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HomeMy WebLinkAbout2001 08-11 CCM Planning Session with Facilitator i �'�`C�l'�`C'"7'��`'•:y��l��`C'y��7���'l'�� s ,a ii":;' City Council Goal Setting G Facilitated Work Session 4 1 �.x f' i._. j i i i i I �':'7 ;:..'.:`�S 8:30 a.m. :t August 11, 2001 Heritage Center Loft ,c.ZY"�,�.i. CITY OF BROOKLYN CENTER CITY COUNCIL GOAL-SETTING LEA.DERSHIP WORKSHOP August 11, 2001 8:30 a.m. 3:30 p.m. 1. Objectives: Upon completion of this workshop, the participants will have: a. reviewed briefly the August, 2000 and January 23, 2001 workshops and the conclusions reached at them. b. completed an assessment of council's perceptions of issues and actions that must be addressed to complete 2001 goals successfully. c. assessed council's leadership performance and its continuing efforts to improve its effectiveness. d. identified major challenges and emerging issues confronting the city and council over the next 5+ years. e. established council's goals for 2002. f. addressed other issues raised by council members for discussion. 2. Agenda 8:30 a.m. Welcome and review of workshop objeetives. 8:35 a.m. Council "Time out" (Council members only) Where aze we in bringing our 2001 goals to successful outcomes? How are we perfornung as a council; opportunities far continuous improvement Big challenges and emerging issues confronting the city and council Proposed priorities for 2002. 11:00 a.m. History of each goal and an overview of accomplishments during 2001 to date (Manager, Assistant Manager and Council). Course Corrections for remainder of 2002. 11:30 a.m. Review of bids for Community Center and City Hall Retrofitting Proj ect 12:15 g.m. Lunch 1:00 p.m. Leadership Priorities and Direction 5 year horizon: critical challenges and emerging issues desired outcomes and force-field analysis; i.e., what's working for us and against us in achieving the outcomes we desire? Goa1s for 2002 2:45 p.m. Council discussion forum 3:30 p.m. Conclusion City of B�ooklyn Center A Millennium Community To: Mayor Kragness and Council Members Lasman, Nelson, Peppe, and Ricker From: Michael J. McCauley City Manager Date: July 25, 2001 Re: City Council Goal Setting Workshop Enclosed are the materials identified by the City Council to be assembled prior to the annual City Council Goal Setting Workshop. The goals for the Workshop and the format aze as outlined in the Overview of Format used at the August 2000 Goal Setting Retreat. The Council, at the January 2001 retreat, indicated that it wished to follow that same format this yeaz. 6301 Shingle Creek Parkway Recreation and Community Center Phone TDD Number Brooklyn Center, MN 55430-2199 (763) 569-3400 City Hall &�TDD Number (�63) 569-3300 FAX (763) 569-3434 FAX (763) 569-3494 Overview of Format used at Au�ust, 2000 Goal Setting Retreat 1. Statement of Leadership Direction and Philosophy (Vision) as prelude to City's Goal Statements brief statement of overall leadershig direction and vision Council is pursuing relative to future of Brooklyn Center 2. Create basic langua.ge of Goals and Work Plans at August retreat 3. Review draft resolution of goals at a work session to fine tune 4. After review of draft resolution, on next agenda for approval Preparation for Goal Setting Workshop: 1. Distribute materials at least 1 week before workshop 2. Materials: City Manager's overview of proj ects list of potential goals as identified thraugh year list of Council goals for last 2+ years City Manager summary of goal achievements to date for Calendaz Yeaz 2000 Calendar Yeaz �988 2001 progress Council Survey a Council survey form was used to prepare for the August retreat Council has opportunity to meet with Cazl Neu for Council only session Continue in 2001 Proiects/Activities 2002 Future 69th Brooklyn Blvd. 694/94 widening Accounting Standard Changes Comparable Worth Area Legislative Meetings Brookdale BrooklynBlvd. Wage compression is I Budget Review of City Polici CDBG Census data Chamber of Commerce City Hall/ Community Center Civil legal Services review Code Enforcement Commercial Zoning Proposal COOP N W& Cadet program Dist. 281 Govt. Advisory Dist. 286 Grandview Park Diversity training/recruitment EBHC Planning Elections Emergency Planning Energy Costs Enterprise Management Evaluate police software options Financial Commission Financial Planning Finance Dept. Reorganization Fire Fighter DWI Five Cities Transportation Greater Mpls. Metro. Housing C Health Insurance Highway 100 Hotel site potential EBHC John Barlow Joslyn Kennel Ordinance Labor Contracts/Issues League/AMM Legislature Liquor: close Northbrook Logis Neighborhood Street Projects New FinanciaUHR software Newsletter/neighborhood watch North Metro Mayors Association Northboork PG&E Park Rec Commission Aolice staffing Police Labor issues Pond Dedication Potential Spring flooding Regional Human Rights Rental Inspection Fees Riverwood Neighborhood Assoc. Shingle Creek Towers Smart Growth Grant Summerchase Su ort 37 Council Meetin s PP g Tif Projects Accounting Traffic Safety Committee Transit Hub Web Site Willow Lane 252 housing 2001 Overview of Major Projects for City Council and City Manager Jamiary February March Anril MaY June Finance Dept. Reorganizati Finance Dept. Reorganizati Finance Dept. Reorganizati Finance Dept. Reorganizati Finance Dept. Reorganizati Finance Dept. Reorganization PG E PG E PG E Pazk Rec. Commission Budget Budget Additional Items: Brookdale Brookdale Brookdale Brookdale Brookdale Brookdale I Ongoing or Completed 2001 Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Barlow Barlow Barlow Barlow Park Rec. Commission Teamsters Conuact Area Legis. Meetings Fire Fighter DWI Fire Fighter DWI Fire Fighter DWI Fire Fighter DWI 694194 widening City Hall/Community Cent City HalUGommunity Cent City Hall/Community Cent