HomeMy WebLinkAbout2006 05-22 CCP Regular Session I
Public Copy
AGENDA
CITY COLJNCIL STUDY SESSION
May 22, 2006
6:00 P.M.
City Council Chambers
A copy of the full City Council packet is available to the public. The packet ring binder is located at
the front of the Council Chambers b the Secret
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I 1. City Council Discussion of Agenda Items and Questions
2. Discussion of Work Session Agenda Items as Time Permits
3. Miscelianeous
I 4. Adj ourn
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Page 1 of 1
Michael McCauley
From: Scott Bechthold
Sent: Monday, May 22, 2006 4:43 PM
To: Curt Boganey; Michael McCauley
Subject: FW: Bank Robbery at the Honeywell Federal Credit Union
From: Scott Nadeau
Sent: Monday, May 22, 2006 4:34 PM
To: Scott Bechthold
Subject: Bank Robbery at the Honeywell Federal Credit Union
The Honeywell Credit Union was robbed by a lone male on May 22, 2006 at approximately 2:08 p.m. In the
robbery the suspect handed the teller a handwritten note demanding money, and the teller then handed over an
undisclosed amount of money. There was no weapon seen or implied. We are currently awaiting still
photographs from the FBI, who is assisting in the investigation. The suspect was seen leaving in a green truck,
and a license plate number to that vehicle was provided by a witness, however it does not match the description
of the truck given by the witness. Investigation continues in cooperation with the FBI.
Lt. Scott Nadeau
Brooklyn Center Police Department
6645 Humboldt Ave N
Brooklyn Center, MN 55430
(763) 503-3203
snadeau@ci. brooklyn-center. mn. us
5/22/2006
CITY COUNCIL MEETING
City of Brooklyn Center
May 22, 2006 AGENDA
1. Informal Open Forum With City Council 6:45 p.m.
provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used
to make personal attacks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Council Members will not enter into a dialogue with citizens.
Questions from the Council will be for clarification only. Open Foruxn will not be used as a
time for problem solving or reacting to the comments made but, rather, for hearing the citizen
for informational purposes only.
2. Invocation 7 .m.
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3. Call to Order Regular Business Meeting
—The City Council requests that attendees turn off cell phones and pagers during the meeting.
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
4. Roll Call
5. Pledge of Allegiance
6. Council Report
7. Approval of Agenda and Consent Agenda
—The following items are considered to be routine by the City Councii and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember so
requests, in which event the item will be removed from the consent agenda and considered at
the end of Council Consideration Items.
a. Approval of Minutes
—Councilmembers not present at meetings will be recorded as abstaining from the
vote on the minutes.
1. May 1, 2006 Board of Appeal and Equalization
I 2. May 8, 2006 Study Session
3. Ma 8 2006 Re ular Session
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4. May 8, 2006 Work Session
b. Licenses
CITY COUNCIL AGENDA -2- May 22, 2006
c. Resolution Ratifying Cancellation of May 15, 2006, City Council Work Session With
Financial Commission
d. Resolution Approving the Memorandum of Understanding for LELS Local 86
(Lieutenants/Sergeants) and the City of Brooklyn Center for the Post Employment
Health Care Savings Plan
8. Planning Commission Item
a. Planning Commission Application No. 2006-005 Submitted by McDonald's US for
Site and Plan approval and a Special Use Permit to redevelop the existing McDonald's
convenience food restaurant into a new 78 seat convenience food restaurant with a
drive-up window at 5525 Xerxes Avenue North. The Planning Commission
recommended approval of this application at its May 22, 2006 meeting.
•Requested Council Action:
Motion to approve Planning Commission Application No. 2006-005 subject
to the conditions recommended by the Planning Commission.
9. Council Consideration Items
a. Mayoral Appointment Financial Commission
•Requested Council Action:
—Motion to ratify Mayoral nomination.
b. Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 2005-18, Contract 2005-I, Central Park Ballfield Lighting
Improvements
•Requested Council Action:
Motion to adopt Resolution.
c. Presentation on Emergency Management Preparedness and Avian Flu (Chief Boman)
•Requested Council Action:
Receive presentation.
10. Adjournment
City Council Agenda Item No. 7a
i
5-22-06
Fr: Councilmember Niesen
Re: Changes to Minutes
COiTNCIL REGULAR SESSION 5-8-06. Pa�e 11
SOLICITATION OF PUBLIC SECTOR EXEC RECRUITING FIRM PROPOSALS
Councilmember Niesen stated that legally, the position of City Manager must be posted and applications
must be taken; it cannot just be given to someone. She stated that the position of City Manager is the
only position Council controls and the most important Administrative position in the City.
EDA REGULAR SESSION 5-8-06. Pa�e 2
AUTHORIZING THE ACQUISITION OF REAL PROPERTY..
Commissioner Niesen stated her opposition to the City purchasing the property and taking over the tax
payments. She stated she felt that the market should be allowed to work and noted that City Manager
Michael McCauley stated the City had received only one inquiry on church zoning and that the EDA
Director confirmed no further contact with this person had occurred.
COUNCIL WORK SESSION 5-8-06. Pa�e 1
DIRECTION TO HOUSING COMMISSION
Councilmember Carmody asked Councilmember Niesen what she had in mind with her neighborhood
suggestion for the Housing Commission. Commissioner Niesen stated she thought the Housing
Commission could take one or two neighborhoods per year, starting with the east side and moving west,
and use their creativity to document 1-3 things each neighborhood could brag about, and 1-3 things that
challenged each neighborhood. She stated she hoped the result would give the Council direction to build
upon the City's assets and direct attention to broadscale things that could improve the quality of life for
neighborhoods.
5/22/2006 1 of 1
A
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
BOARD OF APPEAL AND EQUALIZATION
MAY 1, 2006
CITY HALL COUNCIL CHAMBERS
1. CALL TO ORDER
The Brooklyn Center City Council met as the Board of Appeal of Equalization and was called to
order by Mayor Myrna Kragness at 7:00 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, and Diane Niesen.
Councilmember Mary O'Connor was absent and unexcused. Also present were Assistant City
Manager/Director of Operations Curt Boganey, City Assessor Nancy Wojcik, Hennepin County
Assessor Tom May, Appraiser Jill Brenna, Appraiser Technician Karen Casto, and Deputy City
Clerk Camille Worley.
2. ASSESSOR'S REPORT
City Assessor Nancy Wojcik reported that during the summer of 2005 her office conducted re-
inspections for the 2006 assessment of the residential properties located east of Vera Cruz Avenue,
south of 694, west of Shingle Creek Parkway, and north of Bass Lake Road/Co. Rd. No. 10. In
addition to all single-family homes located in the review area, all commercial, apartment and
industrial properties were also reviewed. The inspection area involved 2,038 residential parcels with
e�cterior inspections on a11 and 66 percent of those had interior inspections. The interior inspection
percentage is down slightly from previous years due to the elimination of a second mailing to remind
owners to set an appointment. This was done as a cost saving measure starting in the summer of
2003. In May her office began the re-inspection process which was completed by the end of
September. Following the review of scheduled quintile, the focus switched to the residential
properties with new improvements, commerciaUindustrial, and apartment properties. All permit
review inspections were completed by her sta.ff and commercial inspections by herself. The review
of new improvements added an additiona1945 properties to the inspection total and approximately
600 of these properties required exterior inspections and approximately 345 required interior
inspections. The estimated total number of residential properties reviewed in 2005 was
approximately 2,938.
OS/Ol/06 -1- DRAFT
Ms. Wojcik outlined some of the commonly asked questions from the valuation notices sent in
March 2006; 2006 assessment ta�c capacity payable in 2007 property type breakdown; comparison of
the assessed value by property type from 2004 to 2007 tax payable years; comparison of the properry
tax base by properiy type from 2004 to 2007 tax years; tax rates across the school districts;
homestead tax history; changes made to 2006 assessment; residential assessed value of a median
home and tax capacity from 1998 through 2007; assessed valuation changes for single-family
residential properties for taxes payable 2006; and residential sale information from the realtors MLS
system.
The overall value changes made to the 2006 assessments were as follows:
Citywide (including all property types) 6.3 percent
Citywide (excluding new construction) 5.7 percent
Citywide (residential single-family detached only) 6.8 percent
Citywide (excluding new construction) 6.5 percent
Commercial (excluding new construction) 3.5 percent
Industrial (excluding new construction) 13.6 percent
Apartments (excluding new construction) .2 percent
Condominiums (excluding new construction) .7 percent
Co-ops (excluding new construction) 1.4 percent
Townhomes (excluding new construction) 3.0 percent
Double Bungalows (excluding new construction) 4.2 percent
Residential Neighborhoods: #50-#56 All Residential 6.9 percent
(excluding new construction) 6.6 percent
#50-#55 Residential Off Water 7.0 percent
(excluding new construction) 6.7 percent
#56 Residential Waterfront 4.3 percent
(excluding new construction) 3.6 percent
Ms. Wojcik reminded the Board that the only issue before the Board is the estimated market value of
individual properties.
3. QUESTIONS REGARDING THE ASSESSMENT REPORT
This item was discussed after Appearances by Taxpayers with Appointments.
Councilmember Niesen inquired about the pie chart under Assessor's Report. Ms. Wojcik stated the
chart is the portion of tax capacity from the City of: Residentia161 Apartments 8%, Commercial
22%, Industrial 9%, and Farm 0%. Councilmember Niesen asked why the tax payable on the
following page does not correspond with the pie chart. Ms. Wojcik explained that the tax payable
OS/O1/06 -2-
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figures came from a finalized County report of estimated market value and the pie chart came from
the City is Tax Capacity. Ms. Wojcik explained that the tax payable chart is the tota.l taxable value,
not the tax capacity represented in the pie chart. Ms. Wojcik explained how the tax capacity is
calculated.
Assistant City Manager/Director of Operations Curt Boganey stated Minnesota has a unique way of
ta�cing properties; however, the legislature came up with a way of spreading property taxes among
different classes of property use. He discussed class rates in regard to taxes.
The City Council and Hennepin County Assessor Tom May discussed abatement and uses of such.
Councilmember Niesen inquired about the Changes Made to the 2006 Assessment. Ms. Wojcik
explained that this chart shows the average increase by taking the value of a11 the properties on the
river and all the properties on the lake where they were increased 3.6% to get an acceptable ratio on
the sales to get to an assessment level that Hennepin County requires.
4. STATEMENT OF THE LOCAL BOARD OF APPEAL AND
EQUALIZATION AND A REVIEW OF THE BOARD'S DUTIES
Ms. Wojcik discussed the purpose of the Board of Appeal and Equalization. Minnesota Statutes
Section 274.01 provides that the governing body of each City or a duly appointed Board will serve as
the Local Board of Appeal and Equalization. This review is held each spring and the Board has the
responsibility to review the assessed valuation and classification of properry within the City. This
I year's review is limited to the 2006 assessment; which affects taxes payable in 2007.
tion or ciassification of a ro
e for the current
The Board has the authonty to change the valua p P rtY
assessment year (2006). T�es or prior year assessments are not within the jurisdiction of the Board.
Ms. Wojcik outlined materials from the Minnesota Revenue Loca1 Board of Appeal and Equalization
handbook to assist in the definition of market value and classification.
5. QUESTIONS REGARDING THE LOCAL BOARD DUTIES
I No questions were asked regarding the Board duties.
6. APPEARANCES BY TAXPAYERS WITH APPOINTMENTS
I The following addressed the Council to appeal their 2006 estimated market value:
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Gene Anderson, 2121 57 Ave North, addressed the City Council to express that he believes his
property value is too high and the property can not be compared to properties in other communities
because the building is at least 50 years old with only minor improvements. He stated the land is less
than 100 feet by 1 QO feet. He sta.ted concern that the west property line shown by the County is
incorrect. He explained that the building is a former gas station and although the gas tanks have
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OS/Ol /06 3
been removed soil ollution is a ossibili He ex la.ined that his son has assumed responsibility for
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the property and if the business was to be sold outside of the family, the value is undeternvned. He
stated objection to the doubling of his property value between 2004 and 2007. He provided an
appraisal for $120,000, an appraisal for $140,000, and sta.ted the City had offered $150,000 years
earlier.
Mayor Kragness stated the properiy line should be clarified.
Councilmember Niesen asked if this is the first year Mr. Anderson has contested his properiy value.
Mr. Anderson stated he has not appeared before the Board before; however he has questioned the
value with the City Assessor in previous years.
Councilmember Niesen inquired as to the future year's valuation if the valuation is lowered this year.
Hennepin County Assessor Tom May explained that every year is a new year with properiy valuation
and the valuation would continue to be based on the market.
Councilmember Carmady inquired as to how the properry value decreased compared to last year. Mr.
Anderson explained that due to iliness and postponed notification from his son, he did not obj ect to
last year's valuation, however he feels it was also too high.
The City Council and Ms. Wojcik discussed Mr. Anderson's property with the comparable sales in
particular to the garage, warehouse and office uses. Ms. Wojcik explained that the market
e ched the
w d and re-sk t
information was Hennepin County vv�de onguially; however, she revie e
property to determine the amount used as office and warehouse. She stated that after review, there
was no significant change to the value; however she looked for sale information at the County level,
looking for a closer proximity. She stated four properties in Minneapolis were the best comparison.
She stated that one in Robinsdale that was included in Mr. Anderson's appraisal was not an open
market sale. She sta.ted other ro erties that were used that were sold in 2003; however a more recent
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sale should be used because the commercial and industrial markets have changed significantly since
2003. She described the properiy and its uses and sta.ted, in her opinion, the property value should be
sustained at $178,000 or $141 per sq. ft.
Councilmember Lasman stated the property line needs to be determined before the value is
determined. Ms. Wojcik explained that the site map from Hennepin County shows the same
dimensions as City records show. She stated the only way there could be a discrepancy is if there was
a change in the legal description that was not filed at the County.
Councilmember Carmody stated the only factor she would consider in the reduction of the property
value is the properry line. Ms. Wojcik explained that Mr. Anderson's son felt the line was incorrect;
there is no evidence that it is not correct.
The consensus of the City Council was to accept the property valuation as presented by the City
Assessor.
OS/O1/06 -4- DRAFT
Councilmember Carmod moved and Councilmember Lasman seconded to sustain the estimated
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market value of 178 000 for 2121 57 Avenue N. Motion ass d un y
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Kevin Andreasen, 5018 Abbott Avenue North, failed to appear before the Board. The following is a
discussion regarding his property:
Ms. Wojcik explained that Mr. Andreasen contacted the Assessor's office objecting to his estimated
property value and after further research on the property; Mr. Andreasen was contacted with an offer
of a reduction of $2,800, in which he declined and indicated his intent to appeal. She stated the
report was created with the original estimate. She sta.ted Mr. Andreasen failed to appear in front of
the Board. She explained that since he declined the offer of reduction, the matter was forwarded to
the Board with the original value.
Councilmember Lasman stated she was prepared to discuss the reduction of estimated property
use Mr. Andreasen failed to
value; however, the property value should sustain at $202,000 beca
for further a eal with Henne in Coun
ear before the Bo
ard. She stated he has the o orturu p tY
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if he wishes.
Councilmember Lasman moved and Councilmember CaYmody seconded to sustain the estimated
market value of $202,000 for 5018 Abbott Avenue N.
Councilmember Niesen stated the City Council should give Mr. Andreasen the reduction of $2,800
because it was merited. She stated the work was done by Mr. Andreasen and the City Assessor to
reduce the estimated property value and that the lower amount should be granted.
I Councilmember Carmody sta.ted agreement with Councilmember Lasman and stated Mr. Andreasen
1 to nne in Coun
still has the o tion to a ea He
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Councilmember Lasman stated by not appearing, Mr. Andreasen is no longer requesting a reduction
in estimated property value.
Councilmember Niesen voted against the same. Motion carried.
Paul Bragelman, 5948 Admiral Lane, failed to appear before the Board. The following is a
discussion regarding his property:
office statin concern
ft a messa e with the Assessor s
Ms. Wo'cik ex lained that Mr. Bra elman le g
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that the property value of $198,200 was too high. She stated he was sent a typical list of comparable
tion alon with a co of an
eal a lica
sales. She stated the Assessor s office received his app pp g PY
appraisal indicating the value of $196,000. She stated Appraiser Jill Brenna performed an interior
review of the property and after review, she felt she could offer him a reduction of $2,200. She stated
an appraiser left Mr. Bragelman a message with the offer on April 18 which also indicated that a
OS/O1/06 -5- DRAFT
verbal agreement from him was needed to accept the value reduction. She stated on Apri120 a letter
was sent to Mr. Bragelman stating the recommendation of $196,000 and that a call from him was
needed. She stated to this day, Mr. Bragelman has not responded to the notifications.
Councilmember Lasman moved and Councilmember Carmody seconded to sustain the estimated
market value of $198,200 for 5948 Admiral Lane.
Councilmember Niesen stated disagreement with the motion because the reduction in property value
should be granted even though Mr. Bragelman did not appear in front of the Board.
Councilmember Niesen voted against the same. Motion carried.
7. ADJOURNMENT
Councilmember Lasman moved and Councilmember Carmody seconded to adjourn the meeting at
8:38 p.m. Motion passed unanimously.
City Clerk Mayor
OS/O1/06 -6-
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MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
MAY 8, 2006
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Study Session and was called to order by Mayor
Myrna Kragness at 6:00 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen
and Mary O'Connor. Also present were City Manager Michael McCauley, Assistant City
Manager/Director of Operations Curt Boganey, Public Works Director/City Engineer Todd
Blomstrom, Community Development Director Brad Hoffman, and Depury City Clerk Camille
Worley.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
Councilmember Niesen discussed her changes to the Apri124, 2006, Regular Session and Work
Session minutes as submitted prior to the meeting.
Councilmember Carmody stated her correction to the April 24, 2006, EDA minutes.
DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS
MISCELLANEOUS
Councilmember Niesen inquired about the request from the Boy Scout Troop and if a response
would be sent from the City Council. Mayor Kragness responded that she prepared a Mayoral
Proclamation in response to the letter.
DISCUSSION OF MATERIALS FOR CITY COUNCIL CANDIDATES
Councilmember Carmody stated she reviewed the document and does not wish to amend it.
Councilmember O'Connor stated the document is acceptable to her at this time.
Councilmember Lasman sta.ted after the Primary Election, it is important that the City Council
candidates get an un-tabbed agenda packet for the next City Council meeting so that they are
informed on the issues at hand. Councilmember Carmody responded the candidates should
a Kra ess added that it would be
I receive a enda ackets after the aze elected to office. M or
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appropriate for the candidates to get the agenda, however those who are elected should get the
OS/08/06 1 DRAFT
full agenda packet. Mayor Kragness stated the importance that a11 candidates attend the City
Council meetings prior to the election. Councilmember Carmody sta.ted the candidates can now
access the agenda on the City's website. Mayor Kragness agreed that the agenda, available on
the website is sufficient.
It was the consensus of the City Council to continue using the current materials for Council
candidates and notify the candidates that the agenda for City Council meetings are available on
the City's website.
DISCUSSION OF REQUESTED SENIOR HOUSING ON 60 BROOKLYN BLVD.
City Manager Michael McCauley suggesting that since the applicant is now present, the City
Council could ask questions if they arise during the Work Session rather than waiting until the
Informal Open Forum.
Community Development Director Brad Hoffman requested that the City Council consider this
type of development on the property. He explained that the Comprehensive Guide Plan calls for
residential with reta.il uses along Brooklyn Boulevard. He stated the concern is of the size of the
property and if the area can support the density. He explained that 30 units are proposed on the
site, which is the equivalent to an R-7 zoning. He stated it is not a high rise development;
however, it is a three sto building with parking. He stated staff requests direction to pursue or
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not pursue the application for the use on this site.
Mr. Hoffinan stated the proposal would require rezoning and a Planned Unit Development
agreement.
Mayor Kragness stated concern with parking. Mr. Hoffman responded staff is also concerned
with parking. He explained that the City Ordinance requires two parking stalls for every one unit.
Mr. McCauley stated the size of the proposal may be too small for a Planned Unit Development;
however, if the City Council expressed interest in the proposal, a great number of policies would
have to be researched, requiring extensive time from the Planning Commission, staff and the
applicant.
Mr. Hoffinan discussed the good reputation of the applicant and stated the use on the site may be
appropriate; however, there is concern regarding the density. Mr. McCauley added that the issue
is density in respect to the Comprehensive Guide Plan.
Mayor Kragness stated many changes would have to be made for this proposal to be approved.
Mike Bjerksett, President of Nation Handicap Institute, stated small apartment buildings such as
this is their specialty and they have 11 similaz developments in the metropolitan area. He sta.ted
density and parking are the two main concerns. He stated senior housing often has unique zoning
in communities. He discussed the needs of low income seniors, which this site is great for.
Councilmember Cannody inquired about the height of the building. Mr. Bjerksett stated the
building would be three stories tall and would sit on the site nicely. He displayed a drawing of
OS/08/06 2 DRAFT
the proposed building. He stated senior housing does not require much green space.
Doug Mayo, Consultant of Nation Handicap Institute, discussed parking and stated the average
age of the occupants is 73, many of which have given up their driver licenses. He staxed 30
parking stalls would be excessive, 15 parking stalls would be adequate. He stated if the proposal
was to be moved forward, 30 parking stalls would be proposed and a variance would be
requested.
Mr. Bjerksett stated door-to-door transportation for the residents would be available. He stated
the units would be one to two bedrooms for residents and a caretaker. He stated all units would
be handicap adaptable and elevators would be present in the building. He discussed other
developments in Brooklyn Park, Champlin, Robbinsdale, and New Brighton. He stated there is
usua.11y a waiting list for these units. He discussed the financing program that is only available
once per year and stated he has been considering this property for three years. Mr. Mayo added
that a number of sites in Brooklyn Center have been considered and this one has been deemed
the best because of the nearby services.
Councilmember Carmody inquired about financing from the City. Mr. McCauley responded the
project would be fully funded by HUD and the applicant; the City would not be financing any
portion of the project.
Councilmember Niesen stated concern for the property changing hands and not being used for its
proposed use. She stated it is a good idea; however, she is concerned about staff time needed to
pursue the use. Mr. Bjerksett sta.ted the grant application is due in June and notification of award
would not be until October l He stated they would return to the City Council wrth an
application in October, if the funds were granted.
Mayor Kragness sta.ted concern for the traffic on Brooklyn Boulevard due to problems at other
senior housing developments in Brooklyn Center.
Mr. McCauley stated it would be primarily Planning and Zoning Specialist Ron Warren's time
used on the project.
ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL
Councilmember Carmody moved and Councilmember Niesen seconded to close the Study
Session at 6:45 p.m.
Motion passed unanimously.
RECONVENE STUDY SESSION
Councilmember Lasman moved and Councilmember O'Connor seconded to reconvene the Study
Session at 6:46 p.m.
Motion passed unanimously.
OS/08/06 3 DRAFT
Mr. Bjerksett discussed the tr�c surrounding other metro developments. He discussed a
regulatory agreement that requires the property to be kept as low income housing for 40 years.
He stated the residents must be 62 years of age or older.
Councilmember Cannody sta.ted she is not opposed to increasing density for low income senior
housing.
Councilmember Niesen stated she would like to speak to Mr. Warren about the project before
she would be able to agree.
Mr. Bjerksett explained that they need to know if the City Council is in favor of, neutral, or
opposed to the proposal so that they know to proceed or not. He explained that if the City
Council was in favor of entertaining the proposal, a purchase agreement contingent on approval
would be drawn up and the HUD application would be made. He sta.ted the property t�es would
be discounted because it is low income seniors, however taxes paid would still amount to
approximately $40,000 to $45,000 per year.
Councilmember Niesen sta.ted concern for loss in property taxes and potential law suits because
of previous proposals for the property.
A poll was taken of the City Council as to their stance on the proposal:
Councilmember O'Connor Opposed.
Councilmember Lasman Neutral, would prefer to see a more appropriate use such as office or
service.
Councilmember Carmody In Favor.
Councilmember Niesen Neutral.
Mayor Kragness Opposed, due to the traffic pattem and a recent death of a senior.
ADJOURNMENT
Councilmember Lasman moved and Councilmember Carmody seconded to close the Study
Session at 6:58 p.m.
Motion passed unanimously.
City Clerk Mayor
OS/08/06 4 DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
MAY 8, 2006
CITY HALL COUNCIL CHAMBERS
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM.
I The Brooklyn Center City Council met in Informal Open Forum and was called, to order by
Mayor Myrna Kragness at 6:45 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen
and Mary O'Connor. Also present were City Manager Michael McCauley, Assistant City
Manager/Director of Operations Curt Boganey, Public Works Director/City Engineer Todd
Blomstrom, Community Development Director Brad Hoffinan, City Attorney Charlie LeFevere,
and Deputy City Clerk Camille Worley.
Myrna Kragness opened the meeting for the purpose of Informal Open Forum.
No one wished to address the City Council.
Informal Open Forum closed at 6:46 p.m.
Councilmember Carmody moved and Councilmember O'Connor seconded to close the Informal
Open Forum.
Motion passed unanimously.
I 2. INVOCATION
Mayor Kragness requested a moment of silence as the invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in Regular Session and was called to order by Mayor
Myrna Kragness at 7:00 p.m.
I
05/08/06 1 DRAFT
4. ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen,
and Mary O'Connor. Also present were City Manager Michael McCauley, Assistant City
Manager/Director of Operations Curt Boganey, Public Works Director/City Engineer Todd
Blomstrom, Community Development Director Brad Hoffrnan, Planning and Zoning Specialist
Ron Warren, Police Chief Scott Bechthold, City Attorney Charlie LeFevere, and Deputy City
Clerk Camille Worley.
5. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recrted.
6. COUNCIL REPORT
Councilmember Niesen sta.ted she gave an interview to Juanita Hoff. She thanked Lieutenant
d information for her interview. She
Gannon and City Manager Michael McCauley who provide
sta.ted Juanita was a gracious host and she enjoyed the interview.
Councilmember Carmody had nothing to report.
Councilmember Lasman sta.ted she attended the Northwest Teen Pregnancy meeting on April
25�`, where many organiza.tions were present. She discussed the event and those organizations
that attended. She stated she also attended the Brooklyn Center Prayer Breakfast on May 6�',
where 200 people attended.
Councilmember O'Connor sta.ted she was unaware of the Board of Equalization meeting,
therefore was not in attendance.
Mayor Kragness stated she also attended the Northwest Teen Pregnancy meeting and the Prayer
Breakfast along with the Knights of Columbus Awards Ceremony. She stated she traveled to
Austin, MN, for the Minnesota. Mayors Conference where they visited the SPAM museum. She
stated the theme of the conference was Crisis Prepaxedness and Response. She outlined the
conference and areas of discussion.
7. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Cannody moved and Councilmember Lasman seconded to approve the consent
agenda and agenda, with amendxnents to the April 24, 2006-Work Session minutes and the
following consent items were approved as amended:
7a. APPROVAL OF MINUTES
1. Apri124, 2006 Study Session
2. April 24, 2006 Regular Session
3. April 24, 2006 Work Session
OS/08/06 2 DRAFT
i
7b. LICENSES
MECHArTICAL
Flare Heating 9303 Plymouth Ave N, Golden Valley
Louis Degidio, Inc. 21033 Heron Way, Lakeville
Absolute Heating Cooling 1085 Brown Road S, Orono
MOTOR VEHICLE DEALERSHIP
R.L. Brookdale Motors 6801 Brooklyn Boulevard
Brookdale Ford, Inc. 2500 County Road 10
RENTAL
Renewal
(There were no calls for the following properties)
4907 65�' Ave N(Single Family) William Bjerke
1316 68�' Lane N(Single Family) Valerie Blount-McKissack
1807 70�' Ave N(Single Family) Rebecca Thomley
5401 France Ave N(Single Family) Dang Vang
7215 Girard Ave N(Single Family) Rebecca Thomley
4214 Lakeside Ave N(Two Family, 1 Unit) James Shoultz
6907 Quail Ave N(Single Family) Tony Carmen Holder
6724 Toledo Ave N(Single Family) Steven Cheryl Schleif
5115 Twin Lake Blvd E(Two Family, 1 Unit) Ruth Cioni
Initial
(There were no calls for the following properties)
2912 69�' Lane (Single Family) Joseph Feahn
2000 Brookview Drive (Single Family) Anastasia Berler
7006 Fremont Ave N(Single Family) Teto Wilson
THEFT FROM VEHICLE
E TO PROPE
RTY
CRIMINAL DAMAG
(There were no calls for the following properties)
7218 Grimes Ave N(Single Family) Shawn Banks
4113 Lakebreeze Ave N(Two Family, 1 Unit) Pamela Grover
5337-39 Queen Ave N(Two Family) Ambe Funwi
SIGNHANGER
Fish LaBeau Signs 3320 WinPark Dr, Crystal
Signation Sign Group 6840 Shingle Creek Pkwy
Motion passed unanimously.
OS/08/06 3 DRAFT
8. APPEARANCE
8a. PRESENTATION- REPRESENTATIVES OF THE CITY OF CRYSTAL
City of Crystal Mayor ReNae Bowman stated her presence to seek approval of a Resolution
Calling for an Independent and Objective Study of the Crystal Airport that Identifies the
Regional Cost-Benefit of Continued Operations and Oppo�ties for Redevelopment. She
stated the resolution does not ca11 for the closure of the airport nor are they seeking any local
government funds. She sta.ted both the resolution and proposed legislation is a response to an
economic impact study and cost benefit analyses that the Metropolitan Airports Commission
released in 2005. She sta.ted these studies are flawed and outlined in the Crystal letter of response
to the MAC included in the packet. She stated part of the plan calls for the introduction of four
passenger jet airplanes and sta.ted concern for the impact to the neighborhoods. She stated the
City of Crystal stands to lose 350 affordable houses because the lie in red zones of the airport.
She stated although the portion of the airport that lies in Brooklyn Center is small, it is
environmentally significant and a sensitive area containing both wetlands and a natural wildlife
habitat. She stated they believe that it is in the best interest of all parties that they seek an
objective analysis of the airport and its impact of its regional economy.
Mayor Kragness sta.ted support for the resolution.
Councilmember Niesen inquired about the study and asked if any of the other Councilmembers
had read it. Mayor Kragness responded that she has not read the study and sta.ted the resolution
stating support is the present issue.
City of Crystal City Manager Anne Norris explained that they are currently discussing the
possibility of having the University of Minnesota's Center for Urban and Regional Affairs
provide an independent study. She stated they have had an informal discussion with the
Minnesota Department of Economic Development regarding the matter.
Councilmember Niesen stated the City Council should discuss this item at a Work Session prior
to voting on it because she would like a chance to talk to the City Council and air her concerns
and opinion regarding the matter.
City of Crystal Mayor ReNae Bowman stated by stating support for the resolution and the
independent study, the Brooklyn Center City Council would have something to discuss at a
Work Session. She stated money is not coming into Crystal like indicated and the money said to
be coming into communities is not accurate.
Councilmember Lasman stated they are asking for a study which is appropriate.
Councilmember Carmody stated concern that the tone of the letter indicates that they want
closure of the airport.
8b. RESOLUTION NO. 2006-60 SUPPORTING THE COMPLETION OF AN
INDEPENDENT AND OBJECTIVE STUDY OF THE CRYSTAL AIRPORT
THAT IDENTIFIES THE REGIONAL COST-BENEFIT OF CONTINUED
OPERATIONS AND OPPORTiJNITIES FOR REDEVELOPMENT
OS/08/06 4 DRAFT
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2006-60 Resolution Supporting the Completion of an Independent and
Objective Study of the Crystal Airport that Identifies the Regional Cost-Benefit of Continued
Operations and Opportunities for Redevelopment.
Councilmember Niesen requested that the Brooklyn City Council discuss the issue and create its
own resolution. Mayor Kragness stated Brooklyn Center would only be supporting a study as
indicated in the last sentence of the resolution.
City of Crystal Mayor ReNae Bowman stated they are not supporting development of the
property and are only looking for an eeonomic study. She explained that if the airport was closed
and the property sold, it would take 20 years to close out and develop the property.
Councilmember Carxnody sta.ted disagreement with Councilmember Niesen and stated this is
similar to the stadium tax resolution where all they are asking for is a study.
Councilmember Carmody moved and Councilmember Lasman seconded to amend the previous
motion where the 7`" whereas on the resolution be changed to read Brooklyn Center rather than
Crystal.
Councilmember Lasman suggested that the resolution read: Crystal and Brooklyn Center.
Councilmember Carmody suggested that the resolution read: Crystal, Brooklyn Center, and
Brooklyn Park.
Councilmember Lasman agreed with Councilmember Carmody.
Councilmembers O'Connor and Niesen voted against the amendment. Motion carried.
Councilmember Niesen stated she would prefer that Brooklyn Center follow Brooklyn Park's
lead in creating its own resolution.
Councilmembers O' Connor and Niesen voted against the original motion as amended. Motion
carried.
9. PUBLIC HEARING
9a. ORDINANCE NO 2006-02 AMENDING CHAPTER 35 OF THE CITY CODE OF
ORDINANCES REGARDING SIDE YARD SETBACK REQUIREMENTS AND
THE HEIGHT OF ACCESSORY STRUCTURES
—THI5 ITEM WAS FIRST READ ON APRIL 10, 2006; PUBLISHED IN THE
OFFICIAL NEWSPAPER ON APRIL 20, 2006; AND IS OFFERED THIS
EVENING FOR SECOND READING AND PUBLIC HEARING.
City Manager Michael McCauley explained that Mr. Joel Wilson had a problem with eaves on a
home he was building, thus causing reconsideration of the ordinance. He stated this would a11ow
the eaves to be no more than 1/3 of the side yard setback and increase the height of accessory
OS/08/06 5 DR.AFT
structures. He discussed changes in trend, including heights of garages that have effected this
situation.
Councilmember Lasman moved and Councilmember Carmody seconded to open the Public
Hearing on An Ordinance Amending Chapter 35 of the City Code of Ordinances Regarding Side
Yard Setback Requirements and the Height of Accessory Structures.
Motion passed unanimously.
No public input was offered.
Councilmember Lasman moved and Councilmember O'Connor seconded to close the Public
Hearing.
Motion passed unanimously.
Councilmember Carmody moved and Councilmember Lasman seconded to adopt ORDINANCE
NO. 2006-02 Amending Chapter 35 of the City Code of Ordinances Regaxding Side Yard
Setback Requirements and the Height of Accessory Structures.
Motion passed unanimously.
10. PLANNING COMMISSION ITEM
10a. PLANNING COMMISSION APPLICATION NO. 2006-004 SUBMITTED BY
ENDEAVOUR PROJECT DEVELOPMENT REQUESTING SITE AND
BUILDING PLAN APPROVAL TO CONSTRUCT A 3,700 SQ. FT. MULTI-
TENANT RETAIL BUILDING AT THE NORTHWEST CORNER OF 69�
AVENUE NORTH AND BROOKLYN BOULEVARD (6901 BROOKLYN
BOULEVARD). THE PLANNING COMMISSION RECOMMENDED
APPROVAL OF THIS APPLICATION AT ITS APRIL 27, 2006, MEETING.
Mr. McCauley stated a proposed site plan was reviewed by the Planning Commission where they
have recommended approval.
Public Works Director/City Engineer Todd Blomstrom stated the proposal passed the Hennepin
County Traffic conditions to allow them to maintain the access onto Brooklyn Boulevard and to
change the driveway access geometrics.
Community Development Director Brad Hoffinan sta.ted a seating plan is not available for the
coffee shop, which would determine the exact parking requirement; however, if the coffee shop
is the chosen use, parking would be adequate.
Councilmember Niesen sta.ted she likes the landscaping and stated concern with the protection of
the neaxby residential properties. Mr. Hoffman responded that he is aware that screening of the
residential properties to the west is needed.
Councilmember O' Connor stated concern for the group home and the houses near the drive aisle.
OS/08/06 6 DRAFT
moved and Councilmember Carmod seconded to approve Planning
Councilmember Lasman Y
Commission Application No. 2006-004 Submitted by Endeavour Project Development
requesting Site and Building Plan approval to construct a 3,700 sq. ft. multi-tenant retail building
at the northwest corner of 69�' Avenue North and Brooklyn Boulevard (6901 Brooklyn
Boulevard) subject to the following conditions recommended by the Plam�ing Commission:
1. The building plans are subject to review and approval by the building official with respect to
applicable codes prior to the issuance of permits.
2. Grading, drainage, utility and erosion control plans are subject to review and approval by the
City Engineer prior to the issuance of permits.
3. A site performance agreement and supporting financial guarantee in an amount to be
determined based on cost estimates shall be submitted prior to the issuance of permits to
assure the completion of site improvements.
4. Any outside trash disposal facilities and roof top or on ground mechanical equipment shall be
appropriately screened from view.
5. An underground irrigation system sha11 be installed in all landscaped axeas to facilitate site
maintenance.
6. Plan approval is exclusive of a11 signery, which is subject to Chapter 34 of the Crty
Ordinances.
7. B612 curb and gutter shall be provided around all parking and driving areas as directed by
the City Engineer.
8. The applicant shall submit an as built survey of the property, improvements and utility
service lines prior to release of the performance guarantee.
9. The applicant shall provide appropriate erosion and sediment control devices on site during
construction as approved by the City Engineering Department.
10. All work performed and materials used for construction of utilities sha11 conform to the City
of Brooklyn Center current specifications and details.
11. The building shall be equipped with an automatic fire extinguishing system to meet NFPA
standards and sha11 be connected to a central monitoring device in accordance with Chapter 5
of the City Ordinances.
12. The applicant shall obtain an NPDES permit from the Minnesota. Pollution Control Agency
and provide adequate erosion control as approved by the City Engineering Department prior
to disturbing the site.
OS/08/06 7 DRAFT
13. The applicant shall provide an appropriate directional sign or signs, to prohibit west bound
traffic along the south portion of the building leading to the south access to the site.
14. The applicant shall provide appropriate information for determining the minimum required
parking for this site based on a potential mixture of retail space and resta.urant space.
15. Access to the site including any modifications along Brooklyn Boulevard and 69�' Avenue
North is subject to approval by Hennepin County Transportation Department and obtaining
of the appropriate permits
16. The applicant shall obtain the necessary permits from Hennepin County to complete the
proposed connection to the storm sewer system located at County Road 130 (69 Avenue
North).
17. The applicant shall provide a 6 ft. high opaque screen fence along the west and north
property lines.
Motion passed unanimously.
11. COUNCIL CONSIDERATION ITEMS
lla. RESOLUTION NO. 2006-61 ACCEPTING BID AND AWARDING A
CONTRACT, IMPROVEMENT PROJECT NOS. 2006-05, 06, 07, AND 08,
HUMBOLDT AVENUE AND EARLE BROWN DRIVE STREET, STORM
DRAINAGE, AND UTILITY IMPROVEMENTS
Mr. McCauley stated the resolution would award the project. He stated the bids were reasonable.
Councilmember O'Connor questioned the size of the construction. Mr. Blomstrom responded
the project is from 65 Avenue to 69�' Avenue, approximately four blocks.
Mayor Kragness read the Resolution Accepting Bid and Awarding a Contract, Improvement
Project Nos. 2006-05, 06, 07, and 08, Humboldt Avenue and Earle Brown Drive Street, Storm
Drainage, and Utility Improvements in its entirety.
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2006-61 Accepting Bid and Awaxding a Contract, Improvement Project
Nos. 2006-05, 06, 07, and 08, Humboldt Avenue and Eaxle Brown Drive Street, Storm Drainage,
and Utility Improvements
Motion passed unanimously.
llb. RESOLUTION NO. 2006-62 AUTHORIZING RENTAL FEES FOR PARK
SHELTERS
Mr. McCauley sta.ted the Park and Recreation Commission has studied having rental fees for
reserved use of the park shelters. He stated this appears to be a common practice with other
cities and would continue to allow the first person to use the park if it is not reserved.
OS/08/06 8 DRAFT
Councilmember Lasman inquired about fees for school events and stated she would prefer to
ta.ble the item until information is obtained regarding school groups using the facilities and the
fees they would be charged. Mayor Kragness responded if the reserve fees are set, they should
apply to a11 groups who wish to use the facilities.
Councilmember Carmody explained that the City would still be maintaining the facilities and
with the highest fee being $40, the School groups should be charged the same fees as all other
users. She stated she is not in favor of tabling the item.
Mayor Kragness read the Resolution Authorizing Rental Fees for Park Shelters in its entirety.
Councilmember Lasman moved, Councilmember Niesen seconded to table the Resolution
Authorizing Rental Fees for Park Shelters until more information on School groups is received.
Councilmember Niesen stated she was under the impression the proposed fees were to apply to
nonresidents only. She stated she feels she pays a lot of taxes and one of the benefits of paying
those taxes should be the free use of the park facilities.
Mayor Kragness and Councilmembers Carmody and O'Connor voted against. Motion failed.
Councilmember Carmody moved and Councilmember O'Connor seconded adoption of
RESOLUTION NO. 2006-62 Authorizing Rental Fees for Park Shelters.
Councilmembers Lasman and Niesen voted against the same for reasons stated above. Motion
carried.
llc. RESOLUTION NO. 2006-63 ACCEPTING 2006 ANNUAL DEER
MANAGEMENT IMPLEMENTATION PLAN REPORT AND ADOPTING THE
CITY MANAGER RECOMMENDATIONS THEREIN
Mr. McCauley explained that 14 deer were killed during the hunt. He recommended that the hunt
be continued in 2006.
Councilmember Carmody suggested that the City request assistance from the Cities of Crystal
and Brooklyn Park. Assistant City Manager/Director of Operations Curt Boganey responded all
of the deer in the central district on the date of the aerial survey were in Brooklyn Park; therefore
they may be more inclined to participate. He stated the Metropolitan Airports Commission
continues to be supportive of the efforts and had obtained their own private company to do deer
removal. He sta.ted the amount of deer in the area is continually decreasing and if it continues to
decrease, he might suggest discontinuing the hunt for a year or two.
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2006-63 Acce tin 2006 Annual Deer Management Implementation Plan
P g
Report and Adopting the City Manager Recommendations Therein.
Councilmember Lasman inquired about the 11 cax accidents involving deer. Mr. Boganey stated
OS/08/06 9 DRAFT
the accidents were spread throughout the community and the increasing number of accidents is
another reason for the recommendation before the City CounciL
Motion assed unanimousl
P Y
lld. RESOLUTION NO. 2006-64 APPOINTING CURT BOGANEY AS ACTING CITY
MANAGER
Mayor Kragness read the entire Resolution Appointing Curt Boganey as Acting City Manager.
Councilmember O'Connor inquired about the suggested compensation. Mr. McCauley explained
that the suggested compensation is 95% of the current City Manager's salary to compensate for
the extra duties and to bring Mr. Boganey above all department heads in which he would be
supervising.
Councilmember Carmody asked if a temporary Assistant City Manager would be hired. Mr.
McCauley responded Mr. Boganey may need to hire a temporary Assistant City Manager to
assist him in the extra duties.
Il i
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2006-64 Appointing Curt Boganey as Acting City Manager.
Councilmember O' Connor moved to amend the resolution, compensating Mr. Boganey at a rate
of 85% of the current City Manager's salary. Motion failed for lack of a second.
Mr. McCauley explained that a 10% differential to supervise department heads is reasonable. He
stated if the 85% were implemented, Mr. Boganey would be paid the same or less than those he
is supervising.
Councilmember O' Connor voted against the same. Motion carried.
lle. RESOLUTION NO. 2006-65 DIRECTING SOLICITATION OF PUBLIC
SECTOR EXECUTIVE RECRUITING FIRM PROPOSALS
Mr. McCauley stated the filling of the City Manager position needs a process allowing the City
Council to receive information, deal with data privacy, and check references. He stated the City
Council is not readily available to perform these tasks. He stated the proposed resolution would
give the City Council a chance to review two to three firms so that it can determine which it
prefers. He stated this resolution would not commit the City Council to using a search firm;
however it would lead them into the process so that on June 12 the City Council can interview
the preferred firms. He stated he would be soliciting the firms. He sta.ted it is not appropriate to
put staff in the position to recruit, solicit and communicate the findings to the City Council. He
stated it would be best if staff were isolated from the process.
Councilmember O'Connor stated she would like to see if the City could get by with a City
Manager and no Assistant City Manager, using it as an opportunity to save money and to tryout
Mr. Boganey as the City Manager. Mayor Kragness stated the responsibility of the position could
not be handled by one person.
OS/08/06 10 DR.AFT
Councilmember Carmody responded an interim City Manager's position is to keep the ship
afloat and there is a lot to be considered. She stated she would like to see a firm hired.
Councilmember Niesen sta.ted the City Manager makes important decisions and brings them to
the City Council; therefore this would not be the time to tryout someone as the City Manager.
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2006-65 Directing Solicitation of Public Sector Executive Recruiting Firm
Proposals.
Councilmember O' Connor voted against the same. Motion carried.
9. ADJOURNMENT
Councilmember Lasman moved and Councilmember Carmody seconded adjournment of the City
Council meeting at 8:24 p.m.
Motion passed unanimously.
City Clerk Mayor
OS/08/06 11 DRAFT
i
MINUTES OF THE PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF BROOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND THE
STATE OF MINNESOTA
REGULAR SESSION
MAY 8, 2006
CITY HALL COUNCIL CHAMBERS
1. CALL TO ORDER
The Brooklyn Center Economic Development Authority (EDA) met in Regular Session and was
called to order at 8:42 p.m. by President Myrna Kragness.
2. ROLL CALL
President Myrna Kragness, Commissioners Kathleen Cannody, Kay Lasman, Diane Niesen, and
Mary O'Connor. Also present: Executive Director Michael McCauley, Assistant City
Manager/Dixector of Operations Curt Boganey, Community Development Director Brad
Hoffinan, City Attorney Charlie LeFevere, and Deputy City Clerk Camille Worley.
3. APPROVAL OF AGENDA AND CONSENT AGENDA
Commissioner Lasman moved and Commissioner Cannody seconded to approve the agenda and
consent agenda and the following item was approved as amended:
1. Apri124, 2006 Regular Session
Motion passed unanimously.
4. COMMISSION CONSIDERATION ITEMS
4a. RESOLUTION NO. 2006-08 AUTHORIZING THE ACQUISITION OF
REAL PROPERTY FOR REDEVELOPMENT WITHIN TAX
INCREMENT DISTRICT NO. 3(1501 JAMES CIRCLE NORTI�
Executive Director Michael McCauley explained the purpose of the acquisition is to provide the
City Council with an option when it comes to the use of the property. He explained that the
Cracker Barrel is currently for sale and that the property may or may not be acquired by a user
that would be ta�c exempt. He stated the question is if the EDA wants to acquire the properiy to
have control over its use and taxability.
Community Development Director Brad Hoffinan stated inquiries regarding the property have
been received within the Opportunity Site, the latest being a month ago from a church, which
OS/08/06 1 DRAFT
would be a tax exempt use.
e ro e and its articulars includin easements and retention
The EDA and staff discussed th p p rty p g
ponds.
Commissioner Carmody stated concern that if the City were to purchase the property, it would be
responsible for the ongoing property maintenance, even after the property is resold. Mr.
Hof&nan responded that once the City sells the property, it would no longer be responsible for
the maintenance of the property.
Mr. McCauley explained that general maintenance would no longer be the responsibility of the
City once the property is resold; however, the City always has a certa.in level of liability for all
stormwater retention ponds, per federal guidelines.
Commissioner Lasman moved and Commissioner Carmody seconded to adopt RESOLUTION
NO. 2006-02 Authorizing the Acquisition of Real Property for Redevelopment Within Tax
Increment District No. 3(1501 James Circle North).
Commissioner Lasman stated acquisition of the property gives the City the best control of its
future use.
Commissioner Niesen requested more financial information including property taxes.
Mr. McCauley stated $67,000 is being paid as taxes on the property amivally and would continue
as long as the property is not placed in tax exempt status.
President Kragness sta.ted it is important to acquire the property to protect the taxes going to the
school district.
The EDA discussed the property taxes and previous situations.
Commissioners O'Connor and Niesen voted against the same. Motion passed.
5. ADJOURNMENT
Commissioner Carmody moved and Commissioner Niesen seconded adjournment of the meeting
at 8:46 p.m.
Motion passed unanimously.
President
OS/08/06 2 DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC
DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER
IN THE COUNTY OF HENNEPIN AND
THE STATE OF MINNESOTA
WORK SESSION
May 8, 2006
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City CounciUEconomic Development Authority met in Work Session and
was called to order by Mayor/President Myrna Kragness at 8:16 p.m.
ROLL CALL
Mayor/President Myrna Kragness and Councilmembers/Commissioners Kathleen Carmody, Kay
Lasman, Diane Niesen, and Mary O'Connor. Also present were City Manager/Executive
Director Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, City
Attorney Charlie LeFevere, and Deputy City Clerk Camille Worley.
COUNCIL MEMBER CARMODY: DIRECTION TO HOUSING COMNIISSION
Councilmember Lasman stated it is a lot to ask the Housing Commission to be familiar with the
code and what is a violation. She suggested assigning the Housing Commission to an area of the
City and having them make a list of things that stand out in the neighborhood.
The City CounciUEDA discussed code enforcement issues and possible topics for the Housing
Commission to look at. They discussed having the Housing Commission visit neighborhoods and
note ood as ects.
g P
City Manager/Executive Director Michael McCauley suggested that the Housing Commission
note good examples of updated landscaping or outdoor treatments in the neighborhoods they
visit. He stated those examples could be used on the City's website to encourage others to do
improvements.
Councilxnember Lasman stated she will report these ideas to the Housing Commission and report
back to the City CounciL
PRELIMINARY ITEMS TO DETERMINE CITY COUNCIL DIRECTION ON
WHETHER TO PURSUE DISCUSSION/RESEARCHIANALYSIS FOR FUTURE,
WORK SESSION(S)
COUNCIL MEMBER NIESEN: POLICY ON OUTGOING COUNCIL MEMBERS
OS/08/06 1 DRAFT
Councilmember Niesen stated a policy should be included in the City Council Reference Book
that addresses outgoing Councilmember email accounts and materials in which they have
collected throughout their term.
Mr. McCauley explained that a.11 materials given to the Councilmembers do not need to be
returned, and email accounts will be closed at the end of the term if the Councilmember is not re-
ection and Jan to
elected. He sta.ted the Coun
cilmember will have between the November el �'y
clear out all email before the account is closed at the end of the term.
MISCELLANEOUS
Mayor Kragness announced that the Police and Citizens Awaxd Ceremony will be broadcasted
on Channe120 on the following dates:
May 7 10:00 a.m. 4:00 p.m.
May 9 9:00 p.m.
May 10 9:00 a.m. 3:00 p.m.
Ma or Kra ess and Councilmember Carmody stated they will not be attending the May 15
Y
Wark Session with the Financial Commission.
Mr. McCaule su ested that the Ci Council discuss the budget at the May 22 Work Session
Y gg tY
th
and continue the discussion with the Financial Commission on June 5.
It was the consensus of the City Council to cancel the May 15�' Work Session with the Financial
Commission, ratifying the cancellation of the May 15�` Work Session at the ne� regular
meeting, adding the budget discussion to the Ma�y 22 Work Session, and continuing the
discussion with the Financial Commission on June 5.
ADJOURNMENT
Councilmember/Commissioner Carmody moved and Councilmember/Commissioner Lasman
seconded adjourninent of the City CounciUEconomic Development Authority Work Session at
9:26 p.m.
Motion passed unanimously.
City Clerk Mayor/President
OS/08/06 2 DRAFT
City Council Agenda item No. 7b
s
City of Brooklyn Center
A Millennium Community
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk
DATE: May 17, 2006
SUBJECT: Licenses for Council Approval
The following companies/persons have applied for City licenses as noted. Each
company/person has fulfilled the requirements of the City Ordinance governing
respective licenses, submitted appropriate applications, and paid proper fees. Licenses to
be approved by the City Council on May 22, 2006, are as follows:
AMUSEMENT DEVICE
Family Dollar #5110 2105 57 Ave North
Family Dollar #4514 6223 Brooklyn Boulevard
B.C. Community Center 6301 Shingle Creek Parkway
MECHANICAL
Anderson Heating A/C 4347 Central Ave NE, Columbia Heights
Faircon Service Company 2560 Kasota Ave, St. Paul
Grendahl Mechanical Inc 6135 Kellogg Ave S, Minneapolis
MOTOR VEHICLE DEALERSHIP
Brookdale Metro Mitsubishi 7235 Brooklyn Boulevard
RENTAL
Renewal
(There were no calls for service for the following)
5920 Ewing Ave N(Single Family) Carl Wendy Linder
5347-49 Penn Ave N(Two Family) Karen Pelak
5256 E Twin Lake Blvd (Two Family, 1 Unit) Brian Somkhan
5300-04 Vincent Ave N(Two Family) Steven Debra Elhardt
Initial
(There were no calls for service for the following)
1604 67 Lane (Single Family) Hillary Iweajunwa
5200 Howe Lane (Single Family) Kazim Adgoti
5325 Humboldt Ave N(Single Family) Linda Mitchell
5755 Humboldt Ave N(Single Family) Toan Truong
6601 Unity Ave N(Single Family) Donte Jackson
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
City Council Agenda Item No. 7c
i
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION RATIFYING CANCELLATION OF MAY 15, 2006, CITY
COUNCIL WORK SESSION WITH FINANCIAL COMMISSION
WHEREAS, the City Council adopted a meeting schedule far the year 2006 at its
November 28, 2005, meeting; and
WHEREAS, a City Council Work Session with the Financial Commission was
scheduled for Monday, May 15, 2006, at 6:30 p.m.; and
WHEREAS, due to scheduling conflicts, the City Council wished to cancel the
May 15, 2006, City Council Work Session with Financial Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that cancellation of the May 15, 2006, City Council Work Session
with Financial Commission be and hereby is ratified.
Mav 22, 2006
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 7d
City of Brooklyn Center
Memorandum
TO: Michael J. McCauley, City Manager
FROM: Kelli Wick, Human Resources Director
DATE: May 18, 2006
SUBJECT: Post Employment Health Care Savings Plan LELS #86
Attached is a resolution approving the memorandum of understanding for LELS 86 (Police
Lieutenants/Sergeants) and the City of Brooklyn Center for the Post Employment Health Care
Savings Plan. Also attached is Exhibit A which authorizes the change to Article 24 Severance
Pay. The change to Article 24 Severance Pay mirrors the previous changes that Council
approved for NOE Loca149 and the City's Personnel Policy Manual in 2005.
Please let me know if you have any questions.
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EXHIBIT A
MEMORANDUM OF UNDERSTANDING
Post Employment Health Care Savings Plan
The City of Brooklyn Center and LELS Local #86 are parties to a labor agreement. The
City of Brooklyn Center and LELS local #86 agree to amend Article 19 of the collective
bargaining agreement and add the following language in regards to participating in the
ICMA Post Employment Health Care Savings Plan (PEHSCP).
ARTICLE 19 Severance Pay
19.1 An employee shall give the Employer two (2) weeks notice in writing before
terminating his/her employment.
19.2 Severance pay in the amount of one-third the accumulated sick leave Employees
have to their credit at the time of resignation shall be paid to Employees who have been
employed for at least five consecutive years. If discharged for cause, severance pay shall
not be allowed.
Emplovees hired after 1/1/1992 and havin� 25 vears of continuous service at the time of
senaration, shall be naid 40% of their accumulated sick leave into the Citv authorized
PEHSCP. In the event that the retiree benefit in effect on Sevtember 1, 2005 is
completelv eliminated bv the emnlover for emnlovees hired before 1/1/92, the sick leave
severance nav for emblovees hired nrior to 1/1/92 and havin� 25 vears of continuous
service will be naid at 40% of their accumulated sick leave into the Citv authorized
PEHSCP. If dischar�ed for cause. severance nav shall not be allowed.
The Memorandum of Understanding is in effect (Month Day Year) December 31, 2006
This Memorandum of Understanding is entered into this day of
2006.
For the City of Brooklyn Center: For LELS Local #86:
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING
FOR LELS LOCAL 86 (LIEUTENANTS/SERGEANTS) AND THE CITY OF
BROOKLYN CENTER FOR THE POST EMPLOYMENT HEALTH CARE
SAVINGS PLAN
WHEREAS, the City has negotiated in good faith with LELS 86
(Lieutenants/Sergeants) for a Memorandum of Understanding for a Post Employment Health Care
Savings Plan; and
WHEREAS, attached hereto and incorporated herein by reference as Exhibit "A" is a
proposed Memorandum of Understanding; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center approves the attached Memorandum of Understanding with LELS Local 86
(Lieutenants/Sergeants) effective May 22, 2006 December 31, 2006 set forth as E�iibit "A" and the
Mayor and City Manager are hereby authorized to execute the document on behalf of the City of
Brooklyn Center and to enter into such other amendments for LELS Local 86 participants in the
City's Post Employment Health Care Savings Plan.
Mav 22, 2006
Date Mayor
ATTEST:
City Clerk
T'he motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
o. 8a
C� Counc�l A end
a Item N
tY
g
MEMO
To: Michael J. McCauley, City Manager
From: Ronald A. Warren, Planning and Zoning pecialist l.�-
Subject: City Council Consideration Item Planning Commission Application No. 2006-
005
Date: May 15, 2006
On the May 22, 2006 City Council Agenda is Planning Commission Application No. 2006-005
submitted by McDonald's US requesting Site and Building Plan approval and a Special Use
Permit to redevelop the existing McDonald's convenience food restaurant into a new 78 seat
convenience food restaurant with a drive-up window at 5525 Xerxes Avenue North.
Attached for your review are copies of the Planning Commission Information Sheet for Planning
Commission Application No. 2006-005 and also an area map showing the location of the
property under consideration, various site and building plans for the proposed development, the
Planning Commission minutes relating to the Commission's consideration of this matter and
other supporting documents.
This matter was considered by the Planning Commission at their May 11, 2006 meeting and was
recommended for approval.
It is recommended that the City Council, following consideration of this matter, approve the
application subject to the conditions recommended by the Planning Commission.
Application Filed on 4-27-06
City Council Action Should Be
Taken By 6-26-06 (60 Days)
Plannin Commission Information Sheet
g
Application No. 2006-005
Applicant: McDonald's US
Location: 5525 Xer�ces Ave N
Request: Site and Building Plan/Special Use Permit
The applicant, Vicky Stadther on behalf of McDonald's US, is seeking Site and Building Plan
approval and a Special Use Permit to redevelop the existing McDonald's convenience food
restaurant into a new 78 seat convenience food restaurant. The property in question is addressed
5525 Xer�ces Avenue North and is located on the west side of Xerxes about midway between SS
and 56` Avenues North. The property is zoned C-2 and is bounded on the north by the Wendy's
convenience food restaurant; on the east by Xerxes Avenue North with the Brookdale Regional
Shopping Center on the opposite side of the street; on the south and west by private (non-public)
roadways serving as access to this site and neighboring sites.
The applicant's plan is to demolish the existing McDonald's building and replace it with a new
78 seat restaurant of approximately 4,240 sq. ft. with a drive up window.
ACCESS/PARKING
Access to the site will be changed slightly. There will continue to be three access points, one off
Xerxes and one each off the south and west access roads. All three accesses will be modified.
The access on Xerxes will be shifted to the north and be 25 ft. wide. The existing access on the
south access road will be closed and a new one opened to the west of its present location and will
also be 25 ft. wide. The access on the west access road will be closed and replaced by a new one
at the northwest corner of the site. This scales 33 ft. in width and should be reduced to no more
than 30 ft. in width, which is the maximum curb cut width allowed for serving a commercial
property.
The building will be relocated so that it runs along Xerxes Avenue North with a 36.5 ft. setback
from the right of way line. Customer parking will be to the north and west of the building. One
way traffic will circulate around the parking area west of the building in a counter clockwise
manner and will serve as the drive-up lane leading to two order stations with order boards at the
south end of the building. Traffic utilizing the drive-up function will merge into a single lane
leading to the two pick-up/pay windows on the east side of the building. Pedestrian access is
gained to the restaurant on the west side and northeast corner of the building.
Forty six parking spaces are provided, which will accommodate 78 seats and 14 employees at the
maximum shift. The restaurant parking requirement is one parking space for every two seats and
one space for every two employees at the m�imum shift. Two handicap spaces are located at
5-11-06
Page 1
the northeast corner of the site. The access from the south access road is for service and trash
vehicles only and will not be used for customer traffic. The applicant proposed to sign this
access accordingly. It might be appropriate to provide some type of removable barrier to prevent
customer traffic from attempting to access the site at this location. Such access could cause
traffic congestion at this point, although such congestion would not be affecting a public street.
GRADING/DRAINAGE/UTILITIE S
The site is to be bound by B612 curb and gutter including the island areas in the parking lot.
Surface drainage will generally be to the east into a storm sewer line on the east side of the
building, which will be tied into existing storm sewer in Xerxes Avenue at the northeast corner
of the site. Sanitary sewer and water will be tied into existing mains within the Xerxes Avenue
right of way.
The drainage, grading and utility plans axe being reviewed by the Director of Public Works/City
Engineer and his written comments are attached for the Planning Commission's review.
LANDSCAPING
The applicant has submitted a landscape plan, however, there is no analysis as to how it meets
the point system utilized to evaluate such plans. This 1.022 acre site requires 821andscape
points.
The lan calls for retainin u to six existin shade trees located on the west side of the site.
P g P g
They augment the plan with two Pin Oak (shade trees), three Spring Snow Crab (decorative
trees) and 75 deciduous and coniferous shrubs. Dwarf Burning Bush, Anthony Waterer Spirea
and Gold Mound Spirea are the proposed deciduous shrubs and Arcadia Juniper and Savin
Juniper are the proposed coniferous shrubs. Their plan is for the two Pin Oaks along with the
Arcadia Juniper and Anthony Waterer Spirea shrubs to be located on the two island areas.
Spring Snow Crab along with Gold Mound Spirea, Arcadia Juniper, Dwarf Burning Bush, Savin
Juniper and Anthony Waterer Spirea shrubs are to be located at the northwest corner and south
side of the building.
Using the maximum percentage of points allowed so that a distribution of the landscaping is
achieved, would allow a total of 66.5 points to be counted, which is 15.5 points short of the
required 82 points for the plan. The plan also is heavy in shrubs, only 21 of there proposed 37.5
points can be counted. An additional 15.5 points in coniferous trees and/or decorative trees
should be provided perhaps along the Xerxes Avenue green strip. Modifications to the plan
should be made.
The Planning Commission should be satisfied that the proposed landscaping for the site is
consistent with the landscape point system utilized to evaluate these plans.
Page 2
BUII,DING
The applicant has provided building elevations showing the proposed exterior of the new
McDonald's restaurant. The exterior will be primarily a red blend brick with a manganese iron
spot accent brick and manor white drive-it accent on the north and west elevations.
LIGHTING/TRASH
The applicant has submitted a photometric plan indicating compliance with the city ordinances.
They propose to have eight freestanding light poles of 24 ft. in height around the perimeter of the
property. Three would be located along the westerly side of the site, two to the north, two along
the east side and one on the south side of the property. The major concem with lighting is that it
be shielded and directed onto the site and avoid off site glare. The applicant's plan appears to
comply with these requirements.
The site plan shows the location of the proposed trash enclosure which will be at the south end of
the building, between the building and the drive-up lanes. No details of the screening material
have been submitted. It is recommended that the trash enclosure be a rnasonry structure to match
the proposed building. It should be of sufficient height to totally screen trash containers and have
solid gates for effective screening.
SPECIAL USE STANDARDS
Convenience food restaurants are special uses in the C-2 zoning district and as such must meet
the special use permit standards contained in Section 35-220 of the city ordinances (attached).
These standards require that the proposed special use will promote and enhance the general
public welfare and not be detrimental to or endanger the health and safety of the public; not be
injurious to the use and enjoyment of other property in the immediate neighborhood nor
substantially diminish or impair property values; not impede the normal and orderly development
of surrounding properties; be designed so as to minimize traffic congestion on the public streets;
and conform with the applicable regulations of the district in which the special use permit is
located. The applicant believes that their proposal will be compatible with these standards and
will not be detrimental to the general public and will promote and enhance the public welfare by
rebuilding an already successful site into a more convenient and better designed facility. They
believe their proposal will be arranged and operated in such a way so as not to interfere with the
use and development of neighboring property and they also believe their design standards meet
required building, parking and landscaping requirements. Furthermore, their proposal should
conform with the regulations of the district in which it is located.
Page 3
In general, the staff would concur and we believe the proposal can meet the standards for special
use permits contained in the zoning ordinance. A couple matters that need to be addressed in
order to meet the standards are the reducing in size of the access along the west access road from
approximately 33 ft. to 30 ft. in width and modifications to the landscape plan to conform with
the landscape point system utilized by the Planning Commission for evaluating such plans. A
public hearing has been scheduled with respect to this special use permit and notices have been
sent to surrounding property owners.
RECONIMEDNATION
We believe the plans are generally in order and approval is recommended subject to at least the
following conditions:
1. The building plans are subject to review and approval by the Building Official with
respect to applicable codes prior to the issuance of permits.
2. Grading, drainage, utility and erosion control plans are subject to review and
approval by the City Engineer prior to the issuance of permits.
3. A site performance agreement and supporting financial guarantee in an amount to
be determined based on cost estimates shall be submitted prior to the issuance of
permits to assure the completion of site improvements.
4. An outside trash dis osal facilities and roofto or on ound mechanical
Y p P
equipment shall be appropriately screened from view.
5. The building is to be equipped with an automatic fire extinguishing system to meet
NFPA standards and shall be connected to a central monitoring device in
accordance with Chapter 5 of the City Ordinances.
6. An underground irrigation system shall be installed in all landscape areas to
facilitate site maintenance.
7. Plan approval is exclusive of all signery, which is subject to Chapter 34 of the City
Ordinances.
8. B-612 curb and gutter shall be provided around all parking and driving azeas.
9. The applicant shall submit an as built survey of the property, improvements and
utility service lines prior to the release of the performance guarantee.
10. All work performed and materials used for construction of utilities shall conform
to the City of Brooklyn Center current Standard Specifications and Details.
Page 4
I
11. The applicant shall obtain an NPDES permit from the Minnesota Pollution Control
Agency and provide adequate erosion control as approved by the City Engineering
Department prior to disturbing the site.
12. This special use permit is granted for the convenience food restaurant proposal as
indicated in this application. Any expansion or alteration of the use not
comprehended by the zoning ordinance or these plans shall require an amendment
to the special use permit.
13. This special use permit is subject to all applicable codes, ordinances and
regulations. Any violation thereof shall be grounds for revocation.
14. The plans shall be modified prior to the issuance of building permits to reduce the
access along the west side of the site to the access road from its current 33 ft. to a
m�imum width of 30 ft.
15. The landscape plans shall be modified to be consistent with the landscape point
system utilized by the Planning Commission for evaluating such plans.
Page 5
City of Brooklyn Center
A Millennium Community
MEMORANDUM
DATE: May 9, 2006
TO: Ron Warren, Planning and Zoning Specialist
FROM: Todd Blomstrom, Director of Public Works 'r�
SUBJECT: Preliminary Site Plan Review
Planning Commission Applications 2006-005
Public Works Department staff reviewed the following preliminary documents submitted for
review under Planning Commission Application 2006-005 for the McDonalds parcel located at
5525 Xerxes Avenue North.
Sheet C-1: Site Plan, dated Apri127, 2006
Sheet C-2: Grading and Drainage Plan, dated Apri127, 2006
Sheet C-3: Utility Plan, dated Apri127, 2006
The applicant is proposing to reconstruct the existing restaurant facility and parking area located on
Tract J of Registered Land Survey 1419. The following recommendations regarding the preliminary
plans are provided for consideration.
Preliminary Site Plan Review
1. The applicant is proposing to remove the existing 24-ft wide driveway access onto Xerxes
Avenue and construct a new 26-ft wide driveway access approximately 23 feet to the north.
The new driveway access shall include the installation of a concrete apron. The apron
shall be a minimum of 8-inches thick and extend 20-feet into the site as measured from
the back of curb. Concrete gutter shall be extended across the driveway curb opening and
shall be poured integral with the apron.
2. The street patch for pavement removed along Xences Avenue to allow construction of the
new driveway entrance shall consist of 8-inches of Class 5 aggregate and bituminous
pavement in three lifts of 2-inches each in accordance with Mn/DOT specifications
2350/2360. All pavement removals within public streets shall be inspected and approved
by the City Engineering Division prior to pavement installation.
6301 Shingle Creeh Parhway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
uuw.cityofbrooklyncenter.org
3. Parking space dimensions shall meet or exceed the minimum standards provided in City
Ordinance Section 35-702.
4. The applicant shall construction concrete curb and gutter along the perimeter of all
driveways, parking lots and paved driving surfaces. Curb and gutter shall be constructed in
accordance with the dimensions of Type B-618 or B-612 as per City design standards.
5. The applicant is proposing to limit access to the site from the proposed south driveway
entrance. A metal swing-arm gate or sliding gate shall be provided to control access at this
driveway entrance. A chain or cable gate will not be acceptable.
6. The applicant shall be responsible for coordinating site development plans with Xcel Energy,
CenterPoint Energy, Quest Communications and other utility companies.
Water Supply and Sanitary Sewer Service
Water service and sanitary sewer service is available to the site from existing water and sewer
mains extending along Xerxes Avenue. The existing network of public sewer mains and water
mains can provide adequate service for the proposed land use.
1. The applicant is proposing to tap a 6-inch diameter water service from the existing 12-
inch diameter water main along Xerxes Avenue. The utility plan indicates that the
separate fire and domestic services will have separate isolation valves.
2. The applicant is proposing to install an exterior grease trap and a manhole access
structure along the new sanitary sewer service. Tracer wire and a tracer wire access box
shall be installed along the proposed sanitary sewer service in accordance with City standards
and recent state mandates for locating service laterals. The sanitary sewer manhole shall
consist of a pre-cast concrete structure with integral base and Kor-N-Seal rubber connection
units or approved equal. The applicant shall provide sanitary sewer by-pass pumping by a
qualified utility contractor to allow installation of the proposed sanitary sewer manhole. The
top cone section shall be rotated to minimize the amount of casting located within the
sidewalk.
3. Utility service extensions must meet City of Brooklyn Center design standards. The
location and method of connection of water and sanitary sewer services shall be subject
to approval by the Supervisor of Public Utilities. All sewer and water service
connections to City mains must be inspected by City utility personnel prior to backfill.
4. The proposed site plan shall be subject to the approval of the City Fire Chief and
Building Official, including hydrant spacing requirements and any other requirements of
the Fire Department.
Storm Drainage
The preliminary grading and erosion control plan shows proposed storm sewer throughout the
site to collect and convey runoff into the storm sewer system along Xerxes Avenue. Runoff
from the site would be directed to the City's regional storm water management pond No. 12-002
located within the Centerbrook Golf Course.
1. The proposed site redevelopment appears to represent a slight decrease in the amount of
imperious surface within the parcel. Peak runoff rates for the 2, 10, and 100-year storm
frequency events are not expected to exceed existing conditions.
2. The Utility Plan shall be revised to provide for the installation of a catch basin along the
curb extending across the north side of the building to minimize sheet flow across the
primary driveway entrance and pedestrian walkway.
3. Temporary erosion control inlet protection measures shall be placed at new catch basins
located within the site until final pavement and turf restoration work is complete.
4. Erosion control silt fence shall be installed along the perimeter of the property until turf
restoration work is complete.
5. Erosion control measures shall be installed prior to starting site grading or building
demolition operations. The owner will be responsible for the prompt removal of all dirt
and mud tracked onto public streets from the site during construction. Failure of the
applicant to promptly remove dirt tracked onto public streets from this project shall be
grounds for the City to provide street sweeping and invoice all equipment, labor and
administrative costs to the applicant.
The above comments are provided based on the information submitted by the applicant at the
time of this review. Subsequent approval of the final site plans may require additional
modifications based on engineering requirements associated with final design of the water
supply, storm drainage, sanitary sewer, final grading and geometric design as established by the
City Engineer and other public officials having jurisdiction over approval of the final site plans.
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City of Brooklyn Center
Special Use Permits 5ectian 35-220
2. Standards for Soecial Use Permits
A special use permit may be granted by the City Council after demonstration by evidence that all of the
following aze me�
a. The establishment, maintenance or operatioa of the special use will promote and enhance the general
public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort.
b. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity
for the purposes already permitted, nor substantially diminish and impair property values within the
neighborhood.
c. The establishment of the special use will not impede the normal and orderly development and improvement
of sturounding property for uses permitted 'm the districk
d. Adequate measures have been or will be taken to provide ingress, egress �nd pazking so designed as to
mi„i,,,i�e �c congestion in the public streets.
e. The special use shall, in all other respects, conform to the applicable regulations of the district in wluch it
is located.
3.. Conditions and Restrictions
The Planning Commission may recommend and the City Council may impose such conditions and restrictions
upon the establishment, location, construction, maintenance and operation of the special use as deemed
necessary for the protection of the public interest and to secure compliance with requirements speeified in this
ordinance. In all cases in which special use permits are granted, the City Council may require such evidence
and guarantees as it may deem necessary as part of the conditions stipulated in connection therewith.
4. Resubmission
Na application for a special use permit which has beea denied by the City Council shall be resubmitted for a
period of twelve (12) months from the date of the final determination by the City Council; except that the
applicant may set forth in writing newly discovered evidence of change of condition upon, which he relies to
gain the consent of the City Council for resubmission at an earlier time.
S. Revocation and Extension of Snecial Use Permits
When a special use permit has been issued pursuant to the provisions of this ordinance, such permit shall
expire without further action by the Planning Commission or the City Co�mcil unless the applicant or his
assignee or successor commences work upon the subject property within one yeaz of the date the special use
permit is granted, or unless before the expiration of the one year period the applicant shall apply for an
extension thereof by filling out and submitting to t�e Secretary of the Planning Commission a"Special Use
Permit" application requesting Such extension and paying an additional fee in an amount as set forth by the
City Council resolution.
Special use permits granted pursuant to the provisions of a pr�or ordinance of Brooklyn Ceater shall expire
within one year of the effective daie of this ordinance if constcuction upon the subject property pursuant to
such special use permit has not commeaced within that time.
In any instance where an existing and established special use is abandoned for a period of one eyaz, the special
use permit related thereto shall expire one year following the date of abandonmen�
MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF
HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
MAY 11, 2006
CALL TO ORDER
The Planning Commission meeting was called to order by Chair Willson at 7:00 p.m.
ROLL CALL
Chair Tim Willson, Commissioners Graydon Boeck, Gary Ford, Michael Parks, Sean Rahn, and
Tim Roche were present. Also present were Secretary to the Planning Commission/Planning and
Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Rebecca
Crass. Rachel Lund was absent and excused.
APPROVAL OF MINUTES APRIL 27. 2006
There was a motion by Commissioner Roche, seconded by Commissioner Ford,
to approve the minutes of the April 27, 2006 meeting as submitted. The motion passed.
Commissioners Graydon Boeck and Sean Rahn abstained. They were not present at the meeting.
ELECTION OF 2006 CHAIR AND CHAIR PRO TEM
t�lctin Chair Willsoi� opened the floar for nonlinations.
There ��as a motion by Cominissioner Boeck, secQnded by Cojnmissianer Roche to no��ninaie
Commissioiler Willsan as Chair of the 2006 Pla�uiing Com�nission and ConuYiissioner Rahn as
Chair Pro Tem. Acti�ig Chair Wi..11son asked for further nonzi.z�atio��s three tirnes. Hearing none,
he asked far a motion to close the non�inations.
There was a motian by Camtnissianer Boeck, secanded by Commissioner Ford, to close the
nominations far Chair azid Chair Pro Tem of the 2006 Pl.anning Conlrnission. Tl�e motion passed
una��imously.
There was a�notion by Con�missianer Boeck, secor�ded by Corn.inissioner Roclle, ta elect
Camnlissioner Willson to the position of Chair of th.e 2f�06 Planr�ing Commissian and
Cammissianer Rahn as Chai.r Pra Te�n of the �006 Planning Camn�issian. Tlze mation passed
unaninlously.
CHAIR'S EXPLANATION
Chair Willson explained the Planning Commission's role as an advisory body. One of the
Commission's funetions is to hold public hearings. In the matters concerned in these hearings,
the Commission makes recommendations to the City Council. The City Council makes all final
decisions in these matters.
i
5-11-06
Page 1
APPLICATION NO. 2006-005 MCDONALD'S US
Chair Willson introduced Application No. 2006-006, a request for Site and Building Plan
approval and a Special Use Permit to redevelop the existing McDonald's convenience food
restaurant into a new 78 seat convenience food restaurant with a drive-up window at 5525
Xe�es Avenue North. The applicant plans to demolish the existing McDonald's building on the
site.
Mr. Warren presented the staff report describing the location of the property and the proposal.
(See Planning Cominission Information Sheet dated 5-11-06 and the City Engineer/Public Works
Director's report dated 5-9-06 for Application No. 2006-005, attached.)
PUBLIC HEARING APPLICATION NO. 2006-005
There was a motion by Commissioner Roche, seconded by Commissioner Ford, to open the
public hearing on Application No. 2006-005, at 7:35 p.m. The motion passed unanimously.
Chair Willson called for comments from the public.
Ms. Vicky Stadhler, 1650 West 82" Street, Bloomington (McDonald's US) introduced herself to
the Commission as the applicant. She explained that the small area behind the building is to be
used for storage of items such as shovels, brooms, etc. with no access to the building. She
further explained that the trash corral is a part of the building and looks much like a garage.
There is a 4 ft metal door that opens from inside the building that employees use to dispose of
the trash, where it is picked up by the garbage hauler.
Eric Kellogg, Landform Engineering, introduced himself and showed the Commission a drawing
of the 25 ft. sliding gate that will be used for product deliveries to the site.
Commissioner Rahn inquired of the applicant regarding the use of an opaque fence along the
sliding gate. Mr. Kellogg responded that the area is marked as "no trespassing" to keep people
out.
Commissioner Roche suggested to the applicant other considerations for the materials used on
the opaque fence in addition to the chain link such as a hunter green vinyl. He also pointed out
his desire to add `beefed up' landscaping to improve the look of the area. Mr. Kellogg stated
that he is aware of the shortage on the plan regarding landscaping and that they will add
additional deciduous trees to meet the minimum requirements and they will also consider a
change to the fence.
Commissioner Ford suggested additional landscaping around the gated area. Mr. Kellogg
responded that adding landscaping to that area would be difficult and that is why they proposed
only sod in the area. Mr. Warren explained further landscape requirements for the site relative to
properties that surround the site.
Mr. Kellogg stated that they have taken the city staffls recommendations into consideration and
incorporated them in their plans for what will be submitted for construction approval.
5-11-06
Page 2
No other persons from the public appeared before the Commission during the public hearing on
Application No. 2006-005.
CLOSE PUBLIC HEARING
There was a motion by Commissioner Ford, seconded by Commissioner Roche, to close the
public hearing on Application No. 2006-005, at 7:53 p.m. The motion passed unanimously.
The Chair called for further discussion or questions from the Commissioners.
The Commissioners interposed no objections to approval of the Application.
ACTION TO RECOMMEND APPROVAL OF APPLICATION NO. 2006-005
MCDONALD'S US
There was a motion by Commissioner Boeck, seconded by Commissioner Ford, to recommend
to the City Council that it approve Application No. 2006-005, submitted by McDonald's US for
Site and Building Plan approval and a Special Use Permit to redevelop the existing McDonald's
convenience food restaurant into a new 78 seat convenience food restaurant with a drive-up
window at 5525 Xer�ces Avenue North subject to the following conditions:
l. The building plans are subject to review and approval by the Building Official with
respect to applicable codes prior to the issuance of permits.
2. Grading, drainage, utility and erosion control plans are subject to review and
approval by the City Engineer prior to the issuance of permits.
3. A site performance agreement and supporting financial guarantee in an amount to
be determined based on cost estimates shall be submitted prior to the issuance of
permits to assure the completion of site improvements.
4. Any outside trash disposal facilities and rooftop or on ground mechanical
equipment shall be appropriately screened from view.
5. The building is to be equipped with an automatic fire extinguishing system to meet
NFPA standards and shall be connected to a central monitoring device in
accordance with Chapter 5 of the City Ordinances.
6. An underground irrigation system shall be installed in all landscape areas to
facilitate site maintenance.
7. Plan approval is exclusive of all signery, which is subj ect to Chapter 34 of the City
Ordinances.
8. B-612 curb and gutter shall be provided around all parking and driving areas.
9. The applicant shall submit an as built survey of the property, improvements and
5-11-06
Page 3
utility service lines prior to the release of the performance guarantee.
10. All work performed and materials used for construction of utilities shall conform
to the City of Brooklyn Center current Standard Specifications and Details.
1 l. The applicant shall obtain an NPDES permit from the Minnesota Pollution Control
Agency and provide adequate erosion control as approved by the City Engineering
Department prior to disturbing the site.
12. This special use permit is granted for the convenience food restaurant proposal as
indicated in this application. Any expansion or alteration of the use not
comprehended by the zoning ordinance or these plans shall require an amendment
to the special use permit.
13. This special use permit is subject to all applicable codes, ordinances and
regulations. Any violation thereof shall be grounds for revocation.
14. The plans shall be modified prior to the issuance of building permits to reduce the
access along the west side of the site to the access road from its current 33 ft. to a
m�imum width of 30 ft.
15. The landscape plans shall be modified to be consistent with the landscape point
system utilized by the Planning Commission for evaluating such plans.
Voting in favor: Chair Willson, Commissioners, Boeck, Ford, Parks, Rahn, and Roche.
The motion passed unanimously.
The Council will consider the application at its May 22, 2006 meeting. The applicant must be
present. Major changes to the application as reviewed by the Planning Commission will require
that the application be returned to the Commission for reconsideration.
OTHER BUSINESS
There was no other business.
ADJOURNMENT
There was a motion by Commissioner Boeck, seconded by Commissioner Rahn, to adjourn the
Planning Commission meeting. The motion passed unanimously. The meeting adjourned at
8:00 p.m.
Chair
Recorded and transcribed by:
Rebecca Crass
5-11-06
Page 4
I
City Council Agenda Item No. 9a
Office of the City Clerk
BRODKEYN
C�NTER
MEMORANDUM
TO: Michael J. McCauley, City Mana er
FROM: Sharon Knutson, City Clerk
DATE: May 17, 2006
SUBJECT: Mayoral Appointment: Financial Commission Member
The Financial Commission is composed of a chairperson and six members. There are five vacancies on the
commission. The City has received one application.
Notice of vacancy on the Coxnxnission was posted at City Hall and Community Center and on the City's web site and
aired on Cable Channel 16 beginning January 2, 2006. Announcement was made in the January 26, 2006, edition of
Brooklyn Center Sun-Post. Advertising continues on the City's web site and Cable Channel 16 and a notice is posted at
City Hall and Community Center.
Attached for City Council Members only is a copy of the application received:
Gene Maze 3000 Thurber Road
A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center
advisory commission infornung them of the vacancies and requesting that they call the City Clerk if they are interested
in applying for either commission. They were given the choice of either reapplying or having their application
previously submitted considered. Notices were also sent to current advisory commission members.
A letter was sent to the applicant notifying him that his application for appointment would be considered at the May 22,
2006, City Council meeting.
As requested by the City Council, the City Advisory Commission Bylaws and City Council Resolution Establishing the
City Advisory Commission Duties and Responsibilities are not included in the materials but can be found on the City's
web site at www.citvofbrooklvncenter.or� and clicking on Mayor/ CounciU Commissions/ Charter, then Advisory
Commissions. The membership roster is also available at this site.
Other attachments include:
1) Memorandum from Mayor Kragness indicating her nomination.
2) Procedures for filling commission vacancies adopted by the City Council on March 27, 1995.
3) Geographical distribution of current members and applicants.
Recommended Council Action:
Motion by Council to ratify Mayoral nomination of Gene Maze to the Financial Commission with term
expiring December 31, 2008.
c;�,�f Office of the Mayor
BROOK�YN
CENTER
MEMORANDUM
TO: Councilmember Kathleen Carmody
Councilmember Kay Lasman
Councilmember Diane Niesen
Councilmember Mary O'Connor
FROM: Myrna Kragness, Mayor
DATE: May 17, 2006
SUBJECT: Financial Commission Appointment
As outlined in our policy for filling commission vacancies, I would request ratification from Council
Members for the following nomination:
FINANCIAL COMMISSION
Gene Maze 3000 Thurber Road
City of Brooklyn Center
Procedures for Filling Commission/Task Force Vacancies
Adopted by Council3/27/95
The following process for filling commission/task force vacancies was approved by the City Council
at its March 27, 1995, meeting:
Vacancies in the Commission shall be filled byMayoral appointment with majority consent
of the City Council. The procedure for filling Commission vacancies is as follows:
l. Notices of vacancies shall be posted for 30 days before any official City
Council action is taken;
2. Vacancies shall be announced in the City's official newspaper;
3. Notices of vacancies shall be sent to all members of standing advisory
commissions;
4. A lications for Commission membershi must be obtained in the Cit
PP P Y
Clerk's office and must be submitted in writing to the City Clerk;
5. The City Clerk shall forward copies of the applications to the Mayor and City
Council;
6. The Mayor shall identify and include the nominee's application form in the
City Council agenda materials for the City Council meeting at which the
nominee is presented; and
7. The City Council, by maj ority vote, may approve an appointment at the City
Council meeting at which the nominee is presented.
COUNCIL PROCEDURES ESTABLISHED FOR FILLING COMMISSION VACANCIES
City of Brooklyn Center
Financial Commission
Geographical Distribution
(Chairperson and Six Members)
Current Members
May 17, 2006
��y �v f i t
Neighborhoods �;�:�rp�,� i= Current Members
r
Southeast Mark Nemec
Susan Shogren Smith
Northeast
Northwest Gene Maze
West Central
Central
Southwest
Five vacancies.
City Council Agenda Item No. 9b
i
City of Brooklyn Center
A Millennium Community
MEMORANDUM
DATE: May 17, 2006
TO: Michael McCauley, City Manager
FROM: Todd Blomstrom Director of Public Works
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 2005-18, Contract 2005-I, Central Park Ballfield
Lighting Improvements
On February 13, 2006 the City Council authorized the award of Improvement Project No. 2005-18,
Central Park Ballfield Lighting Improvements to Forest Lake Contracting, Inc. Forest Lake
Contracting has completed the installation work and is now requesting final payment for the project.
The original contract amount was $91,440.00. There were no change orders for the installation work.
The Contract consisted of the replacement of athletic field lighting luminaires and a lighting control
cabinet serving two softball fields and various electrical circuits within Central Park. Forest Lake
Contracting has completed all work under the contract within budget and with acceptable quality of
the finished product.
Attached for consideration is a City Council resolution accepting the work performed and authorizing
payment for the final contract amount of $91,440.00 for Contract 2005-I, Central Park Ballfield
Lighting Improvements.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-33D0 FAX (763) 569-3434
FAX (763) 569-3494
www. cityofbrooklyncenter. org
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING
FINAL PAYMENT, IMPROVEMENT PROJECT NO. 2005-18, CONTRACT
2005-I, CENTRAL PARK BALLFIELD LIGHTING IMPROVEMENTS
WHEREAS, pursuant to a written contract signed with the City of Brooklyn
Center, Minnesota, Forest Lake Contracting, Inc. of Forest Lake, Minnesota has completed
the following improvement in accordance with said contract:
Improvement Project No. 2005-18, Contract 2005-I, Central Park Ballfield Lighting
Improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. It is hereby directed that final payment be made on Improvement Project
No. 2005-18, Contract 2005-I, taking the contractor's receipt in full. The
total amount to be paid for said improvement under said contract shall be
$91,440.00.
2. The estimated project costs and revenues are hereby amended as follows:
COSTS As Anproved As Final
Contract 91,440.00 91,440.00
Contingency (10%) 9,100.00 0
Admin/Legal/Engr. 6.900.00 6,900.00
Total Estimated Installation Cost $107,440.00 98,340.00
REVENUES As Apbroved As Final
Capital Projects Fund (40100) 107,440.00 98,340.00
RESOLUTION NO.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
I
City Council Agenda Item No. 9c
Chief Boman will make a presentation at the meeting.
AGENDA
CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION
May 22, 2006
Immediately Following Regular City Council and EDA Meetings Starting at 7:00 P.M.
City Council Chambers
A copy of the full City Council packet is available to the public. The packet ring binder is
located at the front of the Council Chambers by the Secretary.
ACTIVE DISCUSSION ITEMS:
1. 2007 Budget Development Overview Discussion
a. Overview of 2006 budget and priorities
b. Overview of2007 budget development issues
2. Individual Council requested potential budget process requests for City Council
direction on whether to pursue discussion, reseaxch, andJor analysis for future budget
meetings:
a. Council Member Niesen:
i. Lighting for Lions Park ball fields
ii. Post-employment benefits
iii. Employee benefits
iv. GASB 43 45
v. Employee benefits as a percent of overall salary and benefit variances
between salary categories
vi. Dedication of cable funds far cable equipment
vii. Cities used for salary comparisons
viii. Having the city research and offer civics classes
3. Council Direction:
a. Operations taxget
i. Continue current level, sustain, increase, or decrease
b. Budget development
PRELIMINARY ITEMS TO DETERMINE CITY COUNCIL DIRECTION ON,
WHETHER TO PURSUE DISCUSSION/RESEARCH/ANALYSIS FOR FUTURE,
WORK SESSION(S)
4. Council Member Lasman: Citizen petitions for stop signs
5. Council Member O' Connor: Removal of policies 2.60 2.61 on Housing Bonds
and Business Subsidy pages 254-258
6. Council Member Carmody: Revision of Policy 2.03 City Council Commitment to
the Brooklyn Center Charter page 206 and several other policies
7. Council Member Niesen: New Proposal for City Manager Review Form
8. Miscellaneous
9. Adjourn
Pending List for Future Work Sessions
June 12�' Time reserved for interviews with Executive Recruiting Firms
July 10�' Council Member O'Connor: Review of CVS fence decision
Discussion of 2007 Goal Setting Date and Process
July August Council Member Niesen: Neighborhood Advisory Groups
NOTE: Council Member O'Connor requested a report on the status of avian flu pandemic
planning. I am having Chief Boman make a report at the May 22 regular council
meeting. If there are further issues, the matter can be placed on a Work Session
agenda.
City of Brooklyn Center
A Millennium Community
To: Mayor and Council Members
Financial Commission
From: Michael J. McCauley
City Manager r
Date: May 10, 2005
Re: Initial Budget Discussio for 2007 Budget
2007 BUDGET DISCUSSION
In May, the City Council and Financial Commission are asked to provide general direction on the
development of the draft General Fund budget documents. The draft budget is developed to address
priorities that have been developed. A general sense of the goals for the 2007 budget and the rough
parameters of operational targets are needed to give departments direction on the development of
budget requests. If the City Council has general or specific matters that it wants reviewed and
analyzed for the budget, identification of those issues at the beginning of the budget development
process aids in that process and allows staff time to develop appropriate scenarios for Council and
Commission review.
As indicated in the agenda, the meeting will review the general directions taken last year. The 2006
budget was essentially a continua.tion of the 2005 budget which reflected the reduction strategies
employed in 2004 2003. The underlying principle guiding the reduction in service was to
eliminate whole activities and to reduce core operations at the margins so as to retain effective core
services, rather than to cut all services/activities across the board. A sense of doing what is done at an
effective level was seen as more beneficial/effective than doing more things poorly.
Review of 2006 Budget Dates:
The budget meeting dates were established with the 2006 City Council calendar adoption. We have
generally started with the General Fund and done the Enterprise and Capital Funds at the end of the
process. State law requires adoption of a preliminary tax levy by the 2" week of September. The
final levy adopted in December may be lower than the preliminary levy adopted in September. The
final levy may not be higher than the preliminary levy. The preliminary levy is sent out with the
Truth in T�ation notices.
The meeting dates for budget meetings/actions are:
May 22 (re-scheduled from May 15`
June S (review with Financial Commission of May 22 meeting due to
cancellation of May 15`� joint meeting)
August 21 St focus on General Fund and preliminary levy
6301 Shingle Creek Pdrkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityofbrooklyncenter. org
September l l adoption of preliminary levy and General Fund Budget
October 16 focus on Enterprise Funds Capital Improvement Plan
November 20�' finalize all budgets for hearings
December 4�' Truth in Taxation Hearing
December l l Budget Hearing and Adoption
With the exception of the September 11�', December 4�', and December l l meetings, all meetings
are joint work sessions of the City Council and Financial Commission at 6:30 p.m. If there are any
changes that should be made to the schedule, they can be proposed at any point in the budget process.
OVERVIEW OF 2006 BUDGET PRIORITIZATION
2006 REVENUE OVERVIEW
For 2006, the General Fund budget increased $470,181. Major influences included increased pension
contribution rates due to State changes in contribution rates for public employee pensions. Ta�ces and
State Aids in 2006 are below the level of combined resources budgeted for 2003 and 2002. Total
taxes levied by the City and its Housing and Redevelopment Authority increased 2.72% in 2006.
Real Estate taxes provide 73+% of the funding for the General Fund. There was a slight increase,
after consecutive years of substantial decreases, in Local Government Aid in 2006. At this point in
the budget process it is too soon to have an indication of aid amounts for 2007 until after the
Legislature completes its session and notices are sent in August on preliminary aid distributions.
Revenues
Without Debt
$14
$12 I
;10
o Taxes
$6 State Aids
S4
S2
$o
2001 2002 2003 2004 2005 2006
OS/18/2006 Page 2 of 11
Operating, Debt HRA Levies State Aids
Zoo2
2003 Operating Levy
20 State Aids
HRA Levy
Debt Service Levy
2005
2006
$0 $5 $10 $15
Millions
General Fund Revenues
2006
R�I EsfffieT�ces
73.6%
IiAerest
0.9%
CourtFines
1.6%
Rec.B Comm. CenOer fees
4.4%
Charg efor SerHCe
0.2°6
State Aids
9.0%
Licenses&PermiS
Pudic SatelyCharges 4.9%
0.7% Mise. Re.enue
Misc.Ta�aes 0.4%
47%
OS/18/2006 Page 3 of 11
Property Tax Levy
Total levy All Sources
2005 to 2006 2005 to 2006
Pay 2004 Pay 2005 Pay 2006 Change Change
General Fund Operations $9,497,064 $10,117,000 $10,494,126 $377,126 3.73%
1994 Bonds $69,536
1995 Bonds $70,995 $73,626 ($73,626) -100.00%
1996 Bonds $122,383 $118,023 $118,830 $807 0.68%
Police Fire Bonds $786,584 $759,074 $757,394 ($1,680) -0.22%
Housing Redevelopment
Authority $232,395 $251,295 $257,065 $5,770 230%
Total of AII Levies $10,778,957 $11,319,018 $11,627,415 $308,397 2.72%
2006 EXPENDITURE OVERVIEW
The 2006 budget continued the reductions implemented in 2004 after a lengthy prioritization process.
The continuation of the 2004 cuts and priorities reflected in the 2006 budget were:
The budget for all operations provides for 151 full time positions in all funds,
a decrease of 9 full time positions from the 2002 budget, a total of 15 fewer
full time positions than in 2000. This number of 151 full time positions was
an increase of 1 position over the 2005 budget with the change from a part to
full time support position for Fire/Emergency Management. The mix of full
time and part-time employees is an ongoing process of balancing needs and
the best mechanisms to meet those needs through personnel configurations.
o Maintain Police Patrol at full strength
o Maintain Fire Operations
o Maintain general operations as reduced in 2004
o Continue reductions in:
Street and Park maintenance
Reduced seasonal hiring
Not replacing positions vacated in 2003
Reduced use of portable toliets
o Retain
Senior Transportation
Staffing for Earle Brown Days committee
Support for Earle Brown Days parade
Funding for REACH added to the 2005 budget
o Provide no funding for:
PRISM medical transportation funding in the 2004 budget (service
may be continued in 2004 through an additional transfer in 2003)
OS/18/2006 Page 4 of 11
DARE
o Restoration of funding for North Hennepin Mediation Services that was
I restored in 2006 budget
o Reduced levels in the following areas are continued:
I Pool hours
Programming for
Seniors
Youth after school
Recreation programs
Ice Rinks
Reduced to 5 rinks
Eliminates warming houses altogether
City Watch newsletters from 6 to 4 issues annually
Entertainment in the parks and fireworks are held to the extent
donations are received
2000-2006
GeneralGovernment I
Public Safety
Community Development
Public Works
Social Serv�es 2000
Parks Recreatio 2006
Convention Tourism
Risk Management
Unallocated Dept.
i Transfers to Technology Fund
$0 $1 $2 $3 $4 $5 $6 $7
Millions
I
I
I
OS/18/2006 Page 5 of 11
L
General Fund 2006
Mayor &Counc�
0.9�0 City Manager
Other Fnancing_ 1 4
0.5% City Clerk
Convention Tourism
2.2 Fe�ance
Park Maint 4.9%
5.8% Legal
2.0%
Recreatbn Admin Human Res.
7.6°k 1.6%
CARS Admin.
1,2% OtherGen. Gov't.
Social Services 7.7%
0.6°k
Maintenance Streets
9.2%
Pub6c WorksAdmin.
3.6%
Emergency Prep. J
0.4%
Inspections
2.5%
Fire
5.3%
Police
41.3%
OS/18/2006 Page 6 of 11
General Fund Expenditures by Type
'_006
Personnel Costs
69.2%
Capaal Outlay
0.4%
`Transfers to Other Funds
0.5%
Contingency
0.1
Utilnies
3.3%
Insurance
1.2%
Central Garage
6.7
Cost of Sales
0.1
Other Contractual
8.5%
SuppGe� LRepair,rental
3.5% 9
$ery Communicatbns
2.9% 1.7%
Overview of 2007 Issues
a. The most significant influence on the General Fund continues to be the reduction in
Local Government Aid. After losing $1.68 Million in Loca1 Government Aid in 2004
with the ability to levy back only 60% of that lost aid and no levy for inflation, the
City lost an additional $310,422 in Local Government Aid in 2005. In 2006 there was
a modest increase in Local Government Aid of $125,000. The City also lost
$1.38Million in HACA in 2002 that shifted costs to real estate taxes from State aids.
b. Revenues
i. Real estate ta�ces are the largest source of revenue in the General Fund (73%)
and the only significant source of new revenue to meet future cost increases.
Many of our license fees are limited by State statute such as liquor licenses
and amusement devices. Building permit revenues are cyclical and may need
to be adjusted downward in the budget projections. We have increased fees
at the Community Center and for programs. Interest earnings have been very
OS/18/2006 Page 7 of 11
modest over the past years due to low interest rates. Interest eamings have
begun to increase recently.
ii. A 3% increase in real estate taxes generates approximately 315,000 or a 2.3%
increase in General Fund revenues.
iii. In 2007, the 1996 Street bonds will be retired. This is the last issue that
included a levy for the City's portion of street reconstruction prior to the City
Council's acceptance of the recommendation to discontinue the use of
general obligation debt. The debt service levy in 2006 for the 1996 bonds is
$118,830. The levy for operations could increase by $118,830 without itself
increasing total taxes. This would help offset the total levy needed to
maintain General Fund operations or provide additional funding for street
reconstruction.
c. Expenditures
i. Personnel
1. For 2007 we are proj ecting the cost for increased wages and insurance
contributions in a rough range of $300,000 to $350,000 in the General
Fund, which may be lower with the final configuration after dispatch
transfer to Hennepin County. As mentioned earlier, increased pension
contribution rates are magnifying the increases in personnel costs.
ii. Utilities and fuel
1. Utilities and fuel costs have increased due to increased energy costs.
The impact of these costs will impact the 2007 budget.
Projects in 2006 and 2007 Impacting Budget and Staff Resources
The following are current projects and projects for 2007 that will have major impacts on staff
time and/or fiscal resources:
1. Utility Rate Study
a. Basis of Billing discussion
i. Concept proposal to shift to actual use categories
ii. Fa112006 into 2007 discussion
2. Stormwater Utility Study
a. Develop maintenance schedule and costs
b. Capital needs schedule and costs
c. Develop rate structure/plan to support maintenance and capital needs
3. Capital Improvement Plan
a. Expansion to include all remaining neighborhoods working plan out from 5 to 15
years
b. Scheduling water tower painting
c. Compliance with recent mandates for NPDES and TMDL
OS/18/2006 Page 8 of 11
d. Better cash flow analysis
i. For utility rates
ii. Generally
iii. Out to 2020 and 2025 for better forecasting
4. General mandates for storm water and other items
a. New NPDES plan due end of June
b. Water Conservation plan mandate from State
5. Golf Course
a. Loan strcicture
b. Storm water charges for flooding and past lost use during construction of detention
ponds
6. Watershed
a. There have been increasing demands on staff time related to watershed issues
i. May not be a priority given magnitude of funds v. other issues
b. Capital projects with partial funding from Watershed
7. Central Garage
a. Revise replacement funding plan to reflect new emission requirements
b. Revise fire replacement funding need estimates based on more current replacement
costs
8. Communications
a. Working on proposal for new character generator
i. Should be ready for Council consideration to approve new equipment at June
12`�' meeting
b. Tim Gaffron preparing inventory of equipment in Council Chambers
i. Issue of replacement plan and funding
c. Studying digital recording and a service to allow digital taping of Council meetings
that could place meeting on City's website with ability to go to individual agenda
items with click of a mouse.
9. Election
a. The City Clerk and Deputy Clerk will start the election season shortly and be fully
engaged with that process until mid-November.
b. HAVA (Help America Vote Act) implementation requires new plan and additional
training requirements for staff and election judges
10. Emergency Preparedness
a. City staff being trained/updated on NIMS (National Incident Management System)
b. Department heads to be updated
c. Planning for potential Avian flu
OS/18/2006 Page 9 of 11
I
11. Code Enforcement
a. Improving process and coordination
b. Preparation of mailing/materials to educate on requirements with multiple language
resources
12. Major Personnel Recruitments
a. City Manager recruitment and hiring
b. Community Development Director retirement and replacement in l half of 2007
13. Technology
a. Document Imaging System in 2007
b. Conversion to new soflware for utility billing which will have major staff
implications for training and data conversion
14. Fire Department
a. Continuing issue of day time fire coverage
i. Exploration of options
1. additional public works employees required to be fire fighters
2. small full-time day staff with additional duties
3. other
15. Franchise Fee
a. Need to review for Council Report and possible increase to assist in street
reconstruction funding has been unchanged since implementation in 2004
I 16. Comprehensive Plan Update in 2007
a. Possible task force
i. Last time used Council, Planning Commission, Community members, and
staff
b. Hire consultant
17. 57�' Logan
a. Review proposals and select developer for negotiations in June 2006
b. Negotiate contract in summer of 2006
c. Construction in 2007
i
18. Opportunity Site
a. Comprehensive Plan modifications
b. Financial modeiing
I 19. Dispatch conversion
a. Occurring now into rest of summer with implementation of new configurations
I
i
I OS/18/2006 Page 10 of 11
20. Fire Pension request
a. Springsted is reviewing annual request from Fire Relief Association to increase
i pension benefit
21. Salt Storage facility
a. Construction of new salt storage facility
22. Street reconstruction projects
a. 2006 construction going on now
b. Field work for 2007 projects and design
23. Finance
a. Implementation of Government Accounting Standards 43 45
Staff resources are stretched at this point and focus on main projects and issues is required to
accomplish the planning and projects described above. Additional projects should be considered in
the context of what can be deferred or dropped to make capacity for additional projects or studies. In
looking at the 2007 budget process, the question for the Council is whether it wants to consider/study
any changes in basic operarions/services provided. If not, then the process can proceed on an iterative
basis to develop a budget proposal that maintains current services and operations, seeking additional
funding for street reconstruction while saving stafftime to work on the major studies and planning
for capital and utilities. If the Council wishes to explore changes in operations or services, then the
question to be answered is what does the Council wish to have evaluated and calculated in the budget
process and what of the identified current projects should be deferred?
With the additional undertaking of a recruitment and selection process, I would recommend that the
Council seriously consider deferring non-essential studies and compilations of information to
facilitate focus on ongoing operations and the budget/capital planning in place. Unless a clear
majority of the City Council is very interested in obtaining information in addition to the usual
compilation for budget development and the additional work will have a very clear impact on
decisions made by the City Council, I would suggest the staff not be asked to undertake additional
compilations or analysis. The staff certainly wants to provide the City Council with the information
and analysis that the Council needs to fulfill its responsibilities, but the staff does not have the
I capacity to compile a lot of additional data and perform additional analysis and still deliver on the
long range planning outlined. One of the major responsibilities that I have is the budget process,
analysis, and assembly. My absence during the 2007 budget process will require a further
prioritization of staff resources and a focus on what is tiuly important and needed by the City
Council at this time. The City Engineer is currently overloaded with the increased mandates for
I storm water and water, finalization of storm clean-up, street and other construction projects, and
undertaking a major revision of our long range planning for capital needs and funding with Finance.
This long range planning is of major importance and we have been working to be in a position to
undertake this expansion. It can only happen with the assistance of the City Council to free up time
and staff resources to focus on these planning and analysis proj ects.
OS/18/2006 Page 11 of 11
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and cil Membe armody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
I
Date: May 18, 2006
Re: Council Member Niesen's Budget items
a. Council Member Niesen:
i. Lighting for Lions Park ball fields
l. Attached are copies of the e-mail outlining the item. As
indicated, the request is for Lion's Park which is a private
use pursuant to a land transaction related to the Golf
Course. There are no funds identified for this. There is also
another Little League ball paxk that is privateiy owned in
Brooklyn Center.
ii. Post-employment benefits
1. Attached is the e-mail from Council Member Niesen.
a. The only post-employment benefit is single
premium health insurance for employees:
i. retiring with 25 yeaxs of service before
December 31, 2007 or
ii. Retiring with a full PERA pension who were
hired on or before January 1, 1992.
iii. Employee benefits
1. A copy of the benefit summary is enclosed.
iv. GASB 43 45
1. At the present time u-e are operating an Internal Service
Fund called the Post Employment Retirement Fund which
tracks our contributio��s and respansi.bilities under post
em�loyrnent benefits. It is funded as part of the budget
process and is included in our regular funding pt•ajections.
It is alsa included in the CAFR each year as part of aur
reporting requiremexlts. That Fund currently carries a cash
balance of l,529,000. We will be ex�lorin�; the otl�er
requirements of GASB 43 45 over the next year but
do nat anticipate any sianificant additional financial burden
since the changes in ow• program last year to Iimit
participation and fix potential number af participants.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www.cityofbrooklyncenter.org
v. Employee benefits as a percent of overall salary and benefit
variances between salary categories
1. There are no benefit variances between salary categories.
vi. Dedication of cable funds for cable equipment
1. Council Member Niesen's e-mail is atta.ched.
a. Proposal for new cable message generator is on the
verge of being completed anticipated presentation
on June 12�'.
b. Tim Gaffron is working on an inventory of
equipment in the Council Chambers
vii. Cities used for salary comparisons
1. Council Member Niesen's e-mail is enclosed.
a. Also enclosed are copies of materials from the
adoption of the comparison cities after a study and
recommendation from the Financial Commission.
viii. Having the city research and offer civics classes
1. Enclosed is Council Member Niesen's e-mail
a. The materials previously sent out in the updates has
not been reproduced. As indicated in the previous
materials from Mr. Glasoe. Civics classes and
similar offerings are made by the school districts
through Community Education and the city's
offerings are geared more toward recreation and
leisure offerings.
I
Page Z OS/18/2006
rage i ot i
Michael McCauley
From: Michael McCauley
Sent: Tuesday, March 21, 2006 8:36 AM
To: Diane Niesen
Subject: RE: Project lighting.
I will ut this on the list of items for Council discussion at the June Sth Work Session for
P
Council direction on items to study for possible inclusion in the budget and Capital
Improvement Plan. If the Council refers the issue to the Park Recreation Commission they
can review this with the other capital projects and funding. Another issue would be the
residents adjacent to the park and soliciting their input on impacts of additional traffic, later
hours, and lights. With 2 fields, lighting the fields would probably be closer to $250,000
$300,000.
From: Diane Niesen
Sent: Monday, March 20, 2006 10:11 PM
To: Michael McCauley
Subject: FW: Project lighting.
I do not know who received this email so I am forwarding to you FYI, and for you to pass along to Mr. Glasoe and
the other councilmembers. I support having lighting at all of our parks and hope that the Park Rec Commission
can look into this funding request at their next meeting.
From: robert mikulak [mailto:rmik30@comtast.net]
Sent: Mon 03/20/06 7:55 PM
To: Diane Niesen
Subject: Project lighting.
Hi I'm a consern citizen of Brooklyn Center and I'm wondering what it would take for Lions Park to get little league
lights. I checked on the lighting with Musco lighting and it runs about $75,000 per field. Since almost all the parks
in Brooklyn Center have lights that the city funded so I'm wondering what it would take to get funding for lights at
Lions Park. If you have any questions please give me a call.
Bob Mikulak 763-442-3668 (Vice President BC National Little league)
Thanks
P.S
We are hosting the 9& 10 year old all star and lights would really help us out. We are hoping to host more
tournament games.
5/18/2006
Page 1 of 1
Michael McCauley
From: Diane Niesen
Sent: Sunday, April 02, 2006 10:11 AM
To: Michael McCauley
Subject: Budget/financial item: OPEB
For our budget discussions this year, I will want information on Other Post Employment Benefits (other than
pension)
employee healthcare (medical, dental, vision, hearing): review of changes enacted, date enacted, date
effective, bottom-line dollar result, when
OPEB (if provided separately from pension benefits): life insurance, long-term disability, long-term care, death
benefits
a copy of the list of employment benefits someone would get upon hire
an understanding if, under GASB 43 45, BC will have to begin accruing for these expenses which will have an
effect on our City budget
employee benefits as an overalt percentage of salary: 2005, 2004 with information whether this percentage
varies befinreen salary categories
i
5/15/2006
City of Brooklyn Center
Summary of Benefits
2006
2006 Cafeteria Benefit Plan The City will contribute up to a maximum of $668.90 per month
per employee. Additional benefits may be purchased by the employee as made available through
the Cafeteria Benefit Plan. Current benefits include medical health coverage; dental coverage;
long-term and short-term disability; and supplemental life insurance.
The City is a member of the LOGIS health group. Employees can select from four different
Medica plans as well as from a four tier structure (employee only; employee spouse; employee
children; or family.)
PERA (Public Emnlovees Retirement Associationl PER.A is mandatory for all government
employees. For employees enrolled in the Coordinated Plan the City contributes 6% of gross
income directly into PERA. Employees contribute 5.5% of their gross income directly into
PER.A. For employees enrolled in the Police/Fire Plan the City contributes 10.5% of gross
income directly into PERA. Employees contribute 7% of their gross income directly into PERA.
For details on PER.A, vesting and retirement, contact PERA at 651-296-7460.
Life Insurance The City provides $10,0001ife insurance for all full-time employees.
Supplemental and dependant life insurance can be purchased at the employees cost for a reduced
group rate. Our current provider is Prudential.
Vacation Leave Vacation leave starts accruing at the rate of 6.67 hours for each calendar
month. Vacation leave may be used as accumulated. Please refer to the City's Personnel Policy
Manual for more information regarding the use and accrual of vacation leave.
Sick Leave Sick leave accrues at the rate of eight hours per month unti1960 hours have been
accumulated. Please refer to the City's Personnel Policy Manual for more information regarding
the use and accrual of sick leave.
Holidavs The City has twelve paid holidays per year two of which axe personal/floating
holidays. Please refer to the City's Personnel Policy Manual for more information regarding
holidays.
Deferred Comnensation This is a voluntary plan that allows employees to place a portion of
their earnings into a pre-tax deferred investment program. Deferred Comp allows employees to
defer present income for long-term savings to supplement retirement. Several different types of
investment options are available. This plan is subject to IRS Rulings.
Post Emnlovment Health Care Savin�s Plan This is a plan that allows employees to place a
portion of their earnings or severance pay (as elected during a one-time irrevocable election) into
a pre-tax investment program. The money is available to employees after they have separated
employment with the City. The money must be used for health care expenses. Money is
withdrawn from the plan t�-free. Several investment options axe available. This plan is subject
to IRS Rulings
Direct Deposit The City offers direct deposit of your payroll check.
Flexible Benefit Plan A portion of the employee's salary may be set aside to cover estimated
health care costs and child day caxe costs. This contribution is taken from gross wages and you
must expend all the money you set aside or lose it. Proof of inedical and day care expenses must
be submitted. This plan is subject to IRS Rulings.
Milea�e Reimbursement Personal automobile use for authorized trips, meetings, work, etc.
will be reimbursed at the rate consistent with IRS Regulations. All mileage reimbursement
requests must be made in writing, approved by department head and submitted to Finance.
Page 1 of 1
Michael McCauley
From: Diane Niesen
Sent: Saturday, May 13, 2006 3:14 PM
To: Michael McCauley
Subject: RE: Vote on dedication of cable fee collected Item for 5-22 Work Session Agenda
To: Michael McCauley, city manager
Fr: Diane Niesen, city councilmember
Re: Decisions made regarding disposition of cable fees collected from cable subscribers
After sending the email (text below) on this today, I saw that the Minutes from the 4-24 Work Session are
incomplete on this item. My purpose for the cable fee discussion was to bring to a vote the dedication of cable
fees/funds. I'm not fully clear on why that has to go to a vote unless there was a resolution made at some point
giving the City authority to use these funds in any manner. If not, protocol would dictate that they would be used
for the purposes collected as communicated in the letter that accompanies their quarterly transmission to the
City. In any case, I find it troubling that the Minutes do not reflect Council's decision to:
Request Mr. Gaffron document BC's cable equipment and include a schedule of replacement showing
timeframes, estimated cost, and descriptions of replacements.
Give Council this list in time to understand and review the impact to our 2007 budget, which would include a
vote on dedication of these funds for the replacement of cable equipment.
As the Minutes have been voted and posted to the website, please include this item again at our next Work
Session so this decision can be documented. The only reason I was agreeable to postponing a vote on this
matter was to give us a chance to learn of the anticipated expenses, e.g. $5,000, $10,000, $20,000, etc. If the
anticipated equipment costs come in less than the anticipated replacement funds received, than my previous
suggestion to dedicate a portion of these funds to improving communication with the community would be
feasible.
If Council will not be getting a schedule from Mr. Gaffron in time to make an informed decision on use of these
cable fees for 2007 budget preparation (when is the latest possible time?), I would request Council vote to
dedicate them next year because the estimated $20,000 collected seems a reasonable amount to set aside for
cable casting equipment.
I would like to understand how this decision was lost considering that these sessions are being audio-taped. Is
the audio taping not effective? I don't believe I am using my microphone for Work Sessions but I look forward to
learning how clearly everyone is coming across, or not, in the taping of the Work Session discussions. I'm sure
everyone will agree that the highest priority information in Minutes are Council decisions. Decision-making is the
culmination of work efforts by many and the essence of why we meet. Your help to ensure that Council decisions
are documented in priority to their supporting discussions will be appreciated. Thank you.
From: Diane Niesen
Sent: Sat 05/13/06 2:30 PM
To: Michael McCauley
Subject: Vote on dedication of cable fee collected
Will you please send me your draft of the upcoming Agenda item for Council to vote on dedicating the tax
collected on cable subscribers to the purposes for which it is being collected: cable equipment. I'd like to see the
materials before they get distributed in our packets. Thank you.
5/15/2006
Michael McCauley
ubject: Work Agenda Niesen Finance: comparison cities list
ue Date: Wednesday, May 17, 2006
Status: Not Started
Percent Complete: 0%
Total Work: 0 hours
Actual Work: 0 hours
Owner: Michael McCauley
From: Diane Niesen
Sent: Saturday, May 13, 2006 10:26 AM
To: Michael McCauley
Subject: Finance: comparison cities list
To: Michael McCauley, city manager
Fr: Diane Niesen, councilmember
Re: Cities used for comparison purposes
In reviewing your Memo of 4-7-06, preliminary budget supporting materials were included. Of note was the list of cities
used to compare City Council salaries which could be the same as those for comparing other city staff salaries, I do not
recall. I am and have been concerned that the list of current cities to be used for these comparison purposes are not in
harmony with other City discussions nor appropriate to our situation.
would like to propose that Brooklyn Center review and consider a new list of 10 cities to be used for these purposes that
would include, in alpha order:
1. Brooklyn Park
2. Brooklyn Center
3. Columbia Heights
4. Crystal
5. Fridley
6. Golden Valley
7. Maple Grove
8. Osseo
9. Plymouth
10. Robbinsdale
The above list of neighboring cities comprises those that BC is most closely aligned with, has the most in common with
overall, interacts with regularly, is contiguous to, and is most commonly used in comparison conversations of a general
community nature. If Council is agreeable, this list would replace the previous one beginning in 2006.
1
9b. UPDATE ON AUCTION
City Manager McCauley said the first auction conducted by an auction house will take place on
Saturday, June 13, by Anoka-Fridley Auctions, 17010 Highway 10, Big Lake. He explained that a
display ad would be in the Brooklyn Center Sun-Post notifying residents. It is anticipated that the
City will send property to the Anoka-Fridley auction house every three or four months. Based on the
timing of the auction, notice will be placed in the City newsletter or Sun-Post to notify residents.
9c. REPORT FROM DONN ESCHER, FINANCIAL COMMISSION CHAIR
Donn Escher, Financial Commission Chair, explained that every two years Minnesota State Law and
the City Charter require the City Council to adopt an ordinance setting salaries for local elected
officials. In 1994, the Financial Commission established a policy and procedure on Mayor and
Council Member total compensation. The Financial Commission recommends amendments to the
policy as follows: 1) comparing salaries of elected officials with fully developed metro cities with
populations within 10,000 of Brooklyn Center; and 2) adding the requirement that computations of
the average and median values be made of the compensation of the other cities for comparison to
Brooklyn Center.
RESOLUTION NO. 98-91
Member Hilstrom introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE POLICY AND PROCEDURE REGARDING THE MAYOR
AND COUNCIL MEMBERS TOTAL COMPENSATION
The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and
passed unanimously.
Mr. Escher stated the Financial Commission reviewed the total compensation for the Mayor and
Council Members and recommends the total compensation be increased 3% for 1999 and an
additional3 for 2000. An ordinance amendment would need to be adopted by the City Council to
authorize the recommended compensation increase.
A motion by Councilmember Carmody and seconded by Councilmember Lasman directing City staff
to prepare an ordinance amendment regarding salaries for 1999 and 2000 as recommended by the
Financial Commission passed unanimously.
9d. RESOLUTION AMENDING THE 1998 CENTRAL GARAGE BUDGET AND
AUTHORIZING THE PURCHASE OF ONE ROAD GRADER
City Manager McCauley explained that the City's road grader is 30 years old and needs to be
replaced. The Superintendent of Public Works has located a used demonstration unit which can be
5/26/98 _g_
MEMORANDUM
Q
TO: Michael J. McCauley, City Mana
FROM: Charlie Hansen, Finance Director C H
DATE: May 20, 1998
SUBJECT: Recommendation of the Financial Commission for a Change
in the Policy and Procedure on Mayor and Council Member
Total Compensation
The City's Financial Management Policies contain a Policy and Procedure on Mayor and
Council Member Total Compensation. Its purpose is to provide a process whereby the
Financial Commission shall review the City Council's compensation and recommend to
the City Council appropriate changes to the compensation. Such changes take effect� after
the next election according to state law. The City's Policy and Procedure on Mayor and
Council Member Total Compensation was adopted on January 10, 1994.
The Financial Commission conducted this review at the Commission s meetings on April
7, 1998 and May 5, 1998. The Financial Commission concluded that the policy itself
could be improved by some revisions to its language.
The 1994 policy called for comparisons to be made to cities of similar size (i.e.
population), budget, and tax bases. These three measures could yield slightly different
groups of cities for comparison. Also, the data for budget and ta.x base comparison wasn't
as readily available as one might expect. It is recommended to simplify this by just
comparing to fully developed metro cities with populations within 10,000 of Brooklyn
Center. The recommendation goes on to name cities currently fitting the definition,
although they may change over time.
The recommendation also adds the requirement that computations of the average and
median values be made of the compensation of the other cities for comparison to Brooklyn
Center.
After the review, the Financial Commission concluded that changes would be appropriate.
A draft copy of the May 5, 1998 Financial Commission meeting minutes are attached. The
Commission voted unanimously to recommend the revised policy to the City Council. A
resolution is attached which provides for the adoption of the revised policy.
MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
MAY 5, 1998
CITY HALL, CONFERENCE ROOM B
CALL T(7 ORDER
I Chair ponn Escher called the meetin to order at 7:03 P.M. in Conference Room B.
g
ROLL C ALL
Present at roll call were Chair ponn Escher, Commissioners: Larry Peterson, 7erry Blamey, Jay
Hruska, and Stanley Leino. Also present were Council Liaison Kay Lasman, City Manager
Michael McCauley and Finance Director Charlie Hansen. Commissioners Ron Christensen and
Michael Weidner were absent and unexcused.
Annroval of Minutes
A motion was made by Commissioner Jay Hruska to approve the minutes of the April 7, 1998
meeting. Commissioner Larry Peterson seconded the motion and all members voted in its favor
except for Commissioner Stanley Leino who abstained.
Agenda
A motion was made by Conunissioner Jerry Blamey to approve the agenda. Commissioner Jay
Hruska seconded the motion and all members voted in its favor.
s For rofi
Renort on Policv and Procedure Relatin� to Citv Contractual Service Nonn t
Or�anizations.
Kay Lasman.reported� that the City Council had adopted the revision to the Policy and Procedure
Relat ations at its A ri127 1998 meetin
m to Ci Contractual Services For Non rofit Or amz
g tY P g P
as recommended by the Financial Commission.
Discussion of a comnensation level for the Mavor and Council Members for 1999 and 20Q0,
Jerry Blamey and Larry Peterson reported that they had reviewed the City's policy as assigned at
the April meeting and were recommending that the policy be modified to specify that inner ring
suburbs be used for comparison. After extensive discussion, Mike McCauley suggested language
to amend the policy. Commissioner Larry Feterson moved to recommend to the City Council the
revised Policy and Procedure on Mayor and Council Member Total Compensation. Commissioner
Jay Hruska seconded the motion and all members voted in its favor.
The discussion moved on to recommending compensation levels for 1999 and 2000. It was noted
that the current compensation levels are in between the average and medians of comparable cities
identified in the recommended policy. It was felt that compensation should be raised at a rate
which would hold this position in comparison to the other cities.
Commissioner Larry Peterson moved to recommend to the City Council that the Mayor and
Council Member total compensation be raised by 3% for 1999 and another 3% for 2000.
Commissioner Stanley Leino seconded the motion and all members voted in its favor.
Discussion �f snecificati�ns f�r the Reauests for Pronosals for Fi Advisor for Bonds Sales
nancial
Professional Services_
Charlie Hansen reported on the draft specifications for the Requests for Proposals for Financial
Advisor for Bonds Sales Professional Services. The specifications were reviewed and no changes
were proposed.
Commissioner 7ay Hruska moved to recommend to the City Council the specifications for the
Requests for Proposals for Financial Advisor for Bonds Sales Professional Services.
Commissioner Jeny Blamey seconded the motion and all members voted in its favor.
Donn Escher, Jay Hruska, and Jerry Blamey expressed their willingness to serve on a review
committee to be appointed by the Mayor as called for by the Policy and Procedure on Requests
for Proposals for Financial Professional Services.
Discussion �f the 1999 bud�et calendar and bud�et nrocess.
After discussion, the Financial Conunission expressed the desire to have some involvement in the
budget process and to receive working copies of the proposed budget. The Financial Commission
should be informed of City Council work sessions on the budget and intends to have a separate
Financial Commission meeting for budget review on August 4, 1998.
ComDrehensive Annual Financ;ial. RPnort.
Michael McCauley noted that he would ask the Ciry Council to set a work session on either June
10 or 11 to meet with the City's auditors and discuss the report. The Financial Commission will
be notified of this meeting and invited to attend.
Next Meeting.
The next meeting of the Financial Commission will be on Tuesday, Aug�st 4, 1998 at 7:00 P.M.
ADJOURNMENT
Commissioner Jerry Blamey moved to adjourn the meeting at 8:47 P.M. Commissioner Jay
Hruska seconded the motion and all members voted in its favor.
MEMORANDUM
TO: Michael J. McCaule Cit Mana er
Y, Y g
FROM: Charlie Hansen, Finance Director G N
DATE: May 20, 1998
SUBJECT: Recommendation of the Financial Commission Regarding
the Mayor a.nd Council Member Total Compensation
The Policy and Procedure on Mayor and Council Member Total Compensation requires
the Financial Commission to compare Brooklyn Center's compensation to those of similar
cities and make a recommendation to the City Council by July 1 of election years.
The Financial Commission met on April 7, 1998 and May 5, 1998 to review the total
compensation for the Mayor and Councilmembers. The Financial Commission has a
recommendation for compensation levels for 1999 and 2000 and wishes to inform the Ciry
Council of a motion passed regarding the matter.
The Financial Commission found the current levels of Mayor and Council Member
compensation to be in between the average and median of comparable cities. It was felt
that this is an appropriate level to be at and that increases should be approved to maintain
i this position as other cities also will presumably increase their compensation.
Commissioner Larry Peterson moved to recommend to the City Council that the Mayor
and Council Member total compensation be raised by 3% for 1999 and another 3% for
2000. Commissioner Stanley Leino seconded the motion and all members voted in its
favor.
The Ma or's com ensation is 8 20 for the ear 1998. Under this ro osal it will
,2 P P
Y P Y
increase to $8,467 for the year 1999 and $8,721 for the year 2000.
The Council Member's compensation is $6,165 for the year 1998. Under this proposal,
i it will increase to $6,350 for the year 1999 and $6,541 for the year 2000.
i State law and the City's Policy and Procedure on Mayor and Council Member Total
Compensation require that the City Council enact any pay increases which will apply to
I itself prior to a general election and that the pay increase not take effect until after the
general election. An ordinance amendment to accomplish this increase may be placed on
future agendas for first and second readmgs.
LEAGUE OF MINNESOTA CITIES
SURVEY OF MAYOR AND COUNCILMEMBER SALARIES
CITIES WITHIN 10,000 POPULATION
SALARY in 1998
1998 COUNCIL
MUNICIPALITI' POPULATION MAYOR MEMBER
Richfieid 35,120 $7,762 $6,025
Roseville 34,014 $7,800 $6,000
Maplewood 34,008 $9,625 $8,470
Fridley 28,267 $8,400 $6,100
Shoreview 26,118 $7,740 $5,736
White Bear Lake 26,017 $7,680 $5,400
Crystal 23,667 $7,956 $6,120
New Hope 21,698 $9,459 $6,694
Golden Valley 20,870 $9,642 $7,217
AVERAGE 27,753 $8,452 $6,418
MEDIAN 26,118 $7,956 $6,100
Brookiyn Center 28,484 $8,220 $6,165
Brooklyn Center as a percent of:
AVERAGE 102.63% 97.26% 96.06%
MEDIAN 109.06% 103.32% 101.07%
fincomm�counciRcncicomp 5/21J98 8:46 AM
Member Debra Hilstrom introduced the following resolution and moved its
adoption:
RESOLUTION NO. 98-91
RESOLUTION AMENDING THE POLICY AND PROCEDURE ON MAYOR
AND COiJNCIL MEMBER TnTAL CnMPENSATION
WHEREAS, the City Council established the Policy and Procedure on Mayor and
Council Member Total Compensation on �anuary 10, 1994; and
WHEREAS, the Financial Commission is recommending that the Policy and
Procedure on Mayor and Council Member Total Compensation be amended to clarify the
comparison to other cities.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center to amend the Policy and Procedure on Mayor and Council Member Total
Compensation by adoption of the attached revision.
�Zh 998 1/l.�C��l.-��I
Date 1Vfayor
U
ATTEST: ��(/I�`�������,(
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded. by member
Kathleen Carmody and upon vote being taken thereon, the following voted in favor thereof:
Myrna Kragness, ifiathleen Carmod.y, Debra Hilstrom, Kay Lasman, and Robert Peppe;
and the following voted against the same:none
whereupon said resolution was declared duly passed and adopted.
RESOLUTION NO. 98-91
May 1998 rccommended revision
POLICY AND PROCEDURE ON
MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION
I. NEED FOR POLICY:
The community is entitled to a clearly articulated, written description of the policy and procedure
for establishin� the total compensation of local elected o�cials.
II. POLICY:
1. Service on the City Council is a civic obligation and an honor. The total
compensation of the Mayor and Council Members should, therefore, not encoura�e
candidacies based on monetary rather than public service objectives. However, the
compensation of Brooklyn Center elected o�cial� shall be fair and equitable in
order to attract qualified candidates for local elective office.
2. The propriety of the compensation levels of the Mayor and Council Members shall
be evaluated through comparisons with compensation paid to similar officials
within the seven county metropolitan area.
3. The com ensation levels of elected off'icials should be reQularl reviewed and
i P Y
adjusted to ensure compliance with the objectives of this policy and to avoid the
need for drastic or sudden compensation adjustments.
4. Compensation set pursuant to this policy and procedure shall be deemed to be the
total compensation for elected officials of the city with the exception of expense
reimbursement which shall be the same as provided all other city employees.
III. PROCEDURE:
1 r
J
D
t J J�T�C�-
�1. The City Manager shall biennially prepare a compensation report that contains an
analysis of the compensation paid to elected offccails of
minneapolis-St. Paul Area Metropolitan cities having a population within 10, 000
of the City of Brooklyn Center that are generally fully developed. {Such grouping
shall include the cities of Richfield, Roseville, Maplewood, Fridley, Shoreview,
White Bear Lake, Crystal, Netiv Hope, and Golden Valley, in addition to the City
RESOLUTION NO. 98-91
of Brooklyn Center.} The report shall compute the average and median amounts
paid to Mayors and Council Members and correlate survey results to the current
compensation of Brooklyn Center elected City officials. The City Manager shall
assemble such additional information on compensation of city elected officials as
may be reqirested to assist the Commission and Council in their review of elected
official's compensation.
T:2. The City Manajer shall submit the compensation report to the City Council and the
Financial Commission prior to June 1, for information pertaining to the applicable
calendar year.
�-3. The Financial Commission shall biennialiy review the City Manager's
compensation report and discuss possible budgetary and public perception impacts
of the indicated changes. Prior to July l, of the same year, the Commission shall
recommend to the City Council that the compensation of the Mayor and Council
Members either remain the same or be changed to some specific amount in the
manner prescribed by law.
�-4. Consistent with the City Charter, Section 2.07, the Mayor and Councii Members
may, after conducting public hearings, set their compensation by ordinance. No
change in compensation shall be in effect until January 1, following the next
succeeding ;eneral election.
IV. AUTHORITY:
The authority for establishin� compensation for the Mayor and Council Members is found in
Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section 2.07.
CITY OF BROOKLYN CENTER cw�� �+a�aoe n.0 q
��a, r� x�
REQUEST FOR COUNCIL CONSIDERATION
TTEM DESCRIPTION:
Policy and Procedure on Mayor and Council Member Total Compensation
******�*�*�*************�*�r***�*****�***��***���*******�*****�*****�**��
DEPT. APPl�tOVAL:
C1��� �a�,a.o.�
Charles Hansen, Finance Director
****�t�***********�*�********�r***�*****�**�t*********�*����t*����*���t��t���*
MANAGER'S REV.�W/RECO TION:
�.�e J
No comments to supplement this report
Comments below/attached
*********�******�t********�*************�***�r�****�r*******************�**
SI:1�V1MA1tY EXPLANATION: (supplemental sheets atta.ched
The City Council asked the Financial Conunission to develop a policy to
guide th'e process of setting of the Council's future compensation. Two
primary principles were incorporated into the policy. First was the
'Council's desire_to have another body review increases for the sake of
objectivity. And second was the requirement of state law that any
increases not become effective until after the Council has faced a
general.election.
The Financial Commission concluded its work on this issue at its meeting
of November 16, 1993 and recornmends th� attached policy.
RECOMMENDED CITY C�IINCIL ACTION:
Review and discuss the attached policy for consideration and adoption as
a City CounciZ Policy.
CORRECTION
Councilmember Scott said the purpose of this policy is to set guidelines to evaluate requests for
expenditures so each time a request comes up it can be judged equitably.
Councilmember Kalligher pointed out this was ta.bled because Councilmember Mann was absent.
Councilmember Mann said she thinks it is a good policy and she has no problem with any part of
it. She said it is good to have guidelines to keep the Council in check on such decisions.
There was a motion by Councilmember Mann and seconded by Councilmember Scott to approve
the Capital Improvements Fund Expenditure Policy as written. The motion passed unanimously.
POLICY AND PROCEDURE ON MAYOR AND COUNCIL MEMBER TOTAL
COMPENSATION
The Financial Commission Chairperson Donn Escher explained this policy predates the present
Council and was completed in February of 1993 but wasn't presented until now. He said the
Financial Commission revisited and re-endorsed it in November of 1993 for submittal to the
Council. He said it is important for the public to know the law provides for the Ciry Council to
set its own salaries, however the pay in Brooklyn Center is low when compared to other
communities. He recommends a policy that service on the City Council is a service obligation
and an honor rather than a way to make money, but compensation should be fair and equitable.
This policy calls for the City Manager to conduct a survey of other metropolitan communities
with similar ta7c bases and budgets biennially. In conclusion he said he recommends approval of
the policy.
Councilmember Mann commented it is difficult to set one's own pay.
Councilmember Rosene said the policy is fair and added citizens ought to know the pay for
Councilmembers in Brooklyn Center is below average. He said the compensation is not to him
for what he is doing but rather to his fanuly for the time he is gone. He suggested compensation
should be at an accurate level when compared with other cities.
Mayor Paulson said it is good to involve the Financial Commission in this issue which makes the
issue of pay fair for people who serve the City and for citizens.
There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to
approve the Policy and Procedure on Mayor and Council Member Total Compensation. The
motion passed unanimously.
a
1/10/94 15
Ciry Council approved by
motion on i-10-94
POLICY AND PROCEDURE ON
MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION
I. NEED FOR POLICY:
The community is entitled to a clearly articulated, written description of the policy and procedure
for establishing the total compensation of local elected o�cials.
II. POLICY:
l. Service on the Ciry Council is a civic obligation and an honor. The total
compensation of the Mayor and Council Members should, therefore, not encourage
candidacies bas�d on monetary rather than public service objectives. However, the
compensation of Brooklyn Center elected officials shall be fair and equitable in
order to attract qualified candidates for local elective office.
2. The propriety of the compensation levels of the Mayor and Council Members shall
be evaluated through comparisons with compensation paid to similar officials
within the seven county metropolitan area.
3. The com
pensation levels of elected o�cials should be regularly reviewed and
adjusted to ensure compliance with the objectives of this policy and to avoid the
need for drastic or sudden compensation adjustments.
4. Compensation set pursuant to this policy and procedure shall be deemed to be the
total compensation for elected o�cials of the city with the exception of expense
reimbursement which shall be the same as provided all other ciry employees.
III. PROCEDURE:
l. The City Manager shall biennially conduct a survey of compensation paid to
elected officials of comparably sized municipalities with similarly sized budgets
and tax bases in the seven county metropolitan area. Surveys prepared by the
Association of Metropolitan Municipalities or the League of Minnesota Cities may
be utilized in lieu of the City Manajer's survey.
2. The City Manager shall biennially prepare a compensation report that contains an
analysis of the survey information. The report shall compute the average amounts
paid to Mayors and Council Members and correlate survey results to the current
compensation of Brooklyn Center elected City officials:
3. The City Manager shall submit the compensation report to the City Council and the
Financial Commission prior to June 1, for information pertaining to the applicable
calendar year.
4. The Financial Commission shall biennially review the City Manager's
compensation report and discuss possible budgetary and public perception impacts
of the indicated changes. Prior to July 1, of the same year, the Commission shall
recommend to the City Council that the compensation of the Mayor and Council
Members either remain the same or be changed to some specific amount in the
manner prescribed by law.
5. Consistent with the City Charter, Section 2.07, the Mayor and Council Members
may, after conducting public hearin�s, set their compensation by ordinance. No
change in compensation shall be in effect until January 1, following the next
succeeding general election.
N. AUTHORITY:
The authority for establishing compensation for the Mayor and Council Members is found in
Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section 2.07.
Page 1 of 1
Michael McCauley
From: Michaei McCauley
Sent: Monday, May 15, 2006 8:48 AM
To: Diane Niesen
Subject: RE: Offering a civics class in BC
I will include this as part of the budget discussions.
From: Diane Niesen
Sent: Saturday, May 13, 2006 10:11 AM
To: Michael McCauley
Subject: Offering a civics class in BC
To: Michael McCauley, city manager
Fr: Diane Niesen, councilmember
Re: Offering a civics class at least annually to the community
I have reviewed answers to my questions recently involving the types of educational and recreational
classes offered by the two main categories of local institutions (school and government communities)
from Mr. Glasoe (Memo 3-31-06). As a result of that review, I am making the request that Brooklyn
Center pursue offering a civics class to the community at some agreed upon level of frequency. Mr.
Glasoe has advised Council that the only civics types of classes available were ones offered to middle
and high school students, and an opportunity for someone pursuing a GED. I feel strongly that with the
changing demographics of our City, and people coming from other countries, there should be an
opportunity in our community for people to learn about our government and governance models.
I am interested in having Mr. Glasoe research and institute this request for 2007 and welcome a
discussion on this topic as appropriate.
5/15/2006
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCaule
City Manager
Date: May 18, 2006
Re: Preliminary Items on Work Session Agenda
4. Council Member Lasman: Citizen petitions for stop signs.
In March, Council Member Lasman requested a Work Session item to discuss
citizen petitions to place stop signs.
Our current method is for the Traffic Safety Committee to review requests and
evaluate them on the basis of the overall traffic system, accident history,
location of other signs, and technical standards. If the City Council wanted to
pursue an alternate method that would be politically based, rather than on
technical standards and judgments, it should also request an opinion from the
City Attorney on potential liability issues as part of developing materials for
further discussion. Enclosed is an article on stop signs, current policy, and the
letter sent to persons requesting a stop sign.
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 FAX (763) 569-3434
FAX (763) 569-3494
www. cityo fbrooklyncenter.org
Off the Beaten Path
E�����' An ire orraationa/ publication from RLK-Kuusisto, Ltd.
f
a
Responding to Requests for Stop Signs
��j elcome to Off the Individually, highway user cASts Determine the Problem
Bea ten Pa th, a for each stop are minimal;
technical publication however, when the costs are added a�e,t for a stop sign is
des igned to provide together for all users over a one made, be sure the reason for the
you with new ideas, to year period, they aze substantial request is clear. The ma.in
let you know about (see below). putpose of a stop sign is to assign
things you might not right-ef-way at an ia:ersec.`tio�. If
be aware of, and to �ual H'ighway User Costs the problem to be addressed is not
keep you informed on related to ri t-of- then a sto
issues related to (per 1.000 vehicles stopping at stop P
civil engineering.
sign on a 3S inile per hour street) sign is not the answer.
$18,000 ia excess velucle P�� n a
ogeration costs
street Numerous studies bave
been COnduCted eJC,�mining the
One of the most common highway- 1,400 hours of lost time eg� of stop signs on speeding.
related requests received by City, 'These studies have consistently
County, and Township officials is 3,800 gallons of extra fuel shown tbat stop sig�ns aze poor
for the inscallation of stop signs. spe�d control devices. Stop signs
This butletin offers suggestions on g 400 pounds of carbon do refluce spe�ds at the point of
how to respond to these requests as monoxide emissions �ation, but the effect of this
well as i.nfotmation to be speed reduction is gone in a very
considered in determining whether 600 pounds of hydrocarbon �Ort (in less than 200
or not to install a stop at a feet).
particular location. emissions
600 pounds of nitrogen oxide Conduct Studies
Whv Not Just Give Them emissions
What Thev Want� pn�e you have determined there is
a potential problem that may be
When you consider that the More than cost, the primary corrected by a stop sign, the next
average cost to install a stoP consideration in approving a sWp step is to conduct studies to
is less than �200, it seems di.fficult sign request is to make sure that a document the problem. Geneially,
to believe that any stop sign stop sign is the most appropriate these studies involve ane or more
request is ever turned down. The ���ve solution to the of the following:
cost of installation, however, is problem. Stop signs do not
rarely a major factor in n�sa�ly make an intersection 1. Traffic accident
considering such a request safer. Studies of low volume studv Traffic
intersections with less than one accident reparts are
The true cost of a stop sign accident per year have shown that reviewed and
includes not only installation, but a �g �ap ri� does not re�uce analyz.ed It is a
also Iughway users costs, svch as the accident rate; this is especially good idea to look at
excess velucle operation costs, lost �e in cxses where unnecessary reports for several
time, and increased polluti.on. multi-way stops are created. years (at least the
last three) to make solution to the
sure you are getring pr�blem.
a reasonable pict�ue
of the area. Local If the problem is not significant
police departments, enough to warrant a stop sign,
county lughway explain this to the person
departments, andlor requesting the sign. Assiue them
the department of that the situation will be
transportation are reviewed on a periodic basis and
the usual sources action will be taken should the
for accident tjata. situation cl�ange. If more
effective solutions to the problem
2. Tra�c volume exist, explain the alternatives and Where to use a stop
sludv Traffic count what action will be taken to sign:
data is collected and corre�t the problem. If a stop
�Y� b3' Put�ng sign is the best solution to the Intersections with a
tiaffic count problem, give the person demonstrated a�ccident
machines on each requesting the sign an accurate problem involving
approach to an esti�mate on how long it will take right-angle turn and
intersection for. a 48 before the sign is in place. left-turn accidents.
hour period during Usually stop signs must be
the week (Monday- approved by the local Intersections with sight
Friday). commission, council, or board, obstructions on the
which may meet only once or approaches that restrict
3. Sieht distance sludv iwice a month sight lines of
Sight lines for conflicting traffic.
traffic approaching Kee� Good Records
the intersection are Uncontrolled
�d All requests for stop signs should intersections with much
analyzed using field be dociunented, whether or not heavier traffic on one
measurements. they result in the installation of a street tban on the other.
stop sign. These records are
useful for future inquiries about Intersections with
Determine the Solution why there is or is not a stop sign heavy traffic on
at a particular location. Keeping conflicting approaches.
After conducting the appropriate good records (and simply having
studies, you may find the a good record system) is a key
following: factor in successfully defending Problems that cannot
your agency in any legal action be addressed with
1. You could not that may arise. stop signs:
verify the problem
or the problem is Prepared by George Calebaugh, Reducing speeding.
not Significant P.E.. Senior Tmrtsportation
enou to Errgineer with RLK Kuusisto, L1d. �minatin
J�Y g
any action. through traffic on
For more information, contact one
2, There is a roblea�
P of our four offices:
but there are more Praviding a safer
effective solutions Ivtinaetonka (612) 933-0972 environment for
than the installation St Paul (612) 645-0393
of a stop sign. Fi'ibbing (218) 262-5528
Twin Ports (218) 720�219
3. The requested stop
sign is an effective g T.K
December, 2000 Page 2B-8
Section 2B.05 STOP Sign A�plications
Guidance:
STOP signs should not be used unless engineering judgment indicates that one or
more of the following conditions exist:
A. Intersection of a less important road with a main road where application of the
normal right-of-way rule would not be expected to provide reasonably safe
operation.
B. Street entering a through highway or street.
C. Unsignalized intersection in a signalized area.
D. High speeds, restricted view, or crash records indicate a need for control by the
STOP sign.
Standard:
STOP signs shall not be installed at intersections where traffic control signals
are installed and operating because the potential for conflicting commands could
create driver confusion.
Portable or part-time STOP signs shall not be used except for emergency and
temporary traf�c control zone purposes.
Guidance:
STOP signs should not be used for speed control.
STOP signs should be installed in a manner that minimizes the numbers of vehicles
having to stop. At intersections where a full stop is not necessary at all times,
consideration should be given to using less restrictive measures such as YIELD signs
(see Section 2B.08).
Once the decision has been made to install two-way stop control, the decision
regarding the appropriate street to stop should be based on engineering judgment. In
most cases, the street carrying the lowest volume of traff'ic should be stopped.
A STOP sign should not be installed on the major street unless justified by a tra�c
engineering study.
Sect 2B.05
Date
Name
Address
Brooklyn Center, NIN 55430
Dear:
The City of Brooklyn Center acknowledges your traffic complaint or request regarding (location)
in Brooklyn Center. The following is the procedure the City follows in considering traffic
safety complaints and requests.
The City's administrative traffic committee, consisting of the city manager, chief of police, and
city engineer, reviews all complaints and requests related to traffic safety. After considering the
request and other related information such as radar surveys and accident histories, a decision is
made on each problem. You will then be notified of any action City staff will or will not take in
dealing with your complaint or request.
If you are dissatisfied with the City staff's action, you may appeal to the City Council. The
outcome of the City Council's decision is the final decision on the matter.
Once the administrative staff has met to discuss your request, I will inform you of the City's
action. In the meantime, if you have any questions feel free to call me.
Sincerely,
Todd Blomstrom
Director of Public Works
RESIDENTIAL STOP SIGN POLICY March, 1993
PURPOSE: The purpose of this policy is to provide for fair and uniform treatment of
requests for Stop signs in residential areas. Such requests are evaluated by the
City's Administrative Traffic Committee, and subject to appeal to the City
Council.
1. The provisions of the Manual of Uniform Traffic Control Devices shall be followed.
2. The Administrative Traffic Committee should review speed data, accident records,
clear view triangle surveys, and any other relevant data when considering a Stop sign at
a particular location.
3. If a sight obstruction in the clear view triangle is contributing to the sense of danger at
the intersection, or to a history of accidents at the intersection, staff should order the
removal of that obstruction, according to City ordinances, before considering a Stop
sign.
4. If an intersection experiences three or more recorded right angle accidents in a three
year period, Stop signs should be considered.
5. If average speed at the 85th percentile is more than five miles per hour over the speed
limit, then police should increase enforcement in the area for one year, before
considering a Stop sign.
6. Absent en in i h' h 1 1' n ed for a Sto si n a residential
eer n data w ic c ear mdicates the e
g g Y P g
intersection should be left uncontrolled.
e:\eng\trafficlatc\s[opsign.pol Jfs
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
Date: May 18, 2006
Re: Preliminary Items on Work Session Agenda
5. Council Member O'Connor requested a Work Session item to discuss
eliminating the following policies from the City Council Code of Policies:
a. 2.60 on Housing Bond Policy and Procedure
b. 2.61 Business Subsidy Policy
A business subsid olic is re uire
y p y q d by State law and a ma�onty of the
Council has authorized housing bonds and a policy provides a framework
within which to uniformly handle applications.
i
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 Pa e 2 FAX (763) 569-3434 OS/18/2006
FAX (763) 569-3494 g
www. cityof brooklyncenter.org
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Council Members Cartnody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
Date: May 18, 2006
Re: Preliminary Items on Work Session Agenda
6. Council Member Carmody requested discussion of several policies as set forth
in her e-mails:
a. Public hearing announcement
b. Amendment to Council travel policy on non-reimbursement for materials
purchased at training.
c. Council approval to attend national conferences
d. Amendment of resolution re-committing Council to the City Charter
6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 pa e 3 FAX (763) 569-3434 OS/18/2006
FAX (763) 569-3494 g
www.cityofbrooklyncenter.org
To: Michael McCauley, Myrna Kragness, Diane Niesen, Kay Lasman, Mary O'Connor
From: Kathleen Cannody
Date: Apri126, 2006
Re: Annual Charter Resolution
In the e-mail that I sent to Mr. McCauley concerning the Council Code of Policies, I
indicated some concern over the resolution that restates our (the Council's} commitment
to the City Charter. I have no problem with regards to reaffirming our commitment to the
Charter, however, I find the restatement of certain parts of the Charter a bit perplexing. I
think the resolution should just be worded to reaffirm the Charter, not pull out specific
parts of it. We cannot follow parts of the Charter more than others, so why not just keep
it simple.
This is not a huge issue for me, more of an annoyance. If the council consensus is that
the status quo is satisfactory, we don't need to discuss it much. I would recommend a
simple resolution that states —"The Brooklyn Center City Council reaffirms it's support
and commitment to the Brooklyn Center City Charter."
To: Michael McCauley, Myrna Kragness, Kay Lasman, Diane Niesen, and Mary
O'Connor
From: Kathleen Carmody
Date: April 26, 2006
Re: Additions to the Brooklyn Center City Council Code of Policies
In a recent discussion that we had concerning the Brooklyn Center City Council Code of
Policies at a council meeting, I referenced adding some policies to the proposed code and
you asked that I wait till the bulk of them was passed and then discuss some new ideas. I
have described my changes below.
1. I would like to have included in the intro to public hearings that may be
controversial (attracts a larger crowd) that it is inappropriate to clap, boo
or otherwise express support or disapproval of a speaker or a paxticular
statement during the public hearing. It has been an issue at a few meetings
like the CVS hearing and the recent proposed six car ordinance hearing.
While no one was very disruptive, I do know that people sometimes ma.ke
noises or mutter things that are disrespectful of the speaker. It is against
pazliamentary procedure to do that. Some issues are very contentious and
lend themselves toward strong feelings. However, I think it is important
that every person be heard and not feel denigrated for speaking his or her
mind.
2. I mentioned earlier that since both previous Council Member Nelson and,
more recently, Council Member Niesen have purchased items that they
felt should be reimbursed by the City, that perhaps we should have a
policy on Council Member reimbursements. As I stated when we
discussed this earlier, I think this will make it clear the procedure for
purchasing things that may be good for the city by getting prior consent. I
realize this is a more onerous process, however, given the low level of
occurrence, I feel it is not that much of a hardship.
3. With the exception of ine, all the current members of the City Council
have attended national conferences put on by the National League of
Cities. There are several reasons for council members to attend learning
more about how to be a successful and effective member of the council,
networking with other cities, expressing the problems facing our city and
possible solutions but there are also reasons for a council member to not
attend. I have never gone to Washington D.C. for instance, because my
brother lives there and I would be tempted to go see him rather than attend
the evening events. I think that would be wrong, since I would be
spending city money for at least a partial personal trip. I also think it is
wrong to use the trip as an opportunity to voice personal political beliefs
or those of any political party. I have been told by many who went to the
March conference in Washington D.C. that Council Member O'Connor
expressed views of the Libertarian Party, argued and insulted our national
representatives and appazently did not use the trip for any learning or
networking opportunities. While I believe in free speech, I believe it
should be free and not at the expense of the taxpayers of Brooklyn Center.
I would propose that we change the procedure for national conferences to
have each attendee get prior permission to attend the conference to avoid
this situation in the future.
City of Brooklyn Center
A Millennium Community
To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and O'Connor
From: Michael J. McCauley
City Manager
Date: May 18, 2006
Re: Preliminary Items on Work Session Agenda
7. Council Member Niesen supplied a substantially amended proposed City
Manager Annual Review Form.
I have not spent much time reviewing the changes proposed, but a cursory
review indicates substantial issues that I would have with the proposal. Given
the upcoming process of hiring a new City Manager, the Council may wish to
consider deferring the process and develop an evaluation form based on the
expectations/goals/assignments discussed between the Council and the new
City Manager for his/her first year. The last version of the Council consensus
document (April 1 l form) is also enclosed with the correction of the error in
Policy 6 to strike 6 c.
I
6301 ,Shingle Creek Parkway Recreation and Community Center Phone TDD Number
Brooklyn Center, MN 55430-2199 (763) 569-3400
City Hall TDD Number (763) 569-3300 pa e 4 FAX (763) 569-3434 OS/18/2006
FAX (763) 569-3494 g
www.cit o rookl ncenter.or
y tb y
g
Page 1 of 1
Michael McCauley
From: Diane Niesen
Sent: Sunday, May 07, 2006 10:21 PM
To: Diane Niesen; Michael McCauley
Subject: RE: City Manager position review form
Attachments: CMreviewform.doc
In reading the Council packet this week, the Minutes reflected the Mayor's request that this Eval Form be put on
the 5-22 WS Agenda to allow ample time for my due diligence review and final considerations of the Form.
I have finished my review of our consensus of comments and the result contains all that was agreed to plus one
or two new bullets that I will highlight, added headings as suggested by Councilmember Carmody, moved
comments appropriately to new headings, and streamlined verbiage for conciseness as Councilmember Lasman
has requested. You had requested compression of review items and I also factored that request into my review.
For example, the heading: Intergovernmental Relations was added but just combined with Leadership as that
seemed appropriate.
I have attached the form again herein because I made a change to a word on the last page of the regular form.
Please use this version in Council packets that will go out for the 5-22 Meeting.
Thank you.
Frorn: Diane Niesen
Sent: Sun 05/07/06 7:45 PM
To: Michael McCauley
Subject: City Manager position review form
To: Michael McCauley, city manager
Fr: Diane Niesen, councilmember
For: Work Session 5-8-06
Per my 5-4 email and Council decision 4-24, I have attached a City Manager Annual Performance Assessment
Form for presentation during the Work Session tomorrow night.
5/8/2006
City af
a.�aor�LY�v CITY MANAGER ANNUAL
c�N��R pERFORMANCE ASSESSMENT FORM
Authoritv
This form was adopted by the City Council of Brooklyn Center in 2006 by Resolution
Definition
An annual performance assessment conducted and completed before December 31 to review and
measure job perfortnance and achievements against the Job Description (responsibilities), Yearly Goals
(City and professional/personal), City Quality of Life Index and Provisions in this Performance
Assessment Form.
Process
The performance assessment and any salary adjustment should be conducted and completed by the
Councilmembers who worked with the City Manager as members new to the Council would lack the
qualifications to conduct the review. Sources of information may include any or all of the following:
1) a self-evaluation, 2) council evaivation, 3) solicited feedback. For performance areas achieving a
rating of 1, a Performance Improvement Plan shall be created, attached to this Assessment and the
performance area(s) re-evaluated within 3 months. Areas of concern outside the direct control of the
City Manager should be noted and explained.
PERFORMANCE EVALUATION RATING DEFINITIONS
�eat1,3� �x�ee��er�
y���. Consistently exceeded position requirements
�X��G�.�iOT15::
4;� Exceeded:E��ec'tati',ons Met and exceeded many position requirements
3 Nlet E�pectations Met position requirements
2 I Needs Impr�uemen�� Below minimum position requirements
�:D1d�Niit .�cl��v� Failed to meet position requirements
RATING PARAMETERS
50 Highest possible score
10 Lowest possible score
Scoring: Excellent performer 45-50 (5@5, 5@4)
Above-average performer 35-44 (5@4 5@3)
Average performer 30-34 (10@3)
Below average performer 20-25 (5@3 5@2; l0@2)
Needs Improvement Plan 10-19
5/17/2006 1
City Manager Annual Performance Assessment Form
1. Functional and Operational Effectiveness
a. City operations were efficiently organized to meet current and projected citizen needs.
b. City services were provided effectively and efficiently in the functional areas of: Administration,
Assessing, Community Activities, Recreation and Services (CARS), Parks, Community
Development/Building Compliance, Public Safety and Public Works. Changing needs and abilities
of the City and its citizens were appropriately factored in.
c. City Charter provisions, programs and initiatives were implemented and enforced.
d. Council/City goals were accomplished or satisfactory progress was made.
e. City Quality of Life Index Score is within "Acceptable" range.
Rating:
Comments:
2. Oraanizational/Staff Effectiveness
a. Maintained professional and high quality staff who provided information and services that were
timely, complete, accurate and of consistently high quality.
b. Followed current legal and equitable policies and procedures for employee hiring, promotion,
performance appraisal and disciplinary measures.
c. Held the organization accountable for results by reporting results and appropriately addressing any
performance issues.
Rating:
Comments:
3. Fiscal/Business Manaaement
a. Pla.nned and effectively managed allocation of financial resources to meet current needs and abilities
of the City and its t�payers by preparing a reasonable, effective and clear budget.
b. Monitored and reported key financial indicators to ensure financial performance was on track.
Reported any significant budget variances or adverse developments and identified and recommended
appropriate and financially responsible options.
c. Provided accurate reports of City's fiscal condition to Council in timely manner.
d. Anticipated areas of legal concern and worked to eliminate, reduce or mitigate the potential for
lawsuits against the City.
Rating:
Comments:
5/17/2006 2
City Manager Annual Performance Assessment Form
4. Policv/Ordinance Facilitation
a. Respected and supported the role of elected officials in making policy/ordinance decisions.
b. Presented policy/ordinance-related information clearly, completely and accurately.
c. Ensured that policy/ordinance decisions/initiatives were implemented and enforced.
d. Gave Council community feedback on policies/ordinances that were received directly by City
personneL
Rating:
Comments:
5. Communit an i iz I i n
v d Ct en Reato s
a. Used effective communication vehicles and processes to stay current on citizen/community needs.
b. Res ected and romoted active citizen artici ation in local overnment.
P P P P g
c. Ensured prompt, courteous and accurate responses to citizen requests.
d. Citizen complaints were effectively addressed and significant issues communicated to Council.
e. Demonstrated an understanding of current City demographics using adequate primary and/or
secondary information sources.
Rating:
Comments:
6. Citv Council Support/Relations
a. Kept Council well informed and up-to-date via effective weekly communications.
b. Facilitated effective Council agendas that included City business and Councilmember requests in a
timely manner to allow for adequate discussion and voting timeframes.
c. Supported effective Council meetings by providing information that was accurate, clear, current,
complete, concise, well organized and prepared using good documentation practices (e.g., pages
numbered and dated). Sources of information were appropriately identified.
d. Demonstrated a commitment to democratic principles by respecting elected officials, community
interest groups, and the decision-making process.
e. Handled requests from Councilmembers in a timely fashion to support the work of elected officials
and/or provide information necessary for informed decision-making and performance assessment
purposes.
Rating:
Comments:
5/17/2006 3
City Manager Annual Performance Assessment Form
7. Values
a. Modeled and required honest and ethical behavior; did not allow dishonest/unethical behaviors to go
undisciplined within the organization.
b. Demonstrated integrity in professional relationships and personal actions.
c. Abided by the ICMA Code of Ethics and maintained good standing in the ICMA organization.
d. Demonstrated and modeled the organizations' values, mission statement, goals and objectives.
Rating:
Comments:
8. Interpersonal Skills and Development
a. Respectfully facilitated the flow of ideas, information, and understanding between and among
individuals.
b. Demonstrated the ability to work in harmony with others, minimizing conflict and fostering good-
will within the organization, with the public and other governmental representatives and external
groups.
c. Planned and conducted personal and professional development appropriate to the requirements of
the job and the outcomes of previous performance assessments.
Rating:
Comments:
9. Leadership and Interqovernmental Relations
a. Demonstrated the capacity to inspire and motivate others to achieve their best and fulfill the
objectives of the Council.
b. Demonstrated the ability to make decisions, address and fulfill responsibilities.
c. Positioned the organization so that it could well respond to anticipated events and circumstances.
d. Accepted responsibility for undesirable results.
e. Kept up-to-date on legislative issues that had potential to impact local government.
f. Effectively interacted with State, County, local and agency officials in matters of local importance.
Rating:
Comments:
5/ 17/2006 4
Ci Mana er Annual Performance Assessment Form
tY g
10. Communication
a. Provided information effectively in both written and verbal presentations.
b. Communicated information to the media in ways that increased public understanding of local
government issues and activities.
c. Conveyed information accurately, clearly and objectively to different audiences.
Rating:
Comments:
Overall score for this performance assessment:
List 1-3 strengths/items for commendation
List 1-3 areas for personal or professional development
Comments from individual beina assessed
Attach to this Evaluation the Brooklyn Center Quality of Life Index
Attach to this Evaluation 1-3 personal goals this individual has identified for the coming year.
5/17/2006 5
City Manager Annual Performance Assessment Form
Brooklvn Center Qualitv of Life Index
RATING DEFINITIONS
3 Got�enda�[ile Situation/condition is very good
�c�eptable Situation/condition is acceptable
1":;: U���eptabi� Situation/condition must improve during the next year
Indicator Desired Status Rating Year:
20
1. City operations Annual budget had acceptable range of accuracy (within 5%) and stability
(0-4% gowth factoring in revenue increases, cost controls and inflation).
2. City enterprise operations Annual budgets had acceptable range of accuracy (within 5%) and trend
over last 2-3 years is positive.
3. City service/ordinance Community and staffare lrnowledgeable in the important basic city laws,
effectiveness enforcement is conducted in timely manner and with equity, and
voluntary compliance levels are high.
4. Property tax affordability The City's taxpayer burden ranking on the metro area average priced
index home is aligned with its tax capacity comparatively.
5. Crime rate/trends T'he crime index per capita has seen a downward irend over the last 2-3
years and compares favorably to cities of similar location, size and tax
capacity. Public safety overall is trending in a positive direction.
6. C/I vacancy rates The City's C/I vacancy rate is either trending positive or is acceptable
given the current economic situation.
7. Wages and benefits The percentage of the total operating budget for wages and benefits is
affordable/reasonable given the City's current demographics and needs.
Positions are aligned with other cities of similar size, location and
demographics.
8. Environmental The City's land, water, air and noise pollution levels are decreasing or at
an acceptable level. Adequate methods exist to track environmental
issues and their resolution.
9. Lawsuits against City The number and cost of lawsuits that the City is involved with are
trending downward, or are at a reasonable level per capita. (e.g., legal
fees, stafftime). The City wins more than it loses.
10. Community The number of instances that community members claimed they felt
Communications inappropriately informed on issues that impacted them is trending
downward. The City regularly explores ways to innovate in community
communications. Community satisfaction with communication is
regularly monitored and addressed.
RATING PARAMETERS
30 Highest possible score
10 I Lowest possible score I
Scoring: Good condition 25-30 (5@3, 5@2)
Acceptable condition 20-25 (l0@2)
Unacceptable condition 10-19
5/ 17/2006 6
DRAFT
CITY MANAGER EVALUATION FORM
April 11, 2006
y� a
�����1'U��7 3� f S[�i� ��s. §Y ���K �3 F 6'�
I' s ^o� ,<.,i &Y�., 0�,>if �:�,..o��'` �..�!>>R2,?.� ��''�f&��:w _.r<. �:,,Yi��k t. 3 ,�..��u�,,,
�sT�s';
�id Not Achieve: is that level of erformance that consistentl failed to a roach the re uirements of the 'ob.
P Y PP 9 J
Needs Imnrovement: is that level of performance which consistently falls below the requirements of the job. It
does not mean that every aspect of the employee's performance is below adequate standards, but that, in general, the
employee does not meet the minimum expectations and requirements.
Met Expectations: is that level of performance which is considered adequate to meet the requirements of the job.
Some day to day variation is to be expected and may range, on occasion, from poor to very good. For the most part,
however, met expectations represents satisfactory performance which would neither be consistently below nor
superior to what is necessary to do the job.
Exceeds Exnectations: is that level of performance that consistently surpasses standards of adequate performance.
Greativ Exceed Expectations: is that level of performance consistently greatly surpasses the standards of adequate
performance.
1. Policy/Ordinance Facilitation
a. Presents policy/ordinance-related information clearly, completely and accurately.
b. Respects and supports the role of elected officials in making policy/ordinance decisions.
c. Ensures that policy/ordinance decisions and initiatives are implemented and enforced.
d. Gives Council community feedback on policies/ordinances that were received directly by City personnel.
1 2 3 4 5
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
2. Citizen Service
a. Keeps current on citizen needs by using effective communication vehicles and processes.
b. Ensures prompt, courteous and accurate responds to requests from citizens either directly or through the
Council.
c. Ensures that necessary and appropriate city services are provided in a timely and effective manner.
I
4 5
1 2 3
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
i
City Manager Evaluation Form 1 DRAFT
Relationshin With Mavor and Citv Council and Communitv
a. Keeps current on the unique culture and demographics of Brooklyn Center.
b. Demonstrates a commitment to democratic principles by respecting elected officials, community interest
groups, and the decision-making process.
c. Respects and promotes active citizen participation in local governance.
1 2 3 4 5
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
4. Functional and Operational Effectiveness
a. Is Knowledgeable on the basic principles of service delivery in functional areas: public safety, community
development, public works, finance, parks and recreation.
b. Provides reasonable, effective and clear budget. Monitors key financial indicators to ensure financial
performance is on track; reports discrepancies and recommends appropriate financially responsible actions
to CounciL
c. Sources of information and presentation are current, complete, balanced and
accurate.
d. Manages allocation of financial resources to meet and match the changing needs and ability of the citizenry.
e. Anticipates future needs, organizes work operations accordingly and establishes timetables for projects.
f. Yearly goals and objectives are planned and implemented effectively using city recourses in the most
efficient manner.
1 2 3 4 5
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
5. Interpersonal Skills
a. Conveys information effectively and objectively to others; a' �+;�,°'<,+,�o r,.o�o„+.,�;,,,,
e�-e�e�
b. Facilitates the flow of ideas, information, and understanding between and among individuals.
c. Demonstrates the ability to work in harmony with others, minimizing conflict and fostering goodwill within
the organization, with the public and other governmental representatives and external groups.
1 2 3 4 5
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
City Manager Evaluation Form 2 DRAFT
6. Staff Effectiveness
a. Maintain professional and high quality staff that provides reports and services that are timely, complete,
equitable and of consistently high quality.
b. Holds the organization accountable for results.
c:
d. Ensures that the policies and procedures for employee hiring, promotion, performance appraisal and
discipline are legal, current and equitable.
1 2 3 4 5
Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
7. Leadership
a. Demonstrates the capacity to inspire and motivate others to achieve their best and fulfill the objectives of
the counciL
b. Demonstrates commitment to make decisions, address and fulfill responsibilities.
c. Anticipates and positions the organization to address and respond to anticipated events and circumstances.
d. Accepts responsibility for undesirable results.
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Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
8. Ethics and Integrity
a. Models and requires honest and ethical behavior; does not allow dishonest/unethical behaviors to go
undisciplined.
b. Demonstrates integrity in professional relationships and personal actions. Abides by the ICMA Code of
Ethics and maintains good standing the ICMA organization.
c. Demonstrates and models the organizations' values, mission statement, goals and objectives.
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Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
City Manager Evaluation Form 3 DRAFT
9. Organizational Planning and Management
a. Provides accurate assessment of the City's fiscal condition.
b. Prepares clear, effective, understandable budget.
c. Effectively manages the allocation of financial recourses.
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Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
10. Communication
a. Demonstrates a capacity for effective written and verbal communication.
b. Communicates information to the media in a way that increases public understanding of local government
issues and activities.
c. Conveys information effectively and objectively to different audiences.
d. Agendas are developed and communicated in a process allowing Council appropriate discussion and voting
timeframes to effectively fulfill their elected duties.
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Did Not Needs Met Exceeded Greatly Exceeded
Achieve Improvement Expectations Expectations Expectations
Comments:
City Manager Evaluation Form 4 DRAFT