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HomeMy WebLinkAbout1992 08-17 FCAAGENDA Brooklyn Center Financial Commission August 17, 1992 City Hall Council Chambers ✓1. Call to Order: 7:00 p.m. /2. Roll Call ~3. Approval of Minutes: Tune 9, 1992 E G~i~•~>~a+~ &IaC+4,3 A O f Clna%•r PC r3 `r- eersen Se~e~ts (1 ~4. City Council Salaries --/5. 1993 Budget - Role of Financial Commission 5 d J a t Q r c' c a.+ r '4 ,/,6. Schedule of Future Meetings 7. Other Materials a. Financial Management policies - Adopted Tune 8, 19~92 b. Official Commission Roster C. Resolution Creating Commission 8. Adjournment: 9:30 p.m. 9 1 c~~ ,---0 6-Ir , MINUTES OF THE PROCEEDINGS OF THE FINANCIAL TASK FORCE if OF THE CITY OF BROOKLYN CENTER JUNE 9, 1992 C BARN - EARLE BROWN HERITAGE CENTER Chair Kelly opened the meeting at 7:08 p.m. in the C Barn at the Earle Brown Heritage Center. Present at roll call were: Chair Kelly, members Boyd, Kanatz, Peppin, Escher, Christensen, and Boran. Also present were City Manager Splinter and Finance Director Hol.mlund. Members discussed the final draft of the report on the Financial Task Force prioritization process recommendations. A draft copy was sent to members, and extensive discussion occurred surrounding the recommendation for the communications coordinator part-time position. After this discussion, it was decided to modify the draft to indicate no recommendation for the position in 1992, because of the "delicate" condition of 1992 Budget, and in 1993 it would be acceptable if the equivalent cost of the position were cut from other expenditures. Members requested staff to add to the draft information on how much of the priorities were already implemented in 1992, and what other suggestions were implemented in 1992 prior to the Financial Task Force prioritization process recommendations. Financial Task Force agreed the prioritization process report would contain the following: Memorandum covering recommendations be the first section of the report, two summary tables would be the second section of the report, the third section of the report would be the yellow pages listing of priority items and recommendations of department heads, City Manager, Financial Task Force, and an open column for Council recommendations. The other tables which contained detailed information from employees and department heads (the blue and green pages) will be contained in an appendix section. The Financial Task Farce agreed the initial report in the prioritization process should indicate the number of employees affected by recommendations in the prioritization process. Chair Kelly asked if all members concurred in the final document with the suggested changes discussed earlier this evening, and all members indicated support for the report as amended. The meeting adjourned at 9:20 p.m. 0 6-9-92 -1- BROOKLYN CENTER FINANCIAL COMMISSION Appointed 7-13-92 (previously Financial Task Force)' Donn Escher, Chairperson 3107 65th Ave. N. Brooklyn Center, MN 55429 561-4533 Term expires: 12/31/93 Pat Borah 7001 Dallas Road Brooklyn Center,, MN 55430 520-5048(w) 520-1534(fax) 560-4805(h) Term expires: 12/31/95 Denis Kelly 7130 Fremont Ave. N. Brooklyn Center, MN 55430 296-3597(w) 296-4217 (fax) 561-1022(h) Term expires: 12/31/4_5 Ulyssess Boyd 4807 Azelia Ave. Brooklyn Center, MN 55429 537-3215 Term expires: 12/31/93 Term expires: 12/31/94 Viola "Vi" Kanatz 2901 O'Henry Road Brooklyn Center, MN 55430 561-3069 Gregg Peppin 6824 Drew Ave. N. Brooklyn Center, MN' 55429 296-2585(w) 296-3949(fax) 561-7934(h) Term expires: 12/31/94 Ron Christensen 6101 June Ave. N. Brooklyn Center, MN 55429 533-1930 Term expires: 12/31/93 Send items to: Council (Pedlar Mr. Splinter Paul Holmlund 520-5927 fax) N Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION NO. 92-168 RESOLUTION AMENDING RESOLUTION NOS. 91-115 AND 92-99 TRANSFORMING THE BROOKLYN CENTER AD HOC CITY FINANCIAL TASK FORCE INTO A CITY ADVISORY COMMISSION WHEREAS, Resolution Nos. 91-115 and 92-99 define the duties, responsibilities, and term of the Brooklyn Center ad hoc City Financial Task Force; and WHEREAS, due to the ongoing need to formulate priorities and responses to continuing limited fiscal resources, the City Council wishes to transform the Task Force to an advisory commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Resolution Nos. 91-115 and 92-99 are hereby amended as follows RESOLUTION ESTABLISHING A BROOKLYN CENTER FINANCIAL COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council established by Resolution Nos. 91-115 and 92-99 of an -ONNEW ad hoc task force for the express purpose of reviewing the fiscal impacts of State of Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating priorities and responses to a limited fiscal resource situation4N and WHEREAS. on June 22. 1992. the ad hoc Citv Financial Task Force presented to the Citv Council a report entitled "General Fund Budaet Prioritization Process" which was accepted by the Citv Council; and WHEREAS. there is an ongoing need to formulate priorities and responses to continuing limited fiscal resources. . NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Financial P-0--l-MON■I1NIP Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Financial wommops commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council regarding matters relevant to the City's financial status. RESOLUTION NO. 92-168 Subdivision 3. PURPOSE: The general purpose of this R Commission shall be to evaluate the cost effectiveness of City services, programs and functions in response to higher costs of service delivery, mandates, and a trend of decreasing intergovernmental revenues to cities. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of they Commission shall be to: (1) Make recommendations to improve cost effectiveness of City services, programs, and functions. (2) Make recommendations on priorities for reducing or eliminating services should it become necessary. (3) Make recommendations on modifications, additions, and/or deletions to short and long term City revenue sources. • Subdivision 5. COMPOSITION: The . Rnl~ Commission shall be composed of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 6. Subdivision 6. MEMBERS METHOD OF SELECTION-TERM OF OFFICE-REMOVAL: Chairperson: The Chairperson shall be elected by majority vote of the Financial Commission membership. The election shall be conducted at the Financial Commission's first reaular meetina of the calendar vear. or in the case of a vacancv, within two regularly scheduled Financial Commission meetings from the time a vacancv of the chair occurs., The Chairperson may be removed by majority vote of the ~s Financial Commission membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as 01 necessary, before the City Council to present the viewpoint of the Commission in 0 RESOLUTION NO. 92-168 matters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the 4#49091P Financial - - --J- Commission of matters relevant to city finances. Vice Chairperson: A Vice Chairperson shall be appointed WONNOWN annuallv by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staaaered three-vear terms. except that . anv person appointed to fill a vacancv occurrina prior to the expiration of the term for which his or her predecessor was apn_ ointed shall be appointed onlv for the remainder of such term. Upon expiration of his or her term of office. a member shall continue to serve until his or her successor is appointed and shall have aualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed *NNW Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the ~ •i~w~ Commission, the - I - Commissioner may be temporarily replaced during the temporary leave by an interim {ice Commissioner appointed by the Mayor with majority consent of the City Council. Oualifications for Membership: Members of the jd~ .~l~~► Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been residents of said City for at least one year prior to their appointment, and shall represent an interest in the financial operations of the city. a Representation Reauirements: Due regard shall be given by the Mayor and Citv Council in appointing l RESOLUTION NO. 92-168 Commission members 40NOW which will take into consideration geographical distribution within the City as described in Subdivision 11, and the representative nature of the Commission in terms of {iammob gender, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest: Commissioners shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resianations-Removal from Office-Vacancies.: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive absences from duly called I WNqbCommission meetings or absences from a majority of duly called - Commission meetings within one calendar year shall constitute automatic resignation from office. The City staff liaison shall inform the Mayor and Citv Council of such automatic resignations. Vacancies in the ~ Commission shall be filled by Mayoral appointment • with majority consent of the City Council. Notices of vacancies shall be posted for 30 davs before anv official Citv Council action is taken. Vacancies shall be announced in the Citv's official newspaper and notices of vacancies shall be sent to all members of standina advisorv commissions. Applications for Financial Commission membership must be obtained in the Citv Clerk's office and must be submitted in writing to the Citv Clerk who shall forward conies of the applications to the Mavor and Citv Council. The Mavor shall present at a reaular Citv Council meeting the nominee for Financial Commission appointment who has submitted the required application form. By unanimous vote, the Citv Council may approve an appointment at the Citv Council meetina at which the nominee was presented. or. by majority vote. the Citv Council may approve an appointment at a reaular Citv Council meetina followina the presentation of the nominee. Compensation: Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not • inconsistent with these provisions as may be necessary for the proper execution and conduct of business. 0 RESOLUTION NO. 92-168 Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City manager shall assign one member of the administrative staff to, serve as staff to the commission. Iffisfio* The staff member assigned shall perform such clerical and research duties on behalf of the ~ Commission as may be assigned by the Chairperson or the Citv Manager. Subdivision 10. EX OFFICIO MEMBERS: The Mavor, or his or her City Council designee, shall serve as an ex officio member of the commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the lp~. Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neighborhoods Described: Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south citv limits: on the east by the MississiDni River: on the north by FAI-94: and on the west by Shingle Creek. Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI-94: on the east by the Mississinni River: on the north by the north citv limits: and on the west by Shingle Creek. Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI-94: on the east by Shingle Creek; on the north by the north citv limits; and on the west by the west citv limits. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10: on the east by Brooklvn Boulevard: on the north by FAI-94; and on the west by the west citv limits. RESOLUTION NO. 92-168 0 Central Neiahborhood: The Central neiahborhood shall be bordered on the south by County Road 10: on the east by Shinale Creek; on the north by FAI-94: and on the west by Brooklvn Boulevard. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south citv limits; on the east by Shinale Creek: on the north by County Road 10; and on the west by the west citv limits. Julv 13, 1992 Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly • seconded by member Dave Rosene , and upon vote being taken thereon, the following voted in favor thereof: Todd Paulson, Celia Scott, Dave Rosene, and Philip Cohen; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 40 Member Celia Scott introduced the following resolution and moved its adoption: i RESOLUTION NO. 92-99 RESOLUTION AMENDING SUBDIVISION 11 OF RESOLUTION NO. 91- 115 REGARDING THE FINANCIAL TASK FORCE TERM WHEREAS, Resolution No. 91-115 was approved on April 8, 1991; and WHEREAS, Resolution No. 91-115 establishes the Financial Task Force and defines the duties and responsibilities of this task force; and WHEREAS, subdivision 11 of Resolution No. 91-115 states "the provisions of this resolution shall expire on April 8, 1992, unless specifically extended by the City Council on or before said date" ; and WHEREAS, it is the wish of the City Council to extend the provisions of Resolution No. 91-115 until the Financial Task Force has made its final presentation and recommendations to the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the : City of Brooklyn Center that subdivision 11 of Resolution No. 91- 115•i-s hqgeby amended as follows: 0. " , Subdivision 11. TASK FORCE TERM: The provision of this resolution shall expire after the final presentation and recommendations have been made to the Cit Council. April 27, 1992 Date Todd Paulson, Mayor ATTEST: W . _ Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Jerry Pedlar , and upon vote being taken thereon, the following voted in favor thereof: Todd Paulson, Celia Scott, Jerry Pedlar, Dave Rosene, and Philip Cohen; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION NO. 91-115 RESOLUTION ESTABLISHING A BROOKLYN CENTER AD HOC CITY FINANCIAL TASK FORCE AND DEFINING DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council has authorized the creation of an ad hoc task force for the express purpose of reviewing the fiscal impacts of State of Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating priorities and responses to a limited fiscal resource situation. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory ad hoc City Financial Task Force as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center ad hoc City Financial Task Force. Subdivision 2. SCOPE: The scope of activity of this Task Force shall consist of advising the City Council regarding matters relevant to the City's financial status. Subdivision 3. PURPOSE: The general purpose of this Task Force shall be to evaluate the cost effectiveness of city services, programs and functions in response to higher costs of service delivery, mandates, and a trend of decreasing intergovernmental revenues to cities. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Task Force shall be to: (1) Make recommendations to improve cost effectiveness of city services, programs, and functions. (2) Make recommendations on priorities for reducing or eliminating services should it become necessary. (3) Make recommendations on modifications, additions, and/or deletions to short and long term City revenue sources. Subdivision S. COMPOSITION: The Task Force shall be composed of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 6. RESOLUTION N0. 91-115 subdivision 6. MEMBERS METHOD OF SELECTION - TERM OF OFFICE - REMOVAL: Chairnerson: The Chairperson shall be appointed by the Mayor with majority consent of the City Council. The Chairperson may be removed by the Mayor with majority consent of the Council. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Task Force; 2. Appear or appoint a representative to appear, as necessary, before the City Council to present the viewpoint of the Task Force in matters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the City Financial Task Force of matters relevant to city finances. Vice Chairperson: A Vice Chairperson shall be appointed by the Mayor with majority consent of the city Council from the members of the Task Force. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office: Members of the Task Force shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be for the life of the Task Force as set forth in Subdivision 11. In the event an appointed member suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Task Force, the member may be temporarily replaced during the temporary leave by an interim member appointed by the Mayor with majority consent of the City Council. Oualification for Membershib: Members of the Task Force i. shall be residents of the City of Brooklyn Center while serving on the Task Force, shall have been residents of said City for at least one year prior to their appointment, and shall represent an interest in the financial operations of the city. • RESOLUTION NO. 91-115 Representation Reauirements: Due regard shall be given by the Mayor in appointing Task Force members with geographical distribution within the City, and the representative nature of the Task Force in terms of sex, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest: Members shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resignations-Removal from Office-Vacancies: Members may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive absences from duly called Task Force meetings or absences from a majority of duly called Task Force meetings within one calendar year shall constitute automatic resignation from office. The City Manager shall inform the Mayor of such automatic resignations. Vacancies in the Task Force shall be filled by Mayoral appointment with majority consent of the City Council. 46 Combensation: Members shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Task Force shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Task Force shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Task Force. Special meetings may be called by the chairperson. Subdivision 9. STAFF: The City Manager shall serve as staff to the Task Force. The City Manager, or his designee, shall perform such clerical and research duties on behalf of the Task Force as may be assigned by the chairperson. i Subdivision 10. EX OFFICIO MEMBERS: Councilmember Pedlar, or his City Council designee, shall serve as an ex officio member of the Task Force, privileged to speak on any matter but without a vote, and shall provide a liaison between the Task Force and the City Council. 6 RESOLUTION NO. 91-115 Subdivision 11. TASK FORCE TERM: The provisions of this resolution shall expire on April 8, 1992, unless specifically extended by the City Council on or before said date. April 8, 1991 Yl-z Date Todd Paulson, Mayor ATTEST: ,a 4?,k e"jp Deputy Clerk 0 The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene , and upon vote being taken thereon, the following voted in favor thereof: Todd Paulson, Celia Scott, Jerry Pedlar, Dave Rosene, and Philip Cohen; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted.