HomeMy WebLinkAbout1993 04-19 FCA• REVISED AGENDA
BROOKLYN CENTER FINANCIAL COMMISSION
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NOTE: RESCEE FI3I 9
April 19, 1993
Conference Room B, City Hall
1. Call to Order: 7 p.m.
2. Roll Call
3. Approval of Minutes: March 8, 1993
4. Discussion Items:
a. Funding Request by Northwest Hennepin Human Services Council
b. Progress Report on 1992 Audit and Annual Report Results
c. Capital Spending Policy
d. Severance Policy for Laid Off Employees
• e. Organizational Evaluation Process (City Manager's March 31, 1993, Memo)
f. Joint Meeting with City Council to Discuss 1994 Budget Process
Scheduled for Monday, May 3, 1993
5. Future Meeting Schedule
6. Adjournment: 9 p.m.
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. FINCOMM\MIN03083
MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
MARCH 8, 1993
EARLE BROWN HERITAGE CENTER, C BARN
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:00 P.M. in the
Earle Brown Heritage Center, C Barn.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners Pat
Boran, Ulyssess Boyd and Denis Kelly. Also present was Assistant
Finance Director Charlie Hansen.
APPROVAL OF MINUTES - FEBRUARY 1. 1993
A motion was made to approve the minutes of the February 1, 1993
meeting as submitted. The motion passed unanimously.
CAPITAL SPENDING POLICY SUBCOMMITTEE REPORT
Commissioner Pat Boran presented a new draft of the Capital
spending Policy which included changes that were discussed at the
February 1 meeting. A wide ranging discussion of the policy
followed. Commissioners agreed to most of the draft, but had
problems with the wording of a few paragraphs. Charlie Hansen was
directed to write an alternative draft of paragraph C under the
• section "Spending Limitation/Fund Balance Requirement", and to
summarize future funding requests from the Capital Improvements
Program, for the next meeting. Commissioner Denis Kelly moved and
commissioner Ulyssess Boyd seconded a motion to give preliminary
approval to the Capital Spending Policy. Final approval will be
given at a future meeting, but not until Council Liaison Rosene and
City Manager Splinter are able to attend a meeting on the policy.
CITY COUNCIL SALARY SETTING POLICY SUBCOMMITTEE REPORT
Chair Escher presented the draft of the policy. After discussion,
it was decided to move the phrase "and, discuss possible budgetary
and public perception impacts of indicated changes." from section
III. Procedure: paragraph 2 to paragraph 4. The purpose of the
move is that this task should be done by the Financial Commission
instead of the City Manager. Commissioner Denis Kelly made and
commissioner Pat Boran seconded a motion to approve the City
Council Salary Setting Policy. The motion passed unanimously.
SURVEY OF SEVERANCE POLICIES FOR LAID-OFF EMPLOYEES
Chair Escher nominated Commissioners Ron Christensen and Vi Kanatz
to a subcommittee to draft a policy and report back.
FUTURE MEETINGS
The next regular Commission meeting is set for Monday, April 12,
provided that there are sufficient agenda items to justify a
meeting. The City council's request for an April 5th joint meeting
was declined because only two Commissioners could make it. April
19th was suggested as an alternative.
ADJOURNMENT
There was a
Commissioner
unanimously.
•
motion by Commissioner Ulyssess Boyd and seconded by
Denis Kelly to adjourn the meeting. The motion passed
The meeting adjourned at 8:45 P.M.
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•
•
F:\Finance\Fincomm\MEMOCAP
TO: Mayor and City Council
FROM: Donn Escher, Finance commission chair
DATE: April 22, 1993
Pan--)I F-1-~ ch`-
SUBJECT: 1993 Proposed Capital Improvements Project Schedule
At the April 19, 1993 meeting of the Financial Commission, it was
noted that the City Council and staff had begun to review a 1993
proposed capital improvements project schedule. The Financial
Commission has been working on a Capital Expenditure Policy and is
close to completing it. With this in mind, the Commission
respectfully requests that the City Council make no expenditures
from the Capital Improvements Fund until it has reviewed and
considered the Capital Expenditure Policy.
0
0 This item was tabled until the April 26, 1993, meeting.
DISCUSSION ITE 1M,S
CO-OP NOR'T'HWEST
The City Manager explained that the Northwest Hennepin Human Services Council
(NWHHSC), in conjunction with area communities, School Districts and various social
agencies, have developed a collaborative effort called CO-OP (Communities Organizing
Opportunities for People) Northwest. This group addresses housing, human services, jobs
and training issues in a fire county area. Since this effort has grown significantly, the
existing NWHHSC staff is unable to service it properly. Therefore, various cities and other
members are being asked to contribute funding to hire additional staff to supplement the
existing NWHHSC staff. Brooklyn Center is being asked to contribute $5,678 for 1993.
