HomeMy WebLinkAbout2009 10-05 CCP Joint Work Session with Financial Commission AGENDA
CITY COUNCIL/FINANCIAL COMMISSION JOINT WORK SESSION
October 5, 2009
6:30 P.M.
Council Chambers
City Hall
1. Call to Order
2. Review of the following General Fund Departments and Divisions
a. Mayor- Council
b. City Manager
c. Elections
d. Finance
e. Legal
f. Human Resources
g. Information Technology
h. General Government Buildings
i. CARS Administration
j. Recreation Administration
k. Adult Recreation
l. Teen Recreation
m. Youth Recreation
n. General Recreation
a Community Center
p, Pool
q. Assessing
r. Planning and Zoning
s. Building Inspections
t. Code Enforcement
u. Social Services
v. Convention and Tourism
w. Civic Events
x. Insurance
y. Central Supplies
z. Reimbursements
aa. Transfer Out
3. Adjourn
SECTION II GENERAL POLICIES
City Council Code af Policies
2.06 Policy on City Council Out-Of-State Travel
1. When Appropriate
conference, course, or training opporhuiity in the continental United States
sponsored by:
o US Conference of Mayors
o National League of Cities
o United States Govemment or agency thereof
or as authorized in advance by a majority vote of the City Council
2. Egpense Limits
acival cost of travel:
o coach air fare or rail
o mileage at IRS rate
to and from terminal or depot
or to and from site of conference, course, or training
o shuttle bus, public transportation, or cab
as required to get to conference events and lodging
if taken to terminal or depot in Twin Cities
o actual cost of lodging and meals
any costs for persons other than the Council Member are not reimbursed, such
as any cost above the room charge that would have been incurred for the
Council Member alone are not reimbursed
cost of registration, materials, and classes at conference, course, or trai.ning
opportunity
o costs of optional events that aze primarily social in nature are not
reimbursed
o cost of any person other than the Council Member to attend any event or function is
not reimbursed
3. Procedure for Approval of Travel
as part of the annual budget process, the City Council will identify the maximum
amount of money that may be spent for out of state travel by the Mayor and each
Council Member
provided funds are available within the limits set by the City Council, a Council
Member or the Mayor may attend an. appropriate event as defined above if
o in the case of a City Council Member, the member has not already
traveled out of state in the current year or twice in the member's current
term on the City Council; or
o in the case of the Mayor, if the Mayor has not akeady traveled out of state
in the current calendar year; or
o by majority vote of the City Council, the travel has been approved
City of Brooklyn Center 08/14/06 Page 209
SECTION II GENERAL POLICIES
Ciry Counczl Code of Policies
4. Annual review
the policy shall be reviewed annually at a budget work session to determine if any
changes should be proposed for formal action by the City Council
Reference: City Council Resolution No. 2005-135
2.07 Policy on City Council Travel Ezpense
Council Members attending approved travel may not purchase conference training materials at
the City's expense unless requested and approved in advance by the City Council.
Reference: City Council Resolution No. 2006-96
City ofBrooklyn Center 08/14/06 Page 210
I�
Ci of Braok n Center
v
Genera Fund
1
Budget Work Sess�on
1
1
5 october 2009
1
6:30 PM
1
E
2010 Budget
General Fund
Table of Contents
Overview
Revenue Summary 1
Expenditure Summary by Function 2
Expenditure Summary by Type 3
Authorized Full Time Staffing 4
v nu 5-6
Re e e
Expenditures
Mayor Council 7-10
City Manager 11-14
Electians 15-18
City Clerk 19-22
Finance 23-26
Legal 27-28
Human Resources 29-32
Information Technology 33-36
General Government Buildings 37-40
CARS Administration 41-42
Recreation Administration 43-46
Adult Recreation 47-50
Teen Recreation 51-52
Youth Recreation 53-54
General Recreation 55-56
Community Center 57-58
Pool 59-62
Assessing 63-66
Planning Zoning 67-68
t Building Inspections 69-72
Code Enforcement 73-76
Social Services 77-78
Convention Tourism 79-80
Civic Events 81-82
Insurance 83-86
Central Supplies 87-90
Reimbursements 91-92
Transfers Out 93-94
r i
3 City of Brooklyn Center
General Fund Budget Report Revenues
200� 2oos zoos zo,o
Obiect Code Descriotion Actual Amount Actual Amount Amended Budget Pr000sed Budget
10100 GENERAL FUND
4100 AD VALOREM TAXES 11,088,015 11,375,539 11,804,016 12,504,044
4160 GENERAL SALES AND USE TAXES 706,930 619,962 720,000 750,000
4050 TAXES 11,794,945 17,995,501 12,524,016 13,254,044
4200 LICENSES 210,621 280,482 231,795 296,937
4220 PERMITS 462,533 363,252 499,500 414,000
4199 LICENSES AND PERMITS 673,154 643,734 731,295 710,937
4310 FEDERAL REVENUE 1,646 1,798 110,000 150,000
4340 STATE REVENUE 1,727,634 1,033,438 1,251,'192 890,909
4370 OTHER GRANTS/AID 68,351 77,037 64,475 68,200
4300 INTERGOVERNMENTAL REVENUE 1,797,631 1,112,273 1,425,667 7,109,109
4400 CHARGES FOR SERVICES-GENERAL 37,426 27,964 34,400 123,300
4420 CHARGES FOR SERVICES-PUBLIC SA 24,828 42,070 19,000 50,700
4430 CHGS FOR SERVICES-NUISANCE ABATEfu 1,590 3,000 12,000
4470 CHARGES FOR SERVICES-CARS 296,431 316,564 311,543 291,982
4480 CHARGES FOR SERVICES-COMM CTR 334,615 360,813 351,650 381,380
4399 CHARGES FOR SERVICES 693,300 749,001 719,593 859,362
4508 UNCLAIMED EVIDENCE 1,360 8,966
4510 COURT FINES 290,063 294,021 296,000 345,000
450D FINES 8 FORFEITS 291,423 302,987 296,000 345,000
4600 MISCELLANEOUS REVENUE 303,657 176,276 195,450 125,470
4599 MISCELLANEOUS REVENUE 303,657 176,276 195,450 725,470
4911 SALE OF PROPERTY
4912 CONTRIBUTIONS DONATIONS
4915 TRANSFERS IN 90,000
4921 REFUNDS REIMBURSEMENTS 34,608 47,372 35,000 40,000
4900 OTHER FINANCING SOURCES 34,808 47,372 125,000 40,000
10700 GENERAL FUND REVENUES 75,588,918 75,027,144 16,017,021 16,443.922
1
3 City of BYOOkIyn Center 1
General Fund Budget Report Expenditures
2007 2008 2009 2010
Obiect Code Descriotion Actual Amount Actual Amount Amended Budpet Pro�osed Budget
10100 GENERAL FUND
SUMMARY BY OBJECT GROUP
6100 WAGESANDSALARIES 8,027,519 8,491,843 8,899,258 8,941,428
6120-50 FRINGE BENEFITS 2,443,550 2,523,881 2,910,430 3,147,592
6200-40 SUPPLIES 525,519 557,873 519,351 555,621
6300 PROFESSIONAL SERVICES 550,202 686,437 539,629 578,815
6320 COMMUNICATIONS 153,092 149,044 179,304 169,285
6330 TRANSPORTATION 7,240 7,568 8,279 16,093
6340 ADVERTISING 19,294 21,224 52,079 15,600
6350 PRINTWG AND DUPLICATING 42,597 42,228 47,927 48,050
6360 I NSURANCE 155,167 148,956 181,200 180,700
6380 UTILITY SERVICES 607,888 683,350 611,660 620,260
6400 REPAIR MAINT SERVICES 299,158 358,234 333,576 315,916
6410 RENTALS 30,469 47,284 44,390 27,390
6420 IS SERVICES/LICENSES/FEES 280,277 279,657 288,550 311,367
6430 MISCELLANEOUS 148,798 141,585 155,727 157,997
6440 OTHER EXPENSES 734,136 742,772 988,999 1,005,045
6460 CENTRAL GARAGE CHARGES 1,165,374 1,063,880 1,158,347 1,275,937
6470 TRANSFERS AND OTHER USES (212,867) (797,775) (949,069) (975,277)
6490 OTHER MISC COSTS/EXPENSES 15,837 5,411 7,500 5,250
6501 CAPITAL OUTLAY 141,272 35,999 31,270 38,929
6602 OTHER DEBT-PRINCIPAL
5580 COST OF GOODS SOLD 21,174 36,666 8,614 7,924
70100 GENERAL FUND 15,155,696 15,226,117 16,017,021 16,443,922
2 i
e1ZteY
o Brookl n C
Ci y
1 �f
General Fund Budget Report Expenditures
200� 2oos 2oos 20,0
Obiect Code I Descriotion Actual Amount Actual Amount Amended Budget Proaosed Budget
10100 GENERAL FUND
SUMMARY BY FUNCTIONAL GROUP
General Government
41110 MAYOR COUNCIL 120,919 125,834 130,391 130,018
41320 CITY MANAGER 240,397 264,433 266,690 272,807
41410 ELECTIONS 62,462 89,308 82,898 101,873
41430 CITYCLERK 69,233 143,415 149,524 151,096
41520 FINANCE 461,566 448,468 485,041 506,240
41550 ASSESSING 285,099 295,755 310,483 316,423
41610 LEGAL 373,757 461,454 375,000 401,
600
41810 HUMAN RESOURCES 166,510 251,030 273,088 281,856
41920 INFORMATION TECHNOLOGY 349,424 345,808 354,028 382,186
Subtotal-General Govemment 2,149,387 2,425,505 2,427,143 2,544,099
Police
42110 POLICE-ADMINISTRATION 294,677 256,807 251,915 256,051
42120 POLICE-INVESTIGATION 855,762 704,650 781,775 804,632
42123 POLICE-PATROL 3,635,754 4,105,475 4,322,825 4,546,403
42151 POLICE-SUPPORT SERVICES 857,279 880,876 869,910 834,501
42170 PO�ICE-STATIONS AND BLDGS 199,607 201,539 199.443 205,554
Subtotal-Police 5,843,079 6,149,347 6,425,868 6,647,141
Fire
42210 FIRE 872,011 619,295 902,065 955,617
42510 EMERGENCY PREPAREDNESS 53,162 87,062 85,148 95,577
1 051 194
906 357 987,213
Subtotat-Fve 925,173
Community Development
42410 BUILDING INSPECTIONS 373,790 343,459 398,459 400,412
42411 CODE ENFORCEMENT 65,733 155,155 424,094 433,546
41910 PLANNINGANDZONING 151,656 209.051 158,935 161,766
Subtotal-Community Development 591,187 707,665 981,488 995,724
Other Services
45310 CONVENTION AND TOURISM 335,729 296,332 342,000 356,250
45311 CIVIC EVENTS 5,000 5,000 5,000
441'10 SOCIAL SERVICES 74.389 72,893 70,819 80,938
Subtotal-Other Services 410,118 374,225 417,819 442,185
Buildings and Grounds
41940 GENERAL GOVT BLDGS AND PLANT 833,839 882,707 765,071 768,069
41950 GENERAL GOVT FAGGRDS MAINT
Subtotal-Buildings and Grounds 833,839 882,707 765,071 768,069
Public Works
43110 PUBLIC WORKS-ENGINEERING 583,900 570,490 570,916 554,316
43220 PUBLIC WORKS-STREET MAINT 1,203,181 1,207,422 1,252,908 1,335,001
43221 PUBLIC WORKS-TRAFFIC CONTROL 160,304 192,046 195,1
