272,377 280,000 283,000 PERA aid 34,365 34,365 34,365 34,365 Fire erson ension aid 154 346 161,019 150,000 160,000 p P Police training 15,157 15,194 E-911 phone service 31,833 24,637 Street maintenance aid Miscellaneous grants 68,577 90,125 58,000 61,400 Totai intergovernmental 1,135,644 1,269,005 1,290,030 1,652,008 Charges for services: General government charges 47,131 40,950 31,040 33,125 Public safety charges 42,076 20,219 13,500 15,600 Recreation fees 310,641 310,377 293,601 306,229 Community Center fees 321,206 312,422 332,650 339,150 Total charges for services 721,054 683,968 670,791 694,104 Fines and forFeits 253,748 256,600 240,000 248,000 Miscellaneous: Investment earnings (net of market value) 151,612 239,470 156,015 185,000 Other 43,374 85,767 45,100 117,200 Total miscellaneous 194,986 325,237 201,115 302,200 Totalrevenues 14,109,758 14,415,082 14,544,372 15,518,836 I drafit for prelim.xls 1 of 6 City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft Expenditures: 2005 2006 2007 2008 General government: Actual Actual Budget Draft Mayor and council: Current: Personal services 51,109 46,866 50,829 52,864 Materials and supplies 46 378 1,200 600 Services and other charges 85,365 91,141 77,250 80,836 Totai current 136,520 138,385 129,279 134,300 Capitai outlay Total mayor and council 136,520 138.385 129,279 134.300 Administrative (Manager, Clerk, HR) offices Current: Personai services 459,023 420,472 501,058 620,907 Materials and supplies 2,782 3,956 6,850 3,500 Services and other charges 23,398 24,543 29,125 48,675 Total current 485,203 448,971 537,033 673,082 Capital outlay Total administrative office 485,203 448,971 537,033 673,082 Elections and voter registration: Current: Personal services 43,837 54,992 56,746 61,657 Materiais and suppiies 846 1,000 3,000 Services and other charges 4,431 25,334 28,900 35,036 Total current 48,268 81,172 86,646 99,693 Capital outlay Total elections and voter registration 48,268 81,172 86,646 99,693 Assessor's office: Current: Personal services 219,800 231,076 249,824 259,868 Materials and supplies 3,741 3,884 2,375 4,575 Services and other charges 40,922 39,481 39,912 43,995 Total current 264,463 274,441 292,111 308,438 Capital outlay 600 Total assessor's office 264,463 274,441 292,111 309,038 Finance: Current: Personal services 376,254 436,940 477,017 449,075 Materiais and supplies 4,857 2,094 4,000 4,050 Services and other charges 20,668 4,932 12,300 12,800 Total current 401,779 443,966 493,317 465,925 Capital outlay Total finance 401,779 443,966 493,317 465,925 LegaL• Current: Services and other charges 320,628 321,332 335,000 325,000 Government buildings Current: Personal services 199,885 262,935 272,443 288,714 Materials and supplies 41,638 62,455 51,700 59,350 Services and other charges 373,525 377,832 307,718 360,521 Total current 615,048 703,222 631,861 708,585 Capital outlay 6,008 9,680 107,532 33,800 Totai government buildings 621,056 712,902 739,393 742,385 draft for prelim.xls 2 of 6 City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft 2005 2006 2007 2008 Information technology: Actual Actual Budget Draft Current: Personal services 165,436 178,605 185,938 193,915 Materials and supplies 12,773 9,131 14,100 18,000 Services and other charges 136,875 137,988 170,510 162,952 Total current 315,084 325,724 370,548 374,867 Capital outlay Total information technology 315,084 325,724 370,548 374.867 Total general government 2,593,001 2,746,893 2.983,327 3,124,290 Public safery: Police protection: Current: Personal services 4,520,156 4,644,058 4,821,858 5,203,740 Materials and supplies 81,115 116,289 105,972 119,094 Seroices and other charges 973,272 994,745 864,872 875,067 Total current 5,574,543 5,755,092 5,792,702 6,197,901 Capital outlay 11,886 18,707 7,374 19,339 Total police protection 5,586,429 5,773,799 5,800,076 6,217,240 Fire protedion: Current: Personal services 470,070 533,361 521,954 552,113 Materials and supplies 44,207 56,831 99,600 85,600 Services and other charges 236,994 269,385 238,301 278,312 Total current 751,271 859,577 859,855 916,025 Capital outlay 23,714 Total fire protection 774,985 859,577 859,855 916,025 Protective inspection: Current: Personal services 394,875 401,977 437,027 598,960 Materials and supplies 186 6,914 4,050 4,800 Services and othercharges 84,227 79,154 122,759 131,858 Totalcurrent 479,288 488,045 563,836 