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HomeMy WebLinkAbout1992 06-03 FTFA• MEETING NOTICE FINANCIAL TASK FORCE WEDNESDAY, JUNE 3, 1992 7 P.M. C BARN - EARLE BROWN HERUTAGE CENTER 1. Continued Review of Prioritization Process Report • ENCLOSURES: Minutes of May 28, 1992 0 ELEMENTS OF FINANCIAL TASK FORCE 6/2/92 FINAL REPORT 1. Paragraph on instructions for reviewing recommendations ( use of yellow, blue and green sections, etc. and description of priority section. 2. Should the Task Force continue as a permanent committee? (Task Force indicated after final report they, if authorized, wanted to review a number of issues.) 3. Position on severance for employees whose positions are eliminated. 4. Comments on selected recommendations: a. Athletic group funding b. Communications Coordinator position c. Council salaries d. e. • 5. Additional comments on priorities: a. Dedication of certain revenue enhancements b. Implement expenditure reductions before major revenue enhancements c. Financial policies d. e. 0 0 0 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST. MANAGER'S TASK FORCE CITY COUNCIL S - _AVINGS/ RECOMMEN RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXPENDITURE REDUCTIONS WITH Mll, IMAL SERVICEE IMPACTS Priority $ 1 COUNCIL PROFESSIONAL SERVICES $2,500 1 $2,500, 2-y 5o~ S1 Lump sum reduction of annual D4 planning process expenses. 2 COUNCIL DUES AND SUBSCRIPTIONS Explore dropping LMC S1 Reduce membership fees: membership if it doesn't D1 Assoc. of Metro Municipalities $610 4 affect LMCIT NR North Metro Mayors Assoc. $1,000 4 membership NR League of Minnesota Cities $2,048 4 -°%,~QE,~rUcwk, 3 3 CITY PROFESSIONAL SERVICES $2,000 1 &AAA.MJU---1 L i 2 S2 MANAGER Reduce amount allocated for D2 labor relations services. 4 CITY EMPLOYMENT ADVERTISING S2 MANAGER Use alternative advertising D2 methods other than major newspapers, which are more expensive, to reach selective audiences. $500 1 1 5 UNALLOCATED OFFICE SUPPLIES S3 When doing agenda or copying, D3 duplex as much as possible to save paper. 6 UNALLOCATED Establish better controls for S3 distribution of office supplies. D3 7 UNALLOCATED POSTAGE S3 Encourage departments to D3 look at ways of reducing mailings or limiting the size of mailings by duplexing copies as much as possible. $500 3 This may save supply NR costs but increase labor costs. $500 3 This may save supply NR costs but increase labor costs. $500 2 This may save postage NR costs but increase labor costs. so A $0 $13,650 $2,000 .1 2P0©0 $500 1 666 $o Ng 4 D $0 fV''1 0 $0 NP, - - ~ C1 TABLE 25 SUMMARY OF FINANCIAL AND SERVICE PRIO RITIZATION ITEMS BY CATEGORY _ ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ _ RECOMMEN- RECOMMEN - ECOMMEN- R # DIVISION ITEM REVENUES PRIORITY 'COMMENTS DATiON DATION DATION CATEGORY A: EXPE NDITURE REDUCTIONS WITH MIP IMAL SERVICE IMPACTS' Prioritv $ 8 UNALLOCATED Reduce Operating Supplies $550 3 Involves items such as NR $0 116 S4 (Acct. # 4220)to a minimum. manuals, reference D4 Defer to 1993 wherever possible. items, and report materials. Can not be entirely eliminated, but lower priority items can be delayed or elminated. 9 EMER. Reduce entire object #4212; $200 2 NR $0 Gam" S5 PREPARED. printed forms D5 ~ 10 EMER. Reduce entire object #4220; $1,792 4 NR so '✓l S5 PREPARED. operating supplies D5 11 EMER. Reduce entire object #4227; $400 1 NR $0 S5 PREPARED. safety supplies D5 12 EMER. Reduce entire object #4411; $1,000 3 3 $500 S5 PREPARED. training and conferences D5 13 EMER. Reduce partial object #4413; $210 2 NR $0 z ~0 S5 PREPARED. dues and subscriptions D5 14 EMER. Reduce entire object #4417; $400 1 1 $400 ! 14; ),~9 S5 PREPARED. books and phamplets D5 NR $0 4 0 15 FIRE Do Not install enclosed cab on $18,000 A 1 S6 Engine 2 D6 C2 _ TABLE 2S N►MARY 3 ' CATEGORY ALL DEPARTMENTS SU ON ITEMS By TASK FORGE ~ RFcOMMENt~ pR1ORiTIZATI MANAGER'S RECOMMEN ppTION NCIAL AND SERVICE RECOMMEN" pATION - pAT10M L, - uMMARY OF FiNA COST Ts SAVINGS' GpMMEN REVENr priority $3,120 l ITEM 1 IA IMALSERVIGE IMPACTS 1 # ptVlS-IM:- S WITH M . _ UGTtQN $3,i20 EXPENDITURE RED Training $0 ► 'J`` CATEGORY A. Discontinue CPR NR FIRE r 16 2 S6 $16,000 fe ~!