Patti Wilder, Executive Director of the NWHHSC, thanked the Council for the opportunity
to address this issue. She also thanked the Council and City staff for their past and
continuing involvement and support of their efforts which were started by five municipalities
and grew instantly because it fills such a vital need. Ms. Wilder reviewed their past
accomplishments in obtaining grant funding, and showed a film presentation which explained
the program from its inception, and reviewed their focus, impact and accomplishments.
Councilmember Kalligher expressed concern with the $5,678 funding request since the City
has already funded $9,500 this year. Ms. Wilder reviewed their funding sources and pointed
out that they conduct additional fund raising for special projects. While they take advantage
of volunteers, she felt they were very understaffed for a project of this magnitude.
Councilmember Rosene commented that the additional allocation is needed to cover the
services offered by CO-OP Northwest which go beyond the basic services of the NWIIIISC.
He indicated support of the request. Councilmember Mann agreed that CO-OP Northwest
is a wonderful program. Councilmember Rosene added that the Human Rights and
Resources Commission reviewed this funding request and recommended approval.
Due to existing budget constraints, Councilmember Mann suggested the request be reviewed
by the Financial Commission. Councilmember Kalligher agreed and she added that she
would like to see an operating budget.
Mayor Paulson commented that the film presentation did a good job in clarifying the group's
overall goals and objectives, but he felt more specific examples were needed on where the
additional funding will be used.
Couneilmember Rosene pointed out that Governor Carlson set aside $500,000 to be
distributcd by the Metropolitan Council to communities who consolidate services and
provide better services to their residents. He felt CJ-OP Northwest was in a good position
•
4/12/93 -8-
•
•
•
to apply for a large portion of these funds. Ms. Wilder explained that they have already
testified before the Legislature four times for participation in this funding.
Councilmember Rosene indicated he felt Councilmembers Mann and Kalligher had made
valid points about the Council needing detailed knowledge before approving funding. He
asked if a delay of several weeks would cause any problems. Ms. Wilder responded that it
will not since the four other communities have already approved their contribution.
The City Manager reported that the Finance Committee will be meeting on April 19th and
this item could be placed on their agenda.
There was a motion by Councilmember Mann and seconded by Councilmember Kalligher
to table further consideration of funding assistance to NWHHSC for CO-OP Northwest and
refer the matter to the Financial Commission for their review and recommendation, and to
request additional budgeting information from NWHHSC for Council's consideration. The
motion passed unanimously.
Ms. Wilder invited the Council to attend their April 22nd meeting.
LI NSES
Councilmember Mann expressed concern regarding one of the rental dwellings which is on
the agenda for approval. She informed the Council that a neighbor of the property was
present to also express her concern.
The City Manager suggested this license be removed to allow staff the opportunity to meet
with concerned residents, discuss their concern and bring back a recommendation for
Council's consideration at a future meeting.
There was a motion by Councilmember Mann and seconded by Councilmember Kalligher
to approve the following list of licenses:
MECHANICAL SYSTEMS
Aer, Inc.
Burnsville Heating and AX*
Louis Degidio, Inc.
Delmar Furnace Exchange
March Heating tot. A/C Co., Inc.
Riccar Heating & Air Conditioning
Box 1146
12481 Rhode Island Ave. S.
6501 Cedar Ace. S.
4080 83rd Ave. N.
6248 Lakeland Ave. N.
2387 136th Ave. NW
MOTOR VEHICLE DEALERSHIP
Brookdale Chrysler Plymouth 6121 Brooklyn Blvd.
Brookdale Ford, Inc, 2500 Co. Road 10
Brookdale Pontiac 6801 Brooklyn Blvd.
Iten Chevrolet 6701 Brooklyn Blvd.
4112193
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F:\Finance\Fincomm\NWHENNHS
TO: Financial Commission
FROM: Charlie Hansen, Finance Director
DATE: April 16, 1993
SUBJECT: Northwest Hennepin Human Services Council grant request
At the April 12, 1993 council meeting, a request for funding was
made by CO-OP Northwest. CO-OP Northwest is a five city (including
Brooklyn Center) subgroup of the Northwest Hennepin Human Services
Council. A variety of programs which benefit the five cities are
run through the CO-OP and these have been expanding over the past
year. Expanding the programs has led to a need for increased
funding and therefore the request for this grant.
The Council felt that it hadn't been kept adequately informed of
this increased activity and its budget impact and declined to
approve the resolution. Instead they are referring it to the
Financial Commission. Your charge is in two parts. First is to
review this request and report back to the Council with a
recommendation on it. Second is to develop some criteria by which
future requests from similar agencies or groups could be evaluated.
For your information there is
submitted to the Council Monday
Paulson dated April 13, 1993
information on CO-OP Northwest.
attached the material that was
night and a letter to Mayor Todd
which gives additions budget
0
TO: Financial Commission
FROM: Charlie Hansen, Finance Director
DATE: April 16, 1993
SUBJECT: Northwest Hennepin Human services council grant request
At the April 12, 1993 council meeting, a request for funding was
made by CO-OP Northwest. CO-OP Northwest is a five city (including
Brooklyn Center) subgroup of the Northwest Hennepin Human Services
Council. A variety of programs which benefit the five cities are
run through the CO-OP and these have been expanding over the past
year. Expanding the programs has led to a need for increased
funding and therefore the request for this grant.
The Council felt that it hadn't been kept adequately informed of
this increased activity and its budget impact and declined to
approve the resolution. Instead they are referring it to the
Financial Commission. Your charge is in two parts. First is to
review this request and report back to the Council with a
recommendation on it. Second is to develop some criteria by which
future requests from similar agencies or groups could be evaluated.
For your information there is attached the material that was
submitted to the Council Monday night and a letter to Mayor Todd
Paulson dated April 13, 1993 which gives additional budget
information on CO-OP Northwest.
0
CITY OF BROOKLYN CENTER Council Meeting Date 4i12i93
Agenda Item Number / R_~
•
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
DISCUSSION ITEM: CO-OP NORTHWEST
DEPT. APPROVAL:
Gerald G. Splinter, City Manager
MANAGER'S REVIEW/RECOMNIENDATION:
No comments to supplement this report Comments below/attached
•
•
SUMMARY EXPLANATION: (supplemental sheets attached )
The Northwest Hennepin Human Services Council in conjunction with the cities of Brooklyn Park,
Brooklyn Center, Crystal, New Hope, and Robbinsdale; Anoka-Hennepin, Robbinsdale, Osseo, and
Brooklyn Center School Districts; the Metropolitan Council, CASH, and Hennepin County; North
Hennepin Community College and Intermediate School District 287-North Hennepin Technical
College; and various social service agencies including CEAP have developed a collaborative effort
called CO-OP Northwest. Attached are a history of CO-OP Northwest, an organizational chart,
and the policies established by the executive committee of CO-OP Northwest.
CO-OP Northwest (Communities Organizing Opportunities for People), since its inception, has
been staffed by Northwest Hennepin Human Services Council (NWHHSC) personnel. The activity
of this collaborative effort has grown significantly and is unable to be serviced properly by the
existing staff at NWHHSC. Various cities and other members are being asked to contribute funds
to hire additional staff to supplement the NWHHSC staff which has been taxed severely by this
activity. Brooklyn Center's share is $5,678 for 1993. We are hopeful in the future that a
combination of other funding sources and state legislature pilot program monies will finance this
effort in the future.
Some of the more important efforts CO-OP Northwest is undertaking are as follows: seeking
legislation to provide resources and tools to promote community collaboration and empowerment
in the social service delivery area; creation by the State of Minnesota of a human services
enterprise zone which would provide incentives for innovative programming and projects among
local governments and social service agencies; police cadet training and skill building employment
opportunities program; development of a process for promoting a positive and realistic publicity
campaign regarding the quality of life in the Northwest metro area; develop cultural diversity
programs in a way to develop unity and respect for members of the Northwest community; and
explore ways in which private organizations which receive public dollars can be encouraged to
invest in the community.
The Brooklyn Center Human Rights and Resources Commission reviewed this request at its
April 7, 1993, meeting and recommends approval of the funding assistance.
RECOMMENDED CITY COUNCIL ACTION:
We recommend favorable consideration of the attached resolution amending the 1993 budget by
transferring $5,678 from the Contingency Fund to the Social Services Account Unit No. 152.
•
0
~a
0 Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION AMENDING THE GENERAL FUND BUDGET TO
PROVIDE FUNDING ASSISTANCE TO NWHHSC FOR CO-OP
NORTHWEST
WHEREAS, the cities of Brooklyn Center, Brooklyn Park, New Hope, Crystal
and Robbinsdale formed an initiative called CO-OP (Communities Organizing Opportunities
for People) Northwest; and
WHEREAS, this collaborative effort, which addresses housing, human services,
jobs and training issues, is staffed by Northwest Hennepin Human Services Council
(NWHHSC), a joint-powers, nonprofit entity of which the City of Brooklyn Center is a
member; and
WHEREAS, NWHHSC is requesting funding support for the purpose of
funding administration of the CO-OP Northwest project; and
WHEREAS, the Brooklyn Center human rights and resources commission has
reviewed this request and recommends approval of it; and
WHEREAS, Section 7.09 of the City Charter of the City of Brooklyn Center
does provide for a contingency appropriation as a part of the General Fund Budget and
further provides that the contingency appropriation may be transferred to any other
appropriation by the City Council.
