HomeMy WebLinkAbout1993 03-08 FCAa
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fincomm\agenda
AGENDA
BROOKLYN CENTER FINANCIAL COMMISSION
March 8, 1993
Earle Brown Heritage Center
C Barn
1. Call to Order: 7:00 P.M.
2. Roll call.
3. Approval of Minutes: February 1, 1993..
4. Subcommittee Reports:
a. Report of the Capital Spending Policy Subcommittee.
(Commissioners Boran and Kelly.)
b. Report of the City Council Salary Setting Policy
Committee. (Commissioners Escher and Peppin.)
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5. Survey of Severance Policies for Laid Off Employees.
A survey of various cities' severance policies for laid off
employees, conducted by Geralyn Barone, Personnel
Coordinator, is attached.
6. Organizational Analysis.
The City Manager is unable to meet with the Commission this
evening because he is attending the regular City Council
meeting. He has asked that his report on organizational
analysis be deferred to a future meeting.
7. Future meetings.
At the February 1 meeting, the commission decided that its
next two meetings would be March 8 and April X.12 The
Commission should also be aware that there is a joint meeting
with the City Council scheduled for April 5.
8. Adjournment: 9:00 P.M.
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(EEEFCM) MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
FEBRUARY 1, 1993
CITY COUNCIL CHAMBERS
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:03 p.m. in the Brooklyn
Center Council Chambers.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners Pat Boran,
Vi Kanatz, Denis Kelly, and Gregg Peppin. Also present were Director of
Finance Paul Holmlund and Assistant Director of Finance Charlie Hansen.
APPROVAL OF MINUTES - JANUARY 4, 1993
There was a motion by Commissioner Kanatz and seconded by Commissioner
Peppin to approve the minutes of the January 4, 1993 Financial Commission as
submitted. The motion passed unanimously.
REVIEW OF FINANCIAL COMMISSION TERMS
The Director of Finance explained that he, in response to a question by the
Commission at the January 4, 1993 meeting, had verified that Commissioner
Kelly's term does not expire until December 31, 1995 rather than December 31,
1993 as shown in a recent listing of Commission terms.
ENABLING RESOLUTION DISCUSSION
Chair Escher questioned why the enabling resolution for the Commission
directed that due regard should be given in appointing Commission members which
will take into consideration geographical distribution within the City and the
representative nature of the Commission in terms of religion. It was his
opinion that neither geographical location or religion should enter into the
selection process. After discussion, the Commission requested that an inquiry
be made of the Council for the reasons for this inclusion.
CAPITAL SPENDING POLICY SUBCOMMITTEE REPORT
Commissioner Boran reported that he had met with the City's Director and
Assistant Director of Finance as a member of the Capital Spending Policy
Subcommittee to discuss the scope and objectives of a capital spending policy.
He then proceeded to present to the Commission an outline of what should be
considered when drafting the policy. After discussion, the matter was tabled
until the next Commission meeting.
CITY COUNCIL SALARY SETTING POLICY SUBCOMMITTEE REPORT
Chair Escher and Commissioner Peppin presented a working draft of policy and
procedures on Mayor and Council total compensation. The Chair explained that
the draft was developed using a policy established by the City of Burnsville
and making changes to it to reflect suggestions made by the Commission. Several
changes were made to the draft by the Commission and Staff was requested to
clarify dates contained in the draft. After further discussion, the matter was
tabled until the next Commission meeting.
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0 02-01-93
SURVEY OF SERVERANCE POLICIES FOR LAID-OFF EMPLOYEES
Chair Escher noted that a survey of various city's severance policies for
laid-off employees was included with the agenda. The survey revealed that only
one city surveyed currently had a policy. Chair Eshcer also stated that he is
awaiting additional survey information from Personnel Coordinator Geralyn Barone
concerning the City of Minnetonka and various school districts. The matter was
tabled until the next Commission meeting.
DESCRIPTION OF CITY FUNDS REPORT
The Director of Finance reviewed a description of all City Funds currently used.
A list of Funds had been requested by the Commission at the January 4, 1993
meeting.
ORGANIZATIONAL ANALYSIS
After a brief discussion of organizational analysis and "benchmarking the
matter was tabled until the next Commission meeting.
SETTING OF FUTURE MEETING DATES
Because of scheduling conflicts for several commissioners, the regular March
and April monthly meetings scheduled for the first Monday in each month were
rescheduled to Monday, March 8 and Monday, April 12. Since the City Council
chambers will not be available on those evenings, an alternate location will be
found.
ADJOURNMENT
There was a motion by Commissioner Kelly and seconded by Commissioner Boran to
adjourn the meeting. The motion passed unanimously. The meeting adjourned at
9:10 P.M.
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PRESENTATION OF CAPITAL IMMOVEMENTS FUND POLICY
OUTLINE OF POLICY:
General
Resolution - Similar to a palicy, exceptions easy
Ordinance Similar to a corporate by--law, exceptions
difficult
Required Review and Approval
Holmlund/Splinter
Hoffman
Rosene
Finance Commission
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objective of Policy
Provide permanent source of funds
Provide funding for planned major capital expenditures
Provide alternative to external issue of debt
(includes interfund loans)
Scope of Policy
Expenditure Type (per resolution)
Majo)k >$1001000
Permanent Life of 15 years or greater (GAAP)
Facility Building and/or improvements
(excludes equipment and vehicles)
Source of Funds
Proceeds on issuance of bonds
Interest earnings
Excess debt retirement funds
Excoss special assessment funds
Annual minimum contribution???
Authority to spend
Dollar Scone
$0 to $100,000
$100,001 to $200,000
$200,001 to $500,000
0 $1,000,000
Over $500,000
$1,000,000
Authority
Not eligible for funding fr_am this
fund (general fund)
city Council (simple majority) upon
recammendatiOn from Pinance Commission
City Council (4/5 majority) upon reCom-
mendation from Finance Commission and
public hearing
Citizen Referendum
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Spending Limitatiorks
prior year's
Annual spending limited to 50% ofvinterest earned
from $100,001 to $200,000 category.
Balance of unrestricted capital improvement fund must be at
least 25% AWu"xT x nxxY. General Fixed Assets.
Asset for which funding is requested must be included in 5
year capital plan for at least two years.
improvement
Five year capitalvplan must be approved by City Council at
public hearing annually.
Interfund Loans:
proprietary
May only be provided to c er4wkak
Ma funds or funds with
future external funding.
Must be repaid within ten years at prevailing market
interest rates..
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10-13-92
To: Mayor Paulson & Members of the City Council
From: Phil Cohen
Re: ESTABLISHING A CAPITAL SPENDING POLICY:
Action: Referring this request to the Financial Commission
for their consideration and recommendations.
Since we now have in place a policy that addresses the
general fund operating funds and use of reserves, , the
council should consider having a policy that deals with
capital spending and use of those reserves.
We have had discussions on major expenditure items like the
remodeling of the existing city hall, building a new.city
hall, senior citizen center, etc.
The financing of these improvements will be very costly and
would be of major financial significance to the citizens of
Brooklyn Center.
The methods of financing - if funds are available would be
to pay cash for them, or by voter approval issue general
obligation bonds, or a combination.
In addition any building projects would have to be also
estimated for annual cost of operations, which would fall
back on the general fund.
With this questions in mind, I felt it would be timely to
have the council consider this issue and then refer it to
the Financial Commission for their review and
recommendations.
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1210.00
Section 1210 -*Community Investment Fund (added 4/24/89
by Ord. 89-553)
1210.00. Fund Created. There is hereby created a separate
fund to be designated as the Community Investment Fund. This
fund shall be maintained in the official city records and
administered by the Treasurer in accordance with the provisions
of this section. All surplus moneys in each separate improvement
fund in the Improvement Bond Redemption Fund which remain after
the costs of each improvement have been fully funded, and which
are not transferred to another separate improvement fund, shall
be transferred to the Community Investment Fund. In addition,
• the following shall be deposited in.this fund:
(a) All collections of special assessments and taxes
levied for the payment of the costs of an improve-
ment which are received after the improvement costs
have been fully funded,
(b) Investment earnings generated by the moneys in the
Community Investment Fund, and -
(c) Any other moneys appropriated by the Council or
donated for the purposes of the-fund.
The principal of the fund shall consist of all transfers from
the Improvement Bond Redemption Fund, subsequent collections of
special assessments and taxes, and other moneys appropriated or
donated to the fund. In addition, the principal shall be
increased annually by an amount equal to ten percent of the
investment earnings generated by the fund in the previous year.
The remaining investment earnings shall not accrue to the
principal and shall forever be treated as investment earnings
available for expenditure in accordance with this section.
1210.05. Purpose of Fund. This fund shall be used solely to
pay the capital costs of projects of general benefit to the City
of Minnetonka.
1210.10. Expenditure Limitations.
(a) Expenditures from the fund shall be made solely from
accumulated investment earnings until 1993. In 1993 and
beyond, expenditures shall be made only from accumulated
investment earnings whenever possible.
(b) Expenditures may be made,from principal, but may not
exceed an amount greater than the equivalent of the fund's
investment earnings for the prior two consecutive years.
If expenditures from principal are made, either they
must be structured as a loan to repay the principal, or
no further expenditures of any kind may be made from
the fund until investment earnings have reest4lished the
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1210.15
principal at an amount equal to that existing before
the expenditures plus ten percent of the investment
earnings that would have been earned per year if the
principal had not been reduced.
1210.15. Funding Preference. Expenditures from the fund
for competing projects shall be granted in the following order of
preference:
(a) First Priority: Projects which can be funded within
the amount of-the available investment earnings.
(b) Second Priority: Projects using expenditures from
principal funds which have the capacity to repay the
principal amount borrowed.
(c) Third priority: Projects using expenditures from
principal funds which have no other reasonable funding
source, are non-revenue producing,••require significant
funding, and will provide otherwise unattainable community
benefit.
1210.20. Funding Procedure. Expenditures from the fund may
be made only after compliance with the following procedure:
(a)- The project to be funded must have been included for at
least two years in the city's formally-adopted capital
improvement program. J
(b) The City Council must hold a public hearing on whether
the proposed project should be funded. Notice specifying
the date, time and place of the hearing, the project to be
funded, and the amount of funding must be published at
least ten days before the hearing in the city's official
newspaper. in addition, efforts shall be made to give
notice to-the community through other reasonable means,
such as newspaper articles, cable television and any city
newsletter. The public hearing must be held on two separate
days at least 30 days apart. The date and time of the
second meeting shall be announced at the first.
