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HomeMy WebLinkAbout1994 06-16 FCA• AGENDA BROOKLYN CENTER FINANCIAL CONMUSSION June 16, 1994 City Hall Conference Room A 1. Call to Order: 7:00 P.M. 2. Roll call. 3. Approval of Minutes: May 5, 1994 4. Demonstration of Pavement Management System. 5. Annual Financial Report. 6. Policy and Procedure on Mayor and Council Member Total Compensation. 7. Set Date of Next Meeting. • 8. Adjournment: 9:00 P.M. 0 MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER MAY 5, 1994 BROOKLYN CENTER CITY HALL, CONFERENCE ROOM A CALL TO ORDER Chair Donn Escher called the meeting to order at 7:00 P.M. in the City Hall Conference Room A. ROLL CALL Present at roll call were Chair Donn Escher, Commissioners: Lee Anderson, Ned Storla and Larry Peterson. Also present were City Manager Gerald Splinter, and Finance Director Charlie Hansen. Commissioner Ron Christensen arrived at 7:17 P.M. Annroval of Minutes A motion was made by Commissioner Ned Storla to approve the minutes of the March 15, 1994 meeting. Commissioner Lee Anderson seconded the motion and all members voted in its favor except for Chair Donn Escher who abstained. Budaet Calendar Jerry Splinter introduced the proposed 1995 Budget Calendar. He explained that we will present a full budget document to the City Council in August, rather than just the summary that was presented last year. The City Council has to adopt a preliminary tax levy by early September to be certified to Hennepin County. Donn Escher recommended that Financial Commission members attend the June 20, 1994 City Council Town Meeting and the August 15, 1994 joint City Council/ Financial commission meeting. (The Town Meeting may be rescheduled for June 27, 1994.) New Budaet Format Jerry Splinter reviewed the new budget format and noted that there will be more changes to the format as we gain experience using it. Ron Christensen asked about controls over revenues. 1993 Budaet Performance Charlie Hansen passed out a summary of the 1993 budget performance of the General Fund. Significant factors were that revenues were under budget by $570,917 and expenditures were under budget by $890,994, which produced an operating surplus of $320,077. The General Fund also made a transfer of $750,000 to set up the Central Garage Fund. This combination of factors reduced the General Fund balance by $429,933. Forecast/Overview of 1995 Budaet Charlie Hansen presented charts depicting a possible 1995 budget scenario in which for a given percentage increase in operating expenditures, a larger percentage increase in property taxes will occur because of lessor increases in non-tax revenues and the need for a debt service tax levy which didn't exist in 1994. Ned Storla observed that the debt service tax levy will increase each year for the next ten years with each new issue of street bonds. Ron . Christensen asked for a plan of road improvements. Mavor and Council Member Total Compensation Jerry Splinter reviewed the Policy and Procedure and presented salary data on other cities which was collected by the League of Minnesota Cities. Data from cities with