NOW,- THEREFORE, BE IT RESOLVED by the City Council of the City
of Brooklyn Center that the 1993 General Fund Budget is hereby amended as follows:
1. Increase the appropriation for the following line item:
• Department 152, Social Services
• Object Number 4400, Northwest Hennepin Human Services
Council
• Program Number 1821, Northwest Hennepin Human Services
Council $5,678.00
2. Decrease the appropriation for the following line item:
• Department 182, Unallocated Departmental Expenses
• Object Number 4995, Contingency $5,678.00
•
0 RESOLUTION NO.
Date
ATTEST:
Deputy Clerk
Todd Paulson, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
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6121932589
03-18-93 14:S0 NW HENNEPIN HUMAN SERVICES
NORTHWEST HENNEPIN
March 18, 1993
Dear Brooklyn Center Council Members;
893 P02
HUMAN SERVICES COUNCIL
We are requesting funding support in the amount of $5,678.00 to fund our staff support
efforts for a project initiated by your city and four of your neighbors. This initiative, CO-OP
(Communities Organizing Opportunities for People) Northwest, started by the five cities of
Brooklyn Center, Brooklyn Park, New Hope, Crystal, and Robbinsdale, is a collaborative
effort established to address the housing, human services, jobs and training issues in the sub-
region of northwest Hennepin County.
These five cities represent 135,305 people or 51% of the total population in Northwest
Hennepin County. What these cities have in common is an aging of their housing stock, a
large number of multi-family dwellings, increased numbers of people living in porverty,and
increased human service needs. These contiguous cities have both a need and a desire to
work together to address the issues before them. The planning for infrastructure, including
transportation and housing, has been done too often without regard for the human factor.
There is a need for wholistic planning and service delivery that looks at all factors at the
same time and that cuts across boundary lines.
• These issues must be addressed at all levels - through policy changes, through projects and
programs, and through larger system changes. We have experienced success in our work to
collaboratively address the housing and related human service needs. We have worked to
develop a community resource center which primarily will serve Brooklyn Center and
Brooklyn Park residents, that has involved people from the community in securing resources,
jobs, and support; we have developed a law enforcement project that will provide jobs and
help to diversity local police departments, we have initiated an effort to provide human
services to local apartment residents; and we have worked on a vision for the community
that will be welcoming to diversity.
We are a community that is experiencing significant changes, that has significant issues, and
that has the people and commitment necessary to be proactive in addressing these matters.
We look forward to working with and for you to increase the opportunities for residents in
your community.
Thank you for your support.
:incer y -
a recta . ~ i. der, Executive Director
. Northwest Hennepin Human Services Council
cc. Daniel Donahue, Chair, CO-OP Northwest
BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH
BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE
CHAMPLIN ' DAYTON HASSAN OSSEO ROGERS
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL
Planning, Research, and Coordination o/Human Services
INVOICE
February 12, 1993
Mr. Gerry Splinter
City Manager
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55420
Re: CO-OP Northwest
Recommended Municipal Contribution to CO-OP Northwest
approved by CO-OP Northwest Executive Committee.
CO-OP Northwest, Communities Organizing Opportunities
for People, is a multi-,jurisdictional effort addressing
housing and related human service needs including jabs
and training.
$5,b?8.0
BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE
BROOKLYN PARK CRYSTAL HANOVER NEW HOPE
CHAMPLIN DAYTON HASSAN OSSEO
7601 Kentucky Avenue N. • Brooklyn Park, MN 55428
(612) 493-2802
PLYMOUTH
ROBBINSDALE
ROGERS
r. .
• HISTORY OF CO-OP NORTHWEST
Summer 1991 Cities of Brooklyn Center, Brooklyn Park, Crystal, New Hope and
Robbinsdale meet to discuss the administrative dollars generated from
the Metropolitan HRA housing vouchers in their communities.
Together, these cities have almost one third of all housing vouchers
administered by the Metropolitan HRA. It is a common desire to see
those dollars be returned to the community to be used for housing and
related services planning. Through these discussions, cities recognize
the need to work on a variety of housing and human services issues
that cross jurisdictional lines. w
8/7/91 The five city managers, together with Northwest Hennepin Human
Services Council, meet with staff from the Metropolitan HRA and the
Metropolitan Council. The focus is on the needs of the area and the
need to work together to address common issues.
8/8/91 A major "brainstorming" session is held to bring in some of the key
plavers in the area that are concerned about housing and human
services issues. New participants include: District 281, 279, 11 and
286; local non-profit housing developers (eg. Westminster, Elim
• Transitional Housing), human services providers (ea. CEAP). The
group identified common concerns and recommended strategies to
address them. The strategy that received the most attention was:
'To create a sub-regional model for inter-system collaboration and
problem-solving "
8/28/91 The cities and other members of the multi jurisdictional effort host the
Housing Committee of the Minnesota House of Representatives at the
City of Brooklyn Park. Highlights include: a "video tour" of the area,
statistics demonstrating human need and testimony from local officials.
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•
12/5/91 A Policy Statement is approved for the Multi-Jurisdictional effort:
1) Maintain and enhance commercial and residential property
Promote the Northwest suburbs in a unified manner
3) Preserve and promote quality housing opportunities for all
income levels
4) Work to integrate supportive service opportunities with
neighborhood housing
5) Develop multi-sector approaches to addressing citizen's housing
and human services needs
Winter 1992 Northwest Hennepin Human Services Council receives a "Capacity-Building"
grant from the Minnesota Housing Finance Agency to support and expand the
Multi-Jurisdictional Housing and Human Services effort.
3/10/92 The Multi-Jurisdictional Housing and Human Services Initiative
approves a resolution to be passed in all jurisdictions indicating a
commitment to work together on the items outlined in the Policy
Statement. The Multi-Jurisdictional Housing and Human Services
Initiative also approves in concept seven action groups with an
Executive Committee to oversee their efforts:
o Pilot Project Group
o Programs and Policies Group
o Public Relations Group
o HRA Certificates and Vouchers Group
o Community Investment Principles Group
o Jobs, Education and Training Group
Spring 1992 It is recognized that major players are still missing. NWHHSC staff and
Metropolitan Council staff meet with the Hennepin County Community
Services staff. Members of the Multi-Jurisdictional Initiative also present
information and solicity the involvement of Hennepin County at the County
Board. The Hennepin County Office of Planning & Development and the
Office of Training & Employment Assistance also get involved. Several other
community representatives are invited to meetings. Effort are made to get
coverage from different sectors for each committee. Plans include
incorporating more representation from communities of color, churches,
businesses and program participants.
Summer 1992 The following jurisdictions pass resolutions:
Center, Brooklyn Park, Crystal, New Hope,
County, Districts 279, 281, 286, 11 and 287.
The cities of Brooklyn
Robbinsdale, Hennepin
Action groups begin to meet and actively work on projects including:
o a proposal to begin a resident council in a local apartment
building and to increase linkage between apartment residents
and human services
o a proposal to provide job training to low-income residents via
a Police Cadet Program followed by placing people in jobs in
the Northwest Hennepin area
o a possible program to provide education and funds for first-time
homebuyers and for people rehabbing their houses
o a legislative platform to undergird these initiatives and to
provide funding for the overall effort
o a catchy name for the Multi-Jurisdictional Housing and Human
Services Initiative which sums up its purpose
o a "social services impact statement" to be used by organizations
considering public funding for private businesses
•
0
• SYNOPSIS OF CO-OP NORTHWEST EFFORT
The first tier suburbs in Northwest Hennepin County are experiencing the same kinds of
infrastructure deterioration and economic issues as the core city. Substantial housing
developments are home to a large number of single-parent families, public assistance
recipients, and persons of color and economic disadvantage. Sinale family homes are also
burdened with frequent challenges and human service issues in their communities. Over the
last decade (1981-1990), the number of people receiving Food Stamps has increased by 880IG
and the number of people receiving Medical Assistance in Northwest Hennepin has
increased by 122%. Poverty increased by 15% from 1979 to 1989 while the population only
J
grew by 22cc during that same period.
The CO-OP Northwest initiative recognizes that low and moderate income suburban
residents are faced with numerous problems including: difficulty in acquiring affordable,
quality housing; lack of job history and marketable skills; difficulties with access to and
awareness of human services; unaffordable and inaccessible child care and inadequate
transportation.
Five cities in the Northwest Hennepin County community have recognized that they share
many of the same problems and that they could solve the problems more effectively with
a collaborative approach than with each city trying to solve all of the problems in isolation.
The CO-OP Northwest initiative is a collaborative of Northwest Hennepin Human Services
• Council with the cities of Brooklyn Park, Brooklyn Center, Crystal, New Hope and
Robbinsdale; Anoka-Hennepin, Robbinsdale, Osseo and Brooklyn Center School Districts;
the Metropolitan Council, CASH and Hennepin County; North Hennepin Community
College and Intermediate School District 287-North Hennepin Technical College; and
various social service agencies including CEAP. In addition, there is an effort to recruit
more community members.
Initially CO-OP Northwest was developed to assist low and moderate income residents
acquire affordable, quality housing. The group quickly realized that lack of decent housing
is one of several related problems facing low and moderate income people in the area.
