HomeMy WebLinkAbout1993 09-28 FCMFINCOMM\MIN09193
MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
SEPTEMBER 28, 1993
BROOKLYN CENTER CITY HALL, COUNCIL CHAMBERS
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:00 P.M. in the
City Hall Council Chambers.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners, Ned
Storla, Ulyssess Boyd, Viola Kanatz, Denis Kelly and Ron
Christensen. Also present were Council Liaison Dave Rosene, City
Manager Gerald Splinter, Administrative Intern Todd Peterson, and
Finance Director Charlie Hansen.
ADDroval of Minutes
A motion was made by Commissioner Ned Storla to approve the minutes
of the August 31, 1993 meeting. Commissioner Ulyssess Boyd
seconded the motion and it passed unanimously.
Oraanizational Evaluation Process
Gerald Splinter presented the data comparing the City of Brooklyn
Center to other similarly sized inner ring suburbs. The comparison
was based upon number of full time employees by department in each
city and tended to show Brooklyn Center in the middle of range.
Data was further broken down to show the number of supervisory,
professional/technical, and support/front line personnel. Several
difficulties emerged in collecting and analyzing this data which
are listed as follows:
1. Functions such as city clerk, reception, assessing, and M.I.S.
are located in different departments in different cities.
2. It was difficult to get consistent definitions from the cities
as to who was or wasn't a supervisor.
3. Some cities had difficulty in reconciling the number of people
they had on payroll to the number listed in their budget or
the number show in the Stanton Survey.
4. Although the data showed Brooklyn Center to have an average
number of employees for an inner ring suburb, it does nothing
to determine if the suburbs have too many, too few, or the
right number of employees.
Denis Kelly asked about the availability of expenditure data and
the number of full time equivalent employees for the suburbs.
Gerald Splinter replied that the expenditure data will be acquired,
but that most suburbs don't calculate full time equivalents.
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Ron Christensen asked what the timetable was for the rest of the
project. Gerald Splinter replied that he wants the department
heads to review the data in the next 30 days.
Donn Escher stated the need for the study to get at the issue of
efficient performance.
Criteria for evaluation of reauests for fundina by outside aaencies
or aroups
Charlie Hansen presented the draft policy he and Geralyn Barone had
developed from the existing policies of the Parks Commission, the
Human Rights Commission, and the past suggestions of the Financial
Commission. Several commissioners raised questions which turned
out to be covered in the draft policy. There was a motion by
Commissioner Ned Storla and seconded by commissioner Denis Kelly to
forward the draft policy to other city commissions for their
approval and then to the City Council for adoption.
Unrestricted CaDital Expenditure Policv
Charlie Hansen presented a staff written alternative to the policy
which was tentatively approved by the Financial Commission at its
May 11 meeting. The purpose of the changes was to eliminate
restrictions which would have unduly limited the City Council from
being able to act in the best interest of the City. There was a
motion by Commissioner Viola Kanatz and seconded by Commissioner
Ned Storla to adopt the revised Capital Expenditure Police and
. forward it to the City Council.
Next Meetina
The next meeting will be Tuesday, October 26, 1993 at 7:00 P.M.
ADJOURNMENT
There was a motion by Commissioner Denis Kelly and seconded by
Commissioner Ron Christensen to adjourn the meeting. The motion
passed unanimously.
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