populations of 20,000 to 40,000 was extracted to a spreadsheet and analyzed. Donn Escher requested another comparison with the cities included in the Suburban City Management Study completed in 1993. It was decided to return to this issue at the June Financial Commission meeting so that a recommendation to the City Council can be made by July 1. Next Meetina The next meeting will be Thursday, June 16, 1994 at 7:00 P.M. ADJOURNMENT At 8:23 P.M. there was a motion by Commissioner Larry Peterson and seconded by Commissioner Ned Storla to adjourn the meeting. The motion passed unanimously. • 0 0 MEMORANDUM TO: Donn Escher, Financial Commission Chair, All Financial Commission Members FROM: Charlie Hansen, Finance Director cq DATE: June 9, 1994 SUBJECT: Annual Financial Report. Representatives of the City's auditors, Deloitte & Touche, will be at the June 13, 1994 City Council meeting to present the financial reports and the results of the annual audit. I want to encourage all Financial Commission members to attend this meeting or watch it on cable TV. The auditors are appearing at another city's council meeting and will then come to ours. I don't expect to arrive until after 8:00 P.M. and we will try to fit them in at the first opportunity after they arrive. Included in this packet are the reports submitted to the City Council as follows: Comprehensive Annual Financial Report Schedule of Federal Financial Assistance • Auditor's Letter to the city council Management Letter 0 POLICY AND PROCEDURE ON MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION I. NEED FOR POLICY: The community is entitled to a clearly articulated, written description of the policy and procedure for establishing the total compensation of local elected officials. II. POLICY: 1. Service on the City Council is a civic obligation and an honor. The total compensation of the Mayor and Council Members should, therefore, not encourage candidacies based on monetary rather than public service objectives. However, the compensation of Brooklyn Center elected officials shall be fair and equitable in order to attract qualified candidates for local elective office. 2. The propriety of the compensation levels of the Mayor and Council Members shall be evaluated through comparisons with compensation paid to similar officials within the seven county metropolitan area. 3. The compensation levels of elected officials should be regularly reviewed and adjusted to ensure compliance with the objectives of this policy and to avoid the need for drastic or sudden compensation adjustments. 4. Compensation set pursuant to this policy and procedure shall be deemed to be the total compensation for elected officials of the city with the exception of expense reimbursement which shall be the same as provided all other city employees. III. PROCEDURE: 1. The City Manager shall biennially conduct a survey of compensation paid to elected officials of comparably sized municipalities with similarly sized budgets and tax bases in the seven county metropolitan area. Surveys prepared by the Association of Metropolitan Municipalities or the League of Minnesota Cities may be utilized in lieu of the City Manager's survey. 2. The City Manager shall biennially prepare a compensation report that contains an analysis of the survey information. The report shall compute the average amounts paid to Mayors and Council Members and correlate survey results to the current compensation of Brooklyn Center elected City officials. 0 3. The City Manager shall submit the compensation report to the City Council 40 and the Financial Commission prior to June 1, for information pertaining to the applicable calendar year. 4. The Financial Commission shall biennially review the City Manager's compensation report and discuss possible budgetary and public perception impacts of the indicated changes. Prior to July 1, of the same year, the Commission shall recommend to the City Council that the compensation of the Mayor and Council Members either remain the same or be changed to some specific amount in the manner prescribed by law. 5. Consistent with the City Charter, Section 2.07, the Mayor and Council Members may, after conducting public hearings, set their compensation by ordinance. No change in compensation shall be in effect until January 1, following the next succeeding general election. IV. AUTHORITY: The authority for establishing compensation for the Mayor and Council Members is found in Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section 2.07. • 0 LEAGUE OF MINNESOTA CITIES SURVEY OF MAYOR AND COUNCILMEMBER SALARIES CITIES WITH POPULATIONS FROM 20,000 TO 40,000 ANNUAL SALA RY in 1994 MUNICIPALITY POPULATION MAYOR COUNCIL MEMBER Apple Valley 37,035 $8,400 $6,000 Cottage Grove 24,574 $6,600 $4,800 Crystal 23,839 $7,421 $5,626 Fridley 28,369 $8,400 $6,900 Golden Valley 21,019 $9,105 $6,815 Inver Grove Heights 23,721 $7,500 $6,000 Lakeville 27,982 $8,400 $7,200 Maplewood 31,909 $8,686 $7,644 New Brighton 22,324 $7,200 $5,580 New Hope 21,875 $8,280 $6,006 Oakdale 20,574 $6,000 $5,820 Richfield 35,625 $7,573 $5,878 Roseville 33,522 $7,800 $6,000 Shoreview 25,345 $6,492 $4,872 South St. Paul 20,295 $7,200 $4,200 • White Bear Lake 25,101 $4,800 $3,600 Woodbury 23,252 $4,920 $3,600 AVERAGE 26,257 $7,340 $5,679 Brooklyn Center 1 28,5581 1 $7,300 $5,3001 0 • LEAGUE OF MINNESOTA CITIES SURVEY OF MAYOR AND COUNCILMEMBER SALARIES CITIES INCLUDED IN THE SUBURBAN CITY MANAGE MENT STUDY ANNUAL SALARY in 1994 MUNICIPALITY POPULATION MAYOR COU NCIL MEMBER Crystal 23,839 $7,421 $5,626 Edina 46,916 $7,050 $5,100 Fridley 28,369 $8,400 $6,900 Golden Valley 21,019 $9,105 $6,815 Maplewood 31,909 $8,686 $7,644 New Brighton 22,324 $7,200 $5,580 New Hope 21,875 $8,280 $6,006 Richfield 35,625 $7,573 $5,878 Roseville 33,522 $7,800 $6,000 St. Louis Park 43,875 $9,000 $7,200 AVERAGE 30,927 $8,052 $6,275 Brooklyn Center 28,558 1 $7,300 $5,3001 i 0 N O N N 0 0 N a~ ti cv CL v 3 D i r 7 i J ~.I J i CITIES A POPULATION UNDER 2,500 POPULATION 1992 REG. SP. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MTG./ MTG MUNICIPALITY METRO COUNCIL M0. 