HomeMy WebLinkAbout2002 11-18 FCMFinancial Commission
Meeting Minutes
November 18, 2002
1. Call to Order
The meeting was called to order by Chair Escher at 7:00 PM
2. Roll Call
Members Present: Chair Escher, Commissioners Elftmann, Nemec, Hruska Wilkinson
and Peterson.
Members absent and excused: Commissioner Blarney.
Others Present: Fiscal and Support Services Director Douglas Sell.
3. Agenda Approval
Motion by Commissioner Wilkinson, Second by Commissioner Hruska to approve the
agenda. Motion carried.
4. ACH Services
Mr. Sell reviewed the proposal for ACH Services with the Commission explaining the
service, the costs and benefits of the program. After discussion of the benefiting
customers and the costs, a motion was made by Commissioner Hruska, Second by
• Commissioner Peterson to approve the ACH Service proposal with Wells-Fargo Bank
with a review of participation after twelve months and a service charge to cover the
City's share of the cost of providing this service. An amendment to this motion was
offered by Commissioner Peterson, Second by Commissioner Nemec to terminate the
ACH Services after twelve months if the average participation was less than 15%. The
amendment passed. The original motion then passed. Commissioner Wilkinson
abstained from the discussion and vote on the motion and amendment.
5. Insurance Aaent Services
Mr. Sell reviewed the proposals from the two agents that responded to the City's RFP for
Agent Services. The current agent, A.3. Gallagher, had submitted a proposal that
excluded certain commission payments. When commission payments were added to the
base fee the total amount paid for agent services would be in excess of $14,500 annually.
The second proposal from T.C. Field and Company included a fee of $12,500 annually
for all services identified in the RFP. This proposal was clear that all commissions would
be waived in lieu of the fee to be paid.
Motion by Commissioner Wilkinson, Second by Commissioner Nemec to recommend
award of the Insurance Agent Service Agreement to T.C. Field. Motion passed.
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6. Next Meetins
Chair Escher announced that the next meeting of the Commission will be Thursday, 7:00
PM, January 9, 2003 at City Hall. This will be the organizational meeting for the
Financial Commission.
7. Miscellaneous
Chair Escher suggested that Commission members review the City Council meeting
schedule for 2003 and note the joint work sessions throughout the year.
8. Adiournment
Motion by Commissioner Peterson, Second by Commissioner Wilkinson to adjourn the
meeting at 7:30 PM. Motion passed.
9. Following adjournment, the Commission met jointly with the City Council in a budget
work session. Mr. McCauley reviewed the current status of the General Fund Budget and
the changes from the last meeting. These included personnel changes and costs, revenue
projections and special levies and health insurance costs.:
Mr. McCauley reviewed the "trash container" proposal for the central business district
including the purchase of containers and pick-up services. He reviewed the Peacemakers
budget request identifying a reduction to the request for 2003. Legal costs for 2002 have
exceeded budget. However, Mr. McCauley did not see a reason to be concerned as the
trend over the past few years has been consistently in the $250,000 range for corporate
and prosecution services.
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