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1997 04-17 FCA
0 AGENDA BROOKLYN CENTER FINANCIAL COMMISSION July 17, 1997 City Hall Conference Room B 1. Call to Order at 7:00 P.M. 2. Roll call. 3. Approval of Minutes: May 1, 1997 4. Referendum question for building bond election. 5. Preliminary discussion of Comprehensive Annual Financial Report for the Year Ended December 31, 1996. 6. Set date of next meeting. 7. Adj ournment. The Financial Commission asked to receive copies of monthly financial reports submitted to the City Council. The following reports are attached for your review. General Fund Summary Budget Report - June 30, 1997 Lodging Tax Collection and Distribution Report - May 31, 1997 Liquor Stores Financial Statements - May 31, 1997 Earle Brown Heritage Center Statements - May 31, 1997 Centerbrook Golf Course - May 31, 1997 0 • DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL AND FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER MAY 1, 1997 CITY HALL, CONFERENCE ROOM B CALL TO ORDER The City Council and Financial Commission met in a joint meeting called to order by Mayor Kragness at 7:00 P.M. in Conference Room B. ROLL CALL Present at roll call were Mayor Kragness, Councilmembers Kathleen Carmody, Kay Lasman, and Robert Peppe, Financial Commission Chair Donn Escher, Commissioners Ned Storla, Jay Hruska, Ron Christensen, Larry Peterson, and Jerry Blamey. Also present were City Manager Michael McCauley, Assistant City Manager Jane Chambers and Finance Director Charlie Hansen. Councilmember Debra Hilstrom arrived at 7:15 P.M. Commissioner Michael Weidner was excused. Presentation of nronosed revision to the Canita.l Imnrovements Fund Exnenditure Policy & Canital Exnenditure Reserve Fund Policv • Donn Escher introduced the policies and explained some of the history behind its development. Charlie Hansen was asked to summarize the changes from the previously adopted policy to the proposed policy. Michael McCauley explained the reserve fund policy is intended only to be used in catastrophic situations and its $1,000,000 initial balance was set based upon an analysis of possible uninsured losses the City might suffer. Extensive discussion followed. By consensus it was decided that one or more Finance Commissioners should appear at a City Council meeting to present the policies so that the audience would receive an explanation of them before the City Council had a vote on their adoption. Discussion of the role of the Financial. Commission in the 1998 budget nrocess_ Donn Escher described how in some previous years the Financial Commission received budget materials such as the budget calendar and was involved in the discussion of budget issues. He noted there has been less involvement in recent years and asked the City Council to discuss and decide what role it would like the Financial Commission to have. Michael McCauley recommended a big picture role for the Financial Commission and described a possible order of events. Extensive discussion followed. It was decided by consensus that the Financial Commission would be invited to attend City Council budget work sessions and take part in those discussions. 0 Undate on Fire & Police building needs and boDd issue nlanning Mike McCauley summarized the results of a survey of persons who attended open houses at the fire and police stations during April. He outlined the three options for building plans and listed possible sites if the choice were to build a separate police building at a new site. The issue of presenting police and fire bonds as separate questions on the referendum election or as a single question was discussed. Next Meeting The next meeting will be Thursday, May 22, 1997 at 7:00 P.M. and will be a joint meeting with the City Council at its budget work session. ADJOURNMENT The meeting adjourned at 9:17 P.M. 0 City of Brooklyn Center A great place to start. A great place to stay. To: Financial Commissin From: Michael J. McCauley City Manager Date: July 11, 1997 Y Re: Review of Proposed Referendum To supplement the materials that you were sent with my previous memo, the City Council has reviewed the proposal to have two separate questions and reached a consensus that they prefer one question on the ballot. The City Council felt that having one public safety question would focus efforts, avoid any competition, and be a better approach. Thus, please review the previous materials in the context of creating single ballot question. Attached, in addition to the previous materials, please find the most recent analysis by Springsted of the costs of bond issues and materials prepared by the City Attorney on the rough format of election questions. The total cost estimate at this point for construction costs would be between $7.5 Million and $8 Million for Fire and Police facilities. As a starting point for discussion by the Commission, I would propose for your consideration putting the estimated cost of construction on the ballot, reserving monies from the capital improvement fund for an additional contingency. Attached also is a combined spread sheet for a $7.5 to $8 Million dollar issue for 15 years. To update you on the process of assembling more definitive information, an architect with extensive experience in police facility construction and design has been engaged to update the 1989 space needs study, develop a schematic layout to meet those needs, and estimate the cost of constructing a free standing police facility. The new architect will be meeting with the police personnel in an initial survey and also with a committee to obtain input into the study update and needs. The architect working on the fire stations has been asked to update cost figures from last year. The architect is also reviewing the site layout on 63rd to review its potential to accommodate a liquor store with the requested acquisition of the residential property to the south of the current facilities. is 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300 Recreation and Community Center Phone & TDD Number (612) 569-3400 • FAX (612) 569-3494 An Affirmative Action /Equal Opportunities Employer Impacts: Bonds: Principal Term Debt Service Current Levy 0 $7,500,000 15 Years $775,950 $6,442,436 85,000 House Principal Term Tax Increase Current City Tax $7,500,000 15 Years $66.00 $288.27 Bonds: Principal Term Debt Service Current Levy $8,000,000 15 Years $826,785 $6,442,436 85,000 House Principal Term Tax Increase Current City Tax $8,000,000 15 Years $71.00 $288.27 • 0 Freestanding Police Department are anct . Jail Area 4,000 Unit Cost $190.00 Police Garage/sallyport 2,000 $70.00 Police facilities 14,000 $90.00 parking 90,000 $1.50 concrete curb 30,000 $4.00 soil correction Other Communications 1 $50,000 Phone system 1 $100,000 Contingency 1 $300,000 Computer duplication 1 $165,000 Fees, materials, misc 1 $210,000 Furniture 1 $250,000 Site Acquisition 1 $450,000 Freestanding Police Department 63rd & Brooklyn Blvd. Area Unit Cost Jail 4,000 $190.00 Police Garage/sallyport 2,000 $70.00 Police facilities 14,000 $90.00 parking 90,000 $1.50 concrete curb soil correction 30,000 $4.00 Other Communications 1 $50,000 Phone system 1 $150,000 Computer duplication 1 $165,000 Contingency 1 $300,000 Fees, materials, misc 1 $210,000 Furniture 1 $250,000 Site Acquisition 1 $1,300,000 Freestanding Police Department: Larger Facility) Bare Land Area Jail Police Garage/sallyport Police facilities parking concrete curb soil correction Other Communications Phone system Contingency Computer duplication • Fees, materials, misc Furniture Site Acquisition 4,000 2,000 22,000 90,000 30,000 1 1 1 1 1 1 Unit Cost $190.00 $70.00 $90.00 $1.50 $4.00 $50,000 $100,000 $300,000 $165,000 $210,000 $250,000 $450,000 Extension $760,000 $140,000 $1,260,000 $135,000 $120,000 $0 $50,000 $100,000 $300,000 $165,000 $210,000 $250,000 $450,000 $3,940,000 Extension $760,000 $140,000 $1,260,000 $135,000 $120,000 $0 $50,000 $150,000 $165,000 $300,000 $210,000 $250,000 $1,300,000 $4,840,000 Extension $760,000 $140,000 $1,980,000 $135,000 $120,000 $0 $50,000 $100,000 $300,000 $165,000 $210,000 $250,000 $450,000 $4,660,000 JUL-01-97 16:50 FROM:SPRINGSTED INC SS E. SEVENTH PLACE, SUITE 100 SAINT PAUL, MN SSI03-2143 612-223-3000 FAX- 612-223-3002 ~f i TELECOPY INFORMATION TELECOPY NUMBER: (612) 223-3002 ID=6122233093 PAGE 1/5 SPRIN'GSTED Ptdik'cFm0weAdvizn R Date: Juiv 1.1997 • TO: City of Brookivn Center ATTENTION: Mike McCaulev FAX (612) 569494 PHONE: RE: GO Improvement Bonds_ Series 1997 FROM: Bob Thistle PHONE: (612) 2233-3047 This is transmitting from a Canon L770 Telecopier. We are sending 5 pages, INCLUDING this cover page. If,you do not receive all of these pages, please call (612) 223.3000. Thank you. NOTES: Original Material Will: Be sent VIA overnight messenger Be sent VIA courier Be sent regular mail x Not be sent RC WP AUTH 0 CLIENT NUMBER: JOB NUMBER: SAINT PAUL. MN - MINNEAPOLIS. MN • BROOKMELD, WI - OVERLAND PARE. KS - WASHINGTON, DC - IOWA CITY. 1A Center, Minnesota City of 8rooldylm gouda, Series 199? general pbitgatton gutidtng Estimated Tax impact Fire Department Bonds Bond Size: Average Annual Debt S Value. estimated 1996 Referendum Market Market Average o!o increase: (b} Value (a) U Z H 0 w H Ln 0 Z w 0 x w m m co r. M $3,560,000 $361,876 $999,47000 0.0363% ,,,,Stead Residential $31 33 $85.000 34 36 90,000 43 96,000 54 100,000 72 120,000 150,000 200,000 Commerclallindustrial $254,000 500,000 1,000,000 2,000,000 $90 181 362 724 is calculated. Police S tation Bonds Option 8 option A $4,010,000 w $4,575,000 $484,979 $413,582 $999,471,300 $999,471,300 0.04666/o 0.0414% $35 37 39 41 50 62 83 $103 207 414 828 ich the tax We- the We Market Value' arketvalue is the basis from oat debt service by $40 42 44 47 56 70 93 $116 233 465 930 The dollar increase (a) 6somated m ved by dividing the average ann act rate. value by the tax imp anticipated to be made in i997 (b) The average rate increase is m~i~rplYl 9 the market 6em. The 0rst levy is in taxes payable is derived by annual debt service payments over a term of t 5 y ciured with even atlon. OROOK c,}CLS {c) Bonds echo ~ i988. or cause 8tgntffcant alterations of this inform tot colt size of the band Issue mar * Changes in interest rates, timing _ Prepaced by' Springsted incorporated (6127197) CITY OF BROOKLYN CENTER, MINNESOTA G.O. Improvement Bonds, Series 1997 $3,500,000 Fire Department Bonds *ted: ature: First Interest: Year of Year of Levy Mat. (1) (2) 12- 1-1997 z- 1 1-1998 Principal Rates (3) (4) Prepared June 27, 1997 By SPRINGSTED Incorporated Total Principal 105% Interest & Interest of Total (5) (6) (7) 1997 1999 145,000 4.10% 200,155 345,155 362,413 1998 2000 180,000 4.25% 165,616 345,616 362,897 1999 2001 185,000 4.35% 157,966 342,966 360,114 2000 2002 195,000 4.45% 149,918 344,918 362,164 2001 2003 205,000 4.551% 141,240 346,240 363,552 2002 2004 215,000 4.65% 131,912 346,912 364,258 2003 2005 220,000 4.70% 121,914 341,914 359,010 2004 2006 235,000 4.75% 111,574 3462574 363,903 2005 2007 245,000 4.80% 100,411 3452411 362,682 2006 2008 255,000 4.90% 88,651 343,651 360,834 2007 2009 270,000 5.00% 76,156 346,156 363,464 2008 2010 280,000 5.10% 62,656 342,656 359,789 2009 2011 295,000 5.15% 48,376 343,376 360,545 2010 2012 310,000 5.20% 33,183 3430183 360,342 2011 2013 325,000 5.25% 172063 342,063 359,166 TOTALS: 3,560,000 1,606,791 5,166,791 52425,133 • Bond Years: 32,303.33 Avg. Maturity: 9.07 Avg. Annual Rate: 4.974% T.I.C. Rate: 5.124% Annual Interest: 1,606,791 Plus Discount: 42,700 Net Interest: 1,649,491 N.I.C. Rate: 5.106% Total Debt Service (Average of Levy Years: 1997-2011) Column 7: $ 361,676 Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. • E60£EZZZt9=aI oNI aajssNisas=Noma 0s'9t GB-io-qnr ?s'1H.-i CITY OF BROOKLYN CENTER, MINNESOTA G.O. Improvement Bonds, Series 1997 $4,000,000 Police Department Bonds ated: 12- 1-1997 ature: 2- 1 First Interests 8- 1-1998 Year of Year of Levy Mat. Principal Rates (1) (2) (3) (4) Prepared June 27, 1997 By SPRINGSTED Incorporated Total Principal 105% Interest & Interest of Total (5) (6) (7) 1997 1999 165,000 4.10% 228,845 393,845 413,537 1998 2000 205,000 4.25% 189,388 394,388 414,107 1999 2001 215,000 4.35% 180,675 395,675 415,459 2000 2002 225,000 4.45% 171,322 396,322 416,138 2001 2003 230,000 4.55% 161,309 391,309 410,874 2002 2004 245,000 4.65% 150,844 395,844 415,636 2003 2005 255,000 4.70ft 139,451 394,451 414,174 2004 2006 265,000 4.75% 127,466 392,466 412,089 2005 2007 280,000 4.80% 114,878 394,878 414,622 2006 2008 290,000 4.90% 101,438 391,438 411,010 2007 2009 305,000 5.00% 87,228 392,228 411,839 2008 2010 320,000 5.10% 711978 391,978 411,577, 2009 2011 340,000 5.15% 55,658 395,658 415,441 2010 2012 355,000 5.20% 38,148 393,148 412,805 2011 2013 375,000 5.25% 19,688 394,688 414,422 TOTALS: 4,070,000 1,838,316 5,908,316 6,203,730 • Bond Years: 36,953.33 Annual Interest: 1,838,316 Avg. Maturity: 9.08 Plus Discount: 48,800 Avg. Annual Rate: 4.975% Net Interest: 1,887,116 T.I.C. Rate: 5.125% N.I.C. Rate: 5.107% Total Debt Service (Average of Levy Years: 1997-2011) Column 7: $ 413,582 Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. • EEOEEZZZ19=01 ONI GRxS9NI8dS:WoHj 0S=9t G6-to--lnr CITY OF BROOKLYN CENTER, MINNESOTA G.O. Improvement Bonds, Series 1997 $4,500,000 Police Department Bonds lated: 12- 1-1997 Mature: 2- 1 First Interest: 8- 1-1998 Year of Year of Levy Mat. Principal Rates (1) (2) (3) (4) Prepared June 27, 1997 By SPRINGSTED Incorporated Total Principal 105% Interest & Interest of Total (5) (6) (7) 1997 1999 185,000 4.1096 257,259 442,259 464,372 1998 2000 230,000 4.25% 212,923 442,923 465,069 1999 2001 240,000 4.3S% 203,148 443,148 465,305 2000 2002 250,000 4.45% 192,708 442,708 464,843 2001 2003 260,000 4.55% 1812583 441,583 463,662 2002 2004 275,000 4.65% 169,753 4447753 4+66,991 2003 2005 285,000 4.701% 156,965 441,965 464,063 2004 2006 300,000 4.75% 1430570 443,570 465,749 2005 2007 315,000 4.80% 129,320 444,320 466,536 2006 2008 330,000 4.90% 114,200 444,200 466,410 2007 2009 3452000 5.00% 98,030 443,030 465,182 2008 2010 360,000 5.10% 80,780 440,780 462,819 2009 2011 380,000 5.15% 62,420 442,420 464,541 2010 2012 400,000 5.20% 42,850 442,850 464,993 2011 2013 420,000 5.25% 22,050 442,050 464,153 TOTALS. 4,575,000 2,0670559 6,642,559 6,974,688 0 Bond Years: 41,562.50 Annual Interest: 2,067,559 Avg. Maturity: 9.08 Pius Discount: 54,900 Avg. Annual Rate: 4.975% Net Interest: 2,122,459 T.I.C. Rate: 5.125% N.I.C. Rate: 5.107% Total Debt Service (Average of Levy Years: 1997-2011) Column 7: $ 464,979 Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. • £60££z3zt9'QI oNr Q3YSJNtI2tdS 4iQ2l3 IS'9i 46-ie-Znr ~ i= 2-nHri Kennedy Graven C H A R T E R E D 470 Pillsbury Center 200 South Sixth Street Minncapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fat c-mail: lays@kcnrr*-gtaven.com CRARLEs I.. LEFEVERE Attomey at Law Ditta Dial (612) 337-9215 July 10, 1997 Mr. Michael McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center MN 55430 RE: Fire and Police Station Bonds Dear Mike: You have asked for information about the legal steps to be followed prior to a special election 0n a proposed bond sale for police and fire department facilities. There are a number of actions which must occur prior to an election. The process starts with the adoption of a resolution determining the necessity for the issuance of general obligation bonds and calling a special election. This resolution must state the amount proposed to be borrowed and the purpose for which the debt will be incurred. See, Minn. Stat., § 475.57. Prior to the election, notice must be given of the election in several ways. Minnesota Statutes Section 205.16 requires two weeks' published notice (and an optional ten days posted notice) stating the time of the election, the location of each polling place, and the questions to be voted on. However, additional notice is required by City Charter Section 4.03 which provides "at least three (3) weeks of weekly published notice of a special election shall be given in the official newspaper." At least one week before the election, the city clerk must publish a sample ballot in the city's official newspaper. Minn. Stat., § 205.16, subd. 2. At least four days before the election, the clerk must post a sample ballot in the clerk's office, and the clerk must post a sample ballot in each polling place on election day. Minn. Star, § 205.16, subd. 3. c.L126227 34291-4 vnNa Q1LE6GEEZI9'aI P13Ati2!`3 '8 7S.(33PII~I35i' W02I3 8i ° SL L6-0t-'Inr Mr. Mike McCauley July 10, 1997 Page 2 At least 45 days prior to the election, the clerk must given written notice to the county auditor which notice must include the date of the election and the question to be voted on. Minn. Stat., § 205.16, subd. 4. For scheduling purposes, the longest deadline to be aware of is the requirement that the county auditor be given notice at least 45 days before the election. Therefore, the resolution determining the necessity for the issuance of bonds and calling an election must be adopted just over 45 days prior to the date set for the election so that there is adequate time to give written notice to the county auditor 45 days or more before the election. For your information, I have attached the following: 1. A list of required proceedings which we will be following in the process of issuing and selling bonds. 2. A blank form of resolution determining the necessity for the issuance of general obligation bonds and calling a special election thereon. 3. A sample resolution determining the necessity for issuance of bonds and calling 0 an election. In your memorandum to me of June 20, 1997, you suggested the form of several draft ballot questions. There are various ways of stating these questions, and we would be glad to work with you on this. In general., we follow the statutory language which asks for voter approval for the ''acquisition or betterment" of stated facilities. The use of this established statutory language provides the city with the greatest possible legal authority for the expenditure of bond proceeds. The use of more restrictive language may be more descriptive of what the council intends, but it may also limit the authorized expenditure of bond proceeds. For example, if the question stated is whether the city should issue bonds for the "renovation and construction of facilities for the fire department" someone could question the legal authority of the city to use bond proceeds for the acquisition of land for such facilities or for the purchase of equipment for the facilities. If in doubt, language could be added such as "renovation, construction and equipping". Once a final decision is made about the specific nature of the project, or potential projects, we may have a greater level of comfort in a more specific description of the project in the ballot question. The council would have the greatest flexibility in the use of bond proceeds if the question stated, for example, "should the City of Brooklyn Center be authorized to issue and sell its general obligation bonds in an amount not to exceed $3,500,000 to finance the acquisition and betterment of facilities for the fire department?" However, there is no one single acceptable form of language for such questions, and we will work with you on the most accurate and advantageous statement of the ballot question. CLL-176227 28291-d eL -znr Mr. Mike McCauley July 10, 1997 Page 3 If you have any further questions, please feel free to give me a call. Very truly yours; Charles L. LeFevere- CLL:ds • • CLL126227 BR291-d SZ/b 3Jt~fd 0LE6LEEZL9=4L NRAVHn V A43NNRH:WONA LL=SL r KENNEDY & GRAVEN CHARTERED 470 kHkbar3 Ca#w,.Min9=vQb. Wanesots SS402 TCkphow (612) 337.9300 Facsinu7o (6121337-9310 PROCEEDINGS FOR GENERAL OBLIGATION BONDS MINNESOTA CITY CHAPTER 475, MINNESOTA STATUTES 1. General Certificate of City Clerk or Clerk-Treasurer. 2. County Auditor's Certificate as to Assessed Valuations, etc. 3. Certified copy of minutes of Council showing adoption of initial resolution to issue bonds and calling election. 4. Affidavit of Publication of Notice of Election. 5. Affidavit of Posting of Notice of Election. 6. Certified copy of returns and ballot. i 7. Certified copy of minutes of Council showing canvass of election and resolution declaring results. 8. Evidence of declaration of official intent to reimburse from bond proceeds. 9. Resolution authorizing issuance and sale of Bonds. 10. Affidavits of Publication of Bond Sale Notice. (a) local paper; (b) financial paper. 11. Official Statement/Final Official Statement. 12. Resolution awarding sale of Bonds. 13. County Auditor's Certificate as to Registration of Bond Sale Resolution. 14. Signature, No Litigation, and Arbitrage Certificate. 15. Financial Officer's Receipt and Delivery Certificate. 16. Certificate as to Legal Opinion. • 17. Certificate as to Official Statement. 18. Bank Certificate. 19. Printer's Certificate and Specimen Bond. SZ/S 39Hd Gt£6L££ZLS-0I NSAVHD V AQ3NN3M:Wo3A LT =5T Le-et-Ifir 20. Approving Legal Opinion. 21. Registrar's Certificate - 22. Certificate of Purchaser. 23. Certificate of Financial. Consultant . 24. IRS Form 8038-G. 25. Affidavit of Mailing Form 8038-G . 26. Bond Purchase Contract (Bid Form) . 27. Investment Letter. 28. Continuing Disclosure Certificate- 29. DTC Blanket Letter of Representation. 30. Election Under Treasury Regulations, Section 1.150-1(c) (3) - DOC 20201: PRO09. 1/96 • 0 0tE6LE£ZTS-*aI NHAvan v AaamNamsmosa Lt'st L6-et-znr i- ^1 ••1N r1 • OFFICIAL BALLOT SPECIAL ELECTION CITY OF 19 The City of is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $ to finance The amount of taxes that would be raised in the first year of the property tax levy to pay the principal and interest on the bonds is estimated to be approximately $ . The maximum amount of taxes that would be raised in any subsequent year for the purpose is estimated to be approximately $ . This maximum increase in property tax levy is estimated to be approximately % of the taxable market value of property in the City. • BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. YES ( ) NO ( ) INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the foregoing proposition shall make a cross mark (X) in the square opposite the word YES. Voters desiring to vote against the foregoing proposition shall place a cross mark (X) opposite the word NO- 10 9Z/0I 3JHd 0IE6GEEZI9-DI N3AH21°J '8 1C~3NN3SI=W0213 BL =Si L6-0i-'T[1f City of Brooklyn Center A great place to start. A great place to stay. To: Financial Commission From: Michael J. McCaule City Manager Date: June 20, 1997 Re: July 17th Meeting Chair Donn Escher has agreed to schedule a Financial Commission meeting for Thursdav. Julv 17th at 7:00 P.M. to take up the building bond issues. Enclosed please find a copy of the materials that were presented to the City Council at its June 9th meeting. At the June 9th meeting, the City Council directed staff to proceed with the development of plans for the Police and Fire Departments' building needs. The Council selected the free standing police building option. As indicated in the memorandum presented to the City Council, I requested that the Financial Commission review and recommend the language (dollar amounts) for the proposed referendum and the use of capital expenditure monies for the projects. As a starting point for the discussion, I would propose the following: Question 1. Shall the City of Brooklyn Center be authorized to issue $3.5 Million in bonds for the renovation and construction of facilities for the fire department? The maximum amount of the increased levy as a percentage of market value is and the amount that will be raised by the new referendum tax rate in the first year it is to be levied is BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE Question 2. Shall the City of Brooklyn Center be authorized to issue Million in bonds construction of a new police station? The maximum amount of the increased levy as a percentage of market value is and the amount that will be raised by the new referendum tax rate in the first year it is to be levied is BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A . PROPERTY TAX INCREASE 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300 Recreation and Community Center Phone & TDD Number (612) 569-3400 • FAX (612) 569-3494 An Affirmative Action I Equal Opportunities Employer Given the need to make improvements for accessibility, roofing, and heating, ventilation and air conditioning etc., I would suggest that the ballot questions be for the total cost estimated by the architects for the bond issues and that capital improvement funds be used in two fashions: 1) to pay for the cost of improvements and repair to existing structures and 2) as 5 to 10% contingency above the architect's estimates (these estimates will also contain contingency, so there would be a double contingency in a sense.). While the fire costs are fairly well identified, some allowance for inflation from the original estimates should be given. On the police side, the total cost will be a function of the cost of land and the final design size. Requests for proposals for architectural services are being sent out for an update of the 1989 study and creation of a schematic for a layout to meet the space needs. • 0 City of Brooklyn Center A great place to start. A great place to stay. • To: Mayor Kragness and Council Membe armody, Hilstrom. Lasman and Peppe From: Michael J. McCauley City Manager Date: June 5, 1997 ' Re: Building Needs GOALS In 1996, building needs were reviewed in the Spring. At that point, a plan/concept for dealing with fire department needs was fairly well identified. The City Council wanted to have an understanding of the issues and possible solutions for the police department space needs prior to going out for a bond issue. A process was established to review space needs for the civic complex that involved a review 'of needs, resources, and an opportunity for public input. The goal of this process has been to try to solve the space problems in the police department within the'context of the needs for overall City operations. While the space problems affecting • the police operations have been present since well before 1989, a solution to the space needs has not been implemented since the 1989 space study. The 1989 study, while identifying space needs for the police and general City offices, also included very large new operations in the recreation area on the current site. The portion of the study dealing with expanded recreational facilities has not been considered since the primary service needs of firelpolice/general government would take precedence and themselves present significant funding challenges. The goal has been to make investments into facilities translate into a more citizen accessible service center that addresses handicapped accessibility and access to City services. PROCESS The process used in reviewing space needs, with a primary view toward solving the unacceptable lack of space for police operations, has been to use the results of the 1989 space needs study and the current space utilization to form the basis for size needs. This has meant development of plans that do not substantially increase space for general City operations, while doubling (or more) the space for police operations. The 1989 study recommended: - increasing the size of city hall by 11,300 square feet to 26,300 square feet - increasing the size of police facilities by 10,500 square feet (including sallyport) to 19,500 square feet - building a community activity building of 60,000 square feet. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 - Citv Hall & TDD Number (612) 569-3300 Recreation and Community Center Phone & TDD.Yumber (612) 569-3400 - FAX (612) 569-3494 An Affirmative Action 1 Equal Opportunities Employer • In this process, the architect, who performed the 1989 needs analysis, has refined the fire building concepts and provided general analysis of cost and feasibility for dealing with the space needs at the civic complex. Areas in front of the existing buildings that were excluded from consideration in 1989 were reviewed and soil borings taken to preliminarily determine suitability for construction. I initiated a review of whether building could occur in the front based on a desire to see if this complex could be improved so that citizens could have ground level access to city services and facilities from the north parking area, rather than have them going from one place to the other and up and down levels. Also, my goal was to try to overcome some of the limitations in the current configuration created by the angles in the buildings. This was a conceptual approach to generate further exploration and discussion. After development of concepts, there have been 2 newsletter articles on the space need deficiencies and 4 open houses. The open houses were held in March and April. In each month 2 were held on a Saturday afternoon and 2 on a Thursday evening. Approximately 160 persons attended the open houses. Survey forms were distributed at the open houses to seek input. A video spot on the needs for police and fire operations was run on cable television and shown at the open houses. I made presentations to the Lions's and Rotary clubs. Finally, a public meeting was held on May 28th to solicit public comments and suggestions. The results of the input at the open houses and May 28th public meeting generally concurred in the need to address the space needs for fi re and police operations. All three concepts for meeting the police and general space needs were identified in the open house surveys as being concepts for further study. At the May • 28th public meeting, support for having a different architect review space needs and life cycle of the current buildings was voiced by police officers. In 1995, the City Council commissioned a study by Decision Resources, Ltd. To survey residents of Brooklyn Center on city services and support for a bond issue to address a wide variety of building needs. Residents surveyed about adding on for the police department and fire departments were generally supportive. The median survey respondent would support a monthly property tax increase of $7.60 to support a bond referendum. The concepts developed are estimates that would be refined in the actual design of the buildings. The final design process could increase or decrease component size. Similarly, costs will likely increase with final design since these estimates are conceptual and in 1996 dollars for projects that would not start until 1998.Until a concept was selected the expenditure of funds for detailed design work and city staff time doing layout analysis and changes was not felt to be advisable. FIRE As indicated, the concept for meeting fire needs has been developed to the point of a specific proposed action. The recommendation for the fire building needs would be: Dupont Station 40 - remodel, insulate, square off front, modernize restroom facilities, provide storage, and have space for turn out gear to dry • Brooklyn Boulevard Station - build new station: this would have space for apparatus, serve as a headquarters station The plan would be less expensive (approximately $400,000) than the original proposal of adding on to both stations. Unresolved is the issue of relocating the liquor store. Final site planning may provide options on or off the site. The needs for fire service are taking precedence in this proposal. POLICE/GENERAL SPACE NEEDS As described above, several concepts have been presented for consideration and public comment dealing with the needs at the current civic complex. These concepts have explored 3) different approaches: - a police station at a location away from the current complex - remodeling all of the current police/city hall into police space, with an office connector between the existing building and the community center - building a new police/city hall building in front of the civic center • The rough cost estimates for pursuing the concepts would be: - remodel current and create connecting structure - new police elsewhere - demolish existing and create new building ANALYSIS OF CONCEPTS Option A Freestanding Police station at new site AdvantaW new construction easier to estimate/control costs simpler concept $3.9 Million + HVAC etc at current site $3.9 Million + HVAC etc $5.8 Million at current site Disadvantages additional land needed (unless park land used) increased: operational costs/maintenance duplication of equipment communication between departments made more difficult ie: code enforcement • Option B. Remodeling Existing Structure and adding Connector with Civic Center This concept was developed to address the over all needs at the lowest initial cost. Advantage • addresses overall site lower short term cost keeps operations together Option C. All new Police/City Hall on current site AdvantageA addresses overall site new space/more efficient layout operations together FINANCIAL ISSUES Disadvantages more money into buildings with limited futures remodeled space not as functional with the limitations of the construction (poured concrete, angles, and narrow basement) limits future options $4 Million into current site north facing entrance Disadvantaggs Cost $5.8 Million north facing entrance combines a number of issues Bonds would be required to finance whatever building options were selected. A referendum would be required in order to actually issue bonds. A bond issue of between $7 Million and $8 Million would provide sufficient funds for projects as scaled in the various concepts. Additional information on the rough cost estimates, and impacts are set forth in the attached spreadsheets. SUNINIARY Since the 1980's the City has not provided working environments that comply with several codes in the fire department or supplied adequate space for police operations. Studies have been undertaken to identify space needs and voter support for additions to existing facilities. In an effort to get the process going on an action track to address the building needs in the context of citizen accessibility, prudent expenditure of tax resources, and providing an appropriate working environment, concepts have been developed to stimulate citizen involvement and input. These concepts identify ranges of cost to support seeking voter approval of bonds with the use of capital improvement fund monies to defray some of the costs and provide contingency coverage. As outlined when the process was first presented to the City Council, the City Council is being asked to provide direction on what concepts should be placed before the voters and when. Upon selection of concepts by the Council, we would proceed to have more detailed plans and specifications drawn up and have city employees review layouts to have them assist in designing • spaces that will work best. Given the process and input, I would suggest that any bond issue separate out the fire question from the police/general facilities question. That is, two bond authorization questions would be preferable to one. Upon selection of a particular concept(s) by the City Council, I would propose that staff, with the Financial Commission, would prepare a specific set of referendum questions and dollar amounts using capital monies to defray part of the estimated costs and act as the contingency fund. In selecting concepts, the best interests of the City require that the chosen concepts are ones that will garner support amongst the electorate so that these building issues may be addressed. Of the concepts identified, the fire concepts and a free-standing police station are the easiest to identify costs. The concepts at the current complex involve significant earth moving and either demolition or remodeling of a difficult structure. Keeping police operations on the same campus has many operational advantages and avoids additional and duplicative costs. • 0 Fire Building Needs Plan $3,400,000 Concept B: $3,900,000 Police in all of current with new general offices • Concept A: New Police new location bare land $3,940,000 63rd & Brooklyn Blvd. $4,840,000 Concept C: Demolish existing, all new space $5,767,800 Work needed at current complex: Heating, ventillation, air system $350,000 ADA accessibilty $300,000 General work $60,000 New roof police/city hall $170,000 $880,000 +elevator? Monetary Needs Ranges 0 Fire Concept: Additional Bldg. Needs: Heating etc. General Work New roof police/city hall ADA accessibility Concept B: Concept A: Concept A: 63r. Concept C: $3,400,000 $3,400,000 $3,400,000 $3,400,000 $3,900,000 $3,940,000 $4,840,000 $5,767,800 $7,300,000 $7,340,000 $8,240,000 $9,167,800 $350,000 $350,000 $60,000 $60,000 $170,000 $170,000 Included $300,000 $580,000 $880,000 $350,000 $350,000 $60,000 $60,000 $170,000 none $300,000 Included $880,000 $410,000 Rough Estimate $7,880,000 $8,220,000 $9,120,000 $9,577,800 Operational costs of separate locations is not included in this rough analysis. ;Bonds $7,000,0001 0 Per Year Per Month Impact on $75,000 Home $58.50 $4.88 i Freestanding Police Department Bare Land Area tinit_cost Jail 4,000 $190.00 Police Garage/sallyport 2,000 $70.00 Police facilities 14,000 $90.00 parking 90,000 $1.50 concrete curb 30,000 $4.00 soil correction Other Communications 1 $50,000 Phone system 1 $100,000 Contingency 1 $300,000 Computer duplication 1 $165,000 Fees, materials, misc 1 $210,000 Furniture 1 $250,000 Site Acquisition 1 $450,000 )Freestanding Police Department 63rd & Brooklyn Blvd. Area Unit Cost Jail 4,000 $190.00 Police Garage/sallyport 2,000 $70.00 Police facilities 14,000 $9000 parking , 90,000 $1.50 concrete curb 30,000 $4.00 soil correction S Other Communications 1 $50,0,00 Phone system 1 $150,000 Computer duplication 1 $165,000 Contingency 1 $300,000 Fees, materials, misc 1 $210,000 Furniture 1 $250,000 Site Acquisition 1 $1,300,000 Freestanding Police Department: Larger Facility, Bare Land Am Jail Police Garage/sallyport Police facilities parking concrete curb soil correction Other Communications Phone system Contingency Computer duplication • Fees, materials, misc Furniture Site Acquisition 4,000 2,000 22,000 90,000 30,000 1 1 1 1 1 1 Unit Cost $190.00 $70.00 $90.00 $1.50 $4.00 $50,000 $100,000 5300,000 $165,000 $210,000 $250,000 S450,000 Extension $760,000 $140,000 $1,260,000 $135,000 $120,000 $0 $50,000 $100,000 $300,000 $165,000 $210,000 $250,000 $450,000 $3,940,000 Exten6en $760,000 $140,000 $1,260,000 $135,000 $120,000 $0 $50,000 $150,000 $165,000 $300,000 $210,000 $250,000 $1,300,000 $4,840,000 Extension $760,000 $140,000 $1,980,000 $135,000 $120,000 $0 $50,000 $100,000 $300,000 $165,000 $210,000 $250,000 $450,000 $4,660,000 Op-e-r t ~Costs-fQr-l` eestandinb police Station v. Additional_Debt_Serv ce 15 year period Operating Costs Debt Service on $1M $150,000 $144,000 $154,500 $159,135 $144,000 $144,000 $163,909 $144,000 $168,826 $144,000 $173,891 $144,000 $179,108 $144,000 $184,481 $144,000 $190,016 $144,000 $195,716 $144,000 $201,587 $144,000 $207,635 $144,000 $213,864 $144,000 $220,280 $144,000 $226,888 $144,000 $233,695 $144,000 Total Extra Operating Costs: Extra Capital Costs $3,023,532 $2,304,000 phone system extra computer/power Range of Cost: • $100,000 $150,000 $3,273,532 $2,304,000 0 Impacts: . Bonds: Principal Term $4,000,000 10 Years $4,000,000 15 Years ' I 175,000 HouseiPrincipal Term $4,000,000 10 Years $4,000,000 15 Years Debt Service Current Levy $575,000 $6,442,436 $442,512 $6,442,436 Tax Increase Current City Tax $43.61 $250.38 $33.41 $250.38 Bonds: Principal Term Debt Service Current Levy i $3,000,000 10 Years $429,912 $6,442,436 f $3,000,000 15 Years $329,618 $6,442,436 75,000 House;Principal Term Tax Increase Current City Tax 1 $3,000,000 10 Years $32.76 $250.38 $3,000,000 15 Years $25.09 $250.38 Bonds: 'Principal Term Debt Service Current Levy $7,000,000 10 Years $1;004,912 $6,442,436 • $7,000,000 15 Years $772,130 $6,442,436 '75,000 House'! Principal Term Tax Increase Current City Tax $7,000,000 10 Years $76.37 $250.38 $7,000,000 15 Years $58.50 $250.38 'Bonds: Principal Term Debt Service Current Levy $8,000,000 10 Years $1,150,000 $6,442,436 $8,000,000 15 Years $885,024 $6,442,436 75,000 House!Principal Term Tax Increase Current City Tax $8,000,000 10 Years $87.22 $250.38 $8,000,000 15 Years $66.82 $250.38 CITY OF OOKLYN ENTER PRELIMINARY COST ESTIMATE 0 REQUIRED POLICE REMODELING AND EXPANSION City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Date: December 23, 1996 1 • Mjorud Architecture 12400 12th Avenue North Minneapolis, Minnesota 55441 MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441- 4612 DATE: December 23, 1996 OWNER: City of Brooklyn Center Michael McCauley, City Manager 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 PROJECT: REQUIRED POLICE REMODELING & EXPANSION 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 NUMBER: 96102 SUBJECT: Preliminary Cost Estimate BY: Mjorud Architecture Al Mjorud 612-544-3871 • The City Manager directed the Architect to prepare a cost estimate for the required police remodeling & expansion at Brooklyn Center. The relocated general office space will allow the Citizens a single entry point. Citizens would park in one location, enter the Civic Center in one location, pay City bills in one location, pay Park and Recreation fees in one location, enter the City Council Chambers in one location, enter the Community Center at one location, enter the Police Department in one location, enter the City Hall in one location and do all this without having to "climb the mountain" to do business at the Civic Center. Facilities for persons with disabilities and the elderly would be addressed and improved. This cost estimate is intended to assist the City Council in their deliberation to provide the required police remodeling & expansion at Brooklyn Center. POLICE DEPARTMENT The Police Department presently occupies approximately 9,000 square feet on the • Lower Level of City Hall. This space would be remodeled to relocate the jail cells to the outside wall and bring them into compliance with the Correction Regulations. New REQUIRED POLICE REMODELING & EXPANSION Preliminary Cost Estimate Page 2 • POLICE DEPARTMENT (continued) Sallyports would be created adjacent to a new Booking Area. This Lower Level area would be divided to provide space for Police Staff, visitor / attorney rooms, prisoner personal property storage, firearm storage, evidence storage. Any additional space not used by the Police Department would be allocated for City Hall records and storage. The Upper Level of City Hall would be used primarily for the Police Department Administration without any major modifications. A small area would be allocated for the Fire Department Administration within the Police Administration area. The old City Council Chambers would serve predominantly as the Police Department's large training room, and it would also be available for other public meetings and City Hall staff. The only changes anticipated here would involve the addition of new ADA compliant toilet facilities and entry revisions appropriate to a Police Department. • A new 2,000 sf Garage Building is proposed near the remodeled Police Department for Police Vehicles. COMMUNITY CENTER The Community Center would remain essentially unchanged, except that the customer service desk would be located within the relocated general office space. RELOCATED GENERAL OFFICE SPACE The relocated general office space would be positioned to serve all departments. Interaction with the community would be consolidated wherever possible to allow the citizens quick response and assistance from a single location. The Upper Floor would be approximately 20% larger than the old City Hall accommodating departmental space needs known today. The Lower Floor would provide space for a Reception Desk, Lobby, Vestibule, Community Center Offices, Conference Room, ADA Toilets, Stairway, Elevator, Elevator Equipment Room, and the City Council Chambers with an attached Media Center. 0 REQUIRED POLICE REMODELING & EXPANSION Preliminary Cost Estimate Page 3 BROOKLYN CENTER SOIL Due to suspect soil conditions, the City Manager employed the services of Braun Intertec to provide two investigative soil borings in the vicinity of the proposed City Hall Building. Luckily, no peat or deleterious soil were encountered at either boring, indicating that the soil upon compaction may be suitable to support a building with conventional spread footings. It was speculated that the deleterious soil was removed when the original buildings were constructed in 1971. Based on the history of this site and possible variations between borings, additional subsurface exploration will be needed, once a plan is formulated and approved. TRAFFIC FLOW AND PARKING Traffic flow and parking would not change except that all City employees would park only in the South Parking Lot, leaving space for the Citizens to park in the North Parking Lot near the main entrance. A flag pole, kiosk, lighting, planters, benches and other amenities could help establish identity and a sense of main entrance. • Parents will have a logical area to drop-off and pick-up their children. New ADA parking, short term parking, and parking for senior citizens would be provided near the entrance. Two new rows of parking are shown on the east side of the North Parking Lot to accommodate any future parking needs. ADDITIONAL PARKING Item Area Unit Cost Extension Parking Soil Correction 3,467 cy 13/cy 45,000 Asphalt Driveways & Parking Lots 30,000 sf 750/sf 22,500 Concrete curbs 666 if 6/If 4,000 Total for Parking Lot Expansion $ 71,50© L REQUIRED POLICE REMODELING & EXPANSION Preliminary Cost Estimate Page 4 FACILITIES COST BREAKDOWN Item Area- Unit Cost Extension Building soil correction 12,000 cy $ 4/cy $ 48,000 Sidewalks and curbs 6,800 sf 2/sf 13,600 Finish grading and sod 20,000 sf 44¢/sf 81800 Selective Demolition (Police) 9,000 sf 7/sf 63,000 Selective Demolition (Other) 2,000 sf 7/sf 14,000 Hauling debris w/ 30yd dumpster 26 loads 450/load 11,700 Construct Lower Level Jail 4,000 sf 140/sf 560,000 Garage/Sallyport Addition 2,000 sf 70/sf 140,000 Police/Storage Facilities 5,000 sf 20/sf 10,000 Lobby / Vestibule Remodeling 1,000 sf 25/sf 25,000 ADA toilets for Police Department 480 sf 95/sf 45,600 General Office - Upper Level 15,600 sf 90/sf 1,404,000 Council Chambers - Lower Level 2,500 sf 150/sf 375,000 Civic Center Entry - Lower Level 3,800 sf 125/sf 475,000 Probable Construction Cost $ 3,193,700 Allowance for High Density Mobile Storage for Police Department $ 50,000 • REQUIRED POLICE REMODELING & EXPANSION Preliminary Cost Estimate Page 5 • OTHER EXPENSES: Furniture J equipment allowance 110,000 Fees, material testing & misc expenses 210,000 Contingency 230,000 Totals $ 550,000 This is our best effort at this time to give you a realistic idea of a preliminary cost estimate for the required police remodeling & expansion at Brooklyn Center. There is nothing extravagant included in this estimate. * The costs are based on good, sound design, using similar materials that match the existing construction. However, no costs are included for removal of asbestos or hazardous materials on any of these estimates. * Most public buildings no longer contain asbestos or hazardous materials. Once drawings are prepared, an updated and more accurate cost estimate can be prepared. Distribution: City Manager Michael McCauley (2) Files 0 444 ~ . 1f~ ~UNITY BEN ~ • C4~ ; POLICE t.~ 8 Ai- OP~~CE SPACE } pOLIGE SION pNp E)CPA- t~~RCrt 50~ SCALE: bya SITE PLAN Ouse R Dale: December 23, A996 VIEW IVIED CENT R - RpOKLYN w r GITY OF 8 CREEy, g-TA 55Q3a - CS NlNGLE PAS WP'y E RUOKLYN / i f 1n i - 1 MJORUD ARCHITECTURE • 12400 12th Avenue North, Minneapolis, MN 55441- 4612 DATE: March 6, 1997 OWNER: City of Brooklyn Center Michael McCauley, City Manager 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 612-544-3871 PROJECT: REQUIRED POLICE EXPANSION - ALL NEW FACILITIES. 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 NUMBER: 97102 SUBJECT: Preliminary.Cost Estimate BY: Mjorud Architecture Al Mjorud The City Manager directed the Architect to prepare a cost estimate for the required police expansion at Brooklyn Center in all new facilities. A general office building would replace the existing Police and City Hall Building. Citizens would park in one location, enter the Civic Center in one location, pay City bills in one location, pay Park and Recreation fees in one location, enter the City Council Chambers in one location, enter the Community Center at one location, enter the Police Department in one location, enter the City Hall in one location and do all this without having to "climb the mountain" to do business at the Civic Center. Facilities for persons with disabilities and the elderly would be addressed and improved. This cost estimate is intended to assist the City Council in their deliberation to provide the required police facilities at Brooklyn Center. POLICE DEPARTMENT The Police Department presently occupies approximately 9,000 square feet on the Lower Level of City Hall. This space along the 15,000 square feet of space used by City Hall will be demolished to create new space to accommodate all known programs today. The proposed new Police area would be approximately double the existing area. s i REQUIRED POLICE EXPANSION Preliminary Cost Estimate Page 2 Rather than hauling the existing earth off site, a berm would be created from the existing soil to screen the new police garage and police motor court, located in front of the new Police Entrance. NEW STRUCTURES The Police Department would need approximately 18,000 square feet plus a new 2,000 sf Garage Building located near the new Police Department for Police Vehicles. The new garage may have to be constructed after the existing building is removed. Police Department 18,000 sf Garage Building, 2,000 sf City Hall 18,000 sf Civic Center Commons 4,000 sf Pool Mechanical/HVAC Addition, 3,000 sf Total New Area 38,000 sf COMMUNITY CENTER The Community Center would remain essentially unchanged, except that the customer service desk would be located within the new general office building and the locker rooms would be remodeled to handle traffic direct from the lower level. A new mechanical building addition would replace both the demolished mechanical space within the old Police Building and the mechanical "turrets" projecting from the roof. Estimated New Pool Mechanical / HVAC Addition 3,000 sf Estimated Remodeled area 2,400 sf GENERAL OFFICE BUILDING The general office building would be positioned to serve all departments. Interaction • with the community would be consolidated wherever possible to allow the citizens quick response and assistance from a single location. The Upper Floor would be occupied primarily by the City