City Hall/Community Cent City HalUCommunity Cent City Hall/Community Cent CDBG Joslyn Joslyn Site 7oslyn Site Joslyn Site Joslyn Site Joslyn Site Census Highway 100 Highway 100 Highway 100 Highway 100 Highway 100 Highway 100 Chamber of Commerce Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. BrooMyn Blvd. Commercial Zoning Proposal Financial Commission League Legis. Conf. Financial Commission Audit Audit Auditor with Council COOP Northwest Smart Growth Smart Growth Smart Growth Smart Growth Smart Growth Smart Growth Dist. 281 Govemment Advisory Counc Council Retreat Civil Legal Services Work Session: Comm. Chai Joint Mtg. Commissions League Conference Diversity ttaining/recruitment Police Arbitration Police ArbiVation Police Arbitration Legislature Legislature Legislature EBHC monthly meetings Chamber State of City Park Rea Commission Legislature: testify American Legion acquisitio American L,egion acquisitio American Legion acquisitio Energy Cost increases Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Enterprise Management 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Bivd. 69th Brooklyn Blvd. Five Cites Transportation Brooklyn Blvd. Brooklyn Bivd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Greater Mp(s. Metro. Housing Co�p. I special election special election special election new council orientation Health Insurance Costs Willow Lane 252 Willow Lane 252 Willow Lane 252 Willow Lane 252 Willow Lane 252 Willow Lane 252 Hotel site potential development Kennel Ordinance I July Au�ust. September October November December �League ofMinnesota Cities I Liquor store close: Northbook Brookdale Brookdale Brookdale Bmokdale Brookdale Brookdale Logis Board Dist. 286 Grandview DisG 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Dist. 286 Grandview Neighborhood Street Projects Budget Budget Budget Budget Budget Budget New Financia( Software City Hall/Community Cent City HalUCommunity Cent City Hall/Community Cent City HaWCommunity Cent City Hall/Community Cent City Hall/Community Cent Newsletter Barlow Council Retreat Police Patrol ConVact Police Patrol Contract Police Patro( Contract North Metro Mayors Association Highway 100 Highway 100 Highway ]00 Highway 100 Highway 100 Highway ]00 Northbrook Smart Growth Smart Growth Smart Growth Smart Growth Smart Growth Smart Growth Police labor issues Joslyn Site Joslyn Site Joslyn Site Joslyn Site Joslyn Site Joslyn Site Pond Dedication 69th Brooklyn Blvd. 69th Brooklyn Bivd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. Potential flooding Brooklyn Blvd. Brooklyn Blvd. Brookiyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Regional Human Rights Willow Lane 252 Willow Lane 252 Wil(ow Lane 252 Willow Lane 252 Willow Lane 252 Willow Lane 252 Rental Inspec6on Fees Financial Commission Financial Commission Civil Legal Services NLC conf. Riverwood Neighborhood Assoa Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Code Enforcement Shingle Creek Towers Smart Growth Grant Smart Growth Grant Smart Growth Grant Smart Growth Grant Smart Growth Grant Smart Growth Grant Summerchase Teamster's Contract Teamster's ConVact Teamster's Contract Teamster's Contract Support 37 Counci( Meetings Tif Projects Accounting Traffic Safety Committee Web Site To: Mayor Kragness and Council Members Lasman, Nelson, Peppe, and Ricker From; Michael J. McCauley Ciry Manager Date: July 17, 2001 Re: Status of 2001 Goa1s City Council 2001 Goals Goals are not in any order of priority. Goal 1: Support Brookdale Redevelopment By: use of tax increment assistance review and evalua.tion of land use applications prompt construction and plan review/inspection monitoring developer performance Status: City Council and EDA have revised agreements and Restated and Amended DevelopmentAgreement has been executed Talisman has demolished northwest corner to prepare for construction of Old Navy, Barnes 8� Noble, and food cour� Talisman closed on financing. Construction of main project is under way. Goa12: Continue and Improve Code Enforcement and Compliance Activities By: coordinated efforts of the police and community development deparlments increased effort and focus on high-density areas, while continuing neighborhood enforcement continuing to evaluate additional approaches to achieving improved compliance Status: New neighborhood liaison hired CEAP and HOME continue to participate in providing assistance to elderly and disabled in home maintenance and compliance with code enforcement orders. Code Enforcement sweep completed and re-inspection and prosecutorial follow-up on going. Goa13: Increased Proactivity Towazds Fighting Crime By: increased visibility of police in neighborhoods and apartment complexes continuing and expanding the participation rate in Neighborhood Watch programs including public safety information in all City newsletters Status: Police Department has assigned liaisons to apartment complexes. Community Development, Police and City prosecutor have launched enforcement action directed at Summerchase's continuing problems. N'eekly inspections of Summerchase parking lots has resulted in much better compliance with vehicle licensing requirements. This has included apartment by apartment inspection, posting of unoccupied units, and numerous compliance orders. Community Development and Police Departinents participate actively in ARMgroup. Participation in Neighborhood Watch continues at high level with efforts to maintain and increase participation. Public safety information is included in each City Watch newsletter. Goa14: Actively Support Northeast Corner of 69th Avenue and Brooklyn Boulevard Redevelopment By: exploring responsible and credibly-financed development proposals ensuring that plans support the long-term goals of the City's Comprehensive Plan Status: EDA has selected a developer. Al[ land has been acquired, incldingAmerican Legion. Developer is working on site submissions for planning approvaL Development Agreement entered into with developer. Work ongoing to finalize title to properry and to clos� Goa15: Continue Planning For and Beginning Construction of Community Center and City Ha11 Work By: developing final designs and cost estimates for the project moving towards substantial construction of the project in 2001 Status: Conceptual plans reviewed with City Council, Park 8c Recreation Commission, and Financial Commission. Increased costs have required additional pre-design work to keep project scope affordable. Bids are being solicited Anticipate City Council review of bids on August II Goa16: Continue and Implement Long-Term Financial Planning By: continued five-year planning for utilities and capital improvements continuing/expanding five-year planning for other funds reviewing and developing contingency planning moving toward development of two to three year budget projections for the City continuing to evaluate City priorities Status: This is part of budget and capital improvement plan process over the summer and fal� The Legislature has eliminated ability to plan for General Fund Goa17: Support and Promote Major Road and Street Improvement Projects By: starting the Brooklyn Boulevard project with the county in the yeaz 2001 (completion in the yeaz 2002) Highway 100: continuing to support and participate in the North Metro Mayor's Highway 100 Council keeping project schedule with Mn/DOT supporting and participating in the Highway 694 widening project, with improved sound walls, by Mn/DOT supporting other arterial enhancements as opportunities azise Status: Brooklyn Blvd has started City continues to participate in North Metro Mayor's Highway l00 Council a�d work with MnDOT on 694. SEH doing design work on France Avenue. Goa18: Plan for Destination Parks By: development of a specific financial plan for destination park improvements in the Capital Improvement Plan Status: Capital Improvement Plan will be updated as part of summer/fall budget process. Destination park work witl commence shortly at Evergreen Parl� Grandview improvements are on hold pendingfurther discussion with District 286 on their potential building plans. Goa19: Support and Expand Joslyn Site Development By: working with the developer to complete phases II and III measuring compatibility of the proposed France Avenue routing with neighborhoodldevelopment Status: Phase II is under construction. Phase III will commence this year. City Council has selected design for France Avenue. Goa110� Continue Traffic Calming Efforts and Expand Information Available to the Public By: continuing enforcement efforts through multiple resources continuing and expanding information to the public on traffic safety and calming efforts Status: Police have increased traffic enforcement with 12 hour shifts in Apri� Efforts on education and traffic calming continue. Goa11L• Special Visioning Project to Create a Redevelopment Strategy Based on the City's Vision For the Future and Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life By: undertaking accomplishment of this goal in the Central Business District with the use of consultants who would facilitate public meetings and perform studies that would assist the City Council in developing a framework Status: Smart Growth process has begun. Consultants have begun familiarizing themselves with City and project area. City staff has provided information and assistance to consultants in assembling materials. Community Workshop held July 11�' at 6:30 pm at Earle Brown Heritage Center. Public open house will be held on August 20"' to review conce t lan develo ed r Jul r P P s P.f om y p ocess. To: Mayor Kragness and Councii Members Hilstrom, Lasman, Nelson and Peppe From: Michael J. McCauley City Manager Date: July 17, 2001 Re: Status of 2000 City Council Goals 2000 City Council Goals (Goals are not in arry order ofpriority) Goal No. L• Support Brookdale Redevelopment By: use of tax increment assistance review and evalua.tion of land use applications prompt construction and plan review/inspection monitoring developer performance STATUS: Development Agreement signed with Talisman Brookdale, L.L. C. demolition completed in northwest corner main construction work started Applebee s re-located and open GAP and Wilson Leather completed several stores re-located in mall to prepare for 1VYY demolition Contempo Casuals and Vision World completed Goal No. 2: Continue and Improve Code Enforcement and Compliance Activities By: coordinated effort of police and community development departments focus on high-density areas while continuing neighborhood enforcement continue to evaluate additional approaches to achieving improved compliance STATUS: new computer system installed for tracking compliance interdepartmental team formed sweep of entire City completed ahead of schedule (2000 &2001) re-inspections taking place CDBG monies re-allocated to provide greater level of assistance to persons in maintaining and repairing homes through a joint effort of CEAP and HOME. Goal Na 3: Increase Proactivity Towazds Fighting Crime By: increased visibility of police in neighborhoods continue and expand participation rate in neighborhood watch program include policy safety information in all City newsletters STATUS: information included in every City Watch; continued police work on visibility and continued high neighborhood watch participation Goal No. 4: Support and Encourage Northeast Corner of 69th Avenue and Brooklyn Boulevard Redevelopment By: supporting and exploring responsible and credibly financed development proposals ensuring that plans support the long-term goals of the City's Comprehensive Plan STATiIS: 2000:Requests for Proposals solicited; one proposal for mixed use: senior housing over commercial received and reviewed by staff,• appears by Springsted analysis that proposal is not fnancially feasible; exploring interest expressed by other parties 200I:development agreement signed, awaiting finalization of all documents details. Goal No. 5: Continue Planning for Community Center and City Hall Work By: developing actual designs and cost estixnates for proj ect and improvements STATIIS: bids being solicited for anticipated City Council review on August ll, 2001 Goal No. 6: Continue and Improve Long-Term Financial Planning By: continue five-year planning for utilities and capital improvements continue/expand five-year planning for other funds review and develop contingency planning move toward development of 2-3 year budget projections for the City STATITS: 2001 budget process continued S year CIP, some work on projections, Legislature has precluded ability to engage in meaningful planning; street light utility being reviewed by Financial Commission Goal No. 7: Support and Promote Major Road and Street Improvement Projects: start Brooklyn Boulevard with the County in the year 2000 (completion in the year 2001) Highway 100: continue support/participation in North Metro Mayors Highway 100 Council keep project schedule with Mn/DOT support Highway 694 widening project, with improved sound walls, by Mn/DOT support other arterial enhancements as opportunities arise STATIIS: continued participation in North Metro Highway 100 Council; City participated Robbinsdale on engineering study; in 2000, MnDOT announced full fundi�g for Stage IV and Stage V, with Stage V moved to 2003 construction; Public meeting held on July 19, 2000 for residents along project area, compendium assembled for Council project history, SEH architects engaged to conduct public meetings and make report to City Council; anticipate report at November 13th City council meeting staff continues to work with Hennepin County on Brooklyn Blvc�, including review of options to ameliorate impacts on and lessen costs to acquire car dealers: in 2001 agreement reached with car dealers for better access and redevelopment of Dodge dealership Goa1 No. 8: Plan for Destination Parks By: develop plan for destinadon park improvements in Capital Improvement Plan STATUS: destination park plan adopted and included in Capital Improvement Plan Goal No. 9: Support and Expand Joslyn Site Development By: working with developer to complete phase II and III STATUS: grant application for Phases II has been approved potential for a Phase III has been developed as a potential undertaking dependent on future proposals developer is having difficulty overcoming land write-down occurring in Brooklyn Park and Champlin which have reduced costs below bare land costs acquisition of Dale Tile proposed to facilitate full development of Joslyn site (tabled pending results ofSEHstudy and public meetings on France connection) Phase II construction work started 2001: Phase III approved and construction commencement anticipated Goal No.10: Continue to Improve Traffic Safety Focusing on Tr�c Calming By: continuing enforcement efforts through multiple resources I continuing and expanding information to the public on traffic safety and calming efforts STATIIS: police continue targeted enforcement; information planned for inclusion in newsletters; safety camp held again this summer; installation of new crosswalk signs in chartreuse co[or; public works evaluates projects for ways to achieve this goal Goal No. 11: Special Visioning Project to Create a Redevelopment Sirategy Based on the City's Vision for the Future; and, Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life By: esta.blishing 2 to 4 work sessions and retreats to be conducted during the period of January-March, 2000, to set direction and develop outlines for accomplishing goals STATUS: Smart Growth Opportunity site selected for central business area; public meeting held on July ll`�, planning process continues Note: In 2000 Orphanage proposal consumed a great deal of staff time and focus. �S COMP�NY CITY OF BROOKLYN CENTER, MINNESOTA CITY �OUNCIL W0�7:l�.SHOP �anuary 23, �2001 SUMMAR� OF I�EY OBSERVATIONS AND CONCLUSIONS REACHED BY PARTICIPANTS Prepared by Carl H. Neu, Jr. January 24, 2001 Neu and Company and the Center for the Fu�re of Local GovernanceT"", 2001 i CITY OF BROOKLYN CENTER, MINNESOTA CITY COUNCII� WORKSHOP January 23, 2001 SUMMARY OF KEY OBSERVATIONS AND CONCLUSIONS REACHED BY THE PARTICIPANTS Prepared by Caxl H. Neu, Jr. January 24, 2001 I. INTRODUCTION On January 23, 2001, the members of the City Council, City Manager, and Assistant City Manager participated in a City Council Workshop. This workshop provided an opportunity far the participants to review the averall performance of the Council, the goals established for the year 2001, and the processes to be used �or tlie annual goal-setting session set for August 11, 2001, and providing new Council-member orientation after the election on May 1 st to fill a vacancy on the Council., A copy of the Workshop Agenda and participant materials is attached as Appendix A. II. KEY CONCLUSIONS AND OBSERVATIONS MADE BY THE PARTICIPANTS A. General Team Bnilding: Review of Conncil Performance and Relationships 1. Council Performance: effectiveness in addressing and resolving issues. Council members were asked to identify those areas where issues have been addressed and resolved effectively and those areas where attempts to address and resolve issues may have encountered obstacles or seem to be tloundering. 