CO-OP Northwest has the broad theme of holistically addressing quality of life issues for
residents of the area by addressing the various barriers to economic empowerment. The CO-
OP Northwest effort is made up of eight committees which each actively address a different
aspect of the overall effort. The Action Groups include: Legislation Component, the
McKnight Project Committee, the Policies and Programs Group, Hra Certificates and
Vouchers, Public Relations, Community Investment Principles, the Education, Jobs and
Training Committee and the Executive Committee which has representatives from each
committee as well as members at large and services to coordinate the overall effort.
0
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CO-OP NORTHWEST
(Communities Organizing Opportunities for People)
POLICIES
1) Maintain and enhance commercial and residential property
2) Promote the North-vest suburbs in a unified manner.
3) Preserve and promote quality housing oD_D_ortunities for all
income levels in the five city area.
4) Work to integrate supportive service opportunities with
neighborhood housing.
5) Develop multi-sector approaches to addressing citizen's
• housing and human services needs.
•
0 0
PILOT PROJECTS
I~ (merger of
(Policies/Programs
11& Pilot Projects)
11
CO-OP NORTHWEST (Communities Organizing Opportunities for People)
Coordinated by Northwest Hennepin Human Services Council
r - 11
IIJOBS, TRAINING & R
u EDUCATION
n J
Purpose: Increase capacity of the area to
fund and implement pilot projects
Projects:
* Input on McKnight Grant for linking
housing & human services 1993-95 $53,000
* Housing rehab projects
* Completion of "futuring study" for the
sub-regional area
* Other pilot projects for the area
* Support & work with Community Resource
Center $137,000 grant
PLANNERS q
I GROUP N
L --9
Purpose: To coordinate planning efforts
and projects among the CO-OP Northwest Cities
LEGISLATION
Purpose: To work in collaboration with local
businesses, the Private Industry Council, Henn.
Cty. Jobs & Training, local colleges and cities
to develop jobs and training opportunities
Project:
1) Police Cadet Training and
Employment Opportunities
Nov. 1, 1992 - Dec. 31, 1993
E X E C U T I V E
C O M M I T T E E
Chairs of each action
group & at large members
Skill-Building
* *
*HRA CERTIFICATES*
* & VOUCHERS
* STUDY GROUP
Purpose: Dedication of
administrative funds for housing
vouchers to address community
planning needs in the sub-regional
area
CULTURAL Q
$120,000 DIVERSITY
Purpose: Promote both cultural
diversity and unity in a way that
Purpose: To provide direction to Action Groups
and serve as a communication liaison
PUBLIC
RELATIONS
Purpose: Purpose:
* work to get legislation passed to provide * Promote livability and employability
resources and tools to promote community for all residents, respecting cultural
empowerment. difference
Project: * Promote positive and realistic
* Create a "human services enterprise" zone publicity about the quality
which would provide incentives for innovate of life in our community
programming and projects Projects:
Identity for collaborative, positive media
Project Committees coverage
Support Committees = Study Group
Purpose: Promote both cultural
diversity and unity in a way that
is respectful to all members of
the community
Projects: Policymakers workshops,
employee training, emergency response
plan, community event event
1993: $16,000
COMMUNITY
INVESTMENT
PRINCIPLES
Purpose:
* To explore ways in which
private organizations which receive
public dollars may be encouraged
to invest in the community, ie:
paying a living wage, providing
health insurance, child care, etc.
Project:
Develop guiding principles and "rating
sheet" to determine viability of new
businesses in the community
NORTHWEST HENNEPIN
•
April 13, 1993
Mayor Todd Paulson
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, Mn. 55430
Dear Mayor Paulson,
6 HUMAN SERVICES COUNCIL
Thank you for the opportunity to present information before the Brooklyn Center City
Council on April 13, 1993. Per your request, I have enclosed budget documents for CO-OP
Northwest.
I have also provided additional background information that I think addresses some of the
questions asked by Council members.
What is the relationshin between the member municipalities and Northwest Hennepin
Human Services Council?
Northwest Hennepin Human Services Council was formed in 1972 by the member
municipalities in conjunction with efforts on the part of Hennepin County to de-centralize
planning efforts. Our agency is a joint powers organization with participation and
membership by the fifteen municipalities in Northwest Hennepin County. Each municipality
is represented on the governing board through a city staff person or elected official and each
municipality has a per capita vote on the Board. Created by the member cities, NWHHSC
also received funding by these cities as determined by them on a per capita basis to perform
human services planning and coordination. A workplan is developed and approved by the
Board annually. In this capacity, the NWHHSC functions as the human services planning
department for its fifteen member cities.
Whv is funding sunnort beine sought from the five particioatinu cities?
The five municipalities of Brooklyn Center, Brooklyn Park, New Hope, Crystal, and
Robbinsdale, came together in 1991 to address their common housing and related human
services issues. As the designated human services planning agency for these cities,
Northwest Hennepin Human Services Council was asked to coordinate this effort. As the
project grew in participation, visibility, projects and programs, the need for additional
resources to support this effort became obvious. Because this initiative directly benefits the
involved cities, and because of the additional staff time devoted to these five cities by the
Council it was determined, by several of the participating cities, that support from these
municipalities should be provided. Additional dollars beyond the municipal contributions
have been and will be sought for the project as well.
BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH
BROOKLYN PARK CRYSTAL HANOVER 'NEW HOPE ROBBiNSDALE
CHAMPLIN DAYTON HASSAN OSSEO ROGERS
7601 Kentucky Avenue N. • Brooklyn Park, MN 55428
(612) 493-2802
0 How are various efforts within the Council funded?
Additional initiatives by the Council, within or beyond the workplan, are funded by grants,
contributions, fees for services, and other sources. The Council receives from 5% - 10% of
its funding from research grants; about 12% of its funding from United Way; 44% from
Hennepin County; 2% from state/federal grants; 12% from participating municipalities; and
the remaining 20% - 25% from a wide range of foundation, church, corporate, and
individual supporters. The total budget for the agency for 1993 is approximately $500,000.
The basic planning dollars from the County and municipalities is $140,000.
How has Brooklvn Center benefitted from this effort to date:
CO-OP Northwest public relations efforts have already produced a number of articles in
area newspapers and videos featuring positive projects in our communities. This has
contributed to increasing the positive image of the five cities. Coordinating housing projects
among the five cities through CO-OP Northwest has strengthened the efforts to provide
rehab grants and other proactive ventures. The Northwest Community Law Enforcement
project will support a full time cadet in Brooklyn Center providing wages and educational
support in the amount of $14,560 on an annual basis, $7,280 to be realized in 1993 alone.
The funding in the amount of $68,500 for 1993 secured for the Community Resource Center
through NWHHSC staff efforts has provided a wide range of information and assistance to
residents of The Ponds, a Brooklyn Center Apartment Complex. Brooklyn Center has
• already realized significant benefits in many tangible ways connected with the CO-OP
Northwest initiative.
I hope that this information is helpful. I will be happy to address any additional questions
by Council members as well.
Sincely,
Patricia S. Wilder, Executive Director
Northwest Hennepin Human Services Council
cc. Gerald Splinter
•
CO-OP Northwest conservative budget figures -
0 19931
Operational Dollars: $36,296.00
Operational Dollar Breakdown: Municipal request based on .19 per
capita
Brooklyn Park: $10,712.00
Brooklyn Center: $5,678.00
Crystal: $4,519.00
New Hope: $4,152.00
Robbinsdale: $2,735.00
Total municipal :$27,796.00
Project administration operational dollars:
CRC/ or cultural diversity $2,000
Enhanced Housing $2,000
Law-Enforcement $4,500 2
Total administrative dollars available: $36,296.00
Direct Services/Funnel through dollars: $128,000 Breakdown:
McKnight Enhanced Housing Initiative: $18,000
Hennepin County Jobs and Training: $110,000
• Total dollars generated for participating municipalities to date:
$326,200.00:
McKnight Grant - Community Resource Center - $137,000 (2 years)
McKnight Grant - Enhance Housing Initiative - $53,200 (3 years)
Hennepin County - NW Law Enforcement Project - $120,000 (1 year)3
Minneapolis Foundation - Cultural Diversity Project $16,000 (1
year)
Administrative dollars connected with these grants were listed above.
Funding for 1991 was derived from the fifteen participating cities and Hennepin County 4
Community Planning dollars. Funding for 1992 was derived from an MHFA grant in the amount of
$7,280.00 and a McKnight Planning grant in the amount of $5,000.00, and Community Planning
dollars, and many volunteer hours including that of Council staff.
2 The remaining administrative dollars were spent in 1992. The program began November 1, 1992.
. 3These dollars are also listed in the direct services line item as funnel through dollars. This money
is paying wages and stipends for individuals working in the five municipal police departments.
CO-OP NORTHWEST
Current budget January 1993
Staff:
$30,2651
(salary/benefits)
Supplies:
$ 500
Photocopying
$ 450
Meeting expenses
$ 300
Audit
$ 0
Consulting
$ 0
Maintenance/Repair
$ 0
Mileage
$ 400
Postage
$ 600
Printing
$ 1500
Building rental
$ 600
i Communications
$ 300
Liability insurance
$ 0
Training
$ 75
Equipment rental
$ 1261
Publication/dues
$ 75
Direct Services
$128,000
Depreciation
$ 0
Total:
$164,530
In-kind staff support from
existing community planning dollars includes time of
Executive Director, Planner, and Bookkeeper/ secretarial support. The time
allocated ranges from .10 FTE to .20 FTE for a total in-kind value of $20,846.00.
