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Home My WebLink About2007 11-13 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION November 13, 2007 6:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is lacated at the front of the Council Chambers by the Secretary. 1. City Council Diseussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adj ourn CITY COUNCIL MEETING City of Brooklyn Center November 13, 2007 AGENDA 1. Informal Open Forum With City Council 6:45 p.m. —provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or far political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a tim� for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation 7 p.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Rqll Call 5. Pledge of Allegiance 6. Council Re ort P 7. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes 1. October 22, 2007 Study Session 2. October 22, 200'7 Regular Session 3. October 22, 2007 Work Session 4. October 29, 2007 Budget Work Session w/Financial Commission 5. November 5, 2007 Special City Council Meeting b. Licenses 8. Presentations/Proclamations/Recognitions/Donations a. Resolution Authorizing Proposed Use of Target Charitable Contribution Grant •Requested Council Action: —Motion to adopt resolution. 9. Public Hearing None CITY COUNCIL AGENDA -2- November 13, 2007 10. Plannin Commission Items g a. An Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding Alternative Learning Center —This item was first read on October 8, 2007, and tabled to the first meeting in November to allow staff time to provide further information. •Requested Council Action: —Motion to approve first reading of ordinance and set second reading and Public Hearing for December 10, 2007. 11. Council Consideration Items a. Resolution Amending the 2007 Central Garage Budget to Provide for the Early Order/Purchase of Four 2008 Ford Crown Victoria Police Patrol Vehicles —Motion to adopt resolution. 12. Adjournment City Council Agenda Item No. 7a i MINUTES OF 'TI� PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION OCTOBER 22, 2007 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Assistant to the City Manager Vickie Schleuning, Director of Fiscal Support Services Dan Jordet, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, and Deputy City Clerk Camille Worley. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUE5TIONS Councilmember Lasman requested the following change to the Study Session minutes of October 8, 2007: Pa�e 1 There was discussion on the amendment and it was the majority consensus of the City Council to accept the arnendment. Councilmember Lasman abstained due to her excused absence at the referenced meetin�. It was the majority consensus of the City Council to accept the amendment to the Study Session minutes of October 8, 2007. Councilmember O'Connor requested the following change to the Regular Session minutes of October 8, 2007: Pa�e 4 llc. RESCHEDULE BUDGET WORK SESSION (ENTERPRISE FUNDS) WITH FINANCIAL COMMISSION FROM OCTOBER 15 TO OCTOBER 29, 2007, AT g-:88 6:30 P.M. Mr. Jordet introduced the item and stated the purpose of rescheduling the Work Session. Councilmember Lasman moved and Councilmember Yelicli seconded to reschedule Budget Work Session (Enterprase Funds) with Financial Commission from October 15 to October 29, 2007, at �98 6:30 p.m. in the City Hall Council/Commission Conference Room. 10/22/07 -1- DRAFT Motion passed unanimously. It was the majority consensus of the City Council to amend the Regulax Session minutes of October 8, 2007, reflecting the start of the Budget Work Session with Financial Commission meeting at 6:3Q p.m. Councilmember O'Connor requested modified language for the following excerpt of the Study Session minutes of October 8, 2007, because G 1 district and commerce district mean the �ame thing: Pa�e 2 The discussion on the proposed ordinance amendment where Acting City Manager/Director of Fiscal Support Services Dan Jordet explained that if the ordinance is adopted on its second reading, Alternative Learning Centers could be located in the zones named in the resolution and in the proposed ordinance. He ex lained that in the e. it would require a Special Use Permit. He stated in the p it is a permitted use. City Manager Curt Boganey explained that the C-1 district and the commerce district (G2) are not the same types of districts. It was the majority consensus of the City Council to sustain this portion of the Study Session minutes of October 8, 2007. There was discussion on Consent Agenda Item No. 7b regarding rental licensing specifically as it relates to building code requirements and calls for service. MISCELLANEOUS Councilmember Lasman discussed a phone call she received regarding the inability of a resident to correspond with the City via email due to the emails being returned because the address exceeds 16 characters. Mr. Boganey explained that there have been no similax complaints and it appears that the problem does not lie with the City. Mr. Boganey explained that Money Centers Holdings LLC, applicant for a Currency Exchange License has withdrawn application with the City and it was verified that the application was withdrawn at the State level as well. He sta.ted appropriate action would be to remove Agenda Item No. 9a from the agenda for lack of action pending. DISCUSSION OF WORK 5ESSION AGENDA ITEMS AS TIME PERNIITS CENTER POINTE RENTAL LICENSE REVOCATION Mr. Boganey recommended that the City Council schedule time for deliberation of the Center Pointe Rental License revocation. It was the majority consensus of the City Council to hold a meeting on November 5, 2007, at 6:30 p.m. to deliberate the Center Pointe Rental License revocation. 10/22/07 -2- DRAFT SROOKLYN C�NTER HOME FORECLOSURES-MAP REVIEW-CITY COUNCIL Mr. Boganey displayed and discussed two maps summarizing the number of Sheriff's Sales (Foreclosures) between 2005 and 2007 along with another map that displayed properties with delinquent utilities, re;ntals licenses, homestead to be removed in 2008, and non-homestead in 2007. He sta.ted the most di�cernable fact is that the number of foreclosure homes is escalating. It was suggested that a map including the number of calls for service be considered in conjunction with the displayed m�s. ADJOURN STUl�Y SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Rya.�a moved and Councilmember O'Connor seconded to close the Study Session at 6:45 p.m. Motion passed unani�ously. RECONVENE STUDY SESSION Councilmember Las�nan moved and Councilmember O'Connor seconded to reconvene the Study Session at 6:47 p.m. Motion passed unanimously. The discussion on the Brooklyn Center Home Foreclosures continued. RENTAL STR.ATEGIES UPDATE-CITY MANAGER Mr. Boganey discussed the efforts thus fax on the developed rental strategies. There was discussior� on the success indicators included in the four rental strategies. It was expressed that the efforts on the rental strategies, by the staff, thus far, are commendable. ADJOURNMENT Councilmember Las�an moved and Councilmember Ryan seconded to close the Study Session at 6:59 p.m. Motion passed unan't�ously. 10/22/07 -3- DRAFT MII�UTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN TI� COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 22, 2007 CITY HA�LL COUNCIL CHAMBERS 1. INFORMAL +OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM. The Brooklyn Cente� City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Assistant to the City Manager Vickie Schleuning, Director of Fiscal Support Services Dan Jordet, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, City Attorney Mike Norton, and Deputy City Clerk Camille Worley. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. No one addressed the City CounciL Councilmember Ryan moved and Councilmember O'Connor seconded to close the Informal Open Forum at 6:46 p.m. Motion passed unanimously. 2. INVOCATION Mayor Willson offer�d a moment of silence as the Invocation. 3. CALL TO Q�RDER REGULAR BUSINESS MEETING The Brooklyn Cente� City Council met in Regular Session called to order by Mayor Tim Willson at 7:01 p.m. 4. ROLL CALH., Mayor Tim Willso� and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also prese�flt were City Manager Curt Boganey, Assistant to the City Manager Vickie Schleuning, Directo� of Fiscal Support Services Dan Jordet, Public Works Director/City Engineer Todd Blomstrom, Gommunity Development Director Gary Eitel, City Attorney Mike Norton, and Deputy City Clerk Camille Worley. i 10/22/07 -1- DR.AFT 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. •I, 6. COUNCIL REPORT I and enco ura ed e ve one to Councilmember R an discussed the u comin School District electians g rY Y P g a n the issues and vote. be educ ted o Councilmember Lasman reported attending the Special Events Committee meeting on October 11, 2007, where focus was given to the Brooklyn Center Birthday and Awards Night on February 2, 2007. She re orted attendin the Crime Prevention Program meeting on October 16, 2007. P g Councilmember Yelich reported attending the Brooklyn Center Fire Department Waffle Breakfast and fundraiser which was well attended. Councilmember O Connor discussed the November 6, 2007, School District elections and polling locations. Mayor Willson sta.ted he had nothing to report. 7. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Councilmember Ryan seconded to approve the Agenda and Consent Agenda as amended, with removal of Agenda Item No. 9a, with amendments to the October 8, 2007 Study Session and Regular Session minutes, and the following consent items were approved: 7a. APPROVAL OF MINUTES 1. October 8, 2007 Study Session 2. October 8, 2007 Regular Session 7b. LICENSES MECHAlvICAL LICENSES Heating Cooling Two, Inc. 18550 Co Rd 81, Maple Grove Flaxe Heating and Air Conditioning 9303 Plymouth Ave N, Golden Valley Lein Heating 3852 Pershing St SW, Prior Lake RENTAL LICENSES 5428 Camden Ave N Paul Dorothea Harris 5528 Humbodlt Ave N Bruce Goldberg 6825-27 Noble Ave Christian Vitale 6706 Scott Ave N Tina Langhans 6637 Xer�ces Pl N Douglas G. Finch 3713 53rd Pl N Joyce Cooper 133& 67th Ln N Norma Simmonds 6930 Drew Ave N Phoueye Pha 4207 Lakeside Ave #322 Paul Swedberg 6013 Pearson Dr. Thomas Rhiger 10I22/07 -2- DRAFT Motion pa�ed unanimously. 8. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 8a. RE,SOI�UTION NO. 2007-134 EXPRESSING RECOGNITION AND APPRECIATION O�' GARY FORD FOR HIS DEDICATE D PUS LIC SERVICE ON THE PLANNING CO�NiMISSION Mayor Wi�lson read the resolution in its entirety. ded to a rove RESOLUTION NO. Councilm�mber Ryan moved and Councilmember Yelich secon pp te ublic Service 2007-134 Ex ressin Reco ition and A reciation of Gary Ford for H is Dedica d P p g PP on the Pla�ning Commission. I Motion passed unanimously. 8b. PROCLAMATION DECLARING OCTOBER 22, 2007, TO BE DESIGNATED AS RANDOM ACTS OF KINDNESS DAY Mayor Willson read the proclamation in its entirety. Councilmember Lasman moved and Councilmember Yelich seconded to approve Proclamation Declaring October 22, 2007, to be Designated as Random Acts of Kindness Day. Motion passed unanimously. Sc. RANDOM ACTS OF HINDNESS PRESENTATION OF RECOGNITION AND C�RTIFICATE CEREMONY While each of the Council Members read the nominations, Mayor Willson presented Random Acts of Kindness certificates to those persons or groups who were nominated as follows: City of Brooklyn Center Engineering Division, R.iverwood Neighborhood, Speedway SuperAmerica, Rev. i arrell Malone Sue Low Bob Walz, and Patricia K. Williams.� Gerald Peterson, Clement Wri ht, D y, g urdo Starbucks Coffee Com an and Persons vaho were nominated but not present were: Tim Macm P Y Joyce Gu�seth. I 9. P�TBLIC HEARING 9a. CONSIDERATION OF RENEWAL APPLICATION FOR A CURRENCY E�CHANGE LICENSE SUBNIITTED BY MONEY CENTERS HOLDINGS LLC, 6�19 BROOKLYN BOULEVARD T'his item was removed from the agenda. 10. P�.ANNING COMIVIISSION ITEMS None 10/22/07 -3- DRAFT 11. COUNCIL CONSIDERATION ITEMS lla. RESOLUTION NO. 2007-135 AUTHORIZING APPROVAL OF THE ISSUANCE OF I A P R E M ISES PERNIIT FOR BROOKLYN CENTER LIONS CLUB TO CONDUCT LAWFUL GAMBLING AT AMF EARLE BROWN LANES, 6440 EARLE BROWN DRIVE, BROOKLYN CENTER, MINNESOTA City Manager Curt Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Yelich moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2007-135 Authorizing Approval of the Issuance of a Premises Permit for Brooklyn Center Lions Club to Conduct Lawful Gambling at AMF Earle Brown Lanes, 6440 Earle Brown Drive, Brooklyn Center, Minnesota.. Motion passed unanisnously. llb. RESOLUTION NO. 2Q07-136 APPROVING CIiANGE ORDER NO. 2, INiPROVEIV�ENT PROJECT NOS. 2007-05, 06, 07 AND 08, CONTRACT 2007-B, RtVERWOUD AREA NEIGHBORIi00D STREET AND UTILITY IMPROVEII�ENTS Mr. Boganey introduced the item, discussed the history, and sta.ted the purpose of the proposed resolution. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUT`ION NO. 2007-136 Approving Change Order No. 2, Improvement Project Nos. 2007-05, 46, 07 and 08, Contract 2007-B, Riverwood Area Neighborhood Street and Utility Improvements. Councilmember O'Connor voted against the same. Motion passed: 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:30 p.m. Motion passed unanimously. 10/22/07 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF Tf-� CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION OCTOBER 22, 2007 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 7:30 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Assistant to the City Manager Vickie Schleuning, Public Works Director/City Engineer Todd Blomstrom, Community Development Director Gary Eitel, City Attorney Mike Norton, and Deputy City Clerk Camille Worley. Councilmember O'Connor inquired about Councilmember Lasman participating in the Center Pointe Rental License revocation vote if she was absent during the hearing. City Attorney Mike Nortnn explained that as long as Councilmember Lasman has reviewed the transcript and distributed information and her decision is only based on that information presented, she may participate in the decision making process. RENTAL STRATEGIES UPDATE-CITY MANAGER The discussion on the Rental Strategies Update continued from the Study Session. City Manager Curt Boganey continued to discuss the success indicators such as survey results and behavioral changes. There was discussion of City intervention for troubled properties. RENTAL LICENSING UPDATE- CITY MANAGER Mr. Boganey discussed the efforts made by all departments regarding identifying rental properties and assuring their licensure. He discussed the number of identified rental properties verses the number of rental properties that have not been identified. Concern was raised for the budget constraints that would delay progress on the Renta.l Strategies. OFF STREET PARKING REQUIREMENT- CITY MANAGER Assistant to the City Manager Vickie Schleuning presented a Power Point presentation entitled Vehicles Neighborhood Issues, Regulation Enforcement that summaxized the following information: Background, Types of Vehicle Regulation Issues, Clarifying Code Language 10/22/07 -1- DRAFT Front Yard Definition, Front Yard Perceptions, Code Issues Effectiveness/Efficiencies, and Address Situations Trends. There was discussion on the information presented where it was indicated that the progress thus far is positive. It was indicated that in order to improve home sales in Brooklyn Center, neighboring homes with excessive vehicles in the yards should be addressed. There was discussion of side and reax yard vehicle storage as it relates to parking surface requirements and green surface requirements for the tota.l properry. Concem for paved yards was raised. Recreational vehicles and the effects of the ordinance on the storage of such were discussed. Mr. Boganey stated he would return to the City Council with a concept for their review before a draft Ordinance is made. It was suggested that this matter be in the newsletter to raise awareness of any future changes. ADJOURNMENT Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan c nded ad�oumment of the Ci CounciUEconomic Development Authority Work Session at se o n' J 9:14 p.m. Motion passed unanirnously. i I 10/22/07 -2- DRAFT �,i 1vIINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF 'THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND 'TI� STATE OF MINNESOTA JOINT WORK SESSION WITH FINANCIAL COMMISSION OCTOBER 29, 2007 CITY HALL COUNCIL/COMMISSION CONFERENCE ROOM CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission called to order by Mayor Pro Tem Kay Lasman at 6:30 p.m. ROLL CALL Mayor Pro Tem Kay Lasman and Councilmembers Mary O'Connor, Dan Ryan, and Mark Yelich. u ort Services Director Dan Jordet, Public Curt Bo ane Fiscal and S pp ana er t. Ci M Y Also resen g p tY g Works Director/City Engineer Todd Blomstrom, and Deputy City Clerk Camille Worley. Mayor Willson was absent and excused. Others present were Financial Commission Chairperson Mark Nemec and Commissioners Todd Boster, Jessica Roerick, Philip Berglin, Susan Shogren Smith, and Rex Newman. Financial Commissioner Gene Maze was absent and unexcused. AGENDA APPROVAL Councilmember Ryan moved and Councilmember Yelich seconded to approve the Agenda. Motion passed unanimously. City Manager Curt Boganey discussed chart entitled: 2008 City of Brooklyn Center Proposed Residential Taxes (includes metro and other taxing districts and e�sting school district referendums) which illustrates the property tax effects on properties with valuation of $80,000 -$500,000. He sta.ted the chart is based on the ma�cimum levies for 2008, not including results of voted referendums. 1. BUDGET REVIEW a. Special Revenue Funds b. Debt Service Funds c. Public Utility Funds d. Enterprise Funds e. Internal Service Funds 10/29/07 -1- DRAFT I City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Public Works Director/City Engineer Todd Blomstrom explained each fund and responded to inquiries from the City Council and Financial Commission. There was discussion on the Special Revenue Funds including: EDA Funds, CDBG Fund, Police Forfeiture Fund, TIF Districts #2, #3, and #4, and Crrant Funds. There was discussion on the Debt Service Funds including various Improvement Bonds, Building Bonds, Tax Increment Refunding Bonds, and Taac Increment Bonds. There was discussion on the Public Utility Funds including: VJater Fund, Sanitary Sewer Fund, Storm Sewer Fund, Street Light Fund, and Recycling Fund. There was discussion on the Enterprise Funds including Liquor Store Operations, Centerbrook Golf Course, and Earle Brown Heritage Center. There was discussion on the Internal Service Funds that includes the Central Garage Fund. 2. REVIEW NEXT MEETING TOPICS -NOVEMBER 19, 2007 a. Capital Improvement Fund and CIP b. Municipal State Aid Fund c. Infrastructure Construction Fund d. EBHC Capital Projects Fund e. Street Reconstruction Fund f. Technology Capital Fund g. Post Employment Retirement Benefit Fund h. Employee Compensated Absences Fund Mr. Boganey discussed the proposed topics for the next budget Work Session. It was indicated that all topics axe acceptable to the City Counc il and Financial Commission. ADJOURNMENT Councilmember Ryan moved and Councilmember O' Connor seconded to adjourn the Work Session at 9:11 p.m. Motion passed unanimously. Commissioner Boster moved and Commissioner Berglin seconded to adjourn the Work Session at 9:11 p.m. 1vlotion passed unanimously. 10/29/07 -2- DRAFT MiNUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL CITY COUNCIL MEETING NOVEMBER 5, 2007 CITY HALL COUNCIL CHAMBERS 1. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn �enter City Council met in Special Session called to order by Mayor Tim Willson at 6:32 p.m. 2. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Community Development Director Gary Eitel, City Attorney Charlie LeFevere, and Deputy City Clerk Camille Worley. Others present were Cliff Greene, Green Espel, PLLP. 3. ADJOURN TO EXECUTIVE SESSION FOR LEGAL CONSULTATION Councilmember Lasman moved and Councilmember Ryan seconded to adjourn to Executive Session for Legal Consultation. Motion assed unanimously. P The City Council met in Executive Session to discuss gending litigation between the City and Brooklyn Center Leased Housing Associates, LLG 4. RECONVENE CENTER POINTE FIEARING DELIBERATIONS Councilmember Ryan moved and Councilmember Lasman seconded to reconvene the Center Pointe Hearing Deliberations. Motion passed unanimously. There was discussion on whether a Council Member who was absent at the initial hearing can participate in the final decision. City Attorney Charlie LeFevere explained that a final decision could not be made tonight because the decision must be based on written findings that have yet to be prepared. He stated he would provide a more definitive answer regarding the participation of a Council Member in the final decision, who was absent at the initial hearing at a later date. There was discussion on the revocation of the license where Mayor Willson and Councilmembers Lasman Ryan, and Yelich provided reasons supporting the revocation of the Center Pointe Rental License. It was indicated that the goal of revocation is to ensure compliance with City Ordinances 11 /OS/07 -1- DRAFT and to ensure safe and well maintained rental properties within the City. There was discussion on the length of time in which the license should be revoked or suspended. Councilmember O'Connor expressed objection to the revocation or suspension of the Center Pointe Rental License and stated reasons for the objection. She stated the renta.l license should not have been approved by the City in January 2007, if there were outstanding violations. She stated objection to submitting the DVI� recording of an inspection of the property by Police Officers into evidence as it was ohtained without permission of the property owners. She stated it is not easy to monitor every resident and their activities, therefore the owners can not be held responsible for tenant actions, such as the placement of coins in the door locks to prevent the door from locking. She sta.ted the Center Pointe Renta.l License should not be revoked or suspended. There was discussion on the entrance of the Police Officers into the facility for inspection and whether it was a p�rmitted entrance or not. It was indicated that the doors were open for entrance by anyone, without a key, There was discussion on imposing conditions to prevent reoccurrence in the future. Mayor Willson moved and Councilmember Ryan seconded to direct staff to prepare findings and Ordinance violations based on information received by the City Council, prepare documentation on Ordinance violations that have not been corrected, impose conditions to bring the license out of the revocation or suspension state, and prepare a long-term monitoring process for a period of one year or more to ensure Ordinance compliance regarding revocation/suspension of rental license for Center Pointe Apartments. Mr. LeFevere advised the City Council on which pieces of evidence should be considered admissible. There was discussion on the difference between and requirements of a provisional license and a regular license. There was discussion on the time period of license revocation and mitigation plans. Councilmember O'Connor voted against the same. Motion passed. 12. ADJOURNMENT Councilmember Lasrnan moved and Councilmember Ryan seconded adjournment of the City Council meeting at 9:08 p.m. Motion passed unanimously. 11/OS/07 -2- DRAFT City Council Agenda Item No. 7b COUNCIL ITEM MEIVIORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk ��1� DATE: Nov�mber 7, 2007 SUBJECT: Lice�ses for Council Approval Recommendation: I recommend that the City Council approve the following list of licenses at its November 13, 2007, meeting. Background: The following businesses/persons have applied for Ciry licenses as noted. Each business/person has fixlfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. MECHANICAL LICENSES Air Mechanica.l Inc. 16411 Aberdeen St NE, Ham Lake Dependable Indoor Air 2619 Coon Rapids Blvd, Coon Rapids Perfection Heating and Air 1770 Gervais Ave, Maplewood RENTAL See attached report Budget Issues: There axe no budget issues to consider. •.v:�w -.RS.,r�t 1t. l�arert �a5t� r a .�M. r_ a E r i p 1, •1 a ..�^i:»n� zv�s»��t`v�2..,'.�ii�.. i� ,a e �,,.s.�, t, rm�, �{�.�i. t s w:" fl 1 4006 61st Ave N Single Family Renewal Walter Hartfiel None er 12 9110rdinance OK OK 5105 Brooklyn Bivd Single Family Renewal George A Lucht �None per 12-911 Ordinance OK OK 67316ryant Ave N Single Family Renewal I Chuma 0. Ikeqwuani INone per 12-9110rdinance I OK OK 1-burglary, 3-damage to property, Evergreen Park Manor 8-disturbing peace, 1-narcotic, 1-sex 5 Bldgs, 80 units Renewal Sean Bannerman 7212 Camden Ave N crimes, 5-thefts for a total of 19 --12- 913 violations or .19 cfs per unit OK OK 6213 Chowen Ave N Single Family Renewal Nazneen Khatoon �None per 12-911 Ordinance I OK OK 5856 Dupont Ave N Single Family Renewal Chad Lemm �None per 12-9110rdinance OK OK 5308 Emerson Ave N Two Family Renewal Philip Anderson �None per 12-9110rdinance I OK OK 5006 France Ave N Single Family Renewal Michael Mohs INone per 12-911 Ordinance OK OK 5600 Judy Ln Single Family Renewal Nita Morlock �None per 12-911 Ordinance OK OK 4207 Lakeside Ave N#320 Single Family Renewal I Heinz Pollinger �None per 12-911 Ordinance OK I OK 2812 0' Henry Rd Single Family Renewal I Mainsl Properties �None per 12-911 Ordinance OK OK 6342 Orchard Ave N Single Family Renewal Art zirk �None per 12-911 Ordinance OK OK I 7218-24 W. River Rd Two Family Renewal Arlene Johnson �None per 12-9110rdinance OK OK 7006 Humboldt Ave N Single Family Initial Olubunmi Daniel �1-disturbance, 1-narcotiCS per 12-911 OK OK 6436 Indiana Ave N I Single Family Initial Harry Narine �None per 12-911 Ordinance 1 OK OK 6406 Kyle Ave N Single Family Initial Sunday Olateju �None per 12-911 Ordinance OK OK City Council Agenda Item No. 8a COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Scott Bechthold, Chief of Police�� DATE: October 4, 2007 SUBJEGT: Target Cammunity Grant Recommendation: I recommend that the City Council consider adoption of resolution for acceptance of the Target Community Grant in the amount of $700.00. Background: An application was made to Target Corporation for the purchase of a digital camcorder. Target awarded the City of Brooklyn Center the amount of $700.00 for the camcorder. The digital camcorder will be used for evidence collection and events. Budget Issues: There should not be any budget issues as the amount should cover the purchase of one digital camcorder. Member introduced the following resolution and moved. its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING PROPOSED USE OF TARGET CHARITABLE CONTRIBUTION GRANT WHEREAS, the City of Brooklyn Center has received a Community Grant in the sum of $700.00; and WHEREAS, it has been proposed that the City would use the funds for the purchase of a digital camcorder; and WHEREAS, the City wished to maximize the effectiveness of the use of theses grant funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager approve the Target Community Grant Fund for the purchase of a digital camcorder. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. lUa COUNCIL ITEM MEMORANDUM T0: Curt Boganey, City Manager FROM: Ronald A. Warren, Plannin and Zoning Specia�ist r g DATE: November 7, 2007 SUBJECT: An Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding Alternative Learning Centers Recommendation: It is recommended that the City Council, consider a first reading on An Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding Alternative Learning Centers, which has been recommended by the Planning Commission. Background: On October 8, 2007 the Ciry Council, following discussion, tabled consideration of a Planning Commission recommended ordinance amendment that would allow Alternative Learning Centers (ALC) in the Commercial (C1, C2 and CC Overlay) and Industrial Park (I1) zoning districts. The Council raised various questions and/or concerns relating to this matter and laid over consideration of the first reading of the ordinance amendment. My understanding is that the Council's concerns were with three general areas: The School District's awareness of the fact that the I1 zoning district allows adult uses as permitted uses and that the location of an Alternative Learning Center may be adversely impacted by what might be considered undesirable uses that could locate close to the Alternative Learning Center. Concern was expressed that the School District might want to be able to move if such uses were to locate close to them in the same building. This has been conveyed to Superintendent Lester and it has been suggested that they be aware of this fact and perhaps may wish to address this issue in their negotiation of a lease. Concern was also expressed about the nature of the eligible pupils for Alternative Learning Centers contained in Minnesota Statute 124D.68 which is cited in the definition and whether it would be appropriate that facilities for such students be located in the commercial or industrial districts. Another concern is with the fact that an Alternative Learning Center could be t located within any community that is a part of Intermediate School District 287. Perhaps our Commercial and Industrial zoning districts would become inundated, or over concentrated, with Alternative Learning Centers from many other communities to the detriment of Brooklyn Center. The Planning Commission's concentration in making their recommendation to the City Council was based on zoning regulations and criteria. The listing of eligible pupils in the ordinance amendment may seem to imply that they are undesirable students. This has little to do with zoning implications. These are the criteria established by the State of Minnesota for determining students that are eligible for these programs. The City has little influence over this matter and whether or not this is cited in the ordinance amendment will not change the eligibility of students for the Alternative Learning Center or graduation program. If the City Council believes that it is inappropriate to have an Alternative Learning Center in our Commercial or Industrial zoning districts, it should not feel compelled to do so only because the School District has requested it. There should be a zoning basis for such consideration. The City Council has already established the inappropriateness of locating public and private K-12 education in these zoning districts. The Planning Commission reviewed and believed that Alternative Learning Centers were similar to post secondary education, trade schools, and similar uses, thus, they recommended allowing them in the same zoning districts as those uses. Alternative Learning Centers will continue to be allowable uses in our R1, R2 and R5 zoning districts as special uses. The eligibility for students to participate in an Alternative Learning Center, or graduation incentive program, is going to be the same whether or not the Council adopts the recommended ordinance amendment. The Alternative Learning Center program is a voluntary program and students must meet certain criteria and standards in order to stay in the program and progress in that program. It should be stressed that it is not a detention facility for problem students but rather a program designed to encourage the completion of a course of study leading to a diploma for students who may not otherwise function well in the traditional educational system. As far as an overconcentration of ALC's in our Commercial and Industrial zoning districts, it is possible that this could happen. The likelihood is not high given the fact that a number of other cities allow Alternative Learning Centers in such zoning districts. It was pointed out to the Planning Commission also that zoning decisions should not be made on the basis of one school district An Alternative Learning Center, regardless of the school district, would be allowed in these zoning districts if the amendment is adopted. This would include private as well as public Alternative Learning Centers if such exist If an Alternative Learning Center meets the definition of a non-traditional State approved Alternative Learning Center facility for students between the ages of 15 and 21 years that meet the criteria established in MS124D.68, they would be allowed as proposed in the ordinance. Again, the rationale for this recommendation is based on the fact that these Alternative Learning Centers seem to be more like post secondary education, trade schools, and other similar educational uses as opposed to traditional K-12 educational uses. As mentioned, Superintendent Lester will be at the November 13, 2007 City Council meeting to clarify concerns the Council may have regarding Alternative Learning Centers. Budget Issues: There are no budget issues. CC: Gary Eitel, Community Development Director COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager S alist FROM: Ronald A. Warren, Planning and Zoning p DATE: October 4, 2007 SUBJECT: An Ordinance Amending Chapter 35 of the City Code of Ordi.nances Regarding Alternative Learning Centers. Recommendation: It is recommended that the City Council consider a first reading on an. ordinance amending Chapter 35 of the City Code of Ordinances Regarding Alternative Learning Centers, wluch has been recommended by the Planning Commission. Background: On the October 8, 2007 City Council agenda is consideration of a first reading on an ordinance amending Chapter 35 of the City Code of Ordinances Regazding Alternative Learning Centers. T'his ordinance amendment is recommended by the Planning Commission following their review as requested by the City Council The City Council received a written request dated June 1, 20Q7 from Keith Lester, Superintendent of Schools for Brooklyn Center School District No. 286, to consider allowing Altemative Leaming Centers in the City's Industrial Park c3istrict. Specifically, the School District wanted ta lease space in the Pa]mer Lake Plaza building, 6854, 6860, and 6870 Shingle Creek Parkway, to conduct an Altemative Learning Center, wluch is a non-perrnitted use in this district. His written request contained various information and urged, the City Council to take appropriate action to accomrnodate the request. The Gity Council reviewed and discussed this matter at two council work sessions, one on June 25, 2007 and the other on July 9, 2007 and referred the matter to the Planning Commission to review, comment aad make any recommendations with respect to possible ordinance amendments that might be relative to the request. The Planning Commission reviewed this matter during their study sessions on July 26, 2407, August 30, 2007 and September 27, 2007. Atta.ched are copies of minutes from those meeti.n.gs. In addition to the information provided by Superintendent Lester, the Comm.ission requested infarma.tion about how cities listed in the Superintendent's letter address Alternative Leanung Centers in their zoning regulations. Staff contacted the City's of Coon Rapids, Osseo, Maple Grrove, Brooklyn Pazk and Bloomington and reviewed their ordinances and procedures. These cities address Alternative Learning Centers in a number of ways, but all seem to provide some sort of regulation or to distinguish them from traditi�nal educational uses. Some cities indicated that further review of their ordinances were in order relative to educatianal uses. The Commission, on September 27, 2007, recommended an ordinatice amendmen.t be considered by the Ciry Cauncil that would allow Alternative Learning Centers in the Commercial and Industrial Park districts in the same manner as post secandary schaols, trade schoals and similar educarional uses are cwrently allowed. Alternative Learning Centers would be altowed as a special use in the C-1(Service/Office}, C1A (Service/Office) and I-1 {Industrial Park) zoning districts and as a permitted use in the C-2 (Commerce) and CC (Central Commerce Overlay District) zoning distxict. The proposed ordinance amendment would define an Alternative Learning Center as a non-traditional, State approved alternative learning facility for students between the ages of 15 and 21 years tha.t meet the criteria established in MS124D.68. Bndget Issues: There are no bndget issues. IvIINUTES OF THE PR�CEEDINGS OF THE PL,ANNING CONA�IISSION 4F THE CITY OF BROOKLYN CENTER 1N THE COUNTY OF �iENNEFIN AND TI� STATE OF MINNESOTA STUDY SESSION JULY 26, 2007 CALL TO ORDER The Plazuung Gommissian meeting was called to order by Chair Rahn at 7:06 p.m. ROLL CALL Chair Sean Rahn, Commissioners Gary Ford, Michael Parks, and Tim Roche were presen.t. Also present were Se�retary to the Planning Commission/Planning and Zoning Speciatist Ronald Wazren, and Plarming Commission Recording Se�retary Rebecca Crass. Commissioners Rachel Lund and Della Young were absent and excused. Commissioner Boeck was absent and un.excused. APPROVAL OF MINUTES JtJNE 28, 2007 -There was a motion by Commissioner Roche, seconded by Commissioner Ford, to approve the minutes of the June 28, 2007 meeting as submitted. The motion passed. CHAIR' S EXPLANATION Chair Rahn explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Coun.cil makes a1l fina.l d�isians in th�se matters. APPLICATION NO. 2007-013 BR.A.D SCHUMACHER Chair Rahn introduced Application No. 2007-013, a request for Site and Building plan approval for a six sta11 gazage at the apartment located at 524Q Drew Avenue North. The footprint of the gara.ge is 30 ft. by 44 ft. or 1,320 sq. ft. Two existing pazking spaces will be eliminated. and the pazl�i.ng lot will be expanded to the south to access the thr� east facing garage stal�s. Mr, Warren presented the sta.f� repart deseribing the locatian of the property and the proposal. (See Planning Cammission Information Sheet dated 7-26-07, attached.) Commissioner Roche inquired as to the finished height of the gazage. Mr. Warren sta.ted that the maximum height for an accessary structure is 16 ft. and the plans showed that the garage would be less than that. The applicant, Brad Schumacher, addressed the Commission and pointed aut where he planned to plant additional trees on the site. n re ardin the a lication. There was no further discussio g g pp 7-26-07 Page 1 ACTION TO RECOMI��ND APPROVAL OF APPLICATION 1�0. 2Q07-013 BRAD, SCHUMACHER There was a motion by Commissioner Roche, seconded by Commissioner Parks, to recommend to the City Council that it appmve Applicatian No. 20Q7-013, submitted by Brad Schumacher, for Site and Bnilding appmval for a six stall garage at the apartment �ocated at 5240 Drew Avenue North, subj ect ta the fallowing considerations: 1. The building plans are subject to review by the Build.ing Official with respect to applica�ble codes prior to ttie issuance af permits. 2, Grading and drainage plans are subje.ct to review and approval by the City Engineer prior to the issuance af perinits. 3. The plans shall be modified in the. following manaer. a. The maximurn driveway width for the new driveway onto Drew Avenue to be no more than 24 ft. wide at the property line. b. To show the location of the relocated trash enclosure to be provided with an apaque screening device at least 6 ft. lugh to include a solid screen gate. 4. The applicant shall obtain a driveway permit from the Engineering Department for the proposed access onto Drew Avenue North. Voting in favar: Chair Rahn, Commissioners Ford, Pazks, and Roche. The motioll passed linanimpu5ly. The Council will consider the application at its August 13, 2007 meeting. The applicant must be present. Major changes to the application as reviewed by the Planning Commissian will require that the applicatian be returned. to the Commissian for reconsideration: OTHER BUSINESS- BROOKLYN CENTER ALTERNATNE SCHOOL ZONING ISSUES, Mr. Warren explained that the Brooklyn Center City Council had received a written request from ter in the the Broaklyn Center School District to consider allowing an Alternative Learning Cen e Plaza buildin located at 6850, 6864 trial P ark zonin district located at the Palmer La1c g Indus g and 68�0 Shingle Creek Parkway. Mr. Warren stated that Alternative Learning Centers aze unable to leazn in a ical school settin Mr. Warren describ� for those students g g��Y details re ardin the history vf #his topic to enable the Commission ta possibly recommend an i S S ord.inance amendment relative to this request. He pointed out that the City Council had referred the matter to the Planrung C�m�russion far review, comment and recornmendation. Mr. Tom Sclunnick, representing the Brooklyn Center School District, explained that the Alternative Learning Center is currentty housed at the Brooklyn Center High School and they only have space for 50 students but conld be serving neazly 100 students. He further stated that by maving the center into the Industrial Zane it would a11ow them to expand and serve additional students. 7-26-07 Page 2 Mr. Warren clarified to the Commission that their role is to make a decision on how to handle the request to allow school uses such as an Alternative Leaming Center in the Industrial Zone. He suggested that the Commissian clearly de5ne what type of education uses would be allowed in the c�mmercial and industrial zones when considering this ordinance aznendment since currently elementazy and secondary education uses are not allowed in the cammercial ar industrial districts. Mr. Warren also sta.ted that the State requires that an alternative leaming center must be located within the boundaries of the school district that is coaducting the school and that is why the Brooklyn Center 5chool District has been unable to rent or lease space for this use in churches or other areas in the city that would allow this type of use since they are located within a different school district. The Cammissian came to a consensus that City Staff should further research this topic to provide them with additional infamnation regarding a possible ordinance amendment: In particular they r�uest� infamnation on how other ca�ununities mentioned in the Superintendent's letter that are located in commercial areas address location and land use issues. 'There was further discussion among the Commission regazding this matter. Mr. Wazren indicated that he hoped to have this item back on the August study session. There was no other business. ADJOURNMENT There was a motion by Commissioner Roche, seconded by Comrnissianer Pazks, to adjourn the Planning Commission meeting. The motion passed �tn_a�i__mously. The meeti.ng adjoumed at 8:40 p.m. Chair Recarded and transcribed by: Rebecca Crass 7-26-07 Page 3 MINUTES 4F THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY 4F BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUUY SESSI�N AUGUST 30, 2007 CALL TO ORDER The Planning Commission m�ting was called to order by Chair Rahn at 7:1 lp.m. R�LL CALL Chair Sean Rahn and Commissioner-Michael Parks. Also present were Secretary to the Planni.ng Commission/Planning and Zoning Specialist Ronald Warren, and Planning Cammissian Recording Secretary Rebecca Crass. Cammissioners Gary Ford and Rachel Lund and Della Yaung were absent and �excused. Cominissioner Tim Roche �vas absent and unexcused. APPROVAL OF MINUTES AUGUST 16, 2007 Due to lack af a quorum, approval of the August 16, 2007 Planning Commission minutes was tabled. CHAIR'S EXPLANATION Chair Rahn explained the Planning Commission's role as an advisory bady. One of the C�mmission's functions is to hold public heari.ngs. In the matters concerned in these hearings, the Cammission makes recommendations to the City CounciL The City Council makes all final decisions in these matters. DISCUSSION ITEM- BROOKLYId CENTER ALTERNATNE SCHOOL ZONING ISSUES, Mr. Warren reminded the Planning Commission that at their July 26, 2007 meeting, following discussiun of Brooktyn Center Altemative Schaol Zorung Issues, the Planning Commission reQuested additional information regarding how other communities dealt with Altemative Learning Centers in their zoning ardinances. He added that the Brooklyn Center School District has requested considera.tion to allaw an Alternative Learning Center in the Industrial Park zoni�ng district located at the Palrner Lake Plaza building located at 6850, 6860 and 68'70 Shingle Cresk Parkway and that Alternative Learning Centers are generally for those students unable to learn in a typical school setting. He pointed out that the City Council had referted the matter to the Planning Commission for review, comment and possibly a recommendation for an ordinance amendrnent relative to this request. Mr. Warten reviewed his findings regarding how other school districts provide appropriate zoni.ng locations for Alternative Leaming Centers within their districts. He explained how some school districts define these schools to allow the use in azeas such as commercial, industr�.al or as a special use in a residential area. Mr. Warren added that the Commission should be aware that if an ordinance amendment is recommeaded to allow this use, that it would be effe.ctive for all sGhool districts and not just for the Brooklyn Cent�r School District. Therefore, any school 8-30-07 Page I district that is seeking an Alternative Learning Center within the City of Brooklyn Center would be allowed to do so. Cha.ir Rahn asked about the repereussions of allowing a charter school to operate as an Altemative Learning Center within the commercial zone. Mr. Warren responded that in his opinion charter schoals are private elementary or se,condary schools and should not be considered as an Alternative Leaming Center. Mr. Warren suggeste� that Alternative Leazning Centers should be cansidered as adult education, secondary or trade schools by definitian when detPrnLn?ng where they shauld be located under the use classification in the city ordinances. In that way, Alternative Learning Centers could be described as the uses mentioned above and be separate from other elementary and secandary uses. Chair Rahn voiceci lus cancem with allowing these uses in commercial ret�il azeas that would be better served by allowing retail uses anly. Chair Rahn asked for clarification regarding whether educational uses are allowed uses or special uses in the commercial zones. Mr. Warren explained that educational uses are special uses in the C-1 zone and they are germitted uses in the G2 zone. He added that �ucatianal uses are a spe�ial use in the Industrial Pazk zone. Commissioner Parks shared some results he obtained fram research on the subject of Altemative Learning Centers and provided written camments. Based on lus findings, he stated that it is hi.s opin.ion that Altern.ative Learning Centers be allowed as special uses in commercial and industrial zoning districts because they are more similar to post secondary and trade schools than to the standard secondary schools. There was further discussion among the Commission regarding this matter. It was the consensus of those present that staff put together formal language with a definition to establish Altemative Learning Centers as something ather than s�ndary or elementary uses and bring it back in the form of an ordinance amendment for the Commission to consider as a recommendation to the City CounciL There was no other business. ADJOi:TRNMENT The meeting adjourned at 8:01 p.m. Chair Recorded and transcribed by: Rehecca Crass 8-30.07 Fage 2 MINUTES OF THE PROCEEDINGS OF TT-iE PLANNING COMMISSION 4F TI� CTTY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN A1�TD THE STATE OF 1v�INNESOTA STUDY SESSION SEPTEMBER 27, 2007 CALL TO ORDER The Planning Commissian meeting was called to order by Chair Rahn at 7:05 p.m. ROLL CALL Chair Sean Rahn and Commissioner Stan Leino, Michae} Parks, Tim Roche and Della Young. Also present were City Councilmembers Dan Ryan and Mark Yelich, Secr�tary to the Planning CoinmissionlPlanning and Zoning Specialist Ronald Warren, and Planning Commission Record.ing Secretary Rebecca Crass. Gary For� and Rachel Lund were absent and excused. ADMIl�TiSTER OATH OF OFFICE Mr. Wazren administered the Oath of Office to Stan Leino. APPROVAL OF MINUTES AUGUST 16, 2007 AND AUGUST 30, 2007, There was a motion by Commissianer Roche, seconded by Commissioner Parks, to appmve the minutes of the August 16, 2007 meeting as submitted. The motion passed. Chair Rahn and Commissioner Leino abstained as they were not at the meeting. There was a motion by Commissioner Parks, seconded by Chair Rahn, to approve the minutes of the August 30, 2007 meeting as submitted. The motion passed. Commissianers Leino, Roche and Yaung abstained as they were not at the meeting. CHAIR'S EXPLANATION Chair Rahn ezplained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concemed in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these mattfers. DISCUSSION ITEM- BROOKLYN CENTER ALTERNATIVE SCHOOL �ONING ISSUES Mr. VVazren stated to the Planning Commission that the Brooklyn Center School District had requested considerati�n to allow an Alternative Leazning Center in the Industrial Pazk zoning district specifically at the Palmer Lake Plaza. building located at 6850, 686Q and 6870 Shingte Creek Pazkway. He stated that at the August 30, 2007 Planning Camxnission meeting, members of the Planning Commi.ssian tha.t were present at that meeting directed staff to prepare an ordinance ameading Chapter 35 to allow AlteTnative Leaming Centers to be located in the Commercial or Industrial zoning clistricts. He reviewed the history of the re.quest by the Bmolclyn Center Schoal District and the results of research conducted hy City Staffregazding this subjec� 9-27-47 Page 1 Mr. Warren stat� that the current zoning ordinance does not allow K-12 educational uses in the industrial zone and they are only allowed in the Rl, R2, and RS zones as a spe�ial use. This pmhibits school districts from establishing Altemative Learning Centers in commercial and industrial zoning districts. Mr. Warren explained that this proposed amendment to the zoning ordinance offered for consideration would a11ow Alteraative Leaming Centers in the G 1(Service Office} district and the G2 (Cammerce) district as a perrnitted use and in the Industrial Pazk Zane as a special use. He also explained that this change to the zoning ordinance would allow such a use by any school district within the City af Brooklyn Center. Mr, Watren then presented a draft Ordinance Amending Chapter 35 of the City Cade of Ordinance Regarding Alternative Learniag Centers to the Gommission for camment. Comnussianer Roche asked far clarification on the allowable uses in the I-1 (Industrial Park} zone. Mr. Warren explained how the ordinance cites uses allowed within the I-1 (Industrial Park) zone including speciat uses such as the proposed language to include the addition of Alternative Learning Centers. Cammissioner Leino asked about the vacancy rate in the Palmer Lake Plaza, Mr. Warren stated he was unsure as to the vacancy rate and added that the City's concern would be with any use of the site meeting the minimum parldng standards• Commissianer Leino inquired as to any speciallicenses re�uired b3� the schoal district to opera.te an Alternative Learning Center. Mr. Warren responded that the State Statute 124D.68 deals with the graduatian incentives program and refers to eligible pnpils. He added that the State defines what pupils are eligible to be serviced under the sta.tute for Alternative Leanung Centers. Mr. Arslan Aziz and Ms. 3ean Sorensen representiag the Broaklyn Center Schaol District introduced themselves. Chair Rahn asked for their general re�ction. Mr. Aziz thanked the Commission for reviewing this subject. He explai.ned that there is certain criteria that students have to meet to be eligible far attendance in the Altemative Learning Center enviranment. He added that Alternative Learning Centers aze for students that are not successful in a normai learning enviranment. This program serves grades 9-12 and he�ps students looki.ng to finish their high school education, often serves those whose lives have been disrupted and allows the student to get back on track to obtain a high school diploma. Ms: Sorensen stated that she is the assistant principal at Brooklyn Center High School and has been in education for 14 years. She emphasized that there is not one easy fit for` all students and by providing alternative methods for learning creates a grea.ter success for students that do not survive in the traditionat ctassroom setting. She added that Alternative Learning Center's provide smaller class size and mare hands an learning by the student. Students have to meet criteria determined by the Sta.te in order to attend the Alternative Learning Center and this is a votuntary program. 9-27-07 Page 2 Chair Rahn asked the school district representatives to explain their rationale for the request. Ms. Sorensen respanded that the Palmer Lake location is close to their schools and schaal services and resaurees can be shared by the Brooklyn Center High School at this location. She explained t,t�az the demand is lugh and they cannot provide enough spaces far atl the students wishing to attend.the Alternative Leaming Center or the flexibility available by being off site from the traditional school site. Commissioner Young asked how the irnmigrant population affects the school. Ms. Sarensen sta.ted that the student's language will need to be assessed first and often English language classcs may first need to be attended at the high scl�oo2 before a student could be integrated into the Altemative Learning Center. She added tha.t cwrently there are 58 students attending Alternative Learning Center classes within the Brooklyn Center High School and scheduling has become a challenge with the space available. Commissioaer Young asked about a projected need regarding the number of students they would like to serve. Ms. Sarensen responded that currently there is a waiting list of 10-12 students but they would like to serve up to 100 students. Comxnissioner Parks asked what subjects are offered in the Altemative Leaming Center classroom. Mr. Aziz responded that the four core subjects are offered, English, Math Sociat Studies and Science and elective teachers fill in for Arts, Speech, Theater and Computers. There was fiuther discussion among the Gommission regarding this matter. There was a motion made by Commissioner Pazks, seconded by Commissianer Young to recommend to the City Council approval of an Ordinance Amending ChaPter 35 of the City Code of Ordinances Regarding Alternative Learning Centers. Voting in favar: Chair Rahn, Cammissioners �I�eino, Parks, Roche and Yaung. The motian passed unanimou.sly. �There was no ather business. ADJOLTRNMENT There was a motion by Cammissioner Parks, seconded by Commissioner Leino, to adjoum the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 8:12 p.m. Chair Recorded and transcribed by: Rebecca Crass 9-27-07 Page 3 k 1� EEti��l� r 32 i� a w Y 3 s i i e i W f}�� i`�.�� t S i 8 i i f z�m d:a r�w 7 s 'r 4 z r s`� 3 S io k y u ��'r r a d .�'7� y� i ��I �",t:; ,�i s n �'4�� i ��q�";,� 1i'r re''� n� y,�.^'"' a i�!!i C7 a 4 1 r 's ,�``�s� i� �a a� �ii��iE t r f ��i ...R E >w�'' i y ,.�«w.. 4 a 1! tp w i .w..� y �i 5 M 6 :�t ,...,w b ��i ��OF .r°' p ,..w. s �p t .....0 5 t .....a „'r I ..W.... u .w...� i ,.M._ �i ,r; W Pi .,,;.r.�.. p s �'r .w..�,. ._�w s M ��6� fi i l 8 .r�. .�,v._�' ,..,.i x n �I .,...e: w e s�. ��5�� ii 1��;�il ,:��<s� ,p ��1� E 6f .,.,..,n t— F y, y p i�3i i� �la�tziE ��F� �,'r �W-.`,�� '�=8a l 4 ......a ......s "'�'.�f ....u. E f i I t j s s w ..e 6 i,_ y y l n .w�: f .w... i t3 �S� .�rvu d r_'".. __°."'_u R t a.� t` a� p� r•�"�< ..�..e�-~°'. 1 j �g a 3 a s f J f .w... 5 f i f' k s p d ��i I e k i �i o_ 3 e r f r ..�.w s ,,..,r ir t m 4 p o: i �C -�"��,,"''"`�y` i�� ....a. a x�'O n t gr en �D n- ....m 1 i� m I! 9�. f 7Y T 3.. T 7; r raa3��'s�xza^�.3xa�3xai:a::sa:rm"naxs�nx�ivvs'_.i�i�zsxssf:. Y.�x.�_i:.sz^�_4__�t x:tzi:>i=^.:as m Q .w j C t u p x i c� 1 f L i a Z s e�t.+Y �i� Na;d�� aet q�� I �3� �e3.�g r .w�, J f i�.. i,; J �t ��'��11��s��'€��i��i��t�l��i�i��i c3��t� �i J� M J, m I 4i i f CTTY OF BRO�KLYN CEN'I'ER N'otice is hereby given that a public hearing will be held an the day of 2007, at 7�00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek P�rkway, to consider an Ordinance Amendin8 C1iaPter 35 of the City Ordivances Regarding Alternative Learning Centers Aa�xiliary aids for persons with disabilities are available upon request at least 96 hours in a�vance. Please contact the City Clerk at 763-569-3300 to make an'angements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 OF THE GTTY CODE OF ORDINANCE5 REGARDING ALTERNATNE LEARNING CENTERS THE CITY COUNCII, OF THE CTTY OF BROOKLYN CENTER DOES 4RI?AIN AS FOLLOWS: Sec�ion 1. Chapter 35 of the Ciry Ordinances of the City of Brooklyn Center is h$re by amende� in the follo�ving manner. Section 35-900. DEFINITIONS. The language set forth in the text of this zc�ning ordinance shall be interpreted. in accordance with the following definition. Words usad in the present tense sha11 include the future; words used in the singulaz include the plural and pl includes the singulaz. i ALTERNATIVE LEARNING CENTER (ALC) a non-traditional State annroved alternaxive learning facilitv for siudents between the a�es of 15 and 21, i vears that meet the eriteria established in M.5.124D.68., i Section 35-320. Cl ServicedOffice District. 3. Snecial Uses d. Educational uses includi.ng Alternative Learnine Centers fALCI, post secondary schools, business schools, trade schools and the Iike, but excludin.g public and private elementary and secondary schools (K-12). Section 35-322. C2 COMII�RCE DISTRICT. 1. Permitted Uses. h. Educational uses including Alternative Leaznin� Centers fALCi, post secondazy schools, busirxess schools, trade schools and the like, but excluding public and private elementary and secondary schools (K-12). Section 35-2240. CC CENTRAL COlVIl��RCE OVERLAY DLSTRICDT 1 2. The following uses are allowed in the CC Central Commerce Overlay Disttict: v. Educational uses including Alternative Leamin? Centers IAL.CI, post secondary schools, business schools, trade schools �d the like, but excluding public and private elementazy and secandary schools (K 12). Section 2. This ordinance shall be�ome effe�tive after adoptian and upon thirty days fallowing its legal publication. Adopted this day of 2007. Mayor ATTEST: City Clerk Date of Publication Effective Date (Strikeouts ind.icate matter to be deleted, underline indicates new matter•) i 2 s City Council Agenda Item No. lla NDUM COUNCIL ITEM MEMORA TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works DATE: November 8, 2007 SUBJECT: Resolution Amending the 2007 Central Garage Budget to Provide for the Early Order/Purchase of Four 2008 Ford Crown Victoria Police Patrol Vehicles Recommendation: Public Works staff recommends that the Brooklyn Center City Council consider the attached resolution amending the 2007 Central Garage budget to provide for the early order/purchase of four 2008 Ford Crown Victoria police patrol vehicles. Background: The Central Garage vehicle replacement schedule includes the replacement of four police patrol vehicles (Nos. 322, 323, 324 and 325) in 2008. The City changed from a 2-year to a 3- year replacement scheduled for police patrol vehicles in 2005. The 3-year replacement cycle appears to be a cost effective decision based on recent maintenance records. However, repair and maintenance costs begin to increase during the third year of service. City vehicles are typically purchased through the State of Minnesota Cooperative Purchasing Venture. A majority of municipalities place orders for patrol vehicles during the month of January each year. This concentration of ordering within a short time period results in significant delivery delays. These delays are due to the limited capacity of vendors that outfit police vehicles to prepare a majority of all police vehicles during the months of March through May. In past years, the City of Brooklyn Center has not received new police patrol vehicles in time to allow the old vehicles to be sent to spring auction. The attached City Council resolution would allow the Central Garage to place an early order for the four police patrol vehicles. The vehicles would be delivered in January 2008 and minimize potential delays in outfitting the vehicles for service. Budget Issues: Finance staff has verified that the Central Garage Fund has accumulated sufficient replacement fund balance to allow for replacement of four police patrol vehicle in 2008 as noted on the resolution. Police Patro! Vehicle Order Cit}� of Brooklyn Certte�• I Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMEhDING THE 2007 CENTRAL GARAGE BUDGET TO PROVIDE FOR THE EARLY ORDER/PURCHASE OF FOUR 2008 FORD CROWN VICTORIA POLICE PATROL VEHICLES WHEREAS, four police patrol vehicles (Nos. 322, 323, 324 and 325) are scheduled for routine replacement in 2008 in accordance with the established vehicle replacement schedule; and WHEREAS, a minimum of 90 to 120 days of total delivery time makes immediate ordering preferable for 2008 delivery of new vehicles and auction of old vehicles; and WHEREAS, it is expected that $107,600.00 in accumulated replacement funds will be available in the 2008 Central Garage capital outlay budget for the purchase of said vehicles; and WHEREAS, replacement of said vehicles are available through the 2008 Minnesota State Cooperative Purchasing Venture, State Contract #438386 from Monticello Ford Inc. at a total cost of $94,835.95 (not including set-up charges and auction allowance). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the early order purchase of four Ford Crown Victoria police vehicles under the Minnesota State Cooperative Purchasing Venture at a total cost of $94,835.95 is hereby approved. November 12. 2007 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the followmg voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION November 13, 2007 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. Traffic Calming Councilmember Yelich 2. Sale of EBHC Farm Homes to Brooklyn Center Historical Society Councilmember O' Connor 3. Shingle Creek Visioning Study City Manager 4. Public Buildings Capital Maintenance Plan City Manager Pending List for Future Work Sessions Date Undetermined 1. City Manager Performance Review Process City Manager 2. Farmers Market City Council November 3. 2011 Brooklyn Center Celebration City Council 4. Afrifest 2008 Work Session A enda Item No. l and 2 g Caty of Brooklyn Center A Millennium Community MEMORANDUM COUNCIL WORK SESSION DATE: November 8, 2007 TO: Brooklyn Center City Council FROM: Curt Boganey, City Manag�� SUBJECT: Traffic Calming and EBHC Sale to Historical Society COUNCIL ACTION REQUIRED After these items have been introduced and discussed by Council direction to staff is requested. BACKGROUND Per the e-mail attached Councilmember Yelich has requested that this item be added to the Council worksession. Todd Blomstrom will be at the meeting as resource to answer questions about past practices. Councilmember O'Connor called and requested that the subject item be added to a worksession for discussion. COUNCIL POLICY ISSUES G:\City Manager\WORKSESSION.MEM.FRM.doc �630I Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall TDD Number (763) 569-3300 FAX (763) 569=3434 FAX (763) 569-3494 www. cityofbroohlyncenter.org Curt Boqaney From: Mark Yelich ent: Thursday, October 25, 2007 12:18 PM Curt Boganey r et des in Sub ect: Traffic calmin st e g J g Mr. Boganey, I would like to see traffic calming street designs for residential thoroughfares incorporated into the comprehensive plan. Again, smart environmental design can save the city money in the long run and contribute to attractive community. I see that 69th Ave, Dupont Ave, Humbolt Ave are scheduled for rebuilding in near future. Is traffic calming being proposed for these streets? If not, please add this to the next council work session. Respectfully, Mark Yelich Brooklyn Center City Council 763-486-6001 Winds of change are helpful when there are leaders to trim the sails! 1 Work Session Agenda Item No. 3 City o f Brooklyn Center A Millennium Community MEMORANDUM COUNCIL WORK SESSION DATE: November 8, 2007 TO: Brooklyn Center City Council FROM: Curt Boganey, City M SUBJECT: Shingle Creek Visioning Project COUNCIL ACTION REQUIRED This is an information only item. No Council action is required. BACKGROUND Several years ago, Hennepin County identified several waterways that they believed had the potential for stimulating new development and redevelopment. One of the waterways was Shingle Creek in Brooklyn Center. The County assessment was that day lighting the creek through Brookdale Center could be a catalyst for development. At the time of the study there did not appear to be interest on the part of the mall ownership to pursue such a plan. Recently, staff was approached by the County about revisiting the vision for the creek in cooperation with the City. Staff has met with the County staff and consultant and has agreed to collaborate in this process to see if a new vision for the Creek could be developed that would be consistent with City, County and Developer goals. Monday, staff will provide an overview of the process that will be used to arrive at this new vision including Council review and approval. The purpose of the presentation is to make you aware of the process and answer in questions you have about the purpose and direction. The direct cost of this study is being born exclusive by Hennepin County. COUNCIL POLICY ISSUES Is the information provided to the City Council sufficient at this stage in the process? shinglecreek.study.worksession.mem. frm. doc 6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall TDD Number (763) 569-3300 FAX (763) 569-3434 FAX (763) 569-3494 www.cityofbrooklyncenter.org ATTACHMENT A I SCOPE OF SERVICES PHASE I "PRELIMINARY DISCUSSIONS", T�sk L• Meeting Attendance SRF staff will attend meetings as requested by Hennepin County to discuss the potential project v��ith elected officials, city staff and other project stakeholders. These irutial meetings are intended to clarify pioject intent and groject a broad unders±anding of the �roposed outcome. Up to six meetings will be attended. PHASE II "CASTING THE VISION", The initial project phase will focus upon gathering the faets, esta.blishing direction towazd a long term vision and posing viable alternatives for consideration. In "Casting a Vision", the SRF team will build on existing planning studies that address the study area but focus our work on the Shingle Creek geographic area. Stakeholder involvement in the initial phase will concentrate upon feedback from agency staff and their policy makers. Task 2: Baseline Conditions SRF's team work will build upon reports and other baseline mapping already prepared and available for the study area. Our work will commence by assembling this information and highlighting from it pertinent study area material that will be summarized in a memorandum. 1.1 Obtain baseline air photos, physiographic mapping and other graphic materials available for the study area. These resources will become the graphic base onto which e�ibits and illustrations will be prepared. 1.2 Previously prepared reports and technical information will be reviewed and pertinent information will be noted. Representa.tive studies include: Daylighting Creeks in Hennepin County (H�nnepin County-2Q06) Opporhanity Site Master Plan and Development Guidelines (City of Brooklyn Center-2006) Community Comprehensive Plan (City of Brooklyn Center) Shingle Creek Watershed District Operations Plan (Shingle Creek Watershed District) Metro Transit Operations Plan (Metro Transit) related transpartation studies related park and open space studies t n c, La_--- .+�7��^-.c- ��..._e ,�t' 6 1��.� u SC I p; �.._J. X ;�b�< 'rl,�r/'6v•:. Attachment A— Scope of Services Pa�e 2 Task 3: Svnthesis A Synthesis Diagram will be prepazed that graphically illustrates study area issues, oppartunities, fixes or eonstraints, and challenges. This tool with a summary memorandum will serve as a primary communicatian device to convey study focus to primary stakeholders. Task 4: Proiect Obiectives Project objectives will be arrived upon from stakeholder input in response to overall project intent and topics noted in the synthesis diagram. The objectives will provide guidance in the preparation of alternative vision schemes, and in the scheme's evaluation leading to a preferred vision cancept plan. Task 5: Vision Alternatives Altemative vision schemes will be produced with guidance from the project objectives. Up to three (3) a.iternative sketch plan diagrams will be produced that portray general arganization of the following elements: Creek and Primary Storm Water Systems Transporta.tion Systems Land Parcelization Parks, Open Space and Trails Civic Amenities The site plans, drawn to scale, will provide alternative configurations of the project's "building blocks" to stimulate discussion and constructive input from project stakeholders. The alternatives will provide an initial indication of project phasing and potential sta.ging. Where possible, camparative built project images will be used to assist in conveying scheme intent. Task 6: Stakeholder Involvement Project stakeholders for the Phase I tasks will likely be limited to policy makers from Hennepin County and the City of Brooklyn Center, staff from Hennepixi County Housing, Community Works and Transit, and City staff. 'I'he consultant team will attend the following meetings and presenta.tions to seek constructive feedback and direction during the course of the Phase I study: One (1) kick off meeting and listening session with staff to understand project history and work completed to date Six (6) work sessions will be held on attemate weeks with County and City staff One (1) presentation will be made to the County Commissioner(s) One (1) presentation wi11 be made to a joint work session of the City Council and planning commission t team. Meeting agendas and meeting minutes will be provided by the consultan Attachment A— Scooe of Services Pa�e 3, PHASE III "TRUTHING THE VISION". Policy-maker direction received in Phase I will provide forward momentum for Phase II work. This series of tasks will focus upon identification of a preferred scheme, truthing or testing it for reality checking and detail for implementation. Task 7: Preferred Vision Scheme Input sought from staff and policy makers in Task 4 will provide the basis for refinements to alternati�e schemes leading toward a preferred vision plan. The illustrative vision plan, dr2v��n to scale, will provide a conceptual image for: Land use changes and revised parceliza.tion Street and roadway improvements Creek alignment and storm water system improvements Urban design and civic amenities Park, open space and trail facilities Area image and character enhancemenis Supporting imagery from comparable build projects or through sketches will provide representation of intended character, scale and built form. Task 8: Fatal Flaw Technical Anal�sis A technical review and analysis of physical systems will be conducted to evalua.te the proposed vision plan and identify core issues or fatal flaws that would need to be overcome for the plan to be implemented with success. The focus studies to be completed include: 7.1: Creek and Storm Water Analysis 7.2: Land Use and Development Density 73: Circulation Analysis 7.4: Utilities and Related Infrastructure 'I`he outcome of this work will be technical memorandums that address proj ect feasibility and techriical challenges that require resolution for the project vision to proceed. Task 9: Public Realm Costs and Probable Phasinn General capital costs of construction will be arrived upon for infrastructure systems that support the redevelopment vision. The costs would be arrived upon using line item� construction costs from comparable construction projects. Logical project phasing and sequencing will describe a tenta.tive approach toward project implementation. Attachment A— Sco�e of Services Pa�e 4 Task 10: Stakeholder Involvement Stakeholder involvement for Phase II will increase and expand awareness and understanding of the project. Beyond sta.ff and policy-makers, the project will reach out to affected property owners and the braader eommunity. Specific meetings to be held include; Eight (8} work sessions will be held on alternate weeks with County and City sta.fF Four (4) key property owner meetings will be held with the assistance of agency sta.i� One (1) community open house will be held One (1) presentation will be made to County Commissioner(s) One (1} presenta.tion to a joint City CounciUPlanning Commission meeting Task 11: �u�marv IDocument The preceding work will be compiled into a summary document that culminates the planning study. The document will be concise and rely upon graphics and illustrations to convey the study intent, the vision arrived upon, comparative built project imagery and supporting documentation. t�,, draft of the summary document will be made available t�o County and City staff for one review and comment. The fmal document will be made available in the following forms; PDF suita.ble for the web Ten (10) hard copies Twenty-five (25) electronic copies on disc Buring tfie course of the projeet, draft groducts arsd graphics will be made available to project stakeholders on a secure FTP site. ATTACHMENT B I SUMPTIONS I AS DAYLIGHTING SHINGLE CREEK VISIONING AND FEASIBILITY STUDY The following assumptions present the basis for the scope of services. 1. The study area is generally described as the area bounded by Vincent on the west, the Golf Course on the south, Russel Ave/Summit Drive on the east and I-694 on the north. 2. Baseline informatian will be provided by Hennepin County or the City of Brooklyn Center, including the following items: Physiographic mapping Current air photos Community comprehensive plan and building ordinance Previous study area planning documents Soils and geotechnical information as it exists Parcel mapping and property valuation 3. The County or City will serve as the primary liaison with other governmental agencies ta.tions and staff will be available to rovide technical presen and ro e owners. SRF P P P rtY suppart staff. 4. The lannin rocess is intended to be an interactive discussion with staff. Therefore, p gP feedback on in progress and draft products is key to the proj ect schedule and end product delivery. Work Session A enda Item No. 4 g i City of Brooklyn Center A Millennium Community MEMORANDUM DATE: November 9, 2007 TO: Curt Boganey, City Manager FROM: Todd Blomstrom, Director of Public Works SUBJECT: Capital Maintenance Planning for Public Buildings In July 2007 the City Council authorized the development of a long-term Capitai Maintenance Plan for the City's public buildings. The consulting firm Bonestroo Associates was hired to assist with the project based on their expertise and experience in architectural and mechanical building design. Bonestroo Associates has prepared a report summarizing the results of this study process. An executive summary of the report is attached to this memorandum. Preparation of the Capital Maintenance Plan included a comprehensive condition assessment for the 1 ins ections of each Ci s buildin structures. The consultant used data collected durin fie d tY g g P building to determine a recommended schedule and cost estimate far future capital maintenance items. The condition assessrnent process generally included the items listed below. Roof Repair Replacement Concrete Sidewalks Building Cooling Systems ADA Compliance Building Heating Boilers Exterior Trim Ventilation System Exterior Building Surfaces Plumbing Doors and Windows Elech Overhead Doars Mechanical Enclosures Interior Carpet Replacement Parking Lot Pavements Interior Flooring Repair The data table provided with the executive summary compiles the projected costs of maintenance items for public buildings over the time period extending out to the year 2025. The Capital Maintenance Plan represents the City's first attempt to provide long-term planning for building maintenance and quantification of the funding necessary to maintain the current building inventory. Public Works staff and the project consultant are available to further discuss the report at your request. 6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall TDD Number (763) 569-3300 FAX (763) 569-3434 FAX (763) 569-3494 www. cityofbrookl,yncenter.org 2335 Nighway 3b W St PauL MN 55113 Te1651-636•A600 fax 651•636-1311 www bonesiroo com Navember 12 zoo� Bonestroo Mr Dave Peterson, Deputy Director of Public Works �ity of Brooklyn Center 6844 Shingle Creek Parkway Brooklyn Center, MN 55�30-1418 RE: Capital Maintenance Planning for Municipal Public Buildings Final Report Bonestroo Project No 000412-07002-0 Dear Mr. Peterson. We appreciate the opportunity to provide our professional services in the form of this Facility Assessment/Capital Maintenance Planning Report for the City �f Brooklyn Centers' Municipal Public Buiidings the process to prepare this report included the foliowing tasks 1. Meetings with City staff to collect existing data, drawings, and information on each of the buifdings included in this report 2. �omprehensive field condition assessment of each buiiding by an Architect, Struduraf Enqineer, Mechanical Engineer, Electrical Engineer, and Civil Engineer. These on-site building condition assessments, which looked at the functional, structural, and building systems elements, were performed with City staff in attendance to provide the necessary access and to answer additional questions as they arose. 3 The informatian gathered during the building condition assessments, identifying technical issues and concerns, was used to develop written assessments of each building Induded with the building condition assessments are recommendations for addressing the technical issues and concems along with opinions of probable construdion cast for each item. 4. The next step in thisprocess was to determine priorities for each of the buildings related ta the recommended repairs and/or maintenante items. This was done initially by the Architect and Engineers, and then was reviewed with City staff to make sure they were in agreement and understood the reasaning behind the prioritization and where there was flexibility to make adjustments to the timeframe for the recommended repairs and/or maintenance items 5 The Draft Report, prepared based on the discussions with City staff and the Architect and Engineers, was distributed to City staff for review and comment The meeting to collect the review comments from City staff was held on Wednesday, November 7, Z007. 6 The �ina! Report indudes the comments received fram City staff. sl Pa�� s� ao�a Rochester Milwaukee Chicago I ,t il Mc Dave Peterson Novembe� 12, 2007 CMP for Munidpa! Public Buildings Page 1 7he information contained in this report covers the following buiidings and/or structures: City Hall two-story facility constructed in 191 t; remodel and addition in 200� Community Center two-story facility constructed in 197 t; remodel and addition in 2002 Public Works Facility Constructed in 1971 and expanded in 1994 Public Works Cold �torage Buifding— Constructed in 1980 antl expanded in 1983 Public Works SaIt/5and 5torage Building Constructed in ZOQ6 Police Station Builcling two-story fiacility constructed in 200� Wes# Fire Station Constructed in 1999 East Fire Station Constructed in 1982 and remodeled in 1999 Centerbrook Golf Course Club House Constructed in 198b Centerbrook Golf Course Maintenance Building Constructed in 1003 Centerbrook Golf Course Sto�age Garage Construction date unknawn Lift Station No 1— Constructed in 1996 Lift Station No. 2— tonstructed in 1991 Municipal Well No 2— Housed within West Fire Station Constructed in 1999 Municipal WeII Na 3— Constructed in 1961 Municipal Well No. 4— Construtted in 1989 and expanded in 1999 Municipal Well No 5— Constructed in 1999 Municipal Wel! No 6— Construded in 1999 Municipal Wel( No 7— Construded in 1970 Municipal Well No. 8— Canstructed in 1977 Municipal Well No. 9— Constructed in 1983 Municipa) Well No 10 Constructed in 1991 Evergreen Park Building Canstructed in 1998 Garden City Park Building Relocated and renovated in ZQ04 Central Park West Building Constructed in 1991 Central Park Plaza C_onstruction date unknown Centra! Park Gazebo Constructed in 1983 Each of the buildings and/or structures listed abave have a separate tab in this report and included under each tab is a brief des�ription of the building or struc.ture, an assessment of the current condition of the building or stru�ture from a general, mechanical and electrical systems perspective, existing drawings with field notes where applicable, drawings with proposed building improvements where app{icable, and an opinion of probable construction cost for the retammended building and/or servites improvements. Each of the recommended building and/or services improvements has been assigned a priority number that includes: 1 Life Safety 2 Code Relatecl Issues 3= Exterior Building Envelope Stabifization 4 Recommended Mr. Dave Pete�son October �l 1007 fMP foi Munkipa/ Publrc Bur/drngs Page 1 Garden City Park Buiiding Relocated and renovated in Z004 Central Park West Building Canstructed in 1991 Cent�al Park Plaza Construction date unknown Central Park Gazebo Constructed in 1983 r ort and induded Each of the buildings and/or structures listed above have a separate tab in this ep under each tab is a brief descriptian of the building or structure, an a5sessment of the current condition af the building or structure from a general, mechanicaf and electrical systems perspecCive, existing drawings with fieid notes where applicable, drawing5 with propnsed building improvements where applicabie, and an opinion of probab{e construction cost for the recommended building and/or service5 improvements Each of the recomme�ded building and/or services improvements has been assigned a priority number that indudes: 1 Life Safety 2 Code Related Issues 3= Exterior Building Envelope Stabilization 4 Recommended As you will see going through this report, there are not many improvement items that have a 2 (Code Related Issues) assigned to them. The main reason for this is that if the buildings are left as is, they are nat requiretl by the current applicable building todes to be brought into compliance But as soon as we start to make improvements to these buildings, the current applicabfe building codes will become enforceable and then most of the recammended improuements will become a code related issue We have also provided an executive summary of the probable costs t� upgrade andlor improve the buildings included in this report This summary lists each builtling andlor structure and identifies the probable costs by year Shauld you wish to discuss anything contained in this report in further detail, ar if you need darification of anything contained in this report, please do not hesitate to contact me at (651) 604-4849 Sincerely yours, BONfSTR00 Bruce P- Paulsan, A.I.A. BPP:c�`} Project Architett City of Brooklyn Center Capital Maintenance Planning for Municipal Public Buildings Estimated Maintenance/Improvement Expenditure by Year Building or Structure 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 City HaN Constructed 1971; 9,870.00 27,807.26 11,518.12 2,127.13 44,670.50 56,213.00 19,206.20 40,954.32 6,841.20 328,224.51 372,531.50 75,636.00 Remodeled 2002 ��Community Center Constructed 1971; Remodeled 87,561.58 37,692.82 19,225.42 363,762.93 59,347.95 366,093.90 28,033.67 51,192.90 9,773.40 256.55 90,304.21 327.42 22,690.80 8,423.10 2002 PublicWorks Facility Constructed 1971; Remodeled 21,308.14 21,717.31 12,733.60 5,360.00 8,020.47 20,906.69 106,432.33 174,878.18 128,406.85 53,932.87 8,367.57 43,65@.00 25,212.00 1994 PWCold Storage Building _u___ Constructed 1980; Remodeled 981.75 31,834.00 5,469.75 68,108.14 34,532.68 12,572.24 43,656.90 1983 ,.J- PW Sal! Storage Building 4,256.46 29,698.20 15,279.60 7,643.82 Constructed 2006 ___.W.__......_.__.. PoliceStationBuilding- �3,504.31 1,251.34 6,563.59 9,172.80 2,552.60 83,761.19 87,225.30 81,548.43 156,333.28 78,587.52 Constructed 2002 14,170.80 West Fire Station g,702.00 4,051.60 12,421.04 7,387.00 10,099.18 31,041.95 217,752.88 19,185.98 1,559.18 12,033.00 Constructed 1999 East Fire Station Constructed 1982; Remodeled 4,966.50 10,578.49 22,766.88 1,608.00 13,669.98 1,772.88 29,808.87 2,334.67 51,066.76 52,467.35 10,394.50 2,979.60 38,938.79 1998 Centerbrook Golf Course Club House Constructed 24,789.98 4,842.18 31,624.47 5,685.92 633.20 625.00 808.16 51,388.33 1,031.40 3,609.90 1986 Centerbrook Golf Course .—...m-- Maintenance Building 12,268.43 2,933.80 1,346.93 4,038.18 3,695.85 14,439.60 ,Constructed 2003 Centerbrook Golf Course Garage Construction date 1,050.00 2,254 5,276.63 7,408.24 unknown Lift Station No. 1 4,673.90 2,077.89 5,360.46 35,599.63 92,302.35 17,188.52 5,251.40 570.21 3,024.8o 3,274.20 2,887.92 Constructed 1996 1,669.50 16,565.06 13,923.64 46,189.00 Lift Station No. 2 g,997 g 10,148.71 2,463.56 2,155.08 2,004.65 23,378.40 Construded 1991 ..w Municipal Well No. 2 7,035.50 3,848.18 12,681.29 Constructed 1999 ._...�.m Municipal Well No. 3 g,095.50 2,976.75 9,906.64 16,371.27 2,155.08 5,615.40 Constructed 1961 ____._-_r Municipal Wetl No. 4 Construded 1989; Remodeled 2,044.55 2,175.13 5,209.20 1,531.56 32,830.00 9,357.22 616.81 2,963.24 3,781.80 1995 8,065.00 2,833.39 7,035.50 V V 2,437.71� W....H 680.07 N 3,111 W~ Y...Y Municipal Well No. 5 ._M..._..._.. W�_..._...�. 3,970.89 I Constructed 1999 14,48fi.22 12,790.1a 4,471.23 7,035.50 2,415.55 YY.` '..F Y 8,714.62 17,398.03 2,262.72 H.. V Municipal Well No, 6 Constructed 1999 2,887.92 _.._,_..__._��w...._.. Municipal Well No. 7 4,049.96 4,638.50 5,191.35 28,408.00 7,035.50 16,589.91 2,619.36 4,967.91 Constructed 1970 Municipal Well No. 8 3,097.50 248.06 9,839.60 1,601.76 1,608.00 7,035.50 2,052.36 433.69 18,710.10 2,619.36 Constructed 1977 Municipal WeH No. 9- 4,620.00 27,191.64 M. 3,350.00 N N.Y 1,688.52 52,447J0 Y R W 2,155.08 ~V 29,226.80 2,750.40 6,016.50 Const�cted 1983 Nlunicipal Wel! Mo. 10 3,099.08 1,323.00 4,949.15 6,170.86 8,724.02 45,060.70 14,095.11 9,268.44 2,155.08 y �1,216.91 2,750.40 Constructed 1991 Ever reen Park Buil"—. 335.48 12,547.23 2,711.03 1,111.7 g ding r._�_______...�_ 0 8,604.57 Constructed 1998 Garden City Park Building 76.65 3,490.43 3,771.20 1,489.80 5,114.03 Renovated 2004 �Central Park West Build'ing 4,325.38 5,514.10 y A g� 1,167.34 3,563.82 5,638.32 9,903.16 Constructed 1991 Cent�al Park Ptaza 32,854.50 10,319.40 2,052.36 ^Y.Y. M.. J M Construction date unknown Central Park Gazebo 1,881.73 3,824J8 Constructed 1983 Total Estimated Expenditure by Year 265,370.88 S 193,750.52 S 178,562.55 432,892.47 188,853.54 S 527,785.00 160,021.97 S 337,328.83 5 2D2,035.11 216,717.81 5 361,109.21 a 363,400.37 710,590.25 58,606.03 a 314,720.51 445,562.53 S 193,086.68 186,812.33 00�412-07002-0 City of Brooklyn Center CMP for Municipal Public Buiidings 1 EXECUTIVE SUMMARY