1 Items Addressed and Resolved Issues Where Obstacles or Effectivelv Frustrations were Encountered Big picture goals Brookdale established,communicated, and being achieved Citizen concerns seem to Old Police Department/ be moving away from big Commwuty Center issue items toward smaller issues and concerns indicating that citizen confidence is growing because Council is seen to be addressing big issues Citizen satisfaction seems 69th and Brooklyn to be on the increase with Boulevazd fewer complaints being received and greater focus being given by the citizens to City projects Overall, the City is seen to Redefining the dog be °working well" ordinance Responding and listening to citizen input Impact on staff time resulting from "smaller issues" Long-term financial picture/framework Appmpriate staff alignments 2 Review of Boazds and Commissions in terms of making them more effective consi�tent with City needs and opporiunities for citizen participation 2. Discussion ertainin to issues identified above that have not been addressed P g or resolved completely or have encountered certain obstacles. The following observations were made to some of the issues identified above th�athave encountered obstacles or have not been completed fiilly. a. Brookdale Essentially this is seen as the City being "locked in" to an agreement in wluch a number of the elements affecting the future of Brookdale aaze not under the City's direct control. Secondly, the City is seen not to have a long-terin exit strategy relative �to the Bmokdale issue. b. Old Police Deparlment/Community Center Basically, the factors are:. Tb.ere is a fixed amount of,money allocated by Council to deal with the rem.odeling of the old Police Department and Community Center. There are a number of unknowns and what if's tha.t will affect potential outcomes, designs, and choices. c. 69th and Brooklyn Boulevard The following factors were identified: Until construction is done on the 69th and Bmoklyn Boulevard intersection, it is hard to address issues with high levels of confidence pertaining to land use and other factors that will occur in the area. 3 It may be appropriate �"to wait" until the Boulevazd cozistruction is done before addressing subsequent issues affecting the area. d. Redefining the dog ordinance The primary issue here seems to be twafold: Council's comfort levels with various options available to it Establishing a definite number of animals perrmitted per household Council needs to resolve ttus issue quickly. The other issues on the list were discussed briefly with no specific conclusions reached as to how the issue may be resolved more quickly. 3. Working Relationships Within Council t Basically, the Council members were unanimous in their conclusion that working. relationships within the Council are seen as being "good". Factors that indicate relationships are going well include: A definite lack of partisanship within the Council The Council's commitrnent to civility Council's focus on "big picture" items. A primary factor that could affect the workiag relationship in the�future is the introduction of a new Council member who will be elected on May 1 to fill a vacancy. This item is not seen as a negative, but a realization that whenever a new member comes into the Council, there is a period of accommodation and establishing new working relationslups among all five Council members. B. Review of 2001 Goals and Approaches to Implementation The City Manager reviewed briefly the 11 goals adopted by the City Council for the year 2001. It was concluded, generally, that the goals and implementation steps were appropriate. Additional comments were made relative to three goals: 4 1. Goal No. 1: The Council would like to have more proactive "monitoring" of developer performance relative to progress being made on Brookdale. It was .recommended that this monitoring might consist of a monthly report outlining specific pmgress being made. 2. Goal No. 5: This goal deals with construction of the community center and city hall. Much of the d.iscussion relative to this is outlined above in this report. 3. Goal No. 10: This goal focuses on traffic calming efforts to be carried out throughout the City. The City Manager indicated a need for more specific information from the Police Department so that measurable and reportable efforts and plans could be established by which the Council and community could evaluate improvements being achieved relative to the implementa.tion of this goal. y C. Discussion of ,Annual Goal-Setting Session An outline of the process that was used for establishing goals for the year 2001 was reviewed. Council concluded that the same fornlat for establishing goals should be used at the August 11, 2001, goal-setting session. D. New Council Member Orientation Council members concluded that the policies and procedures esta.blished for providing information to Council member candidates and newly-elected Council member-s should be the same as used for Council elections conducted in November, 2000. E. District 286 Elementary School and Grand View Park The City Manager presented some conceptual ideas pertaining to how the City and the School District could work together to create constructive options beneficial to both jurisdictions. Council concluded that the Manager should explore these options with the District and report back as to what opportunities have been identified warranting future consideradon b� the City and the School District. 5 CITY OF BROOKLYN CEI�TER, 1V�NI�IESOTA CITY COUNCIL WORKSHOP January 23, 2001 2:00 8:00 p.m. WORKSHOP AGENDA L General Team Building a. Appmaches to issues as a Council i. Aow are we doing? u. What would we like to be doing? 