~r7 p6 ce program of planned NR $0 3 17 S6 06 18 S6 06 19 S6 06 20 S6 D7 FIRE Re du lacement eQuipment rep . FIRE Furniture, delay replacement tRE Reduce Clothing Replacement F FIRE Reduce supplies 21 S7 08 Reassess towing agreement POLICE charges 22 S7 D8 Eliminate uniforms for the POLICE dispatcher Positions Explore other available bid POLICE to include front and 23 processes S7 rear wheel drive vehicles Da 3 $2,000 'd`. $1,000 fe 4 !r' $1,000 4 $5,000 1 $1,300 4 $1,300 NR NR It appears WO (2) other 1 towing compies use this practice towing impounds for other cities Dispatchers no longer 4 greet the public and the majority no longer wear the otfical issued uniforn Review state of 4 Minnesota and bids al Hennepin County time of purchase for possible savings NR $0 o/e- f0 $0% $5,000 r r~ $1,300 $0 A) i 03 - TABLE UMMARY ALL DEPARTMENTS S gY CATEGORY - CITY COUNCIL N OMMEN~ - - ZA ITEMS TA REC CE PR~OglTI TO M NAGGER' y RECOMMEN 0AToN RE lUN DATION - Y OF FINANCIA►- AN DA1- COT COMiJIENT'-~ 3UMMAR SAdiNGSI RIORl $ UES P priority _ _ $2 000 iTEM..... V1C~ IMPACTS Qlv_is►oN . :Z $.000 pITUREEDUCTION S WITH I -When $p r- Y A. EXPe t ot'ate quantity discounts NR CATE?OR Neg software and hardwarerJ 24 pATA ordering n~ ~ ~ fly SS PfOCSSSING h LOG'S $5,000 2 throu9 { rt-;; " ? $500 D9 from international to firm 1 FINANCE Switch er►dent 25 regional indeP S8 $500 8,1,300 1 Compliance 1 09 $ending all Complili ail Orders via Registered 26 P & l stop S9 8,1 ,300 $0 010 savings~power capacitors' GOV BLOT' Electric 27 NSA 1 ~ ~7 SAO $250 D„ on_N'SA traffic counts 1 Reduce n ENG 1 y C7 SAO $250, . p11 ENG Reduce Special pap NR ~ 29 $150 1 S10 $0 D11 ` NR Reduce supplies 30 ENG $30 1 S10 $350® [}11 hatocopYing , ENG Minimize P _ 1 $350 1 SAO D11 ular mail Weed notice reg 32 , ENC' • ~ S,0 011 C4 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXPENDITURE REDUCTIONS WITH MIS IMAL SERVICE IMPACTS Priority $ 33 STREET Dirt & seed instead of sod $500 1 1 $500 ' sto D11 34 STREET Do not repaint major equipment $1,000 1 NR $0 S10 D12 35 VEHICLES Driver ed to improve car care N/A 1 1 $0 /'J .P S10 D12 36 VEHICLES Non-brand name tools $100 1 1 $100 Alzq D S10 D12 37 VEHICLES Incr service intervals for staff cars N/A 1 NR $0 r v A S10 D12 38 VEHICLES Increase oil change intervals $250 1 NR $0 S10 D12 39 VEHICLES Use ABC extinguishers $500 1 Could cause computer 1 $500 S10 equipment damage D12 40 VEHICLES No addl rust protection on cars $1,35.0 1 1 $1,350 Q S10 D12 41 PARK Leave bandwagon in Central Park N/A 1 1 $0 / Aq S10 D13 C5 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIO RITIZATION ITEMS BY CATEGORY ALL DEPARTME NTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY A: EXPENDITURE REDUCTIONS WITH MIS IMAL SERVICE IMPACTS Priority $ 42 PARK Adopt-a-Park program N/A 1 1 $0 S10 D13 43 PARK Permanently install picnic tables N/A 1 1 $0 1 s S10 D13 44 CITYWIDE Use zip-code printing software $100 1 1 $100 l j}D S10 D14 45 CITYWIDE Establish wellness program Unknown 1 NR $0 S1o D14 46 CITYWIDE More recognition for good service N/A 1 1 $0 S10 D14 47 PARK Amend Diseased Tree program $4,000 2 1 $4,000 S1o D13 CATEGORY A SUBTOTAL $80,810 $39,920 1✓ C6 • TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCEy CITY COUNCIL SAVINGS/ Def I RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY B: REVENUE ENHANCEMENTS Priority $ 200 1 1 $1 1 CITY Increase or add fees for maps, $1,200 , S11 MANAGER copies, and ordinances, D15 especially for Chapters 12, 34, anc 35, as well as the apartment n directory. 2 CITY Increase license fees for food $13,000 1 Implement a portion of 1 $7,000 , /f om J S11 MANAGER establishments, refuse vehicles, these increases (not in D15 swimming pools, etc. the food area) $0 d 3 LEGAL Recover costs for legal services ? 1 Implement wherever 1 S12 COUNSEL by charging or increasing fees possible --however, no D16 for applicants (street vacation, accurate estimate is variances, special use permits, possible preliminary and final plat approval, etc.). 4 LEGAL Gain access to sources of ? 