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HomeMy WebLinkAbout2005-135 CCRMember Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION NO. 2005-135 RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING OUT-OF- STATE TRAVEL POLICY WHEREAS, the 2005 Legislature passed M.S. § 471.661 that requires the City to adopt a policy covering out-of-state travel by elected officials; and and WHEREAS, the City Council adopted a City Council Handbook on January 23, 1995; WHEREAS, the City Council wishes to modify its Handbook, adding a policy regarding out-of-state travel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Council Handbook be and hereby is amended to incorporate an out-of-state travel policy as follows: Out-Of-State Travel Policy When appropriate conference, course, or training opportunity in the continental United States sponsored by: o US Conference of Mayors o National League of Cities o United States Government or agency thereof or as authorized in advance by a majority vote of the City Council Expense limits - actual cost of travel: o coach air fare or rail o mileage at IRS rate ■ to and from terminal or depot ■ or to and from site of conference, course, or training o shuttle bus, public transportation, or cab ■ as required to get to conference events and lodging ■ if taken to terminal or depot in Twin Cities o actual cost of lodging and meals ■ any costs for persons other than the Council Member are not reimbursed, such as any cost above the room charge that would have been incurred for the Council Member alone are not reimbursed - cost of registration, materials, and classes at conference, course, or training opportunity RESOLUTION NO. 2005-135 o costs of optional events that are primarily social in nature are not reimbursed o cost of any person other than the Council Member to attend any event or function is not reimbursed 0 Procedure for approval of travel - as part of the annual budget process, the City Council will identify the maximum amount of money that may be spent for out of state travel by the Mayor and each Council Member - provided funds are available within the limits set by the City Council, a Council Member or the Mayor may attend an appropriate event as defined above if o in the case of a City Council Member, the member has not already traveled out of state in the current year or twice in the member's current term on the City Council; or o in the case of the Mayor, if the Mayor has not already traveled out of state in the current calendar year; or o by majority vote of the City Council, the travel has been approved 1 Annual review - the policy shall be reviewed annually at a budget work session to determine if any changes should be proposed for formal action by the City Council BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center that the City Council Handbook be and hereby is amended to delete the section entitled Conferences and Associations on pages 11-12. September 12.2005 Date May ATTEST:_ City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Lasman and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Kay Lasman, Diane Niesen, and Mary O'Connor; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted.