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HomeMy WebLinkAbout2004 12-13 CCP Regular Session Public Copy AGENDA CITY COUNCIL STUDY SESSION December 13, 2004 6:00 P.M. City Council Chambers 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda Items as Time Permits 4. Adjourn City of Brooklyn Center A Millennium Community To: Council Member C ydy / , " " � From: Michael J. McCaul City Manager Date: December 13, 2004 Re: Inquiry Regarding Mr. Remiarz In response to your inquiry today, Mr. Remiarz' property at 6201 June Avenue has seen the following changes in real estate taxes from 1995 to proposed 2005: Real Estate taxes paid to all jurisdictions: 75 % increase Real Estate taxes paid only to the City of Brooklyn Center: 211 % increase (includes Police & Fire bonds not in place in 1995) City General Fund, HRA, street debt levies + franchise fee + all other General Fund revenues: 1995 —2005 Increase 22.5% or 2.25% annual average Even including the voter approved levy for the police & fire bonds only results in a 2.9% annual average increase over that 10 year period. Attached is a work sheet used to analyze the changes. Cc: Mayor & Council Members 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 - City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter. org I 6201 June Avenue Rerniarz property All Levies =Total Real Estate Taxes: School, County, City, Metropolitan Council, & special Districts Adjusted City Levy = 2005 Levy - levy to replace lost aid + Police & Fire Bond levy All Levies City Lev Adiusted Citv Lew 1995 $1,406.92 $286.46 $286.46 1996 $1,463.36 1997 $1,551.62 1998 $1,533.50 1999 $1,623.00 2000 $1,623.00 2001 $1,886.62 2002 $1,764.18 2003 $2,121.44 2004 $2,183.46 Proposed 2005 $2,464.16 $890.98 $641.51 % Increase % Increase % Increase 1995 -2005 75.15% 211.03% 123.94% Citv Levies 2005 Street Bonds 2.00% I IRA 2.00% Police & Fire Bonds 7.00% General Levy -Aid Loss 68.00% Net Levy for Aid Loss 21.00% Total Real Estate Tax Increase 1995 - 2005 75.15% Gross City Levy Increase 1995 -2005 211.03% Adjusted Levy Increase (less aid loss & police fire bonds) 123.94% State Aids & Operating Levies (doesn't include Police & Fire Bonds; includes franchise fee) 1995 1 1996 1 1997 1998 1999 2000 2001 2002 2003 2004 2005 $9,908,707 $9,896,201 $10,167,577 $10,493,708 $10,737,658 $11,127,338 $11,522,528 $12,190,629 $12,159,891 $11,640,279 $12,055,182 Increase: -0.13% 2.74% 3.21% 2.32% 3.63% 3.55% 5.80% -0.25% -4.27% 3.56% 10 Year Average 2.02% 10 Year Cummulative 21.66% Note: 2004 & 2005 include franchsie fee of $625,000 Total General Fund HRA EDA & Debt (street) 1995 2005 Change Average General Fund Budget $11,457,923 $13,391,078 EDA levy $140,592 LIRA levy $136,974 $251,295 Street Bonds $72,116 $191,649 Franchise Fee $625,000 $11,807,605 $14,459,022 22.46% 2.25% Total from above with voter approved Police & Fire Bonds Police & Fire Bonds $759,074 $11,807,605 $15,218,096 28.88% 2.89% r 4 . .4 Al a -�A - - `.:aj jw 4a n r �t k �\ � , is t • � � . � ����� ).� ti �.-- .� ��' • • • . • • . ' • , • �"ti_.x:w. -.._ ;�'t' .�r, .. ^ �( :� ice' • 1 . , / / • / I • I • ' • • • • =t •iv �Fsy c r } .' � _ 'F... _ ^'' i=t E `.x .• v x "��.- ��t S � r �ti s . !t �. _ s ` A f n �.. • "'` .mo ' c � y t`a `fry► -�.E,1 �^ may: -s� � � � �" ' �� � v. Mt - �- .� .� �`; 16„a :at 3 ...F.�t�ir� r� nit � - E ,.. Team Brooklyn Center rid A Comprehensive Approach Team Brooklyn Center will provide the City of Brooklyn Center with the highest level of professional service. We believe that a well crafted _ = process that balances community input with market feasibility will result in a visionary plan for the future and will reflect residents' needs for a dynamic public realm and responds to the realities of developing a w successful project. The foundation created through this process will ultimately assist the =; ...., city in the analysis of development proposals and provide the Community input on future of area information required for the development community to respond with proposals that better reflect the vision of the community. Key guiding, planning and design principles that should be a art of an Y g g� P g r g P� P P Y mixed -use development include: Creation of a quality public Creative building density realm that reflects the unique Balance transit and auto qualities of the city Shared district parking Mix of uses Mix of architectural expression Give form to the vision A streetscape network A green network and landscape Mix of affordability A blue network (wetlands/ rye;; .a.; ``•, Public- private partnerships stormwater management) Financial sustainability Each of these principles need to be incorporated into the final vision for communit destination that r i me the vibrant o the proje to have t become - J h' P t r k to getting will make it successful in the to n -run. Two steps e g P Y g g the project off to a good start - engaging key stakeholders and the Development of Standards community in the process and a firm understanding of the existing site and infrastructure. The knowledge gained from these initial steps will e serve as a point of reference throughout the process. This will help to insure that all aspects of a rich, urban experience are realized in the master plan. q The plan and guidelines that are developed through this process must also be tested against the realities of the market. We are committed to working with the Developers Panel we have assembled to insure that the plans.and guidelines are realistic and that the development proposal Test vision against market realities evaluation checklist defines the difference between items that are critical to the success of the project and items that are encouraged to further improve the project. Once the plan has been tested against market realities it will be our responsibility to work with the city to modify the City's Comprehensive 42 .= . Plan and /or Zoning Ordinance to reflect the final plan. The vision 9 ° created through this study will ultimately guide the development community in the redevelopment of this area. Finalize redevelopment plan a approach The approach we have outlined has resulted in projects that are embraced by the communities in which they are developed, reflect the unique qualities of each city or neighborhood, have become entertwined I with the fabric of each community and are aggresivly sought by developers to realize the vision. Our plan is to work with Brooklyn f Center to realize a plan that reflects your vision, is feasible and builds community pride. Team Brooklyn Center has been assembled to respond to the specific needs of your community and is enthusiastic uild artnershi s to rea lize ze the vision about the opportunity to build a long -term relationship with the City of p p al Page 4 Brooklyn Center based upon trust and respect. Cuningham Group® 4' � p F ,'M c ` Pin �Va�I z�'CP „�; x �,; a ,� .OR��N,I�X�D�US�• ' c « i October 19, 2004 Response to Request for Qualifications for Urban Design Services for Mixed Use Development Cuningham Group Architecture, P.A. 201 Main Street SE, Suite 325 Minneapolis, MN 55414 contact: Michael Lamb 612.379.5558 mlamb @cuninghom.com s k � ��:�.;_ �,.,�,.. -- �9 _.� .� � � •��_���, �� �� x��:. =�..� �.�` www:ciimogfiam cnni.,,�.�. �. >~s� ;>� �k' r�?' a'. 4.'. �.. _- 63•s.P`rw5 �y��.�..,,:;z.�a�e ors.•., �.....,. _-.« �': 4tau......: c�,,;, a°.e ��. 1= �,. �.-.. r,.. ��r?st'..= cr.>s�.t<..- 'a8::cw's:t. _.. rt: L,• ur.�-�v..- ,.r.,�.,:,- "��- yp'r�, �;' i 5. Approach Cuningham Group® Strong Start, Collaborative Process Over our 36 years of practice, Cuningham Group has established a collaborative, disciplined process to working with our clients and managing our work. We understand that starting projects with a defined set of expectations, scope and schedule is one of the best things we can do to contribute to the success of the project. Our approach is to partner with the client each step of the way to promote seamless communication and manage the process in a realistic manner. We fully understand that the city building process - especially redevelopment - is a complicated business that requires attention to many "moving parts" and demands that all stakeholders are r present and participating. We also understand that a vision for the future is critical for a community to move forward - a realistic vision based on the ability of the marketplace to deliver. Our team is experienced in the vision of urban design and the pragmatism of incremental implementation of that vision. Pillsbury A'Mill Master Plan Minneapolis, Minnesota Managing Teams In our work for both developers and cities, we have demonstrated successful coordination and team leadership because we understand that a collaborative process must be disciplined. We i begin with visioning, which helps team members understand the most important aspects of the project from the start. We also establish the following: roles and responsibility matrix, team ' contact list, project program, overall schedule using Microsoft Project, and "next step" tables. Our project manger, Michael Lamb, has led numerous teams on a variety of redevelopment projects throughout the Metro area for clients such as City of Saint Paul, City of Minneapolis, City of St. Louis Park, City of Roseville, and Ramsey and Hennepin Counties. Much of this work has been organized as highly interactive community participation using techniques such as citizen workshops, council- appointed task forces, web -based communications and public presentations. Many of these projects have come about as a response to a community vision or were a direct function of how we assisted a community with defining and designing a physical vision. Our ' team has received recognition and awards for our facilitation and management of community - based efforts. Urban Design Excellence 1 Urban design is a discipline that fundamentally needs to accommodate community thinking, actions and decision - making in determining a clear, vision of how development should occur. For us it is essential that an urban design philosophy recognize the qualities of a local place and build on the time - tested physical characteristics of American towns and cities as authentic places. 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I- I IIA , I �� Al - W l i l I I m �.� ", gl'��t,ir , "i � , " "_ 1 A ,., "'. i i � �' - � 11 '. ;, I—- V ­11 "I I � , " * ,� I I ...... ..... i", 11, ... i " .. 4i. � � "' ,, , , ., ,LL : I ",""I'll, � 11�451, 1, I 1 L4 I ;"S.' �i,I�6�m �iit;,,,� "i'mr, 1; Approach . Effective public participation and consensus buildin g is essential The RFQ asks for a concise statement Critical to the success of each HKGi project is the participation of the l� outlining our overall approach the firm community in the planning process. We believe that without the local typically takes in executing its projects in knowledge that City officials and residents bring to the project, no amount managing teams, and in working with of professional expertise will yield a wholly satisfactory solution. HKGi is { public agendes and other interests to the leader in the use of a consensus building approach that blends the develop a vision and achieve urban design excellence. creativity of the public and decision makers with professional planning expertise. Communities seek HKGi's guidance because of the firm's ability Several rinci les guide eac p roj e ct. ' to resolve conflict and build consensus. o l ed. P P g r Planning must recognize the unique characteristics of each place HKGi employs a unique approach termed "place appropriate" pl annin g and design that utilizes already existing natural, historical and cultural 'E characteristics and patterns as the foundation for planning initiatives. This C approach allows the strengths that already exist in the City to serve as the building blocks for community image and identity. Implementation must be considered at every step � HKGi employs a strategic planning approach that links plans with solutions. We have no interest in producing plans that will lay dormant. Our interest is to find creative and affordable ways to make the vision happen. Explore the possibilities through stakeholder workshops Each planning and design project presents unique challenges. HKGi believes the process of creating a supportable and meaningful plan should include a set of well - defined public workshops to identify community needs and desires and to craft creative and comp elling solutions. These worksh P g P become a process of learning and growth, collaborative in nature rather than a set of presentations and reactions. City officials and interested stakeholders work with the consultant team to evaluate concepts and guide the evolution of the plan. The emphasis is on sharing ideas and developing plans that are creative, sustainable and have community support. Planning solutions must be environmentally, socially and economically sustainable HKGi is a recognized national leader at providing creative planning and design solutions that are environmentally sensitive and sustainable. We also adhere to the idea that legacy projects must be able to demonstrate sustained social and economic performance. Our community based approach ensures that planning solutions have addressed the needs of the community and will enhance the surrounding neighborhoods. Our ©© Hoisin expertise in strategic planning helps us to provide solutions that will bring wig Koegler Group Inc. - eater economic value to the community and sustain that value over a page 71 longer period of time. L - BROOKLYN CENTER URBAN DESIGN SERVICES FOR MIXED USED DEVELOPMFNT BROOKLYN CENTER, MN PROPOSAL n - -� y .,. �,,�, Y . , , , '=,re � 6 •-- _�.- == r�},� . :t' .� t � \ j ta.�t 'ts r, `11i► /� • pry • , . shy �"!" � ^f� � � ? �i )' � �� � . ,fit'. • ra k ' •� .! _ •r •- � } �� 1?' _. - •4WWRpolrrM tar �, ...�- - -•\ y. > �� � �'} - • .� tl � �� �' . r � &'lip •Lt � _ d"' • F w . • �. ..{rn �lA: ;U:•! �.,°,� e. ; .. #, '���,.sb ' Ve�jf'Q° -.�. r kx ° w�V"M'yi; i. V .r:: y fJM_ .� • - •�� tlilk='� r ► �� ✓AYOM ,. .O✓4.YrY.IWr BARBOUR/ LADOUCEUR DESIGN GROUP WITH DAHLGREN, S HARDLOW AND UBAN, "`' c ar g - oo; lj o��ili CONTACT: JOHN BARBOUR 129 2ND ST. N., STE. 103 MINNEAPOLIS, MN 55401 (612.) 339 -5093 JBARBOUR@BLDGDESIGN.COM BARBOUR /LADOUCEUR ;_ \ DESIGN GROUP-; Y 3 IV. Project Approach =�1 {� Our intent is to create a redevelopment plan and strategy that embodies smart growth and transit oriented design principles, captures future growth, is flexible and will foster the vision preferred by the community of Brooklyn Center. Our approach will assist the community in reaching informed decisions regarding future investments in public and private redevelopment initiatives. It is our understanding that if selected as the consultants we will work with the City staff to tailor our approach into a work program to meet the city's objectives, schedule and budget. The key components of our approach are as follows: Listening to the Community The success of the design is dependent on how well it respond to the goals, and objectives of the stakeholders. In addition to the meetings outlined in the scope of services, the city may wish to consider a bus tour with the task force to other mixed use projects throughout the Metro Area. The tour could include fact sheets of the projects and presentations by the project managers. We found this very helpful in building a foundation of understanding with the Task Force and other stakeholders for the New Hope, TCAAP, and Twin Lakes mixed use projects. We often utilize "dotmocracy" exercises to establish a consensus for priorities and to define goals and objectives. We have often facilitated Surveys of visual preferences to establish a consensus for community character, building types and materials, signs and other components of the built environment. These i 'h surveys assist with establishing a foundation for design guidelines and standards. Build on Recent Studies Our work will begin by reviewing and reaffirming with the city staff and task force the assumptions, findings, objectives and preferences defined in the Calthorpe Plan and other background studies. We will create concepts that build on the appropriate objectives, and illustrates the intent of the design principles. Place Making :=31 Our approach emphasizes defining those unique qualities of Brooklyn Centers history, the site, and regional architecture that contribute to the character and spirit of the place. Coupled with transit oriented and smart growth principles, these elements will be reinforced through site and architectural design guidelines and standards, and public improvements to foster a genuine, livable and memorable Town Center. Green Infrastructure We will create a framework for redevelopment which integrates the natural systems on site with a sustainable low impact approach to storm water treatment and a hierarchy of open space amenities, pedestrian linkages and street treatments. Capture Market Opportunities The ultimate success of this redevelopment plan will be achieved by capturing and evolving with the opportu- nities available in the market. The city may wish to consider a market overview study which will allow us to integrate the projected commercial, and residential uses, into the framework plan in a manner which will maximize the potential for market synergy and to reinforce the urban design, redevelopment and economic development objectives, while allowing flexibility to respond to market forces. Developers Perspective We recommend drawing on the expertise of regional developers with experience in developing unique mixed use redevelopment projects. To accomplish this task several developers could be invited for a round table forum to provide the stakeholders with their perspectives on the redevelopment potential and for the project area. 7 7 Q �a`Gaw OQ `OOQ ao!naps }gaqIan0ov a Isaaa }u uQs 4 Qty $ , A��. Q0 fi }Q dalar��'Is s 4� 04$`0 I- }!ufl/} "dPlsAaq t�s 9C } s l }ua s AV► `r ��as ON 098 V! 0: QZ4 O Im %AS s }Iun algpPaQj QOV 04 OL 009 0� � ` 4 4 QO$-1 I- `ue01 ±I . t. Q00 6 0 OZ NjaEj 'WQOJPBE Qau8aa44!Q VOA R t�IH Wau I�IluQ" ls3 s41un �## sJua� ILIJUOW ' }s3 s �lu(1 # ; S�Iu�I a }� a�asl�U W3 A ;!o Aq panssl dMiGu o /6upueul spuos jinp000, VoA 1 UH A ;unoO u!dauuPH a 210SuvduiU 3 VOA H :dYP7 Ssvg I I I I . . . • �� I � , � ,� 1 • •• � r rr •� •• � ••: Air: • • h,! ti 1 � ''= • • ► ~• 1 ►• 1 • •1 • •4 '" � a ►: 1 :► • • 11 it i • ,. •. • • . 11 11 / .. .. i . � •• I• • � .'r'� � �,,. I • CITY COUNCIL MEETING City of Brooklyn Center December 13, 2004 AGENDA 1. Informal Open Forum With City Council — 6:45 p.m. — provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation — 7 p.m. 3. Call to Order Regular Business Meeting —The City Council requests that attendees turn off cell phones and pagers during the meeting. 4. Roll Call 5. Pledge of Allegiance • 6. Council Report 7. Approval of Agenda and Consent Agenda —The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes — Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. I . November 15, 2004 — Budget Work Session with Financial Commission 2. November 22, 2004 — Study Session 3. November 22, 2004 — Regular Session 4. November 22, 2004 — Work Session 5. December 6, 2004 — Truth in Taxation Hearing 6. December 6, 2004 — Special Session b. Licenses C. Resolution Declaring Elected Officials be Considered Employees for Workers' Compensation Insurance Purposes • CITY COUNCIL AGENDA -2- December 13, 2004 d. Approval of Site Performance Guarantee Release/Reductions for Oriental Market, 1601 Freeway Boulevard; Holiday Stationstores, Inc., 6890 Shingle Creek Parkway; and Norse Management, Inc., Townhomes at 68 Place and Irving Place 8. Public Hearing Items a. An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Southwest Corner of 71 s ' Avenue North and Brooklyn Boulevard) -Requested Council Action: —Open the Public Hearing. —Take public input. — Motion to table ordinance. b. An Ordinance Amending Chapter 3 of the City Ordinances Regarding the Minnesota State Building Code -Requested Council Action: —Open the Public Hearing. • —Take public input. —Close the Public Hearing. — Motion to adopt ordinance. C. Considering the Proposed 2005 -2009 Capital Improvement Program — Resolution Adopting Capital Improvement Program -Requested Council Action: —Open the Public Hearing. —Take public input. —Close the Public Hearing. — Motion to adopt resolution. d. Consideration of 2005 Budget 1. Resolution Approving a Final Tax Capacity Levy for the General Fund and Debt Service Funds and a Market Value Tax Levy for the Housing and Redevelopment Authority for 2005 2. Resolution Establishing a Final Market Value Levy for the Purpose of Defraying the Cost of Operation, Providing Informational Services and Relocation Assistance Pursuant to the Provisions of Minnesota Statutes • Chapter 469.033 for the City of Brooklyn Center Housing and Redevelopment Authority for Fiscal Year 2005 3. Resolution Adopting the 2005 General Fund Budget • CITY COUNCIL AGENDA -3- December 13, 2004 4. Resolution Adopting the 2005 Special Revenue Fund Budgets 5. Resolution Adopting the 2005 Debt Service Fund Budgets 6. Resolution Adopting the 2005 Capital Project Fund Budgets 7. Resolution Adopting the 2005 Enterprise Fund Budgets 8. Resolution Adopting the 2005 Public Utility Fund Budgets 9. Resolution Adopting the 2005 Internal Service Fund Budgets -Requested Council Action: —Open the Public Hearing. —Take public input. —Close the Public Hearing. — Motion to adopt resolutions. • 9. Council Consideration Items a. Resolution Expressing Appreciation for the Donation of the Brooklyn Center Fire Relief Association in Support of the Annual Safety Camp Program -Requested Council Action: — Motion to adopt resolution. b. 2005 City Council Meeting Schedule -Requested Council Action: — Motion to adopt 2005 City Council Meeting Schedule. C. Consideration of Mitigation Plan and Provisional Rental License for 5240 Drew Avenue North - Requested Council Action: — Motion to approve mitigation plan and provisional rental license. d. An Ordinance Vacating Certain Drainage and Utility Easements Within Lang Addition, Replat of Block 2 Lang Addition and Center Brook Addition - Requested Council Action: — Motion to approve first reading and set second reading and public hearing on January 24, 2005. e. Resolution Accepting the Donation of a Bait Car From Citywide Towing to the City • of Brooklyn Center Police Department to be Used as a Theft From Auto and Vehicle Theft Decoy Car - Requested Council Action: — Motion to adopt resolution. • CITY COUNCIL AGENDA 4- December 13, 2004 f. Resolution Setting Salaries for Calendar Years 2005 -2006 -Requested Council Action: — Motion to adopt resolution. g. Resolution Setting 2005 -2006 Cafeteria Plan Contribution for Non -Union Employees - Requested Council Action: — Motion to adopt resolution. h. Resolution Approving the Contract for Local 49 (Public Works Maintenance) and the City of Brooklyn Center for the Calendar Years 2005 and 2006 -Requested Council Action: — Motion to adopt resolution. i. Resolution Amending General Fund Balance Policy -Requested Council Action: — Motion to adopt resolution. • j. Resolution Transferring General Fund Balance for Capital Purposes - Requested Council Action: — Motion to adopt resolution. k. Resolution Dismissing Appeal - Requested Council Action: — Motion to adopt resolution. 10. Adjournment • City Council Agenda Item No. 7a i • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION WITH FINANCIAL COMMISSION NOVEMBER 15, 2004 COUNCIL /COMMISSION CONFERENCE ROOM CALL TO ORDER The Brooklyn Center City Council met for a Work Session with the Financial Commission at City Hall and was called to order by Mayor Myrna Kragness at 6:30 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, Bob Peppe. Also present: City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Director of Public Works Todd Blomstrom, and Director of Fiscal and Support Services Daniel Jordet. Commission Members present were Jay Hruska, Mark Nemec, Susan Shogren Smith, and Earl Simmons. Commission Chair Donn Escher and Commissioner Timothy Elftmann were absent and excused. Commissioner Lawrence Peterson was absent and unexcused. LIQUOR FUND City Manager Michael McCauley opened the discussion of the Liquor Fund Budget for 2005 with an overview of the changes made in the liquor store configurations starting with the reduction from three stores to one and finishing with the opening of new store number two last January. He indicated that the ramp up of activity at the new store was not happening as quickly as anticipated. Store number one would be working better utilization of personnel for cost savings. He indicated that the Liquor Fund has a strong fund balance for equipment replacement and cash flow. Several activities are taking place to attempt to increase sales at both stores including accepting competitors' coupons and examining other successful municipal stores to glean operational efficiencies and marketing strategies from their successes. It was indicated that the current quarter of October/November/December is traditionally the busiest season for the stores. Even so, it is likely that we will not achieve our net income goals for 2004. 11/15/2004 -1- The topic of transfer to the Capital Projects Fund ensued. City Council set a target indicating that the S floor for annual transfer from the Liquor Fund to the Capital Fund would be $75,000. If performance improves the Council may transfer additional funds. The currently budgeted transfer for 2005 will be $125,000. EARLE BROWN HERITAGE CENTER There are no major changes proposed for the Earle Brown Heritage Center (EBHC) in the near term. Operations will continue as they currently occur. Longer -term revenues are relatively flat, however; a strategic plan must be developed for the longer -term continuation and success of the operation by increasing revenues. The impact of a proposed hotel adjacent to the facility should be positive. Revenues for 2005 are lower because the budget is formulated conservatively assuming a flat economy. There is some capacity for increase in revenues with booking spaces open. The Inn on the Farm has to be run as an all or nothing proposition or the losses will be very large. Depreciation for the EBHC facility is not being funded. Some money is being set aside for capital improvements in a separate capital fund but the depreciation is not fully funded. It will likely never be fully funded by the operations of the facility. CAPITAL IMPROVEMENT PLAN Director of Public Works /City Engineer Todd Blomstrom reviewed the Capital Improvement Plan as proposed for 2005. There was discussion regarding the street reconstruction plan. It appears that the • plan is on track and will be completed in its initial phase by 2018. GENERAL FUND Mr. McCauley provided an explanation of the cafeteria benefit system and its increase for 2005. The proposal reflects the discussion held in August 2004 and the preliminary property tax levy adopted in September. The rationale for applying the :majority of the audit fees to Mayor - Council was questioned. As the audit is done under the direction of the Mayor and Council and is addressed to them, it was most appropriate to apply the costs to that division. There followed an extensive conversation on compensation including comparisons with other cities and private sector compensation. GENERAL DISCUSSION A question was raised about the current FTE employment. Full time FTE is 150 in 2004 compared with 166.5 in 2000. 11/15/2004 -2- • A request was made for more specific tax impact information regarding the waterfront properties. • Mr. McCauley responded that such an analysis would be part of the Truth in Taxation presentation. ADJOURNMENT The meeting was adjourned at 9:04 p.m. City Clerk Mayor 11/15/2004 -3- • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION CITY HALL - COUNCIL CHAMBERS NOVEMBER 22, 2004 CALL TO ORDER STUDY SESSION The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna Kragness at 6:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, and Bob Peppe. Councilmember Diane Niesen was absent and unexcused. Also present were City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Director of Public Works /City Engineer Todd Blomstrom, Community Development Director Brad Hoffman, and Deputy City Clerk Maria Rosenbaum. Councilmember Diane Niesen arrived at 6:10 p.m. • CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND Q UESTIONS City Manager Michael McCauley informed that the City Council Agenda had been revised to add Council Consideration Item 9f, Resolution Appointing Hearing Examiner. This item was being added due to a time issue to conduct a hearing before Deputy Chief Goodman would be on a medical leave. This item authorizes and directs the City Manager to retain the services of Karen Marty as hearing officer to conduct a hearing on the liquor violation of Value Foods. Mayor Kragness questioned who Karen Marty was. Mr. McCauley responded that Karen Marty is an attorney who conducts these types of hearings and was recommended by the City Attorney. Councilmember Carmody questioned if the costs had been spoken of before the project started with regards to Consent Item 7d, Resolution Approving Amendment No. 1 to Cooperative Construction Agreement No. 83298 with the State of Minnesota, Department of Transportation for Improvement Project No. 2002 -04, France Avenue Reconstruction. Mr. McCauley discussed that the project is consistent with the State Contract. Councilmember Carmody inquired about the streetlights as part of the project. Director of Public Works /City Engineer Todd Blomstrom discussed that the streetlights are leased by Xcel and the costs associated with the project are for installation purposes only. Councilmember Carmody questioned if the ten properties where outside faucets were not available • or not connected to the City's water distribution system would be assessed with regards to Consent Item 7e, Resolution Approving Change Order No. 2, Improvement Project Nos. 2004 -01, 02, 03, and 04, Contract 2004 -A, Northport Area Neighborhood Street and Utility Improvements. 11/22/04 -1- DRAFT Mr. McCauley discussed that would be a different issue and that the use of wells for these ten • properties was to water outside lawns. The ten properties are connected to City sewer and water and are regular water customers of the City. Councilmember Lasman inquired if the group day care facility with regards to Planning Commission Item 8a, Planning Commission Application No. 2004 -013 Submitted by Community Emergency Assistance Program (LEAP), is a two or three story building. It was written as two story and three story in the materials and she would like to know for clarification. Mr. McCauley informed that the facility would be a three story building. Councilmember Diane Niesen arrived at 6:10 p.m. Councilmember Peppe questioned what the City would be accomplishing with regards to Council Consideration Item 9e, Resolution Adopting the Vantagecare Retirement Health Saving (RHS) Program. Mr. McCauley discussed that the resolution would result in the elimination of a post retirement health care premium benefit for persons hired after January 1, 1992. This would limit the City's exposure to a potentially unaffordable post retirement benefit. The resolution would create a replacement vehicle to allow employees to save money tax -free for post employment health costs. The City will have to bargain with employee groups regarding the exact means of funding in the retirement health care savings account. With the elimination of the post retirement insurance premium benefit for most employees, the City may be in a position to use some of those savings to put toward retiring employees' health savings account. Councilmember Peppe asked if this would be fitting into the existing budget. Mr. McCauley responded that this would fit in the existing budget. MISCELLANEOUS Mayor Kragness introduced those who were visiting from the City of Paynesville as part of the Walk A Mile Event: Jeff Thompson, Mayor; Steve Helget, City Administrator; Jean Soine, Councilmember; Ron Mergen, Public Works Director; and Kent Kortlever, Police Chief. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS No time permitted for Work Session agenda items. MISCELLANEOUS Council discussed the letter that had been received with regards to the recent approval of the acquisition of the Hmong Shopping Center. Councilmember Niesen asked if there was a threshold amount of tax- exempt property that would be too much. Mr. McCauley replied that the City cannot directly limit tax- exempt uses. For example, land zoned for office use can be used by a non - profit office operation. Councilmember Niesen informed that she would like to have an item placed on a Work Session • agenda regarding Tax Increment Financing (TIF) alternatives and community loans; and indicated that she would look for the article regarding community loans in the Star and Tribune. i 11/22/04 -2- DRAFT Councilmember Niesen expressed that she would like feedback from citizens regarding the scrollin • p g g g mechanism and to discuss having other city council meetings broadcast on the City's cable access channel. Mayor Kragness reminded that the Council had previously discussed this matter and was in consensus to leave the channel as it was. Councilmember Carmody discussed that she believes enough time was spent on this issue previously; however, she would be interested in finding out how often the scrolling language is reviewed and the level of difficulty for this process. ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Carmody to adj ourn the Study Session at 6:45 p.m. Motion passed unanimously. City Clerk Mayor • 11/22/04 -3- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 22, 2004 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Director of Public Works /City Engineer Todd Blomstrom, Community Development Director Brad Hoffman, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Maria Rosenbaum. 2. INVOCATION Mayor Kragness offered the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session and was called to order by Mayor Myrna Kragness at 7:01 p.m. 4. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Director of Public Works /City Engineer Todd Blomstrom, Community Development Director Brad Hoffman, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Maria Rosenbaum. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. • 11/22/04 -1- DRAFT 6. COUNCIL REPORT • Mayor Kragness reported that she was participating in the Walking A Mile Program with the City of Paynesville and that the following toured the City of Brooklyn Center today and would be in attendance at the meeting this evening: Jeff Thompson, Mayor; Steve Helget, City Administrator; Jean Soine, Councilmember; Ron Mergen, Public Works Director; and Kent Kortlever, Police Chief. She reported that she would be going to Paynesville on December 8, 2004; along with other City staff. Councilmember Carmody reported that on November 16, 2004, she attended the Earle Brown Days Committee meeting and that they had reviewed new parade applications; and that she attended the Park and Recreation Commission meeting and that they are working on the City's Park and Recreation Ordinance. Councilmember Lasman reported that on November 19, 2004, she attended the Crime Prevention meeting and informed that they are looking to expand the program. She informed that the Brooklyn Center Lions would be sponsoring the Annual Holly Sunday event on December 5, 2004. Councilmember Niesen reported that the Housing Commission continues to prepare their report on senior housing and that there has been an extensive amount of work done. She informed that she encouraged the Housing Commissioners to attend the Planning Commission meetings and to work with them on this issue. 7. APPROV AL OF AGENDA AND CONSENT AGENDA • There was a motion by Councilmember Lasman, seconded by Councilmember Peppe to approve the agenda and consent agenda. Motion passed unanimously. 7a. APPROVAL OF MINUTES A motion by Councilmember Lasman, seconded by Councilmember Peppe to approve the November 3, 2004, special session, and the November 8, study, regular, and work session meeting minutes. Motion passed unanimously. 7b. LICENSES A motion by Councilmember Lasman, seconded by Councilmember Peppe to approve the following list of licenses. Motion passed unanimously. CHRISTMAS TREE SALES PQT Company 5040 Brooklyn Blvd. and 3245 Bass Lake Road e 11/22/04 -2- DRAFT • MECHANICAL McQuillan Brothers Plumbing/Heating 688 Hague Ave, St. Paul R & S Heating and Air 12600 Creek View Avenue, Savage RENTAL Renewal: Brookside Manor - Anda Construction 521 62 Avenue North - Curtis & Cheryl Hawkins 6718 Colfax Avenue North - Kenneth Fountain 5233 Drew Avenue North - James & Joan Bagwell 3319 Mumford Road - William Coleman 5400 Sailor Lane - Duane Christiansen Initial: 5500 Bryant Avenue North - Jean-Marie Akayezu 6713 Colfax Avenue North - Erick Stewart 5920 Ewing Avenue North - Carl & Wendy Linder 6823 Fremont Place North - Carol Carter 6300 France Avenue North - Wade Klick 6920 Lee Avenue North - Ronald & Julie Stenscie 5900 Pearson Drive - Mary Tjosvold 6725 Scott Avenue North - Dento Shuaibu 7230 West River Road - Jean -Marie Akayezu • 7250 West River Road - Jean-Marie Akayezu TOBACCO RELATED PRODUCT Tobacco Warehouse Inc. 6014 Shingle Creek Parkway 7c. RESOLUTION APPROVING CHANGE ORDER NO. 1, ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 2003 -09, CONTRACT 2003 -D, LIFT STATION NOS. 3 & 4 CONTROL CABINETS RESOLUTION NO. 2004 -165 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE ORDER NO. 1, ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 2003 -09, CONTRACT 2003 -D, LIFT STATION NOS. 3 & 4 CONTROL CABINETS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 11/22/04 -3- DRAFT 7d. RESOLUTION APPROVING AMENDMENT NO. 1 TO COOPERATIVE CONSTRUCTION AGREEMENT NO. 83298 WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENT PROJECT NO. 2002 -04, FRANCE AVENUE RECONSTRUCTION RESOLUTION NO. 2004-166 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION APPROVING AMENDMENT NO. 1 TO COOPERATIVE CONSTRUCTION AGREEMENT NO. 83298 WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENT PROJECT NO. 2002 -04, FRANCE AVENUE RECONSTRUCTION The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 7e. RESOLUTION APPROVING CHANGE ORDER NO. 2, IMPROVEMENT PROJECT NOS. 2004-01,02,03, AND 04, CONTRACT 2004 -A, NORTHPORT AREA NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS RESOLUTION NO. 2004-167 • Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE ORDERNO.2, IMPROVEMENT PROJECT NOS. 2004 - 01, 02, 03, AND 04, CONTRACT 2004 -A, NORTHPORT AREA NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 7f. RESOLUTION AMENDING THE 2005 CENTRAL GARAGE BUDGET TO PROVIDE FOR THE EARLY ORDER/PURCHASE OF ONE ROTARY TYPE TRACTOR MOWER, EQUIPMENT NO. 245 RESOLUTION NO. 2004 -168 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 2005 CENTRAL GARAGE BUDGET TO PROVIDE FOR THE EARLY ORDER/PURCHASE OF ONE ROTARY TYPE TRACTOR MOWER, EQUIPMENT NO. 245 • 11/22/04 -4- DRAFT • The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 8. PLANNING COMMISSION ITEMS 8a. PLANNING COMMISSION APPLICATION NO. 2004-013 SUBMITTED BY COMMUNITY EMERGENCY ASSISTANCE PROGRAM (LEAP). REQUEST FOR A SPECIAL USE PERMIT TO OPERATE A GROUP DAY CARE FACILITY AT 7051 BROOKLYN BOULEVARD. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THIS APPLICATION AT ITS NOVEMBER 10, 2004, MEETING. City Manager Michael McCauley discussed that the Planning Commission recommended approval of Planning Commission Application No. 2004 -013 submitted by Community Emergency Assistance Program (CEAP) for a special use permit to operate a group day care facility at 7051 Brooklyn Boulevard subject to eight conditions. Representatives from CEAP were present if the Council had any questions. A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve Planning Commission Application No. 2004 -013 subject to the following conditions: 1. The Special Use Permit is granted for a childcare /day care facility serving up to 34 • toddler and preschool children. Any expansion or alterations of this proposed operation, which is inconsistent with the proposal submitted, will require an amendment to this Special Use Permit. 2. The childcare /day care operation shall receive the proper licensing from the Minnesota Department of Human Services and a copy of the license shall be kept on file with the City. 3. The granting of the Special Use Permit is contingent upon the approval and filing of the plat comprehended under Planning Commission Application No. 2004 -010; the approval of the rezoning comprehended under Planning Commission Application No. 2004 -011; and approval of the site and building plan and special use permit comprehended under Planning Commission Application No. 2004 -012. 4. The granting of this special use permit is contingent upon the development and execution of an agreement between the Osseo Area Schools and CEAP to provide outside playground/recreational facilities consistent with city ordinance requirements on a continuous basis. A copy of the agreement shall be provided to the City. Absent such an agreement, the special use permit shall be void. 5. Children utilizing the childcare facility shall always be escorted by an adult when • walking between said facility and the offsite recreational area. 11/22/04 -5- DRAFT 6. The special use permit is subject to all other applicable codes, ordinances and • regulations. Any violation thereof may be grounds for revocation. 7. Approval of the special use permit does not authorize additional signery other than that comprehended under Chapter 34 of the City Ordinances. 8. Approval of the Special Use Permit shall be effective through December 31, 2006 without the need for an extension as comprehended by Section 35 -220, Subdivision 5, provided all conditions established above are met in their entirety. Motion passed unanimously. 9. COUNCIL CONSIDERATION ITEMS 9a. RESOLUTION AUTHORIZING THE CONSENT TO ENTER INTO HOMELAND SECURITY EQUIPMENT GRANT AGREEMENT WITH HENNEPIN COUNTY EMERGENCY PREPAREDNESS DIVISION Mr. McCauley discussed that this resolution would authorize the consent to enter into an agreement with Hennepin County through its Emergency Preparedness Division which would provide for the reimbursement of expenses incurred for the purchase of equipment for the 800 MHz conversions. RESOLUTION NO. 2004 -169 • Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CONSENT TO ENTER INTO HOMELAND SECURITY EQUIPMENT GRANT AGREEMENT WITH HENNEPIN COUNTY EMERGENCY PREPAREDNESS DIVISION The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody. Motion passed unanimously. 9b. SETTING DECEMBER 6, 2004, FOR A SPECIAL COUNCIL MEETING FOLLOWING INITIAL TRUTH IN TAXATION HEARING TO DISCUSS CITY MANAGER EVALUATION Mr. McCauley discussed as indicated by the Council they wanted to do a different procedure that would have the Council do a group evaluation rather than a series of individual evaluations and setting this Special Council meeting would allow that procedure. • 11/22/04 -6- DRAFT Councilmember Niesen discussed that she believes the Council would be using the same evaluation • form and hoe hopes to continue to work with Mr. Neu next ear to draft a new format. She inquired if Y q the Council would be filling out the evaluation form prior to the meeting. Mr. McCauley informed that the Council could handle the forms as they chose to prepare for the meeting. Councilmember Niesen asked if there would be anyway the Council could receive the evaluation forms sooner than a few days before the evaluation in order to have time to fill the forms out in advance of the evaluation process. Mr. McCauley discussed that the evaluation form would be available without the additional materials that would be delivered for the December 6, 2004, meeting. g Councilmember Carmody asked if it would be the Mayor reading the evaluation and discussion taking place after since it is not clear on how the process will be handled at the December 13, 2004, meeting. Mayor Kragness discussed that she believes that City Attorney Charlie LeFevere is to develop the minutes at the Special City Council meeting and that the minutes would result in the outcome of the evaluation. Mr. LeFevere discussed that he was under the impression that the Special City Council meeting would be an open meeting and therefore it is not necessary for a report to be made to the public after the evaluation since that is a requirement of a closed meeting. If the Council would like the minutes to reflect the action taken at the Special City Council meeting, no report has to be made unless there is something else that the Council wants to do with the minutes. The minutes would simply reflect the decisions that were made in the various categories. • Councilmember Lasman expressed that she expects to have her input the same as it was done in the past, individually, and that at some point in time the Council would try to lace together if there is a general common ground. She believes the way it was done in the past was acceptable and does not want to lose the opportunity and ability to answer individually. Mr. McCauley discussed that if the Council is considering changing the evaluation process they would in essence be losing the individual comment option. Councilmember Niesen discussed that she believes the comments need to be captured and does not know why comments could not be put together with voting on the overall categories. Mr. McCauley discussed that if anonymous comments were collected it would do violence to concept of the Council doing an evaluation as a group, reflecting the majority view. If the Council were to choose to do the evaluation as done in the past, then everyone gets to make all of their comments. Councilmember Carmody expressed that she does not agree with anonymous comments and suggested that the Council try the new evaluation process and if the Council determines that they would like to handle the evaluation process in the old format they do so on December 13, 2004. Councilmember Lasman discussed that she agrees and expressed she believes the anonymous comments can be hurtful and not necessarily helpful. • 11/22/04 -7- DRAFT Councilmember Peppe discussed that he believes it is challenging as a group to review a person • because there will always be different points of view because of personality conflicts. He informed that he is comfortable with the standard evaluation process and understands that not everyone is happy with the current process. He hopes that when the Council has the evaluation that the bottom line is answered which is, is the job getting done and how is the City doing as a whole under the direction of the City Manager. Mr. LeFevere discussed that the Council needs to consider the end point of what is going to come out of the Special City Council meeting and if it is the intent of the Council to take it farther than that and agree on the text of comments, it may be a time consuming and unrealistic process. Councilmember Carmody informed that she does have concerns about doing the evaluation process at the Special City Council meeting; however, she is willing to try it and if it is not working that there is nothing wrong with going back to the old format on December 13, 2004. Councilmember Niesen discussed that she was uncomfortable with the way last year's evaluation went and her intent was to have the rating for each category with discussion points that will support that rating. She agrees the Council can always go back to the old format process. Mayor Kragness expressed that the only way she could envision this working would be to have one short paragraph as a description of each category discussion. Mr. LeFevere discussed that if the Council wants a rating for each category and wants to agree upon • comments he would recommend that the Council come to the Special City Council meeting ready with written comments. If the votes are not supportive of the comments made, the comments will not be included. A motion by Councilmember Lasman, seconded by Councilmember Peppe to set December 6, 2004, as a Special City Council meeting following the Initial Truth in Taxation Hearing. Motion passed unanimously. 9c. MOTION AUTHORIZING CITY MANAGER TO EXECUTE BROOI DALE POLICE SUBSTATION AGREEMENT Mr. McCauley discussed Brookdale Shopping Center had offered to allow a police sub - station on site and that the location of the sub - station would be in the Guest Services area of the east mall. Police Officers will use the sub - station to conduct police related business while engaged in activities at the mall or the surrounding commercial district. Councilmember Carmody inquired if this would be a one -year or continuous agreement; and if the hours had been determined. Mr. McCauley discussed that would be up to Brookdale and the City; and that no specific hours had been identified. • 11/22/04 -8- DRAFT • Councilmember Lasman noted that Brookdale is providing the space at no charge and the costs to the Police Department are for phone and data communication lines. Mayor Kragness questioned who would be responsible if the location of the sub - station had to be moved within the mall. Mr. McCauley discussed that the City would be responsible. A motion by Councilmember Lasman, seconded by Councilmember Carmody to authorize the City Manager to execute the Brookdale Police Sub - station Agreement. Councilmember Carmody questioned when the sub - station would be operational. Mr. McCauley informed that they are hoping before the Christmas season. Motion passed unanimously. 9d. RESOLUTION AMENDING SECTION 9.4 OF THE CITY'S PERSONNEL RULES AND REGULATIONS BY MODIFYING BENEFITS FOR CITY RETIREES Mr. McCauley discussed due to budgetary cuts and the rising cost of health care insurance the City finds that it is in the public interest to review the benefits of retiring employees. The City may be unable to fund and sustain costs providing retiree health insurance benefits into the future but can offer alternative means of saving for retirement health care costs such as retirement health savings • accounts and other healthcare cost savings plans. Amending Section 9.4 of the City's Personnel Rules and Regulations by modifying benefits had been prepared and would be recommended in order to assist employees with the following proposed resolution adopting the Vantagecare Retirement Health Saving (RHS) Program. RESOLUTION NO. 2004 -170 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING SECTION 9.4 OF THE CITY'S PERSONNEL RULES AND REGULATIONS BY MODIFYING BENEFITS FOR CITY RETIREES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 9e. RESOLUTION ADOPTING THE VANTAGECARE RETIREMENT HEALTH SAVING (RHS) PROGRAM Mr. McCauley discussed that this program was recommended by a task force and would require additional resolutions to implement. The City will bargain with employee groups regarding the contributions that will go into the Retirement Health Savings Program. • 11/22/04 -9- DRAFT RESOLUTION NO. 2004 -171 • Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE VANTAGECARE RETIREMENT HEALTH SAVING (RHS) PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody. Motion passed unanimously. 9L RESOLUTION APPOINTING HEARING EXAMINER Mr. McCauley discussed that this resolution would appoint Attorney Karen Marty to serve as the Hearing Examiner with regards to the liquor violation for Value Food. The Police Department and City Attorney have not been able to agree upon sanctions with the licensee. This is the second violation with Value Food within two years. RESOLUTION NO. 2004 -172 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION APPOINTING HEARING EXAMINER The motion for the adoption of the foregoing resolution was duly seconded b Councilmember • P g g Y Y Lasman. Motion passed unanimously. 10. ADJOURNMENT There was a motion by Councilmember Carmody, seconded by Councilmember Lasman to adjourn the City Council meeting at 8:01 p.m. Motion passed unanimously. City Clerk Mayor 11/22/04 -10- DRAFT i • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 22, 2004 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Work Session and was called to order by Mayor Myrna Kragness at 8:06 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present: City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, and Deputy City Clerk Maria Rosenbaum. DRAFT CITY COUNCIL CALENDAR FOR 2005 City Manager Michael McCauley outlined the draft City Council Calendar for 2005 that schedules City Council meetings on the second and fourth Mondays of each month along with the City Council Retreat and Work Session dates. A second City Council Retreat date has not been selected and is generally selected at the February Retreat. If there were no amendments at this time he would place this item on the December 13, 2004, City Council Agenda for approval. It was the consensus of the Council to have this item placed on the December 13, 2004, City Council Agenda. CITY COUNCIL HANDBOOK Councilmember Carmody inquired if written language should be prepared for the City Council Handbook regarding materials /information to City Council candidates. Councilmember Lasman suggested that a memo be provided to City Council candidates indicating when there would be a complete City Council agenda packet available for review. Councilmember Niesen expressed that she believes it is helpful once a candidate is elected to receive an agenda packet. It was the consensus of the Council to have a written policy prepared and presented to the City Council for approval. 11/22/04 -1- DRAFT I DEVELOPMENT UPDATE e Mr. McCauley discussed that staff had anticipated placing resolutions for the Economic Development Authority (EDA) agenda acquiring Brookdale Square and Grossman Ford on tonight's agenda; however, a developer was inquiring about these locations for a large box retail site. The question to be considered would be if they want to proceed as intended with these sites to develop a master plan. Mayor Kragness questioned the status of Brookdale Ford. Community Development Director Brad Hoffman discussed that they are expected to move forward and that he should be hearing something next week. It was the consensus of the Council to have this issue placed on the December 13, 2004, EDA agenda. MISCELLANEOUS Councilmember Niesen expressed that she would like to continue discussions of having Hennepin County provide assessing services. She inquired what the review had involved when the City researched this in the past. Mr. McCauley discussed that the City had conversations with the City of Golden Valley and that there was not a full study. Councilmember Niesen informed that she had contacted Hennepin County to inquire what the costs would be if the City were to consider Hennepin County for assessing services. She inquired if the Council would be interested in the number that e could be provided by Hennepin County. Mayor Kragness expressed that she believes the City needs to focus on dispatch services at this time. Councilmember Carmody questioned if the cost provided by Hennepin County would include everything. Mr. McCauley discussed that it would be more complex than just the costs for budget issues. Councilmember Lasman expressed that she believes the focus at this time should be on dispatch services and that the Council could possibly consider Hennepin County for assessing at a different time. Councilmember Niesen expressed that she would be willing to continue this discussion in the future. Councilmember Carmody suggested that Councilmember Niesen consider contacting Hennepin County in July of 2005 and that this could be a topic for the Council to discuss at its August 2005 Retreat. 11/22/04 -2- DRAFT • • Councilmember Niesen asked if a presentation could be provided to the Council regarding the information received on detective caseloads and crimes. She would like to have more information on how the crimes are divided and how the crimes are being solved. Councilmember Carmody asked Councilmember Niesen if she would make a list of the questions she had for the next Work Session. Councilmember Niesen responded that she would be willing to do that. Mayor Kragness suggested to Councilmember Niesen that she might want to consider attending the Crime Prevention meetings. Councilmember Lasman expressed that she believes the City's Police Department does a great job and that it is sometimes the matter of court follow through that can cause issues for repeat crimes. MISCELLANEOUS Councilmember Carmody informed that she had spoken with Park and Recreation Commission Chair Bud Sorenson regarding the upcoming responsibility of a Task Force. Councilmember Lasman inquired if letters had been mailed to those who may be participating. Mr. McCauley informed that he was not aware if a letter had been mailed. Mayor Kragness suggested that if a letter had not been mailed, that the letter indicate to the Chairs of commissions that they could also designate someone for the Task Force. • ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Peppe to adjourn the Work Session at 8:46 p.m. Motion passed unanimously. City Clerk Mayor 11/22/04 -3- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA TRUTH IN TAXATION BUDGET HEARING DECEMBER 6, 2004 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met for the Truth in Taxation Budget Hearing and was called to order by Mayor Myrna Kragness at 7:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present: City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Fiscal and Support Services Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. PRESENTATION ON PROPOSED GENERAL FUND TAX LEVY AND GENERAL FUND BUDGET City Manager Michael McCauley explained the purpose of this meeting was to discuss the increase in property taxes and the purposes for which taxes were being raised and to provide the public an opportunity to give input on the proposed budget, ask questions, and receive answers on the proposed budget and levy. By State Law, the City Council may not take action to adopt the budget at a meeting at which it takes public input. Mr. McCauley presented a PowerPoint presentation and provided an overview of -the proposed increase in property taxes and the specific purpose for which property tax revenues are being increased. During the presentation the following were summarized: • Property tax levy for all reflects a 3.18, percent increase of levy for the General Fund Operations and a $310,442 change in Local Government Aid (LGA) that will be lost in 2005. • Operating, debt, Housing and Redevelopment Authority levies, and State Aids that showed contractions of State Aids over time with real estate taxes. • Major budget influences including loss of $1.68 Million in State Aid for 2004; loss of an additional $335,000 in State Aid for 2005; and the loss of $3.3 Million in HACA and LGA in 2002 -2005. 12/06/04 -1- DRAFT • Revenues without debt service showing State Aids that have dramatically decreased and S taxes that have increased due to the shift from the State. • General Fund Operating Budget being maintained at 2004 levels with police patrol at full strength; fire operations at current levels; and providing for modest technology funding. • General Fund Operating Revenues with the single largest decease in Intergovernmental Revenues and the largest increase in taxes. • Impact of value change and limited market value from the shift to residential of $31.60 a year; and the impact of levy increase of $50.48 per year on an average median City tax increase. • Residential homestead tax capacity and market value computations with examples of taxes being paid on a $128,400 limited market value home in 2004 and 2005 and the impact on an increased value with taxes on a median limited market value in 2004 and 2005. • River and waterfront influences that reflect slightly higher taxes than typical residential properties. • Tax capacity percentages reflecting the changes from 1996 to 2005 due to the changes made by the Legislature. • • Estimated and limited market value comparisons on the median residential home value in Brooklyn Center from 2002 to 2007 assessment years. • General Fund percentages for 2005. • General Fund expenditures indicating changes in growth for public safety and salaries with a 2.06 percent increase for 2005. • Residential property tax components for all four school districts with estimated and limited market value median examples. A motion by Councilmember Lasman, seconded by Councilmember Niesen to open the Public Hearing. Motion passed unanimously. Dan Remiarz, 6201 June Avenue North, addressed the Council to question why the meeting was not televised, to express concern and displeasure about his increasing taxes, and to discuss an article that was published on January 6, 2004, in the Minneapolis Star and Tribune. Mayor Kragness informed that only Regular City Council meetings are televised. 12/06/04 -2- DRAFT • • A motion by Councilmember Lasman, seconded by Councilmember Carmody to close the Public Hearing. Motion passed unanimously. Councilmember Niesen asked for clarification on televising meetings and the process of closing or continuing this hearing. Mr. McCauley discussed that the final hearing will be televised at the Regular City Council meeting on December 13, 2004, and that the Council will take action at the Regular City Council meeting on the proposed budget and levy. Sharon Paschke, a resident of Brooklyn Center, addressed the Council to apologize for arriving late, question why there was such an increase in taxes, and to question ifthe City is making the best use of its money. Councilmember Carmody discussed that the City had made several cuts last year because of revenues cuts without raising taxes and that with the switch of property taxes from commercial to residential properties to ease up tax burdens, the house values have increased. Ms. Paschke questioned how the police and fire building project monies were dealt with when the projects exceed proposed budgets. Mr. McCauley discussed that the projects were budgeted with Capital monies that include monies in the Capital Projects Fund, with proceed of bonds, and that both projects had not exceeded the budgeted funds identified for the projects. Mayor Kragness discussed that at a recent League of Minnesota Cities Conference she heard many stories of other cities and that she believes the City of Brooklyn Center is blessed by many factors even though taxes are a tough burden for everyone. Councilmember Pe e expressed that even with the shifts in market values and State changes, the PP P . fact remains, the cost of government has not gone up and City services have been maintained at a level citizens can expect. The City Council and staff have worked hard trying to not cut services and keep the City's infrastructure at the best interest of the City. Mayor Kragness added that the City Manager and City staff has done an excellent job with all the reductions from the State and wished to commend them on their efforts of keeping the level of service to citizens. A motion by Councilmember Carmody, seconded b Councilmember Niesen to re-open the Public Y Y P Hearing. Motion passed unanimously. Diane and Darryl Sannes, 7006 Willow Lane, addressed the Council to express gratitude to City staff that they believe provide excellent services to residents. Mr. Sannes questioned how the river influence properties are defined. Director of Fiscal and Support Services Dan Jordet informed that he believes the river - influenced properties are approximately one to two blocks of the river. A motion by Councilmember Lasman, seconded by Councilmember Carmody to close the Public Hearing. Motion passed unanimously. 12/06/04 -3- DRAFT ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Carmody to adjourn the meeting at 7:43 p.m. Motion passed unanimously. City Clerk Mayor • 12/06/04 -4- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION CITY HALL - COUNCIL CHAMBERS DECEMBER 6, 2004 CALL TO ORDER The Brooklyn Center City Council met in special session for the purpose of considering the evaluation of the City Manager and was called to order by Mayor Myrna Kragness. ROLL CALL Mayor Myrna Kragness and Councilmembers Kay Lasman, Diane Niesen, Kathleen Carmody and Bob Peppe were present. Also present was City Attorney Charlie LeFevere. EVALUATION OF CITY MANAGER The first criterion for evaluation of the City Manager discussed by the Council was: "Overall, has the City Manager worked to implement and facilitate adopted City Council goals ?" The Council reached consensus that the answer to the question posed is: "Yes" and that the following comment should be included in the evaluation: "Although not all goals were fully met, the Manager met the most important goals, made effective use of available resources, and responded appropriately to challenges facing the City." The second evaluation criterion discussed by the Council was administrative support for the City Council. The two questions posed in the evaluation were: "Has the City Manager provided the City Council with background and other information to allow the Council to make informed decisions as described above ?" and "Has the City Manager assisted the City Council in clarifying complex issues and understanding administrative, legal and procedural requirements ?" The Council reached consensus that the answer to these questions is "Yes" and that the following comment should be included in the evaluation: "There is some room for improvement on explaining complex issues in simple, understandable terms and using less technical jargon and legalese." The third evaluation criterion considered was whether the City Manager provided administrative oversight and direction in certain listed areas including City fiscal affairs, City operations, City projects, and City enterprise operations. The Council reached consensus that the answer to the question posed is: "Yes" and that the following comment should be included in the evaluation: "The financial status of the olf liquor and Earle Brown Heritage Center enterprise funds are matters of g � q g rP concern that merit ongoing attention of both the Council and Manager." The fourth evaluation criterion was whether the City Manager has been active in municipal organizations and worked cooperatively with other governmental bodies and organizations to the benefit of the City. The Council reach consensus that the answer to the question is "Yes" and that no comment should be included in the evaluation. 12/06/04 -1- DRAFT On the overall evaluation of performance, the Council reached consensus that the Manager's evaluation should state, without comments in addition to those noted above, that: 1. Overall the City Manager's efforts to implement and facilitate 2004 Council goals has been excellent. 2. Overall, the City Manager's administrative support of the City Council warrants a grade of good plus. 3. Overall, the City Manager's discharge of administrative duties in fiscal affairs, operations, projects and enterprises warrants a grade of good plus. 4. Overall, the City Manager's effort in intergovernmental matters has been excellent. ADJOURNMENT The Special Council meeting was adjourned at 9:30 p.m. City Clerk Mayor • 12/06/04 -2- DRAFT i City Council Agenda Item No. 7b ** REVISED ** City of Brooklyn Center A Millennium Community • TO: Michael J. McCauley, City Manager FROM: Maria Rosenbaum, Deputy City Clerk DATE: December 8, 2004 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on December 13, 2004, are as follows: CHRISTMAS TREE SALES Malmborg's 5120 Lilac Drive North GASOLINE SERVICE STATION Brooklyn Center Municipal Garage 6844 Shingle Creek Parkway Humboldt Shell 6840 Humboldt Avenue North Metropolitan Transit 6845 Shingle Creek Parkway r - T LIQUOR — CLASS A ON SALE INTOXICATING AND SUNDAY I Applebee's * 1400 Brookdale Mall Olive Garden 1601 James Circle North Vallarta's Mexican Restaurant 6000 Shingle Creek Parkway [* Subject to proof of payment of property taxes on or before December 31, 2004] LIOUOR — CLASS B ON -SALE INTOXICATING AND SUNDAY Coyote Grille * 2101 Freeway Boulevard Days Inn * 1501 Freeway Boulevard Earle Brown Lanes 6440 James Circle North Hilton Minneapolis North ** 2200 Freeway Boulevard BC Bar and Grill (Formerly Ref s) * 2545 County Road 10 TGI Friday's 2690 Freeway Boulevard [* Subject to Liquor Liability Insurance Certificate, Certified CPA Statement, and /or Proof of Payment of Property Taxes on or before December 31, 20041 [ ** Subject to Background Investigation Approval for new General Manager on or before December 31, 2004] LIQUOR — CLASS F ON -SALE INTOXICATING AND SUNDAY Flik International 6155 Earle Brown Drive * 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org Page 2 Licenses December 13, 2004 • LIOUOR — CLUB AND SUNDAY Duoos Brothers American Legion Post No. 630 6110 Brooklyn Boulevard LIOUOR — ON /OFF SALE 3.2 PERCENT MALT LIOUOR 50's Grill * 5524 Brooklyn Boulevard Centerbrook Golf Course 5500 Lilac Drive Chuck Wagon Grill * 1928 57 Avenue North Cub Foods 3245 County Road 10 Davanni's 5937 Summit Drive Great India 6056 Shingle Creek Parkway Scoreboard Pizza 6816 Humboldt Avenue North SuperAmerica #3192 6950 Brooklyn Boulevard SuperAmerica #4160 6545 West River Road SuperAmerica #4058 190157"' Avenue North Value Food * 6804 Humboldt Avenue North Winner Gas 6501 Humboldt Avenue North [* Subject to liquor liability insurance certificate on or before December 31, 2004] LIOUOR — ON -SALE WINE 50's Grill * 5524 Brooklyn Boulevard Great India 6056 Shingle Creek Parkway • [* Subject to liquor liability insurance certificate on or before December 31, 20041 MECHANICAL Air Comfort Specialists, Inc. 662 116 Lane NE, Blaine C & C HVAC, Inc. 21 Oak Avenue South, Maple Lake DeZiel Heating & Air 16123 rd Avenue NE, Buffalo Utility Partners, Inc. 9901 Indigo Trail, White Bear Lake PAWNBROKER Cash -n -Pawn 1964 57 Avenue North RENTAL Renewal: Brookhaven Apartments - Hyder Jaweed 4 Disturbing Peace and 1 Burglary Earle Brown Farm Apartments - Sheldon Tysk 8 Disturbing Peace and 2 Burgalry Emerson Chalet Apartments - Tom Morrow 3 Assaults, 6 Disturbing Peace, 1 Burglary, 1 Weapons, and 1 Fire Garden City Court - Virginia Podnieks 19 Disturbing Peace and 1 Drug • Georgetown Park Townhomes - Wiensch Construction 1 Assault, 17 Disturbing Peace, 4 Weapons, 3 Fires, 1 Obstructing Justice, 1 Sex Crime, and 1 Loud Party 4718 Twin Lake Avenue North - Richard & Elizabeth Becht 1 Assault and 1 Disturbing Peace i Page 3 Licenses December 13, 2004 • RENTAL - CONTINUED Renewal: Sterling Square Apartments - John Roder 321863 rd Avenue North - Eugene Hess 5337 70 th Circle - Gary Bistodeau 5101 Eleanor Lane North - Michael Potaczek 5550 Girard Ave North - David Trepanier 6637 Xerxes Place North - Douglas Finch 65 Humboldt 67 Avenue North — Suburban Properties, LLC (Kwi Ha Wong) 0 Calls Initial: 53DI -5305 Russell Avenue North - Nedzad Ceric 3 Assaults, 6 Disturbing Peace, 1 Robbery, 1 Weapons, and 1 Fire 2807 66 Avenue North - Nicole Franklin 1304 68 Lane North - Samuel Holloway III 4806 69 Avenue North - Mason White Sr. 4824 71" Avenue North - Phia Xiong 3907 Burquest Lane North - Malcolm Vinger II 6007 Colfax Avenue North - Errol Edwards 5548 Logan Avenue North - Brenda Stachowski • 5339 Queen Avenue North - Abraham Murphy 0 Calls SECONDHAND GOODS DEALER CD Warehouse 6072 Shingle Creek Parkway SIGN HANGER Universal Signs 1033 Thomas Avenue, St. Paul TOBACCO RELATED PRODUCT American Legion post 630 6110 Brooklyn Boulevard Humboldt Shell 6840 Humboldt Avenue North I I • City Council Agenda Item No. 7c Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING ELECTED OFFICIALS BE CONSIDERED EMPLOYEES FOR WORKERS' COMPENSATION INSURANCE PURPOSES WHEREAS, the Minnesota Workers' Compensation Act provides benefits to an "employee" who is injured while working; and WHEREAS, Minnesota Statutes 176.011, subd. 9, clause 6, provides that municipal officers elected or appointed for a regular pp g ar term of office or to complete the unexpired portion of a p P P regular term are considered to be "employees" for workers' compensation purposes only of the City p pmP Y has passed an ordinance or resolution to that effect; and WHEREAS, it is the desire of the City Council that the Mayor and Council Members be considered "employees" for workers' compensation insurance purposes. I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Mayor and Council Members are considered to be employees for workers' compensation insurance purposes. • December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • City Council Agenda Item No. 7d I • MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren Planning n Zoning Specialist Vv mg a d Zo g p Subject: Site Performance Guarantee Release /Reduction Date: December 8, 2004 The following site performance guarantees being held by the city for completion of various site improvements should be recommended to the City Council for release or reduction as the case may be: 1. Oriental Market (1601 Freeway Blvd) Planning Commission Application No. 2002 -017 Amount of Guarantee - $5,953 (Cash Escrow) Obligor - Diversified Construction on behalf of Oriental Market • All of the site improvements and conditions of approval for which a performance guarantee was posted associated with this 2002 project involving the expansion and conversion of the old Hardee's Restaurant to the Oriental Market have been completed. It is recommended that the City Council authorize release of the $5,953 cash escrow posted based on completion of the project. 2. Holiday Stationstores, Inc. (6890 Shingle Creek Parkway) Planning Commission Application No. 2003 -012 Amount of Guarantee - $115,500 (Letter of Credit) Obligor - Holiday Stationstores, Inc. All of the site improvements and conditions for which a performance guarantee was posted have been installed and, for the most part, completed with respect to this 2003 project. This project was a Planned Unit Development (PUD) rezoning and development plan approval for a 43,760 sq. ft. Holiday Stationstores Commissary and distribution center. All engineering items, including the submission of an as built survey have been completed and Holiday has compensated the City for its share of the costs of a right turn lane on 69`'' Avenue North which will be constructed in 2005. Some of the landscaping located along the Shingle Creek Parkway green strip died out before the fall of this year and must be replaced. • It is recommended that the City Council authorize the reduction of the $115,500 guarantee to $15,000 to insure the replanting and viability of dead landscaping on the site. 3. Norse Management, Inc. (Townhomes located between 67"' Place and 68` Place at Irving Place) Planning Commission Application No. 2003 -016 Amount of Guarantee - $70,000 (Certificate of Deposit) Obligor - Norse Management, Inc. Much of the site improvements and conditions for which a performance guarantee was posted have been installed for this project that began in 2004. Grading, curb and gutter, storm sewer and catch basins have been completed as well as the submission of the as built utility survey to the Engineering Department. Landscape improvements have yet to be installed. Building permits have not been issued for all of the units to be constructed. The developer claims that 60 percent of the improvements for which the financial guarantee was posted have been completed and is requesting a reduction in the financial guarantee. It should be noted that the amount of the original guarantee was less than 100 percent of the cost of site improvements at the time building permits were first issued. Some reduction in the guarantee would appear to be in order. It is recommended that the City Council authorize reduction of the $70,000 Certificate of Deposit to $35,000 based on completion of site improvements to date. • City Council Agenda Item No. 8a I MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Ronald A. Warren Planning d Zoning S ecialist 4� g g p �/� SUBJECT: Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Southwest Corner of Brooklyn Boulevard and 71 Avenue North) DATE: December 9, 2004 On the December 13, 2004 City Council agenda is the second reading and public hearing for an ordinance amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Southwest Corner of Brooklyn Boulevard and 71 Avenue North). This ordinance amendment relates to the rezoning to C -1 of land owned by the Osseo School District intended • for use as an adult education facility. The rezoning was approved by the City Council on November 8, 2004. The last action for any rezoning is to describe the property being rezoned under its new zoning classification in the zoning ordinance. This is the purpose of the above ordinance amendment, which also had a first reading on November 8, 2004. The legal description used in the ordinance amendment is that which is established by the platting of the property under consideration. The final plat approval by the City Council and the filing of the plat with Hennepin County is necessary to create a new legal description. This has not yet been accomplished and until it is the legal description used does not exist. It is recommended that the City Council open the public hearing, take comments on the ordinance amendment and table it to their first meeting in January, at which time the final plat should be before the City Council • Office of the City Clerk O X City of Brooklyn Center . A Millennium Community MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk k. �U� DATE: December 7, 2004 SUBJECT: An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Southwest Corner of Brooklyn Boulevard and 71st Avenue North) At its November 8, 2004, meeting, the Brooklyn Center City Council approved first reading of An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Southwest Corner of Brooklyn Boulevard and 71st Avenue North). The second reading and Public Hearing are scheduled for December 13, 2004. Notice of Public Hearing was published in the Brooklyn Center Sun -Post newspaper on November 18, 2004. If adopted, effective date will be January 22, 2005. • Attachments 9 01 Shingle Creek Parkway way Recreation and Community Center Phone &TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 13th day of December 2004 at 7:00 p.m. or • as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an Ordinance Amending Chapter 35of the City Ordinances Regarding the Zoning Classification of Certain Land. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763 -569 -3300 to make arrangements. ORDINANCE NO AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND (SOUTHWEST CORNER OF BROOKLYN BOULEVARD AND 71 ST AVENUE NORTH) THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -1110. TWO FAMILY RESIDENCE DISTRICT (R2). The following properties are hereby established as being within the (R2) Two Family Residence District zoning classification: Lit 2, 131,,.,k 1, • Section 35 -1130. MULTIPLE FAMILY RESIDENCE DISTRICT (R4). The following properties are hereby established as being within the (R4) Multiple Family Residence District zoning classification: Dl,, ,k 1, C D, u,..& Add:li,,., Section 35 -1170. SERVICE /OFFICE DISTRICT (Cl). The following properties are hereby established as being within a (C1) Service /Office District zoning classification: Lot 3, Block Osseo S hook Willow Lane Addition Section 2. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this 13th day of December 2004. ATTEST: Mayor City Clerk Date of Publication: December 23, 2004 Effective Date: January 22, 2005 • (Strikeouts indicate matter to be deleted underline indicates new e matt r.) • City Council Agenda Item No. 8b Office of the City Clerk ST City of Brooklyn Center A Millennium Community MEMORANDUM _ TO: Michael J. McCauley Ma Y� Y FROM: Sharon Knutson, City Clerk DATE: December 7, 2004 SUBJECT: An Ordinance Amending Chapter 3 of the City Ordinances Regarding the Minnesota State Building Code At its November 8, 2004, meeting, the Brooklyn Center City Council approved first reading of An Ordinance Amending Chapter 3 of the City Ordinances Regarding the Minnesota State Building Code. The second reading and Public Hearing are scheduled for December 13, 2004. Notice of Public Hearing was published in the Brooklyn Center Sun -Post newspaper on November 18, 2004. If adopted, effective date will be January 22, 2005. Materials that were included in the November 8, 2004, Council agenda are also attached. • Attachments 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityolbrooklyncenter.org • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 13th day of December 2004 at 7:00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an Ordinance Amending Chapter 3 of the Brooklyn Center City Ordinances Regarding the Minnesota State Building Code. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763 -569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3 OF THE CITY ORDINANCES REGARDING THE MINNESOTA STATE BUILDING CODE THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 3 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 3 -101 • A. The following chapters of the Minnesota State Building Code are adopted and incorporated as part of the building code for the City of Brooklyn Center. 13. 1346 — Adoption of the 199i Urriforn - Minnesota Mechanical Code. Section 2. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this 13th day of December 2004. Mayor ATTEST: City Clerk Date of Publication: December 23, 2004 Effective Date: January 22, 2005 (Strikeouts indicate matter to be deleted, underline indicates new matter.) • MEMORANDUM - TO: Michael J. McCauley, City Manager FROM: Larry Martin, Building Official DATE: November 1, 2004 SUBJECT: City Council Agenda Item/Chapter 3 Ordinance Amendment On the November 8, 2004 City Council agenda is an ordinance amending Chapter 3 of the city ordinances regarding the adopted State Mechanical Code. This change reflects the new mechanical code being adopted by the State that will also be adopted and enforced by the City of Brooklyn Center. • City Council Agenda Item No. 8c Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ADOPTING CAPITAL IMPROVEMENT PROGRAM WHEREAS, the City Council of the City of Brooklyn Center annually adopts a five year Capital Improvements Program; and WHEREAS, the City Council has conducted a public hearing on the proposed 2005 -2009 Capital Improvements Program; and WHEREAS, attached hereto and incorporated herein by reference as exhibit A is the documentation for the said 2005 -2009 Capital Improvements Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the 2005 -2009 Capital Improvements Program as set forth in exhibit A to this resolution be and hereby is adopted. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City of Brook(yn Center • 2005 -2009 CAPITAL IMPROVEMENT PROGRAM PROFILE The Capital Improvement Program (CIP) is a planning document that presents a five -year overview of scheduled capital projects that address the City's goals for maintaining public infrastructure. It includes a long -term financing plan that allows the City to allocate funds for these projects based on assigned priorities. The five -year horizon of the CIP provides the City with an opportunity to evaluate project priorities annually and to adjust the timing, scope and cost of projects as new information becomes available. The information contained in this plan represents the City's best estimate of improvement costs based on present knowledge and expected conditions. A capital improvement is defined as a major non - recurring expenditure related to the City's physical facilities and grounds. The 2005 -2009 CIP makes a concerted effort to distinguish between major maintenance projects contained in the City's operating budgets and capital improvement projects financed through the City's capital funds and proprietary funds. Typical expenditures include the cost of land acquisition and the cost to construct roads, utilities, parks, or municipal structures. The CIP is predicated on the goals and policies established by the City Council, including the general development, redevelopment, and maintenance policies that are part of the City's Comprehensive Plan. A primary objective of the CIP is to identify projects that further these goals and policies in a manner t consistent with funding opportunities and in coordination with other improvement projects. CIP 2005 -2009 OVERVIEW The 2005 -2009 CIP proposes capital expenditures totaling $27 million for basic improvements to the City's streets, parks, and public utilities. The CIP begins with a series of tables and charts that provide an overview of scheduled projects by function and estimated funding. Types of CIP Projects Table 1 and the accompanying chart summarize capital expenditures by functional area as defined below for the five -year period of 2005 -2009. Public Utilities The City operates five utility systems, four of which have projects included in the CIP — water, sanitary sewer, storm drainage, and street lighting. Nearly 90 percent of the public utilities are constructed in conjunction with street reconstruction projects. The remaining portion of public utilities projects include improvements to well houses, lift stations and interceptors and water quality studies that examine storm water discharge and provide recommendations for related improvements. Park Improvements Park improvements include the construction of trails, shelters, and other facilities that enhance general • park appearance and increase park usage by providing recreational facilities that meet community needs. Public Buildings Construction of municipal buildings and major renovations to existing buildings are considered capital improvements. Major capital expenditures to public buildings are not anticipated during this five -year period. Street Improvements Street improvements include reconstruction of neighborhood streets with curb, gutter and sidewalks and reconstruction of arterial and collector streets. As noted earlier, street improvements are often accompanied by replacement of public utilities. TABLE 1— Capital Improvement Program Summary by Functional Area f 2005 I 2006 f 2007 1 2008 f 2009 PUBLIC UTILITY IMPROVEMENTS: Water Utility Capital Projects $777,000 $723,600 $643,900 $737,900 $820,100 Sanitary Sewer Utility Capital Projects $705,800 $1,184,600 $642,100 $1,159,900 $769,800 Storm Drainage Utility Capital Projects $698,500 $466,600 $644,500 $1,053,800 $776,900 Street Lighting Utility Capital Projects $53,500 $65,000 $80,400 $155,300 $75,000 SUBTOTAL $2,234,800 $2,439.800 $2,010,900 $3,106,900 $2,441,800 PARK IMPROVEMENTS $228,000 $45 $180.000 $200.000 $115,000 PUBLIC BUILDINGS $0 $0 $0 $0 $0 STREET IMPROVEMENTS $2,882,000 $3,299,600 $2,218,300 $3,625,300 $1,889,900 • TOTAL $5,344,800 $6,189,400 $4,409,200 1 $6,932,200 I $4,446,700 CIP Funding Sources Capital expenditures by funding source for the five -year period are shown in Table 2 and the accompanying chart. Funding sources include: Public Utility Funds - Customers are billed for services provided by the City's water, sanitary sewer, storm sewer, and street lighting public utilities. Fees charged to customers are based on operating requirements and capital needs to ensure that equipment and facilities are replaced to maintain basic utility services. Annually the City Council evaluates the needs of each public utility system and establishes rates for each system to meet those needs. A more detailed analysis of the fees and charges is provided with each public utility budget section and a five -year cash flow projection is included in the Appendix. Note that projected capital outlay expenditures may include capital items from the operating budget not covered by the CIP. Capital Projects Fund This fund is comprised of transfers from the General Fund, repayment of debt from the Golf Course operating fund, and transfers from liquor operations. Typically the City Council has directed these funds towards municipal facilities such as parks, public buildings and other general purpose needs. The projected five -year cash flow of the Capital Projects Fund is available as part of the fund's budget detail. • Special Assessment Collections Properties benefiting from street improvements are assessed a portion of the project costs. Every year the City Council establishes special assessment rates for projects occurring the following year to maintain the relative proportion of special assessments to other funding sources. Infrastructure Construction Fund Prior to 2003, this fund was called the Special Assessment Construction Fund. Neighborhood projects were funded in part from this fund based on transfers and accumulated fund balances. Since 2003, all funding required to finance neighborhood street projects is transferred to this fund and all costs associated with these projects are accounted for in the new fund. The projected five -year cash flow of the Infrastructure Construction Fund is available as part of the fund's budget detail. Municipal State Aid (MSA) Fund State - shared gas taxes provide funding for street improvements and related costs for those roadways identified as MSA streets. The City has 21 miles of roadway identified as MSA streets and is therefore eligible to receive monies based on this designation. The annual amount available is approximately $900,000 and provides for debt service, maintenance and construction activities within our MSA street system. The projected five -year cash flow of the MSA Fund is available as part of the fund's budget detail TABLE 2 - Capital Improvement Program Summary by Funding Source 2005 _ 200 2007 2 008 2009 TOTAL Water Utility $777,000 $723,600 $643,900 $737,900 $820,100 $3,702,500 Sanitary Sewer Utility $705,800 $1,184,600 $642,100 $1,159,900 $769,800 $4,462,200 Storm Drainage Utility $698,500 $466,600 $644,500 $1,053,800 $776,900 $3,640,300 Street Lighting Utility $53,500 $65,000 $80,400 $155,300 $75,000 $429,200 Municipal State Aid $705,000 $1,193,700 $438,600 $482,800 $53,000 $2,873,100 Street Construction Fund $1,089,700 $732,600 $811,000 $1,462,000 $1,052,300 $5,147,600 • Capital Projects Fund $228,000 $450,000 $180,000 $200,000 $115,000 $1,173,000 Special Assessment Collections $1,052,300 $1,373,300 $968,700 $1,680,500 $784,600 $5,859,400 Grants $3 5.000 $0 $0 $0 $0 $35,000 TOTAL $5,344.800 $6,189,400 $4,409,200 $6,932,200 $4,446,700 I $27,322,300 Capital Improvement Program by Funding Source Special Water Assessements 14% 21% Sanitary Capital Sewer Proj. Fund 16% 4% Storm Street Const. Sewer Fund Municipal Street 13% 19 % State Aid Light 11% Utility 2% Table 3 provides an overview of projects and funding sources for the 2005 -2009 CIP. Annual breakdowns for each project year are accompanied by a brief description of each project. TABLE 3 - CAPITAL IMPROVEMENT PROGRAM 2005 -2009 Revised 09 -29 -04 Funding Project Description Sources Special Street Construction Capital Projects Water Utility Sewer Utility Storm Sewer Street Light MSA Grants Total Project Cost Assessment Fund Fund Utility Utility Collections 2005 Shingle Creek Parkway/ Summit Drive Street improvement project $ 260,000 $ 18,500 $ 15,000 $ 21,900 $ 606,500 $ 921,900 Central Park Lighting Repairs to existing field lighting $ 108,000 $ 108,000 Twin Lake Avenue Reconstruction Street improvement project $ 87,600 $ 124,000 $ 55,000 $ 26,500 $ 53,000 $ 346,100 Palmer Lake Trail Reconstruction Reconstruction of existing paved trail $ 120,000 $ 120,000 Freeway Blvd Bridge Repairs Repairs to Bridge Deck and Superstructure $ 98,500 $ 35,000 $ 133,500 Lions Park South Improvement Project Street improvement project $ 704,700 $ 965,700 $ 703,500 $ 664,300 $ 623,600 $ 53,500 $ 3,715,300 Total 2005 $ 1,052,300 $ 1,089,700 $ 228,000 $ 777,000 $ 705,800 $ 696,500 $ 53,500 $ 705,000 $ 35,000 $ 5,344,800 2006 Dupont Avenue Improvement Project Street improvement project $ 419,200 $ 125,000 $ 117,900 $ 29,400 $ 294,700 $ 986,200 Humboldt Avenue Improvement Project Street improvement project $ 219,400 $ 109,700 $ 56,800 $ 438,700 $ 824,600 Lions Park North Improvement Project Neighborhood street project $ 537,400 $ 732,600 $ 488,900 $ 461,600 $ 437,200 $ 65,000 $ 2,722,700 Eerie Brown Dr / South Shingle Ck Pkway Street improvement project $ 197,300 $ 460,300 $ 657,600 Lift Station #9 Pump and forcemain replacements $ 219,400 $ 219,400 Lit Station #2 Pump, FM, and Interceptor replacements $ 328,900 $ 328,900 Central Storage Facility Building Salt storage / park storage replacement $ 450,000 $ 450,000 Total 2006 $ 1,373,300 $ 732,600 $ 450,000 $ 723,600 $ 1,184,600 $ 466,600 $ 65,000 $ 1,193,700 $ 6,189,400 2007 Kylawn Park Building Shelter building replacement $ 180,000 $ 180,000 Riverwood Improvement Project Street improvement project $ 639,800 $ 811,000 $ 622,000 $ 587,300 $ 622,600 $ 60,400 $ 3,363,100 Freeway Blvd Improvement Project Street improvement project $ 328,900 $ 21,900 $ 54,800 $ 21,900 $ 438,600 $ 666,100 Total 2007 $ 968,700 $ 811,000 $ 180,000 $ 643,900 $ 642,100 $ 644,500 $ 80,400 $ 438,600 $ 4,409,200 2008 East River Improvement Project Street improvement project $ 545,500 $ 562,700 $ 295,700 $ 484,600 $ 431,100 $ 60,100 $ 120,900 $ 2,500,800 Maranatha Improvement Project Neighborhood street project $ 750,100 $ 899,300 $ 422,400 $ 655,300 $ 604,000 $ 95,200 $ 3,426,300 i, Northway Drive Improv Project Street improvement project $ 131,600 $ 8,800 $ 8,800 $ 7,700 $ 156,900 West Palmer Park Building Shelter Building Replacement $ 200,000 $ 200,0001 Xerxes Avenue Improv Project Street improvement project $ 253,300 $ 11,000 $ 11,000 $ 11,000 $ 361,900 $ 648,200 1 Total 2008 $ 1,660,500 $ 1,462,000 $ 200,000 $ 737,900 $ 1,159,900 $ 1,053,800 $ 155,300 $ 482,800 $ 6,932,200' 2009 Twin Lake East Improvement Project Neighborhood street project $ 784,600 $ 1,052,300 $ 820,100 $ 769,800 $ 776,900 $ 75,000 $ 53,000 $ 4,331,700 Northport Park Building Shelter building replacement $ 75,000 $ 75,000 Riverdale Park Building Remove building and construct picnic shelter $ 40,000 $ 40 000 Total 2009 $ 784,600 $ 1,052,300 $ 115,000 $ 820,100 $ 769,800 $ 776,900 $ 75,000 $ 53,000 $ 4,446,700 Project Year 2005 • Shingle Creek Parkway /Summit Drive Improvement Project Shingle Creek Parkway from I -694 to John Martin Drive and Summit Drive from Shingle Creek Parkway to State Trunk Highway 100 are MSA roadways that have been placed in the CIP for reconstruction in 2005. Portions of these sections of roadway are in need of upgrade and reconstruction based on an engineering evaluation of the roadway. Construction activities will include replacement of the existing pavement and replacement of gutters and utilities on an as needed basis. Lions Park South (Tangletown South) Improvement Project This area has been identified as having multiple needs including street reconstruction, installation of curb and gutter, replacement of aging water and sanitary sewer infrastructure and construction of storm drainage improvements as needed. Freeway Blvd Bridge Repairs Substantial deterioration of the bridge deck has been noted during recent inspections. An engineering analysis performed in 2003 identified the extent of repairs necessary to rehabilitate the bridge. The City is in the process of applying for funding assistance from Mn/DOT. Twin Lake Avenue Reconstruction Twin Lake Avenue was originally scheduled for reconstruction with the southwest neighborhood project in 2002. Reconstruction of Twin Lake Avenuewas delayed due to environmental permit requirements associated with the Joslyn site. Reconstruction of this street segment will include replacement of • watermain, and installation of curb & gutter, storm sewer and bituminous pavement. Central Park Lighting This improvement provides for the refurbishment and basic maintenance of the existing softball field lighting systems. A master electrician will perform a comprehensive system review to determine the extent of necessary repair work. Construction activity may be reduced if the existing light poles are in stable condition. Palmer Lake Trail Reconstruction This improvement provides for the basic reconstruction of the mainline trail segment along the southern half of Palmer Lake. Reconstruction will include the consolidation of parallel trail segments into one 10 -ft wide trail segment and minor grade adjustments for portions of the trail in severe flood - susceptible areas. Trail segments in good condition within East Palmer Lake Park and the trail segment to the west of the ball fields within East Palmer Lake Park will not be replaced with this project. Evergreen Sidewalk Improvements The Capital Improvements Program in previous years has included the installation of sidewalk along the east side of Evergreen Park. This project has been delayed due to limited funding available in the Capital Projects fund and the need to prioritize the maintenance of existing infrastructure. The feasibility of this sidewalk addition will be re- evaluated in future years and funding becomes available. • Project Year 2006 • Earle Brown /Summit Improvement Project This project includes improvements for Earle Brown Drive from Earle Brown Farm West to Summit Drive and Summit Drive, an MSA street, from Shingle Creek Parkway to TH 100. Construction activities will include complete pavement replacement, spot replacement of curb and gutter, and replacement of water and sewer infrastructure as needed. Dupont Avenue Improvement Project Dupont Avenue improvements from I -694 to 69 th Avenue North are part of the CIP as a project for 2006. This MSA project includes replacement of curb and gutter, reconstruction of the roadway and replacement of water and sewer infrastructure as needed. Humboldt Avenue Improvement Project Improvements on Humboldt Avenue from 67 th Avenue North to 69 th Avenue North have been included as part of the CIP for 2006. Construction of this MSA project will include replacement of curb and gutter, reconstruction of the roadway and replacement of water and sewer infrastructure as needed. Lions Park North (Tangletown North) Improvement Project This area has been identified as having multiple needs including street reconstruction, installation of curb and gutter, replacement of aging water and sanitary sewer infrastructure and construction of storm drainage improvements as needed. • Lift Stations #9 and #2 These projects provide for pump replacement and replacement of the forcemain at Lift Stations #9 and #2 to ensure optimal performance and minimize the potential for system failure. Central Storage Facility Improvements will include the erection of a new salt storage facility. This new facility will be constructed of low -rise precast concrete panels to match the existing Public Works facility campus and the surrounding commercial buildings. The existing salt storage building will become centralized storage facility for park maintenance and park program equipment. Heavy -duty shelving will be installed to allow for palletized storage. Construction activities will also include the construction of a small materials storage area on city owned property on Camden Avenue. The new facility will include paving of the surface area and fencing of the surrounding area. This area will be used to store aggregate, wood chips and other stockpiled materials. • Project Year 2007 • Riverwood Improvement Project This is a neighborhood street improvement project that will include reconstruction of roads, installation of curb and gutter and replacement of water and sewer utilities services as necessary. Freeway Boulevard Project Freeway Blvd is an MSA roadway that has been placed in the CIP as an identification item. The segment of Freeway Boulevard that runs from Shingle Creek Parkway to Camden will be improved with replacement of curb and gutter, reconstruction of the roadway and replacement of water and sewer infrastructure as needed. Kylawn Park Building Construction activities will include the replacement of the existing shelter building. The new structure will include picnic facilities, a unisex bathroom and a small storage /utility area. This new shelter will be consistent with other destination park facilities. • • Project Year 2008 e East River Improvement Project This is a neighborhood street improvement project that will include reconstruction of roads, installation of curb and gutter and replacement of water and sewer utilities services as necessary. Maranatha Improvement Project This is a neighborhood street improvement project that will include reconstruction of roads, installation of curb and gutter and replacement of water and sewer utilities services as necessary. Northway Drive Improvement Project This segment will be improved with replacement of curb and gutter, reconstruction of the roadway and replacement of water and sewer infrastructure as needed. Xerxes Avenue Improvement Project Xerxes Avenue is an MSA roadway that has been placed in the CIP for scheduled reconstruction. The segment that runs from Northway Drive to T.H. 100 will be improved with replacement of curb and gutter, reconstruction of the roadway and replacement of water and sewer infrastructure as needed. West Palmer Park Building Construction activities will include the replacement of the existing shelter building. The new structure will include picnic facilities, a unisex bathroom and a small storage /utility area. This new shelter will be consistent with other destination park facilities. • Project Year 2009 • Twin Lake East Improvement Project This is a neighborhood street improvement project that will include reconstruction of roads, installation of g p p project curb and gutter and replacement of water and sewer utilities s ervices as necessary. This P J ect is also tentatively scheduled to include reconstruction of 51" Avenue North at Brooklyn Boulevard. Northport Park Building Construction activities will include the replacement of the existing shelter building. The new structure will include picnic facilities and some limited storage space and an integrated enclosure for a portable restroom. Riverdale Park Building Construction activities will include the replacement of the existing shelter building with a picnic shelter. • Neighborhood Improvement Program __ ���,�I�' ..Po- i-A J1 11 11 W 11 li-11 -, " 1, g E � a tI!II�I � f .r.c. �� i d 1 1 �U � - � �5� bT � iii 7 , t L Year of Reconstruction CIP YEAR nw.-. -- dmj(nfinmmn--> Completed 2005 2006 Miles % of Total 2007 — Completed to Date 54 50.5 2005-2010 26 24.3 2008 Under 2011 -2018 27 25.2 2009 Totals 107 100.0 Study 2010 — CENTER BROOKLYN City of Brooklyn Center • CAPITAL IMPROVEMENT PROGRAM 2005 -2009 APPENDIX • s • City Brooklyn Center Water Utility Fund Rate Analysis for the 2005 Budget Year Rate Increase 2.80% 3.00% 3.00% 3.00% 3.00% Actual Projected Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Water Service $ 1,332,093 $ 1,222,712 $ 1,256,948 $ 1,294,656 $ 1,333,496 $ 1,373,501 $ 1,414,706 Misc. Operating $ 198,465 $ 228,800 $ 273,410 $ 238,200 $ 241,900 $ 245,600 $ 249,300 Misc. Non - operating $ 46,751 $ 10.000 $ 5,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Total Revenues $ 1,577,309 $ 1,461,512 $ 1,535,358 $ 1,542,856 $ 1,585,396 $ 1,629,101 $ 1,674,006 Expenditures Personal Services $ 349,556 $ 352,318 $ 379,748 $ 394,938 $ 410,735 $ 427,165 $ 444,251 Supplies $ 116,272 $ 170,250 $ 169,490 $ 174,575 $ 179,812 $ 185,206 $ 190,762 Services $ 402,865 $ 359,795 $ 512,749 $ 528,131 $ 543,975 $ 560,295 $ 577,104 Depreciation $ 648,115 $ 578,000 $ 610,000 $ 630,000 $ 650,000 $ 670,000 $ 670,000 Debt Service Interest & Fees $ 3 $ $ $ $ $ $ Total Expenditures $ 1,516,811 $ 1,460,363 $ 1,671,987 $ 1,727,644 $ 1,784,523 $ 1,842,666 $ 1,882,117 less: Non -Cash Depreciation $ 648,115 $ 578,000 $ 610,000 $ 630,000 $ 650,000 $ 670,000 $ 670,000 plus: Debt Service Principal $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 plus: Cash Capital Outlay $ 430,824 $ 685,900 $ 835,500 $ 723,600 $ 643,900 $ 737,900 $ 820,100 Total Cash Requirement $ 1,299,52 $ 1.568,263 $ 1,89 $ 1,821,244 $ 1,778,423 $ 1,910,566 $ 2,032,217 Cash Reserve Target $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 Beginning Cash Balance $ 1,541,308 $ 1,890,755 $ 1,784,004 $ 1,421,875 $ 1,143,487 $ 950,460 $ 668,996 Cash Received $ 1,577,309 $ 1,461,512 $ 1,535,358 $ 1,542,856 $ 1,585,396 $ 1,629,101 $ 1,674,006 Cash Spent $ (1,299,520) $ (1,568,263) $ (1,897,487) $ (1,821,244) $ (1,778,423) $ (1,910,566) $ (2,032,217) Ending Cash Balance $ 1,819,097 $ 1,784,004 $ 1,421,875 $ 1,143,487 $ 950,460 $ 668,996 $ 310,784 • Cash above /(below) the Cash Reserve Target $ 819,097 $ 784,004 $ 421,875 $ 143,487 $ (49,540) $ (331,004) $ (689,216) Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation and do not include provisions for changes in balance sheet items from year to year that may affect cash balances. Revenues Rate increases would be 2.8% in 2005 and 3.0% each year through 2009 based on 1.25 billion gallons billed per year. Expenditures Supplies and Services increase at a total rate of 3% annum. Depreciation increases at a rate of approximately 3% per annum. Capital outlay is from the 2005 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. • • City Brooklyn Center Sanitary Sewer Utility Fund Rate Analysis for the 2005 Budget Year Rate Increase 2.80% 2.80% 2.80% 2.80% 2.80% Actual Projected Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Sewer Charges $ 2,863,138 $ 2,804,760 $ 2,883,293 $ 2,964,025 $ 3,047,018 $ 3,132,335 $ 3,220,040 Misc. Operating $ 17,029 $ 0 $ 0 $ 12,000 $ 12,000 $ 12,000 $ 12,000 Misc. Non - operating $ 77,354 $ 10.000 $ 5.000 $ 6,000 $ 7,000 $ 8,000 $ 8,000 Total Revenues $ 2,957,521 $ 2,814,760 $ 2,888,293 $ 2,982,025 $ 3,066,018 $ 3,152,335 $ 3,240,040 Expenditures Personal Services $ 113,898 $ 148,142 $ 159,410 $ 166,583 $ 174,080 $ 181,913 $ 190,099 Supplies $ 7,640 $ 17,315 $ 16,510 $ 17,005 $ 17,515 $ 18,041 $ 18,582 Services $ 1,738,230 $ 1,742,398 $ 1,929,624 $ 1,987,513 $ 2,047,138 $ 2,108,552 $ 2,171,809 Depreciation $ 479,323 $ 458,000 $ 472,000 $ 485,000 $ 500,000 $ 515,000 $ 515,000 Debt Service Interest & Fees $ 3 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Total Expenditures $ 2,339,094 $ 2,365,855 $ 2,577,544 $ 2,656,101 $ 2,738,733 $ 2,823,506 $ 2,895,490 7 less: Non -Cash Depreciation $ 479,323 $ 458,000 $ 472,000 $ 485,000 500,000 $ 515,000 $ 515 , 000 plus: Debt Service Principal $ 0 $ 0 $ 0 $ 0 0 $ 0 $ 0 plus: Cash Capital Outlay $ 505,206 $ 639,500 $ 705,800 $ 1,184,600 $ 642,100 $ 1,159,900 $ 769,800 Total Cash Requirement $ 2,364,977 $ 2,547,355 $ 2,811,344 $ 3,355,701 $ 2,880,833 $ 3,468,406 $ 3,150,290 Cash Reserve Target $ 950,000 $ 950,000 $ 950,000 $ 950,000 $ 950,000 $ 950,000 $ 950,000 Beginning Cash Balance $ 682,184 $ 1,140,100 $ 1,407,505 $ 1,484,454 $ 1,110,778 $ 1,295,963 $ 979,891 Cash Received $ 2,957,521 $ 2,814,760 $ 2,888,293 $ 2,982,025 $ 3,066,018 $ 3,152,335 $ 3,240,040 Cash Spent $ (2,364,977) $ (2,547,355) $ (2,811.344) $ (3,355,701) $ (2,880,833) $ (3,468,406) $ (3,150,290) Ending Cash Balance $ 1,274,728 $ 1,407,505 $ 1,484,454 $ 1,110,778 $ 1,295,963 $ 979,891 $ 1,069,641 • Cash above /(below) the Cash Reserve Target $ 324,728 $ 457,505 $ 534,454 $ 160,778 $ 345,963 $ 29,891 $ 119,641 Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation and do not include provisions for changes in balance sheet items. Revenues Rate increases would be 2.8% per year across the board and are based on 1.323 billion gallons billed per year. Expenditures Supplies and Services increase at a total rate of 3% annum. Depreciation increases at a rate of approximately 3% per annum. Capital outlay is from the 2005 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. s e City of Brooklyn Center Storm Sewer Utility Fund Rate Analysis for the 2005 Budget Year Rate Increase 0.00% 0.00% 0.00% 0.00% 0.00% Actual Projected Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Storm Sewer Fees $ 1,266,791 $ 1,274,000 $ 1,274,000 $ 1,274,000 $ 1,274,000 $ 1,274,000 $ 1,274,000 Misc. Operating $ (2,279) $ - $ - $ - $ - $ - $ - Misc. Non - operating $ 148,854 $ 10,000 $ 5,000 $ 6,000 $ 7,000 $ 8,000 $ 10,000 Total Revenues $ 1,413,366 $ 1,284,000 $ 1,279,000 $ 1,280,000 $ 1,281,000 $ 1,282,000 $ 1,284,000 Expenditures Personal Services $ - $ 18,898 $ 78,201 $ 82,111 $ 86,217 $ 90,527 $ 95,054 Supplies $ 3,861 $ 20,900 $ 20,930 $ 21,558 $ 22,205 $ 22,871 $ 23,557 Services $ 191,661 $ 83,013 $ 188,748 $ 194,410 $ 200,243 $ 206,250 $ 212,438 Depreciation $ 513,608 $ 514,000 $ 523,000 $ 532,000 $ 541,000 $ 550,000 $ 550,000 Debt Service Interest & Fees $ 29,540 $ 18,250 $ 6,210 $ - $ - $ - $ - Total Expenditures $ 738,670 $ 655,061 $ 817,089 $ 830,079 $ 849,664 $ 869,648 $ 881,048 less: Non -Cash Depreciation $ 513,608 $ 514,000 $ 523,000 $ 532,000 $ 541,000 $ 550,000 $ 550,000 plus: Debt Service Principal $ 210,000 $ 220,000 $ 230,000 $ - $ - $ - $ - plus: Cash Capital Outlay $ 394,063 $ 601,200 $ 698 -500 $ 466,600 $ 644,500 $ 1,053,800 $ 776,900 Total Cash Requirement $ 829,125 $ 962,26 $ 1,2 22,589 $ 764,679 $ 953,164 $ 1,373,448 $ 1,107,948 Cash Reserve Target $ 540,000 $ 540,000 $ 540,000 $ 540,000 $ 540,000 $ 540,000 $ 540,000 Beginning Cash Balance $ 343,221 $ 914,076 $ 1,235,815 $ 1,292,226 $ 1,807,547 $ 2,135,383 $ 2,043,934 Cash Received $ 1,413,366 $ 1,284,000 $ 1,279,000 $ 1,280,000 $ 1,281,000 $ 1,282,000 $ 1,284,000 Cash Spent $ (829,1251 $ (962,2611 $ 11,222,5891 $ (764,6791 $ (953,164) $ (1,373,4481 $ (1,107,948) • Ending Cash Balance $ 927,462 $ 1,235,815 $ 1,292,226 $ 1,807,547 $ 2,135,383 $ 2,043,934 $ 2,219,986 Cash above /(below) the Cash Reserve Target $ 387,462 $ 695,815 $ 752,226 $ 1,267,547 $ 1,595,383 $ 1,503,934 $ 1,679,986 Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation with no provisions made for changes in balance sheet items that may affect cash balances. Revenues Rate increase: Assuming no increases fhrough 2009 Expenditures Supplies and Services increase at a total rate of 3% annum. Depreciation increases at a rate of approximately 3% per annum. Capital outlay is from the 2005 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. • • City of Brooklyn Center Street Light Utility Fund Rate Analysis for the 2005 Budget Year Rate Increase 3.00% 7.50% 7.50% 7.50% 7.50% Actual Projected Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Street Light Fee $ 200,224 $ 207,465 $ 212,000 $ 227,900 $ 244,993 $ 263,367 $ 283,119 Misc. Operating $ 5,426 $ - $ - $ - $ - $ - $ - Misc. Non - operating $ 3,669 $ 5,000 $ 1,500 $ 3,000 $ 3,500 $ 4,000 $ 4,000 Total Revenues $ 209,319 $ 212,465 $ 213,500 $ 230,900 $ 248,493 $ 267,367 $ 287,119 Expenditures Personal Services $ - $ - $ - $ - $ - $ $ Supplies $ 824 $ 2,900 $ 2,900 $ 2,987 $ 3,077 $ 3,169 $ 3,264 Services $ 146,470 $ 160,193 $ 153,500 $ 158,105 $ 162,848 $ 167,734 $ 172,766 Depreciation $ - $ - $ - $ - $ - $ - $ Debt Service $ - $ - $ - $ - $ - $ - $ - TotalExpenditures $ 147,294 $ 163,093 $ 156,400 $ 161,092 $ 165,925 $ 170,903 $ 176,030 Capital Outlay $ - $ 89,000 $ 53,500 $ 65,000 $ 80,400 $ 155,300 $ 75,000 Total Cash Requirement $ 147,294 $ 252,093 $ 209,900 $ 226,092 $ 246,325 $ 326,203 $ 251,030 Cash Reserve Target $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Beginning Cash Balance $ 30,361 $ 92,386 $ 52,758 $ 56,358 $ 61,166 $ 63,334 $ 4,498 Revenues $ 209,319 $ 212,465 $ 213,500 $ 230,900 $ 248,493 $ 267,367 $ 287,119 Expenditures $ (147,294) $ (252,093) $ (209,900) $ (226,092) $ (246,325) $ (326,203) $ (251,030) • Depreciation Add -Back $ - $ - $ - $ - $ - $ - $ - Ending Cash Balance $ 92,386 $ 52,758 $ 56,358 $ 61,166 $ 63,334 $ 4,498 $ 40,588 Cash above /(below) the Cash Reserve Target $ 42,386 $ 2,758 $ 6,358 $ 11,166 $ 13,334 $ (45,502) $ (9,412) Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation. Revenues Rate increases would be 3.0% in 2005 and 7.5% per year for each fiscal year through 2009 based on customer base of 8,415 residential customers and538 others. All other revenues would remain flat over the five year period. Expenditures Supplies and Services increase at a total rate of 3% annum. Depreciation increases at a rate of approximately 3% per annum. Capital outlay is from the 2005 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. Based on this analysis, a portion of the annual reconstruction project street light costs will need to be funded from other sources if the City is to meet its reserve requirements in 2008 and 2009 • e City Brooklyn Center Capital Improvements Fund Cash Flows Analysis for the 2005 Budget Year Actual Budget Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Transfer in General Fund $ 125,000 $ 100,000 $ 0 $ 0 $ 0 $ 0 $ 0 Transfer in Liquor Fund $ 100,000 $ 100,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 Debt Payment Golf Course $ 15,000 $ 35,000 $ 50,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 Misc Revenue 139,802 15.000 15,000 14,000 14,000 14,000 15,000 Total Revenues $ 379,802 $ 250,000 $ 190,000 $ 194,000 $ 194,000 $ 194,000 $ 195,000 Expenditures Personal Services $ 748 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Supplies $ 146 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Services $ 206,369 $ 68,000 $ 0 $ 0 $ 0 $ 0 $ 0 Depreciation $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Debt Service $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Total Expenditures $ 207,263 $ 68,000 $ 0 $ 0 $ 0 $ 0 $ 0 Capital Outlay $ 328,650 $ 368,200 $ 228,000 $ 450,000 $ 180,000 $ 200,000 $ 115,000 Total Cash Requirement $ 535,913 $ 436,200 $ 228,000 $ 450,000 $ 180,000 $ 200,000 $ 115,000 Beginning Cash Balance $ 1,062,921 $ 906,810 $ 720,610 $ 682,610 $ 426,610 $ 440,610 $ 434,610 Revenues $ 379,802 $ 250,000 $ 190,000 $ 194,000 $ 194,000 $ 194,000 $ 195,000 Expenditures $ (535,913) $ (436,200) $ (228,000) $ (450,000) $ (180,000) $ (200,000) $ (115,000) Depreciation Add -Back $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 • Ending Cash Balance $ 906,810 $ 720.610 $ 682,610 $ 426,610 $ 440,610 $ 434,610 $ 514,610 Assumptions: Expenditures Capital outlay is from the 2005 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. • • City of Brooklyn Center Street Reconstruction Fund Cash Flows Analysis for the 2005 Budget Year Actual Budget Proposed Projected Projected Projected Projected 2003 2004 2005 2006 2007 2008 2009 Revenues Fund Transfer $ 1,300,000 $ 650,000 $ 668,200 $ 686,910 $ 706,143 $ 725,915 $ 746,241 Misc. Operating $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Misc. Non - operating $ 0 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Total Revenues $ 1,300,000 $ 655,000 $ 673,200 $ 691,910 $ 711,143 $ 730,915 $ 751,241 Expenditures Personal Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Supplies $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Depreciation $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Debt Service $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Total Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Capital Outlay $ 0 $ 696,400 $ 837,835 $ 719,363 $ 816,175 $ 1,508,250 $ 1,508,250 Total Cash Requirement $ 0 $ 696,400 $ 837,835 $ 719,363 $ 816,175 $ 1,508,250 $ 1,508,250 Beginning Cash Balance $ 0 $ 1,300,000 $ 1,258,600 $ 1,093,965 $ 1,066,512 $ 961,479 $ 184,144 Revenues* $ 1,300,000 $ 655,000 $ 673,200 $ 691,910 $ 711,143 $ 730,915 $ 751,241 Expenditures $ 0 $ (696,400) $ (837,835) $ (719,363) $ (816,175) $ (1,508,250) $ (1,508,250) Depreciation Add -Back $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 • Ending Cash Balance $ 1,300,000 $ 1,258,600 $ 1,093,965 $ 1,066,512 $ 961,479 $ 184,144 $ (572,865) Assumptions: Cash basis All assumptions are predicted on Cash Basis presentation. Revenues *2003 revenue represents transfers from Infratructure Construction Fund as part of the fund creation. Expenditures Capital outlay is from the 2004 CIP and adjusted for estimated ENR Construction Index for each year in the five year period. City Council Agenda Item No. 8d 2005 General Fund Budget City of Brooklyn Center Property Tax Levy Total Levy All Sources Pay 2004 Pay 2005 $ Change % Change General Fund Operations 9,497,064 9,781,967 284,903 3.00% LGA Loss Replacement - 335,033 335,033 - 1994 Bonds 69,536 - (69,536) (100.00 %) 1995 Bonds 70,995 73,626 2,631 3.71% 1995 Bonds 122,383 118,023 (4,360) (3.56 %) Police & Fire Bonds 786,584 759,074 (27,510) (3.50 %) Housing & Redevelopment Authority 232,395 251 18 8.13% o I 10,778,957 11,319,018 540,061 5.01% i 2 Ope rating, Debt & t11YA Levies + S tote Aids 2002 2003 - � Operating Levy D State Aids � H RA Levy 2004 I� El Debt Service Levy 2005 $0 $5 $10 $15 Millions 3 b saaj asiuouuj3 000`SZ9$ X9 iasj3o ssoi pid uoill!W £'£$ NOT$ jujol • sJu30 I Z * ssoI pig JoJ AA31 JON . sluao 89 ssol pjV — punj jamuoq . sluaD L spuog a.Iij N aOiiod . sluao Z XAZ)IV • sTuao z spuog 133.11s . soxel f*,110 0 UAkOp��a.�g Major Influences on City Taxes • 2004 Loss of $1.68 Million in State Aid • 2005 Loss of an additional $335,000 in State Aid • 2002 — 2005 Combined Loss of $3.3+ Million in HACA & Local Government Aid Revenues $14 $12 - $10 $8 o ❑ Taxes $6 State Aids $4 $2 $0 2001 2002 2003 2004 2005 Chart is without debt service 6 2003 to 2005 General Fund Operations 2003 Operating Budget $13,759,777 2004 Operating, Budget $12,982,258 ($777,519) 2003 Operating Budget $13,759,777 2005 Operating Budget $13,391,078 (368,599) General Fund Operating Budget • Maintain Police Patrol at full strength • Maintain Fire operations at current levels • Maintain general operations at 2004 levels • Provide modest technology funding 8 Ge ner al Fund Re venue s 2005 Real Estate Taxes 734% Interest 1.1% Court Fines 1.7% Rec. & Cam Center Fees 4.6% Charge for Service 0.2% State Ai cis 7.9% Putt is Safety Charges Licenses & Pemi is 0.1% 5.1% Misc. Taxes Misc. Re\ence 4.8% 1.1% 9 Estimated Impact of Levy Increase • Median House City Tax Increase: • Impact of Value Change and Limited Market Value (Shift to Residential): $31.60 year • Impact of Levy Increase $50.48 year • Total Impact on Median House: $81.08 year 10 i I I i i Tax Capacity 2004 I ConTnercial 296% Industrial 8.6% � Apartment 10.0% Residential J 51.8% I I Tax Capacity 1996 ConTnercial 50.2% Apartment 7m 11.4% Industrial Residential 9.4% 29.0% 11 Estimated and Limited Market Value Comparison on the Median Residential Home Value in Brooklyn Center 2002 through 2007 Assessment Years 250000 215100 215100 201102 197846 200000 182820 172040 166200 152000 149600 150000 140200 r,' 128400 115900 100000 50000 24300 23600 16600 10780 3256 0 2002 2003 2004 2005 2006 2007 B EMV 140200 152000 166200 182820 201102 215100 ■ LMV 115900 128400 149600 172040 197846 215100 ❑ Difference 24300 23600 16600 10780 3256 0 12 General Fund 2005 City Manager Mayor& Council 1.4% 0.9% City Cleric Convention & Tourisn 1.3% 2.2% Fi nance Park Maint. 5.2% 6.3% Legal 1.9% Recreation Admin Human Res. 7.7% 1.6% CARS Admin. 1.2% Other Gen. Gov't. Social Services 7.8% 0.6% Maintenance Streets 8.9% Public Works Admin. _ 3.6% Emergency Prep. 0.5% Inspections 2.5% Fire 5.3% Police 41.2% 13 2000 -2005 General Government Public Safety Community Development Public Wo *s Social Services 2000 Parks &Recmation 2005 Convention &Tourism Risk Management Unallocated Dept. Transfers to Technology $0 $1 $2 $3 $4 $5 $6 $7 Milions General Fund Expenditures by Type 2005 Persomel Casts 68.6% Capital Outlay 04% Transfers to Other Funds 0.5% Contingency 0.3% Utilities 3.2% Insurance 1.2% Central Garage 6.6% CostofSales 0.1% Other Contractual 8.8% Supplies J 3.5% Repa r, rental Services 2.1% 2.8% Communications 1.8% 15 City of Brooklyn Center 2005 Residential Property Tax Components $166,200 Estimated Market Value Median $149,600 Limited Market Value Median 2500 $2,172 $1,931 $2,002 $2,054 2000 737.85 ❑ School 620 J 497 568 1500 Y 0 City d a a 1000 O County 500 - 585 585 585 585 O Other Dist 128 128 128 128 0 District 11 District 279 District 281 District 286 $149,600 Limited $149,600 Limited $149,600 Limited $149,600 Limited $166,200 Estimated $166,200 Estimated $166,200 Estimated $166,200 Estimated Property Tax $1,931 Property Tax $2,002 Property Tax $2,054 Property Tax $2,172 School District 16 End of Overview 2005 General Fund Budget General Fund Operating Revenues 2004 2005 Change % Increase Taxes $9 9 497 9 064 $10,117,000 $619,936 6.53% Est. Uncollectable ($284 ($293,459) ($8,547) 3.00% Miscellaneous Taxes $660 $640,000 ($20,000) - 3.03% Licenses & Permits $698 $688,320 ($9,750) -1.40% Intergovern mental Rev. $1 $1 ($223 - 16.73% Charge for Service $30 $26 ($4 - 14.74% Public Safety Charges $18,450 $14 ($4,000) - 21.68% Recreation $273 $268,480 ($4 - 1.71% Community Center Fees $304 $310 $5,450 1.79% Court Fines $225 $225 $0 0.00% Misc. Revenue $75 $208 $133 177.67% Interest $150 $75 ($75 - 50.00% TOTAL $12,982,258 $13 $408 3.15% 18 Tax Computation Residential Homestead Tax Capacity Tax Capacity = Taxable Market Value X 1% City Tax Rate = City Levy /Total Tax Capacity of all Property Taxes = Rate X Capacity Taxes $128,400 limited market value home in 2004 & 2005 Year Rate Capacity City Taxes 2005 50.424% $1 5 284 $647.44 2004 52.435% $1,284 $673.27 ($25.82; Impact of Increased Value: Taxes on Median limited market value 2004 to 2005 Med. Value Cap acity Citv Taxes 2005 $149 5 600 $1,496 $754.34 2004 $128 $1 $673.27 Difference $21 $212 $81.08 19 Impact of Police & Fire Bonds Taxes based on Market Value rather than tax capacity Rate Tax Market Value $149,600 0.04837% $72.36 Total City Tax = General Tax + Police & Fire Bond Tax Example: Value $149 General Tax $754.34 Police & Fire Bond $72.36 $826.70 20 River Influence &Waterfront City Tax Median River Influence 2004 2005 Tax 2004 Tax 2005 Market Value $182,550 $196,600 Limited Value $149,950 $172,850 Tax Capacity $1,500 $1,729 $786 $872 Median Waterfront ' Market Value $266,150 $327,500 Limited Value $223,050 $257,100 Tax Capacity $2,231 $2,571 $1,170 $1,296 21 Market Values 1996 - 2005 Tax Capacities 1996 -200 1500 14 12 — 10 1000 — 0 8 — c _ o - 6 — 500 - 4 — 2 - 0 Apartment Commercial Industrial Residential Farm Apartment Commercial Industrial Residential Farm 22 Groupings 2003 2004 11 : - ' Mayor & City Council $134,303 $128 $129 $889 0.69% City Manager $205,689 $185 $191 $5,950 3.21% City Clerk $164 $168,537 $171 $2 1.71% Finance $675 $704 $708 $4 5 783 0.68% Legal $250 $25000 $265 $15 6.00% Human Resources $225,156 $223 $220 ($2,431) -1.09% Other Gen. Gov't. $1 $1 $1 $36,794 3.59% Police $5 $5 $5 $305 5.73% Fire $707 $692,917 $721 $29 4.19% Inspections $293 $326 1 180 $341 $15 4.78% Emergency Prep. $61 $63 $64 $1 9 232 1.95% Public Works Admin. $575 $456 $495 $39,147 8.57% Maintenance Streets $1 5 359 9 789 $1 9 325,150 $1 ($112 -8.50% Social Services $93 $73,024 $79 $6 9.27% CARS Administration $154 $150 5 870 $159214 $8 5.53% Recreation Admin $1 $1 $1 $24 9 943 2.42% Maintenance Parks $1 $865,544 $866 $562 0.06% Convention & Tourism $339 5 750 $330 $304 ($26 -7.88% Unallocated ($276,868) ($370 ($362,547) $7 -2.09% Other Financing $1,648,494 $25,000 $70,000 $45,000 180.00% $15 $12 9 982 9 258 $13 9 391,078 $408 3.15% 23 Types of &penditures 11 11 Per - : - Salaries $7,461 $7,615 2.06% $154 Fringe Benefits $2 $2,131 5.57% $112 Supplies $507 $494 -2.55% ($12,933) Purchased Services $402 $401 -0.25% ($1,020) Communications $213 $258 21.11% $45,134 Repair, rental $309 $293 -5.16% ($15,971) Other Contractual $1,164,050 $1 7.43% $86 Central Garage $987 $942 -4.54% ($44,855) Insurance $166 $170 2.46% $4,099 Utilities $439,980 $459 4.47% $19 Capital Outlay $27,500 $63 129.09% $35 Transfers to other funds $25 $70 180.00% $45 Administrative Service ($354,084) ($354,084) -0.00% $0 Reimbursement ($430,000) ($454,638) 5.73% ($24,638) Cost of Sales $28 $8 - 70.21% ($20,033) Contin $13,526 $39,345 190.88% $25 TOTAL $12,982,258 $13,391,078 3.15% $408 24 OX City of Brooklyn Center A Millennium Community To: Mayor Kragness and C cil Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCauley City Manager Date: December 9, 2004 Re: 2005 General Fund Budget OVERVIEW: On September 13th, the City Council adopted the preliminary 2005 budget and tax levy. The proposed 2005 levy is at the level adopted on September 8 and developed in joint work sessions of the City Council and Financial Commission. The proposed final levies are: Tax Levies: General Fund Operations $10,117,000 Housing & Redevelopment Authority $251,295 1995 Street Bonds $73,626 1996 Street Bonds $118,023 Police & Fire Bonds $759,074 Total: $11,319,018 The most significant influence on the General Fund continues to be the reduction in Local Government Aid. After losing $1.68 Million in Local Government Aid in 2004 with the ability to levy back only 60% of that lost aid and no levy for inflation, the City will be losing an additional $310,422 in Local Government Aid in 2005. Based on joint meetings with the Financial Commission, the City Council adopted a preliminary levy that levies a 3.10% increase for operations and levies back the amount of aid that will be lost in 2005. In 2004, the General Fund levy was set $540,000 below the State imposed levy limit. This was done because a franchise fee on gas and electric utilities was established to fund street reconstruction. The franchise fee will generate around $625,000 to replace funds that previously would have been taken 0 6301 Shingle Creek Park T g ee way Recreation and Community Center Phone & DD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityolbrooklyncenter.org • from the General Fund through budgeted transfers and fund balance transfers of unspent General Fund monies. The Housing and Redevelopment Authority budget amount may be reduced when the final market numbers are developed by Hennepin County. The HRA levy is done as a percentage of total market value and the dollar amount in the budget is an estimate based on currently available estimates from Hennepin County. The 2005 budget continues several changes in presentation and substance implemented in 1997. The budget has been developed, consistent with City Council direction, on the premise that bonds will not be issued in 2005 for street projects or in the future, where such projects represent a continuing replacement effort, as opposed to buildings or other major capital projects that are not an annual effort. (This policy eliminates substantial extra costs that would be incurred for interest and issuance costs over the life of the bonds.) The 2004 budget presentation change to implement Government Accounting Standards Board 34 (GASB 34) is continued in the 2005 budget. In this presentation all City General Fund and Debt Service real estate taxes are no longer placed in the General Fund, with a corresponding transfer out for the payment of the city's portion of debt service to offset the levies for debt service. Levies for debt are placed in the debt service funds directly. The real estate taxes levied by the separate legal entity of the HRA are set forth in its budget. There is no levy proposed for the EDA in 2005. The numbering system for the budget was modified in 2002 for the conversion to the new Logis financial system. For 2003, several divisions were combined to simplify the presentation and to eliminate arbitrary distinctions between maintenance and operations. Thus, Park maintenance (42501) • incorporates the former Public Works Park Facilities, Public Works Park Grounds, Public Works Recreation Programs, and Public Works Ice and Hockey Rinks. Similarly, Street Maintenance now includes Snow and Ice Control. Public Works Administration/Engineering has combined the Administration and Engineering divisions into one division. We can still track individual expenditures by subcategories to analyze time or monies spent on specific activities such as snow removal. - The budget for all operations provides for 150 full time positions in all funds, a decrease of 6 positions from the 2003 budget. Three full time positions were eliminated in the 2003 budget. The mix of full time and part-time employees is an ongoing process of balancing needs and the best mechanisms to meet those needs through personnel configurations. In 2005, one street position is shifted from the General Fund to the Stormwater Fund to reflect the costs of street sweeping that relate to improving storm water quality., Administrative service charges allocate $354,084 of personnel costs from the General Fund to various enterprise funds for management, engineering, and financial services. The breakdown of those charges is set forth in the narrative for Budget Code 49270. The administrative service charges are at roughly the same level as in past years. In the proposed 2005 budget, $54,375 has been set as a target for additional reimbursement to the General Fund from the Liquor and EBHC funds to defray 50% of the Assistant City Manager's salary and benefits. This target reimbursement reflects the time 0 e allocation to managing these enterprises. The opening of a new liquor store and planning for its opening were substantial parts of the Assistant City Manager's time utilization, along with work to develop business planning at the EBHC. $330,000 is budgeted for engineering reimbursement for construction project work charged against construction projects. The difference in presentation from the pre -1997 budget is that these reimbursements and administrative service charges are set forth in a separate division ( #41870 Reimbursement from Other Funds), rather than as a contra charge within the various departments. The goal of this presentation shift is to more easily understand the personnel costs in each department and the charging out of services. With the changes to Government Accounting Standards Board 434, we have made changes to the presentation and allocations to conform with the accounting changes that depart from practices prior to 2004. REVENUE OVERVIEW For 2005, the General Fund budget proposes an overall increase of $408,820, following a 2004 decrease of $777,519 in operations. General Fund Revenues zoos • Real Estate Taxes 73.4% _ Interest I! ) Court Fines 1.7% Rea & Comm. Center Fees 4.6% Charge for Service 0.2% State Aids 7.9% Public Safety Charges J Licenses & Permits 0.1% 5.1% Misc. Taxes Misc. Revenue 4.8% 1.1 • • EXPENDITURE OVERVIEW The proposed 2005 budget continues the reductions implemented in 2004 after a lengthy process. This maintains the priorities established in 2004. There is additional funding to restore part-time clerical support resources in police and an increase in the budgeted funding for a transfer to the technology fund. Additional costs for the new police software and 800 Mhz are also included in the budget. The continuation of the 2004 cuts and priorities is reflected in the 2005 budget which: • Maintains Police Patrol at full strength • Maintains Fire Operations • Maintains general operations as reduced in 2004 • Continues reductions is: ■ Street and Park maintenance • Reduced seasonal hiring • Not replacing positions vacated in 2003 • Retains • Senior Transportation • Staffing for Earle Brown Days committee • Support for Earle Brown Days parade • Provides no funding for: • ■ PRISM medical transportation funding in the 2004 budget (service may be continued in 2004 through an additional transfer in 2003) ■ North Hennepin Mediation Services ■ DARE • Reduced levels in the following areas are continued: • Pool hours • Programming for • Seniors • Youth after school Lks Recreation programs ■ Ice • Reduced to 5 rinks • Eliminates warming houses altogether • City Watch newsletters from 6 to 4 issues annually Funding for REACH has been added to the budget pursuant to City Council direction. • CITY COUNCIL GOALS • Goal No. 1: Create a new Brooklyn Center "Downtown" blueprint. (Opportunity Site — Brooklyn Center's Central Business District) Goal No. 2. Continue funding of community services. Goal No. 3: Sustain Code Enforcement, Crime Prevention, and Traffic Enforcement Efforts. Goal No. 4: Continue the Street Reconstruction Program. Important Note: Goals 1 and 2 become the "super ordinate goals" that will be absorbing most of the Council's leadership and the municipal staff s management capacity during 2005. Goals 3 and 4 are reflective of the Council's commitment to sustain the efforts these goals addressed because of their extreme importance to the community. Some specific ways the budget supports those goals are as follows: City Council Goals are supported by personnel levels to undertake the projects and provide • support to the City Council in achieving the goals, as well as Economic Development Authority operations. Goal 1 is supported by the funding of administrative staff and the EDA budget and HRA levy. Goal 2 is supported by continued funding of CARS department and social services. Goal 3 is supported by continued funding of police department, community development, and the City Watch Newsletter. Goals 4 is supported through the funding of the Public Works Department, continuation of the franchise fee, and transfers of unspent funds into street reconstruction, as well as other capital funds. SPECIFIC BUDGET ISSUES 1. CITY COUNCIL The annual audit and all commission related expenses are combined in the City Council budget. The amount of money included for conferences and training allows for facilitated council • • work/goal setting sessions and the implementation of the council policy on training. The budget supports each council member having the ability to attend state conferences such as the League of Minnesota Cities Annual conference and provides funding for 2 Council Members, on a rotating basis, and the Mayor each year to attend 1 national conference. 2. SOCIAL SERVICES The budget reflects the allocation of resources for joint powers agreements and purchased services. As determined by the City Council, the total allocation contained in the budget for social services is $79,790. 3. PERSONNEL Personnel costs in the 2005 budget are approximately 3% higher than the 2004 budget. The budget contains a general increase in wage rates by 3% over their base. The rate of increase in salaries is around 2% and in fringe benefits 5.6 %. The 2005 budget incorporates an increase in the City's monthly contribution to health insurance from $590 in 2004 to $605 in 2004. Wages and benefits account for 68.6% of the 2005 budget. The contract with Local #49 representing public works employees has been settled contingent upon City Council approval.. Union contracts with Locals #82 and #86 representing unionized police officers for 2005 are still in negotiation. • 4. TECHNOLOGY A technology transfer first incorporated into the 2004 budget at a very modest $25,000 has been increased to a proposed $70,000 annual transfer. The technology fund was created in 2003 to provide a mechanism to build up funding to meet technology needs, which are under funded due to budget constraints. 5. POLICE Police operations are fully funded in patrol. DARE was eliminated in 2004 to facilitate the maintenance of full patrol strength and the ability to implement recent reorganizations to improve community policing and crime prevention efforts. As mentioned previously, the proposed 2005 budget restores some of the clerical support funding that was cut in 2004. Public Safety costs are increased in the 2005 to pay for 800 Mhz fees and increased software costs associated with the new police software. 6. COMMUNICATIONS Newsletters will be mailed 4 times in 2004, rather than 6 times per year as part of the reductions necessary to deal with the severe loss of State aids. The City web site is funded at 2004 levels, along 0 • with cable broadcast of regular City Council meetings. CENTRAL GARAGE Central Garage charges are $942,628 in 2005, as compared to $987,483 in 2004 and $1,003,869 in 2003. Replacement charges are revised on a periodic basis to more closely approximate replacement rather than historical cost. While not part of the General Fund, Central Garage charges have a profound impact on the General Fund. When the Central Garage was instituted full replacement of equipment was not funded, since charges for depreciation had not accumulated for equipment being replaced prior to full accumulation of depreciation charges necessary for replacement. The goal is to have replacement fully funded in order to fully implement the central garage concept. In 2003 the replacement schedule for police squads was extended from 2 years to a 3 year cycle. Current cost analysis indicates that a 3 year cycle is more cost effective. When re -sale values were higher, the 2 year cycle was more cost effective. PARKS The Capital Improvement Plan provides a five year plan for park improvements. The five year plan finished the replacement of playground equipment and inventoried the life expectancy of the major components of the park facilities and improvements. In 2001 the Park & Recreation Commission completed a series of meetings in areas of the City seeking input on park planning. The Capital • Improvement Plan incorporates the work of the Park & Recreation Commission to fund destination park improvements that would serve the entire city, along with the neighborhood parks. The Parks & Recreation Commission will continue to review capital planning for parks. The school construction by Independent School District 286 has delayed planned improvements at Grandview Park. II. ENTERPRISE AND OTHER FUNDS EARLE BROWN HERITAGE CENTER The 2005 budget for operations projects operational self - sufficiency and some funds for capital improvements. Funding for trade shows and directed sales for conferences is continued. Those goals will be met in the 2004 budget year and are budgeted to be met in 2005, while the budgeted revenue target is slightly lower than in 2004. WATER, SEWER AND STORM SEWER FUNDS These enterprise funds, pursuant to the 5 year plans, are anticipated to cash flow operations and capital needs with rate increases. The 2005 budget includes the adopted increases in water, sewer, and storm sewer rates. Increases were adopted to maintain the fiscal health of these funds and to reflect the changed methodology of estimating utility replacement needs in connection with • i • neighborhood street reconstruction projects. Estimates now assume replacement of all water and sewer lines in a neighborhood street reconstruction project area based on recent experience where the amounts of line replacement have been higher than previous estimates. GOLF FUND The golf course budget anticipates sufficient funds for its operations from operating revenues. The plan adopted by the City Council in 1998 is continued as amended to reconfigure the repayment schedule. This 20 year plan anticipate sufficient capital reserves to address equipment replacement issues and pay down the principal on the original construction loan. Operations in the last few years have lagged budget due to consecutive years of poor weather. LIQUOR FUND The budget reflects operation of 2 stores in 2005. As discussed in budget meetings, the start -up at the store opened on 69`' in 2004 has been slower than predicted in the professional study used to evaluate the economics of opening a 2' store. Refinements and improvements in marketing and operations are planned to continue in 2005 to bring performance to the budgeted levels. ECONOMIC DEVELOPMENT AUTHORITY AND HOUSING & REDEVELOPMENT AUTHORITY • The revenues from the Housing & Redevelopment Authority are transferred to the Economic Development Authority to carry out redevelopment and housing purposes. Capital projects are not budgeted in the EDA fund, since the revenues and expenditures are dependent on many variables affecting amounts and timing. FUTURE ISSUES/PROJECTIONS An issue facing the organization is creating a workforce that reflects the diversity of the community. The contraction of the City workforce following the substantial Local Government Aid cuts has reduced the number of opportunities to recruit a more diverse workforce. There are several job openings occurring at the end of 2004 that will present opportunities for recruitment. The rising cost of health insurance and the rate of wage increases, as discussed previously, are also significant future issues. The largest issue facing the City is the lack of uncertainty on future revenue streams from the State of Minnesota. While City reliance on aid from the State has greatly diminished, our ability to absorb additional reductions is similarly reduced. SUMMARY • The budget reflects a level of operations at the 2004 levels which involved severe reductions. The sustained cooperation of many city employees has allowed the City to continue priority services. Those employees, especially in public works, have adjusted and improvised to continue a high quality of service. The predictability of the City's revenue stream in the future continues to be uncertain. The recent Legislative sessions have created more uncertainty and inability to project future revenues and expenditures. I would like to thank the many staff members who participated in the development of the budget. City staff responded to substantial cuts in local government aid in 2003 and for 2004 with a determination to continue providing quality service, though several programs and levels of service necessarily were eliminated or reduced. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE GENERAL FUND AND DEBT SERVICE FUNDS AND MARKET VALUE TAX LEVIES FOR DEBT SERVICE AND THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 2005 WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, Minnesota Statutes require that the final property tax levy be provided to the Hennepin County Auditor no later than December 28, 2004. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that a tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center for the purpose and sums as follows: General Fund $10,100,161 Special Levy -PERA $ 16,839 1995 B- General Obligation Improvement Bonds $ 73,626 e 1996 A- General Obligation Improvement Bonds $ 118,023 Subtotal Tax Capacity Levies: $10,308,649 1997 A- Police and Fire Building Bonds $ 759.074 Subtotal Market Value Levy for Debt Service $ 759,074 Housing and Redevelopment Authority $ 251,295 Subtotal Market Value Levy for HRA $ 251,295 Total Levy $ 11.319.018 December 13, 2004 Date Mayor ATTEST: City Clerk The motion for adoption of the forgoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING A FINAL MARKET VALUE LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICES AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MINNESOTA STATUTES CHAPTER 469.033 FOR THE CITY OF BROOKLYN CENTER HOUSING AND REDEVELOPMENT AUTHORITY FOR FISCAL YEAR 2005 WHEREAS, Minnesota Statutes require that the final property tax levy be provided to the Hennepin County Auditor no later than December 28, 2004 for taxes payable in calendar year 2005; and WHEREAS, the City Council has received a resolution from the Housing and Redevelopment Authority of the City of Brooklyn Center establishing the final levy of the City of Brooklyn Center Housing and Redevelopment Authority for fiscal year 2005; and WHEREAS, the City Council of the City of Brooklyn Center, pursuant to the provisions of Minnesota Statutes 469.033, Subdivision 6, must certify the final property tax levy resolution of the Housing and Redevelopment Authority of the City of Brooklyn Center. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of City of Brooklyn Center, Minnesota that a special tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center at the rate of 0.0144% of the total market value of real and personal property situated within the corporate limits of the City of Brooklyn Center that is not exempted by law. BE IT FURTHER RESOLVED that the property tax levied under this resolution be used for the operations and activities of the Housing and Redevelopment Authority of the City of Brooklyn Center pursuant to Minnesota Statutes Chapter 469.001 to 469.047. December 13, 2004 Date Mayor ATTEST: City Clerk The motion for adoption of the forgoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: • whereupon said resolution was declared duly passed and adopted. I Member introduced the following resolution and moved its adoption: RESOLUTION NO. • RESOLUTION ADOPTING THE 2005 GENERAL FUND BUDGET WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Brooklyn Center that revenues and appropriations for the General Fund for 2005 shall be: Revenues and Other Sources General Fund Property Taxes $ 10,117,000 Less amount for uncollectible ($ 293,459) Sales Tax- Lodging Receipts $ 640,000 Licenses and Permits $ 688,320 Intergovernmental Revenue $ 1,111,887 CARS - Charges for Services Recreation Fees $ 619,080 Fines and Forfeits $ 225,000 Miscellaneous Revenue $ 283.250 i Total General Fund Revenues $ 13,391 ($7 Appropriations and Other Uses • General Fund Divisions/Departments /Activities: General Government $ 2,024,405 General Government Buildings $ 584,905 Public Safety $ 6,422,902 Public Works $ 2,574,528 CARS $ 1,212,766 Community Development $ 480,066 Convention and Tourism $ 304,000 Social Services $ 79,790 Risk Management $ 186,300 Central Services and Supplies $ 259,875 Reimbursement from Other Funds ($ 808,459) Transfer Out - Miscellaneous $ 70.000 Total General Fund Appropriations S 13.391 2$ December 13 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member O nd upon vote being taken thereon, the following voted in favor thereof and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. • RESOLUTION ADOPTING THE 2005 SPECIAL REVENUE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Special Revenue Fund Budgets for 2005 shall be: Revenues and Other Sources Special Revenue Funds Economic Development Authority $ 251,295 Housing and Redevelopment Authority $ 251,295 Community Development Block Grant $ 240,000 Police Drug Forfeiture Fund $ 25,000 TIF District #2 $ 600,100 TIF District #3 $ 3,245,310 TIF District #4 $ 236,400 City Initiatives Grant Fund $ 68.754 Total Special Revenue Funds $ 4.918.154 Appropriations and • Other Uses Special Revenue Funds Economic Development Authority $ 242,819 Housing and Redevelopment Authority $ 251,295 Community Development Block Grant $ 240,000 Police Drug Forfeiture Fund $ 25,000 TIF District #2 $ 35,000 TIF District #3 $ 858,606 TIF District #4 $ 10,000 City Initiatives Grant Fund $ 114,332 Total Special Revenue Funds $ 1.777.052 December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION ADOPTING THE 2005 DEBT SERVICE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Debt Service Fund Budgets for 2005 shall be: Revenues and Other Sources Debt Service Funds 1994B GO Improvement Bonds $ 10,437 1995B GO Improvement Bonds $ 83,426 1996A GO Improvement Bonds $ 171,123 1997A GO Improvement Bonds $ 135,000 1997B GO Building Bonds $ 767,074 1998A GO Improvement Bonds $ 145,000 1998B MSA Street Bonds $ 297,760 1999A GO Improvement Bonds $ 211,000 • 2000A GO Improvement Bonds $ 112,500 2001A GO Improvement Bonds $ 113,000 2003A GO Improvement Bonds $ 180,000 1995A GO TIF Bonds $ 537.000 Total Debt Service $ 2.763.320 Appropriations and other Uses Debt Service Funds 1994B GO Improvement Bonds $ 98,413 1995B GO Improvement Bonds $ 92,650 1996A GO Improvement Bonds $ 171,063 1997A GO Improvement Bonds $ 122,286 1997B GO Building Bonds $ 739,914 1998A GO Improvement Bonds $ 124,188 1998B MSA Street Bonds $ 297,760 1999A GO Improvement Bonds $ 201,945 2000A GO Improvement Bonds $ 97,829 2001A GO Improvement Bonds $ 101,893 2003A GO Improvement Bonds $ 162;443 1995A GO TIF Bonds $ 532.323 Total Debt Service $ 2.742.707 s • RESOLUTION NO. December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i • • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2005 CAPITAL PROJECT FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Capital Project Funds for 2005 shall be: Revenues and Other Sources Capital Project Funds Capital Project Fund $ 125,000 Infrastructure Construction Fund $ 4,850,200 Municipal State Aid (MSA) Fund $ 822,850 Earle Brown Heritage Center Capital Fund $ 150,000 Total Capital Project Funds $5,948,050 Appropriations and Other Uses Capital Project Funds • Capital Project Fund $ 22800 Infrastructure Construction Fund $ 4,876,700 Municipal State Aid (MSA) Fund $ 754,650 Earle Brown Heritage Center Capital Fund $ 185,000 Total Capital Project Funds $ 6.044.350 December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2005 ENTERPRISE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Enterprise Funds for 2005 shall be: Revenues and other Sources Enterprise Funds Brooklyn Center Liquor $ 4,753,998 Centerbrook Golf Course $ 336,000 Earle Brown Heritage Center $ 3,439,924 Total Enterprise Funds $ 8.529.922 Appropriations and Other Uses Enterprise Funds Brooklyn Center Liquor (w /o Depreciation) $ 4,663,769 • Centerbrook Golf Course (w /o Depreciation) $ 252,138 Earle Brown Heritage Center (w /o Depreciation) $ 3,593,158 Total Enterprise Funds $8,509,065 December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ADOPTING THE 2005 PUBLIC UTILITY FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Public Utility Fund Budgets for 2005 shall be: Revenues and Other Sources Public Utility Funds Water Fund $ 1,537,723 Sewer Fund $ 2,888,293 Storm Sewer Fund $ 1,279,000 Street Lighting Fund $ 213,500 Recycling Fund $ 229.731 Total Public Utility Funds $ 6.148.247 Appropriations and Other Uses • Public Utility Funds Water Fund (w /o Depreciation) $ 1,897,487 Sewer Fund (w /o Depreciation) $ 2,811,444 Storm Sewer Fund (w /o Depreciation) $ 993,489 Street Lighting Fund (w /o Depreciation) $ 210,163 Recycling Fund (w /o Depreciation) $ 252.363 Total Public Utility Funds $ 6.164.946 December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • L • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION ADOPTING THE 2005 INTERNAL SERVICE FUND BUDGETS WHEREAS, the City Council of the City of Brooklyn Center is required by City Charter and State Statute to annually adopt a budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that appropriations for the Internal Service Fund Budgets for 2005 shall be: Revenues and Other Sources Internal Service Funds Central Garage Fund $ 1,207,050 Post Employment Insurance Fund $ 60,000 Compensated Absences Fund $ 15,000 Total Internal Service Funds $ 1.282.050 Appropriations and Other Uses Internal Service Funds Central Garage Fund (w /o Depreciation) $ 1,188,211 • Post Employment Insurance Fund $ 60,000 Compensated Absences Fund $ 15,000 Total Internal Service Funds $ 1.263.211 December 13, 2005 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. s • City Council Agenda Item No. 9a City of Brooklyn Center A Millennium Community MEMORANDUM DATE: 11/27/04 TO: Michael J. McCauley, City Manager FROM: Jim Glasoe, Director of Community Activities, Recreation and Services SUBJECT: Resolution Expressing Appreciation For The Donation Of The Brooklyn Cent ire Relief Association in Support of the Annual Safety Camp Program The Brooklyn Center Fire Relief Association has presented to the City a donation of three thousand dollars. ($3,000.00) They have designated that it be used to support the annual Safety Camp program. The annual Safety Camp program educates children regarding safety issues, including personal, • bicycle, water and fire safety. The children participate in hands -on activities, receive safety related items and take part in an awards ceremony and picnic. Staff recommends acceptance of the donation and asks that it be coded to the corresponding activity budget. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING APPRECIATION FOR THE DONATION OF THE BROOKLYN CENTER FIRE RELIEF ASSOCIATION IN SUPPORT OF THE ANNUAL SAFETY CAMP PROGRAM WHEREAS, the Brooklyn Center Fire Relief Association has presented to the City a donation of three thousand dollars ($3,000) and has designated it be used to support the annual Safety Camp program; and WHEREAS, the City Council is appreciative of this donation, and commends the Brooklyn Center Fire Relief Association for its civic efforts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota: 1. Acknowledges the donation with gratitude. 2. Appropriates the donation to the corresponding activity budget. • December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 9b City of Brooklyn Center DRAFT 11122104 2005 City Council Meeting Schedule • Regular City Council Meetings Special City Council Meetings Council Chambers All dates are Monday unless otherw noted. City Hall February 5 (Saturday) 8:30 a.m. Facilitated Retreat EBHC Loft Study/Work Session 6:00 p.m. March 21 6:30 p.m. Informal .m. Open Forum 6:45 Joint Session w /Commission Chairs CR p p May 2 7:00 p.m. Regular Session 7:00 p.m. Board of Appeal & Equalization CC Work Session immediately following May 16 6:30 p.m. (Continued) Regular Session Work Session w /Auditor and Budget Work Session w /Financial Commission CR Brooklyn Center City Council regularly August (Date to Be Determined) 8:30 a.m. meets the 2nd and 4th Monday each I Facilitated Retreat EBHC Loft month, unless Monday is a holiday. August 15 6:30 p.m. January 10 Budget Work Session January 24 w /Financial Commission CR February 14 October 3 6:30 p.m. February 28 Budget Work Session (Enterprise Funds) March 14 w /Financial Commission CR March 28 November 21 6:30 p.m. April 11 Budget Work Session April 25 w /Financial Commission CR May 9 December 5 7:00 p.m. May 23 Initial Truth In Taxation CC • June 13 December 12 6:00 p.m. June 27 Continuation Truth In Taxation (if needed) CC July 11 July 25 August 8 August 22 September 12 September 26 October 10 October 24 November 14 November 28 December 12 All dates are subject to change. Call City Hall at 763- 569 -3300 to verify dates and times. Strikeout indicates meeting has been CANCELED. CR — Council /Commission Conference Room located in lower level City Hall CC — Council Chambers located in upper level City Hall EBHC Loft — Earle Brown Heritage Center Loft, 6155 Earle Brown Drive • City Council Agenda Item No. 9c • Memorandum TO: Michael J. McCauley, City Manager FROM: Brad Hoffinan, Community Development Director f SUBJECT: City Council Item — Provisional License 5240 Drew Avenue North DATE: December 6, 2004 On Monday evening, December 13, 2004, the City Council will be asked to consider approval of the mitigation plan and provisional rental license for 5240 Drew Avenue North. The owner, James DeBellis, has retained Tim Norberg to manage his properties in Brooklyn Center. Prior to Mr. Norberg's presence, the Drew Avenue property had numerous code compliance issues and • had the highest calls for service rate in the city. Since Mr. DeBellis was informed that he would only be eligible for a provisional license, significant progress has been made in addressing the compliance orders issued for that property. A reinspection is scheduled for December 8, 2004. In addition, Mr. Norberg has pursued unlawful detainers against three renters. Since that time, calls for service have dropped dramatically. Attached is the "mitigation plan" submitted for 5240 Drew Avenue. Mr. Norberg will be here Monday evening to answer Council questions. Based upon the significant progress that has been made to date and the effort that has been put forth to reduce the number of calls for service, it would be my recommendation that the Council approve the mitigation plan and the provisional rental license for 5240 Drew Avenue. The license is for six months with a mandatory progress review by the Council. If the calls for service remain at or below the ordinance maximum for 12 months, they may apply for a regular license at that time. . Mitigation Plan 5240 Drew ave n. Brooklyn center. I would like to start out by thanking the city of Brooklyn center for the copperation by the city council, fire and police department for your help on the property for Drew ave n.. Since I, Troy Norberg have taken over the property at 5240 drew ave n. There has been many changes oe property. I have been in apt building maintenance and anges n to the p perry. ha be p g a� management for big and small properties. First things first, The residents at 5240 have not had direct contact since the last managers were involved at the property, since they had left the building the has had problems with a couple of tenants. Since then unit # 10, # 8, and recently #1 has all been moved out. Those apts. discribed have cause a major part of the buildings calls to police and fire. That is one of our ways that we started to change this building around. The second step that was taken by the new management is • the other owner to TNT Drains inc. Tim Norberg , Has moved onto the building property and has made himself present in everyday routines of the property making himself a value to the property and to the city of Brooklyn Center by being able to keep a close eye on tenants and problematic units at the property. The following steps need to be taken to ensure a great working relationship between us and the city of Brooklyn center. And to minimise calls to Drew 1. Criminal background checks on all potential residents. 2. Ensuring a compete check on all references I start to attend (ARM) meetings 4. clean up the property apperance 5. installing a working knox box on the front of the building for Police,Fire 6. attend an meetings that may help out the over all potential of the property y g Y P P P P rtY 7. making all of the residents understand whats stated in there lease as far as rules and regulations of the property. 8. Educate ourselfs on resolving in house situations and problematic units These are just a few Things that we have came up with to curve our calls from the Police and Fire calls to Drew ave n. The biggest difference that we noticed was when we moved on site to Drew. The residents that we have there that are great ,want it to be like it was before the bad tenants moved in! if there is anything we can do more to make this a better place feel free to call us, or write to us. Thank you an i hope we can make this a great place to live. Manager Troy City Council Agenda Item No. 9d �,3 � MEMORANDUM BROOKLYN CIsW" DATE: May 18, 2004 TO: Michael McCauley, City Manager FROM: Todd Blomstrom, Director of Public Works ?A$ SUBJECT: An Ordinance Vacating a Portion of Drainage and Utility Easements Within Lang Addition, Replat of Lot 2 Lang Addition and Center Brook Addition On November 8, 2004, the City Council approved Planning Commission Application Nos. 2004- 010 and 2004 -012. This item included the preliminary plat of the Willow Lane School property, three lots adjacent to Brooklyn Boulevard and 71 Avenue as well as the Willow Lane Park property. The applicant has informed that City that they are proceeding with the preparation of a final plat for the property. The portion of the final plat property located near Brooklyn Boulevard contains existing drainage • and utility easements along internal property lines that would be eliminated with the final plat. The applicant has requested that the City begin the process to vacate these existing easements to allow future building construction near Brooklyn Boulevard as described in the November 8 City Council item. The applicant will be required to dedicate new drainage and utility easements along lot lines as part of the final plat for Osseo Schools Willow Lane Addition. City staff will inform gas, electric, telephone and cable utility companies of the proposed easement vacation prior to the second reading of the proposed ordinance by the City Council. Staff also recommends that the easement vacation be subject to approval and recording of the proposed final plat. Consistent with the City Charter, a first reading to establish a date for a second reading and public hearing to consider an ordinance vacating certain portions of drainage and utility easement is requested for January 24, 2005. • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 24th day of January, 2005, at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an ordinance vacating certain drainage and utility easements near the southwest corner of 71' Avenue North and Brooklyn Boulevard (CSAH 152). Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 763 -569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS WITHIN LANG ADDITION, REPLAT OF BLOCK 2 LANG ADDITION AND CENTER BROOK ADDITION THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Drainage and utility easements as described in Subsections 1.1, 1.2 and 1.3 are hereby vacated. Subsection 1.1. That part of the 5.00 foot wide utility and drainage easement as dedicated in Lots 5 and 6, Block 2, LANG ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lies easterly of the • easterly line of Lot 1, CENTER BROOK ADDITION, according to the recorded plat thereof, said Hennepin County. Subsection 1.2. Those parts of the utility and drainage easements as dedicated on Lots 5, 6, 7 and 8, Block 1 REPLAT OF BLOCK 2 LANG ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lie easterly of the easterly line of Lot 1, Block 1, CENTER BROOK ADDITION, according to the recorded plat thereof, said Hennepin County, and its northerly extension. Subsection 1.3. Those parts of the 10.00 foot wide easement for utility and drainage purposes as dedicated along the common line between Lots 2 and 3, and the 5.00 foot wide easement for utility and drainage purposes as dedicated along the south line of Lot 3, Block 1, CENTER BROOK ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lie easterly of a line 5.00 feet easterly of and parallel with the west lines of said Lots 2 and 3. Section 2. Notwithstanding the legal description provided above, it is the express intent of the City not to vacate any street, utility, drainage or walkway easements dedicated to the public in the plat of Osseo Schools Willow Lane Addition or easements per document nos. 934384, 2035836, 3281488, 7239999, and 3946720. • RESOLUTION NO. Section 3. This ordinance shall be effective after adoption and thirty days following its legal publication and after recording of the final plat for Osseo Schools Willow Lane Addition with Hennepin County. Adopted this day of , 2004. Mayor ATTEST: City Clerk Date of Publication Effective Date (Strikeouts indicate matter to be deleted, underline indicates new matter.) Easement Vacation Exhibit Proposed Description of a Portion of the Utility and Drainage Easement to be Vacated in Lang Addition (December 3, 2004) That part of the 5.00 foot wide utility and drainage easement as dedicated in Lots 5 and 6, Block 2, LANG ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lies easterly of the easterly line of Lot 1, Block 1, CENTER BROOK ADDITION, according to the recorded plat thereof, said Hennepin County. loe / N '�9a^ 0 SO � µ • SCALE IN FEET , � 1 1•A 0 araaN CS AK ASSUtm D' !I9 \ Lot 2 P Lot 1 \ B /"A o C k /t 6 Lot \3 \ ANTER BROOK \ ADDITION 'w \ c - ` Proposed if —lion of utifiy x i and droho" easements qd _\ 06 — — — — NEST 2=67 • • Planning Civil Engineering • Land Surveying 1 hereby Certify that this phm. opecificOtion Or rsperl was landscape Architecture • Enrironmcn4l prepared by me or Under my direct soparvision one that 1 Pe am a Oily Licensed Lola Surveyor under the rows of the State of Ninnuoto. Reg tesdd inc ndtr r01 f . ASSOCIATES t '°°;�FW R*%No 41ZL& nata J2 s c�- 0 aces Easement Vacation Exhibit Proposed Description of a Portion of the Utility and Drainage Easement to be Vacated in Replat of Block 2 Lang Addition (December 3, 2004) Those parts of the utility and drainage easements as dedicated In Lots 5, 6, 7 and 8, Block 1, REPLAT OF BLOCK 2 LANG ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lie easterly of the easterly line of Lot 1, Block 1, CENTER BROOK ADDITION, according to the recorded plat thereof, said Hennepin County, and Its northerly extension. • q b NORTH / 0 SO SCALE IN FEET • l' BEARn6S ARE ASSLWD R �1 i� 4 \ Lot `� '� B l% o c k /1 CENTER m o BROOK ADD177ON �- ;e`Proposed Vocation of Wity and drainoge easements "1 - • ' 06 - - - - - -- wESr 256.67 • Planing Civil boneering Lend Surveying 1 hereby certify that this plan. specification or report •as landscape Architecture Environmental prepored by me er under my direct supervision and that 1 om o duly Licensed Lond Surveyor under the laws of Ihe Stale of Minoosota. ASSOCIATES '� km Sobt I- � £ • �' � rd*— ( -)W-�+ ree rya►u� -M aey tor. 4 t L Z (o Date 1 L ; 64 etl �` e:ela , Easement Vacation Exhibit Proposed Description of a Portion of the Utility and Drainage Easement to be Vacated in Center Brook Addition (December 3, 2004) Those parts of the 10.00 foot wide easement for utility and drainage purposes as dedicated along the common line between Lots 2 and 3, and the 5.00 foot wide easement for utility and drainage purposes as dedicated along the south line of Lot 3, Block 1, CENTER BROOK ADDITION, according to the recorded plat thereof, Hennepin County, Minnesota, which lie easterly of a line 5.00 feet easterly of and parallel with the west lines of said Lots 2 and 3. / t• NORTH 0 50 / P �� SCALE IN FEET 71st t4•tts� 111 � ured Ass 4 s a t s J a I Lot 2 Sad aodis�o9a 1 Lot 1 i BIRIoo k f s > West lines of Lots 2 and 3 CENTER a I,$ BROOK ADDITION 2 r te — Proposed Vacation of Mtiltiy ��5�� / and drainage easement d — — — — — — IYicSl 2587 � .. .. ... .. .. ... .. ... .. . i • Planning Civil Engineering • land Surveying t hereb cer that this Plan, specification ar report eat • Landscape Architecture • Environmental prepared b me ar under my direct woaasion and that l am o duly Licensed Lend Survtyar under the I— Of tM State of Minnesoto. ASSOCIATES we.ey.a+. w.ww ss> hk,Mee MOXIM -M I- tl *U -= Re,. No. 4 'I T+L � note /Z Q4 id re,c MN4.aew e sow • City Council Agenda Item No. 9e ,OLIC BROOKLYN CENTER `'� °F • tl ��YGTtl G4,TEt POLICE DEPARTMENT s MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Bechthold, Chief of Police DATE: December 1, 2004 SUBJECT: Bait Car Proposal I am requesting approval for the department to move forward with a bait car program. City Wide Towing donated a vehicle for the department's use and the department previously received a donated Global Positioning System (GPS), which is used to track the vehicle's location and speed. The only cost to the department would be a monthly monitoring fee of approximately $13.50 per month and a one -time fee to install the GPS to the bait vehicle. • Fees The monitoring fee, that would be paid for out of the State Auto -Theft grant, would cover the costs of monitoring the bait cars location, speed, direction of travel, and geo- fence, as well as provide the ability to shut the ignition off through the use of a remote starter option. The installation fee could be as much as $750.00. However, Minneapolis Police Department has authorized its installer to install BCPD's GPS gratis. Sharon Knutson has advised that there will be no additional insurance costs to insure a bail vehicle if it is added to the police department fleet prior to 2005. Vehicle Use The vehicle will be used in two capacities. First, it will be used to catch individuals who are committing thefts from vehicles by placing bait property inside the bait vehicle. Second, it will be used to catch individuals who are committing auto thefts by putting the bait vehicle in a location known to attract auto thieves. Miscellaneous Information A resolution to accept the vehicle donation from City Wide Towing is attached to this memo for your perusal and acceptance. If everything is in order, I recommend that the department move forward to implement the bait car program. • 1 Designated area that the bait vehicle cannot go beyond. Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION ACCEPTING THE DONATION OF A BAIT CAR FROM CITYWIDE TOWING TO THE CITY OF BROOKLYN CENTER POLICE DEPARTMENT TO BE USED AS A THEFT FROM AUTO AND VEHICLE THEFT DECOY CAR WHEREAS, Citywide Towing has presented to the City a donation of a GPS Bait Car; and WHEREAS, a bait car is a vehicle equipped with electronic tracking equipment that sends a silent signal to a monitoring center and the tracking equipment can alert police if the vehicle is opened or the ignition is started and if the vehicle begins moving; and WHEREAS, the bait vehicle utilizes a Global Positionin System that is used to track the bait vehicle location and speed; and WHEREAS, the police department uses bait vehicles in two capacities, either as a vehicle containing bait property used to catch individuals committing thefts from vehicles or with the intention of having individuals steal the vehicle itself, and WHEREAS, the City of Brooklyn Center Police Department will be responsible • for the $13.50 monthly fees necessary to monitor the bait vehicle; and WHEREAS, the City Council is appreciative of the donation and commends Citywide Towing for its civic efforts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, upon the recommendation of the City Manager: 1. Acknowledges the donation with gratitude. 2. Appropriates the donation to the corresponding activity budget. December 13. 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member • and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 9f Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION SETTING SALARIES FOR CALENDAR YEARS 2005 -2006 WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center requires that the City Council shall fix the salary of all officers and employees of the City; and WHEREAS, the 1984 Pay Equity Act as adopted and amended by the Legislature requires every political subdivision of the State of Minnesota to establish "equitable compensation relationships" between its employees; and WHEREAS, the City Council has reviewed the 2005 -2006 Full -time Employee Pay Plan; and WHEREAS, an individual employee's movement through their respective pay schedule reflects a progression in corresponding levels or improved job performance; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center that it hereby sets wages, salaries for the calendar years 2005 -2006 by adoption of • the attached Pay Plan and allows the City Manager to set appropriate increases to the part-time schedule consistent with other employee groups, which the City Manager shall be authorized to pay. BE IT FURTHER RESOLVED that the City Manager may reclassify, adjust, add and/or delete position(s) to pay grades in the Pay Plan(s) but is limited to authorizing increases due to Pay Equity Act compliance and by the Annual Budget constraints adopted by the City Council; and BE IT FURTHER RESOLVED that the 2005 -2006 Full -time Pay Plan is approved and adopted because it is in general an equitable pay plan for City Employees; however, parts of the Pay Plan are approved and adopted solely for the purpose of compliance with the mandates of Minnesota Statutes, Section 471.999; that adoption of the Pay Plan shall create no vested rights, terms or conditions of employment or entitlement to any given level of compensation for any employee or group of employees; that the Pay Plan shall be subject to continuing review and reconsideration and may be amended from time to time by the City Council; and BE IT FURTHER RESOLVED that the City Manager be authorized to employ full and part-time and/or temporary employees as may be necessary, and to establish competitive rates of pay for such help consistent with the 2005 -2006 budget appropriations and to make interim appointments to fill vacant positions whenever a position is vacant because a regular employee is on leave of absence, vacation leave, sick leave, or is absent for any other reason, and to establish rates of pay for such appointments consistent with the 2005 -2006 budget appropriations; and • • BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed the maximums contained herein, shall become effective January 1, 2005. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • • City of Brooklyn Center 2005 -2006 Pay Plan Full -Time Employees City of Brooklyn Center 2005 -2006 Employee Pay Plan Table of Contents Contents Page Positions 1 2005 City Manager & Department Head Pay Plan 4 2006 City Manager & Department Head Pay Plan 5 2005 Deputy Police Chief Pay Plan 6 2006 Deputy Police Chief Pay Plan 7 2005 Confidential Supervisory Employee Pay Plan 8 2006 Confidential Supervisory Employee Pay Plan 9 2005 Supervisory Exempt Pay Plan 10 2006 Supervisory Exempt Pay Plan 11 2005 Non - Organized Exempt Pay Plan 12 2006 Non - Organized Exempt Pay Plan 13 2005 Non - Organized Non - Exempt Pay Plan 14 2006 Non - Organized Non - Exempt Pay Plan 15 2005 Local #49 (Maintenance) Pay Plan 16 2006 Local #49 (Maintenance) Pay Plan 17 LELS Local #82 (Police Officers) Pay Plan 18 LELS Local #86 (Lieutenants /Sergeants) Pay Plan 19 • • 2005 -2006 City of Brooklyn Center Reqular Full -Time Positions Positions Exempt from N Position Authorized Organized: i Overtime" CITY MANAGER'S OFFICE City Manager 1 Contract Yes -Exec Assistant City Manager /Director of Operations 1 No Yes -Exec City Clerk 1 No Yes -Adm Human Resources Director 1 No Yes -Adm IT Coordinator 1 No Yes -Adm IT /GIS Technician 1 No No Administrative Specialist 1 No No Administrative Technician /Deputy City Clerk 1 No No Customer Service Rep /Permit Technician 2 No No Liquor Stores Division Liquor Operation Manager 1 No Yes -Exec Liquor Store Manager 2 No Yes -Adm Earle Brown Heritage Center Division EBHC Manager 1 No Yes -Exec EBHC Maintenance Supervisor 1 No Yes -Exec EBHC Crew Chief 2 No No • EBHC Sales Director 1 No Yes -Exec EBHC Salesperson 2 No Yes -Adm EBHC Maintenance Custodian 2 No No EBHC Secretary & Billing Clerk 2 No No COMMUNITY DEVELOPMENT DEPARTMENT Director of Community Development 1 No Yes -Exec Planning and Zoning Specialist 1 No Yes -Adm Community Development Specialist 1 No Yes -Adm Building Official 1 No Yes -Adm Building Inspector 1 No No Housing Inspector 1 No No Community Development Secretary 1 No No FISCAL AND SUPPORT SERVICES Director of Fiscal and Support Services 1 No Yes -Exec Assistant Director of Finance 1 No Yes -Adm Staff Accountant 1 No Yes -Adm Utilities Technician II 1 No No Accounting Technician II 1 No No Finance Technician 1 No No Assessing Division Assessor 1 No Yes -Exec Appraiser 1 1 No No • Appraiser Technician 1 No No 1 Positions Exempt from • Position. Authorized Organized Overtime FIRE DEPARTMENT Fire Chief /Emergency Management Coord. 1 No Yes -Exec POLICE DEPARTMENT Chief of Police 1 No Yes -Exec Deputy Chief of Police 1 No Yes -Exec Police Lieutenant 2 L #86 Yes -Adm Police Sergeant 6 L #86 No Police Officer 33 L #82 No Administrative Manager 1 No Yes -Adm Administrative Technician 1 No No Neighborhood Liaison 2 No No Investigative Aide /Property Room Technician 1 No No Public Safety Communications Supervisor 1 No No Public Safety Dispatcher 6 No No Police Secretary /Receptionist 2 No No Police Classification Technician 1 No No Community Service Officer 0 No No PUBLIC WORKS DEPARTMENT Director of Public Works /City Engineer 1 No Yes -Exec Engineering Technician IV 1 No No Engineering Technician III 2 No No • Engineering Technician II 1 No No Public Works Administrative Aide 1 No No Engineering Secretary 1 No No Streets and Parks Division Deputy Director of Public Works 1 No Yes -Exec Supervisor of Streets and Parks Maintenance 1 No No Crew Leader 3 L #49 No Maintenance II 12 L #49 No Central Garage Division Mechanic 3 L #49 No Night Service Person 1 L #49 No Central Garage Technician 1 No No Public Works Administrative Technician 1 No No Public Utilities Division Supervisor of Public Utilities 1 No Yes -Adm Crew Leader 1 L #49 No Maintenance II 5 L #49 No 2 Positions „ Exempt from • Position Authorized" : Organized - Overtime COMMUNITY ACTIVITIES, RECREATION & SERVICES Director of Community Activities, Rec. & Serv. 1 No Yes -Exec Program Supervisor 3 No Yes -Adm Golf Course Grounds Supervisor 1 No Yes -Adm Recreation Secretary 1 No No Recreation Clerk 1 No No Government Buildings Division Maintenance Supervisor 1 No Yes -Exec Maintenance Custodian 2 No No Lead Custodian 1 No No Custodian 4 No No TOTAL REGULAR FULL -TIME POSI,TION,S?AUTHORIZED: 150 ." • • 3 2005 City Manager and Department Head Pay Plan • Exempt from overtime (not eligible for overtime) 1/1/05 (Position t itle ( Minimum Max imum ? i (City Manager; Salary pursuant to emDlovment contract (Assistant City Manager /Director of Operations Annual $ 76,505 $ 89,620 iDirector of Fiscal & Support Services Annual $ 81,325 $ 100,512 (Chief of Police Annual $ 81,325 $ 100,512 f Director of Public Works /City Engineer Annual $ 81,325 $ 100,512 ( Director of Community Development Annual $ 69,1 $ 85,363 _ t `Fire Chief Annual $ 68,901 $ 84,996 (Community Activities, Recreation, Annual $ 68,279 $ 84,326 & Services Director The City Manager is authorized to set salaries within the established ranges. This schedule reflects a 3% increase January 1, 2005 t • 4 2006 City Manager and Department Head Pay Plan • Exempt from overtime (not eligible for overtime) 1/1/06 Position title: Minimum Maximum City Manager: y g Salary pursuant to employment contract Assistant City Manager /Director of Operations Annual $ 78,800 $ 92,309 Director of Fiscal & Support Services Annual $ 83,765 $ 103,527 (Chief of Police Annual $ 83,765 $ 103,527 (Director of Public Works /City Engineer Annual $ 83,765 $ 103,527 (Director of Community Development Annual $ 7 1, 194 $ 87,924 (Fire Chief Annual $ 70,968 $ 87,546 ( Community Activities, Recreation, Annual $ 70,327 $ 86 & Services Director The City Manager is authorized to set salaries within the established ranges. This schedule reflects a 3% increase January 1, 2006 • • 2005 Deputy Police Chief Pay Plan 1/1/05 • IPay Exempt from Overtime, ,. Grade Position title Max Deputy Chief Annual ! $ 81,704 $ 90,194 This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2005. This employee group is exempt from overtime under FLSA. The City Manager is authorized to set salaries within the established ranges. • • 6 2006 Deputy Police Chief Pay Plan 1/1/06 • Pay Exempt from Overtime Grade Position title Max Deputy Chief Annual $ 84,155 $ 92,889 This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2006. This employee group is exempt from overtime under FLSA. The City Manager is authorized to set salaries within the established ranges. • e 2005 Confidential /Supervisory Full -time Employee Pay Plan • 1/11/05 Exempt from overtime (not eligible for overtime) I Pay Step Step Step Step Step Step: Step Grade A- B C D 8 F G; $ 49514 $ 51990 $ 54589 $ 55954 $ 7 3 5 ICS21 Annual , , , , 53 $ 58,787 $ 60,256 City Clerk Hourly J$.23.805 $ 24. $ 26.245,] $ 26.901. $ 27.57.3 , $ 2&263, 28,969 This schedule provides a salary range for supervisory employees in confidential positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2005. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. • g 2006 Confidential /Supervisory Full -time Employee Pay Plan 1/1/06 • Exempt from overtime (not eligible for overtime) Pay Step Step Step Step Step Step Step Grade. A B C D E_ F G.. . CS21 Annual $ 50,999 $ 53,549 $ 56,226 $ 57,632 $ 59,073 $ 60,550 $ 62,063 City Clerk (Hourly $ ; 24.519'1 $ 25.745 $ 27.032'1,$ 27.708.1 $. 28.400 f $. 29.110. $ 29,838 This schedule provides a salary range for supervisory employees in confidential positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2006. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. • 9 2005 Supervisory Full -time Pay Plan - Exempt • 1/1/05 Exempt from overtime (not eligible for overtime , Step Step Step, Step Step.. . Step.. Step Pay. `F Grade : Title A $ C D E F G S33 City Assessor Annual $ 66,600 $ 69,930 $ 73,427 $ 75,263 $ 77,144 $ 79,073 $ 81,050 Human Resources Dir. } IT Coordinator 4 Hourly $ 32.019 $ 33.620. $ 35.301 $ 36.184 $ 37.089 $ 38.016 $ 38.966 S29 Liquor Operations Mgr. Annual $ 60,337 $ 63,353 $ 66,521 $ 68,184 $ 69,889 $ 71,636 $ 73,427 EBHC Manager I I Hourly . $.. 29,008 $ .30.458 $ 31.981 $ 32.781 $ .33:600 $ 34.440 $ 35.301 S20 Police Adm. Manager Annual $ 48,313 $ 50,729 $ 53,265 $ 54,597 $ 55,962 $ 57,361 $ 58,795 C Hourly $ 23.228 $ 24389 $ 25.608 $ 26149 $ 26:905 $ 27.577 1. $ 28,2 This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2005 This group of employees is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. • • 10 2006 Supervisory Full -time Pay Plan - Exempt • 1/1/06 Exempt from overtime (not eligible for overtime' Pay Step Step' Step Step Step Step Step Grade Title A 8 C D E V G S33 y Annual $ 68,598 $ 72,026 $ 75,630 $ 77,520 $ 79,458 $ 81,445 $ 83,481 Human Resources Dir. IT Coordinator Hourly $ 32.980 $ 34,629 $ 36.360 $ 37269 $ 38.201 $ 39.156. $ 40.135 S29 Liquor Operations Mgr. Annual $ 62,147 $ 65,254 $ 68,517 $ 70,230 $ 71,985 $ 73,785 $ 75,630 EBHC Manager Hourly $ 29,878 $ 31.372 $ '32,9 $ 33,764 $ ' 34.608 $ . 35.474 $ 36,360 S20 Police Adm. Manager Annual $ 49,763 $ 52,251 $ 54,863 $ 56,235 $ 57,641 $ 59,082 $ 60,559 Hourly $ 23.924 $ 25.121 $ 26.377 $ 27.036 $ : 27.712 $ 28.405. $ 29.115 J This schedule provides salary ranges for supervisory employees. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2006 This group of employees is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. • • 11 2005 Non - Organized Full -time Employee Pay Plan - Exempt S Exempt from overtime (not eligible for overtime) Pay I Step Step Step Step' ,I Step °: Step Step Grade Title A B C D E. F G C31 Dep, Pub. Works Director Annual $ 63,246 $ 66,408 $ 69,729 $ 71,472 $ 73,259 $ 75,090 $ 76,967 Hourly $ 30.407- $ 31.927. $ , 33:523 $ 34.362 $ 35.221 $ 36.101 $ $7.004 C27 Assistant Finance Director Annual $ 57,298 $ 60,163 $ 63,171 $ 64,750 $ 66,369 $ 68,028 $ 69,729 Hourly $ 27.547. $ 28.924 $ 30,371 $ 31.130 $ 31,908 $ 32.706 $ 33.523 C25 Building Official Annual $ 54,537 $ 57,264 $ 60,127 $ 61,630 $ 63,171 $ 64,750 $ 66,369 Comm. Dev. Specialist Planning /Zoning Specialist Hourly $ 26.2 201$ 27.531 $ 28.9 $ 29.630 $ 30.371 $. 31.130 $ 31.908 C22 Accountant I Annual $ 50,643 $ 53,175 $ 55,834 $ 57,230 $ 58,660 $ 60,127 $ 61,630 Hourly $ 24:348= $, 25.565 $ .26,843 $ 27.514..$ _ 28.202' $ 28.907• $. 29.630 C20 Rec. Program Supervisor Annual $ 48,203 $ 50,613 $ 53,143 $ 54,472 $ 55,834 $ 57,230 $ 58,660 EBHC Maint. Supervisor Hourly $ 21174 $. 24.333 $ 25.550 $ 2_6.188 '$ 26.843. 1 '$ $ 27.514 1, 28.202 � C18 EBHC Sales Director I Annual $ 45,880 $ 48,174 $ 50,583 $ 51,847 $ 53,143 54,472 $ 55,834 Hourly' r.$ . 22' OW r $ 23.161 $ 24. 319 $ 24.927 $ . 25:550 $ 26.188" $ 26.843 C16 Maintenance Supervisor I Annual $ 43,669 $ 45,853 $ 48,145 $ 49,349 $ 50,583 $ - 51,847 $ 53,143 Liquor Store Manager Hourly $ . 20.995 $ 22.045 $ 23.147 $ ' 23,725 $ 24.319 $ 24.927 $ 25,550 C12 EBHC Salesperson Annual $ 39,562 $ 41,540 $ 43,617 $ 44,708 $ 45,825 $ 46,971 $ 48,145 Golf Course Supervisor Annual $ . 21194 $` .22.031 $ 22.582 $ 23.147 C8 p Hourly $ 35,84 1 $ 37,633 $ 39,515 $ 40,503 $ 41,516 $ 42,553 $ 43,617 Hourly I, 17.231„ $, 18.093 1 $., 18..998 $..:19.473 $ .19.959 $ 20.45 $ Z0.970 This schedule provides a salary range for non - organized employees in exempt positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2005. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. Merit Steps: Merit steps up to ten percent above the maximum rate shall only be awarded with the express approval of the City Council as recommended by the City Manager. • 12 2006 Non - Organized Full -time Employee Pay Plan - Exempt • 1/1/06 Exempt from overtime (not eligible for overtime) Pay ` Step Step Step Step ` Step Step Step Grade Title A B . C. I D E : F G I C31 Dep. Pub. Works Director Annual $ 65,143 $ 68,400 $ 71,820 $ 73,616 $ 75,456 $ 77,342 $ 79,276 Hourly $ 31.319 .32.885 $ 34.529 $ 35.392 $ , 36.277 $ ' 37.184 .$ 38.113 C27 Assistant Finance Director Annual $ 59,016 $ 61,967 $ 65,066 $ 66,692 $ 68,359 $ 70,068 $ 71,820 Hourly $ 28.373 $ 29.792 $ 31.281 $ , 32.064 $ 32,865 $ 33.687 $ . 34.529 C25 Building Official I Annual $ 56,173 $ 58,981 $ 61,930 $ 63,479 $ 65,066 $ 66,692 $ 68,359 Comm. Dev. Specialist Planning/Zoning Specialist Hourly, $ 27 .006 $ 28.356 $: 29.774 ° $ 30.519 .$ 31281 $ 32,064 $ 32.865 C22 Accountant I Annual $ 52,162 $ 54,770 $ 57,508 $ 58,946 $ 60,420 $ 61,930 $ 63,479 Hourly $ 25.078: $ 26.332 $ 27.648 $ 28.339 $ : 29.048 $ 29.774 .$ 30.519 C20 Rec. Program Supervisor Annual $ 49,648 $ 52,131 $ 54,737 $ 56,106 $ 57,508 $ 58,946 $ 60,420 EBHC Maint. Supervisor Hourly- ,$ .23.869 $, 25.063 $ 26:316 $ 26.974 i $ 27.648 $ 28.339. $ 29.048 f C18 EBHC Sales Director Annual $ 47,256 $ 49,619 $ 52,100 $ 53,402 $ 54,737 $ 56,106 $ 57,508 Hourly .$ 22,719 $ 23.855 $, 25.048 $ 25.674 $, 26.316 - $ 26.974 $ 27.648 C16 Maintenance Supervisor Annual $ 44,979 $ 47,228 $ 49,589 $ 50,829 $ 52,100 $ 53,402 $ 54,737 Liquor Store Manager Hour $ 21,625 $ 22,706 $ 23.841 $ 24437 $ 25.048 $ .25.674 $ 26.316 C12 EBHC Salesperson Annual $ 40,749 $ 42,786 $ 44,925 $ 46,049 $ 47,200 $ 48,380 $ 49,5891 Hourly , $ ' 19.591 $ 20.570 $ 21:599 $ .22.139 $ 22,692-$ . 23.260. $ 23.841 C8 Golf Course Supervisor I Annual $ 36,916 $ 38,762 $ 40,700 $ 41,718 $ 42,761 $ 43,830 $ 44,925 i Hourly ',$ 17,748 $ . 18.636 $ 19.567 $, 20,057 $ 20,558 a $ 21.072 $ 21.»599 This schedule provides a salary range for non - organized employees in exempt positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2006. This employee group is exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head, City Manager's Discretion: The City Manager is authorized to set salaries below the minimum rate when performance or qualifications are less than required for the position. The City Manager is authorized to set salaries above the minimum rate when qualifications exceed those required for the starting rate. Merit Steps: Merit steps up to ten percent above the maximum rate shall only be awarded with the express approval of the City Council as recommended by the City Manager. • 13 2005 Non - organized Full -time Employee Pay Plan - Non- exempt &/1/05 Non- exempt (eligible for overtime) ( Pay Step; Step Step Step Step . Step Step Grade - Title A B C D E F G D37 Engineering Tech IV Hourly $ 25.443 $ 26.715 $ 28.051 $ 28.752 $ 29.471 $ 30.208 $ 30.963 Supervisor Streets & Parks ` Supervisor Public Utilities D33 IT /GIS Technician Hourly $ 23.050 $ 24.203 $ 25.413 $ 26.048 $ 26.699 $ 27.367 $ 28.051 D31 Building Inspector Hourly $ 21.939 $ 23.036 $ 24.188 $ 24.793 $ 25.413 $ 26.048 $ 26.699 Pub, Safety Comm. Sup, ID30 Housing Inspector Hourly $ 21.404 $ 22.475 $ 23.598 $ 24.188 $ 24.793 $ 25.413 $ 26.048 Appraiser I D27 Engineering Tech III Hourly $ 19.876 $ 20.870 $ 21.913 $ 22.461 $ 23.023 $ 23.598 $ 24.188 D25 Appraiser Technician Hourly $ 18.918 $ 19.864 $ 20.857 $ 21.379 $ 21.913 $ 22.461 $ 23.023 D24 Maintenance Custodian Hourly $ 18.457 $ 19.380 $ 20.349 $ 20.857 $ 21.379 $ 21.913 $ 22.461 D21 Public Works Adm. Aide Hourly $ 17.139 $ 17.996 $ 18.896 $ 19.368 $ 19.852 $ 20.349 $ 20.857 D20 Adm. Tech. /Dep. City Clerk Hourly $ 16.721 $ 17.557 $ 18.435 $ 18.896 $ 19.368 $ 19.852 $ 20.349 Police Adm. Technician Administrative Specialist Pub. Safety Dispatcher Finance Technician D17 Accounting Technician II Hourly $ 15.527 $ 16.303 $ 17.119 $ 17.547 $ 17.985 $ 18.435 $ 18.896 Central Garage Adm. Tech Comm. Dev. Secretary EBHC Sec. /Billing Clerk EBHC Maint. Custodian Engineering Secretary 18 Neighborhood Liaison Police Classification Tech Recreation Secretary Engineering Technician II Utilities Technician II ID14 Inv. Aide /Property Rm. Tech Hourly $ 14.418 $ 15.139 $ 15.896 $ 16.294 $ 16.701 $ 17.119 $ 17.547 Public Works Adm. Tech D13 Cust. Service Rep.Permit Hourly $ 14.067 $ 14.770 $ 15.509 $ 15.896 $ 16.294 $ 16.701 $ 17.119 EBHC Sec. /Receptionist Police Sec. /Receptionist Recreation Clerk D9 Lead Custodian Hourly $ 12.744 $ 13.381 $ 14.050 $ 14.401 $ 14.761 $ 15.130 $ 15.509 D8 EBHC Crew Chief Hourly $ 12.433 $ 13.055 $ 13.707 $ 14.050 $ 14.401 $ 14.761 $ 15.130 D6 Custodian Hourly $ 11.834 $ 12.426 $ 13.047 $ 13.373 $ 13.707 $ 14.050 $ 14.401 ID1 Community Service Officer Hourly $ 10.459 $ 10.982 $ 11.532 $ 11.820 $ 12.115 $ 12.418 $ 12.729 This schedule provides a salary range for non - organized employees in non - exempt positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2005. This employee group is not exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. 14 2006 Non - organized Full -time Employee Pay Plan - Non - exempt 0/1/06 Non - exempt (eligible for overtime) I Pay Step Step Step Step Step Step Step .I Grade Title A B C D E F G D37 Engineering Tech IV Hourly $ 26.206 $ 27.516 $ 28.892 $ 29.614 $ 30.355 $ 31.114 $ 31.891 Supervisor Streets & Parks Supervisor Public Utilities D33 IT /GIS Technician Hourly $ 23.741 $ 24.928 $ 26.175 $ 26.829 $ 27.500 $ 28.187 $ 28.892 D31 Building Inspector Hourly $ 22.597 $ 23.727 $ 24.914 $ 25.536 $ 26.175 $ 26.829 $ 27.500 Pub. Safety Comm. Sup. D30 Housing Inspector Hourly $ 22.046 $ 23.149 $ 24.306 $ 24.914 $ 25.536 $ 26.175 $ 26.829 Appraiser I D27 Engineering Tech III Hourly $ 20.472 $ 21.496 $ 22.570 $ 23.135 $ 23.713 $ 24.306 $ 24.914 D25 Appraiser Technician Hourly $ 19.486 $ 20.460 $ 21.483 $ 22.020 $ 22.570 $ 23.135 $ 23.713 D24 Maintenance Custodian Hourly $ 19.010 $ 19.961 $ 20.959 $ 21.483 $ 22.020 $ 22.570 $ 23.135 D21 Public Works Adm. Aide Hourly $ 17.653 $ 18.536 $ 19.462 $ 19.949 $ 20.448 $ 20.959 $ 21.483 D20 Adm. Tech. /Dep. City Clerk Hourly $ 17.222 $ 18.084 $ 18.988 $ 19.462 $ 19.949 $ 20.448 $ 20.959 Police Adm. Technician Administrative Specialist Pub. Safety Dispatcher Finance Technician D17 Accounting Technician II Hourly $ 15.993 $ 16.792 $ 17.632 $ 18.073 $ 18.525 $ 18.988 $ 19.462 Central Garage Adm. Tech Comm. Dev. Secretary EBHC Sec. /Billing Clerk EBHC Maint. Custodian Engineering Secretary Neighborhood Liaison Police Classification Tech Recreation Secretary Engineering Technician II Utilities Technician 11 D14 Inv. Aide /Property Rm. Tech Hourly $ 14.851 $ 15.593 $ 16.373 $ 16.782 $ 17.202 $ 17.632 $ 18.073 Public Works Adm. Tech D13 Cust. Service Rep.Permit Hourly $ 14.489 $ 15.213 $ 15.974 $ 16.373 $ 16.782 $ 17.202 $ 17.632 EBHC Sec. /Receptionist Police Sec. /Receptionist Recreation Clerk D9 Lead Custodian Hourly $ 13.126 $ 13.782 $ 14.471 $ 14.833 $ 15.204 $ 15.584 $ 15.974 I D8 EBHC Crew Chief Hourly $ 12.806 $ 13.446 $ 14.118 $ 14.471 $ 14.833 $ 15.204 $ 15.584 I D6 Custodian Hourly $ 12.189 $ 12.798 $ 13.438 $ 13.774 $ 14.118 $ 14.471 $ 14.833 D1 Community Service Officer Hourly $ 10.773 $ 11.312 $ 11.877 $ 12.174 $ 12.479 $ 12.791 $ 13.110 This schedule provides a salary range for non - organized employees in non - exempt positions. The schedule reflects all current salary ranges for this group and provides for a 3% increase January 1, 2006. This employee group is not exempt from overtime under FLSA. Normal progression: Minimum is the starting rate. After successful completion of six months of a probationary period, individuals move to the next step. After eighteen months of successful performance of job duties, individuals move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager based upon recommendation of the Department Head. • 15 2005 IUOE Local 49 Employee Pay Plan • 1/1/05 Non - exempt (eligible for overtime) 1 -Jan (Position title 20051 1 Maintenance III Hourly 21.521 1 Maintenance II Hourly 20.701 1 Step 3 Hourly 19.261 1 Step 2 Hourly 17.861 Step 1 Hourly 16.45 1 Start Hourly 15.04 1 Mechanic Hourly 21.561 (Night Service Person Hourly 20.701 I Hourly. differentials:: 1 (Welding 1 1 20.90+ This schedule provides a salary range consistent with the labor agreement. • Crew Leader: An employee assigned, in writing by the Department Head or Public Works Superintendent, to assist a supervisor as a crew leader will be paid an additional $1.50 per hour above the base wage of their regular position. The current agreement extends through December 31, 2006. 16 2006 IUOE Local 49 Employee Pay Plan • 111106 Non - exempt (eligible for overtime) 1 -Jan Position title 2006 (Maintenance III Hourly 22.16 Maintenance II Hourly 21.32 (Step 3 Hourly 19.84 (Step 2 Hourly 18.40 (Step 1 Hourly 16.94 (Start Hourly 15.49 Mechanic Hourly 22.201 1 Night Service Person Hourly 21.321 4Hourly differentials;_ , 1 Welding ( 1 21.53 This schedule provides a salary range consistent with the labor agreement. • Crew Leader: An employee assigned, in writing by the Department Head or Public Works Superintendent, to assist a supervisor as a crew leader will be paid an additional $1.50 per hour above the base wage of their regular position. The current agreement extends through December 31, 2006. • 17 6 lice Officer Pay Plan (LELS Local 82) Negotiations in process January 1, 2004 Step Step Step DIET Step - Step Step Step Step Step L1 Position Title Grade .':A. DET1 DET2 SL SL7 SL2 E1 L2E2 Police Officer LELSPI $18.776 I LELSP2 $ 21.813 I LELSP3 $ 23.746 $ 24.340 $ 24.790 LELSP4 $ 25.679 $ 26.273 $ 26.723 I LELSP5 $ 27.612 $ 28.206 $ 28.656 $ 29.718 $ 30.312 $ 30.762 $ 28.766 $ 29.360 $ 29.810 July 1, 2004 Step Step: Step Step Step Step Step Step Step Position Title Grade' A L 9 E1 L2E2 DET DET1 DET2 SL S.L.1 SL2 Police Officer LELSP1 $18.964 I LELSP2 $ 22.032 I LELSP3 $ 23.984 $ 24.578 $ 25.028 LELSP4 $ 25.936 $ 26.530 $ 26.980 I LELSP5 $ 27.888 $ 28.482 $ 28.932 $ 29.994 $ 30.588 $ 31.038 $ 29.042 $ 29.636 $ 30.086 qW lanation of Grades /Steps P1 /A Starting Rate - 68% of base pay LELSP2 /A After 6 months of continuous employment - 79% of base pay LELSP3 /A After 12 months of continuous employment - 86% of base pay LELSP3 /L1 E1 LELSP3 /A plus educational incentive (Bachelor's Degree) if elected LELSP3 /L2E2 LELSP3 /A plus educational incentive (Master's Degree) if elected LELSP4 /A After 24 months of continuous employment - 93% of base pay LELSP4 /L1 E1 LELSP4 /A plus educational incentive (Bachelor's Degree) if applicable LELSP4 /L2E2 LELSP4 /A plus educational incentive (Master's Degree) if applicable LELSP5 /A After 36 months of employment - 100% of base pay LELSP5 /L1 E1 LELSP5 /A plus longevity (after 12 years of continuous service) or educational incentive (Bachelor's Degree) LELSP5 /L2E2 LELSP5 /A plus longevity (after 16 years of continuous service) or educational incentive (Master's Degree) LELSP5 /DET LELSP5 /A plus detective differential & on -call pay LELSP5 /DET1 LELSP5 1A plus detective differential & on -call pay, longevity (after 12 years of continous service) or education incentive (Bachelor's Degree) if applicable LELSP5 /DET2 LELSP5 /A plus detective differential & on -call pay, longevity (after 16 years of continous service) or education incentive (Master's Degree) if applicable LELSP5 1SL LELSP5 /A plus school liaison or drug task force differential LELSP5 /SL1 LELSP5 /A plus school liaison or drug task force differential & longevity (after 12 years of continous service) or education incentive (Bachelor's Degree) if applicable LELSP5 /SL2 LELSP5 /A plus school liaison or drug task force differential & longevity (after 16 years of continous service) or education incentive (Master's Degree) if applicable 18 2004 Police Lieutenant & Sergeant ( LELS Local 86) Pay Plan Negotiations in process • 1/1/04 Exempt from Overtime Position Title Min Max Lieutenant Monthly $ 5 $ 71,784 $ 75,240 82 $ 6,2 ?0 -7/ 1 /04 Exempt from Overtime Position Title Min Max ( Lieutenant Annual I $ 73,692 $ 77,220 Monthly i $ 6,141 1$ 61435 1/1/04 Non- exempt from Overtime Position Title Max Sergeant W Annual $ 67,163 Monthly $ 5,5971 Hourly $ 32.29 7/1/04 Non- exempt from Overtime Position' Title Max I _... Sergeant Annual $ 69,160 • Monthly $ 5,763 Hourly $ 33.25 This schedule provides a salary range consistent with the labor agreement. Lieutenant's are exempt from overtime. Sergeants are non - exempt from overtime. 19 • City Council Agenda Item No. 9g s • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION SETTING 2005 -2006 CAFETERIA PLAN CONTRIBUTION FOR NON -UNION EMPLOYEES WHEREAS, the City Council annually reviews the contribution to the City's Cafeteria Plan that is used to provide insurance benefit assistance to City employees; and WHEREAS, the City has reviewed its contribution to assist in the payment of health insurance premiums through the Cafeteria Plan and determined that an increase in the City's contribution for 2005 -2006 is warranted; and WHEREAS, the City has settled a collective bargaining agreement with Local 49 representing public works employees for the two year period 2005 through 2006 upon the same terms for cafeteria plan contribution as is being proposed for non -union employees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City's contribution for regular, full -time non -union City employees for the calendar year 2005 shall be set at $605 per month plus the cost of $10,000 in life insurance coverage. • NOW, THEREFORE, BE IT ALSO RESOLVED by the City Council of the City of Brooklyn Center that the City's contribution for regular, full -time non -union City employees for the calendar year 2006 the City will contribute 60% of the first $80 of insurance premium increase over the $902.97 premium cost of the Medica Family Elect Plan Elect in 2005 and 50% of the amount of monthly premium increase above $80 per month per employee for use in the Employer's Cafeteria Benefit Plan. December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. e • City Council Agenda Item No. 9h ,III City of Brooklyn Center A Millennium Community To: Mayor Kragness and C cil Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCauley City Manager Date: December 9, 2004 Re: Wage Settlement with Local #49 and Proposed Pay Plan for Non -Union Employees The proposed labor agreement with Local #49 representing public works employees would result in a 2 year agreement. The agreement eliminates Uniform/Safety/ Work Attire Allowance payment and places the equivalent sum into the base wage. This results in a streamlining of administration. We will no longer have to process multiple claims and reimbursements. There is a change in overtime pay to allow a greater use of compensatory time in lieu of overtime payments. This provision has the potential to reduce payroll costs verses payment of overtime. Wages would increase 3% in 2005 and 3% in 2006. Payments to the cafeteria plan would increase as discussed during budget preparation to a total of $605 per month, a $15.00 monthly increase for 2005. In 2006, the • City would pay an additional amount equal to 60% of the first $80.00 of premium increase in 2006 and 50% of premium increase over $80.00 per month. In reviewing comparability with the cities used for the City Council salary survey, public works employees are below the average of pay and insurance contribution for that group of cities. It also appears that the majority of in that group were proposing 3% salary increases in 2005 based on a November 8 th survey of those cities. New Hope, Golden Valley, Fridley, Roseville, and Shoreview indicated 3% proposals. Maplewood was proposing 2% for 2005 when contacted at the beginning of November. Richfield, Crystal, and White Bear Lake did not have information at that time. The average insurance contribution for public works employees in the comparable group for 2004 was $24.50 per month higher than Brooklyn Center's contribution. (Not all of the comparable cities may have cafeteria plans, but we compare our payment into the cafeteria plan with their insurance contribution.) We have been successful over the past years to have a uniform benefit contribution level for all union groups and non -union employees. We are therefore proposing to establish a 2 year pay plan for non -union employees that parallels the proposed settlement with Local 49. * 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING THE CONTRACT FOR LOCAL 49 (PUBLIC WORKS MAINTENANCE) AND THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEARS 2005 AND 2006 WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states that the City Council is to fix the salary or wages of all officers and employees of the City; and WHEREAS, the City has negotiated in good faith with Local 49 (Public Works) for a contract for the years 2005 and 2006 as attached. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approves the attached contract with Local 49 (Public Works) for calendar years 2005 and 2006; and BE IT FURTHER RESOLVED that authorized wage and benefit adjustments not to exceed the maximum contained herein shall become effective according to the schedule of the contract which commences January 1, 2005. • December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Labor Agreement Between the City of Brooklyn Center And the International Union of Operating Engineers (IUOE) Local No. 49 • January 1, 2005 - December 31, 2006 TABLE OF CONTENTS ARTICLE PAGE 1 Purpose of Agreement 1 2 Recognition 1 3 Definitions 1 4 Savings Clause 2 5 Union Security 2 6 Employer Security 2 7 Employer Authority 2 8 Seniority 3 9 Discipline 3 10 Employee Rights - Grievance Procedure 3 11 Job Posting 6 12 Probationary Periods 6 13 Right of Subcontract 6 14 Safety 6 15 Work Schedules 6 16 Relief and Meal Periods 7 17 Overtime Pay 7 • 18 Call Back 8 19 Standby Pay 8 20 Holiday Leave 8 21 Vacation Leave 9 22 Sick Leave 9 23 Severance Pay 10 24 Insurance 10 25 Seasonal /Temporary Employees 10 26 Part-time Employee Benefits 11 27 Wage Schedule 11 28 Working Out of Classification Pay 11 29 Legal Defense 12 30 Waiver 12 31 Duration 12 32 Injury on Duty 12 33 Local 49 Central Pension Fund 13 • ARTICLE 1 - Agreement Purpose of A . p g This Agreement is entered into between the City of Brooklyn Center hereinafter called the Employer, and Local No. 49, International Union of Operating Engineers, hereinafter called the Union. 1.1 Purpose a. Establish certain hours, wages and other conditions of employment; b. Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; C. Specify the full and complete understanding of the parties; and d. Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. The Employer and the Union, through this Agreement, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2 - Recognition The Employer recognizes the Union as the exclusive representative for all Employees in the job classifications listed below who are public Employees within the meaning of Minnesota Statute • 179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: Mechanic, Maintenance I, Maintenance II, Maintenance IlI, and Night Service Person. ARTICLE 3 - Definitions 3.1 Union: The International Union of Operating Engineers, Local No. 49. 3.2 Employer: The individual municipality designated by this Agreement. 3.3 Union Member: A member of the International Union of Operating Engineers, Local No. 49. 3.4 Employee: A member of the exclusively recognized bargaining unit. 3.5 Base Pay Rate: The Employee's hourly pay rate exclusive of longevity or any other special allowance. 3.6 Seniority: Length of continuous service in any of the job classifications covered by Article 2 - Recognition. Employees who are promoted from a job classification covered by this Agreement and return to a job classification covered by this Agreement shall have their seniority calculated on their length of service under this Agreement for purposes of promotion, transfer and lay off and total length of service with the • Employer for other benefits under this Agreement. 1 3.7 Severance Pay: Payment made to an Employee upon honorable termination of • employment. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of either eight (8) hours within a twenty -four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 3.9 Call Back: Return of an Employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE 4 - Savings Clause This Agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE 5 - Union Security In recognition of the Union as the exclusive representative the Employer shall: • 5.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the Union from the wages of all Employees authorizing in writing such deduction, and 5.2 Remit such deduction to the appropriate designated officer of the Union. 5.3 The Union may designate certain Employees from the bargaining unit to act as stewards and shall inform the Employer in writing of such choice. 5.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE 6 - Employer Security The Union agrees that during the life of this Agreement it will not cause, encourage, participate in or support any strike, slow down, other interruption of or interference with the normal functions of the Employer. ARTICLE 7 - Employer Authority 7.1 The Employer retains the full and unrestricted right to operate and manage all workforce, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not 2 • specifically limited by this Agreement. 7.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 8 - Seniority 8.1 Seniority will be the determining criterion for transfers, promotions and lay offs only when all job- relevant qualification factors are equal. 8.2 In the event of a lay -off the Employer will lay -off on the basis of seniority across all three divisions within the public works department for employees that are represented by I.U.O.E. Local 49. 8.3 Recall rights under this provision will continue for twenty -four (24) months after lay off. Recalled Employees shall have ten (10) working days after notification of recall by registered mail at the Employee's last known address to report to work or forfeit all recall rights. Recall rights will be based on seniority across the three divisions within the public works department for employees that are represented by I.U.O.E. Local 49. ARTICLE 9 - Discipline 9.1 The Employer will discipline Employees only for just cause. • 9.2 An Employee(s) will not be required to participate in an investigatory interview by the Employer where the information gained from the interview could lead to the discipline of the Employee(s) unless the Employee(s) is given the opportunity to have a Union Representative present at the interview to act as a witness for the Employee(s). ARTICLE 10 - Employee Rights- Grievance Procedure 10.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 10.2 Union Representatives The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 10.3 Processing of a Grievance It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and • the Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal 3 • working hours provided the Employee and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 10.4 Procedure Grievances, as defined by Section 10. 1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty -one (2 1) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer - designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer - designated Step 2 representative. The Employer - designated • representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer - designated representative's final Step 2 answer. Any grievance not appealed in writing to Ste 3 b the Union within ten 10 calendar days shall be considered waived. P Y ( ) Y Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer - designated Step 3 representative. The Employer - designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer - designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Ste 4. A grievance unresolved in Ste 3 and appealed in Ste 4 shall be submitted to the Step �' P PP P Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the Employer's final answer in Step 4. Any grievance not appealed in writing to Step 5 by the Union within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to • arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. If the parties cannot agree upon an arbitrator, the selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of 4 • Grievances" as established by the Public Employment Relations Board. If the parties cannot agree upon an Arbitrator, then the parties may request a list of Arbitrators from the Bureau of Mediation Services. 10.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne O equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 10.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual Agreement of the Employer and the Union. 10.7 Choice of Remedy If, as a result of the Employer response in Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Section 10.4 or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 5 of Section 10.4 the grievance is not subject to the arbitration procedure as provided in Step 5 of Section 10.4. • The aggrieved Employee shall indicate in writing which procedure is to be utilized - -Step 5 of Section 10.4 or another appeal procedure - -and shall sign a statement to the effect that 5 • the choice of any other hearing precludes the aggrieved Employee from making a subsequent appeal through Step 5 of Section 10.4. ARTICLE 11- Job Posting 11.1 The Employer and the Union agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion or transfers from within provided that applicants have the necessary qualifications to meet the standards of the job vacancy, have the ability to perform the duties and responsibilities of the job vacancy. 11.2 Employees filling a higher job class based on the provisions of this Article shall be subject to the conditions of Article 12- Probationary Periods. 11.3 The Employer has the right of final decision in the selection of Employees to fill posted jobs based on qualifications, abilities and experience. 11.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 12 - Probationary Periods 12.1 All newly hired or rehired Employees will serve a twelve (12) months' probationary period. e 12.2 All Employees will serve a twelve (12) months' probationary period in any job classification in which the Employee has not served a probationary period. 12.3 At any time during the probationary period a newly hired or rehired Employee may be terminated at the sole discretion of the Employer. 12.4 At any time during the probationary period a promoted or reassigned Employee may be demoted or reassigned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 13 - Right of Subcontract Nothing in this Agreement shall prohibit or restrict the right of the Employer from subcontracting work performed by Employees covered by this Agreement. ARTICLE 14 - Safety The Employer and the Union agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. ARTICLE 15 - Work Schedules 15.1 The sole authority of work schedules is the Employer. The normal work day for an Employee shall be eight (8) hours. The normal workweek shall be forty (40) hours Monday through Friday. • 6 15.2 Service to the public may require the establishment of regular shifts for some Employees • on a daily, weekly, seasonal, or annual basis other than the normal 7:00 - 3:30 day. The Employer will give seven (7) days advance notice to the Employees affected by the establishment of work days different from the Employee's normal eight (8) hour work day. 15.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each Employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the Employee from so working. 15.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. ARTICLE 16 - Relief And Meal Periods 16.1 Two relief periods not to exceed fifteen (15) minutes are authorized at a practicable time within each Employee's shift. One relief period may be taken during the first half of the shift and the second relief period may be taken during the second half of the shift. 16.2 Each Employee shall be authorized one unpaid thirty (30) minutes meal period per shift. ARTICLE 17 - Overtime Pay 17.1 Hours worked in excess of eight (8) hours within a twenty -four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period will be compensated for at one and one -half (1 -1/2) times the Employee's regular base pay rate. For the purposes of this section, "hours worked" shall include hours designated as holiday, sick or vacation time off. 17.2 Overtime will be distributed as equally as practicable. 17.3 Overtime refused by Employees will for record purposes under Article 17.2 be considered as unpaid overtime worked. 17.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 17.5 Employees will be paid in accord with Article 20 for work on holidays. 17.6 As an option to monetary compensation for overtime, an Employee may elect compensatory time off at a rate of one and one -half (1%) the amount of overtime worked or two (2) times the amount of overtime worked for holidays paid in accordance with Article 20. An Employee may not accrue or use more than 24 hours (after conversion) of • compensatory time in a calendar year. Compensatory time off shall be granted only at the convenience of the Employer with prior approval of the Employer - designated supervisor. 7 • Compensatory time must be used by the end of December. Any remaining compensatory time will be paid to the employee no later than the last pay period before December 31 of each year. 17.7 Employees leaving the service of the Employer shall be compensated for all comp time hours accrued as of the date of separation. ARTICLE 18 - Call Back An Employee called in for work at a time other than the Employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one -half (1 -1/2) times the Employee's base pay rate. ARTICLE 19 - Standby Pay Public Utility Employees who are designated by their supervisor to serve in a "standby" status on behalf of the City on a weekend will receive as compensation for such service five (5) hours of overtime pay for the period beginning the end of the work day on Friday and ending the start of the work day on Monday when serving in such status. Public Utility Employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a week night (Monday, Tuesday, Wednesday, or Thursday) that is not a holiday will receive as compensation for such service one (1) hour of overtime pay for each week night served in such status. Public Utility Employees who are designated by their supervisors to serve in a "standby" status on behalf of the City on a holiday will receive as compensation for such service two (2) • hours of overtime pay for each holiday served in such status. Such standby pay shall be in addition to other compensation which the Employee is entitled to under this Agreement. ARTICLE 20 - Holiday Leave Holidays Defined. Holiday leave shall be granted for the following holidays: New Year's Day, January 1; Martin Luther King, Jr. Day, third Monday in January; Washington's and Lincoln's Birthdays, third Monday in February; Memorial Day, last Monday in May; Independence Day, July 4; Labor Day, first Monday in September; Christopher Columbus Day, second Monday in October; Veteran's Day, November 11; Thanksgiving Day, fourth Thursday in November; Post - Thanksgiving Day, Friday after fourth Thursday in November; Christmas Day, December 25; and one floating holiday annually to be scheduled with permission of the Employee's supervisor. When New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on Sunday, the following day shall be observed as a holiday. When they fall on Saturday, the preceding day shall be observed as a holiday. Employees' absence from work on the day following or the day preceding such a three -day holiday weekend without the express authorization of the Employer shall forfeit rights to holiday pay for that holiday. Employees working a normal Monday through Friday workweek, who are required to be on duty on any holiday, shall be paid time and one -half for the hours worked in addition to the base pay rate, except that such employees who are required to be on duty on New Year's Day, Thanksgiving Day, or Christmas Day, shall be paid twice the employee's regular pay for the hours worked in addition to the base pay rate. 8 • ARTICLE 21 - Vacation Leave 21.1 Amount. Permanent Employees shall earn vacation leave at a rate of 6.67 hours for each calendar month of full -time service or major fraction thereof. Permanent Employees with five consecutive years of service through ten consecutive years of service shall earn vacation at the rate of 120 hours per year. Permanent Employees with more than ten consecutive years of service shall earn vacation leave according to the following schedule: During 1 lth year of service 128 hours per year. During 12th year of service 136 hours per year. During 13th year of service 144 hours per year. During 14th year of service 152 hours per year. During 15th year of service 160 hours per year. Employees using earned vacation leave or sick leave shall be considered to be working for purposes of accumulating additional vacation leave. 21.2 Usage. Vacation leave may be used as earned, except that the Employer shall approve the time at which the vacation leave may be taken. Employees shall not be permitted to waive vacation leave and receive double pay. 21.3 Accrual. An Employee may accumulate no more than a maximum of 230 hours of • vacation leave that can be carried over from year to year. 21.4 Termination Provisions. Employees leaving the service of the Employer in good standing, after having given the Employer proper notice of termination of employment, shall be compensated for vacation leave accrued and unpaid, computed to the date of separation. ARTICLE 22 - Sick Leave 22.1 Eligibility. Sick leave with pay shall be granted to probationary and permanent Employees at the rate of eight hours for each calendar month of full -time service or major fraction thereof. 22.2 Usage. Sick leave may be used normally for absence from duty because of personal illness, injury, or legal quarantine of the Employee, or because of serious illness in the immediate family. Immediate family shall mean brother, sister, parents, parents -in -law, spouse, or children of the Employee. Sick leave may be used for the purpose of attending the funeral of immediate family members plus brothers -in -law, sisters -in -law, grandparents, grandparents -in -law, and grandchildren of the Employee. 22.3 Accrual. Sick leave shall accrue at the rate of eight hours per month until 960 hours have been accumulated. After 960 hours have been accumulated, sick leave shall accrue at the rate of four (4) hours per month, and simultaneously vacation leave, in addition to regular vacation leave accrual, shall accrue at the rate of two (2) hours per month. Employees using earned vacation leave or sick leave shall be considered to be working for the 9 • purposes of accumulating additional sick leave. Worker's Compensation benefits shall be credited against the compensation due Employees during sick leave. 22.4 Procedure. In order to be eligible for sick leave with pay, Employees must: 1. Notify their superior prior to the time set for the beginning of their normal work day. 2. Keep their superior informed of their condition. 3. The City Manager may require a medical certificate as may be deemed necessary before approving the utilization of sick leave consistent with the Family Medical Leave Act. 22.5 Misuse Prohibited. Employees claiming sick leave when physically fit, except as otherwise specifically authorized in 22.2 shall be subject to disciplinary action up to and including discharge. ARTICLE 23 - Severance Pay Severance pay in the amount of one -third the accumulated sick leave Employees have to their credit at the time of resignation shall be paid to Employees who have been employed for at least five consecutive years. If discharged for cause, severance pay shall not be allowed. • ARTICLE 24 - Insurance 24.1 2005 Full -time employees Effective 111105, the City will contribute payment of six hundred and five dollars ($605) per month per employee for use in the Employer's Cafeteria Benefit Plan. 24.2 2006 Full -time employees Effective 1 /l /06, the City will contribute 60% of the first $80 of insurance premium increase over the $902.97 premium cost of the Medica Family Elect Plan in 2005 and 50% of the amount of monthly premium increase above $80 per month per employee for use in the Employer's Cafeteria Benefit Plan. 24.3 Life Insurance and Balance of Cafeteria Funds: The City of Brooklyn Center will provide payment for premium of basic life insurance in the amount of $10,000. The employee may use the remainder of the contribution (limits as stated above) for use as provided in the Employer's Cafeteria Benefit Plan. ARTICLE 25 - Seasonal/Temporary Employees Employees employed by the Employer on a seasonal /temporary basis for no more than 180 calendar days per calendar year either in a full -time or part-time capacity (more than 14 hours per week) will be compensated as determined by the Employer for the term of this employment. Such Employees will not be eligible for any benefits under this Agreement except those which • may be required by law or those which are specifically outlined below. 10 • ARTICLE 26 - Part -Time Employee Benefits Part-time Employees shall not be eligible to receive fringe benefits under this Agreement. ARTICLE 27 - Wage Schedule — Effective January 1, 2005 Effective January 1, 2006 Maintenance III $21.52 Maintenance III $22.16 Maintenance II $20.70 Maintenance It $21.32 Step 3 $19.23 Step 3 $19.84 Step 2 $17.86 Step 2 $18.40 Step 1 $16.45 Step 1 $16.94 Start $15.04 Start $15.49 Mechanic $21.56 Mechanic $22.20 Night Service Person $20.70 Night Service Person $21.32 Hourly Differentials: Hourly Differentials: Welding $20.90 Welding $21.53 Crew Leader: An Employee assigned in writing by the Department Head or Public Works Superintendent to assist a supervisor as crew leader will be paid $1.50 per hour over their base wage of their regular position while performing such duties. Night Service Person: A night service person who is assigned in writing by the supervisor to do mechanics work will receive mechanics hourly rate of pay for time working such assignment. ARTICLE 28 - Working Out of Classification Pay Employees required by the Employer and who are adjudged by the Employer to be qualified to operate the following items of equipment will be paid the Maintenance III rate of pay for those hours assigned to the unit: Equipment Requiring Class "A" CDL Motor Grader Aerial Bucket Sewer Jet Truck- Mounted Vactor Caterpillar #950B Front -End Loader Backhoes Caterpillar Front -End Loader Model 928 Crawler Dozer Street Sweeper /Pick -up or Vac Type Oil Distributor Employees required by the Employer and who are adjudged by the Employer to be qualified to operate the following items of equipment will be paid the Maintenance II rate of pay for those hours assigned to the unit: Blacktop Paver Bombardier or MT Trackless Sidewalk Truck (20' reach and over) and Trail Units Or similar Boom Type Units Sewer Rodding machine Brush Chipper Tandem Axle Trucks Mower over 10' cutting width Tree Spade • Paint Striper - Truck Mounted Farm Type Tractors Trucks - Single - Axle Over 26,000 GVW Skid Steer 11 • Employees assigned by the Employer to Utility Operator will be paid the wage rate of the job classification to which the Employee is assigned. ARTICLE 29 - Legal Defense se 29.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of Employee judgmental decision may not receive legal defense by the municipality. 29.2 Any Employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of the Employee's employment, when such act is performed in good faith and under direct order of the Employee's supervisor, shall be provided with a City assigned representative to accompany the employee and shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such Employee in defending against such charge. ARTICLE 30 - Waiver 30.1 Any and all prior Agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 30.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or condition of employment not removed by law from bargaining. All Agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 31- Duration This Agreement shall be effective as of January 1, 2005, and shall remain in full force and effect until the 31 st day of December 2006. ARTICLE 32 — Injury on J y Duty Employees injured while performing the official duties of their employment with the Employer and who are thereby rendered unable to work and are eligible for Workers Compensation shall receive their regular wages and benefits for up to sixty (60) working days after an initial three (3) day eligibility period, pending doctor's authorization. The three (3) day eligibility will be taken from the Employee's own accrued sick leave. While out on injury on duty, all monies received from Workers' Compensation shall be turned over to the City of Brooklyn Center. • 12 • ARTICLE 33 — Local 49 Central Pension Fund The Employer and the Union have explored the feasibility and process necessary for implementation of the language and contributions required for employee participation in the International Union of Operating Engineers Central Pension Fund (hereinafter CPF). It was determined by the Employer and the Union that it is in the best interests of the employees to reduce their wages in order to allow Union members to participate in the CPF. The parties agree that the amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as pre -tax employer contributions. The CPF is a supplemental Pension Fund authorized by Minnesota Statutes, 356.24, subdivision 1(9). Effective January 1, 2005, a pension contribution of seventy -five cents ($0.75) per hour, will commence. The hourly contribution rate will be applied to every hour compensated (i.e. hours worked, vacation, holiday, sick time, and overtime hours worked.) Effective January 1, 2006, a pension contribution of ninety -six cents ($0.96) per hour, will commence. The hourly contribution rate will be applied to straight time hours only to prevent contributions going over the $2,000 limit. The Employer shall pay this contribution directly to the I.U.O.E. Central Pension Fund. The Union agrees to indemnify and hold the Employer, its Officers, Agents, and employees harmless against any claims, suits, orders or judgments, brought against the Employer as a result of any action taken or not taken by the Employer on the specific provisions of this Article. This "hold • harmless" clause does not hold the Employer harmless for failing to transfer the agreed contributions to the I.U.O.E. Central Pension Fund. It is agreed that for purposes of determining future wage rates, the Employer shall first restore the amount of the wage deduction, then apply the applicable wage multiplier, then reduce the revised wage by the CPF contribution rate. It is further agreed that for purposes of calculating overtime compensation the Employer shall first restore the amount of the wage reduction then apply the applicable 1.5 or 2 wage multiplier required under the Fair Labor Standards Act and the collective bargaining agreement, then pay the resulting amount of overtime worked. The CPF Plan of Benefits and the Agreement and Declaration of Trust will serve as the governing documents. 13 • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of .2005. FOR THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49, Business Manager President Recording Secretary Business Representative Union Steward Union Steward i FOR THE CITY OF BROOKLYN CENTER Mayor City Manager • I I • 14 City Council Agenda Item No. 9i OX City of Brooklyn Center A Millennium Community MEMORANDUM TO: Mayor Kragness, Councilmembe armody, Lasman, Niesen, and Peppe FROM: Michael J. McCauley, City Manag DATE: December 9, 2004 SUBJECT: Proposed Fund Balance Policy Amendment Attached are copies of an August 27, 2004, memorandum prepared for the Financial Commission, minutes of the September 9 and October 14, 2004, Financial Commission minutes. In the 2003 audit report, the City's Auditor suggested that the City review its Fund Balance or Reserve Policy. The Financial Commission has conducted such a review and is recommending for City Council adoption the proposed Financial Management Policy amendment to Section 2.3 D. 1. and 2. Under current Reserve Policy, the City Fund Balance target is 45 percent of the anticipated General Fund Expenditures in the next year. The policy also provides that one half of the amount in excess of 45 • percent may be transferred out of the General Fund. The proposed policy is more specific about the uses for which excess Fund Balance may be transferred. The proposed policy allocates those funds for capital purposes in the Street Reconstruction Fund, Capital Project Fund, and Technology Fund. The other portion of the policy proposal streamlines the process of these transfers and allows transfers to occur in the budget year. This reduces the Fund Balance at the end of the City's fiscal year and avoids confusion over the amount of money being retained for necessary cash flow and contingency purposes in the General Fund. Currently the amount of money at the end of the year is higher than what is planned to be retained for operating purposes since the anticipated capital transfers are not made until the year following. For example, at the close of 2004, capital transfer monies would remain in the report made to the State and present a picture of a greater amount of undesignated money than is actually intended by the City, since under the current policy under 2005 a Fund Balance transfer would be made. At this point, we anticipate funds would be available for transfers, but it is too early in the month to accurately estimate how much. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING GENERAL FUND BALANCE POLICY WHEREAS, the Financial Commission has reviewed the City's General Fund Policies, specifically Section 2.3 of the Financial Management Policies Section D. Reserve Policies 1. and 2; and WHEREAS, the City has previously had a target fund balance of 45 percent of the General Fund at the end of the year for cash flow purposes; and WHEREAS, City staff has recommended for the Financial Commission's consideration an increase in that reserve target from 45 percent to between 50 and 52 percent of the General Fund; and WHEREAS, it has also been recommended that the adequate General Fund Balance Policy formula be replaced by a policy allowing the transfer of undesignated general fund monies not required for cash flow purposes to be transferred into the Street Reconstruction Fund, Capital Improvements Fund, and Technology Fund; and • WHEREAS, the Financial Commission has recommended to the City Council approval of the amended Section 2.3 D. Reserve Policies 1. and 2. as set forth in Exhibit A to this resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the amended Financial Management Policies Section 2.3 D. Reserve Policies 1. and 2. be and hereby is adopted. December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • �c 2.3 Financial Management Policies D. Reserve Policies 1. The City Fill maintain an un 4esigna4e and - ,ea Ge ...,1 F a balanee in an amount �'�nne by apply the Adequate general dB i P-1i, FeEmula -as -cam 'wed by the GAy Eetmeil. The- fe shall - -be-r-e iewe annually by t he Qty Couneil. The e rmula-. .h& b designed to establish Ain b l ee at .. le ,, h el, i „fd;ei to a ve id i= debt to .,..00+ The Citv shall manage its cash flow needs by having a target unreserved and undesignated General Fund balance at the close of each fiscal vear equal to between 50 and 52% of the next vear's General Fund operating budget. .. C ity G eunei l rcre ' eiirrz rappr0pii£cce -cv- rcauE ..,c.:c.Ti32S f o r - th .. ,. f; .,, 1 ,,.o +1, foTnluia aiTi '-ufA, s i a eh ,.o,a,,etio.-.s shall net e)ce-eed 501% of the exc -es^ f ene yeaf Undesignated General Fund monies that are not required for cash flow purposes may be transferred into other funds as may be appropriate or needed during the fiscal vear. It is specifically anticipated that transfers will be made to the Street Reconstruction Fund, Capital • Improvements Fund, and the Technologv Fund when operating results generate a surplus of actual revenues over actual expenditures to serve as a recurring source of funding for those 3 unds. 7 T ate..+ Audited dite,d T+ t❑ ,d B t a t T L -- - --- 0 A e ta! Fund Bal -ana at ne m be.. 3 i 1997 X91 -7$9 �iS..F11Li Re quifedFundBalaneeElemefits I. Ir e:: z of D e dii Ge ,eFtible t C as hi a. Accounts Receivable c, b. Advanees to Othef Funds $lc 2 . t`c:1%9 ,1Pt,:3P i &. ed to the G Fund ry fF e n t ve.... Bw1g. $2,742 + +e be Ue rd f lT le.•1 ing Ca d V ar- i anees f R gvefitie Estimates (45°4 of Tvtal G :,',.a: : g Year Budget, ec 6c 401 �., !cis $1 -= Qc G7^ 1A1 • Amount A. i7ah1 V-A 1 F Oth TT i (' - ♦V NA 8 r • To: Financial Commission From: Michael J. McCauley City Manager Date: August 27, 2004 Re: Fund Balance Policy The Audit Management letter recommended that the City review its current General Fund balance reserve needs. Those recommendations were contained on pages 15 -17 of the Audit Management Letter and are attached. The impetus for the recommendation was the description on page 16 of the Audit Management Letter of several reasons for reserves: 1. Cash flow timing difference 2. Intergovernmental Revenue Cutbacks 3. Emergency or unanticipated expenditures 4. Special projects 5. Capital Outlay replacement • Cash Flow The current reserve policy for the General Fund establishes a requirement level of 45% of the current year's operating budget (total budget — debt service). The reserve policy also provides that only 50% of the excess fund balance above the 45% balance may be transferred in a year. The result of that policy in 2003 is that the City had a General Fund balance of $8,017,080 when the year ended. The policy would require a fund balance of $6,136,151 (see page 15 of the Audit Management Letter). The difference between the ending 2003 General Fund balance and the amount required by the policy is $1,880,929. $940,464 of that difference may be transferred in 2004. Typically those transfers are directed to capital undertakings, primarily street reconstruction and the Capital Projects Fund. The need to fund technology infrastructure has been added as a target for transfers. Going into 2004: 2004 General Fund Budget $12,982,258 General Fund Balance 8,017,080 Coverage: 61.8% Amount available for transfer from fund balance $8,017,080 less 6.136.151 (45% of 2004 General Fund budget) • $1,880,929 • multiplied by 50% $940,464 The coverage after transfer would be 54.5% ($7,076,615 divided by $12,982,258). In looking at the policy, I would suggest that a target of 45% is too low. Enclosed is a graph showing the cash flow in the General Fund. July and December are the months in which the majority of revenues are received. In effect, December of 2003 cash flows the first '/2 of 2004. In practice, the 50% transfer restriction has resulted in a fund balance in excess of 45 %. One of the downsides of the current policy is that our fund balance on December 31 is well above 50 %. This makes the fund balance a target for the State Auditor who has opined that much more than 50% is excessive. However, our fund balance has been targeted to provide funding for capital projects, to the degree that it exceeds the policy limits. However, the 50% cap on transferring excess fund balance limits the accessibility of those funds and inflates (in the State Auditor's eyes) our General Fund balance. Another issue related to examining fund balance targets is the impact of interest earnings. The General Fund budget reflects an income amount for interest earnings. This amount has been of less significance due to the very low interest rates. Lowering or raising fund balance has some impact on interest earnings. • 2. Intergovernmental Revenue Cutbacks We continue to face the real potential for intergovernmental revenue reductions occurring during a budget year. Having some ability to cushion that through reserves has some merit. However, the degree to which we fund operations out of reserves may simply postpone pain, rather than alleviate the situation. In the course of dealing with cuts in 2003, the Financial Commission and City Council elected to achieve balance through current reductions and avoided deficit spending. This was part of the means by which the City retained its bond rating. Moody's spent some time discussing how we were dealing with the LGA cuts when I spoke with them last year prior to their rating of our last bond issue. 3. Emergency or Unanticipated Expenditures The City has a Capital Reserve Emergency Fund that has a $1 Million target balance. This fund was created for the specific purpose of being able to respond to emergencies related to buildings, components, and contents. It is not geared toward unanticipated operating expenditures, though a transfer from that fund could always be undertaken if needed. In some measure this fund does address emergency expenditures and provides some ability, if needed to deal with unanticipated expenditures of an emergency nature. • • 4. Special Projects Retaining fund balance for special projects is similar to capital outlay replacement in that, I would suggest budgeting in the specific funds is more appropriate. Special projects in the General Fund would likely not exceed $100,000 in any given year. Other types of special projects would be more likely to relate to capital projects and be funded in the appropriate capital project fund or enterprise fund. 5. Capital Outlay Replacement We have separate funds for capital outlay replacement. The Central garage funds moving capital equipment and is fully funded for the most part. The exception would be whether there is adequate funding for the full cost of fire truck replacement. Park improvements and general capital improvements and equipment are funded in the Capital Project Fund. Last year a technology fund was created. We are not providing a replacement funding in the Capital Project Fund for major General Fund supported building components and the technology fund is in its infancy. Keeping monies in the General Fund balance for capital outlay replacement would not be the best place to identify funds for future use and would trigger the Auditor's excess balance opinion. I would suggest that our current practice of identifying specific funds and plans within those funds is a better way to deal with capital outlay replacement. If we carry fund balance for that purpose in the General Fund budget, we would in effect budget expenditures above revenues which would in itself violate other City budget policies that require expenditures and revenues to balance in the budget document. OPTIONS 1. Retain current policy. 2. Raise the target to 50 — 52% to provide '/2 year coverage on December 31 a. Consider revising 50% transfer of excess policy i. Eliminate to allow transfer into various capital funds prior to year end to reduce coverage on December 31" . This reduces misconstruing of City's financial picture as having excess fund balance in General Fund. 3. Consider increasing balance in light of Auditor's letter. a. Issues of how we fund from current budget from accumulated monies. i • Financial Commission Regular Meeting Minutes 9 September 2004 1. Call to Order The meeting was called to order at 7:00 PM 2. Roll Call Members Present: Chair Escher and Commissioners Hruska, Elftmann, Nemec, Shogren Smith, Simons and Councilmember Carmody. Commissioner Peterson was absent. Others Present: City Manager McCauley and Director of Fiscal & Support Services Jordet 3. Agenda Ms. Shogren Smith proposed Elftmann seconded a motion to adopt the g p opo d and Mr. Elft a p agenda. With all voting in favor, the motion was adopted. 4. Minutes Mr. Nemec proposed and Mr. Hruska seconded a motion adopting the minutes of the 15 July 2004 and 16 August 2004 meetings as presented. With Escher, Hruska, Elftmann, Nemec, and Shogren Smith voting in favor and Simons abstaining as he was not a member of the Commission at either of those meetings, the motion was adopted. 5. Fund Balances and Reserve Policv Mr. McCauley reviewed his memorandum on policy and actual history of the fund balances and reserve policies. Also included in the packet were copies of the Management Letter from the City's audit firm, HLB Tautges Redpath, suggesting an examination of fund balance allocations. Discussion opened with how to make a change from the current policy. Mr. McCauley suggested that the amount of the reserve be raised to 50% - 52% and • the restriction of using only 1 /2 of the excess reserve be removed but designated to certain types of use such as capital and technology acquisitions and • replacements. A question was raised about whether reserves could be returned to the General Fund in the event of an emergency. As in any case, movement of reserves is the City Council's decision and funds could be returned if still available at any time. Removing such funds back to the General Fund would also necessitate deferring the projects funded with those reserves. A question was raised about whether transferred funds would have to be designated for specific projects. Mr. McCauley responded that the transfers are fund based, not project specific. The Commission reached general agreement to allow transfer of funds from the General Fund to the level of required reserves following the previous formula and raise the reserve requirement from 45% to 50% - 52 %. Staff will return to the next regular meeting with a written proposal. 6. UDCOmina TIF Bond Sale Mr. McCauley reviewed a presentation made to the City Council earlier in the summer. It described the parameters for development of the TIF District # 3 , the options for development, and the decision process being considered by the City Council. The next steps would be securing a consultant to develop • specifications for development proposals then using those specifications to solicit proposals for final development. Summerchase is not being considered as it is expected that such a project would bog down in legal proceedings and carry beyond the time limits for use of the TIF funds. No action was taken. 7. Reports A question was raised about dispatch services. Mr. McCauley reviewed the options being discussed and the cost implications of each option. They included: • Using the Hennepin County dispatch services • Using City of Minneapolis dispatch services • Forming a new consortium with 3 to 4 other cities to develop a dispatch center • Staying independent and upgrading our current dispatch center Mr. Jordet reviewed the process that will be followed for requesting proposals for financial advisory services. RFP's have been distributed and will be returned by 1 October 2004. Interviews will likely be the week of 26 October 2004. Mr. Jordet reported that the Single Audit of Federal Funds was completed and no reportable conditions were found. • Mr. Nemec moved and Mr. Elftmann seconded a motion to reconsider the minutes of the 16 August 2004 joint meeting with the City Council. This action was the result of a suggestion that the City Council would be changing the City Council minutes that were attached to the 16 August 2004 Financial Commission minutes. With Escher, Hruska, Elftmann, Nemec, and Shogren Smith voting in favor and Simons abstaining as he was not a member of the Commission at either of those meetings, the motion was adopted. Mr. Elftmann moved and Mr. Nemec seconded a motion to table consideration of the 16 August 2004 minutes to the next regular meeting. With Escher, Hruska, Elftmann, Nemec, and Shogren Smith voting in favor and Simons abstaining as he was not a member of the Commission at either of those meetings, the motion was adopted. The next regular meeting of the Financial Commission will be held on Thursday, 14 October 2004 at 7:00 PM at City Hall. 8. Adiournment Mr. Hruska proposed and Mr. Nemec seconded adjournment of the meeting. Chair Escher adjourned the meting at 8:27 PM. • Donn Escher, Chairperson ATTEST: Daniel Jordet, Director of F & SS • • 2.3 Financial Management Policies D. Reserve Policies 1. The-C4 "y ill maintain. an un designated afid reserv general Fu balancz k', an ar Gen-xa: Fun B 1. nee P okey F rrinula as established by the City Ceunei1— T43�-,4 sha4l be r-ev d am ually by the City Goun-c-il. The f�fmulas shall be designed to establish a f bedanee a4 a level - --e--h- is F, to avoid issuing debt to fneet The Citv shall manage its cash flow needs by having a target unreserved and undesignated General Fund balance at the close of each fiscal vear equal to between 50 and 52% of the next vear's General Fund operating budget. 2. if the City Couneil ,looms it approp riate to , -eduee fund b l anees for the portion .,i eve tl,e f arnula amount, su ,.ed ens sh ne Of the -exEess - €or-eneyear— Undesignated General Fund monies that are not reauired for cash flow purposes may be transferred into other funds as may be appropriate or needed during_ the fiscal vear. It is specifically anticipated that transfers will be made to the Street Reconstruction Fund. Capital • Improvements Fund, and the Technologv Fund when operating results generate a surplus of actual revenues over actual expenditures to serve as a recurring source of funding for those 3 unds. Latest n,,,d;ted T.,ted Fund d].,d a .,t n b 3 d - 1 997 $6 Unfealize (_.,;...._or T e .. !.. 1.fv., t ,-,aim, o a i.. � a°"°ack l osses) (120,000) Adjusted ,steal T. tal Fund B alanee a t -nDeee b 31 1 997 Minimum Required Fund alanze Elms items Not Readily Ceiivet4ible to Cash� a. A-as ounts R ., d.le 51,15 b. A.d..e „,.e.. to Otd,eF Funds Q�' ` $ l �z`b 7 Amount A,.„,.,,„riate,d to the r_e.,e. -.,d -Fund G,,....e„t ve.,.. Bu4,a $2 2 Amou to be Reserved f Working Capital an d Variances from Ra- wi:tie Ed– m aAzs -(13% a` Tr,+,a.l GeHeral – Fund – Gufr-ent Yeaf B u d ge t , $ 5,465,401 ! ass debts 15 0 / 3F $12 , 145 , 336 &c • A,,,..,. „t in II Eeess of An D D., � ii:�i:�ai�: _� �.��a:iae cn Amount Available p2r Fbmnula for- Other- Use in Guffent Ye • References: • City Council Resolution Nos. 99 -21; 98 -48 • City Council Minutes 5/22/95; 6/8/92; 2/26/90; 12/22/80 • • • Financial Commission Regular Meeting Minutes 14 October 2004 1. Call to Order The meeting was called to order at 7:05 PM 2. Roll Call Members Present: Chair Escher and Commissioners Hruska, Nemec, Shogren Smith, and Councilmember Carmody. Commissioners Elftmann and Simons were excused absences. Commissioner Peterson was absent. Others Present: Director of Fiscal & Support Services Jordet 3. Aaenda • Mr. Hruska proposed and Mr. Nemec seconded a motion to adopt the agenda. With all voting in favor, the motion was adopted. 4. Minutes Mr. Hruska proposed and Mr. Nemec seconded a motion adopting the minutes of the 16 August 2004 and 9 September 2004 meetings as presented. With all voting in favor, the motion was adopted. 5. Fund Balances and Reserve Policv Mr. Jordet reviewed the proposed changes to Section 2.3.D paragraphs 1 & 2 of the Financial Policies of the City. It was requested that the Financial Commission be informed when a transfer is made under this section of the Financial Policies. To address this issue it was suggested that paragraph 2 be amended to include the phrase, "The Financial Commission shall be informed of such transfers." With that change, Ms. Shogren -Smith proposed and Mr. Hruska seconded a motion adopting the revised policy and recommending it to the City Council for adoption. With all voting in favor, the motion was adopted. • • 6. Reports Mr. Jordet reminded Commission members that Financial Advisor interviews will be conducted in the City Council Chambers on Tuesday, 26 October 2004 beginning at 9:00 AM. Commissioners Elftmann and Shogren -Smith are the Commission representatives to that group. The next meeting of the Commission will be a joint budget work session with the City Council on Monday15 November 2004 in the Council Commission Conference Room. 7. Adiournment Mr. Hruska proposed and Mr. Nemec seconded adjournment of the meeting. Chair Escher adjourned the meting at 7:27 PM. Donn Escher, Chairperson ATTEST: • Daniel Jordet, Director of F & SS • City Council Agenda Item No. lOj • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION TRANSFERRING GENERAL FUND BALANCE FOR CAPITAL PURPOSES WHEREAS, the City has planned to use unspent funds accumulated in the General Fund for purposes of funding capital needs; and WHEREAS, the continued maintenance of the street reconstruction projects, purchase of technology, and capital projects require these transfers. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager and Finance Director be and hereby are authorized to transfer funds from the General Fund on or before December 31, 2004, to the Street Reconstruction Fund, Capital Project Fund, and Technology Fund in amounts that will be consistent with the Fund Balance Policy, with such transfers to be allocated 75 percent to the Street Reconstruction Fund, 15 percent to the Capital Project Fund, and 10 percent to the Technology Fund. • December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 9k I MEMORANDUM TO: Michael McCauley, City Manager FROM: Brad Hoffman, Community Development Director DATE: December 9, 2004 SUBJECT: Daniel Soffa Appeal of a Rental Compliance Order On November 8, 2004, Mr. Soffa received compliance orders for his three (3) rental properties (5809 Brooklyn Blvd, 5801 Brooklyn Blvd and 3606 - 58 1 '). Mr. Soffa filed an appeal of those orders with the City on November 29, 2004. Along with his appeal, Mr. Soffa sent the $150 fee. The City Ordinance (Chapter 12 -1202) requires that such appeals be filed with Planning and Inspections within five (5) days of the issuance of the orders. We received the orders on Monday, November 29, 2004 or 21 days after the issuance of the orders. The resolution before the Council denies the appeal, consistent with the ordinance, and directs staff to return the fee to Mr. Soffa. • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DISMISSING APPEAL WHEREAS, Mr. Daniel Soffa ( "Licensee ") holds a rental housing license for residential rental properties located at 5801 Brooklyn Boulevard, 5809 Brooklyn Boulevard, and 3606 58 Avenue North in the City (the "Licensed Premises "); and WHEREAS, pursuant to Brooklyn Center City Code, Chapter 12, compliance orders were served by City building officials directing correction of violations of City Code at the Licensed Premises on November 8, 2004; and WHEREAS, on November 29, 2004, the City received a written notice of appeal of such compliance orders from the Licensee; and WHEREAS, Brooklyn Center City Code, Section 12 -1202 requires that appeals of compliance orders must be filed with the Department of Planning and Inspection within five business days after service of the compliance order; and • WHEREAS, the Council has therefore concluded that the appeal of the compliance orders is untimely and does not comply with the requirements of Section 12 -1202. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Licensee's appeal of the compliance orders referred to above are dismissed and City staff is directed to return the appeal fee to the Licensee. December 13, 2004 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • AGENDA CITY COUNCIL WORK SESSION December 13, 2004 Immediately Following Regular City Council Meeting at 7:00 P.M City Council Chambers 1. Presentation on proposed senior housing development and discussion of direction to staff on negotiating a development agreement. 2. Miscellaneous 3. Adjourn 4 MEMORANDUM TO: Michael McCauley, City Manager FROM: Brad Hoffman, Community Development Director DATE: December 2, 2004 SUBJECT: Senior Affordable Housing Project Last July, staff discussed the potential development of an affordable senior housing development with the EDA. The project as contemplated at that time was to be a 60 unit independent senior rental to be owned and operated by the Volunteers of America (VOA), a non- profit corporation that p rp at owns numerous other senior projects. The site under consideration included three (3) parcels on the south side of 57 Avenue, west of the Milavitz law office. As initially conceived and discussed, the EDA would acquire the properties and enter into a long- term lease for $1 annually with VOA. At the end of the lease, the EDA would transfer ownership to VOA. In addition, the EDA would provide up to 90% of the TIF generated from the project on a pay as you go basis as well as authorize the issuance of tax- exempt housing revenue bonds or conduit bonds all in order to make this development affordable and attractive to the target group. With that framework, staff was directed to enter into discussions with VOA's developer leading to a development agreement. As we entered into those discussions, additional market information and financing strategies have led us to different considerations for structuring the development agreement in order to reduce the rents and insure the economic viability of the project. The building itself and its target group remain unchanged. As you are aware, the Housing Commission was asked by the Council to study the senior housing issues and make recommendations relative to the current and future housing needs of this group. Staff has provided the Commission with demographic materials and information relative to current market conditions. While the Housing Commission is not ready to make specific policy recommendations, a Maxfield Research update (October 4,2004) should be a key component of any recommendations from the Housing Commission. The project under consideration is an affordable senior rental development. The Maxfield report indicates that the I,� current demand for affordable senior housing within the Brooklyn Center market area is 313 units of which a Brooklyn Center located project could capture up to 45 percent of the demand or 141 units. In short, there is a significant demand for this product type within the City. The proposed project calls for 60 units. Typical of this type of development we find that the average resident will be 74 years old, independent and with no health problems or service needs. Approximately 70 percent will be single and 30 percent couples. The breakdown for where the residents will come from is approximately 40 percent currently reside within 3 miles of the site, 30 percent will have family within 3 miles of the site and 10 to 15 percent will be former residents moving back to the area. Approximately half of the residents will come from single - family homes and most of the remaining tenants will be residing in market rate rental complexes with no age requirements. I have attached the Maxfield report for your review. The discussions that have taken place to date have focused primarily upon structuring the financing of the development to provide the most affordable rents possible without sacrificing any of the qualities or amenities of the building. We have been exploring a concept where the Hennepin County HRA would build and own the building using their financing capabilities. Hennepin County ownership is necessitated because of the funding while the bonds are still outstanding. The land itself would belong to VOA subject to the terms and conditions established by the Brooklyn Center EDA and would be filed with the title. In essence, we would require that the property be used as a senior building only unless approval by the Brooklyn Center EDA is granted for a change of use. We would also require VOA to manage the facilities on behalf of the County. When the bonds used to finance the construction of the project are retired (25 to 30 years), the building would be deeded to VOA. In essence, VOA, as the owner of the land, would enter into a lease to the County allowing the construction of the senior building and at the same time enter into a management contract for the senior development for the life of the bonds. The developer for VOA, Dunbar Development, has obtained options (willing sellers) for the 3 parcels needed for the project. The EDA would simply write down the cost of the land as our contribution to the development and would not enter the chain of title because the EDA would not have to acquire properties. This project would also be credited towards the 15 percent TIF requirement for affordable housing in TIF District 3. While this approach may seem somewhat complex, we do believe that it will achieve the goal we seek in providing superior affordable senior housing at the lowest rates possible. Bruce Kimel from Springsted will be here Monday evening to address the EDA. He will provide specific information relative to the rent differences between the 2 approaches, the impact of the County making payments in lieu of taxes, the impact of that to the school district, the City and the of district. Frank Dunbar, the VOS developer, and Chuck Ballentine from Hennepin County will also be available to answer the questions of the EDA. At this time, the Hennepin County Commissioners have not taken a position on this matter and County staff will not proceed until given direction from the EDA. Monday evening staff would like direction relative to this option. If the EDA desires to pursue the matter, staff will conclude a development agreement with VOA and VOA will seek approval from Hennepin County. s l- �f +� d Remvrch Inc. t October 4, 2004 TO: Mr. Tom Bublitz City of Brooklyn Center FROM: Matt Mullins Maxfield Research Inc. RE: Preliminary Demand Estimate for Senior Housing in Brooklyn Center, Minnesota Introduction/Purpose and Scope of Research This memorandum contains an assessment of the market potential for senior housing alternatives in Brooklyn Center, Minnesota. Maxfield Research Inc. calculated the potential demand for various senior housing products based on the size of the local senior household base, senior household incomes, home equity potential, and an inventory of existing and planned competitive senior housing in the Brooklyn Center Market Area. The methodology used to calculate demand in this memorandum is proprietary to Maxfield Re- search, but is consistent with methodologies used by analysts throughout the senior housing in- dustry. It is important to note that the demand estimates and conclusions contained herein are in- tended to assess the depth of the market for various senior housing alternatives in the Market Area and to determine whether additional senior product could be supported. The demand methodology does not take into account the desirability or appropriateness of any given sites, which may impact demand. A more thorough investigation of the unique character- istics of the Brooklyn Center Market Area, outlined in a Full Feasibility Study, could reveal more specific factors that might impact demand and appropriate market positioning. 615 1" Avenue NE #400, Minneapolis, MN 55413 (612) 338 -0012 fax(612)904 -7979 www.maxfieldresearch.com Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 2 Brooklyn Center Market Area We have determined the primary draw ( "market ") area for senior housing located within Brook- lyn Center. This analysis presents an overview of the demographic and economic characteristics of the area's target markets. It then defines the various types of senior housing available in to- day's market and inventories existing senior housing product in the Market Area. Finally, it pre- sents demand calculations for subsidized independent housing, as well as market rate adult, con- gregate, assisted living, and memory care products, based on the amount and level of competitive an product dour overall conclusions. Market Area Definition Based on traffic and community orientation patterns, geographic and man -made barriers, and our experience in senior housing feasibility, we estimate that roughly 75 percent of the demand for a senior housing project(s) would come from a draw area that includes the following areas: Brooklyn Center, Robbinsdale, Crystal, and census tracts from southern Brooklyn Park and northern Minneapolis. We define this area as the primary draw area (or "Market Area "). A map of the Market Area is found on the following page. A portion of the demand for any senior housing development will come from outside the defined Market Area. These individuals will include persons currently residing just outside the Market Area who have an orientation to the area (i.e., church, doctor, etc.); persons who once resided in the area that desire to move back to be near friends and family, as well as parents of adult chil- dren living in the Market Area. These groups are estimated to account for at least 20 to 25 per- cent of the total demand for senior housing in the Market Area. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 3 Brooklyn Center Market Area R of Market Area °!1 y g. , . ;•v ,.,fix . .�Brdaot y?i%:Ce FMky C�gystai s ❑ RoU iradalt lidne lake c Maxfield Research, Inc. Older Adult (Age 55 +) Population and Household Trends and Projections Table 1 presents the older adult (age 55 +) population and household age distribution for the Brooklyn Center Market Area as of 1990 and 2000, with 2004 estimates and projections to 2009. The 1990 and 2000 figures are from the U.S. Census Bureau, while the 2004 estimates and 2009 projections are provided by Claritas, Inc., a nationally recognized economic and demographic forecasting firm. The projections provided by Claritas, Inc. have been reviewed by Maxfield Research, Inc. and, where necessary, have been adjusted according to recent local migration trends and local estimates. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 4 The following are key points from Table 1: • In 2000, the Market Area contained 25,132 persons age 55 and older, 15,056 persons age 65 and older, and 7,210 persons age 75 and older. Between 1990 and 2000, the Market Area's older adult (55 to 64) population declined by -441 persons, as well as younger seniors (65- 74), with the loss of -620 persons. However, growth among older seniors (75 +) was very strong, increasing by 1,620 persons, or 29 %. • Between 2000 and 2009, the Market Area's older adult population is projected to increase by roughly 3,424 persons (13.6 %) to about 28,560 persons by 2009. The majority of the growth will be among persons age 55 to 64 (an increase of over 2,900 people). Seniors age 85 and over are projected to grow by 31.2% between 2000 and 2009 (530 persons). • Growth among older seniors (75 +), the primary market for senior housing with services, is expected to grow slightly this decade. Between 2000 and 2009, older seniors (75+ and the primary market for senior housing with services) are projected to increase by 574 people (8.0 %) and 127 households (2.6 %). • By 2009, it is projected that the Market Area will contain 7,352 households age 55 to 64, 4,663 households age 65 to 74 households, and 5,085 households age 75 +. Overall, house- holds age 55 and older are projected to account for one -third of the Market Area's house- holds. • Like population, householders age 55 to 64 will increase by 1,489, or 25.4% between 2000 and 2009. Householders age 85 and over will increase by about 330 households, or 30.5 %. • Total population and households in the Brooklyn Center Market Area is projected to decline by about 5% respectively between 2000 and 2009. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 5 TABLE 1 OLDER ADULT (55+) POPULATION & HOUSEHOLD AGE DISTRIBUTION BROOKLYN CENTER MARKET AREA 1990-2009 Number of Persons Change Age 1990-2000 2000-2009 V "9 60 to 64 5,334 4,429 5,059 5,671 -905 -17.0% 1,242 28.0% M 4 4 CE 70 to 74 3,702 3,778 3,596 3,511 76 2.1% -267 -7.1% -- iO3 2,252 2,336 2,412 559 33.0% 160 7.1% "�'i6 7 "7 -9 i6'io i4 1�2 445 " -15 . 0 5� 1,09 55+ 24,573 25,132 2 28,556 559 2.3% 3,424 13.6% Percent 19.1% 17.9% _9. 21.4% 7 19,7 ID .00/ -1 10 75+ 5,590 7,210 7,421 7,784 1,620 29.0% 574 8.0% Percent 4.4% 5.1% 5.4% 5.8% LID 46,15 137aO9 I' f28 1 : f =7,226 -5.1% � 77,133,,189LI I 1,953 - 93 Number of Households -1 Change Age �901 2000 2004 2009 1990-2000 2000-2009 55- ""q 101 -5363,1�,� 65 to 74 5,462 4,832 4,646 4,663 -630 -11.5% -169 -3.5% , : 75 to 3,151 -x ' 706! �'-'4%"" - - 85+ 909 1,079 1,248 1,408 170 18.7% 329 30.5% 55+ 15,629 15,653 16,426 42 17,100 24 0.2% 1,447 9.2% Percent 31.4% 29.1% 31.2% F33.4% 1, :' -lip 52i 1 90 9; 748° IMY4' ,,�i4�9 Percent 19.1% 8 /0 8.2 19j" 75+ 4,060 4,958 4,954 5,085 898 22.1% 127 2.6% Percent 8.1% 9.2% 9.4% 9.9% Total HH. 14 9;8261 {'.. 52,6S 51,1501.. 4,054 8. j%j j -2,730 -.5 J Sources: U.S. Census; Claritas, Inc.; Maxfield Research Inc. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 6 Hv Older tlnit li' ► Witjgb , rowth Trends < Br+aa�'Cen - ter, arket xea x '14,t1fl0 z: 12,000 10,000 a 0 w =° 8,000 6000 - -4 —Age 55 -64 ` CFA e 65 -74 4,000 t 2,000 - ,. .. . `" Fit =: • 9 �� . >: -�° ;��:, °�� 1990 2000 2004 2009 Year Older'Adult Household' Growth`Tren . v - :Bruoki n Park lVTark�et Area' w .1;,.. ,: ,..: " ,1990 2 ; §> fl' W f MFi 7,000 6,000 5,000 o 1 S x _. 4,000 - —Age 55 -64 3 000 �—Age 65 -74 yY Age 75 + , 2,000 �, 1990 2000* Year 2004 2009 MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 7. Senior Household Incomes Table 2 shows incomes for older adult and senior households in the Market Area in 2004 and 2009, based on estimates by Claritas, Inc. It is important to note that the data does not account for the asset base of senior households, nor supplemental income that a senior household could gain from the sale of a home or from family members. The data in Table 2 helps determine the demand for various senior housing products based on the size of the market at specific cost lev- els. This data is incorporated into demand calculations, which are presented later in the analysis. The frailer the senior, the greater the proportion of their income they are willing to spend on housing and services. Studies have shown that seniors are often willing to pay 40 percent or more of their incomes for market rate senior housing with little or no services, while income al- locations of 50 to 65 percent are typical in a congregate setting and 80 to 90 percent or more for assisted living housing. It is important to note that the proceeds from the sales of their homes, as well as financial assistance from their adult children and long -term care insurance are often used as supplemental income in order to afford senior housing alternatives, especially in settings with a high degree of support services. Again it is important to note that the size and growth projected for the caregiver /referral market (ages 55 to 64) is also an indicator of potential demand for assisted living beds that could be gen- erated from outside the immediate draw area. Research has shown that more affluent caregivers sometimes provide financial assistance to their elderly parents. Recent studies have shown that 16 percent of assisted living residents received some financial assistance from family members. Another seven percent of the senior population currently has long -term care insurance, which aids in expanding the income /asset - qualified senior base. Demand for independent market rate senior housing will typically come from households with incomes of $25,000 or more, while demand for affordable senior housing will typically come from households with incomes of $25,000 or less. Based on an income allocation of 40 percent, a household with an income of $25,000 could afford a monthly rent of $830. The following are key points from Table 2. • The number of older adult and senior households (persons age 55 and over) in the Market Area is expected to increase by roughly 675 households (4.1 %) between 2004 and 2009. The majority of this growth is expected among households age 55 to 64, which will add 526 households ( +8 %). MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 8 TABLE2 SENIOR HOUSEHOLD INCOME BY AGE OF HOUSEHOLDER BROOKLYN CENTER MARKET AREA (Number of Households) 2004 & 2009 ^ ems:. �S,si�. . _:�x? ..�s 'H;�_,' 65+ Total 55-64 65 -74 1 75+ Market Area No. Pct. No. Pct. No. Pct. No. Pct. Under $14,999 1,768 18.4 479 7.0 654 14.1 1,114 22.5 $15,000 - $24,999 1,938 20.2 484 7.1 735 15.8 : 1,203 24:3 $25,000- $34,999 1,797 18.7 789 11.6 800 17.2 997 20.1 $35,000- $49,999 1,668 - 17.4 1,033 15.1 933 - 20.1 735 14.8 $50,000- $74,999 1,355 14.1 1,866 273 878 18.9 477 9.6 $75,000- $99,999 588 6.1 1,123 I6.5 382 8.2 206 4.2 $100,000 or more 486 5.1 1,052 15.4 264 5.7 222 4.5 Total 9,600 100.0 6,826 100.0 4,646 100.0 4,954 100.0 $25,000f' = < ... 5;844 ., si:` $�63 3: ?:' " 32$7. ``Tif.l.:!''`' N``263 ? „e: x; 33.2 $33,000+ 4,D97 ;: .42.7 5 74 "743 :u 2,457 ; X2.9 '; i, 40 33:1 Median Income $31,087 $58,4 1 $37 1 $26,605 65+ Total 1 55-64 1 65-74 75+ Market Area No. Pct. No. Pct. No. Pct. No. Pct. Under $14,999 1,500 15.6 459 6.7 557 12.0 943 19.0 $15,000424,999 1,709 17.8 419 6.1 618 133 1,091 `. 22.0 $25,000- $34,999 1,669 17.4 698 10.2 715 15.4 954 19.3 $35,000449,999 1,971 20.5 1,138 16.7 . - 981 21.1 , 990 20.0 $50,000474,999 1,454 15.1 1,846 27.0 924 19.9 530 10.7 $75,000 $99,999 730 7.6 1,246 18.3 464 - -10.0 .266 5.4 , $100,000 or more 715 7.4 1,546 22.6 404 8.7 311 6.3 Total 9,748 101.5 7,352 107.7 4,663 100.4 5,085 1016 6,534 .; , 68:1 x;474 .9d,9 N 48'9 "':V66" 751 ..... $33,000+:::, . . .4,870, ....,'50.7_ • 51 . „.84,6 2,77 ' ;" 59,7` ;.2,09;7 k, :..;42.3 Median Income $34,915 $63,028 $41,750 + $30,330 C 65+ Total 55-64 65 -74 75+ Market Area No. Pct. No. Pct. No. Pct. No. Pct. Under $14,999 7 268 7 15.2 -20 -0.3 -97 -2.1 -171 .3.5 $15,000. $24,999 -229 -11.8 -65 -1A -117 -2.5 -112 -2.3 $25,000434,999 -128 -7.1 -91 -1.3 -85 -1.8 -43 -0.9 $35,000 - $49,999 303 18.2 105 1.5 48 1,0 255 5:1 $50,000 - $74,999 99 7.3 -20 -0.3 46 1.0 53 1.1 $75,000- $99,999 142 24.1 123 1.8 82 1.8' 60" 1.2 $100,000 or more 229 47.1 494 7.2 140 3.0 89 1.8 Total 148 -1.5 526 7.7 17 0.4 -131 2.6 $25 0003 645 - 67 611 9 0, 231 .0' . ' wo )14 W A4 $35 :. .. _ - .` X773., a1 ° . 74� x 10 3., 3 :: 3i�t. .�. < 6 , 457 :r 2 t Median Income 1 $3,888 12.51 1 $4,614 7.9 1 $4,596 12.41 1 $3,725 14.0 Sources: Claritas, Inc. Maxfield Research Inc. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 9 • The number of households headed by persons 65 and older, the primary market for age - restricted housing, is expected to increase by roughly 150 households (1.6 %) between 2004 and 2009. • The number of householders with incomes under $35,000 is projected to decline for each age cohort between 2004 and 2009. • The Market Area's older adult households have substantially higher incomes than senior households who have reached retirement age. The 2004 estimate shows that the median in- come of households aged 55 to 64 was $58,413, compared to $37,154 for households 65 to 74, and $26,605 for households age 75 and older. The higher incomes for younger senior households (65 to 74) compared to older seniors (75 plus) is primarily due to the fact that a higher proportion of younger seniors are married, and are more likely to have two pensions or higher Social Security benefits; while some continue to work. The chart below visually depicts the income trends among older adult (55 +) households in the Brooklyn Center Market Area. Household Income & Growth Comparison Brooklyn Center Market Area - 2004 & 2009 8 $70,000 858,413 °:;s -i ®2004 : zr 7,000 $60 w_ �• -• 2009 6,000 ,., $50 $26,605. 0,0 .a 5,000 -- $37;154 o $40,000 4,000 — ' o x 3,000 — - $30,000 — — $20,000 2,000 1,000 — — $10,000 0- $0 55 -64 65 -74 75+ Age Cohort MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 10 • The target market for age - restricted independent senior housing is generally senior house- holds age 65 and older with incomes of at least $25,000. A small portion of older adults, ages 55 to 64, may also choose age - restricted housing, but overall, they usually account for only a small portion of the demand within any given market area. As of 2004, we estimate 5,894 senior households in the Market Area with incomes of at least $25,000, accounting for slightly more than 60% of all senior households. In addition, there are an estimated 5,863 households age 55 to 64 in the Market Area with incomes of at least $25,000. • The median income of senior (65 +) households is expected to increase by 12.5% percent over the next five years, from $31,087 in 2004 to $34,975 in 2009. Thus, the percentage of seniors able to afford market rate senior housing will increase. Furthermore, there is a grow- ing awareness and acceptance of the senior housing concept among seniors and their adult children, resulting in an increased demand for senior housing Homeownership Rate/Housing Values In addition to their existing income sources, many senior households will be able to derive addi- tional income from the sales of their homes allowing many senior households with incomes of less than $25,000 to afford senior housing alternatives. For independent seniors, the proceeds are often invested and used to supplement their income. For frail seniors, their proceeds are of- ten used dollar- for - dollar to cover assisted living housing and services. Table 3 shows the pro- pensity for the Market Area's older adult households to own or rent their housing as of the 1990 and 2000 Censuses. • As of 2000, 79% of the Market Area's senior (65 +) households owned their housing. This homeownership rate is slightly higher than for the State of Minnesota, which has a home- ownership rate of 77 %. • Homeownership rates normally decline the older the household. As of 2000, 84% of house- holds age 55 to 64, 86% of households age 65 to 74 and 73% of households age 75 and older own their housing. As seniors age, they may no longer desire, or be able to maintain their single - family homes. They may prefer to move to housing that offers them greater freedom from maintenance and /or offers them support services. Seniors typically begin to consider moving into senior housing alternatives in their early 70s. If alternatives exist, a portion of these households may move into apartment or independent senior housing, while the vast majority will remain in their homes. As these seniors age, however, they will increasingly look for housing that offers support services and assistance with personal care. - • The number of homeowners in the Market area declined by -651 households between 1990 and 2000 for homeowners between the ages of 55 and 74. - However, the number of home - owners ages 75 and over grew by 887 households in the same decade. • The current high homeownership rates in the Market Area for senior households will allow MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 11 prospective residents to tap into significant equity reserves upon the sale of their homes that can be utilized for alternative housing. TABLE 3 OLDER ADULT HOUSEHOLD TENURE BROOKLYN CENTER MARKET AREA 1990 and 2000 Age of Householder Own Rent Own Rent Own Rent Own tRen No. of Huseholds' : , 5,292 ` . ; ::. 815 ",:: 4,S54. ;: 9A8 2,724 '. , :7;34iI : _ :. %.:7.;274 Homeownership 87% 83 %0 67% 76 No: Of Households'' H° 5�t31I X ` 97Q 4�1$ '.7 ,:3 ? 6 ©7 ":� a 348 '1,792 ; >. Homeownership Rate 84% 86% 73% 79% NO.of.I'ICfuSe�loldS.� . . 4 ,l .. ��ET 3.l � �'i y3177 . Pct. Change -5 % 19% - % -23 %0 1 . 33% 1% 7% -9% Sources: U.S. Census; Maxfield Research Inc. Table 4, on the following page, presents resale data for homes in the Market Area over the last four years from the local Multiple Listing Service. Brooklyn Park was excluded from this analysis as the majority of the Brooklyn Park MLS geographic area is outside of the Market Area. This data is useful in that it represents the amount of equity that seniors may be able to de- rive from the sale of their homes to supplement their income should they desire to move into al- ternative housing. As of August 2004, the average home value in the Brooklyn Center Market Area for the past year was $176,067 while the median sale price was $174,457. It is important to note that median sale prices are generally a more accurate portrayal of the likely home equity, since average fig- ures can be skewed by a few very high- or low - priced homes. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 12 TABLE SINGLE-FAMILY & MULTIFAMILY RESIDENTIAL SALES BROOKLYN CENTER MARKET AREA 2000 through August 2004 Average Median Average Market Number Selling % Selling % Time District Year of Sales Price Chg. Price Chg. (Days) Cedei $125 844 4`40 001 $144 i 0 76 ' obbmsdale 2000 251 $ $132,345 20 (360) 2001 247 $150,000 15% $152,036 15% 23 2002 280 $164,850 10% $164,663 8% 31 2003 301 $177,000 7% $178,452 8% 32 2004 206 $192,750 9% $194,170 9% 34 2000F $130,945' 19 375 �-, 1 ,3 1 ,N 7 �'�i>.., ..�.' "���`L. <Yr'eP.: a., '"i >3 �w 9 oY; "m, K3'u'� #��,,. 1. 7 Camden 2000 711 $96,323 -- $94,704 22 — (302) 2001 641 $118,000 23% $114,132 21% 25 2002 700 $130,900 11% $130,470 14% 30 2003 745 $145,000 11% $145,707 12% 35 2004 527 $156,000 8% $157,752 8% 35 2000A, $115 2 54 ZR , 2, 005 In .7 $176 ^7, .004, ? Sources: Regional Multiple Listing Service of Minnesota (MLS) Maxfield Research Inc. • Home values have appreciated significantly in the Market Area over the last four years with the average and median sales price increasing by an average of over 13% each year between 2000 and August 2004. • Through August 2004, median home prices range from $156,000 in Minneapolis Camden to $192,750 in Robbinsdale. The median home price in Brooklyn Center was $183,000 which is an 8% increase over the 2003 median price of $170,000. MAXFIELD RESEARCH INC. Mr. Tom blit Bu z October 4, 2004 City of Brooklyn Center Page 13 • During the four -year period, the average length of time a home remained on the market in- creased annually through August 2004, from 20 days in 2000 to 34 days in August 2004. Al- though sales times over the last three years have slowed slightly since 2000, this is still a relatively rapid turn around time for the sale of single - family and multifamily homes. An average sales period of just over a month still indicates a sellers market and that seniors would be able to sell their homes in a reasonably short period of time should they decide to sell their homes. • Since a significant majority of senior homeowners will own their home outright, they will have access to a sizeable financial resource in the form of the equity they can realize from the sale of their home. While the interest earned on investing these funds can help offset the monthly costs associated with living in a senior housing facility, many seniors are also will- ing to begin spending -down assets in order to live in a facility that meets their needs. For example, a senior who owns their home outright for $174,000 would likely be able to derive approximately $163,500 after factoring in marketing /real estate commissions and moving costs. Should this equity be invested in an interest - bearing account with a four percent re- turn, it would produce an income of $5,600 annually (or $542 per month). Should a senior utilize the home proceeds on a dollar- for - dollar basis to support assisted living housing, the proceeds of this home would last roughly 65 months (just over five years) based on an aver- age monthly assisted living fee of $2,500. Senior Housing Defined Senior housing is a concept that generally refers to the integrated delivery of housing and ser- vices to seniors. As Figure 1 below shows, senior housing embodies a wide variety of product types across the service - delivery spectrum, from independent apartments and /or townhomes with virtually no services on one end, to highly specialized, service- intensive, assisted living units or housing geared for persons with dementia- related illnesses (termed "memory care "). In general, independent senior housing attracts persons age 65 and over while assisted living attracts persons age 80 and older who need assistance with activities of daily living (ADLs), such as dressing, showering and grooming. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 14 FIGURE 1 CONTINUUM OF HOUSING AND SERVICES FOR SENIORS r C4nl xpartt�tents; g Single-Family Townhome o Home Apartment wt Optionai:Services Assisted r�' Nursin Facilities Age- Restricted,3ndependent> : �C!: tF g�� panmei**. I . Townhpmes 0t' APaltmIt is ,, ``'Intcauive Servtres 3., Fully Independent Fully or Highly Lifestyle Dependent on Care Senior Housing Product Type Source: Maxfield Research Inc. The least service - intensive buildings, also termed "active adult" or "adult" projects, are similar to general occupancy housing, offering virtually no support services or health care, but restrict- ing tenancy to those ages 55 and over. Congregate projects, the next level up on the service - delivery spectrum, offer support services such as meals and housekeeping, either included in the rent or a -la -carte so that residents can choose whether or not to pay for the services. The most service- intensive product types, assisted living and memory care, offer the highest level of services short of a nursing home. Typical services covered in the fee for both of these product types include all meals, housekeeping, linen changes, personal laundry, 24 -hour emer- gency response, and a wide range of personal care and therapeutic services (either built into the fee or a -la- carte). Sponsorship by a nursing home, hospital or other health care organization is common for assisted living and memory care projects (as well as for many congregate/service- intensive projects). Supply of Senior Housing in the Brooklyn Center Market Area Table 5 shows an inventory of the existing senior housing developments in the Brooklyn Center Market Area and vicinity. The developments have been divided into subsidized/affordable pro- jects, independent projects, both adult/few- services and congregate /optional- services, assisted living and memory care projects. Furthermore, a number of projects are located on the fringe of the Market Area in New Hope or Brooklyn Park that were also included. Some of the senior housing developments are located on campuses which incorporate more than one type of hous- ing. For example, The Waterford in Brooklyn Park offers independent rental townhomes, con- gregate apartments, assisted living units and memory care units providing a full range of senior care options. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 15 TABLE 5 SENIOR HOUSING DEVELOPMENTS BROOKLYN CENTER MARKET AREA & VICINITY August 2004 f Year Project Location Units Product Type Open �SUBSIDIZE.blAFFORDA$LEY >.�" � .' ; •' "�.`` -` <° •.'`.: Lilac Parkway Aparmients Robbinsdale 48 Rental/Section 8 N/A Robbins Landing Robbinsdale 91 Rental/Section 8 N/A Shingle Creek Commons Minneapolis 22 Rental 2002 View Pointe at Shingle Creek Brooklyn Center 122 Rental /Section 236 N/A Subtotal 283 ADUL Yit'. TIFEWSER :. Market Rate Rental Anthony James New Hope 73 Rental 1986 Broadway Court Robbinsdale 57 Rental 2000 Broadway Village New Hope 202 Rental 1968/1988 Calibre Chase Crystal 76 Rental 1988 Crossing Estates Brooklyn Center 73 Rental 1984 Crossings Manor Brooklyn Center 65 Rental 1984 The Crystal Crystal 39 Rental 1986 Twin Lakes North' Brooklyn Center 193 Rental 1987 Subtotal 778 Ownership Bremer Way Minneapolis 77 Condominium 1985 Lee Square Robbinsdale 124 Cooperative 1985 Realife Coop of Brooklyn Park Brooklyn Park 99 Cooperative 1998 Subtotal CONGREGA'T'E . �.. , . :: .., .•: • : ..... , r ,... , .. ., , • � ;,�� � - '� Optional Services W. Copperfield Hill Robbinsdale 157 Rental 1993 The Waterford Brooklyn Park 144 Rental 1992 -93 Subtotal 301 Service Intensive j Eagle Brown Terrace Brooklyn Center 140 Rental 1987 North Ridge Apartments New Hope 180 Rental 1983 Maranatha Place Brooklyn Center 65 Rental 1988 Subtotal 385 ASSISTED LIVING ; Market Rate Copperfield Hill Robbinsdale 76 Rental 1993 Heathers Manor Crystal 77 Rental 2001 Northridge Apartments New Hope 25 Rental 1983 Prairie Lodge Brooklyn Center 60 Rental 1992 Subtotal 238 IMEMO'RV CARE Copperfield Hill Robbinsdale I I Rental N/A Prairie Lodge Brooklyn Center 43 Rental 1992 Su btotal 54 I OUTSIDE MARK AREA r' s Chardon Court New Hope 129 Congregate /Optional 1985 North Oaks on Emerson Minneapolis 48 Affordable Assisted Living 1994 St. Therese Apartments New Hope 220 Congregate Service Intensive 1979 Waterford Manor Brooklyn Park 65 Assisted Living 2000 Waterford Manor Brooklyn Park 5 Memory Care 2000 Waterford Townhomes Brooklyn Park •24 Adult/Few Services 2000 ' Twin Lakes North has 276 units. (Approximatley 70% senior and 30% adults) (Source: Maxfield Research, Inc. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 16 Maxfield Research Inc. identified four subsidized/affordable senior projects in the Market Area, with a total of 283 units. Subsidized rental developments offer affordable rents to income quali- fied seniors. In many of these developments, residents pay approximately 30% of their adjusted gross income for rent. We inventoried 1,764 market rate independent senior rental housing units in the Brooklyn Center Market Area. Approximately 61 % of the independent developments in the Market Area are mar- ket rate "adult" (no services) projects, while the remaining developments offer congregate ser- vices (meals, housekeeping, etc.) that are either included in the rent or available on an optional basis. It should be noted that Twin Lakes North is not strictly a senior building, as about 30% of the tenants are not seniors. Therefore, we have designated 70% of the total units at Twin Lakes North as senior, or 193 units. In addition, there are 300 owner- occupied units in the Market Area. Two of the projects, or about 75% of the total ownership units, are senior cooperatives. Residents of senior cooperatives must purchase shares in the cooperative as well as a monthly fee. The share price varies depend- ing on the size and location of the unit. Cooperatives usually have lower monthly fees when compared to rental developments because of this entrance fee. Existing Senior Housing Brooklyn Center Market Area - September 2004 800 700 ..,'i'. 600 w •s'.: s; ,r,; u,,,;' <:; 500` 00 '�_ o�ff . ..r "; z 300 m 200. 100 ro;< 0 Adult Adult Adult Congregate Congregate Assisted Memory Subsidized Rental Owner Optional Intensive Living Care Some of the independent developments shown in Table 5 are developments that have been con- verted into senior housing from general occupancy apartments. These developments are oper- ated by Lang Nelson and monthly rents at these projects are somewhat lower than most market rate developments in the Market Area and thus, generally attract seniors with lower incomes. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 17 Moving the services spectrum, the Market Area contains four assisted f acilities with 238 g p hvin p g units. In addition, one market rate and one affordable assisted living facility are located just out- side of the Market Area, combining for 113 units. The Market Area also has two memory care facilities, consisting of 54 units collectively. Maxfield Research Inc. identified six independent senior housing developments within the City of Brooklyn Center with a total of 658 units (including 70% of the units at Twin Lakes). One of these developments is subsidized, three are adult/few services, and another two are congregate service intensive projects. In addition, the City has one assisted living facility of 60 units with a memory care development of 43 units on the same campus. In total, the City of Brooklyn Center currently has 76-1 units of senior housing (includes 70% of the units at Twin Lakes North). Planned /Proposed Competitive Senior Housing Developments The following is a summary of pending senior housing developments identified by Maxfield Re- search Inc. through conversations with Market Area city officials in September 2004. Brooklvn Center The Brooklyn Center Planning Commission and City Council approved a proposal for conver- sion of the Days Inn located at 1501 Freeway Boulevard into senior condominiums. The pro - posal was submitted by Bridgecreek Development and was originally slated to begin the conver- sion process in February 2004. However, no building permits were ever issued and the project gP ro p J has not progressed. At this time, it is unlikely the project will be resurrected. Additionally, the City of Brooklyn Center had been discussing the acquisition of property in the area south of 57"' Avenue and east of Highway 100. Preliminary discussions for this redevelopment have included the possibility of senior housing uses. Again, however, this is a very preliminary concept and no formal development plans have been submitted for review. Brooklvn Park The City of Brooklyn Park currently has three senior housing proposals in the planning stages. The first is a proposed senior campus by Presbyterian Homes consisting of 82 units of owner - occupied cooperative housing, 60 units of independent rental and 60 units of assisted living housing. The site location for the proposed development is 97 and Regent Boulevard. Pres Homes has submitted its site plan to the City and has been in discussions with city officials, al- though approval of the plan has not been granted. The second proposed senior development is a 72 -unit age- restricted for -sale condominium. The MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 18 development will be known as SummerHill of Edinburgh and the proposed location is 85 and Edinbrook Crossing. The third proposed senior development in the City of Brooklyn Park has been pending for some time. Victory at Home has received city approval for development of the Homestead of Brook- lyn Park, a 153 -unit independent rental facility offering some additional services on an a -la -carte basis. The site for the development is located on the northeast corner of 85 Avenue and West Broadway Avenue. Although the project received approval some time ago, the developer has yet to purchase building permits and begin construction. At this time, it is unclear at what time these three projects will pursue with construction, if at all. Robbinsdale The City of Robbinsdale has approved a redevelopment of for an old school site at 42" and Re- gent Avenue, just east of Highway 100. The proposed plan includes a 60 -unit senior cooperative building, 10 single- family homes, and 142 units of multifamily housing in six buildings. Ac- cording to the City, the proposed senior cooperative is likely to break ground in Fall 2004. New Hope Although not located in the Market Area, a new project in New Hope could affect the demand for senior housing in Brooklyn Center. According to City officials, there are long range plans to redevelop the area in and around Bass Lake Road and Winnetka Avenue into a mix of new resi- dential and commercial uses. One of the residential uses under consideration is senior housing. The redevelopment of this area is still in the planning process. Although preferred housing de- velopers have been selected for some of the residential development, no formal development proposals for senior housing have been brought forward at this time. In May 2003, the Planning Commission approved construction of a four story 82 -unit owner - occupied senior cooperative to be built on the vacant property east of Chardon Court. The de- velopment will be known as Woodbridge and construction started in spring 2004 with an estimated completion of spring 2005. Market Rate Independent Senior Housing Demand Estimates Table 6 presents our demand calculations for market -rate, independent senior housing in the Market Area in 2004 and estimates for 2009. The table calculates demand based upon senior households with income of $25,000 or more, in- cluding those households whose incomes would rise to this level based on proceeds gained from the sale of their single - family homes. We have estimated this proportion based on the home- ownership rates for each age cohort. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 19 TABLE 6 MARKET RATE INDEPENDENT SENIOR RENTAL & OWNERSHIP HOUSING DEMAND BROOKLYN CENTER MARKET AREA 2004 & 2009 Age of Householder Age of Householder 55 -64 65 -74 75+ 55 -64 65 -74 75+ # of Households w/ Incomes of $15,000 to $24,999' 484 735 1203 558 666 1022 (times ) Homeownership Rate x 84% 86% 73% 84% 86% 73% (equals) Potential Market = 407 632 878 = 469 573 746 (plus) # of Households w/ Incomes of $25,000 +' + 5,863 3,257 2,637 6,125 3,130 2,574 (equals)Total Potential Market Base = 6,270 3,889 3,515 = 6,594 3,703 3,320 (times) Short-Term Capture Rate x 1.5% 10.0% 22.0% x 1.7% 10.5% 23.0% (equals) Short -Term Demand Potential = 94 389 773 = 112 389 764 Total Market Rate Demand Potential = 1,256 4 = 1,264 4 9 With Without With Without Services Services Services Services (times) % for housing w /services & w/o services x 50% x 50% x 50% x 50% (equals) Demand potential = 628 = 628 = 632 = 632 (plus) Demand from Outside Market Area (25 %) + 209 + 209 + 211 + 211 (equals) Total Demand Potential = 838 = 838 = 843 = 843 (minus) Existing Competitive Units 817 1,036 817 - 1,064 (equals) Total Long -Term Demand Potential = 21 = -198 = 26 = -221 (minus) Pending Competitive Independent Units - 0 - 28 - 0 - 0 (equals) Excess Demand = 21 = -226 = 26 = -221 ' 2009 income - qualified figures adjusted for inflation ($30K or more + homeowners w/ me. of $20 -30K) 2 competitive units includes 100% of all market rate rental at 95% occupancy (market equilibrium). Includes 50% of competitive for -sale developments in the Market Area and 50% of competitive rental projects just outside of the Market Area (see Table 5). Also includes 70% of units at Twin Lakes North. 3 Pending units are stated at 95% occupancy (market equilibrium). Pending ownership product includes 50% of units Source. Maxfield Research Inc. In order to arrive at the potential age- income qualified base for congregate senior housing, we have included all older adult, senior, and older senior households with incomes of $25,000 or more plus households with incomes between $20,000 and $25,000 who would qualify with the proceeds from a home sale. We estimate the number of age /income /asset - qualified older adult households in the Brooklyn Center Market Area as of 2004 to total 13,674 households. Adjusting to include appropriate short-term capture rates for each age cohort (1.5% of house- holds age 55 to 64, 10.0% percent of households age 65 to 74, and 22.0% of households age 75 and older) results in a local short-term demand potential for approximately 1,256 market rate in- dependent senior units. Additional demand will come from outside the Market Area. Independ- ent demand in the Market Area will be split into housing that offers no basic support services MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 20 ( "adult ") and housing that offers meals and basic support services on an optional basis ( "congre- gate "). Based on the age distribution of the Market Area population, we project that 50 percent of the Market Area demand will be for congregate housing (628 units) and 50 percent will be for adult housing (628 units) in 2004. Then, based on the draw of other projects in the Market Area, we estimate that seniors currently residing outside the Market Area will generate 25% of the long -term demand for senior housing. This demand will consist primarily of parents of adult children living in the Market Area, indi- viduals who live just outside the Market Area and have an orientation to the area, as well as for- ' mer residents who desire to return upon retirement. From this total, we subtract the number of existing units (minus a vacancy factor of 5% to allow for sufficient consumer choice and turnover) in both congregate (with services) and adult (with- out services) units and pending units to get a total long -term demand of 21 congregate independ- ent units and an excess - supply of -226 adult units. Adjusting for inflation, we have estimated that households with incomes of $30,000 or more and homeowners with incomes of $20,000 to $29,999 would best qualify for market rate independent senior housing in 2009. Considering the growth in the older adult base, the income distribution of the older adult population in 2009, and accounting for other pending senior projects in the de- velopment pipeline, our methodology projected that demand for congregate units increases to 26 units, while the excess - supply of adult rental units is -221 units. The charts on the follow- ing page geographically display the supply for independent units in the Brooklyn Center Market Area. "Adult" Independent Senior Rental Housing Demand Brooklyn Center Market Area, 2004 to 2009 1,000 — - - - 800 - 600 — - 400 — - 200 — 0- 2004 2005 2006 2007 2008 2009 ® Existing Units B Pending Units ® Excess Demand MAXFIELD RESEARCH INC. I Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 21 "Congregate" Independent Senior Housing Demand Brooklyn Center Market Area, 2004 to 2009 900 21 22 23 24 25 16 800 — - - - 700— - - 600 — - - 500 - 400 — - - - 300 — - - - 200 — - - 100 — - - 0 — 2004 2005 2006 2007 2008 2009 ® Existing Units 0 Pending Units ® Excess Demand MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 22 Assisted Living Demand Estimates Table 7 presents our calculations for the age /income - qualified market for assisted living housing in the Market Area for 2004 and 2009. The primary market for assisted living housing in the Market Area is seniors age 75 and over with incomes of $30,000 or more. An income of $30,000 and an 80% allocation of that income on housing translate to an affordable monthly fee of about $2,000, approximately the starting price for basic units at assisted living projects in the Metro Area. A portion of senior homeown- ers with lower incomes could also afford assisted living housing upon allocating the proceeds from the sale of their homes toward assisted living housing. It should also be noted that there are a significant number of seniors who will spend down their assets in order to avoid institutional care. Because the vast majority (90% according to an ALFA survey) of assisted living residents are single, our demand methodology separates the number of senior households that live alone from those that live with a spouse or other relative. We have further broken down the number of sen- ior households by household type and income. From these figures, we have applied acceptable capture rates to each income cohort and household type to derive the potential income - qualified market. As of 2004, there were 1,491 age /income - qualified seniors in the Market Area. Because demand for assisted living housing is need - driven, we then reduce the age /income- qualified market to account for the potential market needing assistance. Studies by several gov- ernment agencies indicate that about 30% of all non - institutionalized seniors age 75 and over need assistance with at least three activities of daily living and would be a potential market for assisted living housing. Applying this proportion to the age /income - qualified household base yields a potential assisted living market base of 447 seniors in 2004. From this total, existing assisted living housing in the Market Area must be subtracted. After subtracting the existing assisted living, units less a seven- percent vacancy rate (282 units), there remains a potential unsatisfied demand for 165 units of assisted living housing in the Market Area in 2004. Due to the availability of home health care service providers, and the likelihood of family mem- bers providing limited assistance, we estimate that two- thirds (67 %) of the age /income - qualified market needing assistance will be able to remain in their homes. The remaining one -third will need assisted living housing within the short-term. Applying this market penetration rate, results in a local short-term demand of 55 units in 2004. MAXFIELD RESEARCH INC. _ Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 23 TABLE 7 ASSISTED LIVING DEMAND BROOKLYN CENTER MARKET AREA 2004 & 2009 . t 2004. . ... 00 HHs 75+ Capture Potential Non - single Capture Potential HHs 75+ Capture Potential Non - single Capture Potential Income Lvg. Alone Rate HHs HHs 75+ Rate HHs Income Lvg. Alone Rate HHs HH's 75+ Rate HHs Less than $20,000 1,245 25% 311 470 5% 23 < $24,000 1,398 25% 349 527 5% 26 $20- $34,999 584 75% 438 1,015 15% 152 $24- $39,999 509 75% 382 884 15% 133 $35,000+ 298 100% 298 1,342 20% 268 $40,000+ 321 100% 321 1,446 20% 289 Total 2,127 1,047 2,827 1 444 j 2,227 1,052 2,858 448 1 1 Total potential income - qualified market 1 1,491 1,500 (times) Percent needing assistance w/ 3+ ADL/IADL's x 30% x 30% (equals) Age /income qualified market needing assistance — 447 = 450 (less) Existing assisted living units/beds (less 7% vacancy rate) 282 282 (equals) Net age/income qualified market needing assistance = 165 = 168 (times) Short-term market penetration rate of 33% x 33% x 33% (equals) Short-term demand from senior households — 55 = 55 (plus) Proportion from outside the market area (25 %) + 18 + 18 (equals) Total market area assisted living demand 73 74 I Source: Maxfield Research Inc. i MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 24 We estimate that 25 percent of the demand for assisted living at the proposed project would come from seniors currently living outside the Market Area. This supplemental demand would include seniors currently living just outside the Market Area, former residents desiring to return to the area or parents of adult children currently living in the Market Area. Thus, we believe that demand exists for 73 units of market rate assisted living housing in Market Area in 2004. Following the same methodology and utilizing the projected incomes of older senior households in 2009 results in a total Market Area assisted living demand increasing to 74 units in 2009. Assisted Living Housing Demand Brooklyn Center Market Area, 2004 to 2009 400 350 1 • - ,73 300 - 250 -- 200 — - - 150 - - 100 - 50 - 0- 2004 2005 2006 2007 2008 2009 ®Existing Units 4 ©Pending Units 13 Excess Demand Memory Care Housing Demand Estimates Table 8 shows the age /income- qualified market for memory care housing in the Brooklyn Center Market Area for 2004 and 2009. Demand is calculated by starting with the estimated Market Area senior population in 2004 and multiplying by the 8.0% incidence rate of Alzheimer's /dementia. This yields a potential market of 1,206 seniors in the Market Area. According to data from the National Institute of Aging, about 25% of all persons with memory care impairments are a market for memory care units. This figure takes into account that seniors in the early stages of dementia will still be able to live independently while those in the latter stages will require intensive medical care that would only be available in skilled care facilities. Applying this figure to the estimated population with memory impairments yields a potential market of 301 seniors in the Market Area in 2004. MAXFIELD RESEARCH INC. i Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 25 TABLE 8 MEMORY CARE DEMAND BROOKLYN CENTER MARKET AREA 2004 & 2009 2004 2009 65 + Population 15,072 15,575 (times) 8% Dementia incidence rate x 8% x 8% (equals) Estimated senior pop. with dementia = 1,206 = 1,246 (times) Percent needing specialized memory care assistance x 25% 25% (equals) Total need for dementia care = 301 = 312 (times) Percent income /assest- qualified x 25% x 25% (equals) Total income - qualified market base = 75 = 78 (plus) Demand from outside Market Area (25 1 /6) + 25 + 26 Total Demand for memory care units 100 104 (minus) Existing memory care units* - 55 - 55 (equals) Excess memory care demand in Market Area = 45 = 49 * Existing memory care units minus a 7.0% vacancy rate; does not include memory care units within skilled care facilities Source: Maxfield Research Inc. Because of the staff - intensive nature of dementia care, typical monthly fees for this type of hous- ing start at about $3,000. Some of the income - qualified seniors will have high monthly incomes, however, most will be willing to spend down assets and /or receive financial assistance from fam- ily members to afford memory care housing. We estimate that 25% of Market Area seniors would be income - qualified for memory care housing (this figures takes into account married couple households where one spouse may have memory care needs and allows for a sufficient income for the spouse to live independently). Multiplying the potential market (301 seniors) by 25 %, results in a total of 75 income - qualified seniors in the Market Area in 2004. We estimate that 20% of the overall demand for memory care units would come from outside the Market Area. Finally, we must subtract existing memory care units in the Market Area (minus a 7% vacancy rate), resulting in an excess demand for 45 memory care units in 2004. Applying the same calculations to the age /income - qualified base in 2009 and accounting for memory care units in the development pipeline results in demand for 49 memory care units in 2009. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 26 Memory Care Housing Demand Brooklyn Center Market Area, 2004 to 2009 110 100 - - 80 70 - 60 - 50 - 40—, - 30 --- - - 20 -- - - to � - - 2004 2005 2006 2007 2008 2009 ® Existing Units 13 Pending Units © Excess Demand Subsidized /Affordable Demand Estimates In general, most senior households with incomes in excess of $25,000, and senior homeowners with incomes of $15,000 or more can afford market rate senior housing without financial assis- tance and do not need subsidized housing. Subsequently, seniors with incomes less than $15,000 and seniors with incomes between $15,000 and $25,000 who currently rent their housing are candidates for subsidized /affordable housing. Based on these factors, we estimate demand for subsidized senior housing in Brooklyn Center as shown in Table 9. The table shows a total potential market base for senior housing of 2,175 households in the Brooklyn Center Market Area in 2004. Not all of the age /income - qualified market senior house- holds will need or want subsidized housing. We estimate that 45% of the market base will need or want subsidized senior housing in the Market Area. Thus, demand exists for 979 subsidized senior housing units in the Market Area. At the present time, there are 283 subsidized senior housing units in the Brooklyn Center Market Area. MAXFIELD RESEARCH INC. Mr. Tom Bublitz October 4, 2004 City of Brooklyn Center Page 27 TABLE 9 SUBSIDIZED /AFFORDABLE SENIOR HOUSING DEMAND BROOKLYN CENTER MARKET AREA September 2004 Age/Income- Qualified Market: I® I I Senior Households (65 +) w /incomes below $15,000' 1,768 1,842 (plus) Senior households w /incomes between $15,000 and $25,000 who rent their housing' + 407 392 (equals) Potential market base = 2,175 2,234 (times) % of market base needing /wanting low- income housing x 45% 45% (equals) Subsidized/affordable senior housing demand = 979 1,005 (minus) Existing subsidized /affordable units - 283 283 (equals) Excess long -term demand = 696 722 (times) % which a project in Brooklyn Center can capture x 45% 45% (equals) Excess demand Brooklyn Center can capture = 313 325 ' 2009 income - qualified figures adjusted to account for inflation ($17k or less and renters $17k -$28k) 2 Exisiting units includes both independent and assisted living Source: Maxfield Research Inc. Subtracting the existing subsidized /affordable units results in excess demand for 696 units in the Market Area. We project that a subsidized/affordable project in Brooklyn Center would capture 45% of the total Market Area demand. Thus, in total, we project 2004 demand for 313 units of subsidized /affordable senior housing in Brooklyn Center. Applying the same calculations to the age /income - qualified base in 2009 results in excess demand for 325 units. Preliminary Conclusions Our preliminary assessment of the age /income - qualified senior base and inventory of existing competitive units in the Brooklyn Center Market Area indicate that pent -up demand currently exists for congregate independent living (with services), assisted living, memory care housing, and subsidized /affordable independent living. However, the market for active adult independent living is very competitive at this time, largely due to a number of older, general occupancy rental conversions by Lang - Nelson. The research also indicates that there could be a significant amount of competitive product in the development pipeline which, if built, would result in a large num- ber of adult ownership product in the Market Area. It is important to note that some of the pro- posed developments may not be built, while other developments may come to fruition in the fu- ture. MAXFIELD RESEARCH INC. x: '~ r er' 7 F7• .-_ati'^' '' ., .. " ,, ':#'. YP , ':.:? >, ; kAtE�, ,,.. _' ,...> ,.. '. -`..• ,.- •c_ k' -,.� ., t, ^;: r :'f f> . T'•".x 4 + % ,,� . 1.1. ". f C, rl I E . r y 4 �Y'I '�'dk - �.r , .VR ., "F,l e -� '�Frr 11 •lg.� tl . �a3R�:� +?rr :: .c . 4' ` C �" , ,.3` :/ ,...,. ; ....,. ,. ct +:`;: . »,.,; :�; >:. .. ,., r, � _:, .r3. "•r.. - ., v3ra. ,...�:. . f,.+ .. a�.� !.•7< nY.4tF ,.!.. -r't l :, tiiHr d >r r'F. ISY. e ..X a ..y 1 4: - •Yt, �n' (, " +,. r1- .t a "SY �l,xt 1... ,Uf ,: f. ♦ i ..Rp.{ '3 :ttr Y ` t)f :a ., to t,t: ri ✓r; Nf' ` >x; r .. •r ,., r ' k A'.. 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