1 1 $0 S12 COUNSEL revenue outside the tax supported D16 general fund. 5 ASSESSING Discontinue no-cost processing $3,240 1 Would eliminate some 1 $3,240 S13 of Change Orders after the nuisance changes and D17 meeting of the Board of recover our costs on the Equalization. legitimate ones. We will waive in cases of true hardship and if we made error. Other avenues (abatement or petition) remain available to the taxpayer. C7 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM: REVENUES PRIORITY COMMENTS DATION RATION DATION CATEGORY B: REVENUE ENHANCEMENTS Priority $ 6 POLICE Cat and dog licensing $2,500 1 Several surrounding 1 $1,000 / S14 (incr. est) departments have D18 (G. Fund) already increased their 7 POLICE Increase false alarm charges S14 D18 8 POLICE Research Grants to supplement S14 programs D18 9 PUBLIC Discontinue senior citizen S15 UTILITY sewer discount. D19 BILLING $20,500 1 (incr. est) (G. Fund) Unknown 4 $32,000 4 licensing fees. (Increase dog license only.) Original fee system 2 developed in meetings with the Chamber of Commerce; Increased estimate is based on actual 1991 alarms; Increase may cause better monitoring by businesses resulting in lowering the estimated increase; private homeowners should not be affected. Over time revenues would fall because of better monitoring. 4 Does not affect General NR Fund. Not recommended because reduced rate is based on reduced usage. Implementation would NR cause more negative P.R. than dollars earned $20,500 / IvAl"Al $0 4 X10 10 FINANCE Charge fee for notary services S15 AND OTHER D19 DEPARTMENTS $200 4 C8 $o 4 1p2D $0 N R 0D TABLE 2S t1MMARY ALL DEPARTMENY8 S DRY _ 64Y - ITEMS BY CATSG TASK FORGE RECOMMEN L pR14RITIZATIO" MANAGER s RECOMMEN~ ppT1ON ANCIAL AND SERVICE i T RE ppT11ONN^ DATiON ~UMMAKY pF FIN SAY NGSI GO_ENTS__- pR1pRITY REVENUES . priority $ $0 t ITE1i~^ 1 Does not affect General # D►VISIQN $700 i f NCEMENTS Fund EVENUE ENNA charge. CATEGORY B R increase bad check fee 11 LIGIUOR S15 D19 data processing costs DATA include 12 SING in fee structure. S15 PROLES D19 Charge franchandfcable , 13 FINANCE , electric, gas, S15 p19 D22 e lull 2°b administration tsn all 14 FINANCE aid g engineering S15 improvement prof pig Housing Maintenance P ~ I Establish cU n Fee 15 Reinspe S16- D20 16 S16 020 17 Sib 020 18 Sib 020 Increase Rental License Fee p&1 3 $4,000 1 y $500,000 1 $15,000 1 $1,500 i $1 8,000 $3,100 $17,000 Increase Planning Commission P & I Fees Charge 65% Plan Check Fee lot P & i Residential Permits 3 $4,000 000 $577, ' . , 3 (Electric, Gas Cabie) A^. t 2 $23,000 (Wate c,Sewer, Storm sewer) $15,000- 1 Savings atfeCted if personnel reduction {n Engineering occurs $25 Per ,Inspection Double existing fee 1 Double existing fee i 2 i Based on 1991 Permits 2 2 C9 f $iC,®®6 X $3,100 t-'°=^'~--_"`.•--fix $17,000 ! TABL E 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTME NTS SUMMARY _ COST MANAGER'S TA SK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY B: REV ENUE ENHANCEMENTS Priority $ 19 ENG Non-refundable plan deposit $3,750 1 1 $3,750 j• 1;►1~ ,T S17 D21 1 5 20 ENG Double copy fee $175 1 1 $175 f / 7, S17 D21 21 ENG Permit charge for private utilities $500 1 1 $500 'a "T/ c~Od S17 D21 22 ENG Implement final plat fee $800 1 1 $800 H S17 D21 23 ENG Implement easement vacation fee $250 1 1 $250 S17 D21 24 ENG Tree registration fee $250 1 1 $250 f 5~i S17 D21 25 STREET Charge $1 for Xmas tree dropoff $740 1 1 $740 -72-A S17 D22 26 PARK Charge rental for picnic tables $1,800 1 Charge will reduce use 3 $1,800 0o S17 D22 27 VARIOUS Establish special service distr $6,000 2 NR $0 S17 D22 C10 TABL E 2S SUM MARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- DIVISION ITEM REVENUES PRIORI TY COMMENTS DATION DATION DATION CATE GORY B: REVENUE ENHANCEMENTS Priority $ 28 ST LITE Implement street light utility $144,100 3 2 $144,000 /14- V S17 D22 29 STREET Special assess sealcoating $260,000 4 4; 4 S17 ' D22 30 COM CENTER Raise Water Slide $0.25 $18,750 1 1 $18,750 S18 D23 31 COM CENTER Raise Water Slide $0.50 $37,500 1 NR $0 AP? S18 D23 32 ADULT Charge seniors for monthly $500 3 NR $0 e2,- f - rr-~- 7~°'m 1 S18 RECREATION newsletter D23 33 ALL REC Raise all class fees 10% $17,000 1 Proposed Financial 1 $17,000 S18 PROGRAMS Policy requires review of D23 1993 registration fees r 34 ALL REC Add a $1 non-resident fee to all $5,000 4 4 $5,000 j.. S18 PROGRAMS classes % D23 35 ADULT Raise non-resident softball player $3,000 1 1 $3,000 JIF S18 RECREATION fee $2 