37 198 686
RK -FORESTRY 91,959 97,342 101,618 103,484
45204 PUBLIC WO S
45201 PUBLIC WORKS-PARK FACILITIES 816,019 774,219 804,809 846,446
45202 PUBLIC WORKS-PARK GROUNDS
Subtotal-Public Works 2,875,363 2,841,579 2,925,388 3,037,933
CARS
45010 CARS ADMINISTRATION 172,694 171,278 186,293 188,613
45110 CARS-REC ADMINISTRATION 405,228 427,012 416,751 419,730
45111 CARS-ADULT RECREATION 205,020 213,292 187,694 190,860
45112 CARS-TEEN PROGRAMS 4,970 2,906 3,973 3,983
45113 CARS-YOUTH PROGRAMS 46,684 48,124 52,951 49,793
45119 CARS-GENERAL REC 17,132 30,129 29,792 32,365
45122 CARS-COMMUNITY CENTER 241,973 220,179 248,423 248,047
45124 CARS-POOL 289,834 327,254 314,772 318,350
45209 PUBLIC WORKS-ICE RINKS
Subtotal-CARS 1,385,535 1,440,174 1,440,649 1,451,761
Miscellaneous
48140 INSURANCE 177,993 165,091 197,660 202,390
48150 CENTRAL SUPPLIES AND SUPPORT 176,855 136,305 397,791 278,700
46170 REIMBURSEMENT FROM OTHER FNDS (744,590) (802,775) (1,019,069) (1,045,277)
48210 TRANSFER OUT 531.723 70,000 70,000
Subtotal-Miscellaneous 141,981 (501,379) (353,618) (494,187)
10100 GENERAL FUND EXPENDITURES 15,155.656 15,226,120 16,017.021 16,443,922
3
3 City of Brooklyn Center
2009 Budget
Summary of Full Time Empioyee Positions
Proposed
Fund 2003 2004 2005 2006 2007 2008 2009 2010
Genera/ fund
Administration 2.5 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Human Resources 2.0 2.0 2.0 2.0 2.0 3.0 3.0 3.0
City Clerk 1.0 1.0 1 A 1.0 1.0 2.0 2.0 2.0
Elections 1 A 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Finance 6.0 6.0 6.0 6.0 6A 5.0 5.0 5.0
Assessing 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Information Technology 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Planning Zoning 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
General Government Buildings Facilities 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
Police Administration 2.0 3.0 3.0 3.0 3.0 2A 2A 2.0
Police Investigation 8.0 8.0 8.0 7.0 8.0 7.0 7.0 7.0
Police Patrol 34.0 34.0 34.0 35.0 35.0 37.0 40.0 40.0
Police Support Services 13.0 12.0 12.0 12.0 9.0 9.0 9.0 9.0
Police Facility Maintenance 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Fire 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1 A
Inspections 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
Code Enforcement 2.0 5.0 5.0
Emergency Preparedness 1.0 1.0 1.0 1.0 1.0
Public Works Administration/Engineering 8.0 7.0 6.0 6.0 6.0 6.0 6.0 6.0
Street Maintenance 9.0 8.0 7.0 8.0 8.0 8.0 8.0 8A
Traffic Control 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Park Maintenance 8.0 7.0 7.0 6.0 6A 6.0 6.0 6.0
Forestry 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
CARS Administration 2A 2.0 2.0 2A 2.0 2.0 2.0 2•0
CARS Recreation Administration 3.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
CARS Community Center 4.0 3.0 3.0 3,0 3A 3.0 3.0 3.0
CARS Pool 1.0
Central Supplies Support 1.0 1.0 1.0 1.0 1.0
Subtotal: General Fund 126.5 121.0 119.0 120.0 118.0 120.0 126.0 126.0
Specia/ Revenue Funds
Economic Development Authority 2.5 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Grant Funds: COPS Grant 2.0 1.0
Grant Funds: Auto Theft Grant 3A
Subtotal: Special Revenue Funds 2.5 2.0 2.0 2.0 2A 5.0 2.0 3A
Enterprise Funds
Liquor Operations 3.0 3.0 3.0 3.0 4.0 4.0 4.0 4.0
Centerbrook Golf Course 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Subtotal: Enterprise Funds 4.0 4.0 4.0 4.0 5.0 5.0 5.0 5.0
Ear/e Brown Heritage Cente�
Administration 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Inn on the Farm
Convention Center 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0
Subtotal: EBHC 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0
UG/ity/Intema/ Service Ope�ations
Water Utility Fund 5.0 5.0 5.3 5.3 5.3 5.3 5.3 5.3
Sanitary Sewec Utility Fund 2.0 2.0 2.3 2.3 2.3 2.3 2.3 2.3
Storm Sewer Utility Fund 1.4 1,4 1.4 1.4 1.4 1.4
Central Garage Fund 5A 5.0 5.0 5.0 5.0 5.0 5.0 5.0
Subtotal: Utility/Internal Service Operations 12.0 12.0 14.0 14.0 14.0 14.0 14.0 14.0
Total Full Time Employees 156.0 150.0 150.0 151.0 150:0 155.0 158.0 159.0
staffsummary2009.x1s
4
City of BrookCyn Center
201 D Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Revenues —10100
PROFILE
Revenues for all General Fund operations, regardless of Division or Department
responsible for charging and collecting them, are all listed jointly in the Revenues section
of the budget document. This includes all revenues from property t�es to recreation
charges for activities. The primary categories for revenues in the General Fund are:
Taxes
Licenses and Permits
Intergovernmental Revenues
Charges for Services
Fines and Forfeits
Miscellaneous Revenues
REVENUE DETAILS
4101 Ad Valorem Taxes
12,504,044
These are the taxes charged to all taxable properties in the City based on the taxable value
of the property. Limitations on the levy of property taxes were reinstated by the State
Legislature for fiscal years 2009, 2010 and 2011. These limits set a ceiling of 3.9% on
the aggregate increase of funding between Local Government Aid (LGA) and property
taxes or the calculated Implicit Price Deflator for the previous fiscal period, whichever is.
lower. For t�es payable in 2010, the Implicit Price Deflator is 0.8337% which, because
it is lower than the 3.9% rri�imum, is the basis for calculation of the limited levy for
payment in 2010. The limited levy therefore calculates to 6,684,916. Some exceptions
apply to this limitation. For 2010 the City has levied 5,122,581 for payment of public
safety wages and benefits, 125,000 levy for costs associated with foreclosures, 65,945
in support of the Volunteer Fire Pension Relief Association, as required by the actuarial
study of the Fund, 42,100 for LGA lost in 2008 and 463,502 for LGA lost in 2009.
4341 Local Government Aid
411,544
The amount of LGA certified by the legislature for payment to the City in 2010 was
originally 1,480,854. By virtue of the Governor's use of line item veto authority in
order to balance the State's operating budget for 2010, 1,069,310 was "unalloted" or
reduced by administrative decision of the Governor. The remaining 411,544 is still
subject to future unallotment if budget circumstances at the State warrant additional
budget reductions.
Note: The combined total of property taxes and LGA, 13,327,132 is 81.05% of all
General Fund revenues.
S
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/20�9 2010 2010
Actual Actual Final YTD Recommended Approved
ObjeG Code Description Amount Amount Budget Actual Budget Budget
1010U GENERALFUND
10100 GENERALFUND
4000 REVENUES AND EXPENSES
4001 REVENUES
6 036 510- 13 254 044 13,254,044-
11 794 946- 11 995 502- 12,524,016-
4�5� TAXES
4199 LICENSES AND PERMITS 673,155- 643,735- 731,295- 387,488- 710,937- 710,937-
4300 INTERGOVERNMENTAL REVENUE 1,797,630- 1,112.272- 1,425,667- 593,010- 1,109,10� 1,109,109-
4399 CHARGES FOR SERVICES 693,300- 749,002- 719,593- 825,647 859,362 859,362-
4500 FINES FORFEITS 291,423- 302,986- 296,OOa 204,693- 345,OOo- 345,000-
4599 MISCELLANEOUS REVENUE 303,657- 176,27&- 195,45a 54,737- 125,47a 125,470-
4900 OTHER FINANCING SOURCES 34,80& 47,372- 125 ,00o- 61,271- 40,OOD- 40,000-
4001 REVENUES 15,588,919- 15,027,144- 16,017,021- 8,163,357- 16,443,922- 16,443,922-
4000 REVENUES AND EXPENSES 15,588,919- 15,027,144- 16,017,021- 8,163,357- 16,443,922- 16,443,922-
i
I
57- 16 443 922- 16 443,922
10100 GENERAL FUND 15,588,919- 15,D27,144- 16,017,021- 8,163,3
6
Cit�► of �roo� Center
2010 �u�get
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Mayor-Council 41110
PROFILE
The City Council is comprised of one Mayor and four Council Members. All are elected
I� at large. Under the Council-Manager form of government as established by the City
Charter, the City Council exercises the legislative authority of the City. The City Council
is responsible for formulating City policy, enacting legislation, adopting the annual
bud et lev in local ro ert t�es, and appointing members to advisory boards and
P P Y
Y g
titute the B
oard of A eal and
uncil also cons p
commissions. Members of the City Co P
Authori the Housin and Redevelopment
ion the Economic Develo ment g
Equalizat p tY
Authority, and the Canvassing Board for municipal elections.
r hearin im aired or
includes ex enses related to inte reters fo g p
The Cit Council budget p rP
Y
non-English speaking persons who attend City Council meetings; the annual joint
meeting of the City Council and advisory commissions; and a consultant to facilitate two
City Council work sessions.
6301 Accounting, Audit Financial Services
$25,300
An annual audit of the City's finances is required under Minnesota State law and under
the City Charter. The City contracts for the audit and conducts a competitive bidding
process for the audit work every four or five years.
6307 Professional Services
$10,500
Includes interpreters for hearing-impaired or non-English speaking persons, secretarial
service for minute taking, and a consultant to facilitate City Council retreats.
6308 Charter Commission
$1,500
This is the statutory amount for the Charter Comxnission budget per Minnesota Statutes,
Section 410.06.
r
6432 Conferences and Schools t
$8,000
This amount covers training expenses for the Mayor and Council Members who attend
conferences on behalf of the City, such as National League of Cities, League of
Minnesota Cities, and similar conferences.
6434 Dues and Subscriptions
$35,�51
Metro Cities (Association of Metropolitan Municipalities) —$8,603
League of Minnesota Cities $16,682
LMC/Minnesota Mayors Association $20
National League of Cities $1,861
North Metro Mayors Association —$7,622 (total dues =$15,244; remaining
$7,622 allocated to EDA)
PERSONNEL LEVELS
1-Mayor
4-City Council Members
CAPITAL OUTLAY
i
None re uested.
q
I
8
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Fin� YTD Recommended Approved
Objeet Code Description Amount Amount Budget Actual Budget Budget
41110 MAYOR COUNCIL
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 47,326 48,312 51,790 36,856 48,917 48,917
6199 SUPPLIES 1,862 148 100 167 100 100
6299 OTHER CHARGES SERVICES 71,732 77,374 78,501 74,650 81,001 81,D01
6001 EXPENDITURES/EXPENSES 120,919 125,834 130,391 111,873 130,018 130,018
41110 MAYOR COUNCIL 120,919 125,834 130,391 111,873 130,018 130,018
r
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10
City of BrookCyn Center
2010 Budget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: City Manager 41320
PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty
to enforce the City Charter and all ordinances. The City Manager's office provides general
administrative services for the management of the City to ensure that all Council policies and
directives are carried out. Activities include coordinating recommendations to the City Council
on financial, legislative, and management issues and to provide liaison between the Council,
advisory boards and commissions, staff, other levels of government, the media, and the public.
Management and Intergovernr►zental Relations Provide general administrative services required
for the management of City affairs. The City Manager works with community members, other
public or private agencies, organizations, schools, etc., on all areas that affect the City. Support
staff handles general government activities including both election and front counter/customer
receptionist activities.
Communications The City Manager's office handles and coordinates City communication
activities, both externally and internally. The office coordinates publication of the City
newsletter, creates newsletters, forms, flyers, handles information released to the media, and
develops other information newsletters and packets as needed. The office handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
DEPARTMENTAL GOALS
Implement City Council goals, policies, resolutions, and ordinances as adopted in
furtherance of the City Mission to ensure a clean, safe, attractive community that
enhances the quality of life and preserves the public trust.
Provide organizational leadership assuring that adopted organizational values listed
below are adhered to:
1. Excellence and Quality in the Delivery of City Services
2. Ethics and Integrity
3. Visionary Leadership and Planning
4. FiScal Responsibility
5. Cooperation and Treatment
6. Open and Honest Communication
7. Professionalism
1 Maintain a positive relationship with governmental agencies and surrounding
municipalities to enhance the City's plans and programs.
Continue to work on joint and cooperatiye ventures with metropolitan area governance
units, the legislature and other elected officials to achieve the interests of the City of
Brooklyn Center as articulated by the City Council.
Accurate and timely communicate with the residents through City newsletter, cable, and
media releases.
Prepare and administer the annual budget.
Assure adherence to the City Charter
11
EXPENDITURE DETAILS
6203 Books/Reference Materials
$250
ICMA and other management reference materials
6321 Communications
$725
Includes the cost of mobile telephone.
6331 Travel, Transportation and Mileage
$300
Reimbursement for mileage and parking fees incurred by employees when conducting City
business.
6432 Conferences and Schools
$4,000
Includes International City Managers Association, League of Minnesota Cities and topical
workshops and seminars during the yeax for the City Manager and Assistant to the City Manager.
6434 Dues and Subscriptions
$2,000
Memberships for various professional organizations for overall operation and management of
administration. Includes the following: ICMA, MAMA, MCMA, NFBPA, League of MN Cities
Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
1-City Manager
1-Assistant City Manager
Other staff involved in supporting and working on general administration are the positions of
Human Resources Director, City Clerk, Deputy City Clerk, Admimstrative Specialist, and
Customer Service Representative which have other division budgets for operations.
CAPITAL OUTLAY
None requested.
12
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Rewmmended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41320 CITY MANAGER
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 229,384 256,471 261,115 185,652 265,032 265,032
6199 SUPPLIES 2,323 236 14 250 250
6299 OTHER CHARC,ES SERVICES 8,669 7,725 5,575 5,836 7,525 7,525
6001 EXPENDITURES/EXPENSES 240,397 264,433 266,690 191,502 272,807 272,807
41320 CITY MANAGER 240,397 264,433 266,690 191,502 272,807 272,807
13
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14
r City of Brook�Cyn Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Elections 41410
PROFILE
The City Clerk is the election official for the City of Brooklyn Center and administers
municipal elections in accordance with Minnesota election law. In this capacity, the City
Glerk registers new voters, accepts filings by candidates for City offices, recruits and
traiils election judges, operates and tests voting equipment, and warks collaboratively
with staff at the polling locations. The costs incurred from the xegistration of new voters
and the maintenance of the voter records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections
to be held in even-numbered years only. The 2010 Elections budget reflects the full cost
of a primary and general election. The budget provides for the cost of personnel,
training, supplies, postage, building rentals, maintenance agreements, and printing.
DEPARTMENTAL GOALS
Administer municipal elections in accordance with Minnesota Statutes.
Adapt to and integrate new election legislation.
Recruit and provide training for election judges.
Operate and test voting equipment and systems.
Maintain up-to-date voter registration system.
EXPENDITURE DETAILS
6219 General Operating Supplies
$1,000
I Includes supplies for seven polling locations, such as ballot transfer cases and seals,
ballot pens, poster board for signs, markers, rubber bands, voting booth bulbs and
starters, paper tape rolls, batteries, and printer cartridges and tapes.
6333 Freight/Drayage
$350
Includes courier services related to the delivery of election supplies.
6342 Le al Notices
g
$400
Includes publication of legal notices for candidate filings, public accuracy test of voting
equipment, sample ballot, and notice of election.
15
6351 Printing
$2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices.
6402 Equipment Services
$2,496
Includes the cost of the maintenance/lease agreement with Hennepin County for the
optical scan voting system [nine (9) Model 100 Optical Scan Precinct Count Units;
eighteen (18) PCMCIA memory cards; nine (9) Model 100 metal ballot boxes; nine (9)
Model 100 carrying cases (both hard and soft covers); eight (8) AutoMARK Voter Assist
Terminals, sixteen (16) 256mb Flashcard, and eight (8) ES&S AutoMARK tables] ($160
per unit for Model 100; $132 per unit for AutoMARK).
6412 Buildings Facilities
$1,000
Includes costs associated with three churches and custodial and use fees charged by
schools used as polling locations.
6415 Other Equipment
$300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, and optical
scan voting equipment to the polling locations.
6432 Conference and Schools
$450
This provides for continuing education and professional development for the Deputy City
Clerk.
6449 Other Contractual Services r
$27,040
d wa es for all election 'ud es to administer election procedures in
I n c l u d e s tr a i n i n g an g g
the polling places.
PERSONNEL LEVELS
1-Administrative Technician/Deputy City Clerk
CAPITAL OUTLAY
None requested. i
16
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CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2Q10 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Adual Budget Budget
41410 ELECTIONS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 58,749 51,828 62,952 39,172 64.887 64.887
6199 SUPPLIES 2,608 1,000 1,000 1,000
6299 OTHER CHARGES 8 SERVICES 3,733 34,B72 18,946 2,881 35,986 35,986
6001 EXPENDITURES/EXPENSES 62,482 89,308 82,898 42,053 101,873 101,873
41410 ELECTIONS 62,482 89,308 82,898 42,053 101,873 101,873
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City of Brook,�C m Center
201 D Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: City Clerk 41430
PROFILE
The City Clerk is responsible for administration of elections, maintaining official City
records, coordinating City Council and City commission materials, coordinating business
licensing, producing and coordinating City employee newsletter, and supervision of
secretarial support staff in the Administration Department. The City Clerk has significant
public contact related to elections, ordinances, resolutions, contracts, bonds, insurance,
business licenses, as well as other City matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in
accordance with State, Federal, and County regulations. Oversees all activities related to
City elections including notices, materials, and certitication of process. Arranges polling
places and sets up voting equipment. Supervises the recruiting and training of election
judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and
records storage. Supervises the City's retention system. Oversees the maintenance of
City ordinances, resolutions, and City Council and advisory commission minutes.
City Counci[. Coordinates Council activities, correspondence, meetings, etc. Ensures
coordination, maintenance, and accuracy of Council minutes, resolutions, and other
official documents. Oversees the City Council agenda preparation process. Posts
Council/Commission notices as required by Open Meeting Law.
Communications. Oversees the production of a monthly employee newsletter. Develops
sections of City's website
DEPARTMENTAL GOALS
Administer and process City business licenses.
Coordinate and deliver City Council information.
Ensure posting and publishing of all official notices.
Coordinate City advisory commission activities.
Mamtain official City records.
Produce and coordinate employee newsletters.
Maintain sections of City website.
19
i
EYPENDITURE DETAILS
6342 Legal Notices
$5,500
This provides for the cost of publishing ordinances, bids, public hearing notices,
advertising for proposals, assessments, bonds, financial reports, and any other notice that
is required to be published.
6432 Conferences and Schools
$500
This provides for continuing education and professional development for the City Clerk.
It includes one annual Municipal Clerk's conference.
PERSONNEL LEVELS
1-City Clerk
1-Customer Service Representative
CAPITAL OUTLAY
None requested.
20
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
41430 CIN CLERK
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 63,551 133,477 141.774 97,036 144,346 144,346
6199 SUPPLIES 1,066 369 3,800 2,260 300 300
6299 OTHER CHARGES SERVICES 4,596 9,569 3,950 4,249 6,450 6,450
6001 EXPENDITURES/EXPENSES 69,233 143,415 149,524 103,545 151,096 151,096
41430 CITY CLERK 89,233 143,415 149,524 103,545 151,096 151,096
21
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r Ci�y of Broof�,Cyn Center
2010 �udget
General Fund —10100
FUND:
DEPT/ACTIVITY/PROJECT: Finance 41�20
PROFILE
The Fiscal and Support Services Department provides financial reporting and financial
management services to the City Manager and City departments throughout the
orgaiiization by providing timely, accurate, and useful financial information and analysis.
The department is responsible for: accounting for all City financial transactions, financial
record maintenance, chart of accounts maintenance, billing customers for services
provided, paying vendors, investing idle funds, administering the City's debt, risk
management activities, monthly financial reporting for the City's Liquor Store operations
and the Earle Brown Heritage Center, coordination of the annual audit and the
preparation of the Comprehensive Annual Financial Report. The Director also oversees
the operations of the City's liquor stores.
2010 DEPARTMENTAL GOALS EXPECTATIONS,
i Research, develop and implement the ability to accept credit cards in house and
tronic rocessin of
stablish elec S
ense and ermit a ments e P
tili�t lic
i on-line for u y, p p Y
payments through local banks and implement wider ability to pay City accounts
on-line.
Review collections of accounts receivable and establish collection procedures for
a11 types of AIR (utility, general, assessment, fines and penalties) up to and
including authorization of write-off by the Council.
Expand periodic internal audit procedures for capital projects, development
projects, tax increment funds and enterprise funds.
EXPENDITURE DETAILS
b201 Office Supplies
775
Provides for all office supplies to include pens, pencils, non-copy paper, printer
cartridges, etc. for departmental operations.