1994 1993 1992 1994 1993 1992 Bethel 428 2 $ 960 $ 960 $720 $ 720 $720 $ * Birchwood Village 1,042 1 * * 600 * * 300 Carver 756 1 900 900 900 600 600 600 Centerville 1,968 2 2,100 2,100 2,100 1,020 1,020 1,020 Coates 184 1 500 500 500 300 300 300 Cologne 567 2 600 600 600 480 480 480 Dellwood 893 2 $ No Salary * $ 1 No Salary Excelsior 2,395 2 3200 1,200 1,200 600 600 600 Elko 234 1 * 720 720 * 480 480 Gem Lake 440 1 1700 1,700 1,540 728 728 660 Greenfield 1,528 1+ 1200 1,200 1,200 600 600 600 Greenwood 612 1 * * 3,600 * * 2,400 Hamburg 502- 1 600 600 600 480 480 480 Hanover 331 2 * 10200 1,200 * 900 900 Hampton 385 1 * 740 * * 540 Hilltop 755 1 3000 3,000 3,000 2400 2,400 2,400 Lakeland 2,006 1 3000 3,000 3,000 2300 2,300 2,300 Lakeland Shores 295 1 none none 920 none none 860 -1- o • tZ N (V O O Z CITIES WITH POPULATION UNDER 2,500 POPULATION 1992 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MUNICIPALITY METRO COUNCIL PER MONTH 1994 1993 1992 1994 1993 1992 0) , r- Lake St. Croix Beach 1,103 1 960 960 960 720 720 720 N L S Lexington 2,210 2 1,800 1,800 1,800 11500 1 500 1 500 Q , , Lilydale 501 1 * 2,400 1,200 * 1,020 500 Long Lake 1,995 2 3,600 3,600 3,600 3,000 3,000 3,000 Loretto 444 1 800 800 800 600 600 600 Maple Plain 2,076 2 2,400 22400 2,400 1,200 1,200 1,200 0 o o Marine on St. Croix 607 0 * 3,250 1,250 * 500 500 Mayer 495 1 600 600 600 480 480 480 cv Medicine Lake 388 1 ISO * 180 120 * 120 Mendota 164 1 700 180 360 500 120 240 Miesville 135 1 480 420 360 300 ~n LA H Minnetonka Beach 61.2 1 No Salary * * No Salary F- ,j New Germany 366 1 480 480 480 3+60 360 360 New Market 224 1 * 1200 540 * 600 300 i A iJ -2 _ _..1 • 2 500 ©F C~14Cv 00 7-992 $ vis OF %vop- 1993 C1TIE SA g 2 1994 3,99 199-2 00- 1~94 1893 1'$00 325 300 pOP1310101 pig 140 ,9C C0ugC1T, 2 2 # 400 4$Q 480 3 r 600 480 1CIP 21481 1 * 4$0 s 480 4 x~W ?rave 96 4 f 900 720 so salary 720 480 dew Irrier 217 '120 Z 1 1~0 Salary * 1#200 ort3i~"eld 11377 1 950 2200 1200 200 I 1, pod 434 * 1#500 1#200 ~r,~r'~ 3. 1500 1290 420 pine spran9$ 448 2 1500 1.1500 . # 500 11,500 1 r 800 Rand°lp -130 7-500 600 1, 800 2 ~ 900 gpgex 1x191 3 00 2#400 1 140 8$larY 00 $ 214 110 st- 358 2 2400 '00 sa1ary 200 1#200 540 a # ?pint St. 'KarY 1r474 1 1#800 1#400 540 540 1#635 S,gr]n parry- 4,3'x' 1s0 0 72"0 1+635 2 720 ,635 Sfsh}~e 1,474 1 600 275 2' `275 2275 r ' Toga $aY 510 Z verz 20669 ria 'to 0 z uo `-4 ~ICIp~TY r Watert0wn N Willernie Cc woodland yoitlo(I nr►pri'a N rr 0 O t t 1,I F) J -d J U%D 2, 500 aF MAYC3R pppULALION CITIRS WY'I"R ANA P L SM ARI MTG• 1992. 2IC-S 1992 pXG. 1993 ~'©'gti PI;R CIL, .per ~.It11aK 199 11090 1 r 080 IMTR9 CCU 2 3 215 600 600 20459 1 600 40 40 581 1 40 1,328 1r320 489 1 3,320 1,3'86 4- CIICIO, . SN Y of A13~~' 1992 1993 1994 960 964 1080 480 480 20 20 20 '120 720 720 o r LL N N O O Z ~r CITIES WITH POPULATION FROM 2,500 TO 10,000 LO POPULATION 1992 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MUNICIPALITY METRO COUNCIL PER MONTH 1994 1993 1992 1994 1993 1992 Afton 2,736 1 19800 $1,800 $1,800 1,200 $1,200 $ 11200 ti N Arden Hills 9,513 2 3,600 3,600 2,900 3,180 3,180 2,300 Bayport 3,155 1 2,700 2,700 2,700 2,100 2,100 2,100 Belle Plaine 3,184 2 2,000 1,800 10400 1,800 1,400 1,100 Circle Pines 4,779 2 2,000 1,500 1,500 1,450 1,125 1,125 Corcoran 5,405 2 