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HomeMy WebLinkAbout1999 02-25 CCP Planning Session with Facilitator CITY OF BROOKLYN CENTER MINNESOTA CITY COUNCIL WORKSHOP February 25, 1999 1:30 8:00 P.M. PROGRAM 1. Effective Council "Team" Performance a. 10 habits of highly-effective councils b. Addressing issues "as a Council". c. Reforming the team. d. Focus on your community's future. e. Scarecard. 2. Communications Communications a. Din Focus "Team"/Trust b. Public Communications General. Special interest. Advocates v. "gadfly". Council. the difference contrasted between speaking for the Council, or for yourself as a private citizen. c. Rumors, etc. 3. Approach to the municipal liquor issue 4. Review of 1999 Goals and Approaches to Implementation a. Council roles. b. Staff roles. c. Third party roles. 5. Discussion of Annual Goal-Setting Session. 7 ASSESSMENT OF OUR COUNCIL 10 CHARACTERISTICS OF HIGHLY-EFFECTIVE COUNCILS 1. Think act strategically. Rating for my board: 2 1 3 (Low) 1 2 3 4 5(High) Average: 3.58 Things we need to work on: (a) Identify needs and desires of the community (create a vision for the future of Brooklyn Center) and develop the criteria for addressing these needs and accomplishing desired outcomes essential to achieving the vision. (b) Council Work (study) Sessions: Presentations of information by Staff and other appropriate parties Provide adequate time for sharing of viewpoints and discussion among Council members of the items being presented (c) Conduct pre-formal meeting work sessions which will begin at 6:00 or 6:15 p.m. and conclude at 6:45 p.m., in time for the public forum and regular meeting. These work sessions will provide an opportunity far Council members to clarify last minute information pertaining to agenda items and to receive "heads-up" briefings from the City Manager on forthcoming issues or information of interest to Council (d) Defining the roles of Boards, Commissions, and Committees with garticular emphasis on determining the amount of Staff time the meetings of these various groups absorb: The purpose is to free up Staff time so that it can be devoted to other priorities 9 It was decided to defer this discussion to the City Council August Goal- Settirig session so that the direction relative to Boazds, Commissions, and Committees can be established as a definite City Council goal. Staff will bring forth its recommendations and observations on this issue at or prior to the August Goal-Setting session. On March 15, the Council and City Manager will start discussion with the Board, Commission, and Committee chairs on the need for the reduction of i the frequency of ineetings and Staff time required. The emphasis is on targeting those meetings that are conducted toward productive tasks, proj ects, and outcomes. I 2. Understand and demonstrate elements of team and teamwark. Rating for my board: 1 2 1 2 (Low) 1 2 3 4 5(High) i Average: 4.41 Things we need to work on: (a) Shared communications among Council members and between Council and the City Manager and Assistant City Manager. (b) The need for the sharing and understanding of individual Council members' visions pertaining to the future of Brooklyn Center. 3. Master small group decision making. Rating for my board: 1 1 2 2 (Low) 1 2 3 4 5(High) Average: 4.Q Things we need to work on: (a) Need for more discussions among Council members (see comments listed above for Items 1 and 2). i j 10 (b) There needs to be at regulaz Council meetings a"tell-the-story" introduction by the City Manager, Mayor and Council members so that the audience and community understand the history of an issue and the steps that this issue has gone through in the deliberation process. (c) Council members should staxe the reason for their individual vote when appropriate or when the issue is perceived to be controversial. 4. Have clearly defined roles relationships. Rating for my board: 1 1 2 2 (Low) 1 2 3 4 5(High) Average: 4.0 Things we need to work on: (a) It is agreed that Council members understand their roles fairly clearly. (b) The need is to clarify relationships. For example, when is it okay for a City Council member to go to a Staff inember, etc.? The City Manager outlined his guidance to the City Council on this item which in essence was: Ca11 the City Manager or Assistant City Manager for information if you are acting in the role of a Council member when making the request. Council members when acting on their on behalf as a"private citizen" rather than a Council member can contact Staff inembers directly. 5. Honor the governing body staff nartnershin. Rating for my board: 1 2 4 (Low) 1 2 3 4 5(High) Average: 4.83 Things we need to work on: (a) Provide feedback to Council members on how issues and inquiries were resolved. 11 (b) The sense of "partnership" is progressively becoming a part of the City's culture, but there is still need to continue this process so that all Staff inembers become part of and adopt this culture in their performance and behavior. 6. Conduct systematic evaluations of policy implementa.tion. Rating for my board: 1 2 1 2 (Low) 1 2 3 4 5(High) Average: 3.16 Things we need to work on: (a) Provide progress reports to the City Council on the implementation of significant policy issues, however, it is important to remember that there is "a lot going on" and that em hasis should be on rovid' p p mg information on important issues and projects. (b) City Manager can provide information in his update reports and at informal discussions with the City Council. c Co ies of Ci Mana er e p ty g r sponses to various inquiries, when a ro riate should be PP P sent to all members of the City Council. 7. Allocate governing body time energy. Rating for my board: 2 4 (Low) 1 2 3 4 5(High) Average: 3.83 Things we need to work on: (a) Conduct occasional community forums on issues of significance to the whole community. (b) Ensure that all City meetings are posted. 12 8. Have clear rules procedures. Rating for my board: 5 1 1 2 3 4 5 �igh) Average: 4.08 Things we need to work on: (a) In study sessions, remember to honor the five-minute citizen input process. 9. Get a valid assessment of public's concerns evalua,tion of the board's performance. Rating for my board: 1 1 1 1 1 Unknown 1 (Low) 1 2 3 4 5(High) Average: Average 3.50 Things we need to work on: (a) Rely on City Council members getting feedback and information from citizens while they are out in the community". It was agreed that no formal assessment process is needed at this time. 10. Personal learning! Ra.ting for my board: (Low) 1 2 3 4 5(High) Average: Personal ratings; no group score computed. and lastly, HUMOR Rating for my board: (Low) 1 2 3 4 5(High Average: Personal ratings; no group score computed. 13 MU1vICIPAL LIQUOR ISSUE 1. Is the City in or going out of the liquor business? 2. If the City is staying in the liquor business: a) What is goal? $75,000 contribution to capital. b) What configuration of stores. Is it still neighborhood. Alternates: Reduce number. Improve location c) What is time frame for planning/commitment Leases will be coming due. Direction on time horizon for planning and cost analysis: 5 year 10 year 20 year In cost analysis, based on time horizon, are there any constraints on options to review? i.e., lease term, build option. I a j 15 y Member �bra Hils trom ��oduced the following resolution and moved its adoption: RESOLUTTON NO. 98-186 xx RESOLUTION ADOPTING GOALS FOR 1999 WHEREAS, the City Council met in a facilitated workshop to discuss goals and objectives for 1999; and WHEREAS, the goals set forth in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City Council directing the leadership priorities for City government. Goal l: Support Brookdale Redevelopment By: use of taY increment assistance review and evaluation of land use applications prompt construction and plan review/inspection monitoring developer performance Goa12: Continue and Improve Code Enforcement and Compliance Activities By: coordinated effort of police and community development departments evaluation of additional approaches to improve compliance such as greater penalties and altemate approaches such as charging property owner for violation removal by City if fail to comply Goa13: Increase Proactivity Towards Fighting Crime By: increased visibility of police in neighborhoods continue and expand on high participation rate in neighborhood watch ��uPs begin recruitment of park watch groups or extensions of neighborhood watch to include parks two newsletter articles on neighborhood watch and encouraging active participation Goal 4: Finish Fire and Police Building Construction Goa15: Evaluate Housing Programs and Policies By: Council decision on resou.rce allocation survey current practices in other cities on occupancy limits and coordinate that review with housing commission continue ARM participation Council decision on point-of-sale ordinance review first-time home buyer programs review potential and actual offerings by Greater Metropolitan Minneapolis Housing Corporation 17 RESOLUTION NO. 98-186 F^:n:Y'1 Goa16: Plan for Needed Work at Community Center