(c) The City Council must make the following findings which -
shall be incorporated into an adopted resolution:
(1) The project has sufficient community-wide benefit
as determined by a review of its intended users, the
degree to which it addresses a community-wide need or
problem, and its-consistency with other city
goals, programs or policies.
(2) The project to be funded could not occur but for
the use of the Community Investment Fund.
(3) The Community Investment Fund is not replacing
funding from another previously programmed or
available source.
(4) The project has been included in at least two
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Member John Leary introduced the following resolution
and moved its adoption:
RESOLUTION NO. 68-246
RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A CAPITAL
PROTECTS FUND
WHEREAS, the City Council of the City of Brooklyn Center has determined
that there are certain major, permanent facilities that are currently needed or will
be needed in future years by the City of Brooklyn Center; and
WHEREAS, the City Council deems it prudent to finance these facilities
to the extent.:possible from sources other than long-term borrowing; and
WHEREAS, from time to time there are cerlain surpluses from various
City funds and from other sources of revenue which become available to be
used for purposes which may be designated by the City Council:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that there is hereby created a fund to be known as the CAPITAL
PROJECTS FUND;
BE IT FURTHER RESOLVED that the purpose of the CAPITAL PROJECTS FUND
is to provide funds and to account for the expenditure of such funds for major
capital outlays (which shall include, but not be limited to, construction or
acquisition of major permanent facilities having a relatively long life); and/or
to reduce debt incurred for capital outlays;
BE IT FURTHER RESOLVED that the sources of revenue for said CAPITAL
PROJECTS FUND shall consist of ad valorem taxation, transfers by the City
Council of surpluses of other City funds, issuance of bonds, interest earnings
of the fund, and from other sources of revenue whi h from time to time the City
Council deems to be available for transfer nd.
October 14, 1968
Date Mayor
ATTEST: ' .
C le&
The motion for the adoption of the foregoing resolution was duly seconded by
member Earl Rydberg , and upon vote being taken thereon, the following
voted in favor thereof; Philip Cohen, John Leary, Earl Rydberg and
Howard Heck;
and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted.
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FINCOMM\UNRESFB CITY OF BROOKLYN CENTER
CAPITAL
IMPROVEMENTS
FUND
CALCULATION OF
UNRESTRICTED
FUND BALANCE
Dec 31
Dec 31
Dec 31
1990
1991
1992
General Fixed Assets
13,831,647
14,243,174
15,151,851
Calculate 25%
3,457,912
3,560,794
3,787,963
Fund Balance:
Restricted for:
Appropriations
223,951
223,951
223,951
Advances to other funds
1,383,151
1,336,895
1,279,201
Bonds Refunding Proceeds
429,357
Unrestricted
4,100,273
5,375,337
5,349,645
Total Fund Balance
5,707,375
6,936,183
7,282,154
Excess Unrestricted Fund Bal.
(Unrestricted - Calculate 25%)
642,361
1,814,544
1,561,682
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1210.25
consecutive formally-approved-capital improvement
programs.
(5) If principal is used, the project has the ability to
reasonably repay the funds, and use of the principal does
not exceed the equivalent of the last two years'
investment earnings from the-Community Investment Fund.
(6) An estimate of the ongoing annual operating and
maintenance costs has been made and the source(s)
for paying such costs identified.
(d) If any of the findings in paragraph (c) cannot be made
and the project meets the expenditure limitations imposed
in Section 1210.10, expenditures may be made from the fund
only after the affirmative vote of at least five Council
members.
1210.25. Administrative Expenditures. The limitations imposed
in the sections above shall not apply to reasonable expenses necessary
for the administration of the Community Investment Fund.
1210.30. Amendments. No amendments may be made to Section
1210.10(b) except upon the affirmative vote of at least six members
of the Council. No other amendments to Section 1210 may be made
except upon the affirmative vote of at least five members of the
Council-
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S~yy~srED Qa Ll-ty
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WORKING DRAFT (2/1/'93)
POLICY AND PROCEDURE ON
MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION
1. NEED FOR POLICY:
The Community is entitled to a clearly articulated, written description of the policy and procedure
for establishing the total compensation of local elected officials.
II. POLICY:
1. Service on the City Council is a civic obligation and an honor. The total
compensation of the Mayor and Council Members should, therefore, not encourage
candidacies based on monetary rather than public service objectives. However, the
compensation of Brooklyn Center elected officials shall be fair and equitable in order
to attract qualified candidates for local elective office.
2. The propriety of the compensation levels of the Mayor and Council Members shall be
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evaluated through comparisons with- compensation paid to similar officials within the
seven county metropolitan area.
3. The compensation levels of elected officials should be regularly reviewed and adjusted
to ensure compliance with the objectives of this policy and to avoid the need for
drastic or sudden compensation adjustments.
4. Compensation set pursuant to this policy and procedure shall be deemed to be the
total compensation for elected officials of the city with the exception of expense
reimbursement which shall be the same as provided all other city employees.
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1
III. PROCEDURE:
1. The City Manager shall biennially conduct a survey of compensation paid to elected
0 officials of comparably sized municipalities with similarly sized budgets and tax bases
in the seven county metropolitan area. Surveys prepared by the Association of
Metropolitan Municipalities or the League of Minnesota Cities may be utilized in lieu
of the City Manager's survey.