Hall in a space approximately 20% larger than the old V • • 0 REQUIRED POLICE EXPANSION Preliminary Cost Estimate Page 3 City Hall accommodating departmental space needs known today. The Lower Floor would provide space primarily for the Police Department; but it would also house Civic Center functions such as a Reception, Lobby, Vestibule, Conference Room, ADA Toilets, Stairway, Elevators, Elevator Equipment Rooms, and the City Council Chambers with an attached Media Center. BROOKLYN CENTER SOIL Due to suspect soil conditions, the City Manager employed the services of Braun Intertec to provide two investigative soil borings in the vicinity of the proposed City Hall Building. Luckily, no peat or deleterious soil were encountered at either boring, indicating that the soil upon compaction may be suitable to support a building with conventional spread footings. It was speculated that the deleterious soil was removed when the original buildings were constructed in 1971. Based on the history of this site and possible variations between borings, additional subsurface exploration will be needed, once a plan is formulated and approved. TRAFFIC FLOW AND PARKING Traffic flow and parking would not change except that all City employees would park only in the South Parking Lot, leaving space for the Citizens to park in the North Parking Lot near the main. entrance. A flag pole, kiosk, lighting, planters, benches and other amenities could help establish identity and a sense of main entrance. Parents will have a logical area to drop-off and pick-up their children. New ADA parking, short term parking, and parking for senior citizens would be provided near the entrance. Two new rows of parking are shown on the east side of the North Parking Lot to accommodate any future parking needs. Here is a cost breakdown: Item Soil Correction at Parking Lot Asphalt Driveways & Parking Lots Concrete curbs Area Unit Cost Extension 3,467 cy $ 13/cy $ 45,000 30,000 sf 75¢/sf 22,500 6661f 12/lf 8,000 Total for Parking Lot Expansion $ 75,500 Y REQUIRED POLICE EXPANSION Preliminary Cost Estimate Page 4 COST BREAKDOWN for all NEW FACILITIES Item Area Unit Cost Extension Building soil correction 12,000 cy $ 4/cy $ 48,000 Sidewalks and curbs 12,000 sf 4/sf 48,000 Police Driveway / apron 5,000 sf 3/sf 15,000 Finish grading and sod 40,000 sf 44¢/sf 17,600 Demolition of Police and City Hall 24,000 sf (2 floors @ 12,000 sf each) 342,000 cf 300/cf 102,600 Selective Demolition (Other) 4,000 sf 7/sf 28,000 Hauling debris w/ 30yd dumpster 118 loads 450/load 53,100 Construct Lower Level Jail 4,000 sf 190/sf 760,000 Police Garage / Sallyport 2,000 sf 70/sf 140,000 Police Department Facilities 14,000 sf 90/sf 1,260,000 Remodeling to Community Center 2,400 sf 25/sf 60,000 New Pool Mechanical / HVAC Room 3,000 sf 110/sf 330,000 Remove/patch Community Center Turr ets 800 sf 20/sf 16,000 General Office - Upper Level 15,500 sf 90/sf 1,404,000 Council Chambers - Lower Level 2,500 sf 150/sf 375,000 Civic Center Entry - Lower Level 4,000 sf 125/sf 475,000 Probable Construction Cost $ 5,132,300 Allowance for High Density Mobile Storage for Police Department $ 50,000 V REQUIRED POLICE EXPANSION Preliminary Cost Estimate Page 5 OTHER EXPENSES: Furniture / equipment allowance $ 120,000 Fees, material testing & misc expenses 310,000 Contingency 250,000 Totals $ 680,000 This is our best effort at this time to give you a realistic idea of a preliminary cost estimate for the required police expansion at Brooklyn Center. There is nothing extravagant included in this estimate. The costs are based on good, sound design, using similar materials that match the existing construction. Once drawings are prepared, an updated and more accurate cost estimate can be prepared. Distribution: City Manager Michael McCauley (2) Files • V I_ s 1 • CITY OF OOKLYN ~ ENTER PRELIMINARY COST ESTIMATE i Brooklyn Center Fire Department 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Date: July 29, 1996 (Revised: November 15, 1996) Mjorud Architecture 12400 12th Avenue North Minneapolis, Minnesota 55441 0 • • MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441- 4612 DATE: July 29, 1996 (revised 11/15/96) OWNER: City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 PROJECT: BROOKLYN CENTER FIRE DEPARTMENT Ron Boman, Fire Chief 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 NUMBER: 96102 SUBJECT: Space Program and Fire Station Costs BY: City of Brooklyn Center Fire Chief Ron Boman Fire Department Facilities Committee 612-544-3871 Mjorud Architecture Al Mjorud • During meetings with the Fire Chief and the Fire Department Facilities Committee, space programs were formulated based on direction from City Manager Michael McCauley. The City Manager preferred to consolidate new construction on the oldest building site, replacing the 37 year old West Fire Station and Liquor Store with a new Fire Station, and limit work at the newer East Fire Station to remodeling only. If saving the liquor store for conversion into a fire station, then one apparatus bay would have to be added to the East Fire Station. In curbing the over-all cost, Mr. McCauley further stated that Project costs should be held to a cap of approximately three million dollars. PLAN 1 CONSTRUCT AN ADDITION TO THE WEST FIRE STATION, in planning an addition, the Fire Department determined that it may not be practical to attempt to save the old Liquor Store Building nor the smaller connecting-link building joining the existing Apparatus Room, since extensive remodeling would be necessary. Both of these existing areas are too small to fit their program needs and the renovation costs do not justify saving the structures. The existing apparatus room is too small for today's larger fire trucks. y BROOKLYN CENTER FIRE DEPARTMENT Space Program and Cost Estimate • Page 2 PLAN 1 (CONTINUED) RETROFIT EAST FIRE STATION and ADD ONE APPARATUS BAY If an attempt is made to save the old West Fire Station and Liquor Store, an additional apparatus bay would have to be relocated at the East Fire Station. PLAN 1 - COSTS $3.3 million Construct an addition to the West Fire Station and Liquor Store, saving all exterior walls and remodel interior. Add one apparatus bay and parking lot to - the East Fire Station and retrofit interior. PLAN 2 CONSTRUCT AN ALL NEW WEST FIRE STATION Here all program needs can be met with the design of an all new West Fire Station. One of the benefits of starting from scratch would allow for planning the movement of apparatus. Fire trucks could be routed to a new drive-through Apparatus Building eliminating the need for backing-up or tight turns. Here the existing Apparatus Building could remain during the construction of the new facility. RETROFIT EAST FIRE STATION The plan at this Fire Station would be to stay within the exterior walls of the building, and remodel the interior to meet the current needs of the Fire Department. This is a newer building, worthy of saving. Due to space limitations, the emergency generator could be placed in a fenced enclosure outside the building. The diagonal walls that cut-up the interior would be removed to accommodate the remaining programs. PLAN 2 - COSTS $2.9 million Construct a new West Fire Station on the West site saving the existing apparatus room for use during • the construction. Complete the internal retrofit only at the East Fire Station. BROOKLYN CENTER FIRE DEPARTMENT Space Program and Cost Estimate Page 3 MISCELLANEOUS EXPENSES Furniture / equipment allowance - $ 130,000 Fees, material tests & misc expenses 210,000 Contingency 150,000 • • Totals Distribution: City Manager Michael McCauley (2) Fire Chief Ron Boman Files $ 490,000 Attachments: Space Program for West Fire Station with New Addition Space Program for All New West Fire Station Space Program for Retrofit of East Fire Station & One Apparatus Bay Space Program for Retrofit of East Fire Station Plan of West Fire Station with New Addition Plan of All New West Fire Station Plan of East Fire Station with One Apparatus Bay v MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441- 4612 • 612-544-3871 WEST-FIRE STATION with NEW ADDITION Brooklyn Center Fire Department Ron Boman, Fice Chief July 29, 1 996 (revised 9/2/96) Space Existina Recuested Shortace Prooos ed Existing 3-Bay Apparatus (not including Rec Rm) 2,875 sf 6,080 sf 3,205 sf 3,204 sf Recreation Room 445 sf 600 sf 155 sf 550 sf Watch / Company Room 223 sf 400 sf 177 sf 400 sf Sleeping Rooms (Four - private bedrooms + 2 Murphy beds 98 sf 480 sf 382 sf 480 sf Training Room with divider down center 667 sf 1,400 sf, 733 sf 1,400 sf Men's Toilet & Locker 68 sf 480 sf 412 sf 480 sf Women's Toilet & Locker -0- sf 200 sf 200 sf 200 sf Kitchen 132 sf 180 sf 48 sf 180 sf • P. E. Room -0- sf 300 sf 300 sf 300 sf Hose Tower . 