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HomeMy WebLinkAbout1993 01-04 FCA,p, ~ (EEEFCA) AGENDA Brooklyn Center Financial Commission January 4, 199.2'3 City Hall S( Council Chambers 1. Call to Order: 7:00 p.m. b e4 2. Roll Call. 3. Approval of Minutes: November 9, 1992. 4. Review of Enabling Resolution. 5. Election of Chairperson: paa_~, Subdivision 6 of the resolution establishing the Brooklyn Center Financial Commission directs that the chairperson will be elected by majority vote of the membership at the first meeting of the calendar year. 6. Appointment of Vice Chairperson: Subdivision 6 also directs that a Vice Chairperson be appointed annually by • the Chairperson. / 7. 1993 Adopted Budget: A review of Council changes to the 1993 proposed budget. f 8. Establishing 1993 Project Priorities: The City Council has requested the Commission's assistance on several policy matters. They are: a. Council Salary Setting Policy. 4, y Z.Or a~~, Ai"ova ~r1Zj~5~ ~ w< b. Capital Spending Policy. 5,A.0 c. "Benchmarking". d. 1994 Budget. ~ . acr'n.:~ (5rc~c~~.'4 The Commission should discuss these projects, prioritize them, and set up a 1993 work-plan. 8. Adjournment: 9:00 p.m. 0 (EEEFCM) MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER November 9, 1992 CONFERENCE ROOM B CITY HALL CALL TO ORDER Chair Donn Escher called the meeting to order at 7:07 p.m. in the Brooklyn Center City Hall, Conference Room B. ROLL CALL Present at roll call were Chair Donn Escher, Commissioners Pat Boran, Ulyssess Boyd, Ron Christensen, Vi Kanatz, Denis Kelly, and Gregg Peppin. Also present was Finance Director Paul Holmlund. 1993 ANNUAL CITY BUDGET RECOMMENDATIONS Chairman Escher explained that tonight's special meeting had been called for the purpose of making recommendations concerning the 1993 budget to be forwarded to the City Council prior to the November 16 joint budget meeting with the City Council. The Commission discussed the November 2 presentation by the Director of Finance of the 1993 proposed budget. After the discussion, the Commission suggested that the following additions be made to the budget presentation: 1. A visual which would show the difference between the 8% gross property tax levy increase and the 8.62% net property tax increase to property owners after adjusting for HACA. 2. A visual which would show the reason for the need for a property tax increase although the total budget appropriations had decreased. 3. A 'visual which would show that, although the General Fund budget increased by $145,419 (1.39%), a provision for employee salary and benefit increases in the amount of $234,974 accounted for all the increase. Other operating and capital outlay appropriations were actually decreased. After further discussion, the Commission directed the following recommendations to the City Council concerning the proposed budget: 1. The Commission supports the property tax increase contained in the proposed 1993 budget because of the need to maintain an adequate fund balance and the possibility of the return of levy limits in 1994. 2. The Commission reommends that the City Manager be requested to suggest further expenditure reductions in the amount of $75,000. 3. The Commission recommends that any savings from further expenditure reductions be added to the Contingency account. ADJOURNMENT The meeting adjourned at 9:15 p.m. MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER NOVEMBER 2, 1992 COUNCIL CHAMBERS CITY HALL CALL TO ORDER Chair Denis Kelly called the meeting to order at 7 p.m. in the Brooklyn Center City Council Chambers. ROLL CALL Present at roll call were Chair Denis Kelly, and Commissioners Donn Escher, Pat Boran, Vi Kanatz, and Ron Christensen. Members excused for absence were Gregg Peppin and Ulyssess Boyd. Others present: City Manager Gerald Splinter, Finance Director Paul Holmlund, and Public Works Coordinator Diane Spector. APPROVAL OF MINUTES - OCTOBER 19. 1992 There was a motion by Boran and seconded by Kelly to approve the minutes of the October 19, 1992, Financial Commission as submitted. The motion passed unanimously. PROPOSED 1993 ANNUAL BUDGET Finance Director Holmlund presented the summary detail of the 1993 Budget. PROPOSED 1993 CAPITAL IMPROVEMENTS FIVE YEAR PROGRAM Public Works Coordinator Diane Spector presented the Capital Improvement Fund Program. OTHER DISCUSSION City Manager Splinter discussed and distributed a copy of the 1993 Budget public hearing schedule. Members of the commission discussed the trend of increased funding for public safety compared to other municipal services. They also discussed the philosophy of using expenditure cuts in the prioritization process versus property tax increases. They discussed the ramification of increasing the tax levy to cover the potential of a $600,00 LGA shortfall. ADJOURNMENT Chair adjourned the meeting at 9:33 p.m. and reminded Commissioners of the November 9, 1992, commission meeting. 11-2-92 -1- • C RESOLUTION NO., 91-115 RESOLUTION NO. 92-99 RESOLUTION NO. 92-168 RESOLUTION ESTABLISHING A BROOKLYN CENTER FINANCIAL COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council established by Resolution Nos. 91-115 and 92-99 an ad hoc task force for the express purpose of reviewing the fiscal impacts of State of Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating priorities and responses to a limited fiscal resource situation; and WHEREAS, on June 22,1992, the ad hoc City Financial Task Force presented to the City Council a report entitled "General Fund Budget Prioritization Process" which was accepted by the City Council; and WHEREAS, there is an ongoing need to formulate priorities and responses to continuing limited fiscal resources. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Financial Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Financial Commission- 2 The scope of activity of this Commission shall consist of advising the City Council regarding matters relevant to the City's financial status. -Sub&*i9iefF4- PURPOSE: The general purpose of this Commission shall be to evaluate the cost effectiveness of City services, programs and functions in response to higher costs of service delivery, mandates, and a trend of decreasing intergovernmental revenues to cities. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: (1) Make recommendations to improve cost effectiveness of City services, programs, and functions. (2) Make recommendations on priorities for reducing or eliminating services should it become necessary. (3) Make recommendations on modifications, additions, and/or deletions to short and long term City revenue sources. Subdivision 5. COMPOSITION: The Commission shall be composed of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 6. Subdivision 6. MEMBERS METHOD OF SELECTION-TERM OF OFFICE-REMOVAL: Chairoerson: The Chairperson shall be elected by majority vote of the Financial Commission membership. The election shall be conducted at the Financial Commission's first regular meeting of the calendar year, or in the case of a vacancy, within two regularly scheduled Financial Commission meetings from the time a vacancy of the chair occurs. The Chairperson may be removed by majority vote of the Financial Commission membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before the City Council to present the viewpoint of the Commission in matters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Financial Commission of matters relevant to city finances. Vice Chairoerson: A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall 'perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three-year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his or her predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his or her term of office, a member shall continue to serve until his or her successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner -2- o may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Oualifications for Membership: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been residents of said City for at least one year prior to their appointment, and shall represent an interest in the financial operations of the city. Representation Requirements: Due regard shall be given by the Mayor and City Council in appointing Commission members which will take into consideration geographical distribution within the City as described in Subdivision 11, and the representative nature of the Commission in terms of gender, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest: Commissioners shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resignations-Removal from Office-Vacancies.: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive absences from duly called Commission meetings or absences from a majority of duly called Commission meetings within one calendar year shall constitute automatic resignation from office. The City staff liaison shall inform the Mayor and City Council of such automatic resignations. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. Notices of vacancies shall be posted for 30 days before any official Citv Council action is taken. Vacancies shall be announced in the City's official newspaper and notices of vacancies shall be sent to all members of standing advisory commissions. Applications for Financial Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk who shall forward copies of the applications to the Mayor and City Council. The Mayor shall present at a regular City Council meeting the nominee for Financial Commission appointment who has submitted the required application form. By unanimous vote, the City Council may approve an appointment at the City Council meeting at which the nominee was presented, or, by majority vote, the City Council may approve an appointment at a regular City Council meeting following the presentation of the nominee. Compensation: Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. -3- Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. Subdivision 10. EX OFFICIO MEMBERS: The Mayor, or his or her City Council designee, shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neiehborhoods Described: Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south city limits; on the east by the Mississippi River; on the OC north by FAI-94; and on the west by Shingle Creek. Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI-94; on the east by the Mississippi River; on the north by the north city limits; and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI-94; on the east by Shingle Creek; on the north by the north city limits; and on the west by the west city limits. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by FAI-94; and on the west by the west city limits. Central Neighborhood: The Central neighborhood shall be bordered on the south by County Road 10; on the east by Shingle Creek; on the north by FAI- 94; and on the west by Brooklyn Boulevard. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. 0, -4-