1,800 1,800 1,800 1,200 1,200 1,200 0 Dayton 4,573 2 1,750 1,750 1,750 1,250 1,250 1$00 0 0) i eephaven ,681 2 ,400 ,400 ,400 00 00 00 N East Bethel 417 8 2 2,700 2,700 2,700 2,400 2,400 2,400 1 w Falcon Heights 5,293 2 4,500 4,500 4,500 3,600 3,600 3,600 Farmington 6,347 2 3,000 3,000 3,000 3,000 3,000 3,000 Forest Lake 51098 2 1,200 1,500 11500 1,000 1,200 1,200 Ham Lake 9,273 2 4,000 4,000 4,000 3,200 3,200 3,200 Hugo 4,836 2 2,160 2,160 600 1,800 1,800 480 Aj L _5_ jj -a O n. N N O 0 Z v LO .-q N Q Q N N O O 1 O m ~r i N J w J LLJ h-i j H i i T i LJ._ L.Li ZD Cl L.l 1 • MUNICIPALITY Independence Jordan Lake Elmo Lauderdale Little Canada Mahtomedi Medina Mendota Heights Minnetrista Mound Newport New Prague North Oaks POPULATION 1992 PER METRO COUNCIL 2,944 3,015 5,965 2,710 9,081 5,85L 3,430 9,926 3,555 9,652 3,756 3,683 3,516 0 0 CITIES WITH POPULATION FROM 2,500 TO 10,000 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MONTH 1994 1993 1992 1994 1993 1992 2 1,800 1,800 1,800 1,200 1,200 1,200 2 3,300 3,300 3,300 2,800 1,800 11800 2 2,400 2,400 21400 1,800 1,800 1,800 2 21456 2,456 * 1,376 * 1,376 2 4,080 4,080 4,080 3,180 3,180 3,180 2 1,800 1,800 1,800 18500 1,500 1,500 2 2,700 2,700 * 1,800 1,800 1,200 2 3,600 3,600 3,600 2,400 2,400 2,400 6 2 2,400 2,400 1,800 1,840 840 1,800 3 1,800 1,800 1,800 1,200 1,200 1,200 2 3,000 3,000 3,000 2,400 2,400 2,400 2 21,400 2,400 2,400 1,800 1,800 1,200 0 1 180 180 180 120 120 12 -b- 00 i ! i N N d 0 Z Ul) CITIES WITH POPULATION FROM 2 500 TO 1 0,000 POPULATION 1992 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MUNICIPALITY METRO COUNCIL PER MONTH 1994 1993 1992 1994 1993 1992 '~r Oak Grove Twsp. 5,756 2 * * , 3,000 * * 2 400 ' N Oak Park Heights 3,627 2 3,000 3,000 3,000 2,400 20400 2,400 Cr_ Orono 7,303 2 3,600 30600 3,600 2,900 2,900 28900 Osseo 2,660 2 1,200 1,800 1,200 1,020 1,200 1,020 Rockford 2,759 2 1,000 1,000 11000 750 750 750 cv r - Rosemount 98750 2 4,200 4,200 4,200 3,600 3,600 3,600 C) C St. Anthony 7,994 2 4,680 4,500 4,500 3,120 3,000 3,000 0 M i St. Francis 2,719 2 1,800 1,800 1,800 1,200 1,200 1,200 St. Paul Park 51116 2 30300 3,300 3,300 2,700 2,700 2,700 Shorewood, 6,322 2 3,000 3,000 2,400 21400 2,400 1,800 Spring Lake Park 6,598 2 4,200 4,200 4,200 3,600 3,600 3,600 Victoria 20669 2 2,275 2,275 2,275 1,635 1,635 1,635 Waconia 3,689 2 20400 2,400 2,400 2,000 2,000 2,000 Wayzata 3,982 2 3,600 3,600 3,620 2,400 2,400 2,400 Lj- White Bear Twsp. 9,985 3 6,000 6,000 w 73 (D ,r 0 9 . CL N N O O Z ~ POPULATION 1992 •-I PER MUNICIPALITY METRO COUNCIL tr rn Andover 16,887 r- Anoka =7,409 Q cr_ Champlin 8,244 Chanhassen 12,863 Chaska 12,430 N Columbia Height s 19,055 r- 0 Hastings 16,032 0 Hopkins L6,419 i 04 Dino Lakes L0,056 w Mounds View 12,638 Northfield 15,052 w North St. Paul 12 , 710 H Prior Lake 11,876 u Ramsey 13,269 Robbi.nsdale 14,429 D~ 0 0 CITIES WITH POPULATION FROM 10,000 TO 20,400 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MONTH 2994 1993 1992 1994 1993 1992 2 $4,200 $4,200 $4,200 $3,600 $3,600 $3,600 2 4,200 4,200 4,200 3,570 3,570 3,570 2 4,976 4,976 4,700 3,971 3,971 3,750 2 3,600 3,600 3,600 20400 2,400 2,400 2 3,600 3,600 3,600' 31000 3,000 3,000 2 9,000 13,800 13,800 7,800 7,800 71,800 2 4,800 40800 4,800 31600 3,600 3,600 3 5,200 5,200 50200 4,000 4,000 4,000 2 4,500 3,500 3,540 3,600 2,600 2,600 2 reg/1 sp. 5,100 31600 3,600 40500 3,300 3,300 2 4,800 4,800 4,800 3,600 3,600 3,600 2 5,400 4,200 5,400 4,200 3,000 4,200 2 4,200 4,200 4,200 30000 3,000 3,000 2 6,000 6,000 6,000 4,500 4,500 4,500 2 6,600 6,600 6,600 5,280 5,280 5,28C, _8- CD CL N N O Z 0 Lf) .