HomeMy WebLinkAbout1993 07-12 FCM• MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
JULY 12, 1993
BROOKLYN CENTER CITY HALL, CONFERENCE ROOM B
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:00 P.M. in the
City Hall Conference Room B.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners, Viola
Kanatz, Ron Christensen, Ned Storla, Ulyssess Boyd and Denis Kelly.
Also present was Finance Director Charlie Hansen.
Approval of Minutes
A motion was made by Commissioner Denis Kelly to approve the
minutes of the May 11, 1993 and May 17, 1993 meetings.
Commissioner Viola Kanatz seconded the motion and it passed
unanimously.
Combrehensive Annual Financial Report
Finance Director Charlie Hansen made a presentation of the
financial report similar to the presentation made to the City
Council on June 14, 1993. The Auditor's letters to the City
Council were also presented and discussed.
• Oraanizational Evaluation Process
City Manager Gerald Splinter arrived at 7:47 and made a
presentation of his proposal as described in his memorandum of July
9, 1993, on how to proceed on this project. The Commission had
many questions regarding the City Council's intentions, the
Commission's role, the outside consultant's role and cost, a
timetable, and how other processes such as benchmarking and Total
Quality Management fit in. Commissioner Ron Christensen moved that
"The Financial Commission, as a preliminary step to fulfilling its
responsibility for evaluating the organization of the City of
Brooklyn Center as to its effectiveness, accepts Areas 1 & 2 as
outlined in the City Manager's Memoranda of March 31, 1993 and July
9, 1993." Commissioner Ned Storla seconded the motion and all
Commissioners voted in favor of it.
Criteria for evaluation of reauests for fundina by outside aaencies
or aroups
Copies of the Human Rights and Resources Commission's policy,
application form, and evaluation form which they use to handle such
requests were distributed in the agenda packet. It was decided to
take up this subject at the next meeting.
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. Cauital Exuenditure Policv
Finance Director Charlie Hansen distributed the Capital Expenditure
Policy as revised at the May 11, 1993 Financial Commission meeting.
This was done so that Commission Members could confirm that the
changes represented the Commission's intent. He also explained
that both he and City Manager Gerald Splinter have reservations
about the section of the policy which prohibits projects with a
value of less than $100,000. They feel it will be impossible to
fund these through the General Fund as called for in the policy.
The Commission directed them to come back at the August meeting
prepared to demonstrate their case.
Next Meetinq
The next meeting was set for Tuesday, August 10, 1993 at 7:00 P.M.
Its agenda will include: Requests for funding by outside agencies
or groups, Capital expenditure policy, and Organizational
evaluation process.
ADJOURNMENT
There was a motion by Commissioner Viola Kanatz and seconded by
Commissioner Denis Kelly to adjourn the meeting. The motion passed
unanimously.
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