2. The City Manager shall biennially prepare a compensation report that contains an
analysis of the survey information. The report shall compute the average amounts
paid to Mayors and Council Members; correlate survey results to the current
compensation of Brooklyn Center elected City officials; and, discuss possible
budgetary and public perception impacts of indicated changes. )j
3. The City Manager shall submit the compensation report to the City Council and the
Financial Commission prior to June 1, for information pertaining to the applicable
0 calendar year.
4. The Financial Commission shall biennially review the City Manager's compensation
report. Prior to July 1, of the same year, the Commission shall recommend to the
City Council that the compensation of the Mayor and Council Members either remain
the same or be changed to some specified amount in the manner prescribed by law.
5. Consistent with the City Charter, Section 2.07, the Mayor and Council Members
may, after conducting public hearings, set their compensation by ordinance. No
change in compensation shall be in effect until the January 1, following the next
succeeding general election.
IV. AUTHORITY:
The authority for establishing compensation for the Mayor and Council Members is found in
• Minnesota Statutes 415.11 and the City of Brooklyn Center Charter, Section 2.07.
2
S it S i nn ~ aJ'CS -rft -rife:
WORKING DRAFT (2/1/'93) WbAAIC.Nw pRAFT"
POLICY AND PROCEDURE ON
MAYOR AND COUNCIL MEMBER &ALAR3-FS TOTAL COMPENSATION
I. NEED FOR POLICY:
The Community is entitled to a clearly articulated, written description of the
pZsaz-+a psl,; rv and pro for establishing the salar-ies total compensation of
local elected officials.
II. POLICY:
1. Service on the City Council is a civic obligation and an honor. The sea
tota_1 compensation of the Mayor and Council Members should, therefore, not
encourage candidacies based on monetary rather than public service
objectives. $oweve the compensation of Brooklvr Center elected officials
shall he fair and equitable in order to attract qualified candidates
local eJ ert eve office,
~r~
. it is in the best interest of t+:c a_mmttnit a-t s.,-~, , s~tsc seek
and be available €eE 13,=a, , ete ei f z . £zla-r-c tc as--r~
tiv,. and-eleeted effielals should net
-3-.- 2s The propriety of the say compensation levels of the Mayor and Council
Members eanbe alp X1be, evaluated through comparisons with salaries
co ensation paid to similar officials within the seven county metropolitan area.
4-. 3. The salary compensation levels of elected officials should be regularly
reviewed and adjusted to ensure compliance with the objectives of this policy and
to avoid the need for drastic or sudden ehanges Compensation ad-iustments,
y. Compensation set pursuant to this policy and procedure shall be deemed to be
The total compensation for elected officials of the city with the exception of
expense reimbursement which shall be the sable as grovided all other city
emloye_es .
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III. PROCEDURE:
1. The City Manager shall annual! biennially conduct a survey of see
compensation paid to elected officials of comparably sized municipalities with
similar-1w sized budgets algal taZas- in the seven county metropolitan area.
Surveys prepared by the Association of Metropolitan Municipalities or the League
of Minnesota Cities may be utilized in lieu of the City Manager's survey.
2. The City Manager shall awry biennially prepare a pay compensation
report that contains an analysis of the survey information. The report shall
compute the average amounts paid to Mayors and Council Members; correlate survey
results to the current salaries compensation-of Brooklyn Center elected City
officials;jand, discuss possible budgetary and public ppercep tion 'impacts of
indicated changes.
3. The City Manager shall submit the pel-i-ey compensation report to the City
Council and the Financial Commission pri o June 1, for information pertaining
to the pia applicable calendar year.
4. The Financial Commission shall biennially review the City Manager's
pelley compensation report le .o Prior to July 1, of the same year, the
Commission must shall , recommend to the City Council that the ewes
compensation of the Mayor and Council Members either remain the same or be
changed to some specified amount in the manner prescribed by law.
5. Consistent with the City Charter, Section 2.07, the Mayor and Council Members
may, after conducting public hearings, set their aalaEles compensation by
ordinance. No change in salaries compensation shall be in effect until the
January 1, following the next succeeding general election.
IV. AUTHORITY:
The authority for establishing salaries gompensa-ion for the Mayor and Council
Members is found in Minnesota State Statutes 415.11 and the City of.Brooklyn.
Center Charter, Section 2.07.
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(EEEFCP)
1. NEED FOR POLICY
WORKING DRAFT
POLICY ON
MAYOR AND COUNCILMEMBER SALARIES
The Community is entitled to a clearly articulated, written description of the
process for establishing the salaries of local elected officials.
H. POLICY
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I. Service on the City Council is a civic obligation and an honor. The
salaries of the Mayor and Councilmembers should therefore not encourage
candidacies based on monetary rather than public service objectives.
2. It is in the best interest of the community that excellent candidates seek
and be available for local elected offices. Salaries should not operate
as a disincentive and elected officials should not be required to subsidize
participation in public service.
3. The propriety of the salary levels of the Mayor and Councilmembers can be
also evaluated through comparisons with salaries paid to similar officials
within the seven county metropolitan area.
4. .The salary levels of elected officials should be regularly reviewed and
adjusted to ensure compliance with the objectives of this policy and to
avoid the need for drastic or sudden changes.
III. PROCEDURE
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1. The City Manager shall annually conduct a survey of salaries paid to elected
officials of comparably sized municipalities in the seven county metropolitan
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0 area. Surveys prepared by the Association of Metropolitan Municipalities or
the League of Minnesota Cities may be utilized in lieu of the City Manager's
survey.
2. The City Manager shall annually prepare a policy report that contains an
analysis of the survey information. The report shall compute the average
amounts paid to Mayors and Councilmembers, correlate survey results to the
current salaries of Brooklyn Center elected City officials, and discuss
possible budgetary impacts of indicated changes.
3. The City Manager shall submit the policy report to the City Council and the
Financial Commission prior to June 1 for information pertaining to the
previous calendar year.
4. The Financial Commission shall
annually
review the City
Manager's policy
report on salaries. Prior to
July 1 of
the same year,
the Commission must
recommend to the City Council that the salaries of the mayor and Council-
members either remain the same or be changed to some specified amount in the
manner prescribed by law.
5. Consistent with the City Charter, Section 2.07, the Mayor and Councilmembers
may, after conducting public hearings, set salaries by ordinance. No
change in salaries shall be in effect until the January 1 following the next
succeeding general municipal election.
IV. AUTHORITY
The authority for establishing salaries for the Mayor and Councilmembers is found
in Minnesota State Statutes 415.11 and the City of Brooklyn Center Charter,
Section 2.07.
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• MEMORANDUM
•
TO: Paul Holmlund, Director of Finance
FROM: Geral
yn R. Barone, Personnel Coordinator ~ .I
DATE: November 2, 1992
SUBJECT: Guidelines for Setting Salaries of Elected Officials
You had asked me to contact the Minnesota State Compensation Council (SCC) to
determine if there are any guidelines for setting salaries of elected state officials. I spoke
with Janet Lund (297-3697) of the SCC, and she said there is no written policy in Minnesota
to address this issue.
Ms. Lund said usually they compare to salaries in other states and in other parts of
Minnesota. She added the last few years there has been a freeze on elected officials
salaries, so even if a policy had been in place, it would not have mattered. Ms. Lund noted
some states tie increases to adjustments in compensation packages negotiated by the unions.
If you need additional information related to this, please let me know.
•
MEMORANDUM
TO: Gerald G. Splinter, City Manager
FROM: Geralyn R. Barone, Personnel Coordinator
DATE: October 15, 1992
SUBJECT: City Council Salary Review Process
I have conducted a survey of area municipalities to determine what process is used in
reviewing and setting salaries of the mayor and city council members. Most cities do not
have any sort of written policy, but many do have a regular review schedule. The survey
results are as follows:
ANNUAL REVIEW
Maplewood
Richfield
Fridley
Plymouth*
New Brighton*
REVIEW EVERY TWO YEARS
Crystal
Robbinsdale
Woodbury
Burnsville
Mounds View
New Hope
Golden Valley
St. Anthony
VARIES OR SPORADICALLY
Maple Grove Bloomington
Ramsey Roseville
Apple Valley Eden Prairie
Columbia Heights Brooklyn Park
Hopkins
*New Brighton and Plymouth incorporate their council salary review into the annual budget
preparation process.
Most of the cities either use the Association of Metropolitan Municipalities (AMM) elected
officials salary survey or conduct phone surveys to determine what rates to set. Some tie
any increase into the amount of salary increases received by city employees. A few use the
Consumer Price Index (CPI) as a guideline for adjustments. Robbinsdale utilizes a salary
review committee made up of one representative from each council advisory commission.
If ou need any additional information, please let me know
y
N.ap dewoo d
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ORDINANCE NO. 654
AN ORDINANCE AMENDING THE MAPLEWOOD CODE
PERTAINING TO COMPENSATION FOR ELECTED OFFICIALS
Section 1. Section 2-23 is hereby amended as follows:
Section 2--23 Compensation. Pursuant to Section 415.11(1) of Minnesota Statutes,
the salary of the Mayor is hereby established at Seven Thousand Five thAndred
Dollars ($7,500.00) per year, payable in monthly installments and the salary of
each member of the Council is established at Six Thousand Six Hundred Dollars
($6,600.00) per year, payable in monthly installments effective January 1, 1990,
and thereafter the Mayor's salary and the salary of each Councilmember shull be
adjusted annually based on a change in the cost of living. Such adjustment shall
be based on the cast-of-living index published by the Department of Labor. Such
adjustment becomes effective and automatic on the first of January of the year
for which it is made.
Section 2. This Ordinance shall take effect upon its passage and publication.
Passed by the City Council of the
City of Maplewood, Minnesota, on the.
30th day of October, 1989.
Ayes - 5
Nays - 0
Mayor
ATTEST :
JJ i
/ City clerk
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T~o,b1o; v S8 od -e
Robbinsdale City Code 205.01 (Rev. 1991)
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Section 205 - Salaries of Elected officials
205.01. Council salaries. Subdivision 1. Mavor. The salary of the mayor is
$6,600 per annum.
205_03. Councilmembers. The salary of each member of the council is $5,280 per
annum.
The salary of the mayor and councilmembers is payable
205.05'. Monthly_Va
once monthly.
205.07. Council salarv committee. A committee composed of the chairpersons of
the charter commission, planning commission, liquor commission, parks and
recreation commission, and human relations commission, must convene no later than
the first full week of June in years of a municipal election in which one or more
members of the city council are elected, for the purpose of reviewing the
salaries of the mayor and council. At their first meeting, the corcmi.t:.ee must
name one of its members as chairperson. Members of the council may not serve on
the committee. if the chairperson of a commission is ineligible or unwilling to
serve on the committee, the commission may designate another member of the
commission to serve on the committee. A majority of the members is necessary to
conduct business. The committee must recommend no later than August 1 of the
same year to the council that the salaries of the mayor and council members
either remain the same or be changed to some specified amount in the manner
prescribed by law.
- 205.09. Workers' compensation. Pursuant to Minnesota Statutes, chapter 176, the
elected officials of the city, the Robbinsdale Economic Development Authority
(REnA), and those municipal officers appointed for a regular term of office are
included in the coverage of the Minnesota Workers' Compensation Act. (Amended,
Ord. No. 91-15, sec. 1)
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10/L6/9Z 09:17
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FAX 612 S95 4404 (xry O B-VILLE
POLICY NUMBER. 1.160
MAYOR AND COUNCILMEMBER SALARIES
I. NEED FOR POLICY
The Community is entitled to a clearly articulated, written de-
scription of the process for establishing the salaries-of local
elected officials-
IS. POLICY
1. Service on the City Council is a civic obligation and an
honor. The salaries of the Mayor and Councilmembers should
therefore not encourage candidacies based an monetary rather
than public service objectives;
2. It is in the best interest of the community that excellent
candidates seek and be available for local elected offices.
Salaries should not operate as a disincentive and elected
officials should not be required to subsidize participation
in public service. T*-* ;;tea 4:es-=f 4-ha Mg=-r as
pocket e,peasG~ a
3. The propriety of the salary levels of the Mayor and Council-
members can be evaluated through comparisons with salaries
paid to similar- officials within the seven county metro-
politan area;
4. The salary levels of elected officials should be regularly
reviewed and adjusted to ensure compliance with the objec-
tives 'of this policy and to avoid the need for drastic or
sudden changes.
III. PROCEDURE
1. The City Manager shall annually conduct a survey of salaries
paid to elected officials of comparably sized municipalities
in the seven county metropolitan area. Surveys prepared
by the Association of Metropolitan Municipalities or the
League of Minnesota Cities may be utilized in lieu of the
City Manager's survey.
2. The City Manager shall annually prepare a Policy Report that
contains an analysis of the survey information. The report
shall compute the average amounts paid to Mayors and Council-
members; correlate survey results to the current salaries
of Burnsville elected officials; and, discuss. possible
budgetary impacts of indicated changes.
Post-Item brand fax transmittal memo 7671 1 of pa98°
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Dept. P one
t.12 895 4404
10/16/92 09:17 FAX 612 895 4404 CITY OF B-1'ILLG Ij002
POLICY NUMBER 1.160
PAGE TWO
3. The Mayor and City Council shall annually review the Citv
Manager's Policy Report on salaries and, if appropriate to
the purposes of this policy, may direct staff to prepare
all necessary ordinances and to provide for any required
public hearing.
4. The Mayor and City Council shall conduct two public hearings
on any proposed ordinance that would change the salary levels
of local elected officials.
5. Consistent with state law, no change in salary shall be
implemented until after the next succeeding municipal
election.
IV. RESPONSIBILITY
It shall be the responsibility of the City Manager ' to annually.
survey the salaries paid elected officials in comparable metro-
politan area municipalities and to preserit those findings to
the City Council.
V. AUTHORITY
City Council Policy Setting; Minnesota State Statutes 415.11.
Submitted by
Reviewed by
Connie Morrison, Mayor
0
Date 3/13/84
Date 9/13/84
• SEVERANCE PACKAGE FOR LAID-OFF EMPLOYEES
CITY OF MINNETONKA - Betty Norton (939-8200)
Sending Copy
CITY OF BLOOMINGTON - Mary Heinz (881-5811)
■ Pay out vacation and personal leave
(Personal leave - May be used at any time for whatever purpose the employee
wishes to use it. It is suggested it be allowed to accumulate for emergencies.
Employees receive 84 hours per year for personal leave.)
■ Employees with contracts would be handled as stated in their contract.
HENNEPIN COUNTY - Paul Cegla (348-5009)
See Attached
BROOKLYN CENTER HIGH SCHOOL - Doug Rossi (561-2120)
■ Unrequested leave for teachers.
■ If no opening the following year, they are terminated.
0
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R~1Fs
Service credit for stability payment purposes may be
given for prior County service in a permanent position
which was half time or more. Such credit may be given
by the appointing authority to former employees who have
been re-employed by the County within five (5) years of
their previous qualifying service.
Any eligible employee, upon retiring from County
service, shall be paid a stability payment as of the
date of his/her retirement. The stability pay of a
deceased employee shall be paid in accordance with 5.2k.
Employees on an approved leave of absence without pay on
December 1 are also eligible to receive a prorated
stability payment. Payment will be issued for eligible
employees granted a leave without pay in accordance with
Section 12.14 only after their return to active
employment.
Employees on Medical Leave Without Pay (12.12), Military
Leave Without Pay (12.11), or on layoff shall receive
prorated stability payments at the time December
payments are issued.