The desired operational budget for this project would be a minimum of $75,000 -
$100,000 to support the sta
ff needed to provide the research, planning, committee
coordination, consultation
with the Community Resource Center, capacity building
within the apartment communities, adminstration of the Law Enforcement Project,
and administration of the
over-all effort.
0 1This funding supports 1.0 FTEs plus $4,000 for contractual assistance.
MEMORANDUM
TO: Mayor Paulson and City Councilmembers
1
FROM: Gerald G. Splinter, City Manager r
DATE: March 31, 1993
SUBJECT: ORGANIZATIONAL EVALUATION PROCESS
Your Financial Commission has been charged with the responsibility of evaluating the
organization of the City of Brooklyn Center as to its effectiveness and report back to the
City Council. The Council at a previous work session had discussed various approaches and
questions they wish to be included in this process. I have developed the following outline
of a process we believe will address the City Council's interests. This process would cover
three areas: 1) evaluation of the potential for administrative structure reorganization; 2)
evaluation of the supervisory/management and other staffing levels (using comparative data
currently available); 3) a Service Evaluation Process.
AREA 1. ADMINISTRATIVE STRUCTURE REORGANIZATION
The Financial Commission would evaluate the potential for developing a future organization
plan which could be implemented over time to serve the changing needs of Brooklyn Center.
I have attached for your information a copy of the organizational chart of Brooklyn Center
just prior to the reorganization of the Community Development Department in the 1992
budget; a rough draft of an administrative organization which divides our organization into
functions, departments, and divisions (this chart identifies most all functions of the City); a
slightly modified organizational chart of the City of Brooklyn Center recognizing recent
changes and doing some minor modifications to the existing structure; and a copy of the City
of Bloomington organizational structure. The purpose of this evaluation would be to give
a guideline to future councils and staff as to what the organization should or could
eventually be and once it is decided, then as opportunities occur, you could make changes
and implement portions of the restructuring.
AREA 2. SUPERVISORYIMANAGEMENTAND STAFFINGLEVELS REVIEW
The second stage of this process would be to evaluate and compare staffing levels in all
portions of the organization: in the supervisory/management area, and in total personnel.
We propose to use existing, readily available information from the Stanton Survey and other
sources to give the Financial Commission and the Council an initial evaluation of
comparable staffing levels in similar metro area communities. If this data demonstrates a
need for further, more detailed analysis, then the recommendations could be made,
0 appropriations approved, and a more detailed analysis could be completed.
Memo to Council
Page 2
March 31, 1993
AREA 3. SERVICE EVALUATION PROCESS
After your discussion at your last work session, the Council appeared to be leaning toward
processes which involve employees within the organization rather than outside time analysis
experts. We concur in this focus and propose a Service Evaluation Process structured
similar to the 1992 prioritization process. The Service Evaluation Process would have a
similar employee involvement committee system and would be directed at answering the
following questions:
1. What do we do well and why?
2. What do we do okay and why?
3. What needs improvement? How/why?
4. Are there other cities or businesses which do particular tasks better than we do?
How/why?
5. How can we provide services better?
6. Are we doing the right things?
7. How should your department's performance be measured?
8. What opportunities are there for additional cooperation between departments?
9. In what ways can we encourage cooperation with other cities and governmental
units?
10. What other departments do we interact with and in what ways?
11. 0f-tie-2 que- sf-id/vS.
If the City Council acid Financial Commission can agree to this general outlifie, I believe
it is something which could give us a guide to use in future budget decisions and in general
overall policy discussions.
Attachment
•
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3300 A 4/82
ORGANIZATION CHART COUNCIL-MANAGER PLAN
City of Brooklyn Center, Minnesota
i ADVISORY. CHARTER COMMISSION \
Various Ad Hoc Committees
ELECTORATE / (appointed by district court)
I
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ADVISORY CITY ATTORNEY a
Housing Commission 4
ADVISORY ~ CITY COUNCIL
Human Rights & Resources Commission PERSONNEL COORDINATOR
ADVISORY
EDA COORDINATOR
Parks & Recreation Commission
CITY MANAGER
ADVISORY CITY CLERK DIRECTOR 4# EARLE u
Planning Commission
Emergency BROWN
Prepared- HERITAGE
ness CENTER
/DIRECTOR DIRECTOR ~DIRECTOR\\ ~IEF~\ ~DIRECTOR% %
DIRECTOR'{ ASSESSOR
Piannin of Finance of CHIEF MANAGER
9 Volunteer Public Tax
and Recreation ! Department Police Environ- Fire Liquor Works
Inspection CH Department mental stores Assessment
Department Treasirer Health I Department Department Department
/ Golf Recreation------~--~ \ - y~
Course Programs Park Government Public
Engineering Street
Maintenance Buildings Utilities
Centerbrook Community Division Division Division Division Division
\ Center