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Home My WebLink About1992 06-09 FTF FINAL REPORTA~ ~UtiD 8t1j)GETPRoB'EBB 17.4T 10 PR~pR1S • 4 REPORT AND RECOMMENDATIONS OF THE BROOKLYN CENTER FINANCIAL TASK FORCE JUNE 9, 1992 TO THE HONORABLE MAYOR AND CITY COUNCIL: The Brooklyn Center City Council established the Brooklyn Center Financial Task Force in the spring of 1991 with a scope of "advising the City Council regarding matters relevant to the City's financial status" and with the following duties and responsibilities: 1. Make recommendations to improve cost effectiveness of City services, programs, and functions. 2. Make recommendations on priorities for reducing or eliminating services should it become necessary. 3. Make recommendations on modifications, additions and/or deletions to short and long term City revenue sources. The Brooklyn Center Financial Task Force held its first meeting on July 29, 1991. Since its first meeting it has met 23 times (62 hours) reviewing all aspects of City finances, department operations and met with the City's Auditor. In January of 1992 the Financial Task Force recommended, and the City Council adopted, a Financial and Service Prioritization Process whose purpose was to "provide options for the City Council to consider as a means to reduce and/or contain costs in 1992 and subsequent budgets." The Financial Task Force herewith respectfully submits their report and recommendations regarding the Financial and Service Prioritization Process. We wish to personally thank the employees of Brooklyn Center for their enthusiastic cooperation in support of this effort. The City's financial managers seem most willing to make decisions which are needed to maintain our budget within the resources available. The City auditor, Cliff Hoffman of Deloitte Touche, stated the financial operations of the City of Brooklyn Center are well managed and the present financial condition is very good. As a part of our initial review we found a need to recommend to the City Council for their consideration a comprehensive financial management policy for Brooklyn Center. The City Council has received and adopted this policy and they are` to be commended for their fiscal responsibility and foresight in this matter. The Financial and Service Prioritization Process Final Report as attached to this memorandum consists of the following tables: 1. Summary of Revenue Enhancements and Expenditure Reductions as Recommended by the Financial Task Force for the Prioritization Process. This table represents a summary presentation of the priorities by category and priority classification. At the bottom of this table are definitions of priorities one through four. is 2. Revenue Enhancements and Expenditure Reductions as Recommended by the Fiinancial Task Force for the Prioritization Process. This table represents the same basic information contained in the previous summary table but in greater detail. It presents the information on the Prioritization Process by category, item by item and by priority. 3. Summary of Financial Service and Prioritization Items by Category. This table is the most detailed and is presented on yellow pages. It describes each individual priority item submitted to the Financial Task Force for consideration and indicates departmental, City Manager's and Financial Task Force recommendations and priorities. I One of the major goals of the Financial and Service Prioritization Process was to "provide a plan which allows systematic and phased cost reductions and/or revenue enhancements which will result in permanent budget impact of approximately $1,000,000 in the general fund budget for 1993." The Task Force understands it may not be necessary for the City Council to implement all of the proposed priorities suggested in this report. However, should it become necessary because of fiscal pressure or good public policy making, the priorities itemized in this report should give you a blueprint and guideline to follow. We are recommending for your consideration and review, with the aforementioned discussion in mind, priorities totaling $1,723,011 (user fee and revenue enhancements $1,130,055 and expenditure reductions $592,946). Included in the user fee/revenue enhancements and expenditures reduction of $1,723,011 recommended by the Financial Task Force are approximately $47,000 of expenditure reductions already implemented. In addition to the $47,000 of implemented expenditures reductions, approximately $198,000 in revenue enhancements and expenditures reductions were implemented in 1992 prior to the prioritization process. If the City Council chooses to implement certain of the priorities recommended in this report it will reduce the number of City employees financed through the general fund by seven. If the Council implements these or other staff reductions we strongly recommend the adoption and use of a thorough outplacement program for affected employees. At various times during the last ten months of our deliberations City Council members have made comments to the affect that the Task Force should be made a permanent committee of the City of Brooklyn Center. We have discussed the advisability of making this Task Force a permanent committee and believe there is merit in doing so. Should the Council create this Task Force as a permanent City committee, we believe the next phase of our consideration should involve the following: 1. Further evaluate the reorganization potential of City service delivery. 2. Examine further options for recommendation to the City Council in dealing with revenue enhancement contained in priority 4 recommendations in the Prioritization Process report. -2- 0 In addition to the attached prioritized recommendations, the Task Force was asked to make expanded comments and recommendations in a number of areas. First, City Council requested the Task Force to review a request for funding from the Brooklyn Center Hockey Booster program. It is our understanding the City Council wished to have us comment and make recommendations on how they should approach and consider this particular athletic group funding request and all others which may be proposed of a similar nature. We recommend for your consideration the following general rules. The potential for funding requests of this nature will intensify and continue into the future and should be reviewed as one priority among all other priorities considered in the annual general fund budget process. If the City Council chooses to allocate funding for this purpose we believe it should be directed to all athletic programs on an equal basis and should contain an element of participant need. We believe assistance to these programs should be directed to the individual participants, if possible, rather than to the organizing group. The City Council may want to consider working out a program or process in conjunction with school district community education programs and/or non-profit or local foundations such as the Brooklyn Center Foundation. Secondly, the City Council asked this Task Force to "consider the proposed Communications Coordinator's position as a part of the Prioritization Process." The Financial Task Force has reviewed the recommendation of the Communications Task Force for a part time position. The Financial Task Force believes the 1992 Budget is in delicate balance. A portion of fund balance was used ($300,000) to balance the 1992 Budget and the City could be impacted by State shortfalls and the extension of the 6.5% sales tax to City purchases ($75,000). In addition, the adequate fund balance formula is not fully funded at this time. We believe the part time Communications Coordinator position is not a high enough priority to warrant approval in 1992 given the "delicate" condition of the 1992 Budget. It is our unanimous recommendation that in 1993 the part time Communications Coordinator position, as recommended by the Communication Task Force, be implemented only if there is an equivalent reduction in other General Fund operating expenses. A Council member, as a part of the Prioritization Process, suggested consideration of a "voluntary reduction of City Council salaries by 5 " We reviewed current salaries and those approved for implementation on January 1, 1993. The approved increase for Mayor is from $7,000 to $11,500 plus a potential for $1,200 per year for per diem payment, a 79% increase including fringe benefit costs. For Council members the increase is from $5,000 to $7,500 plus a potential for $700 per diem payment, a 63 % increase including fringe benefit costs. Our review consisted of comparisons to similar salaries in the metropolitan suburban area. The data used was compiled by the Association of Metropolitan Municipalities and consisted of 29 members whose populations exceeded 20,000 residents. The survey was dated April, 1992 and included data for 1990, 1991, and 1992. Population counts were Metro Council figures from the 1990 census. 0 -3- Based on the data, we found Brooklyn Center's elected official's salaries are slightly below the average in absolute terms, but slightly higher than average when based on cost per resident. Overall, not out of line with similar municipalities. However, when the increases scheduled for January 1 1993, are factored in, it would place them in the highest brackets in the Twin City Metropolitan area. When viewed from the perspective of the cuts being recommended in other City budgets, we find the salary increases to be egregious. The Financial Task Force is unanimous in recommending a roll back on the increase of salaries and the elimination of per diem pay which would result in a savings of approximately $19,946 in the 1993 Budget. This report is respectfully submitted for City Council consideration. The membership of your Task Force sincerely appreciates the opportunity to serve Brooklyn Center and stand ready to discuss with the City Council any and all details of this report at your convenience. Dennis Kelly, Ch Ul 'ssess Boyd Don&Escher Vi Kanatz )Pat Boran m Ron Christensen Gregg Peppin -4- • • • _ _ iON PROCESS T SNE PRIORITIZA I . SASH FORCE FOR E fiNANCiA4 _ _ - SOSAL N w RECOMMENDED BY T PRIORITY IONS AS REDUCT XPENDITURE - Y 3 PRIORiT PRIORITY 2 910 2 NANCEMENTS AND E VENUE EN - _ O $ 4 , 1 PRIORITY $ _ SUMMARY OF RE - $ 16,150 1 1-30,0'55 - - . , 2,91a $ 1,p14,2o0 23 850 4 000 00 $ , , 20 IMPACTS tEEEPPRE) MINIMAL SERVICE 8,500 O 103355 0 0 REDUCTIONS WITH RE 0 0 EXPENDITU TEGORY A* 2,000 O a 45,204 CA R ENHANCEMENTS FOR SERVICES REVENUE ENCIES ' 0 a 1,200 882 2 S AG CATEGORY S R DEPARTM ENT , 6 33750 3,x00 Y C. CHARGE TO OTHE DEPARTMENTS CATEGOR OTHER 2175O 41,044 9,700 652 O 7 REASSIGN DUTIES TO ON EIAP40YEES TEGORY D' MPACT 1 , 81730 0 3661393 00 CA u1TH SOME I REDUCTIONS INE PUBLIC ON Y E' 1,2 132,633 8,500 40,Oa0 3382 CATEGOR TH S~+E IMPACT TING COSTS 66,100 31382 ONS 'dI OPERA 0 REDUCE REDUCTI TEGORY F' OUTLAY i0 L 0 127,66 a 609485 CA REOUiRING CAPITA TIVE SERVICE ISSUES GORY G. ITEMS 27,4B5 0 0 1,723,011 $ RNA CATE STAffING ISSUES/ANTE 0 . 90a $ 1,212,650 33,000 162 . H. CATEGORY ANAGEMENT ISSUES , - . 991362 $ $ RSONNEL M PE " " 48,499 - CATEGORY I. $ sc==°~ - OTHER ISSUES CATEGORY 101 Al-, - of service- items- uality up these implement these r no imPaOt on G willing to give t to s ' little o have reluctan We would be level a# service. Les ion would Cemented' Impiem to be imp cat on en ntation e effect service om on level of the very last to be would have s impaO ms as ntial ns First iten a ; implemented. Imp tO be len~e these ite substa would have on to mentation We would hold Second items implement ond be Y 2: t° RIORIT ms la ed. Imp o{ service. act on level ere imp p Lower priority ite have sev would ntation RIORITY changes. P lamented. ImplPn~e Very last items to be imp PRIORITY 4: considered. • (EEEPPRI) Print Set: 123 CATEGORY A: EXPENDITURE REDUCTIONS WITH MINIMAL SERVICE IMPACTS CITY COUNCIL* Lump sum reduction of annual planning process expenses $ CITY MANAGER Use alternative employment advertising methods EMERGENCY PREP Reduce books and pamphlets ,FIRE Discontinue CPR Training POLICE Reassess towing agreement charges DATA PROCESSING Negotiate quantity discounts through LOGIS PLANNING & INSP Send compliance orders through regular mail GOVT BUILDINGS Electric savings/power capacitors ENGINEERING Reduce special paper and maps ENGINEERING Send weed notice through regular mail STREET MAINT Dirt and seed instead of sod VEHICLE MAINT Buy non-brand name tools VEHICLE MAINT Use ABC extinguishers VEHICLE MAINT Don't buy additional rust protection on autos CITYWIDE Use zip code printing software PARKS MAINT Amend Diseased Tree program CITY MANAGER* Reduce amount allocated for labor relations service CITY COUNCIL Drop League of Minnesota Cities membership EMERGENCY PREP* Reduce printed forms EMERGENCY PREP* Reduce Safety supplies EMERGENCY PREP* Reduce dues and subscriptions FIRE* Delay furniture replacement ENGINEERING* Reduce supplies ENGINEERING* Minimize photo copying EMERGENCY PREP Reduce training and conferences POLICE* Eliminate uniforms for the dispatchers TOTAL CATEGORY A • REVENUE ENHANCEMENTS AND EXPENDITURE REDUCTIONS AS RECOMMENDED BY THE FINANCIAL TASK FORCE FOR THE PRIORITIZATION PROCESS PRIORITY 1 CM $ 500 400 3,120 5,000 2,000 500 1,300 250 350 500 100 500 1,350 100 4,000 2,000 400 150 30 1,300 23,850 Page 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 TOTAL 2,500 S $ S 2,500 500 400 3,120 5,000 2,000 500 1,300 250 350 500 100 500 1,350 100 4,000 CM 2,000 13,650 13,650 200 200 400 210 210 2,000 2,000 150 30 500 500 CM 1,300 2,910 16,150 0 42,910 0 PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 TOTAL CATEGORY B: REVENUE ENHANCEMENTS CITY MANAGER* Increase/add fees for maps, copies, etc. CM 1,200 1,200 CITY MANAGER Increase license fees for food establishments, etc. 7,000 7,000 ASSESSING Discontinue no cost processing of change orders after Board of Equalization meeting 3,240 3,240 POLICE Increase dog license fees 1,000 1,000 FINANCE Charge full 2% admin and 8% eng fees on all impr projects 15,000 15,000 PLANNING & INSP Establish housing and maintenance reinspection fee 1,500 1,500 'PLANNING & INSP Increase Planning Commission fees 3,100 3,100 ENGINEERING Charge non-refundable plan deposit 3,750 3,750 ENGINEERING Double fees for copies 175 175 ENGINEERING Permit charge for private utilities 500 500 ENGINEERING Implement final plat fee 800 800 ENGINEERING Implement easement vacation fee 250 250 ENGINEERING Charge tree registration fee 250 250 STREET MAINT Charge $1 for Christmas tree dropoff 740 740 COMMUNITY CNTR Raise water slide fee by twenty-five cents 18,750 18,750 RECREATION Raise all class fees by ten percent 17,000 17,000 RECREATION Raise non-resident softball player fees $2 3,000 3,000 POLICE* Increase false alarm charges 20,500 CM 20,500 FINANCE* Charge franchise fee for City's public utilities CM-NR 0 PLANNING & INSP* Increase rental license fee CM 16,000 16,000 PLANNING & INSP* Charge 65% plan check fee for residential permits 8,500 8,500 STREET LIGHTING* Implement street light utility CM 144,000 144,000 STREETS MAINT* Special Assess sealcoating 260,000 260,000 DATA PROCESSING Include data processing costs in fee structure 4,000 4,000 FINANCE* Charge franchise fee for electric, gas, cable CM 577,000 577,000 PARKS MAINT* Charge rental for picnic tables 1,800 CM 1,800 PUB UTILITIES* Discontinue senior citizen discount for sewer 16,000 16,000 RECREATION* Add $1 non-resident fee to all classes - 5,000 - CM - 5,000 TOTAL CATEGORY B - 103,355 8,500 - 40000 1,014,200 1,130,055 Page 2 PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 TOTAL CATEGORY C: CHARGE TO OTHER DEPARTMENTS/AGENCIES FOR SERVICES PARKS MAINT Charge full cost for bandwagon 500 500 PARKS MAINT Charge Golf Course for utilities 1,500 1,500 TOTAL CATEGORY C 2,000 0 0 0 2,000 CATEGORY D: REASSIGN DUTIES TO OTHER DEPARTMENTS 0 CATEGORY E: REDUCTIONS WITH SOME IMPACT ON EMPLOYEES CITY MANAGER Reduce purchase of books and pamphlets 250 250 \ UNALLOCATED Limit out-of-state conferences to department heads only 4,000 4,000 ASSESSING Reorganize staffing 12,158 12,158 POLICE Eliminate pickup and drop-off of resident officers 1,000 1,000 DATA PROCESSING Have employee take home data back-up instead of contract 300 300 PARKS MAINT Discontinue utilities to some shelters 3,000 3,000 CITY COUNCIL* Five percent voluntary reduction in City Council salaries 19,946 CM 19,946 CITY COUNCIL Reduction of training and conferences 1,000 1,000 CITY MANAGER* Reduce dues and subscriptions 350 350 UNALLOCATED* Cancel attendance at Municipals banquets 1,200 1,200 UNALLOCATED Limit out-of-state schools to only a select few employees - 2,000 2,000 - - - - TOTAL CATEGORY E - 41,004 3,000 0 1,200 45,204 Page 3 PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 TOTAL CATEGORY F: REDUCTIONS WITH SOME IMPACT ON THE PUBLIC UNALLOCATED Find a replacement for newsletter publisher 4,000 4,000 POLICE Do not accept NSF checks if amount is under $200 2,800 2,800 GOVT BUILDINGS Reduce fertilizing service from 5 to 2 1,930 1,930 PARKS MAINT Reduce fertilizer service contract 4,425 4,425 STREETS MAINT Reduce preform pavement markings 2,750 2,750 SOCIAL SERVICES* Withdraw from Five Cities Senior Transportation Program 10,727 CM 10,727 PARKS MAINT Reduce trail repair to minimum 9,000 9,000 UNALLOCATED* Eliminate Earle Brown Days security costs 11,500 11,500 RECREATION* Eliminate childrens' Halloween party 750 750 PARKS MAINT* Reduce parks reforestation 2,500 2,500 PARKS MAINT* Eliminate goose control 2,100 2,100 PARKS MAINT* Reduce plaza plantings 2,400 2,400 PARKS MAINT Eliminate maintenance on tennis courts - 8,000 - - 8,000 - TOTAL CATEGORY F - 8,730 17,652 - - 2,750 33,750 62,882 CATEGORY G: ITEM S REQUIRING CAPITAL OUTLAY TO REDUCE OPERATING COSTS VEHICLE MAINT - Establish new vehicle maintenance computer program 8,000 8,000 VEHICLE MAINT Purchase wire feed welder 500 500 PARKS MAINT Accelerate reptacement of mowers 1,200 - 1,200 - - TOTAL CATEGORY G - 8,500 1,200 - 0 0 9,700 Page 4 PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 TOTAL CATEGORY H: STAFFING ISSUES/ALTERNATIVE SERVICE ISSUES COMM DEVELOPMENT Reorganize staff 55,592 55,592 HEALTH Turn all health inspections/licensing over to County 58,930 58,930 ENGINEERING Eliminate seasonal survey technician 5,100 5,100 RECREATION Cut one program supervisor position 30,000 30,000 PARKS MAINT* Reduce parks overtime by 50% 10,000 CM 10,000 ENGINEERING Eliminate two engineering technician positions 40,000 40,000 COMM DEVELOPMENT* Reduce Planning & Inspect secretary position to part-time 13,138 CM 13,138 'ANIMAL CONTROL Eliminate all part-time Code Enforcement positions 14,310 14,310 POLICE Eliminate all part-time Code Enforcement positions 9,573 9,573 STREETS MAINT* Reduce street overtime by 50% 10,000 CM 10,000 VEHICLE MAINT* Reduce shop overtime by 50% 1,000 CM 1,000 STREETS MAINT Reduce part-time personnel by 50% 14,750 14,750 POLICE* Reduce scheduled overtime 10,000 10,000 STREETS MAINT* Eliminate one Maintenance lI position 35,000 35,000 PARKS MAINT* Eliminate one Maintenance II position 35,000 35,000 PARKS MAINT Reduce part-time personnel by 50% - 24,000 24,000 TOTAL CATEGORY H - 127,660 66,100 40,000 132,633 366,393 CATEGORY 1: PERSONNEL MANAGEMENT ISSUES CITY MANAGER* Receptionist position to be job shared 3,382 3,382 TOTAL CATEGORY I 0 0 0 3,382 3,382 Page 5 PRIORITY 1 CATEGORY d: OTNER ISSUES a program the a year mate Canin 6 a m• 12 Mon nt program " Elim arking 2- enforceme POLICE Restrict p truck dispatchers * e traffic a tension devices POLICE Encourag home pack duties to POLICE Eycpa use of Citizen call Transfer TAPlSenior t sealco POLICE at cycle to str POLICE Add one year olf course SIREETS debt MA1NT Nave City forgive 9 RECREATION* GORY TOTAL CASE 5,000 PRt0R1tY 2 101 AL PRIORITY 3 PRIORITY 4 NR-CM 9,485 3,000 18,000 25,000 - NR-CM - - - 27,485 5 ,000 0 3,000 25,000 9,485 18,000 0 60,485 0 - - 1,21 S 1723`011 2,650 -48,099 $ 99,362 --62,900 5 3 Y~aaac of service. items* no impact on quality to give up these nt these TE IES We Would be reluctant to implement TOtAI ALL CA - GOR Guts Vould have little or n level of service. Less Willing - to be cut' effect ° service. First items ld have some on level of PRIORITY items to be cut. Cuts W0u would have substantial impsct the very last ITY Lower SeSecond you to these items as be cut. Cut We would hold on PRIOR to priority items l of service. PR10RitY impact on lave changes' be cut- Cuts mould have severe to PRIORITY 4: very last items con-idered• task force- to be b financial Manager's recommendation changed by * E City ndation. + s cecomme C =City Manager ~ by pinancial Task Force. page 6 NR =Not reco~1e~ is • TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM' REVENUES 'PRIORITY COMMENTS DATION DATION RATION CATEGORY A: EXP ENDITURE REDUCTIONS WITH MIN IMAL SERVICE IMPACTS Priority $ Priority $ 1 COUNCIL PROFESSIONAL SERVICES $2,500 3 1 $2,500 2 $2,500 S1 Lump sum reduction of annual D1 planning process expenses. 2 COUNCIL DUES AND SUBSCRIPTIONS Explore dropping LMC S1 Reduce membership fees: membership if it doesn't D1 Assoc. of Metro Municipalities $610 4 affect LMCIT membership NR $0 NR $0 North Metro Mayors Assoc. $1,000 4 -Task Force recommends NR $0 NR $0 League of Minnesota Cities $2,048 4 eliminating LMC dues 3 $13,650 3 $13,650 unless insurance is threatened 3 CITY PROFESSIONAL SERVICES $2,000 1 2 $2,000 1 $2,000 S21! MANAGER ! Reduce amount allocated for D2 labor relations services. 4 CITY EMPLOYMENT ADVERTISING $500 1 1 $500 1 $500 ! S2 MANAGER Use alternative advertising D2 methods other than major newspapers, which are more expensive, to reach selective audiences. 5 UNALLOCATED OFFICE SUPPLIES $500 3 This may save supply NR $0 NR $0 S3 When doing agenda or copying, costs but increase labor D3 duplex as much as possible to costs. save paper. 6 UNALLOCATED Establish better controls for $500 3 This may save supply NR $0 NR $0 S3 distribution of office supplies. costs but increase labor D3 costs. 7 UNALLOCATED POSTAGE $500 2 This may save postage NR $0 NR $0 S3 Encourage departments to costs but increase labor D3 look at ways of reducing costs. mailings or limiting the size of mailings by duplexing copies as much as possible. C1 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXPENDITURE REDUCTIONS WITH MIN IMAL SERVICE IMPACTS Priority $ Priority $ 8 UNALLOCATED Reduce Operating Supplies $550 3 Involves items such as NR $0 NR $0 S4 (Acct. # 4220)to a minimum. manuals, reference D4 Defer to 1993 wherever possible. items, and report materials. Can not be entirely eliminated, but lower priority items can be delayed or elminated. 9 EMER. Reduce entire object #4212; $200 2 NR $0 2 $200 S5 PREPARED. printed forms D5 10 EMER. Reduce entire object #4220; $1,792 4 NR $0 NR $0 S5 PREPARED. operating supplies D5' 11 EMER. Reduce entire object #4227; $400 1 I NR $0 1 $400 S5 PREPARED. safety supplies D5 12 EMER. Reduce entire object #4411; $1,000 3 3 $500 3 $500 S5 PREPARED. training and conferences D5 13 EMER. Reduce partial object #4413; $210 2 NR $0 2 $210 S5 PREPARED. dues and subscriptions D5 14 EMER. Reduce entire object #4417; $400 1 1 $400 1 $400 S5 PREPARED. books and phamplets D5 15 FIRE Do Not install enclosed cab on $18,000 A 1 NR $0 NR $0 S6 Engine 2 D6 ~ ~ i TEG,ORY ALL CEpAR cirr C U L MS 61 CA JFPSK FOR N- RECO M N_ MAN:, VIE OIA' v►~E L ANA SER P _ ~ ~r~ty $ r►NANC►A CAST CoNiMENT~s - $ Prio_ $3,120 ARY OF sA~►NG si pRiO = n0 cv $3,120 ' 1 ;uhAM ITE~ EIMPAGTS -l`-_ slpN WIT" M114IMA[ 1 NR GNS ` # plVl REDUGTI - = _ - EXPENDITUR PR Training NR inu YA GATEGOR FIRE Qisconte G i 2 $2,p00 i 6 $16,000 $().3 S6 NR 06 program of planned ' Reduce Iacement $0 FIRE equipment rep 3 17 $2,ooa $a NR S6 NR 06 delay replacement FIRE Furniture, A $0 1$ $1,000 $o NR S6 NR 06 Reduce Clothing Replacement ~ F1RE 4 $5,000 19 S6 $1,000 $5,0~ 1 06 Supplies I two (2U other 1 FIRE Reduce 1 itappeacomp iesusethis 20 $5,000 I Itowing e towing $1,300 I S6 pra t4unds for other cities " $A,300 07 1 Reassess towing agreement o 4 ICE atchers no longer 21 PGI charges Disp ublic and the 4 the p " S7 $A,300 greet wear majority no longer $o Q8 uniforn' $0 NR to uniforms for the the ottical issued NR pouts diminaispatcher Positions Review State of 'd , 2 S1 $1,300 4 Minnesota and bids a1,' . county 05I bid Hennepr urchase for - " lore other available time of P e front and ~ possible savings pot-Ice _ 23 processes to We ,ebicles wheel drive S7 rear Da i G3 1 TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL. SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS RATION DATION DATION CATEG ORY A: EXPENDITURE REDUCTIONS WITH Mlle I MAL SERVICE IMPACTS Prioritv $ Pr ioritv $ 24 DATA Negotiate quantity discounts when $2,000 1 1 $2,000 1 $2,000 S8 PROCESSING ordering software and hardware D9 through LOGIS 25 FINANCE Switch from international to $5,000 2 Seek RFP's every 5 to 7 NR $0 NR $0 S8 regional independent audit firm. years D9 , 26 P & I Stop sending all Compliance $500 1 1 $500 1 $500 S9 Orders via Registered Mail D10 27 GOV BLDG Electric savings/power capacitors $1,300 1 1 $1,300 1 $1,300 S10 D11' 28 ENG Reduce non-MSA traffic counts N/A 1 1 $0 1 $0 S10 D11 29 ENG Reduce special paper & maps $250 1 1 $250 1 $250 S10 D11 30 ENG Reduce supplies $150 1 NR $0 1 $150 S10 D11 31 ENG Minimize photocopying $30 1 NR $0 1 $30 S10 D11 32 ENG Weed notice regular mail $350 1 1 $350 1 $350 S10 D11 i TABL E 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXPENDITURE REDUCTIONS WITH MIN IMAL SERVICE IMPACTS Priority $ Priority $ 33 STREET Dirt & seed instead of sod $500 1 1 $500 1 $500 S1o D11 34 STREET Do not repaint major equipment $1,000 1 NR $0 NR $0 S1o D12 35 VEHICLES Driver ed to improve car care N/A 1 1 $0 NR $0 S1o D12 36 VEHICLES Non-brand name tools $100 1 1 $100 1 $100 S1o D12 37 1 VEHICLES Incr service intervals for staff cars N/A 1 NR $0 NR $0 S10' D12 38 VEHICLES Increase oil change intervals $250 1 NR $0 NR $0 S10 D12 39 VEHICLES Use ABC extinguishers $500 1 Could cause computer 1 $500 1 $500 S10 equipment damage D12 40 VEHICLES No addl rust protection on cars $1,350 1 1 $1,350 1 $1,350 S1o D12 41 PARK Leave bandwagon in Central Park N/A 1 1 $0 1 $0 S10 D13 C5 TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIO RITIZAT ION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITE'M' REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXP ENDITURE REDUCTIONS WITH MIN IMAL SERVICE IMPACTS Priority $ Priority $ 42 PARK Adopt-a-Park program N/A 1 1 $0 1 $0 S10 D13 43 PARK Permanently install picnic tables N/A 1 1 $0 1 $0 S10 D13 44 CITYWIDE Use zip-code printing software $100 1 1 $100 1 $100 S10 D14 45 CITYWIDE Establish wellness program Unknown 1 Needs further evaluation NR $0 NR $0 S10 D14 46 CITYWIDE More recognition for good service N/A, 1 1 $0 1 $0 S10 D14: 47 PARK Amend Diseased Tree program $4,000 2 1 $4,000 1 $4,000 S10 D13 CATEGORY A SUBTOTAL $80,810 $39,920 $42,910 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATE 3ORY B: REVENUE ENHANCEMENTS Priority $ Priority $ 1 CITY Increase or add fees for m aps, $1,200 1 1 $1,200 4 $1,200 S11 MANAGER copies, and ordinances, D15 especially for Chapters 12, 34, and 35, as well as the apartment directory. 2 CITY Increase license fees for food S11 MANAGER establishments, refuse vehicles, D15 swimming pools, etc. 3 LEGAL Recover costs for legal services S12 COUNSEL by charging or increasing fees D16 for applicants (street vacation, variances, special use permits, preliminary and final plat approval„ etc.). 4 LEGAL Gain access to sources of S12 COUNSEL revenue outside the tax supported D16 general fund. 5 ASSESSING Discontinue no-cost processing S13 of Change Orders after the D17 meeting of the Board of Equalization. $13,000 1 1 $3,240 1 1 Implement a portion of 1 these increases (not in the food area) Implement wherever 1 possible--however, no accurate estimate is possible 1 Would eliminate some 1 nuisance changes and recover our costs on the legitimate ones. We will waive in cases of true hardship and if we made error. Other avenues (abatement or petition) remain available to the taxpayer. $7,000 1 $0 1 $0 1 $3,240 1 $7,000 $0 $0 $3,240 C7 r TA~s►-L SUMMARY - ENTS ALL DEPARTM CAT CATEGORY . CIn COUNCIL Y IZATI4N ITEMS B GER'S TASK FORCE RECOMMEN! A`t11 MMEN" tpRIT ICE PR MANA MMEN~ D RECO ION V ANp SER RECO ION . NANC►AL osT of FI - - MMARY GSl pAT GOMME"TS priority $1 OOo _ - V1r~ SU A r ~ENUE PR10RI . LIR $ ~ - - Priorit ry $j'000 1 _ ding 1 Several DIVISION 1 # NCEMENTS 8~,500 ents have dePam ed their increas HA (incr. est) REVENUE EN ing GOR` B: licens Cat and dog (G, Fund) . CATE ! already fees. , licensing license y POLICE 6 (increase dog $20,500 S14 only) $20,500 1 018 2 Original fee system meetings 500 i $20' j developed in Chamber of charges (incr. est) Increase false alarm (G Fund) with thee Increased rce, Comm ed on bas pOUCE estimate is I actual 1991 alarms e S14 pi8 increase may caus nitoring by better mo businesses eees resulting ed lowering increase; private hould not s homeowners overtime be affectew ould fall revenues of better because $0 Monitoring- $0 4 4 UnKnown 4 $16,000 ~ Grants to supplement Research NR General $0 4 50'~ Reduction POLICE S programs 4 Does not affect S14 $32,000 Fund. Not ended because ' Dig Discontinue senior cttlzen reco ce based orl reduced rate is $0 pUgLIC 9 sewer discount. UTILl" reduced usage' NR $0 NR S15 D19 13ILLING would Implementation negative 4 $200 s cause more than dollars earned . harge fee for notary service CE C FINAN io AND OTHER S15 Dig r)F JiTMFNTS I • "ABLE zZ), ' i Y ALL DEPARTMENTS SUMMARY - S 13y CATEGOR CE CITY COUNCIL ITEM TASK FOR RECOMMEN- Dp>70N ~ERVICE PRIORITIZATION MANAGER'S RECOMMEN- tNANC1AL AND FiECOMMEN- pgT10N J---- SUMMARY OF F COST - --DATtO_N__.- priority $ SAVINGS/ : vvvORITY COMMENTS $ $0 i REVENUES priority $0 i ITEM # DIVISION 1 Does not affect General 1 NCEMENTS $700 Fund Y B. REVH' UE ENHA check tee charge. _ $4,000 CATEGOR IOUOR Increase bad 11 S15 D19 Processing costs DATA ~ include data 12 in fee structure. S15 PROCESSING D19 Charge franchise tee tot PU, 13 FINANCE electric, gas, and ca S15 D19 D22 3 $4,000 3 } 3 $577,000 4 1 Implementation for City ctrie, Gas, cable) $600,000 utilities ruled illegal 2~ $23,000 NR ,Water, Sewer, storm Sewer) 1 $15,000 1 FINANCE Charge 11,112% administration ineering 14 S15 and S% eng rovement projects. i mp 019 Maintenance Estaish Housing 15 P & I Reinspect on Fee S16 020 se Rental License Fee P & I Increa 16 S16 p20 Commission Planning P & I Increase 17 Fees S16 D20 o/o Plan Check Fee for 65 18 P & I esidential Permits Residential S16 D20 Savings affected 11 . in $15,000 1 personnel reduction Engineering c 1 1 $25 per reinspection $1,500 1 Double existing fee 2 $16,000 1 1 Double existing fee $3,1 00 Based on 1991 permits 2 2 $17,000 $1,500 1 $16,000 4 $3,100 1 $577,000 $0 $15,000 $1,500 $16,000 $3,100 $8,500 $17,000 Implement 112 plan checkfee C9 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIO RITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGERS TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN'- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES 'PRIORITY COMMENTS DATION DATION DATION CATEG ORY B: REV ENUE ENHANCEMENTS Prioritv $ Prioritv $ 19 ENG Non-refundable plan deposit $3,750 1 1 $3,750 1 $3,750 S17 D21 20 ENG Double copy fee $175 1 1 $175 1 $175 S17 D21 21 ENG Permit charge for private utilities $500 1 1 $500 1 $500 S17 D21 22 ENG Implement final plat fee $800 1 1 $800 1 $800 S17 D21 23 ENG Implement easement vacation fee $250 1 1 $250 1 $250 S17 D21 24 ENG Tree registration fee $250 1 1 $250 1 $250 S17 D21 25 STREET Charge $1 for Xmas tree dropoff $740 1 1 $740 1 $740 S17 D22 26 PARK Charge rental for picnic tables $1,800 1 Charge will reduce use 3 $1,800 1 $1,800 S17 D22 27 VARIOUS Establish special service distr $6,000 2 NR $0 N R $0 S17 D22 TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTME NTS SUMMARY COST MANAGER'S TASK. FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION' ITEM REVENUES' PRIORITY COMMENTS DATION DATION DATION CATE GORY B: REVENUE ENHANCEMENTS Priority $ Priority $ 28 STLITE Implement street light utility $144,100 3 2 $144,000 4 $144,000 S17 D22 29 STREET Special assess sealcoating $260,000 4 4 $260,000 4 $260,000 S17 D22 30 COM CENTER Raise Water Slide $0.25 $18,750 1 1 $18,750 1 $18,750 S18 D23 31 COM CENTER Raise Water Slide $0.50 $37,500 1 NR $0 NR $0 S18 D23 32 ADULT Charge seniors for monthly $500 3 NR $0 NR $0 S18 RECREATION newsletter D23 33 ALL REC Raise all class fees 10% $17,000 1 Proposed Financial 1 $17,000 1 $17,000 S18 PROGRAMS Policy requires review of D23 1993 registration fees 34 ALL REC Add a $1 non-resident fee to all $5,000 4 4 $5,000 1 $5,000 S18 PROGRAMS classes D23 35 ADULT Raise non-resident softball player $3,000 1 1 $3,000 1 $3,000 S18 RECREATION fee $2 D23 CATEGORY B SUBTOTAL $1,230,055 $1,145,555 $1,130,055 C11 I A°`- - AR1 _ ALL QEPARTMENTS SUMM C1171 COUNCIL BY CATEG,ORY N ITEMS TASKfORGE RECOMMEN_ PRIpRITIZATiO _ MANAGER'S RECOMM04-- DATION SERVICE REGOMMEN- QATION RY pr- FINANCIAL AND COST 0A10-4-- - $ COMMENTS Priority SUMMA SAVINGS/ IORIV - $ $a _ . REVENUES ~ Priority $0 NR r ITEM This does not really NR # DIVISION TMENTSIAGENC1ES FOR SER~1cE5 2 money and TO OTHER DEPAR $15,869 save the City not all of the EDme is ORRSH Y C CIT: YHASALARIES, FT EMPLOYEES Coordinators $0 CATS ; oordinatos . $0 NR efits to the ED- spent on EDA matters 1 Move the FDA C' S19 MANAGER position and ben NR t (75% of th FDA) D24 budge already charg NIP, 1 $0 is for supplies $0 NR Charge other deP NR S20 Nip 1 D25 to Div 80 3 ENG Machine Merlin S20 N/A D25 VEHICLES ' Charge back vehicle co s 4 S20 $500 025 for bandwagon Charge full cost 5 PARK S2a Nip, 025 for band s 6 PARK ervices Elim or charge S20 N/A 025 e for TueslPark 7 PARK Elim or charg S20 $1,500 D25 Charge Golf Course for utildies 8 PARK S20 D26 e maintenance 9 PARK Charge for nod i S20 Y 5U8lOTAt-'~ D25 _ CATEGORY 1 $0 $0 NR NR ~ $500 $500 1 1 1 1 $0 NR NR $0 1 $0 $0 NR NR 1 $1,500 $1,500 1 1 1 0 0 NR NR 2 Cost of billing Or xceed $2,000. assessing may $2,000. revenue $1,400 $19,269 • TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIO RITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DAT10N CATE 0RY D: REASSIGN DUTIES TO OTHER DEPARTMENTS Priority $ Priority $ 1 FINANCE Allow liquor stores' manager $0 4 No effect on General 4 $0 4 $0 S22 AND LIQUOR direct inquiry access by Fund D29 STORES personal computer to inventory management system. 2 FINANCE Liquor stores employees to make $0 4 No effect on General NR $0 NR $0 S22 AND LIQUOR all transfers and adjustments Fund D29 STORES to the liquor inventory management system. 3 GOV BLDG Liquor store empl maint grounds N/A 1 Implemented 1 $0 1 $0 S23 D30 4 GOV BLDG Elim contract cleaning/Fire Stn $2,285 1 NR $0 NR $0 S2311 D30 I 5 ECON DEVEL Transfer certain inspection! 1 May improve since 1 $0 1 $0 S24 enforcement activities to the enforcement is often D31 police department, such as junk simultaneous by yards, junk vehicles, signs, and departments and other code violations, uncoordinated. CATEGORY D SUBTOTAL $2,285 $0 $0 C13 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEG ORY E: REDUCTIONS WITH SOME IMPACT ON EMPLOYEES Priority $ Priority $ 1 COUNCIL SALARIES, PT EMPLOYEES $1,482 2 Suggested by Council 2 $1,482 1 $15,946 S25 a. Five percent voluntary member D33 reduction in city council salaries. b. Per Diem Compensation 1 $4,000 2 COUNCIL TRAINING AND CONFERENCES $1,000 2 Suggested by Council 2 $1,000 2 $1,000 S25 Lump sum reduction. member D33 3 CITY DUES AND SUBSCRIPTIONS $350 1 NR $0 1 $350 S26 MANAGER Eliminate subscriptions to D34 various newspapers and newsletters (e.g., WALL STREET JOURNAL, STAR TRIBUNE, Manager's Legal Bulletin, etc.). 4 CITY BOOKS AND PAMPHLETS $250 1 1 $250 1 $250 S26 MANAGER Reduce by purchasing fewer D34 items. 5 CITY Reevaluate the need for the ? 2 This would be time NR $0 NR $0 S26 MANAGER employee newsletter, reduce the saving to free up staff D34 number of issues, and/or reduce to work on other the length of the newsletter. priorities. 6 LEGAL Modify or limit city attorney's ? 3 NR $0 NR $0 S27 COUNSEL attendance at staff meetings. D35 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY _ ALL DEPARTMENTS SUMMARY _ COST MANAGER'S TASK I+ORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY E: RED UCTIONS WITH SOME IMPACT ON EMPLOYEES Priority $ Priority $ 7 LEGAL Modify or limit the city attorney's ? 1 NR $0 NR $0 S27 COUNSEL attendance at city council D35 meetings. This could be accomplished in a number of ways: a. shorten the meeting time b. move certain nonaction items to a "work session" which would not normally be attended by the attorney c. rearrange the agenda to finish the business for which the council wants the attorney present as early as possible so the attorney can be released. 8 LEGAL Increase risk management ? 1 1 $0 1 $0 S27: COUNSEL activities to reduce the likelihood D35 of litigation. 9 UNALLOCATED OFFICE FURNISHINGS & $28,200 2 The machine will have to NR $0 NR $0 S28 EQUIPMENT be replaced at some D36 Do not replace copy machine point in time. How long this year. can we afford to delay this purchase? C15 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM -REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY E: REDUCTIONS WITH SOME IMPACT ON EMPLOYEES Prioritv $ °riority $ 10 UNALLOCATED OBJECT NO. 4411 -TRAINING S28 AND CONFERENCES D36 a. Limit attendance at out-of- $4,000 1 1 $4,000 1 $4,000 state conferences to depart- ment heads only. b. Limit attendance at out-of- $2,000 2 2 $2,000 2 $2,000 state schools to only a select few employees. c. Cancel attendance at $1,200 4 NR $0 4 $1,200 MUNICIPALS banquets. d. Do not purchase rolls for $100 2 NR $0 NR $0 meetings. e. Limit attendance at local $1,000 1 NR $0 NR $0 workshops and conferences. f. Place a dollar cap amount $500 4 NR $0 NR $0 on the tuition reimbursement program. 11 ASSESSING Reorganize Staffing--rewrite $12,15811 1 Approved by Council 1 $12,158 1 $12,158 S29 job description of Assessment implemented at March 23rd meeting. D37 Technician, replace vacant Asmt. Allows us to use our Technician position with a lower full-time employees cost Assessing Secretay, and more effectively and not eliminate the use of Temporary or hire temporary help to Part-Time employees. supplement our staff. Takes us very close to a point where we can not meet our goals and state mandates. Reduces staffing flexibilty and cross-training options. Hoped to be a short term situation --no more than two years before budget constraints loosen or technology presents some options to lessen workload. 0 i TABL E 28 SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY C ATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATE GORY E: RED UCTIONS WITH SOME IMPACT ON EMPLOYEES Priority $ Priority $ 12 POLICE Eliminate the pickup and drop-off $1,000 1 Would effect no more 1 $1,000 1 $1,000 S30 ' of officers who reside within city than 5-6 officers D38 limits 13 DATA Employee take home data back-up $300 1 1 $300 1 $300 PROCESSING for data processing as opposed D39 to contracting forth e service. 14 PARK Discontinue utilities to some $3,000 1 1 $3,000 . 1 $3,000 S31 shelters D40 15 GOV BLDG Thermostats 76/68 Unknown 2 Investigating 4 $0 1 $0 S31 management system D40 CATEGORY E SUBTOTAL. $56,540 $25,190 $45,204 C17 TABLE 2S SUM MARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY C ATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATE GORY F: REDUCTIONS WITH SOME IMPACT ON THE PUBLIC Priority $ Priority $ 1 SOCIAL SENIOR TRANSPORTATION $10,727 4 Joint powers agreement 4 $10,727 2 $10,727 S32 SERVICES PROGRAM may stand in way of Consider alternate D41 Withdraw from Five Cities withdrawing in 1992. program Senior Transportation Program. There's plenty of time to consider withdrawal in 1993. 