6203 Books/Reference Materials
250
Bi-annual updates of the Governmental Accounting, Auditing and Financial Reporting
(GAAFR) manual and Government Accounting Standards Board (GASB)
Implementation Guides and Regulations.
6242 Minor Equipment
1,000
Replacement of three desk chairs
23
6243 Minor Computer Equipment
3,700
Replacement of 3 computer CPU's, keyboards and monitors per the City's general
replacement schedule for te�hnology equipment.
6301 Accounting, Audit and Financial Services
2,800
Provides for department portion of annual financial audit and consulting services from
financial advisor.
6307 Professional Services
2,000
Reimbursement for printing and mailing of the annual Truth in Ta�cation notices to
Hennepin County.
6333 Freight/Drayage
7,800
Provides for pick-up and delivery of bank deposits directly to the cash vault for quick and
secure processing of the City's deposits to its general purpose bank account
6432 Conferences and Schools
3,000
Provides for attendance at GFOA state meetings, MnGFOA annual conference for 2 to 3
employees, contir�uing education and training opportu.nities for Finance Department staff
on state/local leveL
6434 Dues and Subscriptions
1,000
Provides for membership dues to GFOA at both the state and national organizational
levels for three staff inembers.
PERSONNEL LEVELS
1-Finance Director
1-Assistant Finance Director
1-Accountant
1-Accounting Technician II
1-Utility Billing Technician II
1-Utility Billing Clerk (PT)
CAPITAL OUTLAY
None Requested
24
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Aclual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41520 FINANCE
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 447,495 434,969 467,286 325,356 478,765 478,765
6199 SUPPLIES 5,023 3,465 2,525 1,257 6,225 6,225
6299 OTHER CHARGES SERVICES 9,046 10,034 15,230 11.634 21.250 21,250
6001 EXPENDITURES/EXPENSES 461,566 448,468 485,041 338,446 506,240 506,240
41520 FINANCE 461,566 448,468 485,041 338,446 506,240 506,240
1 25
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26
Cit�y of �roo� Center
2010 �udget
FUND: General Fund -10100
DEPT/ACTIVITY/PROJECT: Legal �1610
PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City
staff on municipal law questions, legal advisory services on debt issuance and economic
development and prosecutes criminal offenses. Two firms provide regular legal services.
Firms engaged for specific projects handle specialized matters.
City Attorney. The City Attorney attends City Council meetings, provides legal opinions,
and aids in the development of ordinances and resolutions. The City contracts with
private law firms for the provision of legal services. In 2009 Kennedy and Graven
provided general City Attorney services; Briggs and Morgan provided bond and
development counsel; and other firms were used for special projects. These firms are
expected to continue in their respective advisory roles in 2010.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf
of the City. The City contracts with the firm of Carson, Clelland, and Schreder.
6303 Legal Services
401,600
Monthly payments are made to the City Attorney and Prosecuting Attorney for services
rendered supported by detailed invoices of services provided. Increased volume of
activity was� experienced with the additional efforts made in Code Enforcement during
2009. Those activities will continue in 2010.
PERSONNEL LEVELS
None, legal services are contracted
CAPITAL OUTLAY
None requested.
27
CITY OF BROOKLYN CENTER
Budget Report
2007 2D08 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
41610 LEGAL
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 373,757 461,454 375,000 261,022 401,600 401,600
6001 EXPENDITURES/EXPENSES 373,757 461,454 375,000 261,022 401,600 401,600
41610 LEGAL 373,757 461,454 375,000 261,022 401.600 401,600
I
2g 1
�'ity of �rno� Center
2010 Budget
FUND: General Fund -10100
DEPT/DIVISION/ACTIVITY: Human Resources 41810
PROFILE
The Human Resources division mariages all city related human resources activities
including labor relations, benefit administration, payroll administration, recruitment, pay
equity/compensation, policy development and implementation, recruitment, staffing, and
workers' compensation.
DEPARTMENTAL GOALS
*Provide services and support to departments to ensure employee payroll, recruiting, and
hiring is accomplished within the laws and rules of the state and federal government.
*Benefit Administration including assessing benefits, educating employees, and ensuring
compliance with regulations.
*Continue efforts to recruit and hire a diversified work force.
*Assist with resolution of grievances and employment issues.
*Promote wellness efforts throughout the organization.
EXPENDITURE DETAILS
6219 General Operating Supplies
$2,500
Includes employee recognition program that recognizes years of service for full-time
employees. Also includes cost of replacing three office chairs that was cut from 2009/�
6305 Medical Services
$1,200
Includes the cost of drug and alcohol testing as required by the CDL DOT federal
regulations. Also includes the costs of Hepatitis B vaccines as well as pre-employment
medical exams.
6307 Professional Services
$26,000
Includes the cost of validated employment testing for new hire and promotional processes
Provides for miscellaneous consultant fees that include grievance and arbitration
assistance and/or representation, assistance with job analysis, and other related needs.
Includes monthly administration fees for COBRA, REBA (high deductible health plan)
and Flexible Spending Accounts. Fees vary depending on number of participants.
Includes the cost of CBIZ Employee Benefit Consultant to assist HR with compliance
review, benefit trends, employee education and communication of current benefits.
29
6432 Conferences and Schools
$1,500
Training for the HR Director, HR Specialist, and the Payroll Technician.
6434 Dues and Subscriptions
$1,000
Dues and subscriptions to job related organizations and publications.
PERSONNEL LEVELS
1 Human Resources Director
1 Human Resources Specialist
1 Human Res�urces/rayr�ll Technician
CAPITAL OUTLAY
Computer replacement for Patti Page and Kelli Wick.
30
CITY OF BROOKLYN CENTER
Budget Report
2007 2DD8 2009 9l30/2009 2010 2010
Adual Actual Final YTD Recommended Approved
Object Code Description Amount Artrount Budget Actual Budget Budget
41810 HUMAN RESOURCES
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 140,751 227,738 243,238 164,683 247,206 247,206
6199 SUPPLIES 2,279 724 1,000 642 5,000 5,000
6299 OTHER CHARGES SERVICES 23,480 22,567 28,850 16,004 29.650 29.650
6001 EXPENDITURES/EXPENSES 166,510 251,030 273,086 181,530 281,856 281,856
41810 HUMAN RESOURCES 166,510 251,030 273,086 181,530 281,856 281,856
31
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32
Ci�jr of BrookCyn Center
2010 Burfget
FUND: General Fund -10100
DEPT/ACTIVITY/PROJECT: Information Technology 41920
PROFILE
The Information Technology division manages and supports the voice and data
communication needs of all City departments and buildings and the citywide Geographic
Information Systems (GIS) function.
Voice Communication. Management and operations of the telephone and voice mail
systems City Hall, Community Center, Centerbrook Golf Course, Earle Brown Heritage
Center, Fire Stations, Liquor Stores, Police, and Public Works Garage.
Data Communication and Network. Management and operations of the Local Area
Network (LAN). The City LAN consists of four network servers with connectivity to ten
City buildings/locations. The network topology consists of fiber, Ethernet and wireless.
The City is a member of the LOGIS Wide Area Network (WAN), which consists of data
links to over 35 governmental agencies including cities, counties and state.
Hardware and Software. Purchases, installs, and maintains all City computer
equipment and software current inventory of 4 servers, 165 computers, 60 grinters,
other hardwaze peripherals, and more than 50 different software applications.
Training. Identifies and provides computer and telephone training as determined for a11
City users.
Research and Development. Conducts planning, research, and implements through
project management. Develops Information Technology policies, procedures, and
strategic plans.
Geographic Information Systems. Management and operations of the City Geographic
Information Systems (GIS) including maintaining parcel, street, utilities and other
infrastructure databases. GIS serves as the City's core application integrating data from
Assessing, Community Development, Police, and Public Warks through the use of
geography.
1 The Information Technology division manages the City of Brooklyn Center's efforts in
promoting the effective and efficient transaction of City business and decision-making by
providing methods of communication and access to necessary data and information.
Information Technology staff works with management to develop cost reducing
plans/options that result in improved service delivery through the use of technology.
Some of the Information Technology personnel time is spent to support the enterprise
funds Centerbrook Golf, Earle Brown Heritage Center and the Liquor Stores.
Reimbursement from the enterprise funds is made into the general fund as reflected in the
reimbursement from other funds (Business Unit 48170).
33
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DEPARTMENTAL GOALS,
Assess and coordinate City long and short term planning for both computer and
telephone hardware and software.
Maintain Local Area Network (LAN) including the network topology of fiber,
Ethernet and wireless.
Purchase, configure, install, and maintain computer equipment and software for
all departments.
Perform user, hardware, and software support service for all departments and
users.
Assess and coordinate training for all City computer users.
Manage and coordinate telephone system purchases, repair, training, and support.
Coordinate citywide support services with LOGIS.
Assist in the technical aspects of the City web site.
Implement Technology Fund Projects. In 2009 TBD.
Continue to implement the City Document Management System.
Work with management to develop cost reducing plans/options that result in
improved capabilities through the use technology.
EXPENDITURE DETAILS
6219 General Operating Supplies $5,000
Miscellaneous operating supplies that may include cables, connectors,
keyboards, pointing devices, memory, surge protectors, and back-up tapes.
6307 Professional Services $1,000
Fiber optic cable locate services.
6321 Telephone/Pager $1,500
Cellular telephone and mobile service for the IT Director and IT/GIS
Technician.
6331 Travel Exp/Mileage $900
Reimbursement to the IT Director and IT/GIS Technician for mileage
between City buildings and other work related travel. Also includes
reimbursement to general fund employees that attend Information
Technology division funded training.
6408 Communication/Info Svcs Repa
ir and Maintenance $5,000
Repair costs associated with computers, printers, Loca1-Area-Network
(LAN) equipment and other computer-related equipment. Includes new
printer purchase if printer is determined non-repairable.
6421 Software License $2,000
Miscellaneous softwaze.
6422 Software Maintenance $39,150
Software maintenance for the following applications; Anti-spyware, Anti-
virus, Back-ups, Document Management (new 2009) Email Security, GIS,
34
Internet Filtering, IT Helpdesk/Audit, Wireless Security, Microsoft
Windows Servers, SQL Servers, Windows CALS, and Office Suite.
6423 LOGIS Charges $117,279
LOGIS systems, which benetit a single fund or division, have been
charged to that division. LOGIS applications that benefit the entire City
or are shared with Enterprise Funds (Financial, Payroll/HR, GIS) are
charged accordingly to the Information Technology budget. Applications
currently funded out of the Information Technology budget include
Financial (36%), Payroll/HR (75%), GIS (65%}, Special Assessments
(30%) [2008 was 100%; 20U9 70% move to Water Utility �91=�1 Internet,
External Connections and LOGIS Network Services Support.
6432 Conferences and Schools $8,000
Information Technology training classes, seminars and conferences.
Training is an intrinsic cost of technology and insures that technologies
are used properly and efficiently and, therefore, recover the investment
p
laced.
6434 Dues and Subscriptions $50
Dues for Information Technology related user groups or organizations.
r PERSONNEL LEVELS
1 IT Director
1 IT/GIS Technician
CAPITAL OUTLAY
None Re uested.