2. Review 2001 Goals and approaches to implementation a. Council roles in achievi.ng b. Staffroles 3. Discussion of annual goal setting session a Format from last year b. Any changes/additions 4. New Council Member orientation a. Guidelines for providing information to Council candidates b. New Council Member orientation c. Staff information to be assembled and provided to the new Council Member 5. District 286 elementary school and Grandview Pazk 6. Other issues 7 Member Debra Hils trom introduced the following resolution and moved its adoption: RESOLUTION NO. 2000-186 RESOLUTION ADOPTII�IG GOALS FOR 2001 WHEREAS, the City Council met in a facilitated workshop to discuss goals and objectives for 2001; and VVfIEREAS, the goals set forth in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW,. Ti�REFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City Council directing the leadership priorities for City governmen� Goals are not in any order of priority. Goal L• Support Brookdale Redevelopment By: use of tax increment assistance review and evaluation of land use applications prompt construction and plan reviewiinspection monitoring developer performance Goa12: Continue and Improve Code Enforcement and Compliance Activities By: coordinated efforts of the police and community development departments increased effort and focus on high-density areas, while continuing neighborhood enforcement continuing to evalua.te additional approaches to achieving improved compliance Goa13: Increased Proactivity Towazds Fighting Crime Byt increased visibility of police in neighborhoods and apartment complexes continuing and expanding the participation rate in Neighborhood Watch programs including public safety information in all City newsletters Goa14: Actively Support Northeast Corner of 69th Avenue and Brooklyn Boulevard Redevelopment By: exploring responsible and credibly-fmanced development proposals ensuring that plans support the long-term goals of the City's Comprehensive Plan Goa15: Continue Planning For and Beginning Consiruction of Community Center and City Hall Work By: developing final designs and cost estimates for the project moving towards substantial construction of the project in 2001 Goa16: Continue and Implement Long-Term Financial Planning By: continued five-year planning for utilities and capital improvements continuing/expanding five-year planning for other funds reviewing and developing contingency planning moving towazd development of two to three year budget projections for the City continuing to evaluate City priorities RESOLUTION N0. ?..�QQ_186 Goa17: Support and Promote Major Road and Street Improvement Projects By: starting the Brooklyn Boulevard project with the county in� the year 2001 (completion in the year 2002) Highway 100: continuing to support and participate in the North Metro Mayor's Highway 100 Council keeping project schedule with Mn/DOT supporting and participating in the Highway 694 widening pmject, with improved sound walls, by Mn/DOT supporting other arterial enhancements as opportunities arise Goa18: Plan for Destination Parks By: development of a specific financial plan for destination park improvements in the Capital Improvement Plan Goa19: Support and Expand 3oslyn Site Development By: working with the developer to complete phases II and III measuring compatibility of the proposed France Avenue routing with neighborhood/development Goa110: Continue Traffic Calming Efforts and Expand Information Available to the Public By: continuing enforcement efforts through multiple resources continuing and expanding information to the public on traffic safety and calming efforts Goal 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's Vision For the Future and Developing Opportunities to Promote Inclusion of Residents in Brooklyn Center's Community Life By: Undertaking accomplishment of this goal in the Central Business District with the use of consultants who would facilitate public meetings and perform studies that would assist the City Council in developing a framework November 13, 20� Date U Mayor 0. i ATTEST: �CIJ+�/��/I���.�D11. City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member F�1 Nelson and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Debra Hi.lstrom, Kay Lasman, and F�1 Nelson; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. Member �Y �s�n introduced the following resolution and moved its adoption: RESOLUTION NO. 99-160 RESOLUTION ADOPTING GOALS FOR 2000 WHEREAS, the City Council met in a facilita.ted workshop to discuss goals and objectives for 2000; and WHEREAS, the goals set forth in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals, of the City Council directing the leadership priorities for City government. Goal L• Support Brookdale Redevelopment By: use of tax increment assistance review and evalua.tion of land use applications prompt construction and plan reviewiinspection monitoring developer performance Goa12: Continue and Improve Code Enforcement and Compliance Activities By: coordinated effort of police and community development departments focus on high-density azeas while continuing neighborhood enforcement continue to evaluate additional approaches to achieving improved compliance Goal 3: Increase Proactivity Towazds Fighting Crime By: increased visibility of police in neighborhoods continue and expand participation rate in neighborhood watch program include police safety information in all City newsletters Goa14: Support and Encouxage Northeast Corner of 69th Avenue and Brooklyn Boulevazd Redevelopment By: supporting and exploring responsible and credibly fmanced development proposals ensuring that plans support the long-term goals of the City's Comprehensive Plan Goa15: Continue Planning for Community Center and City Hall Work By: developing actual designs and cost estimates for project and improvements Goa16: Continue and Improve Long-Term Financial Planning By: continue five-year planning for utilities and capital improvements continue/expand five-yeaz planning for other funds review and develop contingency planning move toward development of 2-3 year budget projections for the City RESOLUTION N0. 