2 UNALLOCATED POSTAGE $2,200 2 The City might save NR $0 NR $0 S33 Reduce number of City news- even more money by D42 letters from six to four. using the newspapers as its resource for running 3 UNALLOCATED PRINTING $4,000 2 regular press releases NR $0 NR $0 S33 Reduce number of City news- and completely abolish D42 letters from six to four. the City news- letter as we know it. 4 UNALLOCATED Find a replacement for Walker $4,000 1 (Park and rec could 1 $4,000 1 $4,000 S33 Enterprises to edit the City still publish their D42 newsletter. brochure with class/ registration information 5 UNALLOCATED SPECIAL EVENTS S33 Eliminate the City's donation D42 of security costs for Earle Brown Days activities. 6 CHILDREN'S Eliminate Halloween Party S34 RECREATION D43 0 $11,500 3 NR $0 4 $11,500 $750 4 NR $0 4 $750 0 10 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGERS TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION nATION DATION CATE3ORY F: REDUCTIONS WITH SOME IMPACT ON T IE PUBLIC Priority $ Priority $ 7 PLANNING & Modify reinspection procedures unknown 1 Will potentially lower the 1 $0 1 $0 S35 INSPECTIONS and reduce the number of notices Will be accuracy of our data as D44 mailed to property owners. Implemente we will not reinspect the in 1992 interior of 100% of the work plan. properties, but we must modify in order to meet mandated goals. Will reducethe number of follow-up mailings sent in order to reduce costs and free- up staff. 8 POLICE Discontinue lockout services N/A 1 Currently unable to NR $0 NR $0 S36 except in emergency situations unlock electric door D45 locks which represent approximately 1/2 of calls received 9 POLICE Do not accept NSF/close account $2,800 1 $2,800 represents the 1 $2,800 1 $2,800 S36 checks if the amount is under estimate prosecution D45 $200 cost; majority of these checks have no leads; merchants still have the ability to utilize Conciliation Court 10 UTILITY Bill property owners rather $1,400 2 Does not affect General NR $0 Study further S37 BILLING the renters for utilities. Fund D46 11 UTILITY Eliminate annual meter reading. $0 1 Does not affect General NR $0 Study further S37 Fund D46 C19 TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIORITIZATION ITEMS BY CATEGORY _ ALL DEPARTMENTS SUMMARY _ COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION RATION CATEGORY F: REDUCTIONS WITH SOME IMPACT ON THE PUBLIC Priority $ Priority $ 12 GOV BLDG Lockbox on Const Hall thermostat 1 NR $0 NR $0 S38 D47 13 GOV BLDG Elim kiln room or charge fee $100 1 NR $0 NR $0 S38 D47 14 STREET Elim hand delivery tree trim notice N/A 1 NR $0 NR $0 S38 D47 15 GOV BLDG Reduce Chem lawn from 5 to twice $1,930 2 1 $1,930 1 $1,930 S38 D47 16 GOV BLDG Reduce pool temp by 1-2 degr UNKNOWN 2 NR $0 Study further S38 D47 17 STREET Plow low prior sw on regular time N/A 2 2 $0 2 $0 S38 D47 18 STREET Reduce snow plowing OT by 50% N/A 2 NR $0 NR $0 S38 D48 19 STREET Reduce preform pvmnt markings $2,750 2 3 $2,750 3 $2,750 S38 D48 20 PARK Reduce fertilizer, Chemlawn $4,425 2 2 $4,425 2 $4,425 S38 more study--use D48 natural fertilizer & less chemical TABLE 2S • SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY _ ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS) RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION RATION DATION CATS - ORY F: REDUCTIONS WITH SOME IMPACT ON THE PUBLIC Priority $ Pr iority $ 21 PARK Reschedule broom ball/skating N/A 2 2 $0 2 $0 S38 D48 22 PARK Reduce reforestation in parks $2,500 2 NR $0 2 $2,500 S38 D49 23 STREET Reduce sanding on res streets $1,000 3 Could cause accidents NR $0 N R $0 S38 D47 24 PARK Stop mowing county, state ROW N/A 3 NR $0 N R $0 S38 D48 25 PARK Eliminate goose control $2,100 3 NR $0 4 $2,100 S38 D49 26 PARK Reduce Plaza plantings $2,400 3 NR $0 4 $2,400 S38 D49 27 PARK Lengthen park mowing schedule N/A 3 4 $0 4 $0 S38 D49 28 PARK Reduce trail repair to minimum $9,000 4 4 $9,000 4 $9,000 S38 D48 29 PARK Elim maint on tennis courts $8,000 4 4 $8,000 4 $8,000 S38 D48 CATEGORY F SUBTOTAL $71,582 $43,632 $62,882 C21 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZAT ION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATE3ORY G: ITEM S REQUIRING CAPITAL OUTLAY TO REDUCE OP ERATING COSTS Prioritv $ Pr iority $ 1 CITY Install a drop box for city hall UNKNOWN 2 This would be time 2 $0 2 $0 S39 MANAGER correspondence, water bills, saving to free up staff D50 homestead cards, etc. Reception- to work on other ist could "batch" her work rather priorities. Drop box cost than do it "one bill at a time" as $500. residents come in. 2 GOV BLDG Energy efficient lights throughout developing 1 CO=$developing 1 Developinc 1 Developing S40 D51 3 GOV BLDG Moisure gauges on sprkinlers unknown 1 CO=$600 @ 1 $0 1 $0 S40 D51 4 VEHICLES Vehicle maint computer program $8,000 1 CO=$5,000 1 $8,000 1 $8,000 S40 D51 5 VEHICLES Wire feed welder $500 1 CO=$2,700 1 $500 1 $500 S40' D51 6 PARK Replace bleachers w/aluminum $500 1 CO=$20,000/yr/3yrs NR $0 NR $0 S40 D51 7 PARK Energy audits @ shelters developing 1 CO=$developing 1 Developing 1 Developing S40 D51 8 PARK Willow Lane/Evergreen fence N/A 1 CO=$4,000 Implemented 1 $0 Implemented S40 D52 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN RECOMMEN- RECOMMEN- # DIVISION ITEM' REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY G: ITEM S REQUIRING CAPITAL OUTLAY TO REDUCE OPERATING COSTS Priority $ Priority $ 9 PARK Trailer for band equipment N/A 1 CO=$2,600 Implemented 1 $0 Implemented S40 D52 10 STREET Increase recycling of sweepings unknown 2 CO=$70,000 NR S40 D51 11 PARK Accelerate replacement of mower! $1,200 2 CO=$2,800 2 S40 D52 12 PARK Leave areas of parks natural unknown 3 CO=$unknown 3 S40 D52 13 PARK Small storage bldgs in 4 parks N/A 4 CO=$5,000 @ 4 S40 D52 CATEGORY G SUBTOTAL. $10,200 $0 NR $0 $1,200 2 $1,200 $0 3 $0 $0 4 $0 $9,700 $9,700 C23 ALL DEPARTMENTS t S CA-~ -GORY C11-4 cQUN tC L 1-TEMS 131 -TASK V:oRC RECOMMEN- - MAN sr R~cOM oNN- oATtON AN S RvIC~ PR1ORITiZAT1ON REC - L p 1D Tla Y Of- FINANC'IA cOSY Q ► N s $ priority $ $0 ,I)WAAI' gAVINGSI l I priorit $0 1 - R NUES - ` 1 lT"--._~ ISSUES Implemented ~ SERVICE $0 fpNIS10N $0 NR 1N~ ISS NR TFGORY H: S~ gtafE Re organization-'see o for See attached memsues. CA_ A SSSS ESSING Category E' 4 n 1 of the SA1 $8,322 dissumma costs given in county it) summary, are felt to D55 Hennep in initial pricing SESSING Contractwith jCes tion is 2 As tot assessing sere S41 055 $14,310 to all part-time code s imi~ ANIMAL Ei ent position forcem CONTROL en $9,573 S43 056 to all part-time code ina i s pOUGE m El ant position forcem 4 NIA en S44 057 pouce property Room change duties to 112 time CEO ervisors ime G 5 S44 Sup 12 t Property Room, i i 057 Unknown OLI e prevention O,ticerstation Grim Center Sub- CE le 6 P Stookda S44 057 be tow. It the npol should taken, cost Cc s ate' be negotiated. Saving net of adjustments for services provided to other departments. Savings could changes►n be eliminated by county chat es. 4 2 2 $14,310 $14,310 4 $9,573 4 $9,573 4 $0 $0 1 1 The property room has anized 1 been completly reorg and computerized (ie. bar longer requires e no codes)tull-time position 1 1 position would have 1 flexibility of times assessed to the two (2} duties 9 $p i t $0 r TABL E 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/' RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES 'PRIORITY COMMENTS DATION . DATION DATION CATES ORY H: STA FFING ISSUES/ALTERNATIVE SERVICE ISSUES Priority $ Pri ority $ 7 POLICE Reduce scheduled overtime Unknown 4 Reduces department 4 $0 2 $10,000 S44 detail assignments when possible flexibility in handling special D58 problems; could require the use of contingency funds 8 STREET Reduce street OT by 50% $10,000 2 4 $10,000 2 $10,000 S45 D59 ' 9 VEHICLES Reduce shop OT by 50% $1,000 2 4 $1,000 2 $1,000 S45 D59 10 PARK Reduce park OT by 50% $10,000 2 3 $10,000 2 $10,000 S45 D60 11 ENG Elim two engineering techs $40,000 3 3 $40,000 3 $40,000 S45 D59 12 ENG Elim seasonal survey tech $5,100 3 2 $5,100 2 $5,100 S45 D59 13 STREET Reduce parttime 50% $14,750 3 4 $14,750 4 $14,750 S45 D59 14 PARK Reduce parttime 50% $24,000 3 4 $24,000 4 $24,000 S45 D60 15 STREET Elim one maintenance II's $35,000 4 NR $0 4 $35,000 S45 D59 C25 TABLE 2S SUMMARY OF FINANCIAL AND SERVI CE PRIORITIZATI ON ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY H: STAFFING ISSUES/ALTERNATIVE SERVICE ISSUES Priority $ Priority $ 16 PARK Elim one or two maintenance ll's $35,000 4 NR $0 4 $35,000 S45 each D60 17 RECREATION Cut one program supervisor $30,000 3 2 $30,000 2 $30,000 S46 ADMIN to D61 $40,000 18 ECON Eliminate the following positions: $55,592 2 Operations for 1 $55,592 1 $55,592 S47 DEVLOPMENT Director of Planning and community development D62 Inspection, Planner, and EDA would become more Coordinator. New positions would effective and responsive. be: Community Development Director and Zoning Administrator. 19 ECON Reduce Planning & Inspection $13,138 3 3 $13,138 1 $13,138 S47 DEVLOPMENT' Secretary postion from full-time D62 to part-time (24 hrs/week). 20 Reorganize joint health $28,930 2 Because of the joint NR $0 NR $0 S47 department with the City of powers agreement, this Crystal and hire one full-time phase of the reorgani- and one seasonal inspector. zation may not be completed until January OR OR 1994. 21 Turn all health inspections and $58,930 3 We would lose $25,000 1 $58,930 1 $58,930 S47 licensing over to the county. in license fees plus CATEGORY H SUBTOTAL $334,715 OR $374,715 $286,393 $366,393 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIO RITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER' S' TASK FORCE. CITY COUNCIL SAVINGS/ RECOMMEN'- RECOMMEN- RECOMMEN- DIVISION ITEM! REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY I: PERSONNEL MANAGEMENT ISSUES Priority $ Priority $ 1 CITY SALARIES, FT EMPLOYEES $3,382 4 NR $0 4 $3,382 S48 MANAGER Turn receptionist position into D63 a job-share position with two people, with one morning position and one afternoon position OR an alternating schedule of M-W-F and Tu-Th; would also eliminate benefits for this position. 2 CITYWIDE Use comp time instead of OT N/A i NR $0 NR $0 S49 D64 3 CITYWIDE Investigate job sharing N/A NR $0 4 $0 S49' D64: 4 CITYWIDE Investigate benefits to full time PT N/A NR $0 NR $0 S49 D64 5 CITYWIDE Make all employees part time ? 4 NR $0 NR $0 S50 D65 6 CITYWIDE Full time employees should be ? 4 NR $0 4 $0 S50 given option of taking up to 40 D65 hours per year of time off without pay. (voluntary) CATEGORY >I SUBTOTAL. $3,382 $0 $3,382 C27 ALL COUNCIL ORCE BY CATEGORY ASK F R~ OMMEN ZAT10% A 1TENtS MgAORR'S COMIJIEN- = A_f10 4 ---r" RRGa MMP,N - p AT►O VICE PR1pR1T1 T`ON $ E N ANC SE ~ p A _ FINANCIAL COST COMMA S Priorit ;+uNIMARY OF $0 ITEM _ s would be ' i hese 'stem piViS1 T ving to free UP # $0 time to Work on other $0 OTHER ISSUE uld save staff $0 1 GATFGOFi G' DER ` a, DO not log anutesla day The Prloritles 1 out 45 S51 MAMA sops Printed by t hefsufficient for $0 067 should $0 1 machine $0 3 r urp°ses' ' 3 ' tracking p machine closer her b Move the fax have $0 the receptionist, and d of the t ' u lnstea 3 1 $0 ~ $p 1 serve as backP i PT secretary • a c Sche faxing lreducethe $5,000 dole 1 i day'd to co stantlY watch the $0~ i ' $5,0p0 i 1 nee i eop to mail info to leave with CO fax basket. le Concur to leave d Encouragep sential to fax. 1 recommending canine Hones $5,000 ,485 When as is, Currently no 9,485 4 $9 ' e program r program'' $ Can in 4 POLICE Elimmate f emplOymje~ ~ 2 S52 068 grione Assurance i pOLIce program (TAP) and Senor Citizen the uties to 3 grog Bar- transfer d S52 Galt function 0608 dispatch 4 POLICE S52 0681 ()rdi Change parking ths a year, 1 restrlct parking 12 Mon 6 a.m• 3 gecaaed to handicapped $9,485' prov citizens WOUid and senor see this really like to program retained $2,000 NR i i Estlmated increase fine $2 p00 i obably revenue will pr dkminish after the first year 1 $0. • 0 • TABLE 20 SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATS 3 ORY J: OTHER ISSUES Priority $ Priority $ 5 POLICE Traffic and Truck Enforcement $3,000 1 Would require judges to 1 $3,000 1 $3,000 S52 Program impose heavier fines; City D69 Attorney indicated he would assist I 6 POLICE Explore cost effective training None 1 1 $0 1 $0 S52, D69 7 POLICE Board of Prisoners cost reduction $25,000 1 Because of overcrowding 1 $25,000 1 $25,000 S52 due to expanded use of home at the work house more D69 detention devices defendants have been released on home arrest and are required to pay the daily rental cost of the electric collar; County plans intense use of the program this year 8 STREET Add one year to sealcoat cycle $18,000 2 4 $18,000 4 $18,000 S53 D70 9 STREET Reduce capital outlay by $50,000 $50,000 3 NR $0 NR $0 S53 VEHICLES D70 PARK C29 TABLE 2S CATEGORY ALL DEPARTMENTS SUMMARY ORITIZA•TION ITEMS BY CATS ER~S TASK FORCE RECOCITY COUNCIL SERVICE PRI MANAG RECOMMEN MMEN- OF FINANCIAL AND RE~ - DATIOw SUMMARY CoST T DATION SAVINGS/ pwoRITY COMtAENTS RNUE~..~ Priority $ $0 ITEM 4 $50,000 NR # _ DIVISION - put some of this money 1 R )ept. OTHER ISSUES into the P & cover the CATEGORY J: Have city forgive golf course debt. $50,000 to Budget to help 10 REC GOLF $80,000 cost of the subsidized S54 COURSE & programs, such as EIP, POLICE 0EP7• Holly Sunday, Skating Rinks, etc. Also give some of this m{ ey Budget the Police hDQutreach to keep workers program going* C T GORY J SUBTOTAL $162,485 LL CATEGORIES TOTAL $1,971,323 A OR $2,011,323 $60,485, $112,485 _ $1,723,011 $1,664,885 • •