HomeMy WebLinkAbout2006 01-26 FCA•
AGENDA
Brooklyn Center Financial Commission
Thursday, 26 January 2006
6:30 PM
Council Commission Conference Room
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Meeting Minutes
28 July 2005
15 August 2005
21 November 2005
V. Election of Chairperson for 2006
a. Chairperson shall appoint Vice Chariperson
VI. Council Compensation
VII. Update on Commissioner Appointments
VIII. Update on Development & Redevelopment Activities
IX. Utility Rate Study
X. RFP for Investment Securities Custodian
XI. Calendar of Joint City Council/Financial Commission meetings
XII. Other Business
XIII. Adjournment
Memorandum
Date: 23 January 2006
To: Financial Commission
From: Daniel Jordet ''��
Director of Fiscal & Support Services I
/VP
Re: Background for Agenda Items
26 January 2006
Item IV. Meeting Minutes
It is recommended that the minutes from the joint meetings with the City Council
which were taken by the City Clerk be adopted also as the official minutes of the
Financial Commission.
Item V. Election of a Chairperson for 2006
As established in the organizing resolution adopted by the City Council, the
Chairperson of the Commission will be elected by majority vote of the Financial
Commission membership at the first regular meeting of the calendar year. The
Vice Chairperson will be appointed by the Chairperson.
Item VI. Council Compensation
Resolution 98-91 establishes a framework for consideration of changes in the
compensation of the elected Mayor and City Council Members. His process is to
occur biennially. 2006 is the year for this process to occur.
Item VII. Update on Commissioner Appointment
Two openings remain on the Financial Commission; one with the retirement of
Earl Simons and one with the decision to not reappoint Samuel Tweah. The
openings have been posted for applications to be received. Applications will
remain open through Tuesday, January 31, 2006.
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Item VIII. Update on Development and Redevelopment Activities
Mr. McCauley and Mr. Jordet will discuss the current status of the development
and redevelopment initiatives in the City.
Item IX. Utility Rate Study
In 2006 the City will be reviewing and refining a rate study prepared by
Progressive Consulting Engineers, Inc. The water and sanitary sewer rates are
reviewed in this study of the allocation of fixed and variable costs. City staff will
be refining the data from this study and presenting its conclusions and
recommendations to the Financial Commission and the City Council later in the
2006 fiscal year.
Item X. RFP for Investment Securities Custodian
During 2005, the RFP schedule had called for a solicitation of proposals for
management of the custodial function for the City's investment securities. This
was not completed in 2005. Fortunately, there are no required RFP solicitations
scheduled for 2006 so the solicitation of investment custodians may be
completed in 2006 without undue haste. The Finance Department will be
preparing an RFP document for review by the Commission at its next regular
meeting. "\
Item XI. Calendar of Joint Meetings
The established calendar of joint meetings with the City Council will be reviewed.
Item XII. Other Business
At this time Commission members may discuss any other financial topics not
listed on the agenda.
cc: City Manager McCauley
2
Financial.Commission
Work Session Meeting Minutes
28 July 2005
1. Call to Order
The meeting was called to order by Chair Escher at 7:00 PM
2. Roll Call
Members Present: Chair Escher, Commissioners Nemec, Paulson, and Anderson.
Commissioner Shogren Smith arrived at 7:10. Commissioner Simons and Council
Memebr Niesen were excused. Commissioner Tweah was absent. Staff present
were City Manager McCauley and Director of Fiscal & Support Services Jordet.
3. Adoption of the Agenda
Mr. Anderdson proposed and Mr. Nemec seconded a motion to adopt the agenda
as presented. With all voting in favor, the motion was adopted.
4. Minutes
Mr. Anderson proposed and Mr. Paulson seconded a motion to adopt the minutes
of the 16 March 2005 meeting as presented. With all voting in favor, the motion
was adopted.
Mr. Anderson proposed and Mr. Paulson seconded a motion to adopt the minutes
of the City Council as minutes for the Financial Commission regarding the
proceedings of thel6 May 2005 joint work session on the 2004 annual financial
report. With all voting in favor, the motion was adopted.
(said City Council minutes are included with the permanent records of the
Financial Commission in the Finance Department)
5. General Update on Development Activities
Mr. McCauley presented information concerning development projects around
the City. The housing project on 57th Avenue across from Northbrook is not
being pursued any further. The "Opportunity Site" plans are moving forward
with the City Council authorizing acquisitions of property. The first two
properties targeted for acquisition are Brookdale Square and Brookdale Ford.
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Northbrook Shopping Center has been acquired by eminent domain and will be
demolished in August.
Mr. Anderson and Mr. Escher also updated the Commission on work being done
by the Task Force on the Opportunity Site. Mr. McCauley suggested that the
Task Force may be asked to expand their vision and efforts to the Northbrook
site.
6. Legislative Impacts on City from 2005 Sessions
Mr. McCauley reviewed several pieces of legislation adopted during the 2005
session and their impact on the City of Brooklyn Center. Special TIF legislation
was adopted to allow expenditure of cash proceeds. The recalculation of LGA
distribution netted and additional $ 121,000 for Brooklyn Center. PERA pension
rates will increase for both employer and employee contributions having a long
term affect in excess of $ 25,000 per year.
7. Review of Final 2004 CAFR
Mr. Jordet reviewed the final copy of the Comprehensive Annual Financial
Statement for the year ended 31 December 2004. By means of the Audit
Management letter the highlights of the City's financial condition were pointed
out to the Commission.
8. Review of Budget Process
Mr. McCauley distributed a handout reviewing the process for the development,
discussion and adoption of the annual budget by the City of Brooklyn Center.
9. Other Business
Ms. Niesen, through Mr. Escher, asked that the table of contents for the Financial
Policies be made more complete and more useful. Staff took note of the request
and will improve the table with the 2006 edition.
10. Adjournment
With no other business to transact, the meeting adjourned at 8:17 PM.
'1.
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MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY •
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
AUGUST 15, 2005
CITY HALL - COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Work Session and was called to order by Mayor Myrna
Kragness at 6:30 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman,Diane Niesen,and
Mary O'Connor. Also present: City Manager Michael McCauley,Assistant City Manager/Director
of Operations Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Deputy City
Clerk Maria Rosenbaum.
Others present were Financial Commissioners Robert Anderson,Robert Paulson,and Earl Simons.
Chair Donn Escher and Mark Nemec were absent and excused. Susan Shogren Smith arrived at 6:49
p.m. Commissioner Samuel Tweah was absent and unexcused.
REVIEW OF 2006 ROUGH DRAFT GENERAL FUND BUDGET
REVIEW OF DEBT SERVICE FUNDS FOR 2006
REVIEW OF EDA AND HRA
City Manager Michael McCauley reviewed the draft General Fund Budget that reflects revenue
targets that had been developed at the May 16, 2005, Joint Work Session. The overall combined
increase is 2.91 percent for the General Fund, Debt Service, and Housing and Redevelopment
Authority(HRA)levies. The General Fund levy increases 3 percent plus .94 percent,representing a
3 percent increase,plus the 1995 improvement bond levy amount;with the 1995 improvement bonds
retiring in 2005.
Mr. McCauley discussed the major expense items in the draft budget that are being reviewed. One
item is the requirement to purchase new election equipment for the Help America Vote Act. The
budget contains$40,000 to purchase special election equipment to assist persons with disabilities in
voting. The Federal Regulations have yet to be finally adopted. The City may receive
reimbursement for all or part of the cost of the equipment from the State of Minnesota.
08/15/05
5
The State will be receiving the Federal Funds and it will be up the State to determine what portion of .�
those funds may be distributed to local governments to reimburse the cost of complying with the Act.
Another item being evaluated in the continued budget review are requests for capital equipment for
grounds keeping equipment replacement. The draft budget contains some larger computer
equipment replacement items. Staff is reviewing whether those items more properly belong in the
Technology Fund, but until a plan is developed for consideration in the Technology Fund, these
equipment purchases are being shown in the draft General Fund Budget.
