HomeMy WebLinkAbout2006 01-09 CCP Regular Session CITY COUNCIL MEETING
City of Brooklyn Center
January 9, 2006 AGENDA
1. Informal Open Forum With City Council 6:45 p.m.
—provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used
to make personal attaeks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Council Members will not enter into a dialogue with citizens.
Questions from the Council will be for clarification only. Open Forum will not be used as a
time for problem solving or reacting to the comments made but, rather, for hearing the citizen
for informational purposes only.
2. Invocation 7 p.m.
3. Call to Order Re ular Busin ss M
e eetin
g g
—The City Council requests that attendees turn off cell phones and pagers during the meeting.
4. Roll Call
5. Pledge of Allegiance
6. Council Report
7. Approval of Agenda and Consent Agenda
—The following items are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember so
requests, in which event the item will be removed from the consent agenda and considered at
the end of Council Consideration Items.
a: Approval of Minutes
—Councilmembers not present at meetings will be recorded as abstaining from the
vote on the minutes.
l. December 12, 2005 Study Session
2. December 12, 2005 Executive Session
3. December 12, 2005 Regular Session
4. December 12, 2005 Work Session
5. December 22, 2005 Special Session
b. Licenses
c. Resolution Designating Official Newspaper
CITY COUNCIL AGENDA -2- January 9, 2006
d. Resolution Designating Depositories of City Funds
e. Resolution Appointing Michael J. McCauley as Director and Jim Glasoe as Alternate
Director to the Board of Directors of Hennepin Recycling Group
Resolution Recognizing the Contributions of Ethnic Populations and Heritage
Celebrations
8. Appearance
—Jonette Zuercher, Northwest Hennepin Family Services Collaborative, Presentation on
Helping Us Grow Home Visiting Program and Youth Connections Program
9. Public Hearing
a. An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning
Classification of Certain Land (Easterly of Brooklyn Boulevard Between I-94 and
69th Avenue North)
—This item was first read on November 14, 2005; published in the official newspaper
on November 24, 2005; and offered for second reading and Public Hearing on
December 12, 2005, at which time it was tabled until the final plat has been filed.
•Requested Council Action:
—Open the Public Heazing.
—Take public input.
—Motion to table ordinance.
10. Planning Commission Item
a. Planning Commission Application No. 2005-018 Submitted by Spiritual Life
Ministries. Request for a Special Use Permit and Site and Building Plan approval to
establish a Bible College and for site and building plan approval for a 7,583 sq. ft.
addition to the Spiritual Life Church, 6865 Shingle Creek Parkway. The Planning
Commission recommended approval of this application at its December 15, 2005,
meeting.
•Requested Council Action:
—Motion to approve Planning Commission Application No. 2005-018 subject
to the conditions recommended by the Planning Commission.
11. Council Consideration Items
a. Resolution Expressing Recognition and Appreciation of Members Who Have Served
on City Commissions
•Requested Council Action:
—Motion to adopt resolution.
CITY COUNCIL AGENDA -3- January 9, 2006
b. Mayoral Reappointments to City Advisory Commissions
•Requested Council Action:
—Motion to ratify Mayoral reappointments.
c. Mayoral Appointments of City Council Members to Serve as Liaisons to City
Advisory Commissions and as City Representatives for Other Organizations for 2006
•Requested Council Action:
—Motion to ratify Mayoral reappointments.
d. Select Presiding Officers Mayor Pro Tem and Acting Mayor Pro Tem
•Requested Council Action:
—Council discuss and select presiding officers.
e. Resolution Declaring Commitment to the Brooklyn Center City Charter
•Requested Council Action:
—Motion to adopt resolution.
f. Resolution Calling for a Public Hearing on Proposed Use of 2006 Urban Hennepin
County Community Development Block Grant Funds
•Requested Council Action:
—Motion to adopt resolution.
g. Council Member Niesen: Request for reimbursement for purchase of Leadership
Institute recordings from 2005 and 2004 National League of Cities Conferences
12. Adjournment
City Couneil Agenda Item No. 7a
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER 1N THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
DECEMBER 12, 2005
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Study Session and was called to order by Mayor
Myrna Kragness at 6:00 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen
(arrived at 6:02 p.m.), and Mary O'Connor. Also present were City Manager Michael
McCauley, Assistant City, Community Development Director Brad Hoffman, Public Works
Director/City Engineer Todd Blomstrom, City Attorney Charlie LeFevere, and Deputy City
Clerk Camille Yungerberg.
ADJOURN STUDY SESSION TO CLOSED SESSION IN ALL-AMERICA ROOM, CITY
HALL, TO DISCUSS PENDING LITIGATION REGARDING BROOKDALE SQUARE:
BRADLEY OPERATING LIMITED PARTNERSHIP V. CITY OF BROOKLYN
CENTER
The Brooklyn Center City Council Study Session adjourned at 6:02 p.m.
Councilmember Niesen arrived at 6:02 p.m.
President Kragness ealled an Executive Session of the Economic Development Authority to be
held in the All-America Conference Room, City Hall, to discuss litigation regarding Brookdale
Square: Bradley Operating Limited Partnership v. City of Brooklyn Center.
The City Council Study Session was reconvened at 6:25 p.m.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
Councilmember O'Connor requested the following changes to the minutes of the November 14,
2005 EDA- Regular Session:
Commissioner O'Connor stated concern that the Hobart Company told the Citv the old
machine was unfixable and wants to sell the Citv a new dishwasher.
Councilmember Niesen asked about the September 12, 2005 minutes reflecting that
Councilmember O'Connor abstained from voting on the December 13, 2004 minutes.
Mr. McCauley advised that as pursuant to Council Policy since Gouncilmember O'Connor was
not in office in December of 2004 that the statement be changed to: Commissioner O'Connor
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abstained from the vote, having not been in office during the meeting for greater clarity.
Councilmember Cannody requested the following changes to the minutes of the November 21,
2005 Budget Work Session with Financial Commission:
The Brooklyn Center City Council met in Work Session with the Financial Commission
at City Hall and was called to order by Mavor Pro Tem Kathleen Carmodv and Financial
Commission Chair ponn Escher at 6:30 p.m.
Councilmember Carmody requested the following changes to the minutes of the November 28,
2005 Study Session:
Councilmember/Commissioner Niesen stated opposition to the proposal. She stated she
has not heard any complaints regarding the number of vehicles in residential areas and
she is concerned over too much imposition on personal property rights. She suggested the
matter be addressed by referendum for the citizens to decide and stated concern that
residents will feel less welcomed. She stated that she had listened to the Housin�
Commission's discussion of the matter and has not received this concern, therefore will
vote a�ainst the resolution.
Councilmember Lasman requested the following change to the minutes of the November 28,
2005 Regular Session:
Councilmember Niesen requested removal of Item No. 7d Resolution Amending The
2005 Central Garage Budget to Provide for the Early Order/Purchase of Five 2006 Ford
Crown Victoria Police Patrol Vehicles from the Consent Agenda.
Councilmember O'Connor requested the following changes to the minutes of the November 28,
2005 Regular Session:
Councilmember O'Connor stated she attended the Housing Commission Meeting where
Police Chief Bechthold spoke. She stated she has materials from the Northwest Suburbs
Cable Communications Commission which she can share. She stated on November 21,
2005, she attended the Budget Work Session with the Financial Comnnission. She stated
she attended the League of Minnesota Cities meeting on transportation and will provide
copies of the information collected.
Councilmember Lasman moved and Councilmember Carmody seconded to approve the
consent agenda and agenda as amended, with the removal of Item No. 7d from the
Consent Agenda to Council Consideration Item No. lOe and amendments to the
October 24, 2005 Re�ular Session and November 14, 2Q05 Work Session minutes as
discussed in the Studv Session and the following consent items were approved:
Councilmember Niesen requested the following change to the minutes of the November 28, 2005
Work Session:
Councilmember/Commissioner Niesen explained that the goal of the City Couneil should
be to approach decision making with an overall frarnework. She stated the debating of
facts should be reduced, rather shift the debate to opinions. She stated that use of a
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checklist should heln ensure that kev noints of an issue do not �et overlooked. She stated
concern that decisions with large financial impacts are rushed and suggested that items
with impact greater than 1% of the General Fund Budget be reviewed by the City Council
twice, unless it is an emergency.
Councilmember Niesen inquired about purchasing insurance in regard to item 9c. Resolution
Authorizing Storm Clean-Up and Repair Cost Funding and Finalizing Expenditure
Authorization. Mr. McCauley responded the Capital Reserve Emergency Fund is designed to
cover such uninsured items. City Attorney Charlie LeFevere explained that insurance can not be
purchased on property that the City does not own.
ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL
Councilmember Lasman rnoved and Councilmember Carmody seconded to close the Study
Session at 6:45 p.m.
Motion passed unanimously.
RECONVENE STUDY SESSION
The Study Session was reconvened at 6:46 p.m.
Councilmember Lasman inquired about the reconstruction of the park shelters at Willow Lane
Park. Public Works Director/City Engineer Todd Blomstrom responded the reconstruction of the
Willow Lane park shelter is not included in the current plan. He explained that last year the City
had reviewed a new five-year plan with the Park and Recreation Commission and establishing a
list of priorities. He explained that having enough revenue in the Capital Projects Fund to
complete the projects has been a challenge. He stated storage is being lost as the park buildings
are being removed. He stated the solution and most costly portion of the program comes in 2006
with conversion of the self storage building to cold storage building. He stated once the
conversion is complete, replacement of park buildings can begin. He stated Kylawn Park is in
poor condition and is scheduled to be replaced in 2007, along with Northport Park, Riverdale
Park, and Palmer Lake West Park in 2008 and 2009.
Councilmember Lasman asked why the City does not anticipate MSA (Municipal State Aid)
funds in 2006. Mr. Blomstrom responded the City gets an approximate allotment of $800,000
(the City's portion of the gas tax) from MNDOT each year�, however the funds can only be used
on roads designated as MSA Routes. He explained that projects are generally larger than the
annual allotment; therefore the projects are staggered from year to year.
Councilmember Lasman requested more information on the Edward Byrne Memorial Justice
Assistance Grant. Mr. McCauley responded he is not certain on the details of the grant and will
gather more information and report back to the City Council. Councilmember O'Connor stated
she would also like more information on the Edward Byrne Memorial Justice Assistance Grant.
MISCELLANEOUS
Councilmember Niesen asked if the deer hunters are compensated and if the City is paying for
any insurance. Mr. McCauley stated the shooters are all volunteers; however the City incurs
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costs for police, signage, and miscellaneous expenses. He also stated there is no extra insurance.
ADJOURNMENT
Councilmember Niesen moved and Councilmember Lasman seconded to adjourn the Study
Session at 6:55 p.m.
Motion passed unanimously.
City Clerk Mayor
12/12/OS -4- DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL AND THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE
CITY OF BROOKLYN CENTER IN THE
COUNTY OF HENNEPIN AND
THE STATE OF MINNESOTA
EXECUTIVE SESSION
DECEMBER 12, 2005
ALL-AMERICA CONFERENCE ROOM
CALL TO ORDER
The Brooklyn Center City Council/Economic Development Authority met in Executive Session
and was called to order by MayorlPresident Myrna Kragness at 6:04 p.m.
ROLL CALL
Mayor/President Myrna Kragness, Councilmembers/Commissioners Kathleen Carmody, Kay
Lasman, Diane Niesen, and Mary O'Connor. Also present: City Manager/EDA Executive
Director Michael McCauley, Community Development Director/EDA 5ecretary Brad Hoffman,
Greene Espel Attorney John Baker, and Deputy City Clerk Camille Yungerberg.
The City Council discussed pending litigation regarding Brookdale Square; Bradley Operating
Limited Partnership v. City of Brooklyn Center.
ADJOURNMENT
The Brooklyn Center City Council/Economic Development Authority Executive Session
adjourned at 6:22 p.m.
City Clerk Mayor/President
12/ 12/OS -1- DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
DECEMBER 12, 200�
CITY HALL COUNCIL CHAMBERS
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER 1NFORMAL OPEN FORUM
The Brooklyn Center City Council met in Informal Open Forum and was called to order
by Mayor Myrna Kragness at 6:45 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane
Niesen, and Mary O'Connor. Also present were City Manager Michael McCauley,
Assistant City Manager/Director of Operations Curt Boganey, Director of Public
Works/City Engineer Todd Blomstrom, Community Development Director Brad
Hoffman, City Attorney Charlie LeFevere, and Deputy City Clerk Camille Yungerberg.
Mayor Kragness opened the meeting for the purpose of Informal Open Forum.
No one wished to address the CounciL
Councilmember Carmody moved and Councilmember Lasman seconded to close the
Informal Open Forum at 6:46 p.m.
2. INVOCATION
Councilmember Lasman offered a prayer for the Invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in Regular Session and was called to order by
Mayor Myrna Kragness at 7:00 p.m.
4. ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane
Niesen, and Mary O'Connor. Also present were City Manager Michael McCauley,
Assistant City Manager Curt Boganey, Director of Public Works/City Engineer Todd
Blomstrom, Community Development Director Brad Hoffman, City Attorney Charlie
LeFevere, and Deputy City Clerk Camille Yungerberg.
I
5. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
6. COUNCIL REPORT
Councilmember Niesen stated she attended the annual National League of Cities,
Congress of Cities from December 5, 2005, through December 9, 2005, in Charlotte, NC
and stated she will report back to the Council with further details. She discussed the cost
of the conference and the training materials, and stated she will discuss purchasing the
training materials at the Work Session. She alerted residents of the possible limitation of
parked vehicles in R1 zoning to a maximum of six vehicles and encouraged concerned
residents to come forward.
Councilmember Carmody stated she attended the annual League of Minnesota Cities
Conference on December 12, 2005, where she attended a session on redevelopment. She
stated she also attended Holly Sunday and a Shingle Creek Watershed meeting.
Councilmember Lasman stated she attended the annual League of Minnesota Cities
Conference where she attended sessions on elections, municipal technologies, and
establishing fair and realistic fees. She stated she also attended Holly Sunday. on
December 4, 2005, and thanked the Brooklyn Center Lions for funding the event.
Councilmember O'Connor stated the Housing Commission will not meet on
December 20, 2005.
Mayor Kragness stated she attended a session on citizen communication vehicles at the
annual League of Minnesota Cities Conference and will share some ideas she gathered.
7. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Lasman moved and Councilmember Carmody seconded to approve the
consent agenda and agenda with amendments to the minutes of the November 21, 2005
Budget Work Session with Financial Commission, November 28, 2005 Study Session,
November 28, 2005 Regular Session, and the November 28, 2005 Work Session as
discussed in the Study Session, and the following consent items were approved:
7a. APPROVAL OF MINUTES
1. November 21, 2005 Budget Work Session with Financial
Commission
2. November 28, 2005 Study Session
3. November 28, 2005 Regular Session
4. November 28, 2005 Work Session
5. December 5, 2005 Truth In Taxation Budget Hearing
12/12/2005 2 DRAFT
7b. LICENSES
FIREWORKS PERMANENT
SuperAmerica #4160 6545 West River Road
SuperAmerica #4058 1901 57`� Ave N
SuperAmerica #3192 6950 Brooklyn Boulevard
GASOLINE SERVICE STATION
Brooklyn Center Conoco 1505 69` Ave N
SuperAmerica #4160 6545 West River Road
SuperAmerica #4058 1901 57�' Ave N
SuperAmerica #3192 6950 Brooklyn Boulevard
Brookdale Citgo 5710 Xerxes Ave N
Hark' Company 6501 Humboldt Ave N
LIOUOR CLASS A ON-SALE INTOXICATING AND SUNDAY
Olive Garden 1601 James Circle North
LIOUOR CLASS B ON-SALE INTOXICATING AND SUNDAY
AMF Earle Brown Lanes 6440 James Circle North
Applebee's 1400 Brookdale Mall
Crowne Plaza 1 2200 Freeway Boulevard
Days Inn 1501 Freeway Boulevard
Ref's Sports Bar Grill 2545 County Road 10
T. G. I. Friday's 2690 Freeway Boulevard
Vallarta's Mexican Restaurant 6000 Shingle Creek Parkway
LIOUOR CLASS F ON-SALE INTOXICATING AND SUNDAY
Flik International 6155 Earle Brown Drive
LIOUOR ON-SALE CLUB INTOXICATING AND SUNDAY
Duoos Bros. American Legion Post 630 6110 Brooklyn Boulevard
LIOUOR OPTIONAL 2 A.M. CLOSING
Days Inn 1501 Freeway Boulevard
Ref's Sports Bar Grill 2545 County Road 10
T. G. I. Friday's 2690 Freeway Boulevard
LIOUOR ON-SALE WINE INTOXICATING AND 3.2 PERCENT MALT
LIOUOR
50's Grill 5524 Brooklyn Boulevard
Great India 2 6056 Shingle Creek Parkway
LIOUOR ON-SALE 3.2 PERCENT MALT LIOUOR
Centerbrook Golf Course 6301 Shingle Creek Parkway
Davanni's Pizza and Hot Hoagies 5937 Summit Drive
Scoreboard Pizza 6816 Humboldt Avenue North
12/12/2005 3 DRAFT
LIOUOR OFF-SALE 3.2 PERCENT MALT LIOUOR
Cub Foods 3245 County Road 10
SuperAmerica #3192 6950 Brooklyn Boulevard
SuperAmerica #4160 6545 West River Road
SuperAmerica #4058 1901 57th Avenue North
Value Food 1 6804 Humboldt Avenue North
Winner Gas 6501 Humboldt Avenue North
Subject to submittal of Liquor Liability Insurance Certificate on or before
December 31, 2005
2 Subject to submittal of Workers' Compensation and Liquor Liability
Insurance Coverage and Certified CPA Statement
MECHANICAL
On Site Mechanical 8750 St. Hwy 7, St. Bonifacius
Owens Companies, Inc 930 E 80 Street, Bloomington
Ray Welter Heating Co 4637 Chicago Ave S,
Minneapolis
RENTAL
Renewal
2307-09 54�' Ave N(Two Family) Robert Messersmith
819-21 SS Ave N(Two Family) Turning Point, Inc.
509 61 Ave N(Single Family) Tim Daniel
5834 Aldrich Ave N(Two Family 1 Unit) Paul Scully
5105 Brooklyn Blvd (Single Family} George Lucht
5937 Halifax Ave N(Single Family) Nick Rierson
5650 Humboldt Ave N(Single Family) Syed Raza
6753 Humboldt Ave N(Single Family) Kwi Ha Wong
6330 Kyle Ave N(Single Family) Daniel Lu
3019 Mumford Road (Single Family) Morris Matthews
S332-36 Russell Ave N(Two Family) Douglas Ryan
5338 Queen Ave N(Two Family I Unit) Robert Messersmith
4708-12 Twin Lake Ave N(Two Family) Byron Mach
6523 Unity Ave N(Single Family) Wa Yee Xiong
Initial
1600 68 Lane N(Single Family) Rafael Quintero
6005 Admiral Lane (Single Family) Dan Soffa
4204 Lakebreeze (1 bldg, 4 units) Donald Nieken
6912 Morgan Ave N(Single Family) Muktar Abdurahman
7006 Fremont Ave N(5ingle Family) Teto Wilson
12/ 12l2005 4 DRAFT
TOBACCO RELATED PRODUCT
Brookdale Citgo 5710 Xe�es Ave N
Cub Foods 3245 County Road 10
SuperAmerica #4160 6545 West River Road
SuperAmerica #4058 1901 57` Ave N
SuperAmerica #3192 6950 Brooklyn Boulevard
Tobacco Warehouse 6014 Shingle Creek Parkway
7C. APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE
LIQUOR LICENSE SUBMITTED BY ST. ALPHONSUS PARISH,
7025 HALIFAX AVENUE NORTH, FOR AN EVENT TO BE HELD
FEBRUARY 11, 2006
7D. RESOLUTION NO. 2005-176 ACCEPTING WORK PERFORMED
AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT
PROJECT NO. 2005-15, CONTRACT 2005-H, ELEVATED
STORAGE TANK NO. 3 CLEANING- RESOLUTION NO. 2005-176
Motion passed unanimously, with Councilmember Niesen abstaining from the
December 5, 2005 Truth In T�ation Budget Hearing meeting minutes as she did not
attend the meeting.
8. PUBLIC HEARING ITEMS
8a. CONDUIT ISSUE OF BONDS FOR PRESBYTERIAN HOMES
I l. RESOLUTION NO. 2005-177 AUTHORIZING THE ISSUANCE
AND SALE OF THE $127 500 SUBORDINATE HEALTH CARE
REVENUE NOTE OF 2005
(CENTER PARK SENIOR APARTMENTS, INC. PROJECT)
2. RESOLUTION NO. 2005-178 AUTHORIZING THE ISSUANCE
AND SALE OF THE $1,192,500 HEALTH CARE REVENUE NOTE
OF 2005
(CENTER PARK SENIOR APARTMENTS, INC. PROJECT)
3. RESOLUTION NO. 2005-179 AUTHORIZING THE ISSUANCE
AND SALE OF THE $955,000 SUBORDINATE HEALTH CARE
REVENUE NOTE OF 2005
(MARANATHA CONSERVATIVE BAPTIST HOME, INC.
PROJECT)
4. RESOLUTION NO. 2005-180 AUTHORIZING THE ISSUANCE
AND SALE OF THE �2,870,000 HEALTH CARE REVENUE NOTE
OF 2005
(MARANATHA CONSERVATIVE BAPTIST HOME, INC.
PROJECT)
12/12/2005 5 DR.AFT
Mr. McCauley stated Presbyterian Homes is proposing to enter into a relationship with
Maranatha Conservative Baptist Homes. He stated they propose using Ta�c Exempt
Revenue Bonds to finance their activities. He stated the City will have no obligation or
liability other than to the extent it receives funds for debt service. He explained that the
risk is solely from the revenues received from the operations of the facility. He stated
that Tax Exempt Financing reduces the cost of the project.
Steve Fenlon, Midwest Healthcare Capital, explained that there are four proposed
resolutions authorizing the issuance of revenue notes that would finance Presbyterian
Homes. He stated there would be no liability to the City and discussed the holder of the
notes and their reputation. He explained the importance of tax exempt financing to
Presbyterian Homes and stated such financing is only available to non-profit
organizations.
Councilmember Niesen pointed out a typographical error on the Resolution Authorizing
the Issuance and Sale of the $955,000 Subordinate Health Gare Revenue Note of 2005
(Maranatha Conservative Baptist Home, Inc. Project), where the section numbers
are: 0.0.
Councilmember O'Connor inquired about the last sentence of the first paragraph of the
page entitled: Gonduit Financing in Minnesota, which states: Residential projects are
specifically excluded. She stated this property is residential, therefore it should be
excluded. Mr. McCauley responded that Bond Council at Briggs and Morgan has
reviewed this document and will issue a formal legal opinion before finalization.
Councilmember O' Connor moved to table the item until the City can get a conclusive
answer on the legality of the proposed.
Mr. Fenlon explained the deadlines for the documents and suggested that a stipulation be
placed on the approval of the proposed.
City Attorney Charlie LeFevere pointed out that the document states the project
definition as: does not include a housing facility to be rented or used as a permanent
residence. He stated this definition does not apply to this instance. He stated the
establishment must be a nursing home facility or low income housing in order to qualify
as a non profit establishment.
Motion to table failed for lack of a second.
Councilmember Carmody moved and Councilmember Lasman seconded to open the
Public Hearing.
Motion passed unanimously.
No public input was offered.
12/12/2005 6 DRAFT
Councilmember Carmody moved and Councilmember Lasman seconded to close the
Public Hearing.
Motion passed unanimously.
Councilmember Lasman moved and Councilmember Carmody seconded to approve the
following four resolutions regarding Conduit Issue of Bonds for Presbyterian Homes:
RESOLUTION NO. 2005-177 Authorizing the Issuance and Sale of the $127,500
Subordinate Health Care Revenue Note of 2005
RESOLUTION NO. 2005-178 Authorizing the Issuance and Sale of the
$1,192,500 Health Care Revenue Note of 2005 (Center Park Senior Apartments,
Inc. Project)
RESOLUTION NO. 2005-179 Authorizing the Issuance and Sale of the $955,000
Subordinate Health Care Revenue Note of 2005 (Maranatha Conservative Baptist
�-Iome, Inc. Project)
RESOLUTION NO. 2005-180 Autharizing the Issuance and Sale of the
$2,870,000 Health Care Revenue Note of 2005 (Maranatha Conservative Baptist
Home, Inc. Project)
Councilmember O'Connor voted against the same. Motion passed.
Sb. AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY
ORDINANCES REGARDING THE ZONING CLASSIFICATION OF
CERTAIN LAND (EASTERLY OF BROOKLYN BOULEVARD
BETWEEN I-94 AND 69TH AVENUE NORTH)
—THIS ITEM WAS FIRST READ ON NOVEMBER 14, 2005; PUBLISHED
IN THE OFFICIAL NEWSPAPER ON NOVEMBER 24, 2005; AND IS
OFFERED THIS EVENING FOR SECOND READING AND PUBLIC
HEARING.
Mr. McCauley explained that the City can not proceed with the ordinance until the legal
description has been recorded with the final plat which has not yet happened.
Councilmember Lasman moved and Councilmember Carmody seconded to open the
Public Hearing.
Motion passed unanimously.
No public input was offered.
12/12/2005 7 DRAFT
Councilmember Carmody moved and Councilmember Lasman seconded to continue the
Public Heaxing and table the approval of the ordinance until the January 9, 2006,
City Council meeting.
Motion passed unanimously.
Councilmember Niesen requested that the date of receipt and Planning Commission
hearing dates be included on the document as it previously did. Mr. McCauley responded
the City Council approved the action and the document is implementing what was
approved. City Attorney Charlie LeFevere responded there is a deadline because it is the
zoning act however, if it is approved by operation of the 60 day rule for any reason, the
City Council has already approved the underlying project.
8c. CONSIDERING THE PROPOSED 2006-2010 CAFITAL IMPROVEMENT
PROGRAM
Mr. McCauley stated the Capital Improvement Plan, while having a major focus on street
reconstruction, also includes planned park improvements. He stated the Street
Reconstruction Plan does not currently identify sufficient funds for two projects in 2008.
He explained that in the first half of 2006, the rate study report will be reviewed to
determine future rate structure and needs. He stated if sufficient funds cannot be
identified to fully fund the 2008 proposed projects, the plan would need to be amended in
2006 to separate the proposed 2008 projects, with one being deferred to 2009. In that
case, the street plan currently identified for 2009 and 2010 would be similarly extended
by one year to 2010 and 20ll respectively.
Director of Public Works/City Engineer Todd Blomstrom stated the Capital Improvement
Program provides a five year plan for projects that will replace and reconstruct the aging
and deteriorating infrastructure of the City. He stated in 2006, the City will be entering its
13` year in the organized process for rebuilding local streets, water mains, sanitary
sewers, and storm drainage systems throughout the City. He explained that during this
process, the City has completed reconstruction of approximately 55 miles of local streets
and utility improvements. He stated over the next five years, reconstruction of an
additional 19 miles is proposed. He stated the remaining 30 miles is scheduled to be
completed between 2011 and 2018. He stated the proposed CIP builds on the 2005 CIP
that was included in the 2005 budget along with modifications that are based on a utility
rate study discussion that took place on November 21, 2005. He stated the proposed
reconstruction schedule for DuPont Avenue has been restructured along with the
rescheduling of the southern portion of Shingle Creek Parkway from 2006 to 2007 due to
design coordination.
Councilmember Lasman moved and Councilmember Carmody seconded to open the
Public Hearing.
Motion passed unanimously.
No public input was offered.
12/12/2005 8 DRAFT
Councilmember Lasman moved and Councilmember Carmody seconded to close the
Public Heanng.
Motion passed unanimously.
L RESOLUTION ADOPTING CAPITAL IMPROVEMENT
PROGRAM-RESOLUTION NO. 2005-181
I Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-181 Adopting Capital Improvement Program.
Motion passed unanimously.
8d. CONSIDERATION OF 2006 BUDGET
Mr. McCauley presented a PowerPoint presentation and provided an overview of the
proposed increase in property taxes and the specific purpose for which property tax
revenues are being increased. During the presentation the following were summarized:
Property tax levy for all sources reflects a 2.72% increase of levy for the General
Fund Operations.
Major budget influences including 2005-2009 increased pension costs, increase of
$133,000 in State Aid for 2006, loss of $1.68 Million in State Aid for 2004; loss
of an additional $335,000 in State Aid for 2005; and the loss of $3.2+ Million in
HACA and LGA in 2002-2006.
General Fund Operating Budget being maintained at 2004 levels with police
patrol at full strength; fire operations at cunent levels plus full time clerical
support; and providing for modest technology funding.
Councilmember Carmody inquired about the increase in Public Safety costs shown in the
presentation. Mr. McCauley responded when the budget was balanced in 2004, budget
cuts in Public Safety were not made in sworn personnel. He stated Public Works and
Recreation saw lar e reduct�
ions
in order
g to balance the bu
d et.
g
Councilmember Lasman moved and Councilmember Carmody seconded to open the
Public Hearing.
Motion passed unanimously.
No public input was offered.
12/12/2005 9 DRAFT
Councilmember Carmody moved and Councilmember Lasman seconded to close the
Public Hearing.
Motion passed unanimously.
1. RESOLUTION APPROVING A FINAL TAX CAPACITY
LEVY FOR THE GENERAL FUND AND DEBT SERVICE
FUNDS AND A MARKET VALUE TAX LEVY FOR THE
HOUSING AND REDEVELOPMENT AUTHORITY FOR
2006-RESOLUTION NO. 2005-182
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-182 Approving a Final Tax Capacity Levy for the General
Fund and Debt Service Funds and a Market Value Tax Levy far the Housing and
Redevelopment Authority for 2006.
Councilmember O'Connor stated since all areas of government are seeing an increase,
taxes should not increase. Mayor Kragness responded by explaining that the majority of
increase is caused by salaries and health insurance benefits, which is a necessary expense.
Councilmember Niesen stated at the previous Joint Work Session with the Financial
Commission, the City Council discussed reviewing salaries and at this point in time, it is
too late to reduce taxes for 2006. She agreed that taxes are high in some areas, however
she stated a less than 3% increase is an achievement. She stated support for the
resolutions.
Councilmember O'Connor voted against the same. Motion passed.
2. RESOLUTION ESTABLISHING A FINAL MARKET
VALUE LEVY FOR THE PURPOSE OF DEFRAYING THE
COST OF OPERATION, PROVIDING INFORMATIQNAL
SERVICES AND RELOCATION ASSISTANCE PURSUANT
TO THE PROVISIONS OF MINNESOTA STATUTES
CHAPTER 469.033 FOR THE CITY OF BROOKLYN
CENTER HOUSING AND REDEVELOPMENT
AUTHORITY FOR FISCAL YEAR 2006 RESOLUTION
N0. 2005-183
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-183 Establishing a Final Market Value Levy for the Purpose
of Defraying the Cost of Operation, Providing Informational Services and Relocation
Assistance Pursuant to the Provisions of Minnesota Statutes Chapter 469.033 for the City
of Brooklyn Center Housing and Redevelopment Authority for Fiscal Year 2006.
Councilmember O'Connor stated the City should not be in the business of
redevelopment.
Cauncilmember O'Connor voted against the same. Motion passed.
I2/1212005 10 DRAFT
3. RESOLUTION ADOPTING THE 2006 GENERAL FUND
BUDGET —RESOLUTION NO. 2005-184
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-184 Adopting the 2006 General Fund Budget.
Councilmember O'Connor voted against the same. Motion passed.
4. RESOLUTION ADOPTING THE 2006 SPECIAL REVENUE
FUND BUDGETS RESOLUTION NO. 2005-185
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-185 Adopting the 2006 Special Revenue Fund Budgets.
Councilmember O'Connor voted against the same. Motion passed.
5. RESOLUTION ADOPTING THE 2006 DEBT SERVICE
FUND BUDGETS- RESOLUTION NO. 2005-186
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-186 Adopting the 2006 Debt Service Fund Budgets.
Councilmember O'Connor stated the City should stop going into debt, requiring future
generations to pay the debt.
Councilmember O'Connor voted against the same. Motion passed.
6. RESOLUTION ADOPTING THE 2006 CAPITAL PROJECT
FUND BUDGETS- RESOLUTION NO. 2005-187
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-187 Adopting the 2006 Capital Fund Budgets.
Councilmember O'Connor and Mr. McCauley discussed the purpose of the Infrastructure
Construction Fund.
Councilmember O'Connor voted against the same. Motion passed.
7. RESOLUTION ADOPTING THE 2006 ENTERPRISE FUND
BUDGETS- RESOLUTION NO. 2005-188
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-188 Adopting the 2006 Enterprise Fund Budgets.
Councilmember O'Connor voted against the same. Motion passed.
12/12/2005 11 DRAFT
8. RESOLUTION ADOPTING THE 2006 PUBLIC UTILITY
FUND BUDGETS- RESOLUTION NO. 2005-189
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-189 Adopting the 2006 Public Utility Fund Budgets.
Councilmember O'Connor voted against the same. Motion passed.
9. RESOLUTION ADOPTING THE 2006 INTERNAL
SERVICE FUND BUDGETS- RESOLUTION NO. 2005-190
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-190 Adopting the 2006 Internal Service Fund Budgets.
Motion passed unanimously.
9. COUNCIL CONSIDERATION ITEMS
9a. RESOLUTION AUTHORIZING THE EXECUTION OF
AGREEMENT FOR THE 2005 EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT- RESOLUTION NO. 2005-191
Mr. McCauley explained that the former block grant was a general allocation of funds
that could be used for equipment. He recommended that the grant be approved at this
time and details on the grant will follow in the City Manger's Update, later in the week.
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-191 Authorizing the Execution of Agreement for the 2005
Edward Byrne Memorial Justice Assistance Grant.
Motion passed.
Councilmember O'Connor abstained.
9b. RESOLUTION AUTHORIZING THE EXECUTION OF
CONTRACTS WITH QWEST CORPORATION FOR PRIMARY
RATE ISDN (PRI) SERVICES AT CITY HALL AND POLICE
BUILDINGS AND THE TERMINATION OF QWEST
CONTRACTS AND SERVICES NO LONGER NEEDED-
RESOLUTION NO. 2005-192
Mr. McCauley stated Ms. Hartwig routinely reviews the City's contraets in the area of
communications for the purpose of reducing rates. He stated one part of the resolution
authorizes renegotiations of certain contracts that require continuation of service, and the
other portion provides termination of contracts that have remaining life, on services that
can be discontinued. He stated overall, the City will save approximately $1,824 per
month. He stated the annual savings will be $21,600.
12/12/2005 12 DRAFT
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-192 Authorizing the Execution of Contracts with Qwest
Corporation for Primary Rate Isdn (Pri) Services at City Hall and Police Buildings and
the Termination of Qwest Contracts and Services No Longer Needed.
Motion passed unanimously.
9c. RESOLUTION AUTHORIZING STORM CLEAN-UP AND
REPAIR COST FUNDING AND FINALIZING EXPENDITURE
AUTHORIZATION RESOLUTION NO. 2005-193
Mr. McCauley stated in the ongoing effort of storm damage clean-up, the estimated total
has risen to approximately $444,000. He stated funds are available in the Capital
Emergency Fund; however it is less than $444,000. He stated it is recommended that
$345,Q00 of the expenditures on storm clean-up be transferred to the Capital Reserve
Emergency Fund, the water and sewer utility have their expenses remain within their
funds, the Earle Brown Heritage Center absorb its losses not covered by insurance, and
the balance would be allocated in the 2005 General Fund by a$50,000 authorization.
Councilmember O'Connor asked if the year will end in a deficit. Mr. McCauley
responded by explaining that the City will end the year in a surplus after the absorption of
the $50,000.
Mayor Kragness inquired about reforestation of the Cit and the ossibilit of a rant or a
Y P Y g
discount for replacement of trees. Mr. Blomstrom responded grant or discount options
can be explored. Councilmember O'Connor responded residents will take care of the
reforestation on their own and there is no need to spend money on trees. Mayor Kragness
responded she was asking about funding to assist in replacement. Mr. McCauley stated
the City does not have money for reforestation; however funding assistance will be
explored.
Councilmember Lasman moved and Councilmember Niesen seconded adoption of
RESOLUTION NO. 2005-193 Authorizing Storm Clean-Up and Repair Cost Funding.
Motion passed unanimously.
9d. DISCUSSION OF MAILING FOR JANUARY 25, 2006,
OPPORTUNITY SITE OPEN HOUSE
Mr. McCauley explained the different draft options of the Opportunity Site Open House
mailing.
The City Council discussed the Opportunity Site Open House mailing and it was the
consensus to proceed with the following modifications to option one: change title to:
"You are Invited to Help Plan Brooklyn Center's Future," increase the font on the
"What" line, remove "Making Presentations" from the bottom paragraph, lines one and
four, add "your" after receive and before input on line four, and add "Please Join Us,"
centered at the bottom of the mailing.
12/12/2005 13 DRAFT
Councilmember Lasman moved and Councilmember Carmody seconded to approve
option one of the Opportunity Site Open House mailing as amended.
Councilmember O'Connar voted against the same. Motion passed.
9e. RESOLUTION TRANSFERRING GENERAL FUND BALANCE
FOR CAPITAL PURPOSES- RESOLUTION NO. 2005-194
Mr. McCauley stated that at the recommendation of the Financial Commission, the City's
Financial Policy was amended. The actual target balance for the General Fund was
increased to reflect the cash flow needs going into the next fiscal year. He stated the
target now is 50%-52% of the next year's budget. As part of that policy it is anticipated
that funds would be transferred at year's end into the Street Reconstruction Fund,
Technology Fund, and Capital Projects Fund. He stated this Resolution would authorize a
transfer of General Fund balance in excess of the fund balance target into the Street
Reconstruction Fund. He stated the Street Reconstruction Fund was seen as in most need
of a fund transfer at this time to sustain the street reconstruction program.
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2005-194 Transferring General Fund Balance for Capital Purposes.
Motion passed unanimously.
11. ADJOURNMENT
Councilmember Carmody moved and Councilmember Lasman seconded adjournment of
the City Cauncil meeting at 9:10 p.m.
Motion passed unanimously.
City Clerk Mayor
12/12/2005 14 DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC
DEVELOPMENT AUTHORITY OF THE CIT R
Y OF B OOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND
THE STATE OF MINNESOTA
WORK SESSION
DECEMBER 12, 2005
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council/Economic Development Authority met in Work Session and
was called to order by Mayor/President Myrna Kragness at 9:15 p.m.
ROLL CALL
Mayor/President Myrna Kragness and Councilmembers/Commissioners Kathleen Casmody, Kay
Lasman, Diane Niesen, and Mary O'Connor. Also present were City Manager/Executive
Director Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, and
Deputy City Clerk Camille Yungerberg.
COUNCIL MEMBER NIESEN: DISCUSSION OF PURCHASING RESOURCE
MATERIALS AT CONFERENCES
Councilmember/Commissioner Niesen explained that she was requesting reimbursement for the
cost of CDs of this years and last years National League of Cities Leadership Training Sessions.
She stated she had been told reimbursement would require City Council approval. She asked
that the City Council approve the reimbursement of the training materials that she purchased
from the conference she attended. Mayor Kragness responded that the City Council had
previously declined to authorize reimbursement of materials from a conference.
CouncilmemberlCommissioner Niesen discussed the cost o� the seminars and explained that the
recorded seminars would be an inexpensive way to educate others and therefore feels
reimbursement should be granted.
Councilmember/Commissioner Carmody stated she commuted to a seminar in order to save the
City money and she does not see $400 worth of benefit in the seminars. She stated relaying the
information or listening to a recording is not the same as being at the seminar. She stated she
would be comfortable with the reimbursement if there were prior approval by the City Council
but not in this situation where the items were purchased after being told the Council had
previously not authorized purchases after the fact. Councilmember/Commissioner Niesen
responded if the City Council does not see the value in the CD, then she will cancel the order.
She asked that the item be put on the agenda so that it can be officially voted on.
12/12/2005 1 DRAFT
MISCELLANEOUS
Councilmember/Commissioner Carmody discussed a proposed soil mitigation rule discussed at
the Shingle Creek Watershed meeting. She explained that they would like the City to enact an
ordinance that requires top soil to be restored to original condition on new construction projects.
ADJOURNMENT
Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Carmody
seconded adjournment of the City CounciUEconomic Development Authority Work Session at
9:38 p.m.
Motion passed unanimously.
City Clerk Mayor/President
12/12/2005 2 DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
SPECIAL SESSION
DECEMBER 22, 2005
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER SPECIAL BUSINESS MEETING
The Brooklyn Center City Council met in Special Session and was called to order by Mayor
Myrna Kragness at 4:15 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, and Mary
O'Connor. Councilmember Diane Niesen was absent and excused. Also present: City Manager
Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, and Deputy
City Clerk Camille Yungerberg.
RESOLUTIONS CORRECTING AND REPLACING
RESOLUTION NO. 2005-177 AND RESOLUTIQN NO. 2005-178
City Manager Michael McCauley explained that the two former resolutions prepared by the
Bond Council contained errors in the amounts. He explained that the total amount of bonds set
forth in the public notice was correct. He stated the correcting of resolutions will not result in a
total amount in excess of the published potential total. He stated RESOLUTION NO. 2005-177
had a transposed number and RESOLUTION NO. 2005-178 was inconect. He stated the
proposed resolutions will correct and replace the incorrect resolutions approved on
December 12, 2005.
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-195 Correcting and Replacing RESOLUTION NO. 2005-177 and
Authorizing the Issuance and Sale of the $640,000 Subordinate Health Care Revenue Note of
2405 (Center Park Senior Apartments, Inc. Project).