D23 _ r U CATEGORY B SUBTOTAL $1,230,055 $899,055 Vol C11 TABLE 2S PRI GORY ALL DEPARTMENTS SUMMARY ` TASK FORCE CITY COUNCIL EN- ORITIZATION ITEMS BY CAT_E ND SERVICE MANAGER'S RECOMMENRECOMMARECOMMEN-- - DAT10N _ DA~1QN SUMMARY OF FINANCIAL COST OAT1014 SAVINGS/ pR10RITY COMMENTS REVENUES Priority $ $p Y1f - # DIVISION ITEM This does not really NR NTSIAGENGIES FOR SERVICES $15,869 2 save the City money and CHARGE TO OTHER DEPLAO TEEB the EDA CATE~OR C* SALARIES, FT EMP not all of CITY 1 Coordinator's coordinator's time is b Sig MANAGER Move the EDA . position and benefits to the EDA spent on EDA matters $0 D24 budget (7511- of this item is NR already charged to the EDA). NIA i Charge other depts for supplies 2 ENG NR $0 S20 1 D25 NIA ENG Merlin machine to Div 80 , 3 NR $o S20 NIA 1 D25 VEHICLES Charge back vehicle costs $500 4 1 S20 D25 $500 1 PARK Charge full cost for bandwagon $0 5 NR S20 NIA i D25 PARK Elim or charge for band services f NR $0 6 S20 NIA 1 Elirn or charge for Tues/Park J Q D25 PARK r i $j'500 ~ 7 S20 1 D25 $1,500 Charge Golf Course for utilities e PARK NR S20 2 Cost of billimaY exceed 026 $1,400 assessing Charge for node maintenance revenue $2,000 g PARK ' S20 SUBTOTAL $19,269 D25 CATEGORY G C12 TABLE 2S RTMENTS SUMMARY L Y 0N ITEMS BY CATEGORY_ ALL DEPA D SERVICE PRIORITIZgT1 OF FINANCIAL. AN MANAGER'S sK FFORCE C{TY COUNCIL TA EN- SUMMARY COST RECOMMEN_ RECOMMEN- REGOMM MME nATION SAVINGS/ RIORITY ES ~ COMMENTS T DA ION pA , ITEM REVENU ~r DIVISION 'MENT al Priority $ 4 $p EPARI SIGN UTIES TO OTHER $0 q REAS No eff ect on Gener CATEGORY D: Allow liquor stores' manage FINANCE Fund , access by S22 AND LIQUOR direct inquiry to invento p29 STORES personal computer ry n~ management system. No effect an Genera{ NR $o 'V $0 q FINANCE Liquor stores employees to make Fund 2 S22 AND LIQUOR all transfers and adjustments to the liquor inventory p29 STORES management system. $o / N/A 1 Implemented 3 GOV BLDG Liquor store empl maint grounds S23 D30 4 GOV BLDG Elim contract cleaning/Fire Stn S23 D30 5 ECON DEVEL Transfer certain inspection/ S24 enforcement activities to the D3, police department, such as junk and yards, junk vehicles, signs, other code violations. CATEGORY D :SUBTOTAL $2,285 1 $2,285 • 1 May improve since enforcement is often simultaneous by departments and uncoordinated. NR $0 P $0 / ~ D $0 C13 TABLE 2 7 Y ALL DEPARTMENTS SUMMAR RMS gy CATEGORY ASK FORCE CITY COU ENIL RIORITIZATION IT MANAGERN HECOMM NN- } RE DoN SERVICE P - RECOMME pA"fl© I- AND - pAT1oN OF FINANCIA 'COST COMMENTS--,` MMARY SAVINGS' 1 ` $ ~U RED ES PRIO priority $1,482 7 ~x ~o 1'' S _ "Suggested by Council m ".7 tOYEE wV~::. SOME IMPACT ON,EMP' $1,482 2 UCTIONS WITH PLOYEES r Y E. RED_ IES. pT EM CAfFG pU RE SALAR voluntaN 1 yi~lve percent council S25 reduction in city ' p33 s, arie (Yr $1,000 ONFF CES reduction- COUNCIL TRAININS AND 2 Lump S25 $350 033 p SUBSCRIPTIONS pUES AN Lions to 3 MANAGER Eliminate suk a p fs and S26 various newspP WALL STREET E)34 newsletters (e•gR TRIBUNE. JOURNAL, STAal Bulletin etc) Manager, s Leg $250 BOOKS AND PAMPHLET ewer CITY Reduce by purchasing 4 MANAGER Sts items. ? 034 need for the Reevaluee the letter, reduce the S26 R employee MANAGC[(`(E number reduce issues, andtor p34 the length °f the neWeletter.? or limit city attorney's Modify a t.eGAL t stall meetings COON EL attendance S27 p35 member 1--Tr 0 R $1aaa 2 - , 2 Suggested by Council , 2 member $o NR i ~r7 $250 1 $o N NR This would be time 2 saving to free up stall to work on other L Priorities. NR $0 t 3 C14 ~E 2s UMMARY p= RTMENTS~ ALL Co Y GORY uricl 1TF M~~ g CATE _ TASK POR N 17 ON R E RECpM EN~ PR~OR~T -MANAGE REcpMME $ERV~c'~ - RECOM oNN~ pAT10N-- pp,T f ANC1A►- ANO coST pMMEN rs UMt►AARY OF F` - sAViN uSI~pRIOR1Tl- ~?riarit $ so . REVE_N A, i Ems' ~f Et~APLpYEES_ p VISIONS me IM°ACT ON e ty attorney's # UNIONS W±TH so CA-~EGORY E~ Rip Modify Of limit city council 7 ' LEGAL attendance a could be ' $COUNSEL eetingS- This 35 accomplished in a number of p , ways: meeting time a' shorten certain nonact~on b- move a„work session items to not normally ` which W aed by the attorney be atten enda to c. rearrange the a9 usiness finish the b for the council wan which ts attorney Present as the as pass-Ible SO the early be released' 1 attorney can ? S27 p35 9 S26 D36 l ~ I e rtsk managemlikelihood knot eas to reduce the GDUNSEI- activities of litigatton' URNISHINGS & UNAU~ATE0 EaV,PMENT machine E 00 not replace copy this year. $28.2p0 2 i $0 1 to NR The machine will have at some be replaced HOW long point in t, m e. atiord to delay can We ? this Purchase. G15 • Y OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY SUMMAR MANAGER'S COST RECOMMEN-- SAV{NGS/ COMMENTS OAT]--N ~t DIVISIOAL_. 9.F~ ~EVENU~~Y Priority $ CATEGORY E: REDUCTIONS WITH SOME IMPACT ON EMPLOYEES RAINING 10 UNALLOCATED OBJECT NO. 4411 CONFERENCES S28 Limit attendance at out-of- a $4,000 1 . D36 state conferences to depart- ment heads only. b. Limitattendance at out-of- $2,000 2 state schools to only a select few employees. c. Cancel attendance at $1 200 4 MUNICIPALS banquets. $100 2 d. Do not purchase rolls for meetings. e. Limit attendance at local $1,000 1 workshops and conferences. $500 4 f. Place a dollar cap amount on the tuition reimbursement program. 1 2 NR NR NR NR 11 ASSESSING Reorganize Staffing--rewrite $12,158 1 Approved by Council 1 S29 job description of Assessment implemented at March 23rd meeting. Allows us to use our D37 Technician, replace vacant Asmt. full-time employees Technician position with a lower more effectively and not cost Assessing Secretay, and hire temporary help to eliminate the use of Temporary or supplement our staff. Part-Time employees. Takes us very close to a point where we can not meet our goals and state mandates. Reduces staffing flexibilty and cross-training options. Hoped to be a short term situation--no more than two years before budget constraints loosen or technology presents some options to lessen workload. TABLE 2S ALL DEPARTMENTS SUMMARY ` TASK FORCE CITY COUNCIL RECOMMEN- RECOMMEN- QATION QADQN $4,000 $2,000 l I v $0 $0 $12,158 / 4/11 C16 0 TABLE 2S ITIZATION ITEMS BY CATEGORY ` ALL DEPARTMENTS SUMMARY FINANCIAL AND SERVICE PRIOR UNCIL SUMMARY OF TASK FORGE CITY CO COST RECOMMEN- RECOMMEN- RECOMMEN- SAViNGS/ DATION PRIORITY CQMMENTS DATION DATIQN # DIVISION REVENUE- ITEM $ TEGORY E: REDUCTIONS WITH SOME IMPACT ON EMPLOYEES 000 1 Priority 1 effect no more 1 $1,000 Would d e e CA 12 POLICE , Eliminate the pickup and drop-off $ officers 5-6 than of officers who reside within city S30 D38 limits 1 $300 A Employee take home data back-uK $300 1 • 13 DAT G for data processing as opposed PROCESSIN to contracting for the service. D39 1 $3,000 14 PARK $3,000 Discontinue utilities to some 1 031 shelters D40 $0 Unknown 2 15 GOV SLOG Thermostats 76/68 1_ : y . • r i S31 D40 $25.190 CATEGORY E SUBTOTAL $56,540 • C17 N iTEMs BY CATEGORY ERVICE PRIORITIZATto - MANAGER'S AN° s RE CO RY OF r-It-40crA to COST MM_F-NjS $4.000 ;Ummr% SAVINGSt CO R1OA1V-~- •t $ -~14.7wrt . DIVIS►O14- CATEGORY F: RED 1 S()C1At. S32 SERVICES 041 . ITEM '~.~E.VENUES -.P prwn y ment 4 CT ON THE PUBLIC SOME ►MPA $10,727 ~yCT10NS WITH SENIOR TRANSPORTATION PROGRAM Five Cities Withdraw fromottation program, Senior Transp $2,200 TAGE 2 UNALLOCATED P Reduce number o news S33 letters from six to . 042 lt4TING 3 UNALLpCATEp PRReduce number of City news- S33 letters from six to four' D42 a feplacement for Walker 4 UNAtI-OVA Enterprises to edit the City S33 newsletter. D42 TABLE 2 3 XUL DEPARTMENTS SUMMARY cin co~NCIL TASK FORCE RECOMMEN- RECOMMEN- DATION RATION. The City might save 2 more money by r~ even ers as p using the heot running $0 its resource lot ru NR regular press reteabolish 2 and completely the City news- letter as f we know it. l -t -r $4,000 tpark and rec could ' $4,000 ; 1 stilt publish their brochure with classy registration information, d NR 3 $11,500 ~AiEp SPECIAL EVENTS the City's donation g UNALLEliminate casts for Eart" Brown S33 of security D42 Days activities. S Eliminate Halloween Party 6 CHILpREN' S34 RECREATION 043 Joint powers agree 4 may stand in way Of withdrawing in 1992• There's plenty Of time to consider withdrawal in 1993. $750 4 $10,727Aa 1 NR $0 4- f $0 G18 TABLE 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION nATION CATEGORY F: REDUCTIONS WITH SOME IMPACT ON THE PUBLIC Prioritv $ 7 PLANNING $ Modify reinspection procedures unknown 1 Will potentially lower the 1 $0 / S35 INSPECTIONS and reduce the number of notices Will be II accuracy of our data as D44 mailed to property owners. Implemental we will not reinspect the 8 POLICE Discontinue lockout services S36 except in emergency situations D45 9 POLICE Do not accept NSF/close account S36 checks if the amount is under D45 $200 10 UTILITY Bill property owners rather S37 BILLING the renters for utilities. D46 11 UTILITY Eliminate annual meter reading. S37 D46 in 1992 interior of 100% of the work plan. properties, but we must modify in order to meet mandated goals. Will reduce the number of follow-up mailings sent in order to reduce costs and free-up staff. N/A 1 Currently unable to NR unlock electric door locks which represent approximately 1/2 of calls received $2,800 1 $2,800 represents the 1 estimate prosecution cost; majority of these checks have no leads; merchants still have the ability to utilize Conciliation Court $1,400 2 Does not affect General NR Fund $0 1 Does not affect General NR Fund $0 AIR *0 $2,800 1 -~7,e(r $0 .,U~,~.1217~ $0 C19 _ TABLE 2` - ALL pEpARTMENTS SUMMARY S BY CATEGORY -CCTV COuNCfL TION ITEM TASK FORCE RECOMMEN_ SERVICE PRIpRIT1Zp► MA NAGER'S RECOMMEN- DA%O-N-- RECOMMENrpT10Of: FINANGIAI- AND COST MARY O COMMENTS ~tJM SAVINGS! $ r2 ty REV UES PRIOR priori $0 ITEM NR pIV{S{ON - CT ON THE PUBLIC 1 ~ /v $D UCTIONS WITH SOME IMPACT $0 CATEGORY F' REG LockboX on Const Hatt therm NR GOV BLD 12 1 S38 $1p0 p47 or charge fee $0 /1) c„OV BLDG Etim kiln room NR l 13 ' S38 NIA 1 J ~J 047 im hand delivery tree trim notice $1,930 f J' f El 1 14 STREET S38 2 icE $1 1930 D47 lawn from 5 to $0 NR 15 GOV BLDG Reduce Chem 2 S38 UNKNOWN b D47 by 1 `2 de9r $0 G,OV BLDG Reduce pool temp 2 15 2 S38 Nlp > 35 an regular time $0 Plow low prior sw NR E - ' STREf 17 2 538 NIA 7 D47 OT by 5oab STREET Reduce snow plowing 3 $2,750 18 2 ssa $2.750 - D48 vrrmtmarkrngs $4,425 9 STREET Reduce preform P 2 1 S35 $4,425 2 " f 048 dixer, Chemlawn 1 20 PARK Reduce feR S38 D48 020 1 L _ GARY pLL DEppPTMS -CpuNGIL MS gv CATE ~-'.`j-g VV:ORGF- S oM EN_ I COMM04 pgT1_~, ~IpN 1SE ANAGER S N~ OMMEN►o____- - IT1~` --r"l M N SERVICE. PRIpR SE ~p to CIAL AND FINAN , COST ' COMmgN IlMMARY or- spvlN uses ►o i priorit $0 2.. ' D # GS ON TVA ON SIX Cjs► $ CTK) b NS FDV MS WIT b oomEal9 CI EGOSY P K - ~Seschedule ti 21 pps $2,500 2 S38 $o~ tion in parks ` NP D48 a retofesta ause accidents P Pr,`• 22 538 D A9 STSEET 23 538 p47 Seduc Seduce sanding °n res streets county, state SoW Stop mowing PASK 24 538 D48 25 PpSK 538 D49 PPS 28 538 D A9 27 S35, D49 28 S38 D48 29 S38 DAB' PpSK Eliminate goose control Seduce Plaza plantings $A,()00 3 NlA 3 3 $2,t 00 $2,400 Lenpen palK mowing schedule Seduce trail repair to minimum PpSK NIA $9,000 $8,000 Gould f? NS $0 i NS, $0 ."R 1 3 4 3~x 4 4 i . Elim maim on tenns courts PASK CpYEGORY F. ,4 4 G2t TAB 2S MARY TMENTS SUM ALL OEpAR ^GtTY M$ BY CATFGORY COUNCIL f~S r- TASKFORCE EN"" TIQN ITE MANAGER REGOMMEt4 RE DAM ON pRIC~RITIZA ` - ANA $ERVICE AE flpM ONN J pAT10N of FINANCIAL COST COMMENTy-- $ UMMAR~ SAVt NUBS pR1OP.ITY priority $0 - REVE t2 IT REDUCE OpERAT12 G CO-Vh s would be u tim staff fl1V1S` pUTLAYTO UNKNONf N saving to free up # ApITAL to work on other box cost 1TEM~ pU1RIN -.A CATE 'Or city hall proP water bills, P $500riorities. C I -GOR Install a ova nc e tion- . 1 corresp etc. Recep ink S39 MANAGER homestead cards' work rather 1 pevelop p50 l ist could "batch" her time as than do it"one bill at a CO=$developing residents come in developing $0 / efficient lights throughout 1 GOV BLDG Energy CO~$60o @ 2 1 d4~ S40 p51 3 S40 051 Moisure gauges on sptkinlers GOV BLDG S Vehicle mains computer program VEHICLE 4 S40 D51' 5 S40 051 VEHICLES Wlre feed welder 6 S40 p51 7 S40 p51 6 S40 052 Replace bleachers wialuminum PARK unknown $8,000 $500 $500 developing CO =$5,000 CO =$2,700 1 CO =$20,0001Yt13yrs 1 CO=$developing 1 ti r or, 1 NR 1 0eve! P EnetgV audits @ shelters implemented 1 ARK 1 C0=$4,oao Imp NIA pA IanelEvergreen fence RK Willow 1 J C22 T-AB~-E T8 gUMMAR pR~ ALL pEQARTMERJ _ GOUN CIL GIB ` S BY CATEG TASK N FORCE RECOM TEM _ MANAGERS RECOMMEN- ~ION Q SERvic RE SAM °EN = OF ~iNANCiAL AN --GOST r ENTS. COMM. $ UMMARY SAVINGS s pAIOR N= prioribl- REVENUE TING COSTS 6001mplemented 1 ` t=M _ REDUC NOA ER'- I CO =$2 DIU g{ON - " pUTI-0 TO $0 /k/ TAL ITEMS REOUIRING d CAPI equ~Pment NR I CATEGORP Trailer for ban CO _$70 000 $1,2 9 unknown 00 2- S40 f sweepings 2 052 Increase recycling o CO _$2,800 1 o STREET 2 $40 $12p0 ment of mower 3 051 1 Accelerate replace 1 CO .$unlc►iown 1 11 pA 3 i S40 unknown $0 p52 of parks natural 4 Leave areas CO $5,000 @ 12 PARK N1A 4 1 S40 arks 1 0521 1 e bldgs in 4 p Small stora9 13 PARK 1 S40 052 I _ $10,200 ~CATEC' SU81d----' 023 SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY TABL E 2S ALL DEPARTME NTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL - SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # - DIVISION ITEM -REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY H: STAFFING ISSUES/ALTERNATIVE SERVICE ISSUES Priority $ 1 ASSESSING Staff Reorganization--see Implemented 1 $0 S41 Category E. D55 2 ASSESSING Contract with Hennepin County $8,322 4 See attached memo for NR $0 A14 ' S41 for assessing services. disscussion of the issues. D55 Ca.Q.E72tA.r 3 ANIMAL Eliminate all part-timed $14,310 S43 CONTROL positions D56 np__ ~b.~ 4 POLICE Eliminate all part-time< $9,573 S44 positions D57 5 POLICE Change Property Room N/A S44 Supervisor's duties to 1/2 time D57 Property Room; 1/2 time CEO 2 2 1 n summary, costs given in initial pricing are felt to be low. If this option is taken, cost control should be negotiated. Savings are net of adjustments for services provided to other departments. Savings could be eliminated by changes in county charges. 4 $14,310 t 4 The property room has 1 been completly reorganized and computerized (ie. bar codes); no longer requires full-time position , r $9,5734 $0 / 06 6 POLICE Crime Prevention Officer/ Unknown 1 Position would have 1 $o / 40 S44 Brookdale Center Sub-Station flexibility of times assessed D57 to the two (2) duties C24 TABLE 2S MARY ALL DEPARTMENTS SUM BY CATEGORY K FORCE CITY cou`c+~IL $ ITEM JON ER r ICE PRIORIT►ZA MANAGS RECOMME p $ERV R pp~ONN pA~ON Y p F FINANCIAL AN . ' GOST Cow = -S r ,UMrJ1AR SAVINGS $ P1,10 4 M - department ecial 1TE Re duces in handling sP SER ISSUES 4 ~ V1S1ON .TEPNATIVE VI CE Unknown tlexibiliry could require the ISSUES~AL proble encY ms; funds $10,000 CATEGORY H STAF R duce scheduled overtime ossible use of contin9 7 POLICE deta+l assignments when p 4 S448 $A(),000 2 $t ,000 ~ i street OT by 500/0 4 SHEET Deduce sj~ CPO I $45 $1,000 2 3 $10,000 059 shop OT by 50°b VEHICLES Reduce 9 2 , S45 $j0,000 $40,000 p59 arK OT by 50'b 3f. ect day time Fire PARK Reduce p Could aft U~' lam} 545 j 1 $40,000 - 3 pept, response $5,10C) 1)60 eering techs 2 Elim r►ao engin t 1 ENG $45 $5,100 3 tech $14'750 D59 al survey 4 Elim season 12 EHG 3 S45 $14,750 $24,000 059 ° 4 SJREET Reduce Pam'me 50 b 13 3 S45 $24,000 059 50NR PARK Reduce partt►me - ~4 L.- $45 $35,000 4 p60 maintenance 11's STREET slim one S45 026 TABLE 2S . A<.L DEPARTMENTS SUMMAR ORY 061JNCAl ON ITEMS BY CATFG ._..--t- TASK FORCE CREC0MMV4- ITIZATI MANAGERS RECOMMEN- cA-noN >~RVICE PRIOR RECOMMEN~ DATION - NCIAL AND S DATION__-- UM Y OF FINA ' cosT Ts MAR - _ REVENUES 7 pRIORI~ _ nrior►ty $0 s NR 1TEM_ E ISSUE J 4 ~ # D%Vt3jOM ' - bTERNATNE SERV► $35,00 NG ISSUEor aintenance it's each 2 CATEC„ORY H: ST_~, Elim one o m PARK 3 16 , $30,000 S45 eNisor p60 to 1 RECREA~ON Cut one Program suP $go,000 t• ons for 17 ADMIN S46 ositions: p61 a following P Eliminate th 18 ENT Director of Planning and ECON EDA DEVLOPM Inspection, planner, . Ne would $47 w positions 062 Coordinator- Dev Admin Administrator. be: and Zoning Director an & inspection Reduce Plannistion ng from tull-time 19 pE~t OPMENT - So pad ryime 24 hrsl`~'ieek) S47 062 joint hearth Reorganize City of department with the time 20 Crystal and hire one full- S47 and one seasonal inspector. OR Turn all health inspecions and • licensing over to the county 21 S47 $55,592 Opera development 2 community ore would become m effective and responsive. $30,0 $55,592 $13,138 3 $13,138 3 2 $28,930 , OR $58,930 3 CATEG`DRY N SUBTOTAL R. $0 t `J of the joint Because reernent this powers a{ he reorgani- zation PhaSe not be Coople ed until January com 1994. $88,930 0 1 N►e would lose $25,00 . in license tees plus $286,393. $334,7 ~OR $374,7'1= C26 kIENTS SUM►AARY ALL DEPA - _-t Y CATEG,O~Y FORGE cin cou EN L boo TJON STEMS e ` MANAG Rs RE slcCOMt+AEN" RE DAM ON--= y_ RECpOAMMEN D_ vAlolN_ r1C1AL ►CE P(~IORIT~ZA ~N- ASO SEW RY o f F►NA -`-C~°NGS! ORIT`t - ~QMME"~~ p on $ , 02 UMMA sA ups pFtl EvE~ NR T~ ;p►ViS1- 2 ENT►SSUES $3,38 50NNELMpNA~'EMpLOYEES CA 4 TEGORY 1: PEP 1 SA~pR1ES, FT Osit4on into sition with two I i CM GER Turn recepre poist r 1 548 MANA a job -shale th one Morning 063 people, one afternoon Position pR an atternatng Posn of M`w_F and schedul would also eliminate Tu_Th, osttion. benefits for this P T 2 GI'f` VIDE S49- 064 CtTN✓IDE 3 SA9' 064 4 S49 064 ' S S50 065 use COMP time instead Of O Investigate job Sharing CITiV IDE vestigate benefits to full time PT 1n DE I make at" employees Partttme G1T`(W 1 ' 6 S50 065 ` 0 NR N!A $0 NR 1 r ~ NIA $0 i J NR NIA ' $0t NR ? t 4 ' $0 NR ? 4 employeeS should to A0 t. of taking UP without' C1T`(wIDE full time given O Per year of time off hours volun ryl Pay•~ ~ ToO RY istlB A~ CA'[EGO C27 TABLE 2S SUMMARY OF FINANCIAL AND SERV ICE PRIO RITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY _ COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN-- RECOMMEN- RECOMMEN- # DIVISION ITEM REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY J: OTHER ISSUES Priority $ 1 S51 CITY MANAGER FAXING a. Do not log faxes. It would save $0 1 These items would be 1 $0 j D67 about 45 minutes a day. The time saving to free up slips printed by the fax staff to work on other machine should be sufficient for priorities. tracking purposes. 1 $0 b. Move the fax machine closer to $0 1 the receptionist, and have her serve as backup instead of the PT secretary. 3 $0 3 O c. Schedule faxing just twice a $0 3 day. This would reduce the need to constantly watch the fax basket. 1 $0 Q d. Encourage people to mail info $0 1 when it is nonessential to fax. 2 POLICE Eliminate Canine Program $5,000 1 Concur with committee 1 $5,000 D©U S52 recommending to leave D68 as is. Currently no canine program. ment lo use of em B 485 4 $9 9 : g ' 3 POLICE Replace Telephone Assurance $9,485 3 y p eca , , S52 Program (TAP) and Senior Citizen provided to handicapped D68 Call Back; transfer duties to the and senior citizens would ' dispatch function really like to see this program retained 000 $2 Pt~~ 4 POLICE Change Parking Ordinance; $2,000 1 Estimated increase fine , 1 S52 restrict parking 12 months a year, revenue will probably D68 2-6 a.m. diminish after the first year C28 TABL E 2S SUMMARY OF FINANCIAL AND SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTME NTS SUMMARY COST MANAGER'S TASK FORCE CITY COUNCIL SAVINGS/ RECOMMEN- RECOMMEN- RECOMMEN- # DIVISION ITEM - REVENUES PRIORITY COMMENTS DATION DATION DATION CATEGORY J: OTH ER ISSUES Priority $ 5 POLICE Traffic and Truck Enforcement $3,000 1 Would require judges to 1 $3,00 0 J 9 S52 Program impose heavier fines; City - J ) D69 Attorney indicated he would assist 6 POLICE Explore cost effective training None 1 1 $0 S52 D69 7 POLICE Board of Prisoners cost reduction $25,000 1 Because of overcrowding 1 $25,000 ^~20~ S52 due to expanded use of home at the work house more D69 detention devices defendants have been released on home arrest and are required to pay the daily rental cost of the electric collar; County plans intense use of the program this year 8 STREET Add one year to sealcoat cycle $18,000 2 4 $18,000 4 S53 D70 9 STREET Reduce capital outlay by $50,000 $50,000 3 NR $0 P r S53 VEHICLES D70 PARK C29 - TABLE 2S D SERVICE PRIORITIZATION ITEMS BY CATEGORY ALL DEPARTMENTS SUMMARY SUMMARY OF FINANCIAL AN MANAGER'S TASK FORCE CITY COUNCIL COST RECOMMEN- RECOMMEN- RECOMMEN- SAVINGS/ REVENUES PRIORITY COMMENTS DATION DATION DATION apt DIVISION ITEM Priority $ CATEGORY J: OTHER ISSUES OLF Have city forgive golf cou $50,000 rse debt. Put some of this money 4 $50,000 1 - 10 REC G to into the P & R Dept. S54 COURSE & " $80,000 Budget to help cover the POLICE DEP cost of the subsidized programs, such as EIP, Holly Sunday, Skating Rinks, etc. Also give some of this money to the Police Dept. Budget to keep the outreach workers program going. CATEGORY J SUBTOTAL $162,485 ALL CATEGORIES TOTAL $1,971,323 OR $2,011,323 $112,485 $1,427,175 C30