At the current time there are Dispatch Funds that are not anticipated to be spent;however,there may
be a request for an additional position in the Police Department. Dispatch is budgeted for a full year
of operations in 2006, though it will not operate a full year. Staff does not know how many months
dispatch will operate. This creates some contingency funding as there is no amount in contingency
in the draft budget.
Another item not included in the budget at this point would be the replacement of the equipment
used in connection with the message board for the cable access channel. The City receives$22,000
from the cable commission annually that is placed in the Capital Projects Fund. Those funds would
be sufficient to cover approximately$6,000 to acquire a new system that would result in improved
technology for a similarly static informational display. There was discussion regarding the money
that is received, subscribers,and the forms of communications used for communicating to residents.
Councilmember Niesen expressed that she believes $6,000 would not be too much to spend on this
form of communication and that she would like to continue discussing this since communication is
an important area.
Council and Financial Commissioners continued discussions with comments and questions regarding
cumulative increases; lodging taxes, license/permit fees, General Fund transfers, General Fund
revenues, real estate taxes, interest earnings, Debt levy, old and new bonds, special assessments,
General Fund expenditures, and preliminary property tax levy totals for all sources. Fiscal and
Support Services Director Dan Jordet discussed the issuance of refunding of bonds in 2004. In 2005
the old bonds for which the refunding bonds were issued will be retired. That results in a substantial
drop in the total indebtedness of 2005. The tax payments received in 2005 will be used to service the
refunding bonds. The proceeds of the refunding bonds will have been used to retire the original
bonds. On the issue of interest earnings, there was discussion with respect to historical interest
earnings that have been lower than the proposed 2006 Budget. Mr. Jordet reviewed the interest rate
being earned on City money at this time and will review these projections further. There was also
discussion regarding the issuance of$17 Million of tax increment bonds in 2005. Those bonds are
repaid through tax increments received and are not part of the General Fund.
At 8:27 p.m. the meeting recessed and was reconvened at 8:37 p.m.
Mayor Kragness outlined the scheduled budget dates which are as follows:
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a. September 12 - Preliminary General Fund Levy and Budget Adoption
b. October 3 - Review of Utilities and Enterprises Budgets
c. November 21 - Review of General Fund Budget and Capital Improvement Plan
d. December 5 - Truth in Taxation Hearing
e. December 12 - Budget Adoption
Mr. McCauley discussed that the HRA levy goes into the Economic Development Authority(EDA)
budget and that staff will continue with the preliminary numbers from May 16, 2005.
Councilmember Carmody asked if future discussions could include averages on the cumulative
budget amounts, and if better estimates could be provided regarding the time spent on inspecting
' single family dwellings and duplexes versus other inspections, along with information as to who is
doing the inspections and how much it costs.
MISCELLANEOUS
Council discussed the office building proposal that will be going before the Planning Commission.
ADJOURNMENT
A motion by Councilmember Lasman, seconded by Councilmember Carmody to adjourn the Work
Session at 9:05 p.m. Motion passed unanimously.
-/-41714
City Clerk Mayor
08/15/05
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8
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
JOINT WORK SESSION WITH FINANCIAL COMMISSION
NOVEMBER 21, 2005
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Work Session with the Financial Commission at City
Hall and was called to order by City Manager Michael McCauley at 6:30 p.m.
ROLL CALL
Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Mary O'Connor. Also
present: City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt
Boganey, Director of Public Works Todd Blomstrom, and Director of Fiscal and Support
Services Daniel Jordet. Mayor Myrna Kragness was absent and excused.
Financial Commission Members present were Commission Chair Donn Escher and
Commissioners Robert Anderson, Robert Paulson (arrived at 6:40 p.m. and left at 7:40 p.m.),
Susan Shogren Smith, and Earl Simons. Commissioner Mark Nemec was absent and excused.
Commissioner Samuel Tweah was absent and unexcused.
UTILITY STUDY PRESENTATION
City Manager Michael McCauley introduced Naeem Qureshi, P.E. and Brian Zinnel from
Progressive Consulting Engineers, Inc. and stated they will present a Utility Study.
Mr. Qureshi introduced himself and discussed the analysis of utility billing. He recommended
that the City change the billing method to increase profits.
Mr. Zinnel presented a PowerPoint Presentation, outlining the following information:
• Historic and Projected Water and Sewer and Operating & Maintenance Expenses
• Capital Improvement Plan for Water and Sewer Account
• Water and Sewer Revenues and Expenses: Current Charges
• Water and Sewer Account Cash Balance: Current Charges
• Current Water and Sewer Charge Structure
• Total Revenue Requirement
• Proposed Water and Sewer Charges
• Residential and Commercial Quarterly Water Charges for 2007: Current Charges vs.
Proposed Charges
• Water and Sewer Account Cash Balance: Current Charges vs. Proposed Charges.
Staff, Councilmembers, and the Financial Commission discussed the information presented.
11/21/2005
9
UTILITY RATES AND BUDGETS
a. Water
b. Sanitary Sewer ..�
Mr. McCauley stated a proposed increase of 4%to the Water and Sanitary Sewer Rates, which is
less than the projected increase of 5%.
c. Stormwater
Mr. McCauley stated the Storm Water Utility Rates are being studied to ensure maintenance of
storm water retention ponds.
d. Recycling
Mr. McCauley stated a proposed 5% increase in the Recycling Rates
e. Street Light Utility
Mr. McCauley stated a proposed 3% increase in Street Light Utility Rates. He summarized the
increase by stating the average total annual increase per household will be $13.55 and $9.21 for
seniors.
Staff, Councilmembers, and the Financial Commission discussed the Utility Rates and Budgets.
EARLE BROWN HERITAGE CENTER
Mr. McCauley stated the Earle Brown Heritage Center fund is on track and on budget for 2006
and continues to meet goals.
Staff, Councilmembers, and the Financial Commission discussed the Earle Brown Heritage
Center Budget.
LIQUOR STORES
Mr. McCauley stated projection of a lower budget than 2005 due to decreased sales. He
explained that the 2005 actual sales are an increase from 2004. He stated short term
requirements will be met, however considering long term, if profits do not increase, the store is
not worth keeping open.
Staff, Councilmembers, and the Financial Commission discussed the Liquor Stores Budget.
CENTERBROOK GOLF COURSE
Mr. McCauley discussed the 2006 plans for Centerbrook Golf Course and stated the City has
been successful covering operations due to the warm weather.
Staff, Councilmembers, and the Financial Committee discussed the Centerbrook Golf Course --�
budget.
11/21/2005
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CAPITAL IMPROVEMENT PLAN
Mr. McCauley stated there are two projects in 2008 that may exceed fiscal capacity; therefore,
the budget shown is a 2008 primary.
Director of Public Works/City Engineer Todd Blomstrom discussed the Capital Improvement
Program.
Staff, Councilmembers, and the Financial Commission discussed the Capital Improvement Plan.
TECHNOLOGY FUND
Mr. McCauley stated funding for the Fiber Installation from City Hall to Police, Public Works
Garage, and Earle Brown Heritage Center will come from the Technology Fund, as a General
Fund transfer and out of the Fund Balance.
Staff, Councilmembers, and the Financial Commission discussed needed technological upgrades.
REPORT ON ASSESSING
Mr. McCauley explained the preliminary cost review of Hennepin County Assessing and the
terms set forth by Hennepin County. He stated presently, the City has the Staff to perform the
required duties. He explained that if the City did not have someone qualified as an assessor, the
County would assume the responsibility.
Staff, Councilmembers, and the Financial Commission discussed the Report on Assessing.
Councilmember Niesen indicated that she was not interested in doing anything with regard to
changing assessing in 2006 and stated she wanted to further study the materials that were
prepared and may wish to review it further in the future. Councilmember O'Connor stated that
she was not interested in having the County undertake the assessing functions. The consensus of
the Council was to not pursue having Hennepin County take over the assessing functions.
GENERAL FUND UPDATE
Mr. McCauley explained the Preliminary Property Tax Levy. He explained that the funding for
Police Dispatch in 2006 has been reduced to balance the budget. He stated that originally the full
annual cost of dispatch was budgeted as a form of contingency. He stated in the current budget
draft, some of the savings of converting to Hennepin County Dispatch has been incorporated in
the budget.
Staff, Councilmembers, and the Financial Commission discussed the activities of the General
Fund.
Councilmember Niesen stated salaries should be reviewed next year to insure that the City is not
paying beyond its means.
11/21/2005
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ADJOURNMENT
The meeting was adjourned at 10:00 p.m.
City Clerk Mayor
11/21/2005
12
RESOLUTION NO. 91-115
RESOLUTION NO. 92-99
RESOLUTION NO. 92-168 1 I raj(
RESOLUTION NO. 95-78
RESOLUTION NO. 98-13 444,
RESOLUTION NO. 99-110
RESOLUTION ESTABLISHING A BROOKLYN CENTER FINANCIAL
COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES
WHEREAS, the Brooklyn Center City Council established by Resolution Nos. 91-115
and 92-99 an ad hoc task force for the express purpose of reviewing the fiscal impacts of State of
Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating
priorities and responses to a limited fiscal resource situation; and
WHEREAS, on June 22, 1992, the ad hoc City Financial Task Force presented to the City
Council a report entitled "General Fund Budget Prioritization Process" which was accepted by the City
Council; and
WHEREAS, there is an ongoing need to formulate priorities and responses to continuing
limited fiscal resources.
NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that
there is hereby established within the City of Brooklyn Center an advisory Financial Commission as
follows:
Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center
Financial Commission.
Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of
advising the City Council regarding matters relevant to the City's financial status.
Subdivision 3. PURPOSE: The Commission shall serve as an advisory body to assist the
City Council in evaluating and developing fiscal policies, fiscal procedures, Mayor and
Council Member total compensation, budgetary and capital matters, and such other issues
as may be assigned to the Commission by the City Council or referred to it by the City
Manager. The Commission may also identify and recommend to the City Council issues
and matters for Commission and/or staff review.
Subdivision 4. COMPOSITION: The Commission shall be composed of a chairperson
and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision
5.
Subdivision 5. MEMBERS METHOD OF SELECTION-TERM OF OFFICE-
REMOVAL:
Chairperson: The Chairperson shall be elected by majority vote of the Financial
Commission membership. The election shall be conducted at the Financial Commission's
first regular meeting of the calendar year, or in the case of a vacancy, within two
regularly scheduled Financial Commission meetings from the time a vacancy of the chair
Financial Policies
13
occurs. The Chairperson may be removed by majority vote of the Financial Commission
membership. The Chairperson shall assure fulfillment of the following responsibilities in
addition to those otherwise described herein:
1. Preside over meetings of the Commission;
2. Appear or appoint a representative to appear, as necessary, before the City
Council to present the viewpoint of the Commission in matters relevant to the
City's financial status as it relates to business under consideration by the City
Council;
3. Review all official minutes of the City Council and other advisory
commissions for the purpose of informing the Financial Commission of
matters relevant to city finances.
Vice Chairperson: A Vice Chairperson shall be appointed annually by the Chairperson
from the members of the Commission. The Vice Chairperson shall perform such duties
as may be assigned by the Chairperson and shall assume the responsibilities of the chair
in the absence of the Chairperson.
Members' Term of Office: Members of the Commission shall be appointed by the Mayor
with majority consent of the Council. The terms of office shall be staggered three-year
terms, except that any person appointed to fill a vacancy occurring prior to the expiration
of the term for which his or her predecessor was appointed shall be appointed only for the
remainder of such term. Upon expiration of his or her term of office, a member shall
continue to serve until his or her successor is appointed and shall have qualified. Term
of office for members of the Commission shall expire on December 31 of respecti\
calendar years.
In the event an appointed Commissioner suffers from an extended illness, disability, or
other activity preventing proper fulfillment of duties, responsibilities, rules and
regulations of the Commission, the Commissioner may be temporarily replaced by an
interim Commissioner appointed by the Mayor with majority consent of the City
Council.
Qualifications for Membership: Members of the Commission shall be residents of the
City of Brooklyn Center while serving on the Commission and have an interest in the
financial operations of the City.
Representation Requirements: Members shall be appointed upon the basis of
qualification and interest and to reflect a general representation of the diversity of the
community.
Conflict of Interest: Commissioners shall comply with provisions of the City of
Brooklyn Center's business ethics policy.
Resignations-Removal from Office-Vacancies: Commissioners may resign voluntarily or
may be removed from office by the Mayor with consent by majority vote of the Cit
Council. Three consecutive unexcused absences from the duly called Commissic
meetings or unexcused absences from a majority of duly called Commission meetings
Financial Policies
14
within one calendar year shall constitute automatic resignation from office. The City
Council liaison shall inform the Mayor and City Council of such automatic resignations.
Vacancies in the Commission shall be filled by Mayoral appointment with majority
consent of the City Council. The procedure for filling Commission vacancies is as
follows:
1. Notices of vacancies shall be posted for 30 days before any official City
Council action is taken;
2. Vacancies shall be announced in the City's official newspaper;
3. Notices of vacancies shall be sent to all members of standing advisory
commissions;
4. Applications for Commission membership must be obtained in the City
Clerk's office and must be submitted in writing to the City Clerk;
5. The City Clerk shall forward copies of the applications to the Mayor and City
Council;
6. The Mayor shall identify and include the nominee's application form in the
City Council agenda materials for the City Council meeting at which the
nominee is presented;
7. The City Council, by majority vote, may approve an appointment at the City
Council meeting at which the nominee is presented.
Compensation: Commissioners shall serve without compensation.
Subdivision 6. RULES AND PROCEDURES: The Commission shall adopt such rules
and procedures not inconsistent with these provisions as may be necessary for the proper
execution and conduct of business.
Subdivision 7. MEETINGS: The initial meeting of the Commission shall be convened at
the call of the Chairperson within thirty (30) days after appointment by the Council.
Thereafter, regular meetings shall be held with date and time to be determined by the
Commission. Special meetings may be called by the Chairperson.
Subdivision 8. STAFF: The City Manager shall assign one member of the
administrative staff to serve as staff to the Commission. The staff member assigned shall
perform such clerical and research duties on behalf of the Commission as may be
assigned the City Manager.
Subdivision 9. EX OFFICIO MEMBERS: The Mayor, or his or her City Council
designee, shall serve as an ex officio member of the Commission, privileged to speak on
any matter but without a vote, and shall provide a liaison between the Commission and
the City Council.
Financial Policies
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` ` adt City of Brooklyn Center
2.2 Policy and Procedure on Mayor and Council Member Total Compensation
1. Need for Policy
The community is entitled to a clearly articulated, written description of the policy and
procedure for establishing the total compensation of local elected officials.
2. Policy
A. Service on the City Council is a civic obligation and an honor. The total
compensation of the Mayor and Council Members should, therefore, not
encourage candidacies based on monetary rather than public service objectives.
However, the compensation of Brooklyn Center elected officials shall be fair and
equitable in order to attract qualified candidates for local elective office.
B. The propriety of the compensation levels of the Mayor and Council Members
shall be evaluated through comparisons with compensation paid to similar
officials within the seven county metropolitan area.
C. The compensation levels of elected officials should be regularly reviewed and
adjusted to ensure compliance with the objectives of this policy and to avoid the
need for drastic or sudden compensation adjustments.
D. Compensation set pursuant to this policy and procedure shall be deemed to be the
total compensation for elected officials of the City with the exception of expense
reimbursement which shall be the same as provided all other City employees.
3. Procedure
A. The City Manager shall biennially prepare a compensation report that contains an
analysis of the compensation paid to elected officials of Minneapolis-St. Paul
Area Metropolitan cities having a population within 10,000 of the City of
Brooklyn Center that are generally fully developed {Such grouping shall include
the cities of Richfield, Roseville, Maplewood, Fridley, Shoreview, White Bear
Lake, Crystal, New Hope, and Golden Valley, in addition to the City of Brooklyn
Center.) The report shall compute the average and median amounts paid to
Mayors and Council Members and correlate survey results to the current
compensation of Brooklyn Center elected City officials. The City Manager shall
assemble such additional information on compensation of City elected officials as
may be requested to assist the Commission and Council in their review of elected
official's compensation.
B. The City Manager shall submit the compensation report to the City Council and
the Financial Commission prior to June 1, for information pertaining to the
applicable calendar year.
C. The Financial Commission shall biennially review the City Manager's
compensation report and discuss possible budgetary and public perception
Financial Policies
17
City of Brooklyn Center
impacts of the indicated changes. Prior to July 1 of the same year, the
Commission shall recommend to the City Council that the compensation of the
Mayor and Council Members either remain the same or be changed to some
specific amount in the manner prescribed by law.
D. Consistent with the City Charter, Section 2.07, the Mayor and Council Members
may, after conducting public hearings, set their compensation by ordinance. No
change in compensation shall be in effect until January 1, following the next
succeeding general election.
4. Authority
The authority for establishing compensation for the Mayor and Council Members is
found in Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section
2.07.
Reference:
• City Council Minutes 1/10/94
• City Council Resolution No. 98-91
Financial Policies
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City of Brooklyn Center
( ,...1._ .......x.
1.2 Policy and Procedure on Requests for Proposals for Financial Professional Services
L
1. Need for Policy
The City needs a policy and procedure to provide for the orderly conduct of requesting
proposals for professional services for handling financial affairs, to ensure that all
services will be periodically reviewed, and that the proper balance will be maintained
between cost and quality of services.
2. Policy
A. All professional services in the area of City finances will be periodically let out
for request for proposals (RFPs) according to an established schedule.
B. Service levels will be monitored by the City Council and Staff and if
unsatisfactory service is received, that contract will be re-advertised prior to the
year set in the schedule.
C. Quality of service will be the primary factor in awarding a contract for
professional service, but cost will also be a determinant.
3. Procedure
A. A schedule shall be established for the conduct of RFPs. The schedule should be
adhered to unless there is a performance problem or other justification for an
earlier RFP. Going to the market too frequently with RFPs expends Staff time,
requires extensive orientation of new professionals, and discourages quality firms
from submitting proposals at their most attractive price since they will expect to
only have the contract for a short time.
B. Specifications tailored to the professional service to be advertised will be
prepared by Staff, reviewed by the Financial Commission, and approved by the
City Council.
C. A review committee made up of the City Manager and Finance Director shall
review proposals for Banking Services, Insurance Agent, Risk Management
Consultant, and Custodian for Investment Securities. Proposals for Auditor and
Financial Advisor shall be initially screened by Staff, and then reviewed by a
committee of City Council Members and Financial Commission Members
appointed by the Mayor in consultation with the Chair of the Financial
Commission, with the approval of the City Council, which committee shall also
include the City Manager and Finance Director.
Financial Policies
19
City of Brooklyn Center
D. The specifications will emphasize the abilities, qualifications, and experience of
the applicant firms to provide high quality service to the City. Price will be
considered after one or more applicants have been identified as providing the
desired quality of service. When appropriate, the specification shall require prices
to be submitted in a separate, sealed envelope to be opened after applicants have
been ranked according to quality.
E. The City Manager shall make a recommendation to the City Council of a provider
to be appointed to a multi-year engagement. It shall be written in the engagement
that the appointment may be terminated earlier.
Schedule of Requests for Proposals (RFPs)
Professional Financial Banking Insurance Agent Risk Management Custodian for Auditor
Service Advisor Services Consultant investment
for bond sales securities
Normal Interval 6 years 6 years 6 years 6 years 6 years 6 years
Between RFPs
Last RFP 2004 2002 2003 2003 1998 2002(late)
2005 RFP
2006
2007 RFP
2008 RFP
2009 RFP RFP
2010 RFP
2011 RFP
Reference:
• City Council Resolution Nos. 2000-120; 99-20
• City Council minutes 5/28/96
Financial Policies
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City of Brooklyn Center ADOPTED 11/28/05
2006 City Council Meeting Schedule f-Ra '
A M,
l�
Regular City Council Meetings Special City Council Meetings _
..-- Council Chambers All dates are Monday unless otherwise noted.
City Hall January 9 6:00 p.m.
Joint Meeting w/Housing Commission CR
Study/Work Session 6:00 p.m.
Informal Open Forum 6:45 p.m. Facilitated Retreat— Date to Be Determined Later
May 1 7:00 p.m.
Regular Session 7:00 p.m. Board of Appeal & Equalization CC
Work Session immediately following June 5 6:30 p.m.
(Continued) Regular Session Work Session w/Auditor and Budget Work Session
w/Financial Commission
Brooklyn Center City Council regularly CC
meets the 2nd and 4th Monday each August 21 6:30 p.m.
month, unless Monday is a holiday. Budget Work Session
January 9 w/Financial Commission CC
January 23 September 13 (Wednesday) 5:00 p.m.
February 13 Canvass Primary Election Results CC
February 27. October 16 6:30 p.m.
March 13 Budget Work Session (Enterprise Funds)
March 27 w/Financial Commission CC
April 10 November 8 (Wednesday) 5:00 p.m.
April 24 Canvass General Election Results CC
May 8 November 20 6:30 p.m.
May 22 Budget Work Session
June 12 w/Financial Commission CC
.... June 26 December 4 7:00 p.m.
July 10 Initial Truth In Taxation CC
July 24 December 11 6:00 p.m.
August 14 Continuation Truth In Taxation (if needed) CC
August 28
September 11
September 25
October 9
October 23
November 13
November 27
December 11
All dates are subject to change. Call City Hall at
763-569-3300 to verify dates and times.
Strikethrough indicates meeting has been
CANCELED.
CR—Council/Commission Conference Room located in lower level City Hall
CC—Council Chambers located in upper level City Hall
EBHC Loft— Earle Brown Heritage Center Loft, 6155 Earle Brown Drive
21
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22
BROOKLYN CENTER FINANCIAL COMMISSION
Chairperson and six members
(revised January 2006)
Donn scher ' •• ,• (3
31076 Aven North _ • - . - ,. - • 3at1I4_ J
Brooklyn n r, MN 55429 Brooklyn Centlir 55429
7-h r c me st.ne -,;:: .: :.. .. .,�:,. �►u.
(763) 56 4 7 ~• --i '4 ay) (de (cfcq Ygr
Appoin : 7/ 92 . Appointed: --- 5 2. , ev-r
Term pires: 12 /08 Term Expi -s: 12/31/0 . - J
Mark Nemec Ro Anderson
5538 Camden Avenue North 5525 nox Aven North
Brooklyn Center, MN 55430 Brookl Cent , MN 55430
Mark.NemecOState.MN.US r n e cl m
(763) 566-1415 (h); (651) 556-6788 (w) (763) 561 26
Appointed: 6/14/99 Appoint 2/ 05
Term expires: 12/31/06 Term pires: 1 31/07
Susan Shogren Smith 2 vacancies
600 62nd Avenue North
Brooklyn Center, MN 55430
sssmith2@stthomas.edu
(612) 812-8160
Appointed: 1/26/04
Term expires: 12/31/06
2006 City Council Liaison: Kay Lasman
(h) (763) 560-6689
councilmemberlasman0ci,brooklyn-center.mn.us
City Manager: Michael McCauley
(w) (763) 569-3309
mmccauleyOci.brooklyn-center.mn.us
Director of Fiscal & Support Services: Daniel Jordet
(w) (763) 569-3345
djordetOci.brooklyn-center.mn.us
[January 18, 2006]
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