76 sf 76 sf -0- sf 76 sf Dive Room -0- sf 120 sf 120 sf 120 sf Infectious Disease -0- sf 80 sf 80 sf 80 sf Unassigned Space -0- sf 250 sf 250 sf 250 sf Conference Room -0- sf 200 sf 200 sf 200 sf Assistant Chief -0- sf 100 sf 100 sf 100 sf District Chief - -0- sf 100 sf 100 sf 100 sf Open Office (Training & Public Educ Officers) -0- sf 600 sf 600 sf 600 sf Training Storage -0- sf 100 sf 100 sf 100 sf General Storage -0- sf 500 sf 500 sf 500 sf Laundry Room -0- sf 84 sf 84 sf 84 sf Generator/ Electric -0- sf 240 sf 240 sf 240 sf Mechanical/Compressor -0- sf 150 sf 150 sf 150 sf Janitor -0- sf 80 sf 80 sf 80 sf PROGRAM AREA 4,584 sf 12,800 sf 8,216 sf, 9,874 sf Circulation & Structure 706 sf 3,200 sf 2,054 sf 2,626 sf TOTALS 5,290 sf 16,000 sf 10,270 sf 12,500 sf Vacated Liquor Store 3,642 sf Available Existing Area 8,932 sf r • • • NIJORUD ARCHITECTURE 12400 12th Avenue North, Minneapoiis, MN 55441- 4612 ALL NEW WEST FIRE STATION Soace 4-Bay Apparatus Room Recreation Room Watch / Company Room Sleeping Rooms (Four private bedrooms + 2 Murphy beds Training Room with divider down center Men's Toilet & Locker Women's Toilet & Locker Kitchen P. E. Room Hose Tower Dive Room Infectious Disease Reception /Secretary Fire Chief Assistant Chief District Chief - Open Office (Training & Public Educ Officers) Training Storage General Storage Laundry Room Generator/ Electric Mechanical/Compressor Janitor PROGRAM AREA Circulation & Structure TOTALS Brooklyn Center Fire Department Ron Boman, Fire Chief July 29, 1996 (rev 7/31/06) Existino, 2,875 sf 445 sf 223 sf 98 sf 607 sf 68 sf -0- sf 132 sf -0- sf 76 sf -0- sf -0- sf -0- sf -0- sf -0- sf -0- sf Requested 6,080 sf 600 sf 400 sf 480 sf 1,400 sf. 480 sf 200 sf 180 sf 300 sf 76 sf 120 sf 80 sf 200 sf 240 sf 130 sf 130 sf Shortaoe 3,525 sf 155 sf 177 sf 382 sf 733 sf 412 sf 200 sf 48 sf 300 sf -0- sf 120 sf 80 sf 200 sf 240 sf 130 sf 130 sf 612-544-3871 Prooosed 6,080 sf 600 sf 400 sf 480 sf 1,400 sf 480 sf 200 sf 180 sf 300 sf 76 sf 120 sf 80 sf 200 sf 240 sf 130 sf 130 sf -0- sf 400 sf 400 sf 400 sf -0- sf 1.00 sf 100 sf 100 sf -0- sf 500 sf 500 sf 500 sf -0- sf 84 sf 84 sf 84 sf -0- sf 240 sf 240 sf 240 sf -0- sf 300 sf .300 sf 300 sf -0- sf 80 sf 80 sf 80 sf 4,584 sf 12,800 sf 8,536 sf 12,800 sf 706 sf 3,200 sf 2,174 sf 3,200 sf 5,290 sf 16,000 sf 10,710 sf 16,000 sf 4 WORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441- 4612 612-544-3871 EAST STA FIRE TION RETROFIT AND ADD ONE APPARATUS BAY Brooklyn Center Fire Department Ron Boman, Fire Chi ef July 29, 1996 (revised 11 / 15/96) Space Existina Reauested Chanae Retrofitted and New Space 1-Bay Apparatus Addition -0- sf 2,080 sf -0- sf 2,080 sf Assistant Chief (deleted) -0- sf 130 sf -0- sf -0- sf District Chief -0- sf 130 sf 100 sf 100 sf Training Officers (deleted) 235 sf 300 sf -0- sf -0- sf Open Office (inspectors moved . to West Fire Station) 248 sf 570 sf (248) sf (248) sf Public Education (deleted) -0- sf 130 sf -0- sf -0- sf Watch/Company Room 230 sf 400 sf 135 sf 365 sf Six Sleeping Rooms -0- sf 600 sf -0- sf shared sf Locker Rooms -0- sf 450 sf 400 sf 400 sf Meeting / Training Conference / (deleted) 610 sf 1,200 sf (610) sf, -0- sf Meeting Room -0- sf -0- sf 578 sf 578 sf Apparatus Room 4,494 sf 6,054 sf (324) sf 4,170 sf S.C.B.A. -0- sf 300 sf -0- sf 324 sf Dive Area - -0- sf 150 sf -0- sf shared sf Storage. 116 sf 500 sf 136 sf 252 sf Kitchen 87 sf 225 sf 27 sf 114 sf Men's Toilet 133 sf 200 sf -0- sf 258 sf Women's Toilet 33 sf 200 sf -0- sf 100 sf Recreation Room 605 sf 605 sf (83) sf 522 sf Hose Tower 123 sf 123 sf -0- sf 123 sf Janitor 38 sf 38 sf -0- sf 38 sf Generator (exterior wJ fence) -0- sf -0- sf -0- sf -0- sf PROGRAM AREA 6,952 sf 14,385 sf 111 'sf 9,176 sf Circ. & Structure 1,750 sf 3,596 sf 28 sf 1,606 Sf TOTALS 8,702 sf 17,981 sf 139 sf 10,782 sf 11 • MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441- 4612 RETROFIT OF EAST FIRE STATION 612-544-3871 Brooklyn Center Fire.Department Ron Boman, Fire Chief July 29, 1996 (revised 11/15/96) • • Soace Existina Requested Chanae Retrofitted Assistant Chief (deleted) -0- sf 130 sf -0- sf -0- sf District Chief -0- sf 130 sf 100 sf 100 sf Training Officers (deleted) 235 sf 300 sf -0- sf -0- sf Open Office (Inspectors moved _ to West Fire Station) 248 sf 570 sf (248) sf (248) sf Public Education (deleted) -0- sf 130 sf -0- sf. -0- sf Watch/Company Room 230 sf 400 sf 135 sf 365 sf Six Sleeping Rooms -0- sf 600 sf -0- sf shared sf Locker Rooms -0- sf 450 sf 400 sf 400 sf Meeting / Training Conference / (deleted) 610 sf 1,200 sf (610) sf -0- sf Meeting Room -0- sf -0- sf 578 sf 578 sf Apparatus Room 4,494 sf 6,054 sf (324) sf 4,170 sf S.C.B.A. -0- sf 300 sf -0- sf 324 sf Dive Area - -0- sf 150 sf -0- sf shared sf Storage _ 116 sf 500 sf 136 sf 252 sf Kitchen 87 sf 225 sf 27 sf 114 sf Men's Toilet 133 sf 200 sf -0- sf 258 sf Women's Toilet 33 sf 200 sf -0- sf 100 sf Recreation Room 605 sf 605 sf (83) sf 522 sf Hose Tower 123 sf 123 sf -0- sf 123 sf Janitor 38 sf 38 sf -0- sf 38 sf Generator (exterior w/ fence) -0- sf -0- sf -0- sf -0- sf PROGRAM AREA 6,952 sf 12,305 sf 111 sf 7,096 sf Circ. & Structure 1,750 sf 3,076 sf 28 sf 1,774 sf TOTALS 8,702 sf 15,381 sf 139 sf 8.870 sf r • V ~ta~w M • M ~6 AVENUE tJORTN . s " Old Pf JON AND OVA STOfIE Liao t wel-L r'o~sE pLpN SI-Tv z O i W LL w w Cl) Q y a W C W Z 1 Q ~(n C7 N~ ~w Q J Q 7 a~w aZw 5 F w0 x0 wr-~ P0" 9 w J 4 U N O Q CL w (f) F~ Q O i EAtT FIRE STATION ADDIf1ON 1 ~M tea... z f u{c i KIP ,r - NEW PARKING APPARATUS ADDITION ,(lei' k~Y [.L•..:~ I I j 'pie?•~ lr"..`-,.:' a,~~ ~ ~ i REMOVE CURB "1" ' REMOVE WALL I t tn. ~ ✓ I • (7 ~ ~ ~ti~l:,~•pie•y EXISTING 11 - BUILDING I I. O Alt, - - _ ' EW) - i f !1. _ ..._bb~l•~^~ ~~i~c lb h - - lY p~C`•~ ~ 1• • , j i r^ ~fi~ jet h fwr w y r j I -tCrr~i ._..L_.... Yrlwr i - - - 65th AVENUE NORTH SITE PLAN NO SCALE NOVEMBER 15, 1996 1GENERATOR I NORTH C-,.,/ SCREEN FENCE ` . 0 W BROOKLYN CENTER TAXPAYERS ASSOCIATION (BCTA) 0 July 17, 1997 Councilmember Kay Lasman Citv of Brooklvn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Councilmember Lasman: This letter is in response to your recent inquiry regarding BCTA support of a City Bond Referendum for Fire and Police department needs. The BCTA Board recognizes the urgent need for an upgraded Fire Station, Police Dept and Compliance with the Facility Disability Access codes. However, the BCTA Board is concerned with the process leading up to a Bond Referendum vote. It is very important that the process provide Brooklyn Center taxpayers with adequate information regarding our cities bonding capacity, as well as, an assessment of our cities overall projected capital improvement expenditure needs for a reasonable number of years. Items such as Sr. Citizen needs; Park & Recreaton needs; Redevelopment of Brookdale and the Brooklyn Blvd areas needs; etc; need to be included. Therefore, we recommend that a process (similar to the one outlined below), precede a Bond Referendum vote. RECO OND REFEREND-U PROCESS 1. Develop a list of cities Capital Expenditure needs up thru year 2012. 2. Prioritize the needs list. 3. Develop a preliminary cost estimate for each need. 4. Document our cities total and unused bonding capacity. 5. Develop list of all capital expenditure needs thru Year 2012, in priority order with the preliminary cost estimate for each, showing bonding limit cut-off. 6. Present this information to the public for input, questions and feedback via public information meetings, etc,. • BOND. WPS,7/ 17/97,tk BROOKLYN CENTER TAXPAYERS ASSOCIATION (BCTA) 7. Review and revise the priority list, as applicable, and prepare a Bond Referendum information packet. 8. Ask for local organization and citizen support. 9. Hold bond referendum election. We thank v_ ou for giving us this opportunity to share our views on this most important matter and stand ready to discuss them further with you, the City Council, and/or the City Staff. Sincerelv, Jerry Pedlar, President cc Mayor Kragness Councilmember Carmody Councilmember Hilstrom CouncHmember Peppe City Manager McCauley Finance Director Hansen Finance Commission Chair Escher All BCTA Board Members • • BOND. WPS;7/17/97;tk