99-160 Goa17: Support and Promote Major Road and Street Improvement Projects: start Brooklyn Boulevazd with the County in the year 2000 (completion in the year 2001) Highway 100: continue supportJparticipation in North Metro Mayors Highway 140 Council keep project schedule with Mn/DOT support Highway 694 widening project, with improved sound walls, by Mn/DOT support other arterial enhancements as opportunities arise Goa18: Plan for Destination Parks By: develop plan for destination park improvements in Capital Improvement Plan Goa19: Support and Expand Joslyn Site Development By: working with developer to complete phase II and III Goa110: Continue to Improve Traffic Safety Focusing on Traffic Calming By: continuing enforcement efforts through multiple resources continuing and expanding information to the public on traffic safety and calming efforts Goal ll: Special Visioni.ng Project to Create a Redevelopment Strategy Based on the City's Vision for the Future; and, Developing Opportunities to Promote Inclusion of ALL Residents in Brooklyn Center's Community Life By: establishing 2 to 4 work sessions and retreats to be conducted during the period of January-Mazch, 2000 to set direction and develop outlines for accomplishing goals Principles to Guide Actions in the Form of Goals: 1. Incorporate Elements to Make City More Visually Appealing Where and as Possible in Projects and Developments 2. Identify Issues that can be Solved by the City Working in Cooperation and Collaboration with Other Jurisdictions 3. Effectively Communicate the City's Achievements and Opportunities to its Residents RESOLUTION N0. 99-160 October 25, 1999 Date Mayor �/l�dYl ATTEST: y���� City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Robert Peppe and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Robert Peppe, Debra Hilstrom, Fr1 Nelson, and Kay Iasman; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. Member �bra Hilstrom introduced the following resolution and movecj its ado ti i p o1. RCSOLUTION NO. 98-186 FZESOLUTION ADOPTING GOALS rOR 1999 WHEREAS, the City Coi.uicil met in a facilitated worksl�oU to discuss goals �uid objectives for 1999; and WHEREAS, the goals set forth in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW, THEREFORE, BE IT RESOLVED Uy the City Cauncil of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City Council directing the leadership priorities for City government. Goat L• Support Brookdale Redevelopment By: use of tax increment assistance review and evaluation of land use applications prompt construction and plan review/inspection monitoring developer perforniance Goa12: Continue and Improve Code Enforcement and Compliance �lctivities Iiy: coordinated effort of police aild comrnui�ity development departments evaluation of additional approaches to improve complia��ce such as greater penalties and alternate approaches such as charging property �wner for violation re�noval by City if fail to comply Goal 3: Increase Proactivit,y Towlyds Fighting Crime IIy: increased visibility of police in neighborhoods contii�ue and expand on high participation rate in neighborhood watch groups begin recruitment of park watch groLips or extensions of neighborhood watch to include parks two newsletter articles oii neighborliood watch and encouraging active participation Goa( 4: Pinish Pire and Police Building Construction Goal 5: Evaluate Housing Programs and Policies By: Council decision on resource.allocation survey current practices iii other cities on occupancy limits and coordinate that review with housing commission continue ARM participation C�uncil decision on poinl-of sale ordinance review first-time Ilome buyer programs review potential and actual oCferings by Greater Metropolitan Minneapolis IIousing Corporation RESOLUTION NO. 98-186 Goal 6: Plan for Needed Work at Community Center and City Hall By: preparation of overview of options, mandatory Americans With Disabilities Act �nodifcations and required repairs to walls, roofs, and heating, ventilation, air conditioning solicitation of citizen input development of plails with architect and construction manager deve(opnient of budget Goa17: Create Neiglzborhood Traffic Safety I'lan enforcemei�t o� speed limits define goals and attainable results hire co�isultant to assist in development of neighborhood trafiic safety planning coordinate with neighborhood watch groups Goa18: Continue ancl lmprove Lon�-'l'crm rinancial Pllnning continue five-year planning for utilities and capital improvements continue/expand f ve-year planni�ig for other funds review and develop conti��gency planning Principles to Guide Actions in the �or►n of Goals: 1. Place Priority on Brooklyn Baulevard Redevelopment funding and acquisition for project between 65th and 71st Avenues 2. Incorporate �lements to Make City More Visually Appealing Where and as Possible in Projects and Developments October 26. 1998 Date Mayor ATTEST: ��G� fi!�'���� City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman aud upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, [Cathleen Carmody, Debra Hi.lstrom, Kay Lasman, and Robert Peppe; and tlie following voted against the same: none, whereupon said resolution was declared duly passed and adopted: Member Kathleen Carmody introduced the following resolution and moved 'ts ad o tion: P RESOLUTION NO. 97-183 RESnLIJTION ADnPTINCT C�nAL.S FOR 1498 WHEREAS, the City Council met in a facilitated workshop to discuss goals and objectives for 1998• and WHEREAS, the goals set forlh in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City Council directing the leadership priorities for City government. 1. Goal 1: Aevelop plan for providing operating and future capital needs funds for the golf course, liquor stores, and Earle Brown Heritage Center. 2. Goal2: Review City's departmental structure with analysis of needs and identification of opportunities for improved service delivery. 