and City Ha11 By: preparation of overview of options, mandatory Americans With DisabilYties Act modifications and required repairs to wa11s, roofs, and heating, ventilation, air conditioning solicitation of citizen input t development of plans with architect and construction manager development of budget Goa17: Create Neighborhood Traffic Safety Plan enforcement of speed limits define goals and attainable results hire consultant to assist in development of neighborhood tr�c safery planning coordinate with neighborhood watch groups Goa18: Continue and Improve Long-Term Financial Planning continue five-year planning for utilities and capital improvements continue/expand five-year planning for other funds review and develop contingency planrung Principles to Guide Actions in the Form of Goals: 1. Place Priority on Brooklyn Boulevard Redevelopment funding and acquisition far project between 65th and 71st Avenues 2. Incorparate Elements to Make City More Visually Appealing Where and as Possible in Projects and Developments October 26, 1998 ?,P�a-o Date Mayor ATTEST: ��n�1��lti�� City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote bei.ng taken thereon, the following voted in favor thereof: Myrna-Kragness, Kathleen Carmod.y, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the follov�nng voted against the same: none, whereupon said resolution was declared duly passed and adopted. 18 1999 Overview of Major Proiec�s for Ciry Council and Ciry Manager January February March April J Yeaz ?000 Planning Year 2000 Planning Year 2000 Pianning Year 2000 Planning Brookdale Brookdale Brookdale Brookdale 252 development 252 development 252 devetopmenc 252 development Potice Fire Bldg. Police Fire Bldg. Police &�m Bldg. Police Fire Bldg. LEIS Officers negotiation Sergeant's labor negotiazion Sergeant's labor nego[iacion RFP for traffic scudy/safety Bariow Barlow Bazlow Bazlow Joslyn Joslyn Site Joslyn Site Ioslyn Site Legislature Legislature Legislature Legislamre City Hall/community Center City Hall/community Center City HalUcommunity Center City Hall/community Center EBHC Catering Contract ESHC Catering Contract VJork Session: Comm. Chain 7oint Mtg. Commissions Point of Sale Ord. Council Retreat 53rd Avenue Project 53rd Avenue Project 53rd Avenue Project 53rd Avenue Project hire admin. specialist Syr pianning Financial Commission Financial Commission Financia! Commission Regional Human Rights Meeting Audit 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Blvd. 69th Brooklyn Bivd. Highway 100 Highway 100 Highway 100 Highway 100 Brooktyn Blvd. Brooklyn Bivd. Brooklyn Blvd. Brooklyn Blvd. EBHC Grant Construction EBHC Grant Conswction EBHC Granc Conscruction EBHC Grant Construction Suburban bienn. Pazks Suburban Henn. Pazks Suburban Henn. Pazks May June Ju1y Augusc Yeaz 2000 Ptanning Year 2000 Planning Year2000 Planning Yeat 2000 Planning Brookdafe Brookdale Brookdale Brookdale traffic smdy/planning [raffic study/planning traffic study/planning traffic study/planning Potice Fire Bldg. Police Fire B(dg. Police Fire Bidg. Police Fire Bldg. Ciry HalUcommuniry Ceneer City Hail/community Cencer Ci[y Hall/community Center Ciry Hail/communiry Ceneer Legislarure League Conference Public Works negotiacions Audit Auditor with Council Joslyn Site 7oslyn Site Jos(yn Site Joslyn Site Highway 100 Highway 100 Highway 100 Highway 100 53rd Ave. Project 53rd Ave. Project 53rd Ave. Project 53rd Ave. Projecc City Mgr. Conf. Teamscers negociations Audic Syr planning Council Retreat Brooklyn Blvd. Brooklyn Blvd. Broaklyn Blvd. Brooktyn Blvd. Barlow Barlow Bartow Barlow Budget Budget Budget Budget EBHC Grant Construction EBHC Grant Construction EBHC Grant Construction EBHC G�ant Construction ISepcember Occober November December Year2000 Planning Year 2000 Planning Year2000 Planning Year 2000 Planning Budge[ Budget Budgec Budgec Police Fire Bldg. Truth in Taxation Hearing City Hall/community Center City Hall/community Center City Hall/communiry Center City HalUcommunity Center Public Works negotia[ions Public Works negotiations iCMA conference Teamsters negotiacions Teamsters negociacions Highway 100 Highway 100 Highway 100 Highway 100 Bariow Barlow BarSow Badow Brooktyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooktyn Blvd. �AdditionalItems: Greacer Mpts. Metro. Housing Corp. Survey other cities occupancy limits Code Enforcement Tif Projects Accounting Entecprise Management North Metro Mayors Association CDBG Liquor long [erm plan Newsletcer Regional Human Rights Suppott 35 39 Council Meetings Neighborhood Street Projects 20