735,618 Capital outlay Total protective inspection 479,288 488,045 563,836 735,618 Emergency preparedness: Current: Personal services 48,194 46,380 56,547 58,940 Materiais and supplies 673 2,010 2,400 22,400 Services and other charges 4,843 7,008 6,065 6,240 Total current 53,710 55,398 65,012 87,580 Capital outlay Total emergency preparedness 53,710 55,398 65,012 87,580 Total public safety 6,894,412 7,176,819 7,288,779 7,956,463 draft for prelim.xis 3 of 6 City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft Public works: 2005 2006 2007 2008 Engineering department: Actual Actual Budqet Draft Current: Personal services 316,246 374,834 486,645 512,736 Materials and supplies 13,163 4,106 9,375 6,340 Services and other charges 38,771 35,610 41,359 39.133 Total current 368,180 414,550 537,379 558,209 Capital outlay 15,123 84 2,000 Total engineering department 383,303 414,634 539,379 558,209 Street department: Current: Personal services 665,080 651,800 741,016 753,958 Materials and supplies 113,217 106,659 137,250 142,300 Services and other charges 484,495 523,548 501,502 553,560 Total current 1,262,792 1,282,007 1,379,768 1,449,818 Capital outlay 13,000 Total street department 1,262,792 1,295,007 1,379,768 1,449,818 Total public works 1,646,095 1,709,641 1,919,147 2,008,OZ7 Community services Social services Current: Services and other charges 86,043 123,172 80,951 73,019 Parks and recreation: Administration: Current: Personal services 435,530 486,413 494,220 516,135 Materials and supplies 9,324 9,701 10,800 12,300 Services and other charges 53,726 52,928 59,290 67,210 Total current 498,580 549,042 564,310 595,645 Capital outlay 1,200 Total administration 498,580 549,042 565,510 595,645 Adult programs: Current: Personal services 54,168 51,054 60,533 41,382 Materials and supplies 13,724 17,599 15,750 12,025 Cost of good sold to public 20,632 14,903 20,200 14,046 Services and other charges 89,875 127,494 91,080 99,650 Total current 178,399 211,050 187,563 167,103 Capital outiay Total adult programs 178,399 211,050 187,563 167,103 Teen programs: Current: Personai services 4,049 4,324 3,462 3,273 Materials and supplies 420 590 600 600 Services and other charges Total current 4,469 4,914 4,062 3,873 Capital outlay Total teen programs 4,469 4,914 4,062 3,873 draft for prelim.xls 4 of 6 City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft 2005 2006 2007 2008 Youth programs: Actual Actual Budget Draft Current: Personal services 32,356 35,865 36,664 37,738 Materials and supplies 8,925 9,273 9,125 10,403 Services and other charges 150 350 Total current 41,281 45,138 45,939 48,491 Capital outlay Total youth programs 41,281 45.138 45,939 48.491 General programs Current: Personal services 8,104 4,375 5,604 11,235 Materials and supplies 125 65 70 100 Services and other charges 12,504 12.160 8,000 19,550 Total current 20,733 16,600 13,674 30,885 Capital outlay Total general programs 20,733 16,600 13,674 30,885 Community center. Current: Personal services 369,469 386,197 418,225 437,210 Materials and supplies 22,220 17,936 22,600 24,000 Services and other charges 78,697 75,142 66,275 78,750 Total current 470,386 479,275 507,100 539,960 Capital outlay 6,414 17,500 9,000 Total community center 470,386 485,689 524,600 548,960 Park maintenance: Current: Personal services 486,527 490,127 534,473 561,853 Materials and suppiies 41,957 40,651 61,475 69,490 Services and othercharges 316,951 339,889 Z84,401 297,759 Total current 845,435 870,667 880,349 929,102 Capital outlay 2,851 5,694 9,800 7,200 Total park maintenance 848,286 876,361 890,149 936,302 Total parks and recreation 2,062,134 2,188,794 2,231,497 2,331,259 Economic development: Convention bureau: Current: Services and other charges 337,575 350,919 308,750 315,875 NondepartmentaL• Expenditures not charged to departments: Current: Personal services 50,275 53,730 59,631 Materiais and supplies 19,162 23,002 18,500 18,500 Seroices and other charges 245,918 287,235 429,290 340,300 Total current 315,355 363,967 507,421 358,800 Capital outlay Total nondepartmental 315,355 363,967 507,421 358,800 Totalexpenditures 13,934,615 14,660,205 15,319,872 16,167,733 Revenues over(under) expenditures 175,143 (245,123) (775,500) (648,897) draft for prelim.xls 5 of 6 City of Brooklyn Center 2008 General Fund Budget 20 August 2007 Discussion Draft 2005 2006 2007 2008 Actual Actual Budqet Draft Other financing sources (uses): Sale of assets Transfers in administrative services reimbursed 754,085 529,362 845,500 760,000 Transfers from other funds 21,274 Transfersto otherfunds (625,000) (70,000) (70.000) (70,000) Total other financing sources (uses) 150,359 459,362 775,500 690,000 Net increase (decrease) in fund balance 325,502 214,239 41,103 draft for prelim.xls 6 of 6 City of Brooklyn Center 2008 Budget Summary of Full Time Employee Positions Proposed Fund 2001 2002 2003 2004 2005 2006 2007 2008 Genera/ Fund Administration 2.5 2.5 2.5 2.0 2.0 2.0 2A 2.0 Human Resources 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 Elections 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Finance 7.0 7.0 6.0 6.0 6.0 6.0 6.0 5A Assessing 4.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Information Technology 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 Planning Zoning 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 General Govemment Buildings Facilities 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Police Administration 2.0 2.0 2.0 3.0 3.0 3.0 3.0 2.0 Police Investigation 9.0 9.0 8.0 8.0 8.0 7.0 8.0 7.0 Police Patrol 33.0 33.0 34.0 34.0 34.0 35.0 35.0 37.0 Police Support Services 14.0 14.a 13.0 12.0 12.0 12.0 9.0 9.0 Police Faciliry Maintenance 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Fire 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Inspections 5.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Code Enforcement Z Emergency Preparedness 1.0 1.0 1 A Public Works Administration/Engineering 10.0 10.0 8.0 7.0 6.0 6.0 6.0 6.0 Street Maintenance 8.9 9.0 9.0 8.0 7.0 8.0 8.0 8.0 Traffic Control 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Park Maintenance 8.0 8.0 8.0 7.0 7.0 6.0 6.0 6.0 Forestry 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.0 CARS Administration 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 CARS Recreation Administration 4.0 4.0 3.0 4.0 4.0 4.0 4.0 4.0 CARS Community Center 4.5 4.0 4.0 3.0 3.0 3.0 3.0 3.0 CARS Pool 1.0 1.0 1.0 Central Supplies Support 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Subtotal: 6eneral Fund 132.9 130.5 126.5 121.0 119.0 120.0 118.0 120.0 Specia/ Revenue Funds Economic Development Authority 2.5 2.5 2.5 2.0 2.0 2.0 2.0 2.0 Grant Funds: COPS Grant 2 0 Grant Funds: Auto Theft Grant 1.0 Subtotai: Special Revenue Funds 2.5 2.5 2.5 2.0 2.0 2A 2.0 5.0 Enterprise Funds Liquor Operations 4.0 3.0 3.0 3.0 3.0 3.0 4.0 4.0 Centerbrook Golf Course 1.0 1.0 1.0 1.0 1.0 lA 1.0 SA Subtotal: Enterprise Funds 5.0 4.0 4.0 4.0 4.0 4.0 5.0 5.0 Ear/e Brown Heritage Center Administration 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Inn on the Farm 2.0 Convention Center 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 Subtotal: EBHC 13.0 11.0 11.0 11.0 11.0 11,0 11.0 11.0 Utility/Interna/ Service Ope�ations Water Utiliry Fund 5.0 5.0 5.0 5.0 5.3 5.3 5.3 5.3 Sanitary Sewer Utility Fund 2.0 2.0 2.0 2.0 2.3 2.3 2.3 2.3 Storm Sewer Utility Fund 1.4 1.4 1.4 1.4 Central Garage Fund 5.1 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Subtotal: Utility/Internal Service Operations 12.1 12.0 12.0 12.0 14.0 14.0 14.0 14.0 Totai Full Time Employees 165.5 160.0 156.0 150.0 150.0 151.0 150.0 155.0 staifsummary2008x1s 2001 2002 2003 2004 2005 2006 2007 2008 •A Public Safety 60.0 60.0 59.0 59.0 59.0 60.0 58.0 61.0 C General Government 23.5 22.5 22.5 22.0 22.0 22.0 22.0 22.0 B Community Development 9.5 8.5 8.5 8.0 8.0 8.0 8.0 10.0 D Public Works/Engineering 36.0 36.0 34.0 30.0 28.0 28.0 28.0 28.0 E �q� 11.5 11.0 10.0 9.0 9.0 9.0 9.0 9.0 F Enterprise Operations 18.0 15.0 15.0 15.0 15.0 15.0 16.0 16.0 G Utilities 7.0 7.0 7.0 7.0 9.0 9.0 9.0 9.0 165.5 160.0 156.0 150.0 150.0 151.0 150.0 155.0 staffsummary2008.xis City of Brooklyn Center 2008 Debt Service Budget for 2004A Building Bonds 20 August 2007 Discussion Draft 2005 2006 2007 2008 Actual Actual Budget Draft Revenues: Properly taxes 779,196 739,502 753,955 730,152 Other Income 19,013 28,869 16,000 16,000 Total Revenues 798,209 768,371 769,955 746,152 Expenditures: Bond Principal 495,000 580,000 590,000 600,000 Bond Interest 314,758 137,128 124,690 110,551 Paying Agent Fees 1,685 724 1,500 1,500 Total Expenditures 811,443 717,852 716,190 712,051 Net Revenue (Expenditure) (13,234) 50,519 53,765 34,101 City of Brooklyn Center 2008 Housing and Redevelopment Authority (HRA) Budget 20 August 2007 Discussion Draft 2005 2006 2007 2008 Actual Actual Budget Draft Revenues: Property taxes 257,127 254,801 265,000 302,191 Other Income Total Revenues 257,127 254,801 265,000 302,191 Expenditures Transfer to EDA Fund 256,538 253,405 265,000 302,191 Other Expenditures Total Expenditures 256,538 253,405 265,000 302,191 Net Revenue (Expenditure) 589 1,396 City of Brooklyn Center Proposed Property Tax Levy Total Levy All Sources 200� to 2oos 200� to 2oos Pay 2006 Pay 2007 Pay 2008 Change Change General Fund Operations 10,494,126 10,939,788 11,404,750 464,962 4.25% 1994 Bonds 0.00% 1995 Bonds 0.00% 1996 Bonds 118,830 0.00% Police Fire Bonds 757,394 753,955 730,152 (23,803) (3.16%) Housing Redevelopment Authority 257,065 265,000 302,191 37,191 14.03% 11,627,415 11,958,743 12,437,093 478,350 4.00% 2008 BUDGET CITY COUNCIL MEETING SCHEDULE 1. June 4 Joint Work Session with Auditor regarding 2006 Audit and CAFR 2. June 18 Joint Budget Work Session w/Financial Commission 3. July 30�' Joint Budget Work Session w/Financial Commission 4. August 20�' Joint Budget Work Session w/Financial Commission 5. September 10� Preliminary Levy and Budget Proposal 6. October 15 Joint Budget Work Session w/Financial Commission Enterprise Funds and Capital Project Funds 7. November 19 Joint Budget Work Session w/Financial Commission Balance of Debt Service and Special Revenue Funds and General Overview 8. December 3 Initial Truth in Taxation Hearing 9. December l O Continuation Truth in Taxation Hearing if needed) and Final Levy and Budget Adoption 2008 budget city council meeting schedule.doc Early Budget Estimates Nearby Cities Cit 2008 G n r I F Z Tax L v Increase y e e a und 008 e y Brooklyn Center 4% Maximum Brooklyn Park 8.2% 17.3% Crystal 7.9% 5.4% I Golden Valley 4.11% 8.5% New Hope 4% Aiming for Robbinsdale Too early to know St. Louis Park 6% -very preliminary Issues Not Addressed in the Preliminary Budget Full Time Police Civilian Youth Specialist $58,861 The proposed preliminary budget does not include a requested Youth Specialist Position. This new position was intended to be part of the new Community Services Unit. It is believed that effective youth intervention is critical to long term success. With the elimination of Peace Makers it is felt that a significant gap will exist in responding youth related criminal activity. The Chief has indicated that at least part of the duties of the position may be absorbed by other personnel. Full Time Commercial Fire Inspector 55,124 The proposed budget does not provide funding for a full time fire inspector. I believe this issue is best addressed after the New Fire Chief has been appointed. Possible option to resolve this issue includes possible contracted services/Use of Fire Code trained building inspectors. Central Garage Full Funding $294,084 According to our planned replacement schedule for City equipment, full funding would require an addition contribution from the General fund. The preliminary budget plans to close the funding gap over a five year period. We believe this approach will allow for the timely replace of City equipment as it wears out. Emergency Siren Replacement $20,000 The City owns four emergency sirens that are more than 30 years. Given their age it seems prudent to replace these sirens over the next few years. The original request was to fund two per year for the next two years. The preliminary budget will fund one siren next year using proceeds from the liquor fund. The plan is replace one each of the next four years. Miscellaneous Departmental Requests $111,889 There were several additional requests from Departments that were removed by the City Manger based on a determination that these items or dollar amounts should not be required in 2008. Total General Fund Adjustments to date $539,958 Even though the preliminary budget is balanced as proposed, I believe that a$ 41,000 contingency may not be sufficient. Between now and final budget adoption, I will be seeking additional ways to reduce department budgets/increase general fund revenues. I believe that a larger contingency will allow important undetermined initiatives to go forward as they are implemented .i.e. nuisance abatement programs, Commercial Fire inspections, recommendations from the rental license study teams, and recommendations from the PERF report.