3. Goa13: Establish contingency option for Council in the event of funding losses. 4. Goal 4: Establish long-range �nancial plan for City: Five-year Ten- to twenty-year appendix of major future needs and possible approaches for addressing these needs 5. Goal 5: Implement fire and police plans: either build with bond proceeds seek betterment of facilities if no bond monies are available 6. Goa16: City Council will be more active in regional issues affecting tlxe City. 7. Goa17: Continue work on redevelopment issues with emphasis on 1) Brookdale; 2) Brooklyn Boulevard; and 3) 53rd Avenue while being able to respond to other opportunities. 8. Gaa18: Continue code enforcement with Council review of process and goals with staff to refine the code enforcement effort. I RESOLUTION NO. 97-183 mission chairs to develop updated goals and missions for 9. Goal 9: Mcri Qfl�e City's commissions. an to address building r�eeds at City Hall/Commu at 10. Goa11�0: Develop a pl g g ventilation, Center for handicapped acce Ol and tizen access and conditioning, removal of p service. stem, li hts, etc.) Council chambers (sound sy g ADA accessibility Roof Entrances Community Center Tleating, ventilation, and air conditioning 11; Im lemeut those study recommendations adopted by Council for liquor 1, Goal P e Center. store and Earle Brown Heritag October 14, 1997 Ma or Date I JL���L� ATTEST: City Clerk 'on of the foregoing resolution was duly seconded by r the ado ti n fo F Tl�e motio �y Lasman and u on vote being taken thereon, the following voted in fa Ka �La °�n� and Robert Peppe; p Debra Hilstrom, Y Myrna Kragness, Kathleen Carmody, and the following voted against the same: none, hereu on said resolution was declared duly passed and adopted. w p Meinber �rles Nichols introduced the following resolution and moved its adoption: RESOLUTION NO. 96-166 R�S(3LUTION Ai�nP�j�1G GnAI.S FOR 199G AND 1997 WHEREAS, the City Council has met in facilitated workshops to discuss goals and objectives for 1996 and 1997; and WHEREAS, the goals set forth in this resolution are ttie result of the discussions amongst the Council in the course of the facilitated workshops. NOW, THEREFORE, BE IT R�SOLVED by the City Council af the City of Brooklyn Center that the following goals be and l�ereby are adopted as the official goats of the City Council directing the leadership priorities for City government: l. Goat 1: Complete comprehensive plan and associated zoning ordinances to support causing and controlling development. a. 1996: Conduct public hearings Def ne Council input and direction b. 1997: Review draft plan incorporating Council development plan 2. Goa12: Initiate community vision and actions to attain that vision. a. 1996: Operate a sustainable code enforcement program throughout the c�cy. r. i y9�: Review and revive code enforcement program as necessary Meet with neighborhoods in "targeted" areas regarding development plans Council work sessions to be initiated on establishing community-wide vision for the future of Brooklyn Center 3. Goal 3: Make visible the positive aspects and accomplishments of Brooklyn Center as a community. a. 1996: Keep momentum up on code enforcement and provide monthly reports to the residents b. 1997: Continue outreach to community organizations RESOLUTION NO. 96-166 4. Goal 4: Establish community-based information service and invite participation and positive action by citizens that will generate citizen support for Council and administration of the Ciry. a. 1996: Identify options to the City for achievement of tl�is goal b. 1997: Begin implementation of approved options 5. Goal 5: Remove infrastructure impediments to the redevelopment of Brookdale. a. 199G: Research funding sources and continue discussion with Minneapolis; have staff time avai(able for allocation to project as required b. 1997: Continue process in 1997 if necessary, and as required 6. Goal 6: Develop a Five-Year Financial Plan for the City of Brooklyn Center. a. 1.996: Identify and inform Council and citizens on current financial status of City Plan for 1997 b. 1997: Complete evaluation of 1996 plan and improve and update planning process to continue as a five-year plan (the plan will be updated annually for the next five years) 7. Goa17: Adopt a comprehensive development plan for the City of Brooklyn Center which addresses, at a minimum, the following: Housing giverwood Redevelopment 53rd Transportation opportunities a. 199G: Identify status of the subcategories identified in the goal and identify other areas which need to be included in the comprehensive development pian RESOLUTION NO. 96-166 Identify funding sources from the �ve-year financial plan Submit proposed priorities Complete analysis of the financial implications of each proposed item contained in the comprehensive plan Submit proposed priorities to Council for approval b. 1997: Implementation and extension of the comprehensive plan and planning process 8. Goal 8: Establish methods fo evaluatelassess municipal operations and the benefits derived from the City's interactions with other entities and associatians. a. 1996: Identify City involvement in various agencies and activities to determine cost-benefit derived for the City Bring forth a municipal operations evaluation/assessment procedure and schedule various City operations for evatuation/assessinent after the procedure has been approved by the City Council b. 1997: Continue the process for the evaluation of rnunicipal operations at�d establish a process for the evaluation of the performance of boards and commissions August Zb, 1996 Date Q Mayor AT �����d}� ll TEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kristen Mann, and Charles Nichols; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted.