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HomeMy WebLinkAbout1991 06-19 FTFAs MEMORANDUM TO: Chair and Members of the Brooklyn Center Financial Task Force FROM: Gerald sue. Splinter, City Manager DATE: June 19, 1991 SUBJECT: Preliminary Background Information on June 11, 1991, the Brooklyn center city Council finalized the Chair of the Financial Task Force by appointing Dennis Melly as Chair and Pat Horan as vice Chair. The City Council asked me to provide members of the Task Force with information, so they could start to accumulate a background regarding the functions of City government to assist them in completing the tasks assigned to them by the City Council. I have collected and developed certain pieces of information which I hope will start giving you some background in the City's financial and service areas. In preliminary discussions with Mr. Horan and Mr. Escher it was concluded the initial information would be more general in nature and then make available at a later date in any degree of detail the Task Force wishes additional information and data. I have enclosed a copy of Brooklyn Center's organizational chart and an article that appears in our most recent City Newsletter describing a perspective of the City's property tax perspective. I hope this article will give you some general idea of the relationship of Brooklyn Center to other property taxing districts such as the schools, county and special districts and comparing Brooklyn Center to other cities. I have also enclosed two pie charts, one for the 1991 expense's for the City budget and the other for the 1991 revenues. on the expenditure side I would like to point out we divided the budget on the pie chart into four basic service or functional areas. They are Parks and Recreation, Public Works, General Government, and Public Safety. The tables adjacent to the pieces of the pie on the chart breakout and describe the individual functions within each general category. You will note in the Public Safety area there are expenditures included for inspections and social services. Please understand the State Auditor's office classifies inspection services such as housing, health, building and other types of inspection services as public safety expenditures. The social services expenditure indicated in the Public Safety area relates to programs directly servicing our Police Department such as the Domestic Abuse program, Mediation and Peacemaker Center. With regard to the revenue pie chart in the intergovernmental area there is a breakdown of the revenue sources and two acronyms appear on this chart. LGA means Local Government Aids. LGA monies are those monies sent from the State Legislature to cities on a formula basis • which are collected through the sales tax. The other acronym, HACA means Homestead, Agricultural Credit Aid. These are also sales tax monies but are deducted directly from property tax payer's bills and the revenue for these deductions comes from sales and income tax. Because cities are heavily involved in services and functions which require significant capital equipment and project expenditures, personnel costs are a smaller percent of our total budget than many government agencies. Indeed we probably are more comparable in the private sector to such companies as Northern States Power, Hi,nnegasco, etc. in term of our percent of labor to total expenditures. Because of this I have included a pie chart describing our capital improvement program for 1991 through the year 2000. Again, there is such greater detail available to the committee on this program and others. As you find a need for this information we will be happy to provide it. Because it is difficult to describe all the service areas and functions of a city through its" departmental budget we have attempted to split out all city services into service units or programs. I have enclosed a document which lists these service units or programs with a brief description of each. On the left hand column of this document there is an indication of whether part or all of the program is mandated by either state or federal law or regulation. You will see three letters appearing in this column, f "P","F" and "C". The "F" stands for a full program or function mandate and the "p" stands for a partial program or function mandate. The "C" indicates those functions citizens normally expect from a► city. With regard to the partial mandates it is possible for one particular portion of a given service to be required (mandated) by some state or federal law while the remainder is not. An example of a partial mandate would be in the general area of City Administration in the Personnel functional area. The City is required to meet the compensation requirements contained in the state pay equity act (comparable Worth Law). We are also mandated by the federal government to meet equal opportunity employment regulations however, significant remaining portions of this general functional administrative area has no mandates upon its direction or function, An example of a complete mandate is in the area of elections. State law virtually dictates every aspect of how we conduct elections and specifically requires cities to accomplish this activity. The second column on the left side of the page indicates the source of funding for various service units. The letters "GF" indicate the General Fund and property taxes as a funding source while "PF" indicates funding partially through user fees (the remainder is generally made up through property taxes) and "FF" indicates full funding through user fees. on the right hand side of this document you will find columns containing descriptions of six categories labeled IMPACT AREAS. In essence ghat these general categories are are the "business" of government. These categories were developed by the State Planning Agency to assist the State and local government in analyzing various governmental services and functions. In the columns under each of these impact areas are x l s which indicate the service involves one or more of these impact areas. we will be adding additional information in the area of number of employees or full time equivalent employees at a later date. One of the tasks of the Task Force is to make recommendations to the Council on prioritizing different services and service levels and hopefully by splitting up the City services into different units it will be of assistance to you in accomplishing this particular task.. On the last page of this document is a listing of service units which are financed through funding sources other than the Property Tax Levy. These service units or functions are financed through user fees and require no property taxes for their operating functions. Task. Force members should note city governments are under strict regulations from the State and other sources which at times restrict the use of monies to certain specified purposes. The7re, are also regulations in the City Charter which require the City to keep separate fund accounting and do not allow the City to use monies from say the Water Utility to pay Police officers or other City functions. You have no doubt heard during the last three to six months significant discussion among public officials and in the paper the need for cities and local governments to work together cooperatively or jointly finance and utilize joint service concepts to save tax dollars. Some people at the State Legislature seem to think this is a rather new and unique idea. However, this has been long practiced by many metro area suburban communities and especially Brooklyn Center. I have enclosed for your review a listing of north metro suburban joint powers and joint program efforts. It has been the consistent policy of Brooklyn Center over the years to first review whether or not a program or function can be accomplished jointly and if not then try it on a go it alone. As you can see from this extensive list there have been many successful joint efforts and virtually all of them on this list are still in operation and functioning effectively. To give you a general idea of the current priorities of the City of Brooklyn Center I have enclosed a copy of the June 1991, Brooklyn Center Priorities Status; Report. This is the most current report on the activities relating to Brooklyn Center City Council's 1990- 91 Issues Priority List. This should give you a genetical idea of the current priorities established by the Brooklyn Center City Council through a public involvement planning process. Within the next week or so you will be contacted by someone from my office inquiring as to which evenings will be most convenient for you to meet as the Task Force. When we have established an initial and regular meeting time we will be contacting you. The City council has asked me to thank you for your dedication and interest in serving on this Task Force. Should you have any questions regarding these materials or any Task Force activity please do not hesitate to give as a call at 569-3309. 0 ORGANIZATION CHART COUNCIL-MANAGER PLAN City of Brooklyn Center, Minnesota ADVISORY CHARTER COMMISSION Various Ad Hoc Committees t ELECTORATE / (appointed by district court) l ADVISORY CITY ATTORNEY Housing Commission i ADVISORY CITY COUNCIL PERSONNEL COORDINATOR Human Rights & Resources Commission N ADVISORY EDA COORDINATOR Parks & Recreation Commission -ft-.% CITY MANAGER ADVISORY CITY CLERK DIRECTOR EARLS Planning Commission a~ Emergency BROWN Prepared- HERITAGE ness CENTER D EC OR\\ DIRECTOR ' eASSESSOR\ i DIRECTOR \\//DIRECTOR\i IR T CHIEF CHIEF MANAGER Planning of I Finance of Volunteer ; Public Tax and Recreation Department Police Environ- Fire Liquor Works Assessment Inspection Cit De mental Department , Stores Department Department Treas~irer partment Health Department t Golf \ Recreation % 1 N f Programs Park Government ! Public Course 'Engineering Street Maintenance Buildings Utilities Centerbrook Community Division Division Division Division Division ® Center / - -d \ City Receives 16 Cents Of Each *Property Tax Dollar A great deal of attention was re- cently focused on Governor Carlson's budget proposal includ- ing massive cuts in state aid to cities in order to offset state defi- cits. The State of Minnesota, since 1967, has provided the cities with assistance, allowing the cities to furnish the necessary governmen- tal services to its residents, while holding down the burden on prop- erty taxes. State aids to local units of gov- ernment was further justified as the result of State mandates with- out any dollars to pay directly for them. per capita went up 1.4%. In sharp contrast, school spending per pupil went up 13.1% and county spend- ing went up 26.3%. From 1979 to 1988, per capita state aid for Minnesota cities de- creased from $165.70 to $163.15 when measured in 1987 dollars. By contrast, Brooklyn Center in 1991 will receive only $137 per capita from the various state aid programs. Minnesota city expenditures, from 1980 to 1988, increased from $426.30 to $440.32 per capita when measured in 1980 dollars accord- ing to the state auditor's office. Brooklyn Center's 1991 general fund expenditures are $380 per capita. As a state auditor in 1987, Gover- nor Carlson praised cities for their efficient delivery of services. In a Star Tribune news article (1/30/ 88) Mr. Carlson said: "The blame for higher spending lies not with the cities ...The fault is with the federal government for spending cuts in areas such as water and sewer improvements And it lies with the state government for not sharing the burden, and indeed unloading its burdens on the cit- ies." The City of Brooklyn Center, along with other municipalities, has w orked very hard to manage city fi- ances in a prudent manner, and through the budget hearing proc- ess to receive input from the resi- dents. The City of Brooklyn Center's taxes represent 16 percent of your total tax bill. Schools, counties, and small taxing jurisdictions make up the rest. On a state-wide basis, city taxes represent about 23 percent of local government taxes. When state-wide spending, be- tween 1980 and 1987, was meas- ured in 1987 dollars, city spending • The comparison of Brooklyn Center to other cities is the most recent information available from the state auditor's office. <:~;~1980 SUBURBAN " ` .;1989 fiAXES V~ y r~r"=:~. CM-TAX RATES nPER :CAPITA*. C'm TAX"RATEtl le fall $ ` ` 24,587: ±Golden Valley F:., F $424:9$ `App .PF r Lak 3,195 Eder~¢.Piairie": 1 ° $35 ,.16 :Waodbury 2Q.778 Bloomington ;''',;j " E~3Q6.84: . Golden Valleys ` ' °2Q.35Q ° Hopkins " $282.65 '~J th R.. Pl ou 91 Eden prairie 20,277 " Y? Maple Grove 20.247. Minnei onka : s: $257:19 ; Park _ "$2 Richfiteld, .;tt 0".061 St: Louis 39.36 Brooklyn Park "rtF `19.904 Edina $280.2fi.: CrYI: " x19.757 Roseville 223,12 215.75 ?.St. Louis Park .19363 Fridley Inver: Grove Heights ' _ 19.169 Richfield $210:74 Hopkins " ~ _ 18.9$2 Burnsville $186:49 Burnsville 1$.481. New Hope A.$178.9 Bloomington ~Ay - gR 18.826 Lakeville 72.46 Eagan • - ° 17 750 Woodbury:-'. " Maplewood ',17.507 Eagan $169.88 ".Coon Rapids 17.507 " . "Coon Rapids ` .$167.08 New Hope s::t`" 17.142 Maplewood -$164.92 " . Brooklyn Center 16.974 ,Apple Valley $163.48 Shoreview " 16.705 Brooklyn Center $161.88 'i, Blaine . r.:~ 16.636 Brooklyn Park ;..w":~„$157A2 k "Plymouth " 15.858 " Blaine $141.09 e Maple Grove_ , $137.92 ~ White Bear Lake 15.775" Minnetonka '15.775 Inver Grove Heights $137.48 Fridley : > 15.004 New Brighton $124:99 - r1 . a Roseville 14.565 Crystal,.,..", $114.59 .New B ton- - ' ' 13.604 White Bear" Lake., $ 98.13 Edina 12,959 Shoreview $ 96.05 ' *SOURCE: State Auditor's *SOURCE: State Auditor's Financial Health Profile Financial Health Profile 4 6 0 BROOKLYN CENTER CITY BUDGET 1991 EXPENSES TOTAL: $11,026,941 • • PARKS & RECREATION Administration $331,814 Community Center 506,527 Recreation Programs 533,975 Parks Maintenance 800,739 Fri f t F PUBLIC SAF Police Prosecution Fire Health Inspection Social Services $ 488,337 1,121,848 469,605 540,699 199,563 GOVERNMENT $3,252,521 Council-Charter Comm. 121,955 Admin. HRA/EDA 719,163 Personnel 101 888 Convention/Tourism , State Mandated: 324,767 Charter Commission 29,416 Finance & Assessing Legal & Audit EI ct' * $738,839 (34%) financed by user fees a ions This amount is dedicated to the Tourism Bureau as per State Law PUBLIC WORKS Engineering Street Maintenance Vehicle Maintenance Buildings & Grounds Liqhtinq & Traffic $ 86,229 434,105 202,889** 1,500 624,639 108,208 28,052 • ESTIMATED SOURCES OF REVENUE 1991 ADOPTED CITY BUDGET TOTAL: $11,026,941 COURT FINES 2.58% $285,000 FUND BALANCE 2.83% $312,358 LICENSE & PERMITS 2.86% $315,000 • SERVICE CHARGES 7.97% $878,345 INTERGOVERMENT 29.52% $3,255,067 INTERGOVERNMENTAL REVENUE LGA $1,955,069 HACA 1,000,000 Fire/Police Pension Aid 265,000 Other State/Federal Aid 34,998 • * 50% dedicated to Tourism Bureau as per state law. MISCELLANEOUS 9.56% $1,054,000 2 0 NCR ~~YN CE . .TY o~ BRo CI PRO IR.AM 1991 _'20 pITAL I `p CA D14G so'UgCE 0000000 Br FUN Ste, 62 Utiv ,t,ranSportat►on t`1 (49°10) $2,Q000 5 3°10) ~apitalPtoj~tsFund ( $2,145> et Funds (0.2010) S61,OW 6 901o) GG gcnds $?"180,0 ,,Fund (I ,500 G $4,522 ~smen~ Special As $2,142,010 ~u►v„ - - S5,g54,0p0 jJoty 0,250 pttiex GovernMenis (0.6010) $2400 Z 4°10) State Aid Bonds $3,000, ' State Aid 10:"' S2,071,~ 513 (14.2%) 40.564.000 TaT~L Sanitary UnlitY250 `10) $3,368: City of Brooklyn Center • 6301 Shingle Creek Parkway Brooklyn Center 55430 a~ CITY GENERAL FUND SERVICE UNITS * o 'a Service Unit Descriptions y A. Adult Recreation Program C PF • Comprehensive Recreation/Leisure Programs Recreation activities, athletics, and programs for adults and families (concerts, trips, special events, educational seminars, volunteer opportunities, special interest groups, and classes). B. Assessing P GF • Assessing Ongoing valuation of all real estate in City as basis for property tax system and handle homestead administration, abatements and tax court appeals. C. Building and Maintenance Code F PF • State Building Code Administer State Building Code, including plumbing, heating, ventilation, gas, elevator, energy, sewer and water, and handicap access. Permits and inspections. PF • Maintenance Code Administer City's Housing Maintenance Code included rental licensing provisions. * Mandate Code: F = Full Program or Function Mandated by State or Federal Law or Regulation. P = Partial Program or Function Mandated by State or Federal Law or Regulation. C = Citizen-Mandated Programs - Programs the Average Citizen Has Grown to Expect From a City. Funding Source Code GF = General Fund/Property Taxes. PF = Financed Partially by User Fees. FF = Financed Fully by User Fees. EWPACT AREAS con a CA ~?3 V x ~ U W can , ti X X X X X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 • v s. 0 P c "a C GF C GF 0 P GF F GF P GF C GF 0 'F C. Building and Maintenance Code (continued) • Citizen Complaint Service Respond to complaints and provide advice and information in person, by telephone, or through on-site visits. File complaints and coordinate with City Attorney on abatements. D. Building Maintenance • City Building Program Cleaning, maintenance and capital improvements of all structures and grounds (except park buildings). E. City Administration • Administration of City Functions Hire, organize, direct staff, meet legal requirements, maintain official records, dictate governmental jurisdictions, facilitate decision-making process of elected officials, and represent City interests to outside organizations. • Elections Conduct City general and primary elections in accordance with State election laws. • Legal Provide legal services to all functions of City government. F. Communications • General Communications Services Public and internal information, including newsletters, brochures, cable TV programming, new releases, and special announcements. G. Enforcement • Animal Control Impound dogs running at large, enforce dog and cat nuisance ordinances, and quarantine animals that have bitten people. 11"ACT AREAS ' ~ 0 m a3 V ~ ~ U WinfL C7ri X X X X X X X X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 u t. D * o ° G raw Enforcement (continued) P GF • Criminal Investigation Investigate crimes, including drugs. Work with other police agencies to solve inter-jurisdictional crimes. F GF • Emergency 911 Communications 911 dispatching and communications services for Brooklyn Center police, fire and public works. Interface with statewide and national public safety communications network. GF • Emergency Response Team Training and Readiness Highly trained team for high-risk police operations that require special expertise and high level use of force. PF • Licensing and Monitoring of High-Risk Businesses Investigate backgrounds of liquor license applicants and enforce liquor laws, conduct background checks for gun permits, and provide licensing control over pawn shops and tax services. C PF • Police Patrol Respond to medical emergencies, domestic disputes, and non-traffic calls for service. Initial police reports for all crimes committed in the jurisdiction. P GF • Prosecution Services Oversee all prosecutions of misdemeanor and gross misdemeanor crimes for the Brooklyn Center Police Department in Hennepin District Court. P PF Traffic Control Enforce all traffic law, respond to personal igjury and property damage accidents, investigate serious traffic accidents, and facilitate flow of traffic within City. C 'GF ` Youth Services Investigate crimes against families and children and all crimes committed by minors. Determine appropriate adjudication options within the juvenile court system. GF • Domestic Abuse Intervention Program Provide support services to police department, victims and perpe- trators in the area of spouse, family and child abuse. IlV[PACT AREAS CJ ou U~ ; 0 °'a3 c ~ci ' Ln ~4~?3 U~~ o U Wcn~C7cn X X X X X X X X X X X X X X X X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 • a~ 0 * o H ~ C ~ H. Engineering Administration IMPACT AREAS u ~ ~ y I-" CO-W C/~ V r to > U W ri a L7 ri GF • Inspection, Enforcement, Administration X X Enforce City policies and ordinances for snow plowing, utility excavations, corner visibilities, water use restrictions, site plans, and grading. Issue permits for driveway curb-cuts and sidewalks. P G1 • Public Service X X Provide developers, contractors, businesses, and residents with City maps, records, as-builts, flood elevation data, and other information. Repair sidewalks, curbs, and street lights and review building plans for drainage, utility, and traffic considerations. Handle complaints relating to traffic, drainage, environmental concerns, streets, snow plowing, construction, etc. F GF • State Mandated Duties X X Bridge inspections, as-built records and maps, State aid funding for road construction, mileage certifications, and capital improvement updates for State aid. 1. Engineering Design eF • Special Projects Support for redevelopment projects, new streets, park improvement projects, and building and grounds projects. P eF • Storm Sewer Planning and Construction X X Plan City storm sewer system (drainage studies, site surveys, construction, inspection, staking surveys). Staff support to Watershed Districts. X ~'F • Street Reconstructions X X Upkeep of City streets in three phases: 1) Preparing plans, feasibility reports, and specifications, followed by field work; 2) Staking, inspection, project management, field surveys, installation of street, and storm sewer and utility repairs; 3) Restoration and cost tabulations. X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 • EV[PACT AREAS a~ l.~l RSA" Financial and Management Information P GF • Accounting and Internal Auditing General accounting, financial reporting, financial planning, accounts payable and receivable, debt and treasury management, fixed asset management, and internal audit. P GF • Payroll/Personnel GF • GF • GF • Management Information Provides computer services and technical support to all City departments. Computer services provided by LOGIS, a 22 member consortium of cities providing computer services. Risk Management Provides risk prevention services and insurance coverages for City operations. Budget Development and Control K. Fire Suppression C GF • Fire Suppression Respond to all fires, alarms, industrial accidents, serious accidents, and releases of hazardous materials within City. L. Health Safety Licensing PF • City Licensing Program Licensing for restaurants, lodging, taxi cabs, vending machines, gasoline stations, caterers, cigarettes, special events, non- intoxicating liquor, etc. P PF • Community Health Services (Joint Program - Crystal and Brooklyn Center) Inspect all food, lodging, food processing, grocery, and restaurant facilities in City and keep appropriate records as mandated by the State of Minnesota Health Department and the Hennepin County Delegation Agreement. 0 ~ ' •ir r ~ ~ CC . T. M 04 U a3 U W rn Qtr ~D va X X X X X X X X X X X X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 0 IMPACT AREAS a~ c ~ ~i M. GF • N. C 3F • 0 0. Human Services Provision of Human Services Acquisition and funding of human services, including youth work, Peacemaker Center and mediation services. Park Facilities Maintenance Parks Program Maintain athletic fields and courts, park shelters and buildings, play equipment, skating rinks, trails, and open spaces. Land- scaping and turf care, weed eradication, diseased tree control, forestry, and garbage control. Planning a~ v ~ ~ 0 L' O ~ ~ N ,iO~+ ice„ ~ f.~. G C ma?3 U ~a3 UWCAe d U Z x x x p GF • Comprehensive Planning and Ordinance Revision x x x Update comprehensive plan, zoning, and subdivision codes. P. Public Safety Education/Prevention C GF • Community Crime Prevention x x x x Neighborhood Watch meetings, Public Safety Awareness classes for elementary schools, home/business security checks as requested and business crime education. P GF • Emergency Preparedness and Warning x x x Coordinate City response to natural and manmade disasters. C GF • Fire and Life Safety Inspections x x x x Annual inspection of nursing homes, schools, and other high-risk facilities and all areas open to the public for fire and life safety hazards and storage of hazardous materials. Conduct public education and fire safety, investigate the cause and origin of all fires, and review proposed building plans for conformance with fire safety regulations. C GF • Youth Services/D.A.R.E. x x Drug prevention in elementary schools and resources for family and youth in need of support. City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 • W cam. a Grp. Q. Senior Recreation Program C PI • Comprehensive Recreation/Leisure Programs Recreation activities and programs for seniors (concerts, trips, special interest groups, social clubs, and classes). R. Storm Sewer Maintenance C GI • Emergency Check ponds and creeks, adjust flood gates, pump flooded areas and open clogged catch-basins during flooding to prevent water damage to private properties. 0 PF • Normal Clean catch-basins, jet clean lines as needed, thaw frozen lines and catch-basins, repair broken castings and backs, install storm lines, manholes, and culverts, clean creeks to maintain water flow, and check and clean culvert openings and outlets. S. Street Maintenance C PE • Cleaning/Repairs Clean streets; plow, sand, and scrape roadways and blow and sweep sidewalks; take care of flooding, downed trees, excess snow and ice; maintain all traffic signs and signals; and provide asphalt patching, right-of-way maintenance, sealcoating, and grading. C GE • Traffic, Street and Transportation Striping and road signs, traffic counts, and traffic safety studies, weight restrictions, and corner visibilities. T. Vehicle Maintenance GF • Repair and Fabrication Provide body and engine repair, machining, and overhaul services for City vehicles and set-up new vehicles, re-design present vehicles, and build pieces of equipment from scratch to conserve costs. KAPACT AREAS u an ~ s v o ' 0 a ~ 0 > L4 o &W >a ~G a3 U U W ri C.7C1 X X X X X X X X X X X X City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center 55430 • v x. c ~ c~ U. Youth Recreation Program C eF • Comprehensive Recreation/Leisure Program Recreation activities, athletics, and programs for youths (concerts, trips, special events, summer playgrounds, educational seminars, volunteer opportunities, special interest groups, and classes). IMPACT AREAS u ao ~ U,c a a ~?3 0 L v~ . m a3 U " U W ai rn CAL 0 C7 C6 X X V. Zoning Code P .IF • Administrative Land Use Ordinances Administer zoning and subdivision codes and the land use plan, act as liaison with public regarding land use issues, and process applications and citizen input. X X P IF • City Zoning Code Monitor building occupancies, uses, PUD conditional uses, new construction, remodeling, and additions and certify zoning of property in writing or verbally. X X W. Economic Development Authority HRA (Separate Property Taxing Authority) GF • Economic Development Authority (EDA) Administer Economic Development activities for the City, including management of tax increment financing districts and other industrial/commercial/retail development and redevelopment programs. X X "F • Housing Redevelopment Authority (IRA) Administer City's housing program activities relative to development and redevelopment of single-family and multifamily housing, including Federal Community Development Block Grant Program. 0 ?F 0 Management of the Earle Brown Heritage Center X X City of Brooklyn Center 6301 shingle Creek Parkway Brooklyn Center 55430 • Service Units Provided Through Separate Enterprise Funds L O H ~ ~ bD ~ O SRS = G GL C FF 1. Water Utility - User fees finance capital and operating costs. C FF 2. Sanitary Sewer Utility - User fees finance capital and operating costs. F FF 3. Recycling/Brush Pick-Up Utility - User fees finance capital and operating costs with additional funding through Hennepin County refuse funding fees. FF 4. Centerbrook Golf Course - User fees finance capital and operating costs. IF 5. Earle Brown Heritage Center Enterprise - Tax Increment District finances capital development costs, user fees finance operating costs. P IF 6. Storm Sewer Utility F 7. Liquor Stores (3) - Transfers approximately $100,000 annually to the City's General Fund. 0 3/2?/91 NORTH METRO SUBURBAN CITY JOINT AND COOPERATIVE PROGRAMS FIRE/RESCUE - Northern Suburban Mutual Aid Joint Powers Agreements - Six City Joint Powers Firefighter Training Facility (Fridley, Moundsview, Brooklyn Center, Blaine, Spring Lake Park, and Columbia Heights) -Coordinated services (Brooklyn Center - water rescues, Fridley Hazardous Materials Handling Team, etc.) - Coordinated purchases of specialized equipment - avoids duplication POLICE - Mutual Aid Joint Powers agreements - Four City Drug Task Force (Brooklyn Center, Brooklyn Park, Maple Grove and Coon Rapids) - Cities share specialized equipment and specialized personnel - Joint dispatching agreements (Golden Valley and New Hope) - Three city joint enforcement of lake use regulations - shared personnel and equipment (Robbinsdale, Crystal and Brooklyn Center) . HEALTH - Brooklyn Center/Crystal Joint Health Department PARR AND RECRBATION - Joint Programs with School Districts - Joint use, construction and maintenance of city/school equipment and facilities (tennis courts, swimming pools, athletic fields, and gyms) - Inter City Joint-Recreation Programs; Senior Citizen, Handicapped, Specialized Athletic Programs ANIMAL CONTROL - Joint Animal Control Program (Crystal and New Hope) - Joint Powers Animal Impound Facility - construction and operation (Maple Grove, Brooklyn Center, Brooklyn Park, Crystal, Plymouth and New Hope) YARD WASTE - Joint contract for yard waste compost facility (Maple Grove, Brooklyn Center, Brooklyn Park, Crystal and New Hope) • - Joint Powers Recycling Collection Contract and Program (Brooklyn Center, Crystal and New Hope) 3/27/91 DATA PROCESSING - 22 Metro Suburban Cities are- part of computer/data processing operation (LOGIS) with joint use of hardware and software INSURANCE - League of Cities Insurance Trust provides bidding and administration of Liability, Workman's Compensation and other insurance programs at substantial savings. - 50 Metro Suburban Cities and other Government Instrumentalities jointly bid and administer Health Insurance programs through LOGIS TRANSPORTATION - Five Cities Senior Transportation Program (Robbinsdale, Crystal, New Hope, Golden Valley and Brooklyn Center) HUMAN SERVICES - Fifteen City Northwest Hennepin Human Services Council provides Human Services coordination, planning and research PURCHASING . - Joint purchasing through Hennepin County - Joint purchasing through State of Minnesota CABLE TV FRANCHISE - Nine northwest suburbs have joint power organization to govern cable TV franchise (Brooklyn Center, Brooklyn Park, Osseo, Maple Grove, Plymouth, Golden Valley, New Hope, Crystal and Robbinsdale E FE 1: b GBNCY PREPAREDNESS - Public Works Department mutual aid agreement to coordinate efforts during natural disaster situations PUBLIC WORKS - Sharing of specialized equipment facilities between cities (e.g. tree spades, paint boothes, spraying equipment, sewer cleaning equipment, etc.) - Inter-city boundary utility connection agreements (avoids duplicate utilities on boarder streets) 9 • STATUS OF 1991 BROOKLYN CENTER PRIORITIES JUNE 1991 In July of 1990, the city council reviewed the results of our 1990 Planning Session and approved the following priority listing: 1. Crime/Drugs 2. Budget/Finances 3. Housing 4. Communications 5. Economic Development/Redevelopment 6. Public Facilities 7. Demographic Changes 0 results of priority ranking and strategy Attached please find copy of a report on th This report includes tables indicating th voting on each priority strategy by group three and four. City Council reviewed the Session and established the above priority CURRENT STRATEGY STATUS REPORT: 1. Crime/Drugs e 1990 Planning Session. e results of polling or in subgroups and summary satisfaction on pages results of the Planning listing. a. Drug Education/Prevention Programs. The primary program in the area of education prevention is the D.A.R.E. (Drug Awareness Resistance Education) program. In June of 1990, we graduated 657 5th and 6th graders in this program from the four school districts serving Brooklyn Center. We have two police officers spending portions of their time in our grade schools starting in September and finishing in June. This is a basic continuation of last years' D.A.R.E. program. We have heard nothing but positive responses from parents, school officials, and the community with regard to this program. • A Joint Powers Drug Enforcement Program (Brooklyn center, Brooklyn Park, Coon Rapids, and Maple Grove) is now nearing the end of its first year and has also been a very effective program and has received state-wide attention as a model of how to operate this type of program. -1- . This summer the City Council received and approved the Humboldt/Camden Task Force Report. This task force was made up of members and representatives from property owners, businesses, school, and the Brooklyn Center Police Department to review crime and drug activity in this area. The use of foot patrols by our Police Department hats proved effective. We will be continuing this effort plus others to address crime problems in the area and the whole community. The City Council approved the Drug Task Force implementation plan in February of 1991. b. Drug Awareness Task Force. The City Council passed a resolution at its June 11, 1990, meeting establishing the Drug Awareness Task Force as an official city commission to be named the Drug Awareness Commission. This commission will hold its first meeting in October 1990, as an official City commission. This Commission has been meeting regularly since c. Crime Prevention Program. We currently have 43 crime watch groups active in the community. Additional personnel are being requested to maintain and expand crime watch groups. The Police Department is working with the EDA, Planning & Inspections, and Health Department to assist owners of rental property in handling problem tenants. This group also works together to enforce our rental property licensing ordinance on problem rental property owners. d. Battered Spouse/Youth Program. Brooklyn Center's battered spouse program received a setback during the summer of 1990 as Ann Marshall, its heart and soul, retired from "active duty". Our Police Department was directed by the City Council to develop an interim staffing plan. The department transferred Rochelle Kohagen to lead the battered spouse program replacing Ann Marshall on an interim basis for the remainder of 1990. Rochelle is currently expanding the list of volunteers to assist in the battered spouse program, and developing the battered youth program which appears could be coordinated with the battered spouse program. This program has been approved in the 1991 Budget. e. Crime Prevention Fund. The Crime Prevention Fund is proving to be a very effective tool in providing complimentary funding and support for various Police Department and community activities. They are working with the Drug Awareness commission, the D.A.R.E. • program, and other community groups to supplement their efforts in the area of crime prevention and drug awareness. -2- f. Police Master Plan Update. Brooklyn Center Police Master Plan has been updated and reviewed as a part of the 1991 budget process, and 1991 budget proposal includes a request for additional police personnel in the areas of crime prevention, D.A.R.E. program K-4, and the patrol division. The final 1991 Budget approved the crime prevention officer. 2. BUDGET/FINANCES a. Legislative Efforts. City staff and members of the City Council will be reviewing with our State legislators the urgent need to stabilize the fiscal policy of the State as it relates to municipalities. we will be encouraging enactment of the fiscal note process which would control mandates by the State on local government by encouraging them to provide funds for whatever mandates are issued. We will also be working with the State League of Municipalities and the Metropolitan Association of Municipalities to inform our legislators of the need to correct an imbalance on State local government aid, fiscal disparities, and other related tax. The current mix of taxes produces an imbalance in revenue flow to outstate communities at the expense of metropolitan area communities, especially . the suburbs. b. Financing Housing Programs. The Housing Implementation Plan approved by the City Council this summer points out the need to seek legislative change authorizing additional funding sources to implement an -effective housing program for Brooklyn Center. The City is currently seeking additional HRA taxing authority through special legislation. 3. HOUSING a. The City Council has directed the staff to prepare a final draft of modifications to our Housing Maintenance Code of Brooklyn Center to include commercial and industrial buildings and sites. A draft of the proposed ordinance changes has been sent to the Chamber of Commerce for review and comment. b. Housing Revitalization Program Initiatives. 1. Staff is overhauling Housing Rehab Program administrative rules and regulations. • -3- • 2. Staff has held initial meetings with H.U.D., MHFA, and Marquette Bank Brookdale to review feasibility of affordable financing for single-family home revitalization projects.. 3. Staff is developing a process for educating and involving neighborhoods in our housing revitalization programs. Starting in the southeast neighborhood we will be meeting in September 1990, with members of their neighborhood advisory committee, crime watch groups, and the Housing Commission to assist us in developing this process. C. Subsidized Elderly Housing. Council approved this summer the Housing Implementation Plan which reviews and evaluates all the elderly housing and service needs, and it will be included as a part of our planning process in the future. d. Coordinated Housing Maintenance Program. Recently, an ad hoc committee composed of representatives of the Police Department, Planning & Inspection Department, EDA, Health Department, and City Attorney's office completed its first year of operation. In this first year, it laid the ground work for enforcement of our housing maintenance code on sites which have, in the past, proved particularly difficult. I am pleased to announce that through the efforts of this committee we have made progress in handling these most difficult sites: 1. 5300 block of Emerson: A homeowner was taken to court on numerous code violations and received two 90-day and $700 fine sentences. If he comes in compliance with our codes by a court specified date, the sentences will be dismissed. He has removed two large truck loads of debris from the property and improved yard maintenance. We will be reporting to the court on his further progress. 2. 5900 block of Camden: A homeowner received court orders to cooperate with City inspectors, remove debris, reinstall a furnace and reconnect their water supply. 3. 4700 block of Lakeview: A homeowner was ordered to remove junk and debris under a sentence of 90 days and $700. 4. 6800 block of West River Road: A homeowner has improved their property maintenance after a court appearance. -4- . 5. 6200 block of Brooklyn Boulevard: We are currently going to court over property maintenance, junk car and debris, and various zoning violations. e. Group Home Siting Process. The Planning Commission is currently reviewing the ordinance study by Resolution, Inc. and is evaluating the options presented by this study. Because of the difficulty and complexity of this question, the Planning commission is taking more time than originally anticipated and would expect to recommend a proposed ordinance by the middle of 1991. 4. COMMUNICATIONS a. Communications Audit. The City Council received a communications Audit prepared by Coleman and Christison, Inc. which evaluated Brooklyn Center communication processes. The audit recommended the following: 1. A computerized complaint system f or logging and assigning citizen complaints. 2. The hiring of a full or part-time professionally qualified individual to overview and professionally . direct the City's communication's efforts. 3. Develop an employee newsletter to improve communication with the employees regarding various City activities. 4. Formalize training of all senior staff in the area of written and video communication. 5. Expansion of the City newsletter from six times per year to twelve times per year and develop a new "reader friendly" format. The report also recommends the mailing of the newsletter so as to reach the apartment and business community, as well as the single-family residential community. 6. Set up a phone hotline which will give recorded messages on "issues of the week". The application of new technologies would allow citizens to call this hotline and choose from a menu of different issues which they would like to hear more about. 7. Also included in this review would be the need or desire to cable telecast council and/or commission meetings. 0 -5- 5. ECONOMIC DEVELOPMENT/REDEVELOPMENT a. Improve Business Climate in the Community. In October of 1990, the City Council will receive the final draft of a request for proposal (RFP) for the Commercial Industrial Analysis Project. We would expect the analysis to be complete and report to the Council in May, 1991. Upon receipt of this report, the Planning Commission, City Council, and the Housing Commission will be involved in developing a formal development/ redevelopment process or policy. As a part of the commercial and industrial analysis project, we are expecting some additional information on potential redevelopment sites in the following areas: 69th and Brooklyn Boulevard, northwest corner of I-694, T.H. 252 and the Mississippi River; 50th and France, the R-7 site south of the Hennepin County Service Center; and the industrial park north and west of Freeway Boulevard and shingle Creek Parkway. After submittal to the City Council there will be review and comment opportunities for the public, Chamber of Commerce and various commissions. 6. PUBLIC FACILITIES The City Council has requested the staff to review various alternatives for City Hall/Police Department expansion. In 1991 the Council will be reviewing the feasibility of setting up an ad hoc committee to review the feasibility of various capital improvement projects. The projects which would be reviewed by this committee, should it be established, would be the City Hall/Police Department expansion, fire station remodeling and expansion, community center expansion (senior drop-in center), feasibility of an ice arena, park system development in the Twin Lake area, completion of remaining segments of master bike and pedestrian trail system, and any other projects the committee may suggest. 7. DEMOGRAPHIC CHANGES a. Senior citizen Drop-in Center. This was identified as an issue as a part of the Earle Brown Farm Committee's work, and it is included in a general study of capital improvement projects for the City of Brooklyn Center which will be before the City Council for consideration in late 1990. b. Recreation in Park System Impacts. The Park and Recreation Commission completed a review of the park study for the southwest quadrant of the community in the area of Twin Lakes. The commission and the Council have approved an overall bicycle and pedestrian trail system for Brooklyn Center. In September of 1990, the Park and Recreation Commission held a public meeting to review the southwest Twin Lakes park. concept plan and the bike and pedestrian trail system. The public reaction was positive to the bike trail system. There was concern expressed by citizens as to the use of the Joslyn site (it's currently being treated for pollution problems) as a public park. Some were opposed to any use of the site as a public park, but there was support for checking into the safety concerns and keeping the option of park use viable. • • -7- W • Pat Boran 7001 Dallas Road Brooklyn Center, MN 55430 560-4805 520-1534(fax) Greg Peppin 6824 Drew Ave. N. MAT 55429 Brooklyn Center, MN 55429 296-3949(fax) aqb - a a$S- -C, 4 Ron Christensen 6101 June Ave. N. MN 55429 Brooklyn Center, MN 55429 533-1930 MN 55434 send items to: Council (Pedlar 520-5927 fax) Mr. Splinter Paul Holmlund Charlie Hansen A ,Q~ (aFL ~ x Qv 3 n-K-A-% e~ BROOKLYN CENTER FINANCIAL TASK FORCE Appointed 4-22-91 Denis Kelly, chairperson 7130 Fremont Ave. N. Brooklyn Center, MN 55430 296-3597(w) 296-4217(fax) Donn Escher 3107 65th Ave. N. Brooklyn Center, 561-4533 Ulyssess Boyd 4807 Azelia Ave. Brooklyn Center, 537-3215 Viola "Vi" Kanatz 2901 O'Henry Road Brooklyn Center, 551-3069