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HomeMy WebLinkAbout1998 02-27 CCM Planning Session with Facilitator I COMP�NY CITY OF BROOKLYN CENTER, MINNESOTA CITY CO UNCIL LEADERSHIP AND GO AL REFINEMENT 1NORKSH OP Conducted on Februar 27, 1998 Y SUMMARY REPORT OF KEY CONCLUSIONS AND FINDINGS Prepared by Carl H. Neu, Jr. March 2, 1998 Neu Company, 1998 CITY OF BROOKLYN CENTER, NIINNESOTA CITY COUNCIL LEADERSHIP AND GOAL-REFINEMENT WORKSHOP SUMMARY REPORT OF KEY CONCLUSIONS AND FINDINGS I. INTRODUCTION On February 27, 1998, the five City Council members, the City Manager and Assistant City Manager of Brooklyn Center conducted a Workshop to refine the direction given on a number of critical issues facing the City. II. KEY CONCLUSIONS AND FINDINGS A. Review of Proposed 1998 Goa1s Attached is a listing of the proposed 1998 goals prepared during the August, 199'7 Workshop. l. Discussion pertaining to Goal F: City Council will be more active in regional issues affecting the City. The question before the group was "How does Council become more effective in representing the City in regional issues?" The conclusions reached were: As opportunities present themselves to the City of Brooklyn Center, the City Council and staff will respond as appropriate. It was concluded that the City does not have sufficient staff and time to assume a proactive stance on all regional issues affecting the City. Use Council liaisons and various organizations the City has available to it to represent the City on regional issues. A question arose as to whether or not Council members should be assigned as representatives to certain League of Minnesota Cities committees: 2 The following process was discussed: Or�anization Reoresentation a. League of Minnesota Kathleen Carmody Cities City Manager Council members attend annual LMC meeting b. Legislative Conference City will contact members of Meetings the Legislative delegation. c. North Metro Mayors Mayor City Manager d. AMM Debra Hilstrom is representative for the City It was concluded that liaisons to these various organizations will provide feedback and appropriate materials to the rest of Council and staff. B. Community Involvement A brief discussion ensued among the Council members pertaining to achieving more community involvement through efforts such as presenting awards certificates for achievement to students for things such as perfect attendance, etc. It was concluded that whatever effort is undertaken needs to be a program that is easy to administer on the part of the City and replies on self-reporting of information to the fullest extent possible. Kay Lasman and Kathleen Carmody will bring ideas back to the Council for further consideration. Some of the ideas discussed briefly at this meeting included random acts of kindness, attendance awards, and participation in volunteer projects. C. Specific Review of Selected Items: 1. Earle Brown Heritage Center Need to reconfigure financing Update on financing will be included in Capital Improvement Plan to reflect T.I.F. changes resulting from recent legislation. 3 f 2. Golf Course A plan was adopted for its capital needs with a restructured debt. 3. Liquor Store Status: Proforma to reiocate a facility across the street for a two year period. Two proformas for the Rainbow Site are being developed Council will get information at March 2, 1998 meeting. Council will schedule the review of the Liquor Store item for discussion in early 1999 so that adequate time exists to make a final decision and act upon City direction within the two-year lease time frame leases expire in the yeaz 2000. 4. Community City/Pool Establish information framework to present options to the community for discussion Provide data and profiles on usage of community center/pool Solicit input from users and seniors at public meetings Revisit and revise options based upon data and feedback Follow the processes that were used for the police and fire facility discussions. D. Development Issues 1. Brookdale: Information on the development is undergoing a number of iterations and currently lacks specifics No concrete proposal has been received from the developer for the City to evaluate or to which to respond City will respond only to specific proposals submitted by the developer City needs to clarify and state cleazly its role in this issue The City Manager will keep Council informed when specific information is available to him The City Manager will visit developer projects in other cities City Manager was asked to schedule a session permitting the developer to meet with the City Council to discuss the project. 2. 53rd Avenue Invite Commissioner Mike Opat to the neighborhood meeting to receive input and hear neighborhood comments. City will not delay the project. Final design details will emerge after receipt of neighborhood input. 3. 252 and 694 A multi-plex theater proposal at the southwest corner of 252 and 694 is scheduled to come before the Council on March 2, 1998 Policy issues related to this proposal will be presented to Council on March 3, 1998 Potential impact of multi-plex theater project on Brookdale Potential Positive Potential Negative Imnacts Imnacts Definite cash flow for Could hurt prospects the TIF for Brookdale to acquire multi-plex theater complex at that site Redevelopment will City could turn down occur at a corner the proj ect and where it is needed Brookdale still may not get theaters at its site. There will be relatively low tr�c impact on the intersection High level of certainty, virtually 100%, that proj ect could go forward if approved by City Council 5 4. 69th and Brooklyn Boulevard It is recommended that a specific accounting procedure be used to determine the cost of land to be developed after desired roadwork is complete at this intersection. Essentially the process would involve using the net cost of the land available for redevelopment after intersection improvements have been completed. E. Enterprise Management This item essentially involves the creation of a senior management position within the City for an individual who will manage entrepreneurial and special projects. City Council members decided that this position should be pursued with the City Manager bringing definite recommendations to the City Council. F. Loan Improvement Program for Home (exterior) Improvements The City Manager will report back to the Council on strategies for pursuing this objective and evaluating the possible participation of GMHCC. G. Goal-Setting Workshop Date of August 14, 1998, was adopted tentatively as the time for the next City Council Goal-Setting Workshop. 6 PROPOSED 1998 GOALS The following proposed goals were presented during the August, 1997 Workshop for calendar year 1998: a. Develop plan for providing operating and future capital needs funds for the golf course, liquor stores, and Earle Brown Heritage Center. b. Review City's departmental structure with analysis of needs and identification of opportunities for improved service delivery. c. Establish contingency option for Council in the event of funding losses. d. Establish long-range financial plan for City: (1) 5-year (2) 10-20 year appendiY of major future needs and possible approaches for addressing these needs e. Implement fire and police plans (1) either build with bond proceeds (2) seek betterment of facilities if no bond monies are available. f. City Council will be more active in regional issues affecting the City. (1) Continue work on redevelopment issues with emphasis on: (2) Brookdale (3) Brooklyn Boulevard (4) 53rd g. Continue Code enforcement with Council review of process and goals with staff to refine the code enforcement effort. c h. Meet with Commission chairs to develop updated goals and missions for each of the City's Commissions. i. Develop a plan to address building needs at City Hall/Community Center for handicapped accessibility, roofing, heating, ventilation and air conditioni.ng and removal of police functions, and citizen access and service. (1) Council chambers (sound system, lights, etc.) (2) ADA accessibility (3) Roof (4) Entrances (5) Community center (6} Heating, ventilation and air conditioning j. Implement those study recommendations adopted by Council for liquor store and Earle Brown Heritage Center.