--i • POPULATION 1992 PER MUNICIPALITY METRO COUNCIL Savage 11,775 cr_ Shakopee 12,344 Stillwater 14,598 Vadnais Heights 11,420 West St. Paul 19,286 N r- 0 0 i Cr~ 114 c=i 4.0 J W 0 0 CITIES WITH POPULATION FROM 10,000 TO 20 000 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER MONTH 1994 1993 1992 1994 1993 1992 2 5,100 50100 5,100 4,200 4,200 4,200 2 6,120 6,120 6,120 5,100 5,100 5,100 2 7,200 7,200 7,200 6,000 6,000 6,000 2 30600 3,600 31600 2,400 2,400 2,400 2 4,200 4,200 41200 3,600 3,600 3,600 j-- 3 i i r MUNICIPALITY Apple Valley Blaine Bloomington Brooklyn Center Brooklyn Park Burnsville Coon Rapids Cottage Grove Crystal Eagan Eden Prairie Edina Fridley Gold+.~n Val ley POPULATION 1992 PER METRO COUNCIL 37,035 40,501 86,927 28,558 57,688 52,733 56,493 24,574 23,839 51,068 41,272 46,916 28,369 21,019 • • CITIES WITH POPULATION OVER 20,000 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CKCLHBRS. PER MONTH 1994 1993 1992. 1994 1993 1992 2 $8,400 $8,400 $7,200 6,000 6,000 6,000 2 9,024 8,724 8,424 6,600 6,372 6,216 2 16,000 15,000 15,000 10,000 10,000 10,000 2 7,300 7,150 7,000 5,300 5,150 5,000 2 13,140 12,900 12,600 81760 8,580 8,400 4 9,000 8,700 7,920 6,420 6,180 5,400 3 10,000 10,000 10,000 9,000 9,000 9,000 2 6,600 61600 6,600 4,800 44,800 4,800 2 7,421 7,421 7,421 5,626 5,626 5,626 2 9,000 7,200 7,200 6,480 5,400 5,400 2 7,200 7,200 6,000 6,000 6,000 4,800 2 7,050 7,100 7,050 51100 5,100 5,100 2 8,400 8,400 8,400 6,900 6,100 6,100 9,105 9,105 9,105 6,815 6,815 6,815 -10.. N • N N O O ko CIT IES WITH POPULATION OVER 20,000 UD POPULATION 1992 REG. MTG. ANNUAL SALARY OF MAYOR ANNUAL SALARY OF CNCLMBRS. PER czr MUNICIPALITY METRO COUNCIL PER MONTH 1994 1993 1992 1994 1993 1992 011 Inver Grove Heights 23,721 3 7,500 7,000 5,000 6,000 6,000 41200 . N Q Lakeville 27,982 2 8,400 7,800 7,200 7,200 6,600 6,000 Q Maple Grove 41,420 2-4 8,000 8,000 7,200 6,000 6,000 6,000 Maplewood 31,909 2 8,686 8,458 7,908 7,644 7,644 6,959 Minnetonka 49,266 4 8,400 8,400 8,400 5,604 5,604 5,640 N New Brighton 22,324 2 7,200 7,200 7,200 5,580 5,580 5,580 O O o New Hope 21,875 2 8,280 8,078 8,089 6,006 50860 5,716 c) i* Oakdale 20,574 2 6,000 6,000 6,000 5,820 5,820 5,820 N Plymouth 53,781 2 8,600 8,600 81600 6,300 6,300 60300 Richfield 35,625 2 7,573 7,573 7,573 5,878 5,878 5,878 Roseville 33,522 2 7,800 7,200 7,200 6,000 5,400 5,400 St. Louis Park 43,875 2 9,000 9,601 7,200 7,200 7,202 4,800 ~ N- fi t-- Shoreview 25,345 2 6,492 6,492 6,240 4,872 4,872 4,680 -a South St. Paul 20,295 2 7,200 7,200 7,200 4,200 4,200 4,200 White Bear Lakp, 25,101 2 4,800 4,800 4,800 3,600 3,600 3,604 Woodbury 23,252 2 4,920 4,920 4,620 3,600 3,600 3,300