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35
CITY OF BROOKLYN CENTER
BudgetReport
2007 2008 2009 9/30/2009 2010 2010
Actuat Actual Final YTD Recommended Approved
Object Code Descrip6on Amount Amourrt Budget Actual Budget Budget
41920 INFORMATION TECHNOLOGY
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 167,119 194,002 200,461 137,011 202,307 2U2,307
6199 SUPPLIES 10,778 8,918 5,000 578 5,000 5,000
6299 OTHER CHARGES 8 SERVICES 151,526 142,888 147,367 84,476 174,879 174,679
6500 CAPITAL OUTLAY 1.200
6001 EXPENDITURES/EXPENSES 349,424 345,608 354,028 222,065 382,186 382,186
41920 INFORMATION TECHNOLOGY 349,424 345,808 354,028 222,065 382,166 382,186
36
�'ity of �roo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: General Government Buildings 41940
PROFILE
This activity provides for the ongoing cleaning, maintenance and repair of all
Government Buildings including; city hall, community center, city garage, and fire
stations buildings and grounds. In addition, staff provides some maintenance support for
the police building, liquor stores and Centerbrook Golf Course. These expenses are
charged directly to their respective funds.
Staff is responsible for the cleaning, maintenance and repair of building needs, HVAC
systems, fixed equipment, furnishings and accessories.
Also included in this budget are the costs of electricity, gas, water, sewer and storm
drainage for the named buildings.
DEPARTMENTAL GOALS
Provide necessary cleaning, maintenance and repair of buildings, HVAC systems,
fixed equipment, furniture and accessories.
Develop and implement preventative maintenance program where possible.
Refine in-depth systems review plan.
EXPENDITURE DETAIL
6211 Cleaning supplies
$21,000
Various cleaning solutions, solvents, soaps, fragrances, toilet paper, c-fold towels, cups,
and the like for the city owned buildings.
6216 Chemicals
$10,500
The cost of chemicals used to treat domestic water service at the Civic Center, and
sidewalk salt.
6220 Repair and Maintenance Supplies
$4,000
The cost of supplies used in the day-to-day maintenance of the various City buildings and
grounds, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by city staff, grass seed, fertilizer, sod and irrigation system supplies.
6239 Repair and Maintenance Supplies
$23,000
Repairs to the structure of buildings, such as electrical, plumbing, roof repairs and
automatic doors such as those at the city garage and fire stations. As our buildings
continue to age, repair and maintenance increases.
37
6381 Electric Service
11 U,000
Allocations for electric service have been increased significantly to accommodate for
vendor price increases.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for electricity are directly attributable to operation of the
Community Center swimming pool. As a result, 20% of the estimated expenditures will
be charged to Division 45124.
6382 Gas Service
$140,000
Allocations for gas service have been increased significantly to accommodate for vendor
price increases and the anticipated continuation of franchise fees.
Twenty percent of the estimated expenditures for natural gas have been charged to
Division 45124 to cover direct operation costs of the Community Center swimming pool.
6403 Buildings/Facilities Maintenance Services
�65,000
Examples include repair to the Civic Center humidification unit, boiler and chiller
repairs, replacement of failed drinking fountains and light fixtures. Similar to our repair
and maintenance costs, as our buildings continue to age, costs increase exponentially.
6449 Other Contractual
$17,500
Contractual charges for rug cleaning, window cleaning, floor buffing, and also pest
control at city buildings. Also includes contracts for lawn spraying and fertilizing for the
outdoor areas.
PERSONNEL LEVELS
1-Maintenance Supervisor
2-Maintenance Custodians
1-Custodian
(Additional custodial staff is allocated under Division 45122, Community Center, and
Division 42170, Police Station and Buildings.)
CAPITAL OUTLAY
6520 Buildings and Facilities
20 hp electric motor- Community Center $6,500
Chiller Maintenance- Civic Center $8,750
6545 Other Equipment
Re lace wide area vacuums 1
250
P
38
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Objed Code Description Amount Amount Budget Actual Budget Budget
41940 GENERAL GOVT BLDGS AND PLANT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 242,209 289,388 290,376 206,335 294,869 294,869
6199 SUPPLIES 71,628 66,909 59,400 47,099 64,900 64,9U0
6299 OTHER CHARGES 8 SERVICES 407,719 504,216 395,045 266,222 398,300 398,3Q0
6500 CAPITAL OUTLAY 112,283 22,194 20,250 6,901 10,ODD 10,000
6001 EXPENDITURES/EXPENSES 833,839 882,707 765,071 526,558 768,069 766,D69
41940 GENERAL GOVT BLDGS AND PLANT 633,839 SB2,707 765,071 526,558 768,069 768,069
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40
Ci�y of Broo� Center
2010Bud�get
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: CARS Administration 45010
PROFILE
Community Activities, Recreation and Services Administration provides administrative
support and oversees operations of the Government Buildings, Recreation and
Community Center Divisions as well as operations of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for City-
owned buildings, development and implementation of organized recreational activities,
operation of the Community Center and swimming pool, and management of
Centerbrook, the City-owned 9-hole golf course.
DEPARTMENTAL GOALS
Provide coordination, management, and additional support to all department
divisions and operations.
Produce annual review of Community Activities, Recreation and Services
programs and activities.
Continue improvements in area of customer service for all department functions.
Continue ongomg assessment process to determine community needs and
resources.
EXPENDITURE DETAILS
6402 Equipment Services
$2,750
Maintenance and service agreements for office equipment.
6413 Office Equipment Rentals
$2,500
Leased duplicator to print flyers for the CARS Department and for other City
departments. This machine will print over 400,000 copies in a year.
PERSONNEL LEVELS
1-CARS Director
1-Secretary
CAPITAL OUTLAY
None requested.
41
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45010 CARS ADMINISTRATION
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 167,542 165,538 179,883 125,842 182.213 162,213
6199 SUPPLIES 925
6299 OTHER CHARGES SERVICES 5,152 4,616 6,410 5,585 6,400 6,400
6001 EXPENDITURES/EXPENSES 172,694 171,279 186,293 131,426 188,613 168,613
45010 CARS ADMINISTRATION 172,694 171,279 186,293 131,426 188,613 188,613
r
42
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Ci o Broo C Center
1
f
2010 Bu�get
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Recreation Administration 45110
PROFILE
This division provides for the development and implementation of organized recreational
1 r rade school a e children teens adults and se
niors. The
1 activrties for preschoo e s, g g
2010 budget continues the separation of administrative overhead from individual
programs.
Expenditure allocations for operating supplies, postage, advertising, and printing axe now,
for the most part, accounted for in this division.
DEPARTMENTAL GOALS
Through administrative oversight, develop, maintain, and evaluate recreational
programs and activities that meet the needs of citizens and oversee divisional
g
oals.
i
Continue on-going assessment process to determine community needs and
I resources.
To make maximum use of community resources and provide recreational
activities for all community residents.
Enhance marketing efforts to attract additional participants.
EXPENDITURE DE A
6103 Part-Time
$34,000
Provides for part-time secretaries to develop flyers, program materials, register customers
for classes, sell merchandise, answer phones, and admit pool users.
6219 General O eratin Su lies
P g PP
$3,500
Operating supply allocations have been split between CARS Administration, Recreation
Administration and Communit C
enter.
Y
6322 Postage
$8,000
Covers the cost of youth groups delivering brochures, plus postage for requested
brochures sent to customers on the mailing list.
6349 Other Advertising
$2,000
Cost of advertising Community Cer�ter and recreation programs in local newspapers,
cable television and other media.
43
6351 Printing Services
17,000
Cost of printing the course brochure.
6402 Equipment Services
$5,000
Maintenance and service agreements for office, exercise and recreational equipment.
PERSONNEL LEVELS
3-Program Supervisors
1-Secretary
CAPITAL OUTLAY
44
1
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Artrourrt Budget Actual Budget Budget
45110 CARS-REC ADMINISTRATION
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 345,879 357,165 346,681 252,97D 350,410 350,410
6199 SUPPLIES 13.200 9,534 9,350 5,835 11,000 11,000
6299 OTHER CHARGES SERVICES 46,149 60,314 60,720 37,202 58,320 58,320
6001 EXPENDITURESlEXPENSES 405,228 427,012 416.751 296,007 419,730 419,730
45110 CARS-REC ADMINISTRATION 405,228 427,012 416,751 296,007 419,730 419,730
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46
i
City of �roo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Aduit Recreation 45111
PROFILE
This division provides recreation programs and activities for adults including; basketball,
softball leagues and tournaments (Dudley Classic), volleyball leagues, exercise classes,
pottery, senior activities, community trips, specialty classes and adult dance.
For 2010, all adult programs will continue to charge fees sufficient to cover operating
costs, plus a 25% profit to cover a portion of on-going overhead expenses. Fee increases
will continue to be implemented to achieve this goal. Revenue targets for the 2010 Adult
Recreation programs are as follows:
Basketball Leagues $11,100 Adult Specialty $1,000
Pottery $8,750 Senior Adults $2,450
Softball Leagues $83,000 Dudley Tournament $38,950
Volleyball Leagues $58,000 Exercise $39,655
Community Trips $20,466 Adult Dance $1,120
Broomball 1,380
DEPARTMENTAL GOALS
Provide a balance of activities to meet varied interests and skill levels.
Expand outreach efforts to ensure we identify and meet the recreational needs of
i� our ethnically diverse community.
Continue to cooperate with school districts to maximize facility usage and
supervision.
Continue marketing efforts (including a customer service component) to attract
additional participants.
EXPENDITURE DETAILS
6103 Part-Time
$39,865
Includes Dudley Classic softball tournament workers, field attendants, scorekeepers for
league play and course instructors. Total number of part time employees varies based on
class and league registrations.
6219 General Operating Supplies
$11,700
Includes items such as softballs, basketballs, volleyballs, clay and other materials for
pottery classes, various supplies for senior activities and tournament supplies such as
plaques and trophies.
i 47
6384 Refuse Disposal
�2,500
Additional sanitation and refuse services for various tournaments.
6449 Contractual Services
$90,732
Includes casual employees who assist with the individual programs. Examples include:
field attendants, scorekeepers, game officials and program aides.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
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48
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Adual Budget Budget
45111 CARS-ADULT RECREATION
5550 DIRECT COST OF SALES 21,174 36,666 6,614 10,975 7,924 7,924
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 42,594 44,622 45,390 35,575 46,276 46,276
6199 SUPPLIES 17,088 20,652 12,850 6,930 12,&00 12,800
6299 OTHER CHARGES SERVICES 124,165 111,351 120,840 90,352 123,860 123,860
6001 EXPENDITURES/EXPENSES 183,847 176,626 179,080 132,857 182,936 182,936
45111 CARS-ADULT RECREATION 205,020 213,292 187,694 143,832 190,860 190,860
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50
City of Broo� Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Teen Programs 45112
PROFILE
This division provides recreation programs and activities developed for teens. These
programs are funded through a combination of user fees and general fund revenues. Teen
offerings were reduced as part of budget reductions in 2004, and these reductions have
been continued for 2010.
Summer conditioning is the primary teen program identified with 230 plus teens
participating in 2009.
For 2010, all teen programs will continue to charge fees sufficient to cover operating
costs. Fee increases will continue to be implemented to achieve this goal. Revenue
targets for the 2010 Teen Recreation programs are as follows:
Summer Conditioning $4,900
DEPARTMENTAL GOALS
Work cooperatively with other agencies to provide activities for teens.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Provide affordable programs that meet the needs of youth.
Work closely with school districts and local social service providers to ensure
coordinated programs for youth that do not unnecessarily duplicate efforts.
Investigate alternative programming for teens.
DETAILS
EXPENDITURE
6103 Part-time
$3,000
Wages for summer conditioning staff.
6219 General Operating Supplies
$500
T-shirts and supplies for the summer conditioning.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
51
CITY OF BROOKLYN CENTER
Budget Report
2007 2D08 2009 9/30/20�9 2010 2010
Actual Actual Finat YTD Recommended Approved
Object Code Description Amount AmouM Budget Actual Budget Budget
45112 CARS-TEEN PROGRAMS
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 4,453 2,421 3,473 2,291 3,483 3,483
6199 SUPPLIES 517 485 500 669 500 500
6001 EXPENDITURES/EXPENSES 4,970 2,906 3,973 2,960 3,983 3,983
45112 CARS-TEEN PROGRAMS 4,970 2,906 3,973 2,960 3,983 3,983
52
City of Broo� Center
2010 Bu�fget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Youth Programs 45113
PROFILE
This division provides recreation programs and activities developed for youth. These
pragrams are funded through a combination of user fees and general fund revenues.
Youth offerings were reduced as part of budget reductions in 2004, and these reductions
have been continued for 2010.
Activities under this division include gymnastics, summer programs such as playground
supervision, and various classes such as; dance, after school, holiday and specialty. In a
typical year, more than 4,000 young people participate in these activities.
This division also includes after school programnling coordinated with the four school
districts serving Brooklyn Center.
For 2010, all programs will continue to charge fees sufficient to cover operating costs,
plus a 10% profit to cover a portion of overhead expenses. Fee increases will continue to
be implemented to achieve this goal. Revenue targets for the programs are as follows:
Dance $16,007 Gymnastics $5,782
After School $7,484 Summer Programs $15,100
Day Camp $2,604 Specialty Classes $1,834
DEPARTMENTAL GOALS
Provide affordable programs that meet the needs of youth.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Work closely with local social service providers to ensure coordinated programs
for youth that do not unnecessarily duplicate efforts.
Continue to review and identify the changing needs of the community (i.e., socio-
economic status and disabilities).
EXPENDITURE DETAILS
6103 Part-time
$32,771
Includes instructors and leaders for youth programs, classes and activities, and after
school programs.
6219 General Operating Supplies
$11,327
Includes materials for craft classes and program supplies such as balls, bats and games.
PERSONNEL LEVELS
There is no full-time staff currently allocated to this division.
53
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/20D9 2010 2010
Actual Actual Final YTD Recommended Approved
Objeot Code Description Amount Amount Budget Adual Budget Budget
45113 CARS-YOUTH PROGRAMS
6001 EXPENDITURES/EXPENSES
6D99 PERS�NAL SERVICES 38,977 37,821 40,921 27,426 38,041 36,041
6199 SUPPLIES 9,689 10,303 11,580 4,476 11,327 11,327
6299 OTHER CHARGES 8 SERVICES 18 450 67 425 425
6001 EXPENDITURES/EXPENSES 48,684 48,124 52,951 31,971 49,793 49,793
45113 CARS-YOUTH PROGRAMS 48,684 48,124 52,951 31,971 49,793 49,793
r
t
54
Ci�y of BrookCyn Center
20109 �udget
F'UND: General Fund —10100
DEPT/DIVISION/ACTIVITY: General Recreation 45119
PROFILE
This division provides for recreational programs and activities not otherwise classified.
These programs/activities are funded by a combination of general fund revenues and user
fees.
General Recreation Division programs primarily consist of supervision costs associated
with the use of elementar schools and Northview Jr. Hi h School. Si nificant rogram
Y g g P
r cess and most have been sustained
reductions were made as part of the 2004 budget p o
for 2010.
I
uses durm the
For 2010 we have included fundmg for operation of two warming ho g
skating season and maintained the allocation for the adaptive recreation (REACH for
Resources) allocation to this CARS budget.
Numerous programs have been moved to Recreation Grant Programs to accommodate for
r program donations and continuation of year-end fund balances.
DEPARTMENTAL GOALS
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Provide a balance of activities for a variety of age groups, abilities, and interests.
EXPENDITURE DETAILS
6103 Part-time
$9,500
Class instructors and building coordinators associated with the use of elementary schools
to provide programming.
6412 Buildings and Facilities
$9,525
1 Cost for building supervision for activities at Northview 7unior High.
6449 Other Contractual
$9,500
Ada tive recreation allocation. (REACH for Resources)
p
PERSONNEL LEVELS
l There is no full-time staff currently allocated to this division.
CAPITAL OUTLAY
None requested.
55
CITY OF BROOKLYN CENTER
Budget Report
2007 2U08 2009 9/30/2009 2010 2010
Actual Actual Final YTD Rewmmended Approved
Object Code Description Amount Amouni Budget Actual Budget Budget
45119 CARS-GENERAL REC
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 4,051 11,523 10,242 6,866 22,OB5 22,085
6199 SUPPLIES �32
6299 OTHER CHARGES SERVICES 13,080 18,606 19,550 17,855 10,300 10,300
6001 EXPENDITURES/EXPENSES 17,132 30,129 29,792 24,853 32,385 32,385
45119 CARS-GENERAL REC 17,132 30,129 29,792 24,853 32,385 32,385
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56
City of Broo�,�yl n Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Community Center 45122
I PROFILE
This division provides for all recreation activities at the Community Center, as well as
some building maintenance. Again for 2010, the majority of maintenance expenses
including, paper supplies, cleaning supplies, a large portion of operating supplies and
most utility charges are accounted for in the Government Buildings budget.
DEPARTMENTAL GOALS
Continue in-depth review of Community Center operations with a goal of
reducing the net impact of the operations on the general fund.
Continue to refine schedule of operating hours.
Enhance marketing efforts (including a customer service component) to attract
additional participants.
Assure that the facility is clean and well maintained to compliment marketing
efforts.
I EXPENDITURE DETAILS
6103 Part-Time Employees
$57,000
Includes Community Center building supervisors, setup staff for Constitution Hall and
other special events staff.
6219 General Operating Supplies
$2,500
Operating supply allocations have been split between Recreation Administration and
Community Center.
6242 Minor Equipment
$7,750
Replacement of selected exercise room equipment
6491 Merchandise for Resale
$2,750
Swim goggles, swimsuits, caps etc. for resale.
PERSONNEL LEVELS
3-Full-time Custodians
57
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Adual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
45122 CARS-COMMUNITY CENTER
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 236,793 216,384 231,923 154,836 231,U47 231,047
6199 SUPPLIES 1,117 1,201 10,000 5,280 10,250 10,250
6299 OTHER CHARGES SERVICES 2,177 2,594 6,500 1,514 6,750 6,750
6500 CAPITAL OUTLAY 1,886
6001 EXPENDITURES/EXPENSES 241,973 220,179 248,423 161,629 248,047 248,047
45122 CARS-COMMUNITY CENTER 241,973 220,179 248,423 161,629 248,047 248,U47
5g
City of BrookC m Center
2010 Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Pool 45124
PROFILE
This division accounts for swimming lessons, open swim activities and some
maintenance and utility costs related to operation of the pool.
The pool, exercise room, and sauna are used continuously throughout year. People come
to the pool for swimming lessons, lap swim, use of water slide, recreational swim, and
aqua exercise. A full range of aquatics classes is offered for children, youth, teens and
adults. Thirty to forty classes are offered each quarter.
This division continues to budget items that are very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and
maintenance supplies, etc., will continue to be charged to Divisions �65 and 466.
For 2010, Community Center/Pool Revenues will offset expenses to the greatest extent
possible. Fee increases will continue to be implemented to achieve this goal. Revenue
targets for the 2010 Pool programs are as follows:
Memberships Family $42,000 Memberships Single $56,000
General Admissions $83,000 Pool Rentals $18,000
Swim Lessons $112,000 Locker Rental $4,000
Game Room $2,500 Mdse. for Resale $3,000
Room Rentals $30,000 Gift Certificates $300
DEPARTMENTAL GOALS
Continue to offer high quality swimming lessons for all ability levels.
Expand outreach efforts to ensure we identify and meet the recreational needs of
our ethnically diverse community.
Continue new marketing efforts that increase attendance.
Investigate new and/or expanded special events to attract new customers.
I EXPENDITURE DETAILS
6103 Part-time
$187,500
The cost of two part-time Assistant Aquatics Coordinators, plus 25-40 lifeguards and
swim instructors.
S9
6381 Electric Service
�ZZ,aoo
Twenty percent of the estimated expenditures for electricity have been charged to
Division 466, to cover direct operation costs of the Community Center swimming pool.
6382 Gas Service
$29,000
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the
Community Center swimming pool.
6�t02 Equipment Services
$2,000
Maintenance and service agreements for the pool equipment.
PERSONNEL LEVELS
All personnel in this division are part time employees
CAPITAL OUTLAY
6540 Equipment and Machinery
$6,500
Replace pool vacuum
60
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
45124 CARS-POOL
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 195,105 216,225 217,572 167,616 217.650 217,650
6199 SUPPLIES 6,249 10,521 15,000 6,807 16,000 16,000
6299 OTHER CHARGES 8 SERVICES 77,484 93,003 75,700 53,211 78,200 78,200
65D0 CAPITAL OUTLAY 10,997 7,505 6,500 6,500 6,500
6001 EXPENDITURES/EXPENSES 289,634 327,254 314,772 227,634 318,350 318,350
45124 CARS-POOL 289,634 327,254 314,772 227,634 318,350 318,350
61
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62
C'ity of Broo� Center
2010 �udget
FUND: General Fund -10100
DEPT/DIVISION/ACTNITY: Assessing 41�50
PROFILE
The primary function of the Assessing Division is the accurate classification and
valuation of all real, personal and exempt property, including the value of all
improvements and structures thereon, located within Brooklyn Center at m�imum
intervals of tive years. In addition, Assessing maintains the property data system (PDS)
information, property characteristics, sketches and photographs on all parcels, provide
computerized reports and respond to requests of the Department of Revenue, Hennepin
County, City departments, and members of the general public.
GOALS
DEPARTMENTAL
Improve on the overall comprehensiveness of commercial, industrial, and
apartment property characteristics data through continued reappraisal schedules,
automated sketching software, and digital photographs.
Continue the implementation and development of standardized GIS applications
for integration and automation of general assessment duties and activities to
provide a fair and equitable assessment.
The timely and effective resolution of all property valuation notice concerns prior
to the Local Board of Appeal and Equalization.
Assist and promote the improvement of general levels of communication and
information sharing between departments and metro assessment jurisdictions,
using automated software and digital images.