6.1J. Severance Pay
Severance pay shall be paid to permanent employees who
have completely severed their employment with the County
in good standing. Upon request of the employee,
severance shall be paid to the employee who has been
laid off or who is receiving County-sponsored Long Term
Disability insurance benefits and has not returned to
employment with the County. An employee shall not
receive in excess of one hundred (100) days (800 hours)
severance pay during his/her lifetime. Such severance
pay shall -be based upon and measured by the unused
accumulated sick leave and unused accumulated vacation
leave accruing to such employee during Hennepin County
employment, to be paid upon complete separation or
retirement of the employee from County employment. Such
severance pay shall not exceed one hundred (100) days
(800 hours) of the unused accumulated sick leave and
unused vacation leave which has accrued to the credit of
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5-8
(.0
the employee at the date of severance of such
employment. Severance pay shall be computed on the
basis of the employee's base pay rate in effect on the
date of termination or date of request for severance in
the event of layoff.
Employees who are discharged from employment for
disciplinary reasons shall be ineligible to receive
unused accumulated sick leave severance benefits.
For an employee who fails to provide the required
advanced written notice of his/her resignation, the
County shall: (a) exclude eighty (80) hours of sick
leave severance benefits if the employee was required to
give a fourteen (14) calendar day written notice of
separation, or; (b) exclude one hundred sixty (160)
hours of sick leave severance benefits if the employee
was required to furnish the County with a twenty-eight
(28) calendar day written notice of separation. All
severance so forfeited will be included computing
maximum lifetime severance accrual and excluded from any
hours reinstated upon subsequent return to County
service. For employees who are newly employed, rehired
or reinstated on or after November 5, 1978, but before
December 10, 1985, it will be necessary to complete five
(5) years (10,400 regular hours) of continuous service
with the County before becoming eligible for severance
pay. based on sick leave accumulation. Those newly
employed, rehired or reinstated on or after December 10,
1985, must complete eight (8) years (16,640 regular
hours) of continuous County service to.become eligible
for the accumulated sick leave portion of severance pay.
k. Deceased Employee: pay"nt of Wages and Severance
All unpaid wages and severance (accrued vacation and
sick leave), and unpaid prorated stability pay, deferred
holiday hours and compensatory time, accruing to date of
death of an employee shall be paid, upon request of the
decedent's appointed personal representative, in
accordance with applicable probate law.
5-9
j PERSONNEL
A-400 Government Center
HENNEPIN Minneapolis, Minnesota 55487-0040
FAX: (612) 348-6224
TELECOPY FORM
DELIVER TO: Name:
FAX # ( ) - 14 Cl
FROM: Name:. cee-j~
Hennepin County Personnel Department
Benefits Unit
NUMBER OF PAGES: (Not counting this page)
DATE: -4-1149193. TIME: q4
DESCRIPTION OF CONTENTS: J~" t+
frt! %A 12 Q C- S4
TRANSMITTING MACHINE;` Hennepin County Personnel Department
NUMBER TO TRANSMIT: (612) 348-6224
NOTE: Please call me at (612) 348-3530 if any pages are not received clearly.
•
1\FAXFORM HENNEPIN COUNTY
12/30/92
an equol opportunity employer
CHAPTER V
JOB LAYOFF/ELIMINATION
OF EMPLOYMENT POSITIONS
POLICY 5-2
EFFECTIVE DATE: September 1, 1982
JOB LAYOFF/ELIMINATION
OF EMPLOYMENT POSITIONS
The purpose of this procedure is to provide a uniform and consistent
means of dealing with situations of job layoff and elimination of
employment positions in the City of Minnetonka municipal
organization.
STATE 10E I ~T_OF_ POLICY
Applicability
a. Job layoff means the placement of an employee in a status of
involuntary leave from work with the City due to lack of :cork,
shortage of funds, or other reasons, except for disciplinary
reasons, and where the City Manager has reasonable expectation
that such status may be revoked within the twelve months
immediately following layoff notice.
b. Elimination of emolovment position means the deletion of a
position's authorization from the City budget and where the City
Manager does not have reasonable expectation that such
authorization may be restored within the twelve months
immediately following such action.
c. Job title means the name of the employee's position as it appears
on the employee job description and/or most recent personnel
record.
Determination by City Manager - The City Manager shall officially
determine the positions to be subject to layoff and/or elimination of
employment positions for each department, being speci`ic as to the
job title(s) of the position(s).
Procedure - Within each department, layoff, or termination as a.
result of elimination of employment position(s), shall occur based on
the evaluation of job-relevant qualification factors.
Such evaluation shall occur for all employees who are at the same or
lower pay-rate as that of the position (s) subject to layoff or
elimination and who are within the same general class as the
position(s). General classes are professions:' L_J~e c° ;n._4:a.1 and
clerical.
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CHAPTER V
JOB LAYOFF/ELIMINATION
OF EMPLOYMENT POSITION'S
POLICY 5-2
Procedure (Continued):
PAGE 2
The evaluation shall be conducted as outlined in the following
section. The results of the evaluation shall determine the order for
layoff and/or elimination of position(s), with the employee(s) having
the lowest evaluation score being the first to be laid off, or
terminated from the general class within each department. Remaining
employees of the same general class shall be assigned to authorized
positions taking into account the work needs of the City and
Department and the individual evaluation scores of the employees.
This shall constitute the full extent of employees' rights to "bump"
other employees or to otherwise avoid layoff or termination action,
except as may be otherwise provided by law.
Evaluation
1. For the purpose of such evaluation, employees shall be grouped by
general job classes as described in the procedure section.
2. The evaluation shall be performed by the department director and
such other persons as may be designated by the City Manager,
using a numerically-weighted scoring system.
3. The evaluation shall be designed and conducted to take into
account the following job-relevant qualification factors:
a. Job performance history.
b. Nature and type of direct experience in the work for which
the evaluation is being conducted.
C. Specific skills held by the employee which are related to
the work.
d. Training and education related to the work.
If after such evaluation, the evaluaton ratings for any employees are
found to be equal, length of total service with the City shall be
used to establish the rank order of rating for such employees. Total
service 'means the length of total service in the City's employ
computed as a full-time equivalent. Part-time employees' service
shall be pro-rated based on their average work schedule during the
last year, a well as any prior full-time service.
Notice - Employees subject to layoff shall receive as long as advance
notice as practicable, however, in no event shall notice be less than
two weeks.
a
CHAPTER V
JOB LAYOFF/ELIMINATION
OF EMPLOYMENT POSTIOI:S
POLICY 5-2 PAGE 3
Appeal - Employees receiving notice of layoff under this procedure
shall have the right to appeal the matter to a three-person Review
Panel appointed by the City Manager within ten (10) days of
notification of layoff. Panel members shall not include any person
who has conducted the evaluation described above.
The Review Panel shall review the subject evaluation and procedures
applicable to the appellant employee, and make recommendation to the
City Manager concerning any omissions, deletions, discrepancies or
arbitrariness found in its review. The Panel's recommendations shall
be submitted in writing within ten (10) days of convening its review,
and a copy provided to the appellant employee.
The Review Panel shall not, in and of itself, have authority to
overturn or modify any layoff decision. Such authority shall rest
with the City Manager.
Severance
A. The
following severance arrangements shall apply to 'emplovees who
are
laid off:
1.
Any accrued vacation and compensatory time shall be paid as
of the date of layoff.
2.
Employees shall have the opportunity to retain group health
and life insurance coverage for up to nine (9) months from
the date of layoff and the first three (3) months of
retained coverage shall include the city's normal
contribution to the premium cost.
3.
If requested by the employee, the City shall process
termination papers with PERA, to allow reimbursement of.
employee contributions. (Note: Employees have the
responsibility to determine the effect of such action on
potential benefits from PERA.)
B. The
following severance arrangements shall apply to emplovees
whose Postions have been eliminated:
1.
Any accrued vacation and compensatory time shall be paid as
of date of termination of employment.
2.
Employees shall have the opportunity to retain group health
and life insurance coverage up to nine (9) months from the
date of termination of employment. The first three (3)
months of retained coverage shall include the City's normal
contribution to the premium cost.
3.
If eligible, severance pay in accordance with the provisions
of the Personnel Ordinance.
• CHAPTER V
JOB LAYOFF/ELIMINATION
OF EMPLOYMENT POSITIONS
POLICY 5-2
PAGE 4
Temporarv Emplovment - The City will make efforts to notify laic-off
employees and employees whose positions have been abolished, of
temporary and seasonal work which may become available.
Recall - Unless the applicable labor agreement provides otherwise,
the City may recall laid-off employees within twelve (12) months of
the date of layoff. Notice of recall will be mailed to the
employee's last known address, ana the employee shall have two weeks
from the date of mailing to accept such recall.
Employees recalled shall be credited for past service for purposes of
calculating benefits.
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CITY OF BROOKLYN CENTER 1993 EMPLOYEE POSITION AND CLASSIFICATION PLAN SEVERANCE BENEFITS
SEVERANCE BENEFITS FOR LAID OFF EMPLOYEES PROGRAM FOR LAID OFF
EMPLOYEES PROGRAM
Due to severe budget constraints, the City Council has found it necessary in some budget
years to reduce the number of City employees through lay offs. To recognize the hardship
of such lay offs, the City Council has determined it is in the best interest of the City
of Brooklyn Center to offer some severance benefits to certain employees.
Therefore, the City Council has determined to offer the Severance Benefits for Laid Off
Employees Program with the following provisions:
1. Employees qualified for severance benefits are those who are employed in a full-
time capacity as a benefits-earning employee with the City of Brooklyn Center at
the time of lay off and will not be reemployed by the City in another full-time
position. Employees participate in this program on a voluntary basis.
2. At the City's expense, qualified employees may, at their choosing, participate in
an outplacement service at a cost not to exceed $2,000 or within six months of
lay off, whichever is reached first. Outplacement services consist of a career
assessment, resume development, cover letter writing assistance, interviewing
skills, networking, and developing job resources, all of which are provided by a
professionally qualified outplacement service.
3. The qualified employees will be allowed to continue health and life insurance
coverage held at the time of lay off pursuant to COBRA law. The City will pay
the portion of the premium costs for which other City employees are eligible for
a period of three months after the lay off date or earlier if other coverage is
provided by another employer.
4. In addition to any other severance pay to which the qualified employee is
entitled, severance pay equal to two (2) weeks salary shall be paid to qualified
employees who have been employed by the City less than ten (10) years; and
severance pay equal to four (4) weeks salary shall be paid to qualified employees
who have been employed full-time by the City for ten (10) or more years.
5. The City Manager is authorized to administer the Severance Benefits for Laid Off
Employees Program and to fund this program from the City of Brooklyn Center's
Employees' Retirement Fund until such funds are depleted, at which time the
program will be funded from the General Fund.
6. In the event that the City discontinues providing group health insurance coverage
for active employees or in the event that the City discontinue this program, all
benefits provided for in provision three (3) above paid for by the City will also
be discontinued.
-24-