Councilmember O'Connor voted against the same. Motion passed.
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2005-196 Correcting and Replacing RESOLUTION NO. 2005-178 and
Authorizing the Issuance and Sale of the $1,912,500 Health Care Revenue Note of 2005 (Center
Park Senior Apartments, Inc. Project)
Councilme
mber O Connor voted a ainst th same ti
e Mo on assed.
g P
12/22/2005 1 DR.AFT
Y
ADJOURNMENT
Councilmember Carmody moved and Councilmember Lasman seconded adjournment of the City
Council meeting at 4:19 p.m.
Motion passed unanimously.
I City Clerk Mayor
I
I
i
12/22/2005 2 DR.AFT
City Council Agenda Item No. 7b
I
City of Brooklyn Center
A Millennium Community
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk
DATE: January 9, 2006
SUBJECT: Licenses for Council Approval
The following companies/persons have applied for City licenses as noted. Each
company/person has fulfilled the requirements of tnhe City Ordinance governing respective
licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by
the City Council on November 28, 2005, are as follows:
BOWLING ALLEY
AMF Earle Brown Lanes 6440 James Circle
FIREWORKS
Cub Foods 3245 County Road 10
Target Corporation 6100 Shingle Creek Parkway
Dollar Saver 6090 Shingle Creek Parkway
GASOLINE
Perfect Car Wash #504 6849 Brooklyn Boulevard
B.C. Municipal Garage 6844 Shingle Creek Parkway
Christy's Auto Service 5300 Dupont Ave North
Humboldt Shell 6840 Humboldt Avenue North
Metropolitan Transit 6845 Shingle Creek Parkway
Holiday Stationstores, Inc #292 420 66 Ave North
Iten Chevrolet Company 6701 Brooklyn Boulevard
Osseo-Brooklyn Bus Company 4435 68 Avenue North
MECHANICAL
Discount Appliance Repair 1455 91 Ave NE, Blaine
Residential Heating Air 1815 E. 41 Street, Minneapolis
Sterling Design 2205 US Hwy 8, St. Croix Falls
Total Refrigeration Systems 949 South Concord Street, St. Paul
PUBLIC DANCE
AMF Earle Brown Lanes 6440 James Circle
�6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityofbrooklyncenter. org
RENTAL
Renewal
Basswood Apts 4450 58 Ave (1 bldg 11 units) James Lupient
1 Disturbance
Carrington Drive Apts 1302-08 69 Ave N,
6910-20 Humboldt Ave (4 bldgs, 128 units) Myra Chazin
16 Disturbances, 2 Burglaries, 1 Robbery, 2 Crimes
against Family, 2 Fires, and 1 Rules Regulations
Beard Ave Apts 6101 Beard Ave (1 bldg, 24 units) Ken Phelan
6 Disturbances, 2 Burglaries, 1 Excessive Noise
6331, 6401-25 Beard Ave (3 bldgs, 36 units) Clover Management
1 Assault, 4 Disturbances
(There were No Calls for the following)
5308 Emerson Ave N(2 family, 1 unit) Philip Anderson
5801 Knox Ave N(single farnily) David Trepanier
4207 Lakeside Ave N#226 (single family) Beach Condo's Association
Initial
(There were No Calls for the following)
3800 62" Ave N(Single Family) Fabian Rodriguez
4204 Lakebreeze Ave N(1 bldg, 4 Units) Donald Nieken
SECONDHAND GOODS DEALER
CD Warehouse 6072 Shingle Creek Parkway
GameStop #535 6068 Shingle Creek Parkway
GameStop #1704 1307 Brookdale #76
TOBACCO
Perfect Car Wash #504 849 Brooklyn Boulevard
Humboldt Shell 840 Humboldt Avenue North
Hark's Company 501 Humboldt Avenue North
Brooklyn Center Conoco 505 69� Ave North
Holiday Stationstores, Inc #292 20 66 Ave North
Holiday Stationstores, Inc #2099 890 Shingle Creek Parkway
Crowne Plaza 200 Freeway Boulevard
Walgreen Company #04320 390 Brooklyn Boulevard
Value Food 804 Humboldt Avenue North
Royal Tobaeco 625 Xer�ces Avenue North
S&I Tobacco LLC 6930 Brooklyn Boulevard
Duoos Bros. American Legion Post 630 6110 Brooklyn Boulevard
Dollar Saver 6090 Shingle Creek Parkway
City Council Agenda Item �To. 7c
Offce of the City Clerk
City of Brooklyn Center
A 1Vlillennium Community
MEMORANDUM
'TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Cle�k �����t/u1L� �j,�'Y�'�.
DATE: January 4, 2006
SUBJLCT: Resolution Designating Official Newspaper
Section 12.01 of the Brooklyn Center City Charter requires the City Council to annually designate a legal newspaper
of general circulation in the City as its official newspaper. Minnesota Sun Publications has once again requested the
City Council to designate BrooklyJZ Center Sun-Post to be the official newspaper for 2006. Brooklyn Ceizter Sun-
Post m�ets all necessa�v requirements far designation.
The attached resolution designates the Brooklyn Center Sun-Post as the official newspaper for the City of Brooklyn
Center far the year 2006.
Attachments:
Resolution Designating Offieial Newspaper
1�-1iilnesota� St�tutes Chapter 331A
I,etter fion� Sun Newspapers
�3�1 Shingle Creek Parhway Recreation and Communit Center Phone TDD Num r
y be
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
Member introduced the following resolution and moved
its adoption:
RE50LUTION NO.
RESOLUTION DESIGNATING OFFICIAL NEWSPAPER
WHEREAS, Section 12.01 of the Brooklyn Center City Charter requires the City
Council to annually at its first meeting of the year designate a legal newspaper of general circulation
in the city as its official newspaper in which shall be published such ardinances and other matters as
are required by law to be so published and such other matters as the council may deem it advisable
and in the public interest to have published in this manner; and
WHEREAS, the Brooklyn Center Sun-Post has previously been so designated; and
WHEREAS, the Brooklyn Center Sun-Post meets all necessary requirements for
designation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
�3rooklyn Cetlter that the Brooklyn Center Sun-Post is hereby designated as the official newspaper
for the City of Brooklyn Center for the year 2006.
Januarv 9. 2006
D ate Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and tlle following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Lec�islature Home Links to the YUorld f Hslp Rdvanc�d aearch
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a
House Senate Ja+nt Departments and Commissions Bill Search and Status Statufies, Laws, and �ules
Minnesota Statutes 2005, Chapter 331A.
Copyright 2005 by the Office of Revisor of Statutes, State of Minnesota.
==331A.01
331A.01 Definitions.
Subdivision l. Scope. As used in sections 331A.01 to
331P..11, the terms defined have the meanings given them except
as otherwise expressly provided or indicated by the cantext.
Subd. 2. Known office of issue. "Known office of
issue" means the newspaper's principal office devoted primarily
to business related to the newspaper, whether or not printing or
any otYier operations of the newspaper are conducted at or from
the office. A newspaper may have only one known office af issue.
Subd. 3. Political subdivision. "Political
subdivision" means a county, municipality, school district, or
any other local political subdivision or local or area district,
commission, board, or authority.
Subd. 4. Municipality. "Municipality" means a home
r e charter or statutory city or town.
�ubd. 5. Re ealed, 2004 c 182 s 33
P
Subd. 6. Proceedings. "Proceedings" means the
substance of all official actions taken by the governing body of
a political subdivision at any regular or special meeting, and
at minimum includes the subject matter of a motion, the persons
making and seconding a motion, the roll call vote on a motion,
the character of resolutions or ordinances offered, including a
brief description of their subject matter, and whether defeated
or adopted.
Subd. 7. Public notice. "Public notice" means every
notice required or authorized by law or by order of a court to
be published by a qualified newspaper, and includes:
(a) every publication of laws, ardinances, resolutions,
financial information, and proceedings intended to give notice
in a particular area;
(b) every notice and certificate of election, facsimile
ballot, notice of referendum, notice of public hearing before a
governmental body, and notice of ineetings of private and public
bodies required by law; and
(c) every summons, order, citation, notice of sale or other
ice which is intended to inform a person that the person may
hall do an act or exercise a right within a designated
iod or upon or by a designated date.
(d) this subdivision contains no independent requirement
for the publication of any public notice.
Subd. 8. Qualified newspaper. "Qualified newspaper"
means a newspaper which complies with all of the provisions of
scction 331A.02. The following terms, when found in laws
referring to the publication of a public notice, sha11 be taken
to mean a qualified newspaper: "qualified legal newspaper,"
"legal newspaper," "official newspaper," "newspaper," and
"medium of official and legal publication."
�ubd. 9. Secondary office. "Secondary office" means
an office established by a newspaper in a community other than
that in which its known office of issue is located, in the same
or an adjoining county, open on a regular basis to gather news
and sell advertisements and subscriptions, whether or not
printing or any other operations of the newspaper are conducted
at or from the office.
Subd. 10. Summary. "Summary" means an accurate and
intelligible abstraet or synopsis of the essential elements of
proceedings, ordinances, resolutions, financial statements, and
other official actions. It shall be written in a clear and
coherent manner, and shall, to the extent possible, avoid the
use of technical or legal terms not generally familiar to the
public. When a summary is published, the publication shall
clearly indicate that the published material is only a summary
and that the full text is available for public inspection at a
designated location or by standard or electronic mail. A
summary published in conformity with this section shall be
deemed to fulfil.l all legal publication requirements as
completely as if the entire matter which was summarized had been
published. No liability shall be asserted against a political
subdivision in connection with the publication of a summary or
agenda.
HIST: 1984 c 543 s 20; 1986 c 444; 2004 c 182 s 3-7
==331A.02
331A.02 Requirements for a qualified newspaper.
Subdivision 1. alification. No newspaper in this
4�
state shall be entitled to any compensation or fee for
publishin_a, any public notice unless it is a qualified
newspaper. A ricwspaper that is not qualified must inform a
public body that presents a public notice for publication that
it is not qualified. To be qualified, a newspaper shall:
(a) be printed in the English language in newspaper format
and in column and sheet form equivalent in printed space to at
least 1,000 square inches, or 800 square inches if the political
subdivision the newspaper purports to serve has a population of
urider 1,300 and the newspaper does not receive a public subsidy;
(b) if a daily, be distributed at least five days each
week. If not a daily, the newspaper may be distributed twice a
month with respect to the publishing of government public
notices. In any week in which a legal holiday is included, not
more than four issues of a daily paper are necessary;
(c) in at least half of its issues each year, have no more
than 75 percent of its printed space comprised of advertising
rial and paid public notices. In all of its issues each
r, have 25 percent, if published more often than weekly, or
50 percent, if weekly, of its news columns devoted to news of
local interest to the community which it purports to serve. Not
more than 25 percent of its total nonadvertising column inches
in any issue may wholly duplicate any other publication unless
the duplicated material is from recognized general news
services;
(d) be circulated in the political subdivision which it
purports to serve, and either have at least 500 copies regularly
delivered to paying subscribers, or 250 copies delivered to
paying subscribers if the political subdivision it purports to
e has a population of under 1,300, or have at least 500
es regularly distributed without charge to local residents,
or 250 copies distributed without charge to local residents if
the political subdivision it purports to serve has a population
of under 1,300;
(e) have its known office of issue established in either
the county in which lies, in whole or in part, the political
subdivision which the newspaper purports to serve, or in an
adjoining county;
(f) file a copy of �ach issue immediately with the State
Historical Society;
(g) be made available at single or subscription prices to
any person or er!tity requesting the newspaper and making the
applicable payment, or be distributed without charge to local
residents;
(h) have complied with all the foregoing conditions of this
subdivision for at least one year immediately preceding the date
of the notice publication;
(i) bctween September 1 and December 31 of each year
publish a sworn United States Post Office periodicals-class
statement of ownership and circulation or a statement of
ownership and circulation verified by a recognized independent
ulation auditing agency covering a period of at least one
ending no earlier than the June 30 preceding the
publication deadline. When publication occurs after December 31
and before July 1, qualification shall be effective from the
date of the fili_rig described in paragraph (j) through December
31 of that year; and
(j) after publication, submit to the secretary of state by
December 31 a filing containing the newspaper's name, address of
its known office of issue, telephone number, and a statement
that it has complied with all of the requirements of this
section. The filing must be accompanied by a fee of $25. The
secr�tary of state shall make available for public inspection a
list of newspapers that have filed. Acceptance of a filing does
not constitute a guarantee by the state that any other
qualification has been met.
Subd. 2. Repealed, 2004 c 182 s 33
Subd. 3. Publication; suspension; changes. The
following circumstances shall not affect the qualification of a
newspaper, invaiidate an otherwise valid publication, or
invalidate a designation as official newspaper.
(a) Suspension of publication for a period of not more than
three consecutive months resulting from the destruction of its
known office of issue, equipment, or other facility by the
ents, unforeseen accident, or acts of God or by reason of a
r dispute.
(b) The consolidation of one newspaper with another
published in the same county, or a change in its name or
ownership, or a temporary change in its known office of issue.
(c) Change of the day of publication, the frequency of
publication, or the change of the known office of issue from one
place to another within the same county. Except as provided in
this subdivision, suspension of publication, or a change of
known office of issue from one county to another, or failure to
maintain its known office of issue in the county, shall deprive
wspaper of its standing as a qualified newspaper until it
in becomes qualified pursuant to subdivision 1.
Subd. 4. Declaratory judgment of legality. A person
interested in a newspaper's qualification under this section may
petition the district court in the county in which the newspaper
has its known office of issue for a declaratory judgment to
determine whether the newspaper is qualified. Unless filed by
the publisher, the petition and summons shall be served on the
publisher as in other civil actions. Service in other cases
shall be made by publication of the petition and summons once
each week for three successive weeks in the newspaper or
newspapers the court may order and upon the persons as the court
may direct. Publications made in a newspaper after a judgment
that it is qualified but before the judgment is vacated or set
aside sha11 be valid. Except as provided in this subdivision,
the Uniform Declaratory Judgments Act and the Rules of Civil
Proce�ure shall apply to the action.
Subd. 5. Posting notices on Web site. If, in the
normal course of its business, a qualified newspaper maintains a
Web site, then as a condition of accepting and publishing public
notices, the newspaper must agree to post a11 the notices on its
Web site at no additional cost. The notice must remain on the
Web site during the notice's full publication period. Failure
to post or mairitain a public notice on the newspaper's Web site
does not affect the validity of the public notice.
�IIST: 1984 c 543 s 21; 1985 c 174 s l; 1Sp1985 c 13 s 315;
1987 c 30 s l; 198� c 286 s 1; 1988 c 682 s 42; 1990 c 395 s 1;
1991 c 205 s 17; 1997 c 137 s 13; 2001 c 38 s 1; 2004 c 182 s
8-11
==331A.03
331A.03 Where notice published.
Subdivision 1. Generally. Except as provided in
subdivision 2, a public notiee shall be published in a qualified
newspaper, and except as otherwise provided by law, in one that
is likely to give notice in the affected area or to whom it is
directed. When a statute or other law requires publication in a
newspaper located in a designated political subdivision or area
and no qualified newspaper is located there, publication shall
be made in a qualified newspaper likely to give notice unless
the particular statute or law expressly provides otherwise. If
no qualified newspaper exists, then publication is not required.
Subd. 2. Exception; certain cities of the fourth class.
A public notice required to be published by a statutory or
home rule charter city of the fourth class located in the
metropolitan area defined in section 473.121, subdivision 2, is
not required to be published in a qualified newspaper if there
o qualified nondaily newspaper of general circulation in the
provided the notice is printed in a newsletter or similar
printed means of giving notice that is prepared by the city and
either. mailed or. delivered to each household in the city.
Subd. 3. Alternative dissemination of bids and
requests. (a) In addition to or as an alternative to the
statutory requirements for newspaper publication, a political
subdivision may disseminate solicitations of bids, requests for
informatiori, and requests for proposals by a means authorized in
paragraph (b), if the political subdivision simultaneously
publishes, either as part of the minutes of a regular meeting of
the governing body or in a separate notice published in the
cial newspaper, a description of all solicitations or
ests so disseminated, along with the means by which the
dissemination occurred.
(b) A political subdivision may use its Web site or
recognized industry trade journals as an alternative means of
dissemination. A dissemination by alternative means must be in
substantially the same format and for the same period of time as
a publication required by this chapter.
(c) For the first six months after a political subdivision
designates an alternative means of dissemination, it must
continue to publish solicitation of bids, requests for
information, and requests for proposals in the official
newspaper in addition to the alternative method. The
publication in the official newspaper must indicate where to
find the designated alternative method. After the expiration of
the six-month period, an alternative means of dissemination
satisfies the publication requirements of law for solicitation
of bids, requests for information, and requests for proposals.
HIST: 1984 c 543 s 22; 1991 c 53 s 1; 2004 c 182 s 12,13
==331A.04
331A.04 Designation of a newspaper for official
�lications.
Subdivision 1. Priority. The governing body of a
political subdivision, when authorized or required by statute or
charter to designate a newspaper for publication of its public
notices, shall designate a qualified newspaper in the following
priority.
Subd. 2. Known office in locality. If there are one
or moxe qualified newspapers, the known office of issue of which
are located within the political subdivision, one of them shall
be designated.
Subd. 3. Secondary office in locality. When no
qualified newspaper has a known office of issue located in the
political subdivision, but one or more qualified newspapers
maintain a secondary office there, one of them shall be
designatcd.
Subd. 4. General circulation in locality. When no
qualified newspaper has its known office of issue or a secondary
office located within the political subdivision, then a
qualified newspaper of general circulation there shall be
designated.
Subd. 5. Other situations. If a political
subdivision is without an official newspaper, or if the
isher refuses to publish a particular public notice, matters
ired to be published shall be published in a newspaper
designated as provided in subdivision 4. The governing body of
a political subdivision with territory in two or more counties
may, if deemed in the public interest, designate a separate
qualified newspaper for each county.
Subd. 6. Exception to designation priority. (a)
Notwithstanding subdivisions 1 to 3, the governing body of a
political subdivision may designate any newspaper for
publication of its official proceedings and public notices, if
the following conditions are met:
1) the newspaper is a qualified medium of official and
1 publication;
(2) the publisher of the newspaper furnishes a sworn
statement, verified by a recognized independent circulation
auditing agency, covering a period of at least one year ending
no earlier than 60 days before designation of the newspaper,
stating that the newspaper's circulation reaches not fewer than
75 percent of the households within the political subdivision;
(3) the newspaper has provided regular coverage of the
proceedings of the governing body of the political subdivision
and will continue to do so; and
(4) tYie govc�rni_ng body votes unanimously to designate the
newspaper.
(b) If the circulation of a newspaper designated under this
subdivision falls below 75 percent of the households within the
political subdivision at any time within the term of its
designation as official newspaper, its qualification to publish
public notices for the political subdivision terminates.
Subd. 7. Joint bidding. A bid submitted jointly by
two or more newspapers for the publication of public notices
must not be considered anticompetitive or otherwise unlawful if
the following conditions are met:
�1) all of the qualified newspapers in the political
subdivision participate in the joint bid;
(2) the �xisi=ence of the joint bid arrangement is disclosed
to the governing body of the political subdivision before or at
the time of submission of the joint bid; and
(3) the board is free to reject the joint bid and, if it
does, individual qualified newspapers do not refuse to submit
separate bids owing to the rejection of the joint bid.
HIST: 1984 c 543 s 23; 2003 c 59 s 1; 2004 c 182 s 14
==331A.05
331A.05 Form of public notices.
Subdivision 1. English language. Al1 public notices
shall be printed or otherwise disseminated in the English
language
Subd. 2. Time of notice. Unless otherwise specified
by a particular statute, or by order of a court, publication of
a public notice shall be as follows:
�a) the noti.ce shall be published once;
(b) if the notice is intended to inform the public about a
future event, the last publication shall occur not more than 14
days and not less than seven days before the event;
{c) if the notice is intended to inform the public about a
past action or event, the last publication shall occur not more
than 45 days after occurrence of the action or event.
Subd. 3. Type face. Except as otherwise directed by
a particular statute requiring publication of a public notice or
by order of a court, a public notice shall be printed in a type
r�o smaller than six point with a lowercase alphabet of at
t 90 points. Larger type faces may be used.
Subd. 4. Title or caption. Every public notice shall
include a bold face title or caption in a body type no smaller
than brevier or eight point referring to the content of the
notice. Larger type faces may be used.
Subd. 5. Local options. The governing body of a
political subdivision may, to better inform the public, increase
the frequency of publication of a public notice beyond the
minimum required by a particular statute. It may use forms and
styles for the notice as it deems appropriate, including the use
of display advertisements and graphics. In addition to
publication in the newspaper required to be designated under
section 331A.04, it may publish or disseminate the notice in
other newspapers and by means of standard and electronic mail.
Regardiess of whether a particular statute specifies "legal
notice," "public notice," "notice," or uses similar terms, the
governing body may use whatever form for the published notice
that it deems appropriate in order to adequately inform the
public, subject to the requirements of sections 331A.01 to
331A.11. Nothing in the foregoing provisions of this
subdivision shall require the governing body of a political
subdi_vision to use the options described.
Subd. 6. Conflict of laws. Nothing in this section
1 invalidate or affect any statutory or charter provision
sing additional or special qualifications for publication of
particular notices or proceedings.
Subd. 7. Errors in publication. If through no fault
of the political subdivision, an error occurs in the publication
of a public notice, the error shall have no effect on the
validity of the event, action, or proceeding to which the public
notice relates.
Subd. 8. Notice regarding published sumcnaries. If a
political subdivision elects to publish a summary of the
political subdivision's financial statement or proceedings as
authorized by other law, it must include with the published
summary a notice stating that a copy of the full version of the
financial statement or proceedings other than attachments to the
minutes is available without cost at the offices of the
political subdivision or by means of standard or electronic mail.
HIST: 1984 c 543 s 24; 1997 c 56 s 1; 2004 c 182 s 15-19
==331A.06
331A.06 Rates for publicatiosi.
Subdivision 1. Maximum rate. The maximum rate charged for
ication of
blic notice shall not exceed the lowest classified rate paid
by commercial users for comparable space in the newspapers in
which the public notice appears, and shall include all cash
discounts, multiple insertion discounts, and similar benefits
extended to the newspaper's regular customers.
Subd. 2. Rate increases. Notwithstanding
subdivision 1, r:o newspaper may increase its rates for
publication of public notices by more than ten percent per year,
as compared to the maximum rate actually charged by the
newspaper in the previous year for publication of public
notices, and in any case the new rate shall not exceed the rate
ribed in subdivision 1. Nothing in this section shall be
rpreted to mean that such an increase is required.
Subd. 3. Rate from competitive bidding. When the governing
board of a political
subdivision awards a contract for the publication of public
notices based on competitive bidding, the rate established by
the competitive bidding shall be the rate charged for
publication of the public notices.
Subd. 4. Publication at legal rate. When a statute refers to
publicatiori of e: public
notice at the legal rate the maximum rate shall be as provided
in this section.
Subd. 5. Multiyear publication contracts.
Notwithstanding other law, a political subdivision may enter
into multiyear contracts with a qualified newspaper for
publication of the political subdivision's public notices. No
multiyear contract may be for a term longer than three years.
HIST: 1984 c 543 s 25; 1985 c 174 s 2; 1994 c 465 art 2 s 18;
2004 c 182 s 20,21
==331A.07
331A.0� Affidavit of publication.
No compensation shall be recoverable for publishing a
public notice in any newspaper unless the bill is accompanied by
an affidavit of the publisher of the newspaper or the
publisher's designated agent, having knowledge of the facts,
stating that the newspaper has complied with all the
requirements to constitute a qualified newspaper. The affzdavit
must set forth the dates of the month and year and the day of
the week upon which the public notice was published in the
newspaper. The affidavit must also include the publisher's
lowest classified rate paid by commercial users for comparable
space, as determined pursuant to section 331A.06.
HIST: 1984 c 543 s 26; 1993 c 48 s 7; 2004 c 182 s 22
==331A.08
331A.08 Computation of time.
Subdivision 1. Time for publication. The time for
publication of public notices shall be computed to exclude the
first day of publication and include the day on which the act or
event, of whi�-'r: rioti.ce is given, is to happen or which completes
the full period required for publication.
ubd. 2. Time for act or proceeding. The time within
h an act is to be done or proceeding had or taken, as
prescribed by the rules of procedure, shall be computed by
excluding the first day and including the last. If the last day
is Sunday or a legal holiday the party shall have the next
secul.ar day in �•:�hich to do the act or take the proceeding.
Subd. 3. Publication of proceedings. Notwithstanding
other statutory publication requirements, if the governing body
of a political subdivision conducts regular meetings not more
than oric� every 30 days, the governing body need not publish the
meeting minutes in the official newspaper until ten days after
the proceedings have been approved by the governing body.
�iIST: 1984 c 543 s 27; 2004 c 182 s 23
==331A.09
331A.09 Publication oa Suaday or holiday.
Any public notice may lawfully be printed in a newspaper
published on a Sunday or holiday. Any notice that, by law or
the order of any court, is required to be published for any
given number of weeks may be published on any day in each week
of the term, and if published as many weeks and as many times in
each week as required by the law or order, it is a lawful
publication.
HIST: 1984 c 543 s 28; 2004 c 182 s 24
==331A.10
331A.10 Change of name or discontinuance of newspaper.
Subdivision l. Change of name. When a public notice
is required or ordered to be published in a particular newspaper
and the name of the newspaper is changed before the publication
is completed, the publication shall be made or continued in the
paper under its new name with the same effect as if the name
not been changed. The proof of the publication, in addition
to other requirements, shall state the change of name and
specify the period of publication in the newspaper under each
name.
Subd. 2. Discontinuance. When a newspaper ceases to
be published before the publication of a public notice is
commenced, or when commenced ceases before the publication is
completed, the order for publication, when one is required in
the fi.rst instarice, may be amended by order of the court or
judge, to desigriate another newspaper, as may be necessary. If
no order is required in the first instance, publication may be
made or completed in any other qualified newspaper. Any time
during which the notice is published in the first newspaper
shall be calculated as a part of the time required for the
publication, proof of which may be made by affidavit of any
person acquainted with the facts.
HIST: 1984 c 543 s 29; 2004 c 182 s 25
==331A.11
331A.11 Application.
Suk>di.vision 1.. Application. Sections 331A.01 to
11 apply to all political subdivisions of the state.
Subd. 2. Notices excluded. Sections 331A.01 to
331A.11 do not apply to notices required by private agreements
or local laws to be published in newspapers, unless they refer
expressly or by implication to this chapter or to particular
provisions of this chapter.
HIST: 1984 c 543 s 30; 2004 c 182 s 26,27
==331.A.12
331A.12 Web site publication of local transportatioa RFP.
Subdivision 1. Definitions. (a) The terms defined in
this subdivision and section 331A.01 apply to this section.
(b) "Web site" means a specific, addressable location
provided on a server connected to the Internet and hosting World
Wide Web pages and other files that are generally accessible on
the IriLernet a17 or most of the day.
Subd. 2. Designation. At the meeting of the
governing body of the local public corporation at which the
governing body must designate its official newspaper for the
year, the governing body may designate in the same manner
publication of transportation projects on the local public
corporation's Web site. Publication on the Web site may be used
in place of or in addition to any other required form of
publication. �ach year after designating publication on the Web
site for transportation projects, the local public corporation
must publish in a qualified newspaper in the jurisdiction and on
the Web site, notice that the local public corporation will
publish any advertisements for bids on its Web site.
Subd. 3. Form, time for publication same. A local
public corporation that publishes on its Web site under this
section must post the information in substantially the same
format and for the same periad of time as required for
ication in an official newspaper or other print publication.
Subd. 4. Record retention. A local public
corporation that publishes notice on its Web site under this
section must ensure that a permanent record of publication is
mainta=i.ned in a form accessible by the public.
HIST: 1Sp2003 c 19 art 2 s 56
Please direct all comments concerning issues or legislation
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
General questions or comments.
November 15, 2005 ne�spapers
City of Brooklyn Center
City Council
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear City Council Members:
The Brooklyn Center Sun-Post would like to be considered for designation as the legal newspaper
fiur the City of 6ru�kiyn Center for the year 2006.
All published legal notices are posted on our website (www.mnsun.com) at no additional charge.
This is an enhancement to the local news coverage already available on the Internet and will
broaden the readership of your legal notices.
One of the main benefits of publishing your legal notices with the Sun-Post is our home delivery. Sun
Newspapers has become the primary source of community news in the suburbs. Your notices in our
paper have the best chance of being seen and read.
We would like to continue working with you, therefore, we will not be making a rate change for the
oming year.
The rate structure for legals effective January 1, 2006 will be:
1 column width: $14.30 per inch for first insertion
$7.15 per inch for subsequent insertions
Our columns are 14 picas wide
There are 11 lines per inch
Two notarized affidavits on each of your publications will be provided with no additional charge.
The deadline for regular length notices is 2:00 p.m. the Thursday prior to publication. E-mailing the
legal notices is an efficient and accurate way of getting the notices to us. The e-mail address for the
leaal department is legals@mnsun.com. We still accept notices on disk, faxed or through the rna�l. !f
you require more information to make your decision, please contact me or Mary Ann Carlson, our
Legal Representative, at 952-392-6829.
Thank you for considering the Sun-Post as the official newspaper for the City of Brooklyn Center in
2006. We appreciate the opportunity to serve the needs of your community.
Sincerely,
Jeffrey Coolman
ice President and
Group Publisher
10917 V�,�,E� Vr��� R0.�1D EDEN PI2t�IRIE O MIlVNESOTA 553� 95�-8�9-0797 O F�: 95�-9�1-3588
C e rt i f i ed Au d i t Newspaper Audit Report
MINNESOTA SUN PUBLICATIONS
Wednesday
o f C i r c u! a t i o n s E D� p�� ��EpIN COUNTY} T�TNESOTA
TOTAL AVERAGE CIRCULATfON FOR THE TWELVE-MONTH PERIOD ENDED JUNE 30, 2005
TYPE OF PUBLICATION: Community Newspaper CONTACT INFORMATION:
FREQUENCY: Weekly 10917 Valley View Road
LOCA'TION: Eden Prairie, Miunesota Eden .Prairie, Minnesota 55344
PUBLISHED BY: Minnesota Sun Publications Tel: (952) 392-6835
ESTABLISHED: 1912 Fax: (952) 941-3588
Jeff Coolman, V'ice-President, Gen�eral
Manager
Herb Hesse, Circulation Director
C i rculatian Data
Sun Sun Sun Sun Sun
Sailor t Curtent-C CumeM-0 Post Focus
To4a1 Total To4al Total
1A. Tatal Average Circulatan, Dishibution
A. Paid
1) Home Delivery
2) Mail SuHscripRions 121 02 67 0.1 100 0.2 187 0.2
3) Singfe Copy Sales 146 0.2 16 81 0.1 59 0.1 26 0.1
EmF�
S� Newspaper i� Educafion
6� Bulk
Paid Circulation 0 4 0.1 181 0.3 146 0.3 26 0.1
B. Ott�er Paid
1) Hor►te Delivery 1,6Gi 2.7 425 0.5 2.301 3.4 1,558 3.1 12
2) Single Copy Sales
3) Nevvc.,paper in Education
4) �rmt sale.4
Bulk
Tatal Othef Paid 1,663 27 425 0.5 Z,301 9.4 1,558 3.1 1?
Total Paid 1,930 3.1 508 0.6 2,482 3.7 1,704 3.4 38 0.1
C. Unpaid Distribution
1) Home Delivery 55.641 89.4 83.691 99.0 58,811 86.6 44.851 90.0 48,938 90.3
2) Mail
3) Residential Bulk 4�525 �2 6,091 9.0 3,070 6.2
4) Non-Residential Bulk 165 0.3 318 0.4 536 0.7 215 0.4 5,244 9.6
Total Unpaid Distribifion 96.9 84,009 49.4 65�t38 96.3 48,136 96.6 54,182 99.9
D. Total Disiribution sZ,261 100.0 84,517 100.0 67,920 100.0 /9,840 100.0 54,220 100.0
See paragraph 2 for publication names.
2A. Breakdown of average circulation and distribution (item 1) by publication
SUN-SAILOR NEWSPAPERS
Single VoIJ Unpaid Non.
Paid Copy Other Total Home Res. Res. Total Total
Mail Sales Paid Paid Deliven( Bulk Bulk Unpaid Distr.
Excelsior/Shorewood 10 16 225 251 5,592 140 5,732 5,983
West Minnetonka 22 7 239 268 5,949 90 71 6,110 6,378
East Plymouth 12 19 507 538 5,452 447 5,899 6,437
West Plymouth 12 23 40 75 10,610 658 11,268 11,343
Hopkins 16 17 93 126 3,924 748 24 4,696 4,822
St. Louis Park 20 11 372 403 11,154 1,268 12,422 12,825
Wayzata 23 36 156 215 4,497 210 30 4,737 4,952
East Minnetonka 6 17 31 54 8.463 964 40 9.467 9.521
Total 121 146 1,663 1,930 55,641 4,525 165 60,331 62,261
SUN CURRENT NEWSPAPERS-C.
Single Vol./ Unpaid Non.
Paid Copy Other Total... Home Res. Res. Totai Total
Mail Sales Paid Paid DeliverX Bulk Bulk Unpaid Distr.
South St. Paul/Inver Grove Heights 18 63 81 14,361 100 14,461 14,542
West St. Paul/Mendota Heights 10 68 78 9,479 9,479 9,557
Lakeville 7 18 25 9,690 9,690 9,715
Eagan 8 1 53 62 16,565 16,565 16,627
Burnsville/Savage 11 15 113 139 18,926 175 19,101 19,240
Apple Valley/Rosemount 13 110 123 14.670 43 14.713 14.836
Total 67 16 425 508 83,691 318 84,009 84,517
SUN CURRENT NEWSPAPERS-D,
Single Vol./ Unpaid Non.
Paid Copy Other Total Home Res. Res. Total Total
Mail Sales Paid Paid DeliverX Bu(k Bulk Unpaid Distr.
dina 40 8 458 506 14, 907 1,163 92 16,162 16,668
Richfield 20 20 526 566 8,483 1,088 180 9,751 10,317
Bloomington 30 37 1,187 1,254 23,547 3,080 220 26,847 28,101
Eden Prairie 10 16 130 156 11.874 760 44 12.678 12.834
Total 100 81 2,301 2,482 58,814 6,091 536 65,438 67,920
SUN-POST NEWSPAPERS
Single Vol./ Unpaid Non.
Paid Copy Other Total Home Res. Res. Total Total
Mail Sales Paid Paid DeliverX Bulk Bulk Unpaid Distr.
Brooklyn Center 9 26 276 311 fi,874 255 7,129 7,440
Brooklyn Park 45 17 281 343 18,043 751 100 1$,894 19,237
633
10 246 955 115 11,316 11,949
New Hope/Goltien Valley 16 1 616
Crystal/Robbinsdale 17 't9 385 417 9.688 1.109 10.797 11.214
Total 67 59 1,558 1,704 44,851 3,070 215 48,136 4s,g40
�SUN-FOCUS NEWSPAPERS
Single Vol./ Unpaid Non.
Paid Copy Other Total Home Res. Res. Total Total
Mail Sales Paid Paid QeliverY Bulk 8ulk Unaaid Distr.
Blaine/Spring Lake Park 6 1 7 16,002 903 i6,905 16,912
Columbia Heights/Fridley 10 7 17 18,096 1,140 19,236 19,253
4 9 14 840 751 45, 571 15, 600
Moundsview/New Bri hton/St. Anthon 5
9 Y 4
2. 55
2 450 2.450
5
Ramse Count 5
Y Y
38 48 938 5,244 54,182 54,220
Total 26 12
i
�Acmhcr $�f1Q
City Council Agenda Item No. 7d
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION DESIGNATING DEPOSITORITES OF CITY FUNDS
WHEREAS, Section 7A 1 of the City Charter provides the City Council with authority
over City funds that includes the safekeeping and disbursement of public monies; and
WHEREAS, Section 7.10 of the City Charter provides that City funds shall be
disbursed by check bearing the actual or facsimile signature of the City Manager and City Treasurer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota as follows:
1. That Wells Fargo Bank NA is hereby designated as the depository for funds of the
City of Brooklyn Center
2. That the following named bankers and brokers are hereby designated as additional
depositories to be used for investment purposes:
Federal Reserve Bank of Minneapolis
Bremer Bank
U.S. Bank, N.A.
Minnesota Municipal Money Market Fund (4M Fund)
Minnesota Municipal Money Market Plus Fund (4M Plus Fund)
RBC Dain Rauscher
Smith Barney Inc.
Morgan Keegan Company, Inc.
Morgan Stanley
TCF Bank
Legg Mason Wood Walker, Inc.
Chandler Asset Management
UBS Financial Services
The City Treasurer is hereby authorized to deposit funds in accounts guaranteed by
the Federal Deposit Insurance Corporation (FDIC), the Securities Insurance
Protection Corporation (SIPC), successors of the FDIC or SIPC or other
governmental institutions insuring the safety and liquidity of public monies. Funds
deposited with designated depositories in excess of the insurance limits available
through FDIC, SIPC or its successor institutions shall be covered by collateral in the
form of government securities held in the City's name or other collateral proposed by
the institution and approved by the City of not less than 110% of the value of the
uninsured deposits.
RESOLUTION NO.
3. That Heartland Payment Systems is hereby designated as the clearinghouse for credit
card sales at the Brooklyn Center Liquor stores.
4. That U.S. Bank N.A. is hereby designated as the clearinghouse depository far credit
card sales at the Earle Brown Heritage Center.
5. That Chase Merchant Services, LLC is hereby designated as the clearinghouse
depository for credit card sales for the Recreation Department and the Centerbrook
Golf Course.
6. That the City Council authorizes the City Manager, the City Treasurer, or the Deputy
City Treasurer to act for the City in all of its business activities with these designated
depositories.
Januarv 9, 2405
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No, 7e
Office of the City Clerk
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Michael J. McCauley, City Mana er
FROM: Sharon Knutson, City Clerk �y
DATE: January 4, 2006
SUI3JECT: Resolution Appointing Michael J. McCauley as Director and Jiin Glasoe as Alternate Director to
the Board of Directors of Hennepin Recycling Group
In 1988 the City Council authorized the City of Brookiyn Center to participate in the joint powers group know as the
Hennepin Recycling Group, along with the cities of Crystal and New Hope.
Article TV. Sections 2 and 3, of the joint powers agreement require the governing body of the City to annually
appoint a representative and alternate to the Board of Directors of Hennepin Recycling Group. The attached
resolution designates Michael J. McCauley as Director and Jim Glasoe as Alternate Director.
Attachment
�6301 Shingle Creek Parkwa Recreation and Communit Center Phone TDD Number
y y
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityo fbrooklyncenter. org
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPOINTING MICHAEL J. MCCAULEY AS DIRECTOR AND
JIM GLASOE AS ALTERNATE DIRECTOR TO THE BOARD OF DIRECTORS
OF HENNEPIN RECYCLING GROUP
WHEREAS, the City Council passed Resolution No. 88-24 authorizing Brooklyn
Center's membership in a joint powers group known as the Hennepin Recycling Group with Crystal
and New Hope to irnplement joint recycling progams; and
WHEREAS, the joint powers agreement requires the governing body of the City to
annually appoint a representative and alternate to the Board of Directors of Heimepin Recycling
Group.
NOW, THEREFORE, BE IT RESOLVED by the City Couneil of the City of
Brooklyn Center, Minnesota, that Michael J. McCauley be appointed to represent the City of
Brooklyn Center as Director and �Jim Glasoe be appointed as Alternate Director of the Board of
Directors of Hennepin Recycling Group.
Januarv 9. 2006
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 7f
Office of the City Manager
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Mayor Kragness, Councilmembers Carmody, Lasman, Niesen, and O'Connor
FKOI�L• Michael J. McCauley, City Manager
DATE: January 4, 2006
SUBJECT: Resolution Recognizing the Contributions of Ethnic Populations and Heritage
Celebrations
As part of the City Council's goal of inclusiveness, one of the aspects was to recognize the various
ethnic populations and their contributions as well as heritage celebrations. The proposed resolution,
identical to the resolution adopted last year (Resolution No. 2005-04), would implement that Council
policy by an inclusive list of celebrations and contributions in one resolution. We have avoided
adopting individual resolutions, while wishing to participate in an inclusive fashion in recognizing the
various ethllic and 1leritage celebrations that occur during the year. By adopting this resolution, the City
acknowledges these many events that occur throughout the course of the year.
�6301 Shin le Creek Parkwa Recreation and Communit Center Phone TDD Number
g y y
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbroohlyncenter.org
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF ETHNIC
POPULATIONS AND HERITAGE CELEBRATIONS
WHEREAS, the City Council has established a goal to promote the inclusion of all
residents in Brooklyn Center's community life by emphasizing opportunities to include all residents
in the community's activities and plans; and
WHEREAS, the City Council recognizes that its cultural composition has changed
significantly over the past decade, with its ethnic population one-third of its total population; and
WHEREAS, Brooklyn Center is strengthened by the rich cultural diversity of its
people, and welcomes individuals of all races, religions, and cultural backgrounds; and
WHEREAS, many ethnic populations have played central roles in some of the most
triumphant and courageous moments in history; and
v'tal contributions ethmc o ulations
WHEREAS, the City Council recognizes the i p p
have made to the strength and diversity of our community and recognizes their rich legacy of
ingenuity, perseverance, and achievement; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Broaklyn Center that the following heritage celebrations and all other heritage celebrations reflected
in Brooklyn Center's population are recognized for the purpose of encouraging our citizens to learn
more about the history of ethnic populations and how they have contributed to the culture and
heritage of our community:
February African American History Month
March Irish-American Heritage Month
March 25 Greek Independence Day
April 14 Pan American Day
May Asian/Pacific American Heritage Month
May 2-9, 2004 Jewish Heritage Week
May 17 (Syttende Mai) Norwegian Celebration of Liberation
June 6 Swedish National Day
September 15-October 15 Hispanic Heritage Month
October 6 German-American Day
November American Indian Heritage Month
RESOLUTION NO.
Januarv 9. 2006
Date Mayar
ATT�ST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 8
Appearance
Jonette Zuercher
Northwest Hennepin Family Serviees Collaborative Project Coordinator
Presentation an Helping Us Grow (HUG) home visiting program and the Youth Connections
program that the Robbinsdale Redesign and the Northwest Hennepin Family Services Collaborative
(NWHFSC) are working on together. The Robbinsdale Redesign developed HUG several yearsago
and last year the NWHFSC funded expansion of HiJG into Broaklyn Center. This year, through
work done by Melodie Hansori, the program is reaching the entire northwest Hennepin area all of
the cities served by the Redesign and the NWHFSC. The two collaboratives are atso partnering on
the Youth Connectians program.
What �s HUG2
HUG stands for "Helping Us Grow." Helping Us Grow is a free,
community-based, home visiting program created to:
Welcome our newest community members
Support new parents and families
Share information on early brain development
Who is eligible for HUG2
Families who are expecting, adopting or have recently had a baby,
and who reside in the north and west suburbs of Hennepin County.
Those cities include; Brooklyn Park, Brooklyn Center, Champlin,
Corcoran, Crystal, Dayton, Golden Valley, Hopkins, New Hope,
Maple Grove, Medicine Lake, Osseo, Plymouth, Robbinsdale, and Wayzata.
�What does HUG of�'er2
1► Reassurance 1► Information r Support 1l
Including:
Home visits provided by a nurse or Early Childhood Family
Education (ECFE) specialist
Parenting information connections to community resources
One-on-one support and assistance with special needs
Library Dinners Story Time and other programs related to
healthy development and school readiness of children
Gifts to promote bonding and literacy
All at no cost to the family!
To learn more about HUG, or to arrange for a home visit, call 763-504-4983
or by e-mail at: robbinsdalehug@comcast.net
Para recibir mas informacion en Ingles, por favor haga que una persona que hable Ingles se ponga en contac
to con nuestro coordinador HUG en e1612-210-T81 o por e-mail a robbinsdalehug@comcast.net
Helping Us Grow
6200 West Broadway I Brooklyn Park, MN 554`Z8 I 763-504-4983 I robbinsdalehug@comcast.net
Year-to-Date 2005 through 12/15/05
Brooklyn Center HUG Birth Data
Total Visits, 141 or 29%
OBHC, 77 or 84%
s s
�I.
Total Births, 487 ECFE/Inter., 64 or 45%
Year-to-Date 2005
Brooklyn Center HUG Birth Data
487
500
450
400
350
300
250
200 141 or 29%
150
77 or 55% 64 or 45%
100
50
0
Total Births Total Visits OBHC ECFE/Inter.
Year-to-Date 2005 through 12/15/05
Brooklyn Center HUG Births by District
Robbinsdale #281
21%
Osseo #279
37%
Anoka Hennepin #11
17%
Brooklyn Center #286
25%
City Council Agenda Item No. 9a
Office of the City Clerk
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk ��vf.dV(_
DATE: January 4, 2006
SUBJECT: An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning
Classification of Certain Land (Easterly of Brooklyn Boulevard Between I-94 and 69th
Avenue North)
At its Deceinber 12, 2005, meeting, the Brooklyn Center City Council tabled An Ordinance Amending
Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Easterly of
Brooklyn Boulevard Between I-94 and 69th Avenue North) until the final plat has been filed and
approved. Since the final plat has not been filed, it is recommended to table adoption of this ordinance.
Attachments
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (963) 569-3434
FAX (763) 569-3494
www. cityo fbrooklyncenter. org
CITY OF BROOKLYN CENTER
Notice is hereby given that a public heanng will be held on the 12th day of December, 2005, at 7:00
p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway,
to consider an Ordinance Amending Chapter 35 of the City Ordinances regarding the zoning
classification of certain land (easterly of Brooklyn Boulevard between I-94 and 69 Avenue North).
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance.
Please contact the City Clerk at 763-569-3300 to make arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES
REGARDING THE ZONIl�IG CLASSIFICATION OF CERTAIN LAND
(EASTERLY OF BROOKLYN BOULEVt�RD BETWEEN I-94 AND 69TH
AVENUE NORTH)
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS
FOLLOWS:
Section L Chapter 35 of the City Ordinances of the City of Brooklyn Center is
hereby amended in the following manner:
Section 35-1190. COMMERCE DISTRICT (C2). The following properties are
hereby established as being within the (C2) Commerce District zoning classification:
����,.oa T.,ra c, o, �.r,. �ns i. „�+�-,e i;
b
th o�� o,-f., i,,,o f r��� i�t„-,.,,,.�, n�i o,,,,,.:�o na„r,... n aa;*;,,,, o.,�o.,aoa
N��N���
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T«..,..t� A.,.,.a 72 D a..; �*o.- T.,,-,.a C,,,-..o.. RT., �i
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i� zt
�S �c£��STCr�
ORDINANCE NO.
T�,�, r.,,-� .,�T 3, <�e:'� °;����e�r--A�e-�S r�.��e�c-���
�ino „f Co..+;.,,, 2�. �l,o.,..o o�� ..1,...�. 1'.-, 71 1♦ 1on ^7� F o+ +L,o 1;,-,0
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raf' C'o..�;.,., '2� �l.o o��o.-l.r 1;,,.0 ,.f'T �L,,,,,,,,,, ,,,,,,tl....�,..F,,,-t.. ,.1,_« ..'.a o�+0,-1., 1;,-,0
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t .'vocvii j-'
Section 35-124Q. PLANNED LJNIT DEVELOPMENT DISTRICT (PUD). Tl�e
following properties are hereby established as being within a(PUD) Planned Unit Development
zoning classification:
4. The following properties are designated as PUD/C2 (Planned Unit
Development/Commerce):
Lot 1, Block 1. Chrvsler Realtv Addition
Lots 1 and 2, Block 1, Bri Mar 2nd Addition
Section 2. This ordinance shall become effective after adoption and upon thirty
days following its legal publication.
Adopted this day of 2005.
Mayor
ATTEST:
City Clerk
Date of Publication
Effective Date
(�l�ee� indicates matter to be deleted, underline indicates new matter.)
i
Ci Council A enda Item No. l0a
�Y g
MEMO
To: Michael J. McCauley, City Manager
From: Ronald A. Warren, Planning and Zoning Speci ist
Subject: City Council Consideration Item Planning Commission Application Na 2005-
018
Date: December 28, 2405
On the January 9, 2006 City Council Agenda is Planning Commission Application No. 2005-018
submitted by Spiritual Life Ministries requesting a Special Use Permit and Site and Building
Plan approval to establish a Bible College and for site and building plan approval for a?,583 sq.
ft. addition to the Spiritual Life Church, 6865 Shingle Creek Parkway.
Attached for your review are copies of the Planning Commissian Information Sheet for Planning
Commission Application No. 2005-018 and also an area map showing the location of the
property under consideration, various site and building plans for the proposed development, the
Planning Commission minutes relating to the Commission's consideration of this matter and
other supporting documents.
This matter was considered by the Planning Commission at their December 15, 2005 meeting
and was recommended for approval.
It is recommended that the City Council, following consideration of this matter, approve the
application subject to the conditions recommended by the Planning Commission.
Application Filed on 12-Ol-OS
City Council Action Should Be
Taken By 1-31-06 (60 Days)
Planning Commission Information Sheet
Application No. 2005-018
Applicant: Spiritual Life Ministries
Location: 6865 Shingle Creek Pkwy
Request: Special Use Permit/Site and Buiding Plan Approval
The applicant, Marcus Blue on behalf of Spiritual Life Ministries, is seeking a special use permit
to establish a bible college and site and building plan approval to construct 7,583 sq. ft. upper
floor additions to the existing Spiritual Life Church facility at 6865 Shingle Creek Parkway. The
intended purpose of the additions is to house and accommodate a bible college providing adult
religious education for 200 to �SO persons.
The property in questions is zoned C-1 (service/office) and is bounded on the north by Shingle
Creek Parkway; on the east by Xerxes Avenue and a two story office building; and on the sauth
and west by an extension of Freeway Boulevard. Educational uses including post secondary
schools, business schools, trade schools and the like, but excluding public and private elementary
and secondary schools (K-12) are listed as special uses in the C-1 zoning distriet per Section 35-
320, Subdivision 3d of the zoning ordinance. The Spiritual Life Church was granted site and
building plan approval for a 900 seat church by the City Council on June 9, 1997 under Planning
Commission Application No. 97006. Approval for an approximate 7,000 sq. ft. addition to the
church for a fellowship hall and meeting room was granted by the City Council on September 24,
2001 under Planning Commission Application No. 2001-019.
The current plan is to add upper level additions to the southeast corner of the building (5,855 sq.
ft.) and on the north side of the building (1,728 sq. ft.). The southeast addition will be for five
classrooms serving the Bible College, restrooms, storage, stauways and corridors. The north
addition will be for eight offiees.
The applicant is not proposing to make any site changes other than the upper level building
expansions. The church was planned with a possible expansion in mind and the current
expansion will not affect existing improvements. The expansion approved in 2001 reviewed and
verified compliance with existing zoning ordinance requirements for site improvements. Most of
the improvements were provided with the 1997 original building plans.
ACCESS/PARKING
Access to the site is unchanged and is gained from Xerxes Avenue on the east side of the site and
two access points from Freeway Boulevard. The parking requirement for the church is based on
seating capacity. One parking space for every three seats is required. Nine hundred seats were
12-15-OS
Page 1
indicated on the original plan which required 300 parking spaces. The plan suhmitted with the
2001 addition showed 299 parking spaces which will accommodate a seating capacity of 897.
The seating capacity of the church is a little over 600. The 299 parking spaces is sufficient for
the current capacity of the church and no additional parking is necessary. The 200 to 250
students to be accommodated in the Bible College plus staff and existing day time or off peak
uses can also be accommodated by the existing on site pazking and no pazking conflict is
anticipated.
GRADING/DR.AINAGE/UTILITIES
No site revisions are proposed with respect to grading, drainage or utilities for this expansion.
The church when it was originally built in 1997 received Shingle Creek Watershed Management
approval for a water retention plan including two ponding areas. No new modifications are
required because the expansion will not increase the ixnpervious area on the site. The Public
Works' Director has been advised of the proposed modifications and has indicated that no
additional reviews would be necessary. Utilities to the site already exist and would be rnodified
to accommodate the expanded areas.
LANDSCAPING
No modifications or changes to the landscaping are proposed with respect to this addition. The
landscape point system required 3921andscape points for this site and were provided.
Landscaping on the site appears to be sufficient and no additional landscaping should be
required.
BUII.,DING
The building exterior for the proposed additions will be a rock faced concrete masonry unit
colored to match the existing building.
The floor plans show the location af five classrooms in the southeast portion of the addition and
relocated or new offices in the north addition.
SPECIAL USE PERMIT STANDARDS
Pastor Joseph Fornara on behalf of Spiritual Life Ministries has provided a letter addressing the
speeial use permit standards contained in Section 35-220 of the zoning ordinance (copy
attached). He notes that they are seeking the expansion to the church and the establishment of
the bible college in order to enhance their ability to better serve the community through adult
religious edueation. He adds that they are achieving theu expansion and improvements to the
present property within the foot print that is already established which can serve to add to the
value of the property which surrounds the church. Additionally, he points out that the special use
envisioned will not impinge in any way upon development or improvement of surrounding
property or any uses that might be permitted in the district. He further points out that the
additional acrivity will take place during hours which are not overlapping or which immediately
proceed or follow church service hours and that the parking spaces allotted for the property
exceed any possible need created by the special use.
12-15-OS
Page 2
The standards for special use permits require that the proposed special use promote and enhance
the general public welfare and not be detrimental to or endanger the health, safety and welfare of
the public; not be injurious to the use arid enjoyment of other property in the immediate
neighborhood nor substantially diminish or impair property values; not impede the normal and
orderly development of surrounding properties; be designed so as to minimize traffic congestion
on the public streets; and conform with applicable regulations of the district in which it is
located. We believe that the standards for special use permits can be met in this situation given
the information provided and the site plan that has been submitted.
A public has been scheduled with respect to this special use pernut and notices have been sent to
surrounding property owners.
RECOMMENDATION
We believe that the application is in order and would recommend approval subject to the
following conditions:
1. The building plans aze subject to review and approval by the Building Official
with respect to applicable codes prior to the issuance of permits.
2. Any altered grading, drainage or utility plans are subject to review and approval
by the City Engineer prior to the issuance of permits.
3. The building additions are to be equipped with an automatic fire extinguishing
system to meet NFPA standards and shall be connected to a central monitoring
device in accordance with Chapter 5 of the city ordinances.
4. The applicant shall provide appropriate erosion and sedirnent control devices on
site during construction as approved by the city Engineering Department.
5. The special use permit is granted for a bible college within the meaning of an
educational use as provided for in Section 35-320, Subdivision 3d of the City's
zoning ordinance. Any change in this use not comprehended by this application
or permitted under the zoning ordinance will require approval of an amendment to
this special use permit.
6. The special use permit is subject to all applicable codes, ordinances and
regulations and any violation thereof shall be grounds for revocation.
12-15-OS
Page 3
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December 1, 2005
Spiritual Life Church
Spiritua( Life Training Center
Covenant Life Ministerial City of Brooklyn Centet
Organization Planning Cominission
Dr. Judy E. Fornara
Pastor To the Planning Commission:
Joseph F. Fornara w are seeking a special use permit from the city of Brooklyn Center in
Pastor
order to enhance our ability to better serve the community through adult
religious education. This will act to underwrite and build upon the moral
and ethical standazds which already exist within our community. As our
purpose is best achieved in conjunction with improvements to the present
property within the footprint already established, it can only serve to add to
the value of the propeity which surrounds it. Additionally, the special use
envisioned will not impinge in any way upon the development or
improvement of any surrounding property for any uses that might be
pennitted in the district.
It will not be necessary to expand the footprint of the structure withi.n
which this special use is to take place. Therefore, there is no restriction to
either the ingress or egress from the pazking area which surrounds the
present structure. Since the special use envisioned takes place during hours
which are not overlapping or wluch immediately precede or follow church
service hours, the parking spaces presently allotted to the property faz
exceed any possible need created by the special use envisioned.
We respectfully submit ourselves to conform to all applicable regulations
of the district within which this special use is to take plaee.
Sincerely,
6865 Shingle Creek Parkway ��i�+wr..�/
Brooklyn Center, MN 55430
Pastor Joseph Fomara, in behalf of
TEL: 763-560-7221 Spiritual Life Ministries
AY: 763-560-1564
��'orldwide Web:
ww�v.spirituallifeministry. org
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City of Brooklyn Center
Special Use Permits Section 35-220
2. Standards for Suecial Use Pennits
A special use permit may be granted by t�e City Council after demons�atian by evidence that aIl of �e
following are me�
a The establishment, maintenance or operation of the special use will promote and enhance the general
public welfaze and w�l not be dehimental to or endanger the public health, safety, morals or comfort�
b. Tho special use w�l not be injurious to the use and enjoyment of other property in the immediate viciaity
for the purposes already permitted, nor substantially diminish and impair 1�P�Y values within the
neighborhood.
c. The establishment of the special use will not impede the nornial and orderly development �d improvement
of surroundiag Property for uses permitted 'm the district,
d. Adequate measures have been or will be taken to provide iagress, egress ,�nd parking so designed as to
minimize traffic congestirnn in the public streets.
a 'Ihe special use shall, in all other respects, conform to the applicable regulations of the district in which it
is located.
3. Conditions and Re,atrictions
The Planning Commission may recommend and the City Council may impose such conditions and restrictions
upon the establishment, loeation, consiruction, maint.�nance and operation of the special use as deemed
necessary for the protection of the public interest and to secure compliaace with requirements speeified 'm this
ordinance. In all cases in which special nse permits are granted, the City Coimcil may require such evidence
and guarantees as it may deem necessary as part of the conditions stipulated 'm connection therewith.
4. Resubmission
No applic�tion far a special use permit which has been denied by the City Council st�all be resubmitted for a
period of twelve (12) months from the dafie of the final det�smination by the City Counc�; pccept that the
applicant may set forth in writing newly discovered evidence of change of condition upon which he relies to
gain the consent of the City Cotmcil for resubmission at an earlier time.
5. Revocation and Extension of Suecial Uso Permits
When a special use permit lias been issned pursuant to the provisions of this ordinance, such permit shall
expire without fiuti��r action by the Planning Commission or the City Coimcil unless the applicant or his
assigaee ar successor coaimences work upon the subject property within one year of the date tha special use
permit is granted, or unless before t6e expiration of the une year period the applicant shall apply for mi
extension thereof by filling out and submitting to the Secn�tary of the Planning Commissioa a"Special Use
Permit" application requesting such extension aad paying aa additional fee in an amount as set forth by the
City Counc�l ttsolution.
Special use permits granted pursuant to the provisions of a pr�or ordinance of Brooklj�a Carter shall expire
within one year of the effective daie of this ordinance if construction upon the subject properij+ pursuant to
such special use permit has not commeuced within that tima.
In any instancc where an existing and established special use is abandoned for a period of one eyar, the special
use permit related thereto shall expire one year following the date of abandonmeat
MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF
HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
DECEMBER 15, 2405
CALL TO ORDER
The Planning Commission meeting was called to order by Chair Willson at 7:32 p.m.
ROLL CALL
Chair Tim Willson, Commissioners Graydon Boeck, Rachel Lund, Rex Newman, and Sean Rahn
were present. Also present were Secretary to the Planning Commission/Planning and Zoning
Specialist Ronald Warren, and Planning Commission Recording Secretary Rebecca Crass.
Commissioner Tim Roche and Eric Berns were absent and excused.
APPROVAL OF MINUTES NOVEMBER 17, 2005
There was a motion by Commissioner Newman, seconded by Commissioner Lund,
to approve the minutes of the November 17, 2005 meeting as submitted. The motion passed
unanimously.
CHAIIZ' S EXPLANATION
Chair Willson explained the Planning Commission's role as an advisory body. One of the
Commission's functions is to hold public hearings. In the matters concerned in these hearings,
the Commission makes recornmendations to the City Council. The City Council makes all final
decisions in these matters.
APPLICATION NO. 2005-018 SPIRITUAL LIFE MINISTRIES
Chair Willson introduced Application No. 2005-018, a request from Spiritual Life Ministries for
Site and Building Plan approval and a Special Use Permit to establish a Bible College and
construct a 7,583 sq. ft. upper floor addition to the existing Spiritual Life Church facility at 6865
Shingle Creek Parkway. The addition will house and accommodate a Bible College providing
adult religious education for 200 to 250 persons. The church was planned with a possible future
expansion and will not affect existing improvements.
Mr. Warren presented the staff report describing the location of the property and the proposal.
(See Planning Commission Information Sheet dated 12-15-OS for Applieation No. 2005-018,
attached.)
Commissioner Lund asked for clarification on the hours that the classroom instruction will be
conducted. Mr. Warren responded that the applicant has indicated that classes would be held
during the week, not on weekends.
12-15-OS
Page l
PUBLIC HEARING APPLICATION NO. 2005-01$
There was a motion by Commissioner Boeck, seconded by Commissioner Newman, to open the
public hearing on Application No. 2005-018, at 7:48 p.m. The motion passed unanimously.
Chair Willson called for comments from the public.
Pastor Joseph Fornara, 6865 Shingle Creek Parkway, asked for the Commission's consideration
and ho ed for a favorable review. He ex lained that this venture is a natural out awth of their
p P
ministry, one that would grow laxger over a period of time. They have been accepted by the
Association for Biblical Higher Education, however, to be approved by the Department of
Education and receive accreditation as a four year Bible College, they must have their building
plans available and be ready to build immediately.
Commissioner Boeck inquired as to what specific standards qualify this facility as a college.
Pastor Joseph Fornara responded that the school will receive national accreditation under the
Department of Education. He further explained that the school itself is a training center and they
have been teaching the Bible for 29 years. Spiritual Life Ministries discovered that accreditation
associates were looking into what they did for quality and whether certain standards were being
met. He added that under the accreditation standards there are requirements as to how many
professors they have with certain degrees, certain hours of classroom instruction and other
standards. This process follows that they will in time become a four year accredited college.
Commissioner Lund asked about the proposed school's accreditation. Pastor Fornara responded
that they have been accepted for accreditation by the Association for Biblical Higher Education
and further explained that most classes will be held in the evening or on Saturday mornings and
there will be no conflict with classes interfering with church services.
Commissioner Lund asked about meals for the students. Pastor Fornara stated that meals would
not be provided to the students.
