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HomeMy WebLinkAbout2008 05-27 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION MAY 27, 2008 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Mary O'Connor, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director /City Engineer Todd Blomstrom, Community Development Director Gary Eitel, Planning and Zoning Specialist Ron Warren, Police Chief Scott Bechtold, Assistant to the City Manager Vickie Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan reported that the Charter Commission has expressed its intent to convene a special meeting on June 12, 2008. The Commission has expressed a definite desire to include the charter amendment on the ballot and will be working on draft language during the special meeting to pass on to the Council. Councilmember O'Connor requested the following correction to the Study Session minutes of May 12, 2008: Paae 1: It was the majority consensus of the City Council to accept the a mendme correction to the April 28, 2008, Work Session minutes. There was discussion on amendment or change as the appropriate language. Mr. Boganey noted that amendment would likely refer to new language being added to the minutes and correction would likely refer to the correction of an error in language that has already been included in the minutes. Councilmember O'Connor stressed that the request is for a correction to the minutes. Councilmember O'Connor requested the following corrections to the Board of Appeal and Equalization minutes of May 5, 2008: Paae 4. last paraaraph: "...Seconded by Councilmember Ryan. Councilmember O'Connor asked that the Assessor's report be aiven. Ms. Woicik nave her report. Motion passed unanimously." Paae 5. first naraaraph: 05/27/08 -1- "...Seconded by Councilmember Ryan. Councilmember O'Connor asked that the Assessor's, report be given. Ms. Wojcik gave her report. Motion passed unanimously." It was noted that the motions referred to in the above corrections had been to sustain the 2008 estimated market value, and that brief summaries may have been given, but full reports were not presented. These were the two values being contested by the taxpayers and they were to be passed on to the County, which is why they did not go into detail with the Assessor's report. Councilmember O'Connor requested verification that the following values reflected in the Board of Appeal and Equalization minutes of May 5, 2008, are correct: Page 5. paragraphs 2 and 3: "Daniel Gelb, 2590 Freeway Boulevard. Ms. Wojcik discussed the principles for her recommendation to reduce the 2008 estimated market value from $1,950,000 to $975,000." Councilmember Ryan moved and Councilmember Lasman seconded to reduce the 2008 estimated market value of $1,950,000 to $975,000. Motion passed unanimously." Mr. Boganey stated the Assessor reviewed the minutes prior to presenting them to Council for approval. He is comfortable that the numbers are correct, but will verify the accuracy following tonight's meeting. Councilmember O'Connor requested the following correction to the Regular Session EDA minutes of April 28, 2008: Page 1: Commissioner O'Connor requested verification on the requested ameadme t correction to the minutes. Councilmember O'Connor believes she voted no on resolution 2008 -05., Ms. Hamer indicated the backup documents of the March 24, 2008, EDA Regular Session minutes can be reviewed to verify the requested amendment prior to the next EDA meeting. There was discussion on whether the above corrections to the minutes add relevancy or change the substance of the minutes as they were written. It was suggested that in the future it may be helpful to stay consistent with the language referred to by Mr. Boganey in terms of corrections and amendments to the minutes. It was the majority consensus of the City Council not to accept the above corrections to the May 12, 2008, Study Session minutes, the April 28, 2008, Regular Session EDA minutes, and the May 5, 2008, Board of Appeal and Equalization minutes. MISCELLANEOUS Councilmember O'Connor stated she is not feeling well and will be leaving following the EDA meeting tonight. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS 05/27/08 -2- RIVERWOOD NEIGHBORHOOD ENTRY SIGN Mr. Boganey introduced h in Council direction regarding the g y ced t o item and stated staff is requesting C g g request q from representatives of the Riverwood Neighborhood to have two entrance monument signs installed in public right -of -way entering the neighborhood. Mr. Blomstrom has met with the representatives and indicated the issues that would be of concern to the City: 1) ensure that the signs would be located in public right -of -way, but not located in a way that they would bean obstruction to traffic; 2) determine what type of maintenance might be associated with the monument signs; 3) the issue of the cost to purchase and install the signs. Mr. Boganey stated the representatives of the neighborhood indicated they would pay the direct cost associated with the installation of the signs and agreed to locate the signs as directed by the City. In regards to maintenance, the representatives indicated if the signs were to be at a point of disrepair (i.e., graffiti) to the point where they are no longer attractive, the City would have the right to remove the signs. Mr. Boganey requested direction from the Council regarding the proposed entry signs. He noted monument signs are somewhat unique and have different aesthetic appeal to different individuals. Staff feels it is important for Council to weigh in on this request. Staff would also like direction on how Council would like to proceed in the future if similar requests come forward. In relation to graffiti, Mr. Boganey indicated the first choice would be to try to clean the graffiti, but if the graffiti could not be removed or if it were to become a weekly occurrence the choice might be to have the signs removed. If Council approves the signs, staff would follow up with a letter to the neighborhood association clarifying the limits of the City's ability to maintain the rocks, and that the intent is for the City to maintain the signs. There was discussion on the following in relation to the proposed neighborhood entry signs: The City's maintenance responsibilities Landscaping Consistency in announcing gateways in the City It was noted that a policy should be established for neighborhood entrance signs, and that the proposed entry sign by Riverwood sets a good precedent for a quality neighborhood entry sign. There was discussion on whether neighborhood entry signs should dovetail on the theme of existing gateway signage for major entries into the City. It was suggested that the white split rail fence used in the Brooklyn Boulevard project was used for the feel of a farm connection, which has been discussed as a centerpiece and amenity in the City. Mr. Boganey indicated staff will present Council with general guidelines for a neighborhood entry monument policy. Council will be able to add as much detail as they deem appropriate. He requested direction from the Council on whether staff should notify the Riverwood Neighborhood to proceed with the neighborhood entry signage. Mayor Willson and Councilmembers Lasman and Ryan stated their support of notifying the Riverwood Neighborhood to proceed with the neighborhood entrance signage. Councilmembers O'Connor and Yelich stated their preference for Council review of the proposed neighborhood entry monument policy prior to notifying the Riverwood Neighborhood to proceed with the proposed neighborhood entrance signage. 05/27/08 -3- POLICE SUB STATION Chief Bechtold introduced the item and explained in April of this year, police administration was approached by representatives of NAI Welsh and Jerry's Foods about locating a police sub station at Brookdale Corner. The proposed site is at 5605 Xerxes Avenue North. They have proposed to build an 1,800 square foot bay at no cost to the City, built to the City's specifications, with an annual lease rate of one dollar. Mr. Bechtold stated the proposed project fits into a conceptual model the Police Department has been exploring due to the call load and call type for this area. A full -time officer from the Problem Oriented Police Unit will be serving the Brookdale commercial area and will provide proactive uniformed patrol and serve as a resource for area merchants. There was discussion on the accessibility of the proposed facility and that staffing would be done by volunteers and police cadets. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:55 p.m. Motion passed unanimously. POLICE SUB STATION The discussion continued on the Police Sub Station. It was noted that the sub station will provide a great advantage and will be at no cost to the City. There was additional discussion on the anticipated staffing of the sub station. In regards to the expectation of the business, Mr. Bechtold stated the business fully understands the problems associated with volunteer staffing. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 05/27/08 -4- STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Study Session of the City Council of the City of Brooklyn Center held on May 27, 2008. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its June 9, 2008, Regular Session. axia City Clerk Mayor 05/27/08 -5- 5