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Home My WebLink About2009 08-31 CCM Joint Work Session with Financial Commission MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA JO1NT WORK SESSION WITH FINANCIAL COMMISSION AUGUST 31, 2009 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Joint Work Session with the Financial Commission and was called to order by Mayor Tim Willson at 6:30 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present: City Manager Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. Others present were Financial Commissioners Maxk Nemec and Rex Newman. REVIEW OF GOVERNMENTAL FUND PROPOSALS City Manager Curt Boganey informed this evening was to provide an overview of the proposed Governmental Fund Budgets. The attached sheets outline the revised reports from last week's discussion and responses which include a new column representing the proposed 2010 Levy and modified revenues based on direction from last week's Budget Work Session. Also included on the attached sheets are proposed expenditure reductions at the department level necessary to achieve a balanced budget within the parameters established, and an illustrated impact of the proposed Levy on the median valued residence. City Manager Boganey discussed that this proposed budget will be before the City Council on September 14, 2009, for preliminary adoption and that he would not be going over all department expenditures this evening; however, suggested that if the City Council would like to schedule any additional meetings to discuss more detailed departmental budgets that could be done since the final budget adoption is not until December 14, 2009. Fiscal and Support Services Director Dan Jordet outlined the revised proposed budget. City Manager Boganey added that there was a large reduction in the garage replacement plan to extend the catch up on the equipment replacement schedule by two years. Currently there is more than sufficient funding; however, somewhere down the road it will hit a maj or capital expense. 08/31/09 -1- Councilmember Yelich requested the staff to provide an opinion about aligning the vagaries of City Local Government Aid revenue streams with more tolerant budget expense items such as capital improvement and equipment replacement programs as a matter of Council financial policy. City Manager Boganey responded that an opinion could be provided and that he would put this topic on a City Council Work Session. Fiscal and Support Services Director Jordet outlined the Non General Fund Budgets for the Housing and Redevelopment Authority (HRA), Economic Development Authority (EDA), Auto Theft Grant, COPS Grant, Recreation Grants, Tax Increment Financing District Nos. 2, 3, and 4, and the Debt Payment Revenues and Expenditures. Councilmember Lasman inquired what Recreation Grants had been received and City Manager Boganey responded that he would have to report back as he was unaware of what grants were include with this proposed budget. City Manager Boganey summarized that the proposed.budget remains the same with some minor changes and that staff will continue to provide the current services, if not better, with no wage increases. However, there is a risk to be noted associated with this budget. Included in this proposed budget is the $463,502 of revenue that is unlikely to be available in 2011 and it rvices or the ossibili of anticipated that there will be a need for more taxes in 2011 to maintain se p ty more cuts. It should also be noted that cities cannot rely on the State and that the market value homestead credits could be affected if an unallotment gets passed. Councilmember Ryan inquired if there would be the opportunity to provide the LMC video regarding property tax assessment systems for the public as part of presenting this proposed budget. Councilmember Ryan requested information that would allow for property tax comparisons. Comparisons were discussed and it was noted that comparison infortnation could be provided to the City CounciL r ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to adjourn the Work Session at 7:50 p.m. Motion passed unanimously. 08/31/09 -2- City of Brooklyn Center 2010 Budget Revenue/Expenditure Gap Analysis as of 31 August 2009 A B C E 2008 2009 2009 2010 2010 Bud�et Budqet Bud�et Budget Bud�et Notes REVENUES: orlg/nal amended draR revlsed/proposed 1 Property Taxes Levied 11,233,679 11,804,016 11,804,016 (opell) 12,504�044 using column c-plus on the tax levy optlons sheet �ther Revenues 2 Lodgi�g TaXes 665,000 720,000 720,000 750,000 750�000 new hotel 3 Licenses 279,345 231,795 231�795 296,937 296�937 renewal year for multl famlly houslny 4 Pelmits 444,500 499,500 499,500 409,000 414�000 decrease in bullding acUvity 5 Intergovernmental 1,652,008 2,022,332 1,425,667 1,101,109 1,109,109 �c�►iosses 6 Charges for Service 694�104 719�593 719�593 841�362 859�362 �ode entorcement mm�adon 7 Fines 248,000 296,000 296,000 324,000 345,000 8 Interest 185,000 185,000 185,000 100,000 100,000 Sharp drop In interest rates 9 M(SCelldneous 117,200 135,450 135,450 45,470 65,470 lack of "misceilaneous" 10 Subtotal: 4,285,157 4,809,670 4,213,005 3,867,878 3,939,878 li TOTAL REVENUES: 15,518,836 16,613,686 16,017,021 3,867,878 16,443,922 a August 31 joint worksession.xlsx City of Brooklyn Center 2010 Budget Revenue/Expenditure Gap Analysis as of 31 August 2009 p B C D E 2008 2009 2009 2010 2010 Budget Budget Budqet Bud�et Budqet Notes EXPENDITl1RES orlg/na/ amended dratt rev�seq/proposed 12 Mayor and Council 134,300 133,791 130,391 130,018 130,018 13 C(ty Manager 257,933 271,614 266,690 271,557 272,807 14 City Clerk 242,818 236,946 232,422 252,969 252,969 e�ecuon year; election Judges 15 Finance 463,175 489,151 485,041 506,240 506,240 16 Le981 325,000 375,000 375,000 401,600 401,600 inueased prosecudon activity 17 Human Resources 267,624 280,424 273,088 281,856 281,856 18 Other General Government 1,113,952 1,133,437 1,119,099 1,157,255 1,150,255 19 PoUce 6,172,101 6,593,348 6,425,868 6,683,938 6,647,141 20 Fi�e 915,475 964,003 902�065 1,000,617 955,617 conVibutlon to flre relief associadon penslon i 21 Emergency Management 87,030 95,510 85,148 95,577 95,577 siren replacement 22 Business Development 505,361 473,445 469,418 478,189 478,189 23 Inspections Code Enforcement 533,245 835,088 822,553 834,616 833,958 24 Public Works Administradon 564,906 597,861 570,916 554,316 554,316 25 Street Maintenance 1,444,318 1,583�812 1�448�045 1�639,532 1�533�687 pothole patching and trall malntenance I 26 SoCial ServiCes 73,019 70,819 70,819 80,938 80,938 used up aedit tor prepayment of NwtiHS I 27 CARS Administration 178,208 187,017 186,293 188,613 188,613 l 28 Recreat(on Programs and FacUities 1,212,174 1,263,189 1,254,356 1,263,148 1,263,148 29 Parks Maintenance Forestry 932,452 950,906 906,427 974,637 949,930 30 Convention Tourism 320,875 347,000 347,000 361,250 361,250 new no�ei 31 Cont(ngency 110,970 142,340 250,511 250,000 150,000 32 Other Expenses 423,900 428,485 414,940 401,090 401,090 33 Reimbursenments from Other Funds (760,000) (839,500) (1,019,069) (985,277) 1045 277) 34 TOTAL EXPENDITURES: 15,518,836 16,613,686 16,017,021 16,822,679 16,443,922 35 Revenue/Expenditure Gap (12,954,801) August 31 jolnt worksession.xisx I City ot Brooklyn Center Pay 2010 Property Tax Levy Alternatives as of 21 August 2009 B C C p�w p E A Limited Levy 2009 LGA LGA Levy Back Level Tax Ma P W pay Only Pay Levy Back Hybrid PaY 2009 2010 2010 2010 2010 2010 1 Umited Levy: 6,593,550 6,684,916 6,684,916 6,684,916 6,684,916 6,684,916 2 Police Fire Levy: 5,085,466 5,122,581 5,122,581 5,122,581 5,122,581 5,122,581 3 Fire Relfef Assocfadon Pension 65,945 65,945 65,945 65,945 65,945 4 ForeclosUre Levy: T25,000 125,000 125,000 125,000 125,000 125�000 2008 LGA Unallotment: 42,100 326,225 540,535 5 463 50Z 463,502 6 Z009 LGA Unallotment: 463,502 4G3,5�2 7 Z004A Ba�ds Levy.• 703,903 715,i83 715,183 715,183 715,183 715,153 8 HR4 Levy.• 385,189 349,745 349,745 349,745 349,745 349,745 9 TOTAL LEVY 12,893,208 13,063,370 13,526,872 13,568,972 13,853,097 14,067,377 �e� e,, .:3� •,9P,!' S �.,x.� �'braf a�,� Rr`�'rr, a a.. ��i,�` a 10 y� t �i� e� 5 x I 4)s i r c:' ...ts s j, 4�S' 1 «i Mc Y�"E g a. t q, i W ��•��"Y� 1 i 1:.�� I Y f �A .T!��}�`� 'A.! �y F 1RIV R' C '*'r_��. r� l •i t u E,�y w Q �.��`��rT>� r .��'�If.¢� d� R 3� px C� s�`..� c�G� wH� .1 '��d. M aFj��. i.. r 7 A e .L4C�'q yl ti 7 a;� ....tX' ':r: k.�;�'VA. 9 ry f 1�i7=.��'Jt' -0 h x f.:iik '6- S i m f II�,. �py. Y t t. 7�. �y P� 76 ,.i R 'X i 'i u �':n..:r� u ��A�J'� I� 4 i s -i d� 3.�,'"�, wOD�'M'�'�� ..��c 4�Y� R� K K.k:9 +rLt.ar,a tFt��iK n �r% ,W_'�� E'._� %i�! z.� �,I.�,� i 12 ,s�n� f �'�i �ei"' �r`��`'�.��"?� ��`"'p ��S7.a,:, ��f�'+��r ��.`x'� x,�i�; y r ,..�.i ��"�r k.q�y..-"... a. i.;u� k.. l ��+"»„�t+..�._t.r..M.,.� w.°.'.�' �Y 13 Total Dollar Increase 170,162 633,664 675,764 959,889 1,174,169 14 Total 9�o Inc.�ease 1.3% 4.9% 5.2% 7.4% 9.1% 15 Medfan TC 1,804 1,566 1,566 1,566 1,566 1,566 16 Tax Extension Rate 47.525% 51.367% 53.351% 53.532% 54J48% 55.666% 17 City TC Tax 857.35 804.41 835.48 838.31 857.36 871J2 in Dollars (52.94) (21.87) (19.04) 0.00 14.37 18 Chan e o 1.68�0 9 0 /o 0 2.28 /o 0.0 6.07 /o (2.72%) 19 Change in Percentage 20 Other GF Revenues: 4,213,005 3 8" 67,878 3 8 67,878 3 8 67,878 3 8, 67,878 3 8, 67,878 9,822 16�371,922 1�047 16,870�357 21 Total GF Resources: 16,�.021 15,866,320 16,32 tax levy implicatfons.xlsx STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of the Joint Work Session with Financial Commission Session of the City Council of the City of Brooklyn Center held on August 31, 2009. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its September 14, 2009, Regular Session. ,9 l �.(/U( J%�a�t City Clerk Mayor 08/31/09 -6-