Pastor Judy Foranara, 6865 Shingle Creek Parkway, introduced herself and explained that about
20 years ago Spiritual Life Ministries started their training process. She added that ane of the
requirements for the accreditation process was that they must build and maintain a library within
the building. She noted that Spiritual Life Ministries is currently a feeder prograrn for other four
year programs since they currently only offer a two year program. This will allow them to offer
the four year program to students and they anticipate government funding for the student's
tuition through this program.
Mr. Marcus Blue, representative of the church, stated that he has worked on the previous
construction of the church structure and explained that they plan to continue with the existing
exterior look and architecture.
No other persons from the public appeared before the Commission during the public hearing on
Application No. 2005-018.
12-15-OS
Page 2
CLOSE PUBLIC HEARING
There was a motion by Commissioner Newman, seconded by Commissioner Lund, to close the
public hearing on Application No. 2005-018, at 8:02 p.m. The motion passed unanimously.
The Chair called for further discussion or questions from the Commissioners.
The Commissioners interposed no objections to approval of the Application.
ACTION TO RECOMMEND APPROVAL OF APPLICATION NO. 2005-018 SPIRITUAL
LIFE MINISTRIES
There was a motion by Commisszoner Boeck, seconded by Commissioner Rahn, to recommend
to the City Council that it approve Application No. 2005-018, submitted by Spiritual Life
Ministries for a Special Use Permit to establish a Bible College and Site and Building Plan
approval for a 7,583 sq. ft. addition to the Spiritual Life Church, 6865 Shingle Creek Parkway
subject to the following conditions:
1. The building plans are subject to review and approval by the Building Official
with respect to applicable codes prior to the issuance af permits.
2. Any altered grading, drainage or utility plans are subject to review and approval
by the City Engineer prior to the issuance of permits.
3. The building additions are to be equipped with an automatic fire extinguishing
system to meet NFPA standards and shall be connected to a central monitoring
device in accordance with Chapter 5 of the city ordinances.
4. The applicant shall provide appropriate erosion and sediment control devices on
site during construction as approved by the city Engineering Department.
5. The special use permit is granted for a bible college within the meaning of an
educational use as provided for in Section 35-320, Subdivision 3d of the City's
zoning ordinance. Any change in this use not comprehended by this application
or permitted under the zoning ordinance wilt require approval of an amendment to
this special use permit.
6. The special use permit is subject to all applicable codes, ordinances and
regulations and any violation thereof shall be grounds for revocation.
Voting in favor: Chair Willson, Commissioners, Boeck, Lund, Newman, and Rahn. The
motion passed unanimously.
The Council will consider the application at its January 9, 2006 meeting. The applicant must be
present. Major changes to the application as reviewed by the Planning Commission will require
that the application be returned to the Commission for reconsideration.
12-15-OS
Page 3
OTHER BUSINESS 2006 PLANNING COMMISSION MEETING SCHEDULE
Mr. Warren discussed the proposed 2006 Planning Commission rneeting schedule with the
Commission and pointed out some dates that might be changed due to conflicts. He added that
he would keep the Commission informed of any changes to the meeting schedule.
Commissioner Rahn posed a question regarding the 7:30 p..m. Planning Commission meeting
time. There was discussion by the Commission regarding the meeting tirne.
There was a motion by Commissioner Lund, seconded by Commissioner Rahn to change the
Planning Commission meeting time to 7:00 p.m.
k
Voting in favor: Chair Willson, Commissioners Lund, and Rahn.
Voting against: Commissioner Boeck
Abstaining: Comrnissioner Newman
The motion passed.
There was no other business.
ADJOURNMENT
There was a motion by Commissioner Newman, seconded by Commissioner Lund, to adjourn
the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at
8:25 p.m.
Chair
Recorded and transcribed by:
Rebecca Crass
12-15-OS
Page 4
City Council Agenda Ttem No. lla
Cit o Brookl n Center Office of the City Clerk
y f y
A Millennium Community
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk
DATE: January 4, 2006
SUBJECT: Resolution Expressing Recognition and Appreciation of Members Who Have Served on City
Commissions
The attached resolution recognizes the public service of citizens who have voluntarily served on the City
advisory commissions and have either resigned as commission members during 2005 or terms expired.
Certificates of Appreciation will be presented to each person attending the meeting.
Attachinent
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Broohlyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
w ww. cityo fbrooklyncenter. org
I
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF
MEMBERS WHO HAVE SERVED ON CITY COMMISSIONS
WHEREAS, several citizens have voluntarily served on City Commissions; and
WHEREAS, their public service and civic effort far the betterment of the community
merit the gratitude of the citizens of Brooklyn Center; and
WHEREAS, their leadership and expertise have been greatly appreciated by the
Brooklyn Center Commissions; and
WHEREAS, it is highly appropriate that each member's service to the community
should be recognized and expressed.
NOW, THERE�ORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the dedicated public service of:
Donna Allard, NWHHSC Advisory Commission 02/28/OS-07/26/OS
Mary Barrus, Housing Commission 04/22/02-03/09/OS
Eric Berns, Planning Commission 06/27/OS-12/10/05
Craig Hauger, Park and Recreation Commission 12/08/03-03/15/OS
Rex Newman, Planning Commission 09/09/96-12/31/OS
Lawrence Peterson, Financial Commission 10/25/93-12/31/04
Dianne Reem, Planning Commission 02/22/93-06/16/OS
Earl Simons, Financial Commission 08/23/04-12/31/OS
is hereby recognized and appreciated by the City of Brooklyn Center and staff is directed to prepare
individual certificates of appreciation for each commission member.
Januarv 9, 2046
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. llb
Office of the City Clerk
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk k��'�q/� fl
DATE: January 4, 2006
SUBJECT: Mayoral Reappointments to City Advisory Commissions
Several commission member terms on City advisory commissions expired December 31, 2005. Prior to term
expiration, City staff liaisons to the commissions polled the members whose terms would expire to
determine their interest in continuing serving on their respective commissions.
Mayor Kragness sent a letter to the City advisory commission chairpersons requesting input regarding
participation and attendance of these members. Mayor Kragness talked with each of the chairpersons, and
they responded that they would recominend reappointment of the commission members.
Attached is a memorandum from Mayar Kragness indicating her nominations. Also attached are the
procedures for filling commission vacancies adopted by the City Council on March 27, 1995.
Materials regarding the commissions are attached, including a table that indicates the geographical
distribution by neighborhood of the current members of the commissions and an attendance record of the
commission members for 2005.
Recommended Council Action:
Motion by Council to ratify Mayor's reappointments to commissions with terms expiring as follows:
Financial Commission term to expire 12/31/2008
Housing Commission term to expire 12/31/200$
Park and Recreation Commission term to expire 12/31/2008
Planning Commission term to expire 12/31/2007
NW Suburbs Cable Communications Commission term to expire 12/31/2006
Watershed Commissions term to expire 12/31/2008
Attachments
6301 Shingde Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
w ww. cityo fbrooklyncenter. org
Office of the Mayor
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Councilmembers Canmody, Lasman, Niesen, and O'Connor
FROM: Mynia Kragness, Mayor
DATE: January 4, 2006
SUBJECT: City Advisory Commission Reappointments
As outlined in our policy for filling commission vacancies, I would request ratification from Council
Members for the reappointinent of the following persons:
Financial Commission
Donn Escher 3107 65th Avenue North
Housin� Commission
Judy Thorbus 6265 Brooklyn Drive
David Johnson 3500 Admiral Lane
Park and Recreation Commission
Bud Sorenson 6901 Toledo Avenue North
Richard Theis 3006 Thurber Road
Plannin� Commission
Rachel Lund 4502 58th Avenue North, #301
Timothy Roche 816 69th Avenue North
Northwest Suburbs Cable Communications Commission
Rex Newman 3107 61st Avenue North
Watershed Comrr►issions
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (�63) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
City of Brooklyn Center
Procedures for Filling Commission/Task Force Vacancies
Adopted by Council 3/27/95
The following process for filling commission/task force vacancies was approved by the City Council
at its March 27, 1995, meeting:
Vacancies in the Commission shall be filled by Mayoral appointment with majority consent
of the City CounciL The procedure for filling Commission vacancies is as follows:
1. Notices of vacancies shall be posted for 30 days before any official City
Council action is taken;
2. Vacancies shall be announced in the City's official newspaper;
3. Notices of vacancies shall be sent to all menlbers of standing advisory
coininissions;
4. Applications for Commission membership must be obtained in the City
Clerk's office and must be submitted in writing to the City Clerk;
5. The Cit Clerk shall forward co ies of the a lications to the Ma or and Cit
Y P PP Y Y
Couizcil;
6. The Mayor shall identify and include the nominee's application form in the
City Council agenda materials for the City Council meeting at which the
nominee is presented; and
7. The City Council, by majority vote, may approve an appointment at the City
Council meeting at which the nominee is presented.
COUNCIL PROCEDURES ESTABLISHED FOR FILLING COMMISSION VACANCIES
Financial Commission
The Financial Commission is composed of a chairperson and six members, with members serving a three-
year term. On December 31, 2005, the Financial Commission terms of Donn Escher, Earl Simons, and
Samuel Tweah expired. Mr. Simons opted to resign his position on the Financial Commission, and Mr.
Tweah is unable ta fulfill his service on the Financial Commission. Mr. Escher wish to continue their
voluntary public service on the Financial Commission for another three- ear term. NOTE: Notice has been
Y
posted and published for the vacancies deadline to a 1 is Janua 31 2006.
PP Y n'
Housing Commission
The Housing Commission is composed of a chairperson and eight meinbers, with members serving a three-
year teim. On December 31, 2005, the Housing Commission terms of Judy Thorbus and David Johnson
expired. Ms. Thorbus and Mr. Jol�nson wish to continue their volunta ublic service on the Housin
rY P g
Conunission for another three-year term.
Park and Recreation Commission
The Park and Recreation Commission is composed of a chairperson and six members, with members serving
a three-year term. On Decen�ber 31, 2005, the Park and Recreation Commission terms of Bud Sorenson and
Richard Theis expired. Mr. Sorenson and Mr. Theis wish to continue their voluntary public service on the
Park and Recreation Commission for another three-year term.
Planning Commission
The Planning Comznission is composed of a chairperson and six members, with members serving a two-year
term. On December 31, 2005, the Planning Commission terms of Rachel Lund, Timothy Roche, and Rex
I��ew�nan expired. Mr. Newman opted to resign his position on the Planning Commission, but continue on
the Northwest Suburbs Cable Communications Commission. Ms. Lund and Mr. Roche wish to continue
their voluntary public service on the Planning Commission for another two-year term. NOTE: Notice has
been posted and published for the vacancies (Eric Berns also resigned) deadline to apply is January 31,
2006.
Northwest Suburbs Cable Communications Commission
The Northwest Suburbs Cable Communications Commission is composed oftwo representatives from each
participating City, one of which is a representative of the City Council and the other a resident of the city,
with members serving a one-year term. On December 31, 2005, the Northwest Suburbs Cable
Communications Commission term of Rex Newman expired. Mr. Newman wishes to continue his voluntary
public service on the Northwest Suburbs Cable Communications Commission for another year.
Shingle Creek and West Mississippi Watershed Management Commissions
The Shingle Creek and West Mississippi Watershed Management Commissions are composed of two
members, one Commissioner and one Alternate Commissioner. On December 31, 2005, the Shingle Creek
and West Mississippi Watershed Management Commission terms of Grady Boeck and Amy Luesebrink
expired. Mayor Kragness has not yet made a nomination.
City of Brooklyn Center
Financial Commission
Geographical Distribution
(Chairperson and Six Members)
Current Members
January 4, 2006
Neighborhoods ��plicat�tis Current Members
Southeast Robert Anderson
Mark Nemec
I
Susan Shogren Smzth
Northeast Samueal Tweah
Northwest Robert Paulson
West Central
Central Donn Escher
Southwest
One vacancy.
City of Brooklyn Center
Financial Commission Attendance Tally
2005 Calendar Year
Meeting
Dates Type Escher Nemec Simons Paulson Anderson Shogren-Smith Tweah
3/16/2005 Regular X X X X X E
5/16/2005 Joint w/Council X X X X X X U
7/28/2005 Regular X X E X X X U
8/15/2005 Joint w/Council E E X X X X U
11/21/2005 Joint w/Council X E X X X X U
X Present �I
E AbsenUExcused I
I
U AbsenUUnexcused l
I
I• City of Brooklyn Center
Housing Commission
Geographical Distribution
(Chairperson and Eight Members)
Current Members
January 4, 2006
Neighborhoods Applicants Current Members
Southeast
Northeast Jean Schuster
Northwest Stan Leino
V4'est Central David Johnson
Kris Lawrence-Andersan
Central Judy Thorbus
Mark Yelich
Southwest
Three vacancies.
Housing Commission 2005 Attendance
Thorbus Johnson Schuster Yelich Lawrence-Anderson Leino
January 18 Present Absent/Excused Absent/Excused Present Absent/Excused Present
February 15 Present Present Present Present Absent/Excused i Present
I March 15 Present Present Present Present Present Absent/Excused
April No Quorum
May 17 E Present Present Present Present Present Present
September 20 Present Absent/Excused i Present Present Present Absent/Exeused
October 18 Present Present Present Present Absent/Excused Absent/Excused
November 15 Present Present Present Present Present Abcent/Excused I
I
CITY OF BROOKLYN CENTER
PARKS AND RECREA TION COMMISSION
Meeting Attendance 2005
�Ja�tua Febru� March�A�r„rl::(M,a��June�':Jul J1u.° u'st�`Septernber,...�C)ctober �Na�ertiber (Decernber''
Comm;issianers I I I I I I I
�NfA �N/A (N/A �N/A I I I IN/A
Bud Sorenson P P P P I P I P P f
R. Peterson A P P E E P P
Rich Theis �E �P �E (P �P IE �P
Craig Hauger �P �E �A �X �X �X �X
John Russell IP I IE IP I IA I I IP IP IP I
Tom Shinnick �P �P �P �P �P �E �P
Gail Ebert �E �P �P �P �P �E �P
Muriel Lee �X �X �X �X �P �P �P
P Present
E Excused
A Absent
City of Brooklyn Center
Park and Recreation Commission
Geographical Distribution by Park Service Area (P.S.A.)
(Chairperson and Six Members)
Current Members
January 4, 2006
Park Service Area Applicants Current Members
P.S.A. 1 Thomas Shinnick
P.S.A. 2 Gail Ebert
Roger Peterson
P.S.A. 3 Bud Sorenson
Muriel Lee
Richard Theis
P.S.A. 4
P.S.A. 5 John Russell
One vacancy.
City of Brooklyn Center
Planning Commission
Geographical Distribution
(Chairperson and Six Members)
Current Members
January 4, 2006
Neighborhoods Applicants Current Members
Southeast
Northeast Sean Rahn
Timothy Roche
Tim Willson
Northwest
West Centrai Rachel Lund
Central
Southwest Graydon Boeck
Two vacancies.
Planning Commission 2005 Attendance
Tim Willson Eric Berns Graydon Boeck Rachel Lund Rex Newman Sean Rahn Tim Roche
January 13 Present Present Present Present Absent/IJnexcused Present
February 17 Present Absent/Excused Present Present Absent/Excused
Present
March 10 Present Absent/Excused Present Present
Absent/LTnexcused Absent/Excused
March 31 Present Absent/Excused Absent/Excused AbsesntlExcused Present Present
Apri128 Present Present Present Present
Absent/Enexcused Present
May 12 Present Present Present Present Present
Present
August 11 Absent/Excused Fresent Absent/Excused Present Present Present Present
August 25 Present AbsentlExcused Present Absent/Excused Present Present Present
September 29 Present Absent/Excused Absent/Unexcused AbsentBxcused Present Present Present
October 13 Present Present Present Present Present Present Present
October 27 Present Present Present Present Present Present
Present
November 17 Present Present Present Present Present Present Present
City Council Agenda Item No. llc
Office of the Mayor
City of Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Councilmembers Carmody, Lasman, Niesen, and O'Connor
FROM: Myrna Kragness, Mayar
DATE: January 4, 2006
SUBJECT: Mayora] Appointments of City Council Members to Serve as Liaisons to City Advisory
Commissions and as City Representatives for Other Organizations for 2006
At the January 9, 2006, meeting, I would like to discuss and make appointments of City Council Members to serve as
Council Liaisons to City Advisory Commissions and as Council representatives for boards, eommittees, or
arganizations in which the City participates.
In 2005, Council Members were appointed as follows:
Comniission/OrgatiiZation Council Member
Financial Commission Diane Niesen
Housing Commission Mary O'Connor
Regional Human Rights Coalition Kathleen Carmody
Park and Recreation Commission Kay Lasman
Crime Prevention Program Kay Lasman
NW Suburbs Cable Communications Commission Mary O'Connor
League of Minnesota Cities Kathleen Carmody
North Metro Mayors Association Myrna Kragness
Association of Metropolitan Municipalities Myrna Kragness and Mary O'Connor
Brooklyn Center Special Events Committee Kay Lasman
Earle Brown Days Committee Kathleen Carmody
Mpls. Metro North Convention &Visitors Bureau Myrna Kragness
North Hennepin Chamber of Commerce Myrna Kragness
I would request the Council to ratify the following appointments for 2006:
Co�nmissio�z/O�ganization Council Member
Financial Commission Kay Lasman
Housing Commission Kathleen Carmody
Park and Recreation Commission Mary O'Connor
Crime Prevention Program Kay Lasman
NW Suburbs Cable Communications Commission Diane Niesen
League of Minnesota Cities Kathleen Carmody
North Metro Mayors Association Myrna Kragness
Association of Metropolitan Municipalities Myrna Kragness and Diane Niesen
Brookl�m Center Special Events Committee Kay Lasman
Earle Brown Days Committee Kathleen Carmody
Mpls. Metro North Convention &Visitors Bureau Myrna Kragness
North Hennepin Chamber of Commerce Myrna Kragness
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (963) 569-3434
FAX (763) 569-3494
www. cityo fbrooklyncenter. org
City Council Agenda Item No. 11d
Office of the City Clerk
City o f Brooklyn Center
A Millennium Community
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk
DATE: January 4, 2006
SUBJECT: Select Presiding Officers Mayor Pro Tem and Acting Mayor Pro Tem
Section 2.06 of the City Charter requires the Council to choose from its members a Mayor (President) Pro
Tem who shall hold office at the pleasure of the Council and shall serve as Mayor (President) in the Mayor's
absence and as Mayor in case of the Mayor's disability or absence from the City. City Council Resolution
No. 92-262, Establishing and Designating an Acting President Pro Tem of the City Council, states the most
senior Colmci] member shall preside in the absence of both the Mayor and Mayor Pro Tem, and that in the
event two or more members have equal seniority, then that member shall preside who received the most
votes in their most recent election. Following is a list of Council members by seniority and the votes cast per
member in the most recent election.
Kay Lasman (elected November 5, 1996; votes in most recent election 5,655)
Kathleen Carmody (elected November 5, 2002, with 4,287 votes)
Diane Niesen (elected November 5, 2002, with 3,555 votes)
Mary O'Connor (elected November 2, 2004; with 5,024 votes)
Year 2004
Bob Peppe Mayor (President) Pro Tem
KayLasman Acting Mayor (President) Pro Tem
Year 2005
Kathleen Carmody Mayor (President) Pro Tem
Kay Lasman Acting Mayor (President) Pro Tem
For 2006, Mayor Kragness has indicated that she would ask for Council approval of her nomination of Kay
Lasman as Mayor (President) Pro Tem. Kathleen Carmody would serve as Acting Mayor (President) Pro
"I�em.
Attachments:
City Charter Section 2.06
City Council Resolution No. 92-262
�6301 Shin le Creek Parkwa r n mmunit Center Phone N m r
g y Rec eatzon a d Co y TDD u be
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityo fbrooklyncenter. org
b. A uniform list of initial questions to be asked of all applicants shall be made
available to the public and the applicants in advance of interviews. To the extent
reasonably practicable, questions asked of all applicants at the interviews shali be
uniform.
4. Selection Process. Upon completion of the interview process, the Council may call for
a vote to appoint an applicant. Each Council member may cast only one vote for a
preferred applicant on each called-for vote to appoint. No vote, which does not result in
a majority vote for one candidate, shall result in elimination from consideration of any
candidate. Written ballots listing the applicant(s) shall be used. Each Council member's
vote shall be recorded. A simple majority of the Council votes shall appoint that
applicant to the City Council.
5. If the Council pursues the appointment process but then fails to fill a vacancy within
forty-five (45) days from the occurrence of the vacancy, the City Clerk shall call a
special election to fill the vacancy. The special election will be held not sooner than
one hundred five (105) days and not later than one hundred thirty-five (135) days
following the occurrence of the vacancy and to be otherwise governed by the provisions
of Section 4.03, Special Elections. If more than two candidates file for the unexpired
term, a primary election shall be held.
6. The City shall comply with the Minnesota Data Practices Act in all respects in the
collection, management, and dissemination of data on applicants for City Council
vacancies.