EXPENDITURE DETAILS
6203 Books/Reference Materials
$1,600
For the purchase of reference materials to assist in the valuation of real and specialized
properties. Individual items include: Marshall Valuaxion Service $450 (Residential),
Marshall Swift Cost Estimator $1025 (Computerized Commercial), the Towle Report
$50, and Uniform Standards of Professional Appraisal Practice, 2010 edition $50, and
miscellaneous publication/appraisal manual updates as needed.
6322 Postage
$2,950
The actual cost of mailing the annual valuation notices and additional costs for mail
forwarding costs, that do not qualify for bulk presort discount.. The budgeted amount is
primarily used to pay for the cost of mailing the annual valuation notices to
approximately 8,584 parcels. There is an increase from $.42 to $.44 for all forwarding
mail using first class rates.
63
6329 Other Communication Services
$3,250
"This line item includes payments to Hennepin County for three computer terminal
connections billed monthly for direct access to Hennepin County tax, valuation and
deeds, at $29.00 each in addition to .0401 per inquiry, averaging $180 per month. This
includes Quarterly payments to support the Minneapolis Multiple Listing Service
software at $96.00 each quarter for access to market reports, listing, pending and sold
property information on an Internet based connection. An annual contractual payment of
$700 for the ACE software connection is required by Hennepin County for the entry of
the commercial assessor data exchange for shanng of commercial, industrial and
apartment sales.
6351 Printing
$1,000
Includes the printing of the annual valuation notices estimated at $850 through Impact, a
service used by LOGIS, and $150 for the printing expense of special order forms for
homestead applications, homestead card return envelopes, business cards and/or field
inspection tags.
6432 Conferences and Schools
$1,800
Includes professional training mandated by the Department of Revenue and Legislature
for all assessing division personnel. All staff inembers are licensed and must maintain
statutorily mandated levels of continuing education, USPAP education, Ethics as
Legislatively mandated, and continuing course credits based on level of licensure, for
both state and MN Department of Commerce.
6434 Dues and Subscriptions
$1,100
Includes MN Assoc. of Assessing Officers (MAAO) membership dues for Assessing staff
of $225, Minnesota Department of Revenue Assessing staff licenses $215, an affiliate
Board of Realtor's membership to include Multiple Listing Service access in Minneapolis
azea, across Minnesota $503, and membership for the City Assessor to the International
Association of Assessing Officers (IAAO) $90, subscriptions are to the Korpacz Real
Estate Report $350, and hotel periodicals.
PERSONNEL LEVELS
1-City Assessor
1-Appraiser I
1-Appraiser Technician
CAPITAL OUTLAY
64
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
ObjeG Code Descrip6on Amount AmouM Budget Adual Budget Budget
41550 ASSESSING
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 242,186 246,903 266,191 180,152 269,128 269,128
6199 SUPPLIES 2,118 4,138 2,342 1,755 4,400 4,400
6299 OTHER CHARGES SERVICES 40,795 42,114 41,630 28,350 42,895 42,895
6500 CAPITAL OUTLAY 600 320
6001 EXPENDITURES/EXPENSES 285,099 295,755 310,463 210,257 316,423 316,423
41550 ASSESSING 265,099 295,755 310,483 210,257 316,423 316,423
65
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I
66 r
�'i�y of Broo� Center
2010 �ucf�et
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Planning and Zoning 41910
PROFILE
The planning and zoning division of Community Development is primarily responsible for the
enforcement of the City's zoning ordinance (Chapter 35) and the sign ordinance (Chapter 34).
The division prepares initial reports on all applications to the Planning Commission, including
site and building plans, variances, rezoning, appeals, and preliminary plats. The division also
serves as staff liaison to the Planning Commission. Further, the division administers site
performance guarantees and oversees the issuance of land use permits, sign hanger permits and
the inspection of signs.
DEPARTMENTAL GOALS
Provide timely and thorough review of all planning commission applications.
Assist and interpret for the general public the City's Zoning Ordinance and other related
ordinances..
Land Use Planning Visioning of Potential Redevelopment Options and Opportunities:
Brooklyn Blvd. Corridor, Bass Lake Road Corridor, Opportunity Site, Freeway
Blvd/James Road Area, 57` and Logan Area, 57 Ave Corridor to Mississippi River
Regional Park.
The Administrative Assistant will manage the Community Development Depts. Web
Site, coordinate and process Gov Q-A program, and assist in the preparation of graphics,
maps, and public presentation materials.
EXPENDITURE DETAILS
6434 Dues and Subscriptions
500
APA dues $385; Building Permit Law Bulletin subscription $115.
I PERSONNEL LEVELS
1-Planning and Zoning Specialist
1-Administrative Assistant (formerly Community Development Secretary)
CAPITAL OUTLAY
1 scanner
67
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9130/20U9 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Actual Budget Budget
41910 PLANNING AND ZONING
6001 EXPENDITURES/EXPENSES
6049 PERSONAL SERVICES 147,619 150,426 156,616 108,076 160,316 160,316
6199 SUPPLIES 29 971
6299 OTHER CHARGES SERVICES 4,011 57,654 2,319 6,632 1,450 1,450
6001 EXPENDITURES/EXPENSES 151,658 209,051 158,935 114,772 161,766 161,766
41910 PLANNING AND ZONING 151,658 209,051 158,935 114,772 161,766 161,766
68
Cit�y of Broo� Center
201 D Budget
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Building Community Standards/
Building Inspections 42410
PROFILE
The inspections division consists of three (3) full-time inspectors and one (1) support
person. The positions include the Building Official supervisor, (2) Building Housing
Inspectors and Customer Service Representative/Permit Technician. The Building
Official and the Inspectors are responsible for and provide inspections services for rental
licenses, housing maintenance, Section 8, building permits, fire suppression permits,
mechanical permits, plumbing permits, sign permits, water and sewer permits, plan
reviews and complaint oriented inspections.
t DEPARTMENTAL GOALS
In 2010 it is anticipated that several new developments and/or redevelopments will start
or be completed including:
Continued remodel of Toyota and Honda Car Dealerships,
51,000 sq.ft. Multi-Tenant Office, Warehouse, Industrial Building
An estimated 2,000 building permits for remodeling and rehab having a value
projected at $9M
140,000 sq.ft. Class A Office Bldg, with structured parking and 30,000 sq.ft.
support facility (FBI building)
During 2009 the Inspections Division will continue its enforcement of Chapter 12
of the City Code as it relates to all properties including the license renewal
inspections of the following rental properties:
Single Family: 287 (452 total)
Two Family: 21 units, 47 total units
Apartment Buildings: 191 253 total
Apartment Units: 1,958 2926 total
500-550 Section 8 Inspections Reinspections.
Continued assistance for ins ections for the Vacant Buildin Ordinance re-
p g
occupancy inspections for the 250-350 homes pending resale.
ocess for rental ins ections as art of initiative to address increase in
Streamline pr p p
numbers.
Implement changes and enhancements to rental inspection program and rental
strategies to include systems for tracking, education and enforcement.
Implement online services far certain pernuts.
1 69
EXPENDITURE DETAILS
6210 General Operating Supplies
$1,100
The request includes the normal operating supplies necessary for the day-to-day
operation of the division and reflects increased productivity.
6307 Professional Services
$42,000
The City has a contract for electrical inspections. 20% of permit fees are retained by the
City for administration and processing.
6432 Conference and Schools
$3,750
Training sessions include miscellaneous state seminars and ICC classes, 10,000 Lakes,
and the Minnesota Building Officials annual schooL
6434 Dues and Subscriptions
$100
International Code Council (ICC); Mn. Chapter 10,000 Lakes; and Association of
Minnesota Building Officials.
PERSONNEL LEVELS
1-Building Official
2- Building Housing Inspectors (lposition is a replacement position, which will be
replaced with the regular staff inember)
1-Customer Service Representative/Permit Technician
*Additional workload considerations depend on increase in rental properties and rental
strategies.
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70
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/3D/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Objeet Code Description Amount Amount Budget Actual Budget Budget
42410 BUILDING INSPECTIONS
6001 EXPENDITURESlEXPENSES
6099 PERSONAL SERVICES 275,348 270,451 301,869 205,134 310,363 310,363
6799 SUPPLIES 2,407 1,222 2,975 1,529 2,850 2,850
6249 OTHER CHARC�ES SERVICES 96,034 71,786 93,595 60,508 87,199 87,199
6001 EXPENDITURES/EXPENSES 373,790 343,459 398,459 267,172 400,412 400,412
42410 BUILDING INSPECTIONS 373,790 343,459 398,459 267,172 400,412 400,412
71
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72
Ci�j► of �roo� Center
2010 Budget
FUND: General Fund —10I00
DEPT/DIVISION/ACTIVITY: Building Community Standards/
Code Enforcement 42411
PROFILE
Code Enforcement consists of three (3) full time inspectors under the direction of one (1)
Housing and Community Standards Supervisor, and an administrative assistant. The
inspectors' primary responsibilities include the enforcement of city codes including, but
not limited to, Chapters 7, 12, 19 and 34. In addition, the division performs problem
solving for neighborhood and community concerns.
In 2009, these responsibilities were expanded to include implementing and monitoring
the new vacant building requirements. Corrective tools and methods to recover some city
costs of enforcement were adopted by the City Council.
DEPARTMENTAL GOALS
In 2010 the division will continue to review and implement neighborhood programs and
activities as part of the City's Four Step Foreclosure Strategy. In addition, neighborhood
improvement and housing initiatives will be researched and incorporated when feasible.
r Code Enforcement will eontinue to proactively identify, address, and initiate corrective
actions to reduce violations of city codes in both residential and commercial areas. Staff
will continue to focus on timely response to citizen, council and staff inquiries and
complaints. Reasonable cost recovery measures will continue to be developed and
implemented.
The division will continue to develop and implement community engagement and
outreach activities, coordinating with other departments, citizens, and community groups.
Continue to enhance citizen, property owner, and business owner's awareness of the
City's Codes and Property Maintenance Standards though the development of brochures,
the City's Web Page, enhancements to eCitizen Center, and participation in
nei hborhood meetin s, and communit events.
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Systems will continue to be developed and enhanced to successfully monitor and address
community trends and challenges. Performance management system will be incorporated
into the department strategic plan.
Other goals include:
Working to enhance department efficiencies and effectiveness, including the
development and implementation of an administrative enforcement program for
all city department use.
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Continuing to monitor the vacant/foreclosed properties in an effort to decrease
their impact on the neighborhood and bring them back into a well maintained
occupied property.
Continue to caxefully coordinate department activities with city wide
neighborhood initiatives, such as Neighborhood Watch and ReNew Home
Program.
EXPENDITURE DETAILS
6351 Printing
$1,500
Cost of door tags, compliance orders and citations and other supplies.
6432 Schools and Conferences
$2,900
Re ional Institute
Schools, conferences and training at the UoflV1 conference, ICC g
unities.
AACE staff develo ment, and other available educational opport
P
6434 Dues and Subscriptions
$200
MAHCO, AACE or other applicable.
6440 Other expenses
$20,000
Abatement costs associated with public nuisances and vacant buildings.
6465 Replacement Charges
$6,000
Includes $1,500 for PW vehicle removed from auction in lieu of the new vehicle add
since only one seasonal vehicle will be available in 2010.
PERSONNEL LEVELS
2 Code Enforcement Inspectors
1- Housing Specialist (Foreclosure/Vacant Bldg. Maintenance Program)
1 Administrative Support Position
1 Supervisar
2— Intern Positions (Assist with vacant property registration and property maintenance
sweeps)
*Additional workload considerations depend on shifting of grass/weeds inspections and
increase in rental properties and rental strategies.
CAPITAL OUTLAY.
2 digital cameras
1 temporary vehicle ($1,500) only 1 seasonal vehicle available in 2010.
74 t
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
42411 CODE ENFORCEMENT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 56,242 142,651 395,668 130,746 388,414 388,414
6199 SUPPLIES 7,749 644 1.825 5,344 1,950 1,950
6299 OTHER CHARGES SERVICES 1,783 11,860 26,601 34,010 43,336 43,336
6001 EXPENDITURES/EXPENSES 65,773 155,155 424,094 170,100 433,700 433,700
42411 CODE ENFORCEMENT 65,773 155,155 424,094 170,100 433,700 433,700
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City of BrookCyn Center
Z010 Bu�fget
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Social Services 44110
Funding Requests
The City Council will set funding for 2010 for distribution of public dollars to support
private, non-profit organizations providing needed public services as follows:
Joint Powers Agreements
Five Cities Senior Transportation 13,000
Northwest Hennepin Human Services Council 12,182
North Hennepin Mediation Services 4,000
Project Peace 51,756
Total
80.938
I PERSONNEL LEVELS
None.
I CAPITAL OUTLAY
None requested.
77
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
44110 SOCIAL SERVICES
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 74,389 72,893 7D,819 51,730 80,936 80,938
6001 EXPENDITURES/EXPENSES 74,389 72,893 70,819 51,730 80,938 80,938
44110 SOCIAL SERVICES 74,389 72,893 70,819 51,730 80,938 80,938
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1 City of BrookCyn Center
2010 Budget
1
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Convention and Tourism 45310
PROFILE
Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent
they charge for providing lodging. The taY was enacted in two three percent increments.
The City collects the total tax proceeds from the operators and forwards 95% of the first
three percent to the Visit Minneapolis North convention and visitors bureau to be used in
accordance with Minnesota Statutes Section 477A.018. This section provides for
marketing and promotion efforts on behalf of the City as a tourist and convention center.
The City retains five percent of the first three percent for administrative costs associated
with the program. The other three percent remains in the City's General Fund.
Based on projected revenues of $750,000 Visit Minneapolis North would receive
$356,250..
I EXPENDITURE DETAILS
6445 Taxes, Licenses and Fees
356,250
Provides for amounts to be paid to Visit Minneapolis North.
PERSONNEL LEVELS
No personnel are assigned.
CAPITAL OUTLAY
None requested.
79
CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount BudOet Actual Budget Budget
45310 CONVENTION AND TOURISM
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 335,729 296,332 342,000 152,682 356,250 356,250
6001 EXPENDITURES/EXPENSES 335,729 296,332 342,000 152,682 356,250 356,250
45310 CONVENTION AND TOURISM 335,729 296,332 342,000 152,682 356,250 356,250
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1 City of Broo� Center
2010 Budget
ioo
FUND:
General Fund 10
DEPT/ACTIVITY/PROJECT: Civic Events 45311
Funding Requests
The City Council will set aside 5,000 per year to a total of 20,000 in anticipation of
funding activities during the Brooklyn Center Centennial Celebration in 201 l.
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CITY OF BROOKLYN CENTER
Budget Report
2D07 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount AmouM Budget Actual Budget Budget
45311 CIVIC EVENTS
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES S ,000 5,000 5,000
6001 EXPENDITURES/EXPENSES 5,000 5,000 5,000
45311 CIVIC EVENTS S,ODO 5,000 5,000
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Ci�y of Broo� Center
2010 Budget
1
FUND: General Fund —10100
DEPT/ACTIVITY/PROJECT: Insurance 48140
PROFILE
Insurance coverage and administration for the City are provided by this division. Costs
include insurance policy premiums, agent services and provisions for deductible amounts.
Its primary purpose is to review and identify actual and potential exposures and reduce
risks related to those exposures. Additionally, this division provides insurance coverage
for those identified exposures. Under State law, the City is obligated to contract with an
insurance agent to actually procure any policies deemed appropriate. It is anticipated that
the agent selected will provided advice and recommendations regarding exposures,
policies and options for the City. The League of Minnesota Cities Insurance Trust
(LMCIT) has added a risk management component to its operations at no cost to the City
that provides a review of identified exposures and advice as to how the City can
minimize potential for claims. While this service will not provide all services necessary
to effectively manage risk, it has reduced the cost of service.
A second function of this division is to identify appropriate insurance policies to protect
the City's investment in property, equipment and machinery. Insurance policies
purchased provide liability, property damage, performance bonds and other coverage.
Finally, this division provides for deductible amounts for claims paid. The City has
established a deductible limit at $2,500 per incident across all liability and property
damage policies. This has reduced the insurance premium by 7% to 9% compared to a
1,000 deductible level. The City assumes the risk for the first $2,500 of covered risk
before the limits of the policy are engaged.
DEPARTMENTAL GOALS
Provide risk management services to departments and divisions within the City.
Identify cost saving measures through application of self-insurance (increased
deductibles) for some levels of risk.
Identify and develop mitigation for areas of risk that develop in the general
operations of the City.
EXPENDITURE DETAILS
6307 Professional Services
11,690
Provides for agent and policy review services.
6361 General Liability
128,000
Provides for general liability insurance coverage for all City operations, activities and
services.
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6362 Property Damage
4�t,000
Provides for damage done to private property as a result of an accident where the City is
found to be at fault.
6366 Machinery Breakdown
6,700
Provides for payment to the City for damages suffered as a result of machinery or
equipment malfunction
6368 Bonds
2,000
Provides for faithful performance bonds and employee bonds far those employees
entrusted with fiduciary responsibilities.
6442 Court Awards/Settlements
10,000
Provides for deductible amounts and any court awarded fees applicable to covered risks
and which the City must pay.
PERSONNEL LEVELS
No personnel are included in this Fund
CAPITAL OUTLAY
None requested.
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CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Adual Budget Budget
48140 INSURANCE
6001 EXPENDITURES/EXPENSES
6299 OTHER CHARGES SERVICES 177,993 165,091 197,660 185,177 202,390 202,390
6001 EXPENDITURES/EXPENSES 177,993 165,091 197,660 185,177 202,390 202,390
48140 INSURANCE 177,993 165,091 197,660 185,177 202,390 202,390
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Ci o BrookC Center
f
2010 �udget
1
FUND: General Fund 10100
DEPT/ACTIVITY/PROJECT: Central Supplies and Support 48150
PROFILE
The purchasing of central office supplies, equipment, general printing, and Citywide
t postage use is included in this division. This activity provides for a general training
account for use by the City Manager for general staff development and skill
enhancement.
ENDITURE DETAILS
EXP
6201 Office Supplies
20,000
Provides for the purchase of central office supplies for City departments.
6219 General Operating Supplies
2,000
Provides for the purchase of general operating supplies for City departments.
6321 Telephones/Pagers
10,700
Provision of general switchboard service
6322 Postage
1 42,000
Mailing costs for City-generated correspondence, City newsletter, and Community
Resource Guide.
6351 Printing
12,000
Printing cost for City newsletter shaxed with Recreation
6432 Conferences and Schools
7,000
For general training and tuition reimbursement including semi-annual employee general
meetings.
6446 Contingency Account
150,000
Contingency allows for unanticipated expenses or to take advantage of unanticipated
opportunities that are advantageous in accomplishing City goals.
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6449 Other Contractual Service
2=t,204
Includes costs associated with the supervision of sentence-to-serve program, maintaining
web site, deer management and service cost associated with labeling and mailing City
newsletter.
PERSONNEL LEVELS
No personnel are accounted for in this Fund.
CAPITAL OUTLAY
None requested
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CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Descrip5on Amount AmouM Budget Actual Budget Budget
48150 CENTRAL SUPPLIES AND SUPPORT
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 53,432 2,093 0
6199 SUPPLIES 16,910 20,608 16,500 18,178 22,000 22,000
6299 OTHER CHARGES SERVICES 104,513 113,604 379,291 81,884 256,700 256,700
6001 EXPENDITURES/EXPENSES 176,855 136,305 397,791 100,062 278,7D0 278,700
48150 CENTRAL SUPPLIES AND SUPPORT 176,855 136,305 397,791 100,062 278,700 278,700
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1 Ci o Broo C Center
f
2010 �udget
1
FUND: General Fund —10100
DEPT/DIVISION/ACTIVITY: Reimbursement from Other Funds 48170
PROFILE
This is the mechanism by which enterprise and other funds reimburse the General Fund
for costs associated with providing management, financial, engineering and information
technology services, etc. Expenses are divided among non-General Fund departments
using a formula matrix based on the use of time and effort by other General Fund
departments in the operation of the reimbursing department.
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CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Description Amount Amount Budget Actual Budget Budget
48170 REIMBURSEMENT FROM OTHER FUNDS
6001 EXPENDITURES/EXPENSES
6099 PERSONAL SERVICES 744,590- 602,775- 1,019,069- 351,070- 1,045,277- 1,045,277-
6001 EXPENDITURES/EXPENSES 744,590- 802,775- 1,019,069- 351,070- 1,045.277- 1,045,277-
48170 REIMBURSEMENT FROM OTHER FUNDS 744,59a 802,775- 1,019,069- 351,070- 1,045,277- 1,045,277-
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Ci o Broo C Center
�j' f �J"z
2010 Budget
General Fund —10100
FUND:
DEPT/DIVISION/ACTIVITY: Transfer Out 48210
PROFILE
Planned transfers to other funds from operating funds during the fiscal year are placed in
this section of the budget document.
DEPARTMENTAL GOALS
Provide funding for ongoing expenditures that are general in nature.
EXPENDITURE DETAILS
6482 Miscellaneous Transfer Out
70,000
Transfer to Technology Fund to start addressing long-term capital needs in technology
such as fiber optic, radios, computer servers, etc.
PERSONNEL LEVELS
t No personnel are budgeted in this division.
CAPITAL OUTLAY
None requested.
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CITY OF BROOKLYN CENTER
Budget Report
2007 2008 2009 9/30/2009 2010 2010
Actual Actual Final YTD Recommended Approved
Object Code Desuiption Amount Amount Budget Actual Budget Budget
48210 TRANSFER OUT
6001 EXPENDITURES/EXPENSES 531,723 5,000 70,000 70,OOD 70,OD0
48210 TRANSFER OUT 531,723 5,000 70,000 70,000 70,000
10100 GENERAL FUND 433,223- 198,975 2,734,355 154 154
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