HomeMy WebLinkAbout2004 08-16 CCP Joint Work Session with Financial Commission 4
AGENDA
CITY COUNCIL FINANCIAL COMMISSION JO1NT WORK SESSION
August 16, 2004
6:30 P.M.
Council Commission Conference Room
1. Review of 2005 General Fund Budget
a. Overview presentation
b. Target discussion for September 13�' Preliminary levy
c. General Direction on General Fund budget refinement
i. 2005
ii. 2006 planning
2. Miscellaneous
3 Adj ourn
Reminder of scheduled budget dates:
a. September 13 Preliminary General Fund Levy Budget Adoption
b. October 4tn
c. November 15
d. December 6�' Truth in Taxation hearing
e. December 13�' Budget Adoption
To: Mayor and Council Members
Financial Commission
From: Michael J. McCaule
City Manager
Date: August 12, 2004
r
Re: Joint Work Session
Since the May 14 Joint Work Session, General Fund budget requests have been received
and Local Government Aid has been certified by the State of Minnesota for 2005. The
Local Government Aid certified pursuant to the Governor's directive reflects legislative
intent and results in a$335,033 reduction in Local Government Aid in 2005 for Brooklyn
Center. All intergovernmental revenues in the General Fund have been reduced
approximately $3.1 Million in the last four years. HACA (Homestead Agricultural Credit
Assistance) was eliminated in 2002 far a loss of $1.38 Million. LGA has been reduced
from a certified, but not distributed by the State, level of $2.5 Million in 2003 to a
certified $542,522 for 2005. The combined loss of LGA and HACA is $3,338,617.
Overall, revenues in the General Fund would increase 7/lOths of 1% with a 3% levy
increase in the General Fund. The LGA loss of $335,033 is greater than the revenue
raised by a 3% levy increase. The issue that is presented for City Council and Financial
Commission direction is whether the preliminary levy that will be proposed for adoption
on September 13 should be 3% in the General Fund, or if a larger increase is warranted.
A 3% increase in the General Fund levy raises $275,860 {$284,407 Estimated
uncollectible} The overall increase in all City and HRA levies is $212,301 ar 1.97%.
Revenues
$14
S12
$10
N $H
o Taxes
$6 Intergovernmental Rev.
$4
$2
SO
2001 2002 2003 2004 2005
1
The following shows the rough General Fund Revenue projections at 3%:
Rnuglr DRAFT Date entered 11-Aug-04 08/12/2004 2005 2005
Operating Revenues
Taxes $6,332,314 $6,514,597 $6,'702,315 $7,001,904 $9,205,545 $9,098,231 $9,497,064 $9,781,471 $284,407 2.99%
Est. Uncollectable ($247,971) ($253,371) ($258,235) ($210,057j ($307,386) ($272,947) ($284,912) ($293,459) ($8,547) 3.00%
Miscellaneous Taxes $461,000 $551,000 $650,000 $720 $720,000 $700,000 $660,000 $640,000 ($20,000) -3.03%
Licenses Permits $364,585 $414,270 $512,050 $551,165 $56�,485 $612,720 $698,070 $753,320 $55,250 7.91°fo
Intergovernmental
Rev. $3,848,814 $3,889,507 �4,067,577 $4,149,058 $2,769,840 $2,999,185 $1,�35,216 $1,061,887 ($273,329) -20.47°io
Charge for Service $21,900 $23,000 �23,600 $30,000 $23,620 $24,620 $30,670 $26,150 ($4,520) -14J4°ro
Public Safety Charges $23,7Q0 $23,050 $31,000 $37,Od0 $16,250 $17,450 $18,450 $14,450 ($4,000) -21.68%
Recreation $425,794 $428,056 $381,750 $330,045 $330,047 $324,172 $273,150 $268,480 ($4,670) -1.71%
Community Center
Fees $411,200 $388,100 $343,400 $225,000 $23�,350 $316,900 $30�1,550 $310,000 $5,450 1.79%
Court Fines $192,000 $186,000 $200,000 $185,000 $190,000 �200,000 $225,000 $225,000 $0 0.00%
Misc. Revenue $12,000 $12,000 $12,000 $12,000 $15,000 $75,000 $75,000 $208,250 $133,250 177.67%
Interest $300,000 $280,000 $324,000 $360,000 $350,000 $300,750 $1�0,000 $75,000 ($75,000) -50.00% I
TOTAL $12,145,336 $12,4�6,209 $12,989,457 $13,391,115 $14,113,751 514,396,081 $12,982,258 $13,070,S�19 $88,291 O.b8%
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The total levies far debt, HRA, and General Fund operations would be:
DebtLevies 11� �1 1� 11 �1
1994 Bonds $66,457 $70,165 $68,193 $66,176 $69,322 $66,851 $69,536 $0 ($69,536) -100.00%
1995 Bonds $72,482 $70,344 $69, l26 $72,579 $70,a63 $73,522 $70,995 �73,626 $2,63 3.71%
1996 Bonds $120,145 $123,006 $120,242 $122,581 $119,278 $121,073 $122,383 $118,023 ($4,360) -�.56%
Police Fire Bonds $783,146 $784,692 $783,012 $'785,492 $781,602 $782,p48 $786,534 $759,074 ($27,510) -3.50%
$1,042,230 $1,048,707 $1,040,573 �1,046,828 $1,040,670 $1,043,494 $1,049,498 $950,723 ($98,775) -9.41%
Levy for Operations
Debt $7,374,544 $7,563,304 $7,742,888 $8,048,732 $10,246 $10,141,725 $10,546,562 $10,732,194 $185,632 1.76%
HEZ�1 Levy $125,583 $134,496 $144,482 $150,190 $197,31.i $213,562 $232,398 $259,067 $26,669 11.48%
EDA Levy $177,620 $189,051 $202,240 $210,229
Total of All levies $7,677,747 $7,886,851 $8,089,610 $8,409,151 $10,443,528 $10,355,287 $10,773,960 $30,991,261 $212,301 1.97%
Note HRA EDA levies adjust based on valuation ��hich may result in lower than budgeted yield from .0144% HRA levy on market value.
EDA levy disontinued in 2002 to deal with loss of
HACA
Note: actua12003 Intergovernmental was $1,948,456 ($1,050,729 lower than budget due to State aid cuts)
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On the expenditure side, there are a number of pressures. Those include wages and
benefits which are included in the Draft budget at 3%. This increase appears to be in the
mid to low range of what might be expected to happen in the public sector and lower than
the general trend in the private sector. Insurance contribution is increased in the draft
budget by 3%. Health Care costs in the past year have increased by 10+%. Technology
continues to increase costs without any offsetting savings. 800 mhz charges for Police
and Fire add approximately $33,000 to the 2005 budget. Logis charges are also up,
primarily for police and emergency services for the enhanced software and the need for
greater security and back-up. Between police Logis charges and general charges there is
approximately $48,000 in additional information technology costs. Worker's
Compensation insurance is up in the 2005 budget. Some recent work by Finance may
cause our rating review to result in a decrease in the substantial increase. The draft
reflects shifting one street maintenance position to the Storm Water Utility and a shift of
some current General Fund personnel costs to the Liquor Fund.
Types of expenditures appear as follows:
BUDGETtoBUDGET
Requested
Types of Expenditures �,�1� �i, f
Salaries $7,461,089 $7,594,577 1.79% $133,488
Fringe Benefits $2,019,312 $2,121,396 5.06% $102,084
Supplies $507,697 $490,214 -3.44% ($17,483)
Purchased Services $402,310 $395,790 -1.62% ($6,520)
Communications $213,824 $189,211 -11.51% ($24,613)
Repair, rental $309,637 $297,616 -3.88% ($12,021)
Other Contractual $1,164,050 $1,273,338 9.39% $109,288
Central Garage $987,483 $942,628 -4.54% ($44,855)
Insurance $166,401 $170,500 2.46% $4,099
Utilities $439,980 $459,660 4.47% $19,680
CapitalOutlay $27,500 $63,000 129.09% $35,500
Transfers to other funds $25,000 $25,000 0.00% $0
Administrative Service ($354,084) ($354,084) -0.00% $0
Reimbur a
sement ($430,000} ($400,000) -6.98 /o $30 000
Cost of Sales $28,533 $8,500 -70.21% ($20,033)
Contingency $13,526 $13,526 0.00% $0
TOTAL $12,982,258 $13,290,872 2.38% $308,614
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The breakdown by department is:
Groupings �1 i1 t! Change
Mayor City Council $134,3.03 $128,408 $129,229 $821 0.64%
City Manager $205,689 $185,554 $191,504 $5,950 3.21%
City Clerk $164,505 $168,537 $171,414 $2,877 1.71%
Finance $675,467 $704,193 $708,476 $4,283 0.61%
Legal $250,000 $250,000 $250,000 $0 0.00%
Human Resources $225,156 $223,245 $176,026 ($47,219} -2L15%
Other Gen. Gov't. $1,040,680 $1,024,080 $1,063,874 $39,794 3.89%
Police $5,452,700 $5,331,400 $5,637,649 $306,249 5.74%
Fire $707,844 $692,917 $729,242 $36,325 5.24%
Inspections $293,664 $326,180 $341,760 $15,580 4.78%
EmergencyPrep. $61,706 $63,063 $80,646 $17,583 27.88%
Public Works Admin. $575,683 $456,764 $478,41 l $21,647 4.74%
Maintenance Streets $1,359,789 $1,325,150 $1,211,221 ($113,929) -8.60%
Socia] Services $93,105 $73,024 $73,000 ($24) -0.03%
CARS Administration $154,991 $150,870 $159,214 $8,344 5.53%
Recreation Admin $1,272,869 $1,028,609 $1,034,131 $5,522 0.54%
Maintenance Parks $1,028,744 $865,544 $864,893 ($651) -0.08%
Convention Tourism $339,750 $330,000 $304,000 ($26,000) -7.88%
Unallocated ($276,868) ($370,280) ($338,818) $31,462 -8.50%
Other Financing $1,648,494 $25,000 $25,000 $0 0.00%
$15,408,271 $12,982,258 $13,290,872 $308,614 2.38%
There are some expenditures requested that can be removed in the next iteration of the
Draft General Fund budget without requiring program or service cuts, but those
reductions will be at the margin. Those reductions are in the $20,000 -$30,000 range.
The long term issue is that the Draft General Fund budget does not fund:
replacement of equipment (other than Central Garage equipment)
o computer servers and related system equipment
o furniture
repair and maintenance of buildings
contingency for things such as increased Dutch Elm removal or energy cost
fluctuations
ability to undertake special projects in the General Fund or studies
a significant level of capital transfer
ability to weather additional LGA or other State aid reductions
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Alternate Scenarios:
A 5.10% General Fund Levy results in a 3.83% increase in all tax levies and an additional
$200,000 in General Fund revenue.
Altzrnate Levies: Additioual �20�,�00
2005 2005
Operating Revenues 11 11
Taxes $9,497,Ob4 $9,981,471 $484,407 5.10%
Est. Uncollectable ($284,912) ($293,459) ($8,547) 3.00%
Miscellaneous Taxes $660,000 $640,000 ($?0,000) -3.03%
Licenses Permits $698,070 $753,320 $�5,250 791%
lntergovernmental Rev. $],335,21.6 $1,061,887 ($273,329) -20.47%
Charge far Service $30,670 $26,150 ($4,520) -14.74%
Public Safety Charges $18,450 $14,450 ($4,000) -21.68°,'0
Recreation $273, l 50 $268,480 ($4,670) -1.71
Community Center Fees $304,550 $310,000 $5,450 I .79%
Court Fines $225,000 $225,000 $0 0.00%
Misc. Revenue $75,000 $208,250 $133,250 177.67%
]nterest $150,000 $75,000 ($75,000) -50.00%
TOTAL $12,982,258 l 3,270,549 $288,291 2.22%
Debt Levies 1 1� 11
1994 Bonds $69,536 $0 ($69,536) -100.00%
1995 Bonds $70,995 $73,626 $2,631 3.71%
1996 Bonds $122,383 18,023 ($4,360) -3.56%
Police Fire Bonds $786,58� $759,074 ($27,510) -3.50%
$1,049,498 $950,723 ($98,775) -9.41%
Levy for Operations Debt $10,546,562 $10,932,194 $385,632 3.66%
HRA Levy $232,398 $259,067 $26,669 1 1.48%
EDA Levy
Total of Ail levies $10,778,960 $11,191,261 $412,301 3.83%
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A 4.57% General Fund levy increase generates an additional $150,000 and an overall
levy increase of 3.36%:
Alternate Levies: Additional $I50,000
2005 2005
Operating Revenues 11 11
Taxes $9,497,064 $9,931,471 $434,407 �.57%
Est. Uncollectable ($284,912) ($293,4�9) ($8,547) 3.00%
Miscellaneous Taxes $660,000 $640,000 ($20,000) -3.03%
Licenses Permits $698,070 $753,320 $55,250 7.91%
Intergovernmental Rev. $1,335,216 $1,061,887 ($273,329) -20.47%
Charge for Serviee $30,670 $26,150 ($4,520) -14.74%
Public Safety Charges $18,450 $14,450 ($4,OU0) -21.68%
Recrealion $273,I50 $268,480 ($4,670) -1.71°l0
Community Center Fees $304,550 $310,000 $5,450 ].79%
Court Fines $225,000 $225,000 $0 0.00%
Misc. Revenue $75,000 $208,250 $133,?50 177.67%
Interest $150,000 $75,000 ($75,000) -50.00%
TOTAL $12,982,258 $13,220,549 $238,291 1.84°�a
Debt Levies 1 1 11
1994 Bonds $69,5�5 $0 ($69,536) -100.00%
1995 Bonds $70,995 $73,626 $2,631 3.71%
1996 Bonds $122,383 $118,023 ($4,360) -3.56%
Police Fire Bonds $786,584 $759,074 ($27,510) -3.50%
$1,049,498 $950,72� ($98,775) -9.41
Levy for Operations c4z DeUt $10,546,562 $]0,882,194 $335,632 3.18%
HRA Levy $232,398 $259,067 $2b,669 11.48%
EDA Levy
Total ofAll levies $10,778,960 $11,I41,261 $362,301 336%
I sent out an e-mail survey to a number of cities inquiring what levy increase ranges
were being considered in their cities. I have received the following responses so far:
Range Comments
Brooklyn Park 9.7% Project 5% increase impact on median valued home
Richfield 5% to 8°/a
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Coon Rapids just under 5°/a project 3% impact on existing
Champlin 7.5% projects no increase in rate
Minnetonka 4.5%
Plymouth 4.85% 10.06% for all levies including HRA
Anoka 4%
6.22 to
Maple Grove 8.04% 8.04% expected to be choice
Eden Prairie 3.6%
Minneapolis 8% residential impact of 12 15% due to limited market value phase out
Ramsey another week kbefore staff recommendation
RobUinsdale pending
New Hope pending, CI property down 2.04% residential up 11.79%
St. Louis Park Pending
Golden Valley Pending
Crystal 12% Preliminary, 9% is to replace lost LGA alone
No Resnonse
Edina
New Brighton
Fridley
Blaine
Future
In 2006, the 1995 street bond issue will be retired. This will eliminate $76,626 in ad
valorem levy for street bonds that funded City portions of street reconstruction. In 2007,
$118,830 in bond payments will be removed as the 1996 bonds are retired.
If Dispatch is removed from the budget in 2006, the potential exists to reduce costs in the
$250,000 -$300,000 range, potentially more. This would provide some additional relief
to begin addressing funding for equipment replacement and technology funding needs.
(There is still a present need to fund significant conversion costs to 800 mhz independent
of dispatch and other technology issues that may be addressed by fund balance transfer to
the Technology Fund in the near term.)
The City is certified to receive $542,522 in Local Government Aid in 2005. This source
of funding is subject to continued political manipulation. The Coalition of Greater
Minnesota Cities continues to lobby to increase funding to Greater Minnesota, which
already receives the bulk of LGA with Minneapolis and St. PauL Further reductions in
LGA would require funding cuts and/or levy increases.
Looking at the pressures that have been placed on Metropolitan cities with substantial
LGA cuts and far some growing cities, levies are rumiing above inflation to replace lost
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LGA funding or to accommodate growing populations. While levy limits are not in place
for 2005, that is an anomalous situation over the last decade. If the legislature re-imposes
levy limits, the base has traditionally been whatever the past levy was and not what it
might have been. That is, if the current levy ins insufficient, it will be even less so under
levy limits.
As outlined in Friday's Star Tribune, the shift from commercial property to residential
property adopted by the Legislature is not unique to Brooklyn Center. The phase out of
limited market value is accelerating that shift. Minneapolis in 1997 received 56% of its
tax revenues from commercial property and 32% from residential (non-apartment). It
now received 53% from residential and 35% from commercial. Adoption of t� levy
increases will be borne by homeowners more than by businesses.
Alternates for consideration
A) A 3% General Fund increase over 2004 levy. The net result is a 1.97%
increase in all taxes levied by the City and HRA. Net revenue available to
General Fund operations is $88,291.
a. Lost LGA is not replaced.
b. $200,000 to $300,000 in cuts would need to be made
i. Hierarchy of operations established in 2004 budget process
would be followed in making recommendations.
l. police, fire, and street at 20041evels
2. additional cuts in recreation most likely
3. additional reduction in seasonal maintenance
ii. Could shift some technology costs to Technology Fund with
fund balance transfer
iii. City not positioned for future, no flexibility, no funding to
replenish or replace equipment etc.
B) A 3% General Fund levy increase +$69,536 representing the debt service
eliminated with the retirement of the 1994 street bonds. The net result is a
2.61% increase in all taxes levied by the City and HRA (a 3.73% General
Fund levy increase). Net revenue available to the General Fund for operations
is $158,457.
a. General impacts similar to A) alternate, reduced by $69,040
C) A 3% General Fund levy increase +$150,000 results in a 3.36% increase in
all t�es levied by the City and HRA (a 4.57% General Fund levy increase).
a. General impacts ameliorated, but no future positioning in short term.
b. Police clerical support increase more likely (current draft contains
some additional monies for that purpose).
D) A 3% General Fund levy increase +$200,000 results in a 3.83% increase in
all ta�ces levied by the City and HRA (a 5.10% General Fund levy increase).
a. 2005 operations are generally similar to 2004
b. Future deferred to 2006 budget and potential for dispatch savings
c. No growth
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E) A 3% General Fund levy increase full replacement of lost LGA ($335,033)
results in a 5.08% increase in all taxes levied by the City and HRA (a 6.52%
General Fund levy increase).
a. 2005 operations similar to 2005
i. Some funding for equipment replacement
ii. Increased Technology Fund transfers
iii. Greater ability to respond to opportunities and challenges in
future and present, including additional loss of aids
PRELIMINARY 2005 LEVY
The direction being sought is the dollar amount to be proposed for adoption on
September 13 and any guidance on reductions beyond last year's general principles.
Notes on bud�et
The numbers and percentages represent DRAFT compilatians. Significant work remains
to review and revise the documents as additional information is gathered on costs for
2005 and options are explored.
Revenues:
Lodging taY is budgeted lower due to actual results slightly below budget. The impact is
only
Community Center revenues are shifted to reflect the use of grants in miscellaneous
revenue, rather than as user fees. The grant monies are more appropriately treated in that
fashion.
Exnenditures:
Human Resources has decreased by shifting some of the Assistant City Manager's salary
to Liquor. The Assistant City Manager oversees liquor operations and shifting some
salary would be appropriate. This iteration of the budget does so by shifting a portion of
the salary. It may be more appropriate to leave the salary wholly in Human Resources
and provide for reimbursement in Unallocated Expenses under 6471 Administrative
Service Transfers where other enterprise reimbursements are collected in the next
iteration of the Draft budget.
A street maintenance position is shifted to Storm Water to reflect cost of street sweeping
and other maintenance that impacts storm water quality and system maintenance. Some
other cities currently allocate costs in a similar fashion.
Legal expenses will need to be adjusted upward in the next budget draft. Both the City
Attorney and the City Prosecutor have indicated an increase in their billing rates. The
City Attorney has also indicated an increase in the base retainer for City Council meeting
attendance due to increased length of ineetings.
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