Section 2.06. THE MAYOR. The Mayor shall be the presiding officer of the Council, except that
the Council shall choose from its rnembers a president pro tem who shall hold office at the pleasure
of the Council and shall serve as president in the Mayor's absence and as Mayor in case of the
Mayor's disability or absence from the City. The Mayor shall have a vote as a member of the
Council and sha11 exercise all powers and perform all duties conferred and imposed upon the Mayor
by this charter, the ordinances of the City, and the laws of the State. The Mayor shall be recognized
as the official head of the City for all ceremonial purposes, by the courts for the purpose of serving
civil process, and by the Governor for the purposes of martial law. The Mayor shall study the
operations of the. City government and shall report to the Council any neglect, dereliction of duty, or
waste on the part of any officer or department of the City. In time of puhlic danger or emergency the
Mayor may, with the consent of the Council, take command of the police, maintain order and
enforce the law.
Section 2.07. SALARIES. The Mayor and the members of the Council shall receive payment as set
by ordinance. No change in salary shall take effect until the January 1 following the next succeeding
general municipal election. The City Manager and all the subordinate officers and employees of the
City shall receive such salaries or wages as may be fixed by the Council.
City of Brooklyn Center -4- City Charter
Last revised 10/20/2004
Member Dave Roseneintroduced the following resolution
and moved its adoption:
D
RESOLUTION NO. 92-262 O Q
0
RESOLUTION ESTABLISHING AND DESIGNATING AN ACTING
PRESIDENT PRO TEM OF THE CITY COUNCIL
WHEREAS, Section 2.06 of the Broaklyn Center City Charter
designates the Mayor as presiding officer of the City Council and
a president pro tem who serves as president in the Mayor's absence;
and
WHEREAS, the presence of three City Council members at a
City Council meeting constitutes a quorum; and
WHEREAS, it is possible that both the Mayor and the
president pro tem may be absent from such a meeting, consequently
leaving no designated presider of the meeting; and
WHEREAS, the City Council desires to provide for an
acting president pro tem who shall serve in the absence of the
Mayor and president pro tem.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Brooklyn Center that the most senior Councilmember shall
preside in the absence of both the Mayor and Mayor pro tem.
BE IT FURTHER RESOLVED that in the event two or more
members have equal seniority, then that member shall preside who
received the most votes in their most recent election.
November 23, 1992 j
Date Todd Paulson, Mayor
ATTEST: P
Deputy C�erk
The motion for the adoption of the foregoing resolution was duly
seconded by member Philip Cohen and upon vote being taken
thereon, the following voted in favor thereof:
Todd Paulson, Celia Scott, Jerry Pedlar, Dave Rosene, and Philip Cohen;
and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. lle
City of Brooklyn Center Office of the City Manager
A Millennium Community
MEMORANDUM
TO: Mayor Kragness, Councilmembers Carmody, Lasman, Niesen, and O'Connor
FROM: Michael J. McCauley, City Manager
DATE: January 4, 2006
SUBJECT: Resolution Declaring Commitment to the Brooklyn Center City Charter
Attached is the annual resolution of commitment to the City Charter.
I
Attachinent
�6301 Shin le Creek Parkwa Recreation and Communit Center Phone TDD Number
g y y
Broohlyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION DECLARING COMMITMENT TO THE BROOKLYN
CENTER CITY CHARTER
WHEREAS, Brooklyn Center voters in 1966 adopted a City Charter creating a
Council/Manager form of government; and
WHEREAS, said Charter provides that the City Council shall determine all
matters of policy, and the City Manager shall be the head of the administrative branch of the City
Government; and
WHEREAS, the Charter provides that there be no separate administrative boards
or co�nmissions other than advisory boards or commissions; and
WHEREAS, numerous adviso commissions have served the City since adoption
rY
of the Charter; and
WHEREAS, the Charter provides that the City Manager sha11 control and direct
all departments and divisions of the City and shall have the right to take part in Council
discussion and shall recommend such measures as deemed necessary; and
WHEREAS, the Charter prohibits Council members from dictating the
appointment of any person to office or employment by the City Manager except as provided in
Chapter 6 of this Charter; and
WHEREAS, the Charter requires the Council to deal with and control the
administrative service solely through the City Manager and prohibits any Council member from
giving orders to any subordinate of the City Manager, either publicly or privately; and
WHEREAS, the City Manager is charged by the Charter to see that the City
Charter and the laws and resolutions of the City are enforced; and
n to ensure that it
WHEREAS the Council as a whole also has an obli atio s
g
u in t of acce table and courteous
b s ess is conducted ursuant to the Cit Charter and he norms
i p Y P
business behavior• and
WHEREAS, Council members must depend upon the City Manager and staff to
provide them with a great amount o� background information, data, and expertise to aid in
deliberating issues, developing policy, and administering the Council's responsibilities; and
WHEREAS, the effectiveness of the services provided by the staff is in large part
determined by a relationship of trust and mutual respect between the staff and the City CounciL
RESOLUTION NO.
NOW, THEREFORE, BE IT RESOLVED by the City Council:
1. To rededicate itself to the spirit and letter of the City Charter and to commit
itself to ensuring compliance by the City Council collectively and
individually with that spirit and letter of the City Charter.
2. To rededicate itself to the checks and baiances of the City Charter that keep
City government accountable.
3. To pledge that in its dealings with citizens and City staff, that the City
Council will treat such citizens and staff with respect and courtesy. The
Council shall deal with staff in accordance with the City Charter through the
City Manager.
4. To dischar e its res onsibilities as intended and established b federal, state,
g P
Y
and local laws and the City Charter, and to do so in a fair and impartial
manner for the good of the whole City and without regard for personal gain
orinterests.
5. To direct the City Manager to place this resolution for re-adoption on the
agenda for the first meeting of the City Council each January hereafter, as
information and reminder of Council/Manager responsibilities.
Januarv 9, 2006
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by mernber
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
City Council Agenda Item No. llf
Publish 1-25-06
NOTICE OF PUBLIC HEARING
CITY OF BROOKLYN CENTER
2006 URBAN HENNEPIN COUNTY
C4MMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Notice is hereby given that the City of Brooklyn Center in cooperation with Hennepin County,
pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is
holding a public hearing on February 13, 2006, at 7 p.m. or as soon thereafter as the matter may
be heard, at the Broaklyn Center City Hall, 6301 Shingle Creek Parkway, Brooklyn Center,
Minnesota.
The public hearing is on the housing and community development needs and the City's proposed
use of the estimated 2006 Urban Hennepin County Community Development Block Grant
Program planning allocation of $184,910.
In addition, between July 1, 2006 to June 30, 2007, it is estimated that no additional program
income from previously funded CDBG activities will be available to the City.
The City of Brooklyn Center is proposing to undertake the following activities with 2006 Urban
Hennepin County CDBG funds starting on or about July l, 2006.
Activrtv Bud�et
Neighborhood Public Service Projects $27,735
Rehabilitation of Private Property $157,175
For additional information on the priorities, proposed activities, level of funding and program
performance, contact the City of Brooklyn Center at 763-569-3300 or the Hennepin County
Housing, Community Works and Transit Department of Transit and Community Works at
612-348-9260.
The public hearing is being held pursuant to MS 471.59.
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in
advance. Please contact the City Clerk at 763-569-3300 to make arrangements.
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: T
om Bublitz, Community Development S ecialist
P
DATE: January 3, 2006
SUBJECT: Resolution Calling For a Public Hearing on Proposed Use of 2006 Urban
Hennepin County Community Development Block Grant Funds
Hennepin County has notified all cities participating in the Urban Hennepin County Community
Development Block Grant (CDBG) program to expect a reduction in the 20Q6 CDBG allocation
from the Department of Housing and Urban Development (HUD). At the time of writing this
memorandum, Congress has not finalized funding for the 2006 CDBG program. Current
estirnates indicate a 10 percent reduction in the 2006 Hennepin County CDBG allocation
compared to 2005. Brooklyn Center's 2006 CDBG allocation estimate is $184,910. This
amount is based on a county formula for allocating CDBG funds to cities and results in a 7%
reduction from the city's 2005 CDBG allocation. Based on final congressional action on the
HUD 2006 budget, Brooklyn Center's final allocation could be greater or lesser than $184,910.
A summary of the City's last few years of CDBG allocations are as follows:
Program Year CDBG Allocation
2002
$234,516
2003 $244,811
2004 $239,029 J
2005 $199,764
2006 $184,910 (estimated)
It should be noted that the reduction in CDBG funds to the City of Brooklyn Center was also
experienced by the other Hennepin County cities in the Urban Hennepin County CDBG
program.
The federal authorizing statute for the CDBG program requires that each funded activity meet
one of three national objectives: benefiting low and moderate persons, preventing or
eliminating slums and/or blight and meeting urgent community needs. The federal statute
also specifies that each city receiving funds must insure at least 70 percent of the CDBG
expenditures during the program year must be used for activities benefiting very low and
low income persons. Each city must meet this requirement at the local level.
Based on the 2006 CDBG allocation, meeting the 70 percent requirernent means that $129,437 of
the estimated $184,910 allocation must be expended on programs and services directly
benefiting low income persons. Low income persons are defined as persons with incomes
ranging from 50 percent (very low income) to 80 percent (low income) of the median household
income in the Minneapolis/St. Paul metropolitan area as defined by HUD. As an example, a four
person household earning $38,500 annually would be defined as a very low income household
and four person household at $58,000 income annually is defined as low income based on 2005
data.
SUMMARY OF CITY OF BROOKLYN CENTER CDBG PROGRAM
RECOMMENDATIONS
1. Allocation of $17,195 for Household Outside Maintenance far the Elderly
(H.O.M.E.) program. This project has been part of the CDBG program for eleven
years. The H.O.M.E. program provides minor maintenance and repair for persons 60
years of age and older. Services provided include painting, interior and exterior and
minor home maintenance repair including installation of grab bars, minor repairs
including windows, sidewalk, house trim, etc. Fees are charged to persons using
services based on a sliding fee scale relative to income, pursuant to Department of
Housing and Urban Development guidelines for low and moderate income. Senior
Community Services, the administrator of the H.O.M.E. program, also makes
available its Senior Outreach Program to assist elderly residents who have violations
in the areas of the city housing code. Data on the performance of the H.O.M.E.
program for 2005 will be provided for the February 13, 2006 City Council meeting.
2. Allocation of $10,540 to the Community Emergency Assistance Program Inc.
(CEAP) to provide funds to CEAP's Senior Services Program. The Senior
Services Program provides chore services to seniors and disabled persons at little or
no cost and includes services such as lawn mowing, snow shoveling, housekeeping,
household maintenance, painting and raking. The Senior Services Prograrn also
includes Meals on Wheels. CEAP also is to provide assistance to seniors and
disabled persons with code violations under the city's housing code. CEAP and
Senior Community Services are to coordinate referrals between the two agencies.
CEAP is to focus on less complex code enforcement items and Senior Community
Services addresses the more complex code enforcement issues up to and including
major problems such as "garbage house" situations. Data on the performance of the
CEAP program for 2005 will be provided for the February 13, 2006 City Council
meeting.
3. Allocation of $157,175 for rehabilitation of private property. This program
provides for rehabilitation and repair of single family homes of low and moderate
households. The money is provided in the form of a loan with a repayment and lien
period of 15 years. The loan must be repaid if the home is sold anytime within the 15
year period. Depending on the income of the loan recipient, between 3 to 6 percent
interest is charged on the loan for the first ten years of the 15 year lien. If the
homeowner remains in the home for 15 years, the loan is forgiven. The maximum
amount of the loan is $25,000, which includes federally mandated lead abatement if
required. Depending on the individual house, lead abatement can camprise a
substantial portion of the loan. This program is administered by Hennepin County
staff. Since the program's inception in the 1970's over320 Brooklyn Center homes
have been repaired under this CDBG activity.
ADMINISTRATIVE REOUIREMENTS
Pursuant to program requirements, each city receiving a CDBG allocation from the Urban
Hennepin County CDBG program is limited to a 15 percent cap on public service projects. Both
the CEAP and H.O.M.E. program are categorized as pubic service projects. Based on the
estimated allocation for 2006, continued funding of the H.O.M.E. and CEAP program at levels
of $17,195 and $10,540 respectively would fall under the 15 percent cap.
Hennepin County has indicated that no more than three activities should be undertaken in each
city receiving CDBG funds and that each activity should have a budget of at least $7,500.
ADDITIONAL REOUESTS FOR CDBG FUNDING
As of the time of writing this memorandum, staff has not received any additional written requests
for 2006 CDBG funds. Any requests received will be included in the February 13, 2006 public
hearing information.
PUBLIC HEARING
A resolution calling for a public hearing is included with this memarandum. The required public
hearing notice has been prepared and includes continued funding of the H.O.M.E. program,
CEAP (Neighborhood Public Service Projects) and Housing Rehabilitation Program. The
resolution prepared for City Council consideration and included with this memorandum, is to
establish the date of February 13, 2006 as the public hearing date far the 2006 CDBG program.
Hennepin County requires that specific dollar allocations be specified in the hearing notice and
that the City's 2006 CDBG program must be submitted to Hennepin County by February 23,
2006. It should be noted the notice does not commit the city to specific funding at this time and
these programs and dollar allocations can be revised at the public hearing on February 13, 2006
or at any time within the 2006 CDBG program year upon conducting a public hearing to amend
the city's CDBG program.
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED USE
OF 2006 URBAN HENNEPIN COUNTI� COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS
WHEREAS, Brooklyn Center is one of 43 Hennepin County communities which
are members of the Urban Hennepin County Community Development Block Grant (CDBG)
Program; and
WHEREAS, the City of Brooklyn Center has been notified by Hennepin County
that its estimated allocation for the 2006 Urban Hennepin County CDBG Program is $184,910;
and
WHEREAS, a public hearing regarding the proposed use of 2006 Urban
Hennepin County Community Development Block Grant funds is a requirement of the CDBG
Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota as follaws:
1. A public hearing on the proposed use of 2006 Urban Hennepin County
Community Development Block Grant funds will be held at the regularly
scheduled Brooklyn Center City Council meeting on February 13, 2006, at
approximately 7 p.m. or as soon thereafter as the matter may be heard.
2. Staff is authorized and directed to publish the attached Notice of Public
Hearing on the proposed use of 2006 Urban Hennepin County Community
Development Block Grant funds in the City's official newspaper not later
than ten days prior to February 13, 2006.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Cit� Council Agenda Item No. 11g
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Council Membe Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
Date: December 8, 2005
Re: Discussion of Purchasing'�esource Materials
Council Member Niesen inquired if a Council Member would be reimbursed for
purchasing copies of training presentations or materials at conferences. Based on past
Council discussions of purchases at conferences, I advised Council Member Niesen that
the Council had decided that Council Members would not be reimbursed for purchasing
materials at conferences not required for the conference or training. This discussion was
held by the Council in response to a request for reimbursement several years ago where a
Council Member purchased tapes of sessions or other materials that were in addition to
registration costs.
Council Member Niesen would like to discuss this infarmal policy at the Work Session.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
f
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he Digital Record
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December 6-10, 2005 Charlotte, North Carolina
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eadership Training Institutes CD ROM
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�I�L_
AGENDA
CITY COUNCIL\ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION
January 9. 2006
Immediately Following Regular City Council and EDA Meetings Starting at 7:00 P.M.
City Council Chambers
1. Scheduling discussion of Golf Course Finances with Financial Commission
2. City Manager Review Form Timing
3. Miscellaneous
4. Adj ourn
I�
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Counci] Members Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
Date: January 3, 2006
Re: Joint Meeting with Financial Commission
At the budget work session, I indicated that we would schedule a joint meeting with the
Financial Commission in the l quarter of ?006 to discuss the golf course. I would
suggest Monday February 6��' for a joint nleeting with the Financial Commission to
review the research that has been undertaken regarding the Golf Course. Donn Escher,
c�
Chair of the Financial Commissioil, has indicated that February 6 appears to be a
workable date. A back-u date would be March 6 Joint meetin s have been scheduled
P g
at 6:30 p.m. to accommodate the Financial Commission members wark schedules.
6301 Shingle C'reek Parkway Recreation and Commu,nity Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Nuinber (763) 569-3300 FAX (963) 569-3434
FAX (763) 569-3494
www.cityofbrookl��ncenter org
r
City of Brooklyn Center
A Millennium Community
s
To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCaule
City Manager
Date: November 9, 2005
Re: City Manager Evaluatioii: Form Date�
At the February S Council Retreat, the Council indicated an interest is using a rating
scale with 5 choices and breaking the categories u�to subsets. Council Members Niesen
and Carmody have also developed proposed iormats.
Attached are:
Relevant pages fro�m Mr. Neu's report on the February 5, 2005 Cotulcil
Workshop
2004 Evaluation Form
Draft 2005 Evaluation Form using 5 rating cl�oiees asid breaking the
categories into more subsets
Cotmcil Member Niesen's Farm
Council Member Carmody's Form.
The item is on the agenda to discuss a date for coinpletion of the evaluation and selection
of the for�n to be used. I would sug�est the Draft 2005 evaluation form since it reflects
the discussion to date by the Council and it reflects the general expectations of the
evaluation process. As indicated in the discussion of the Council Calendar for 2006, the
Council identified a discussion in March of 2006 for potentially changing the evaluation
process. If the Couucil adopted a changed deli,nea�tion of its expecta�ions in March, there
would be an opportunity to meet those expectations over the course of 2006.
6301 S'hingle Creek Parkway Recreati.on and Commu�aity Center Phone K� TDD Nu�nber
Brool�lyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 F<9X (763) 569-3434
FAX (763) 569-3494
www.ci,tyofbrooklyncenter.org
�S COM P�NY
CITY OF BROOKLYN CENTER,
MINNE S O TA
CITY COUNCIL LEA.DERSHIP WORKSHOP
Conducted on
Februar
52
3 005
SUMMA.RY OJF KEY OBSERVATIONS AND
CONCLUSIONS MADE B�' THE
PARTICIPA,NTS
Submitted by
Carl H. Neu, Jr.
February 7, 2005
O Neu and Company and the Center for the Future of Local GovemanceT"', 2005
1
B. Reexamination of the City Council Goals for the Year 2005.
After completing the exercise/discussion above, the participants then
reviewed the City Council Goals that were adopted for the year 2005. A
copy of these goals is contained in this report as Appendix B.
The following change was made:
1. Elimination of item (4) Focus 2004 under Goal No. 2. The reason
for this elimination is that these action steps identified for 2004
have been completed.
I
No other changes were made to the goals that have been adopted for 2005.
It was concluded by the majority of participants, however, that while the
council has reaffirmed the goals it adopted for 2005, it should be stated
that Northbrook and Brookdale are areas of continuing emphasis and
priority for the city council because of their importance to the community
and its economic vitalitv.
C. City Manager Evaluation Process
The participants reviewed the current City Manager Evaluation Form used
by the council. A copy of this form is included in this report as Appendix
C. The following observations or recommendations were made relative to
proposed changes to the City Manager Evaluation Form and City Manager
Evaluation Process.
1. Proposed changes to the City Manager Evaluation Form:
City council members should review the cunent City Manager
Evaluation Form and submit their proposed modifications to
the form for discussion at a scheduled work session.
It was suggested that a"1 through 5 rating system" be used for
each item evaluated in the form. For example, the current form
has five categories of topics that are reviewed. Within each of
these categories are additional items or subsets pertaining to
the city manager's performance. The rating scale would be
used for each item or subset. The proposed rating scale might
look something like w-hat appears below:
4
Item Being Rated
Rating:
1 2 I 3 4 5 j
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Eapectations Exceeded
Expectations
Comments:
City Council at the scheduled work session would approve the
changes in ternzs of format, content, and rating scales to be
used in the City Manager Evaluation Form.
2. Proposed changes to the City Manager Evaluation Process
The council members iderltified the following proposed steps to be
used for the conduct of the City Manager Evaluation Process:
City manager provides a report on accomplishments to the
council and notes an� significant shifts or changes in goals and
priorities may have occurred which need to be taken into
consideration when evaluating his performance.
City council members provide their individual evaluations to
the city attorney.
City attorney prepares a consolidated report.
City council reviews and approves the report that the mayor
will then take to the city manager.
The city manager then responds to the report given to him by
the mayor reflecting a summary of the council's conclusions.
City council makes anv appropriate changes or revisions to the
report based on city manager feedback.
Mayor makes public statement, as required, pertaining to the
manager's evaluation.
3. Timing of the Evaluation:
5
I
The participants noted that the evaluation should be conducted at
the end of the year, especially when changes in council
membership occur as a result of elections. This will ensure that the
council members evaluating the manager were the ones who
served on council during the evaluation period.
D. Discussion of Council Teamwork and Performance
Four council members, during the aftemoon of the workshop, conducted a
comprehensive discussion about working relationships among the
members of city council and the effectiveness of the council's meetings.
l. Observation about city council working relationships and meeting
effectiveness
What is Frustrating Me/Us
What is Going Well? (Council Members)?
No real issues that are Lengthy discussions before
creating divisiveness within council comes to consensus
the counci]
Congenial discussions Apparent disconnect that
occurs sometimes between
the city council and the city
manager, especially in
dialogues attempting to
clarify issues and increase
understanding.
Increased respect being People don't speak up
shown by council members (sometimes it is difficult to
for each other hear what people are saying)
Good handouts and staff Some members talk too long
work in preparation for the
meetings
Council is better at Amount of detail sometimes
focusin
g goals and issues loses individuals
Council has adjusted to the Nature of some of the issues
budget some counci] members ma
y
not agree with the issue or
the approach the council is
taking in dealing with it)
6
Evaluation Form Used in 2004
�I
�I
I
2004 FORM
CITY MANAGER EVALUATION FORM
1. City Council Goals for 2004
Responsibility: The City Manager should
implement those goals that can be accomplished through staff
provide support and information to facilitate City Council acluevement of its goals
Overall Evaluation of Work on City Council Goals
Overall, has the City Manager worked to implement and facilitate adopted City Council
goals?
Yes Partially No
Comments:
2. Administrative Support for City Council:
Responsibility
Maintain effective cominunication, both verbal and written with Council
Maintains availability to Council. either personally or through designated
subordinates
Systematic reporting to Council of current matters involving City government
Materials presented to Council are clear, concise and understandable
Has the City Manager provided the City Council with background and other information to
allow the Council to make informed decisions as described above?
Yes Par�ially No
Comments:
2004 FORM
Has the City Manager assisted the C�ity Council in clarifying complex issues and
understanding administrative, legal and procedural requirements?
Yes Partially No
Comments:
3. Chief Adminis�rative Officer duties:
Has the City Manager provided admi�ustrative oversight and direction in the following
areas:
City Fiscal affairs (budget, expenditures)
Plans and organizes preparation of an annual budget with documentation that
conforms to the direction recei��ed from the City Council
Supervises the utilization of l�uman and �iscal resources witl�in the budgetary plan
Financial reporting is timely aild understandable
City operations
Services� are delivered u1 a tiinely and effective mamzer (ie. snow plowing, police and
fire response, park maintenance, recreation)
Citizen issues are responded to appropriately and in timely fashion
Issues affecting service delicery are anticipated and dealt with effectively
City projects
Aiulual street project is undertaken in organized and effective manner
City Enterprise operations
Water, sewer, and storm sewer funds are financially stable and services delivered in
effective and efficient mailner
Golf and Li uor funds are o erated in a manner that results in meetin financial
q P g
targets so that they are self-suff ciE�nt and meet Council goals for operation such as
minimum of $75,000 transfer from Liquor Fund
2004 FORNI
Earle Brown Heritage Center is operated as coinmunity asset, while meeting
operational self-sufficiency from its own revenues
Yes Partially No
Comments:
4. Intergovernmental Relations:
Has the City Manager:
been sufficiently active in participating in municipal organizations to which the City
belongs
had a relationship with otller cities that is beneficial to the City of Brooklyn Center
been effective in communicating or representing Council positions to other
governmental bodies
worked cooperatively with otl�er organizations where beneficial to the City of
Brooklyn Center
Yes Partially No
Comine��ts:
5. OVERALL EVALUATION OF PERF'ORMANCE:
Overall, City Manager's efforts to implement a�7d facilitate 2004 Council goals has been:
Excellent Good Satisfactory Poor
Comrnents:
2004 FORM
Overall, City Manager's administrative support of City Council has been:
Excellent Good Satisfactory Poor
Comments:
Overall, City Manager's discharge of administrative du�ties in fiscal affairs, operations, projects, and
enterprises has been:
Excellent Good Satisfactory Poar
Cominents:
Overall, City Manager's efforts in interg�overnmental matters have been:
Excellent Good Satisfactory Poor
Comments:
2004 Form Modif ed to provide
5 Rankin� Options
and Separate Out more functions
Per Februarv 2005 Council Retreat discussions
e
DRAFT 2005
CITY MANAGER EVALUATION FORM
�Definitioins���:
Did Not Achieve: is that level of performance that consistently failed to approach the requirements
of the j ob.
Needs Imnrovement: is that level of performance which consistently falls below the requirements
of the job. It does not mean that every aspect of the employee's performance is below adequate
standards, but that, in general, the employee does not meet the minimum expectations and
requirements.
Met Exnectations: is that level of performance which is considered adequate to meet the
requirements of the job. Some day to day variation is to be expected and may range, on occasion,
from poor to very good. For the most part, how�ever, met expectations represents satisfactory
perfarmance which would neither be consistentl}� below nor superior to what is necessary to do the
j ob.
Exceeds Expectations: is that level of performance that consistently surpasses standards of
adequate performance.
Greativ Exceed Exnectations: is that level of performance consistently greatly surpasses the
standards of adequate performance.
1. City Council Goals for 2005.
Responsibility:
implement those goals that can be accomplished through staff
provide support and information to facilitate City Council achievement of its
goals
Overall, has the City Manager worked to implement and facilitate adopted City Council
Goals?
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
1
2005 City Manager Evaluation Form
2. Administrative Support for City Council.
Responsibility:
-maintain effective communication, both verbal and written with Council
-maintain availability to Council, either personally or through designated
subordinates
-systematic reporting to Council of current matters involving City Government
-materials presented to Council are clear, concise, and understandable
Has the City Manager provided the City Council with background and other information to
allow the Council to make informed decisions as described above?
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Eapectations Expectations Exceeded
Expectations
Comments:
Has the City Manager assisted the City Council in clarifying complex issues and
understanding administrative, legal, and procedural requirements?
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
3. Chief Administrative Officer Duties.
Has the City Manager provided administrative oversight and direction in the following areas?
City fiscal affairs (budget, expenditures):
-plans and organizes preparation of an annual budget with documentation that
conforms to the direction recei��ed from the City Council
-supervises the utilization of human and fiscal resources within the budgetary plan
-financial reporting is timely and understandable
2005 City Manager Evaluation Form y
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Eapectations Expectations Exceeded
Expectations
Comments:
City operations:
-services are delivered in a timely and effective manner (ie. snow plowing, police and
fire response, park maintenance, and recreation)
-citizen issues are responded to appropriately and in timely fashion
-issues affecting service delivery are anticipated and dealt with effectively
1 2 3 4 I 5
Did Not Needs 1�'Iet Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
City projects:
-annual street project is undertaken in arganized and effective manner
1 2 3 4 5 j
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
City Enterprise operations:
Water, Sewer, and Storm Sewer Funds are financially stable and services delivered
in effective and efficient manner
Golf and Liquor Funds are operated in a manner that results in meeting financial
targets so that they are self-sufficient and meet Council Goals for operation such as
minimum of $75,000 transfer from Liquor Fund
3
2005 City Manager Evaluation Form
Earle Brown Heritage Center is operated as community asset, while meeting
operational self sufficiency from its own revenues
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
4. Intergovernmental Relations.
Has the City Manager:
-been sufficiently active in participating in municipal organizations to which the City
belongs
-had a relationship with other cities that is beneficial to the City of Brooklyn Center
-been effective in communicating or representing Council positions to other
governmental bodies
-worked cooperatively with other organizations where beneficial to the City of
Brooklyn Center
1 2 3 4 5
Did Not Needs Met Exceeded Greatly
Achieve Improvement Expectations Expectations Exceeded
Expectations
Comments:
i
4
2005 City Manager Evaluation Form
Council Member Niesen's Form
Memo Ju1y 23, 2005
S Date: July 23, 2005
To: Mayor and Brooklyn Center City Council Members
I From: Diane Niesen
I
Subj: City Manager Evaluation Process: Performance Review Form
Other Action Items from Februarv 200_5 Council Workshop
From our City Council Leadership Workshop held February 5, 2005, tl�e Summary of Key Observations and
Conclusions Made by the Participants u�cluded several action items for Council to be done by our next workshop.
i
CITY MANAGER (CM) EVALUATIOl�' PROCESS (p4, item C)
►"Councilmembers sl�ould review current CM Evaluation Fonn and submit their pro osed modifications to the
P
fonn for discussion at a sclieduled work session." "Cih Council would approve changes in ternls of:
(1) format, (2) conteilt, (3) rating scale."
The following rating system/scale was proposed.
1 2 3 4 5
Did not Met Exceeded Greatly exceeded
achieve Needs improvement expectations expectations expectations
For discussion purposes, BC's current Job Evaluation and Job Description infonnation for CM is presented below.
CM EVALUATION FORM (outline)
1. Overall, has the CM worked to implement aild facilitate adopted City Council (CC) goals?
2-1. Has tl�e CM provided the Council with background aild ott�er information to allow the Council to inake
infonned decisions...?
2-2. Has CM assisted CC in clarifyuig co�nplex issues and understandu�g administrative, le�al and procedural
requirements?
3. Has �CM provided administrative oversight and direction ll� the following n�unicipal areas:
I. fiscal affairs? 2. operations? 3. projects? 4. enterprise operations?
4. Has t1�e CM been effective in intergovernmental relations? (4 listed)
5. Overatl (summary of Q1-Q4): (each iten� has a question/rating choice)
l. implement and facilitate annual council goals?
i
2. administrative support of Council?
3. discharge of administrative duties in fiscal affairs, operations, projects, and enterprises?
4. intergovernmental matters?
I
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7/25/2005 l BCCC CM eval revOS.doc
Memo July 23, 2005
CM JOB DESCRIPTION (overview)
Essential duties ana responsibilities
l. Operations
Controls/directs adminish of City's affairs
Il i Ensures Charter/laws/policies/ordinances/resolutions are enforced
Encowages/developsllocates alternate fundin� for City services and joinUco-op operations
Assists staffwith planning/coordination activities; follows-up to ensure effective service to public
and municipal operating efficiencies
Stays current with legislative issues, especially on local government
2. Economic Development
Leads efforts
Meets with developers
Executive Director of: HRA and EDA
Overseer and coordinator ofredevelopment project strategies
Plans and helps update documents like: strategic plan, CIP, comprel�ensive plan
3. Personnel
Directs the organization for effectiveness
Directs executive staff: establishes goals and objectives, directs wark, assigns and delegates
Performs any disciplinary actions
Autl�orizes staff hiring
4. Financial
Responsible for effective management of Ciri� assets
Responsible for effective management of financial assets
Oversees preparation and presentation of annual budget
Authorizes purchases/expenses
Monitors financial position and analyzes trends for updated actions
5. Council
Supports City Council (attends, presents, recommends, implements)
Infomis Council ofsignificant matters,/effectivelv presents matters needing action/approva]
Enforces ordinances/resolutions (ref. 1. Operations) and recommends changes
Coordinates work with Commissions/Council and presents their recommendations
Attends Council meetings and other public as needed
6. Communication
Ensures public services are effectively provided (ref. 1. Operations) and public complaints/concerns are effectively
handled
Identifies appropriate service levels to meet customer needs
Participates in community activities
Stays cunent on public administration and organiz�tional deve]opment field developments; cooperates with other
government units/municipalities on matters of mutual interest
Maintains effective relationships with communit} organizations/members, in positive manner
Note item to correet: In the Job Description, wifll section Essential Knowledge, Skills, and Abilities, on p.3, within
section titled: Teehnical Knowledge, it reads: "Ability to act as city manager when city manager is not avai]able."
7/25/2005 2 BCCC CM e��al revOS.doc
Memo July 23, 2005
o PROPOSAL
Cover three categories of performance measures (1) Job Description, (2) City Scorecard, (3) Values. Evaluation should
reflect measures of Council and community wants and needs and ef�'ective performance.
Use three sources of information: (1) self evaluation, (2) council evaluation, (3) feedback (3-4 randomly selected personnel).
Match annual evaluation questions to job responsibilities and coirununity desired measures of success.
Use tliis iterative process to appropriate update CM Job Description.
The International City/County Management Association (ICMA) provides tenets ofprofessiona] management.
Their practices, and information from the Leadership Training Institute, are the bases far these evaluation ite�ns.
Job Dimension �ob Desc Measurement Criteria Comments
Xref
Presents policylordinance-related information clearly,
completely and accurately.
Respects and supports the role of elected ofTicials in
1. Policy/ making policy/ordinance decisions.
Ordinance 1, 5, 6
Facilitation Ensures that policy/ordinance decisions and initiatives are
implemented.
Gives Council communin� feedback on policies/
ordinances that were received directly by City personnel.
Keeps current on citizen needs by using effeetive
conununication vehicles and processes.
2. Citizen Service 5 Ensures prompt, courteous and accurate responses to re-
quests from citizens either directly ar through die Council.
Ensures that necessary and appropriate city services are
provided in a timely and effective manner..
Keeps current on the unique culture and demographics of
Brooklyn Center.
3. Democratic
6 Demonsttates a commitment to democratic principles by
Responsiveness (reviewlob respecting elected officials, community interest groups, and
nescription) the decision-mal:ing process.
Respects and promotes active citizen participation in local
governance.
Is knowledgable on the basic principles of service delivery
in functiona] areas: public safetv, conununity development,
public works, finance, parl:s a��d recreation.
Provides reasonable, effective and clear budget. Monitors
key fmancial indicators to ensure financial performance is
on track; reports discrepancies and recommends
appropriate financially responsible actions to Council.
4. Functional and
Operational 1 2 4 Sources of information or opinion cited in documents and
Effectiveness presentations are current, complete, balanced and accurate.
Manages allocation of financial resources to meet and
match the changing needs and abilities of the citizenry,
Anticipates future needs, or�anizes work operations
accordingly and establishes timetables for projects.
Yearly goals and objectives are planned and implemented
effectively using ciry resource�s in the most effieient
manner.
7/25/2005 3 BCCC CA4 eval revOS.doc
Memo July 23, 2005
Job Dimension �ob Desc Measurement Criteria Comments
Xref
Conveys information effectively and objectively to others;
distinguishes effectively the presentation of fact or opinion.
Facilitates the flow of ideas, information, and
5. Interpersonal 5 6 understanding between and among individuals.
Skills Demonstrates the ability to work in harmony with others,
minimizing conflict and fostering goodwilf within the
organization, with the public and other govemmental
representatives and external groups.
Maintain professional and hi��h quality staffthat provides
reports and services that are tin�ely, complete, equitable
and of consistentiv high quality.
6. Staff Holds the organization accountable for results.
Effectiveness 1, 2, 3
ta
S ys current on level of stail'morale (high, medium, low).
Ensures that the policies and procedures for employee
hiring, promotion, perfonnance appraisal and discipiine are
legal, current and equitable.
Demonstrates the capacit� to inspire and motivate others to
achieve their best and fulfill the obiectives ofthe Council.
Demonstrates comn�itment to make decisions, address and
7. Leadership 2, 4 fulfill responsibilities.
Anticipates and positions the organization to address and
respond to anticipated events and circumstances.
Accepts responsibility for undesirabie resu(ts. I
Models and requires honest and ethical behavior; does not
allow dishonest/unethical behaviors to go undisciplined.
8. Ethics and 3 Demonstrates integrity in professional relationships and
review ]ob er de f Ethic
Tntegrity p sonal act�ons. Abides by tl�e ICMA Co o s and
Description) maintains good standing in the 1C?vIA organization.
Demonstrates and models the organizations' values,
mission statement, goals and objectives.
Provides accurate assessment of the City's fiscal condition.
9. Organizational
Planning and 1, 2, 4 Prepares clear, effective, understandable budget.
Management
Effectively manages the allocation of financial resourees.
Demonstrates a capacity fvr effective written and verbal
communieation.
Communicates infonnation to the media in a way that in-
creases public understandin� of local �overnment issues
10. 5 6 and activities.
Communication Conveys information effectivelv and objectively to
different audiences.
Agendas are developed and communicated in a process
allowing Council appropriate discussion and voting
timeframes to effective]}� fulfil] their elected duties.
7I25i2005 4 BCCC CM eva) revOS.doc
Memo July 23, 2005
Job Dimension �ob Desc Measurement Criteria Comments
Xref
11. City Scorecard Listed below
I BC Scorecard Item I Factual Measurement Criteria Comments
1. City operations budget accuracy
spending discipline
timely, complete and accurate communication
2. City enterprise operations budget accuracy
profitability level
level of financial re�vard'risk to taxpayers
3. City service/ordinance level of clarity to the community, enforcement
effectiveness equity and voluntary compliance
community feedback (direct to city personne]
or Council)
4. Property tax affordibility index taxpayer burden ranking on metro area average
priced home
5. Crime rate/trends crime rates per capita and comparisons to other
first-ring suburbs
number of crimes successfully prosecuted
and/or solved
6. C/I vacancy rates historical vs. current trend
apply to existing structures and vacant city-
owmed land
7. Salary and benefits percentage of operating budget and total
amounts
affordabieireasonable ior BC demographics
comparisons to other government agencies
8. Pollution number of environmental and noise
efforts to track and address/resolve
9. Lawsuits against City number of lawsuits filed against City
number of la���suits won, settled or lost
costs incurred for legal fees and remedies
(including staff time)
10. Communication effeetiveness number of instances community members
for community claimed they felt inappropriately informed on
issues that impacted them
innovation,�ideas to monitorlimprove
List 1-3 strengths of this individual as it relates to their position of CM for the City of Brooklyn Center.
List 1-3 items for improvement that this individual should achieve during the coming year.
Process recommendation: Conduct a performance evaluation each year before December 3], and set salar}� eacl� year
for the following year on or before December 31 to allow the current Council to review and compensate fl�e CM in
accordance with the results of tl�e rformance review.
Pe
7/252005 5 BCCC CM eval revOS.doe
II
Memo July 23, 2005
Other Action Items (p. 8):
I. Dialogue between CM and Council on mutual expectations and ways to efFectively support each other u� d�e
achievement of responsibilities/duties.
Suggestion: Each prepare/present 1-3 items for initial discussion.
2. Identify issues Council should be tracking on continuous basis, and establisl� effective system/process to
accornplish.
Suggestion: Each identify categories of communih� management infortnation (e.g., community sen�ice
issues, ordinance changes, erime information, number/type of lawsuits, staff turnover, etc.) �i�ith
suggestions for criteria to apply a criticalit�� weighting (e.g., cost, community impact, community
feedback, tax imPlication, public safety which matters most?) based on individual values, for initial
discussion.
New� business for next Retreat to be discussed in conjunction with CM Annual Review
3. CM Job Descriptiou review and update
4. CM Employment Contract review and update
5. City salaries: pl�ilosophy and process approacl� witl� union and non-union employees
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7/25/2(�5 6 BCCC CM eval revOS.doc
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I�
Council Member Cainlodv's Form
Organizational Management
Ensures that necessary and appropriate city services are provided in a timely
manner.
Is knowledgeable on the basic principles of service delivery in functional areas:
public safety, community development, public works, finance, parks and
recreation.
Maintain professional and high quality staff. Motivates others to achieve their
best and fulfill the goals of the council.
Ensures that the policies and procedures with regards to employee hiring,
promotion, performance appraisal and discipline are followed.
FiscaUBusiness Management
Provides an accurate assessment of the city's fiscal condition by a system of
reports for the council.
Prepares a clear, effective, and understandable budget with documentation that
conforms to guidelines adopted by the city council.
Plans, organizes and supervises the most economic utilization of manpower,
materials, and machinery.
Program Development and Follow Through
Presents policy/ordinance related information clearly, completely and accurately.
Ensures that policy/ordinance decisions and initiatives are implemented.
Yearly goals and objectives are planned and implemented effectively using city
resources in the most efficient and effective manner.
Demonstrates a commitment to make decisions, address and fulfill
responsibilities.
Relati n hi
o s p with Mayor and City Council
Respects and supports the role of the council in making policy or ardinance
decisions.
Demonstrates the capacity for effective written and verbal communication.
Establishes and maintains a system of reporting to the council current plans and
I activities of the staff.
Plans and organizes materials for presentations to the council, either verbal or
written, in the most concise, clear and comprehensive manner possible.
Long Range Planning
Maintains knowledge of new technologies, systems, methods, etc. tn relation to
City services.
Keeps the Council advised of new and impending legislation and developments in
the area of public policy.
I i Establishes and maintains an awareness of developments occurring within other
cities or other jurisdictions that may have an impact on city activites.
�I
Plans, organizes and maintains a process for assisting the council in establishing
community goals including a process for monitoring and reporting on the city's
progress toward achieving those goals.
Relationship with Public/Public Relations
Ensures prompt, courteous and accurate responses to requests from citizens either
directly or through the council.
Keeps cunent on the unique culture and demographics of Brooklyn Center.
Is able to convey information effectively and objectively to a variety of audiences.
Communicates information to the media in a way that increases public
understanding of local government issues and activities.
Establishes and maintains a liaison with private non-governmental agencies,
organizations and groups involved in areas of concern that relate to services or
activities of the city.
Intergovernmental Relations
Has a liaison with other governmental jurisdictions in those areas of service that
improve or enhance the city's programs.
Maintains communications with governmental jurisdictions with which the city is
involved or has interaction.
Professional and Personal Development
Demonstrates integrity in professional relationships and personal actions.
Maintains awareness and value of broadening professional and personal
development.
Demonstrates imaginative leadership in staff.